Sagem MF 6890n User Manual

6890n

User Manual

WELCOME

You have just acquired a new-generation communications terminal from SAGEM and we congratulate you on your choice. This multi-function terminal can process both black&white and colour documents, and is capable of faxing, printing and scanning; it can also be used for communication on the Internet. Your terminal will meet all your professional requirements.

We highly recommend that you take the time to read this manual so that you can get the most out of the many features of your terminal.

For your comfort and your safety, we ask you to carefully read the paragraph Safety warning, on page 7-1 in the Safety chapter.

This user manual is applicable to the following model:

Model Equipment

6890n

• Duplex unit scanner colour

• 33.6 kbps fax modem (for colour and black&white fax) and 56 kbps data modem

• Duplex (double-sided laser printer

• Emission / reception of SMS

• Duplex black&white and colour copier

• 10/100 Base T LAN

• Network PC kit

• Memory card and USB key reader

) colour and black&white 16 ppm network

It combines power, user-friendliness and simplicity thanks to its colour screen, its navigator, its multitask access and its direct access directory.

Through its Internet access, your terminal allows you to:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

You can also print using the PCL

6 and KPDL/ SGScript 3 (emulation of the level 3 Postscript

language) formats, both in black&white and in colour.

List of accessories

The following additional accessories are proposed for the Fax Laser Pro range:

• Directory card.

• 500-page paper tray.

• Companion Suite Pro LH PC kit

• Front/back module

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

2. Option, depending on model.

SCANNER CONTROL PANEL

1. key:

duplex (double-sided) scan/copy

2. key: selection of colour mode.

3. key: scan resolution.

4. key: contrast setting.

5. Graphical colour screen.

6. Scan resolution indicator.

7. "Line" icon: *On: communication in progress.



*Flashing : communication setting up.

Colour mode icon: *

On: colour mode active.

Off: colour mode not active

Duplex printing indicator in copy mode:

9. *On: duplex mode activated.



*Out: duplex mode deactivated. Toner remaining indicator:

10. On: end of toner,



Flashing: near the end of toner.

11. Message reception icon (SMS or attachment)

12. Memory occupation indicator

13. Indicator of documents to be printed

14. Digital keyboard.

15. Alphabetical keyboard.

16.

key: deletes the character to the left of the cursor.

17. key: input or line feed.

18. key: access to special characters.

19. key:

20. key:

21. key:

22. key:

'crystal' function for photo printing

photo printing

black and white copy

colour copy

23. key: scan to e-mail (sending of Internet fax).

PC key:scan to PC / scan to FTP / scan to disk

24.

25. key: Shift.

26. key: multiple contact sending (fax, e-mail or

SMS).

27. key: sending of an SMS (Short Message Service).

28. key: access to directory and quick dial numbers.

29. key: line manual connection, listen for tone during fax sending.

30. key: send fax.

31.

32.

key: validates displayed selection.



key: access to menu and browsing in menus

downwards.

33.

34.

key: return to previous menu and correction of text.



key: browsing in menus upwards.

35. key: stops current operation.

USB connector

36.

54321

FAX

COM

SCAN

COPY

PRINTER CONTROL PANEL

1. The console's LCD screen.

ATTENTION

Indicator:



On: A problem or error (e.g. a paper jam) has occurred. Blinking: The printer requires maintenance or is warming up.

READY

Indicator:



On: The printer is ready, or printing the received data. Blinking: An error has occurred.



Off: Indicates that the printer is in standby mode. Data will be received but will not be printed (see

GO key

DATA

Indicator:



On: The data has been processed or stored on the memory card.



Blinking: Data transfer in progress.



Key: Used to navigate in the sub-menus and to

adjust certain settings



Key

: Used to navigate the menus and to increase

numerical values.



Key: Used to navigate in the sub-menus, to adjust certain settings and to display help messages when certain errors occur.

CANCEL

Key: Used to access or exit the printer's menu.

Key: Used to cancel a print job.

10.

GO Key: Used to switch the printer between Ready and Standby mode



11.

ENTER

other selections.



12.

Key: Used to navigate the menus and to devease

numerical values.

TYPE

13. used in the tray

SIZE

14. the tray

INTERFACE

15. (PAR, USB, RES or

Key: Confirms the numerical values and

Indicator: Shows the type of paper being

Indicator: Shows the paper size being used in

Indicator: Shows the interface being used

--).

