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User’s manual

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• High-performance laser F@x

• Internet F@x

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COUV 23261436-8.book Page 3 Lundi, 11. juin 2001 3:42 15

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Flat scanner flap

canning cover

canned document

ray

Support (Opti o n)
Depending on model

Flat scanner
window

Control panel

Chipcard reader

Document feeder

Adjustable paper gu ide

Printed sheet output tray

Printer top cover

Printer front cover

release button

Printer paper tray

Date en cours : 11 juin 2001
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LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

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1. "Fax Messages" indicator:
On: the fax machine is set to fax-TAD mode
Blinking: message r e ceived in fax-TAD mode

2. "Line" icon:
On: communication in progress
Blinking: communication being established

3. Scanning resolution for fax t ran smission ( Std,
Fine, SFine, Photo

4. Memory capacity (0 to 100%)

5. Printer "paper jam" icon

6. spare "Toner" icon:
On: No toner left

Blinking: toner near end

7. Contrast indicator

8. "Color" mode indicator

9. "On" indicator:
Green: machine turned on
Red: problems

10. key: transmission scanning resolution

11. key: access to directory and quick-dial
numbers

12. key: attachment to a mail entered at the
keyboard.

13. key: contrast setting

14. key: print functions list

15. key: br oadcast fax

16. key: Manual line taking

17. key: Redial

ECO key: low rate transmission

18.

19.Numerical keypad

20. key: stop current operation

21. key: fax transmission or black & white
local copy

@ key: Internet fax transmission

22.

23. key: co lo ur Intern et transmission

or
Key : photocopy

24.OK key: confirm disp la ye d se lec tion

MENU key: access to functions

25.

26.Navigation keys

C key: return to previous menu and correct

27.
data entry

28.Alphabetic keyp ad

2.

1.

Line

Fax

Messages

SFine

Std

Fine

Resolution

F1

F2 F3 F4

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4.

6.

3.

050100

Photo

Memory Contrast

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8.

5.

7.

! Toner

Transmission

Color

scanner

On

Scanner

Resol. - Contr.

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28.

9.

Internet

& Services

Fax & F@x

Ctrl

13.

10.

11.

12.

14.

15.

16.

17.

18.

19.

123

456

ECO

OKC

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27.

26.

Menu

25.

24.

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LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

Contents

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3ULQWHU 1-1

Unpacking the printer 1-1
Description 1-3
Installing your terminal 1-4

Installation requirements 1-4
Operational Precaution s 1-4
Installing the face-down tray and the pa pe r tray 1-5
Installing the additional paper tray (option) 1-9

6FDQQHU 1-12

Unpacking the scanner 1-12
Scanner installation 1-12

Setting the deta chable items 1-12

&RQQHFWLRQV 1-13

Printer connection 1-13
Telephone and lan connection 1-14
Power line connection and switch on 1-14
Updating the consumables 1-14

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Presentation 2-1

The navigator 2-1
The display screen 2-3

Access to functions 2-3

Step by step function ac cess 2-3
Direct access by numb er 2-4

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Before transmission 3-1

Date/Time 3-1
Your fax number 3-1
Name 3-2
Type of network 3-2
Geographical se tt ings (depending on m o del) 3-2
Local prefix 3-3

-1-

Date en cours : 11 juin 2001
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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 2 Lundi, 11. juin 2001 3:33 15

Transmission report and deposit notice 3-3
Economy period 3-4
Document feed types 3-4

Before reception 3-5

Fax answering machine 3-5
Reception without paper 3-5
Number of copies 3-6
Relay broadcast 3-6
Fax or PC Reception (Option) 3-7

Technical parameters 3-7

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Local network settings 3-9

Automatic conf iguration 3-9
Manual configurat ion 3-10
IEEE address (or Ethernet address) 3-10
Netbios names 3-10

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Internet Registration 3-11
initialisation parameters 3-11

Access to connection and mailbox parameters 3-12
Access to servers parameters 3-12

Settings 3-12

Standard settings 3-13
Mail sorting 3-14

Internet Connection 3-15

Immediate connection to the Internet 3-16
Programmed connection 3-16

Deactivate the Internet function 3-16

Contents

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&UHDWLQJVXEVFULEHUUHFRUGV 4-1

Adding a record 4-2

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Adding a list 4-3
Adding or deleting a number from the list 4-3

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0RGLI\LQJDUHFRUGRUDOLVW 4-4
'HOHWLQJDUHFRUGRUDOLVW 4-4
3ULQWLQJWKHGLUHFWRU\ 4-5
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The file structure 4-5
Procedure 4-6

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LIASSE 23261436-8.book Page 3 Lundi, 11. juin 2001 3:33 15

Contents

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Positioning the documen t 5-1

Sheet feed scanner 5-2
Flat-bed scanner 5-2

Choosing the resolution/the contrast 5-2

Resolution 5-2
Contrast 5-3

Dialling 5-3

From the directory 5-3
From the redial key 5-4
To multiple call numbers 5-4

Transmission via the Public Switched Telephone Network (PSTN) 5-4

Immediate t r ansmission 5-4
Delayed transmission 5-5
Transmission with dialling follow-up 5-5

Transmission via the Internet 5-6

Sending a paper fax to an E-Ma il address 5-6
Sending a colour document to an E-M ail address
(Only on colour scanne r m odel)
Sending a keyed-in message to an E-Mail address 5-6

Transmission waiting queues 5-7

Consult or modify the waiting queue 5-8
Immediately perform transmission from th e wa iting queue 5-8
Printing a document in waitin g or in deposit 5-8
Print the wai ting queue 5-9
Deleting a transmi ssion on hold 5-9

Cancelling transmiss i on in progress 5-9

5HFHSWLRQ 5-9

Reception via the Public Switched Telephone Network (PSTN) 5-9
Reception via the Internet 5-10

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Local copy 5-10

Standard copy 5-10
"Sophisticated" copy 5-10

Specific settings for the copy 5-11

Scanner settings 5-11
Printer settings 5-12

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Logs 5-13
Printing the functions list 5-14
Printing the machine settings 5-14
Memorizing a sequence of keys 5-14
Counters 5-15

5-6

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

-3-

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LIASSE 23261436-8.book Page 4 Lundi, 11. juin 2001 3:33 15

Deposit and polling 5-15

Place a document in deposit 5-16
Polling a deposited do cument 5-16

Interlock 5-17

Entering the interlock cod e 5-17
Keypad interlocking 5-17
Number interlocking 5-17

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MBX Management 5-19

Initialising a MBX 5-19
Modifying the features of an MBX 5-19
Print the contents of an MBX 5- 19
Delete an MBX 5-20
Print the MBX list 5-20
MBX deposit in a remote fax 5-20
MBX polling from a remote fax 5-21

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0DLQWHQDQFH 6-1

General 6-1
Replacing the consumable 6-2

Replacing the imaging cartridge 6-2

Cleaning 6-6

Cleaning the scann er’ s re ading devices 6-6
Cleaning the printer 6-7

Scanner calibration 6-10

,QFLGHQWV 6-11

Communication errors 6-11

Transmission from the feeder 6-11
Transmission from the memory 6-11
Communication error codes 6-12

Printer incidents 6-14

Error messages 6-14
Printer paper jam 6-15

Scanner incidents 6-20

Sheet-feed scanner pape r ja m 6-20

Miscellaneous incidents 6-21

&KDUDFWHULVWLFV 6-22

Unit characteristics 6-22
Consumable Characteristics 6-23

Contents

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Date en cours : 11 juin 2001
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LIASSE 23261436-8.book Page 5 Lundi, 11. juin 2001 3:33 15

Contents

This unit has been designed in accordande with European standards
I-CTR37 and CTR21, it is designed for connection to the Public Switched
Telephone Network (PSTN). In case of any problems, first contact your Sup­plier.

The mark CE attests that the products comply with the essential require­ments of Directive R&TTE 1999/5/EC, for user safety, in accordance with
Directives 73/23/EC for electromagnetic interference, in accordance with
Directive 89/336/EC.

And that it m akes efficient use o f the radio sp ectrum allocat ed to terrestri al
communications .

The manufacturer declares that the products are manufactured in accor­dance with ANNEX II of Directive R&TTE 1999/5/EC.

Installation

-5-

Date en cours : 11 juin 2001
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Operation Settings Quick usageDirectoryMaintenanceSafety Contents

LIASSE 23261436-8.book Page 7 Lundi, 11. juin 2001 3:33 15

:(/&20(

Thank you for purchasing this new generation com m unication terminal . Bo th a colour laser fax
machine (On colo ur scanner mo del only ) and a ter minal with ac cess to the In ternet, your mach ine is the
answer to all your most deman di ng professional needs.

This User’s Manual presents the two models in the range:

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It combines power, user-friendl iness and simplicity than ks to i ts na vi gator, its multitask access and
direct access directory.

The laser printer lets yo u pri nt all rec ei ved documents.

Its two scanners (sheet-feed and flat-bed), let you sen d a c olour document (on colour scanner model
only) and use your machine as a t rue black & white.

The flat-bed scanner lets you send portions of bound docu m ents with a better resolution .

Colour scanner.

B &W scanner.

Date en cours : 11 juin 2001
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Date en cours : 11 juin 2001

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Installation

LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

35,17(5

Check the presen ce o f the following items:

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3

1

1-1

2

1 : Printer

2 : Paper tray

3 : Printed document face-do wn tray

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 2 Lundi, 11. juin 2001 3:33 15

+ Take the items and accessories shown above out of the carton.
+ Remove the plastic ba g and peel off the shipping ta pe from the printer.
+ Pull out the plasti c stri p from the paper feed inle t.

+ Peel off the shipping tape from the back of the printer.

Installation

1-2

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Date en cours : 11 juin 2001

Upper cover

Power switch

Scanner connector

release button

Installation

LIASSE 23261436-8.book Page 3 Lundi, 11. juin 2001 3:33 15

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1-3

Imaging cartridge

(pre-installed)

Power cord socket

Face-down tray

Paper size guide

Manual feed tray

Tray cover

Multi-purpose tray

Paper size guide

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 4 Lundi, 11. juin 2001 3:33 15

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A proper location helps to ensure that your printer provides you with the long service life for which
it is designed. Double-check to make sure that the loc at io n you select has the following
characteristics.

• Choose a loca ti on that is well-ventil at ed.

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The power outlet you plan to connect to for power should be nearby and unobstructed.

• Make sure that th e printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of ai r co nditione rs, hea ters, or vent ilat ors, and areas sub jec­ted to temperat ure and humidity extremes.

• Choose a sturdy, level surface where th e printer will not be exposed to stro ng vi bration.

• Keep the printe r away from any objects that m ight block its heat vents.

• Do not locate the printer near curtain s or othe r combustible objects.

• Choose an ar ea where there is no possibil it y of the printer being spla shed with water or other
liquids.

• Make sure that th e surrounding area is clea n, dr y, and free of dust.

Installation

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Note the following important precautions whenever using the printer.

Operating Environm ent

The following describes the operating environment required when using the printer:

• Temperature:
10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity:
15% to 85% with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the pri nt er.

• Never turn the pri nter off or open any of its covers during a pri nt operation.

• Never place flammable gasses, liquids or objects that ge ne rate magnetic forces near the prin­ter.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A dama­ged cord creates the dange r of fi re or electrical shock.

• Never to uch the power cord w hen your hands are w et. Doing so cre at es the danger of el ec tri­cal shock.

• Always unplu g the power cord be fore moving the p rinter. Failure to do so can da mage the
power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the printer for a long time.

1-4

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Date en cours : 11 juin 2001

Installation

LIASSE 23261436-8.book Page 5 Lundi, 11. juin 2001 3:33 15

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ozone is generated d uring normal op eration of t his printe r. Because of t his, an unple asant odor

may result when the printer is used for extensive printing in a poorly ventilated area. For

+ With both hands, gently bend the face-down tray inwards and insert one of its tabs into its

holder on the uppe r porti on of th e printe r. Con tinue to bend the face-do wn tray so that it

curves enough for the second tab to fit into its holde r and release the tray into position.

1-5

comfortable, hea lt hy, and safe operation, be sure to locate the pri nt er in a well-ventilat ed area.

Caution - Be su re to locate t he printer in a well-ventilate d location. A minimal a mount of

• Whenever th e printer emits unusually high a mounts of heat, smoke, an unusu al odor, or
unplug the power cord, and contact your dealer. Failure to take this immediate action creates

the danger of fire or electrical shock.

noise, immediatel y turn it off, unplu g it, and cont act yo ur d eale r. Failure to ta ke thi s im me -

diate action creates the danger of f ire or el ectrical shock.

• Do not allow water or other liquids to spill on or near the printer. Fire or electrical shock can

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,
occur should water or liqui d come into contact with the printer.

• Always take care so th at pape r clips, st aples, or o ther sma ll pieces of metal do not g et into

the printer through its vents or other openings. Such objects create the danger of fire or elec-

trical shock.

fire.

cables of any other elect rical equipment. Also make sure that cords and ca bles do not get

into the printe r ’s mecha nism . A ny of the se c on ditio ns crea te the dange r of malf unc tion an d

• Never place any heavy objec ts on the power cor d, pul l on it or bend it. Doi ng so creates the

• Always make sure the printer is not placed on the electrical cord or the communications
danger of fire or electrical shock .

• Never try to remove any secured panel or cover. The interior of the printer contains

• Never try to modify the printer. Doing so creates the danger of fire or electrical shock.
high-voltage circuitry whi ch cre ates the danger of electrical shock when exposed.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 6 Lundi, 11. juin 2001 3:33 15

Remark : Be sure to close the face-down tray before opening the top cover to avoid injuries.

+ Using the left and right slots in the pri nt er as guides, gently push the tray until it connot be

inserted any further (as show n in t he illustration).

Installation

1-6

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Installation

LIASSE 23261436-8.book Page 7 Lundi, 11. juin 2001 3:33 15

/RDGLQJSDSHU

+ Open all three paper size gu ide s .

1-7

+

Remove the cove r from the tray.

