Sagem MF 5461, MF 5481n User Manual

TELECOM

SAGEM

MF 5461 / MF 5481

3000267953_02

Instruction booklet

MF 5461 / MF 5481

Dear customer

For your security and comfort, we urge you to carefully read the chapter Security, page 1 before attempting use.

In buying this multifunction machine, you have opted for a quality SAGEM product. Your device satisfies all of the
different needs of a modern office automation tool.

This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can
connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000/XP).

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save
documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer
wirelessly.

WLAN is an optional working only with a specific adaptor that you can obtain from your retailer. You will find further
information on our website: www.sagem.com.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.

The MF 5461 / MF 5481 multifunction machines, come with a 600 dpi scanner and a black and white laser printer
offering a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you to use your
multifunction machine as a scanner and a printer from a personal computer. It also gives you the ability to manage your
multifunction machine.

Consumables

Dear customer

Refer to section Consumable specifications, page 66.

MF 5461 / MF 5481

Contents

Dear customer I

Consumables I

Security 1

Security directives 1
Positions of Safety labels on the machine 2
Symbols for the main power switch 2

Certification 2
Environment 3

The packaging 3
Batteries and rechargeable batteries 3
The product 3

Software use license 4

Definition 4
License 4
Property 4
Duration 4
Warranty 4
Responsibility 4
Development 4
Applicable law 5

Registered trademarks 5
Prohibited reproductions 5

Installation 6

Location conditions 6

Cautions of use 6

Paper recommendations 7

Loading paper in the main unit tray 7
Handling of paper 7
Humidity control 7
Utilisation d’enveloppes 7

EP Cartridge recommendations 7
Terminal description 8
Command panel 9
Accessing terminal menus 9
Packaging contents 10
Device installation 10
Installing the document feeder 10
Feed cassette paper insertion 10
Cartridge installation 11
Paper delivery stop 12
Starting your device 12

Device connection 12

Paper insertion in the manual input tray 13

Copy 14

Simple copy 14
ECO mode copy 14
Advanced copying 14
Special setup for the copying 15

Resolution setup 15
Zoom setup 15
Assembled copy setup 15
Analysis origin setup 15
Contrast setup 15
Brightness setup 15
Paper type setup 16
Paper tray selection 16
Sheet-feed analysis margins setup 16
Analysis margins setup 16

Left and right printing margins setup 16
Top and bottom printing margins setup 16
Format paper setup 16

Fax 17

Fax transmission 17

Immediate transmission 17
Delayed transmission 17
Transmission with auto redial 17

Fax reception 17
Relay broadcast 18
Fax answering machine 18

Saving an access code 18
Activating / Deactivating the answering
machine 18
Printing fax messages stored in the memory 18

Fax rerouting 19

Activating rerouting 19
Setting the re-direction contact 19
Printing rerouted documents 19

Rerouting fax messages to a USB memory key 19

Activating rerouting 19
Printing rerouted documents 19

Transmission waiting queue 19

Performing immediate transmission from
the waiting queue 20
Consulting or modifying the waiting queue 20
Deleting a transmission on hold 20
Printing a document in waiting or in deposit 20
Printing the waiting queue 20

Cancelling a transmission in progress 20
MailBoxes (MBX Fax) 20

Creating an MBX 20
Modifying the features of a MBX 21
Printing the contents of a MBX 21
Deleting a MBX 21
Printing the MBX list 21
MBX deposit in your fax 21
MBX deposit in a remote fax 21
MBX polling from a remote fax 21

Deposit and Polling 22

Placing a document in deposit 22
Polling a deposited document 22

SMS 23

SMS Parameters 23

Presentation of the sender 23
SMS Center transmission number 23

Sending an SMS 23

Parameters/Setup 24

Date/Time 24
Your fax number/Your name 24
Type of network 24
Geographical settings 24

Country 24
Network 24
Language 25

Local prefix 25

Prefix 25

Transmission report 25
Document feed type 25
Economy period 25
Reception Mode 26
Reception without paper 26
Number of copies 26

Contents

- I -

MF 5461 / MF 5481

Fax or PC reception 26
Received faxes reduction mode 26
Technical Parameters 27
Printing the functions guide 29
Printing the logs 29
Print the list of setups 29
Font printing 29
Lock the machine 29

Lock the keyboard 30
Lock the numbers 30
Lock the SMS service 30

Read the counters 30

Sent pages counter 30
Received pages counter 30
Scanned pages counter 30
Printed pages counter 30

Display the consumables status 30
Calibrate your scanner 31

Directory 32

Creating subscribers record 32
Creating subscribers list 32
Modifying a record 32
Deleting a record or a list 33
Printing the directory 33

Local network settings 34

Selecting the type of your local network 34
Ethernet network settings (Model MF5481) 34

Automatic configuration 34
Manual configuration 34

IP address 34
Sub-network mask 34
Gateway address 34

IEEE Address (or Ethernet address)
or MAC address 34
NetBIOS names 34
Serveurs de nom 34

WLAN network 35

Type of radio network 35

Radio infrastructure network 35

Radio ad-hoc network 35
Radio networks (WLAN) 35
Connect your WLAN adaptor 35
Configure your network 36

Creating or rejoining a network 36

Referring to or changing your network
parameters 36

An example of how an AD-HOC network
may be set up 38

Setting up a multifunction machine 38

Setting up the PC 38

Message service (Model MF5481) 39

Information required to set up message service 39
Configuring initialisation parameters 39

Access to servers parameters 39

Accès aux paramètres d'authentification SMTP 39

Sending an E-Mail 39
Sending an E-mail text 39
Scan to FTP 40

Simply put the file in an FTP server : 40

Connection configuration 40

Standard settings 40

Selecting the connection type 40
Selecting the transmission type 40
Modifying the connection period (Periodic type) 40

Modifying the connection time(s)
(Set Times type) 40
Selecting the print mode for the deposit notice 41
Printing the Internet settings 41

Mail sorting 41

F@X Only mode 41
PC Only mode 41
Share PC mode 41

USB memory key 42

Use of the USB memory key 42

Print your documents 42

Print the list of files located in the key 42
Print the files located in the key 42

Delete your files located in the key 43

Analyse the USB memory key content 43
Save a document on a USB memory key 43

PC Features 44

Introduction 44
Configuration requirements 44
Installation 44

Install the software on your PC 44
Connections 46

USB Connection 46
Network connection 46

Uninstall the software from your PC 47

Multifunction Terminal's Supervision 48

Checking the connection between the PC
and the multifunction machine 48

MF Director 48

Graphical presentation 48
Utilities and applications activation 48

MF Monitor 49

Graphical presentation 49
Display the consumable status 49
Scan To 49

Companion Suite Pro LL functionalities 49

Document analysis 49

Analysis with Scan To 50
Analysis from a TWAIN compatible software 50
Character recognition software (OCR) 50

Printing 50

Printing with the multifunction machine 50

Address book 51

Add a contact to the terminal address book 51
Add a group to the terminal address book 51
Manage the address book 52

Modify the information related to a contact 52
Modify a group 52
Delete a contact or a group from the
address book 52
Print the address book 52

Import or export a directory 52

Import a directory 52
Save your address book 52

Fax communications 52

Presentation of the Fax window 52
Send a fax 53

Send a fax from the hard disk or the terminal 53
Send a fax from application 53

Receive a fax 54
Follow-up of fax communications 54

The outbox 54
The send memory (items sent) 54
The outbox log 54
The inbox log 54

Contents

- II -

MF 5461 / MF 5481

Fax parameters 54

Access to fax parameters 54
Description of the tab Log and Report 55
Description of the tab Fax Parameters 55
Cover sheet 55
Creating a cover sheet 55
Description of the tab Cover page 56
Creating a cover page template 56

SMS Communication 58

Presentation of the SMS window 58
Send an SMS 58
Follow-up of SMS 59

The outbox 59
The outbox log 59
The sent item memory (items sent) 59

SMS Parameters 59

Access to SMS parameters 59
Description of the tab Logs and reports 60

Maintenance 61

Service 61

General information 61
Toner cartridge replacement 61
Issues with smart cards 61

Cleaning 62

Scanner reading system cleaning 62

Printer cleaning 62

Printer external cleaning 62

Printer issues 62

Error messages 62

Paper jam 62
Scanner issues 63
Miscellaneous issues 63
Communication errors 63

Transmission from the feeder 64
Transmission from memory 64
Communication error codes 64
General codes 64

Specifications 65

Physical specifications 65
Electrical specifications 65
Environmental specifications 65
Peripheral specifications 65
Consumable specifications 66

Contents

- III -

MF 5461 / MF 5481

Security

Security directives

Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown
on the information plate (voltage, current, power network frequency) located on your device. This device shall be
connected to a single phase power network. The device shall not be installed on bare ground.

Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away,
as specified by the Instructions of the ENVIRONMENT chapter of this manual.

Because of the device model, the power connector is the only way to disconnecting the device from the power network,
that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet
located nearby. The outlet shall be easily accessible.

Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded
outlet connected to the building earthing.

Repairs-maintenance: Repairs and maintenance should only be carried out by a
qualified technician. No user serviceable parts inside the machine. To reduce the risk
of electrical shock, you shall not proceed with these operations yourself, because by
opening or removing the lids, you could expose yourself to two hazards:

APPAREIL A RAYONNEMENT LASER DE CLASSE 1
CLASS 1 LASER PRODUCT
LASER KLASSE 1 PRODUKT
PRODUCTO LASER DE CLASE 1
APARECCHIO LASER DI CLASSE 1

For installation conditions and safe use precautions, refer to chapter Installation, page 6.

- The laser beam can cause irreversible eye damage.

- Avoid contact with powered parts because it can lead to electrical shock with
unfortunate consequences.

1 - Security - Certification - Environment - Licence

- 1 -

MF 5461 / MF 5481

Positions of Safety labels on the machine

The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces
when you remove a paper jam or when you replace the EP cartridge.

Symbols for the main power switch

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

- means POWER ON.

- means POWER OFF.

Certification

The tagging attests to the product's compliance with the demands of the R&TTE 1999/5/CE directive.

For users security, in accordance with the 73/23/CE directive. For electromagnetic disturbances, in accordance with
the 89/336/CE directive.

The manufacturer declares that the products are manufactured in accordance with the APPENDIX II of the R&TTE
1999/5/CE directive.

The conformity declaration is available on www.sagem.com, see the support section or at the following address:

1 - Security - Certification - Environment - Licence

Sagem Communication - Customer relations department

4, rue du Petit Albi - 95800 Cergy Saint-Christophe - France

- 2 -

MF 5461 / MF 5481

Environment

The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the
installations with respect to the environment and has chosen to integrate the environmental performance in the whole
lifecycle of its products, throughout manufacturing, release, use and disposal.

The packaging

The (green point) logo indicates that a contribution is given to an approved national organization to improve
the packaging salvage and recycling infrastructures.

To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste.

Batteries and rechargeable batteries

If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated
collecting centers.

The product

The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment
family.

Therefore, according to European regulations you are requested to dispose of it at the selected collection
areas:

- to distribution centers in case of equivalent equipment purchase,

- to the available local collecting centers (dump, selective collection, etc.).

In doing so, you will participate in the "Waste of Electric and Electronic Equipment reuse and development scheme"
which will help prevent potential effects on the environment and human health.

1 - Security - Certification - Environment - Licence

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MF 5461 / MF 5481

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE

SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU

ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer
unopened, along with the other components of the product. The purchase price of this product will be refunded. No
refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the
reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.

Definition

The Software designates programs and associated documentation.

License

- This license allows you to use this Software on personal computers on a local network. You only have permission to
use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

- You are allowed to make a back up copy.

- This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You
shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.
Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well
as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this
license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate
documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without
limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and
performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair
and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the
Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid
for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM
fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.

Responsibility

1 - Security - Certification - Environment - Licence

If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole
responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,
merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,
but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or
inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications
without any notice. In case of modification, your user right does not give you access to free updates.

- 4 -

MF 5461 / MF 5481

Applicable law

This license is under the French law. Any dispute following the interpretation or execution of this license will be
submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical
specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
All the names of the products and brands that could be trademarks registered by their respective owners are
recognized in the present document.

Registered trademarks

Given the technical evolution, Sagem Communication reserves the right to modify the technical specifications of this
product and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark
of Sagem Communication.

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.

PaperPort9SE is a registered trademark of ScanSoft.

Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows
2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are registered trademarks of
Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered
trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Prohibited reproductions

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law :

- bank notes;

- checks;

- bonds;

- stock certificates;

- bank drafts;

- passports;

- driver's licenses.

1 - Security - Certification - Environment - Licence

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of
copying or printing certain items, consult with your legal advisor.

- 5 -

MF 5461 / MF 5481

Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has
the following characteristics:

- Choose a well ventilated location.

- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids
can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect
the machine must be located close to this one and have an easy access.

- Make sure that the machine is not directly exposed to sun light.

- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or
ventilation system, nor in an area subject to large temperature or humidity variations.

- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

- Keep the machine away from any object that could obstruct its ventilation ports.

- Do not place the machine close to hangings or any other flammable objects.

- Choose a location where splashes of the water and other liquids are limited.

- Make sure that this location is dry, clean and dust free.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates
a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in
poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated
premises.

2 - Installation

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

- Temperature: 10 °C to 32 °C with a maximum amplitude of 10 °C per hour.

- Humidity: 15 to 80 % of ambient humidity (without condensation), with a maximum amplitude of 20 % per hour.

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.

- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents
a potential fire hazard or an electric shock hazard.

- Never touch the power cord with wet hands. You risk getting an electric shock.

- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged
and create a fire hazard or an electric shock hazard.

- Always unplug the power cord when you plan not to use the machine for a long period of time.

- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric
shock hazard.

- Always make sure that the machine is not sitting on the power cord or any other electric device communication
cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface
cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these
circuits can cause an electric shock risk.

- 6 -

MF 5461 / MF 5481

- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water
or liquid can cause a fire hazard or an electric shock hazard.

- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and
contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord
immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

- Never move the terminal during printing.

- Always lift the terminal when you wish to move it.

Paper recommendations

Loading paper in the main unit tray

- Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and
paper jams.

- Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed
failure, skewing, and paper jams.

- Adding paper in the pile must be avoided because it may cause double feeding.

- When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it.

- If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

2 - Installation

Handling of paper

- Curling must be corrected before printing. Curls must not exceed 10 mm.

- Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions
of high humidity.

Humidity control

- Paper which has become damp, or paper which has been left unused for a very long time.

- After opening the paper, it must be kept in a plastic bag.

- Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not
be used.

Utilisation d’enveloppes

- Feeding can be done only through the manual feed.

- Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from and both the
left and right edges, and the rear edge.

- A few lines may be given in solid print at the part of being overlapped.

- Envelopes which are not recommended may lead to improper printing (refer to the paragraph Peripheral
specifications, page 65).

- Curled envelope after printing should be fixed manually.

- Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the
reverse side.

- Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper
position after aligning in case it is bent or warped.

EP Cartridge recommendations

- Must not be stood on the side, or held upside down.

- 7 -

MF 5461 / MF 5481

Terminal description

Front side

Control panel

Smart card
insertion point

Fold-down stop
for paper
delivery

Manual
input tray

Manual paper feed
setup guides

Document feeder

Paper tray

2 - Installation

Paper output

Master USB
connection
(USB key)

Cartridge access cover

LAN Connection
(model MF5481)

Master USB
connection (USB key)

(model MF5461)

Slave USB
connection (for PC)

Back side

Paper jam cover

Power supply cord
connection

Additional telephone
cable socket

Telephone cable
socket

On/Off switch

- 8 -

Command panel

MF 5461 / MF 5481

12

32

30

28

26

27

25

24

23

29

COL

31

14

1. Screen.

2. Digital keypad.

3. Alphabetical keypad.

4. Key

Í

: deletes the character to the left of the cursor.

5. Key : input or line feed.

6. Key : access to special characters.

:

7. Key

Shift.

8. Key SCAN: document analysis to the PC.

9. Key COPY: local copy.

10. Key STOP PRINT: stops the current printing.

11. Key : sending of an SMS (Short Message
Service).

3

4

5

6

7

1315

911

8101216171819202122

2 - Installation

16. Key : Validation.

17. Key OK: confirms the displayed selection.

18. Key : menu access and navigation down the
menus.

19. Key C: back to the previous menu and input
correction.

20. Key : navigation up the menus.

21. Key : stops the current operation.

22. Key ECO: sets up the activation delay.

23. Key : color analysis mode selection.

24. Key : analysis resolution setup.

25. Key : contrast setup.

12. Key : sending of a fax.

13. Key :

access to directory and quick dial numbers.

26. Icon : Superfin resolution.

27. Icon : Photo resolution.

28. Icon : Fin resolution.

14. Key
during fax sending.

:

line manual connection, listen for tone

29. Icon : colour mode.

30. Icon : activity on the telephone line.

15. Key :
SMS).

multiple contact sending (fax, e-mail or

31. Icon : Fax mode.

32. Icon : external answering machine mode.

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command.
For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all
terminal menus, sub-menus and their identification number).

Two methods are available to access menu items : the step by step method or the shortcut method.