INTERFACE

1 2 3 4 5 7 8 96

READ

DATA

SIZE

TYPE

TTENTIO

ENTE

CANC

101112131415

Contents

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Unpacking the components 1-4

Unpacking the additional paper tray (depending on option) 1-4 Unpacking the front/back module (depending on model or option) 1-5 Unpacking the scanner and the mechanical interface 1-6 Unpacking the printer 1-7 Description of the multifunction terminal 1-8 Installation of the terminal 1-9 Connections 1-12 Installing the consumables 1-14

Paper loading 1-18

Loading paper in the cassette 1-18 Adjusting the original document output tray 1-25

Wall connections 1-26

Telephone and lan connections 1-26 Power line connection and switch on 1-26

Colour registration Configuring the printer driver 1-30

1-27

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1 Access to functions 2-3

Guide to function list 2-5 Print console navigation basics 2-11

Navigating the menus 2-11 Access to functions 2-12 Guide to functions 2-13

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-2 Before reception 3-5 Technical parameters 3-8

Local Area Network (LAN) settings 3-11

Local network settings 3-12 Print function settings 3-15 Remote configuration 3-16

Message service and the Internet 3-17

Initialisation parameters 3-17 Settings 3-20 Internet Connection 3-23

Operation Setting your

Deactivating the Internet function 3-24

The SMS service 3-25

SMS Parameters 3-25 Sending an SMS 3-26 Erase an SMS 3-27 SMS Reception 3-27 SMS Server 3-28

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-4

Adding a list 4-4 Adding or deleting a number from the list

Consulting a record or a list 4-6 Modifying a record or a list 4-6 Deleting a record or a list 4-7 Printing the directory 4-7 Importing a directory 4-7

The file structure 4-7 Procedure 4-9

Exporting a directory 4-10 LDAP server 4-10

Configuration 4-10 Accessing server contacts 4-11 Adding a server contact to the local directory

4-5

4-11

Sommaire

5OPERATION 5-1

Sending 5-1

Document depositing 5-1 Selecting Colour/Resolution/Contrast 5-2 Dialling 5-3 Transmission over the Public Switched Telephone Network (PSTN) Transmission over the Internet 5-7 Transmission waiting queue 5-11 Cancelling a transmission in progress 5-13

Reception 5-13

Reception over the

5-5

Contents

Public Switched Telephone Network (PSTN) 5-13 Reception over the Internet 5-13

Copying 5-14

Local colour or black and white copy 5-14 Specific copy settings 5-16

Using USB memory keys and memory cards 5-19

Printing a photo from a memory device 5-21 Printing a document from a memory device 5-24 Recording a document in a memory device 5-25 Analysis of the memory device 5-26

Other functions 5-28

Logs 5-28 Printing the functions list 5-28 Printing the machine settings 5-28 Counters 5-29 Deposit and polling 5-29 Lock 5-30 Scan to PC (depends on model) 5-33

Mail box (MBX FAX) 5-34

MBX management 5-34

Getting startedDirectoryMaintenanceSafety ContentsInstallation

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum) 6-2 Cleaning 6-16 Servicing 6-17 Scanner calibration 6-17

Incidents 6-17

Communication errors 6-17 Scanner incidents 6-21 Miscellaneous incidents 6-21 Troubleshooting 6-22 Storage 6-38 Packing and transporting the unit 6-39

Specifications 6-41

7SAFETY 7-1

Safety 7-1 Environment 7-2

Packaging 7-2 Batteries 7-2 The product 7-2

machine

Operation Setting your

III

Sommaire

This unit has been designed in accordance with European harmonised standards, it is designed for

connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your

Supplier.

The mark attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC.

For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with Directive 89/336/EC.

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

The declaration of compliance can be consulted on the site www.sagem.com category "support", or can be requested at the following address:

Sagem Communication - Customer relations department

4 rue du Petit Albi - 95800 Cergy Saint-Christophe - France

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics:

• Choose a location that is well ventilated.

• Make sure you do not obstruct the ventilation grilles located on the left and right-hand sides of the unit and at the rear of the Front/Back module. If there is a wall nearby when you install the unit, make sure you install the terminal at the distances shown in the illustration below in order to make it easier to open the various covers.

25 cm (40 cm with front/back module)

20 cm (40 cm with front/back module)

40 cm

30 cm

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Installation

Note the following important precautions whenever using the printer:

Operating Environment

The following describes the operating environment required when using the printer:

• Temperature: 10°C to 32.5°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never switch the power to the terminal off and never open the covers while the unit is printing.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

1-2

Installation

• Make sure that the power to the printer is switched off before connecting or disconnecting an interface lead to the printer (use a shielded interface lead).

