Sagem MF 6890n User Manual

6890n

User Manual

WELCOME

You have just acquired a new-generation communications terminal from SAGEM and we congratulate you on your choice. This multi-function terminal can process both black&white and colour documents, and is capable of faxing, printing and scanning; it can also be used for communication on the Internet. Your terminal will meet all your professional requirements.

We highly recommend that you take the time to read this manual so that you can get the most out of the many features of your terminal.

For your comfort and your safety, we ask you to carefully read the paragraph Safety warning, on page 7-1 in the Safety chapter.

This user manual is applicable to the following model:

Model Equipment

6890n

• Duplex unit scanner colour

• 33.6 kbps fax modem (for colour and black&white fax) and 56 kbps data modem

• Duplex (double-sided laser printer

• Emission / reception of SMS

• Duplex black&white and colour copier

• 10/100 Base T LAN

• Network PC kit

• Memory card and USB key reader

) colour and black&white 16 ppm network

It combines power, user-friendliness and simplicity thanks to its colour screen, its navigator, its multitask access and its direct access directory.

Through its Internet access, your terminal allows you to:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

You can also print using the PCL

6 and KPDL/ SGScript 3 (emulation of the level 3 Postscript

language) formats, both in black&white and in colour.

List of accessories

The following additional accessories are proposed for the Fax Laser Pro range:

• Directory card.

• 500-page paper tray.

• Companion Suite Pro LH PC kit

• Front/back module

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

2. Option, depending on model.

SCANNER CONTROL PANEL

1. key:

duplex (double-sided) scan/copy

2. key: selection of colour mode.

3. key: scan resolution.

4. key: contrast setting.

5. Graphical colour screen.

6. Scan resolution indicator.

7. "Line" icon: *On: communication in progress.



*Flashing : communication setting up.

Colour mode icon: *

On: colour mode active.

Off: colour mode not active

Duplex printing indicator in copy mode:

9. *On: duplex mode activated.



*Out: duplex mode deactivated. Toner remaining indicator:

10. On: end of toner,



Flashing: near the end of toner.

11. Message reception icon (SMS or attachment)

12. Memory occupation indicator

13. Indicator of documents to be printed

14. Digital keyboard.

15. Alphabetical keyboard.

16.

key: deletes the character to the left of the cursor.

17. key: input or line feed.

18. key: access to special characters.

19. key:

20. key:

21. key:

22. key:

'crystal' function for photo printing

photo printing

black and white copy

colour copy

23. key: scan to e-mail (sending of Internet fax).

PC key:scan to PC / scan to FTP / scan to disk

24.

25. key: Shift.

26. key: multiple contact sending (fax, e-mail or

SMS).

27. key: sending of an SMS (Short Message Service).

28. key: access to directory and quick dial numbers.

29. key: line manual connection, listen for tone during fax sending.

30. key: send fax.

31.

32.

key: validates displayed selection.



key: access to menu and browsing in menus

downwards.

33.

34.

key: return to previous menu and correction of text.



key: browsing in menus upwards.

35. key: stops current operation.

USB connector

36.

54321

FAX

COM

SCAN

COPY

PRINTER CONTROL PANEL

1. The console's LCD screen.

ATTENTION

Indicator:



On: A problem or error (e.g. a paper jam) has occurred. Blinking: The printer requires maintenance or is warming up.

READY

Indicator:



On: The printer is ready, or printing the received data. Blinking: An error has occurred.



Off: Indicates that the printer is in standby mode. Data will be received but will not be printed (see

GO key

DATA

Indicator:



On: The data has been processed or stored on the memory card.



Blinking: Data transfer in progress.



Key: Used to navigate in the sub-menus and to

adjust certain settings



Key

: Used to navigate the menus and to increase

numerical values.



Key: Used to navigate in the sub-menus, to adjust certain settings and to display help messages when certain errors occur.

CANCEL

Key: Used to access or exit the printer's menu.

Key: Used to cancel a print job.

10.

GO Key: Used to switch the printer between Ready and Standby mode



11.

ENTER

other selections.



12.

Key: Used to navigate the menus and to devease

numerical values.

TYPE

13. used in the tray

SIZE

14. the tray

INTERFACE

15. (PAR, USB, RES or

Key: Confirms the numerical values and

Indicator: Shows the type of paper being

Indicator: Shows the paper size being used in

Indicator: Shows the interface being used

--).

INTERFACE

1 2 3 4 5 7 8 96

READ

DATA

SIZE

TYPE

TTENTIO

ENTE

CANC

101112131415

Contents

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Unpacking the components 1-4

Unpacking the additional paper tray (depending on option) 1-4 Unpacking the front/back module (depending on model or option) 1-5 Unpacking the scanner and the mechanical interface 1-6 Unpacking the printer 1-7 Description of the multifunction terminal 1-8 Installation of the terminal 1-9 Connections 1-12 Installing the consumables 1-14

Paper loading 1-18

Loading paper in the cassette 1-18 Adjusting the original document output tray 1-25

Wall connections 1-26

Telephone and lan connections 1-26 Power line connection and switch on 1-26

Colour registration Configuring the printer driver 1-30

1-27

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machine

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1 Access to functions 2-3

Guide to function list 2-5 Print console navigation basics 2-11

Navigating the menus 2-11 Access to functions 2-12 Guide to functions 2-13

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-2 Before reception 3-5 Technical parameters 3-8

Local Area Network (LAN) settings 3-11

Local network settings 3-12 Print function settings 3-15 Remote configuration 3-16

Message service and the Internet 3-17

Initialisation parameters 3-17 Settings 3-20 Internet Connection 3-23

Operation Setting your

Deactivating the Internet function 3-24

The SMS service 3-25

SMS Parameters 3-25 Sending an SMS 3-26 Erase an SMS 3-27 SMS Reception 3-27 SMS Server 3-28

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-4

Adding a list 4-4 Adding or deleting a number from the list

Consulting a record or a list 4-6 Modifying a record or a list 4-6 Deleting a record or a list 4-7 Printing the directory 4-7 Importing a directory 4-7

The file structure 4-7 Procedure 4-9

Exporting a directory 4-10 LDAP server 4-10

Configuration 4-10 Accessing server contacts 4-11 Adding a server contact to the local directory

4-5

4-11

Sommaire

5OPERATION 5-1

Sending 5-1

Document depositing 5-1 Selecting Colour/Resolution/Contrast 5-2 Dialling 5-3 Transmission over the Public Switched Telephone Network (PSTN) Transmission over the Internet 5-7 Transmission waiting queue 5-11 Cancelling a transmission in progress 5-13

Reception 5-13

Reception over the

5-5

Contents

Public Switched Telephone Network (PSTN) 5-13 Reception over the Internet 5-13

Copying 5-14

Local colour or black and white copy 5-14 Specific copy settings 5-16

Using USB memory keys and memory cards 5-19

Printing a photo from a memory device 5-21 Printing a document from a memory device 5-24 Recording a document in a memory device 5-25 Analysis of the memory device 5-26

Other functions 5-28

Logs 5-28 Printing the functions list 5-28 Printing the machine settings 5-28 Counters 5-29 Deposit and polling 5-29 Lock 5-30 Scan to PC (depends on model) 5-33

Mail box (MBX FAX) 5-34

MBX management 5-34

Getting startedDirectoryMaintenanceSafety ContentsInstallation

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum) 6-2 Cleaning 6-16 Servicing 6-17 Scanner calibration 6-17

Incidents 6-17

Communication errors 6-17 Scanner incidents 6-21 Miscellaneous incidents 6-21 Troubleshooting 6-22 Storage 6-38 Packing and transporting the unit 6-39

Specifications 6-41

7SAFETY 7-1

Safety 7-1 Environment 7-2

Packaging 7-2 Batteries 7-2 The product 7-2

machine

Operation Setting your

III

Sommaire

This unit has been designed in accordance with European harmonised standards, it is designed for

connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your

Supplier.

The mark attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC.

For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with Directive 89/336/EC.

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

The declaration of compliance can be consulted on the site www.sagem.com category "support", or can be requested at the following address:

Sagem Communication - Customer relations department

4 rue du Petit Albi - 95800 Cergy Saint-Christophe - France

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics:

• Choose a location that is well ventilated.

• Make sure you do not obstruct the ventilation grilles located on the left and right-hand sides of the unit and at the rear of the Front/Back module. If there is a wall nearby when you install the unit, make sure you install the terminal at the distances shown in the illustration below in order to make it easier to open the various covers.

25 cm (40 cm with front/back module)

20 cm (40 cm with front/back module)

40 cm

30 cm

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Installation

Note the following important precautions whenever using the printer:

Operating Environment

The following describes the operating environment required when using the printer:

• Temperature: 10°C to 32.5°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never switch the power to the terminal off and never open the covers while the unit is printing.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

1-2

Installation

• Make sure that the power to the printer is switched off before connecting or disconnecting an interface lead to the printer (use a shielded interface lead).

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

• Avoid using the terminal during an "electrical storm" as this may involve a risk of electric shock caused by the lightning.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

machine

Operation Setting your

1-3

NPACKING THE COMPONENTS

UNPACKING THE ADDITIONAL PAPER TRAY

(DEPENDING ON OPTION)

 Take the additional tray out of its box.

 Remove the protective side sections in the box.

 Remove the plastic bag from the additional tray.

Installation

 To install the additional tray, please see the paragraph Installation of the terminal,

on page 1-9.

1-4

Installation

UNPACKING THE FRONT/BACK MODULE

(DEPENDING ON MODEL OR OPTION)

 Remove the front/back module from its box.

 Remove the protective side sections.

 Remove the plastic bag from the front/back module.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 To install the front/back module, please see the paragraph Installation of the terminal,

on page 1-9.

machine

Operation Setting your

1-5

Installation

NPACKING THE SCANNER AND THE MECHANICAL INTERFACE

 Open the shipping box and take out the parts:

- the scanner,

- the document feeder

- the equipped mechanical interface,

- the base,

- the leads and cables: telephone lead, mains lead, mains extension lead, Centronics cable,

- the cable sleeve,

- 3 guide clips,

- the mounting screws, the installation guide and the CD-ROMs.

1-6

Installation

 Take the parts out of their protective packing.

 Remove the adhsive strips and film from the various parts.

NPACKING THE PRINTER

 Open the shipping box and take out the parts:

- the printer,

Getting startedDirectoryMaintenanceSafety ContentsInstallation

he black, yellow, cyan and magenta

toner cartridges,

he waste toner boxes.

 Take the printer out of its protective packing.



Remove the adhesive strip and the protective shell.

Protective shell

x 2

Adhesive strip

machine

Operation Setting your

1-7

Installation

DESCRIPTION OF THE MULTIFUNCTION TERMINAL

Adjustable paper guide

Scroll scanner (ADF)

Scanner control panel

Memory key connector

Chip card reader

Printer control panel

Document feed tray for scanning

Original document output stacker

Access handle flatbed scanner

Memory card reader

Printer output stacker

Duplex unit (depending on option or model)

Addional paper tray (optional)

Base

Manual paper feed tray

Printer paper feed tray

1-8

Installation

Installation of the base and the equipped interface

INSTALLATION OF THE TERMINAL

 Set the base down vertically, and insert

the columns of the equipped mechanical interface into their respective openings. Screw in and tighten the 8 mounting screws

. Take hold of the upper part of the interface and set the assembly upright

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Optional equipment:

Place the additional paper tray on the base, positioning it on its locating pins.

You can install up to three additional paper trays.

 Optional equipment:

Place the duplex unit on the additional paper tray, positioning it on its locating

pins

machine

Operation Setting your

1-9

 To install the printer on the optional equipment

items, use the following procedure:

Unscrew the knurled nuts, pull up the columns as high as possible, then tighten the knurled nuts again.

 Place the printer on the base or on the optional

equipement, positioning it on its locating pins.

 Open the printer, put the white wedge inside the

lid into the second opening on the right side as shown on the illustration.

Installation

Put the black wedge inside the lid into the second opening on the left side of the printer in the same way as the righthand wedge.

Close the printer.

