Sagem MF 5461, MF 5481n User Manual

TELECOM

SAGEM

MF 5461 / MF 5481

3000267953_02

Instruction booklet

MF 5461 / MF 5481

Dear customer

For your security and comfort, we urge you to carefully read the chapter Security, page 1 before attempting use.

In buying this multifunction machine, you have opted for a quality SAGEM product. Your device satisfies all of the different needs of a modern office automation tool.

This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000/XP).

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer wirelessly.

WLAN is an optional working only with a specific adaptor that you can obtain from your retailer. You will find further information on our website: www.sagem.com.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.

The MF 5461 / MF 5481 multifunction machines, come with a 600 dpi scanner and a black and white laser printer offering a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer. It also gives you the ability to manage your multifunction machine.

Consumables

Dear customer

Refer to section Consumable specifications, page 66.

MF 5461 / MF 5481

Contents

Dear customer I

Consumables I

Security 1

Security directives 1 Positions of Safety labels on the machine 2 Symbols for the main power switch 2

Certification 2 Environment 3

The packaging 3 Batteries and rechargeable batteries 3 The product 3

Software use license 4

Definition 4 License 4 Property 4 Duration 4 Warranty 4 Responsibility 4 Development 4 Applicable law 5

Registered trademarks 5 Prohibited reproductions 5

Installation 6

Location conditions 6

Cautions of use 6

Paper recommendations 7

Loading paper in the main unit tray 7 Handling of paper 7 Humidity control 7 Utilisation d’enveloppes 7

EP Cartridge recommendations 7 Terminal description 8 Command panel 9 Accessing terminal menus 9 Packaging contents 10 Device installation 10 Installing the document feeder 10 Feed cassette paper insertion 10 Cartridge installation 11 Paper delivery stop 12 Starting your device 12

Device connection 12

Paper insertion in the manual input tray 13

Copy 14

Simple copy 14 ECO mode copy 14 Advanced copying 14 Special setup for the copying 15

Resolution setup 15 Zoom setup 15 Assembled copy setup 15 Analysis origin setup 15 Contrast setup 15 Brightness setup 15 Paper type setup 16 Paper tray selection 16 Sheet-feed analysis margins setup 16 Analysis margins setup 16

Left and right printing margins setup 16 Top and bottom printing margins setup 16 Format paper setup 16

Fax 17

Fax transmission 17

Immediate transmission 17 Delayed transmission 17 Transmission with auto redial 17

Fax reception 17 Relay broadcast 18 Fax answering machine 18

Saving an access code 18 Activating / Deactivating the answering machine 18 Printing fax messages stored in the memory 18

Fax rerouting 19

Activating rerouting 19 Setting the re-direction contact 19 Printing rerouted documents 19

Rerouting fax messages to a USB memory key 19

Activating rerouting 19 Printing rerouted documents 19

Transmission waiting queue 19

Performing immediate transmission from the waiting queue 20 Consulting or modifying the waiting queue 20 Deleting a transmission on hold 20 Printing a document in waiting or in deposit 20 Printing the waiting queue 20

Cancelling a transmission in progress 20 MailBoxes (MBX Fax) 20

Creating an MBX 20 Modifying the features of a MBX 21 Printing the contents of a MBX 21 Deleting a MBX 21 Printing the MBX list 21 MBX deposit in your fax 21 MBX deposit in a remote fax 21 MBX polling from a remote fax 21

Deposit and Polling 22

Placing a document in deposit 22 Polling a deposited document 22

SMS 23

SMS Parameters 23

Presentation of the sender 23 SMS Center transmission number 23

Sending an SMS 23

Parameters/Setup 24

Date/Time 24 Your fax number/Your name 24 Type of network 24 Geographical settings 24

Country 24 Network 24 Language 25

Local prefix 25

Prefix 25

Transmission report 25 Document feed type 25 Economy period 25 Reception Mode 26 Reception without paper 26 Number of copies 26

Contents

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MF 5461 / MF 5481

Fax or PC reception 26 Received faxes reduction mode 26 Technical Parameters 27 Printing the functions guide 29 Printing the logs 29 Print the list of setups 29 Font printing 29 Lock the machine 29