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

• Avoid using the terminal during an "electrical storm" as this may involve a risk of electric shock caused by the lightning.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

machine

Operation Setting your

1-3

NPACKING THE COMPONENTS

UNPACKING THE ADDITIONAL PAPER TRAY

(DEPENDING ON OPTION)

 Take the additional tray out of its box.

 Remove the protective side sections in the box.

 Remove the plastic bag from the additional tray.

Installation

 To install the additional tray, please see the paragraph Installation of the terminal,

on page 1-9.

1-4

Installation

UNPACKING THE FRONT/BACK MODULE

(DEPENDING ON MODEL OR OPTION)

 Remove the front/back module from its box.

 Remove the protective side sections.

 Remove the plastic bag from the front/back module.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 To install the front/back module, please see the paragraph Installation of the terminal,

on page 1-9.

machine

Operation Setting your

1-5

Installation

NPACKING THE SCANNER AND THE MECHANICAL INTERFACE

 Open the shipping box and take out the parts:

- the scanner,

- the document feeder

- the equipped mechanical interface,

- the base,

- the leads and cables: telephone lead, mains lead, mains extension lead, Centronics cable,

- the cable sleeve,

- 3 guide clips,

- the mounting screws, the installation guide and the CD-ROMs.

1-6

Installation

 Take the parts out of their protective packing.

 Remove the adhsive strips and film from the various parts.

NPACKING THE PRINTER

 Open the shipping box and take out the parts:

- the printer,

Getting startedDirectoryMaintenanceSafety ContentsInstallation

he black, yellow, cyan and magenta

toner cartridges,

he waste toner boxes.

 Take the printer out of its protective packing.



Remove the adhesive strip and the protective shell.

Protective shell

x 2

Adhesive strip

machine

Operation Setting your

1-7

Installation

DESCRIPTION OF THE MULTIFUNCTION TERMINAL

Adjustable paper guide

Scroll scanner (ADF)

Scanner control panel

Memory key connector

Chip card reader

Printer control panel

Document feed tray for scanning

Original document output stacker

Access handle flatbed scanner

Memory card reader

Printer output stacker

Duplex unit (depending on option or model)

Addional paper tray (optional)

Base

Manual paper feed tray

Printer paper feed tray

1-8

Installation

Installation of the base and the equipped interface

INSTALLATION OF THE TERMINAL

 Set the base down vertically, and insert

the columns of the equipped mechanical interface into their respective openings. Screw in and tighten the 8 mounting screws

. Take hold of the upper part of the interface and set the assembly upright

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Optional equipment:

Place the additional paper tray on the base, positioning it on its locating pins.

You can install up to three additional paper trays.

 Optional equipment:

Place the duplex unit on the additional paper tray, positioning it on its locating

pins

machine

Operation Setting your

1-9

 To install the printer on the optional equipment

items, use the following procedure:

Unscrew the knurled nuts, pull up the columns as high as possible, then tighten the knurled nuts again.

 Place the printer on the base or on the optional

equipement, positioning it on its locating pins.

 Open the printer, put the white wedge inside the

lid into the second opening on the right side as shown on the illustration.

Installation

Put the black wedge inside the lid into the second opening on the left side of the printer in the same way as the righthand wedge.

Close the printer.

 Unscrew the knurled nuts of the columns, lower

the mechanical interface onto the printer.

Make sure that the two clips on the sides are locked onto the printer.

Tighten the knurled nuts of the columns.

1-10

Installation

 Position the scanner on the mechanical

interface and screw in and tighten the two mounting screws

 Put the document feeder in place by

pushing its two locking pins into the corresponding openings on the scanner.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Terminal connections

Looking at the back of the terminal, you will find the available connections as shown below.

Host USB ports (Memory card reader)

LAN connector

Phone line connector

Mains socket

machine

Mains socket for extension lead

Operation Setting your

Centronics parallel port

Host USB port

1-11

On/Off switch

Installation

Centronics

parallel port

LAN connectorUSB port

CONNECTIONS

Mains socket for extension

lead

The leads and cables are connected separately to the scanner and the printer. We advise you start with connecting the leads and cables that arrive on the scanner unit.

Connecting the leads and cables to the scanner

12345

 Make sure that the mains on/off switches of scanner and printer are set to "O".

 1 - Connect the Centronics cable to the scanner, lock it with the two metal clips.

 2 - Plug the LAN cable (not supplied) into the LAN network connector of the scanner.

