Sagem MF 5660, MF 5680n, MF 5690dn User Manual

SAGEM

MF 5660 / MF 5680n

MF 5690dn

User manual

WELCOME

You have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice.This multi-function terminal is capable of faxing, printing and scanning and furthermore, can be used for Internet communications. Your terminal will meet all your professional requirements.

This User's Manual presents the model in the range:

Model Equipment

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

MF 5660

MF 5680n

MF 5690dn

• 20 ppm Black & White laser printer

• Emission / reception of SMS

• Companion Suite Pro kit PC

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

• 20 ppm Black & White laser printer

• Emission / reception of SMS

• LAN 10/100 Base T

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

• 20 ppm Black & White laser printer

• Emission / reception of SMS

• Duplex copier

• LAN 10/100 Base T

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

Denpending on model, you can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript® level 3 language).

We strongly encourage you to spend a little time reading this Manual, so that you can use the numerous features of your terminal in the best possible manner.

List of accessories

The following additional accessories are proposed for these models:

• Directory card.

• 500-page paper tray.

• Duplex-unit (depending on model)

• Activation kit PCL® 6 and SGScript 3 (depending on model).

• Companion Suite Pro kit PC (depending on model).

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

ONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the box 1-4 Unpacking the additional paper tray (depending on model or option) 1-5 Unpacking the duplex-unit (depending on model or option) 1-6 Description 1-7 Installing the removeable parts 1-8

Installing the scanner paper tray 1-8 Installing the printer output stacker 1-9 Installing the printer paper tray 1-9 Loading paper 1-10 Adjusting the original document output tray 1-12 Loading paper in manual mode 1-12 Installing the second paper tray (depending on model or option) 1-13 Installing the Duplex-unit (depending on model or option) 1-15

Connections 1-18

Telephone and LAN connection 1-19 Power line connection and switch on 1-19

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1 Moving within the menus 2-2 The display screen 2-3

Access to functions 2-4

Menu-driven access 2-4 Direct access by number 2-4

Guide to function list 2-5

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-1

Date/Time 3-1 Summer time / winter time setting 3-2 Your fax number/your name 3-3 Type of network 3-3 Geographical settings 3-3 Local prefix 3-4 Prefix 3-4 Transmission report 3-5 Document feed type 3-5 Economy period 3-5

-1-

Contents

Before reception 3-6

Fax answering machine 3-6 Reception without paper 3-6 Number of copies 3-7 Relay broadcast 3-7 Fax or PC reception (depending on model) 3-8 Duplex printing (depending on model) 3-8 Adjust to page 3-8

Technical parameters 3-9

Local Area Network (LAN) settings (depending on model) 3-12

Local network settings 3-12

Automatic configuration 3-12 Manual configuration 3-12 IEEE address (or Ethernet address) or MAC address 3-13 Netbios names 3-13

Message service and the Internet 3-15

Initialisation parameters 3-15

Access to connection and message service parameters 3-16 Access to servers parameters 3-16

Settings 3-18

Standard settings 3-18 Mail sorting 3-20

Internet Connection 3-21

Immediate connection to the Internet 3-21 Programmed connection 3-21

Deactivating the Internet function 3-22

The SMS service 3-22

SMS Parameters 3-22 Sending an SMS 3-23 Erase an SMS 3-24 SMS Reception 3-25 SMS Server 3-26

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-4 Adding or deleting a number from the list 4-4

Consulting a record or a list 4-5 Modifying a record or a list 4-5 Deleting a record or a list 4-6 Printing the directory 4-6 Importing a directory 4-6

The file structure 4-7 Procedure 4-8

Exporting a directory 4-9 LDAP server 4-9

-2-

Contents

Configuration 4-9 Accessing server contacts 4-10

5OPERATION 5-1

Sending 5-1

Document depositing 5-1

Scanner 5-1

Choosing the resolution/contrast 5-2

Resolution 5-2 Contrast 5-2

Dialling 5-3

From the directory 5-3 Using the last number dialled key 5-3

Transmission over the Public Switched Telephone Network (PSTN) 5-5

Immediate transmission 5-5 Delayed transmission 5-5 Transmission with auto redial 5-6 Rerouting 5-6 Tx forwarding 5-7

Transmission over the Internet 5-7

Sending a black and white document to an E-Mail address 5-7 Sending a colour document to an E-mail address 5-8 Sending a typed message to an E-Mail address 5-8

Transmission waiting queue 5-10

Immediately perform transmission from the waiting queue 5-11 Consult or modify the waiting queue 5-11 Deleting a transmission on hold 5-11 Printing a document in waiting or in deposit 5-11 Print the waiting queue 5-11

Cancelling a transmission in progress 5-11

Reception 5-12

Reception over the Public Switched Telephone Network (PSTN)

Reception over the Internet 5-12

Copying 5-13

Local copy 5-13

Standard copy 5-13 Duplex photocopies (depending on model) 5-13 Sophisticated" copy 5-14