To print the functions list whitch details the Step by step method:

1 Press .
2 Use the  or  button to browse the menu and select 5 - P
3 Use the  or  button to browse the menu P

RINT and select 51-FUNCTIONS LIST. Confirm with OK.

RINT. Confirm with OK.

To print the functions list with with the shortcut method:

1 Press on .
2 Enter 51 with the numerical keypad to directly print the functions list.

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MF 5461 / MF 5481

Packaging contents

The packaging contains the items listed below:

Multifunction device

Control panel

1 initialisation card

Device installation

1 Unpack the device.
2 Install the device respecting the security notices

stated at the beginning of this booklet.

3 Remove all stickers from the machine.
4 Remove the plastic protection film from the screen.
5 Place the control panel in front of the machine,

insert the control panel in its back slots (A).

B

A

B

2 - Installation

1 toner cartridge

1 installation guide and 1 PC installation CD ROM

1 power cord

1 telephone cord

6 Push the front side of the control panel (B) to clip it.

Installing the document feeder

1 Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

A

B

Feed cassette paper insertion

Before inserting paper, refer to the
paragraph Paper recommendations,
page 7.

Your device accepts a number of formats and types of
papers (refer to the paragraph Consumable
specifications, page 66).

- 10 -

MF 5461 / MF 5481

You can use paper weighing between
60 and 105 g/m2.

1 Remove the paper feed cassette completely.

2 Push the lower panel down until it clicks.

4 Take a paper stack, pull the paper off and align it

on a flat surface.

5 Put the paper stack in the feed cassette

(ex: 200 sheets of 80 g/m² paper).

6 Put the feed cassette back in its location.

Cartridge installation

1 Stand in front of the machine.
2 Push the left and right sides of the cover and pull it

towards you at the same time.

2 - Installation

PUSH

3 Setup the back side feed cassette stop by pushing

the "PUSH" lever (A).
Then adjust the lateral paper guides to the paper
format by pushing lever (B) located on the left
guide. Adjust the length paper guide to the paper
format by pushing lever (C).

C

A

3 Unpack the new cartridge. Gently roll the cartridge

5 or 6 times to distribute the toner evenly inside the
cartridge. Thoroughly rolling the cartridge will
assure the maximum copies per cartridge..

4 Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture
below.

B

5 Close the cover.

- 11 -

Paper delivery stop

Adjust the paper delivery stop, depending on the format of
the document to be printed. Do not forget to raise the flap
to prevent the sheets from falling down.

MF 5461 / MF 5481

2 - Installation

3 Make sure that the On/Off switch is on Off

(O position).

4 Connect the power cord to the device.

Plug the power cord to outlet on the wall

Starting your device

Device connection

Before plugging the power cord, it is
imperative to refer to the Security
directives, page 1.

1 Plug the end of the telephone line into the terminal

socket and the other end into the wall telephone
socket.

5 Press the On/Off button to turn on the device

(I position).

6 After initialisation, "WAITING FOR INIT" appears

on the screen. Insert the initialisation card provided
in the card reader as indicated on the picture.

2 For the model MF5481, plug end of the LAN cord

(as provided by your network administrator) into
port of your fax machine and the other end into
your local network port dedicated to your fax
machine.

7 After an analysis phase, "INIT. OK - REMOVE

CARD" appears on the screen. Remove the
initialisation card from the drive.

- 12 -

MF 5461 / MF 5481

8 By default, the machine is set to operate in the UK

in English. To modify this parameter, refer to

Country, page 24.

9 Set the date and time, refer to Date/Time, page 24.

Paper insertion in the manual input tray

Before inserting paper, refer to the
paragraph Paper recommendations,
page 7.

The manual input tray allows you to use various paper
formats with greater weightings than the one used in the
paper feed cassette (refer to the paragraph Consumable
specifications, page 66).
Only one sheet or envelope can be fed at a time.

You can use paper, which weights
between 52 and 160 g/m².

1 Spread the manual feed guides to the maximum.

2 - Installation

2 Insert a sheet or an envelope in the manual input

tray.

3 Adjust the paper guides against the right and left

edges of the sheet or the envelope..

Before printing, check that the paper
format you are using matches the
paper format set on the printer (refer to
Copy, page 14).

- 13 -

Copy

A

A

Your machine has the function to make one or more
copies.

You can also setup several parameters in order to make
copies at your will.

MF 5461 / MF 5481

button.

5 Choose with the buttons  or  the printing

option (see examples below) depending on the
copy mode that you want:

- Combined mode (document feeder):

1 Page onto 1, 2 Pages onto 1, or
4 Pages onto 1.

MOSAÏC Copy mode

3 - Copy

Simple copy

In this case, the default parameters are applied.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Press the button twice. The copy is made

using the default parameters.

COPY

ECO mode copy

The ECO mode enables you to reduce the amount of
toner consumed on the page so as to save your printing
costs.
When the ECO mode is used, the toner consumption is
reduced and the print density becomes lighter.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.

Output

Output

1

12

3

2
1

4

nalyzed sheets

1

1

2

1

2

3

4

- Poster mode (flat-bed scanner): 1 Page to 1,
1 Page to 4 or 1 page to 9.

nalyzed sheets

1 page to 1

2 pages to 1

4 pages to 1

POSTER Copy mode

2 Press the button.

3 Press the button.

COPY

ECO

A

1 page to 1

A

1 page to 4

A

Advanced copying

The sophisticated copy allows to do custom setups for the
current copy.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

After step 1, you can directly enter the
number of copies with the numerical
keypad and press the OK button to
validate. Then refer to step 4.

2 Press the button.

3 Enter the number of copies that you want and

confirm with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK

COPY

1 page to 9

A

Confirm with the OK button.

6 Adjust the desired zoom level, from 25% TO 400%

with the buttons  or , confirm with the OK
button (only available in 1 Page to 1 copy mode).

7 Adjust the desired origin values with the digital

keyboard buttons  or  then confirm with the OK
button.

8 Choose the resolution depending on the printing

quality that you want DRAFT, AUTO, QUALITY

- 14 -

MF 5461 / MF 5481

TEXT or PHOTO with the buttons  or , then
confirm with the OK button.

9 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

10 Adjust the desired brightness level with the buttons

 or , then confirm with the OK button.

11 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.

Special setup for the copying

Setups done through this menu become the device
default setups after you confirm.

When the quality of the printing is not
satisfying, you can proceed to a calibration
with MENU 80.

Resolution setup

The RESOLUTION parameter allows you to setup the
photocopy resolution.

 841 - ADVANCED FCT/COPY/RESOLUTION

1 Choose the resolution with the buttons  or 

according to the following table:.

Parameter Signification

Assembled copy setup

 843 - ADVANCED FCT/COPY/ASSEMBLED

The ASSEMBLED parameter allows you to assemble or
disassemble your copies. Enter the desired setting and
confirm your choice by pressing the OK button.

Analysis origin setup

If you want, you can change the origin of the scanner.

By entering new values for X and Y in mm (X < 209 and
Y < 280), you move the analysed area as shown on the
diagram below.

x

y

DEBUT FEUILLE

BEGIN. OF SHEET

 844 - ADVANCED FCT/COPY/ORIGIN

1 Select the X and Y coordinates with the buttons

 or .

2 Setup the desired coordinates with the digital

keyboard or the buttons  and , confirm your
choice by pressing on the OK button.

Analysed area

FIN FEUILLE

END OF SHEET

3 - Copy

DRAFT

AUTO

QUALITY
TEXT

PHOTO

Low resolution.

Standard resolution for documents
containing text and graphics.

Optimal resolution for documents
containing text.

Optimal resolution for documents
containing photographies.

2 Confirm your choice by pressing the OK button.

You can also change the resolution by

pressing the button.

Zoom setup

The ZOOM parameter allows you to reduce or enlarge an
area of a document by choosing the origin and the zoom
level to apply to the document, from 25 to 400 %.

 842 - ADVANCED FCT/COPY/ZOOMING

1 Enter the desired zoom level with the

Alpanumerical keyboard or choose among
predefined values with the buttons  and .

2 Confirm your choice by pressing the OK button.

Contrast setup

The CONTRAST parameter allows to choose the
photocopy contrast.

 845 - ADVANCED FCT/COPY/CONTRAST

1 Setup the desired level of contrast with the buttons

 and , confirm by pressing the OK button.

2 You can also directly setup the desired contrast

with the button, press several times on this
button until the desired setup without using the
Menu 845.

3 Quit this menu by pressing the

button.

Brightness setup

The BRIGHTNESS parameter allows to lighten or darken
your original document.

 846 - ADVANCED FCT/COPY/LUMINOSITY

1 Setup the desired brightness with the buttons 

and .

2 Confirm your choice by pressing the OK button.

3 Quit this menu by pressing the

button.

- 15 -

MF 5461 / MF 5481

Paper type setup

 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

TYPE

1 Select the paper NORMAL or THICK that you use

with the buttons  and .

2 Confirm your setup by pressing the OK button.

3 Quit this menu by pressing the

button.

Paper tray selection

The Automatic selection can have two meanings
depending on the paper format defined on the paper
trays. The following table describes the different cases.

Default tray Tray used for copy

Selection between the

Same paper
format in the
trays

Different paper
format in the
trays

AUTOMATIC

MANUAL

AUTOMATIC

MANUAL

main tray and the
manual tray.

The manual tray is
used.

The main tray is used

The manual tray is
used.

3 Quit this menu by pressing the

button.

Left and right printing margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during printing.

 855 - ADVANCED FCT/SCAN. & PRINT/

PRINTER MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Top and bottom printing margins setup

If you want to, you can offset the lateral margins of the
document towards the top or the bottom during printing.

 856 - ADVANCED FCT/SCAN. & PRINT/TOP

PRINT.

1 Setup the top / bottom margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

3 - Copy

 852 - ADVANCED FCT/SCAN. & PRINT/TRAY

PAPER

1 Select the default paper tray to use, AUTOMATIC

or MANUAL, with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Sheet-feed analysis margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
sheet-feed scanner.



853 - ADVANCED FCT/SCAN. & PRINT/ S.F.

MARGINS

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Analysis margins setup

Format paper setup

This menu allows you to define the default paper format
of the manual tray and the main tray. You can also setup
the default scanning width.

 857 - ADVANCED FCT/SCAN. & PRINT/

PAPER FORMAT

1 Select the paper tray for which you want to define

a default paper format with the buttons  and .

2 Confirm by pressing the OK button.
3 Choose the paper format with the buttons  or 

according to the following table:.

Paper tray Available paper format

MAN. TRAY

AUTO. TRAY

SCANNER

4 Confirm by pressing the OK button.

5 Quit this menu by pressing the

A5, A4, Legal and Letter

A5, A4, Legal and Letter

LTR/LGL and A4

button.

If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
flat-bed scanner.

 854 - ADVANCED FCT/SCAN. & PRINT/

FLATBED MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

- 16 -

MF 5461 / MF 5481

Fax

This chapter describes all the fax processing and
configuration functions.
You will also find a section describing fax mailboxes.

Fax transmission

Immediate transmission

Transmission with auto redial

This function allows you to monitor the dialling operation
during a fax transmission. In this case, the maximum
transmission rate will be 14400 bps.
This function allows for example:

• to hear if the subscriber’s fax is engaged and if so,
choose the moment when the line is clear to start the
document transmission.

• to control the communication progress in case of
uncertain numbers, etc.

4 - Fax

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Enter the fax number or choose your dialling mode

then press .

The icon flashes during the call phase, it stays
lit when both faxes are in communication.

3 At the end of transmission the initial screen is

displayed.

Delayed transmission

This function allows you to transmit a document at a later
time.

To program a postponed transmission you need to
identify the subscriber number, transmission time, feeder
type and number of pages.

When sending in "Deferred Send" mode,
make sure that the document is located in the
right direction.

To delay the transmission time of your document :

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Select
3 Enter the subscriber number you wish to program

at a different time or choose your dialling mode and
confirm with OK.

4 Next to the current time, enter the new time and

confirm with OK.

5 Choose SCAN B & W or COLOR SCAN.
6 Adjust the contrast and confirm with OK.
7 Select the feed type, FEEDER or MEMORY and

confirm with OK.

8 You may enter the number of pages before

transmission and confirm with OK.

9 Confirm postponed transmission by pressing

31 - FAX / TRANSMISSION.

To take the line manually:

1 Place the document in the fax feeder.
2 Press .
3 If necessary, set the sound level with navigator 

or  keys.

4 If not already done, enter the subscriber number.

As soon as you hear the remote fax tone, the line is
clear and you can start the transmission.

5 Press to start the document transmission.

If your machine is set in order to print a
transmission report (Transmission report,
page 25), the reduced copy of the document
first page will not be printed and it notifies you
that the communication is manual.

Fax reception

Fax reception depends on the parameter settings of your
machine.
The following parameters let you customize the printing of
received faxes :

- Reception Mode, page 26;

- Reception without paper, page 26;

- Number of copies, page 26;

- Fax or PC reception, page 26;

- Received faxes reduction mode, page 26;

- Technical Parameters, page 27.

The printing is not possible on A5 paper
format.

The following tables gives which tray is used to print
received fax depending on the default tray and the paper
format in both trays.

key .

Your document is stored and will be sent at the new time.

- 17 -

MF 5461 / MF 5481

Default tray set to Manual:

Manual tray

paper format

A4,Letter and
Legal

A4,Letter and
Legal

A5

A5 A5

Main tray

paper format

A4,Letter and
Legal

A5

A4,Letter and
Legal

Default tray set to Automatic:

Manual tray

paper format

A4,Letter and
Legal

A4,Letter and
Legal

A5

Main tray

paper format

A4,Letter and
Legal

A5

A4,Letter and
Legal

Action

The fax is printed on
manual tray.

The fax is printed on
manual tray.

An error message is
displayed on the screen.
The paper on manual
tray is incompatible.

An error message is
displayed on the screen.
The paper on manual
tray is incompatible.

Action

The fax is printed with
an automatic selection
of tray.

An error message is
displayed on the screen.
The paper on automatic
tray is incompatible.

The fax is printed on the
main tray.

document next to the current time and press OK.

6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY,
then press OK.

7 If you wish, you may enter the number of pages of

your documents before transmitting.

8 Activate relay by pressing key .

The document in the feeder will be relayed either
immediately or at a later time (according to your choice)
to the remote fax which will relay the document.

Fax answering machine

The Fax answering machine allows you to keep
confidential documents in storage and to avoid printing
them as you receive them.

The indicator light lets you know the state of your Fax
answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the
process of receiving faxes.

• Light off: memory full, the terminal cannot receive any
more documents.

You can assure document confidentiality by using the 4
digit access code. Once saved, you will require this
access code for:

• printing fax messages in memory,

• activating or deactivating the fax answering machine.

4 - Fax

An error message is

A5 A5

displayed on the screen.
The paper on automatic
tray is incompatible.

Relay broadcast

Your fax machine (initiator) can relay a document, in other
words, transmit a document to your subscribers via a
remote fax and with a precise relay list.
To do this the initiator fax and the remote fax must both
have the relay function.
To relay you need to supply the remote fax with the
document and the relay list number. The remote fax will
then transmit this document to all subscribers on the list.
Once the relay is activated by your fax and as soon as the
document is received by the remote fax, the document is
printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

1 Insert the document to relay.
2 Select
3 Enter the remote fax number where you will relay to

or choose your dialling mode and press OK.

4 Enter the relay list number used by the remote fax

and press OK.

5 You may enter the time you wish to transmit the

37 - FAX / BROADCAST.

Saving an access code



383 - FAX / FAX ANSW. / ANSWER CODE

1 Enter the code (4 digits) and confirm with OK.

2 Quit this menu by pressing the

button.

Activating / Deactivating the answering machine



382 - FAX / FAX ANSW. / ACTIVATION

1 If you saved an access code for your fax answering

machine, enter it and validate with OK.

2 Select the required option WITH or WITHOUT

answering machine and confirm you choice
with OK.

3 Quit this menu by pressing the

button.

Printing fax messages stored in the memory

The printing is not possible on A5 paper
format.



381 - FAX / FAX ANSW. / PRINT

- 18 -

MF 5461 / MF 5481

1 If you have defined an access code for your fax

answering machine, enter it and press OK.

Documents received and stored in the memory are
printed.

Fax rerouting

This function is used to reroute faxes received to a
directory contact. To use this function, you have to
perform two operations:

1 Activate rerouting.
2 Set the rerouting address of the fax.

Activating rerouting



391 - FAX / REROUTING / ACTIVATION

Make sure that the subscriber exists in the
directory (Directory, page 32 ).

Fax messages that are rerouted are therefore saved on
the USB memory key with format Tiff and are named as
follows : "FAXYYMMDDHHMMSS" where
YYMMDDHHMMSS corresponds to the fax reception
date and time.
You can also print fax messages rerouted to your USB
memory key automatically by activating menu 052
PRINT.

Activating rerouting

Before activating this function, connect the
USB memory key to the terminal.

051 - MEDIA / FAX ARCHIVING / ACTIVATION

1 Using the keys  and  within the navigator,

select option WITH and confirm your choice
with OK.

2 Quit this menu by pressing the button

.

Printing rerouted documents

4 - Fax

1 Using the keys  and  within the navigator,

select option WITH.

