Sagem MF 4690n User Manual

SAGEM

MF 4690n

User Manual

WELCOME

Congratulations for purchasing this SAGEM new gene ration communication terminal. This terminal is capable of faxing, printing and scanning and furthermore, can be used for Internet communications. Your terminal will meet all your professional requirements.

This User's Manual presents the model in the range:

Model Equipment

• Colour scanner.

MF 4690n

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send and receive SMS's

You can also print to PCL® 6 and SG Script 3 formats (emulation of Postscript® level 3 language).

We recommend that you read this Manual carefully, in order to familiarise yourself with the various features and functions of your terminal.

• 33.6 kbps fax and 56 kbps data modem.

• 20 ppm black & white laser printer.

• LAN 10/100 Base T.

List of accessories

The following additional accessories are proposed for these models:

• Directory card.

• 500-page paper tray.

• Duplex-unit.

Consumables

To refer to the last page of this user manual for the references.

1. Depending on country and depending on your operator.

2. The list of accessories is subject to change without prior notice.

Control panel

1. key: manual line taking, tone monitoring during fax transmission.

2. key: attachment to a typed-in mail.

3. key: scanning resolution during transmission or copy.

4. key: contrast adjustment.

5. key: SMS transmission.

6. key: access to directory and quick-dial numbers.

7. key: access to the last dialled numbers, or to the last entered e-mail addresses after

pressing the key.

8. key: broadcast transmission (fax, e-mail or SMS).

9. Numerical keypad.

10. key: fax transmission or black & white local copy.

11. key: scan to e-mail (Internet fax transmission).

12. key: colour document transmission over the Internet.

13. key: stop current operation.

14.M key: access to the different functions (MENU).

15.OK key: confirm displayed selection.

16.C key: return to previous menu and correct data entry.

17. and keys: navigation keys.

18.Alphabetical keypad.

19. key: access to special characters.

20. key: enter or go to next line.

21.Í key: erase character before cursor.

22.× key: Shift key.

23. key: Caps lock key.

24. and keys: memorise a key combination. Default setting: F1: Scan to PC

F2: Scan to FTP

A Scanning resolution during fax transmission

(Fine, SFine, Photo).

B "Line" icon:

On: communication in progress, Blinking: communication being established.

C Printer Paper Jam indicator . D "Toner" icon:

On: toner empty, Blinking: toner near end, toner low.

E Fax reception icon:

* On: reception possible, * Blinking: unprinted document(s) in memory

or being received,

* Off: reception impossible.

1. Depending on model.

24 23

328

BC D EA

29 4 5

2122

1718 19

10111213 15

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the machine parts 1-4 Description 1-6 Installing the removable parts 1-7

Installing the printer paper tray 1-7 Installing the printer output stacker 1-8 Installing the document feeder for scanning 1-8 Installing the original document output stacker 1-9 Loading paper 1-9 Loading paper manually 1-11 Installing the second paper cassette unit (option) 1-12

Connections 1-14

Telephone and LAN connection 1-15 Power line connection and switch-on 1-15 Installing the Duplex-unit

(depending on model or option)

1-16

Installation Contents

Getting startedDirectoryMaintenanceSafety

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1 The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3 Direct access by number 2-4

Functions list 2-4

3SETTING YOUR MACHINE 3-1

Remote setting of parameters (depending on the model) 3-1

Embedded web server 3-1

Prerequisites 3-1 Access to the Web server 3-2

Main settings 3-2

Before transmission 3-2

Date/Time 3-2 Your fax number/your name 3-2 Type of network 3-3 Geographical settings 3-3 Local prefix 3-4 Transmission report 3-4 Document feed type 3-5 Economy period 3-5

Before reception 3-5

Fax answering machine 3-5 Reception without paper 3-6

machine

Operation Setting your

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Number of copies 3-6 Relay broadcast 3-7 Fax or PC reception (depending on model) 3-7

Technical parameters 3-8

Local Area Network (LAN) settings (depending on model) 3-11

Local network settings 3-11

Automatic configuration 3-11 Manual configuration 3-12 IEEE address (or Ethernet address) or MAC address 3-12 Netbios names 3-12 SNTP server configuration 3-13

Message service and the Internet 3-14

Initialisation parameters 3-14

Access to connection and message service parameters 3-15 Access to servers parameters 3-15 Access to the authentification SMTP parameters 3-15

Settings 3-17

Standard settings 3-17 Mail sorting 3-18

Internet Connection 3-20

Immediate connection to the Internet 3-20 Programmed connection 3-20

Deactivating the Internet function 3-20

SMS service 3-21

SMS Parameters 3-21 Sending an SMS 3-22 Erase an SMS 3-23 SMS Reception 3-23

SMS read 3-23 Print an SMS 3-24

SMS Server 3-24

4DIRECTORY 4-1

Creating subscribers records 4-1

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-3 Adding or deleting a number from the list 4-4

Consulting a record or a list 4-5 Modifying a record or a list 4-5 Deleting a record or a list 4-6 Printing the directory 4-6 Importing a directory 4-6