Lock the keyboard 30 Lock the numbers 30 Lock the SMS service 30

Read the counters 30

Sent pages counter 30 Received pages counter 30 Scanned pages counter 30 Printed pages counter 30

Display the consumables status 30 Calibrate your scanner 31

Directory 32

Creating subscribers record 32 Creating subscribers list 32 Modifying a record 32 Deleting a record or a list 33 Printing the directory 33

Local network settings 34

Selecting the type of your local network 34 Ethernet network settings (Model MF5481) 34

Automatic configuration 34 Manual configuration 34

IP address 34 Sub-network mask 34 Gateway address 34

IEEE Address (or Ethernet address) or MAC address 34 NetBIOS names 34 Serveurs de nom 34

WLAN network 35

Type of radio network 35

Radio infrastructure network 35

Radio ad-hoc network 35 Radio networks (WLAN) 35 Connect your WLAN adaptor 35 Configure your network 36

Creating or rejoining a network 36

Referring to or changing your network parameters 36

An example of how an AD-HOC network may be set up 38

Setting up a multifunction machine 38

Setting up the PC 38

Message service (Model MF5481) 39

Information required to set up message service 39 Configuring initialisation parameters 39

Access to servers parameters 39

Accès aux paramètres d'authentification SMTP 39

Sending an E-Mail 39 Sending an E-mail text 39 Scan to FTP 40

Simply put the file in an FTP server : 40

Connection configuration 40

Standard settings 40

Selecting the connection type 40 Selecting the transmission type 40 Modifying the connection period (Periodic type) 40

Modifying the connection time(s) (Set Times type) 40 Selecting the print mode for the deposit notice 41 Printing the Internet settings 41

Mail sorting 41

F@X Only mode 41 PC Only mode 41 Share PC mode 41

USB memory key 42

Use of the USB memory key 42

Print your documents 42

Print the list of files located in the key 42 Print the files located in the key 42

Delete your files located in the key 43

Analyse the USB memory key content 43 Save a document on a USB memory key 43

PC Features 44

Introduction 44 Configuration requirements 44 Installation 44

Install the software on your PC 44 Connections 46

USB Connection 46 Network connection 46

Uninstall the software from your PC 47

Multifunction Terminal's Supervision 48

Checking the connection between the PC and the multifunction machine 48

MF Director 48

Graphical presentation 48 Utilities and applications activation 48

MF Monitor 49

Graphical presentation 49 Display the consumable status 49 Scan To 49

Companion Suite Pro LL functionalities 49

Document analysis 49

Analysis with Scan To 50 Analysis from a TWAIN compatible software 50 Character recognition software (OCR) 50

Printing 50

Printing with the multifunction machine 50

Address book 51

Add a contact to the terminal address book 51 Add a group to the terminal address book 51 Manage the address book 52

Modify the information related to a contact 52 Modify a group 52 Delete a contact or a group from the address book 52 Print the address book 52

Import or export a directory 52

Import a directory 52 Save your address book 52

Fax communications 52

Presentation of the Fax window 52 Send a fax 53

Send a fax from the hard disk or the terminal 53 Send a fax from application 53

Receive a fax 54 Follow-up of fax communications 54

The outbox 54 The send memory (items sent) 54 The outbox log 54 The inbox log 54

Contents

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MF 5461 / MF 5481

Fax parameters 54

Access to fax parameters 54 Description of the tab Log and Report 55 Description of the tab Fax Parameters 55 Cover sheet 55 Creating a cover sheet 55 Description of the tab Cover page 56 Creating a cover page template 56

SMS Communication 58

Presentation of the SMS window 58 Send an SMS 58 Follow-up of SMS 59

The outbox 59 The outbox log 59 The sent item memory (items sent) 59

SMS Parameters 59

Access to SMS parameters 59 Description of the tab Logs and reports 60

Maintenance 61

Service 61

General information 61 Toner cartridge replacement 61 Issues with smart cards 61

Cleaning 62

Scanner reading system cleaning 62

Printer cleaning 62

Printer external cleaning 62

Printer issues 62

Error messages 62

Paper jam 62 Scanner issues 63 Miscellaneous issues 63 Communication errors 63

Transmission from the feeder 64 Transmission from memory 64 Communication error codes 64 General codes 64

Specifications 65

Physical specifications 65 Electrical specifications 65 Environmental specifications 65 Peripheral specifications 65 Consumable specifications 66

Contents

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MF 5461 / MF 5481

Security

Security directives

Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.

Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away, as specified by the Instructions of the ENVIRONMENT chapter of this manual.

Because of the device model, the power connector is the only way to disconnecting the device from the power network, that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet located nearby. The outlet shall be easily accessible.

Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing.

Repairs-maintenance: Repairs and maintenance should only be carried out by a qualified technician. No user serviceable parts inside the machine. To reduce the risk of electrical shock, you shall not proceed with these operations yourself, because by opening or removing the lids, you could expose yourself to two hazards:

APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT PRODUCTO LASER DE CLASE 1 APARECCHIO LASER DI CLASSE 1

For installation conditions and safe use precautions, refer to chapter Installation, page 6.

- The laser beam can cause irreversible eye damage.

- Avoid contact with powered parts because it can lead to electrical shock with unfortunate consequences.

1 - Security - Certification - Environment - Licence

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MF 5461 / MF 5481

Positions of Safety labels on the machine

The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the EP cartridge.

Symbols for the main power switch

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

- means POWER ON.

- means POWER OFF.

Certification

The tagging attests to the product's compliance with the demands of the R&TTE 1999/5/CE directive.

For users security, in accordance with the 73/23/CE directive. For electromagnetic disturbances, in accordance with the 89/336/CE directive.

The manufacturer declares that the products are manufactured in accordance with the APPENDIX II of the R&TTE 1999/5/CE directive.

The conformity declaration is available on www.sagem.com, see the support section or at the following address:

1 - Security - Certification - Environment - Licence

Sagem Communication - Customer relations department

4, rue du Petit Albi - 95800 Cergy Saint-Christophe - France

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MF 5461 / MF 5481

Environment

The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal.

The packaging

The (green point) logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures.

To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste.

Batteries and rechargeable batteries

If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated collecting centers.

The product

The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family.

Therefore, according to European regulations you are requested to dispose of it at the selected collection areas:

- to distribution centers in case of equivalent equipment purchase,

- to the available local collecting centers (dump, selective collection, etc.).

In doing so, you will participate in the "Waste of Electric and Electronic Equipment reuse and development scheme" which will help prevent potential effects on the environment and human health.

1 - Security - Certification - Environment - Licence

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MF 5461 / MF 5481

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE

SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU

ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded. No refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.

Definition

The Software designates programs and associated documentation.

License

- This license allows you to use this Software on personal computers on a local network. You only have permission to use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

- You are allowed to make a back up copy.

- This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation. Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.

Responsibility

1 - Security - Certification - Environment - Licence

If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization, merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as, but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications without any notice. In case of modification, your user right does not give you access to free updates.

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MF 5461 / MF 5481

Applicable law

This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product. All the names of the products and brands that could be trademarks registered by their respective owners are recognized in the present document.

Registered trademarks

Given the technical evolution, Sagem Communication reserves the right to modify the technical specifications of this product and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark of Sagem Communication.

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.

PaperPort9SE is a registered trademark of ScanSoft.

Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows 2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are registered trademarks of Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Prohibited reproductions

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law :

- bank notes;

- checks;

- bonds;

- stock certificates;

- bank drafts;

- passports;

- driver's licenses.

1 - Security - Certification - Environment - Licence

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

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MF 5461 / MF 5481

Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics:

- Choose a well ventilated location.

- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect the machine must be located close to this one and have an easy access.

- Make sure that the machine is not directly exposed to sun light.

- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or ventilation system, nor in an area subject to large temperature or humidity variations.

- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

- Keep the machine away from any object that could obstruct its ventilation ports.

- Do not place the machine close to hangings or any other flammable objects.

- Choose a location where splashes of the water and other liquids are limited.

- Make sure that this location is dry, clean and dust free.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated premises.

2 - Installation

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

- Temperature: 10 °C to 32 °C with a maximum amplitude of 10 °C per hour.

- Humidity: 15 to 80 % of ambient humidity (without condensation), with a maximum amplitude of 20 % per hour.

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.

- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents a potential fire hazard or an electric shock hazard.

- Never touch the power cord with wet hands. You risk getting an electric shock.

- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged and create a fire hazard or an electric shock hazard.

- Always unplug the power cord when you plan not to use the machine for a long period of time.

- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric shock hazard.

- Always make sure that the machine is not sitting on the power cord or any other electric device communication cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these circuits can cause an electric shock risk.

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MF 5461 / MF 5481

- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard.

- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

- Never move the terminal during printing.

- Always lift the terminal when you wish to move it.

Paper recommendations

Loading paper in the main unit tray

- Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and paper jams.

- Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed failure, skewing, and paper jams.

- Adding paper in the pile must be avoided because it may cause double feeding.

- When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it.

- If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

2 - Installation

Handling of paper

- Curling must be corrected before printing. Curls must not exceed 10 mm.

- Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity.

Humidity control

- Paper which has become damp, or paper which has been left unused for a very long time.

- After opening the paper, it must be kept in a plastic bag.

- Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not be used.

Utilisation d’enveloppes

- Feeding can be done only through the manual feed.

- Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from and both the left and right edges, and the rear edge.

- A few lines may be given in solid print at the part of being overlapped.

- Envelopes which are not recommended may lead to improper printing (refer to the paragraph Peripheral specifications, page 65).

- Curled envelope after printing should be fixed manually.

- Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the reverse side.

- Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper position after aligning in case it is bent or warped.

EP Cartridge recommendations

- Must not be stood on the side, or held upside down.

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MF 5461 / MF 5481

Terminal description

Front side

Control panel

Smart card insertion point

Fold-down stop for paper delivery

Manual input tray

Manual paper feed setup guides

Document feeder

Paper tray

2 - Installation

Paper output

Master USB connection (USB key)

Cartridge access cover

LAN Connection (model MF5481)

Master USB connection (USB key)

(model MF5461)

Slave USB connection (for PC)

Back side

Paper jam cover

Power supply cord connection

Additional telephone cable socket

Telephone cable socket

On/Off switch

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Command panel

MF 5461 / MF 5481

COL

1. Screen.

2. Digital keypad.

3. Alphabetical keypad.

4. Key

: deletes the character to the left of the cursor.

5. Key : input or line feed.

6. Key : access to special characters.

7. Key

Shift.

8. Key SCAN: document analysis to the PC.

9. Key COPY: local copy.

10. Key STOP PRINT: stops the current printing.

11. Key : sending of an SMS (Short Message Service).

1315

911

8101216171819202122

2 - Installation

16. Key : Validation.

17. Key OK: confirms the displayed selection.

18. Key : menu access and navigation down the menus.

19. Key C: back to the previous menu and input correction.

20. Key : navigation up the menus.

21. Key : stops the current operation.

22. Key ECO: sets up the activation delay.

23. Key : color analysis mode selection.

24. Key : analysis resolution setup.

25. Key : contrast setup.

12. Key : sending of a fax.

13. Key :

access to directory and quick dial numbers.

26. Icon : Superfin resolution.

27. Icon : Photo resolution.

28. Icon : Fin resolution.

14. Key during fax sending.

line manual connection, listen for tone

29. Icon : colour mode.

30. Icon : activity on the telephone line.

15. Key : SMS).

multiple contact sending (fax, e-mail or

31. Icon : Fax mode.

32. Icon : external answering machine mode.

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all terminal menus, sub-menus and their identification number).

Two methods are available to access menu items : the step by step method or the shortcut method.