+ Attach the cover onto the tray.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 8 Lundi, 11. juin 2001 3:33 15

+ Place the paper stack onto the tray, print-side up. secure the stack by adjusting the paper size

guides.

+ Replace the cover onto the tray.

Installation

1-8

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Installation

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You can increase the paper holding capacity of your printer by installing an optional second/third
paper cassette unit. Each paper cassette unit can hold up to 500 sheets of paper. The second and
third paper cassette units are interchangea ble and can increase paper-holding capacity to 1250
sheets when installed together.

Second paper
cassette unit
(option)

Third paper
cassette unit
(option)

Tray 3 (500-sheet
thrid cassette)
(option)

Cassette cover
(option)

Tray 2 (500-sheet
second cassette)
(option)

Cassette cover
(option)

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+

Take the paper cassette unit out of the shipping box

+ Remove the plastic bag and a ll shipping materials.
+ Turn the printer off and the n disconnect the power cor d and the scanner interfac e cable

from the printe r.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

1-9

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Installation

+ Place the paper cassett e uni t i n the location you have c hose n .

Pull out the pape r tray.

+ Set the printer onto the paper cassette unit using the coupling pins as a guide.

Remark : The printer weighs approximetely 18 kg (39.7lbs). Two people are recommended to lift it when necessary.

Second paper cassette unit Third paper cassette unit

1-10

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Date en cours : 11 juin 2001

Remark : Be sure to use both hands whenever tray 2 or tray 3 is being removed from or inserted into the paper cas-

Installation

LIASSE 23261436-8.book Page 11 Lundi, 11. juin 2001 3:33 15

1-11

sette unit.

+ Insert tray 2 or tray 3 into the paper cassette unit.

Tray 3

Tray 2

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

i

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LIASSE 23261436-8.book Page 12 Lundi, 11. juin 2001 3:33 15

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Installation

Check the prese nce of the following it ems:

• Scanner

• Outlet tray for out going document

• Mainpower cord

•Pr

• Printer main powe r connection cord

• Telephone line cord

• Starting gauge card (chipcard)

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+ Set the outlet tray on the left-hand side of

nter connection cor

the fax machine by engaging the two
pins in their respective holes.

1-12

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Installation

LIASSE 23261436-8.book Page 13 Lundi, 11. juin 2001 3:33 15

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+ Plug end of the connection cord (3) into t he jack of the fax mac hine (F) and the other end

+ Plug end of the main power cord (2) into its jack on the fax machine (A) and the other end

into the printer’s jack (C).

into the printer’s jack (D).

35,17(5&211(&7,21

1-13

4

3

C

F

E

H

2

1

D

B

G

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

A

LIASSE 23261436-8.book Page 14 Lundi, 11. juin 2001 3:33 15

+ Make sure that the power switc h is in the I (On) position.

Caution - Plug only the power pack supplied with your machine into the port (A) by means of

the main power cord (2).

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+ Plug end of the telephone line (4) into its jack on the fax machine (E), and the other end into

the wall telephone socket.

+ Plug end of the LAN cord (as provided by your network administrator) into port (H) of your

fax machine and the other end into your loca l network port dedica t ed to your fax machine.

Installation

32:(5/,1(&211(&7,21$1'6:,7&+21

Caution - Refer to safety procedures in the Safety Chapter.

+ Plug end of the main power cord (1) into the jack of the fax (B), and the other end in the wall

outlet

+ Set the switch (G) (depending on model) to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear.

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A chip card is delivered with the consumables. This card initializes the system which enables you
to know at any time the t one r cartridges consumption level.

After installing the i ma g i ng cartridge in the prin ter, you need to inform the machine about th eir
features.

For this purpose, you must read the chip card provided with the ma chi ne, before using it.

1-14

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Installation

LIASSE 23261436-8.book Page 15 Lundi, 11. juin 2001 3:33 15

1-15

+ The operation is over, the ca rd is no more necessary.

REMOVE CARD

+ As soon as the reading operation is ove r, remove the card:

INIT

OF CONSUMABLES

RECORDED

INIT

OF CONSUMABLES ?

CONFIRM = OK

CANCEL = C

+ The following indica ti ons appear on the scree n of the scanner unit:

+ Insert the chip card (or gauge car d) in the card reader as showen below:

INIT

INSERT GAUGE CARD

The screen indicates:

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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Installation

1-16

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Quick usage

LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

7KHQDYLJDWRU

This navigator has 5 keys and allows yo u to move around within the me nus of your machine.

The navigator gives you access to the menus visible on screen.

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2-1

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 2 Lundi, 11. juin 2001 3:33 15

0RYLQJZLWKLQWKHPHQXV

7R 8VHNH\ 6\PERO

Enter the main menu. MENU

Quick usage

Select the next line in the menu.

Select the previous line in the menu.

Go to the following menu. OK

Return to the previous m en u. C

Confirm and exit from the current menu.

Exit without confirming from the current
menu.

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7R 8VHNH\ 6\PERO

Moving left or right. 3 4

6

5

Confirm your entry. OK

Delete a charac ter by mov ing the curso r
to the left

Delete a char ac ter on the left of the
cursor without moving the cursor.

2-2

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C

LIASSE 23261436-8.book Page 3 Lundi, 11. juin 2001 3:33 15

Quick usage

7R 8VHNH\ 6\PERO

Confirm your entry and return to the
initial screen.

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The screen has 4 lines of 20 characters.
The cursor shows the line you selected.

F

----

FUNCTION
1 DIRECTORY
2 SETUP
3 SEND

For menus with more than three choices, use the arrows
next (hidden) lines of the menu (4, 5, 6 etc.).

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5 or 6 of the navigator to obtain the

Access to functions may be achieved in two wa ys.

• Step by step function access.

• Direct function access,

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You may print the function li st (key ) to know the number of a funct ion.
The following example describes how to enter your name so that it prints out as a header on your

fax (name of this function S

+ Press the MENU key, the functions li st appears, move the cursor , with the 5 or 6

navigator arrows to place it in front of the line desired ..

F

----

FUNCTION
1 DIRECTORY
2 SETUP
3 SEND

+ Validate your choice by pressing OK.

ETUP / YOUR NAME).

2-3

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+ In the selected menu, move the cursor , with the 5or 6arrows to place it in front of the

sub-function desire d.

F2

----

SETUP
1 DATE TIME
2 YOUR NUMBER
3 YOUR NAME

+ Validate your choice by pressi ng OK.

'LUHFWDFFHVVE\QXPEHU

You may print the functions list (key ) to know the number of a function.

From the stand-by mode:

+ Press the MENU key, and enter the num be rs of the required function s one afte r another.

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Quick usage

MENU :

ENU :

M

ENU :

M
M

ENU :
ENU :

M

ENU :

M

ENU :

M
M

ENU :

MENU :

ENU :

M

ENU :

M
M

ENU :

MAIN MENU 1 : DIRECTORY

)XQFWLRQV )XQFWLRQ'HVFUL SWLRQ 3DJH

11

- ADD NAME Phone number direct ory fi ll in p. 4/2

12

- ADD LIST Enter the broadcasting li st p. 4/3

13

- SEE OR MODIFY Name modification in the directory p. 4/3

14

- CANCEL Name delection in the directory p. 4/4

15

- PRINT Directory printing p. 4/5

16

- SAVE/LOAD Store the directory on a chip card p. 4/1

161
162

17
18

SAVE Save the directory on a chip ca rd p. 4/1
LOAD Load the directory from a ch ip card p. 4/1

- IMPORT Enable/disable e-mail import p. 4/6

- EXPORT Export directory e-mail p. 4/7

MAIN MENU 2 : SETUP

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

21

- DATE TIME Date / time setting p. 3/1

22

- YOUR NUMBER Telephone or fax number p. 3/2

23

- YOUR NAME User name p. 3/2

24

- SEND Send

241

242
243

SEND REPORT Sending report printing type

MENU 371)

(see

MEMORY SEND. Sending from scanner or me mory

MENU 372)

(see

ECO PERIOD Setti ng e co nom y period nbr

(see

MENU 373)

2-4

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Quick usage

MAIN MENU 2 : SETUP

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

25

- RECEPTION Reception

253
254
255
256
257

ENU :

26

M

261

2611

262
2621
2622
2623
2624
2625
2626
2627

ENU :

28

M

ENU :

29

M
M

ENU :

20

201

202

203

a. Depending on model.

REC. WITHOUT PAPER Acceptance of reception without paper p. 3/6
NBR OF COPIES Nb of copies for received documents p. 3/6
FAX TAD Fax answering activati on p. 3/5
ANSWER CODE Remote contro l enquiry code selecti on p. 3/5
PC RECEPTION Choice for PC reception

- NETWORKS Network

TEL. NETWORK p. 3/2

NETWORK TYPE Network type selection (PABX OR PSTN)p.3/2

LOCAL NETWORK

CONFIGURATION Config uration mode selection
IP ADDRESS IP address of the terminal
SUBNET MASK Sub-network mask
GATEWAY Gateway address
IEEE ADDRESS IEEE address of the terminal
NETBIOS NAME 1 Netbios Name 1 p. 3/10
NETBIOS NAME 2 Netbios Name 2 p. 3/10

- PRINT Print settings list (see MENU 54)

- TECHNICAL Tech nical parameters p. 3/7

- GEOGRAPHIC Geographical se tt ings

COUNTRY The country you select will set the network

NETWORK Sets the network individually
LANGUAGE Sets the language individually

(a)

(a.)

(a.)

(a.)

language and corresponding keyboard

(a.)

(a.)

(a.)

(a.)

(a.)

(a.)

(a.)

p. 3/7

p. 3/10
p. 3/10
p. 3/10
p. 3/10
p. 3/10

p. 3/2
p. 3/2

p. 3/3

MAIN MENU 3 : SEND

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

31

M
M
M
M
M
M

ENU :
ENU :
ENU :
ENU :
ENU :
ENU :

- TRANSMISSION Delayed transmissio n and broadcasting p. 5/5

32

- POLLING RX Polling a docume nt p. 5/16

33

- POLLING TX Inserting a document to be pol led p. 5/16

34

- MBX SENDING Sending to a MBX p. 5/20

35

- MBX POLLING Polling of a MBX p. 5/21

36

- BROADCAST Sending of broadcasting p. 3/6

37

- SETUP see MENU 24

371

372

373

SEND REPORT Sending report printing type p. 3/4
MEMORY SEND. Se nding from feeder or memo ry p. 3/4
ECO PERIOD Setting econ om y pe riod nbr p. 3/4

MAIN MENU 4 : FAX TAD

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

41

ENU :

M

ENU :

M

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- PRINT Print the received messag es p. 3/5

42

- ACTIVATION Fax tad activ atio n p. 3/5

43

- ANSWER CODE Remote access code sele ction p. 3/5

2-5

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LIASSE 23261436-8.book Page 6 Lundi, 11. juin 2001 3:33 15

MAIN MENU 5 : PRINT

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

51

- FUNCTIONS LIST Functions list printing p.5/14

M

ENU :

52

M
M
M

M

ENU :
ENU :
ENU :

ENU :

- LOGS Tx and Rx logs printing p. 5/14

53

- DIRECTORY Print the directory p. 4/5

54

- SETUP User parameters printing p. 5/14

55

- COMMANDS Printing of the command list (see

56

- MBX Print list of MBX (see MENU 75)

MENU 65)

MAIN MENU 6 : COMMANDS

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

61

- PERFORM Perform a command on hold p. 5/8

M

ENU :

62

M
M
M

ENU :
ENU :
ENU :

- SEE OR MODIFY Update of a command on hold p. 5/8

63

- CANCEL Del et e a com m a nd on hold p. 5/9

64

- PRINT Printing of a document in wait queue p. 5/8

65

- PRINT LIST Printing of the command list p. 5/9

MAIN MENU 7 : MAILBOXES.

Quick usage

MENU :

ENU :

M

ENU :

M
M

ENU :
ENU :

M

MENU :

ENU :

M

M

ENU :

M

ENU :

ENU :

M

M

ENU :

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

71

- INITIALISE Creating and mo di fication of a MBX p. 5/19

72

- POLLING TX Storing a document in a Ma il box p. 5/20

73

- PRINT Print content of a Mailbox p. 5/19

74

- CANCEL Suppress an empty mailbox p. 5/20

75

- PRINT LIST Print list of MBX p. 5/20

MAIN MENU 8 : ADVANCED FUNCTIONS

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

80

- CALIBRATION Scanner calibration

82

- LOCK Interlocking ac t iva t ion

821
822
823

83
831
832

84
841
842
843
844

87
871

LOCKING CODE Entering interlo ck code p. 5/17
LOCK KEYBOARD Keypad interlocking activation p. 5/17
LOCK NUMBER Number interlocking activation p. 5/18

- PREFIX Dialing prefix activat ion

NUMBER SIZE Min. size number to be send with prefix p. 3/3
PREFIX SETTING Entry of dialing prefix value p. 3/3

- COUNTERS See ing activity counte rs

PRINTED PAGES Printed apges counte r p. 5/15
LOCAL COPIES Lo cal copies counter p.5/15
SENT PAGES Sent pages counter p. 5/15
RECEIVED PAGES Received pages cou n t er p. 5/15

- SCAN. AND PRINT. Scanners and printer setting p. 5/11

- CIS SCANNER Sheet-feed scanner settings (CIS)

2-6

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M

MENU :

M

ENU :

88

- CONSUMABLES Consumables status p. 6/2

ENU :

873

- PRINTER Printer settings

872

- CCD SCANNER Flat-bed scanner settings (CCD)

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

M

AIN MENU 8 : ADVANCED FUNCTIONS

992

NEW E-MAIL ADDR. Enter the E-Mail address p. 3/11

991

REGISTERING Send the Internet registration form p. 3/11

M

ENU :

99

- SUBSCRIPTION Internet subscription (depending on model) p. 3/11

M

ENU :

96

- SORT MESSAGES Choose rece pt ion type p. 3/14

M

ENU :

95

- SEND E-MA IL Sending E-Mail p. 5/6

945

PRINT Print Internet par am eters p. 3/14

944

DEPOSIT NOTICE Printing of deposit noti ce p. 3/4

923

SERVERS Setting the SMTP, POP3 and DNS p. 3/12

922

MESS. SERVICE Setting the E_mail address p. 3/12

921

CONNECTION Setting of internet service provider p. 3/12

M

ENU :

92

- INIT

MENU :

91

- PROVIDER Select internet Service Prov ider p. 3/12

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

M

M

ENU :

ENU :

941

942

943

or

TX TYPE Select type of transmission p. 3/13

SET TIMES

P

ERIOD

93

94

- IMMED. ACCESS Immediate a cc es s to supplier p. 3/16

- SETTINGS Internet settings

CONNECT. TYPE Select type of connection p. 3/13

Quick usage

LIASSE 23261436-8.book Page 7 Lundi, 11. juin 2001 3:33 15

MAIN MENU 9 : INTERNET

2-7

Change connect ion times

p. 3/13 or

p. 3/13

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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Quick usage

2-8

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Settings

LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

<RXUID[QXPEHU

Your fax offers to print out yo ur fa x number on every document it transmits if you saved thi s

number and if the machine is set with

parameters, page 3/7).

