Ricoh SP 230SFNw User Manual

User’s Guide

Before You Use Your Machine1.

Introduction to Your Machine2.

Paper Handling3.

Print4.

Scan5.

Copy6.

Fax7.

Network8.

Security9.

Mobile10.

ControlCenter11.

iPrint&Scan for Mac12.

Troubleshooting13.

Routine Maintenance14.

Machine Settings15.

Information for This Machine16.

Appendix17.

For safe and correct use, be sure to read Safety Information before
using the machine.

Home > Table of Contents

Table of Contents

Before You Use Your Machine ............................................................................................................. 1

Definitions of Notes........................................................................................................................................ 2

Trademarks.................................................................................................................................................... 3

Important Note ...............................................................................................................................................4

Introduction to Your Machine............................................................................................................... 5

Control Panel Overview .................................................................................................................................6

Access RICOH Utilities (Windows®) ..............................................................................................................9

Uninstall the Software and Drivers (Windows®)................................................................................. 11

Paper Handling.................................................................................................................................... 12

Load Paper................................................................................................................................................... 13

Load and Print Using the Paper Tray ................................................................................................. 14

Load and Print Paper in the Manual Feed Slot .................................................................................. 17

Paper Settings.............................................................................................................................................. 24

Change the Paper Size and Paper Type............................................................................................ 25

Change the Check Paper Size Setting...............................................................................................26

Supported Paper.......................................................................................................................................... 27

Specifications of Paper Sizes.............................................................................................................28

Specifications of Paper Types............................................................................................................29

Non-Recommended Paper Types......................................................................................................30

Paper Storage .................................................................................................................................... 31

Load Documents.......................................................................................................................................... 32

Load Documents in the Automatic Document Feeder (ADF) ............................................................. 33

Load Documents on the Scanner Glass............................................................................................. 34

Unscannable and Unprintable Areas ...........................................................................................................35

Using Special Paper..................................................................................................................................... 36

Print ...................................................................................................................................................... 37

Print from Your Computer (Windows®) ........................................................................................................38

Print a Document (Windows®)............................................................................................................ 39

Print Settings (Windows®).................................................................................................................. 41

Change the Default Print Settings (Windows®).................................................................................. 45

Monitor the Status of the Machine from Your Computer (Windows®) ................................................ 46

Print from Your Computer (Mac) .................................................................................................................. 47

Print a Document (Mac) ..................................................................................................................... 48

Print Options (Mac) ............................................................................................................................ 49

Monitor the Status of the Machine from Your Computer (Mac) ..........................................................54

Cancel a Print Job........................................................................................................................................55

Test Print ......................................................................................................................................................56

Scan...................................................................................................................................................... 57

Scan Using the Scan Button on Your Machine ............................................................................................ 58

Scan Photos and Graphics................................................................................................................. 59

Save Scanned Data to a Folder as a PDF File .................................................................................. 61

Scan to an Editable Text File (OCR) .................................................................................................. 63

Scan to Email Attachment .................................................................................................................. 65

Web Services for Scanning on Your Network (Windows® 7, Windows® 8.1 and Windows® 10) ....... 67

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Home > Table of Contents

Change Scan Button Settings from ControlCenter4 (Windows®)....................................................... 71

Change Scan Button Settings from iPrint&Scan (Mac) ...................................................................... 75

Disable Scanning from Your Computer ..............................................................................................76

Scan from Your Computer (Windows®)........................................................................................................ 77

Scan Using ControlCenter4 Home Mode (Windows®)....................................................................... 78

Scan Using ControlCenter4 Advanced Mode (Windows®)................................................................. 93

Scan Using Nuance™ PaperPort™ 14SE or Other Windows® Applications .................................... 107

Scan Using Windows® Fax and Scan .............................................................................................. 112

Scan from Your Computer (Mac)................................................................................................................ 115

Scan Using iPrint&Scan (Mac) ......................................................................................................... 116

Scan Using TWAIN-Compliant Applications (Mac)........................................................................... 117

Configure Scan Settings Using Web Based Management......................................................................... 120

Set the Scan File Name Using Web Based Management................................................................ 121

Copy ................................................................................................................................................... 122

Copy a Document ......................................................................................................................................123

Enlarge or Reduce Copied Images............................................................................................................ 124

Make N in 1 Copies Using the Page Layout Feature................................................................................. 125

Sort Copies ................................................................................................................................................126

Copy an ID Card ........................................................................................................................................127

Copy on Both Sides of the Paper (2-sided Copy) ...................................................................................... 128

Copy Options .............................................................................................................................................130

Fax ...................................................................................................................................................... 132

Send a Fax.................................................................................................................................................133

Send a Fax ....................................................................................................................................... 134

Send a Fax Manually........................................................................................................................ 136

Send a Fax at the End of a Conversation ........................................................................................ 137

Send the Same Fax to More than One Recipient (Broadcasting) .................................................... 138

Send a Fax in Real Time..................................................................................................................140

Send a Fax at a Specified Time (Delayed Fax)................................................................................ 141

Add a Cover Page to Your Fax......................................................................................................... 142

Cancel a Fax in Progress ................................................................................................................. 144

Check and Cancel a Pending Fax....................................................................................................145

Fax Options ...................................................................................................................................... 146

Receive a Fax ............................................................................................................................................ 147

Receive Mode Settings .................................................................................................................... 148

Memory Receive Options ................................................................................................................. 159

Remote Fax Retrieval....................................................................................................................... 166

Voice Operations and Fax Numbers.......................................................................................................... 172

Voice Operations..............................................................................................................................173

Dial a Number Using One Touch Dial...............................................................................................176

Dial a Number Using Speed Dial ..................................................................................................... 179

Set up Groups for Broadcasting ....................................................................................................... 182

Combine Address Book Numbers ................................................................................................... 186

Telephone Services and External Devices.................................................................................................187

Distinctive Ring (mainly Asia and Oceania) ..................................................................................... 188

FaxAbility (mainly Asia and Oceania)............................................................................................... 192

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Home > Table of Contents

Use BT Call Sign .............................................................................................................................. 195

Caller ID ........................................................................................................................................... 197

Set the Telephone Line Type............................................................................................................199

External TAD (Telephone Answering Device)...................................................................................201

External and Extension Telephones ................................................................................................. 204

Multi-line Connections ..................................................................................................................... 211

Fax Reports................................................................................................................................................ 212

Print a Transmission Verification Report .......................................................................................... 213

Print a Fax Journal ........................................................................................................................... 214

PC-FAX...................................................................................................................................................... 215

PC-FAX for Windows® ..................................................................................................................... 216

PC-FAX for Mac ..............................................................................................................................239

Network .............................................................................................................................................. 242

Supported Basic Network Features ...........................................................................................................243

Network Management Software and Utilities ............................................................................................. 244

Learn about Network Management Software and Utilities ............................................................... 245

Additional Methods of Configuring Your Machine for a Wireless Network .................................................246

Before Configuring Your Machine for a Wireless Network ............................................................... 247

Configure Your Machine for a Wireless Network.............................................................................. 248

Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected

Setup™ (WPS).................................................................................................................................. 249

Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected

Setup™ (WPS).................................................................................................................................. 250

Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard253

Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast ........................ 255

Use Wi-Fi Direct®............................................................................................................................. 257

Advanced Network Features......................................................................................................................267

Print the Network Configuration Report............................................................................................ 268

Print the WLAN Report.....................................................................................................................269

Synchronize Time with the SNTP Server Using Web Based Management ..................................... 272

Technical Information for Advanced Users................................................................................................. 276

Reset the Network Settings to the Factory Settings.........................................................................277

Security .............................................................................................................................................. 278

Lock the Machine Settings......................................................................................................................... 279

Setting Lock Overview...................................................................................................................... 280

Network Security Features.........................................................................................................................284

Before Using Network Security Features ......................................................................................... 285

Manage Your Network Machine Securely Using SSL/TLS............................................................... 286

Send an Email Securely ................................................................................................................... 318

Mobile................................................................................................................................................. 323

Google Cloud Print.....................................................................................................................................324

Google Cloud Print Overview ........................................................................................................... 325

Before Using Google Cloud Print ..................................................................................................... 326

Print from Google Chrome™ or Chrome OS™................................................................................. 330

Print from Google Drive™ for Mobile ................................................................................................ 331

Print from Gmail™ Webmail Service for Mobile................................................................................332

AirPrint .......................................................................................................................................................333

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Home > Table of Contents

AirPrint Overview.............................................................................................................................. 334

Before Using AirPrint........................................................................................................................335

Print Using AirPrint ........................................................................................................................... 338

Scan Using AirPrint ..........................................................................................................................342

Send a Fax Using AirPrint ................................................................................................................ 345

Mobile Printing for Windows®.................................................................................................................... 348

Mopria® Print Service................................................................................................................................. 349

ControlCenter .................................................................................................................................... 350

ControlCenter4 (Windows®)....................................................................................................................... 351

Change the Operation Mode in ControlCenter4 (Windows®) .......................................................... 352

Scan Using ControlCenter4 Home Mode (Windows®)..................................................................... 354

Scan Using ControlCenter4 Advanced Mode (Windows®)............................................................... 355

Set Up the Machine Using ControlCenter4 (Windows®) .................................................................. 356

Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows®)..................................... 358

iPrint&Scan for Mac .......................................................................................................................... 360

iPrint&Scan Overview ................................................................................................................................361

Troubleshooting................................................................................................................................ 362

Error and Maintenance Messages ............................................................................................................. 363

Document Jams ......................................................................................................................................... 367

Document is Jammed in the Top of the ADF Unit ............................................................................ 368

Document is Jammed under the Document Cover .......................................................................... 369

Remove Small Scraps of Paper Jammed in the ADF ...................................................................... 370

Paper Jams................................................................................................................................................ 371