2 Using the keys  and  within the navigator,

select the subscriber from the directory

3 Confirm with OK.

If the function WITHOUT is selected, the menus 392 and
393 will not be included in the functions overview, when it
is printed out.

Setting the re-direction contact

392 - FAX / REROUTING / DESTINATION

1 Using the keys  and  within the navigator,

select the subscriber from the directory.

2 Quit this menu by pressing the

button.

Printing rerouted documents

393 - FAX / REROUTING / COPY

1 Using the keys  and  within the navigator,

select the COPY option (local printout of the
information relayed to your device) either WITH or

WITHOUT.

2 Confirm with OK.

3 Quit this menu by pressing the

button.

Rerouting fax messages to a USB memory key

This function allows you to reroute received fax messages
to a USB memory key connected to your terminal. The
USB memory key then becomes the terminal reception
memory.

The printing is not possible on A5 paper
format.

052 - MEDIA / FAX ARCHIVING / IMPRIMER

1 Using the keys  and , select the copy option

WITH to print all rerouted documents

automatically.

2 Confirm your choice with OK.
3 Quit this menu by pressing the button

.

Transmission waiting queue

This function lets you obtain a recap of all documents
queuing, for transmission, including those in deposit or in
delayed transmission, etc.
It allows you to:

• Consult or modify the waiting queue. In this waiting
queue the documents are coded the following way:
Order number in the queue / document status /
subscriber’s telephone number.
Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- SMS: SMS transmission

• Immediately perform a transmission from the waiting
queue,

• Print a document in storage, waiting to be transmitted
or in deposit,

• Print the waiting queue, in order to get the status of
each document in the queue, by either:

- 19 -

MF 5461 / MF 5481

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the document: transmission
from memory, delayed transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in
memory)

• Cancel a transmission request in the waiting queue.

Performing immediate transmission from the waiting queue



61 - COMMANDS / PERFORM

1 Select the document in the waiting queue and

confirm your choice with OK or to immediately
perform the selected transmission.

Consulting or modifying the waiting queue



62 - COMMANDS / MODIFY

1 In the waiting queue select the required document

and confirm your choice with OK.

2 You may now modify the parameters of the given

document then confirm your modifications by

pressing .

Deleting a transmission on hold



63 - COMMANDS / CANCEL

1 In the waiting queue select the desired document

and confirm your choice with OK.

Printing a document in waiting or in deposit



64 - COMMANDS / PRINT

1 In the waiting queue select the desired document

and confirm your choice with OK.

Printing the waiting queue



65 - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

To cancel transmission in progress:

1 Press .

A message will ask you to confirm cancellation by

4 - Fax

pressing a second time.

2 Press to confirm cancellation in progress.

If your machine is set to print a transmission report, it will
print that the communication was cancelled by the user.

MailBoxes (MBX Fax)

There are 32 mailboxes (MBX), enabling you to transmit
documents in complete confidence using an access code
(named MBX code), to all subscribers equipped with a fax
compatible to yours.
MBX 00 is public. It is handled directly by the terminal to
record the messages of the fax TAD as soon as this is put
into service.
MBX’s 01 to 31 are private. Each is password-protected.
They can be used to receive documents confidentially.
The use and access to MBX 01 - 31 are conditioned by
the initialisation, defined by a MBX code (if needed) and
a mnenonic (its S.I.D.).
Later you may:

• modify the features of an MBX,

• print the contents of an MBX, only possible if the MBX
contains one or more documents (with a star next to
the MBX). When the contents of an MBX have been
printed it becomes empty,

• delete an MBX, only if the MBX is initialised and
empty,

• print the the list of your fax machine’s MBX’s.

You may receive and send through an MBX in complete
confidentiality.
When depositing a document into your MBX, the access
code is not needed. All documents deposited in a MBX
are added to the ones already present.
In polling, the MBX’s are only accessible with an MBX
code.
You may perform MBX deposits or polls by:

• depositing a document in a fax MBX,

• transmitting to deposit a document in a remote fax
MBX,

• performing document poll from a remote fax.

Cancelling a transmission in progress

Cancelling a transmission in progress is possible no
matter what the type of transmission but varies depending
on whether the transmission is a single call number or a
multi-call number.

• For a single call number from the memory, the
document is erased from the memory.

• For a multi-call number, only the call number in
progress at the time of the cancellation is erased from
the transmission queue.

- 20 -

Creating an MBX



71 - MAILBOXES / CREATE MBX

1 Select a free MBX out of the 31 MBX or directly

enter the number of a free MBX and confirm
with OK.

2 Select option MAILBOX CODE and press OK.

Value 0000 is always displayed.

3 Enter the code of your choice, if needed, and

press OK.

MF 5461 / MF 5481

4 Select option MAILBOX NAME and press OK.
5 Enter this MBX’s S.I.D. (20 characters max.) and

press OK.

The MBX is initialised. If you wish to initialise
another, press C and repeat the same procedure.

6 To exit the MBX, press .

Modifying the features of a MBX



71 - MAILBOXES / CREATE MBX

1 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

2 Enter the code of this MBX, if there is one, and

confirm with OK.

3 Select the menu MAILBOX CODE or MAILBOX

NAME, then confirm your choice with OK.

4 Perform data modification of the menu and confirm

with OK.

If needed, repeat the last two steps for the other menu.

Printing the contents of a MBX



73 - MAILBOXES / PRINT MBX

1 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

2 Enter the code of this MBX, if there is one, and

confirm with OK.

All documents found in the MBX are printed and the MBX
is emptied.

Deleting a MBX

The list gives the status of each MBX.

MBX deposit in your fax

1 Insert the document in the fax machine’s feeder.
2 Select

confirm with OK.

3 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

The document is placed in the feeder and saved in the
selected MBX.



72 - MAILBOXES / DEPOSIT MBX and

MBX deposit in a remote fax

1 Insert the document in the fax machine’s feeder.
2 Select

with OK.

3 Enter your subscriber’s number for MBX deposit or

choose your dialling mode and validate with OK.

4 Enter the subscriber’s MBX number and confirm

with OK.

5 If you wish to delay transmission, enter the new

transmission time next to the current time and
press OK.

6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY,
and press OK.

7 If you wish, you may enter the number of pages of

your document before transmitting and confirm
with OK.

8 Confirm the transmission request to a remote MBX

fax by pressing key .

In the case of an immediate transmission, the document
is sent immediately.
If the document is set for a postponed transmission, the
document will be stored in the memory and sent at the
requested time.



35 - FAX / MBX SENDING and confirm

4 - Fax

Before deleting an MBX, you need to make sure it is
empty, by printing its content.



74 - MAILBOXES / DELETE MBX

1 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

2 Enter the code of this MBX, if there is one, and

confirm with OK.

3 Press OK to confirm the MBX deletion.

The MBX is deleted and will appear as a free MBX in the
list.

Printing the MBX list



75 - MAILBOXES / PRT MBX LIST

MBX polling from a remote fax



36 - FAX / MBX POLLING

1 Enter your subscriber’s number for MBX polling or

choose your dialling mode and confirm with OK.

2 Enter the subscriber MBX number and press OK.
3 Enter this MBX access code and press OK.
4 If you wish to delay the poll time, enter the

departure time next to the current time and
press OK.

5 Confirm the MBX poll request by pressing .

As soon as the remote fax is subscribed, either
immediately or later, the document(s) in the remote fax
MBX are receveid in your fax.

- 21 -

MF 5461 / MF 5481

Choix Procédure

Please check for remote fax compatibility.

Deposit and Polling

You may deposit a document in your fax and keep it
available to one or more subscribers who can obtain a fax
of this document by calling your fax with the POLL
function.

Setting the machine for document deposits, you must
define the type:

• SIMPLE- it may be polled only once from the memory
or feeder,

• MULTIPLE- it may be polled as many times as
necessary from the memory.

Setting the machine for polled documents, you must
define the poll number, then depending on the type of poll
you may:

• launch an immediate poll,

• program a delayed poll with a chosen time,

• launch a multi-poll, either immediately or later.

Immediate
poll

Delayed poll

1 Press .

1 Press OK.
2 Next to the current time, enter

the time you wish to poll the

document and press .

4 - Fax

Placing a document in deposit

1 Insert the document to deposit in the feeder.
2 Select

with OK.

3 Choose the deposit type, according to the table

below:

Menu Procedure

Simple

Multiple

3 Confirm deposit by pressing OK.



34 - FAX / POLLING TX and confirm

1 Select FEEDER or MEMORY.
2 If necessary, adjust the contrast

and confirm with OK.

3 Enter the number of pages that you

wish to deposit.

1 If necessary, adjust the contrast

and confirm with OK.

2 Enter the number of pages that you

wish to deposit.

Polling a deposited document



33 - FAX / POLLING RX

1 Enter the number of the party whose document you

want to poll or choose your dialling mode.

You can poll several documents using the key .

2 Depending on the type of poll, you should:

- 22 -

MF 5461 / MF 5481

SMS

Thanks to the SMS button, you can send an SMS to
subscribers all over the world. An SMS (Short Message
Service) is a service which permits short written
messages to be sent to mobile phones or other SMS­compatible devices.
The number of characters you can send per message is
dependent upon the service provider and the country you
are sending your SMS from (e.g. France 160 characters,
Italy 640 characters).
The SMS service is dependent upon the country and the
service provider.

There is a special scale of charges for the
SMS service.

SMS Parameters

Presentation of the sender

• to delete a character (by moving the cursor to
the left), use

3 Validate with OK.
4 Dial the number of the recipient (mobile phone or

any other SMS-compatible device) in one of the
following ways:

• dial the number using the digital keypad,

• enter the first letters of the recipient name,

• press the key until the required name
appears (names are classified in alphabetical
order).
Your SMS may be sent to only one person or to
several people. To send an SMS:

• to only one person, press OK to confirm,

• to several people:

5 Press the key and enter the next recipient's

number.

6 Repeat the operations as many times as required

(10 persons max.). Press OK to validate the last
recipient; "SENDING SMS" is displayed as the
SMS is being sent.

Í or C.

5 - SMS

This setting allows you to show the name or the number
of the sender when sending an SMS.

 41 - SMS SERVICE / SENDER

1 Select the option WITH or WITHOUT presentation

of the sender using the  or  keys.

2 Validate with OK.

SMS Center transmission number

This setting allows you to enter the transmission number
for the SMS Server. Your Internet provider will provide
you with this number.

 421 - SMS SERVICE / INIT. SMS / SERVER

1 Enter the number of the transmission server using

the digital keypad.

2 Validate with OK.

• If SMS appears, then the SMS has been put on hold
and a further attempt will take place a couple of
minutes later. To immediately execute or cancel
transmission, refer to paragraph Transmission
waiting queue, page 19.

• To check the SMS has been sent properly, you may
print the transmission/reception log (refer to paragraph
Printing the logs, page 29).

Sending an SMS

1 Press the key.

2 Write your SMS using the alphabetical keypad.

To do so, an editor is at your disposal:

• for upper case letters, use the Ï key,

• to move inside the data entry field, use
 and ,

• to move in the text from one word to another,
press CTRL and one of the navigator keys
( or ).

• to go to the next line, use ,

- 23 -

Parameters/ Setup

You can setup your machine as you like depending on the
use. You will find in this chapter description of the
functions.

You can print the functions guide and the available setup
of your multifunction machine.

MF 5461 / MF 5481

Type of network

You can connect your fax to either a PSTN or a private
network such as private automatic branch exchange
(PABX). You must select the network which is in use.

To select the type of network:

251 - SETUP / TEL. NETWORK / NETWORK TYPE

1 Select option PABX or PSTN then confirm your

choice with OK.

Your machine is continuously being updated,
new functions are regularly made available.
To benefit, visit our website www.sagem.com
and download the last updates.

Date/Time

At any moment you may change the date and time on
your multifunction machine.

21 - SETUP / DATE/TIME

1 Press , enter 21 using the keypad. Confirm with

OK.

2 Enter the numbers of the required time and date

one after another (for example November 8 2004 at
9h33, press 0 8 1 1 0 4 0 9 3 3) and press OK to
confirm.

3 To exit this menu, press .

2 To exit this menu, press .

Geographical settings

These settings will enable you to use your machine in
different preset countries using different languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:



201 - SETUP / GEOGRAPHICAL / COUNTRY

1 Select the required option and press the OK key to

confirm.

2 To exit this menu, press .

6 - Parameters/Setup

Your fax number/Your name

Your multifunction machine will print out your fax number
and your name on each document it transmits if you save
these settings.

To benefit from this feature, you must set

SENDING HEADER to WITH (Technical
Parameters, page 27).



22 - SETUP / NUMBER/NAME

1 Press , enter 22 using the keypad. Confirm with

OK.

2 Enter your fax number (20 digits max.) and press

OK to confirm.

3 Enter your name (20 characters max) then press

OK to confirm.

For example, if you want to type the letter C, press
the key C until it appears on the screen.

4 To exit this menu, press .

Network

This setting enables you to manually set the type of public
telephone network (PSTN) for a country, so that your
machine can communicate over the public telephone
network in compliance with the applicable standards.

By default, setting a country using the
command automatically sets the type of PSTN to use
in the selected country.

These settings are different from the
NETWORK TYPE, which allows you to
choose between public and private network.

To manually select the type of public telephone network:



202 - SETUP / GEOGRAPHICAL / NETWORK

1 Select the required option and press the OK key to

confirm.

2 To exit this menu, press .



201 OK

- 24 -

MF 5461 / MF 5481

Language

This setting enables you to choose the menu language of
your choice. By default, the multifunction machine is set
to English.



203 - SETUP / GEOGRAPHICAL / LANGUAGE

1 Select the required language using  and ,

then press the OK key to confirm.

2 To exit this menu, press .

Local prefix

This function is used when your fax is installed with a
private network, behind a company’s PABX. It allows you
to program an additional automatic local prefix (to be
defined), enabling you to automatically exit the
company’s telephone network system, but only under
certain conditions:

• the company’s internal numbers, where a prefix is not
required, must be short numbers less than the
minimal size (to be defined, for example France has
10 digits),

• the outside numbers requiring a prefix, must be long
numbers greater or equal to the minimal size (to be
defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two
steps:

1 defining the minimal size (or equal) of the

company’s outside numbers,

2 defining the outgoing local prefix of the company’s

telephone network. This prefix will automatically be
added as soon as an external number is dialled.

printing reports:

• WITH: a report is given when the transmission was
properly performed or when it is completely
abandoned (but there is only one report per request),

• WITHOUT: no transmission report, however, your fax
will note all transmissions that took place in its log,

• ALWAYS: a report is printed with each transmission,

• ON ERROR: a report is printed only if the transmission
failed or is abandoned.

With each transmission report from memory, a reduced
version of the first page is automatically reproduced.
To select the report type:



231 OK - SETUP / SEND / SEND REPORT

1 Select the required option WITH, WITHOUT,

ALWAYS or ON ERROR and confirm your choice
with OK.

2 To exit this menu, press .

Document feed type

You may choose the way you want to feed your
documents:

•from memory, transmission will take place only after
memory storage of the document and dialling.
It allows you to get your originals back quickly to free
up the machine.

• from the feeder of the sheet-feed scanner,
transmission will occur after dialling and paper
scanning. It allows transmission of larger documents.

To select the way you want to feed your documents:



232 - SETUP / SEND / MEMORY SEND.

6 - Parameters/Setup

If you define a local prefix, do not add it to
the numbers stored in the directory, it will
be automatically dialled with each number.

Prefix



252 - SETUP / TEL. NETWORK / PREFIX

1 You can change the default value for the minimal

size of the company’s outside numbers and
validate with OK.
The minimal size will range between 1 and 30.

2 Enter the outgoing local prefix of the company’s

telephone network (maximum 5 characters) and
validate with OK.

3 To exit this menu, press .

Transmission report

You may print a transmission report for all
communications over the telephone network (PSTN).
You may choose between more than one criteria for

1 Select the option MEMORY or FEEDER and

validate your choice with OK.
In feeder mode, reduced images will not appear on
the transmission report.

2 To exit this menu, press .

Economy period

This function allows you to defer a fax transmission to "off­peak hours" and thus reduce the cost of your
communications.
The economy period, via the telephone network (at off­peak hours), is preset by default from 7.00 pm to 7.30 am.
Nevertheless you may change this time slot.

To modify the economy period:



233 - SETUP / SEND / ECO PER.

1 Enter the hours of the new economy period and

confirm your selection with the key OK.

- 25 -

To use the economy period:

MF 5461 / MF 5481



32 - FAX / ECO TRANS.

1 Enter the call number and confirm with OK.
2 Choose SCAN B & W or COLOR SCAN.
3 Adjust the contrast and confirm with OK.
4 Select the feed type, FEEDER or MEMORY and

confirm with OK.

5 You may enter the number of pages before

transmission and confirm with OK.

Reception Mode

This function allows you, when you connected an external
device (telephone, answering machine) to your terminal,
to select the device you wish to receive fax and / or voice
messages on.

You may choose between the following reception modes :

• MANUAL : the terminal does not receive any
documents automatically. When you receive a fax

message, you must press the button to receive the
fax message on your terminal.

• FAX : the Fax reception mode is launched on the
terminal systematically.