To print the functions list whitch details the Step by step method:

1 Press . 2 Use the  or  button to browse the menu and select 5 - P 3 Use the  or  button to browse the menu P

RINT and select 51-FUNCTIONS LIST. Confirm with OK.

RINT. Confirm with OK.

To print the functions list with with the shortcut method:

1 Press on . 2 Enter 51 with the numerical keypad to directly print the functions list.

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MF 5461 / MF 5481

Packaging contents

The packaging contains the items listed below:

Multifunction device

Control panel

1 initialisation card

Device installation

1 Unpack the device. 2 Install the device respecting the security notices

stated at the beginning of this booklet.

3 Remove all stickers from the machine. 4 Remove the plastic protection film from the screen. 5 Place the control panel in front of the machine,

insert the control panel in its back slots (A).

2 - Installation

1 toner cartridge

1 installation guide and 1 PC installation CD ROM

1 power cord

1 telephone cord

6 Push the front side of the control panel (B) to clip it.

Installing the document feeder

1 Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

Feed cassette paper insertion

Before inserting paper, refer to the paragraph Paper recommendations, page 7.

Your device accepts a number of formats and types of papers (refer to the paragraph Consumable specifications, page 66).

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MF 5461 / MF 5481

You can use paper weighing between 60 and 105 g/m2.

1 Remove the paper feed cassette completely.

2 Push the lower panel down until it clicks.

4 Take a paper stack, pull the paper off and align it

on a flat surface.

5 Put the paper stack in the feed cassette

(ex: 200 sheets of 80 g/m² paper).

6 Put the feed cassette back in its location.

Cartridge installation

1 Stand in front of the machine. 2 Push the left and right sides of the cover and pull it

towards you at the same time.

2 - Installation

PUSH

3 Setup the back side feed cassette stop by pushing

the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. Adjust the length paper guide to the paper format by pushing lever (C).

3 Unpack the new cartridge. Gently roll the cartridge

5 or 6 times to distribute the toner evenly inside the cartridge. Thoroughly rolling the cartridge will assure the maximum copies per cartridge..

4 Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture below.

5 Close the cover.

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Paper delivery stop

Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down.

MF 5461 / MF 5481

2 - Installation

3 Make sure that the On/Off switch is on Off

(O position).

4 Connect the power cord to the device.

Plug the power cord to outlet on the wall

Starting your device

Device connection

Before plugging the power cord, it is imperative to refer to the Security directives, page 1.

1 Plug the end of the telephone line into the terminal

socket and the other end into the wall telephone socket.

5 Press the On/Off button to turn on the device

(I position).

6 After initialisation, "WAITING FOR INIT" appears

on the screen. Insert the initialisation card provided in the card reader as indicated on the picture.

2 For the model MF5481, plug end of the LAN cord

(as provided by your network administrator) into port of your fax machine and the other end into your local network port dedicated to your fax machine.

7 After an analysis phase, "INIT. OK - REMOVE

CARD" appears on the screen. Remove the initialisation card from the drive.

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MF 5461 / MF 5481

8 By default, the machine is set to operate in the UK

in English. To modify this parameter, refer to

Country, page 24.

9 Set the date and time, refer to Date/Time, page 24.

Paper insertion in the manual input tray

Before inserting paper, refer to the paragraph Paper recommendations, page 7.

The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette (refer to the paragraph Consumable specifications, page 66). Only one sheet or envelope can be fed at a time.

You can use paper, which weights between 52 and 160 g/m².

1 Spread the manual feed guides to the maximum.

2 - Installation

2 Insert a sheet or an envelope in the manual input

tray.

3 Adjust the paper guides against the right and left

edges of the sheet or the envelope..

Before printing, check that the paper format you are using matches the paper format set on the printer (refer to Copy, page 14).

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Copy

Your machine has the function to make one or more copies.

You can also setup several parameters in order to make copies at your will.

MF 5461 / MF 5481

button.

5 Choose with the buttons  or  the printing

option (see examples below) depending on the copy mode that you want:

- Combined mode (document feeder):

1 Page onto 1, 2 Pages onto 1, or 4 Pages onto 1.

MOSAÏC Copy mode

3 - Copy

Simple copy

In this case, the default parameters are applied.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Press the button twice. The copy is made

using the default parameters.