Paper is Jammed in the Paper Tray.................................................................................................372

Paper is Jammed in the Output Paper Tray ..................................................................................... 374

Paper is Jammed in the Back of the Machine .................................................................................. 375

Paper is Jammed inside the Machine .............................................................................................. 377

Paper is Jammed in the 2-sided Tray............................................................................................... 379

Printing Problems.......................................................................................................................................381

Improve the Print Quality............................................................................................................................ 384

Telephone and Fax Problems .................................................................................................................... 389

Set Dial Tone Detection.................................................................................................................... 394

Set Telephone Line Compatibility for Interference and VoIP Systems ............................................. 395

Network Problems......................................................................................................................................396

Error Messages for Network Problems ............................................................................................ 397

Where Can I Find My Machine's Network Settings? ........................................................................ 398

I Cannot Complete the Wireless Network Setup Configuration........................................................ 399

My Machine Cannot Print, Scan, or PC-FAX Receive over the Network ......................................... 401

I Want to Check that My Network Devices are Working Correctly ................................................... 403

Google Cloud Print Problems..................................................................................................................... 404

AirPrint Problems ....................................................................................................................................... 405

Other Problems.......................................................................................................................................... 406

Transfer Your Faxes or Fax Journal Report ............................................................................................... 408

Transfer Faxes to Another Fax Machine .......................................................................................... 409

Transfer Faxes to Your Computer ....................................................................................................410

Transfer the Fax Journal Report to Another Fax Machine ............................................................... 411

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Home > Table of Contents

Machine Information................................................................................................................................... 412

Check the Serial Number ................................................................................................................. 413

Check the Firmware Version ............................................................................................................ 414

Reset Functions Overview ............................................................................................................... 415

Reset Your Machine .........................................................................................................................417

Routine Maintenance ........................................................................................................................ 418

Replace Supplies ....................................................................................................................................... 419

Replace the Toner Cartridge ............................................................................................................ 421

Replace the Drum Unit ..................................................................................................................... 424

Clean the Machine ..................................................................................................................................... 426

Clean the Scanner............................................................................................................................ 428

Clean the Corona Wire.....................................................................................................................429

Clean the Drum Unit Using Drum Dot Print......................................................................................430

Clean the Paper Pick-up Rollers ...................................................................................................... 433

Check the Remaining Part Life ..................................................................................................................434

Machine Settings............................................................................................................................... 435

Change Machine Settings from the Control Panel..................................................................................... 436

In the Event of Power Failure (Memory Storage) ............................................................................. 437

General Settings............................................................................................................................... 438

Print Reports .................................................................................................................................... 457

Settings and Features Tables........................................................................................................... 460

Change Machine Settings from Your Computer.........................................................................................467

Change Machine Settings Using Web Based Management ............................................................ 468

Change the Machine Settings Using Remote Setup ........................................................................ 473

Information for This Machine........................................................................................................... 484

Information on Environmental Regulations ................................................................................................ 485

ENERGY STAR Program .................................................................................................................486

Energy Saving Functions ................................................................................................................. 487

User Information on Electrical and Electronic Equipment (mainly Europe)......................................488

Note for the Battery and/or Accumulator Symbol (For EU countries only) ....................................... 489

Environmental Advice for Users (mainly Europe)............................................................................. 490

Appendix............................................................................................................................................ 491

Specifications............................................................................................................................................. 492

How to Enter Text on Your Machine........................................................................................................... 498

Supplies .....................................................................................................................................................500

Information Regarding Recycled Paper (mainly Europe) ..........................................................................501

Contacting Us............................................................................................................................................. 502

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Home > Before You Use Your Machine

Before You Use Your Machine

• Definitions of Notes

• Trademarks

• Important Note

1

Home > Before You Use Your Machine > Definitions of Notes

Definitions of Notes

We use the following symbols and conventions throughout this User's Guide:

WARNING

CAUTION

IMPORTANT

NOTE

WARNING indicates a potentially hazardous situation which, if not avoided, could
result in death or serious injuries.

CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.

NOTE specifies the operating environment, conditions for installation, or special
conditions of use.

Tips icons indicate helpful hints and supplementary information.

Electrical Hazard icons alert you to possible electrical shock.

Fire Hazard icons alert you to the possibility of a fire.

Hot Surface icons warn you not to touch hot machine parts.

Keep out of reach of children.

Do not use the cleaner.

Do not throw into the fire.

Bold Bold style identifies buttons on the machine's control panel or computer screen.

Italics Italicised style emphasises an important point or refers you to a related topic.

Courier New

Related Information

• Before You Use Your Machine

Do not touch.

Do not use flammable substances or any type of spray.

Do not use flammable liquids.

Courier New font identifies messages shown on the machine's LCD.

2

Home > Before You Use Your Machine > Trademarks

Trademarks

Microsoft, Windows, Windows Server, SharePoint, Internet Explorer, Outlook, PowerPoint, Excel, OneNote and
OneDrive are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or
other countries.

Apple, Mac, Safari, AirPrint, the AirPrint logo, iPad, iPhone and iPod touch are trademarks of Apple Inc.,
registered in the United States and other countries.

macOS is a trademark of Apple Inc.
App Store is a service mark of Apple Inc.
Nuance and PaperPort are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates

in the United States and/or other countries.
Wi-Fi, Wi-Fi Alliance and Wi-Fi Direct® are registered trademarks of Wi-Fi Alliance®.

WPA, WPA2, Wi-Fi CERTIFIED, Wi-Fi Protected Setup and Wi-Fi Protected Setup logo are trademarks of Wi-Fi
Alliance®.

Android, Gmail, Google Cloud Print, Google Drive, Google Chrome, Chrome OS and Google Play are
trademarks of Google Inc. Use of these trademarks is subject to Google Permissions.

Mopria® and the Mopria® Logo are registered trademarks and service marks of Mopria Alliance, Inc. in the
United States and other countries. Unauthorised use is strictly prohibited.

Mozilla and Firefox are registered trademarks of the Mozilla Foundation.
Intel is a trademark of Intel Corporation in the U.S. and/or other countries.
Evernote and the Evernote Elephant logo are trademarks of Evernote Corporation and used under a license.

The Bluetooth® word mark is a registered trademark owned by the Bluetooth SIG, Inc. and any use of such
marks by Ricoh Company, Ltd. is under license.

WordPerfect is a registered trademark of Corel Corporation and/or its subsidiaries in Canada, the United States
and/or other countries.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.

Any trade names and product names of companies appearing on our products, related documents and
any other materials are all trademarks or registered trademarks of those respective companies.

Related Information

• Before You Use Your Machine

3

Home > Before You Use Your Machine > Important Note

Important Note

• Do not use this product outside the country of purchase as it may violate the wireless telecommunication and
power regulations of that country.

• Windows® 10 in this document represents Windows® 10 Home, Windows® 10 Pro, Windows® 10 Education
and Windows® 10 Enterprise.

• Windows Server® 2008 in this document represents Windows Server® 2008 and Windows Server® 2008 R2.

• The screens in this User's Guide are for illustration purposes only and may differ from the actual screens.

• Unless otherwise specified, the screens in this manual are from Windows® 7 and macOS v10.11.x. Screens
on your computer may vary depending on your operating system.

• The contents of this guide and the specifications of this product are subject to change without notice.

• Not all features are available in countries subject to applicable export restrictions.

Related Information

• Before You Use Your Machine

4

Home > Introduction to Your Machine

Introduction to Your Machine

• Control Panel Overview

•

Access RICOH Utilities (Windows®)

5

Home > Introduction to Your Machine > Control Panel Overview

1 2

4

3

Control Panel Overview

The control panel may vary depending on your model.

1. One Touch Buttons

Store and recall up to eight fax and telephone numbers.
To access stored One Touch fax and telephone numbers 1-4, press the One Touch button assigned to that

number. To access stored One Touch fax and telephone numbers 5-8, press and hold Shift as you press the
button.

2. Function Buttons

Redial/Pause

Press to dial the last number you called. This button also inserts a pause when programming quick dial
numbers or when dialling a number manually.

Hook (mainly Asia and Oceania)

Press Hook before dialing to ensure a fax machine answers, and then press Start.
If the machine is in Fax/Tel (F/T) Mode and you pick up the handset of an external telephone during the

F/T ring (pseudo double-rings), press Hook to talk.

Tel/R (mainly Europe)

Press Tel/R to have a telephone conversation after picking up the external handset during the F/T fast
double-ring.

When connected to a PBX, use this button to gain access to an outside line, to recall an operator, or to
transfer a call to another extension.

WiFi

Press the WiFi button and launch the wireless installer on your computer. Follow the on-screen
instructions to set up a wireless connection between your machine and your network.

When the WiFi light is on, your machine is connected to a wireless access point. When the WiFi light
blinks, the wireless connection is down, or your machine is in the process of connecting to a wireless
access point.

2 in 1 (ID) Copy

Press to copy both sides of an identification card onto a single page.

2-sided

Press to copy on both sides of a sheet of paper.

6

Options

b

a

Fax Only

01/01 12:00

□□■□□

d

e

f

g

c

100% Auto

Stack Copies:01

5 6

9

87

Press to access temporary settings for faxing, scanning, or copying.

3. Liquid Crystal Display (LCD)

Displays messages to help you set up and use the machine.
If the machine is in Fax Mode, the LCD displays:

a. Date & Time
b. Receive Mode
When you press COPY, the LCD displays:

c. Type of copy
d. Number of copies
e. Quality
f. Contrast
g. Copy ratio

4. Mode Buttons

FAX

Press to switch the machine to Fax Mode.

SCAN

Press to switch the machine to Scan Mode.

COPY

Press to switch the machine to Copy Mode.

7

5. Menu Buttons

OK

Clear

Press to delete entered data or cancel the current setting.