Specific copy settings 5-14

Scanner and printer settings 5-14

Local Copy Menu 5-17

Number of copies 5-17 Mode selection 5-17 Paper tray selection 5-18 Duplex mode (option or depending on model) 5-18 Zoom selection 5-19 Origin selection 5-19 Assembled copy selection 5-19 Resolution selection 5-20 Contrast selection 5-20

5-12

-3-

Contents

Description of ID CARD MODE 5-20 Paper tray 5-22

Default tray for local copy 5-22 Default tray for internal printing 5-23 Default tray for fax printing 5-23 Default tray for PC printing (option) 5-24

Other functions 5-25

Logs 5-25 Printing the functions list 5-25 Printing the machine settings 5-25 Font printing 5-26 Counters 5-26 Deposit and polling 5-26 Lock 5-28

Entering the locking code 5-28 Locking the keyboard 5-28 Locking the numbers 5-29 Locking the Internet settings 5-29 Locking the SMS service 5-29 Locking the Media 5-30

Scan to PC (depends on model) 5-30

Department code 5-30

Function management by the administrator 5-31

Activating the department code 5-31 Deactivating the department code 5-31 Setting the department codes 5-31 Creating a department code 5-32 Deleting a department code 5-32 Printing a department code 5-33 Printing the department report 5-33

Use of the department codes by a department 5-34

Charge code 5-34

Entering the charge code 5-34

USB memory key 5-35

Use of the USB memory key 5-36 Print your documents 5-36

Print the list of files located in the key 5-36 Print the files located in the key 5-37

Delete your files located in the key 5-37 Analyse the USB memory key content 5-38 Save a document on a USB memory key 5-38

Mail box (MBX FAX) 5-39

MBX management 5-40

Creating an MBX 5-40 Modifying the features of a MBX 5-40 Printing the contents of a MBX 5-40 Deleting a MBX 5-41 Printing the MBX list 5-41 MBX deposit in your fax 5-41

-4-

Contents

MBX deposit in a remote fax 5-41 MBX polling from a remote fax 5-42

6MAINTENANCE 6-1

Maintenance

6-1

General 6-1 Replacing the consumables (toner and drum) 6-2

Replacing cartridges 6-2

Cleaning 6-13

Cleaning the scanner’s reading devices 6-13 Cleaning the printer 6-13

Servicing 6-15 Scanner calibration 6-15

Incidents 6-15

Communication errors 6-15

Transmission from the feeder 6-15 Transmission from memory 6-16 Communication error codes 6-16

Printer errors 6-18

Error messages 6-18 Printer paper jam 6-20 Paper jam at the feeders and trays 6-21

Scanner incidents 6-23

Scanner paper jam 6-23

Miscellaneous incidents 6-24 Machine packing and transportation 6-25

Characteristics 6-26

Unit characteristics 6-26

AFETY AND

Safety

NVIRONMENT 7-1

7-1

Environment 7-2

The packaging 7-2 Batteries and rechargeable batteries 7-2 The product 7-2 Energy Star 7-2

This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with The manufacturer declares that the products are man ufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

Directive 89/336/EC.

-5-

Contents

-6-

Console

Fine

Sfine

Photo

1. Key : stops current printing.

2. Key : help in terminal use.

3. Key : local photocopy.

4. Key : reduce or enlarge.

5. Key

6. Key : scan to e-mail (sending of Internet fax).

7. Key : double sided printing.

8. Key : selection of colour mode.

9. Key : scan resolution.

10.Key : contrast setting.

11.Scan resolution (Fine, SFine (Super Fine), Photo).

12.Icon

13.Icon : color mode selected.

: scan to PC / scan to FTP.

"Line"

: * On : communication in progress. * Flashing : communication setting up.

* Flashing : non-printed document(s) in memory

or being received.

* Out : reception impossible.

18.Digital keyboard.

19.Alphabetical keyboard.

20.Key

: deletes the character to the left of the

cursor .

21.Key : input or line feed.

22.Key : access to special characters.

23.Key

Shift.

24.Key : send fax.

25.Key

26.Key : access to menu and browsing in menus

: validates displayed selection.



downwards.

27.Key

: return to previous menu and correction of

text.

28.Key : browsing in menus upwards.



14.Indicator duplex print : * On : duplex mode activated. * Out : duplex mode deactivated.

15.Indicator reserve "Toner" :

On : end of toner, Flashing : near the end of toner.

16.Indicator printer paper jam .

17.Icon fax reception : * On : reception possible.

29.Key : stops current operation.

30.Key : access to directory and quick dial numbers.

31.Key : line manual connection, listen for tone during fax sending.

32.Key : multiple contact sending (fax, e-mail or SMS).

33.Key : sending of an

SMS

(Short Message

Service).

COPY

SCAN

COM

Fine

Sfine

Photo

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics.

• Choose a location that is well ventilated.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When installing the terminal close to a wall, make sure that the distance between the wall and the rear . Left hand side of the terminal is at least 25 centimetres, to make opening of the cover easier and so as not to block the aeration grill of the terminal.