 Unscrew the knurled nuts of the columns, lower

the mechanical interface onto the printer.

Make sure that the two clips on the sides are locked onto the printer.

Tighten the knurled nuts of the columns.

1-10

Installation

 Position the scanner on the mechanical

interface and screw in and tighten the two mounting screws

 Put the document feeder in place by

pushing its two locking pins into the corresponding openings on the scanner.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Terminal connections

Looking at the back of the terminal, you will find the available connections as shown below.

Host USB ports (Memory card reader)

LAN connector

Phone line connector

Mains socket

machine

Mains socket for extension lead

Operation Setting your

Centronics parallel port

Host USB port

1-11

On/Off switch

Installation

Centronics

parallel port

LAN connectorUSB port

CONNECTIONS

Mains socket for extension

lead

The leads and cables are connected separately to the scanner and the printer. We advise you start with connecting the leads and cables that arrive on the scanner unit.

Connecting the leads and cables to the scanner

12345

 Make sure that the mains on/off switches of scanner and printer are set to "O".

 1 - Connect the Centronics cable to the scanner, lock it with the two metal clips.

 2 - Plug the LAN cable (not supplied) into the LAN network connector of the scanner.

 3 - Plug the telephone cable into the telephone connector of the scanner.

 4 - Connect the mains lead to the mains inlet of the scanner.

1-12

Installation

 5 - Connect the 220/240V mains extension lead for the printer to the mains outlet of the

scanner.

Group together all the leads and cables connected so far on the back of the righthand column. Take the cable sleeve, open it and fit the leads and cables in the sleeve. Position the assembled cable sleeve in the 3 guide clips and lock the clips.

 6 - Connect the USB cable of the memory card reader to the USB connector of the scanner.

Connecting the leads and cables to the printer

 Open the duplex unit by lifting the lever at

the back and move the movable part as far out of the way as possible.

 1 - Connect the Centronics cable to the

printer and lock it with the two metal clips.

 2 - Plug the LAN cable (not supplied) into

the LAN network connector of the printer

 3 - Connect the mains extension lead to

the mains socket of the printer.

 Make a loop with the mains lead and

insert it in the cable holder, as shown in the illustration.

 Position the mains lead and LAN cable

(not supplied) on the left side ot the printer as shown in the illustration.

 Close the duplex unit.

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machine

1 23

1-13

Operation Setting your

INSTALLING THE CONSUMABLES

 Close the paper transfer unit.

 Open the top cover and remove the protective packing pieces.

In this example, it is assumed that the installed cartridge is the black toner cartridge.

Installation

Protective

packing piece

 Make sure that the side of the cartridge with the markings (warning notices, etc.) is turned

downwards, and shake the new cartridge horizontally 5 to 6 times in order to distribute the toner uniformly inside the cartridge, as on the illustration. During this procedure, do not adjust the centre of the toner cartridge with your fingers or your hands and do not touch its opening.

Toner cartridge opening

1-14

Installation

 Insert the new toner cartridge in the printer with the markings upwards.

Magenta (M)

Cyan (C)

Yellow (Y)

Black (K)

Note: Make sure that the toner cartridge is placed in the location that corresponds to its colour.

 Push the toner cartridge down until it clicks into place.

 Press down lightly on the cartridge and slide the blue locking lever towards the back, lining

it up with the "lock" symbol, until it is locked.

Locking lever

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machine

Follow the same procedure to install the other toner cartridges.

1-15

Operation Setting your

 Close the top cover.

 Open the left side cover.

Installation

 Open the cap of the waste toner box.

Cap

 Position the waste toner box in its printer receptacle, as shown on the illustration, then push it

down until it locks into place.

1-16

Installation

 Make sure that the waste toner box is correctly inserted and close the left side cover.

 Connect the printer (refer to the Connections section).

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machine

Operation Setting your

1-17

APER LOADING

This section describes the procedure for loading paper in the cassette and the multifunction tray.

LOADING PAPER IN THE CASSETTE

 Air the package of printing supports (paper/transparencies), then align the stack on a flat surface,

to avoid paper jams or slanted printing.

Installation

 Pull the cassette out of the printer.

Cassette

1-18

Installation

 Push the lower plate down until it locks into place.

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The standard paper formats are shown inside the cassette.

machine

Operation Setting your

1-19

Installation

 Turn the paper format thumbwheel until the format you intend to use is shown in the

corresponding window.

Paper format

thumbwheel

Note: When the paper format thumbwheel shows OTHER, the format must be configured from the printer control

panel.

Paper format

window

 Pull the release lever of the left guide and slide it to the desired paper format.

Paper guidesRelease lever

 Pull the release lever and slide the paper stop to the desired paper format.

When using paper of a non-standard format, move the guides and the paper stop completely out of the way,

1-20

Installation

 Insert the paper, then re-adjust the guides and the stop according to the paper format. They

should be in contact with the paper, without compressing it.

Release leve

Paper stop

B5A4

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Load the required paper in the cassette.

Note: Do not put more paper in the cassette than is indicated by the maximum loading marks on the paper gui-

des. The cassette has a capacity of approximately 500 80 g/m² (21 lb) sheets (corresponding to a thickness of 0.11 mm).

machine

Operation Setting your

Loading limit Loading limi

1-21

 Place the stack of paper under the tabs, as shown below.

Tab Tab

Installation

 Re-insert the cassette in the printer and push it home completely.

 The front face of the cassette is equipped with a paper level indicator that lets you know the

amount of paper remaining. When there is no more paper, the indicator displays empty.

Paper level indicator

Types of paper accepted by the printer:

Printer paper tray 60 to 105 g/m

Manual insertion 60 to 200 g/m

1-22

Installation

Loading paper in the multifunction tray (MF)

In the case of printing on special paper, such as 60 to 200 g/m2 (maximum) colour type paper or transparent film (laser printer compatible), you must use the multifunction tray where you can place up to 100 sheets (A4).

 Air the supports (paper/transparencies), then align the stack on a flat surface to avoid paper

jams or slanted printing.

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 Pull on the multifunction tray until it is blocked.

Multifunction tray

 Pull out the lower tray.

machine

Operation Setting your

1-23

Lower tray

Installation

 Adjust the position of the paper guides of the multifunction tray. The standard paper formats are

marked on the tray. For the standard formats, slide the guides to the corresponding position.



 



Paper guidePaper guide

 Align the paper with the paper guides and push it in as far as possible.

Loading limit

Caution - Do not exceed the loading limit shown in the tray. The tray is designed for

500 80g/m² sheets.

Caution - Do not add paper in the tray while the machine is printing.

1-24

Installation

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

 Depending on the format of the document to be scanned - A4 or LGAL (LEGAL) adjust

the paper stop.

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machine

Operation Setting your

1-25

Installation

ALL CONNECTIONS

Caution - Make sure that the mains On/Off switch of the scanner is set to "O" (Off).

TELEPHONE AND LAN CONNECTIONS

 Connect the end of the telephone lead to the telephone wall socket (please see the paragraph

Terminal connections, on page 1-11), for the connections to the scanner.

 Connect the end of the LAN cable (not supplied) to the local network connector that is allocated

to your terminal (please see the paragraph Terminal connections, on page 1-11), for the connections to the scanner.

Note: The printer and the scanner have separate LAN connections. If you dispose of only one connection, you will need

a concentrator or a switch.

POWER LINE CONNECTION AND SWITCH ON

Caution - Refer to safety procedures in the chapter Safety.

 Connect the end of the scanner mains lead of the terminal to the mains wall socket.

 First set the printer On/Off switch to "I" (On), then set the scanner On/Off switch to "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the language and time of your terminal, please see the paragraph Setting your machine, on page 3-1.

1-26

Installation

OLOUR REGISTRATION

When you use the printer for the first time after having installed it or moved it to a different location, or when one of the colours (cyan, magenta or yellow) is being printed with a visible offset relative to the others, use this mode to correct the colour alignment from the printer control panel.

 Press [MENU].

 Press  or  until Other > is displayed.

 Press .

 Press  or  until >Colour registration> is displayed.

 Press .

 Press  or  until >>Print the test sheet is displayed.

 Press [ENTER]. A question mark (?) is displayed.

 Press [ENTER]. The Processing state is displayed and a colour registration test sheet is

printed. This test sheet comprises three diagrams, left (L), horizontal (H) and right (R), for each colour (cyan, magenta and yellow).

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

1-27

Operation Setting your

 Example of a colour registration test sheet

Installation

 Return to the Other>Colour registration menu.

 Press  or  until >>Adjust cyan is displayed.

 Press [ENTER]. 0 or 00 is displayed for each value and the cursor blinks under the left (L) value.

 On the colour registration test sheet, examine the left (L) graphic in the section to be used for the

cyan. Find the two lines that are most closely aligned, so as to form a single straight line, and note the corresponding value.

1-28

Installation

 In the example, below, the value is -2. (Remember that the value can be positive [+] or

negative [-].)

+1 +2 +3 +4 +5 +6 +7 +8 +9

4 3 2 1 0

Color Registration Correction Chart

 Press  or  to set this value on the control panel.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Use the  and  keys to move the cursor to the right and the left. Find the appropriate

horizontal (H) and right (R) alignment values for the cyan in the same manner as for the left (L) value, then set these values on the control panel.

 Press [ENTER]. OK ? to display the three values you have entered. If the displayed values

are correct, press [ENTER] to confirm them.

 Press . The >>Adjust magenta option is displayed. After defining the alignment values

for this colour, the >>Adjust yellow option is displayed in its turn. Find the appropriate alignment values for the magenta and the yellow in the same manner as for the cyan and set these values on the control panel.

 After defining the alignment settings for all three colours, press [MENU]. The Ready state

is displayed on the screen.

Note: If the colours continue to be printed badly aligned after you having corrected the colour alignment, call a

maintenance technician.

machine

Operation Setting your

1-29

ONFIGURING THE PRINTER DRIVER

If you install the additional paper tray or the front/back module when the printer driver is already installed, you will need to configure the printer driver on your PC.

 Click on the START button, select CONTROL PANEL and then click on PRINTERS.

 Right click on the MFKV2C icon then choose "Properties".

 Click on the peripheral's PROPERTIES tab.

 Tick the boxes corresponding to the installed options.

Installation

1-30

Getting started

2GETTING STARTED

Getting startedDirectoryMaintenanceSafety ContentsInstallation

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 4 keys and allows you to move within the menus available on your machine.

machine

Operation Setting your

2-1

Moving within the menus

To Use key Symbol used

Getting started

Enter the main menu or select the next line in a menu.

Enter the main menu or select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu.

Confirm and exit from the current menu.





Exit without confirming from the current menu.

Moving within a data entry field

To Use key Symbol used

Move to the right.

To move from a line to the next one while pressing the key of the alphanumeric keyboard at the same time.

Move to the left.

To move from a line to the previous one while pressing the key of the alphanumeric keyboard at the same time.

L

K

2-2

Getting started

1 NEW CONTACT 2 NEW LIST 3 MODIFY 4 CANCEL 5 PRINT 6 SAVE/LOAD

1 DIRECTORY 2 SETUP 3FAX

To Use key Symbol used

Confirm your entry.

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen comprises 3 or 6 lines of 20 characters.

The currently selected line is highlighted in yellow.

F---- FUNCTION

1 DIRECTORY

3 lines

2 SETUP 3 FAX

6 lines

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

F1--- DIRECTORY 1 NEW CONTACT

2 NEW LIST 3 MODIFY 4 CANCEL 5 PRINT 6 SAVE/LOAD

Menu-driven access

For those menus that have more than three choices in the main menu or 6 choices in the sub-menus, use the

navigator arrow to display the lines that follow the first ones.

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

You can print out the guide, to find the number of a function, by moving through the menus as shown below.

2-3

Operation Setting your

 Press the  key, the functions menu appear

1 DIRECTORY 2 SETUP 3FAX

3FAX 4 SMS SERVICE 5 PRINT

1 FUNCTION LIST 2 LOGS 3 DIRECTORY 4 SETUP 5 COMMANDS 6 LIST MBX

F---- FUNCTION

1 DIRECTORY

2 SETUP 3 FAX

 Select the desired function by means of the  or  navigator arrows.