Menu

Press to access the Menu for programming your machine settings.

OK

Press to store your machine settings.

d or c

Press to scroll back or forward through menu selections.

a or b

• Press to scroll up or down through menus and options.

• Press to change the resolution in Fax Mode.

Press to access speed dial numbers.

6. Dial Pad

• Use to dial fax and telephone numbers.

• Use as a keyboard to enter text or characters.

7.

8. Stop/Exit

Power On/Off

• Turn the machine on by pressing

• Turn the machine off by pressing and holding . The LCD displays [Shutting Down] and stays on

for a few seconds before turning off. If you have an external telephone or TAD connected, it is always
available.

• Press to stop an operation.

• Press to exit from a menu.

.

9.

Start

• Press to start sending faxes.

• Press to start copying.

• Press to start scanning documents.

Related Information

• Introduction to Your Machine

8

Home > Introduction to Your Machine > Access RICOH Utilities (Windows®)

Access RICOH Utilities (Windows®)

RICOH Utilities is an application launcher that offers convenient access to all applications of this product

installed on your computer.

1. Do one of the following:

• (Windows® 7)

Click

• (Windows® 8.1)

Move your mouse to the lower left corner of the Start screen and click (if you are using a touch­based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click (RICOH Utilities).

• (Windows® 10)

Click

2. Select your machine.

(Start) > All Programs > RICOH > RICOH Utilities.

> RICOH > RICOH Utilities.

3. Choose the operation you want to use.

9

Related Information

• Introduction to Your Machine

• Uninstall the Software and Drivers (Windows®)

10

Home > Introduction to Your Machine > Access RICOH Utilities (Windows®) > Uninstall the Software and

Drivers (Windows®)

Uninstall the Software and Drivers (Windows®)

1. Do one of the following:

• (Windows® 7)

Click (Start) > All Programs > RICOH > RICOH Utilities.

• (Windows® 8.1)

Move your mouse to the lower left corner of the Start screen and click
based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click (RICOH Utilities).

• (Windows® 10)

Click

2. Click the drop-down list, and then select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Uninstall.

Follow the instructions in the dialog box to uninstall the software and drivers.

> RICOH > RICOH Utilities.

(if you are using a touch-

Related Information

• Access RICOH Utilities (Windows®)

11

Home > Paper Handling

Paper Handling

• Load Paper

• Paper Settings

• Supported Paper

• Load Documents

• Unscannable and Unprintable Areas

• Using Special Paper

12

Home > Paper Handling > Load Paper

Load Paper

• Load and Print Using the Paper Tray

• Load and Print Paper in the Manual Feed Slot

13

Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray

Load and Print Using the Paper Tray

• Load Paper in the Paper Tray

14

Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Paper in the Paper

Tray

Load Paper in the Paper Tray

• If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears
on the LCD asking if you want to change the paper size and paper type. Change the paper size and paper
type settings if needed, following the LCD instructions.

• When you load a different size and type of paper in the tray, you must also change the Paper Size and
Paper Type settings in the machine, or on your computer.

1. Pull the paper tray completely out of the machine.

2. Press and slide the paper guides to fit the paper.
Press the release levers to slide the paper guides.

3. Fan the stack of paper well.

4. Load paper in the paper tray with the printing surface face down.

5. Make sure the paper is below the maximum paper mark (b b b).
Overfilling the paper tray will cause paper jams.

6. Slowly push the paper tray completely into the machine.

15

7. Lift the support flap to prevent paper from sliding off the output tray.

Related Information

• Load and Print Using the Paper Tray

16

Home > Paper Handling > Load Paper > Load and Print Paper in the Manual Feed Slot

Load and Print Paper in the Manual Feed Slot

• Load and Print Plain Paper, Thin Paper, Recycled Paper and Bond Paper in the Manual

Feed Slot

• Load and Print on Thick Paper and Labels in the Manual Feed Slot

• Load and Print on Envelopes in the Manual Feed Slot

17

Home > Paper Handling > Load Paper > Load and Print Paper in the Manual Feed Slot > Load and Print

Plain Paper, Thin Paper, Recycled Paper and Bond Paper in the Manual Feed Slot

Load and Print Plain Paper, Thin Paper, Recycled Paper and Bond Paper in the Manual Feed Slot

When you load a different paper size in the tray, you must change the Paper Size setting in the machine or on
your computer at the same time.

1. Lift the support flap to prevent paper from sliding off the face down output tray.

2. Open the manual feed slot cover.

3. Use both hands to slide the manual feed slot paper guides to fit the width of the paper you are using.

4. Using both hands, put one full sheet of paper in the manual feed slot until the front edge touches the paper
feed roller. When you feel the machine pull it in, let go.

18

• Load paper into the manual feed slot with the printing surface facing up.

• Make sure the paper is straight and in the correct position in the manual feed slot. If it is not, the paper
may not be fed correctly, resulting in a skewed printout or a paper jam.

• To remove a small printout from the output tray, use both hands to lift up the scanner cover.

• You can still use the machine while the scanner cover is up. To close the scanner cover, push it down
with both hands.

5. Send your print job to the machine.

Change your print preferences in the Print screen before sending the print job from your computer.

6. After the printed page comes out from the machine, load the next sheet of paper in the manual feed slot.
Repeat for each page that you want to print.

Related Information

• Load and Print Paper in the Manual Feed Slot

19

Home > Paper Handling > Load Paper > Load and Print Paper in the Manual Feed Slot > Load and Print on

Thick Paper and Labels in the Manual Feed Slot

Load and Print on Thick Paper and Labels in the Manual Feed Slot

When you load a different paper size in the tray, you must change the Paper Size setting in the machine or on
your computer at the same time.

1. Open the machine's back cover (the face up output tray).

The machine automatically turns on Manual Feed mode when you load paper in the manual feed slot.

2. On the front of the machine, open the manual feed slot cover.

3. Use both hands to slide the manual feed slot paper guides to fit the width of the paper that you are using.

4. Using both hands, put one full sheet of paper in the manual feed slot until the front edge touches the paper
feed roller. When you feel the machine pull it in, let go.

• Load paper into the manual feed slot with the printing surface facing up.

• Pull the paper out completely if you must reload the paper into the manual feed slot.

• Do not put more than one sheet of paper in the manual feed slot at one time, as it may cause a jam.

• Make sure the paper is straight and in the correct position in the manual feed slot. If it is not, the paper
may not be fed correctly, resulting in a skewed printout or a paper jam.

5. Send your print job to the machine.

20

Change your print preferences in the Print screen before sending the print job from your computer.

6. After the printed page comes out from the back of the machine, load the next sheet of paper in the manual
feed slot. Repeat for each page that you want to print.

7. Close the back cover (the face up output tray) until it locks in the closed position.

Related Information

• Load and Print Paper in the Manual Feed Slot

21

Home > Paper Handling > Load Paper > Load and Print Paper in the Manual Feed Slot > Load and Print on

Envelopes in the Manual Feed Slot

Load and Print on Envelopes in the Manual Feed Slot

Before loading, press the corners and sides of the envelopes to make them as flat as possible.
When you load a different paper size in the tray, you must change the Paper Size setting in the machine or on

your computer at the same time.

1. Open the machine's back cover (the face up output tray).

The machine automatically turns on Manual Feed mode when you load paper in the manual feed slot.

2. Pull down the two levers, one on the left side and one on the right side, as shown in the illustration.

3. On the front of the machine, open the manual feed slot cover.

4. Use both hands to slide the manual feed slot paper guides to fit the width of the paper that you are using.

5. Using both hands, put one envelope in the manual feed slot until the front edge touches the paper feed roller.
When you feel the machine pull it in, let go.

22

• Load the envelope into the manual feed slot with the printing surface facing up.

• Pull the envelope out completely when you reload the envelope into the manual feed slot.

• Do not put more than one envelope in the manual feed slot at one time, as it may cause a jam.

• Make sure the envelope is straight and in the correct position on the manual feed slot. If it is not, the
envelope may not be fed correctly, resulting in a skewed printout or a paper jam.

6. Send your print job to the machine.

Change your print preferences in the Print dialog box before sending the print job from your computer.

Settings Options for Envelopes

Paper Size Com-10

DL

C5

Monarch

Media Type Envelopes

Env. Thick

Env. Thin

7. After the printed envelope comes out of the machine, put in the next envelope. Repeat for each envelope that
you want to print.

8. When you have finished printing, return the two levers you adjusted in the earlier step back to their original
positions.

9. Close the back cover (the face up output tray) until it locks in the closed position.

Related Information

• Load and Print Paper in the Manual Feed Slot

23

Home > Paper Handling > Paper Settings

Paper Settings

• Change the Paper Size and Paper Type

• Change the Check Paper Size Setting

24

Home > Paper Handling > Paper Settings > Change the Paper Size and Paper Type

Change the Paper Size and Paper Type

When you change the size and type of the paper you load in the tray, you must change the Paper Size and
Paper Type settings on the LCD at the same time.

1. Press Menu.

2. Press a or b to display the [General Setup] option, and then press OK.

3. Press a or b to display the [Tray Setting] option, and then press OK.

4. Press a or b to display the [Paper Type] option, and then press OK.

5. Press a or b to display the [Thin Paper], [Plain Paper], [Thick Paper], or [Recycled Paper]
option, and then press OK.

6. Press a or b to display the [Paper Size] option, and then press OK.

7. Press a or b to select the paper size you want, and then press OK.

8. Press Stop/Exit.

Related Information

• Paper Settings

25

Home > Paper Handling > Paper Settings > Change the Check Paper Size Setting

Change the Check Paper Size Setting

When you turn on your machine's Check Size setting, the machine displays a message when you remove a
paper tray, asking if you changed the paper size and paper type.

The default setting is On.