(for example for no vember 8 2001 at 9h3 3, press 0,8,1,1,0,1,0,9,3,3) then validate by

pressing key O

To change the date and time:

+ Enter one after another the numbers of the required time and date,

'DWH7LPH

At any moment you may cha nge the date and time of your fax machi ne .

0$,16(77,1*6

To obtain quality transmissions (in-going and outgoing), it is recommended to properly set your

machine.

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K.

3-1

SENDING HEADER (refer to paragraph Technical

M

ENU :

21 - S

ETUP

/ D

ATE

T

IME

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 2 Lundi, 11. juin 2001 3:33 15

Settings

To save your fax number:

+ Enter your fax number (20 digit s ma x. ) and validate by pressing key OK.

1DPH

Your fax offers to print out your name on every document it transmits if you saved your name and
if the machine is set with

SENDING HEADER (refer to paragraph Technical parameters, page 3/7).

To save your name:

+ Enter your name (20 chara ct ers max) then validate wit h the key OK.

7\SHRIQHWZRUN

You may connect your fax to either a PSTN or private network like auto switch exchange PABX.
You must define for examp le the network the most convenient.

To select the type of network:

ENU :

2611 - S

ETUP

/ N

M

ETWORKS

+ Select option PABX or PSTN then va li date your choice with OK.

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These settings will enabl e you to use your terminal in dif ferent preset countrie s and in different
languages.

ENU :

M

M

/ TEL.

22 - S

ENU :

NETWORK

ETUP

23 - S

/ Y

OUR NUMBER

ETUP

/ Y

/ N

ETWORK TYPE

OUR NAME

&RXQWU\

By choosing a country, you initialise:

• the settings for its public telephone network

• its default language

• its default type of ke yboard.

To select the country:

ENU :

201 - S

ETUP

/ G

M

EOGRAPHIC

/ C

OUNTRY

+ Select the required option and press the OK key to confirm.

1HWZRUN

This setting enables yo u to i ndi vidually set the type of pu bl ic te lephone network so that your
terminal can communicate over the public network of the country you have chosen in compliance
with the applicable standa rds.

Remark : This setting is different from the NETWORK TYPE setting (p. 3/2), which allows choosing between public and

private network.

To select the network:

ENU :

202 - S

ETUP

/ G

M

EOGRAPHIC

/ N

ETWORK

+ Select the required option and press the OK key to confirm.

3-2

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Settings

/DQJXDJH

This setting enables you to choose a language othe r tha n that imposed by the COUNTRY setting.

To select the language:

+ Select the required option and press the OK key to confirm.

/RFDOSUHIL[

This function is used when your fax is installed with a private network, behind an a uto branch
exchange telephone company. It allows you to program an additional automatic local prefix (to

be defined), enabling you to automatically exi t th e company’s telephone network system, but
only under certain conditions:

• the company’s internal numbe rs, where a p ref ix is not req uired , must be short numbe rs less

than the minimal size (to be defined),

• the outside nu mbers req uirin g a prefix, must be lon g numb ers greate r or equal t o the mini-
mal size (to be defined, for examp le Franc e has 10 numbers).

Programming your fax with the local prefix consists of two st eps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining t he outgoing local prefix of the company’s telephone network. This prefix wi ll
automatically be added as soon as an external number is dial led.

Caution - If y ou define a local pref ix, do not add it to t he numb ers stored in t he directo ry: it

will be dialled with eac h number.

M

ENU :

203 - S

ETUP

/ G

EOGRAPHIC

/ L

ANGUAGE

'HILQLQJWKHPLQLPDOVL]H

MENU :

831 - A

DVANCED FUNCTIONS

+ You can change the default val u e for the minim al size of the co m p any’s outside numbers

and validate with O

K. The minimal size will range be twe en 1 and 30 .

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MENU :

832 - A

DVANCED FUNCTIONS

+ Enter the outgoing local prefix of the company’s telephone network (maximum 5

characters) an d validate with O

K.

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You may print a transmission report for all communications via the te le phone network (STN )
or a deposit sheet for all communications via Internet.

You may choose between m ore than one criteria for pri nting reports or deposit sheets:

WITH, a report is given when the transmission was properly performed or when it is

•
completely abandoned (but there is only one repor t pe r r equest),

WITHOUT, no transmission report, however, your fax notes all tr ansmission s that took pla ce

•
in its log, (refer to paragraph Logs, pag e 5/13)

ALWAYS, a report is printed wit h ea ch transmission,

•

ON ERROR, a report is printed only if the transmissions failed or if completely abandonned.

•

3-3

/ P

/ P

REFIX

REFIX

/ N

/ P

REFIX SETTING

UMBER SIZE

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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At each transmission report from the memory, a reduced version of the first page is automatically
combined.

To select the repo rt type:

+ Select the required option WITH, WITHOUT, ALWA YS, or ON ERROR and validate your choice

K.

with O

To select the deposit notice type:

+ Select the required option WITH, WITHOUT, ALWA YS, or ON ERROR and validate your choice

K.

with O

(FRQRP\SHULRG

This function allows you to defer a fax transmission to defer a fax transmisison to "off-peak hours"
and thus reduce the cost of your communications.

The economy period, giving you a more advantageous rate via the telephone network (at off-peak
hours), is preset by default from 6.00 P. M to 8.00 A.M. Nevertheless you may change this time
slot.

0RGLI\LQJWKHHFRQRP\SHULRG

+ Enter the hours of the new econ om y period and validate your selection with the key OK.

M

ENU :

ENU :

M

944 - I

MENU :

241 - S

NTERNET

243 - S

ETUP

/ S

/ S

ETTINGS

ETUP

/ S

END

/ S

/ D

EPOSIT NOTICE

END

/ ECO P

Settings

END REPORT

ERIOD

8VLQJWKHHFRQRP\SHULRG

To transmit in economy period, you just have to press the ECO key instead of the key. The fax
will automatical ly be tr an smitted during the economy period.

'RFXPHQWIHHGW\SHV

You may choose the way you want t o fee d your documents at transmi ssion :

• from memory, transmission will take plac e only afte r memory stor age of the doc ument and

dialing. It allows you to rec uperate originals more rapidly.

• from the feeder of the sheet-feed scanner (refer to paragrap h Positioning th e document,

page 5/1), transm ission will occur after dialing . It allows transmission of bulky doc uments
(its size may exceed the memory capacity).

To select the way you want to feed your documents :

+ Select the optio n MEMORY or FEEDER and validat e your choice with OK.

3-4

M

ENU :

242 - S

ETUP

/ S

END

/ M

EMORY SEND

.

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Settings

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)D[DQVZHULQJPDFKLQH

The Fax answering machine allows you to keep confidential all documents in storage and to avoid
always printing t h em at reception.

The signal "Fax Messages" lets you know the state of your Fax answering m achine:

• Light on: the answering machine is on.

• Flashing: Your fax has documents in storage or is in the proce ss of recei vi ng faxes.

• Light off: the ans w eri ng machine is off.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will
be asked this access code for:

• printing fax messages found in memory,

• activate or dea cti va te the Fax answering machine.

6DYLQJDQ DFFHVVFRG H

or

+ Enter the code (4 digits) and validate with the key OK.

M

ENU :

MENU :

256 - S

43 - FAX TAD / A

ETUP

/ R

ECEPTION

NSWER CODE

/ A

NSWER CODE

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or

M

+ Select the required option WITH or WITHOUT and validate your choice with OK.
+ If you saved an access code for your Fa x answering enter it and valid ate wi th OK.

Your Fax answering is either on with the si gnal light "Fax Messages" on, or off wi th t he signa l
light "Fax Messages" off.

3ULQWID[PHVVDJHVVWRUHGLQ WK HPHPRU\

+ If you have defined an access code for your fax TAD, enter it and press OK to confirm.

Documents received and st ored in the memory are printed.

5HFHSWLRQZLWKRXWSDSHU

Your fax offers you the possibility to either accept or refuse document reception if your printer is
unavailable.

If your fax printer is unavailable, you may choose between two modes of reception :

• reception mode

WITHOUT PAPER, your fax saves the incoming messages in the me m ory,

3-5

ENU :

MENU :

255 - S

42 - FAX TAD / A

ETUP

/ R

ECEPTION

MENU :

41 - FAX TAD / P

CTIVATION

/ FAX TAD

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

RINT

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• reception mode WITH PAPER, your fax refuses all incoming subscribers.

To select the reception mode :

M

ENU :

253 - S

ETUP

+ Select the optio n WITH PAPER or WITHOUT PAPER and validate your choice with OK.

Remark : The lack of paper is indicated by a beep and a message on the screen.

Then received faxes are stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper
in the feeder.

1XPEHURIFRSLHV

You may print incoming doc uments more than once (1 to 99).

To set the number of each document received:

M

ENU :

254 - S

+ Enter the wanted number of copies and validate with OK.

At each document reception, your fax will print the number of copies requested.

5HOD\EURDGFDVW

Your fax machine (init ia tor) can relay a docume nt, in other words, transmit a doc ument to your
subscribers via a remote fax and wit h a precise relay list.
To do this the initia tor fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay li st number. The
remote fax will then transmit this document to all su bs cribers belonging to the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax,
this document is first printed before relay to all subcrib ers on the list.

To activate relay from your fax machine:

+ insert the document to re la y (refer to paragraph Positioning the docum e nt, page 5/1),
+ select MENU 36 - SEND / BROADCAST and validate your choice with OK,
+ enter the remote fax number whe re you will re lay or choose your dialling mode (refer to

paragraph Dialling, page 5/3) and validate with O

+ enter the relay list num b er used by the remote fax and pre ss OK,
+ you may enter the time you wish to transmit the document next to the current time and press

K,

O

+ if you wish to modify the document feed type, select one of the options FEEDER or MEMORY

press OK,

+ if you wish, you may enter the number of pages of your document before transmitting,
+ activate relay by pressing key .

The document in the feeder will be r elayed either immedi ately o r at a lat er ti me (acco rding to your
choice) to the remote fa x whi ch will relay the document.

/ R

ETUP

K,

ECEPTION

/ R

ECEPTION

/ REC.

/ NBR OF C

Settings

WITHOUT PAPER

OPIES

3-6

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Settings

)D[RU3&5HFHSWLRQ2SWLRQ

If you have a PC kit, this menu will enable yo u to select the mach i n e you wish to receiv e the
documents on:

•fax,

•PC,

• PC if available othe rw ise the fax.

For more details, please re port to the instruction ma nua l provided with this kit.
Fax or PC reception (optional)

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Upon arrival your fax has been pre set by default. However, you may adjust it to me e t your
requirements by resetting the technical pa ra meters.

To set the technical parameters:

+ Select the desired param e ter and validate with OK,
+ With the keys 5 or 6, modify the pa rame ter se ttin gs by follow ing th e t able below an d

K.

press O

MENU :

257 - S

ETUP

M

/ R

ECEPTION

ENU :

29 - S

/ PC R

ETUP

ECEPTION

/ T

ECHNICAL

3 D U D P H W H U  6 H W W L Q J  6 L J Q L I L F D W L R Q

1 - SCANNING MODE

2 - S

ENDING HEADER

RANSMISS. RATE

3 - T

CHO PROTECT

4 - E

6 - E

CHO PROTECT TONE

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1 - NORMAL
2 - FINE
3 - SFINE
4 - PHOTO

1 - WITH
2 - WITHOUT

1 - 33600
2 - 14400
3 - 12000
4 - 9600
5 - 7200
6 - 4800
7 - 2400

1 - WITH
2 - WITHOUT

1 - WITH
2 - WITHOUT

Default value of the scan mode resolution for the
documents to be transmitted.

If this paramete r is on, your header will appear on all
documents sent to your subs cri be rs wit h your name,
number, date and number of pages.

Transmission speed for outgo ing documents.
For a quality telephone line (compati bl e, no echo),
communications occur at maximum speed.

However, it may be ne ce ssary to restrict the
transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced
during long distance calls.

For some long distance calls (sate ll ite), the on-line
echo may disturb the call.

3-7

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 8 Lundi, 11. juin 2001 3:33 15

3 D U D P H W H U  6 H W W L Q J  6 L J Q L I L F D W L R Q

Settings

7 - COM. DISPLAY

8 - S

TANDBY MODE

ECEPTION HEADER

10 - R

11 - R

ECEPTION RATE

BR OF RINGS

12 - N
20 - C

ORRECTION MODE

NTERNET VALID

70 - I

71 - I

NTERNET ACTIVE

1 - RATE
2 - PAGE NUMBER

1 - WITHOUT
2 - DELAY 5 MINUTES

3 - DELAY 15 MINUTES
4 - DELAY 30 MINUTES
5 - STANDBY PERIOD

1 - WITH
2 - WITHOUT

1 - 33600
2 - 14400
3 - 9600
4 - 4800
5 - 2400

2 Í 9

1 - WITH
2 - WITHOUT

6H01 Í 21H59

1 - 7 DAYS A WEEK
2 - MONDAY TO FRIDAY

Choice between transm ission speed displayed and
number of the page in progress.