• FAX/REPONDEUR : the terminal handles reception of
fax messages automatically, the external device
handles reception of telephone communications
automatically.

Paper out is indicated by a beep and a
message on the screen.
Received faxes are then stored in memory

(icon flashing) to be printed as soon as
you add paper into the feeder.

Number of copies

You may print incoming documents more than once (1 to

99).

To set the number of each document received:



243 - SETUP / RECEPTION / NBR OF COPIES

1 Enter the wanted number of copies and confirm

with OK.

At each document reception, your fax will print the
number of copies requested.

Fax or PC reception

This menu, combined with a software program installed
on your PC will enable you to select the machine you wish
to receive the documents on:

•fax,

•PC,

• PC if available, fax otherwise.

6 - Parameters/Setup

To set the reception mode:



241 - SETUP / RECEPTION / MODE

1 Select the required option and confirm with OK.

2 To exit this menu, press .

Reception without paper

Your fax offers you the possibility to either accept or
refuse document reception if your printer is unavailable
(no paper...).

If your fax printer is unavailable, you may choose between
two modes of reception:

• reception mode WITHOUT PAPER, your fax saves
the incoming messages in the memory,

• reception mode WITH PAPER, your fax refuses all
incoming subscribers.

To select the reception mode:



242 OK - SETUP / RECEPTION / REC. PAPER

1 Select the option WITH PAPER or WITHOUT

PAPER and confirm your choice with OK.



244 - SETUP / RECEPTION / PC RECEPT.

For more details, please refer to the instruction manual
provided with the software kit.

Received faxes reduction mode

This menu allows you to reduce received faxes for
printing. This adjustment can be automatic or manual.

Automatic mode

This mode automatically resizes received faxes.

To set automatic mode:



246 - SETUP / RECEPTION / REDUCTION

1 Select Automatic and confirm with OK.

2 To exit this menu, press .

Manual mode:

The machine proposes a 70 to 100 % reduction. Outside
these values, the machine beeps for error. This fixed
reduction will be used when printing received documents,
regardless of the used paper format.

To set the manual mode:



246 - SETUP / RECEPTION / REDUCTION

- 26 -

MF 5461 / MF 5481

1 Select FIXED and confirm with OK.
2 Enter the reduction value (between 70 and 100)

and confirm with OK.

3 To exit this menu, press .

Technical Parameters

As delivered your machine is preset by default. However,
you may adjust it to meet your requirements by resetting
the technical parameters.

To set the technical parameters:

1 Select the desired parameter and confirm with OK.
2 With the keys

settings by following the table below and press OK.

Parameter Signification

1 - Scanning mode

2 - TX header

3 - TX speed

4 - Echo protect



29 - SETUP / TECHNICALS



or , modify the parameter

Default value of the scan mode
resolution for the documents to
be transmitted.

If this parameter is on, your
header will appear on all
documents sent to your
subscribers with your name,
number, date and number of
pages.
Warni ng: If you send a fax
from the document loader, the
transmission header will not
appear on the document your
correspondent receives.

Transmission speed for
outgoing documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.
However, it may be necessary
to restrict the transmission
speed for some calls.

If this parameter is on, the on­line echo will be reduced during
long distance calls.

Parameter Signification

7 - COM. display

Choice between transmission
speed displayed or number of
the page in progress.

8 - Eco energy

Choosing the printer standby
delay: the printer will switch to
standby after a delay (in
minutes) of NON-operation or
during the period of time of
your choice.

10 - RX header

If this parameter is on, all
documents received by your fax
will include the subscriber’s
header with his name, number
(if available) fax print date and
the page number.

11 - RX speed

Transmission speed for
incoming documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.
However, it may be necessary
to restrict the transmission
speed for some calls.

12 - Rings

Number of rings to
automatically start your
machine.

13 - Discard size

20 - E.C.M.

The Discard Size parameter only
defines the printing of received
faxes . The number of lines of a
document can be too high for the
printing paper format. This
parameter defines the threshold
beyond which the extra lines are
printed on a second page. Bellow
this threshold, extras lines are
deleted.
If you choose With, the threshold
is set on 3 centimeters.
If you choose Without, the
threshold is set on 1 centimeter.

This parameter helps correct the
calls made on disturbed
telephone lines. It is used when
the lines are weak or too noisy.
Transmission times may be
longer.

6 - Parameters/Setup

6 - EPT mode

For some long distance calls
(satellite), the on-line echo may
disturb the call.

- 27 -

MF 5461 / MF 5481

Parameter Signification

25 - TEL Impedance

This parameter lets you choose
between a complex impedance
and a 600 Ohm impedance,
depending on the telephone
network your terminal is
connected to.

73 - Improve rep @

This parameter lets you
automatically register the
Internet
address of your subscribers fax
during a call (if available).

74 - Erase mailbox

When the fax machine receives
an e-mail with an attachment
and cannot open it, it erases the
message from the ISP MBX,
prints and transmits with a
notice of uncomprehension to
the message sender.
At E-mail reception, the fax
does not destroy the MBX
message, it prints a notice of
uncomprehension asking you to
recuperate this message with
your computer equipment.
This parameter is useful only if
you have PC equipment. The
memory capacity is limited, you
need to empty your MBX or
else new messages may not be
received.

75 - Text Attchmt.

Editing YES / NO and printing
the received Internet
documents.

76 - Attchmt format

Default format of document
sent on the Internet:
PDF : monochrome or colour
IMAGE : monochrome (TIFF)
or colour (JPEG)

77 - LAN speed

To define the communication
speed of the peripheral units in
relation to the implemented
Local Area Network (LAN).

80 - Toner save

Makes printing lighter to save
toner cartridge ink.

Parameter Signification

81Font number

Starts the printing of the log list.
This parameter lets you set the
default PCL font. The possible
values are included between 5
and 128 inclus. The default
value is 0 (Courier).

82 Form lines

This parameter lets you set the
number of lines per page.
This variable is linked to the
PJL variables: PAPER and
ORIENTATION. If you modify
one of these variables, the Form
Lines variable is automatically
updated (only for the print job
in progress) to respect the same
spacing.
The possible values are
included between 5 and 128
inclus. The default value is 60.

83 Font pitch

This parameter lets you set the
default font spacing, in
characters per inch (the default
font must be of type non­proportional).
The possible values are
included between 0,44 and
99,99 inclus. The default value
is 10,00.

84 Ptsize

This parameter lets you set the
default font height, in points
(the default font must be of type
proportional).
The possible values are
included between 4,00 and
999,75 (by step of 0,25). The
default value is 12,00.

85 Line termin.

This parameter lets you define
line breaks conversion: <CR>,
<LF> and <FF>.
The possible values are
included between 0 and 3. The
default value is 0.

86 Orientation

This parameter lets you set the
page orientation: portrait or
landscape. The default value is
"portrait".

6 - Parameters/Setup

90 - RAW Port

- 28 -

RAW network print port
connection.

MF 5461 / MF 5481

Parameter Signification

91 - Printer error
timeout

Time-out before document
being printed is deleted
following a print error in PC
print mode.

92 - Printer wait
timeout

Wait time-out for data from PC
before the task is deleted in PC
print.

93 - Replace format

Page format change. This
parameter allows you to print a
LETTER format document on
A4 pages using the LETTER/
A4 setting.

94 - Printer class

Printing in PCL-/Postscript
Mode
Printing in GDI mode

95 Symbol set

This parameter lets you set the
default character set. The
possible values are included
between CS1 and CS30 inclus.
The default value is CS1
(Roman8).

96 - NBR. WEP
Keys

Number of WEP keys allowed
(from 1 to 4).

• transmission mode (Normal, Fine, SFine or Photo),

• number of pages sent or received,

• call duration,

• incoming or outgoing results: noted CORRECT if
properly transmitted,

or

information codes for special calls (polling, manual
subscribers, etc.)

• reason for call error (example: your subscriber does
not answer)

To print the logs:



52 - PRINT / LOGS

1 Press on

The printing of the logs starts.



and enter 52 with the digital keypad.

The incoming and outgoing logs are printed on
the same page.

Print the list of setups

The printing is not possible on A5 paper
format.

To print the list of setups:



54 - PRINT / SETUP

1 Press on

The printing of the list of setups starts.



, enter 54 with the digital keypad.

6 - Parameters/Setup

Printing the functions guide

The printing is not possible on A5 paper
format.



51 - PRINT / FUNCTIONS LIST

1 Press on

The printing of the functions guide starts.



and enter 51 with the digital keypad.

Printing the logs

The printing is not possible on A5 paper
format.

The incoming and outgoing logs list the last 30
transmissions (incoming and outgoing) made by your
machine.
An automatic print out will take place after every 30
transmissions. However, you may request a print out at
any time.

Each log (incoming or outgoing) contains a table with the
following information:

• date and time of the incoming or outgoing document,

• subscriber’s number or E-mail address,

Font printing

You can print the list of fonts installed on your terminal at
any time.

To print PCL fonts:



57 - PRINT / PCL FONTS

To print SG Script fonts:



58 - PRINT / SGSCRIPT FONTS

Lock the machine

This function prevents non-authorized people from
accessing the machine. An access code will be required
every time someone wants to use the device. After each
use, the device will lock automatically.
Before that you have to enter a lock code.

If a code is already registered, enter the old
code before typing the new one.



811 - ADVANCED FCT / LOCK / LOCKING CODE

- 29 -

MF 5461 / MF 5481

1 Press on , enter 811 with the digital keyboard.
2 Enter your lock code (4 digits) with the keyboard,

confirm with OK.

3 Enter again your lock code (4 digits) with the

keyboard, confirm with OK.

4 Quit this menu by pressing the

button.

Lock the keyboard

Everytime you use your machine, you will have to enter
your code.



812 - ADVANCED FCT / LOCK / LOCK KEYBD.

1 Press on
2 Enter the lock code and confirm with OK.
3 With the buttons

confirm with OK.

4 Quit this menu by pressing the



, enter 812 with the keyboard.



or , choose WITH and

button.

Lock the numbers

This function locks dialling and the numerical keypad is
disabled. Transmissions are only possible from numbers
included in the directory.

To access the number interlocking option:



813 - ADVANCED FCT / LOCK / LOCK NUMBER

• received pages,

• scanned pages,

• printed pages.

Sent pages counter

To view the number of pages sent from your machine:



821 - ADVANCED FCT / COUNTERS / SENT PAGES

1 Press on
2 The number of sent pages appears on the screen.
3 Quit this menu by pressing the



, enter 821 with the keyboard.

button.

Received pages counter

To view the number of pages received on your machine:



822 - ADVANCED FCT / COUNTERS / RECEIVED

PG

1 Press on
2 The number of received pages appears on the

screen.

3 Quit this menu by pressing the



, enter 822 with the keyboard.

button.

6 - Parameters/Setup

1 Enter the four-digit interlock code with the keypad.
2 Press key OK to confirm.
3 With keys

option DIRECT ONLY.
4 Press key OK to confirm.
5 Quit this menu by pressing the



or  of the navigator, select the

button.

Lock the SMS service

This function prevents access to the SMS service.

To access the SMS service locking menu:



815 - ADVANCED FCT / LOCK / LOCK SMS

1 Enter the four-digit locking code with the numerical

keypad.

2 Press key OK to confirm.
3 Enter the four-digit locking code again to confirm it.
4 Press key OK to confirm.

When a code is already registered in the machine, you will
have to enter this registered code first before you can type
and register a new one.

Scanned pages counter

To view the number of pages scanned on your machine:



823 - ADVANCED FCT / COUNTERS / SCANNED

PAGE

1 Press on
2 The number of scanned pages appears on the

screen.

3 Quit this menu by pressing the



, enter 823 with the keyboard.

button.

Printed pages counter

To view the number of pages printed on your machine:



824 - ADVANCED FCT / COUNTERS / PRINTED PG

1 Press on
2 The number of printed pages appears on the

screen.

3 Quit this menu by pressing the



, enter 824 with the keyboard.

button.

Display the consumables status

You can read at any time the remaining toner in the
cartridge. This level appears in percentage.

Read the counters

This function allows you to view the activity counters for
your machine at any time.

According to your needs, you can read the counters for:

• sent pages,

- 30 -



86 - ADVANCED FCT / CONSUMABLES

1 Press on
2 The available toner percentage appears on the

screen.



, enter 86 with the keyboard.

MF 5461 / MF 5481

3 Quit this menu by pressing the button.

Calibrate your scanner

You can do this operation when the quality of photocopied
documents is not satisfactory anymore.



80 - ADVANCED FCT / CALIBRATION

1 Press on

with OK.
2 The scanner is triggered and a calibration is done

automatically.
3 At the end of the calibration, the machine comes

back to the screen saver



, enter 80 with the keyboard, confirm

.

6 - Parameters/Setup

- 31 -

Directory

Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 subscriber records, which
you can group in 20 subscriber lists.

For all subscriber records or subscriber lists you may
create, consult, modify or delete contents. You can also
print the directory.

MF 5461 / MF 5481

5 Select W. ASSOC. KEY if you want to assign a

shortcut key (letter) to your subscriber record. The
first available letter appears, use  or  to choose
another letter. Confirm with OK.

6 Select the appropriate transmission RATE to send

faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using  or . Confirm
with OK.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.

7 - Directory

Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter PC Features.

Creating subscribers record

To create subscribers record:

 11 - DIRECTORY / NEW CONTACT

1 Press on , enter 11 with the digital keypad.
2 Enter the NAME of your contact with the

alphanumerical keypad (20 characters maximum),

confirm with OK.
3 Enter the TEL number of your contact with the

digital keypad (30 digits maximum), confirm

with OK.
4 Choose the RECORD NO from your directory with

the digital keypad or accept the displayed number,

and confirm with OK.

At this stage, you may associate an e-mail address

or an FTP address to your subscriber. If you do not

wish to do so, confirm with OK and refer to step 5.

To associate an e-mail address:

• Enter the E-Mail address of your subscriber and
confirm with OK.

• Define the attachment format (Image or PDF)
then confirm with OK.

• Refer to step 5.

Or to associate an FTP address :

• Do not enter the e-mail address and confirm
with OK.

• Enter the FTP address of the contact (for
example: 134.1.22.9), then confirm with OK.

• Enter the FTP user name (for example: Durand)
then confirm with OK.

• Enter the
with OK..

• If necessary, enter the file destination directory
(when this field is not completed, the files are
stored directly under the root) of the FTP server
(for example: server name / Durand). Confirm
with OK.

• Define the attachment format (Image or PDF)
then confirm with OK.

• Refer to step 5.

password of the FTP user, then confirm

If your multifunction machine is connected to
a PABX, you may insert a pause for dial tone
after the outgoing local prefix dialling. To do
so, insert the character "/" after the local
prefix.

Creating subscribers list

To create subscribers list:

 12 - DIRECTORY / NEW GROUP

1 Press on , enter 12 with the digital keypad.
2 Enter the LIST NAME with the alphanumerical

keypad (20 characters maximum), confirm
with OK.

3 CALLED NUMBER: use  ou  to select from

existing records the contacts of your list and
confirm with OK. Repeat this operation for each
subscriber you want to add to your list.

4 Enter the LIST NUMBER assigned to your list with

the digital keypad or accept the displayed number,
and confirm with OK.

In the directory, the letter G placed next to a
name identifies a subscribers group.

Modifying a record

To modify a subscribers record or list:

 13 - DIERCTORY / MODIFY

1 Press , enter 13 with the digital keypad.
2 With  or , browse the directory and select the

record or list you want to modify by pressing OK.

3 With  or , browse the entries of the selected

record or list. Press on OK when the entry you want
to modify appears on screen.

4 The cursor appears at the end of the line. Press

on C to delete characters.

5 Enter the new entry and confirm with OK.
6 Repeat the operations for each line you want to

modify.

- 32 -

MF 5461 / MF 5481

Deleting a record or a list

To delete a subscribers record or list:

 14 - DIRECTORY / CANCEL

1 Press on , enter 14 with the keypad.
2 With  or , browse the directory and select the

record or list you want to delete by pressing OK.
3 Press on OK to confirm the deletion.
4 Repeat the operations for each record or list you

want to delete.

Printing the directory

The printing is not possible on A5 paper
format.

To print the directory:

 15 - DIRECTORY / PRINT

7 - Directory

1 Press on , enter 15 with the keypad.

The printing of the directory starts, in alphabetical order.

- 33 -

Local network

MF 5461 / MF 5481

IP address

 272 - SETUP/LAN ETHER/ADRESSE IP

settings

You may connect your multifunction terminal to an
Ethernet or a wireless network.
However, practical knowledge of your computer
configuration is required to set up a network.

Selecting the type of your local network

Ce paramètre permet de configurer votre terminal en
fonction du type de réseau dans lequel il va être installé.

 26 - SETUP/LOCAL NETWORK

1 Select the desired network type using the  or 

buttons

- WLAN if using a wireless network

- LAN ETHERNET if using a wired network

2 Confirm with OK.

Ethernet network settings (Model MF5481)

1 Enter the IP address of your terminal and press OK

to confirm.

Sub-network mask

 273 - SETUP/LAN ETHER/MSK SS RES.

1 Enter the sub-network mask of your terminal and

press OK to confirm.