1. Press Menu.

2. Press a or b to display the [General Setup] option, and then press OK.

3. Press a or b to display the [Tray Setting] option, and then press OK.

4. Press a or b to display the [Check Size] option, and then press OK.

5. Press a or b to select the [On] or [Off] option, and then press OK.

6. Press Stop/Exit.

Related Information

• Paper Settings

26

Home > Paper Handling > Supported Paper

Supported Paper

When loading custom size paper, specify the width and length using the control panel and the printer driver.

• Specifications of Paper Sizes

• Specifications of Paper Types

• Non-Recommended Paper Types

• Paper Storage

27

Home > Paper Handling > Supported Paper > Specifications of Paper Sizes

Specifications of Paper Sizes

Size

Printable from Paper Tray A4, Letter, Executive, A5, A5 (Long Edge), A6

Printable from Manual Feed Slot A4, Letter, Legal, Executive, A5, A5 (Long Edge), A6, B5 (ISO), Folio,

Mexico Legal, India Legal, 3 x 5

Printable from Manual Feed Slot
(Envelope)

Printable from Manual Feed Slot (Custom
Size)

Related Information

• Supported Paper

Com-10, DL, C5, Monarch

Custom size: 76.2 to 216 mm in width, 127 to 355.6 mm in length

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Home > Paper Handling > Supported Paper > Specifications of Paper Types

Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure
that they have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about the
recommended paper, contact your sales or service representative.

Type Paper Thickness (Weight) Supported paper tray Supported Duplex

Plain Paper

Thin Paper

Thick Paper

Thicker Paper

75 to 105 g/m

60 to 75 g/m

105 to 163 g/m

163 to 230 g/m

2

2

2

2

Paper Tray and Manual
Feed Slot

Paper Tray and Manual
Feed Slot

Paper Tray and Manual
Feed Slot

Manual Feed Slot N/A

Duplex Print

Duplex Print

N/A

Recycled Paper Tray and Manual

Feed Slot

Bond Paper Manual Feed Slot N/A

Label Manual Feed Slot N/A

Envelope Manual Feed Slot N/A

Env.Thick Manual Feed Slot N/A

Env.Thin Manual Feed Slot N/A

Duplex Print

Related Information

• Supported Paper

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Home > Paper Handling > Supported Paper > Non-Recommended Paper Types

Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially
likely when using paper printed on by other than a laser printer (e.g.monochrome and colour copiers, ink-jet
printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print quality
degradation, or malfunctions.

Related Information

• Supported Paper

30

Home > Paper Handling > Supported Paper > Paper Storage

Paper Storage

Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or malfunctions may
result.

When storing paper:

• Do not store paper in a humid place.

• Do not store paper in direct sunlight.

• Do not stand paper on its edge.

• Store any leftover paper in a wrapping or box supplied with the paper.

Related Information

• Supported Paper

31

Home > Paper Handling > Load Documents

Load Documents

You can send a fax, make copies and scan from the Automatic Document Feeder (ADF) and from the scanner
glass.

• Load Documents in the Automatic Document Feeder (ADF)

• Load Documents on the Scanner Glass

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Home > Paper Handling > Load Documents > Load Documents in the Automatic Document Feeder (ADF)

Load Documents in the Automatic Document Feeder (ADF)

Use the ADF when copying or scanning multiple-page, standard-sized documents.

• The ADF can hold up to 50 pages and feed each sheet individually.

• Use standard 80 g/m2 paper.

• Make sure documents with correction fluid or written in ink are completely dry.

IMPORTANT

• DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper-clipped, pasted, or taped.

• DO NOT use cardboard, newspaper, or fabric.

• To avoid damaging your machine while using the ADF, DO NOT pull on the document while it is feeding.

Document Sizes Supported

Length:

Width: 105 to 215.9 mm

Weight:

1. Unfold the ADF document output support flap.

2. Fan the pages well.

3. Stagger the pages of your document and load it face up and top edge first, into the ADF as shown in the
illustration.

147.3 to 355.6 mm

60 to 105 g/m

2

4. Adjust the paper guides to fit the width of your document.

Related Information

• Load Documents

33

Home > Paper Handling > Load Documents > Load Documents on the Scanner Glass

Load Documents on the Scanner Glass

Use the scanner glass to fax, copy, or scan one page at a time.

Document Sizes Supported

Length:

Width: Up to 215.9 mm

Weight: Up to 2 kg

To use the scanner glass, the ADF must be empty.

1. Lift the document cover.

2. Place the document on the scanner glass face down.

3. Place the corner of the page in the upper left corner of the scanner glass.

Up to 300 mm

4. Close the document cover.
If the document is a book or is thick, gently press on the document cover.

Related Information

• Load Documents

34

Home > Paper Handling > Unscannable and Unprintable Areas

1

3

24

Unscannable and Unprintable Areas

The measurements in the table below show maximum unscannable and unprintable areas from the edges of the
most commonly-used paper sizes. These measurements may vary depending on the paper size or settings in the
application you are using.

Do not attempt to scan, copy, or print into these areas; your output will not reflect anything in these areas.

Usage Document Size Top (1)

Bottom (3)

Fax (Sending) Letter, Legal 3 mm 4 mm

A4 3 mm (ADF)

1

Copy

Scan Letter 3 mm 3 mm

Print Letter, Legal 4.2 mm 4.2 mm

1

a 1 in 1 copy and 100% document size copy

Letter, Legal 3 mm 4 mm

A4 3 mm 3 mm

A4 3 mm 3 mm

Legal 3 mm 3 mm

A4 4.2 mm 4.2 mm

Left (2)

Right (4)

1 mm
(Scanner Glass)
3 mm

Related Information

• Paper Handling

35

Home > Paper Handling > Using Special Paper

Using Special Paper

Always test paper samples before purchasing them to ensure desirable performance.

• DO NOT use inkjet paper; it may cause a paper jam or damage your machine.

• If you use bond paper, paper with a rough surface, or paper that is wrinkled or creased, the paper may exhibit
degraded performance.

Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct
sunlight and heat.

IMPORTANT

Some types of paper may not perform well or may cause damage to your machine.
DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight specification in this guide

• with tabs and staples

• with letterheads using low temperature dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing
If you use any of the types of paper listed above, they may damage your machine. This damage is not

covered under any warranty or service agreement.

Related Information

• Paper Handling

36

Home > Print

Print

•

Print from Your Computer (Windows®)

• Print from Your Computer (Mac)

• Cancel a Print Job

• Test Print

37

Home > Print > Print from Your Computer (Windows®)

Print from Your Computer (Windows®)

•

Print a Document (Windows®)

•

Print Settings (Windows®)

•

Change the Default Print Settings (Windows®)

•

Monitor the Status of the Machine from Your Computer (Windows®)

38

Home > Print > Print from Your Computer (Windows®) > Print a Document (Windows®)

Print a Document (Windows®)

1. Select the print command in your application.

2. Select RICOH SP 230SFNw, and then click the printing properties or preferences button.
The printer driver window appears.

3. Make sure you have loaded the correct size paper in the paper tray.

4. Click the Paper Size drop-down list, and then select your paper size.

5. In the Orientation field, select the Portrait or Landscape option to set the orientation of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the
application.

6. Type the number of copies (1-999) you want in the Copies field.

7. Click the Media Type drop-down list, and then select the type of paper you are using.

8. To print multiple pages on a single sheet of paper or print one page of your document on multiple sheets,
click the Multiple Page drop-down list, and then select your options.

9. Change other printer settings if needed.

10. Click OK.

11. Complete your print operation.

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Related Information

• Print from Your Computer (Windows®)

Related Topics

• Print Settings (Windows®)

40

Home > Print > Print from Your Computer (Windows®) > Print Settings (Windows®)

Print Settings (Windows®)

Basic Tab

1. Paper Size

Select the size of the paper you want to use. You can either choose from standard paper sizes or create a
custom paper size.

2. Orientation

Select the orientation (portrait or landscape) of your printout.
If your application contains a similar setting, we recommend that you set the orientation using the application.

3. Copies

Type the number of copies (1-999) that you want to print in this field.

Collate

Select this option to print sets of multi-page documents in the original page order. When this option is
selected, one complete copy of your document will print, and then reprint according to the number of
copies you choose. If this option is not selected, then each page will print according to the number of
copies chosen before the next page of the document is printed.

4. Media Type

Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts
its print settings according to the selected media type.

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5. Resolution

Select the print resolution. As print resolution and speed are related, the higher the resolution, the longer it
will take to print the document.

6. Print Settings

Select the type of document you want to print.

Manual Settings...

Specify advanced settings such as brightness, contrast, and other settings.

Graphics

Use Printer Halftone

Select this option to use the printer driver to express halftones.

Brightness

Specify the brightness.

Contrast

Specify the contrast.

Graphics Quality

Select either Graphics or Text for the best print quality, based on the type of document you are
printing.

Improve Grey Printing

Select this option to improve the image quality of shaded areas.

Improve Pattern Printing

Select this option to improve the pattern printing if printed fills and patterns are different from the
fills and patterns you see on your computer screen.

Improve Thin Line

Select this option to improve the image quality of thin lines.

Use System Halftone

Select this option to use Windows® to express halftones.

7. Multiple Page

Select this option to print multiple pages on a single sheet of paper or print one page of your document on
multiple sheets.

Page Order

Select the page order when printing multiple pages on a single sheet of paper.

Border Line

Select the type of border to use when printing multiple pages on a single sheet of paper.

8. 2-sided / Booklet

Select this option to print on both sides of the paper or print a document in booklet format using 2-sided
printing.

2-sided Settings button

Click this button to select the type of 2-sided binding. Four types of 2-sided bindings are available for each
orientation.

9. Paper Source

Select the paper source setting according to your print conditions or purpose.

First Page

Select the paper source to use for printing the first page.

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Other Pages

Select the paper source to use for printing the second and subsequent pages.