Choosing the printer standby delay: the print e r w il l
switch to standby after a de l ay (i n m inutes) of
NON-operation or during the period of time of your
choice

If this parameter is on, all documents received by your

fax will inclu de the su bscriber ’s header with hi s name,
number (if available) fax print date and the page
number.

Transmission speed for incoming do cuments.
For a quality telephon e line (compatible , no ec ho),
communications occur at maximum speed.

However, it may be necessary to restrict the
transmission speed for some calls.

Number of rings to automatically start your machine.

ON, this parameter he lps c orrect the calls made on
disturbed telephone lines. It is used when the lines are

weak or too noisy. Transmission times may be longer.

This menu is used to define the period of time for
which periodical connections are authorized.

Allows either an automatic 7 da y con nection or only
Monday to Friday, (prevents a weekend connection).

72 - D

ATA RATE

MPROVE E-MAIL

73 - I

1 - 56000
2 - 33600
3 - 14400
4 - 12000
5 - 9600
6 - 7200
7 - 4800
8 - 2400
9 - 1200

1 - WITH
2 - WITHOUT

Choice of maximum Internet transmission speed.
For a quality telephon e line (compatible , no ec ho),
communications occ ur at the maximum speed.

However, it may be necessary to restrict the
transmission speed for some Internet calls (bad line or
bad ISP settings).

On, this parame ter lets you autom a tically register the
Internet address of your subscriber fax during a call (if
available).

3-8

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Settings

3 D U D P H W H U  6 H W W L Q J  6 L J Q L I L F D W L R Q

RASE MAILBOX

74 - E

EXT ATTACHMENT

75 - T

1 - WITH

2 - WITHOUT

1 - WITH
2 - WITHOUT

When the fax rece ives an e-mail w it h an attachment
and cannot trea t it, it erases the message of the ISP
MBX, prints and transmits to the message sender, a
notice of uncomp rehension.

At E-mail reception, the fax does not destroy the MBx
message, it prints a notice of uncompre hensi on
asking you to recuperate this message with your
computer equi pm ent. This parameter is useful only if
you have PC equipment. The memory capacit y is
limited, you need to empty your MBX or else new
messages may not be receive d.

Attachment with or with out proc essing, and printing
of incoming Interne t documents.

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'(3(1',1*2102'(/

Your Internet F@x™ is a new generation machine that will be part of your local network just like
a PC. Its built-in local netw ork acccess card will enable you to send documents throu gh a n
SMTP/POP3 local message serve r (in te rnally or externally, depe ndi ng on the settings of your
message server).

To take advantage of a ll the ava il a ble network options, you should make the following settings,
described in the sections below:

• local network settings, to introduce your fax machin e into your local net work.

• message servic e settings, for all your f axes and E-mails to be aut omatically manage d by
your message server.

Caution - Although rather simple, network settings sometimes requires a sound knowledge of

your own computer configuration. If that is administrated by anyone in your company, we
recommend you ask that person for the settings described below.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

/2&$/1(7:25.6(77,1*6

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We recommend you to car ry out a manual configuration of your Internet F@x™ m ac hi n e . T he
automatic conf iguration of the local net w ork settings may be cons idered if your local net w ork
features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral
devices present o n the LAN.

3-9

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To automatically co nfigure the local network settings

ENU :

2621 - S

M

+ Choose AUTO and press OK to con firm. T he Inte rnet F@x™ scans the lo cal net work for a

DHCP or BOOTP server that can assign it its settings dynamically (the message
displayed).

+ Once the message SELF-CONF IN PROGR. has disappeared, check for the IP Address,

Sub-network mask and Gateway address. If these are missing, you should carry out a
manual configurat io n (see below).

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To configure you Internet F@x™ manually, you should obtain the usual information used to set a
peripheral device (IP address, sub-network mask, network and gateway address).

To configure the local network settings manually

ENU :

2621 - S

M

+ Choose MANUAL and press OK to confirm.

,3DGGUHVV

MENU :

2622 - S

+ Enter the IP address of your Internet F@x™ a nd pr ess OK to confirm.

ETUP

ETUP

/ N

/ N

ETUP

ETWORKS

ETWORKS

/ N

ETWORKS

/ L

OCAL NETWORK

/ L

OCAL NETWORK

/ L

OCAL NETWORK

Settings

/ C

ONFIGURATION

/ C

ONFIGURATION

/ IP

SS. is

ADDRESS

6XEQHWZRUNP D VN

MENU :

2623 - S

ETUP

/ N

+ Enter the sub-network mask of your Internet F@x™ and press OK to confirm.

*DWHZD\DGGUHVV

MENU :

2624 - S

ETUP

+ Enter the IP address of the newto rk ga te way and press OK to confirm.

,(((DGGUHVVRU(WKHUQHWDGGUHVV

MENU :

2625 - S

ETUP

/ N

The Ethernet card of your Internet F@x™ al rea dy has an umodifiabl e, yet consultable, IEE E
address.

1HWELRVQDPHV

These names, which ca n be used with the network options, are used to identify your In ternet
F@x™ machine from a PC connected to a local network (for instance with the nam e
"IMP-NETWORK-1"

ENU :

2626 - S

M
MENU :

2627 - S

+ Enter the selected name (15 characters max) and press OK to confirm.

3-10

ETUP
ETUP

/ N
/ N

ETWORKS

/ N

ETWORKS

ETWORKS

ETWORKS
ETWORKS

/ L

OCAL NETWORK

/ L

/ L

OCAL NETWORK

/ L

OCAL NETWORK

/ L

OCAL NETWORK

/ S

OCAL NETWORK

/ IEEE

/N

ETBIOS NAME

/N

ETBIOS NAME

UBNET MASK

/ G

ATEWAY

ADDRESS

1
2

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Settings

0$,/6(59,&($1'7+(,17(51(7

Your F@x™ Internet lets you send and receive documents an d E-mails from subscribers
throughout the wor ld vi a t he Internet network.
An E-mail is an electronic message sent by the Internet, to an E-mail address (which is a personal
Internet mailbox).
Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts
at your disposal a server or computer system which allows you to connect to the Internet and your
mailbox through your te lephone line.

Before worldwide transmission, you must:

• subscribe to an Interne t service provider (ISP),

• check th at all initialisation parameters correspond to those provided by your ISP ,

• perform the prope r settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or
E-mails. Both operations will be performed during an Int ernet connection.

,17(51(75(*,675$7,21

Your machine is delive red ready to use and preset with an Internet registration and ISP.
To take advantage of this offer and create your own E-mail address, all you have to do is return

the registration form:

+ complete the Interne t re gistration form provided with your machine,
+ insert this form in the feeder (as for a document transmission),
+ select MENU : 991 - INTERNET / SUBSCRI PTION / REGISTERING

Sending your registration form (to ISP), is automatic.

Your ISP will provide you with the initialisation parameters to ensure a proper identification with
the Internet.

When you receive your Interne t address you may enter it by using MENU: 992 - I

UBSCRIPTION / NEW E-MAIL ADDR.

S

NTERNET /

,1,7,$/,6$7,213$5$0(7(56

You must define or at least check all the parameters needed to identity yourself with the Internet
Your ISP will provide you with thes e para m et er s as soon as you are registered with them.

The parameters are divi ded into 3 categories:

• connection, allows you to ide ntify dial up number, identifier and password (hidden on
screen),

• E-mail address, allows you to identify your personal mailbox, password and E-mail
address,

• server, allows you to identify IP address of Inte rnet SMTP providers (send) and POP3

3-11

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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(MBX reception) and the address of DNS PRIMARY and DNS SECONDARY pr oviders.
The server address is made up of 4 groups of 3 di gits maximum separated by dots.

If the ISP is
parameters.

OTHER, the parame ters are automatically given after the connecti on and mailbox

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+ select the Internet provider in the list NO ACCESS, PROVIDER_1,or OTHER (for providers not in

the list) or
Choosing

+ enter the CALLING NUMBER., press OK,
+ enter connection IDENTIFIER
+ enter connection PASSWORD, press OK,

+ enter Email IDENTIFIER, press OK,
+ enter Email PASSWORD, press OK,
+ enter E-MAIL ADDRESS, press OK.

LOCAL NETWORK, and press OK.

NO ACCESS disables access to Internet functi ons.

1

, press OK,

M

M

ENU :

ENU :

MENU :

91 -

INTERNET / PROVIDER

921 -

INTERNET / INIT / CONNECTION

922 -

INTERNET / INIT / MESS. SERVICE

Settings

$FFHVVWRVHUYHUVSDUDPHWHUV

+ enter SMTP Server, press OK,
+ enter POP3 Server, press OK,
+ enter PRIMARY DNS, press OK,
+ enter SECONDARY DNS, press OK,

6(77,1*6

The settings are divided into several cate gories.

• the standard settings defi ne the co nnect io n type and freq uenc e to the Int er net as we ll as the

transmission type for your documents,

• the E-mail sorting defines treatment for all stored E-mail messages received,

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

3-12

MENU :

923 -

INTERNET / INIT / SERVERS

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Settings

6WDQGDUGVHWWLQJV

Your machine has two types of settings:

• Connection type and frequency to your ISP.

DURING SET TIMES

PERIODIC

ON DEMAND

a. To avoid Internet access saturation, the automatic connection will occur i n reality 12 minutes give

or take around the requested time.

an Internet connectio n is established every day at 09h00 ,
12h30 and 17h00

(a)

(default values )

an Internet connection is established ever y 3 hours
(default value)

an Internet connection is established at your request by

IMMED. ACCESS

• Type of transmission via the Internet.

IMMEDIATE

DURING CONNECTIONS

document transmission will oc cur immediately at each
transmission request

transmissions will only occur at programmed connections

DURING SET TIMES or PERIODIC

At any moment you may print t he s ettings of your ma chine to know thei r s ta tus.

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MENU :

941 -

INTERNET / SETTINGS / CONNECT. TYPE

+ select one of the connection options DURING SET TIMES, PERIODIC or ON DEMAND pressOK.

Modify standard connection times on set times

M

ENU :

943 -

INTERNET / SETTINGS / SET TIMES

+ having selected the DURING SET TIMES mode, choose the time to either modify or can cel,
+ press keys # or 5 or 6 to cancel the time,
+ enter the new connect io n time with the numeri c keypad and press OK.

An Internet connection is established every day at 9:00, 12:00 and 17:00 (de fault values).

Modify periodic connection p eriod

M

ENU :

943 -

INTERNET / SETTINGS / PERIOD

+ having selected the PERI OD IC mo de, enter to new connection period with the numeric

keypad (value between 00h01 and 23h59) and press O

An internet connec ti on is established ever y three hours (default value).

K.

(a.)

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

$FFHVVWRWUDQVPLVVLRQW\SHVHOHFWLRQ

MENU :

942 -

INTERNET / SETTINGS / TX TYPE

+ Select one of the options IMMEDIATE or DURING connections and press OK to con f irm.

3-13

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$FFHVVWRSULQWWKH,QWHUQHWVHWWLQJV

The Internet settings are printed.

These settings may also be printed with the machine’s other settings (refer to paragraph Printing
the machine settings, page 5/14).

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This function lets you choose the treatment mode for all Internet docume nts stored in your mail
box.

You have th ree choices,

F@X ONLY, lets you poll and print E-m ails in your machine.

•

PC ONLY, le ts you keep your E-mails in yo ur mailbox for later use with a co mputer (no

•
E-mail poll),

SHARE PC lets you:

•

- if PC and fax have two diffe rent addresses, transfer all m ai l or onl y those with attachments
to a PC,

- if PC and fax share the same address, use the fax as a printer for E-mails for th e PC.

0RGHRQO\)#[

+ select option F@X ONLY press OK.

MENU :

MENU :

945 -

INTERNET / SETTINGS / PRINT

96 -

INTERNET / SORT MESSAGES

Settings

.

0RGHRQO\3&

MENU :

96 -

+ select option PC ONLY press OK.

The E-mails are neither polled nor printed and th ey may be used with a computer.
At each connection, th e number of E-mails in your mai l box is displayed on the screen .

0RGHVKDUH3&

MENU :

96 -

+ select option SHARE PC, press OK.

You may choose to transf er your E-mails to a PC or use the fax as an E -mail printer.

To transfer the E-mails to a PC:

+ select option WHITH PC TRANS. and press OK,
+ enter the E-mail address of the computer you wish to transfer your E-mails press OK,

3-14

INTERNET / SORT MESSAGES

INTERNET / SORT MESSAGES

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Settings

+ select your option from the tab le bel ow a nd press OK.

0HQX 'HVFULSWLRQ

SEND ALL MAILS All E-mails are sent to the PC.

U

NUSABLE ATTACH.

To use the fax as an E-mail printer:

The fax machine polls and prints the usable E-mails and
transfers to t h e P C mailbox all the E-mails conta i ning
attachments it cannot use.

+ select option W/O PC TRANS. and press OK,
+ select your option from the tab le bel ow and validate with OK.

0HQX 'HVFULSWLRQ

DELETE MAILS

S

AVE MAILS The E-mails opened and read by the fax are no t e rased.

At each connection, the num be r of E -mails still present in your mailbox are displayed on the
screen.

The E-mails opened and read by th e fa x (w /o attachment) are
erased after fax print.

6HOHFWLQJWKHHFRQRPLFDOWUDQVPLVVLRQPRGH

The transmis s ion mode (FAX, F@X TO FAX or AUTOMATIC) can be chosen manually for each
transmission or set for all transmissions:

Manual selection of the transmission mode .

+ Press key ECO before launch ing a transmission, sele ct the desired mod e then press OK to

enter the subscriber(s).

Set transmission mode.

ENU :

243 - S

ETUP

/ S

END

/ S

/ ECO P

ETUP

/ECO

M

MENU :

373 - S

END

+ Select the desired option FAX, F@X TO FAX or AUTOMATIC and press key OK to validate.