8 - WLAN network

Gateway address

 274 - SETUP/LAN ETHER/PASSERELLE

1 Enter the IP address of the network gateway and

press OK to confirm.

IEEE Address (or Ethernet address) or MAC address

 275 - SETUP/LAN ETHER/IEEE ADDRESS

The Ethernet card of your terminal already has an
unmodifiable, yet consultable, IEEE address.

NetBIOS names

Automatic configuration

We recommend that you carry out a manual configuration
of your terminal. The automatic configuration of the local
network settings may be considered, if your local network
features a DHCP or BOOTP server that can dynamically
assign addresses to the peripheral devices present on the
LAN.

To automatically configure the local network settings:

 271 - SETUP/LAN ETHER/IP CONFIG.

1 Choose Automatic and press OK to confirm. The

terminal scans the local network for a DHCP or

BOOTP server that can assign it its settings

dynamically (the message Self-conf is displayed).
2 Once the message Self-conf has disappeared,

check for the IP Address, Sub-network mask and

Gateway address. If these are missing, you should

carry out a manual configuration (see below).

Manual configuration

To configure your terminal manually, you should obtain
the usual information used to set a peripheral device (IP
address, sub-network mask, network and gateway
address).

To configure the local network setting manually:

 271 - SETUP/LAN ETHER/IP CONFIG.

These names, which can be used with the network
options, are used to identify your terminal machine from a
PC connected to a local network (for instance with the
name "IMP-NETWORK-1").

 276 - SETUP/LAN ETHER/NETBIOS 1

 277 - SETUP/LAN ETHER/NETBIOS 2

1 Enter the selected name (15 characters max) and

press OK to confirm.

Serveurs de nom

The WINS1 and WINS2 servers, used with the network
options, allow access to terminals on other sub-networks
by means of their NetBIOS name.

 278 - SETUP/LAN ETHER/NETBIOS 1

 279 - SETUP/LAN ETHER/NETBIOS 1

1 Enter the IP address of each server, then validate

with OK.

Si le terminal est paramétré en Configuration
automatique (menu 271), ces adresses
peuvent être remplies automatiquement par
certains serveurs DHCP.

3 Choose Manual and press OK to confirm.

- 34 -

MF 5461 / MF 5481

WLAN network

You can connect your machine to a PC using a USB cable
or make a wireless connection (via radio) with a PC or
network.

Beware, when you are using a wireless
connection, that certain items of medical
equipment, sensitive or security systems may
be affected by the radio transmissions of your
device; in all cases, please follow safety
guidelines closely.

If you have a WLAN adaptor, you can incorporate your
machine as a network printer into a radio network. This
works only with an approved adaptor that you can obtain
from our ordering department. For further information,
contact www.sagem.com.

Type of radio network

A radio network or WLAN (Wireless Local Area Network)
is created when at least two computers, printers or other
peripheral devices communicate with each other in a
network via radio waves (high frequency waves). The
transmission of data in the radio network is based on the
standards 802.11b and 802.11g. According to how the
network is set up, it may be described as an infrastructure
network or an ad-hoc network.

Radio infrastructure network

In an infrastructure network, several devices
communicate via a central access point (a gateway or
router). All data is sent to the access point (gateway or
router) from where it is re-distributed.

well as the number of barriers, such as walls or ceilings.

8 - WLAN network

Radio networks (WLAN)

Three steps are necessary to incorprate your machine
into a radio network (WLAN):

1 Configure the network to your PC.
2 Set up the parameters for your machine so that it

can function in a network.

3 Having set up the parameters your device, install

the Companion Suite LL software onto your PC
with the necessary printer drivers.

The PC and all other devices must have their
parameters set up to the same network as the
multifunction machine. All the details needed
for setting up the device, such as the network
names (SSID), type of radio network, WEP
key, IP address or subnetwork mask, must
match the specifications of the network.

You will find these details on your PC or on
the Access Point.

Radio ad-hoc network

In an ad-hoc network, the devices communicate directly
with each other without passing through an access point.
The speed of communication across the whole radio
network is as fast as the weakest connection in the
network. The speed of communication is also dependent
on spatial distance between transmitter and receiver, as

- 35 -

To find out how to set up the parameters for
your PC, please consult the users’ manual for
your WLAN adaptor. For large networks,
please seek the advice of your network
administrator.

You can be sure of perfect communication if
you use an approved adaptor in conjunction
with your PC.
All of the latest printer drivers for the
approved adaptor may be found on our
website together with further information:
www.sagem.com.

Connect your WLAN adaptor

Your machine belongs to a new generation of terminals
that you can incorporate into a WLAN network using a

MF 5461 / MF 5481

WLAN USB key.

Your machine’s network radio adaptor
transmits data using the radio protocol IEEE

802.11g; it can also be incorporated into an
existing IEEE 802.11b network.

When connecting to your machine, only use
the approved adaptor. Other transmitting or
receiving adaptors may damage your device.

Irrespective of whether you use your machine
in an infrastructure or ad-hoc network, you
must set up certain network and security
parameters (for example, the Service-Set-ID
(SSID) and the WEP key). These must match
the network’s specifications.

Plug your WLAN USB key into the USB port of your
machine.

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys t or s and confirm with

OK.

3 Select ASS. CONFIG. using the keys t or s and

confirm with OK.

4 Select NEW NETWORK using the keys t or s and

confirm with OK.

If you choose and exisiting network, steps 5
and 6 ( and possibly 7) are carried out
automatically.

8 - WLAN network

5 SSID appears on the screen, enter the name of

your network using the numerical keypad, pressing
the keys one after the other until you obtain the
name you want (32 characters maximum) and
confirm with OK.

6 AD-HOC MODE or INFRA. MODE appear on the

screen. Go back to the beginning of the chapter
and make your choice.
Select one of these modes and confirm with OK.

- If you choose AD-HOC mode, the sub-menu
CHANNEL appears, enter a figure between 1
and 13 and confirm with OK.

7 WITHOUT SECURITY or WITH SECURITY

appear on the screen.
Select the option you want and confirm with OK.

- If you choose WITH SECURITY the sub-menu
WEP KEY 1 appears, enter the key number
(1 to 4 maximum) that you are using on your
network.

Configure your network

We recommend that the settings of your
WLAN network should only be changed by a
person with a good knowledge of the
configuration of your computer.

Creating or rejoining a network

Before attempting to use a WLAN adaptor on your
machine, you must enter the parameters that will allow a
WLAN network to recognise your machine.

On your machine you will find simple instructions that
guide you step by step through the set-up of your network.
Just follow them!

 281 - SETUP / WLAN / ASS. CONFIG.

The WEP key number may be configured in
the menu:

 29 - SETUP / TECHNICALS / WEP KEYS
NBR

8 IP CONF.: MANU or IP CONF.: AUTO appear on

the screen.
If you choose to set up the system manually, go to
the next paragraph and enter the parameters
IP ADDRESS, SUBNET MASK and GATEWAY.

9 At the end of this procedure, you return to the main

menu of ASS. CONFIG.

10 Exit this menu by pressing the

key.

Referring to or changing your network parameters

Each of the parameters of your network may be changed
as your network develops.

 2822 - SETUP / WLAN / PARAMETERS / IP

ADDRESS

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

- 36 -

MF 5461 / MF 5481

4 Select IP ADDRESS using the keys  or  and

confirm with OK.

5 The dumber of your IP address will appear in the

format 000.000.000.000. Enter the new IP address
for your machine in the format displayed and
confirm with OK.

6 Exit this menu by pressing the

 2823 - SETUP / WLAN / PARAMETERS / SUBNET

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select SUBNET MASK using the keys  or  and

confirm with OK.

5 The number of your subnet mask will appear in the

format 000.000.000.000. Enter the new submask
of your machine in the format displayed and
confirm with OK.

6 Exit this menu by pressing the

 2824 - SETUP / WLAN / PARAMETERS / GATEWAY

key.

MASK

key.

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select MODE using the keys  or  and confirm

with OK.

5 The symbol >>, tells you that your network is in

active mode.

6 Select one of the modes and confirm with OK.

- If you choose the AD-HOC MODE, the sub­menu CHANNEL will appear; enter a number
between 1 and 13 and confirm with OK.

7 Exit this menu by pressing the

In an AD-HOC network, the devices
communicate directly with each other without
passing through an access point. The speed
of communication across the whole AD-HOC
radio network is as fast as the weakest
connection in the network. The speed of
communication is also dependent on spatial
distance between transmitter and receiver, as
well as the number of barriers, such as walls
or ceilings.

key.

8 - WLAN network

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select GATEWAY using the keys  or  and

confirm with OK.

5 The number of your gateway will appear in the

format 000.000.000.000. Enter the new gateway
for your machine in the format displayed and
confirm with OK.

6 Exit this menu by pressing the

 2825 - SETUP /WLAN / PARAMETERS / SSID

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select SSID using the keys  or  and confirm

with OK.

5 The name of your network will appear on the

screen. Enter the new name of your network and
confirm with OK.

6 Exit this menu by pressing the

key.

key.

 2827 - SETUP / WLAN / PARAMETERS / SECURITY

This parameter allows you to make your network secure.

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select SECURITY using the keys  or  and

confirm with OK.

5 Choose WITH or WITHOUT and confirm by OK.

If you choose WITH, enter a password:

- In a 64 bit security configuration, the password

must contain five characters exactly.

- In a 128 bit security configuration, the password

must contain 13 characters exactly.

You may also enter the password using the
hexadecimal system, if this is the case:

- For a 64 bit security configuration, the
password must contain exactly
10 hexadecimal characters.

- For a 128 bit security configuration, the
password must contain exactly
26 hexadecimal characters.

6 Exit this menu by pressing the

key.

 2826 - SETUP / WLAN / PARAMETERS / MODE

1 Type in , select the menu SETUP using the keys

 2828 - SETUP / WLAN / PARAMETERS /

HOSTNAME

- 37 -

MF 5461 / MF 5481

The machine name allows you to identify your machine on
the network via a PC (for example with the name "PRINT­NETWORK-1").

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select HOSTNAME using the keys  or  and

confirm with OK.

5 Type in the desired name (15 characters

maximum) and confirm with OK.

6 Exit this menu by pressing the

Once your connection has been set up, you must install
the network printer driver "Laser Pro LL Network" on
your PC so that you can print your documents.
Refer to the paragraph Network connection, page 46.

key.

An example of how an AD-HOC network may be set up

An example of how to configure an Ad-hoc network
without security protection using the following
parameters:

• network name: "house"

• radio type: "ad-hoc"

• channel: "1"

• PC’s IP address: "169.254.0.1"

• PC’s subnetwork mask: "255.255.0.0"

• PC’s gateway: "0.0.0.0"

• IP address of the multifunction machine: "169.254.0.2"

• subnetwork mask of the multifunction machine:
"255.255.0.0"

• multifunction machine’s gateway: "0.0.0.0"

Setting up a multifunction machine

1 Plug the WLAN USB key into the USB connector of

the multifunction machine.

2 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

3 Select WLAN using the keys  or  and confirm

with OK.

4 Select ASS. CONFIG. using the keys  or  and

confirm with OK.

5 Select NEW NETWORK using the keys  or 

and confirm with OK.

6 SSID appears on the screen, enter "house" using

the numerical keypad and confirm with OK.

7 Select the mode AD-HOC MODE and confirm with

OK.

8 Enter "1" in the field CHANNEL and confirm with

OK.
9 Select WITHOUT SECURITY and confirm with OK.
10 Select IP CONF.: MANU and confirm with OK.

11 Enter "169.254.0.2" in the field IP ADDRESS and

confirm with OK.

12 Enter "255.255.0.0" in the field SUBNET MASK

and confirm with OK.

13 Enter "0.0.0.0" in the field GATEWAY and confirm

with OK.

14 At the end of this process, you return to the main

menu of ASS. CONFIG.

15 Exit this menu by pressing the

Once the network has been set up, the LED of the WLAN
USB key should be on.
You must now set up the PC.

key.

Setting up the PC

For this section, refer to the instructions supplied by the
manufacturer of the WLAN USB key to help you to find
and join the "house" network.

1 You may need to install the software for the WLAN

USB key on the PC, if this has not already been
done.

2 Plug WLAN USB key into a USB port on the PC.
3 Use the software of the WLAN USB key to detect

the network.

4 Join the network "house" once this has been

detected.

5 Now set up the WLAN network connection of your

PC.

To guide you through this stage, refer to the
paragraph “Setting the parameters for a
connection” in the manufacturer’s instructions.

To do this, you must configure the element
Protocol Internet (TCP/IP) for the WLAN

connection that has been created. If this element is
set up in such a way as to obtain an IP address
automatically, you must change it to manual mode
to set up the TCP/IP address ("169.254.0.1" in our
example), the subnet mask ("255.255.0.0" in our
example) and the default gateway ("0.0.0.0" in our
example).

6 Enter OK.

8 - WLAN network

- 38 -

Message service (Model MF5481)

Your terminal lets you send and receive emails via your
local network.
To do so, you must connect your terminal to a local
network. You must also configure the message service
settings.

MF 5461 / MF 5481

ID.MESS.SERV to keep the same identification
parameters as in the messaging service or
AUTHENT. SPEC. to define other identification
parameters, then validate by pressing OK key.

3 When you select AUTHENT. SPEC, carry out the

two following operations:

4 Enter the IDENTIFIER then validate with OK key.
5 Enter the PASSWORD then validate with OK key.

Sending an E-Mail

Information required to set up message service

Your network administrator must provide you the
following elements:

• message service identifier

• message service password

• email address

• servers’identifiers (SMTP, POP, DNS1 and DNS2)

Configuring initialisation parameters



91 - E-MAIL / SUPPLIER

1 Select the L

confirm with OK.

Choosing No Access disables access to local
network functions.



921 - E-MAIL / INIT ETHERNET / MESS. SERV

1 Enter Email Identifier, press OK.
2 Enter Email Password, press OK.
3 Enter E-mail Adr, press OK.

Access to servers parameters

OCAL NETWORK from the list and

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Enter the addressee’s E-mail address or choose

your dialling mode.

3 Enter the address of who you want to receive a

copy of the document (CC:), and press OK to
confirm.

4 Enter the object for mail (80 characters max.) and

press OK.

5 Enter the text with the alphabetical keypad (100

lines of 80 characters) and confirm with OK.
To go to the next line, use key .

6 Press OK to confirm.
7 Select B&W SCAN to send a black and white

document or COLOUR SCAN to send a color
document, and validate with OK key (this setting
can be changed at any time during the send
procedure, using the colour key).

8 Enter the name of the attachment and validate with

OK key.

9 If necessary, change the attachment format: PDF

or IMAGE and validate with OK key.

10 If you have started to scan with the flat scanner, the

unit will scan the other pages. Put your second
page to scan, select NEXT and validate with OK.

11 Press OK to confirm.
12 Set contrast and resolution if necessary.

The document is scanned and the mail sent to
memory. It will be sent during the next connection
to the local network.



922 - E-MAIL / INIT ETHERNET / SERVERS

1 Enter Smtp, press OK.
2 Enter Pop3, press OK.
3 Enter Dns 1 (primary), press OK.
4 Enter Dns 2 (secondary), press OK.

Accès aux paramètres d'authentification SMTP

923- E-MAIL / INIT ETHERNET / SMTP AUTHENT.

1 In the ACTIVATION menu, select WITH to activate

SMTP authentification then validate with OK key.
2 In the PARAMETERS menu, select

Sending an E-mail text

You can send a typed message to an E-mail mailbox.

Access through the menu. :



95 - E-MAIL /SEND EMAIL

13 Enter the addressee’s E-mail address or choose

your dialling mode.

14 Enter the address of who you want to receive a

copy of the document (CC:), and press OK to
confirm.

15 Enter the object for mail (80 characters max.) and

press OK.

- 39 -

MF 5461 / MF 5481

16 Enter the text with the alphabetical keypad (100

lines of 80 characters) and confirm with OK.

To go to the next line, use key .
17 Press OK to confirm.

The mail is memorised and will be sent at the next

connection to the local network.

Scan to FTP

The scan to FTP function enables you to put your TIFF,
JPEG and PDF files in an FTP server, for example, for
archiving.
To connect to the FTP server, you must know the name
of the FTP user and the PASSWORD.
When sending files, the machine connects to the FTP
server using the defined connection parameters.

Simply put the file in an FTP server :

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the

glass, respecting the indications around the glass.

2 Press key PC. A choice screen is displayed.
3 Select Scan to FTP with keys  or  then press

OK key OK.
4 Enter the FTP address of the server or select it

from the directory by pressing the key.
5 Enter the name of the FTP user (operation

prohibited when the address is in the directory).
6 Enter the password of the FTP user (operation not

necessary when the address is selected in the

directory).

7 Validez par la touche OK.
8 Select B&W SCAN to send a document in black

and white or COLOUR SCAN to send a document

in colour. Validate with OK key (this setting may be

changed at any time during the send procedure

with the colour key).

9 Enter the name of the attachment and validate with

OK key.
10 If necessary, change the attachment format: PDF

or IMAGE et validate with OK key.

If you have started to scan with the flat scanner, the unit
will scan the other pages. Put your second page to scan,
select NEXT and validate with OK.