COPY

ECO mode copy

The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs. When the ECO mode is used, the toner consumption is reduced and the print density becomes lighter.

1 Place the document to be copied in the automatic

document feeder, printed face on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass.

Output

2 1

nalyzed sheets

- Poster mode (flat-bed scanner): 1 Page to 1, 1 Page to 4 or 1 page to 9.

nalyzed sheets

1 page to 1

2 pages to 1

4 pages to 1

POSTER Copy mode

2 Press the button.

3 Press the button.

COPY

ECO

1 page to 1

1 page to 4

Advanced copying

The sophisticated copy allows to do custom setups for the current copy.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

After step 1, you can directly enter the number of copies with the numerical keypad and press the OK button to validate. Then refer to step 4.

2 Press the button.

3 Enter the number of copies that you want and

confirm with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK

COPY

1 page to 9

Confirm with the OK button.

6 Adjust the desired zoom level, from 25% TO 400%

with the buttons  or , confirm with the OK button (only available in 1 Page to 1 copy mode).

7 Adjust the desired origin values with the digital

keyboard buttons  or  then confirm with the OK button.

8 Choose the resolution depending on the printing

quality that you want DRAFT, AUTO, QUALITY

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MF 5461 / MF 5481

TEXT or PHOTO with the buttons  or , then confirm with the OK button.

9 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

10 Adjust the desired brightness level with the buttons

 or , then confirm with the OK button.

11 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.

Special setup for the copying

Setups done through this menu become the device default setups after you confirm.

When the quality of the printing is not satisfying, you can proceed to a calibration with MENU 80.

Resolution setup

The RESOLUTION parameter allows you to setup the photocopy resolution.

 841 - ADVANCED FCT/COPY/RESOLUTION

1 Choose the resolution with the buttons  or 

according to the following table:.

Parameter Signification

Assembled copy setup

 843 - ADVANCED FCT/COPY/ASSEMBLED

The ASSEMBLED parameter allows you to assemble or disassemble your copies. Enter the desired setting and confirm your choice by pressing the OK button.

Analysis origin setup

If you want, you can change the origin of the scanner.

By entering new values for X and Y in mm (X < 209 and Y < 280), you move the analysed area as shown on the diagram below.

DEBUT FEUILLE

BEGIN. OF SHEET

 844 - ADVANCED FCT/COPY/ORIGIN

1 Select the X and Y coordinates with the buttons

 or .

2 Setup the desired coordinates with the digital

keyboard or the buttons  and , confirm your choice by pressing on the OK button.

Analysed area

FIN FEUILLE

END OF SHEET

3 - Copy

DRAFT

AUTO

QUALITY TEXT

PHOTO

Low resolution.

Standard resolution for documents containing text and graphics.

Optimal resolution for documents containing text.

Optimal resolution for documents containing photographies.

2 Confirm your choice by pressing the OK button.

You can also change the resolution by

pressing the button.

Zoom setup

The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document, from 25 to 400 %.

 842 - ADVANCED FCT/COPY/ZOOMING

1 Enter the desired zoom level with the

Alpanumerical keyboard or choose among predefined values with the buttons  and .

2 Confirm your choice by pressing the OK button.

Contrast setup

The CONTRAST parameter allows to choose the photocopy contrast.

 845 - ADVANCED FCT/COPY/CONTRAST

1 Setup the desired level of contrast with the buttons

 and , confirm by pressing the OK button.

2 You can also directly setup the desired contrast

with the button, press several times on this button until the desired setup without using the Menu 845.

3 Quit this menu by pressing the

button.

Brightness setup

The BRIGHTNESS parameter allows to lighten or darken your original document.

 846 - ADVANCED FCT/COPY/LUMINOSITY

1 Setup the desired brightness with the buttons 

and .

2 Confirm your choice by pressing the OK button.

3 Quit this menu by pressing the

button.