Advanced Tab

1. Scaling

Select these options to enlarge or reduce the size of the pages in your document.

Fit to Paper Size

Select this option to enlarge or reduce the document pages to fit a specified paper size. When you select
this option, select the paper size you want from the drop-down list.

Free [25 - 400%]

Select this option to enlarge or reduce the document pages manually. When you select this option, type a
value into the field.

2. Reverse Print

Select this option to rotate the printed image 180 degrees.

3. Use Watermark

Select this option to print a logo or text on your document as a watermark. Select one of the preset
watermarks, add a new watermark, or use an image file you have created.

4. Header-Footer Print

Select this option to print the date, time and PC login user name on the document.

5. Toner Save Mode

Select this feature to conserve toner by using less toner to print documents; printouts appear lighter, but are
still legible.

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6. Administrator

This feature allows you to change the administrator password and restrict various printing functions.

7. Other Print Options button

Sleep Time

Select this option to set the machine to enter sleep mode immediately after printing.

Density Adjustment

Specify the print density.

Improve Print Output

Select this option to reduce the amount of paper curling and improve the toner fixing.

Skip Blank Page

Select this option to allow the printer driver to automatically detect blank pages and exclude them from
printing.

Print Text in Black

Select this option when you want to print colour text in black.

Print Archive

Select this option to save the print data as a PDF file to your computer.

Eco settings

Select this option to reduce printing noise.

Related Information

• Print from Your Computer (Windows®)

Related Topics

• Print a Document (Windows®)

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Home > Print > Print from Your Computer (Windows®) > Change the Default Print Settings (Windows®)

Change the Default Print Settings (Windows®)

When you change an application's print settings, the changes only apply to documents printed with that
application. To change print settings for all Windows® applications, you must configure the printer driver

properties.

1. Do one of the following:

• For Windows Server® 2008

Click

• For Windows® 7 and Windows Server® 2008 R2

Click (Start) > Devices and Printers.

• For Windows® 8.1

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware and Sound group, click View devices and printers.

• For Windows® 10 and Windows Server® 2016

Click > Windows System > Control Panel. In the Hardware and Sound group, click View devices
and printers.

• For Windows Server® 2012

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware group, click View devices and printers.

• For Windows Server® 2012 R2

Click Control Panel on the Start screen. In the Hardware group, click View devices and printers.

2. Right-click the RICOH SP 230SFNw icon, and then select Printer properties. If printer driver options appear,
select your printer driver.

3. Click the General tab, and then click the Printing Preferences... or Preferences... button.
The printer driver dialog box appears.

(Start) > Control Panel > Hardware and Sound > Printers.

• To configure the tray settings, click the Device Settings tab(Available only for certain models).

• To change the printer port, click the Ports tab.

4. Select the print settings you want to use as defaults for all of your Windows® programs.

5. Click OK.

6. Close the printer properties dialog box.

Related Information

• Print from Your Computer (Windows®)

45

Home > Print > Print from Your Computer (Windows®) > Monitor the Status of the Machine from Your

Computer (Windows®)

Monitor the Status of the Machine from Your Computer (Windows®)

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of errors.

• Do one of the following:

- Double-click the icon in the task tray.

- (Windows® 7)

Click (Start) > All Programs > RICOH > RICOH Utilities.

Click the drop-down list and select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Status Monitor.

- (Windows® 8.1)

Move your mouse to the lower left corner of the Start screen and click
based device, swipe up from bottom of the Start screen to bring up the Apps screen). When the Apps
screen appears, tap or click
model name (if not already selected). Click Tools in the left navigation bar, and then click Status

Monitor.

- (Windows® 10)

Click

Click the drop-down list and select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Status Monitor.

> RICOH > RICOH Utilities.

Related Information

• Print from Your Computer (Windows®)

Related Topics

• Printing Problems

(if you are using a touch-

(RICOH Utilities), and then click the drop-down list and select your

46

Home > Print > Print from Your Computer (Mac)

Print from Your Computer (Mac)

• Print a Document (Mac)

• Print Options (Mac)

• Monitor the Status of the Machine from Your Computer (Mac)

47

Home > Print > Print from Your Computer (Mac) > Print a Document (Mac)

Print a Document (Mac)

1. Make sure you have loaded the correct size paper in the paper tray.

2. From an application, such as Apple TextEdit, click the File menu, and then select Print.

3. Select RICOH SP 230SFNw.

For more page setup options, click the Show Details button.

4. Type the number of copies you want in the Copies field.

5. Click the Paper Size pop-up menu, and then select your paper size.

6. Select the Orientation option that matches the way you want the document to print.

7. Click the application pop-up menu, and then select Print Settings.
The Print Settings options appear.

8. Click the Media Type pop-up menu, and then select the type of paper you are using.

9. Change other printer settings, if needed.

10. Click Print.

Related Information

• Print from Your Computer (Mac)

Related Topics

• Print Options (Mac)

48

Home > Print > Print from Your Computer (Mac) > Print Options (Mac)

Print Options (Mac)

Page Setup

1. Paper Size

Select the size of the paper you want to use. You can either choose from standard paper sizes or create a
custom paper size.

2. Orientation

Select the orientation (portrait or landscape) of your printout.
If your application contains a similar setting, we recommend that you set the orientation using the application.

3. Scale

Type a value into the field to enlarge or reduce the pages in your document to fit the selected paper size.

49

Layout

1. Pages per Sheet

Select the number of pages to print on a single sheet of paper.

2. Layout Direction

Select the page order when printing multiple pages on a single sheet of paper.

3. Border

Select the type of border to use when printing multiple pages on a single sheet of paper.

4. Two-Sided

Select whether to print on both sides of the paper.

5. Reverse page orientation

Select this option to rotate the printed image 180 degrees.

6. Flip horizontally

Select this option to reverse the printed image on the page horizontally from left to right.

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Paper Handling

1. Collate pages

Select this option to print sets of multi-page documents in the original page order. When this option is
selected, one complete copy of your document will print, and then reprint according to the number of copies
you choose. If this option is not selected, then each page will print according to the number of copies chosen
before the next page of the document is printed.

2. Pages to Print

Select which pages you want to print (even pages or odd pages).

3. Page Order

Select the page order.

4. Scale to fit paper size

Select this option to enlarge or reduce the pages in your document to fit the selected paper size.

5. Destination Paper Size

Select the paper size to print on.

6. Scale down only

Select this option if you want to reduce the pages in your document when they are too large for the selected
paper size. If this option is selected and the document is formatted for a paper size that is smaller than the
paper size you are using, the document will be printed at its original size.

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Print Settings

1. Media Type

Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts
its print settings according to the selected media type.

2. Print Quality

Select the print resolution you want. Because print quality and speed are related, the higher the quality, the
longer it will take to print the document.

3. Paper Source

Select the paper source setting according to your print conditions or purpose.

4. Advanced

Toner Save Mode

Select this feature to conserve toner by using less toner to print documents; printouts appear lighter, but
are still legible.

Graphics Quality

Select either Graphics or Text for the best print quality, based on the type of document you are printing.

Improve Print Output

Select this option to reduce the amount of paper curling and improve the toner fixing.

Density Adjustment

Specify the print density.

Quiet Mode

Select this option to reduce printing noise.

Other Print Options

Skip Blank Page

Select this option to allow the printer driver to automatically detect blank pages and exclude them from
printing.

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Related Information

• Print from Your Computer (Mac)

Related Topics

• Print a Document (Mac)

53

Home > Print > Print from Your Computer (Mac) > Monitor the Status of the Machine from Your Computer

(Mac)

Monitor the Status of the Machine from Your Computer (Mac)

The Status Monitor utility is a configurable software tool for monitoring the status of a device, allowing you to get
immediate notification of error messages, such as paper empty or paper jam, at preset update intervals. You can
also access Web Based Management.

1. Click the System Preferences menu, select Print & Scan or Printers & Scanners, and then select your
machine.

2. Click the Options & Supplies button.

3. Click the Utility tab, and then click the Open Printer Utility button.
Status Monitor starts.

Updating the machine's status

To view the latest machine status while the Status Monitor window is open, click the icon. You can
set the interval at which the software updates machine status information. Click Status Monitor in the

menu bar, and then select Preferences.

Web Based Management (Network Connection Only)

Access the Web Based Management System by clicking the machine icon on the Status Monitor screen.
You can use a standard Web Browser to manage your machine using HTTP (Hyper Text Transfer
Protocol).

Related Information

• Print from Your Computer (Mac)

Related Topics

• Printing Problems

54

Home > Print > Cancel a Print Job

Cancel a Print Job

1. Press Stop/Exit.

To cancel multiple print jobs, press and hold Stop/Exit for four seconds.

Related Information

• Print

Related Topics

• Printing Problems

55

Home > Print > Test Print

Test Print

If there are problems with print quality, follow these instructions to do a test print:

1. Press Menu.

2. Press a or b to display the [Printer] option, and then press OK.

3. Press a or b to display the [Print Options] option, and then press OK.

4. Press the [Test Print] option, and then press OK.

5. Press Start.
The machine prints a Test Print page.

6. Press Stop/Exit.

Related Information

• Print

Related Topics

• Improve the Print Quality

56

Home > Scan

Scan

• Scan Using the Scan Button on Your Machine

•

Scan from Your Computer (Windows®)

• Scan from Your Computer (Mac)

• Configure Scan Settings Using Web Based Management

57

Home > Scan > Scan Using the Scan Button on Your Machine

Scan Using the Scan Button on Your Machine

• Scan Photos and Graphics

• Save Scanned Data to a Folder as a PDF File

• Scan to an Editable Text File (OCR)

• Scan to Email Attachment

•

Web Services for Scanning on Your Network (Windows® 7, Windows® 8.1 and
Windows® 10)

•

Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from iPrint&Scan (Mac)

• Disable Scanning from Your Computer

58

Home > Scan > Scan Using the Scan Button on Your Machine > Scan Photos and Graphics

Scan Photos and Graphics

Send scanned photos or graphics directly to your computer.

Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent
changes, use ControlCenter software (Windows®) or iPrint&Scan (Mac).

1. Load your document.

2. Press (SCAN).

3. Press a or b to select the [Scan to PC] option, and then press OK.

4. Press a or b to select the [Image] option, and then press OK.

5. If the machine is connected over the network, press a or b to select the destination computer.

6. Press OK.

If the LCD prompts you to enter a PIN, enter the four digit PIN for the destination computer on the LCD and
then press OK.

7. Do one of the following:

• To change the scan settings for this document, press Options and then go to the next step.

• To use the default scan settings, press Start.

The machine starts scanning. If you are using the machine's scanner glass, follow the LCD instructions to
complete the scanning job.

• In order to change scan settings, ControlCenter software must be installed on a computer connected to
the machine.

8. Select the scan settings you want to change:

• [Scan Type]

• [Resolution]

• [File Type]

• [Document Size]

• [ADF Auto Deskew]

• [Remove Bkg Clr]
(available only for the [Colour] and [Grey] options.)

9. Press OK.

10. Press Start.

59

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete
the scanning job.

Related Information

• Scan Using the Scan Button on Your Machine

Related Topics

• Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from iPrint&Scan (Mac)

60

Home > Scan > Scan Using the Scan Button on Your Machine > Save Scanned Data to a Folder as a PDF

File

Save Scanned Data to a Folder as a PDF File

Scan documents and save them to a folder on your computer as PDF files.

Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent
changes, use ControlCenter software (Windows®) or iPrint&Scan (Mac).

1. Load your document.

2. Press

3. Press a or b to select the [Scan to PC] option, and then press OK.

4. Press a or b to select the [File] option, and then press OK.

5. If the machine is connected over the network, press a or b to select the destination computer.

6. Press OK.

If the LCD prompts you to enter a PIN, enter the four digit PIN for the destination computer on the LCD and
then press OK.

7. Do one of the following:

• To change the scan settings for this document, press Options and then go to the next step.

• To use the default scan settings, press Start.
The machine starts scanning. If you are using the machine's scanner glass, follow the LCD instructions to

complete the scanning job.

• In order to change scan settings, ControlCenter software must be installed on a computer connected to
the machine.

8. Select the scan settings you want to change:

• [Scan Type]

• [Resolution]

• [File Type]

• [Document Size]

• [ADF Auto Deskew]

• [Remove Bkg Clr]
(available only for the [Colour] and [Grey] options.)

(SCAN).

9. Press OK.

10. Press Start.
The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete

the scanning job.

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Related Information

• Scan Using the Scan Button on Your Machine

Related Topics

• Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from iPrint&Scan (Mac)

62

Home > Scan > Scan Using the Scan Button on Your Machine > Scan to an Editable Text File (OCR)

ABC

ABC

Scan to an Editable Text File (OCR)

Your machine can convert characters in a scanned document to text using optical character recognition (OCR)
technology. You can edit this text using your preferred text-editing application.

• The Scan to OCR feature is available for certain languages.

• Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent
changes, use ControlCenter software.

1. Load your document.

2. Press

3. Press a or b to select the [Scan to PC] option, and then press OK.

4. Press a or b to select the [OCR] option, and then press OK.

5. If the machine is connected over the network, press a or b to select the destination computer.

6. Press OK.

If the LCD prompts you to enter a PIN, enter the four digit PIN for the destination computer on the LCD and
then press OK.

7. Do one of the following:

• To change the scan settings for this document, press Options and then go to the next step.

• To use the default scan settings, press Start.
The machine starts scanning. If you are using the machine's scanner glass, follow the LCD instructions to

complete the scanning job.

• In order to change scan settings, ControlCenter software must be installed on a computer connected to
the machine.

8. Select the scan settings you want to change:

• [Scan Type]

• [Resolution]

• [File Type]

• [Document Size]

• [ADF Auto Deskew]

• [Remove Bkg Clr]
(available only for the [Colour] and [Grey] options.)

(SCAN).

9. Press OK.

10. Press Start.
The machine scans the document, converts it to editable text, and then sends it to your default word

processing application.

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Related Information

• Scan Using the Scan Button on Your Machine

Related Topics

• Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from iPrint&Scan (Mac)

64

Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Email Attachment

Scan to Email Attachment

Send a scanned document as an email attachment.

• Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent
changes, use ControlCenter software (Windows®) or iPrint&Scan (Mac).

• The Scan to Email feature does not support Webmail services. Use the Scan to Image or Scan to File
feature to scan a document or a picture, and then attach the scanned file to an email message.

The machine scans to your default email client.

1. Load your document.

2. Press (SCAN).

3. Press a or b to select the [Scan to PC] option, and then press OK.

4. Press a or b to select the [E-mail] option, and then press OK.

5. If the machine is connected over the network, press a or b to select the destination computer.

6. Press OK.

If the LCD prompts you to enter a PIN, enter the four digit PIN for the destination computer on the LCD and
then press OK.

7. Do one of the following:

• To change the scan settings for this document, press Options and then go to the next step.

• To use the default scan settings, press Start.
The machine starts scanning. If you are using the machine's scanner glass, follow the LCD instructions to

complete the scanning job.

• In order to change scan settings, ControlCenter software must be installed on a computer connected to
the machine.

8. Select the scan settings you want to change:

• [Scan Type]

• [Resolution]

• [File Type]

• [Document Size]

• [ADF Auto Deskew]

• [Remove Bkg Clr]
(available only for the [Colour] and [Grey] options.)

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9. Press OK.

10. Press Start.
The machine scans the document and saves it as a file attachment. It then launches your email application

and opens a new, blank email message with the scanned file attached.

Related Information

• Scan Using the Scan Button on Your Machine

Related Topics

• Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from iPrint&Scan (Mac)

66

Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your

Network (Windows® 7, Windows® 8.1 and Windows® 10)

Web Services for Scanning on Your Network (Windows® 7, Windows

8.1 and Windows® 10)

The Web Services protocol enables Windows® 7, Windows® 8.1 and Windows® 10 users to scan using your
machine on the network. You must install the driver via Web Services.

•

Use Web Services to Install Drivers Used for Scanning (Windows® 7, Windows® 8.1 and
Windows® 10)

•

Scan Using Web Services from the Machine (Windows® 7, Windows® 8.1 and Windows

10)

• Configure Scan Settings for Web Services

®

®

67

Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your

Network (Windows® 7, Windows® 8.1 and Windows® 10) > Use Web Services to Install Drivers Used for

Scanning (Windows® 7, Windows® 8.1 and Windows® 10)

Use Web Services to Install Drivers Used for Scanning (Windows® 7, Windows® 8.1 and Windows® 10)

Use Web Services to monitor printers on the network.

• Make sure you have installed the software and drivers.

• Verify that the host computer and the machine are on the same subnet, or that the router is correctly
configured to pass data between the two devices.

• You must configure the IP address on your machine before you configure this setting.

1. Do one of the following:

• Windows® 7

Click

The machine's Web Services Name appears with the printer icon.
Right-click the machine you want to install.

• Windows® 8.1
Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings >

Change PC settings > PC and devices > Devices > Add a device.
The machine's Web Services Name appears.

• Windows® 10

Click

• The Web Services Name for the machine is your model name and the MAC Address (Ethernet Address)
of your machine.

• Windows® 8.1/Windows® 10
Move your mouse over the machine name to display the machine's information.

2. Do one of the following:

• Windows® 7
Click Install in the displayed menu.

• Windows® 8.1/Windows® 10
Select the machine you want to install, and then follow the on-screen instructions.

(Start) > Control Panel > Network and Internet > View network computers and devices.

> Windows System > Control Panel. In the Hardware and Sound group, click Add a device.

To uninstall drivers, click Uninstall or (Remove device).

Related Information

• Web Services for Scanning on Your Network (Windows® 7, Windows® 8.1 and Windows® 10)

68

Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your

Network (Windows® 7, Windows® 8.1 and Windows® 10) > Scan Using Web Services from the Machine

(Windows® 7, Windows® 8.1 and Windows® 10)

Scan Using Web Services from the Machine (Windows® 7, Windows

®

8.1 and Windows® 10)

If you have installed the driver for scanning via Web Services, you can access the Web Services scanning menu
on your machine's LCD.

Certain characters in the messages displayed on the LCD may be replaced with spaces if the language
settings of your OS and your machine are different.

1. Load your document.

2. Press (SCAN).

3. Press a or b to select the [Web Service] option, and then press OK.

4. Press a or b to select the type of scan you want to do, and then press OK.

5. Press a or b to select the destination computer where you want to send the scan, and then press OK.

6. Press Start.
The machine starts scanning.

Related Information

• Web Services for Scanning on Your Network (Windows® 7, Windows® 8.1 and Windows® 10)

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Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your

Network (Windows® 7, Windows® 8.1 and Windows® 10) > Configure Scan Settings for Web Services

Configure Scan Settings for Web Services

1. Do one of the following:

• Windows® 7

Click (Start) > Devices and Printers.

• Windows® 8.1

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware and Sound group, click View devices and printers.

• Windows® 10

Click
and printers.

2. Right-click the machine icon, and then select Scan profiles.... The Scan Profiles dialog box appears.

3. Select the scan profile you want to use.

4. Make sure the scanner selected in the Scanner list is a machine that supports Web Services for scanning,
and then click the Set as Default button.

5. Click Edit....

The Edit Default Profile dialog box appears.

6. Select the Source, Paper size, Color format, File type, Resolution (DPI), Brightness and Contrast
settings.

7. Click the Save Profile button.
These settings will be applied when you scan using the Web Services protocol.

If you are requested to select a scanning application, select Windows® Fax and Scan from the list.

