Ricoh SP 230DNw User Manual

User’s Guide

Before You Use Your Machine1.

Introduction to Your Machine2.

Paper Handling3.

4. Print

Network5.

Security6.

Mobile7.

iPrint&Scan for Mac8.

Troubleshooting9.

Routine Maintenance10.

Machine Settings11.

Information for This Machine12.

Appendix13.

For safe and correct use, be sure to read Safety Information before
using the machine.

Home > Table of Contents

Table of Contents

Before You Use Your Machine ............................................................................................................. 1

Definitions of Notes ........................................................................................................................................ 2

Trademarks .................................................................................................................................................... 3

Important Note ...............................................................................................................................................4

Introduction to Your Machine............................................................................................................... 5

Control Panel Overview .................................................................................................................................6

Access RICOH Utilities (Windows®) ..............................................................................................................8

Uninstall the Software and Drivers (Windows®)................................................................................. 10

Paper Handling.....................................................................................................................................11

Load Paper................................................................................................................................................... 12

Load and Print Using the Paper Tray ................................................................................................. 13

Load and Print Paper in the Manual Feed Slot .................................................................................. 16

Paper Settings.............................................................................................................................................. 22

Change the Paper Size and Paper Type............................................................................................ 23

Change the Check Paper Size Setting............................................................................................... 24

Unprintable Area .......................................................................................................................................... 25

Supported Paper .......................................................................................................................................... 26

Specifications of Paper Sizes............................................................................................................. 27

Specifications of Paper Types............................................................................................................ 28

Non-Recommended Paper Types...................................................................................................... 29

Paper Storage .................................................................................................................................... 30

Using Special Paper..................................................................................................................................... 31

Print ...................................................................................................................................................... 32

Print from Your Computer (Windows®) ........................................................................................................ 33

Print a Document (Windows®)............................................................................................................ 34

Print Settings (Windows®).................................................................................................................. 36

Change the Default Print Settings (Windows®).................................................................................. 40

Monitor the Status of the Machine from Your Computer (Windows®) ................................................ 41

Print from Your Computer (Mac) .................................................................................................................. 42

Print a Document (Mac) ..................................................................................................................... 43

Print Options (Mac) ............................................................................................................................ 44

Monitor the Status of the Machine from Your Computer (Mac) .......................................................... 49

Cancel a Print Job........................................................................................................................................50

Test Print ......................................................................................................................................................51

Network ................................................................................................................................................ 52

Supported Basic Network Features ............................................................................................................. 53

Network Management Software and Utilities ............................................................................................... 54

Learn about Network Management Software and Utilities ................................................................. 55

Additional Methods of Configuring Your Machine for a Wireless Network ...................................................56

Before Configuring Your Machine for a Wireless Network ................................................................. 57

Configure Your Machine for a Wireless Network ................................................................................ 58

Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected

Setup™ (WPS).................................................................................................................................... 59

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Home > Table of Contents

Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected

Setup™ (WPS).................................................................................................................................... 60

Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard . 63

Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast .......................... 65

Use Wi-Fi Direct®............................................................................................................................... 67

Advanced Network Features........................................................................................................................77

Print the Network Configuration Report.............................................................................................. 78

Print the WLAN Report....................................................................................................................... 79

Technical Information for Advanced Users................................................................................................... 82

Reset the Network Settings to the Factory Settings........................................................................... 83

Security ................................................................................................................................................ 84

Lock the Machine Settings ........................................................................................................................... 85

Setting Lock Overview........................................................................................................................ 86

Network Security Features...........................................................................................................................90

Before Using Network Security Features ........................................................................................... 91

Manage Your Network Machine Securely Using SSL/TLS ................................................................. 92

Send an Email Securely ................................................................................................................... 124

Mobile................................................................................................................................................. 129

Google Cloud Print.....................................................................................................................................130

Google Cloud Print Overview ........................................................................................................... 131

Before Using Google Cloud Print ..................................................................................................... 132

Print from Google Chrome™ or Chrome OS™................................................................................. 136

Print from Google Drive™ for Mobile ................................................................................................ 137

Print from Gmail™ Webmail Service for Mobile................................................................................138

AirPrint .......................................................................................................................................................139

AirPrint Overview.............................................................................................................................. 140

Before Using AirPrint........................................................................................................................ 141

Print Using AirPrint ........................................................................................................................... 144

Mobile Printing for Windows®.................................................................................................................... 148

Mopria® Print Service................................................................................................................................. 149

iPrint&Scan for Mac .......................................................................................................................... 150

iPrint&Scan Overview ................................................................................................................................ 151

Troubleshooting................................................................................................................................ 152

Error and Maintenance Messages ............................................................................................................. 153

Paper Jams ................................................................................................................................................ 156

Paper is Jammed in the Paper Tray................................................................................................. 157

Paper is Jammed in the Back of the Machine .................................................................................. 158

Paper is Jammed inside the Machine .............................................................................................. 160