F---- FUNCTION

3 FAX 4 SMS SERVICE

5 PRINT

Getting started

 Validate your choice by pressing OK.

 Select the desired sub-function by means of the  or  navigator arrows.

F5--- PRINT

1 FUNCTION LIST

2 LOGS 3 DIRECTORY 4 SETUP 5 COMMANDS 6 LIST MBX

 Validate your choice by pressing OK.

Caution - The Duplex version cannot be used to print the guide. Therefore it can only be printed on

one side.

Direct access by number

You may print the functions list to find out the number of a function.

From the stand-by mode:

 Press the  key.

 Enter the number of the desired function on the numerical keyboard.

2-4

Getting started

UIDE TO FUNCTION LIST

MAIN MENU 1: DIRECTORY

Functions Function description Page

11 OK - NEW CONTACT Enter a new contact in the directory p. 4-2

12 OK - NEW LIST Enter a relay broadcast list p. 4-4 13 OK - MODIFY Modify a record or a list p. 4-5 14 OK 15 OK - PRINT Print the directory p. 4-7

16 OK 161 OK SAVE Save the directory to a chip card p. 4-1 162 OK L

17 OK - IMPORTATION Enable directory importation by e-mail

18 OK

19 OK - LDAP SERVER Access to a directory server p. 4-10 191 OK A 192 OK I 193 OK PASSWORD Connection password p. 4-10 194 OK DN 195 OK PORT Connection port p. 4-10

A.Inaccessible if Menu 91 SUPPLIER is on WITHOUT ACCESS

- CANCEL Delete a record or a list p. 4-7

- SAVE/LOAD Store the directory on a chip card p. 4-1

OAD Load the directory from a chip card p. 4-1

- EXPORTATION Export the directory by e-mail

DDRESS IP address or server name p. 4-10

DENTIFIER Connection identifier p. 4-10

BASE Search database p. 4-10

p. 4-10

p. 4-9

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

MAIN MENU 2: SETUP

Functions Function description Page

21 OK - DATE/TIME Setting the date and time p. 3-2

211 OK M

212 OK A

22 OK

23 OK - SEND Transmission settings p. 3-4 231 OK S 232 OK M 233 OK ECO PER. Set the economy period p. 3-5

24 OK - RECEPTION Reception settings P. 3-6 241 OK R 242 OK N 243 OK PC RECEPT. Choice for PC reception p. 3-7 244 OK D 245 OK ADJUST PAGE Adapt the print scaling p. 3-8 246 OK PC

25 OK 251 OK TEL. NETWORK Ajust tel. network settings p. 3-3

2511 OK N

252 OK PREFIX Activate the dialling prefix p. 3-4

2521 OK SIZE NUMBER Minimum size number to be send with prefix p. 3-4 2522 OK P

253 OK L

2531 OK CONFIGURATION Select configuration mode p. 3-12

ODIFY Modifying the date and time p. 3-2

UTO ADJUST

- NUMBER/NAME Enter your name and your number p. 3-2

END REPORT Choose to print the communication report p. 3-4

EMORY SEND. Send from feeder or memory p. 3-5

EC. PAPER Accept reception without paper p. 3-6 BR OF COPIES Number of copies of received documents p. 3-6

UPLEX Received fax printing in Recto/Verso mode p. 3-8

RECEPT Selecting the receiver PC p. 3-8

- NETWORKS Setting networks p. 3-3

ETWORK TYPE Selection of network type p. 3-3

REFIX SETTING Setting dialling prefix p. 3-4

OCAL NETWORK LAN prameters settings p. 3-12

Automatic changeover between summer and winter time

p. 3-2

Operation Setting your

2-5

Getting started

MAIN MENU 2: S

ETUP

Functions Function description Page

2532 OK IP ADRESSE Fax IP address p. 3-12 2533 OK SUBNET MASK. Subnet mask p. 3-12 2534 OK G 2535 OK IEEE ADDRESS Fax IEEE address p. 3-13 2536 OK N 2537 OK NETBIOS 2 NetBIOS name 2 p. 3-13 2538 OK WINS 1 Address of the NetBIOS name server 1 p. 3-13 2539 OK WINS 2 Address of the NetBIOS name server 2 p. 3-13

254 OK D

2541 OK USER User name for login on the local network p. 3-13 2542 OK PASSWORD Password for login on the local network p. 3-13 2543 OK D

255 OK SNTP S

2551 OK ADDRESS SNTP server address p. 3-14 2552 OK P 2553 OK STATE SNTP server state p. 3-14 2554 OK TIME ZONE Time zone p. 3-14 2555 OK S

256 OK D

27 OK - SCREEN 271 OK LCD CONTRAST Adjusting the screen contrast p. 3-8

29 OK

- TECHNICALS Technicals parameters p. 3-9

20 OK - GEOGRAPHICAL Geographical settings p. 3-3 201 OK C 202 OK NETWORK Choice of country p. 3-3 203 OK L

ATEWAY Gateway #1 address p. 3-12

ETBIOS 1 NetBIOS name 1 p. 3-13

OM LOGIN Domain login parameters for the Scan to Disk function

OM. NAME Domain name of the local network p. 3-13

ERVER SNTP server configuration p. 3-14

ORT SNTP server port p. 3-14

UMMER TIME Adjusting the summer time offset p. 3-14

E-REG. PC Deleting PC registrations p. 3-14

OUNTRY Choice of country and language p. 3-3

ANGUAGE Choice of language p. 3-3

MAIN MENU 3: FAX

Functions Function description Page

31 OK - TRANSMISSION Single- and multiple-address transmission p. 5-5 32 OK - ECO TRANS. Send a document during the economy period p. 3-5 33 OK 34 OK - POLLING TX Deposit a document p. 5-29 35 OK 36 OK 37 OK - BROADCAST Broadcast transmission p. 3-7

38 OK 381 OK PRINT Print fax messages stored in the memory p. 3-6 382 OK A 383 OK A

39 OK - REROUTING Rerouting of received messages p. 5-6 391 OK A 392 OK 393 OK C

- POLLING RX Polling request p. 5-30

- MBX SENDING Send to a mailbox p. 5-36

- MBX POLLING Poll a mailbox p. 5-36

- FAX ANSW. Control of fax answering machine p. 3-5

CTIVATION Activating or deactivating the answering machine p. 3-6 NSWER CODE Saving an access code p. 3-6

CTIVATION Rerouting activation p. 5-6

DESTINATION Choice your destination p. 5-6

OPY Printing activation of rerouting fax p. 5-7

2-6

Getting started

4611 OK S

4612 OK RECEIVE NO Reception number p. 3-28

4621 OK R

MAIN MENU 4: SMS SERVICE

Functions Function description Page

41 OK - SEND SMS Send SMS p. 3-25

42 OK - READ SMS Read SMS received p. 3-27

43 OK 431 OK SELECTION Select SMS to delete p. 3-27 432 OK SMS R 433 OK ALL Delete all the SMS read in memory p. 3-27

44 OK

45 OK - PARAMETERS SMS service / SMS parameters p. 3-26 451 OK A 452 OK SMS BEEP Beep on SMS reception mode p. 3-24 453 OK SENDER NAME Choose to show/hide sender name p. 3-24 454 OK

46 OK 461 OK SMS CENTRE 1 Number of main SMS centre p. 3-28

462 OK SMS CENTRE 2 Number of secondary SMS centre p. 3-28

- DELETE SMS Delete SMS received p. 3-27

EAD Delete all SMS read p. 3-27

- PRINT SMS Printing SMS received p. 3-27

UTO PRINT Automatically print SMS received p. 3-24

TERM. ADDR. Terminal address p. 3-26

- SERVER SMS servers settings p. 3-28

END NO Transmission number p. 3-28

ECEIVE NO Reception number p. 3-28

Getting startedDirectoryMaintenanceSafety ContentsInstallation

MAIN MENU 5: PRINT

Functions Function description Page

51 OK - FUNCTIONS LIST Function list printing p. 5-28 52 OK

- LOGS Print TX and RX logs p. 5-28

53 OK - DIRECTORY Print the directory p. 4-7 54 OK

- SETUP User parameters printing p. 5-28

55 OK - COMMANDS Commands list printing (see 65 OK) 56 OK - MBX LIST MBX list printing (see 75 OK)

MAIN MENU 6: COMMANDS

Functions Function description Page

61 OK - PERFORM Perform a command p. 5-12 62 OK - MODIFY Update of command p. 5-12 63 OK 64 OK 65 OK

- CANCEL Delete a command p. 5-12

- PRINT Printing of a document in wait queue p. 5-12

- PRINT LIST Printing of the command list p. 5-12

MAIN MENU 7: MAILBOXES

machine

Operation Setting your

Functions Function description Page

71 OK - CREATE MBX Creating and modification of a Mailbox p. 5-34 72 OK - DEPOSIT MBX Storing a document in a Mailbox p. 5-36 73 OK 74 OK 75 OK - PRT MBX LIST Print list of Mailbox p. 5-35

- PRINT MBX Print content of a Mailbox p. 5-35

- DELETE MBX Delete an empty Mailbox p. 5-35

2-7

Getting started

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

80 OK - CALIBRATION Scanner calibration p. 6-17

81 OK 811 OK LOCKING CODE Locking code p. 5-31 812 OK L 813 OK LOCK NUMBER Activate dialling lock p. 5-31 814 OK L 815 OK LOCK COLOUR Activating colour lock-out p. 5-32 816 OK L

82 OK - COUNTERS See the activity counters p. 5-29 821 OK SENT PAGES Printed pages counter p. 5-29 822 OK R 823 OK SCANNED PAGE Sent pages counter p. 5-29 824 OK D 825 OK P

84 OK - COPY CIS scanner settings p. 5-17 841 OK B&W 842 OK COLOUR RESOL. Colour resolution setting p. 5-17 843 OK Z 844 OK ASSEMBLED Assembled or not copy choice p. 5-17 845 OK O 846 OK CONTRAST Contrast setting p. 5-17 847 OK LUMINOSITY Luminosity setting p. 5-18 848 OK B

85 OK - SCAN. & PRINT Réglages imprimante p. 5-18 851 OK P 852 OK PAPER TRAY Paper tray choice p. 5-18 853 OK P 854 OK S.F 855 OK F

86 OK - CONSUMABLES Consumables status p. 6-2

- LOCK Activate an access limitation lock p. 5-30

OCK KEYBD. Activate keyboard lock p. 5-31

OCK PARAMETERS Activate Internet settings lock p. 5-32

OCK SMS Activate SMS lock p. 5-32

ECEIVED PG Local copies counter p. 5-29

UPLEX SCAN Received pages counter p. 5-29

RINTED PG Printed pages counter p. 5-29

RESOL UTION Black and white resolution setting p. 5-17

OOMING Zoom setting p. 5-17

RIGIN Origin setting p. 5-17

INDING Binding type choice p. 5-18

APER Type of paper choice p. 5-18

APER SAVE Paper save activation mode p. 5-18

MARGINS Set margins p. 5-19

LATBED MARG Sheet-feed scanner margins setting p. 5-19

MAIN MENU 9: INTERNET

Functions Function description Page

91 OK - SUPPLIER Supplier choice p. 3-18 92 OK - INIT. PROVIDER Initialisation of your Provider

921 OK C

ONNECTION ISP parameters p. 3-18

9211 OK CALL NUMB. ISP call number p. 3-18 9212 OK I

DENTIFIER ISP identifier p. 3-18

9213 OK PASSWORD ISP password p. 3-18

922 OK M

ESS. SERV Message service parameters p. 3-18

9221 OK IDENTIFIER Message service identifier p. 3-18 9222 OK P

ASSWORD Message service password p. 3-18

9233 OK E-MAIL ADR Message service e-mail address p. 3-18

923 OK S

ERVERS SMTP, POP3 and DNS parameters p. 3-18

9231 OK SMTP SMTP server p. 3-18 9232 OK POP3 POP3 server p. 3-18

2-8

p. 3-18

Getting started

MAIN MENU 9: I

NTERNET

Functions Function description Page

9233 OK DNS 1 Primary DNS p. 3-18 9234 OK DNS 2 Primary DNS p. 3-18

924 OK SMTP A

9241 OK ACTIVATION SMTP authentification activation

93 OK

94 OK 941 OK C 942 OK S

- IMMED ACCES

- SETTINGS

ONNEC. TYPE Select connection type p. 3-20

END TYPE Select transmission type p. 3-20

943 OK PERIOD Select the period of connection p. 3-21 944 OK D 945 OK E-MAIL ADDR Choose the address to which an e-mail will be sent p. 3-21 946 OK PRINT Print Internet settings p. 3-21