The file structure 4-7 Procedure 4-8

Exporting a directory 4-9

-2-

5OPERATION 5-1

Sending 5-1

Document positioning 5-1

Scanner 5-1

Choosing the resolution/contrast 5-2

Resolution 5-2 Contrast 5-2

Dialling 5-2

From the directory 5-2 From the redial key 5-3 To multiple numbers 5-3

Transmission over the Public Switched Telephone Network (PSTN) 5-4

Immediate transmission 5-4 Delayed transmission 5-4 Transmission with auto redial 5-5 Rerouting 5-5 Tx forwarding 5-6

Transmission over the Internet 5-7

Sending a black and white document to an E-Mail address 5-7 Sending a colour document to an E-mail address 5-7 Sending a typed message to an E-Mail address 5-8

Scan to FTP (depending on model) 5-9

Deposit a file in an FTP server 5-9 Multi-contact sending 5-9

Transmission waiting queue 5-10

Immediately perform transmission from the waiting queue 5-11 Consult or modify the waiting queue 5-11 Deleting a transmission on hold 5-11 Printing a document in waiting or in deposit 5-11 Print the waiting queue 5-11

Cancelling a transmission in progress 5-11

Reception 5-12

Reception over the Public Switched Telephone Network (PSTN) 5-12 Reception over the Internet 5-12

Copying 5-12

Local copy 5-13

Standard copy 5-13 "Sophisticated" copy 5-13

Specific copy settings 5-13

Scanner settings 5-14 Printer settings 5-15

Other functions 5-16

Logs 5-16 Printing the functions list 5-16 Printing the machine settings 5-17 Memorizing a sequence of keys 5-17

To register a sequence (for example, in key F1) 5-17 To send a fax directly to your subscriber (key F1 preset) 5-17

Font printing (depending on model) 5-18

Installation Contents

Getting startedDirectoryMaintenanceSafety

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Operation Setting your

-3-

Counters 5-18 Deposit and polling 5-18

Placing a document in deposit 5-19 Polling a deposited document 5-19

Lock 5-20

Entering the locking code 5-20 Locking the keyboard 5-20 Locking the numbers 5-21 Locking the Internet settings 5-21 Locking the SMS service 5-21

Scan to PC (depending on model) 5-22

Department code 5-22

Function management by the administrator 5-22

Activating the department code 5-22 Deactivating the department code 5-23 Setting the department codes 5-23 Creating a department code 5-24 Deleting a department code 5-24 Printing a department code 5-25 Printing the department report 5-25

Use of the department codes by a department 5-26

Printing a user department code 5-26

Charge code 5-27

Entering the charge code 5-27

Mail box (MBX FAX) 5-28

MBX management 5-28

Creating an MBX 5-28 Modifying the features of a MBX 5-29 Printing the contents of a MBX 5-29 Deleting a MBX 5-29 Printing the MBX list 5-29 MBX deposit in your fax 5-29 MBX deposit in a remote fax 5-30 MBX polling from a remote fax 5-30

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum) 6-2

Replacing cartridges 6-2

Cleaning 6-15

Cleaning the printer 6-15

Servicing 6-17 Scanner calibration 6-17

Incidents 6-17

Communication errors 6-17

Transmission from the feeder 6-17 Transmission from memory 6-18 Communication error codes 6-18

Printer errors 6-21

-4-

Error messages 6-21 Printer paper jam 6-22 Paper jam at the feeders and trays 6-23

Scanner incidents 6-25

Scanner paper jam 6-25

Miscellaneous incidents 6-26 Machine packing and transportation 6-26

Characteristics 6-27

Unit characteristics 6-27

7SAFETY AND ENVIRONMENT 7-1

Installation Contents

Getting startedDirectoryMaintenanceSafety

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This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with The manufacturer declares that the products are manufactured in accordance with ANNEXII of Directive R&TTE 1999/

5/EC.

Directive 89/336/EC.

-5-

Operation Setting your

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1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics:

• Choose a location that is well ventilated.

• When installing the terminal close to a wall, make sure the distance between the wall and the upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover.

25 cm

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety Chapter) you plan to co n-

nect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block it s heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dus t.

Operational precautions

Note the following important precautions whenever using the printer.

Operating environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal:

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

Installation

1-2

Installation

• Always make sure the terminal is not placed on the electrical cord or the communications

cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the

terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock

can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,

unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or

noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other

printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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1-3

Operation Setting your

UNPACKING THE MACHINE PARTS

 Remove the plastic bags and check for the parts depicted below.

Installation

1: Scanner output stacker 2: Printer output stacker 3: Printer paper feed tray 4: AC power cord (depending on country) 5: Telephone line cord (depending on

country)

1-4

6: Fax/printer terminal 7: Document feed tray for scanning 8: CD-ROM (User Manual) 9: CD ROM Kit Companion Suite

Installation

 Pull out the two pads from the paper feed inlet.

