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Sagem MF 5990 DN, AGORIS M943, MF 5990, MF 5990 BDN User Manual

TELECOM
MF5990
Agoris M943
User Manual
MF 5990 - Agoris M943

Dear Customer

For your safety and comfort, we urge you to carefully read the chapter safety [107] before attempting use. Congratulations on your purchase of a new generation communications terminal. A multifunction device able to fax,
print, copy and scan, your machine suits even the most demanding professional requirements. Combining power, user-friendliness and ease of use thanks to its touch screen, your machine offers the following
functions:
• copy, print, and send/receive faxes in black and white
• scan in colour
• print server with hard disk
• local network usage (LAN 10 BaseT/100 BaseTx, PC Kit Companion Suite Pro)
• secure document printing
• access protection (user account management, biometric identification, user rights and administration of appliance resources)
• management of resources available to users (quotas, counters)
Dual-line model - Recommendations
Depending on your machine model you can use 2 telephone lines simultaneously. For exampl e, you can re serve one line for sending faxes and the other for receiving th em. In this configuration, it is preferable to use direct telephone lines reserved exclusively for the machine in order to maintain it constantly in serv ice and to receive communications without user intervention. Contact your administrator or tele phone oper ator for h ow to co nnect your ma chine to th e teleph one network.

Rules for using symbols

This document makes use of symbols designed to help the reader identify the information supplied:
Symbol Definition
Indicates important safety information.
CAUTION
Warning
Important
Note
Failure to respect these notes may lead to serious or even fatal injury. Read these notes carefully. You will find them in the Safety section of this manual.
Indicates important safety information. Failure to respect these notes may lead to minor to moderate injury , o r dam age to the apparatus or equipment. Read these notes carefully. You will find them in the Safety section of this manual.
Indicates points to be read with special attention when using the device, and explanations of probable causes of paper jams, damage to originals or loss of data. Read these explanations carefully.
Indicates additional explanations about device functions, and instructions for resolving user errors.
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MF 5990 - Agoris M943

Table of contents

Dear Customer.................................................... 2
Rules for using symbols .......................................2
Presentation of the machine............................. 6
Description of the machine...................................6
Control panel description .....................................7
Installation .......................................................... 8
Packaging contents...............................................8
Installing the machine ...........................................8
Installing options ...................................................8
Additional paper tray...................................................8
Perfume diffuser................................ ..........................8
Installing the toner cartridge ................................8
Loading media....... .... ... ... ... ... .... .............................9
Loading paper into the paper tray ...............................9
Loading paper format larger than A4.........................10
Loading transparencies into the paper tray...............11
Starting up the machine......................................12
Connecting the machine............................................12
Initial configuration of the machine............................13
Getting to know the machine.......................... 15
Navigation principles...........................................15
Using the buttons .......................................... ............15
Virtual editor..............................................................15
Screen scrolling.........................................................15
Navigation path .........................................................15
Presentation of specific functions .....................15
Presentation of the home screen and menus...16
Configuration utilities and menus..............................16
Monitoring of operations and communications in
progress ....................................................................17
Warning and error messages....................................17
Inserting original documents..............................17
Using the flatbed scanner...................................... ... .17
Using the autofeed scanner......................................18
Using the Multiple Scan option correctly...................18
Logging in on the machine .................................18
Logging in or out of your user account......................19
Personalising your user account / fingerprint ............19
Configuring the machine and the services .... 20
Printing out the guide to functions ....................20
Remote configuration............... ... ... ... .... ... ... ... .... .20
General settings...................................................20
Date/Time Settings....................................................20
Geographic Settings..................................................21
Ergonomics...............................................................21
Paper settings ........................... ........................... 2 2
Defining the paper format..........................................22
Defining the paper type.............................................23
Scanner / Printer Settings...................................23
Scanner / Printer paper format..................................23
Adjusting Scanner / Printer margins..........................23
PC printing parameters .............................................24
Default paper tray......................................................24
Fax Settings..... ... ... .... ... ... .....................................24
Defining the machine name and phone number .......24
Fax emission settings ...............................................25
Fax reception settings.............................................. .27
Configuring the fax server (optional).........................29
Advanced fax settings...............................................30
Service default settings...................................... 31
Copy function default settings...................................31
Fax emission default settings...................................31
Scan to default settings.............................................32
Local network settings........................................ 32
Configuring the Ethernet network ............................. 32
Configuring the SNTP server....................................33
Configuring the client FTP port.................................34
Configuring the SNMP service..................................34
Configuring the SMTP server....................................34
Active Directory configuration ...................................34
Configuring the print server (RAW or LPR)............... 35
Configuring the LDAP server................................. .. .35
Internet settings via the telephone line.............35
Configuring the internet connection .......................... 35
Email settings................................................ ... ... 36
Accessing the email configuration settings...............36
Configuring the email service connection .................36
Defining a reply address ..................................... ... .. .36
Defining the type of emission report..........................36
PC Management............................. ... ... ... .... ... ... ... 37
Unregistering a PC....................................................37
Automatic Consumable Ordering (ACO) and main -
tenance................................................................. 37
Connecting to the server centre................................ 37
Triggering an ACO....................................................37
Triggering remote maintenance............................... 37
Printing / Exporting / Importing settings........... 37
Printing out a list of settings......................................37
Printing out a list of fonts...........................................37
Exporting settings .....................................................38
Importing settings......................................................38
Machine monitoring and activity counters .......38
Communications log ................................................. 38
Activity counters........................................................38
Consumable status ............................................. 39
Hardware and software information .................. 39
Creating and managing user accounts..........40
Activating / Deactivating user rights management 40
Creating a user account................................... ... 41
Modifying a user account................................... 42
Deleting a user account...................................... 42
Printing the list of user accounts....................... 42
User account reports and usage counters .......42
Printing an interim report...........................................43
Sending an interim report..........................................43
Resetting the usage counters.......................... ... ...... 43
Photocopying documents ............................... 44
Choosing the photocopy options correctly...... 44
Binding......................................................................44
Mosaic copy..............................................................44
Poster copy...............................................................44
Zoom.........................................................................45
Simple photocopy ............................................... 45
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MF 5990 - Agoris M943
Duplex photocopying ..........................................45
Photocopy with toner saving..............................45
Elaborated photocopy.........................................46
Identity card photocopy ......................................46
Faxing documents............................................ 48
Sending faxes.......................................................48
Simple emission........................................................48
Elaborate emission....................................................48
Deferred emission.....................................................50
Stopping an emission in progress.....................50
Receiving faxes............... ... ... .... ... ... ... ..................51
Printing received faxes in the memory......................51
Monitoring fax emissions....................................51
Forcing an emission request.....................................51
Editing an emission request......................................51
Deleting a document awaiting emission....................51
Print out a document awaiting emission....................51
Printing documents.......................................... 52
Prerequisites ........................................................52
Choosing print options correctly .......................52
Paper tab...................................................................52
Custom sizes tab.......................................................52
Job security tab.........................................................52
Advanced tab .................................... ... ... ..................53
Watermarks tab.........................................................53
Overlays tab............................................ ..................53
Fonts tab...................................................................53
Device options tab.....................................................53
Settings tab...............................................................53
Simple printing.....................................................53
Duplex printing.....................................................53
Secure printing.....................................................54
Receiving your fingerprint..........................................54
Launching secure printing.........................................54
Recovering/Releasing secure prints..........................54
Cancelling a print in progress ............................55
Monitoring printing..............................................55
Print out the list of saved print tasks..........................55
Force a print task.......................................................55
Editing a print task.....................................................55
Deleting a print task...................................................55
Using a USB memory key................................ 56
Support compatibility..........................................56
Recommendations for using USB keys.............56
Viewing the content of a USB key......................56
Printing files from a USB key..............................56
Printing photos from a USB key................................56
Printing documents from a USB key .........................57
Saving a document on a USB key......................58
Analyzing the content of your USB key.............59
Scanning and sending documents ................. 60
Scan to USB Key..................................................60
Scan to Mail..........................................................60
Scan to FTP ..........................................................62
Scan to SMB.........................................................63
Scan to PC............................................................65
Scan to Archive....................................................65
Stopping an emission in progress.....................66
Receiving emails ................................................. 66
Monitoring document emissions....................... 66
Forcing an emission request.....................................6 6
Editing an emission request...................................... 66
Deleting a document awaiting emission....................67
Print out a document awaiting emission....................67
Address book ................................................... 68
Creating and managing contacts....................... 68
Contact properties..................................................... 68
Creating a contact.....................................................68
Editing a contact ....................................................... 69
Deleting a contact ...................................... ...............69
Creating and managing contact lists................. 69
Properties of a contact list.........................................69
Creating a list of contacts..........................................70
Editing a list of contacts............................................70
Deleting a list of contacts..........................................70
Printing the address book.................................. 70
Accessing contacts on the LDAP server .......... 71
Exporting / Importing the address book ........ ... 71
Exporting the address book ......................................71
Importing an address book .......................................71
Restoring the address book (Directory card op-
tion)....................................................................... 71
PC Functions .................................................... 72
Introduction.......................................................... 72
Required configuration....................................... 72
Installing the software......................................... 72
Complete installation of the software........................72
Installing drivers using the Companion Suite Pro soft-
ware..........................................................................73
Manual installation of the drivers...............................74
Monitoring the multifunction machine.............. 74
Companion Director............................................ 75
Graphic presentation.................................................75
Activating utilities and applications............................ 75
Companion Monitor............................................. 75
Graphic presentation.................................................75
Peripheral management............................................75
Displaying the status of consumables....................... 77
Links..........................................................................78
Companion Suite Pro functions......................... 78
Document analysis................................................. .. .78
Printing......................................................................79
Fax communications...........................................79
Presentation of the Fax window................................79
Sending a fax......... ... .................................... ............80
Receiving a fax ........................................................ .81
Monitoring fax communications.................................81
Fax settings................................................ ...............81
Cover page ...............................................................82
Uninstalling the software....................................85
Complete uninstallation of the software.................... 85
Uninstalling the drivers..............................................85
Maintenance and incidents ............................. 87
Maintenance......................................................... 87
General information .................................................. 87
Cleaning....................................................................87
Replacing consumables............................................89
Servicing ...................................................................91
- 4 -
MF 5990 - Agoris M943
Removing paper jams..........................................91
Possible paper jam locations.....................................91
Considerations for removing paper jams...................92
Scanner paper jam................................................... .92
Paper tray paper jam.................................................92
Duplex module paper jam .........................................92
Fuser unit paper jam .................................................93
Toner cartridge paper jam.........................................94
Storage..................................................................95
Packing and transporting the machine..............95
Firmware update ..................................................95
Troubleshooting............................................... 96
Troubleshooting...................................................96
Troubleshooting paper jams...............................98
Troubleshooting print quality problems............99
Smart card incidents .........................................104
Communication failures....................................104
Scanning failure.......................................................104
Sending failure ........................................................105
Communication failure codes..................................105
Safety............................................................... 107
Safety Instructions.......... ...................................107
Laser Safety Information...................................107
For Europe/Asia......................................................107
Position of safety labels on the machine ........108
Power switch symbols ............................. ... ... ...108
Regulatory information .....................................109
Certifications in Europe...........................................109
Location conditions...........................................109
Precautions for use ...........................................110
Operating environment............................................110
Precautions for using the machine..........................110
Precautions for using the touch screen...................110
Safety information .......................................... ...111
Safety during operation...........................................111
Handling and moving the machine ..................112
Shocks during handling...........................................112
Moving the machine................................................112
Handling toner cartridges............. ... ........................113
Environment.......................................................114
Packaging................................................................114
Batteries and rechargeable batteries ......................114
The product.............................................................114
Energy Star .............................................................114
Software user license........................................115
Definition.................................................................115
License....................................................................115
Ownership...............................................................115
Duration...................................................................115
Warranty..................................................................115
Liability ....................................................................115
Development...........................................................115
Applicable law ...................................... ... ... .............116
Registered trademarks......................................116
Reproductions prohibited.................................116
Software licenses...............................................117
GNU GENERAL PUBLIC LICENSE Version 2, June
1991 ........................................................................117
GNU LESSER GENERAL PUBLIC LICENSE Version
2.1, February 1999.................................................. 120
Characteristics ............................................... 125
Recommendations for the paper .....................128
Which paper formats can be used?........................128
Standard / recycled paper.......................................129
Thick paper .............................................................130
Fine paper...............................................................130
Envelopes...............................................................130
Labels .....................................................................131
Cards ......................................................................132
Transparencies.......................................................132
Index cards .............................................................133
Printable surface.....................................................133
Page margins........................................... .. .............133
- 5 -
MF 5990 - Agoris M943