95 OK

96 OK

- E-MAIL

- MAILS SORT

A.These menus will appear only with valid ISPN setting

UTHENT. SMTP authentification access parameters p. 3-18

Immediat access to ISP

Internet settins

EPOSIT NOTI Select to print a deposit notice p. 3-4

Send an E-Mail

Select the reception type

p. 3-23

p. 3-20

p. 5-8

p. 3-22

Getting startedDirectoryMaintenanceSafety ContentsInstallation

MAIN MENU 10 : MEDIA

Functions Function description Page

01 OK - PRINT PHOTO Printing previewed photos p. 5-22

02 OK - PRINT DOCUMENT Printing documents p. 5-24 021 OK L 022 OK FILE Printing files

0221 OK A 0222 OK S 0223 OK SELECTION Printing a selection of files

04 OK

07 OK - DELETE Erasing media p. 5-26 071 OK MANUAL Erasing selected files p. 5-26 072 OK A

0721 OK SAN MODE p. 5-26

08 OK

IST Printing the document list

LL Printing all printable files

ERIES Printing a series of files

- SCAN TO Transferring media content to memory p. 5-25

UTOMATIC Erasing files automatically p. 5-26

- MEDIA ANALYSE Analysing the memory card or USB key p. 5-26

machine

Operation Setting your

2-9

RINT CONSOLE NAVIGATION BASICS

NAVIGATING THE MENUS

Control panel keys

The keys on the console are used to configure the printer. Some keys also have secondary functions.

CANC

Getting started

ENTE

Note: Any settings made using these keys affect only the current interface.

Key Function

The GO key allows you to switch the printer between on-line and off-line

CANC

mode. Use it to perform the following operations:

• Activate the on-line or off-line modes of the printer. You can temporarily halt a print job by switching the printer to "off-line".

• Print and eject a page when the printer displays Waiting.

• Restart printing after certain errors.

• Exit the Auto idle mode.

This key lets you perform the following operations:

• Cancel a print job.

• Turn off the audio alarm.

• Reset numerical values or cancel a configuration procedure from the system menu.

2-10

Getting started

Key Function

• The

MENU key lets you access the system menu in order to modify the

configuration and the printing environment of the printer.

• When you press this key when selecting a menu, the latter is abandoned and the printer returns to normal operation.

Used to access a section or to enter numerical values. The > and < keys are used to access or exit a subsection in some of the control procedures.

Used in the same way as the < key in the mode selection function.

• Used in the same way as the > key in the mode selection function.

• Displays on-line help messages on the screen when there is a paper jam: If you press this key when the printer is Ready: it displays explana- tions about the on-line help messages. If you press this key when the on-line help is displayed: the on-line help is cancelled.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

This key lets you perform the following operations:

• Finalise the setup of numerical values and other selections.

ENTE

• Define the paper source when the message Tray Selection ? is displayed on the screen.

ACCESS TO FUNCTIONS

This section explains how to use the menu selection system. The [MENU] key on the operator console allows you to use the menu to configure or adapt the printer environment, making settings such as the number of copies to be made, the emulation, etc. depending on your own specific needs. You can make these settings when the printer screen shows Ready.

Note: The printer applies the most recent settings sent from the application software or from the printer driver, and

these always take priority over any settings made from the operator console.

To navigate vertically within the functions, use the and keys (access the menu shown by repeatedly pressing one of the keys).

To navigate horizontally within the functions, use the > and < keys. To change or confirm the configuration of a component, press the [ENTER] key.

Operation Setting your

2-11

Printing out the menu guide

The list of menus may vary according to which options you have installed.

You can print out the print menu guide by moving within the menus as shown below.

 Press [ENTER], a blinking "?" appears.

 Press [ENTER] again to start printing.

GUIDE TO FUNCTIONS

(refer to the print functions manual)

Getting started

MENU - - PRINT MENU STRUCTURE

Functions Description of the function

- PRINT MENU MAP Print out the menu guide

- PRINT STATUS PAGE Print out the printer configuration

- INTERFACE

PARALLEL Parallel interface configuration USB USB interface configuration

ETWORK Network interface configuration

ETWARE Turn this menu on if you are using the Netware

protocol

TCP/IP Turn this menu on if you are using the TCP/IP protocol

PPLE TALK Turn this menu on if you are networking with a

Macintosh

RES STATUS PAGE When this menu is turned on, the network

configuration page is printed out at the same time as the printer status page

- EMULATION Select emulation type

- FONT

FONT SELECT Select font CODE SET Select character encoding

IST OF INTERNAL FONTS List of available fonts

- PAGE SET

COPIES Set the number of copies to be made

RIENTATION Choose the paper orientation

O LF ACTION Action following a line break

CTION Action following a carriage return

CR A

IDE A4 Optimise the number of characters per line

- PRINT QUALITY Sets the print quality

TONE Selecting the print quality

RILLIANCE Selecting the print rendering (gloss effect)

- RAM DISK MODE

- MEMORY CARD

- PAPER HANDLING

MP TRAY MODE Multipurpose tray operating mode

2-12

Getting started

Functions Description of the function

MP T

RAY SIZE Choose the paper format in the multipurpose tray

MP T

RAY TYPE Choose the paper type in the multipurpose tray

ASSETTE 1 TYPE Choose the paper type in tray 1

ASSETTE 2 TYPE Choose the paper type in tray 2 (depending on option)

C FEED SELECT Choose the source tray

UPLEX MODE Switch front/back mode on

D STACK SELECT OVERRIDE A4/LT Force the printing of letter documents in A4 format

YPE ADJUST

PAPER WEIGHT Choose the paper weight DUPLEX PATH

RESET TYPE

- COLOUR MODE Selecting the default mode: black&white or colour

- LIFE COUNTERS Number of pages printed counter

- OTHERS

MSG LANGUAGE Choose the language in which messages will be

displayed

ORM FEED Set the time before printing out an incomplete page

F SLEEP TIMER Set the time before entering standby mode

LEEP MODE Switch the standby mode on

PRINT PRINTER RESET Reinitialise the settings to their default values RESOURCE PROT. Save downloaded PCL6 parameters BUZZER Turn the error alarm on or off

RROR CORRECTION Continue printing after error

E FINISHING Manage front/back errors

UPLEX

COLOUR REGISTRATION Re-aligning the colours SERVICE

PRINT Print out the status page or log

OLOUR REGISTRATION Calibrating the colours

C COLOUR CALIBRATION Printing a test page

RINT TEST PAGE Service menu

P PAPERFEED Service menu DEV-CLN Service menu

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

2-13

Getting started

2-14

3SETTING YOUR

MACHINE

MAIN SETTINGS

At machine powerup, the screen displays:

You have to set the date and time, telephone network, language parameter and verify the other parameters listed below.

MONDAY 12 NOV 18:16

3-1

Date/Time

You can, at any moment, modify the current date and time of your fax. You can also activate the automatic management of summer and winter time. The changeover is performed the last Sunday of March for the changeover to summer time and the last Sunday of October for the changeover to winter time.

To change the date and time:

 Enter the numbers of the required time and date one after another,

(for example November 8 2005 at 9h33, press 0811050933) and press OK to confirm.

To activate automatic changeover between summer and winter time:

Setting your machine

BEFORE TRANSMISSION

21 OK - SETUP / DATE/TIME / MODIFY

 Select the WITH option and validate your choice with the OK key.

Your fax number/your name

You must obligatorily allocate an identifier to your terminal. This identifier can be the name of the person or company using the terminal. It will be shown on each page of the documents transmitted by the terminal. If no identifier has been recorded, your terminal will display an error code when sending a document by fax.

Your fax will print out your fax number on each document it transmits if you save this number and if the machine is set to page 3-8).

To save your fax number and your name:

 Enter your fax number (20 digits max.) and press OK to confirm.

 Enter your name (20 characters max.) then press OK to confirm.

SENDING HEADER (please see the paragraph Technical parameters, on

 212 OK - SETUP / DATE/TIME / AUTO ADJUST

22 OK - SETUP / NUMBER/NAME

Type of network

You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient.

3-2

Setting your machine

Geographical settings

Country

To select the type of network:

251 OK - SETUP / NETWORKS / TEL. NETWORK

 Select option PABX or PSTN then confirm your choice with OK.

These settings will enable you to use your machine in different preset countries using different languages.

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:

201 OK - SETUP / GEOGRAPHICAL / COUNTRY

 Select the required option and press the OK key to confirm.

Network

This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards.

Note: these settings are different from the NETWORK TYPE ( p. 3-2), which allows you to choose between

public and private network.

To select the network:

202 OK - SETUP / GEOGRAPHICAL / NETWORK

 Select the required option and press the OK key to confirm.

Language

This setting enables you to choose a language other than that imposed by the COUNTRY setting.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

To select the language:

 Select the required option and press the OK key to confirm.

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less than the minimal size (to be defined, for example France has 10 digits),

• the outside numbers requiring a prefix, must be long numbers greater or equal to the mini- mal size (to be defined, for example France has 10 digits).

203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

3-3

Operation Setting your

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will automatically be added as soon as an external number is dialled.

Caution - If you define a local prefix, do not add it to the numbers stored in the directory, it

will be automatically dialled with each number.

Prefix

Defining the minimal size

You can change the default value for the minimal size of the company’s outside numbers and validate with OK. The minimal size will range between 1 and 30.

Setting your machine

252 OK - SETUP / NETWORKS / PREFIX

2521 OK - SETUP / NETWORKS / PREFIX / SIZE NUMBER

Defining the local prefix

 Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and

validate with OK.

Transmission report

You may print a transmission report for all communications over the telephone network (STN).

You may choose between more than one criteria for printing reports:

WITH: a report is given when the transmission was properly performed or when it is completely

• abandoned (but there is only one report per request),

WITHOUT: no transmission report, however, your fax will note all transmissions that took place in

• its log (please see the paragraph Logs, on page 5-28),

ALWAYS: a report is printed with each transmission,

•

ON ERROR: a report is printed only if the transmission failed or is abandoned.

•

With each transmission report from memory, a reduced version of the first page is automatically reproduced.

To select the report type:

2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING

231 OK - SETUP / SEND / SEND REPORT

 Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your choice

with OK.

Document feed type

You may choose the way you want to feed your documents:

• from memory, transmission will take place only after memory storage of the document and dialling. It allows you to get your originals back quickly to free up the machine.

3-4

Setting your machine

• from the feeder of the sheet-feed scanner (please see the paragraph Document depositing, on page 5-1), transmission will occur after dialling. It allows transmission of larger documents.

To select the way you want to feed your documents:

232 OK - SETUP / SEND / MEMORY SEND.

 Select the option MEMORY or FEEDER and validate your choice with OK.

Note: in feeder mode, the reduced image will not appear on the transmission report.

Economy period

This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost of your communications.

The economy period, via the telephone network (at off-peak hours), is preset by default from 7.00 pm to 7.30 am. Nevertheless you may change this time slot.

Modifying the economy period:

 Enter the hours of the new economy period and confirm your selection with the OK key.

Using the economy period:

 Enter the call number and confirm with OK.

BEFORE RECEPTION

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.

The "Fax Messages" indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

233 OK - SETUP / SEND / ECO PER.

32 OK - FAX / ECO TRANS.

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• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the terminal cannot receive any more documents.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

• printing fax messages in memory,

• activate or deactivate the fax answering machine.