 3 - Plug the telephone cable into the telephone connector of the scanner.

 4 - Connect the mains lead to the mains inlet of the scanner.

1-12

Installation

 5 - Connect the 220/240V mains extension lead for the printer to the mains outlet of the

scanner.

Group together all the leads and cables connected so far on the back of the righthand column. Take the cable sleeve, open it and fit the leads and cables in the sleeve. Position the assembled cable sleeve in the 3 guide clips and lock the clips.

 6 - Connect the USB cable of the memory card reader to the USB connector of the scanner.

Connecting the leads and cables to the printer

 Open the duplex unit by lifting the lever at

the back and move the movable part as far out of the way as possible.

 1 - Connect the Centronics cable to the

printer and lock it with the two metal clips.

 2 - Plug the LAN cable (not supplied) into

the LAN network connector of the printer

 3 - Connect the mains extension lead to

the mains socket of the printer.

 Make a loop with the mains lead and

insert it in the cable holder, as shown in the illustration.

 Position the mains lead and LAN cable

(not supplied) on the left side ot the printer as shown in the illustration.

 Close the duplex unit.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

1 23

1-13

Operation Setting your

INSTALLING THE CONSUMABLES

 Close the paper transfer unit.

 Open the top cover and remove the protective packing pieces.

In this example, it is assumed that the installed cartridge is the black toner cartridge.

Installation

Protective

packing piece

 Make sure that the side of the cartridge with the markings (warning notices, etc.) is turned

downwards, and shake the new cartridge horizontally 5 to 6 times in order to distribute the toner uniformly inside the cartridge, as on the illustration. During this procedure, do not adjust the centre of the toner cartridge with your fingers or your hands and do not touch its opening.

Toner cartridge opening

1-14

Installation

 Insert the new toner cartridge in the printer with the markings upwards.

Magenta (M)

Cyan (C)

Yellow (Y)

Black (K)

Note: Make sure that the toner cartridge is placed in the location that corresponds to its colour.

 Push the toner cartridge down until it clicks into place.

 Press down lightly on the cartridge and slide the blue locking lever towards the back, lining

it up with the "lock" symbol, until it is locked.

Locking lever

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Follow the same procedure to install the other toner cartridges.

1-15

Operation Setting your

 Close the top cover.

 Open the left side cover.

Installation

 Open the cap of the waste toner box.

Cap

 Position the waste toner box in its printer receptacle, as shown on the illustration, then push it

down until it locks into place.

1-16

Installation

 Make sure that the waste toner box is correctly inserted and close the left side cover.

 Connect the printer (refer to the Connections section).

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

1-17

APER LOADING

This section describes the procedure for loading paper in the cassette and the multifunction tray.

LOADING PAPER IN THE CASSETTE

 Air the package of printing supports (paper/transparencies), then align the stack on a flat surface,

to avoid paper jams or slanted printing.

Installation

 Pull the cassette out of the printer.

Cassette

1-18

Installation

 Push the lower plate down until it locks into place.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

The standard paper formats are shown inside the cassette.

machine

Operation Setting your

1-19

Installation

 Turn the paper format thumbwheel until the format you intend to use is shown in the

corresponding window.

Paper format

thumbwheel

Note: When the paper format thumbwheel shows OTHER, the format must be configured from the printer control

panel.

Paper format

window

 Pull the release lever of the left guide and slide it to the desired paper format.

Paper guidesRelease lever

 Pull the release lever and slide the paper stop to the desired paper format.

When using paper of a non-standard format, move the guides and the paper stop completely out of the way,

1-20

Installation

 Insert the paper, then re-adjust the guides and the stop according to the paper format. They

should be in contact with the paper, without compressing it.

Release leve

Paper stop

B5A4

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Load the required paper in the cassette.

Note: Do not put more paper in the cassette than is indicated by the maximum loading marks on the paper gui-

des. The cassette has a capacity of approximately 500 80 g/m² (21 lb) sheets (corresponding to a thickness of 0.11 mm).

machine

Operation Setting your

Loading limit Loading limi

1-21

 Place the stack of paper under the tabs, as shown below.

Tab Tab

Installation

 Re-insert the cassette in the printer and push it home completely.

 The front face of the cassette is equipped with a paper level indicator that lets you know the

amount of paper remaining. When there is no more paper, the indicator displays empty.

Paper level indicator

Types of paper accepted by the printer:

Printer paper tray 60 to 105 g/m

Manual insertion 60 to 200 g/m

1-22

+ 150 hidden pages