Presentation of the machine

Description of the machine

1 Automatic document feeder (ADF) 10 Paper reception stop 2 Paper adjustment guide 11 Main paper tray 3 Automatic document feeder 12 On/Off button 4 Original document output 13 Secondary paper tray 5 Paper reception stop 14 Toner cartridge access button 6 Fingerprint reader 15 Smartcard reader 7 Number pad 16 Touch screen
1 - Presentation of the machine
8 Master USB connector (USB key) 17 Access handle to flatbed scanner 9 Paper output
Toner cartridge access flap
- 6 -
MF 5990 - Agoris M943
18 Power cable connection 21 LAN connector 19 LINE 1 In - telephone cable connection 22 Slave USB connector (for PC) 20 LINE 2 In - telephone cable connection
(depending on the model)

Control panel description

Key Description
To access the machine's home screen
To activate the Send Fax function
23 Duplex module
1 - Presentation of the machine
Light indicator
To activate the Scan Document function
To activate the Copy Document function
To cancel the operation in progressTo exit a menu without saving the changes
To run the operation in progress (copy, fax emission, scanning)
Machine status indicator:
green: standbyflashing orange: startingred: failure
- 7 -
MF 5990 - Agoris M943

Installation

Packaging contents

The packaging contains the components listed below:
• Multifunction printer
• Duplex module
• Front panel
• 1 toner cartridge
• 1 initialisation card
• 1 installation guide
• 1 User manual CD-ROM
• 1 installation CD-ROM for PC
• 1 power cable
• 1 telephone cable
• 1 consumable leaflet

Installing the toner cartridge

1 Stand opposite the machine. 2 Press the toner cartridge access button.
2 - Installation
3 Lift up the flatbed scanner and open the acce ss flap
to the toner cartridge.

Installing the machine

1 Unpack the machine and remove all protective
shims, as illustrated in the installation guide.
2 Install the printer in a suitable place respecting the
safety instructions described in the section Safety [107].
3 Place the front panel and remove the protective
plastic film from the screen, as illustrated in the in­stallation guide.
4 Unpack the duplex module, as illustrated in the in-
stallation guide.
5 Install the duplex module at the rear of the ma-
chine, as illustrated in the installation guide.

Installing options

Caution
Before installing any options, the machine and the option to be installed must be swit­ched off and disconnected from the mains power supply.
4 Unpack the new toner cartridge and shake it gently
7 to 8 times to distribute the toner evenly through the cartridge. Shaking the toner cartridge carefully will guarantee the maximum number of copies per cartridge.
5 Take hold of the toner cartridge by the handle,
place it on a flat surface and remov e the cover by pulling on it horizontally.

Additional paper tray

Consult the installation guide supplied with this option for installation instructions.

Perfume diffuser

The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is installed and activated, the machine diffuses perfume every hour, and for a period of time defined by you.
Consult the installation guide supplied with this option for installation instructions.
To activate and configure this option, consult the section Perfume setting [22].
Note
Make sure you remove the toner cartridge cover horizontally so as not to break it inside the toner cartridge. After removing the cover, do not shake the toner cartridge. You may risk spilling toner.
- 8 -
MF 5990 - Agoris M943
6 Insert the toner cartridge into its compartment,
pushing it fully in until it engages (last movement downwards).
7 Close the access flap to the toner cartridge and
lower the flatbed scanner.
2 Remove the cover from the paper tray.
3 Press the paper compression flap to lock it.
4 Press on the longitudinal paper guide and slide it to
the required paper format.
2 - Installation

Loading media

Note
Before loading paper, consult the section
Recommendations for paper [

Loading paper into the paper tray

The procedure for loading paper described in this section applies to all paper trays in the machine.
Note
If you are using paper format greater than A4, see the section Loading paper format
larger than A4 [ If you are using transparencies, see the section Loading transparencies into the paper tray [
1 Remove the paper tray from the machine and place
it on a flat surface.
10].
11].
128].
5 Press on the right lateral paper guide and slide it to
the required paper format.
6 Fan the paper and even it up on a flat surface to
prevent paper jams or skewed prints.
- 9 -
MF 5990 - Agoris M943
7 Load the sheets into the paper tray with the print
surface facing up.
8 Make sure the paper does not exceed the fill limit.
Note
The loading capacities depend on the paper tray used:
- main / additional paper tray: up to 550 sheets of standard paper (80g/m² [22lb])
- secondary paper tray: up to 150 sheets of standard paper (80g/m² [22lb])
9 Replace the cover on the paper tray. Ensure that
the cover is properly closed.
1 Remove the paper tray from the machine and place
it on a flat surface.
2 - Installation
2 Remove the cover from the paper tray.
3 Unlock the two catches by sliding them towards the
outside.
10 Replace the paper tray in the machine and push it
in fully.
11 Define the paper format and type used in the ma-
chine.
> The machine automatically detects standard paper
formats. To check / define the format and type of pa­per loaded, consult the section Paper settings [22].