 Press the paper size guide on the right, in order to push both paper size guides to the left or

to the right. Pull out the plastic tab and the shipping tape from the paper feed inlet.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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Operation Setting your

1-5

DESCRIPTION

Installation

Document feed

tray for scanning

Adjustable

paper guide

Scanner release

button

On/Off

switch

Second cassette

paper tray

(500 pages)

Chip card

reader

Scanner

Control panel

Original document output stacker

Printer output stacker

Printer

Printer paper feed tray

Second paper cassette (option)

Telephone line

connector

Phone cord

AC power connector

AC power cord

1-6

Installation

INSTALLING THE REMOVABLE PARTS

This section details the installation of the terminal's removable parts.

INSTALLING THE PRINTER PAPER TRAY

 Using the printer's left and right notches, gently push the tray in until it stops (as illustrated

below).

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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 Fit the tray cover.

Operation Setting your

1-7

Installation

INSTALLING THE PRINTER OUTPUT STACKER

 With both hands, slightly bend the centre part of the stacker upwards in order to insert its clips

into the notches located on the upper part of the printer. Release the stacker so that it recovers its initial shape.

INSTALLING THE DOCUMENT FEEDER FOR SCANNING

 Fit the stacker by inserting its two toes into the notches provided at the rear of the terminal.

1-8

Installation

INSTALLING THE ORIGINAL DOCUMENT OUTPUT STACKER

 Fit the output stacker on the upper front part of the terminal by inserting its two toes into

the notches provided.

LOADING PAPER

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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 Press the paper size guide on the right in order to push both paper s ize guides to the left or

to the right.

 Place a stack of paper into the tray. In case of letter head paper , be sure to place the pape r

printed side up.

1-9

Operation Setting your

Installation

 Secure the stack of paper by pushing the paper size guides against the right and left edges of the

stack.

Supported types of paper: Auto-feed cassette 60 to 90 g/m Manual feed tray 60 to 160 g/m

 Fit the paper tray cover into place.

Caution - Do not add paper in the paper tray while the machine is printing.

1-10

Installation

LOADING PAPER MANUALLY

When printing on special paper, such as 60 to 160 g/m² max. colour paper or transparent film (laser printer compatible), you should load the paper manually, one sheet after the other. To do so:

 Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper

tray cover until it stops in the printer.

 Adjust the sheet or film width as appropriate by means of feed pawls 1 or 2.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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Operation Setting your

1-11

Installation

INSTALLING THE SECOND PAPER CASSETTE UNIT (OPTION)

Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

Place the printer on top of the base unit. Make sure to align the coupling pins of the base unit with the holes located underneath the printer.

Press down on the paper lifting plate located inside of tray 2 until it locks.

Remove the cover from tray 2.

Place a stack of up to 500 sheets of paper into tray 2 so that the side that was facing up when the paper was unwrapped is still facing up.

1-12

Installation

Replace the cassette cover and insert tray 2 into the second paper cassette unit.

Remark: Be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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1-13

Operation Setting your

CONNECTIONS

Installation

Key to the diagram:

A: Telephone line connector B: AC power connector 1: Line cord (model depending on country) 2: AC power cord (model depending on country)

 Make sure the On/Off switch is set to 0 (Off).

1-14

Installation

TELEPHONE AND LAN CONNECTION

 Plug end of the telephone line (1) into the connector on the f ax machine(A), and the other

end into the wall telephone socket.

 LAN connection (depending on model). Plug end of the LANcord (as provided by your

network administrator) into port (B) of your fax machine and the other end into your local network port dedicated to your fax machine.

POWER LINE CONNECTION AND SWITCH-ON

Caution - Refer to safety procedures in the Safety Chapter.

 Plug end of the main power cord (2) into the connector (B) on the fax machine, and the

other end in the wall outlet.

 Set the On/Off switch to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To set the language and the time of your terminal, refer to paragraph Setting your machine,

page 3-1.

 Installing the Duplex-unit  (depending on model or option)  After installation and connection, the duplex-unit will enable you to print, receive faxes or

to receive local photocopies in mode.

 Switch off your terminal and pull out the mains plug.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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Operation Setting your

1-15

Installation

INSTALLING THE DUPLEX-UNIT

(DEPENDING ON MODEL OR OPTION)

After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in mode.

 Switch off your terminal and pull out the mains plug.  Take the duplex unit out of its box and remove the protective film..

 Remove the connector cover (A) to obtain access to the connector.  Insert the two plastic clips (B) in the two slots (C) provided for this purpose.

Remark : the insertion of the duplex unit is possible only if you have installed under the terminal a second

paper tray.

1-16

Installation

 Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at

the bottom left hand side of the terminal..

 Hold the module in its housing, tip the access door to the two blue-colored locking clips

backwards.

Installation

Getting startedDirectoryMaintenanceSafety Contents

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Operation Setting your

Installation

 Hold the duplex unit in position and press the two blue colored clips firmly, one after the other,

(A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal.

 Once the module is locked in position, close the door. The module is now ready to operate

 Reconnect the mains plug and power the terminal using the mains switch located on the left hand

side.

1-18

2GETTING STARTED

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 5 keys and allows you to move within the menus available on your machine.

2-1

Moving within the menus

To Use key Symbol used

Enter the main menu. M

Getting started

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu. C

Confirm and exit from the current menu.

Exit without confirming from the current menu.

Moving within a data entry field

To Use key Symbol used





Move to the right.

Move to the left.





2-2

+ 102 hidden pages