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to con-

nect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Installation

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

• Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the co rd. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

1-2

Installation

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer , immediatel y turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution -

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Be sure to locate the terminal in a well-ventilated location. A minimal amount of

1-3

UNPACKING THE BOX

 Take the protection profiles, the packing material and the machine out of the shipping box.  Check that the following parts are in the box.

Installation

Mains power cord

(model depending

on country)

Phone cord (model depending on country)

Terminal

Output tray

printer

Document feeder

CD-ROM

User guide

CD-ROM Kit PC

Installation

quick guide

Printer paper

tray

Cardboard box

1-4

Installation

UNPACKING THE ADDITIONAL PAPER TRAY (

DEPENDING ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Paper tray

Mechanical unit paper tray

Cardboard box

Installing the additional paper tray (refer to paragrap h Description, page 1-7)

1-5

Installation

UNPACKING THE DUPLEX-UNIT (DEPENDING

ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Installation guide

Duplex-unit

Cardboard box

 Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model

or option), page 1-15).

1-6

Installation

DESCRIPTION

Adjustable

paper guide

Scroll scanner

(ADF)

Document feed tray for scanning

Original document

output stacker Access handle

Flatbed scanner

Chip card reader

USB Port

Console

Printer

Second paper

tray (optional)

(500 pages)

Parallel PC port

(depending on

model)

USB Port

LAN cable socket

(depending on

model)

Telephone

cable socket

Printer output stacker

Manual paper feed tray

Printer paper feed tray

On/Off button

Toner drum/cartridge

(pre-installed in printer)

Power socket

Telephone

lead (depending on country)

1-7

Mains power cord

(depending on country)

INSTALLING THE REMOVEABLE PARTS

This section details the installation of the terminal’s removable parts.

INSTALLING THE SCANNER PAPER TRAY

 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this

purpose.

Installation

1-8

Installation

INSTALLING THE PRINTER OUTPUT STACKER

 Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.

INSTALLING THE PRINTER PAPER TRAY

 Laying the tray with the left and right clips to the printer, slowly press the tray until it has

dicked against the bottom of the notches (as shown in the drawing).

1-9

LOADING PAPER

 Remove the cover from the printer paper tray.

Installation

 Press the paper size guide inside the tray on the right, in order to push both paper size guides to

the left or to the right.

 Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper,

be sure to place the paper printed side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges of the

stack.

1-10

Installation

Caution - Do not add paper to the tray whilst the machine is printing

Paper useable in the printer : Printer paper tray 60 to 90 g/m Manual feed 60 to 160 g/m

 Replace the printer paper tray cover.

1-11

Installation

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

 Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop.

LOADING PAPER IN MANUAL MODE

When printing on special paper, such as 60 to 160 g/m2 maximum color paper or transparent file (laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer.

 Adjust to the size of the paper or film using the paper size guide 1 or 2.

1-12

Installation

INSTALLING THE SECOND PAPER TRAY

(DEPENDING ON MODEL OR OPTION)

1. Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

3. Remove the paper tray cover. 4. Press the support plate located on the

2. Position the printer above the additional paper tray unit. Align the coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer.

paper tray until it locks into position.

1-13

Installation

5. Put a stack of 500 paper sheets, maximum, into the paper tray, making sure to always position the paper so that the

6. Put the cover back onto the tray, and insert the paper tray into the additional paper unit.

up-side, when the paper is packed, is always facing up.

Remark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper

unit.

1-14

Installation

INSTALLING THE DUPLEX-UNIT

(DEPENDING ON MODEL OR OPTION)

After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in duplex mode.

 Switch off your terminal and pull out the mains plug.  Take the duplex unit out of its box and remove the protective film.

 Remove the connector cover (C) to obtain access to the connector.  Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at

the bottom left hand side of the terminal.

1-15

 Insert the two plastic clips (B) in the two slots (A) provided for this purpose.

Installation

 Hold the module in its housing, tip the access door to the two blue-coloured locking clips

backwards.

1-16

Installation

 Hold the duplex unit in position and press the two blue coloured clips firmly, one after the

other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal.

 Once the module is locked in position, close the door. The module is now ready to operate.

 Reconnect the mains plug and power the terminal using the mains switch located on the

left hand side.

1-17

CONNECTIONS

A B

Installation

 Make sure the On/Off switch is in position o (Off).

A : Parallel port (depending on model) B : USB Port C : LAN socket (depending on model) D : Telephone line socket E : Mains plug F : Telephone lead (model depending

on country) G : Mains power cord (model

depending on country)

1-18

Installation

TELEPHONE AND LAN CONNECTION

 Plug the end of the telephone line (F) into the terminal socket (D) and the other end into

the wall telephone socket.

 LAN connection (depending on model). Plug the end of the LAN cord (as provided by your

network administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal.

POWER LINE CONNECTION AND SWITCH ON

Caution - Refer to safety procedures in the chapter on Safety and Environment.

 Plug the end of the mains power cord (G) into the socket (E) of the terminal and the other

end in the wall outlet.

 Set the On/Off switch to position "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the language and time of your terminal, refer to paragraph Setting your machine, page 3-1.

1-19

Installation

1-20

+ 120 hidden pages