Loading paper format larger than A4

The procedure for loading paper described in this section applies to all paper trays in the machine.
Note
If you are using paper format smaller than A4, see the section Loading paper in the
paper tray [ If you are using transparencies, see the section Loading transparencies into the paper tray [
9].
11].
4 Pull the extendable part of the paper tray by taking
hold of the handle and pulling it to the required pa­per format.
5 Press on the longitudinal paper guide and slide it to
the required paper format.
- 10 -
MF 5990 - Agoris M943
6 Press on the right lateral paper guide and slide it to
the required paper format.
7 Fan the paper and even it up on a flat surface to
prevent paper jams or skewed prints.
8 Load the sheets into the paper tray with the print
surface facing up.
11 Replace the paper tray in the machine and push it
in fully.
2 - Installation
12 Define the paper format and type used in the ma-
chine.
> The machine automatically detects standard paper
formats. To check / define the format and type of pa­per loaded, consult the section Paper settings [22].

Loading transparencies into the paper tray

Caution
Only use transparencies for black and white printing. Never use transparencies for colour prin­ting. You may risk damaging the machine. Remove printed transparencies from the output tray to prevent the accumulation of static electricity.
9 Make sure the paper does not exceed the fill limit.
Note
The loading capacities depend on the paper tray used:
- main / additional paper tray: up to 550 sheets of standard paper (80g/m² [22lb])
- secondary paper tray: up to 150 sheets of standard paper (80g/m² [22lb])
10 Replace the cover on the paper tray. Ensure that
the cover is properly closed.
1 Remove the paper tray from the machine and place
it on a flat surface.
2 Remove the cover from the paper tray.
3 Press the paper compression flap to lock it.
- 11 -
MF 5990 - Agoris M943
4 Press on the longitudinal paper guide and slide it to
the required paper format.
5 Press on the longitudinal paper guide and slide it to
the required paper format.
6 Fan the transparencies in small quantities and
even them up on a flat surface to prevent paper jams or skewed prints.
9 Replace the cover on the paper tray. Ensure that
the cover is properly closed.
2 - Installation
10 Replace the paper tray in the machine and push it
in fully.
11 Define the format and type of transparencies used
in the machine.
> The machine automatically detects standard paper
formats. To check / define the format and type of pa­per loaded, consult the section Paper settings [22].

Starting up the machine

Connecting the machine

WARNING
7 Load the transparencies into the paper tray with the
print surface facing up.
8 Make sure the transparencies do not exceed the fill
limit.
Note
The loading capacities depend on the thick­ness of the transparencies used. You can load up to 100 transparencies of standard thickness in the paper trays.
Before connecting the power cable, you must consult the Safety Instructions
107].
[
1 Connect one end of the telephone cable to the ma-
chine socket and the other to the wall telephone socket.
Note
If you have the dual-line model, and you want to connect the machine to two dedica­ted telephone lines:
a) Connect the end of the telephone
line cable 1 to the L1 machine socket.
b) Connect the end of the telephone
line cable 2 to the L2 machine socket.
c) Connect the other ends of the line 1
and 2 cables to the corresponding telephone wall sockets.
- 12 -
MF 5990 - Agoris M943
4 Connect one end of the LAN network cable (not
supplied) to the machine port and the o ther to your local network port for the machine.
5 Ensure that the On/Off button is on Off (position 0).
6 Connect the mains cable to the machine. Connect
the mains cable to the wall socket.
WARNING
The power cable is used to disconnect the machine from the power supply. As a pre­caution, the mains power socket must be lo­cated near the machine and easily accessible in the event of danger.

Initial configuration of the machine

After a few seconds, when the printer preheating phase is complete, the machine initialisation phase starts.
1 Insert the initialisation card provided with the ma-
chine into the smart card reader.
2 Once the analysis phase is complete, remove the
initialisation card from the smart card reader.
In this section, you will find the initial settings to be configured to be able to use your machine's basic functions:
• geographic settings (country, language, communica­tion network);
• date / time settings;
• fax settings (machine name and number);
• local network settings (automatic configuration of the Ethernet network);
• paper settings.
Note
This section will help you to first configure the machine, assuming the use of a direct telephone line on the PSTN network, and an Ethernet configuration via a DHCP server with automatic allocation of IP address. Consult the section Configuring the
machine and services [ configure the machine differently.
20] if you want to
2 - Installation
7 Press the On/Off button to switch the machine on
(position I).
To configure the geographic settings:
1 Press the MENU key. 2 Press [OTHER COMMANDS] > SETTINGS >
GENERAL > GEOGRAPHICAL > COUNTRY.
3 Select the required country from the list. Use the up
and down arrows to scroll through the available countries. Press OK to confirm the new setting.
> Choosing the country automatically configures
the machine's default language and the telecom­munications network.
4 In the navigation path at the top of the screen,
press GENERAL to return to the previous menu.
- 13 -
MF 5990 - Agoris M943
To set the machine's date and time:
1 In the menu GENERAL, press DATE AND TIME. 2 Press TIME. Enter the time using the virtual key-
board. Press OK to confirm the new setting.
3 Press DATE. Enter the date using the virtual key-
board. Press OK to confirm the new setting.
4 In the navigation path at the top of the screen,
press GENERAL to return to the previous menu.
To set the machine's n umber and name, required for the fax function:
1 In the menu GENERAL, press FAX. 2 Press LINE NUMBER 1. Enter the number using
the virtual keyboard. Press OK to confirm the new setting.
3 Press LINE NAME 1. Enter the machine's name
using the virtual keyboard. Press OK to confirm the new setting.
4 In the navigation path at the top of the screen,
press SETTINGS to return to the previous menu.
To run an automatic configuration of the Ethernet network (automatic allocation of the IP address via the DHCP server):
1 In the menu SETTINGS, press COMMUNICATION
> LOCAL NETWORK > ADDR. ALLOCATION .
2 Select AUTOMATIC from the options available in
the list. Press OK to confirm the new setting.
> The machine will search for a DHCP or BOOTP
server on the local network that can dynamically allocate its network settings.
2 - Installation
> This operation may take a few minutes.
3 Check that the parameters IP ADDRESS,
SUBNET MASK, GATEWAY, PRIMARY DNS, SECONDARY DNS SERVER are correctly entered. If this is not the
case, you will have to configure them manually.
4 Press MENU to return to the home screen.
To check and / or specify the paper type and format in each paper tray:
1 Press PAPER. 2 Press FORMAT. Check that the paper format de-
tected in each tray is correctly entered. To correct a paper format, press on the correspond i ng tra y; select the required format from the list and press
OK to confirm.
3 Press TYPE. Check that the paper type detected in
each tray is correctly entered. To correct a paper type, press on the corresponding tray, select the re­quired paper type from the list and press OK to confirm.
4 Press MENU to return to the home screen.
Consult the section Configuring the machine and services [20] for more available parameters, and to configure th e machine according to your specific needs.
, WINS 1 SERVER et WINS 2
- 14 -

Getting to know the machine

Please read this section carefully to get to know your machine.
In it you will find the operating principles required whatever function you are using.

Navigation principles

Using the buttons

Navigating through the machine's functions and menu s is very intuitive.
The touch screen displays the functions, menus, actions and parameters in the form of buttons.
Just press on a button to open a menu and access the sub-menus, run an action or change a parameter.
A greyed-out button means the function or action is unavailable (depends on another deactivated setting, or an option not installed, etc.).
MF 5990 - Agoris M943
1 Press the MENU key to display the home screen. 2 Press the ADDRESS BOOK button. 3 Press the CONTACTS button. 4 Press CREATE.
> The upper frame displays the following navigation
path: icon Home > ADDRESS BOOK > CONTACTS > CREATE.
Use the navigation path to find your way around the menus, but also to return to a previous menu or directly to the home screen, by pressing directly the required button:
• CONTACTS to return to the previous menu
• Home icon to return to the home screen, etc.
The procedures described in this document use the principles of the navigation path. Thus, access to the creation of a contact in the address book is described as follows:
1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS >
CREATE.
The parameters that can be changed are then presented one by one with a description of the required data and confirmation of the modifications.