ERIOD

OR

FUNCTION

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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An Internet connection is made with an ISP. It allows both document sending and reception while
connected.

A connection takes place the following way:

• send to one or more of your subcriber’s Internet mailbox, all fax-Internet waiting for
transmission.
If your sending to a computer, the transmit ted fax will b e received a s an attach ment to an
E-Mail.

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• reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox .

You may connect ei ther immediately or automatically depe ndi ng on the time periods defined.
The triggering of a programmed Internet connection depends on the standard settings of your
machine.

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There are two methods to immediately connect to the Internet:

Access by the Menu,

Direct access,

+ Press twice on key @.

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An automatic connect ion to the Internet depe nds on how your machine is pr ogra m med and more
particularly on the standard settings. (refer to pa ragraph Standard settings, page 3/13 ).

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93 -

INTERNET / IMMED. ACCESS

Settings

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If you do not wish to use the Internet func ti ons:

ENU :

91 -

M

• Select NO ACCESS in th e IS P list and validate with OK.

INTERNET / PROVIDER

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Directory

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You may save and if needed load your directory. To proceed, you need to contact your distributor

and purchase the option al kit "Save". This gives yo u access to functions 161 and 162. refer to

For each subscriber record you are not required to fill in each line, only name, tel or E-Mail

address are required:

•

NAME of your subscriber,•TEL, and fax number of your subscr iber,•E-MAIL address, example : [e-mail],

4-1

paragraph Functions list, page 2/4

• modify conten ts,

• delete,

• print the directory.

For all subscriber records or subscriber lists you may:

• create,

•consult,
A subscriber list is made from the subscriber records already stored.

Your fax lets you create a directory by memorizing subscriber records and subscriber lists.

• You may also group several names to build a subscriber list with up to 32 subscriber lists.

• Your machine can store up to 250 subscriber records with names and phon e numbers.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 2 Lundi, 11. juin 2001 3:33 15

• record NUMBER ASSIGNED, this num ber is auto matically ass igned by the fax, it allows q uick
access to the answering machine,

RATE, for each subscriber you may cho ose your fax transmissio n speed. The availab le rates

•
are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. With a good telephone
connection, well adapted and without echo, the appropriate rate is the highest one,

If your subscriber number has bo th
determine if the doc ument will be sent via the telephone network or via Internet.

TEL and E-MAIL listed, the validation key ( or @) will

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+ Your fax has just created a new record, fill in by first entering your subscrib er’s name then

validate with O

Remark : You can stop record creation at any time by pressing .

+ enter fax
+ enter the E-Mail address of your sub sc ri be r,
+ your subscriber’s ID number will automatically appear on the screen, if you wish to modify

this number you may do so by choosing another free number and validate with O

+ select the appropria te fax transmission speed then va li date with OK,.

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number of your subscriber,

MENU :

11 - D

IRECTORY

Directory

/ ADD N

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AME

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ASSOCIATED KEY

+ enter a free letter as an assoc iated ke y or selec t one lett er

displayed on the screen then, val ida t e wit h O

+ If need be, select the appropriate transmission speed to send your correspondents faxes, and

confirm your choice by pre ssing the O

K key.

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A subscriber list is made from the subsc riber records already stored .
For each list fill in the foll owi ng lines:

NAME of the list,

•

NUMBER ASSIGNED, this number i s aut o m at ic al l y assigned by the fax. It allows quick access to

•
the answering machine,

LIST COMPOSITION, it lists the ID numbers assign ed to the subsc riber record s included in the

•
list ,

1. If your unit is connected to a private autoswitch PABX, you may need to insert a pause for dial tone (symbolized by

the sigh / in the number) except if a local prefix is already programmed (see § Local Prefix)

4-2

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Directory

• LIST NUMBER, a number lets you identify the list filed under (L).
A list may include both fax and internet subscribe rs.
The same subscriber ma y be included in differen t li sts.

Caution - It is impossible to add one subscriber list to another subscriber list.

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+ your fax machine has ju st created a new list, fill in by first entering th e name of thi s list

then validate with O

Remark : You can stop list or record creation at any time by pressing .

+ your subscriber list ID nu mber will automatica lly appear on the screen, if you wish to

modify this number you may do so by choosing another free number and validate with O

+ The cursor being on LIST COMPOSITION, press the 4key.

The empty line
subscriber records includ ed in this list.

ENTER ELEMENTS appears, you must fill in the ID numb er s assigned to the

+ There are three ways detailled in the table below, to choose and add one or more

subscribers to your list. Then vali da te your choice by pressing O

K,

MENU :

12 - D

K.

IRECTORY

/ ADD L

IST

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+ with the alph anumeric keypad enter t he first

subscriber’s name

subscriber ID number

subscriber directory

letters of your subscriber’ s name and conti nue
until the whole name is displayed on the screen.

+ enter directly the subscriber’s ID number.

+ press key then select your subscriber.

+ for every subscriber included in t his l ist repeat the above step then valida te with OK,
+ the list ID numb er will automaticall y appear on the screen , if you wish to modify this

number you may do so by choosin g another free number and validat e wi th O

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MENU :

13 - D

IRECTORY

+ select the subscriber list (L) validate your choice with OK,

4-3

/ SEE OR M

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

K.

ODIFY

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+ Select the LIST COMPOSITION menu and press the 3or4key, in order to display the field

ENTER ELEMENTS, and add or delete the correspondent as sho w n in the table hereafter:

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+ enter the subscri ber ID number you wish to add an d validate with

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add

O

+ repeat this step f or ea ch added subscr ibe r .

+ place the keys3 or 4, on the number you wish to delete,

delete

+ press key C to delete the numbe r assigned to the list,
+ repeat these 2 steps for e ach sub scribe r you wish to de lete from t he

list.

+ Validate the new list by pressing key .

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Directory

+ Press key ,

The directory appears in alphabetical order.

+ Select the subscriber rec ord or subscriber list (L) you wish to consult.

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MENU :

13 - D

IRECTORY

The directory appears in alphabetical order.

/ SEE OR M

ODIFY

+ select the subscriber record or subscriber list (L) you wish to modify and validate with OK,
+ modify the line or lines in the subscriber record or subscriber list and validate each

modification with O

Remark : You may validate your modification by pressing key , but you will exit the menu and may not be able to

modify the following lines.

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MENU :

14 - D

IRECTORY

The directory appears in alphabetical order.

+ select the subscriber re cord or subscribers list (L) you wi sh to delete and validate with OK.

4-4

/ C

ANCEL

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Directory

+ Press again the OK key to confirm your deleting.

The record or list is dele ted from the director y.

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You may print all the numbers stored in the directory, including all the existing subscriber record
or subscribers lists.

To print the directory,

The directory is printed in alphabetical order.

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You can import an existing directory of contacts into your fax machine as an electronic file. This
file must be in a specific format and must not comprise more than 250 entries.

The process of importing a director y us es electronic mail as the transfer mech a n i s m. The
electronic file co ntaining the directory is received and processed as an e-mail attac h m ent.

M

ENU :

15 - D

IRECTORY

/ P

RINT

Caution - Importing a new directory com pletely overwrites an y existing directory entries.

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The electronic fil e containing the data in the directory must be structured into line s or r ec ords
each comprising five fields separated from one another by a unique character (a tab stop, a comma
or a semi-colon). The lines themselves are separate d by a carriage return charac t er.

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Name

Fax number

e-mail
address

A unique identifier in your directory, up to 20 characters long. This field is
mandatory; the na me should not include the field separator cha r a ct er.

Your contact’s fax number, without spaces or dots. Can be up to 30 characters
long (including any * a nd # characters). This fie ld ma y be lef t em pty, for
instance in the case of contacts to whom you only send e-mails and never faxes.

Your contact’s e -m ai l address. Can be up to 80 characters lon g, but m ust not
comprise the field separator character. Any other characters may be used in this
field, which can also be left blank.

4-5

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Directory

Shortcut
key

Speed

A capital letter (A to Z), unique in the directory, which is associated with a
specific contac t and enables qui ck selection of the latter. As with th e t w o
previous fields, thi s field can be left blank .

The fax transmit speed over the PSTN. If you do not specify a value, the default
speed is the maximum spee d. This field may be left bl ank if all your fax
transmissions are handl ed by a fax server.

Caution - You m ust ente r a valu e f or at le ast one o f t he Fax number or e-mail address field s. To

enter a blank line, ke y in four field separato r characters in a row.

For example :

Smith;0123456789;jsmith@i sp .co. uk;J; 8
Jones;01987654321;;@ ;8
O’Connor;0123469874;[e-mail] ;U;8

The rate is coded on a nu m b er, see the following board:

Rate code number

600 7
1200 6
2400 5
4800 4
7200 3
9600 2

12000 1
14400 0
33600 8

Caution - Y ou must always enter the field separat or c haracter, even if o ne or more of the fi el ds are

left blank. In the example above, which uses a semi-colon as a separator, the e ntry for « Jon es » lacks
both e-mail address and shortcut ke y.

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To import a directory,

M

ENU :

+ Select WITH to authorise the impo rta ti on of a directory.

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17 - D

IRECTORY

/ I

MPORT

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Directory

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You may also export a direc tory from a fax machine as a text file, and send it t o any mail client

(be it PC or fax based), in the fo rm of an e -mail attachment enti tl ed directoryxxx.csv.

To export the directo ry,

paragraph Dialling, page5/3).

+ Key in the e-mail addre ss of the PC or other fax machine to whic h you want to export the

directory. You may e xport a directory t o several fax machine s simultaneously (re fer to

M

ENU :

18 - D

IRECTORY

/ E

XPORT

+ Confirm by pressing OK.

+ Repeat the procedure as many times as required, for instance to update all your fax

machines or send the same file to several PC users on your local network.

4-7

+ Select WITHOUT to prevent users from importing a direc t ory.

To disable importing,

M

ENU :

17 - D

IRECTORY

/ I

MPORT

Caution - I mportin g a new d irectory compl etely ove rwrites an y exi sting dir ectory e ntries o n

the fax machine. Once your fax machine has a complet e directory, we advise you to disable

importing in order t o protect the data alread y on the fax.

on your network with the same directory.

+ Repeat the pr ocedure as many times as r equired, for ins t ance to update all the LAN faxes

server, and will automatic ally incorporate the attached file into its di re ct ory.

+ Create an e-mail addressed to your LAN fax’s e-mail address, attach the file to it, and send

+ Your LAN fax will receive the e-mail containing the directory when it connects to the mail

simply directory.csv.

your message via your mail server.

+ Create your direct ory on a PC in a fi le wh ose struc ture co rrespond s to that set out abov e.

In order to be recognised as a directory, the file name must include the word directory and

must have a .csv extension. For example : smithdirectory01.csv, jonesdirectory.c sv, or

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Directory

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Operation

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(JPEG format).

Your fax is composed of a scanner including two modes of reading original documents: the

flat-bed scanner and th e sheet-feed scanner.

The flat-bed scanner allows scanning bound documents (bo oks, enc yclopedia, etc.).

1. Only on the model with a colour scanner.

Via the Intern et, you can sent black and white documents (TIFF format) or colour

The faxes sent via the Switched Telephone Network STN are sent from the feeder or the memory.

Documents sent via Internet are first memo rized and sent at the time of Internet connection.

Via the telephone network, all your faxes are sent in black and white.

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5-1

1

documents

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Operation

Paper guide

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Access cover to the flat-bed scanner

Flat-bed scanner top view

+ Place your original documents in the

document feeder:

- face down,

- first page under the stack.

+ Set the paper guide to the document

width.

+ Once the operation is over, take your

original documents back on the sca nned
document receptacle.

+ Open the access cover of the flat-bed

scanner.

+ Put your original document respecting

its origin, scan side facing the machine.

+ Close the access cover of the flat-bed

scanner.

Caution - If you forgot to position the doc u m en t t o be transmitted, the addressee will

receive a blank page.

Remark : Since the addressee’s number is generally on the docum ent to be transmitt ed, you ma y also dial before positio-

ning the document.

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You have 4 test modes for docume nt transmissions.
The mode choice depends on the type of document to be transmitted:

• Normal mod e, sym bolized b y Std at the bottom of the displ ay screen. To be used for good

quality documents, without drawings or small details,

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Operation

• Fine mode, symbolized by Fine at the bottom of the display screen. To be used for

documents with drawings or small characters,

• Super Fine mode, sy mbolized by SFine at t he bottom of the display screen. To be used for

documents with very fine or sm all character drawin g s (onl y i f fax re ception can process),

• Photo mode symbolized by Photo at the bottom of the display screen. To be used for

photographic docu m ent s.

To select the resolution mode:

+ Press key as many times as nece ssary to selec t the required m ode and thus pla ce an

arrow above the symbol of the chosen mode.

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You can set the contrast if your document is too light or too da rk . If the document is light, you
must raise the contrast and if it is dark , yo u mu st reduce it.

To set the contrast:

+ Press as many times as necessary to choose the desired contrast. A

indicates the selected cont ras t.

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icon on the s creen

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+

Enter the first le tters of you r subscriber’s n ame with the alphanum eric keyp ad, then add
the remaining let te r s until your subscriber’s name is complete.

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+

press key ,
Your fax lists the subscribers reco rds and lists in the Di rectory in crescen t alphabetical
order,

then

+ use keys 5 or 6of the navigator to scroll al l subscr ibers and the list of su bscribers fo r

choice, and choose th e re quired subscriber or subscrib e rs list,

or

+ enter the subscriber’s or subsc riber list assigned number .

The screen displays the name of the subscrib er or subscriber list assigned to this number.

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You may call back a number among the last 10 subs cri bers fax numbers or Internet pre viously
dialled.

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Press key .

+

The screen displays the last number called.

+ Use keys 5 or 6of the navigator to eventually select another nu mber.

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Press key @ then .

+

The screen displays the last E-mail address used.

+ Use keys 5 or 6of the navigator to eventually select another E-mail address.