> Windows System > Control Panel. In the Hardware and Sound group, click View devices

Related Information

• Web Services for Scanning on Your Network (Windows® 7, Windows® 8.1 and Windows® 10)

70

Home > Scan > Scan Using the Scan Button on Your Machine > Change Scan Button Settings from

ControlCenter4 (Windows®)

Change Scan Button Settings from ControlCenter4 (Windows®)

1. Click the (ControlCenter4) icon in the task tray, and then click Open.

2. Click the Device Settings tab.

3. Click the Device Scan Settings button.
The Device Scan Settings dialog box appears.

4. Click the tab for the Scan to action you want to change (Image, OCR, E-mail, or File).

5. Change the settings as needed.

6. Click OK.

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Each tab represents one of the scanning destinations, as outlined in the table below.
Change your Scan to settings by clicking on the corresponding tab and customising the setting you want.

Tab Name Corresponding Feature

Image Scan to Image

OCR Scan to OCR

E-mail Scan to Email

File Scan to File

Settings Applicable Features

Image OCR E-mail File

File Type Yes Yes Yes Yes

Target Application Yes Yes - -

OCR Language - Yes - -

File Name Yes Yes Yes Yes

Destination Folder or Scan Location Yes Yes Yes Yes

Show Save As Window - - - Yes

Show Folder - - - Yes

File Size Priority Yes - Yes Yes

Resolution Yes Yes Yes Yes

Scan Type Yes Yes Yes Yes

Document Size Yes Yes Yes Yes

Brightness Yes Yes Yes Yes

Contrast Yes Yes Yes Yes

ID Card Scan Yes Yes Yes Yes

Advanced Settings Yes Yes Yes Yes

Default Yes Yes Yes Yes

File Type

Select the file type you want to use for the scanned data.

Target Application

Select the destination application from the drop-down list.

OCR Language

Set the OCR language to match the language of the scanned document's text.

File Name

Click Change to change the file name's prefix.

Destination Folder

Click the folder icon to browse and select the folder where you want to save your scanned documents.

Scan Location

Select the Folder or SharePoint radio button to specify the destination where you want to save your scanned
documents.

Show Save As Window

Select this option to specify the scanned image's destination every time you scan.

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Show Folder

Select this option to automatically display the destination folder after scanning.

File Size Priority

Adjust the data compression ratio of the scanned image. Change the file size by moving the File Size Priority
slider to the right or left.

Resolution

Select a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and
transfer time, but produce a finer scanned image.

Scan Type

Select from a range of scan colour depths.

• Auto
Use for any type of document. This mode automatically picks an appropriate colour depth for the

document.

• Black & White
Use for text or line art images.

• Grey (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey

images without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.)

• True Grey
Use for photographic images or graphics. This mode is more accurate because it uses up to 256

shades of grey.

• 24bit Colour
Use to create an image with the most accurate colour reproduction. This mode uses up to 16.8 million

colours to scan the image, but it requires the most memory and has the longest transfer time.

Document Size

Select the exact size of your document from the Document Size drop-down list.

• If you select the 1 to 2 (A4) option, the scanned image will be divided into two A5-size documents.

Brightness

Set the Brightness level by dragging the slider to the right or left to lighten or darken the image. If the
scanned image is too light, set a lower brightness level and scan the document again. If the image is too dark,
set a higher brightness level and scan the document again. You can also type a value into the field to set the

Brightness level.

Contrast

Increase or decrease the Contrast level by moving the slider to the right or left. An increase emphasises dark
and light areas of the image, while a decrease reveals more details in grey areas. You can also type a value
into the field to set the Contrast level.

ID Card Scan

Select this check box to scan both sides of an identification card onto one page.

Advanced Settings

Configure advanced settings by clicking the Advanced Settings button in the Scan Settings dialog box.

• Remove Bleed-through / Pattern

Remove Background Colour

Remove the base colour of documents to make the scanned data more legible.

• Rotate Image
Rotate the scanned image.

• Skip Blank Page
Remove the document's blank pages from the scanning results.

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• Display Scanning Results
Show the numbers of total pages saved and blank pages skipped on your computer screen.

• ADF Auto Deskew
When scanning the document from the ADF, the machine corrects skewing of the document

automatically.

Default

Select this option to restore all settings to their factory setting values.

Related Information

• Scan Using the Scan Button on Your Machine

Related Topics

• Scan Photos and Graphics

• Save Scanned Data to a Folder as a PDF File

• Scan to an Editable Text File (OCR)

• Scan to Email Attachment

74

Home > Scan > Scan Using the Scan Button on Your Machine > Change Scan Button Settings from

iPrint&Scan (Mac)

Change Scan Button Settings from iPrint&Scan (Mac)

1. In the Finder menu bar, click Go > Applications > RICOH, and then double-click the iPrint&Scan icon.
The iPrint&Scan screen appears.

2. If your machine is not selected, click the Select your Machine button, and then follow the on-screen
instructions to select your machine.

3. Click the Machine Scan Settings button, and then follow the on-screen instructions to change the scan
settings.

Related Information

• Scan Using the Scan Button on Your Machine

Related Topics

• Scan Using iPrint&Scan (Mac)

• Scan Photos and Graphics

• Save Scanned Data to a Folder as a PDF File

• Scan to an Editable Text File (OCR)

• Scan to Email Attachment

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Home > Scan > Scan Using the Scan Button on Your Machine > Disable Scanning from Your Computer

Disable Scanning from Your Computer

You can disable the ability to scan from your computer. Set the pull scan setting using Web Based Management.

1. Start your web browser.
Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the IP

address of the machine or the print server name). For example: http://192.168.1.2

Type a password, and then click
change the password.

2. Click the Scan tab.

3. Click the Scan from PC menu in the left navigation bar.

4. In the Pull Scan field, click Disabled.

5. Click Submit.

. The default password is "Admin". To ensure security, it is important you

Related Information

• Scan Using the Scan Button on Your Machine

76

Home > Scan > Scan from Your Computer (Windows®)

Scan from Your Computer (Windows®)

There are several ways you can use your computer to scan photos and documents on your machine. Use the
software applications provided by us, or use your favourite scanning application.

•

Scan Using ControlCenter4 Home Mode (Windows®)

•

Scan Using ControlCenter4 Advanced Mode (Windows®)

•

Scan Using Nuance™ PaperPort™ 14SE or Other Windows® Applications

•

Scan Using Windows® Fax and Scan

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Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®)

Scan Using ControlCenter4 Home Mode (Windows®)

Use ControlCenter4 Home Mode to access your machine's main features.

•

Scan Using ControlCenter4 Home Mode (Windows®)

• Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode

(Windows®)

•

Scan Settings for ControlCenter4 Home Mode (Windows®)

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Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®) > Scan Using ControlCenter4 Home Mode (Windows®)

Scan Using ControlCenter4 Home Mode (Windows®)

Select Home Mode as the mode setting for ControlCenter4.

1. Load your document.

2. Click the (ControlCenter4) icon in the task tray, and then click Open.

3. Click the Scan tab.

4. Select the Document Type.

5. Change the document's Scan Size, if needed.

6. Click (Scan).

The machine starts scanning, and the scanned image appears in the image viewer.

7. Click the left or right arrow buttons to preview each scanned page.

8. Crop the scanned image, if needed.

9. Do one of the following:

• Click

• Click

• Click (Open with an Application) to open scanned data in another application.

• Click (Send E-mail) to attach scanned data to an email.

• Click
models)

(Save) to save scanned data.

(Print) to print scanned data.

(OCR) to convert your scanned document to an editable text file. (available only for certain

79

Related Information

• Scan Using ControlCenter4 Home Mode (Windows®)

• Select Document Type Using ControlCenter4 Home Mode (Windows®)

• Change Scan Size Using ControlCenter4 Home Mode (Windows®)

• Crop a Scanned Image Using ControlCenter4 Home Mode (Windows®)

• Print Scanned Data Using ControlCenter4 Home Mode (Windows®)

• Scan to an Application Using ControlCenter4 Home Mode (Windows®)

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Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®) > Scan Using ControlCenter4 Home Mode (Windows®) > Select Document Type Using

ControlCenter4 Home Mode (Windows®)

Select Document Type Using ControlCenter4 Home Mode (Windows®)

• Select the Document Type option that matches the type of original you want to scan.

Option Description

Photo 600 x 600 dpi 24bit Colour

Text and Graph 300 x 300 dpi 24bit Colour

Monochrome Text 200 x 200 dpi Black & White

Custom 300 x 300 dpi (24bit Colour as default) Select the scan settings you want from the

Custom Settings button.

Related Information

• Scan Using ControlCenter4 Home Mode (Windows®)

• Custom Scan Settings (Windows®)

81

Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®) > Scan Using ControlCenter4 Home Mode (Windows®) > Select Document Type Using
ControlCenter4 Home Mode (Windows®) > Custom Scan Settings (Windows®)

Custom Scan Settings (Windows®)

Select Custom in the Document Type list to change advanced scan settings.

• Select Custom, and then click the Custom Settings button.
The Custom Scan Settings dialog box appears.

You can change the following settings:

Resolution

Select a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory
and transfer time, but produce a finer scanned image.

Scan Type

Select from a range of scan colour depths.

- Auto
Use for any type of document. This mode automatically picks an appropriate colour depth for the

document.

- Black & White
Use for text or line art images.

- Grey (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey

images without using true grey dots. Black dots are put in a specific pattern to give a grey
appearance.)

- True Grey
Use for photographic images or graphics. This mode is more accurate because it uses up to 256

shades of grey.

- 24bit Colour
Use to create an image with the most accurate colour reproduction. This mode uses up to 16.8

million colours to scan the image, but it requires the most memory and has the longest transfer time.