Presentation of specific functions

3 - Getting to know the machine

Virtual editor

When you press on a parameter to change it, the mach ine automatically displays a virtual editor: a number pad for entering figures (e.g.: fax number), an alphabetical keypad for entering text (e.g.: file name). Check boxes or lists are used for activating or selecting functions.
When changing a field, conventional text editing actions are available: delete the character before the cursor
( ), move through the data field ( / ), switch from upper to lower case, or display / hide punctuation marks and special characters.
Whatever the modification to be made, the editor allows you to carry out the following:
• OK: confirm the modification
• CANCEL: cancel the modification

Screen scrolling

When a dedicated function (e.g. copy a document) or menu (e.g. create a contact in the address book) includes a series of parameters on several screens, the lower frame on the screen displays the button OTHER COMMANDS or OTHER PARAMETERS.
You can scroll through the screens by pressing the button
OTHER COMMANDS or OTHER PARAMETERS.

Navigation path

To help know where you are in the menu arborescence, the upper frame of the screen displays the navigation path leading to the current menu. For example, to create a contact in the address book, the path is as follows:
The machine is equipped with special keys enabling you to access specific functions directly:
• : activates the send fax function.
In this mode, the machine displays by default the screen for entering a fax number. You can start to configure your fax emission.
• : activates the scan and send document function.
In this mode, the machine displays by default the screen to select a Scan to function. Once selected, you can start to configure how your document is sent .
• : activates the copy document function.
In this mode, the machine displays by default the screen for entering the number of copies to make. You can start to configure how your document is cop ­ied.
The backlit key identifies the mode activated on the machine.
Refer to the specific chapters for the se functions for more information on how they work and tips for using them:
• Photocopying documents [44]
• Faxing documents [48]
• Scanning and sending documents [60]
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MF 5990 - Agoris M943

Presentation of the home screen and menus

The home screen allows you to access:
• machine configuration utilities and menus
• monitoring of operations and communications in progress
• warning and error messages
The machine displays the home screen either:
• by pressing the MENU key
• by pressing the Home icon in the navigation path
• or when a specific function is running, to display the current operation progress (document being scanned, fax being sent, etc.)
The home screen displays the available menus in the left and right frames. The central frame displays the current operations and warning or error messages in the form of buttons.

Configuration utilities and menus

The home screen allows you to access the following configuration utilities and menus:
Button Description LANGUAGE The administrator can define two
favourite languages to display the machine menus. Press this button to switch from one language to the other.
PRINT QUEUE The print queue contains
documents that are awaiting to be printed and currently being printed. For more information, consult the section Print monitoring [55].
USB KEY This menu is specially for a USB
key and is only accessible when a USB key is inserted in the machine. For more information, consult the section Using a USB memory key [56].
SETTINGS This menu allows you to access
the machine's configuration parameters. For more information, consult the section Configuring the machine and the services [20].
ADDRESS BOOK Press this button to access the
machine's address book and manage contacts and contact lists. For more information, consult the section Address book [68].
Button Description PAPER Use this menu to check or specify
paper formats and types loaded in the machine's paper trays. For more information, consult the section Paper settings [22].
CONSUMABLES This utility allows you to check the
status of the machine's consumables. For more information, consult the section Consumable status [39].
STATUS This menu includes the hardware
and software information for the machine, for use in the event of technical intervention. For more information, consult the section Hardware and software information [39].
REPORTS This menu allows you to access
report printing (function guide, consumable status, activity counters, current settings, address book entries, existing user accounts, prints to be released, installed fonts and communications log).
SEND QUEUE The emission queue contains all
the documents that are awaiting emission and currently being sent (faxes, sent by the local network, etc.). For more information, consult the sections Monitoring fax emissions [51] and Monitoring document emissions [66].
INTERNET The administrator can configure
the machine to connect to the internet via the telephone line. This menu allows you to manually force a connection in order to:
send / receive emails;authorise technical support to
take control of the machine (see Remote reading and maintenance [37])
IDENTIFICATION The administrator may restrict
access to certain machine functions. In this case, only authorised users can use the restricted functions after they have identified themselves correctly. This menu allows you to access the options in your user account. For more information, consult the section Logging in on the machine.
3 - Getting to know the machine
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MF 5990 - Agoris M943

Monitoring of operations and communications in progress

The operations and communication s in prog re ss ar e displayed in the central frame of the home screen in the form of buttons.
Sending a fax is thus represented by a button labelled Fax
emission, receiving a fax by a button labelled Fax reception, etc.
To help you identify the operations and communications in progress, the possible labels are as follows:
Label Action in progress
COPY Photocopy in progress. FAX SCAN Document scanning in progress
before fax emission.
PC SCAN Document scanning in progress
before sending to a computer (Scan to PC function).
SENDING FAX
FAX RECEPTION
SENDING MAIL
MAIL RECEPTION
PC PRINT Document printing in progress
FAX PRINT Printing in progress of a fax or
PRINT REPORT
KEY SCAN Analysis in progress of the
Fax emission in progress on the telephone line.
Fax reception in progress on the telephone line.
Email emission in progress.
Email reception in progress.
sent from a computer.
email received. Printing in progress automatically
generated by the machine (emission report, communication log) or launched by a user from the machine menu (printing of function guide, address book, settings, etc.).
content of a USB key inserted in the machine.

Warning and error messages

When there is a problem on the machine, a warning window is automatically displayed on the screen, with a detailed description of the problem encountered.
Depending on the gravity of the problem, you should act immediately to correct it (paper jam, empty paper tray, etc.), or confirm that you acknowledge the warning (toner nearly out).
If you ignore the message by closing the window or if the touch screen is not touched for several seconds, the warning or error window closes. However, it is recorded in the central frame of the home screen in the form of a button.
The label is used to rapidly identify the nature of the problem (e.g.: paper jam). A colour code is used to identify the gravity of the problem:
• red: a serious error has occurred, rendering one or more machine functions unusable. You must resolve the incident immediately (e.g.: paper jam, paper out, cover open, toner out).
• orange: a minor problem has occurred. You must re­solve the incident as soon as possible (e.g.: toner nearly out).
To consult the warning message or error, just press the corresponding button. A detailed description window is displayed on the screen.

Inserting original documents

The instructions for inserting original documents are the same for copies, faxes or scanned documents.

Using the flatbed scanner

Accepted formats
The format of documents for scanning should respect the following conditions:
• Maximum length: 299 mm.
• Maximum width: 219 mm.
Inserting the document
1 Open the cover of the flatbed scanner. 2 Place your document with the side to be copied
face down on the window respecting the indica­tions around the window.
3 - Getting to know the machine
To check or consult the operation data, just press the corresponding button. A detailed description window is displayed on the screen. In the event of simultaneous actions, a selection list allows you to choose the operation you require.
Once the operation or communication is complete, the corresponding button disappears.
If a communication could not be completed and requires sending again, the button disappears but the emission request is reallocated to the emission queue for subsequent emission.
To cancel the operation in progress, press the key. A confirmation message is displayed.
3 Close the cover of the flatbed scanner.
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MF 5990 - Agoris M943

Using the autofeed scanner

The autofeed scanner enables you to scan original documents comprising one or several sheets. You can place up to 70 sheets of 80 g/m² in the automatic feeder.
Accepted formats
A5, A4, Letter, Legal or any other format respecting the following conditions:
• Length between 140 mm and 358 mm.
• Width between 139 mm and 219 mm.
• Weight between 60 and 105 g/m².
Recommendations for use
• Do not load documents of different sizes or weights.
• Remove staples or paper clips before inserting docu­ments in the automatic feeder.
• Do not insert the following types of documents:
– Creased or folded paper. – Torn paper. – Corrugated paper
Inserting the document
1 Move the paper guides apart to the maximum. 2 Insert your document in the automatic feeder, side
to be copied facing upwards.
3 Adjust the paper guides against the document.
• you are using the autofeed scanner and your docu­ment is voluminous. The number of pages exceeds the capacity of the document feeder (70 pages 80 g/ m²), but you want the recipient to receive a single file.
• you are using the flatbed scanner and your document contains several pages that you want to scan one after the other so that the recipient receives a single file.
• you want to use the flatbed scanner and the autofe ed scanner to scan different pages, but you want the re­cipient to receive a single file.
Use the following table to know how to configure and use the Multiple Scan option.
Setting Description NO Multiple Scan deactivated.
The machine operates a single scanning operation. Before sending, the machine checks for the presence of paper in the document feeder.
If a document is detected, the scan is
launched from the autofeed scanner.
If no document is present in the docu-
ment feeder, the scan is launched from
the flatbed scanner. Once the scan is complete, the machine sends the document.
3 - Getting to know the machine
4 Set the limit stop on the output tray for scanned
documents to the size of the original document.