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You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only i f the ma chine is p aramete red to send from th e memory

(refer to paragraph Document feed types, page 3/4).

+ enter the fax or E-mail address, or use the Directory or key (refer to above paragraphs),
+ press key and enter the number of t he se cond subscriber or second subscribers list,
+ repeat this last step for all subscribers or subsc riber lists (maximum 10 subscribers or

subscriber lis t).

Operation

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+ Position the document (refer to paragraph Positioning the document, page 5/1)
+ enter the fax number of your call number or choose your dialling mode ( refer to paragraph

Dialling, page 5/3) then press .
The "Line" icon flashes during the call phase, it stays lit when both faxes are in
communication.

+ at the end of transmission the init ial screen is displayed.

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Operation

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This function allows you to transmit a document at a different time.
To program a postpone d tra nsmission you need to id entify the subscriber num be r, transmission

time, feeder type and number of pages.

To delay the transmission time of your docu ment :

+ Position the document (re fer to paragraph Positioni n g the docum ent, page 5/1),
+ select MENU 31 -SEND / TRANSMISSION,
+ enter the subscriber number you wish to program at a different time or choose your dialling

mode (refer to paragrap h Dialling, page 5/3) and validate with O

+ next to the current tim e, enter the new time and validate wi th OK,
+ Adjust the contrast and confirm by pre ssing the OK key.
+ select the feed type, FEEDER or MEMORY and validate with OK (refer to paragraph

Document feed types, page 3/4),

+ you may enter the number of pages before transmission and validate with OK,
+ validate postponed tran smission by pressing key .

Your document is stored and wi ll be sent at the new time.

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This function allo ws y ou to hear, thanks to the machine speaker, the dialling operation during a
fax transmission. In that cas e, the maximum transmission rate wil l be 14400 bps.

This function al lows for example:

• to hear if the subscrib er’ s f ax is en gaged and so , choos e th e moment wh en th e line is cl ear to
launch the document transmission,

• to control the communication progre ss in c ase of unc ertain numbers, etc.

To take the phone line manually:

+ Place the docu ment in the fax feeder.
+ Press

+ If necessary, set the sound le ve l with navigator
+ If not already don e, enter t he subscribe r number (o r refer to paragrap h From the redial

key, page 5/4 to call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you can launch the transmission.

+ Press to launch the document transmission.

If your machine is set in orde r to print a transmission repo rt (refer to paragraph Main settings,
page 3/1) , for this one, the reduced copy of the document first page will not be printed an d it
notifies you that the communicati on is m anual.

1. To call back one of the last ten subscribers, press before pressing this key.

1

.

5-5

5

or 6 keys.

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+ Position the document (refer to paragraph Positioning the document, page 5/1)
+ press the @ key an d enter the addresse e ’ s E-m ail address,

or choose your dialling m ode (refer to paragraph Dialling, page 5/3).

+ adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/the contrast, page 5/2).

+ press the @ key.

The document is scann ed and m emorized, it will be sent at the time of Internet conne ction.

If your subscriber is equipped with a PC, he will receive an E-mail with your fax as an attachment
in the TIFF format.

If your subscriber has a fax internet, he will receive a pa per fax.

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Operation

+ Position the document (

refer to paragraph Positioning the document, page 5/1

+ Enter the addresse e’s E-mail address or choose your dialling mode (refer to paragraph

Dialling, page 5/3).

+ adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/the contrast, page 5/2).

+ Press key .

The document is scanned and memorized, it will be sent at the ne xt Internet connection.

If your subscriber is equipped with a PC, he will receive an E-mail with your fax as an attachment
(JPEG format).

If your subscriber has a colour fax Internet, he will then receive a proper fax.

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You can send a keyed-in message to an E-mail mailbox. You can also add an attachm ent to t his
keypad message (the atta chment is a scanned pap er do cument).

Access by the menu.

Direct access.

+ Press key @.

Then, to send to E-mail address.

+ Enter the addressee ’s E-mail address or choose your dialling m ode, (refer to paragraph

Dialling, page 5/3),

5-6

M

ENU :

95 - I

NTERNET

/ S

)

END

E-

MAIL

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Operation

LIASSE 23261436-8.book Page 7 Lundi, 11. juin 2001 3:33 15

The document is sca nned and the mail is mem orized. They will be sent at the next Interne t

connection.

This function lets you obtain a recap of all documents in queue, for transmission, including those

in deposit or in delayed tr ansmission, etc.

It allows you to:

75$160,66,21:$,7,1*48(8(6

5-7

Your subscriber will receive an E-mail with an attached docu ment.

- If needed, set the contrast with keys

- Press key :

- Only on colour scanner model: select

4(if it is a colour document), then validate with OK.

+ Add an attachment (scan ned document) to your mail :

- Place the docum ent to be a ttache d in t he she et-fe ed sc an ner (f ace dow n, fi rst pa ge un de r

the stack) or on the flat-bed scanner(scan side fac ing the machine).

Your subscriber will receive an E-mail.

Internet connection.

Then, you can choose bet w e en t w o opt ions:

+ Send directly the keypad mail. Press OK ; the mail is memorized and will be sent at the next

•to move in th e text from one word to anot her, press key C

•to go to the next line, use key .

navigator.

•to paste a text or a word, use key F4,

•to copy a text or a word, use key F3,

•to insert a line, use key F1,

•to cut a text or a word, use key F2,

•to erase a character on the ri ght of the cursor (without movin g the cursor), use the key C,

•to erase a character (moving the cursor to the le ft ), use the

•to insert text, use key i,

For this operation, you wil l ge t a true edi tor:

• for the capital letters, use key Shift (key

•to move, use keys of the navigator,

+ Enter the text with th e alphabe tical keypad (100 lin es of 80 chara cters ) and valida te with

O

K.

+ Enter the address of someone you want to receive a copy of the document (CC:),as

+ Enter the object for the mail (80 charact ers max.) and press OK,

appropriate,

3 or 4and validate with OK.

YES for the COLOUR parameter with keys 3 or

TRL and one of the keys of the

Ì

key,

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Ö

) or key Caps lock (key ),

LIASSE 23261436-8.book Page 8 Lundi, 11. juin 2001 3:33 15

• consult or modify the waiting queue. In this waiting queue the doc uments are coded the

following way:
Order number in the queue / document status / subscr i ber’s telephone number.
Documents may have the foll owing status:

- TX: transmission,

- DOC: in deposit,

- POL: polling,

- REL: retrieval,

- MBX: send to mailbox,

- PMB: mailbox polling,

- TR: ongoing commands,

- CNX: Internet connection,

- NET: Int er n et transmission.

• immediately perform a transmi ssion from the waiting queue,

• print a document in storage, waiting to be transmitted or in deposit,

• print the waiting queue, to have th e s tatus of each d ocument in queue, by either :

- queue order number,

- document name or number,

- time forecasted for transm i s sion (fax),

- operation type regarding the document: transmission from the memory, delayed
transmission, deposit,

- number of pages of the docume nt ,

- document size (percentag e of spa c e sto red in memory).

• cancel a transmission request in the waiting queue.

Operation

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MENU :

62 - C

OMMANDS

+ in the waiting queue select the required docum ent and validate your c hoi ce with OK,
+ you may now modify the parameters of the given document then validate your modifications

by pressing key .

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MENU :

61 - C

+ select the document in the waiting queue and validate your choice with OK or to

immediateley perform the selected transmission.

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MENU :

64 - C

+ in the waiting queue se le ct the desired document a nd va lidate your choice with OK.

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/ SEE OR M

OMMANDS

OMMANDS

/ P

ODIFY

ERFORM

/ P

RINT

LIASSE 23261436-8.book Page 9 Lundi, 11. juin 2001 3:33 15

Operation

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The recap document called ** COMMAND LIST ** is printed.

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+ in the waiting queue select the desired docu m ent and validate your c hoice with OK.

&$1&(//,1*75$160,66,21,1352*5(66

Cancelling a transmission in progress is possible whatever the type of transmission but va ries
depending on whether the transmission is a single call number or a multi call number.

• For a single call number from the memory, the document is erased from the memory.

• For a multi c all num ber, only the ca ll numbe r in progre ss at the ti me of the cancel lation is
erased from the transmission queue.

To cancel transmission in progress,

+ press key .

A message will ask you to conf irm cancellation by pressing a secon d time on key ,
appears on the screen.

+ press key to confi rm ca nce l la ti on i n progress.

If your machine is set to print a transmission report (refer to paragraph Transmission report and
deposit notice, page 3/3), it will print that the communication w as cancelled by the user.

MENU :

MENU :

65 - C

63 - C

OMMANDS

OMMANDS

/ P

RINT LIST

/ C

ANCEL

5(&(37,21

Document receptio n via Internet is automatic at each Internet connection.
For colour scanner models, you always receive a black and white document (TIFF format).
Reception of all documents via the telephone line is done in black and white one at a time at fax

reception.

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1(7:25.3671

Fax reception depends on the param et e r sett ings of your machine:

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LIASSE 23261436-8.book Page 10 Lundi, 11. juin 2001 3:33 15

5(&(37,219,$7+(,17(51(7

Whatever the doc ument received, reception is automatic at each Internet connection.
You can receive black and w hite documents.
Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by your

fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is
automatically con verted by the F@x to Fax service, if you have a subscript io n or until computer
use or automatic transfer. (Refer to chapt er

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Your fax offers to print out one or many copies of one or more pages.

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Mail sorting

Operation

, page 3/14 ).

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+ Positon the document face down (refer to paragraph Positioning the document, page 5/1)

+ Press key twice or

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+ Positon the document face down (refer to paragraph Positioning the document, page 5/1)

+ Press key or
+ Enter the desired number of copies and press OK to validate.

+ Choose the FAST, QUALITY or PHOTO resolution wi th keys 3 or 4, then press OK to

validate.

+ Set the desired zoom value 25 % to 400 % with key s3 or 4 and the numerical keypad,

then press O

+ Set the required origin valu es with keys 3 or 4 the numerica l keypad and press OK to

validate.

+ Set the required contrast value with keys 3 or 4 and press OK to validate.

1. Only on Black & White scanner model.

2. Only on Black & White scanner model.

K to validate.

1

.

2

.

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LIASSE 23261436-8.book Page 11 Lundi, 11. juin 2001 3:33 15

Operation

+ Set the required brightness value with keys3 or 4 and press OK to validate.
+ Choose the type of paper, NORMAL, THICK with keys 3 or 4 and press OK to validate.
+ Choose the paper tray, AUTOMATIC, UPPER or LOWER with keys 3 or 4 and press OK to

validate.

63(&,),&6(77,1*6)257+(&23<

When the copy quality is no longer staisfactory, you can perform a calibration. To do so, refer to
paragraph Scanner calibration, page 6/10

Moreover, a high numbe r of controls let you improve the copy quality.

Setting parameters for the scanners .

Each of the two scanners ma y be set separately.

RESOLUTION to set the photocopy resolution,

•

•

ZOOM and ORIGIN settings to reduce or magni fy any por tion o f a do cum ent by ch oosing t he

origin and value of th e zoom to apply to that por tion.

CONTRAST to choose the photocopy contrast.

•

•

BRIGHTNESS is used to make your original doc um ent lighter or darker.
L/R MARGINS to shift th e m argins of your original document to the left or to the right.

•

Setting parameters for the printer.

•

BRIGHTNESS is used to choose the copy quali ty on the printer.
PAPER is used to tell your m ac hine what type of paper you us e by default.

•

•

TRAY is used to tell your machine which paper tray shoud be used by default.
L/R MARGINS to shift th e m argins of your document to the left or to the right.

•

Caution - All the settings performe d through this m enu will become t he machine's default

settings.
To access to the settings

+ Select the scanner (CI S SCANNER for the sheet-feed scanner, CCD SCANNER for the flat-bed

scanner) or th e

+ use keys 5 or 6 of the navigator to scro ll the d escrib ed hereaft er setti ngs you want to

modify.

PRINTER to be set and pres Ok to confirm.

M

ENU :

87 - A

DVANCED FUNCTIONS

/ S

CAN. AND PRINT

.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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5HVROXWLRQ

+

Set the desired resoluti on FAST, QUALITY or PHOTO with keys 3 or 4.

+ Validate your setting by pressing key OK.

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=RRPDQG2ULJLQ

Your fax offers you to redu ce or magnify a determined part of a document by 25 to 400 %.

+ Enter the desired zoom va lue with the numeric keyp ad (ZOOMING).
+ Validate your setting by pressing key OK.

If you wish, you can change the origin of the flat-bed scanner (by default, this is the front left angle
of the scanner window marked with two arrows)

By entering new values of X and Y given in mm (X < 210 and Y < 297), you will move the scanned
zone as shown on the figure below

.

y

x

+ Select the X and Y coordinates with keys 3 or 4.
+ Set the required co or dinates with the numeric keypad.
+ Validate your setting by pressing the OK key.

Operation

scanned area

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Set the desired contra st wit h keys 3 or 4.

+

+ Validate your setting by pressing key OK.

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+

Set desired brightness with keys 3 or 4.

+ validate your setting by pressi ng ke y OK.

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If you want to shift the side ma rgi ns of your document to the le ft or to the right:

+ Adjust the left / right margin shift (in steps of 0.5 mm) with keys3 or 4.
+ Validate your setting by pressing key OK.

3ULQWHUVHWWLQJV

%ULJKWQHVV

If the printed documen t still appears too dark after setting the scanner, you can make it lighter.

+ Set the desired brightn ess with keys 3 or 4.

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Operation

Remark : When the THICK type of paper is selcted, the printing speed is slowed down.

LIASSE 23261436-8.book Page 13 Lundi, 11. juin 2001 3:33 15

27+(5)81&7,216

+

Select the paper tray to be used (AUTOMATIC, LOWER or UPPER) using keys 3 or 4.

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+ Validate your setting by pressing key OK.

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will be automatic all day long).

If you want your printer to aut omatically switch to standb y mode for the selected tim e slot :

+ Select YES or NO for standby with keys3 or 4(if you chose NO, the switching to standby

+ Validate your setting by pressing key OK.