Standard settings

Your machine has two types of settings that let you
define:

• The type and frequency of the connection to your
ISP.

an Internet connection is established

SET TIMES

PERIODIC

ON DEMAND

a. To avoid Internet access saturation, the automatic

connection will occur in reality 12 minutes, give or
take, around the requested time.

• Type of transmission over the Internet.

IMMEDIATE

DURING
CONNECTIONS

At any moment you may print the settings of your machine
to know their status.

Selecting the connection type

1 Select one of the connection options among Set

Times, Periodic or On Demand and press OK to

confirm.

Selecting the transmission type

1 Select one of the send options Immediate or During

cnx then press OK to validate..

Modifying the connection period (Periodic type)

1 With the Periodic mode, enter the new connection

period by means of the numerical keypad (between
00:01 am and 11:59 pm) and press OK to confirm.
A local network connection will be established
every three hours (default value).

every day at 9:00 am, 12:30 am and
5:00 pm

a

.

an Internet connection is established
every 3 hours

1

(default value).

an Internet connection is established at
your request by

IMMED. ACCESS.

document transmission will occur
immediately at each transmission
request.

transmissions will only occur at
programmed connections of

PERIODIC TYPE.



941 - E-MAIL / SETTINGS / CONNEC. TYPE



942 - E-MAIL / SETTINGS / SEND TYPE



943 - E-MAIL / SETTINGS / PERIOD

SET TIMES or

9 - Message service (Model MF5481)

Connection configuration

The settings are divided into several categories:

•the standard settings define the connection type and
frequency to the local network as well as the
transmission type for your documents,

•the E-mail sorting defines treatment for all stored E-
mail messages received.

Modifying the connection time(s) (Set Times type)



943 OK - E-MAIL / SETTINGS / TIME STTINGS

1 After selecting the Set Times mode, use the  and

 keys to place the cursor under the figure to be
modified. Enter the new connection time(s) by
means of the numeric keypad (value between

- 40 -

MF 5461 / MF 5481

00:01 and 23:59) and validate with the OK key.

Selecting the print mode for the deposit notice



944 - E-MAIL / SETTINGS / DEPOSIT NOTICE

1 Select one of the deposit notice options With,

Without, Always or On Error and press OK to
confirm.

Printing the Internet settings



946 - E-MAIL / SETTINGS / PRINT

The Internet settings are printed.
These settings may also be printed together with all the
other settings of your machine (refer to paragraph

Printing the logs, page 29).

Mail sorting

This function lets you choose the mode for all Internet
documents stored in your mail box.
You have three choices:.
Vous avez le choix entre trois possibilités :

• F@x only, lets you poll and print E-Mails in your
machine.

• PC only, lets you keep your E-Mails in you mailbox for
later use with a computer (no E-Mail poll),

• Share PC lets you:

- if your PC and fax have two different addresses,
transfer all mails or only those with attachments to a
PC,

- if your PC and fax share the same address, use the
fax as a printer for E-Mails for the PC.



96 - E-MAIL / SORT MESSAGES

OK to confirm.

Menu Description

SEND ALL MAILS

All E-Mails are sent to the PC.

The fax machine polls and prints the

UNUSABLE
ATTAC

usable E-mails and transfers to the
PC mailbox all the E-mails containing
attachments it cannot use.

To use the fax as an E-Mail printer:

1 Select option W/O PC Trans and press OK to

confirm.

2 Select your option from the table below and

validate with OK.

Menu Description

The E-mails opened and read by the

DELETE MAILS

fax (w/o attachment) are erased after
the fax has printed.

SAVE MAILS

The E-mails opened and read by the
fax are not erased.

At each connection, the number of E-mails still present in
your mailbox are displayed on the screen.

F@X Only mode

1 Select option F@x only and press OK to confirm.

All E-Mails are polled and printed.

PC Only mode

1 Select option PC only and press OK to confirm.

The E-mails are neither polled nor printed and they may
be used with a computer.
At each connection, the number of E-mails in your
mailbox is displayed on the screen.

Share PC mode

1 Select option Share PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use
the fax as an E-mail printer.

To transfer the E-Mails to a PC:

2 Select option With PC Trans. and press OK to

confirm.

3 Enter the E-Mail address of the computer you wish

to transfer your E-Mail and press OK to confirm.

4 Select your option from the table below and press

- 41 -

USB memory key

You can connect a USB memory Key on the front side of
your machine. The files stored in TXT, TIFF and JPEG
formats will be analysed and you will be able to use the
following actions:

- print the stored files contained in your USB memory

1

key

,

- delete the files contained in your USB memory key,

- run an analysis on the contents of the inserted USB

memory key,

- digitalise a document on your USB memory key,

- fax archiving (see section Rerouting fax messages to

a USB memory key, page 19).

Use of the USB memory key

Always respect the insertion way when you
connect a USB memory key to the machine.
Do not disconnect your USB memory key
while the machine is reading its contents or
writing contents.

MF 5461 / MF 5481

with OK.

4 The list is shown in a table with the following

information:

- the analyzed files are indexed in an incremental
1 by 1 order,

- the files name with their extension,

- the date of the files last save,

- the files size in Kbytes.

Print the files located in the key

To print the files located in the key:



01 - MEDIA / PRINT DOC. / FILE

1 Insert the USB memory key on the front side of the

machine respecting the way of insertion.

MEDIA ANALYSIS appears on the screen.

2 Select PRINT DOC. with the  or  buttons and

confirm with OK.

3 Select FILE with the  or  buttons and confirm

with OK.

4 You have three possibilities to print your files:

- ALL, to print all the files located in the USB
memory key.
Select ALL with the  or  buttons and
confirm with OK. The printing is started
automatically.

10 - USB memory key

Print your documents

The printing is not possible on A5 paper
format.

You can print the stored files or a list of the files located in
the USB memory key.

Print the list of files located in the key

To print the list of files located in the key:



01 - MEDIA / PRINT DOC. / LIST

1 Insert the USB memory key on the front side of the

machine respecting theinsertion way.

MEDIA ANALYSIS appears on the screen.

2 Select PRINT DOC. with the  or  buttons and

confirm with OK.

3 Select LIST with the  or  buttons and confirm

1. It may be possible that some TIFF files of your USB
memory key cannot be printed due to data format limitation.

- SERIES, to print a series of files located in the
USB memory key.
Select SERIES with the  or  buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen. Select with the  or  buttons
the first file of the series to print and confirm with
OK. A star (Ä) appears on the left side of the
file.
LAST FILE appears on the screen. Select with
the  or  buttons the last file of the series to
print and confirm with OK.

Press the button.

COPIES NUMBER appears on the screen,
enter the desired number of copies with the
digital keypad and confirm with OK.
Select the printing format: A4 or 10x15 and
confirm with OK.
Select the printing format: THICK or NORMAL
and confirm with OK to start printing.

- SELECTION, to print one or several files
located in the USB memory key.
Select with the  or  buttons the file to print
and confirm with OK. A star (Ä) appears on the
left side of the file.
Repeat this step for each file you want to print.

Press the button.

COPIES NUMBER appears on the screen,
enter the desired number of copies with the
digital keypad and confirm with OK.

- 42 -

MF 5461 / MF 5481

Select the printing format: A4 or 10x15 and
confirm with OK.
Select the printing format: THICK or NORMAL
and confirm with OK to start printing.

5 Quit this menu by pressing the

Delete your files located in the key

button.



07 - MEDIA / MEDIA ANALYSIS

1 Press on , enter 07 with the keyboard.
2 The USB memory key analysis is started.
3 You can print or delete the detected files located in

your USB memory key. Refer to the previous
chapters.

You can delete files located in your USB memory key.



06 - MEDIA / DELETE / MANUAL

1 Insert your USB memory key on the front side of

your machine respecting the way of insertion.

MEDIA ANALYSIS appears on the screen.

2 Select DELETE with the  or  buttons and

confirm with OK.

3 Select MANUAL with the  or  buttons and

confirm with OK.

4 You have three possibilities to delete your files:

- ALL, to delete all the files located in the USB
memory key.
Select ALL with the  or  buttons and
confirm with OK.
You come back to the previous menu.

- SERIE, to delete a series of files located in the
USB memory key.
Select SERIE with the  or  buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen. Select with the  or  buttons
the first file of the series to delete and confirm
with OK. A star (Ä) appears on the left of the
file.
LAST FILE appears on the screen, select with
the  or  buttons the last file of teh series to
delete and confirm with OK. A star (Ä) appears
on the left side of the file.

Press the button.

You come back to the previous menu.

-

SELECTION, to delete only one or several files
located in the USB memory key.
Select with the  or  buttons the file to delete
and confirm with OK. A star (Ä) appears on the
left side of the file.
Repeat this step for each file you want to delete.

Press the button.

You come back to the previous menu.

5 Quit this menu by pressing

the button.

Save a document on a USB memory key

This function allows you to digitise and save a document
directly in a USB memory key.

1 Place the document to be copied face down on the

glass.

2 Insert the USB memory key in the USB connector

of your multifunction device.
The USB memory key analysis is started.
When the analysis is finished, the MEDIA menu is
displayed.

3 Select

confirm with the OK button.

4 Choose the

COLOUR with the  or  buttons and the button

OK.

5 With the alphanumeric keyboard, give a name to

the scan file (up to 20 characters) and confirm with

OK.

6 Choose the scan format between

and confirm to start the scan and the recording of
the document.

IMAGE allows to have the same kind of file as a

photo.
creation.

.

SCAN TO with the  or  buttons then

You can also access this function in two other
ways:

• by pressing the SCAN button of the
machine deck then by selecting SCAN-TO­MEDIA.

• By pressing the
saver then by typing 03 on the digital
keyboard.

COLOUR between BLACK&WHITE and

PDF is a format for the digital documents

With the IMAGE format, if you have selected:

• BLACK&WHITE, the picture will be saved
in TIFF format.

• COLOUR, the picture will be saved in
JPEG format.



button from the screen

IMAGE and PDF,

10 - USB memory key

Analyse the USB memory key content

After a period of inactivity, your machine will return to the
main menu. To view the USB memory key again please
proceed as follows:

The beginning button immediately starts the scan

and sends a file to the support with the parameters
defined in the analysis format.

- 43 -

PC Features

Introduction

The Companion Suite Pro software allows the connection
of a personal computer with a compatible multifunction
machine.

From the PC, you can:

- manage the multifunction machine, allowing you to
set it up according to your needs,

- print your documents on the multifunction machine
from your usual applications,

- scan colour, grey scale or black and white
documents and edit them on your PC, or process
them into text using the character recognition
software (OCR),

Configuration requirements

The minimum configuration requirements for your
personal computer are:

Supported operation systems:

- Windows 98SE,

- Windows Millennium,

- Windows 2000 with at least Service Pack 3,

- Windows XP (Home and Pro).

MF 5461

This screen allows you to install and uninstall the
software, access the product's user guides or
browse the CD-ROM contents.

4 Place your cursor on P

confirm with left-click of the mouse.

5 The Products Installation screen appears.

Place your cursor on F
with the mouse.

The F

ULL installation copies on your hard disk

the software required for the good execution of
the Companion Suite Pro kit, which is:

- Companion Suite Pro (machine management
software, printer drivers, scanner, ...),

- Adobe Acrobat Reader,

- PaperPort.

You may already be the owner of a version of
the software available in the installation CD­ROM.
In this case use the CUSTOM installation, select
the software that you want to install on your
hard drive and confirm your choice.

The multifonction machine components only appear
if your Windows Installer version is older than 2.0.

The installation resumes, a progress bar appears.

RODUCT INSTALLATION and

ULL and confirm by left-click

11 - PC Features

Processor:

- 500 MHz for Windows 98SE,

- 800 MHz for Windows Me or 2000,

- 1 GHz for Windows XP (Home and Pro),

A CD-ROM drive

A free USB port

600 Mbytes of available disk space for the installation

RAM memory:

- 128 Mbytes minimum for Windows 98, Me, and
2000,

- 192 Mbytes minimum for Windows XP (Home and
Pro).

Installation

Install the software on your PC

Turn your PC on. Open an ADMINISTRATOR account
session unless working in 98SE and ME environments.

1 Open the CD-ROM drive, insert the installation CD-

ROM and close the drive.

2 An installation procedure is automatically run (Auto

run).

3 A screen titled C

OMPANION SUITE PRO LL appears.

You can stop the program's installation by clicking on the
S

TOP THE INSTALL button.

After search and analysis of the PC components and the
multifunction machine's components, you need to restart
your PC for the modifications to take effect.
Click on the OK button.

- 44 -

MF 5461

6 After restart, the InstallShield Wizard screen shows

the progress of the assistant preparation.
You can stop the procedure at any time by clicking
on the C

ANCEL button.

7 The welcome screen appears.

12 The final installation is ready to be executed.

13 Click on the I

NSTALL button.

14 A screen informs you of the installation progress.

11 - PC Features

8 Click on the N

of the C

EXT button to launch the installation

OMPANION SUITE PRO kit on your PC.

9 To continue, you need to accept the proposed

license agreement.

10 Click on the Y
11 Click on the N

ES button.
EXT button.

15 The Companion Suite Pro software is installed on

your PC.

16 Click on the C

ONTINUE button to copy the utilities

and PaperPort SE software that come along with
the kit.

17 At the end of the installation, you need to restart

your PC to update the system files.

- 45 -

MF 5461

18 Select your choice and click on the FINISH button.
19 Your "Companion Suite Pro" kit is successfully

installed on your PC.

You can start the multifunction machine's management
software from the menu S

TART > PROGRAMS

> COMPANION SUITE > COMPANION SUITE PRO LL
> MF D

IRECTOR or by clicking on the icon MF DIRECTOR

located on your desktop.

It is possible to add LAN printers without
installing the Companion Suite Pro software
on Windows 2000 and XP. From the Windows
menu Start > Parameters > Printers and faxes,
select "Add Printer" and follow the instructions
on screen.

Connections

Make sure that your multifunction machine is powered off.

USB Connection

The connection between the PC and the machine
requires a USB 2.0 shielded cable no more than 3 meters
long.

button.

5 Select the location where the system has to look for

the driver. Only the CD-ROM
to be ticked. Click on the N

DRIVES checkbox has

EXT button. The search

takes a few moments.

6 A window informs you that the driver has been

located. Click on the N

EXT button.

7 A screen informs you that the XML interface

software has been installed. Click on the F

INISH

button.
The

ADD HARDWARE assistant window appears.

8 Click on the N
9 Select F

HARDWARE (RECOMMENDED). Click on the NEXT

EXT button.

IND THE APPROPRIATE DRIVER FOR MY

button.

10 Select the location where the system shall look for

the driver. Only the CD-ROM
to be ticked. Click on the N

DRIVES checkbox has

EXT button. The search

takes a few moments.

11 A window informs that the driver has been located.

Click on the N

12 A screen informs you that the C

P

RO F@X ACTIVITIES software has been installed.

Click on the F

EXT button.

OMPANION SUITE

INISH button.

11 - PC Features

It is recommended to install the
Companion Suite Pro software first and
then to connect the USB cable to your
machine.

If you connect the USB cable before installing
the Companion Suite Pro software the
recognition system (plug and play) identifies
automatically that new hardware has been
added. To start your machine drivers
installation, follow the instructions on screen. If
a window asking about the location of the
drivers pops up, then indicate the installation
CD-ROM.

1 Locate your USB cable connectors and connect as

shown below on the picture.

You can now use the multifunction machine to print or
scan your documents.

Network connection

You may connect your multifunction terminal to an
Ethernet or a wireless network (model MF5481 only).

The Companion Suite Pro LL software shall be
installed to perform this operation.

1 Run the MF Director application by clicking on the

icon located on your desktop or from the menu

S

TART > PROGRAMS > COMPANION SUITE

> C

OMPANION SUITE PRO LL > ADD PRINTER.

2 Click on the N

procedure.

EXT button to run the installation

0

2 Power on your multifunction machine.

The A

DD HARDWARE assistant window appears.

3 Click on the N
4 Select F

HARDWARE (RECOMMENDED). Click on the NEXT

EXT button to finish the installation.

IND THE APPROPRIATE DRIVER FOR MY

- 46 -

MF 5461

3 The next screen shows the list of compatible

hardware found on the network.

You can make another search on the network by
clicking on the R

EFRESH button.

Remark: A hardware device may not appear in the

list in which case click on the N

LIST button. The next window appears.

OT IN THE

Uninstall the software from your PC

Run the programs removal from the menu START
> PROGRAMS > COMPANION SUITE > COMPANION SUITE
P

RO LL > UNINSTALL.

1 A preparation screen appears.

2 Select R

on the N

EMOVE and confirm your choice by clicking

EXT button.

11 - PC Features

Type the IP address or the NetBIOS name
of the hardware that you wish to add. You
can test the connection between the PC and
the hardware by clicking on the T

EST button.

Click on the OK button.

4 Select what you wish to add from the hardware list.

Click on the N

EXT button.

5 For the model MF 5481, with a LAN connection,

you must choose one printer among the list.
Nota: the PCL printer is more fast in the most case.

6 The next window lists the different features of the

printer that are about to be installed. Click on the
N

EXT button.