Using the Multiple Scan option correctly

To meet your scanning needs, the Scan to functions allow you to "add" and group pages from several documents in the same emission.
Activating the Multiple Scan option is especially useful in the following cases:
YES Multiple Scan activated.
The machine allows you to repeat the scanning operations, and scan several groups of documents. Before sending, the machine checks for the presence of paper in the document feeder.
If a document is detected, the scan is
launched from the autofeed scanner. If no document is present in the docu-
ment feeder, the scan is launched from
the flatbed scanner. Once the scan is complete, a message is displayed asking you to accept or refuse scanning of additional pages.
1 Recover the previously scanned
document.
2 Place the next document in the
scanner of your choice.
3 Accept the additional scan. 4 Once the document scan is com-
plete, refuse the scanning of addi­tional pages.
The machine then sends the scanned document.

Logging in on the machine

Depending on the machine configuration, access to functions may require logging in with a user code or by fingerprint reading. This information is defined in your user account by the machine administra to r.
- 18 -
For your login information and user rights attributed to you, consult your machine administrator.
When a function (e.g.: copy, scan, etc.) or access to a function requires authorisation, a login screen is displayed.
To login in under your user account:
• enter your 4-figure user code using the virtual key­board or the keypad.
• if you have recorded your fingerprint in your user ac­count (see Personalising your user account / fingerprint), place your reference finger on the finger­print reader and slide it slowly downwards.
When identification is successful, the machine allows you to access the function requested or performs the action in progress.
If identification fails, the machine displays an explanatory message (insufficient rights, unknown account, etc.). In this case, consult your machine administrator to check the validity of your identification.

Logging in or out of your user account

When the use of or access to a function requires rights, the machine displays the identification screen. If the machine is unused for a certain time, defined by the security level in your user account, you are automatically logged out.
However, you may manually force the connection or disconnection from your user account.
To login manually:
1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION
> LOGIN.
> The machine displays the identification screen. To log out manually:
1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION
> LOG OFF.
> The machine disconnects you from your user ac-
count.

Personalising your user account / fingerprint

Your user account is created by the machine administrator, who will inform you of your 4-figure user code.
You can personalise some information:
Information Description Code The 4-figure code for your user
account. This code is unique and personal. Note: only the administrator can modify the user code.
MF 5990 - Agoris M943
Information Description Email
Address
Fingerprint This action allows you to record the
To personalise your user information:
1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION
> PERSON. DATA.
> The machine displays the identification screen.
3 Enter your 4-figure user code using the virtual key-
board or the keypad.
> The consultable / customisable information in
your user account appears on the screen.
4 To personalise your user account name, press
NAME. Enter the name using the virtual keyboard.
In the event of an error, use the key to delete a character. Press OK to confirm.
5 To enter your email address, press EMAIL
ADDRESS Enter your email address using the vir-
tual keyboard. In the event of an error, use t he
key to delete a character. Press OK to con-
firm.
6 To enter your fingerprint, press FINGERPRINT
Place the finger you will always use, your reference finger, on the fingerprint reader and slide it slowly downwards. The machine informs you when the option is successful.
> If you have entered your email address, the ma-
chine automatically sends you your fingerprint.
7 When you have made the modifications, press
MENU to return to the home screen.
Enter your email address if you wish to receive your fingerprint by email. You may then send documents securely from your computer for printing by attaching your fingerprint (see Secure printing [54]). Each time your email is changed, the machine automatically sends you your fingerprint if it is recorded.
fingerprint of one of your fingers (reference finger), and use this identification method on the machine. Note: you are free to use either your 4-figure user code or your fingerprint to identify you. If you have entered your email address, the machine automatically sends you your fingerprint. Each time your fingerprint is changed, the machine automatically sends you the updated fingerprint if you have entered your email address.
3 - Getting to know the machine
Name This information is optional, and
may be useful to rapidly identify your work, especially in the print queue.
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MF 5990 - Agoris M943
Configuring the
• some operations may be cancelled if they are alre ady being executed by another connected user.
machine and the services
User rights
Note
Access to functions depends on your user rights. To know which rights you have, con­sult your machine administrator.

Printing out the guide to functions

Print out the guide to functions to familiarize yourself with the machine's available functions and the structure of the menus.
To print out the guide to functions:
1 Press MENU. 2 Select REPORTS > GUIDE.
> The machine prints out the guide to functions.

Remote configuration

You can configure and consult the same parameters remotely as those used locally.
Prerequisites To be able to remotely configure the terminal, you should:
• have a web browser on your PC (Internet Explore r ver­sion 5 or later for optimal operation).
• define the parameters of the machine's local network ­IP address, local address filter, etc. (see Network characteristics [32]).
Accessing the integrated web server
1 Open a browser with the PC that is registered on
the network.
2 Enter the machine's IP address in the address field
and confirm by pressing Enter.
3 When the home page opens, select the interface
language.
4 Change the required parameters on the screen and
confirm.
User rights
Note
Access to functions depends on your user rights. To know which rights you have, con­sult your machine administrator.
If user rights management is activated, and if access to the web server is restricted only to authorized user accounts:
• the site will only accept a maximum of 5 users con­nected at once.
• the site will only accept 1 active session per user con­nected.

General settings

Date/Time Settings

Note
The date and the time can be set automati­cally if an SNTP server is present on the network. For more information, consult the
section Configuring the SNTP server [
Setting the date and the time
At any time, you can edit the machine's date and time.
1 Press MENU. 2 Select SETTINGS > GENERAL > DATE AND
TIME. 3 Select TIME to set the machine time. 4 Enter the time using the virtual keyboard. Use the
and keys to pass from one character to the
next. In the event of an error, use the key to
delete a character. Press OK to confirm the new
setting.
5 Select DATE to set the machine date. 6 Enter the date using the virtual keyboard. Use the
and keys to pass from one character to the
next. In the event of an error, use the key to
delete a character. Press OK to confirm the new
setting. 7 Press MENU to return to the home screen.
Personalizing the date and time format
You can modify the display format of the date and time to your needs.
1 Press MENU. 2 Select SETTINGS > COMFORT > DATE / TIME. 3 Select TIME FORMAT. 4 Select the required format from the list. Press OK
to confirm the new setting.
5 Select DATE FORMAT. 6 Select the required format from the list. Use the up
and down arrows to scroll through the available for-
mats. Press OK to confirm the new setting. 7 Press MENU to return to the home screen.
Setting winter / summer time
You can activate automatic management of winter and summer time. The time will be changed automatically on the last Sunday in March for the switchover to summer time (+1hr) and the last Sunday in October for the switchover to winter time (-1hr).
33].
4 - Configuring the machine and the services
- 20 -
MF 5990 - Agoris M943
To activate the automatic time change:
1 Press MENU. 2 Select SETTINGS > COMFORT > DATE / TIME. 3 Press AUTO ADJUST. 4 Select the required status from the list. Press OK to
confirm the new setting.
5 Press MENU to return to the home screen.
Defining the time zone
To define the time zone:
1 Press MENU 2 Select SETTINGS > COMFORT > DATE / TIME. 3 Press TIME ZONE. 4 Select the time zone from the list. Use the up and
down arrows to view all available time zones.
5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Geographic Settings

These parameters enable you to use your machine in the various pre-configured countries and in various languages.
Defining the country
By choosing a country, the following are reset:
• the public telephone network parameters;
• the machine's default language;
• the type of virtual keyboard;
• the display format for the date and time. To define the country:
1 Press MENU. 2 Select SETTINGS > GENERAL >
GEOGRAPHICAL > COUNTRY.
3 Select the required country from the list. Use the up
and down arrows to scroll through the available countries. Press OK to confirm the new setting.
4 Press MENU to return to the home screen.
Defining the telecommunication network
This parameter enables you to specify manually the type of public telephone network for a country, so that your machine can communicate on the public telephone network of the selected country in accordance with the standards in force.
By default, when configuring a country, the type of pub lic telephone network to be used in the country concerned is defined automatically.
1 Press MENU. 2 Select SETTINGS > GENERAL >
GEOGRAPHICAL > PHONE TYPE.
3 Select the required option from the list. Use the up
and down arrows to scroll through the ava ilable op­tions. Press OK to confirm the new setting.
4 Press MENU to return to the home screen.
Defining the language
You can define two favourite languages to display the machine menus. To choose these two languages from the home screen, press LANGUAGE.
By default, when configuring the country, the preferred languages are defined automatically.
1 Press MENU. 2 Select SETTINGS > GENERAL >
GEOGRAPHICAL > FIRST LANGUAGE. 3 Select the required language from the list. Use the
up and down arrows to scroll through the available
options. Press OK to confirm the new setting.
4 Press SECOND LANGUAGE. 5 Select the required language from the list. Use the
up and down arrows to scroll through the available
options. Press OK to confirm the new setting. 6 Press MENU to return to the home screen.
Defining the virtual keyboard
This parameter is used to define the type of virtual keyboard to be displayed on the screen depending on the country where the machine is used.
By default, when configuring the country, the type of virtual keyboard is automatically defined.
1 Press MENU. 2 Select SETTINGS > GENERAL >
GEOGRAPHICAL > KEYBOARD. 3 Select the required country from the list. Press OK
to confirm the new setting.
4 Press MENU to return to the home screen.