3-5

Operation Setting your

Setting your machine

Saving an access code

383 OK - FAX / FAX ANSW. / ANSWER CODE

 Enter the code (4 digits) and confirm with OK.

Activating or deactivating the answering machine

382 OK - FAX / FAX ANSW. / ACTIVATION

 If you saved an access code for your fax answering machine, enter it and validate with OK.

 Select the required option WITH or WITHOUT answering machine and confirm you choice

with OK.

Print fax messages stored in the memory

381 OK - FAX / FAX ANSW. / PRINT

 If you have defined an access code for your fax answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

Reception without paper

Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

To select the reception mode:

WITHOUT PAPER, your fax saves the incoming messages in the memory,

WITH PAPER, your fax refuses all incoming subscribers.

241 OK - SETUP / RECEPTION / REC. PAPER

 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK.

Note: Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper into the feeder.

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:

242 OK - SETUP / RECEPTION / NBR OF COPIES

 Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies requested.

3-6

Setting your machine

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay list number. The remote fax will then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax, the document is printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

 Insert the document to relay (please see the paragraph Document depositing, on

page 5-1).

 Select  37 OK - FAX / BROADCAST.

 Enter the remote fax number where you will relay to or choose your dialling mode (please

see the paragraph Dialling, on page 5-3) and press OK.

 Enter the relay list number used by the remote fax and press OK.

 You may enter the time you wish to transmit the document next to the current time and

press OK.

 If you wish to modify the document feed type, select one of the options FEEDER or

MEMORY, then press OK.

 If you wish, you may enter the number of pages of your documents before transmitting.

 Activate relay by pressing key.

The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document.

Fax or PC reception

This menu, combined with a software program installed on your PC (supplied or on option depending on model) will enable you to select the machine you wish to receive the documents on:

• fax.

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243 OK - SETUP / RECEPTION / PC RECEPT.

Operation Setting your

•PC.

• PC if available, fax otherwise.

For more details, please refer to the instruction manual provided with the software kit.

To select the PC that will receive the documents, please see the paragraph Selecting the reception PC, on page 3-8.

3-7

Duplex printing (depending on model)

This function is only available if you have previously installed the duplex unit and the additional paper tray at the back of your terminal.

After installing the duplex unit at the back of your multi-function terminal, you can print faxes received in two ways:

• SINGLE SIDED

•DOUBLE SIDED

All faxes received are printed according to the mode selected from the menu, no matter how the duplex key is set.

To select the fax print mode:

244 OK - SETUP / RECEPTION / DUPLEX

 Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with

the OK key.

Setting your machine

Adjust to page

This option allows you to print out documents automatically adjusting them to the page format.

To turn adjust to page mode on:

 Select the WITH option and confirm your choice using the OK key.

Selecting the reception PC

This menu lets you select a PC to which all the documents received by the terminal will be re-routed.

 By means of the  or keys, select the PC that you want to designate as the receiver and

validate by means of the OK key.

Adjusting the screen contrast

This adjustment only affects the screen contrast.

245 OK - SETUP / RECEPTION / ADJUST PAGE

246 OK - SETUP / RECEPTION / PC RECEPT.

271 OK - SETUP / SCREEN / LCD CONTRAST

 Adjust the contrast with the  and  keys then validate your selection with the OK key.

TECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters.

3-8

Setting your machine

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

To set the technical parameters:

29 OK - SETUP / TECHNICALS

 Select the desired parameter and confirm with OK.

 With the  or keys, modify the parameter settings by following the table below and

press OK.

1 - SCANNING MODE

2 - TX HEADER

3 - TX SPEED

4 - ECHO PROTECT

1 - NORMAL 2 - FINE 3 - SFINE 4 - PHOTO

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 12000 4 - 9600 5 - 7200 6 - 4800 7 - 2400

1 - WITH 2 - WITHOUT

Default value of the scan mode resolution for the documents to be transmitted.

If this parameter is on, your header will appear on all documents sent to your subscribers with your name, number, date and number of pages.

Warning: If you send a fax from the document loader, the transmission header will not appear on the document your correspondent receives.

Transmission speed for outgoing documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced during long distance calls.

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6 - EPT MODE

7 - COM. DISPLAY

8 - ECO ENERGY

10 - RX HEADER

1 - WITH 2 - WITHOUT

1 - SPEED 2 - PAGE NUMBER

1 - WITHOUT 2 - DELAY 5MIN 3 - DELAY 15 MIN 4 - DELAY 30 MIN 5 - DELAY 60 MIN

1 - WITH 2 - WITHOUT

For some long distance calls (satellite), the on-line echo may disturb the call.

Choice between transmission speed displayed or number of the page in progress.

Choosing the printer standby delay: the printer will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice.

If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number.

Operation Setting your

3-9

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

Setting your machine

11 - RX SPEED

12 - RINGS

20 - E.C.M.

(ERROR CORRECTION)

24 - FAX B&W FALLBACK

70 - NET VALID

1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400

2 TO 5

1 - WITH 2 - WITHOUT

06:01 TO 21:59

Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

Number of rings to automatically start your machine.

This parameter helps correct the calls made on

disturbed telephone lines. It is used when the lines are weak or too noisy. Transmission times may be longer.

When this parameter is active ("with"), it autorises the fax to fall back to B&W transmission when the fax of the adressee is not colour-compatible. When this parameter is not active ("without"), the transmission will be cancelled and a report is printed to inform you of the error.

This parameter lets you modify the period when the fax connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC ( 941).

71 - NET ACTIVE

72 - MODEM SPEED

73 - IMPROVE REP @

7 DAYS / WEEK MON TO FRI

1 - 56000 2 - 33600 3 - 14400 4 - 12000 5 - 9600 6 - 7200 7 - 4800 8 - 2400 9 - 1200 0 - 600

1 - WITH 2 - WITHOUT

This parameter lets you select the days of the week when the fax connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC ( 941).

Choice of maximum Internet transmission speed.

For a quality telephone line (compatible, no echo), communications occur at the maximum speed.

However, it may be necessary to restrict the transmission speed for some Internet calls (bad line or bad ISP settings).

This parameter lets you automatically register the Internet address of your subscribers fax during a call (if available).

3-10

Setting your machine

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

74 - ERASE MAILBOX

75 - TEXT ATTACHMENT

76 - ATTACHMENT FORMAT

77 - LAN SPEED

1 - WITH

2 - WITHOUT

1 - WITH 2 - WITHOUT

1 - IMAGE 2 - PDF

AUTO 100 FULL 100 HALF 10 FULL 10 HALF

When the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of uncomprehension to the message sender.

When receiving an e-mail, the terminal does not delete the message from the mailbox, it prints an uncomprehension message asking you to recover this message by means of your computer equipment. This parameter only makes sense if you are using a computer. The memory space that your access provider puts at your disposal is limited. If you do not empty your mailbox, you risk saturating it in the long term, thereby blocking the reception of any new message.

To allow adding an attachment.

Default format of document sent on the Internet: PDF: monochrome or colour IMAGE: monochrome (TIFF) or colour (JPEG)

To define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).

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78 - WINS - DNS REG.

80 - TONER SAVE

LOCAL AREA NETWORK (LAN) SETTINGS

Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).

To benefit from all the available network options, you should make the following settings, described in the sections below:

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by your message server.

Caution - Although rather simple, network settings sometimes require a sound knowledge of

your own computer configuration. If that is administrated by anyone in your company, we recommend you ask that person for the settings described below.

1 - WITH 2 - WITHOUT

Registration of the terminal in the WINS servers allows accessing the scanner through its NetBIOS name by PCs located on sub-networks other than the one that the terminal is connected to.

Makes printing lighter to save toner cartridge ink.

Operation Setting your

3-11

LOCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your terminal. The automatic configuration of the local network settings may be considered, if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN.

To automatically configure the local network settings:

2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

 Choose AUTOMATIC and press OK to confirm. The terminal scans the local network for a DHCP

or BOOTP server that can assign it its settings dynamically (the message displayed).

 Once the message SELF-CONF has disappeared, check for the IP Address, Sub-network mask

and Gateway address. If these are missing, you should carry out a manual configuration (see below).

Setting your machine

SELF-CONF is

Manual configuration

To configure your terminal manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address).

To configure the local network setting manually:

2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

 Choose MANUAL and press OK to confirm.

IP address

2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESSE

 Enter the IP address of your terminal and press OK to confirm.

Sub-network mask

2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK.

 Enter the sub-network mask of your terminal and press OK to confirm.

Gateway address

2534 OK - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY

 Enter the IP address of the network gateway and press OK to confirm.

3-12

Setting your machine

IEEE address (or Ethernet address) or MAC address

NetBIOS

2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADDRESS

The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address.

The NetBIOS name, which can be used with the network options, are used to identify your terminal machine from a PC connected to a local network (for instance with the name "IMP-NETWORK-1").

2536 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 1

2537 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 2

 Enter the selected name (15 characters max) and press OK to confirm.

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The WINS1 and WINS2 servers, used with the network options, allow access to terminals on other sub-networks by means of their NetBIOS name.

These two addresses must be filled in for the Scan To Disk function.

2538 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 1

2539 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 2

 Enter the IP address of each server, then validate with OK.

Note: If the terminal is set up in Automatic configuration mode (2531), these addresses can be filled in auto-

matically by certain DHCP servers.

Case of connection to a domain (for instance with Windows NT, 2000 or XP)

The terminal can identify itself on the local network by using the parameters of a user account, before it can, among others, archive documents by means of the Scan to Disk function.

Once these parameters have been filled in, they will be used by default, if you do not declare a user name and password when using the function.

2541 OK - SETUP / NETWORKS / DOM LOGIN / USER

 Enter the user name for login on the local network, then validate with OK.

machine

Operation Setting your

2542 OK - SETUP / NETWORKS / DOM LOGIN / PASSWORD

 Enter the password for login on the local network, then validate with OK.

Domain name

2543 OK - SETUP / NETWORKS / DOM LOGIN / DOM. NAME

 Enter the domain name of the local network, then validate with OK.

3-13

Setting your machine

SNTP server configuration

The terminal can automatically update its date and time when connecting to an SNTP server.

Server address

2551 OK - SETUP / NETWORKS / SNTP SERVER / ADDRESS

 Enter the name of the SNTP server, then validate with OK.

This name can be in the form of an IP address, a DNS address or a NetBIOS name.

Server port

 2552 OK - SETUP / NETWORKS / SNTP SERVER /PORT

 Enter the server port number, then validate with OK.

The port by default is port 123.

Activating the server access

 2553 OK - SETUP / NETWORKS / SNTP SERVER / ACTIVATION

 To activate the SNTP server, select WITH in the drop-down menu then validate with OK.

Time zone

 2554 OK - SETUP / NETWORKS / SNTP SERVER / TIME ZONE

 Select the time zone where the terminal is located from the drop-down list then validate with OK.

If you have activated the automatic summer time management (menu 212), the TIME ZONE setting is initialised automatically.

Summer time

 2555 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER TIME

 Select the appropriate time setting in the drop-down list: winter time, summer time +1 or

summer time +2, then validate with OK.

Note: This menu is not displayed if the menu 212 is activated.

PC de-registering

This menu lets you delete one or more PCs connected to the terminal via the LAN.

256 OK - SETUP / NETWORKS / DE-REG. PC

 Select the PC that you want to delete from the list by means of the  and  arrows, then

validate with OK.

3-14

Setting your machine

Updating network settings

PRINT FUNCTION SETTINGS

The printer can be connected to the local network as it has its own IP address.

The print console allows you to:

• Turn TCP/IP, NetWare and EtherTalk on or off.

• Turn DHCP on or off.

• Enter the IP address, the subnet mask address and the default gateway address.

To check or change the network card settings:

 Press the MENU key.

 Repeatedly press the or keys until INTERFACE appears.

One of the interface names below appears, showing that it is the current interface.

•

PARALLEL (default setting)

•USB

• OPTIONAL (when the network card is installed)

 Press ENTER, a blinking "?" appears.