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MF 5461 / MF 5481

Paper type setup

 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

TYPE

1 Select the paper NORMAL or THICK that you use

with the buttons  and .

2 Confirm your setup by pressing the OK button.

3 Quit this menu by pressing the

button.

Paper tray selection

The Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases.

Default tray Tray used for copy

Selection between the

Same paper format in the trays

Different paper format in the trays

AUTOMATIC

MANUAL

AUTOMATIC

MANUAL

main tray and the manual tray.

The manual tray is used.

The main tray is used

The manual tray is used.

3 Quit this menu by pressing the

button.

Left and right printing margins setup

If you want to, you can offset the lateral margins of the document to the left or right during printing.

 855 - ADVANCED FCT/SCAN. & PRINT/

PRINTER MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Top and bottom printing margins setup

If you want to, you can offset the lateral margins of the document towards the top or the bottom during printing.

 856 - ADVANCED FCT/SCAN. & PRINT/TOP

PRINT.

1 Setup the top / bottom margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

3 - Copy

 852 - ADVANCED FCT/SCAN. & PRINT/TRAY

PAPER

1 Select the default paper tray to use, AUTOMATIC

or MANUAL, with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Sheet-feed analysis margins setup

If you want to, you can offset the lateral margins of the document to the left or right during the analysis with your sheet-feed scanner.



853 - ADVANCED FCT/SCAN. & PRINT/ S.F.

MARGINS

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Analysis margins setup

Format paper setup

This menu allows you to define the default paper format of the manual tray and the main tray. You can also setup the default scanning width.

 857 - ADVANCED FCT/SCAN. & PRINT/

PAPER FORMAT

1 Select the paper tray for which you want to define

a default paper format with the buttons  and .

2 Confirm by pressing the OK button. 3 Choose the paper format with the buttons  or 

according to the following table:.

Paper tray Available paper format

MAN. TRAY

AUTO. TRAY

SCANNER

4 Confirm by pressing the OK button.

5 Quit this menu by pressing the

A5, A4, Legal and Letter

LTR/LGL and A4

button.

If you want to, you can offset the lateral margins of the document to the left or right during the analysis with your flat-bed scanner.

 854 - ADVANCED FCT/SCAN. & PRINT/

FLATBED MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

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MF 5461 / MF 5481

Fax

This chapter describes all the fax processing and configuration functions. You will also find a section describing fax mailboxes.

Fax transmission

Immediate transmission

Transmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

• to control the communication progress in case of uncertain numbers, etc.

4 - Fax

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Enter the fax number or choose your dialling mode

then press .

The icon flashes during the call phase, it stays lit when both faxes are in communication.

3 At the end of transmission the initial screen is

displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages.

When sending in "Deferred Send" mode, make sure that the document is located in the right direction.

To delay the transmission time of your document :

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Select 3 Enter the subscriber number you wish to program

at a different time or choose your dialling mode and confirm with OK.

4 Next to the current time, enter the new time and

confirm with OK.

5 Choose SCAN B & W or COLOR SCAN. 6 Adjust the contrast and confirm with OK. 7 Select the feed type, FEEDER or MEMORY and

confirm with OK.

8 You may enter the number of pages before

transmission and confirm with OK.

9 Confirm postponed transmission by pressing

31 - FAX / TRANSMISSION.

To take the line manually:

1 Place the document in the fax feeder. 2 Press . 3 If necessary, set the sound level with navigator 

or  keys.

4 If not already done, enter the subscriber number.

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

5 Press to start the document transmission.

If your machine is set in order to print a transmission report (Transmission report, page 25), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Fax reception

Fax reception depends on the parameter settings of your machine. The following parameters let you customize the printing of received faxes :

- Reception Mode, page 26;

- Reception without paper, page 26;

- Number of copies, page 26;

- Fax or PC reception, page 26;

- Received faxes reduction mode, page 26;

- Technical Parameters, page 27.

The printing is not possible on A5 paper format.

The following tables gives which tray is used to print received fax depending on the default tray and the paper format in both trays.

key .

Your document is stored and will be sent at the new time.

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