Ergonomics

Energy saving
This function is used to activate machine standby when it is not in use. The time to switch the machine to standby can be immediate or several minutes according to your needs.
1 Press MENU. 2 Select SETTINGS > COMFORT > ENERGY
SAVING. 3 Press TIMEOUT. 4 Select the required option from the list. Press OK to
confirm the new setting. 5 If you have selected PROGRAMMING, enter the
parameters START TIME and END TIME with the
start and end times of the standby time range.
Press OK to confirm the new setting.
6 Press MENU to return to the home screen.
4 - Configuring the machine and the services
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MF 5990 - Agoris M943
Toner saving
This parameter is used to reduce the quantity of toner consumer by the machine's "internal" print-outs.
Internal print-outs mean print-outs regarding machine activity and include the following informati on: em issio n / reception reports, communication logs, activity counters, print-out of the guide to functions, machine settings, user accounts, the print queue, etc.
The following options are available:
Option Description WITHOUT Printing with toner saving is
deactivated.
WITH The quantity of toner used is
reduced. The print-outs are lighter.
To activate toner saving printing:
1 Press the MENU key. 2 Select SETTINGS > COMFORT. 3 Press TONER SAVE. 4 Select the required option. Press OK to confirm the
new setting.
5 Press MENU to return to the home screen.
Return to the previous function
1 Press MENU. 2 Select SETTINGS > COMFORT > RETURN
FUNCTION.
3 Select the required option from the list. Press OK to
confirm the new setting.
Note that the longer the diffusion time, the more the perfume is pronounced, and the shorter the lifespan of the perfume unit.
1 Press MENU. 2 Select SETTINGS > COMFORT > PERFUME. 3 Select the required option from the list. Press OK to
confirm the new setting.
Option Description WITHOUT The perfume unit option is
deactivated.
LOW The perfume unit option is
activated, with a low diffusion time.
MODERATE The perfume unit option is
activated, with a moderate diffusion time.
HIGH The perfume unit option is
activated, with a high diffusion time.
4 Press MENU to return to the home screen.
Default world
This parameter allows to define the default active function of the machine (Fax, Copy or Scan To). The idle screen of the function is displayed when one key of the control panel is pressed.
1. Press MENU.
2. SETTINGS > COMFORT > DEFAULT WORLD.
3. Select the required option from the list. Press OK to confirm the new setting.
4 - Configuring the machine and the services
Option Description WITHOUT At the end of a user operation, the
machine returns to the home screen.
MODERATE The machine returns to the home
screen after the machine has not been used for a few minutes.
ALWAYS The machine displays the settings
screen for the last function used (copy, fax, scanning).
4 Press MENU to return to the home screen.
Perfume Setting
The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is activated, the machine diffuses perfume every hour, and for a period of time defined by you.
By default, the machine does not recognize the perfume unit installed (set in WITHOUT).
To activate this option, you just need to configure the setting PERFUME to the diffusion length of your choice.
4. Press MENU to return to the home screen.

Paper settings

The machine automatically detects standard pa per formats. You may however use this setting to check and/ or specify the paper type and format in each paper tray.

Defining the paper format

1 Press the MENU key. 2 Select PAPER > FORMAT. 3 Define the paper format for each tray on the ma-
chine. To select the right format of paper to use, consult the section Which paper formats can be used [128].
- 22 -
MF 5990 - Agoris M943
To define the pa­per format for
then...
the... main tray 1 Press TRAY 1.
2 Select the required format
from the list.
3 Press OK to confirm.
secondary tray 1 Press TRAY 2.
2 Select the required format
from the list.
3 Press OK to confirm.
additional tray(s) 1 Press TRAY 3 or TRAY 4.
2 Select the required format
from the list.
3 Press OK to confirm.
4 Press MENU to return to the home screen.

Defining the paper type

1 Press the MENU key. 2 Select PAPER > TYPE. 3 Define the paper type for each tray on the machine.
To choose the right type of paper to use, consult the section Recommendations for paper [128].
To define the pa­per type for the...
then...
main tray 1 Press TRAY 1.
2 Select the required paper
type from the list.
3 Press OK to confirm.
secondary tray 1 Press TRAY 2.
2 Select the required paper
type from the list.
3 Press OK to confirm.
additional tray(s) 1 Press TRAY 3 or TRAY 4.
2 Select the required paper
type from the list.
3 Press OK to confirm.
4 Press MENU to return to the home screen.

Scanner / Printer Settings

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >
PAPER FORMAT.
3 Select the required format from the list: A4 or LET-
TER. Press OK to confirm the new setting.
4 Press MENU to return to the home screen.

Adjusting Scanner / Printer margins

If you notice an offset between the printer and the scanner, correct the margins (expressed in pixels) according to the reference paper specified in SETTINGS > SCANNER/PRINTER > PAPER FORMAT.
To correct and adjust the scanner / printer margins:
1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >
ADJUSTMENTS.
3 Make the necessary adjustment(s).
Setting Description / Procedure
Printer top margin Press TOP PRINTER.
Printer left margin Press LEFT PRINTER.
Flatbed scanner top margin
Flatbed scanner left margin
Autofeed scanner top margin
Autofeed scanner left margin
4 Press MENU to return to the home screen.
Enter an offset value of between
-100 and +100. Press OK to confirm.
Enter an offset value of between
-100 and +100. Press OK to confirm.
Press TOP FB SCANNER. Enter an offset value of between
-100 and +100. Press OK to confirm.
Press LEFT FB SCANNER. Enter an offset value of between
-100 and +100. Press OK to confirm.
Press TOP ADF SCANNER. Enter an offset value of between
-100 and +100. Press OK to confirm.
Press LEFT ADF SCANNER. Enter an offset value of between
-100 and +100. Press OK to confirm.
4 - Configuring the machine and the services

Scanner / Printer paper format

The paper format defined in this menu becomes the default format of the main printing paper tray and the flatbed scanner.
- 23 -
MF 5990 - Agoris M943

PC printing parameters

To personalize PC printing parameters:
1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER > PC
PRINT.
3 Make the necessary adjustment(s).
Parameters Description / Procedure TONER SAVE Lightens printing to save toner
cartridge ink.
TASK DELAY Waiting time for data from the
PC before the PC print task is cancelled.
FONTS This parameter is used to draw
up the set of symbols. The possible values are between CS1 and CS30 included. The default value is CS1 (Roman8).
FONT NUMBER Start printing the list of fonts.
This parameter can be used to set the default PCL font. The possible values are between 1 and 77 included. The default value is 1.
LINES PER PAGE This parameter is used to set the
number of lines per page. This variable is linked to the PJL variables: PAPER and ORIENTATION. If you change one of these variables, the Line format variable is automatically updated (only for the current print task) in order to respect the same spacing. The possible values are between 5 and 128 included. The default value is 60.
FONT SPACING This parame ter is used to set the
default font spacing in characters per inch (the default font must be non-proportional). The possible values are between 0.44 and 99.99 included. The default value is
10.00.
FONT SIZE This parameter is used to set the
default font height, in points (the default font must be proportional). The possible values are between 4.00 and
999.75 (in intervals of 0.25). The default value is 12.00.
4 Press MENU to return to the home screen.