3 A confirmation screen appears. Click on OK button

to continue the C

OMPANION SUITE PRO LL program

removal.

4 A preparation screen appears. You can cancel the

removal by clicking on C

ANCEL.

7 The window indicating that the installation

procedure was successful pops up. Click on the
F

INISH button.

- 47 -

MF 5461

5 You need to restart your system at the end of the

procedure. Close all open programs, select Y

I

WANT TO RESTART MY COMPUTER NOW and click on

the F

INISH button.

ES,

Multifunction Terminal's Supervision

The software that you have installed contains two
multifunction machine management applications,
MF D

IRECTOR and MF MONITOR, which allow you to:

- check whether the multifunction machine is
connected to your PC,

- monitor the multifunction machine activitie,

- monitor the status of the multifunction machine
consumables from the PC,

- quickly access the graphic editor applications, OCR
etc.

Graphical presentation

Run the application by clicking on the MF Director icon
located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE
P

RO LL > MF DIRECTOR.

By default, MF D
rounded shape. You can modify its shape and color by
right-clicking with the mouse.

IRECTOR is displayed with dark blue

TART

Utilities and applications activation

The COMPANION SUITE PRO graphical interface allows you
to run the following utilities and software:

-get

-run the PaperPort software (Doc Manager).

HELP from the current documentation,

11 - PC Features

To manage the multifunction machine, run the MF
Director application by clicking on the icon located on your
desktop or from the menu S

> COMPANION SUITE > COMPANION SUITE PRO LL > MF
D

IRECTOR.

TART > PROGRAMS

Checking the connection between the PC and the multifunction machine

To check if the connection between the devices is good,
run the MF M
desktop and check that the same information is displayed
on the multifunction machine (for instance the date).

ONITOR software from the icon located on the

MF Director

This graphical Interface allows you to run the utilities and
the software to manage your multifunction machine.

To run a software or utility contained in the C
S

UITE PRO kit, place the cursor on it and left-click with the

mouse.

OMPANION

- 48 -

MF 5461

MF Monitor

Graphical presentation

Run the application by clicking on the MF Monitor icon
located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE
P

RO LL > COMPANION MONITOR.

TART

Scan To

The setup of this tab, becomes the default setup for the
scanner.

Remark: The function S

the application is running. If this is not the
case, activate it.

1 Select the Scan To tab.
2 Select one of the possible choices:

- colour,

- grayscale,

- black and white.

3 Select the scanner resolution (72 dpi to 4800 dpi).
4 Confirm your choices by clicking on the OK button.

CAN TO can only be used if

11 - PC Features

From this screen you can monitor the information or
configure your multifunction machine from the tabs:

- C

OMPANION: Presents the multifunction machine

screen.

- C

ONSUMABLES: Displays the consumables status.

CAN TO: Scan Mode and Resolution parameters

- S
setup, these parameters will be taken into account
when clicking on the SCAN button from the machine.

Display the consumable status

The following information will be available from the
Consumables tab:

- current consumables status,

- number of printed pages,

- number of scanned pages.

Companion Suite Pro LL functionalities

Document analysis

The document analysis can be carried out in two ways:

• either by the S
from the MF Director window or from the SCAN button
from the machine),

• or directly from a TWAIN standard compatible
application.

CAN TO function (application accessible

- 49 -

MF 5461

Analysis with Scan To

Run the application by clicking on the MF Director icon
located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE
P

RO LL > MF DIRECTOR.

1 Left-click with the mouse on the S

CAN TO graphical

image or click the SCAN button from your machine.

2 You can follow the ongoing digitisation on a screen.

TART

Character recognition software (OCR)

The character recognition function allows to create a
usable data file for desktop applications from a hardcopy
document or from a picture.

The character recognition only works for printed
characters, such as printer outputs or typed text.
Nevertheless you can request for a handwritten text block
to be kept intact (a signature for instance) by outlining it.

Given your machine environment and the character
recognition from your machine, the OCR is done with a
Drag&drop of a document from the PaperPort to the
Notepad icon.

For more details about the usage of this
software, check the on-line help of the
product.

Printing

You have the possibility to print your documents via the
USB connection or the Wifi connection.

11 - PC Features

3 At the end of the digitisation, the scanned picture

appears in the PaperPort window.

If the PaperPort software is not installed on
your hard drive, the scanned picture will
appear on your desktop in TIFF format.

Analysis from a TWAIN compatible software

During the installation of the software, the L

ASER PRO LL

printer driver will be installed automatically onto your pc.
This will allow you to print your documents on the
machine via the USB connection.

The L

ASER PRO LL NETWORK printer driver allows to print

via the wireless connection. This driver is installed when
you add a network printer.

Printing with the multifunction machine

To print a document with the machine from your PC is like
printing a document in Windows (use the P
from the F
the screen). Select the L
the USB connection or the L

ILE menu of the currently open application on

ASER PRO LL printer to print via

ASER PRO LL NETWORK

printer to print via the Wifi connection.

ASER PRO LL printer becomes the default

The L
printer when the Companion Suite Pro
software is installed.

RINT command

1 Run the picture editor application and then run the

acquisition command.
The document analysis window appears.

2 Setup the parameters (contrast, resolution, ...)

before starting the digitisation.

3 Once the document is digitised, you can archive it

or edit it.

- 50 -

MF 5461

Address book

The address book enables you to store the numbers of
the contacts you call the most frequently. The purpose of
this function is to facilitate dialing your contact’s number
when you want to send an SMS or fax. If you want, you
can print the list of numbers stored in the Directory.

You also have the possibility of creating groups of
contacts from the Address book. Like this, you can group
together all contacts from, for example, a given company
or the same service, etc, to which you frequently send
common documents.

The software can also manage the address
books of the operating system of the
messaging software installed on the PC. The
method of use of these address books is not
detailed in this manual. Check with the online
documentation of the software for more
details.

Add a contact to the terminal address book

1 Click on the link ADDRESS BOOK of the window MF

D

IRECTOR.

The address book is displayed on the screen.

Add a group to the terminal address book

1 Click the link ADDRESS BOOK of the window MF

D

IRECTOR.

Select the terminal address book.

2
3 Click N

menu.

EW and select GROUP in the displayed

11 - PC Features

2

Select the terminal address book.

3 Click on N

EW and select CONTACT in the displayed

menu.
The input window for the contact data is displayed..

Enter the contact name as well as the fax or GSM

4

telephone number, the fax transmission rate with this
person, the associated quick dial key, the E-mail address
and the default transmission format (Pdf or Image). Click
on

OK.

The new contact is added to the list.

4

Enter the name of the group. The group may consist of
contacts from the address book or new contacts.

1st case:
Click S

group members are from the address book.

ELECT THE MEMBERS.

The selection window is displayed.

Select a contact or a group in the zone ADDRESS BOOK,

click on (

double click on it

to add a contact to the group you can also

).

Click on OK.

2nd case:
Click on N

contact, as in the procedure for adding a contact

5

As soon as the group is complete, click on OK.

adding new contacts.

EW then add the personal data of the new

The new group is added to the list.

.

- 51 -

Manage the address book

When you are working in the directory, you can perform different
operations

- print a list of contacts in your address book,

- delete a contact or a group in your address book,

- search for a contact or a group of contacts in the

- check the datasheet of a contact or a group in order

Modify the information related to a contact

Modify a group

:

address book using the first letters of the name,

to modify it.

1 Select the contact whose data you want to modify, using

the mouse

2

Click on PROPERTIES.

3

Make the necessary changes in the window ADDRESS

BOOK.

4

Click on OK.

.

MF 5461

Select EXPORT in the menu FILE of the window

1

A

DDRESS BOOK.

2

Enter the name of the file and select the destination
directory, then

click on SAVE.

Fax communications

The fax communication enables you to:

- send documents as faxes from one of the scanners
of your terminal, from the hard disk or from the
screen of your PC,

- to receive fax documents,

- to monitor communications through various services:
the inbox, the outbox, the sent items, the outbox log
and the inbox log.

Parameters are available to modify the way your terminal
works with regard to fax communications. You can modify
these parameters to adapt the fax communications to
your requirements. For this procedure, refer to paragraph

Fax parameters.

11 - PC Features

1 Select the group in the address book list.
2 Cllick on P

ROPERTIES.

3 Make the necessary changes.
4 Click on OK.

Delete a contact or a group from the address book

1 Select the name of the contact or the name of the group

you want to delete, using the mouse

2 Click on D

ELETE.

.

When a contact is deleted from the directory, it
is automatically deleted from any group in
which it may be included.

Print the address book

1 Click on PRINT.

The list of the address book is printed on the terminal (if
no contact is selected)

.

Import or export a directory

Presentation of the Fax window

2

3

1

4

9

Item Action

6

5

8

7

Import a directory

Importing a directory makes it possible to exchange
address book entries between two devices without having
to enter contacts one by one manually. Directories can be
imported from files in EAM format. EAB files are
automatically generated during export.

1

Select IMPORT in the menu FILE of the window

A

DDRESS BOOK.

2

Select the file to import, click on OPEN.

Save your address book

This operation lets you save your address book to a file in Csv
format

.

- 52 -

1 Create a new fax to send.

Delete a fax using one of the fax manager

2

3

4

5

6

directories. Except for directories SENT LOG and
RECEPTION LOG for which the effect of this
command is to delete the entire log

Print a fax from one of the Fax manager
directories.

Display a fax with the Viewer.

Access to the address book.

Stop sending a fax (only enabled for the
outbox)

.

MF 5461

Item Action

7

8 Fax preview.

9

Send a fax

Send a fax from the hard disk or the terminal

1 Click the icon of the window MF DIRECTOR.

2 Click N

Display all faxes in the selected directory in the
Fax manager.

Fax manager directories.

EW then click FAX.

6

To add a cover sheet, select the tab COVER PAGE then
click the box W
sheet you want to add from the pop-down menu, or
create a new one. For more information

ITH THE COVER PAGE. Select the cover

, refer to

paragraph Cover sheet.

7

Click OK to send your fax to all contacts in your list of
contacts.

Your send request can then be checked, if necessary, in the
outbox

.

Send a fax from application

This method is used to directly send a document you have
created using a desktop software without printing it beforehand

1

From your desktop software, select FILE > PRINT.

11 - PC Features

.

3 Select no zone S

is in paper format or
computer file located on your hard disk (this file must be
in TIFF or FAX format)

4

To send your fax to a contact, enter his number in the
field

RECIPIENTS and click on or select a contact (or

group) from one of the directories in the field

BOOK and click on the button .

Repeat this operation as many times as necessary (use
the button
contacts).

to delete a contact from the list of

OURCES, SCANNER if your document

MEMORY if the document is a

.

ADDRESS

5 If necessary, adjust the advanced options (send later and

resolution) in the tab

ADVANCED OPTIONS.

Select the printer COMPANION SUITE FAX and click OK.

2

The fax oubox window is displayed.

3 To send your fax to a contact, enter his number in the

field R

ECIPIENTS and click the button or select a

contact (or a group) from one of the directories in the field

A

DDRESS BOOK and click the button .

Repeat this operation as many times as necessary (use
the button Erase to delete a contact from the list of
contacts).

4 If necessary, adjust the advanced options (send later and

resolution) in the tab

5

To add a cover sheet, select the tab COVER PAGE then
click the box W
sheet you want to add from the pop-down menu, or
create a new one. For more information

ADVANCED OPTIONS.

ITH THE COVER PAGE. Select the cover

, refer to

paragraph Cover sheet.

6

Click OK to send your fax to all contacts in your list of
contacts

7

Your send request can then be checked, if necessary, in
the outbox

.

.

- 53 -

MF 5461

Receive a fax

The window MF Manager and MF Director show, using
different messages, the reception of a fax. The icon is
displayed at the bottom of the window MF Manager and
the icon appears in the task bar..
You can automatically print faxes on reception. To do this,
you have to define this parameter, refer to paragraph Fax

parameters.

Follow-up of fax communications

Follow-up of fax communications is by means of:

- an outbox,

- an inbox,

- a sent item memory,

- an outbox log,

- an inbox log.

These services enable you to always know exactly what
communications are taking place on the terminal, whether
sending or receiving.

The outbox and inbox logs are automatically printed when
their contents fill an A4 page. After automatic printout, the
terminal creates a new log.

The send memory (items sent)

The sent memory is used to keep all faxes you have sent.
The information in the send memory is:

-

the recipient of the fax,

-

the date the fax was created,

-

the date the fax was sent,

-

the size of the fax.

The outbox log

The outbox log is used to keep a history of all fax
communications (successful or rejected) that your
Terminal processes. The log is printed automatically as
soon as an A4 page is filled.

The button DELETE deletes the entire log, and
not simply the selected message(s).

The information held in the log is:

- the recipient of the fax,

- the date the fax was sent,

- the status (sent, rejected ...).

11 - PC Features

The outbox

In the fax outbox, there are the following:

- the requests being sent,

- the send later requests,

- the requests for which one or more send attempts
have already been made, and which will soon be
redialed,

- the rejected requests (calls not put through).

The inbox log

The inbox log is used to keep a history of all faxes
received by your Terminal. The log is printed
automatically as soon as an A4 page is filled.

The button D
not simply the selected message(s).

The information held in the inbox log is:

- the sender of the fax,

- the date and reception of the fax,

- the status.

ELETE deletes the entire log, and

Fax parameters

Access to fax parameters

1 Click on the icon of the window MF DIRECTOR.

2 Select T
3

Make the adjustments require, referring to the
description of parameters below and click

OOLS > OPTION > FAX.

OK.

The requests are classed in the order in which they are
executed.

The rejected requests are filed at the end of the list so that
they are more accessible if you want to work with them
(request a new send) or delete them.

- 54 -

MF 5461

Description of the tab LOG AND REPORT

Field Description

Automatic printing of a
received document

Printing of a inbox
report

The fax is automatically printed
when received.

A report is printed out for each fax
received.

Field Description

Dialling prefix

Type of dialing

Header

ECM

Number of attempts

Interval between
attempts

This dialing prefix shall be
automatically inserted in front of the
number before sending on this line.

Must be parametered according to
the type of switchboard your
terminal is connected to.

Displays a Communication
Identification Line (LIC) on the
documents you send or on the
documents you receive.

Corrects communication errors due
to line disturbance. This option
ensures that received documents
are integral. On the other hand,
communication times may be longer
if the line is bad.

Number of attempts the Terminal
must make if send fails.

Duraton between two send
attempts.

11 - PC Features

Printing of inbox log

Automatic printing of a
sent document

Printing of an outbox
report

Printing of the outbox
log

The log is automatically printed
when it fills an A4 page.

The fax is automatically printed
when it is sent.

An outbox report is printed after
each fax is sent

The log is automatically printed
when it fills an A4 page.

Description of the tab FAX PARAMETERS

Cover sheet

The cover sheet is part of a fax document automatically
generated by your terminal, on which there is information
concerning the sender, the recipient, the date, the time
sent, comments, etc...

This page may be sent alone or in front of a fax document,
but always at the same time as the document. A
document may be sent with a cover sheet from the
multifunction terminal or from the central processing unit.
In the latter case, some of the information in the cover
sheet may be provided by yourself when making the send
request. It is necessary to create model cover sheets
before sending a document using them. On the other
hand, once the cover sheet is created, a model cover
sheet may be used for all documents sent.

Your terminal offers the possibility of creating and
customizing some model cover sheets which you can
choose when sending a fax.

Creating a cover sheet

Field Description

Transmission speed Fax default transmission speed.

Line number

Number of the line where your
terminal is connected.

- 55 -

It is necessary to create a model cover sheet
before sending a fax with it.

1 From the tab COVER PAGE, click on the button NEW.
2 Select the model cover sheet you have created

using the menu F

ILE.

A window with the model cover sheet you have
created is displayed:

3 Click on the icon to display the available fields.

MF 5461

Description of the tab COVER PAGE

11 - PC Features

Field Description

To add a field, proceed as follows:

-

Select the field you want to insert by clicking the field

palette. A stamp replaces the cursor of your mouse.

-

Click the location where you want to put the field on the

model.

-

You can move or enlarge the field as you like.

Adjust the size of your field so that the text is
readable.

4

As soon as fields are inserted, save the cover sheet.

This cover sheet can be selected in the tab COVER PAGE of the
fax send window.

Name of the cover
sheet

Sender

Destination: Name,
Company, Department

Comments

Preview of the model

Either the name of the page
selected by default or the page you
have selected to use.

You can enter information
concerning the sender.

You can enter information
concerning the recipient.
If the word Auto is entered in one of
the fields, the field is updated during
sending if the recipient is listed in the
directory, favorites, a group or a
distribution list.

This is an editing window with all the
basic functions of a text editor so
that you can enter a text which will
be sent in the cover sheet.

The preview enables you to see the
cover sheet you are going to send.

Creating a cover page template

Creating a cover page creates a template which fields (fax
number, comment, subject and so on) will be
automatically filled by the Fax Application depending on
the information provided for each recipient of a document.
To create this cover page template, there are two major
steps:

• First step : Create a background image with the logos and the
layout that you wish.

• Second step : Add the field that you want to be displayed in
the cover page: fax number, comment, subject and so on. As
mentioned before, these fields will be filled by Fax application
at emission time.

For the first step, there are two methods to create the

background image

.