 Repeatedly press the keys or until OPTIONAL appears.

Press

ENTER.

 Press the > key.

 This example shows how to switch the TCP/IP protocol on to connect the terminal to the

network. You can switch Netware or EtherTalk on in the same way.

If TCP/IP is OFF. Press Press ENTER again.

ENTER, a blinking "?" appears. Select ON using the or keys.

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Automatically configuring IP settings

You can make these settings when the TCP/IP protocol is on. We recommend that you manually configure your terminal. However, local network settings can be automatically configured if you have a DHCP or BOOTP server on your local network which can dynamically distribute addresses to peripherals on the LAN.

To automatically configure network local settings:

MENU - - INTERFACE > - - TCP/IP > DHCP

 Press ENTER, a blinking "?" appears.

 Select ON using the or , then press ENTER.

3-15

Operation Setting your

 Press the MENU key.

Switch your terminal off and then back on again. You have now finished configuring the IP address.

Manually configuring IP settings

You can make these settings when the TCP/IP protocol is on.

To configure your terminal manually, you will need the usual information for setting up a peripheral (IP address, subnet mask and gateway address).

To manually configure network local settings:

 Check that DHCP is set to OFF. If not press ENTER, then select OFF with the or keys. Press

ENTER.

 Press .

Setting your machine

MENU - - INTERFACE > - - TCP/IP > DHCP

 Press ENTER to enter the IP address. A cursor (_) starts to flash in the right-hand segment

(3 figures). Press the key to increment the value and the key to decrement it. Once you have set the value for the right-hand segment, press the

segment. Again, press the key to increment the value and the key to decrement it. Proceed in the same way for all of the segments. Press ENTER once all the segments have been set up.

 Press .

 Enter the subnet mask address in the same way as for the IP address.

 Press .

 Enter the gateway's IP address in the same way as for the IP address.

 Press the MENU key.

Switch your terminal off and then back on again. You have now finished configuring the IP address.

Note: Other print-related settings are described in the Print Functions chapter.

REMOTE CONFIGURATION

< key to place the cursor in the next

You can configure the same settings either remotely or locally.

System requirements

To remotely configure your machine you will need:

• a Web browser (preferably Internet Explorer version 4),

• to make the Local Network settings for your machine (IP address, subnet mask, etc.). You should ask your network administrator for these settings. Once you have this information, please see the paragraph Local network settings, on page 3-12 on how to fill out the necessary fields.

3-16

Setting your machine

Accessing the Web Server

MESSAGE SERVICE AND THE INTERNET

 Open a Web browser from a PC registered on the network.

 Enter the IP address of the terminal you want to configure in the ADDRESS field.

 Confirm by pressing ENTER.

 The welcome window is displayed, choose the interface language.

 Change the settings of your choice on the screen then confirm.

Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts at your disposal a server, or computer system which allows you to connect to the Internet and your mailbox through your telephone line.

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provider (ISP),

• check that all initialisation parameters correspond to those provided by your ISP,

• perform the proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or E-mails. Both operations will be performed during an Internet connection.

INITIALISATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the Internet. Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided in four categories:

• connection, allows you to identify the dial up number, the connection identifier and the connection password,

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Operation Setting your

• message service, allows you to define the message service identifier, the message service password and the E-Mail address,

3-17

Setting your machine

• servers, allows you to identify the name of the IP address of Internet SMTP providers (send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP server used requests this to end e-mails.

Access to connection and message service parameters

91 OK - INTERNET / SUPPLIER

 Select the Internet provider from the list NO ACCESS, PROVIDER_1, PROVIDER_2,

PROVIDER_3, PROVIDER_4, PROVIDER_5, PROVIDER_6 or LOCAL NETWORK, and

press OK. Choosing

NO ACCESS disables access to Internet functions.

92 OK - INTERNET / INIT. PROVIDER

921 OK - INTERNET / INIT. PROVIDER / CONNECTION

 Enter the CALL NUMB., press OK.

 Enter connection IDENTIFIER

, press OK.

 Enter connection PASSWORD, press OK.

922 OK - INTERNET / INIT. PROVIDER / MESS. SERV

 Enter Email IDENTIFIER, press OK.

 Enter Email PASSWORD, press OK.

 Enter E-MAIL ADR, press OK.

Access to servers parameters

923 OK - INTERNET / INIT. PROVIDER / SERVERS

 Enter SMTP, press OK.  Enter POP3, press OK.  Enter DNS 1, press OK.

Access to the authentification SMTP parameters

924 OK - INTERNET / INIT. PROVIDER / SMTP AUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key.

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

3-18

Setting your machine

Sample Internet settings for the terminal (56 kbps modem)

In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate with Access to SMTP authentification parameters by pressing OK key. When you select AUTHENT. SPEC, carry out the two following operations:

 Enter the IDENTIFIER then validate with OK key.

 Enter the PASSWORD then validate with OK key.

Your access provider should give you the following information:

CALL NUMBER: 0860001000

CONNECTION IDENTIFIER: sg048944@wn.net

CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFER: demo jt12

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: demo2@gofornet.com

SERVER:

SMTP mail.gofornet.com

POP mail.gofornet.com

DNS 1 103.195.014.001

DNS 2 103.195.014.002

Non-functional data given by way of example.

You should then complete the following MENUS on your fax machine:

91 SUPPLIER PROVIDER 1

CONNECTION

9211 CALL NUMB. 0860001000

9212 IDENTIFIER sg048944@wn.net

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Operation Setting your

9213 PASSWORD *****

MESSAGE SERVICE

9221 EMAIL ID demo jt 12

9222 EMAIL PASSWORD *****

9223 E-MAIL ADR demo2@gofornet.com

3-19

9231 SMTP mail.gofornet.com

9232 POP3 mail.gofornet.com

9233 DNS 1 103.195.014.001

9234 DNS 2 103.195.014.002

9241 ACTIVATION With or Without

Your terminal is now configured.

SETTINGS

Setting your machine

SERVERS

SMTP AUTHENT.

The settings are divided into several categories:

• the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents,

• the E-mail sorting defines treatment for all stored E-mail messages received.

Standard settings

Your machine has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

SET TIMES

PERIODIC

ON DEMAND

an Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pm

an Internet connection is established every 3 hours1. (default value)

an Internet connection is established at your request by

IMMED. ACCESS (please see the paragraph Internet

Connection, on page 3-23)

A. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes,

give or take, around the requested time.

• Type of transmission over the Internet.

IMMEDIATE

DURING CONNECTIONS

document transmission will occur immediately at each transmission request

transmissions will only occur at programmed connections

SET TIMES or PERIODIC TYPE

At any moment you may print the settings of your machine to know their status.

3-20

Setting your machine

Selecting the connection type

Selecting the transmission type

Changing the connection period (PERIODIC type)

941 OK - INTERNET / SETTINGS / CONNEC. TYPE

 Select one of the connection options among SET TIMES, PERIODIC or ON DEMAND and

press OK to confirm.

942 OK - INTERNET / SETTINGS / SEND TYPE

 Select one of the send options IMMEDIATE or DURING CNX then press OK to validate.

943 OK - INTERNET / SETTINGS / PERIOD

 With the PERIODIC mode, enter the new connection period by means of the numerical

keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default value).

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Modifying the connection time(s) (SET TIMES type)

943 OK - INTERNET / SETTINGS / TIME SETTINGS

 After selecting the SET TIMES mode, use the  and  keys to place the cursor under the

figure to be modified. Enter the new connection time(s) by means of the numeric keypad (value between 00:01 and 23:59) and validate with the OK key.

Selecting the print mode for the deposit notice

944 OK - INTERNET / SETTINGS / DEPOSIT NOTI

 Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and

press OK to confirm.

Choosing the address to which an e-mail will be sent

945 OK - INTERNET / SETTINGS / E-MAIL ADR

 Enter the e-mail address then confirm using the OK key.

Printing the Internet settings

946 OK - INTERNET / SETTINGS / PRINT

machine

Operation Setting your

The Internet settings are printed. These settings may also be printed together with all the other settings of your machine (please see the paragraph Printing the machine settings, on page 5-28).

Mail sorting

This function lets you choose the mode for all Internet documents stored in your mail box.

3-21

You have three choices:

F@X ONLY, lets you poll and print E-Mails in your machine.

• PC ONLY, lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail poll),

SHARE PC lets you:

•

- if your PC and fax have two different addresses, transfer all mails or only those with attachments to a PC,

- if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.

F@X Only mode

Select option F@X ONLY and press OK to confirm.



All E-Mails are polled and printed.

PC Only mode

Setting your machine

96 OK - INTERNET / MAILS SORT

Select option PC ONLY and press OK to confirm.



The E-mails are neither polled nor printed and they may be used with a computer.

At each connection, the number of E-mails in your mailbox is displayed on the screen.

Share PC mode

Select option SHARE PC and press OK to confirm.



You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-Mails to a PC:

 Select option WITH PC TRANS. and press OK to confirm.

 Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK to

confirm.

 Select your option from the table below and press OK to confirm.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC

To use the fax as an E-Mail printer:

The fax machine polls and prints the usable E-mails and transfers to the PC mailbox all the E-mails containing attachments it cannot use.

 Select option W/O PC TRANS and press OK to confirm.

3-22

Setting your machine

 Select your option from the table below and validate with OK.

Menu Description

DELETE MAILS

SAVE MAILS The E-mails opened and read by the fax are not erased.

At each connection, the number of E-mails still present in your mailbox are displayed on the screen.

The E-mails opened and read by the fax (w/o attachment) are erased after the fax has printed.

INTERNET CONNECTION

An Internet connection is made with an ISP. It allows both document sending and reception while connected. A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents waiting for transmission. If you are sending to a computer, the transmitted fax will be received as an attachment to an E-Mail.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

• Reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox.

You may connect either immediately or automatically depending on the time periods defined. The triggering of a programmed Internet connection depends on the standard settings of your machine.

Immediate connection to the Internet

There are two methods to immediately connect to the Internet:

Access through the menu:

93 OK - INTERNET / IMMED ACCES

Direct access:

 Press the key twice.

Programmed connection

An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings (please see the paragraph Standard settings, on page 3-20).

Operation Setting your

3-23

DEACTIVATING THE INTERNET FUNCTION

If you do not wish to use the Internet functions:

91 OK - INTERNET / SUPPLIER

 Select NO ACCESS in the ISP list and confirm with OK.

Setting your machine

3-24

Setting your machine

SMS

Thanks to the button you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS-compatible devices.

The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g. Germany 160 characters, Italy 640 characters).

The SMS service is dependent upon the country and the service provider.

SERVICE

Caution- There is a special scale of charges for the SMS service.

SMS PARAMETERS

This menu is used to set several options:

• automatic SMS print on reception,

• beep activated during SMS reception,

• send your details activated,

• the address of your terminal.

The address is only modified if several terminals are installed on your line. It is used to differentiate between two machines during SMS reception.

When you want a contact to send SMSs to the terminal you choose, you must send him your line number and the destination terminal address.

If your contact does not add the address of the terminal, the SMS will be received in the terminal with address 0.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

45 OK - SMS SERVICE / PARAMETERS

 Automatic print of SMS received

451 OK - SMS SERVICE / PARAMETERS / AUTO PRINT

 Select the option WITH or WITHOUT automatic print, then validate with OK key.

 Beep activated on SMS reception

452 OK - SMS SERVICE / PARAMETERS / SMS BEEP

 Select the option WITH or WITHOUT beep on reception, then validate with OK key.

 Presentation of SMS sender

453 OK - SMS SERVICE / PARAMETERS / SENDER NAME

 Select the option WITH or WITHOUT presentation of the sender, then validate with OK

key.

Operation Setting your

3-25

 Terminal address

454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR.

 Enter the terminal number, then validate with OK key.

ENDING AN

To send an SMS to any SMS-compatible devices:

SMS

 Press the key.

 Write your SMS by means of the Qwerty keypad.