Default paper tray

This parameter allows to define the default paper tray of the machine. All printing operations on the machine will use this tray (Copy, fax reception, printing report,...). The machine never switches to another tray except for PC printing requirement. In this case, the user can choose another tray from the printing driver.
To define the default paper tray:
1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >
PAPER TRAY.
3 Select the required option from the list. Press OK to
confirm the new setting.
Parameters Description
AUTOMATIC Tray 1 is used by default, then
TRAY 1 Tray 1 is used for all operations
TRAY 2 Tray 2 is used for all operations
TRAY 3 (if installed)
TRAY 4 (if installed)
4 Press MENU to return to the home screen.
tray 2, then tray 3 and tray 4.
performed on the machine. The machine never switches to another tray except for PC printing requirement.
performed on the machine. The machine never switches to another tray except for PC printing requirement.
Tray 3 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.
Tray 4 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.

Fax Settings

Defining the machine name and phone number

Your machine enables you to print the saved number and name on all faxes emitted.
Note
4 - Configuring the machine and the services
ORIENTATION This parameter is used to set the
page orientation: portrait or landscape. The default value is "portrait".
To use this function, you must set the para­meter HEADER on YES (see Advanced fax emission settings [26]).
- 24 -
MF 5990 - Agoris M943
If you have the dual-line model, you can specify a name and number for each of the telephone lines. The machine will print the name and number of the line used on sent faxes.
Defining the machine name
To record the name of the machine:
1 Press the MENU key. 2 Select SETTINGS > GENERAL > FAX > LINE
NAME 1.
3 Enter the machine's name using the virtual key-
board. Use the and keys to pass from one char­acter to the next. In the event of an error, use the
key to delete a character. Press OK to con-
firm the new setting.
4 If you have the dual-line model, press LINE NAME
2 to enter the name of telephone line 2 (L2) on the
machine, and enter the desired name using the vir­tual keyboard. Press OK to confirm the new setting.
Note
If the name of telephone line 2 (L2) is not defined, the name of telephone line 1 (L1) is used by default.
5 Press MENU to return to the home screen.

Fax emission settings

Local prefix
This function is used when your machine is installed in a private network, behind a company telephone switchboard. It enables you to set automatic dialling of a local prefix (to be defined), allowing the call to leave the company telephone network, on the condition that:
• the company extension numbers, for which the prefix is useless, are short numbers less than the minimum length (for example 10 digits in France).
• the external numbers, for which the prefix is obligatory, are long numbers greater than or equal to the mini­mum length (for example 10 digits in France).
There are two steps for configuring the machine's local prefix:
1. define the minimum (or equal) length for telepho ne numbers outside the company;
2. define the local prefix for a line outside the company telephone network. This prefix will be automatically added when a number outside the company is di­alled.
Note
Defining the machine phone number
To record the number of the machine:
1 Press the MENU key. 2 Select SETTINGS > GENERAL > FAX > LINE
NUMBER 1.
3 Enter the number using the virtual keyboard. Use
the and keys to pass from one character to the next. In the event of an error, use the key to
delete a character. Press OK to confirm the new setting.
4 If you have the dual-line model, press LINE
NUMBER 2 to enter the number of telephone line 2
(L2) on the machine, and enter the dedicated number using the virtual keyboard. Press OK to confirm the new setting.
Note
If the number of telephone line 2 (L2) is not defined, the number of telephone line 1 (L1) is used by default.
5 Press MENU to return to the home screen.
If you define a local prefix, do not insert it in the numbers saved in the address book: it will be added automatically to each number.
4 - Configuring the machine and the services
Prefix length
To define the length of the local prefix:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
TRANSMISSION > PREFIXES. 3 Press LENGTH. 4 Enter the length of the local prefix (between 1 and
10) using the virtual keyboard. Use the and
keys to pass from one character to the next. In the
event of an error, use the key to delete a char -
acter. Press OK to confirm the new setting. 5 Press MENU to return to the home screen.
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MF 5990 - Agoris M943
Fax prefix
To define the fax prefix:
1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > FAX >
TRANSMISSION > PREFIXES. 3 Press LINE 1 PREFIX. 4 Enter the local prefix associated with telephone line
1 (maximum 10 characters) using the virtual key-
board. Use the and keys to pass from one char-
acter to the next. In the event of an error, use the
key to delete a character. Press OK to con-
firm the new setting.
5 If you have the dual-line model, press LINE 2
PREFIX to define the fax prefix for telephone line 2
(L2) on the machine, and enter the local prefix as-
sociated with telephone line L2 using the virtual
keyboard. Press OK to confirm the new setting.
6 Press MENU to return to the home screen.
Prefix for fax server
If you configure the machine to send faxes via a fax server, you can specify in this menu the outside prefix required for the fax server (see Configuring the fax server (optional) [29]).
To define the prefix for the fax server:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
TRANSMISSION > PREFIXES. 3 Press FAX SERVER. 4 Enter the local prefix for the fax server using the vir-
tual keyboard. Use the and keys to pass from
one character to the next. In the event of an error,
use the key to delete a character.
5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.
Emission report
You can print out an emission report for communications made via the telephone network.
You can choose between several criteria for printing out emission reports:
• WITH : a report is printed when the emission was suc­cessful or when it is definitively abandoned (but there is only one report per emission request);
• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;
• SYSTEMATIC: a report is printed at each emission at- tempt;
• ON FAILURE: a report is printed only when the emis­sion attempts have ended in failure and the emission request is definitively abandoned.
A reduced image of the first page of the document is automatically associated with each emission re po rt .
To select the type of report:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
TRANSMISSION > REPORT.
3 Select the required report type from the list. Press
OK to confirm the new setting.
4 Press MENU to return to the home screen.
Fax TX forwarding
This function is used to set the machine to send a copy of any document sent (by fax or to an email address) to another recipient. The recipient should be chosen from the entries in the machine's address book. It may be a fax number, an email address or an FTP address.
Note
Check that the recipient exists in the address book (see Address book [68]).
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
TRANSMISSION > COPY. 3 Press ACTIVATION. 4 Select the required option from the list. Press OK to
confirm the new setting.
5 Press RECIPIENT. 6 Select the required recipient from the entries in the
address book. Press OK to confirm the new setting. 7 Press MENU to return to the home screen.
Advanced fax emission settings
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
TRANSMISSION > ADVANCED. 3 To configure the advanced fax emission settings,
use the table below:
Parameter Description / Procedure
Emission heading
If this function is active, all documents received by your correspondents will be printed with heading containing your name, number, the date and the number of pages. Important: If you send a fax from a document feeder, the emission heading will not appear on the document received by your correspondent. To change the setting:
1 Press HEADER. 2 Select the required statusfrom
3 Press OK to confirm the new
the list.
setting.
4 - Configuring the machine and the services
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Parameter Description / Procedure
MF 5990 - Agoris M943

Fax reception settings

Emission speed
Anti echo If this function is active, the line echo
Overseas For some long distance calls
Number of call backs
Emission speed of outgoing documents. If the quality of the telephone line is good (suitable, without echo), calls are usually made at maximum speed. However, it may be necessary to limit the emission speed for certain communications. To change the emission speed:
1 Press SPEED. 2 Select the required value from
the list.
3 Press OK to confirm the new
setting.
in long distance communications will be attenuated. To change the status of the Anti echo parameter:
1 Press ANTI ECHO. 2 Select the required status. 3 Press OK to confirm the new
setting.
(satellites), the line echo may make communication difficult. To change the status of the Overseas parameter:
1 Press OVERSEAS. 2 Select the required status. 3 Press OK to confirm the new
setting.
Number of attempts to be made by the machine if emission fails. To change the number of call backs:
1 Press ATTEMPTS NUMBER. 2 Enter the number of call backs
the machine should make us­ing the virtual keyboard.
3 Press OK to confirm the new
setting.
Print settings for received faxes
Note
Some parameters also apply to printing of received emails.
Secure printing of received faxes
By default, the machine is configured to print all documents received automatically.
However, you may configure the machine to keep confidential faxes in the memory and not print them out systematically on reception.
To configure secure printing of faxes received:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > PRINT. 3 Press HELD PRINT. 4 Select the required status from the list. Press OK to
confirm the new setting. 5 Press MENU to return to the home screen.
When secure printing of faxes received is active, users wishing to recover a document in the memory must manually force printing from the machine's print queue (see Printing received faxes in the memory [51]).
4 - Configuring the machine and the services
Number of copies
You can print several copies (1 to 99) of documents received.
To set the number of copies of each document received:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > PRINT. 3 Press NUMBER OF COPIES. 4 Enter the number of copies to be printed by the ma-
chine for each document received. Press OK to
confirm the new setting. 5 Press MENU to return to the home screen.
Interval between call backs
4 Press MENU to return to the home screen.
Time between two machine call back attempts. To change the time between 2 call backs:
1 Press 2 Enter the time between 2 call
3 Press OK to confirm the new
ATTEMPT TIME.
back attempts made by the ma­chine using the virtual key­board.
setting.
Printing with toner saving
This parameter is used to reduce the quantity of toner consumed when printing received documents.
To activate toner saving printing:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > PRINT. 3 Press TONER SAVE. 4 Select the required status from the list. Press OK to
confirm the new setting. 5 Press MENU to return to the home screen.
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MF 5990 - Agoris M943
Duplex printing
This parameter is used to activate duplex printing of documents received.
To activate duplex printing:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > PRINT. 3 Press DUPLEX. 4 Select the required option. Press OK to confirm the
new setting.
5 Press MENU to return to the home screen.
Binding
If you have configured duplex printing of documents received, you can define the type of binding of printed sheets (see Binding [44]).
To configure the type of binding:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > PRINT. 3 Press BINDING EDGE. 4 Select the required option. Press OK to confirm the
new setting.
5 Press MENU to return to the home screen.
Printing of images
This parameter is used to define the print format of image files (JPEG) inserted as attachments in received emails.
The print formats are as follows:
Format Description PHOTO Classic 10x15 cm photo printing FULL PAGE Print adjusted to page format
used.
To specify the print format of photos received:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > PRINT. 3 Press IMAGE SIZE. 4 Select the required option. Press OK to confirm the
new setting.
5 Press MENU to return to the home screen.
Selecting the paper tray
4 Select the required option. Press OK to confirm the
new setting.
5 Press MENU to return to the home screen.
Selecting the paper type
This parameter is used to specify the type of paper to be used to print out received documents, in accordance with the paper loaded in the paper tray defined as the output tray (see Selecting the paper tray [28]).
To select the type of paper:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > PRINT. 3 Press PAPER TYPE. 4 Select the required option. Press OK to confirm the
new setting. 5 Press MENU to return to the home screen.
Fax or PC reception mode
This menu associated with the PC Kit software installed on your computer is used to select which device receives the documents:
•the machine,
•the PC,
• the PC if available, otherwise the machine. For more information, consult the section PC functions
[72]. To select the reception mode:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > PC MANAGEMENT. 3 Press MODE. 4 Select the required option from the list. 5 Press OK to confirm the new setting.
To select the PC that will receive the documents:
Note
This menu is only available if a PC is regi­stered on the machine via the PC Kit.
1 Press PC RECEIVER. 2 Select the reception PC. 3 Press OK to confirm the new setting.
> When a fax is received on the machine, it is sent to the
receiving PC and a reception report is printed on the PC's default printer.
4 - Configuring the machine and the services
This parameter is used to specify the paper tray to be used to print out received documents.
To select the paper tray:
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > PRINT.
3 Press PAPER OUTPUT.
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Fax RX forwarding
This function is used to set the terminal so that any document received is also sent to another recipient. The recipient should be chosen from the entries in the machine's address book.
Note
Check that the recipient exists in the address book (see Address book [68]).
MF 5990 - Agoris M943
Parameter Description / Procedure
Number of rings
Number of rings to automatically trigger your machine. To change the number of rings:
1 Press NUMBER OF RINGS. 2 Enter the number of rings us-
ing the virtual keyboard.
3 Press OK to confirm the new
setting.
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > COPY. 3 Press ACTIVATION. 4 Select the required status from the list. Press OK to
confirm the new setting.
5 Press RECIPIENT. 6 Select the required recipient from the entries in the
address book. Press OK to confirm the new settin g. 7 Press MENU to return to the home screen.
Advanced fax reception settings
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
RECEPTION > ADVANCED. 3 To configure the advanced fax emission settings,
use the table below:
Parameter Description / Procedure
Reception heading
If this function is active, all documents received by the machine will be printed with a heading containing the name and number of the sender (if available) and the machine print date and the number of pages. To change the setting:
1 Press HEADER. 2 Select the required status
3 Press OK to confirm the new
Reception speed
Reception speed of incoming documents. If the quality of the telephone line is good (suitable, without echo), calls are usually made at maximum speed. However, it may be necessary to limit the reception speed for certain communications. To change the reception speed:
1 Press SPEED. 2 Select the required value from
3 Press OK to confirm the new
from the list.
setting.
the list.
setting.
4 Press MENU to return to the home screen.

Configuring the fax server (optional)

If you have a fax server, this function enables you to select how faxes will be sent by the machine: direct transmission via the telephone line (without passing through a fax server) or transmission to the fax server via the local network.
Accessing the fax server configuration parameters
1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >
FAX SERVER.
3 Make the required adjustments using the pr oc e-
dures described below.
4 When you have made the modifications, press
MENU to return to the home screen.
If the fax server function is active, proceed as follows:
Note
Activating the fax server function automati­cally activates the SMTP server (see Configuring the SMTP server [34]).
1. Activate the fax server [29].
2. Define a reply address [30].
3. Define the fax server address [30].
4. Define the domain name [30].
5. Define the type of emission report [30].
Activating the fax server
To activate the fax server:
1 Press ACTIVATION. 2 Select the required option.
Parameter Description DIRECT (fax
server activated)
DISABLE The machine sends directly
3 Press OK to confirm the new setting.
The machine sends documents to the fax server over the local network.
documents over the telephone line.
4 - Configuring the machine and the services
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MF 5990 - Agoris M943
Defining a reply address
The reply address is used to receive emission and reception reports for faxes managed by the fax server.
1 Press SENDER'S ADDRESS. 2 Enter the required email address using the virtual
keyboard. Use the and keys to pass from one
character to the next. In the event of an error, use
the key to delete a character. 3 Press OK to confirm the new setting.
Defining the fax server address
To prevent any interruptions of service, you ca n de fin e two fax servers to be used:
• NETWORK ADDR. 1: main fax server.
• NETWORK ADDR. 2: backup fax server, to be used if the connection with the main fax server fails.
To define the main fax server address:
1 Press NETWORK ADDR. 1. 2 Enter the IP address for the fax server using the vir-
tual keyboard. Use the and keys to pass from one character to the next. In the event of an error,
use the key to delete a character.
3 Press OK to confirm the new setting.
To define the address of the backup fax server, press
NETWORK ADDR. 2 and enter its IP address.

Advanced fax settings

Line parameters
This parameter is used to adapt the telephone line according to the type of telephone switchboard to which your machine is connected.
Two choices are possible:
• PULSES: for a digital dialling switchboard (electrome­chanical switchboards).
• MUSICAL: for a dial tone switchboard (electronic switchboards).
To define the type of switchboard:
1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > FAX >
ADVANCED. 3 Press L1 DIALING. 4 Select the type of telephone switchboard for tele-
phone line L1 from the list. Press OK to confirm the
new setting. 5 If you have the dual-line model, press L2 DIALING
to define the type of switchboard for the telephone
line 2 (L2) of the machine, and select the required
option. Press OK to confirm the new setting. 6 Press MENU to return to the home screen.
Type of telephone network
Defining the domain name
1 Press DOMAIN. 2 Enter the domain name for the machine using the
virtual keyboard. Use the and keys to pass from one character to the next. In the event of an error,
use the key to delete a character.
3 Press OK to confirm the new setting.
Defining the type of emission report
You can print out an emission report for communications made via the fax server.
You can choose between several criteria for printing out emission reports:
• WITH : a report is printed when the emission was suc­cessful or when it is definitively abandoned (but there is only one report per emission request);
• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;
• ON FAILURE: a report is printed only when the emis­sion attempts have ended in failure and the emission request is definitively abandoned. A report is also printed when the fax is sent using the telephone fold­back.
To select the type of emission report:
1 Press SENDING REPORT. 2 Select the required report type from the list. 3 Press OK to confirm the new setting.
You can connect your machine to a public telephone network or to a private network built for example using a private automatic branch exchange (PABX). You must define the type of network you prefer.
To select the type of network:
1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > FAX >
ADVANCED. 3 Press L1 NETWORK TYPE. 4 Select the type of network required for telephone
line L1, PRIVATE or PUBLIC. Press OK to confirm
the new setting.
5 If you have the dual-line model, press L2
NETWORK TYPE to define the type of network for
the telephone line 2 (L2) of the machine, and select
the required network type. Press OK to confirm the
new setting.
6 Press MENU to return to the home screen.
Note
If your machine is connected to a private network, behind a company exchange (P ABX), it may be necessary to specify a lo-
cal prefix (see Local prefix [
25]).
4 - Configuring the machine and the services
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