- 56 -

MF 5461

Î

You can either

• Option (A): Draw this background image in your preferred
application (such as Word, Excel,...),

OR

• Option (B): Scan a sheet of paper containing the layout of the
cover page.

Details about Option A and B:

• Option (A): Open the application that you want to use to edit
the background (Word, Wordpad...). Draw the background
image then print this document in the printer named
"Companion Suite Fax". At that point the MFSendFax dialog is
displayed:

•Option (B): Launch MFM
scanner source as shown below :

Add any recipient to the recipient list, click on the tab A

O

PTIONS, select resolution FINE as shown below:

ANAGER, select NEW FAX, select the

11 - PC Features

DVANCED

Add any recipient to the recipient list, click on the tab

ADVANCED OPTIONS, select resolution FINE as shown below:

Finally click on the button SAVE AS DRAFT in the lower right
corner (this is the button with the floppy disk icon). The
background image is created in the directory C:\Program
Files\Companion Suite Pro LM\Documents\FAX\Temporary and
has the file extension .fax

Finally click on the button S
corner (this is the button with the floppy disk icon). The
background image is created in the directory C:\Program
Files\Companion Suite Pro LM\Documents\FAX\Temporary and
has the file extension .fax.

Whether you choose Option A or B, you end up with a
background image with extension .fax, which is located in
C:\Program Files\Companion Suite Pro
LM\Documents\FAX\Temporary.

AVE AS DRAFT in the lower right

You can now proceed to the second step right below.

For the second step:

Now that the background image is created in directory in
C:\Program Files\Companion Suite Pro
LM\Documents\FAX\Temporary, you can add the fields on top
of the background image.
Please follow the procedure below

(a)

Launch MFMANAGER, select NEW FAX, click on the tab

C

OVER PAGE, and check the check box named WITH THE COVER

PAGE.

:

(b)Click on the button NEW, this displays a new window with the

title C

REATION OF THE COVER PAGE.

- 57 -

(c)

Press the button
and browse to the directory C:\Program Files\Companion Suite Pro
LM\Documents\FAX\Temporary that contains the background
image that you have created in the

OPEN

in the toolbar, change the file filter to *.fax

First step

.

(d)Click on the button FIELDS in the toolbar, a window pops up

allowing you to add the fields on top of the background image.

(e)Click on the button SAVE to save the Cover Page template

and exit this window.

(f)The window NEW FAX is displayed, you can now choose the

Cover Page template that you want to use. When you double
click the preview image in the lower right corner, another window
pops up giving you a preview of the cover page with the fields
filled with the recipient's information.

Item Action

1 Write an SMS.

Delete an SMS from one of the SMS manager

2

3

4 Display an SMS with the Viewer.

5 Access to the address book.

directories. Except for the directories S
and RECEPTION LOG for which the effect of this
command is to delete the entire log.

Print an SMS from one of the SMS manager
directories.

MF 5461

END LOG

11 - PC Features

SMS Communication

Sending SMSs is via the modem of your Multifunction
Laser. For more details, refer to the User Manual of your
Multifunction Laser.

The SMS service is available depending on
the countries and the operators.

Your PC Kit can be used to easily send faxes to a single
recipient or to multiple recipients using the distribution
groups.

Communications being sent are monitored by means of
the outbox, the outbox log and the outbox memory (items
sent).

Presentation of the SMS window

12345

7

6

6

7

8 SMS preview.

9 SMS manager directories.

Stop SMS sending (only enabled for the
outbox).

Displays all SMSs in the directory selected in
the Fax manager.

Send an SMS

1 Click on the icon SMS of the window MF

D

IRECTOR.

2 Click on N

EW then on SMS.

9

Enter your message in the field CONTENT OF MESSAGE

3

provided for this purpose.

You can use the buttons and the "smiley" located

to the left of the input field to customize your message, or
to automatically insert the date and time

.

4 To send your SMS to a contact, enter his / her

number in the field T

C

ONTACTS and click on or select a recipient (or

ELEPHONE NUMBER of the part

group) from one of the directories in the field

C

ONTACT LIST and click on .

8

Repeat this operation as many times as necessary
(use the button R

EMOVE to delete a contact from

the list of contacts).

- 58 -

MF 5461

5 If necessary, adjust the advanced parameters (to send

later or give priority to the SMS) by pressing the button

ADVANCED PARAMETERS.

11 - PC Features

6 Click on OK to send your SMS to all contacts in the

field

LIST OF RECIPIENTS.

Your send request can then be checked, if necessary, in
the outbox.

Follow-up of SMS

SMS communications are monitored by means of:

- an outbox,

- a sent item memory,

- an outbox log.

These services make it possible to have complete
information on the terminal activity with regard to
communications.

The outbox log is automatically printed when its contents
fill an A4 page. After this automatic printing, the terminal
creates a new log.

The outbox

The following is grouped in the SMS outbox:

-

requests being sent,

-

send later requests,

-

requests for which one or more send attempts have
already been made, and which will soon be redialed

-

requests which have been rejected.

,

The outbox log

The outbox log is used to keep the entire history of SMS
communications (successful or rejected) that have been
processed by your terminal. The log is automatically
printed as soon as an A4 page is complete.

The button DELETE deletes the entire log and
not simply the message(s) selected.

The information in the sent box is:

-t

he SMS recipient,

- the date of sending of the SMS,

- the status (sent, rejected, etc...).

The sent item memory (items sent)

The sent item memory is used to keep a copy of all SMS
messages you have sent.
The information in the sent item memory is:

-t

he SMS recipient,

- the date of creation of the SMS,

- the date of sending of the SMS,

- the size of the SMS.

SMS Parameters

Access to SMS parameters

1 Click the icon SMS of the window MF

D

IRECTOR.

2 Select T
3 Make any adjustments required in relation to the

description of the parameters above and validate
with OK.

- 59 -

OOLS > OPTIONS > SMS.

Description of the tab LOGS AND REPORTS

Field Description

MF 5461

11 - PC Features

Automatic printing of a
sent document

Printing of a send
report

Printing of the outbox
log

The SMS is automatically printed
when it is sent.

An outbox report is printed after
each fax is sent.

The log is automatically printed
when it fills an A4 page.

- 60 -

MF 5461

Maintenance

Service

General information

For your safety, it is imperative to refer to the
security directives presented in chapter
Security, page 1.

To ensure that your machine is kept in the best
conditions, it is recommended that you periodically clean
the inner parts.

5 Unpack the new cartridge and insert it into the slot

as indicated in the diagram below.

12 - Maintenance

6 Close the cover.

The following message appears:

HAVE YOU CHANGED

THE TONER? <OK>

Please respect the following rules while using this
machine:

- Do not leave the scanner cover open.

- Do not try to lubricate the device.

- Do not close the scanner cover violently or do not
apply vibrations to the machine.

- Do not open the cartridge access cover while printing.

- Do not try to disassemble the machine

- Do not use paper which would has stayed in the tray
for too long.

Toner cartridge replacement

Your machine comes with a current consumable
management system. It tells you if your toner cartridge is
close to its end of cycle. The following message will
appear on your machine screen.

TONER NEAR

END

After this message has been displayed, you
are able to change the cartridge.

To quit this screen, press OK.

7 Press OK.
8 When this message appears,

INSERT THE

TONER CARD

insert the smart card provided with the new toner
cartridge as shown on the picture below.

9 A wait message appears.

PLEASE

WAIT

The smart card is read.

NEW TONER

REMOVE CARD

To replace the toner cartridge, proceed as shown below.

When the following message is displayed on the screen:

TONER EMPTY

REPLACE <OK>

1 Press OK.

OPEN FRONT COVER

REPLACE TONER

2 Stand in front of the device.
3 Push on the left and right sides of the cover and pull

it towards you.

4 Raise and remove the toner cartridge from the

machine.

Remove the smart card from the reader, your
machine is ready to print again.

Issues with smart cards

If you use a smart card that has already been used, the
machine will display:

PLEASE

WAIT

then,

REMOVE CARD

ALREADY USED

If you use a defective smart card, the machine will display:

PLEASE

WAIT

- 61 -

MF 5461

then,

UNKNOWN CARD

REMOVE CARD

If the C button is pressed while the smart card is being
read, the machine displays:

ACTION CANCELLED

REMOVE CARD

Cleaning

Scanner reading system cleaning

When one or more vertical lines appear on the copies,
clean the glass of the scanner.

1 Open the scanner cover until it is standing in

vertical position.

2 Wipe the glass with a soft lint-free cloth soaked with

mild alcohol.

3 Close the scanner cover.
4 Make a copy to check that the symptoms have

disappeared.

Message Action

CLOSE COVER

PRINTER

TONER EMPTY

REPLACE <OK>

PAPER JAM

REMOVE TONER

PAPER JAM

EXTERNAL TRAY

PAPER EMPTY

The printer front cover is
open, close it.

Replace the toner cartridge.

A sheet of paper is jammed
in the machine. Take out the
toner cartridge and remove
the jammed paper sheet.
Take out the paper tray and
remove the jammed paper
sheet. Then open and close
the consumable cover.

A sheet of paper is jammed
in the machine. Open the
paper jam cover. Remove
the jammed paper sheet.
Then open and close the
consumable cover.

Add paper in the paper tray.

12 - Maintenance

Printer cleaning

Dust, dirtiness and paper debris on the external and
internal surfaces of the printer can affect its operation. We
advise that it is cleaned regularly.

Printer external cleaning

Clean the external part of the printer with a soft cloth
soaked in mild detergent.

Printer issues

Error messages

When the printer encounters any of the problems
described below, the corresponding message is shown
on the machine display.

Message Action

Check the presence of a

CHECK TONER

toner cartridge in the
machine.

Paper jam

When printing, a sheet of paper may get stuck in the
printer or the paper tray and cause a paper jam.

In case of a paper jam in the machine, the following
message appears:

PAPER JAM

EXTERNAL TRAY

1 Open the paper jam cover located at the back of

the machine.

2 Remove the jammed sheet of paper and close the

cover.

TONER NEAR END

REPLACE PAPER

HEATING

Indicates that your
consumable will need
changing soon.

Add paper in tray.

Message displayed when
starting the machine.

- 62 -

3 Open and close the consumable cover.

The printer starts again automatically.

MF 5461

The following message appears:

The fusion unit can reach a very high
temperature during the operation. To prevent
any harm, do not touch this area.

In case of paper jam, the following message appears:

PAPER JAM

REMOVE TONER

1 Remove the toner cartridge and check if a sheet is

jammed.

2 Remove the sheet of paper which causes the paper

jam.

3 Put the toner cartridge in the machine, or remove

the paper tray and remove the sheet of paper which
causes the paper jam.

4 Check that the paper sheets in the paper tray are

correctly placed.

CLOSE COVER

SCANNER

3 Close the scanner cover.

Miscellaneous issues

When turning on the terminal, nothing is displayed on
the screen.

Check the connection between the power cord and the
outlet.

The terminal does not detect the presence of the
document inserted in the scanner document feeder.
The message R
At the start and during scanning, R
appears on the screen.

1 Remove the document or press key .

2 Check the thickness of the document (50 sheets of

paper of 80 g/m2).

3 Iron out the sheets if needed.
4 Help the sheets along.

EADY does not appear on the screen.

EMOVE DOCUMENT

12 - Maintenance

5 Replace the paper tray in the machine.

Scanner issues

When a paper jam occurs, the following message
appears:

REMOVE DOCUMENT

CONFIRM <STOP>

1 Open the scanner cover.

2

1

The terminal does not receive any faxes.

1 Check that the telephone line cable is correctly

plugged in.

2 Check that there is a tone signal on the telephone

line by means of the key

You receive a blank page.

1 Make a photocopy of a document; if it is correct

then your fax is functioning normally.

2 Call back the subscriber and have him resend the

document. It was probably sent with the sheet
inserted backwards.

You cannot send a fax.

1 Check that the telephone line cable is correctly

plugged in.

2 Check the tone by pressing the key .
3 Check the prefix is correctly programmed and

used.

.

Communication errors

2 Remove the jammed paper without tearing it.

If the communication fails, the terminal advises you of an
automatic retry later.
Example of what is displayed:

Current time
Time of next try 0142685014 20:18

- 63 -

FRI 12 DEC 20:13

MF 5461

Transmission from the feeder

You have the choice between:

• waiting until the transmission takes place at the given
time,

• restarting the transmission immediately by

pressing

• abandoning transmission by pressing . To eject the

document, press again.

,

Transmission from memory

You have the choice between:

• waiting until the transmission takes place at the given
time,

• restarting the transmission using the transmission
queue. In this case, for a document composed of
several pages, the transmission will take place from
the page where the error occured,

• abandoning the transmission by deleting

corresponding command in the transmission line.

The terminal makes at most 5 automatic redials. The non­transmitted document is automatically deleted from the
memory and a transmission report is then printed together
with an error code and the cause for transmission failure
(see the communication error codes).

the

Communication error codes

The communication error codes appear in the logs and
transmission reports.

General codes

Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call
later.

Code 03 - User break

A communication has been stopped by the user pressing

the key .

Code 04 - Non programmed number

A number saved as a one-touch key or abbreviated
number is not valid, check it. (Example: a delayed
transmission was programmed with a one-touch key and
this key has been deleted in the meantime).

Code 05 - Scanning default

An incident occurred with the scanner, for example, the
sheet is jammed.

Code 06 - Printer default

An incident occurred in the printer: no paper, paper jam,
opened cover... In the reception mode, this incident
appears only if the reception parameter is switched to

W

ITHOUT PAPER.

Code 07 - Disconnected

The link has been cut (bad line). Check the number and
try again.

Code 08 - Quality

The document you sent was not well received. Contact
your subscriber to see if you need to send again.

Code 0A - No document to be polled

You tried to poll a document from a subscriber who had
not prepared his document (no deposit) or the password
entered was incorrect.

Code 0B - Wrong number of pages

There is a difference between the number of pages
indicated during preparation for the transmission and the
number of pages sent. Check the number of pages in the
document.

Code 0C - Received document error

Ask the subscriber who called you to check the length of
his document (it may be too long to be completely
received).

Code 0D - Transmission failed

Ask the sender to resend the document.

Code 13 - Memory full

Your fax can no longer receive since its memory is full.
There are too many received unprinted documents or too
many documents in the transmission line.
Print the received documents and delete or transmit
immediately the documents in the transmission line.

Code 14 - Memory full

Received document memory full. Print all received
documents.

Code 15 - Unknown mailbox number

You wish to deposit a document in a subscriber’s mailbox.
The mailbox number does not exist.

Code 16 - No Relay Bcst list Nr x

You requested a document relay from a remote fax but
the fax has not programmed the list of subscribers
requested.

Code 17 - Unknown mailbox number

You wish to recover a document from a subscriber’s
mailbox. The mailbox number does not exist.

Code 18 - Relay Bcst impossible

You requested a document relay from a remote fax which
does not have the relay broadcast function.

Code 19 - Subscriber has stopped

The communication has been stopped by your
subscriber. (Example: a fax wanted to poll your fax but
there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is
busy.

Code 1B - Transmission failed

During transmission: start again.
During reception: ask your subscriber to resend the
document.

Code 50 - Server error

Check the number configured for the SMS server or a
communication error occured during data transmission.

12 - Maintenance

- 64 -

Specifications

Physical specifications

Dimensions: 412 x 447 x 386 mm
Weight: 13 kg

Electrical specifications

Power supply: Single phase 220-240 V - 50/60 Hz - 4.5 A
Electric consumption: 12 W typical in powersave

16 W typical in standby
340 W average during printing

Environmental specifications

Operating temperature: In operation: + 10 °C to 32 °C
Acceptable humidity level: In operation: 15 % to 80 % HR (without condensation)

Peripheral specifications

Printer

Type: Laser (on normal paper)
Resolution: 600 dpi
Speed:

Preheating time: 21 sec.
First page out time: 13 sec.

a. Printing speed may vary depending on used operating systems, computer specifications, software applications,

connection modes (LAN, USB or WLAN), paper formats as well as file types and sizes.

16 ppm maximum

Copier

Type: Autonomous Black and White
Copy speed: 16 ppm maximum
Resolution: 600 dpi
Multiple copies: 99 pages maximum
Zoom range: 25 % to 400 %

Scanner

a

Type: Color scanner
Color depth: 36 bits
Resolution: 600 dpi (optical)

2400 dpi (interpolated)
Software compatibility: TWAIN
Maximum paper format: Letter

Printing supports

Main paper tray capacity: 250 sheets maximum (60 g/m²), 200 sheets maximum (80 g/m²)
Output tray capacity: 50 sheets
Main tray paper format: A4, A5, Legal, Letter

60 to 105 g/m² paper
Paper format for manual printing: A4, A5, Legal, Letter, B5, exec, A6

52 to 160 g/m² paper

PC connection

Slave USB 2.0 port (PC connection)
Master USB 2.0 port (Wlan connection, reader, USB memory key reader)
Operating System: Windows 98 SE, 2000, ME, XP

Consumable specifications

Reference paper

Scanner : Inapa tecno SPEED A4.
Printer : Ricoh T6200 A4

Toner cartridge

Reference CTR 360

CTR 365

Specifications are subject to changes for improvement without notice.