Paper is Jammed in the 2-sided Tray............................................................................................... 161

Printing Problems.......................................................................................................................................163

Improve the Print Quality............................................................................................................................ 166

Network Problems......................................................................................................................................171

Error Messages ................................................................................................................................ 172

Where Can I Find My Machine's Network Settings? ........................................................................ 173

I Cannot Complete the Wireless Network Setup Configuration........................................................ 174

My Machine Cannot Print over the Network..................................................................................... 176

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Home > Table of Contents

I Want to Check that My Network Devices are Working Correctly ................................................... 178

Google Cloud Print Problems..................................................................................................................... 179

AirPrint Problems ....................................................................................................................................... 180

Other Problems .......................................................................................................................................... 181

Machine Information................................................................................................................................... 182

Check the Serial Number ................................................................................................................. 183

Check the Firmware Version ............................................................................................................ 184

Reset Functions Overview ............................................................................................................... 185

Reset Your Machine .........................................................................................................................186

Routine Maintenance ........................................................................................................................ 187

Replace Supplies ....................................................................................................................................... 188

Replace the Toner Cartridge ............................................................................................................ 190

Replace the Drum Unit ..................................................................................................................... 193

Clean the Machine ..................................................................................................................................... 195

Clean the Corona Wire..................................................................................................................... 197

Clean the Drum Unit Using Drum Dot Print...................................................................................... 198

Clean the Paper Pick-up Rollers ...................................................................................................... 201

Check the Remaining Part Life ..................................................................................................................202

Machine Settings............................................................................................................................... 203

Change Machine Settings from the Control Panel ..................................................................................... 204

General Settings............................................................................................................................... 205

Menu Table ....................................................................................................................................... 212

Change Machine Settings from Your Computer......................................................................................... 217

Change Machine Settings Using Web Based Management ............................................................ 218

Information for This Machine........................................................................................................... 222

Information on Environmental Regulations ................................................................................................ 223

ENERGY STAR Program .................................................................................................................224

Energy Saving Functions ................................................................................................................. 225

User Information on Electrical and Electronic Equipment (mainly Europe)...................................... 226

Note for the Battery and/or Accumulator Symbol (For EU countries only) ....................................... 227

Environmental Advice for Users (mainly Europe)............................................................................. 228

Appendix............................................................................................................................................ 229

Specifications ............................................................................................................................................. 230

How to Enter Text on Your Machine........................................................................................................... 234

Supplies .....................................................................................................................................................235

Information Regarding Recycled Paper ..................................................................................................... 236

Contacting Us............................................................................................................................................. 237

iii

Home > Before You Use Your Machine

Before You Use Your Machine

• Definitions of Notes

• Trademarks

• Important Note

1

Home > Before You Use Your Machine > Definitions of Notes

Definitions of Notes

We use the following symbols and conventions throughout this User's Guide:

WARNING

CAUTION

IMPORTANT

NOTE

WARNING indicates a potentially hazardous situation which, if not avoided, could
result in death or serious injuries.

CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.

NOTE specifies the operating environment, conditions for installation, or special
conditions of use.

Tips icons indicate helpful hints and supplementary information.

Electrical Hazard icons alert you to possible electrical shock.

Fire Hazard icons alert you to the possibility of a fire.

Hot Surface icons warn you not to touch hot machine parts.

Keep out of reach of children.

Do not use the cleaner.

Do not throw into the fire.

Bold Bold style identifies buttons on the machine's control panel or computer screen.

Italics Italicised style emphasises an important point or refers you to a related topic.

Courier New

Related Information

• Before You Use Your Machine

Do not touch.

Do not use flammable substances or any type of spray.

Do not use flammable liquids.

Courier New font identifies messages shown on the machine's LCD.

2

Home > Before You Use Your Machine > Trademarks

Trademarks

Microsoft, Windows, Windows Server and Internet Explorer are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.

Apple, Mac, Safari, AirPrint, the AirPrint logo, iPad, iPhone and iPod touch are trademarks of Apple Inc.,
registered in the United States and other countries.

macOS is a trademark of Apple Inc.

App Store is a service mark of Apple Inc.

Wi-Fi, Wi-Fi Alliance and Wi-Fi Direct® are registered trademarks of Wi-Fi Alliance®.

WPA, WPA2, Wi-Fi CERTIFIED, Wi-Fi Protected Setup and Wi-Fi Protected Setup logo are trademarks of Wi-Fi
Alliance®.

Android, Gmail, Google Cloud Print, Google Drive, Google Chrome, Chrome OS and Google Play are
trademarks of Google Inc. Use of these trademarks is subject to Google Permissions.

Mopria® and the Mopria® Logo are registered trademarks and service marks of Mopria Alliance, Inc. in the
United States and other countries. Unauthorised use is strictly prohibited.

Mozilla and Firefox are registered trademarks of the Mozilla Foundation.

Intel is a trademark of Intel Corporation in the U.S. and/or other countries.