To do so, you have a true editor at your disposal:

• For the upper case letters, use the Ï,

Setting your machine

•To move inside the data entry field, use the

•To move in the text from one word to another, press the CTRL key and one of the navigator keys,

•To go to the next line, use the key,

•To delete a character (by moving the cursor to the left), use the Í or C key.

 or  keys,

 Press the key to confirm your entry.

Dial the number of the recipient (mobile phone or any other SMS-compatible device) in one of the following ways:

• Dial the number by means of the numerical keypad,

• Enter the first letters of the recipient name,

• Press the key until the required name appears (names are classified in alphabetical order).

• Press the key to send the SMS.

Your SMS may be sent to only one person or to several people. To send an SMS:

• To only one person, press the key to confirm.

• To several people:

- Press the key and enter the next person's name,

- Repeat the operations as many times as required (10 persons max.). Press the key to confirm,

• If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple of minutes later. To immediately execute or cancel transmission, please see the paragraph Trans- mission waiting queue, on page 5-11.

• To check the SMS has been sent properly, you may print the transmission/reception log

52 OK - PRINT/LOGS, p. 2-7).

(

SENDING SMS is displayed as the SMS is being sent.

3-26

Setting your machine

ERASE AN SMS

Proceed as follows to erase an SMS:

43 OK - SMS SERVICE / DELETE SMS

 Select the messages to erase.

431 OK - SMS SERVICE / DELETE SMS / SELECTION

 Select SELECTION using keys and  and validate with OK key.

 Select a message using keys and  and validate with OK key.

 Erase messages already read

432 OK - SMS SERVICE / DELETE SMS / SMS READ

 Select MESSAGES READ using keys and  and validate with OK key.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Confirm with OK key.

 Erase all messages from memory.

433 OK - SMS SERVICE / DELETE SMS / ALL

 Select ALL using keys and  and validate with OK key.

 Confirm with OK key.

SMS RECEPTION

SMS messages received are automatically printed (you can modify this setting with 451 OK Auto print). If you disable automatic printing, the messages are automatically stored in the memory.

SMS read

Access by menus:



42 OK - SMS SERVICE / READ SMS

machine

Operation Setting your

• Direct access

 Press key .

 Select READ SMS using keys and  and validate with OK key.

 Select a message using keys and  and validate with OK key.

 Scroll messages using keys and .

3-27

Setting your machine

Print an SMS

Access by menus:



44 OK - SMS SERVICE / PRINT SMS

• Direct access

 Press key .

 Select PRINT SMS using keys and  and validate with OK key.

 Select SELECTION (to choose messages to print), NEW (to print all unread messages) or ALL

(to print all messages in memory) using keys

and  and validate with OK key.

 Confirm with OK key.

SMS SERVER

This menu is used to set the transmission and reception numbers of your SMS centers. They will be provided by your access provider. You can define two SMS centres, one main and one secondary. The secondary centre may only be used for SMS reception.

Access to server mode

46 OK - SMS SERVICE / SERVER

Define SMS centre numbers 1

461 OK - SMS SERVICE / SERVER / SMS CENTRE 1

Define send number

4611 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / SEND NO

 Enter the send number of your main SMS centre, then validate with OK key

Define reception number

4612 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

 Enter the reception number of your main SMS centre, then validate with OK key.

Define SMS 2 Centre numbers

462 OK - SMS SERVICE / SERVER / SMS CENTRE 2

Define reception number

4621 OK - SMS SERVICE / SERVER / SMS CENTRE 2 / RECEIVE NO

 Enter the reception number of your secondary SMS centre, then validate with OK key.

3-28

4DIRECTORY

Your fax lets you create a directory by memorising subscriber records and subscriber lists.

• Your machine can store up to 500 subscriber records with names and phone numbers.

• You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists you may:

• Create

• Consult

• Modify contents

• Delete

• Print the directory

You may save and if needed load your directory. This gives you access to functions 161 and 162 (please see the paragraph Guide to function list on page 2-5). To proceed, you need to contact your reseller and purchase the optional kit "Directory save card".

4-1

Directory

REATING SUBSCRIBERS RECORD

For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed:

• Contact NAME,

• TEL and fax number of contact,

• E-mail address, example: dupont@messagerie.com,

• FTP address, example: 134.1.22.9

• network sharing address: an IP address (for example 134.1.22.10) or NetBIOS name (for example PC1015687).

Note: If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving

purposes). If you have entered neither an E-MAIL address nor an FTP address, you can enter a network sharing address for archiving (address of the terminal on which the directory is shared).

• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)

• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less, modify it). It gives you quick access to the directory,

• RATE send fax you can choose for each contact the minimum send rate for faxes you send to him. Available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. The maximum speed can be used if the telephone line is of good quality, meaning appropriate, without echo.

Note: If a contact has the two fields TEL and E-MAIL completed, the validation key ( or ) will define whether

the document is sent by telephone network or via the internet.

ADDING A RECORD

11 OK - DIRECTORY / NEW CONTACT

 Your fax has just created a new record, fill in it by first entering your subscriber’s name then

validate with OK.

To associate an e-mail address:

Note: You can stop the list creation at any time by pressing .

 Enter the person’s fax number

and press OK to confirm.

 Enter the E-Mail address of your subscriber and press OK to confirm.

 Define the format of the attachment (Image or PDF) and validate with OK.

1. If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign / in the num-

ber) except if a local prefix is already programmed (see § Local Prefix)

4-2

Directory

 Your subscriber’s ID number will automatically appear on the screen, if you wish to

modify this number you may do so by choosing another free number and validate with OK.

 Select the option WITH assigned key if you want to assign a letter (shortcut key) to your

subscriber. The first available letter appears by default. If you want to change it, scroll the letters by menas of the

or  keys, and press OK to confirm.

 If need be, select the appropriate transmission speed to send your faxes, and confirm your

choice by pressing the OK key.

Or to associate an FTP address:

 Do not enter the e-mail address.

 Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9).

 Enter the FTP user name (for example: Durand).

 Enter the PASSWORD of the FTP user.

 If necessary, enter the file destination directory (when this field is not completed, the files

are stored directly under the root) of the FTP server (for example: server name / Durand).

 Define the attachment format (Image or PDF) OK.

 A number allocated to your contact will be automatically displayed on the screen. If you

do not want to use this number, it can be modified by entering another number, then validating with OK key.

 Select the option WITH the associated key if you want to associate a letter (shortcut key)

with your contact. The first letter free is displayed by default. If you want to modify this, scroll through the alphabet by using key.

or  keys, then validate your choice with the OK

 Select, if necessary, the appropriate send rate for a fax intended for your contact, then

validate your choice with the OK key.

Or, to create a shortcut to a network sharing address:

 Do not enter an e-mail address or an FTP address.

 Enter the IP address or the NetBIOS name of the contact for the Scan to Disk function, then

validate with the OK key (for instance: 134.1.22.10).

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

 Enter the domain name followed by the user name for login on the network, and separated

by \ (for instance : Domain\UserName).

 Enter the password for login on the network.

 Enter the file destination directory.

 Define the format of the attachment (Image or PDF) and validate with OK.

 A number is attributed to your contact and appears automatically on the screen. If this

number does not suit you, you can modify it by entering another unused number and validating it with the OK key.

4-3

Operation Setting your

 Select the option WITH shortcut key if you want to link a letter (shortcut key) to your contact.

By default, the first available letter is shown. If you want to change it, scroll through the alphabet by means of the

 or  key, then validate with the OK key.

 If required, select the appropriate transmission rate for faxes to your contact, and validate your

selection with the OK key.

CREATING SUBSCRIBERS LISTS

A subscriber list is made from the subscriber records already stored.

For each list fill in the following lines:

NAME of the list

•

NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows quick

• access to the answering machine

Directory

LIST COMPOSITION, its lists the ID numbers assigned to the subscribers records included in the

• list

LIST NUMBER, a number lets you identify the list filed under (L)

•

A list may include both fax and internet subscribers.

The same subscriber may be included in different lists.

Caution - It is impossible to add one subscriber list to another subscriber list.

ADDING A LIST

To add a list:

12 OK - DIRECTORY / NEW LIST

 Your fax machine has just created a new list, fill it in by first entering the name of this list then

confirm with OK.

Note: You can stop a list or record creation at any time by pressing . Also, you do not have to complete all the list

characteristics as you create it; you can save the list as it is by pressing .

The empty field ENTER ABR. NUM. appears, you must fill in the ID numbers assigned to the subscriber records included in this list.

4-4

Directory

 There are three ways detailed in the table below, to choose and add one or more subscribers

to your list. Then confirm your choice by pressing OK.

From ... Procedure

 With the alphanumeric keypad enter the first

subscriber’s name

letters of your subscriber’s name and continue until the whole name is displayed on the screen.

subscriber’s ID number

subscribers directory

 Enter directly the subscriber’s ID number.

 Press key then select by means of the 

or  keys.

 For every subscriber included in the list repeat the above step then validate with OK.

Note: you can stop record creation at any time by pressing .

 The list ID number will automatically appear on the screen. If you wish to modify this

number you may do so by choosing another free number and validate with OK.

 Press to confirm your entry.

ADDING OR DELETING A NUMBER

FROM THE LIST

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

13 OK - DIRECTORY / MODIFY

 Select the subscriber list (L) by means of the  or  keys and validate your choice

with OK.

Operation Setting your

4-5

Directory

 Press OK to display the ENTER ABR. NUM. field, and add or delete the subscriber as shown in

the table hereafter:

To ... Procedure

 Enter the subscriber ID number you wish to add and confirm

add

with OK.

 Repeat this step for each added subscriber you want to add.

 Place theor  keys on the number you wish to delete.

delete

 Press C key to delete the number assigned to the list.

 Repeat these 2 steps for each subscriber you wish to delete from the

list.

 Confirm the new list by pressing key.

CONSULTING A RECORD OR A LIST

 Press key.

The directory appears in alphabetical order.

 Select the subscriber record or subscriber list (L) you wish to consult.

MODIFYING A RECORD OR A LIST

13 OK - DIRECTORY / MODIFY

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber list (L) you wish to modify and press OK to

confirm.

 Modify the line or lines in the subscriber record or subscriber list and confirm each modification

with OK.

Note: You may confirm your modification by pressing key , but you will exit the menu and may not be able to

modify the following lines.

4-6

Directory

ELETING A RECORD OR A LIST

14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber record or subscribers list (L) you wish to

delete and confirm with OK.

 Press again OK to confirm your deleting.

The record or list is deleted from the directory.

PRINTING THE DIRECTORY

You may print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

To print the directory:

The directory is printed in alphabetical order.

IMPORTING A DIRECTORY

You can import an existing directory of contacts into your fax machine as an electronic file. This file must be in a specific format and must not comprise more than 500 entries.

The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file containing the directory is received and processed as an e-mail attachment.

Caution - Importing a new directory completely overwrites any existing directory entries.

THE FILE STRUCTURE

15 OK - DIRECTORY / PRINT

machine

Operation Setting your

The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). The lines themselves are separated by a line break (carriage return).

Fields Contents

Name

A unique identifier in your directory, up to 20 characters long. This field is mandatory; the name should not include the field separator character.

4-7

Fax number

Directory

Your contacts’ fax number, without spaces or dots, can be up to 30 characters long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails.

E-mail address

Shortcut key

Your contacts’ e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.

A capital letter (A to Z), unique to the directory, which is associated with a specific contact and enables quick selection. As with the two previous fields, this field can be left blank.

The fax transmit speed over the PSTN. If you do not specify a value, the default

Speed

speed is the maximum speed. This field may be left blank if all your fax transmissions are handled by a fax server.

Caution - You must enter a value for at least one of the Fax number or E-mail address fields. To

enter a blank line, key in four field separator characters in a row.

For example:

Smith;0123456789;jsmith@isp.co.uk;J;8

Jones;01987654321;;@;8

O'Connor;0123469874;d.oconnor@hello.net;U;8

Note: @ alone is the indication that no associated key is assigned to the entry.

The rate is coded on a number, see the following board:

Rate Code number

600 7

1200 6

2400 5

4800 4

7200 3

9600 2

12000 1

14400 0

33600 8

Caution - You must always enter the field separator character, even if one or more of the fields are

left blank. In the example above, which uses a semi-colon as a separator, the entry for "Jones" lacks both E-mail address and shortcut key.