• reason for call error (exemple: yo ur subsc r iber does not answer).

• incoming or ou tgoing results: noted

or

information codes for speci al calls (polling, manual subscribers, etc.)

Each log (incoming or outgoing) contai ns a ta ble with the following information:

• date and time of th e ingoing or outgoing document,

• subscriber’s number or E-mail address,

• transmission mode (Std, Fine, SFine or Photo),

• number of pages sent or re ceived,

• call duration,

+ Validate your setting by pressing key OK.

The incoming and outgoing logs list the last 30 subscribers (ingoing and outgoing) made by your

fax.

An automatic print out will take pla c e after every 30 su bs cribers. However, you may request a

print out at any time.

+

Select the type of paper NOR MAL or THICK with keys 3 or 4.

3DSHU

+ Validate your setting by pressing OK.

5-13

/2*6

CORRECT if properly transmit ted

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 14 Lundi, 11. juin 2001 3:33 15

Operation

To print the logs :

The incoming and outgoing logs are printed on the sam e page.

M

ENU :

52 - P

RINT

/ L

35,17,1*7+()81&7,216/,67

The fax function list m ay be pri nt ed in two ways, by the menu or by the key .
Printing by the menu:

M

ENU :

51 - P

RINT

/ F

UNCTIONS LIST

Printing with the key:

+ press the key .

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At any moment, you may print the list of your fax’s parameter settings to control any changes
possibly made to the default pa ra m et ers.

Printing the machine settings:

M

ENU :

54 - P

RINT

/ S

Your fax prints the list of st ore d parameters.

OGS

ETUP

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You may memorize a seque nc e of keys (for example, to send di rectly a fax to one or multiple
subscribers, to call this subscriber or to get ac cess to a specific menu, etc.).

This sequence is registe red in one of the keys F1, F2, F3 or F4 (as you want).
Then, by pressing one of these ke ys, you wi ll exe cu te dire c tl y the registered sequence.

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+

Press key MENU, then F1: you ente r in t he menus.

From this moment, all t he key pressings are memori z ed i n the key F1.

+ Press key F1 to register the sequence if you are stil l in the menus. Th e sequence memorizing

is automatic if you have already exited the menu.

Example : to memorize a fax sending to various subscribers in key F1:

+ Press keys MENU then F1.
+ Press keys 3 then 1.
+ Enter the subscriber fax number.

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Operation

+ Press key and enter the second subscriber fax number or subsc ri bers list.
+ Repeat this last step for all subscribers or subscribers lists.
+ Press key F1: the s equence is memori zed.

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+

Press key F1.

+ Position the document (re fer to paragraph Positioni n g the docum ent, page 5/1)
+ Press the key .

&2817(56

At any time, you may consul t the activity counters of yo ur machine.

To get access to the counters of the machin e:

These counters in dicate the number of:

• printed pages,

ENU :

841 - A

M

• local copies,

M

ENU :

842 - A

• transmitted pages,

M

ENU :

• received pag es .

M

ENU :

844 - A

M

ENU :

DVANCED FUNCTIONS

DVANCED FUNCTIONS

843 - A

DVANCED FUNCTIONS

DVANCED FUNCTIONS

84 - A

DVANCED FUNCTIONS

/ C

/ C

/ C

/ C

OUNTERS

OUNTERS

OUNTERS

OUNTERS

/ C

OUNTERS

/ P

RINTED PAGES

/ L

OCAL COPIES

/ S

ENT PAGES

/ R

ECEIVED PAGES

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You may deposit a document in your fax and keep it available to one or more subscriber s w ho
can obtain a fax of this document by calling your fax with the POLL function.

Setting the machine for document deposits,
you must define the type:

SIMPLE, it may be polled only once from the mem ory or feeder,

•

MULTIPLE, it may be polled as many times as necessary from the memory

•

Setting the mach ine for polled d ocuments,

you must define the poll number, then depending on the type of poll you may:

• launch an immediate poll,

• program a delaye d poll with a chosen time,

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 16 Lundi, 11. juin 2001 3:33 15

• launch a multip oll, either immediateley or later.

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+ insert the document to de posi t i n the feeder,
+ select MENU 33 - SEND / POLLING TX and validate with OK,

+ choose the type , a ccording to the tabl e below:

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+ select FEEDER or MEMORY,

SIMPLE

MULTIPLE

+ select the blac k and white mode and validate with OK,
+ if necessary , adjust the contrast and valid ate with OK,
+ enter the number of pag es th at you wish to deposit,

+ select the blac k and white mode and validate with OK,
+ if necessary , adjust the contrast and valid ate with OK,
+ enter the number of pag es th at you wish to deposit,

Operation

+ confirm deposit pressing OK key.

3ROOLQJDGHSRVLWHGGRFXPHQW

+ Enter the number of the party whose document you want to poll or choose your dialling

mode (refer to paragraph Dialling, page 5/3).

Remark : You can poll several documents using the key.

+ Depending on type of poll you should:

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Immediate poll

Postponed poll

+ Press ,

+ Press OK,
+ Next to the cur rent time, en ter t he time y ou wish t o poll the

document and press O

5-16

MENU :

K,

32 - S

END

/ P

OLLING RX

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Operation

,17(5/2&.

There are three rest rictions to the use of your fa x:

• Interlocking of received docum ents printing,refer to pa ragraph Fax answering machine,
page 3/5,

• Keypad inte rlocking,

• Numbers inte rlocking

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The operator access parameters are condifential; they are protected by a four-digit interlock code
that the authorised operators must know.

To access the interlock code

M

ENU :

821 - A

DVANCED FUNCTIONS

+ Enter your four-digit interlock code on th e ke ypad.
+ Validate by pressing OK.
+ Confirm the interlock code by entering the code one more time.
+ Press OK to validate.

Remark : When a code is already registered, the machine asks you first to give the former code before allowing you

to modify it .

/

LOCK

/ L

OCKING CODE

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This function allo ws you to prevent access to non-a uthorised persons. An ac ce ss code must be
entered each time a pe rson wants to use the machine.

To access the keypad unlocking menu

ENU :

822 - A

M

DVANCED FUNCTIONS

+ Enter the four-digi t i nterlock code with the leypad.
+ Press key OK to validate.
+ With keys

5

or 6 of the navigator, selec t t he option WITH.

+ Press key OK to validate.

Remark : After each operation, the machine interlocks automatically.

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This function locks dialling and the numeric al key pad is disabled. Transmi ssions are only
possible from numbers inc luded in the directory.

You can still send mails by typing in the addressee’s address (if this h as no numbers in it).

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/

LOCK

/ L

OCK KEYBOARD

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 18 Lundi, 11. juin 2001 3:33 15

To access the number interlocking option

M

+ Enter the four-digit interlock code with the keypad.
+ Press key OK to validate.
+ With keys

5

or 6 of the navigator, selec t the option DIRECTORY ONLY.

+ Press key OK to validate.

0$,/%2;0%;)$;

There are 32 mailboxes (MBX), enablin g you to transmit docume nt s i n complete confid ence
thanks to an access code (named code MBX), to all subscribers equipped with a fax compatible to
yours.
MBW 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as
soon as this is put into service.

MBX’s 01 to 31 are private. Eac h is pa ssword-protected. The y ca n be used to receive documents
confidentially.

The use and access to MBX 01 - 31 are conditionned by the initialisation, defined by a MBX code
(if needed) and a mneno nic (its S.I.D.).

Later you may:

• modify the features of an MBX,

• print the contents o f a n MBX, only possible i f t he MBX contains one or several doc um ents

(with a star next t o the MBX). W hen t he c onten ts of an MBX ha ve b een print ed it bec ome s
empty,

• delete a n M BX , only if the MBX is initialised and e m pty,

• print the MBX fax list.

You may receive and send through an MBX in complet e confidentiality.
In deposit, the MBX are accessible without a MBX code and all documents deposited in an MBX
are added to the ones alre a dy present.

In polling, the MBX are only accessible with an MBX code.
You may perform MBX deposits or polls by:

• deposit a document in a fax MBX,

• transmit to deposit a document in a remote fax MBX,

• perform document poll from a remote fax

ENU :

825 - A

DVANCED FUNCTIONS

/

LOCK

Operation

/ L

OCK COLOR

5-18

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Operation

0%;0$1$*(0(17

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+ select a free MBX out of the 3 1 MBX or directly enter the numb er of a free MB X and

validate with O

+ select option MAILBOX CODE and press OK.

Value 0000 is always displayed .

+ enter the code of y our choice, if needed, and press OK,
+ select option S.I.D. and press OK,
+ enter this MBX ’s S.I.D. (20 charact er s max.) and press OK.

The MBX is initialised. If you wish to initialise another, press C and repeat the same procedure.

+ To exit this menu

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K,

M

AILBOXES

press .

MENU :

71 - M

AILBOXES

/ I

NITIALISE

+ select one MBX out of the 31 MB X or enter direct ly the number of this MBX, valida te

your choice with O

K,

+ enter the code of th i s MBX, if there is one, and validate with OK,
+ select the menu MAILBOX CODE or S.I.D. then validate your choice with OK,
+ perform data modifica ti on of the menu and validate wit h OK,
+ if needed, repeat th e last two steps for the othe r me nu.

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+ select one MBX out of the 31 MB X or enter direct ly the number of this MBX, valida te

your choice with O

+ enter the code of th i s MBX, if there is one, and validate with OK.

All documents found in the MBX a re printed and the MBX is emptied.

K,

5-19

MENU :

MENU :

71 - M

73 - M

AILBOXES

AILBOXES

/ I

NITIALISE

/ P

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

RINT

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LIASSE 23261436-8.book Page 20 Lundi, 11. juin 2001 3:33 15

'HOHWHDQ0%;

Before deleting an MB X, you need to make sure it is emp ty, by printing its content s .

+ select one MBX out of the 31 MBX or enter directly the number of this MBX, validate you

choice with O

K,

+ enter the code of th is M BX , if there is one, and validate with OK.

The MBX is deleted and will appear as a free MBX in the list.

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The list gives the status of each MBX.

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insert the docum ent in the fax machine’s feeder,

+

+ select MENU 72 -
+ select one MBX out of the 31 MBX or enter directly the number of this MBX , validate your

choice with O

The documen t is placed in the feeder and saved in the selected MBX.

K.

M

AILBOXES

ENU :

74 - M

M

MENU :

75 - M

/ POLLING TX and validate with OK,

AILBOXES

AILBOXES

Operation

/ C

/ P

RINT LIST

ANCEL

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+ insert the docum e nt in the fax machin e’s feeder,
+ select MENU 34 - SEND / MBX SENDING and validate with OK,
+ enter your subscriber’s numbe r for MBX deposit or choose your dialling mode (refer to

paragraph Dialling, page 5/3) and validate with O

+ enter your subscriber’s MBX number and press OK,
+ if you wish to dela y transmission, enter the new tr ansmission tim e next to the curren t time

and press O

+ if you wish to modify the document feed type, select one of the options FEEDER or MEMORY,

and press O

+ if you wish, you may enter the number of pages of your document before transmitting,
+ validate the transmission request to a remote MBX fax by pressing key .

In case of an immediate transmission, the document is sent immediately.
If the document is set for a postponed transmission the document will be stored in the memory and
sent at the requested time.

K,

K,

5-20

K,

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Operation

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0%;SROOLQJIURPDUHPRWHID[

As soon as the remote fax is subsc ribed, eithe r immediately or later, t he document( s) in the remo te

fax MBX are received in your fax.

+ validate the MBX poll request by pressing key .

+ enter this MBX access code and press OK,

+ if you wish to delay the poll time, enter the departure time next to the current time,

+ enter your subscriber’s n umber for MBX deposit or ch oose your diallin g mode (refer to

+ enter the subscriber MBX number and press OK,

paragraph Dialling, page 5/3) and validate with O

K,

MENU :

35 - S

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

END

/ M

BX

P

OLLING

LIASSE 23261436-8.book Page 22 Lundi, 11. juin 2001 3:33 15

Operation

5-22

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Maintenance

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0$,17(1$1&(

*(1(5$/

To ensure the best operat ing conditions for your fax, it is reco mmended to regularly cle an the
inside.

For normal usage, p le as e respect the following rules:

• Never leave the cove r open unless required.

• Protect the machine from direc t sun light.

• Do not attempt to oil the machine.

• Always gently close the cover and avoid vibrations.

• Do not open the cove r while printing.

• Never try to dismantle the machi ne.

• Do not use paper that has sta ye d in the machine to long in the pa per tray.

Report to the safety rules in Safety chapter at the end of the booklet.

6-1

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5(3/$&,1*7+(&21680$%/(

To access to available percentages:

M

ENU : 88 - ADVANCED FUNCTIONS / CONSUMABLES

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The imaging cartridge contai ns th e pri nt drum and a supply of toner. If you print typical busin ess
A4 size pages with 5% coverage of toner, the ima ging cartridge lasts for approximatel y 9000
pages. However, the life of the im aging cartridge varies with th e ac tual density of toner that is
really used.

Remark : The imaging cartridge supplied with the printer allows printing approximately 1000 A4 size pages.

When the display shows::

CHANGE DRUM

<OK> TO CONFIRM

the drum, or print cartridge nee ds to be replaced. Follow the instructions belo w step by step.

Caution - the fusing unit located inside the printer may become very hot during operation. Avoid

any contact with it, or you ma y inj ure yourself.

+ Turn the printer o ff usi ng t he swit ch loc ate d on it s lef t-h and-si de. C lose the b ottom t ray and

press the latch of the top cover to open it.

Maintenance

Remark : In order to avoid injury, please ensure that the lower flap is closed prior to opening the top cover.

6-2

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Maintenance

+ Remove the old imagin g cartridge.

Remark : Do not touch the shutter of the imaging cartridge to avoid causing damage to the drum unit. When han-

dling the imaging cartridge, always use the handle.

+ Take the new imagin g cartridge out of the box.