The Bluetooth® word mark is a registered trademark owned by the Bluetooth SIG, Inc. and any use of such
marks by Ricoh Company, Ltd. is under license.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.

Any trade names and product names of companies appearing on our products, related documents and
any other materials are all trademarks or registered trademarks of those respective companies.

Related Information

• Before You Use Your Machine

3

Home > Before You Use Your Machine > Important Note

Important Note

• Do not use this product outside the country of purchase as it may violate the wireless telecommunication and
power regulations of that country.

• Windows® 10 in this document represents Windows® 10 Home, Windows® 10 Pro, Windows® 10 Education
and Windows® 10 Enterprise.

• Windows Server® 2008 in this document represents Windows Server® 2008 and Windows Server® 2008 R2.

• The screens in this User's Guide are for illustration purposes only and may differ from the actual screens.

• Unless otherwise specified, the screens in this manual are from Windows® 7 and macOS v10.11.x. Screens
on your computer may vary depending on your operating system.

• The contents of this guide and the specifications of this product are subject to change without notice.

• Not all features are available in countries subject to applicable export restrictions.

Related Information

• Before You Use Your Machine

4

Home > Introduction to Your Machine

Introduction to Your Machine

• Control Panel Overview

•

Access RICOH Utilities (Windows®)

5

Home > Introduction to Your Machine > Control Panel Overview

1

2

3

5

4

0 Max

Control Panel Overview

The control panel will vary depending on your model.

1. LCD (Liquid Crystal Display)

Displays messages to help you set up and use your machine.

A four-level indicator shows the wireless signal strength if you are using a wireless connection.

2. Power On/Off Button

• Turn on the machine by pressing .

• Turn off the machine by pressing and holding . The LCD displays [Shutting Down] for a few

seconds before going off.

3.

4. Menu Buttons

WiFi Button

• Press the WiFi button and launch the wireless installer on your computer. Follow the on-screen

instructions to set up a wireless connection between your machine and your network.

When the WiFi light is on, your machine is connected to a wireless access point. When the WiFi light
blinks, the wireless connection is down, or your machine is in the process of connecting to a wireless
access point.

OK Button

Press to store your machine settings. After you change a setting, the machine returns to the previous
menu level.

Back Button

• Press to go back one level in the menu.

• Press to select the previous digit when setting numbers.

a or b ( + or -)

• Press to scroll through menus and options.

6

• Press to enter a number or to increase or decrease the number. Press and hold down a or b to scroll
faster. When you see the number you want, press OK.

5. Go Button

• Press to clear certain error messages. To clear all other errors, follow the control panel instructions.

• Press to print any data remaining in the machine's memory.

• Press to select the displayed option. After you change a setting, the machine returns to Ready mode.

• Press and hold Go for about two seconds to cancel a print job.

Related Information

• Introduction to Your Machine

7

Home > Introduction to Your Machine > Access RICOH Utilities (Windows®)

Access RICOH Utilities (Windows®)

RICOH Utilities is an application launcher that offers convenient access to all applications of this product

installed on your computer.

1. Do one of the following:

• (Windows® 7, Windows Server® 2008 and Windows Server® 2008 R2)

Click

• (Windows Server® 2012)

Tap or click (RICOH Utilities) either on the Start screen or the desktop.

• (Windows® 8.1 and Windows Server® 2012 R2)

Move your mouse to the lower left corner of the Start screen and click

based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click (RICOH Utilities).

• (Windows® 10 and Windows Server® 2016)

Click

2. Select your machine.

(Start) > All Programs > RICOH > RICOH Utilities.

> RICOH > RICOH Utilities.

(if you are using a touch-

3. Choose the operation you want to use.

8

Related Information

• Introduction to Your Machine

• Uninstall the Software and Drivers (Windows®)

9

Home > Introduction to Your Machine > Access RICOH Utilities (Windows®) > Uninstall the Software and

Drivers (Windows®)

Uninstall the Software and Drivers (Windows®)

1. Do one of the following:

• (Windows® 7, Windows Server® 2008 and Windows Server® 2008 R2)

Click (Start) > All Programs > RICOH > RICOH Utilities.

• (Windows Server® 2012)

Tap or click

• (Windows® 8.1 and Windows Server® 2012 R2)

Move your mouse to the lower left corner of the Start screen and click

based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click (RICOH Utilities).

• (Windows® 10 and Windows Server® 2016)

Click

2. Click the drop-down list, and then select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Uninstall.

Follow the instructions in the dialog box to uninstall the software and drivers.

> RICOH > RICOH Utilities.

(RICOH Utilities) either on the Start screen or the desktop.

(if you are using a touch-

Related Information

• Access RICOH Utilities (Windows®)

10

Home > Paper Handling

Paper Handling

• Load Paper

• Paper Settings

• Unprintable Area

• Supported Paper

• Using Special Paper

11

Home > Paper Handling > Load Paper

Load Paper

• Load and Print Using the Paper Tray

• Load and Print Paper in the Manual Feed Slot

12

Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray

Load and Print Using the Paper Tray

• Load Paper in the Paper Tray

13

Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Paper in the Paper

Tray

Load Paper in the Paper Tray

• If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears
on the LCD asking if you want to change the paper size and paper type. Change the paper size and paper
type settings if needed, following the LCD instructions.

• When you load a different size and type of paper in the tray, you must also change the Paper Size and
Paper Type settings in the machine, or on your computer.

1. Pull the paper tray completely out of the machine.

2. Press and slide the paper guides to fit the paper.

Press the release levers to slide the paper guides.

3. Fan the stack of paper well.

4. Load paper in the paper tray with the printing surface face down.

5. Make sure the paper is below the maximum paper mark (b b b).

Overfilling the paper tray will cause paper jams.

6. Slowly push the paper tray completely into the machine.

7. Lift the support flap to prevent paper from sliding off the output tray.

14

Related Information

• Load and Print Using the Paper Tray

15

Home > Paper Handling > Load Paper > Load and Print Paper in the Manual Feed Slot

Load and Print Paper in the Manual Feed Slot

• Load and Print Plain Paper, Thin Paper, Recycled Paper and Bond Paper in the Manual

Feed Slot

• Load and Print on Thick Paper and Labels in the Manual Feed Slot

• Load and Print on Envelopes in the Manual Feed Slot

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Home > Paper Handling > Load Paper > Load and Print Paper in the Manual Feed Slot > Load and Print

Plain Paper, Thin Paper, Recycled Paper and Bond Paper in the Manual Feed Slot

Load and Print Plain Paper, Thin Paper, Recycled Paper and Bond Paper in the Manual Feed Slot

When you load a different paper size in the tray, you must change the Paper Size setting in the machine or on
your computer at the same time.

1. Lift the support flap to prevent paper from sliding off the face down output tray.

2. Open the manual feed slot cover.

3. Use both hands to slide the manual feed slot paper guides to fit the width of the paper you are using.

4. Using both hands, put one full sheet of paper in the manual feed slot until the front edge touches the paper
feed roller. When you feel the machine pull it in, let go.

• Load paper into the manual feed slot with the printing surface facing up.

• Make sure the paper is straight and in the correct position in the manual feed slot. If it is not, the paper
may not be fed correctly, resulting in a skewed printout or a paper jam.

5. Send your print job to the machine.

Change your print preferences in the Print screen before sending the print job from your computer.

6. After the printed page comes out from the machine, load the next sheet of paper in the manual feed slot.
Repeat for each page that you want to print.

Related Information

• Load and Print Paper in the Manual Feed Slot

17

Home > Paper Handling > Load Paper > Load and Print Paper in the Manual Feed Slot > Load and Print on

Thick Paper and Labels in the Manual Feed Slot

Load and Print on Thick Paper and Labels in the Manual Feed Slot

When you load a different paper size in the tray, you must change the Paper Size setting in the machine or on
your computer at the same time.

1. Open the machine's back cover (the face up output tray).

The machine automatically turns on Manual Feed mode when you load paper in the manual feed slot.

2. On the front of the machine, open the manual feed slot cover.

3. Use both hands to slide the manual feed slot paper guides to fit the width of the paper that you are using.

4. Using both hands, put one full sheet of paper in the manual feed slot until the front edge touches the paper
feed roller. When you feel the machine pull it in, let go.

• Load paper into the manual feed slot with the printing surface facing up.

• Pull the paper out completely if you must reload the paper into the manual feed slot.

• Do not put more than one sheet of paper in the manual feed slot at one time, as it may cause a jam.

• Make sure the paper is straight and in the correct position in the manual feed slot. If it is not, the paper
may not be fed correctly, resulting in a skewed printout or a paper jam.

5. Send your print job to the machine.

Change your print preferences in the Print screen before sending the print job from your computer.

6. After the printed page comes out from the back of the machine, load the next sheet of paper in the manual
feed slot. Repeat for each page that you want to print.

7. Close the back cover (the face up output tray) until it locks in the closed position.

18

Related Information

• Load and Print Paper in the Manual Feed Slot

19

Home > Paper Handling > Load Paper > Load and Print Paper in the Manual Feed Slot > Load and Print on

Envelopes in the Manual Feed Slot

Load and Print on Envelopes in the Manual Feed Slot

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

When you load a different paper size in the tray, you must change the Paper Size setting in the machine or on
your computer at the same time.

1. Open the machine's back cover (the face up output tray).

The machine automatically turns on Manual Feed mode when you load paper in the manual feed slot.

2. Pull down the two levers, one on the left side and one on the right side, as shown in the illustration.

3. On the front of the machine, open the manual feed slot cover.

4. Use both hands to slide the manual feed slot paper guides to fit the width of the paper that you are using.

5. Using both hands, put one envelope in the manual feed slot until the front edge touches the paper feed roller.
When you feel the machine pull it in, let go.

20

• Load the envelope into the manual feed slot with the printing surface facing up.