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Brightness

Set the Brightness level by dragging the slider to the right or left to lighten or darken the image. If the
scanned image is too light, set a lower brightness level and scan the document again. If the image is too
dark, set a higher brightness level and scan the document again. You can also type a value into the field to
set the Brightness level.

Contrast

Increase or decrease the Contrast level by moving the slider to the right or left. An increase emphasises
dark and light areas of the image, while a decrease reveals more details in grey areas. You can also type a
value into the field to set the Contrast level.

Continuous Scanning

Select this option to scan multiple pages. After a page is scanned, select either continue scanning or
finish.

ID Card Scan

Select this check box to scan both sides of an identification card onto one page.

Advanced Settings

Configure advanced settings by clicking the Advanced Settings button in the Scan Settings dialog box.

- Remove Bleed-through / Pattern

• Remove Background Colour
Remove the base colour of documents to make the scanned data more legible.

- Rotate Image
Rotate the scanned image.

- Skip Blank Page
Remove the document's blank pages from the scanning results.

- Display Scanning Results
Show the numbers of total pages saved and blank pages skipped on your computer screen.

- ADF Auto Deskew
When scanning the document from the ADF, the machine corrects skewing of the document

automatically.

Related Information

• Select Document Type Using ControlCenter4 Home Mode (Windows®)

83

Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®) > Scan Using ControlCenter4 Home Mode (Windows®) > Change Scan Size Using

ControlCenter4 Home Mode (Windows®)

Change Scan Size Using ControlCenter4 Home Mode (Windows®)

For faster scan speeds, select the exact size of your document from the Scan Size drop-down menu.

Related Information

• Scan Using ControlCenter4 Home Mode (Windows®)

84

Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®) > Scan Using ControlCenter4 Home Mode (Windows®) > Crop a Scanned Image Using

ControlCenter4 Home Mode (Windows®)

Crop a Scanned Image Using ControlCenter4 Home Mode (Windows®)

The crop tool on the Image Editing Toolbar lets you trim unwanted areas from your scanned image. Use the

Zoom In and Zoom Out tools to help view the image to be cropped.

Image Editing Toolbar

1. Restart

Cancels all the edits applied to the selected image. The edited image returns to its original state.

2. Fit to Window

Displays the scanned image so that the entire image fits in the window.

3. Zoom In

Zooms in on the scanned image.

4. Zoom Out

Zooms out of the scanned image.

5. Crop and Edit

Removes the outer parts of the image. Click the Crop and Edit button, and then change the frame to contain
the area you want to keep after cropping.

6. Page Counter

Indicates the page number of the scanned page currently shown in the image viewer. To display a different
page, select the desired page number from the drop-down page number list.

If you have scanned multiple pages, you can see the next or previous scanned page by clicking the left or
right arrow buttons in the preview window.

1. Scan a document.

2. Click (Crop and Edit) to edit the scanned image.

The Crop and Edit - ControlCenter4 window appears.

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a. Expands the scanned image so that the entire image fits in the window.
b. Zooms in on the image.
c. Zooms out of the image.
d. Rotates the image counter-clockwise 90 degrees.
e. Rotates the image clockwise 90 degrees.
f. Click and drag the frame to adjust the area to be cropped.

3. Click OK.
The edited image appears in the image viewer.

Related Information

• Scan Using ControlCenter4 Home Mode (Windows®)

86

Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®) > Scan Using ControlCenter4 Home Mode (Windows®) > Print Scanned Data Using

ControlCenter4 Home Mode (Windows®)

Print Scanned Data Using ControlCenter4 Home Mode (Windows®)

Scan a document on your machine, and then print copies using the printer driver features that are available in
ControlCenter4.

1. Scan a document.

2. Click Print.

a. Shows which images are currently selected.
b. Click the Properties button to change specific printer settings.
c. Select the Paper Size, Media Type and Layout options. The current settings are enclosed in a blue

square.

3. Configure the print settings, and then click the Start Printing button.

Related Information

• Scan Using ControlCenter4 Home Mode (Windows®)

87

Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®) > Scan Using ControlCenter4 Home Mode (Windows®) > Scan to an Application Using

ControlCenter4 Home Mode (Windows®)

Scan to an Application Using ControlCenter4 Home Mode (Windows®)

The Open with an Application button lets you scan an image directly into your graphics application for editing.

Select Home Mode as the mode setting for ControlCenter4.

1. Load your document.

2. Click the

3. Click the Scan tab.

(ControlCenter4) icon in the task tray, and then click Open.

4. Select the Document Type.

5. Change the size of your document, if needed.

6. Click

The machine starts scanning, and the scanned image appears in the image viewer.

7. Click the left or right arrow buttons to preview each scanned page.

8. Crop the scanned image, if needed.

9. Click the Open with an Application button.

10. Select the application from the drop-down list, and then click OK.
The image opens in the application you have selected.

(Scan).

Related Information

• Scan Using ControlCenter4 Home Mode (Windows®)

88

Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®) > Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows®)

Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows®)

Select Home Mode as the mode setting for ControlCenter4.

1. Load your document.

2. Click the (ControlCenter4) icon in the task tray, and then click Open.

3. Click the Scan tab.

4. Select the Document Type.

5. Change the size of your document, if needed.

6. Click

The machine starts scanning, and the scanned image appears in the image viewer.

7. Click the left or right arrow buttons to preview each scanned page.

8. Click Save.
The Save dialog box appears.

9. Click the File Type drop-down list, and then select a PDF file.

(Scan).

89

To save the document as a password-protected PDF, select Secure PDF Single-Page (*.pdf) or Secure
PDF Multi-Page (*.pdf) from the File Type drop-down list, click , and then type the password.

10. To change the file name, click the Change button, if needed.

11. Click the folder icon to browse and select the folder where you want to save your scanned documents.

12. Click OK.
The scanned document is saved to the destination folder as a PDF.

Related Information

• Scan Using ControlCenter4 Home Mode (Windows®)

90

Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Home Mode

(Windows®) > Scan Settings for ControlCenter4 Home Mode (Windows®)

Scan Settings for ControlCenter4 Home Mode (Windows®)

Settings Applicable Features

Open with an Application OCR Send E-mail Save

File Type - Yes Yes Yes

Target Application Yes Yes - -

OCR Language - Yes - -

File Name - - - Yes

Scan Location - - - Yes

Show Folder - - - Yes

File Size Priority - - Yes Yes

File Type

Select the file type you want to use for the scanned data.

For Send E-mail and Save

• Windows Bitmap (*.bmp)

• JPEG (*.jpg) (recommended for most users when scanning pictures)

• TIFF Single-Page (*.tif)

• TIFF Multi-Page (*.tif)

• Portable Network Graphics (*.png)

• PDF Single-Page (*.pdf) (recommended for scanning and sharing documents)

• PDF Multi-Page (*.pdf) (recommended for scanning and sharing documents)

• PDF/A Single-Page (*.pdf) (recommended for scanning and sharing documents)

• PDF/A Multi-Page (*.pdf) (recommended for scanning and sharing documents)

• High Compression PDF Single-Page (*.pdf)

• High Compression PDF Multi-Page (*.pdf)

• Secure PDF Single-Page (*.pdf)

• Secure PDF Multi-Page (*.pdf)

• Searchable PDF Single-Page (*.pdf)

• Searchable PDF Multi-Page (*.pdf)

• XML Paper Specification (*.xps) (the XML Paper Specification is available for Windows® 7, Windows

8.1 and Windows® 10, and when using applications that support XML Paper Specification files)

For OCR

• HTML 3.2 (*.htm)

• HTML 4.0 (*.htm)

• Microsoft Excel 2003, XP (*.xls)

• RTF Word 2000 (*.rtf)

• WordPad (*.rtf)

• WordPerfect 9, 10 (*.wpd)

• Text (*.txt)

• Searchable PDF Single-Page (*.pdf)

• Searchable PDF Multi-Page (*.pdf)

®

Target Application

Select the destination application from the drop-down list.

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OCR Language

Set the optical character recognition (OCR) language to match the language of the scanned document's text.

File Name

Click Change to change the file name's prefix.

Scan Location

Select the Folder or SharePoint radio button to specify the destination where you want to save your scanned
documents.

Show Folder

Select this option to automatically display the destination folder after scanning.

File Size Priority

Adjust the data compression ratio of the scanned image. Change the file size by moving the File Size Priority
slider to the right or left.

Custom Settings

Select the Custom option, click the Custom Settings button, and then change settings.

Scan Size

Select the exact size of your document from the Scan Size drop-down menu.

Related Information

• Scan Using ControlCenter4 Home Mode (Windows®)

92

Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Advanced Mode

(Windows®)

Scan Using ControlCenter4 Advanced Mode (Windows®)

ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows
you to customise one-button scan actions.

•

Scan Photos and Graphics Using ControlCenter4 Advanced Mode (Windows®)

• Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Advanced Mode

(Windows®)

•

Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode (Windows®)

•

Scan to Email Attachment Using ControlCenter4 Advanced Mode (Windows®)

•

Scan to an Editable Text File (OCR) Using ControlCenter4 Advanced Mode (Windows®)

•

Scan Settings for ControlCenter4 Advanced Mode (Windows®)

93

Home > Scan > Scan from Your Computer (Windows®) > Scan Using ControlCenter4 Advanced Mode

(Windows®) > Scan Photos and Graphics Using ControlCenter4 Advanced Mode (Windows®)

Scan Photos and Graphics Using ControlCenter4 Advanced Mode (Windows®)

Send scanned photos or graphics directly to your computer.

Select Advanced Mode as the mode setting for ControlCenter4.

1. Load your document.

2. Click the (ControlCenter4) icon in the task tray, and then click Open.

3. Click the Scan tab.

4. Click the Image button.
The scan settings dialog box appears.

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