4-8

Directory

PROCEDURE

To import a directory:

17 OK - DIRECTORY / IMPORTATION

 Select WITH to authorise the importation of a directory.

 Create your directory on a PC in a file whose structure corresponds to that set out above.

In order to be recognised as a directory, the file name must include the word directory and must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

 Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your

message via your mail server.

 Your fax will receive the e-mail containing the directory when it connects to the mail

server, and will automatically import the attached file into its directory.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Repeat the procedure as many times as required, for instance to update all the LAN faxes

on your network with the same directory.

Caution - Importing a new directory completely overwrites any existing directory entries on

the fax machine. Once your fax machine has a complete directory, we advise you to disable importing in order to protect the data already on the fax.

To disable importing:

17 OK - DIRECTORY / IMPORTATION

 Select WITHOUT to prevent users from importing a directory.

machine

Operation Setting your

4-9

XPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.

To export the directory:

 Key in the e-mail address of the PC or other fax machine to which you want to export the

directory. You may export a directory to several fax machines simultaneously (please see the paragraph Dialling on page 5-3).

 Confirm by pressing OK.

 Repeat the procedure as many times as required, for instance to update all your fax machines or

send the same file to several PC users on your local network.

Directory

18 OK - DIRECTORY / EXPORTATION

LDAP SERVER

The LDAP server allows you to access a directory server, for contacts or lists of contacts (maximum 500 recipients).

The LDAP function can be switched on only once there are at least 50 free entries in the unit's local directory. If this is not the case a message will ask you to delete the necessary number of entries.

 Enter the IP address or the server name and press the OK key to confirm.

 Enter the identifier for connecting to the server and press the OK key to confirm.

 Enter the password for connecting to the server and press the OK key to confirm.

CONFIGURATION

191 OK - DIRECTORY / LDAP SERVER / ADDRESS

192 OK - DIRECTORY / LDAP SERVER / IDENTIFIER

193 OK - DIRECTORY / LDAP SERVER / PASSWORD

194 OK - DIRECTORY / LDAP SERVER / DN BASE

 Enter the database name and press the OK key to confirm.

195 OK - DIRECTORY / LDAP SERVER / PORT

 Enter the port number for connection to the server and press the OK key to confirm.

4-10

Directory

ACCESSING SERVER CONTACTS

When the LDAP function on your terminal is switched on, you can send documents or e-mails to contacts in the server's directory.

This is what happens when you search for a contact: when you enter the first letter of the recipient's name, all the entries in the server's directory which begin with this letter will be alphabetically added to the local ones.

If there are too many entries on the server, a message will ask you to enter more of the letters in the name to refine the search.

Note: If a list contains too many recipients, a message will inform you that the list cannot be used.

ADDING A SERVER CONTACT

TO THE LOCAL DIRECTORY

On the Change menu:

13 OK - DIRECTORY / MODIFY

 Use the or arrows to select the server contact to add to the local directory and press

the OK key to confirm.

 Change the desired field(s) in the contact's file and press the OK key to confirm each

change.

 When you reach the last setting: choose the Local option instead of Remote and press the

OK key to confirm.

Note: You can confirm your changes by pressing the key, but in that case you exit the menu and you do not

have access to the following fields.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

4-11

Operation Setting your

Directory

4-12

5OPERATION

SENDING

Faxes sent over the telephone network are sent from the feeder or the memory.

Documents sent over the Internet are first memorised and sent at the time of Internet connection.

Over the telephone network, your faxes are transmitted in black and white or in colour.

Over the Internet: you can send black and white documents (TIFF format or PDF) or colour

documents (JPEG format or PDF).

DOCUMENT DEPOSITING

Scanner

From the automatic feeder tray

Paper guides

PAGE 1

 Place your original documents in the

document feeder:

- face printed on the top,

- first page under the stack.

 Set the paper guide to the document

width.

COPY

SCAN

COM

FAX

Caution -

Note: Since the addressee’s number is generally on the document to be transmitted, you may also dial before positio-

ning the document.

If you put the documents to send upside down, the contact will receive a blank page.

5-1

 Once the operation is over, take your

original documents back from the document exit tray.

From the flat scanner

Scanner origin

Operation

 Using the handle, lift up the document

feeder tray.

 Put your document, with the printed face

down on the scanner window. The scanner origin is located at your end, to the left, as shown opposite.

 Once the operation is complete, lift the

document feeder tray and recover your document.

SELECTING COLOUR/RESOLUTION/CONTRAST

Selecting black-and-white or colour

Black and white or colour mode is selected by pressing the key

Note: Before sending colour documents, check that the fax terminal of your correspondent is colour-compatible.

Resolution

You have several scan modes available to send your documents.

The choice of the mode depends on the document to be sent:

• Normal mode, , is to be used for good-quality documents without drawings or small details,

• Fine mode, , below the display screen, is to be used for documents that include drawings or small characters,

• Super Fine mode, , below the display screen, is to be used for documents that include drawings (with very thin lines) or very small-size characters (on condition that the receiving fax can reproduce them),

• Photo mode, , below the display screen, is to be used for photographic documents (except those in colour).

To select the resolution mode:

 Press key as many times as necessary to select the required mode. An icon on the screen

shows the current mode.

5-2

Operation

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it.

To set the contrast:

 Press as many times as necessary to choose the desired contrast, as shown by the

position of a cursor.

DIALLING

From the directory

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Dialling alphabetically

Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the



remaining letters until your subscriber’s name is complete.

Assigned number dialling

Press key



Your fax displays the names of your correspondents and the lists of correspondents in the address book in increasing alphabetical order.

then

 Use the  or  keys of the browser to scroll through the correspondents and lists of

correspondents, and to select the correspondent or list of correspondents you require.

 Press key

Then press the letter assigned to the subscriber (please see the paragraph Adding a record, on page 4-2). The screen displays the corresponding name.

 Enter the subscriber or subscriber list assigned number.

The screen displays the name of the subscriber or subscriber list assigned to this number.

machine

Operation Setting your

5-3

Using the last number dialled key

You can redial one number among the ten last numbers you just dialled before.

For a fax number (Tel in the Directory)

Press the key.



The screen displays the last number used.

 Use the  or  keys of the browser. The first time you press one of these keys, the last

recorded number is displayed. If needed, you can also either enter a new fax number or select another number in the list.

 The screen displays:

BIS ??

TO: _

Operation

 Press the key.

 The screen displays:

BIS ??

ADDRESS

 ·Use the  or  keys: the screen displays the last e-mail address used.by the browser, to select

another e?mail address if required. Once you have made your choice, press the key to validate your selection

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only if the machine is parametered to send from the memory (please

see the paragraph Document feed type, on page 3-4).

 Enter the fax or E-mail address, or use the Directory (refer to above paragraphs).

 Press key and enter the number of the second subscriber or second subscriber list

 Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or subscriber

lists).

 Press OK, , or to confirm the last addressee depending on the required operation.

5-4

Operation

TRANSMISSION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Immediate transmission

 Position the document (please see the paragraph Document depositing, on page 5-1).

 Enter the fax number or choose your dialling mode (please see the paragraph Dialling, on

page 5-3) then press The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication.

 At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages.

To delay the transmission time of your document:

 Position the document (please see the paragraph Document depositing, on page 5-1).

 Select  31 OK - FAX / TRANSMISSION.

 Enter the subscriber number you wish to program at a different time or choose your dialling

mode (please see the paragraph Dialling, on page 5-3) and confirm with OK.

 Next to the current time, enter the new time and confirm with OK.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

 Choose the required IMAGE or PDF format.

 Choose SCAN B & W or COLOR SCAN.

 Adjust the contrast and confirm by pressing the OK key.

 Select the feed type, FEEDER or MEMORY and confirm with OK (please see the paragraph

Document feed type, on page 3-4).

 You may enter the number of pages before transmission and confirm with OK.

 Confirm postponed transmission by pressing key.

Your document is stored and will be sent at the new time.

Note: When sending in "Deferred Send" mode, make sure that the document in the feeder tray or on the scanner

window is located in the right direction.

5-5

Operation Setting your

Transmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.

This function allows for example:

• To hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

• To control the communication progress in case of uncertain numbers, etc.

To take the line manually:

 Place the document in the fax feeder.

 Press .

 If necessary, set the sound level with navigator  or  keys.

 If not already done, enter the subscriber number (or please see the paragraph Using the last

number dialled key, on page 5-4 to call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

Operation

 Press to start the document transmission.

If your machine is set in order to print a transmission report (please see the paragraph Main settings, on page 3-1), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations: set the rerouting address of the fax and activate rerouting.

Activate rerouting

391 OK - FAX / REROUTING / ACTIVATION

 Using the keys or  within the navigator select option >>3911 WITH.

 Confirm with the OK key.

Note: If the function WITHOUT is selected the menus 392 and 393 will not be included in the functions overview,

when it is printed out.

Set the re-direction contact

392 OK - FAX / REROUTING / DESTINATION

 Using the keys or  within the navigator select the subscriber from the directory (if the

directory is empty the display will show DIRECTORY EMPTY). Enter the number of the

5-6

Operation

subscriber manually or store the name and related number in the directory (please see the paragraph Creating subscribers record, on page 4-2).

Note: You may forward a fax to the e-mail address of the subscriber stored in your directory if the fax is not

available. The Fax will then be sent as an attachment in the pre-defined file format (p. 3-11 for the configuration of the attachment files format).

393 OK - FAX / REROUTING / COPY

 Using the keys or  within the navigator select the COPY option (local printout of the

information relayed to your system) either WITH or WITHOUT.

 Confirm with the OK key.

Caution - E-mails can only be relayed to e-mail addresses. The configuration of landlines does

not provide for relaying to fax machines.

TRANSMISSION OVER THE INTERNET

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Sending a black and white document to an E-Mail address

 Position the document (please see the paragraph Document depositing, on page 5-1).

 Press the key and enter the recipient’s E-mail address

or choose your dialling mode (please see the paragraph Dialling, on page 5-3).

 Adjust the contrast and the resolution if necessary (please see the paragraph Selecting

Colour/Resolution/Contrast, on page 5-2).

 Press the key.

The document is scanned and memorised, it will be sent at the time of Internet connection.

If your contact has a PC, he will receive an E-mail to which your fax is attached in monochrome PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a colour document to an E-mail address

 Position the document (please see the paragraph Document depositing, on page 5-1).

machine

Operation Setting your

 Press the key and enter the addressee’s E-mail address

or choose your dialling mode (please see the paragraph Dialling, on page 5-3).

 Adjust the contrast and the resolution if necessary (please see the paragraph Selecting

Colour/Resolution/Contrast, on page 5-2).

 Press the key.

The document is scanned and memorised, it will be sent at the time of Internet connection.

5-7

If your contact has a PC, he will receive an E-mail to which your fax is attached in colour PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document).

Access through the menu:

95 OK - INTERNET / E-MAIL

Direct access:

 Press key.

Then, to send to E-mail address:

 Enter the addressee’s E-mail address or choose your dialling mode (please see the paragraph

Dialling, on page 5-3).

Operation

 Enter the address of who you want to receive a copy of the document (CC:), and press OK to

confirm.

 Enter the object for mail (80 characters max.) and press OK.

 Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK.

 To go to the next line, use key.  To move from one line to another, press the K or K.

Then, you can choose between two options:

 Send the typed mail directly. Press OK, the mail is memorised and will be sent at the next

Internet connection, validate by pressing the key. Your subscriber will receive an E-mail.

Add an attachment (scanned document) to your mail:

 Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or FLAT

SCANNER.

 Validate with OK key.

 Select B&W SCAN to send a black and white document or COLOR SCAN to send a color

document, and validate with OK key (this setting can be changed at any time during the send procedure, using the colour key).

 Enter the name of the attachment and validate with OK key.

 If necessary, change the attachment format: PDF or IMAGE and validate with OK key.

5-8

Sagem MF 6890n User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual