Sagem MF 5890dn User Manual

5890dn

User Manual

WELCOME

You have just acquired a new-generation communications terminal from SAGEM and we congratulate you on your choice. This multi-function terminal is capable of faxing, printing and scanning; it can also be used for communication on the Internet. Your terminal will meet all your professional requirements.

We highly recommend that you take the time to read this manual so that you can get the most out of the many features of your terminal.

For your comfort and your safety, we ask you to carefully read the paragrap h Safety warning, on page 7-1 in the Safety chapter.

This user manual is applicable to the following model:

Model Equipment

• Duplex unit scanner colour

• 33.6 kbps fax modem (for colour an d black&white fax) and 56 kb ps data modem

• Laser printer black&white 35 ppm network laser printer

5890dn / 5890bdn

It combines power, user-friendliness and simplicity thanks to its colour screen, its navigator, its multitask access and its direct access directory.

Through its Internet access, your terminal allows you to:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

• Emission / reception of SMS

• Duplex black&white and colour copier

• 10/100 Base T LAN

• Network PC kit

• USB key reader

You can also print using the PCL

6 and KPDL/ SGScript 3 (emulation of the level 3 Postscript®

language) formats, both in black&white.

List of accessories

The following additional accessories are proposed for the Fax Laser Pro range:

• Directory card.

• 500-page paper tray.

• Companion Suite Pro LH PC kit.

Consumables

To refer to the last page of this user manual for to know the characteristics of the consumable.

1. This user manual relates to the 5890bdn model that integrates the double line PCB The functions associated with the double

line PCB are described in the user manual "Double line option" delivered with the equipment.

2. The list of accessories is subject to change without prior notice.

SCANNER CONTROL PANEL

1. key:

duplex (double-sided) scan/copy

2. key: selection of colour mode.

3. key: scan resolution.

4. key: contrast setting.

5. Graphical colour screen.

6. Scan resolution indicator.

7. "Line" icon: *On: communication in progress. *Flashing : communication setting up.

Colour mode icon

8. *

On: colour mode active

Off: colour mode not active

Duplex printing indicator in copy mode:

9. *On: duplex mode activated.

*Out: duplex mode deactivated. Toner remaining indicator

10. On: end of toner,

Flashing: near the end of toner.

11. Message reception icon (SMS or attachment)

12. Memory occupation indicator

13. Indicator of documents to be printed

14. Digital keyboard.

15. Alphabetical keyboard.

key: deletes the character to the left of the cursor.

16.

17. key: input or line feed.

20. key:

photo printing

21. key: reduce or enlarge.

22. key:

black and white copy

23. key: scan to e-mail (sending of Internet fax).

PC key: scan to PC / scan to FTP / scan to disk

24.

25. key: Shift.

26. key: multiple contact sending (fax, e-mail or SMS).

27. key: sending of an SMS (Short Message Service).

28. key: access to directory and quick dial numbers.

29. key: line manual connection, listen for tone during fax sending.

30. key: send fax.

key: validates displayed selection.

31.



key: access to menu and browsing in menus

32. downwards.

key: return to previous menu and correction of text.

33.



key: browsing in menus upwards.

34.

35. key: stops current operation. USB connector

36.

18. key: access to special characters.

19. key: help with terminal use.

54321

333435

FAX

COM

SCAN

COPY

PRINTER CONTROL PANEL

1. The console's LCD screen.

2. Status of the indicators

AT TEN TION

On: A problem or error (e.g. a paper jam) has occurred. Blinking: The printer requires maintenance or is warming up.

READY

Indicator: On: The printer is ready, or printing the received data

. Blinking: An error has occurred. Off: Indicates that the printer is in standby mode. Data will be received but will not be printed (see GO key

DATA

Indicator: On: The data has been processed or stored on the memory card. Blinking: Data transfer in progress.

Key: Used to access or exit the printer's menu.

Key: Confirms the numerical values and other

selections.

Indicator:

GO Key: Used to switch the printer between Ready and Standby mode

CANCEL



7. adjust certain settings and to display help messages when certain errors occur.

8. Key: Used to navigate the menus and to devease numerical values.



9. adjust certain settings



10. numerical values.

11. used in the tray

the tray

(PAR, USB, RES or

Key: Used to cancel a print job.

Key: Used to navigate in the sub-menus, to

Key: Used to navigate in the sub-menus and to

Key

: Used to navigate the menus and to increase

TYPE

Indicator: Shows the type of paper being

SIZE

Indicator: Shows the paper size being used in

INTERFACE

Indicator: Shows the interface being used

--).

Contents

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Unpacking the components 1-4

Unpacking the additional paper tray (depending on option) 1-4 Unpacking the scanner and the equipped interface 1-5 Unpacking the printer 1-6 Description of the multifunction terminal 1-7 Installation of the terminal 1-8 Connections 1-11 Installation of consumables 1-12

Loading paper 1-15

Loading paper into the cassette 1-15 Loading paper into the multifunction tray Adjusting the original document output tray 1-23

Wall connections 1-24

Telephone and lan connections 1-24 Power line connection and switch on 1-24

Configuring the printer driver 1-25

1-21

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1 Access to functions 2-3

Guide to function list 2-5 Print console navigation basics 2-10

Navigating the menus 2-10 Access to functions 2-12 Guide to functions 2-12

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-2 Before reception 3-5 Technical parameters 3-9

Local Area Network (LAN) settings 3-11

Local network settings 3-11 Print function settings 3-15 Remote configuration 3-16

Message service and the Internet 3-17

Initialisation parameters 3-17 Settings 3-20 Internet Connection 3-23

Operation Setting your

Deactivating the Internet function 3-23

The SMS service 3-24

SMS Parameters 3-24 Sending an SMS 3-25 Erase an SMS 3-26 SMS Reception 3-26 SMS Server 3-27

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-4

Adding a list 4-4 Adding or deleting a number from the list

Consulting a record or a list 4-6 Modifying a record or a list 4-6 Deleting a record or a list 4-6 Printing the directory 4-7 Importing a directory 4-7

The file structure 4-7 Procedure 4-9

Exporting a directory 4-9 LDAP server 4-10

Configuration 4-10 Accessing server contacts 4-10 Adding a server contact to the local directory 4-11

4-5

Sommaire

5OPERATION 5-1

Sending 5-1

Document depositing 5-2 Selecting Resolution/Contrast 5-3 Dialling 5-3 Transmission over the Public Switched Telephone Network (PSTN) Transmission over the Internet and the network 5-7

Scan to email in black and white 5-7 Scan to email in colour 5-7 Text to mail 5-8 Scan to FTP 5-9 Scan to Disk 5-10

Scan to PC (depends on model) 5-11 Transmission waiting queue 5-11 Cancelling a transmission in progress 5-13

Reception 5-13

Reception over the

5-5

Contents

Public Switched Telephone Network (PSTN) 5-13 Reception over the Internet 5-13

Copying 5-14

Local copy 5-14 DESCRIPTION OF ID CARD MODE 5-16 Specific copy settings 5-18

Using USB memory keys 5-21

Printing a photo from a USB memory key 5-22 Printing a document from a USB memory key 5-24 Recording a document in a USB memory key 5-25 Archiving a fax on a USB memory key 5-26 Analysis of the USB memory key 5-27

Other functions 5-28

Logs 5-28 Printing the functions list 5-28 Printing the machine settings 5-28 Counters 5-29 Deposit and polling 5-29 Lock 5-31

Department code 5-33

Function management by the administrator 5-33 Use of the department codes by a department 5-37

Charge code 5-37

Entering charge code 5-37

Mail box (MBX FAX) 5-38

MBX management 5-39

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum) 6-1 Cleaning 6-11 Servicing 6-12 Scanner calibration 6-12

Incidents 6-12

Communication errors 6-12 Scanner incidents 6-16 Miscellaneous incidents 6-17 Troubleshooting 6-18 Storage 6-32 Packing and transporting the unit 6-32

Characteristics 6-34

III

Operation Setting your

7SAFETY 7-1

Safety 7-1 Environment 7-2

Packaging 7-2 Batteries 7-2 The product 7-2

Sommaire

This unit has been designed in accordance with European harmonised standards, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier. The mark attests that the products comply with the essential requirements of Directive R&TTE

1999/05/EC. For user safety, in accordance with Directives 73/23/EEC. For electromagnetic interference, in accordance

with Directive 89/336/EEC. The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC. The declaration of compliance can be consulted on the site www.sagem.com category "support", or can be

requested at the following address:

Sagem Communication - Customer relations department

4 rue du Petit Albi - 95800 Cergy Saint-Christophe - France

1 INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics:

• Choose a location that is well ventilated.

• Make sure you do not obstruct the ventilation grilles. If there is a wall nearby when you install the unit, make sure you install the terminal at the distances shown in the illustration below in order to make it easier to open the various covers.

20 cm

30 cm

10 cm

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to

connect to for power should be nearby and not obstructed.

• The network cables (printers and scanner) must not be connected to cables going outside the building.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer:

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 32.5°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never switch the power to the terminal off and never open the covers while the unit is printing.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so cr eates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

Installation

1-2

Installation

• Make sure that the power to the printer is switched off before connecting or disconnecting

an interface lead to the printer (use a shielded interface lead).

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit

which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the

terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock

can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,

unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or

noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Avoid using the terminal during an "electrical storm" as this may involve a risk of electric

shock caused by the lightning.

• Paper for printer: do not use paper previously printed by your terminal or any other

printer: the ink or toner deposited on that paper might damage the pri nting system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount

of ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

1-3

Operation Setting your

UNPACKING THE COMPONENTS

UNPACKING THE ADDITIONAL PAPER TRAY

(DEPENDING ON OPTION)

 Take the additional tray out of its box.  Remove the protective side sections in the box.  Remove the plastic bag from the additional tray.

Installation

 To install the additional tray, please see the paragraph Installation of the terminal,

on page 1-8.

1-4

Installation

UNPACKING THE SCANNER AND THE EQUIPPED INTERFACE

 Open the shipping box and take out the parts :

- the installation guide and the CD-Roms,

- the scanner,

Getting startedDirectoryMaintenanceSafety ContentsInstallation

- the document feeder

- the leads and cables:

- telephone lead, mains lead, mains extension lead, Centronics cable.

- the equipped interface.

 Take the parts out of their protective packing.  Remove the adhesive strips and film from the various parts.

machine

Operation Setting your

1-5

UNPACKING THE PRINTER

 Open the shipping box and take out the parts:

- the black toner cartridge,

- the toner recovery box,

- protective shell for paper,

- the printer.

Installation

 Take the printer out of its protective packing.  Remove the adhesive strips.

1-6

Installation

DESCRIPTION OF THE MULTIFUNCTION TERMINAL

Adjustable paper guide

Scroll scanner (ADF)

Scanner control panel

Memory key connector

Chip card reader

Multi-purpose tray for special media

Document feed tray for scanning

Original document output stacker

Access handle to flatbed scanner

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Printer output stacker

machine

Printer control panel

1-7

Printer paper feed tray

Operation Setting your

INSTALLATION OF THE TERMINAL

Installation of the equipped interface

 Unclip the cable covers located on the top of the

printer from the rear and remove without forcing. Put the cable covers to one side for later.

 Place the paper protection shell at the rear of the

printer.

 Optional equipment:

Place the additional paper tray under the printer, positioning it on its locating pins

You can install up to three additional paper trays.

Installation



Position the interface on the rear of the printer. Slide it into the slots provided on the printer until it clips into place.

1-8

Installation

 Position the scanner on the interface and

check that it is properly clipped onto it.

 Put the document feeder in place by

pushing its two locking pins into the corresponding openings on the scanner.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

1-9

Terminal connections

Looking at the back of the terminal, you will find the available connections as shown below.

Installation

Centronics parallel port

Host USB port

Slave USB port (PC)

LAN connector

Slave USB port (PC)

Phone line connector L2 (according to model)

Phone line connector L1

Mains socket

On/Off switch

Mains socket for extension lead

LAN connector

Centronics Parallel Port

Mains socket for extension lead

1-10

Installation

CONNECTIONS

The leads and cables are connected separately to the scanner and the printer. We advise you start with connecting the leads and cables that arrive on the scanner unit.

Connecting the leads and cables to the scanner

12345

 Make sure that the mains on/off switches of scanner and printer are set to "O".  1 - Connect the Centronics cable to the scanner, lock it with the two metal clips.  2 - Plug the LAN cable (not supplied) into the LAN network connector of the scanner.  3 - Plug the telephone cable into the telephone connector of the scanner.  4 - Connect the mains lead to the mains inlet of the scanner.  5 - Connect the 220/240V mains ex tension lead for the printe r to the mains outlet of the

scanner.

 6 - Plug the USB cable (not supplied) into the slave USB connector, if applicable.  7 - Depending on the model, you can plug a second telephone cable into the other telephone

connector of the scanner.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

Connecting the leads and cables to the printer

 1 - Connect the Centronics cable to the printer and lock it with the two metal clips.  2 - Plug the LAN cable (not supplied) into the LAN network connector of the printer  3 - Connect the mains extension lead to the mains socket of the printer.

1-11

Passing cables in the cable covers

As soon as the cables have been connected, they must be placed in the cable covers in accordance with the following rule: when viewed from the rear of the terminal, the mains leads and mains extension lead must pass on the right-hand side and the other cables on the left-hand side.

 Take a cable cover, pass the cables inside

then insert the two lugs of the cable cover in the holes of the interface.

 Clip the top part of the cable cover to the

interface.

Repeat the operation for the other side.

Installation

INSTALLATION OF CONSUMABLES

 Open the top cover.

1-12

Installation

 Shake the cartridge from side to side at least 10 times in order to distribute the toner evenly

inside the cartridge, as shown in the illustration.

 Set the new toner container in the printer and push down on the top of the toner container

to install it firmly in place as shown in the figure below.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Push the toner cartridge in until it clicks into position.

 Close the top cover.

machine

Operation Setting your

1-13

Installation

 Open the left hand side cover.

 Open the cap of the new waste toner box.

Cap

 Place the waste toner box in the receptacle inside the printer, as shown in the illustration, then

push it downwards until it clicks into position.

 Make sure that the waste toner box is correctly inserted and close the left cover.

 Connect the printer (refer to the Connections section).

1-14

Installation

LOADING PAPER

The following section describes the procedure for loading paper into the cassette and the multipurpose tray.

LOADING PAPER INTO THE CASSETTE

 Removing the cassette from the printer.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

The standard paper formats are shown inside the cassette.

1-15

Operation Setting your

Installation

 Turn the paper format thumbwheel until the format you intend to use is shown in the

corresponding window.

Paper format thumbwheel

Paper format window

Note : When the paper format thumbwheel shows OTHER, the format must be configured from the printer control

panel.

 Pull the release lever of the left guide and slide it to the desired paper format.

Release lever

1-16

Paper guides

Installation

 If you intend using a paper format longer than A4, open the paper trays by pushing the

release levers one by one and setting them according to the format of the paper selected.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Pull the release lever and slide the paper stop to the desired paper format.

When using paper of a non-standard format, move the guides and the paper stop completely out of the way, insert the paper, then re-adjust the guides and the stop according to the paper format. They should be in contact with the paper, without compressing it.

Release lever

Paper stop

machine

Operation Setting your

1-17

Installation

 Flex the paper stack, then align it on a flat surface to prevent paper jams or slanted printing.

 Put the paper into the cassette. Make sure that the side to be printed is facing downwards and that

the paper is not folded, curled or damaged.

Note : Do not load paper above the maximum loading marks on the paper guides.

Loading limit

1-18

Loading limit

Installation

 Place the stack of paper under the tabs, as shown below.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Tab

 Put the paper tray back into the printer and push it completely home.

 The front face of the cassette is equipped with a paper level indicator that lets you know

the amount of paper remaining. When there is no more paper, the indicator displays the level (empty).

Paper level indicator

machine

Operation Setting your

1-19

Installation

Types of paper accepted by the printer : Printer paper tray 60 to 120 g/m Manual insertion 60 to 220 g/m

Caution - Do not exceed the loading limits marked on the tray. The tray is designed for 500 x

80g/m² sheets.

Caution - Do not add paper to the tray while the machine is printing.

If using special paper, such as 60 to 220 g/m

maximum colour paper or transparent film (laser printer

compatible), you must use the multifunction tray, which can take up to 100 sheets (A4-80 g/m²).

1-20

Installation

LOADING PAPER INTO

THE MULTIFUNCTION TRAY

The multifunction tray can contain different paper formats up to a maximum of about 100 sheets.

 Flex the stack of paper or transparent film, then align it on a flat surface to prevent paper

jams or slanted printing.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Pull the multifunction tray until it clicks into place.

machine

 Pull out the lower tray.

Operation Setting your

1-21

Installation

 Adjust the position of the paper guides in the multifunction tray. Standard paper formats are

marked on the multifunction tray. For standard formats, slide the guides to the corresponding position.

 Align the paper with the paper guides and push it in as far as it will go.

Loading limit

Note : Do not load paper above the maximum loading marks indicated inside the multifunction tray.

If the paper is significantly curled in o ne directio n, for exam ple wh en the pape r has already been printed on on e side, try to bend the stack in the opposite direction to compensate for the curling. When they come out of the printer, the printed sheets will be flat.

Loading limit

1-22

+ 146 hidden pages