Holding it with both hands, shake it 4 or 5 times in the direction of the arrows to distribute
the toner evenly.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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+ Install the imaging cartridge securely into the printer by sliding the pins on each side of the

cartridge along the grooves of the cartridge guide.

Maintenance

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Maintenance

+ Close the top cover and press it down gently but fi rm ly un til it lo cks i nto place .

+ Turn the printer back on using the switch located on its left-hand-side.
+ Press OK on the scanner keypad. The display shows:

INSERT GAUGE CARD

+ Insert the S martCa rd gaug e into the appr opriate slot en surin g that the chip i s orient ed as

shown in the drawing bel ow .

+ : The display shows:

RENEW

DRUM?
CONFIRM = OK
CANCEL = C

+ Press OK on the scanner keypad.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

6-5

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+ The display shows:

OPERATION
IN PROGRESS
PLEASE WAIT

+ Once the SmartCard has been re ad, th e di spla y shows:

RENEW

DRUM

RECORDED

REMOVE CARD

+ Remove the SmartCard:

Caution - if the display sho ws the f ollowi ng, ch eck th at you i nserte d the S martCar d pro perly

and the right way up;

UNKNOW CARD OR

WRONG INSERTION

INSERT IT AGAIN

Maintenance

&/($1,1*

&OHDQLQJWKHVFDQQHU·VUHDGLQJGHYLFHV

6KHHWIHHGVFDQQHU

When one or more vertical lines appear on transmitted copies or faxes, do the following steps:

A

6-6

+ Open the scanning cover of the

sheet-feed scanner by pressing
the open key (A).

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Maintenance

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For an optimum scanning quality, make sure that the glass of the flat-bed scanner is clean.
Clean the glass with a solt lint-free cloth soaked wi th alcohol.

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Dust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer
performance. Clean th e pri nt er regularly.

Caution - Use a soft clot h to cl ea n the printer. Never use abrasi ve s or corrosive detergents.

The fusing unit can become very hot during operation. Do not touch the area to avoid injury. Wait
for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has
cooled before cleaning the interior of the printer.

B

+ Clean the transparent scanning

glass (B) with a soft lint-free cloth
soaked with alcohol.

+ Close the scanning cover.
+ Make a copy in order to make

sure that the symptoms are gone.

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Cleaning the outside of the printer with a satured smooth duster of ne utral domestic detergent .

&OHDQLQJWKHSDSHUWUDQVSRUWUROOHU

Turn off the printer and unplug the power cord.

+

6-7

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Maintenance.fm Page 8 Lundi, 11. juin 2001 4:52 16

+ Close the face-down tray and press the top cover release button to open the top cover.

Remark : Be sure to close the face-down tray before opening the top cover to prevent injuries.

+ Remove the imaging cart ridge

Maintenance

Remark : Immediately wrap the imaging cartridge with a cloth to protect it from overexposure to light.

6-8

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Maintenance

+ Pull back on the cover that protects the transport roller located at the bottom of the printer

chamber.

+ Use a soft cloth to wipe the paper transpo rt rol ler.

6-9

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Maintenance.fm Page 10 Lundi, 11. juin 2001 4:52 16

+ Reinstall the imaging cart ri dge as shown on p. 6/2).

Maintenance

+ Close the top cover and press it down gently but fi rm ly until it locks into place.

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You can perform this opera ti on w he n the quality of photocopied documents is no longer
satisfactory.

ENU : 80 - ADVANCED FUNCTIONS / CALIBRATION

M

+ Insert a blank page into the she et-feed scanner and press OK to confirm.

Remark : Since the page you insert will be used to define the quality of subse quent c opies , it m ust be fre e from any visibl e

defects.

6-10

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Maintenance

,1&,'(176

&20081,&$7,21(55256

If the communication fails, the fax advises you of an automatic retry later.

Example of what is displayed:

Current time - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Time of next try - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0142685014 20:18

7UDQVPLVVLRQIURPWKHIHHGHU

You have the choice bet w een:

• waiting until the transmission takes place at the given time,

• restarting the transmisssion immediately by pressing , the document still present,

• abandoning tra nsmission by pressing . To eject the do cument, press again on .

FRI 11 SEP 20:13

7UDQVPLVVLRQIURPWKHPHPRU\

You have the choice bet w een:

• waiting until the transmission takes place at the given time,

• restarting the transmission using the transmission queue (refer to paragraph Immediately
perform transmission from the wa iting queue, page 5/8) . In this case, for a document
composed of several pages, t he transmission will take place from the pa ge where the erro r
occurred.

• abandon ing the transmi ssion by delet ing the correspo nding comman d in the transm ission
line (refer to par agraph Deleting a transmission on hold, page 5/9).

The fax machine makes at most 5 automatic redials.

GIVE UP DIALING:

Message
This message is displayed when transmission failed 12 times in a row. All the documents on hold

for transmissi on are then auto matical ly cleare d from the memory of the fax mach ine. To clea r the

GIVE UP DIALING from the screen, press .

message

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&RPPXQLFDWLRQHUURUFRGHV

The communication error codes appear in the logs and transm issi on re ports.

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Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call later.

Code 02 - Burnt number

A number is burnt after 6 unsatisfactory transmission attempts. No recall is possible. You have to
validate the subscriber’s number a second time: refe r to hi s rec ord in the directory.

Code 03 - User break

A communication has been stoppe d by the user pressing the key .

Code 04 - Non programmed number

A number saved as a one-touch key or abbreviated number is not valid: check i t. (Ex am p l e: a
delayed transmission was programm e d wit h a one-touch key and this key has been deleted in the
meantime).

Code 05 - Scanning default

An incident occurred at the place where the document is placed to be scanned, for example, the
sheet is jam med.

Code 06 - Printer default

An incident occurred in the printer part: no paper, paper jam, opened cover. In the reception mode,
this incident appears only if the reception parameter no paper is switched to
to paragraph Reception without paper, page 3/5).

Code 07 - Disconnected

The link has been cut (bad li ne). Check the call numb er.

Code 08 - Quality

The doucment you sent was badly recei ve d. Cont act your subscriber to know if it must be sent
again. The disturba nce may have occurred in an unimportant part of the document.

Code 0A - No document to be polled

You tried to poll a document from a subscriber who had not prepared his document (no deposit) or
the password entered was incorrec t.

Code 0B - Wrong number of pages

There is a difference bet w een the number of pages indic at e d during preparation for the
transmission and the number of pa ges sent: check the number of pag es in the document.

Code 0C - Received document error

Ask the subscriber who c al led you to check the length of his doc um e n t (it is too l ong to be
completely received).

Code 0D - Transmission failed

Ask the sender to retran smi t t he document.

Maintenance

WITHOUT PAPER (refer

6-12

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Maintenance

Code 13 - Memory full

Your fax can no longer receive since its memory is full: there are too many received unprinted
documents or too many docume nt s in th e tr ansm i ssion line.
Print the received documents and delete or transmit immediately the documents in the
transmission line.

Code 14 - Memory full

Received document memory full. Put the printer back in working order.

Code 15 - Unknown mailbox number

You wish to deposit a document in a subscri ber’s mailbox. The mailbox numbe r does not exist.

Code 16 - No Relay Bcst list Nr x

You requested a document rela y from a remote fax but the fax has not program med the list of
subscribers requested.

Code 17 - Unknown mailbox number

You wish to recover a document from a subscriber’s mailbox. The mailbox number does not
exist.

Code 18 - Relay Bcst impossible

You requested a document re la y from a re mote fax which does not have the rel ay br oadcast
function.

Code 19 - Subscriber has stopped

The communication has been stopped by your subscriber. (Example: a fax wanted to poll your
fax but there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is too busy.

Code 1B - Transmission failed

During transmission: start again.
During reception: ask your subsc rib er t o resend the document.

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Codes 40 and 41 - No answer from provider

The modem cannot connect to the Internet service provider. If the error always occurs, check the
supplier’s dial-up number.

Code 42 - Cannot acces provider

The service provider refuses the connection, the sercice is tempor arily unavailable. if the error
always occurs, check the Internet connection parameters.

Code 43 - Transmiss. server unavailable

Cannot connect to the SMTP serve r for sending mail, the service is tempo rarily unavailable. If
the errors always occurs, check the Internet e-mail an d s erver parameters.

Code 44 - Reception server unavailable

Cannot connect to the POP3 server for mail reception, the service is temporarily unavailable. If
the errors always occurs, check the Internet e-mail an d s erver parameters.

Code 45 - Provider disconnected

The service is temporarily unavailable; try again later.

6-13

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Maintenance.fm Page 14 Lundi, 11. juin 2001 4:52 16

Code 46 - Trans. server disconnected

The SMTP server for sending m ai l is di sconnected. The service is te m porarily unavailable; try
again later.

Code 47 - Reception server disconnected

The POP3 se r ver for mail r eception is di sconnecte d . The service is temporarily unava ilable; try
again later.

Code 48 - Disconnection from Internet

The service is tempo rarily unavailable; try again later.

Code 49 - Cannot connect to Internet

Check the call number and even tually the associated prefix of the machine.
To check the Internet pa rameters, print them by pr essi ng in turn the keys M

35,17(5,1&,'(176

(UURUPHVVDJHV

If the colour printer has one of the problems described below, the signal "On" flashes red, and you
can’t use your fax temporarily. The correspo ndi ng message is displayed on the screen.

Maintenance

ENU, 9, 4, 5 and OK.

0HVVDJH $FWLRQ

REPLACE BLACK
TONER
INSERT GAUGE CARD

CLOSE UPPER COVER Close the upper cover of the printer.

NO PRINTER

PAPER EMPTY

PAPER JAM
INSIDE

PAPER JAM
EXTERNAL TRAY

PAPER JAM
INTERNAL TRAY

Replace the toner cartridge.
To proceed, refer to parag raph Replacing the imag ing c ar tridge,

page 6/2.

Check the printer to scanner connection.
(refer to paragraph Printer conn ec t i o n , page 1/13).

Install the paper tray.
Fill in the tray with the required format paper.

Open the tray.
Remove the jammed sheet.

Open the cover.
Remove the sheet jammed in printing.

Open the cover.
Remove the sheet jammed between the tray and the heater.

6-14

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Maintenance

0HVVDJH $FWLRQ

CHECK PRINTER:XX

PAPER SIZE ERROR Chec k th e pa per size (A4, letter, ...).

Disconnect the terminal and plug it back again.
If the problem persists, contact your supplier.

3ULQWHUSDSHUMDP

Inside the printer

+ Use the following procedure to remove any sheets of paper jammed inside the pri nte r.

Caution - The fusing un it inside the printer can become ver y hot during operation. Do not

touch the area to avoid injury.

+ Close the face-down tray and press the top cover release button to open the top cover.

Remark : Be sure to close the face-down tray b efore opening the top cover to prevent injuries.

6-15

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Maintenance.fm Page 16 Lundi, 11. juin 2001 4:52 16

+ Remove the imaging cart ridge.

Remark : Immediately wrap the imaging cartridge with a cloth to protect it from over exposure to light.

+ Pull the end of the paper that is visible st raight out of the printer

Maintenance

Caution - Do not touch th e image transfer roller (black roller at the bottom of the printer).

6-16

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Maintenance

+ Reinstall the imaging cartridge as shown on p. 6/2.

Image transfer
roller

+ Close the top cover and press it down gently but fi rm ly un til it lo cks i nto place .

6-17

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Maintenance.fm Page 18 Lundi, 11. juin 2001 4:52 16

Maintenance

Paper output mis feed

+ Pull the misfed paper straight out

of the printer.

Paper input misfeed (from tray 1)

+ Remove the tray cover and pull

the misfed paper straight out of
the printer.

Paper input misfeed (from manual
feed tray)

+ Pull the misfed paper straight out

of the printer.

6-18

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Maintenance

Paper input misfeed (from second or third paper cassette unit)

+ Remove the cassette cove r and pull out tray 2 or tray 3 from th e second or third paper

cassette unit. Press down on the stac k of pa per until the paper lifting plat e l ocks.

Tray 2 Tray 3

+ Remove the stack of paper from the tray and pull the misfed paper straight out of the

printer.

Tray 2 Tray 3

6-19

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Maintenance.fm Page 20 Lundi, 11. juin 2001 4:52 16

6&$11(5,1&,'(176

6KHHWIHHGVFDQQHUSDSHUMDP

When a paper jam occurs, the following message appears on the control panel screen REMOVE

OCUMENT.

D

If jams often occu r in a sp ecif ic p art of t he u nit , the latt er n eed s to b e ch ecke d, cl ea ned or re paired .

Maintenance

A

+ Open the scanning cover of the sheet-feed scanner by pressing key (A).

B

+ Remove the jammed paper (B) wi thout tearing it up.
+ Then, close the scanning cover of the sheet-feed scanner.

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Maintenance

0,6&(//$1(286,1&,'(176

At switch-on nothing appears on screen

Check that the mains cable is plu gge d in, and check the mains plug if nec essa ry.

The message
Check that the power switch of the printer is in the I (On) position (refer to paragraph Printer

connection, page 1/13).
The fax does not detect the presence of your inserted document. The message

not appear on the scre en .
At the start and during scanning,

signal is red.

Remove the document or press key .
Check the thickness of the docum ent (30 sheets of paper of 80 g/m
Iron out the sheets if needed.
Help the sheets along.

The fax machine does not receive any faxes

Check that the telephone line cable is correct ly plugged in and that there is a t one signal on the
telephone line.

• If the message
that the printer connec ti on cord is correctly plugged into the printer ’s and fax’s jack.

You receive a blank page

Make a photocopy of a document ; if it is correct then your fax is functioning normally. Call back
the subscriber and have him resend the document. It was probably sent with the sheet inserted
backwards.

You cannot send a fax

Check that the telephone line cable is correct ly plugged in.
Check tonality by pressing ke y .

NO PRINTER is displayed.

NO PRINTER is displayed on the screen, check if it is switched on, and check

READY does

REMOVE DOCUMENT appears on the screen and the "On"

2

).

6-21

Date en cours : 11 juin 2001
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