• Pull the envelope out completely when you reload the envelope into the manual feed slot.

• Do not put more than one envelope in the manual feed slot at one time, as it may cause a jam.

• Make sure the envelope is straight and in the correct position on the manual feed slot. If it is not, the
envelope may not be fed correctly, resulting in a skewed printout or a paper jam.

6. Send your print job to the machine.

Change your print preferences in the Print dialog box before sending the print job from your computer.

Settings Options for Envelopes

Paper Size Com-10

DL

C5

Monarch

Media Type Envelopes

Env. Thick

Env. Thin

7. After the printed envelope comes out of the machine, put in the next envelope. Repeat for each envelope that
you want to print.

8. When you have finished printing, return the two levers you adjusted in the earlier step back to their original
positions.

9. Close the back cover (the face up output tray) until it locks in the closed position.

Related Information

• Load and Print Paper in the Manual Feed Slot

21

Home > Paper Handling > Paper Settings

Paper Settings

• Change the Paper Size and Paper Type

• Change the Check Paper Size Setting

22

Home > Paper Handling > Paper Settings > Change the Paper Size and Paper Type

Change the Paper Size and Paper Type

When you change the size and type of the paper you load in the tray, you must change the Paper Size and
Paper Type settings on the LCD at the same time.

1. Press a or b to display the [General Setup] option, and then press OK.

2. Press a or b to display the [Tray Setting] option, and then press OK.

3. Press a or b to display the [Paper Type] option, and then press OK.

4. Press a or b to select the paper type you want, and then press OK.

5. Press a or b to display the [Paper Size] option, and then press OK.

6. Press a or b to select the paper size you want, and then press Go.

Related Information

• Paper Settings

23

Home > Paper Handling > Paper Settings > Change the Check Paper Size Setting

Change the Check Paper Size Setting

When you turn on your machine's Check Size setting, the machine displays a message when you remove a
paper tray, asking if you changed the paper size and paper type.

The default setting is On.

1. Press a or b to display the [General Setup] option, and then press OK.

2. Press a or b to select the [Tray Setting] option, and then press OK.

3. Press a or b to select the [Check Size] option, and then press OK.

4. Press a or b to select the [On] or [Off] option, and then press Go.

Related Information

• Paper Settings

24

Home > Paper Handling > Unprintable Area

1

3

24

Unprintable Area

The measurements in the table below show maximum unprintable areas from the edges of the most commonly­used paper sizes. The measurements may vary depending on the paper size or settings in the application you
are using.

Do not attempt to print into these areas; your output will not reflect anything in these areas.

Usage Document Size Top (1)

Bottom (3)

Print Letter 4.23 mm 4.23 mm

A4 4.23 mm 4.23 mm

Legal 4.23 mm 4.23 mm

Left (2)

Right (4)

Related Information

• Paper Handling

25

Home > Paper Handling > Supported Paper

Supported Paper

When loading custom size paper, specify the width and length using the control panel and the printer driver.

• Specifications of Paper Sizes

• Specifications of Paper Types

• Non-Recommended Paper Types

• Paper Storage

26

Home > Paper Handling > Supported Paper > Specifications of Paper Sizes

Specifications of Paper Sizes

Size

Printable from Paper Tray A4, Letter, Executive, A5, A5 (Long Edge), A6

Printable from Manual Feed Slot A4, Letter, Legal, Executive, A5, A5 (Long Edge), A6, B5 (ISO), Folio,

Mexico Legal, India Legal, 3 x 5

Printable from Manual Feed Slot
(Envelope)

Printable from Manual Feed Slot (Custom
Size)

Related Information

• Supported Paper

Com-10, DL, C5, Monarch

Custom size: 76.2 to 216 mm in width, 127 to 355.6 mm in length

27

Home > Paper Handling > Supported Paper > Specifications of Paper Types

Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure
that they have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about the
recommended paper, contact your sales or service representative.

Type Paper Thickness (Weight) Supported paper tray Supported Duplex

Plain Paper

Thin Paper

Thick Paper

Thicker Paper

75 to 105 g/m

60 to 75 g/m

105 to 163 g/m

163 to 230 g/m

2

2

2

2

Paper Tray and Manual
Feed Slot

Paper Tray and Manual
Feed Slot

Paper Tray and Manual
Feed Slot

Manual Feed Slot N/A

Duplex Print

Duplex Print

N/A

Recycled Paper Tray and Manual

Feed Slot

Bond Paper Manual Feed Slot N/A

Label Manual Feed Slot N/A

Envelope Manual Feed Slot N/A

Env.Thick Manual Feed Slot N/A

Env.Thin Manual Feed Slot N/A

Duplex Print

Related Information

• Supported Paper

28

Home > Paper Handling > Supported Paper > Non-Recommended Paper Types

Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially
likely when using paper printed on by other than a laser printer (e.g.monochrome and colour copiers, ink-jet
printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print quality
degradation, or malfunctions.

Related Information

• Supported Paper

29

Home > Paper Handling > Supported Paper > Paper Storage

Paper Storage

Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or malfunctions may
result.

When storing paper:

• Do not store paper in a humid place.

• Do not store paper in direct sunlight.

• Do not stand paper on its edge.

• Store any leftover paper in a wrapping or box supplied with the paper.

Related Information

• Supported Paper

30

Home > Paper Handling > Using Special Paper

Using Special Paper

Always test paper samples before purchasing them to ensure desirable performance.

• DO NOT use inkjet paper; it may cause a paper jam or damage your machine.

• If you use bond paper, paper with a rough surface, or paper that is wrinkled or creased, the paper may exhibit
degraded performance.

Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct
sunlight and heat.

IMPORTANT

Some types of paper may not perform well or may cause damage to your machine.

DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight specification in this guide

• with tabs and staples

• with letterheads using low temperature dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing

If you use any of the types of paper listed above, they may damage your machine. This damage is not
covered under any warranty or service agreement.

Related Information

• Paper Handling

31

Home > Print

Print

•

Print from Your Computer (Windows®)

• Print from Your Computer (Mac)

• Cancel a Print Job

• Test Print

32

Home > Print > Print from Your Computer (Windows®)

Print from Your Computer (Windows®)

•

Print a Document (Windows®)

•

Print Settings (Windows®)

•

Change the Default Print Settings (Windows®)

•

Monitor the Status of the Machine from Your Computer (Windows®)

33

Home > Print > Print from Your Computer (Windows®) > Print a Document (Windows®)

Print a Document (Windows®)

1. Select the print command in your application.

2. Select RICOH SP 230DNw, and then click the printing properties or preferences button.

The printer driver window appears.

3. Make sure you have loaded the correct size paper in the paper tray.

4. Click the Paper Size drop-down list, and then select your paper size.

5. In the Orientation field, select the Portrait or Landscape option to set the orientation of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the
application.

6. Type the number of copies (1-999) you want in the Copies field.

7. Click the Media Type drop-down list, and then select the type of paper you are using.

8. To print multiple pages on a single sheet of paper or print one page of your document on multiple sheets,
click the Multiple Page drop-down list, and then select your options.

9. Change other printer settings if needed.

10. Click OK.

11. Complete your print operation.

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Related Information

• Print from Your Computer (Windows®)

Related Topics

• Print Settings (Windows®)

35

Home > Print > Print from Your Computer (Windows®) > Print Settings (Windows®)

Print Settings (Windows®)

Basic Tab

1. Paper Size

Select the size of the paper you want to use. You can either choose from standard paper sizes or create a
custom paper size.

2. Orientation

Select the orientation (portrait or landscape) of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

3. Copies

Type the number of copies (1-999) that you want to print in this field.

Collate

Select this option to print sets of multi-page documents in the original page order. When this option is
selected, one complete copy of your document will print, and then reprint according to the number of
copies you choose. If this option is not selected, then each page will print according to the number of
copies chosen before the next page of the document is printed.

4. Media Type

Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts
its print settings according to the selected media type.

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5. Resolution

Select the print resolution. As print resolution and speed are related, the higher the resolution, the longer it
will take to print the document.

6. Print Settings

Select the type of document you want to print.

Manual Settings...

Specify advanced settings such as brightness, contrast, and other settings.

Graphics

Use Printer Halftone

Select this option to use the printer driver to express halftones.

Brightness

Specify the brightness.

Contrast

Specify the contrast.

Graphics Quality

Select either Graphics or Text for the best print quality, based on the type of document you are
printing.

Improve Grey Printing

Select this option to improve the image quality of shaded areas.

Improve Pattern Printing

Select this option to improve the pattern printing if printed fills and patterns are different from the
fills and patterns you see on your computer screen.

Improve Thin Line

Select this option to improve the image quality of thin lines.

Use System Halftone

Select this option to use Windows® to express halftones.

7. Multiple Page

Select this option to print multiple pages on a single sheet of paper or print one page of your document on
multiple sheets.

Page Order

Select the page order when printing multiple pages on a single sheet of paper.

Border Line

Select the type of border to use when printing multiple pages on a single sheet of paper.

8. 2-sided / Booklet

Select this option to print on both sides of the paper or print a document in booklet format using 2-sided
printing.

2-sided Settings button

Click this button to select the type of 2-sided binding. Four types of 2-sided bindings are available for each
orientation.

9. Paper Source

Select the paper source setting according to your print conditions or purpose.

First Page

Select the paper source to use for printing the first page.

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Other Pages

Select the paper source to use for printing the second and subsequent pages.

Advanced Tab

1. Scaling

Select these options to enlarge or reduce the size of the pages in your document.

Fit to Paper Size

Select this option to enlarge or reduce the document pages to fit a specified paper size. When you select
this option, select the paper size you want from the drop-down list.

Free [25 - 400%]

Select this option to enlarge or reduce the document pages manually. When you select this option, type a
value into the field.

2. Reverse Print

Select this option to rotate the printed image 180 degrees.

3. Use Watermark

Select this option to print a logo or text on your document as a watermark. Select one of the preset
watermarks, add a new watermark, or use an image file you have created.

4. Header-Footer Print

Select this option to print the date, time and PC login user name on the document.

5. Toner Save Mode

Select this feature to conserve toner by using less toner to print documents; printouts appear lighter, but are
still legible.

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6. Administrator

This feature allows you to change the administrator password and restrict various printing functions.

7. Other Print Options button

Sleep Time

Select this option to set the machine to enter sleep mode immediately after printing.

Density Adjustment

Specify the print density.

Improve Print Output

Select this option to reduce the amount of paper curling and improve the toner fixing.

Skip Blank Page

Select this option to allow the printer driver to automatically detect blank pages and exclude them from
printing.

Print Text in Black

Select this option when you want to print colour text in black.

Print Archive

Select this option to save the print data as a PDF file to your computer.

Eco settings

Select this option to reduce printing noise.

Related Information

• Print from Your Computer (Windows®)

Related Topics

• Print a Document (Windows®)

39

Home > Print > Print from Your Computer (Windows®) > Change the Default Print Settings (Windows®)

Change the Default Print Settings (Windows®)

When you change an application's print settings, the changes only apply to documents printed with that
application. To change print settings for all Windows® applications, you must configure the printer driver

properties.

1. Do one of the following:

• For Windows Server® 2008

Click

• For Windows® 7 and Windows Server® 2008 R2

Click (Start) > Devices and Printers.

• For Windows® 8.1

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware and Sound group, click View devices and printers.

• For Windows® 10 and Windows Server® 2016

Click > Windows System > Control Panel. In the Hardware and Sound group, click View devices

and printers.

• For Windows Server® 2012

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware group, click View devices and printers.

• For Windows Server® 2012 R2

Click Control Panel on the Start screen. In the Hardware group, click View devices and printers.

2. Right-click the RICOH SP 230DNw icon, and then select Printer properties. If printer driver options appear,
select your printer driver.

3. Click the General tab, and then click the Printing Preferences... or Preferences... button.

The printer driver dialog box appears.

(Start) > Control Panel > Hardware and Sound > Printers.

• To configure the tray settings, click the Device Settings tab(Available only for certain models).

• To change the printer port, click the Ports tab.

4. Select the print settings you want to use as defaults for all of your Windows® programs.

5. Click OK.

6. Close the printer properties dialog box.

Related Information

• Print from Your Computer (Windows®)

40

Home > Print > Print from Your Computer (Windows®) > Monitor the Status of the Machine from Your

Computer (Windows®)

Monitor the Status of the Machine from Your Computer (Windows®)

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of errors.

• Do one of the following:

- Double-click the icon in the task tray.

- (Windows® 7, Windows Server® 2008 and Windows Server® 2008 R2)

Click (Start) > All Programs > RICOH > RICOH Utilities.

Click the drop-down list and select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Status Monitor.

- ( Windows Server® 2012)

Click

selected). Click Tools in the left navigation bar, and then click Status Monitor.

- (Windows® 8.1 and Windows Server® 2012 R2)

(RICOH Utilities), and then click the drop-down list and select your model name (if not already

Move your mouse to the lower left corner of the Start screen and click

based device, swipe up from bottom of the Start screen to bring up the Apps screen). When the Apps

screen appears, tap or click

model name (if not already selected). Click Tools in the left navigation bar, and then click Status
Monitor.

- (Windows® 10 and Windows Server® 2016)

Click

Click the drop-down list and select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Status Monitor.

> RICOH > RICOH Utilities.

(RICOH Utilities), and then click the drop-down list and select your

Related Information

• Print from Your Computer (Windows®)

Related Topics

• Printing Problems

(if you are using a touch-

41

Home > Print > Print from Your Computer (Mac)

Print from Your Computer (Mac)

• Print a Document (Mac)

• Print Options (Mac)

• Monitor the Status of the Machine from Your Computer (Mac)

42

Home > Print > Print from Your Computer (Mac) > Print a Document (Mac)

Print a Document (Mac)

1. Make sure you have loaded the correct size paper in the paper tray.

2. From an application, such as Apple TextEdit, click the File menu, and then select Print.

3. Select RICOH SP 230DNw.

For more page setup options, click the Show Details button.

4. Type the number of copies you want in the Copies field.

5. Click the Paper Size pop-up menu, and then select your paper size.

6. Select the Orientation option that matches the way you want the document to print.

7. Click the application pop-up menu, and then select Print Settings.

The Print Settings options appear.

8. Click the Media Type pop-up menu, and then select the type of paper you are using.

9. Change other printer settings, if needed.

10. Click Print.

Related Information

• Print from Your Computer (Mac)

Related Topics

• Print Options (Mac)

43

Home > Print > Print from Your Computer (Mac) > Print Options (Mac)

Print Options (Mac)

Page Setup

1. Paper Size

Select the size of the paper you want to use. You can either choose from standard paper sizes or create a
custom paper size.

2. Orientation

Select the orientation (portrait or landscape) of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

3. Scale

Type a value into the field to enlarge or reduce the pages in your document to fit the selected paper size.

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Layout

1. Pages per Sheet

Select the number of pages to print on a single sheet of paper.

2. Layout Direction

Select the page order when printing multiple pages on a single sheet of paper.

3. Border

Select the type of border to use when printing multiple pages on a single sheet of paper.

4. Two-Sided

Select whether to print on both sides of the paper.

5. Reverse page orientation

Select this option to rotate the printed image 180 degrees.

6. Flip horizontally

Select this option to reverse the printed image on the page horizontally from left to right.

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Paper Handling

1. Collate pages

Select this option to print sets of multi-page documents in the original page order. When this option is
selected, one complete copy of your document will print, and then reprint according to the number of copies
you choose. If this option is not selected, then each page will print according to the number of copies chosen
before the next page of the document is printed.

2. Pages to Print

Select which pages you want to print (even pages or odd pages).

3. Page Order

Select the page order.

4. Scale to fit paper size

Select this option to enlarge or reduce the pages in your document to fit the selected paper size.

5. Destination Paper Size

Select the paper size to print on.

6. Scale down only

Select this option if you want to reduce the pages in your document when they are too large for the selected
paper size. If this option is selected and the document is formatted for a paper size that is smaller than the
paper size you are using, the document will be printed at its original size.

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Print Settings

1. Media Type

Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts
its print settings according to the selected media type.

2. Print Quality

Select the print resolution you want. Because print quality and speed are related, the higher the quality, the
longer it will take to print the document.

3. Paper Source

Select the paper source setting according to your print conditions or purpose.

4. Advanced

Toner Save Mode

Select this feature to conserve toner by using less toner to print documents; printouts appear lighter, but
are still legible.

Graphics Quality

Select either Graphics or Text for the best print quality, based on the type of document you are printing.

Improve Print Output

Select this option to reduce the amount of paper curling and improve the toner fixing.

Density Adjustment

Specify the print density.

Sleep Time

Specify the amount of time that passes before the machine enters Sleep Mode.

Quiet Mode

Select this option to reduce printing noise.

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Other Print Options

Skip Blank Page

Select this option to allow the printer driver to automatically detect blank pages and exclude them from
printing.

Related Information

• Print from Your Computer (Mac)

Related Topics

• Print a Document (Mac)

48

Home > Print > Print from Your Computer (Mac) > Monitor the Status of the Machine from Your Computer

(Mac)

Monitor the Status of the Machine from Your Computer (Mac)

The Status Monitor utility is a configurable software tool for monitoring the status of a device, allowing you to get
immediate notification of error messages, such as paper empty or paper jam, at preset update intervals. You can
also access Web Based Management.

1. Click the System Preferences menu, select Print & Scan or Printers & Scanners, and then select your
machine.

2. Click the Options & Supplies button.

3. Click the Utility tab, and then click the Open Printer Utility button.

Status Monitor starts.

Updating the machine's status

To view the latest machine status while the Status Monitor window is open, click the icon. You can

set the interval at which the software updates machine status information. Click Status Monitor in the
menu bar, and then select Preferences.

Web Based Management (Network Connection Only)

Access the Web Based Management System by clicking the machine icon on the Status Monitor screen.
You can use a standard Web Browser to manage your machine using HTTP (Hyper Text Transfer
Protocol).

Related Information

• Print from Your Computer (Mac)

Related Topics

• Printing Problems

49

Home > Print > Cancel a Print Job

Cancel a Print Job

1. On the machine's control panel, press and hold Go for about two seconds to cancel the current print job.

To cancel multiple print jobs, press and hold Go for six seconds.

Related Information

• Print

Related Topics

• Printing Problems

50

Home > Print > Test Print

Test Print

If there are problems with print quality, follow these instructions to do a test print:

1. Press a or b to display the [Printer] option, and then press OK.

2. Press a or b to display the [Test Print] option, and then press Go.

The machine prints the test page.

Related Information

• Print

Related Topics

• Improve the Print Quality

51

Home > Network

Network

• Supported Basic Network Features

• Network Management Software and Utilities

• Additional Methods of Configuring Your Machine for a Wireless Network

• Advanced Network Features

• Technical Information for Advanced Users

52

Home > Network > Supported Basic Network Features

Supported Basic Network Features

The print server supports various features depending on the operating system. Use this table to see which
network features and connections are supported by each operating system.

Operating Systems

Printing Yes Yes Yes

BRAdmin Light Yes Yes

Web Based Management Yes Yes Yes

Status Monitor Yes Yes

Vertical Pairing Yes

Windows® 7

Windows® 8.1

Windows® 10

Windows Server
2008/2008 R2/2012/2012
R2/2016

®

macOS v10.11.x

macOS v10.12.x

macOS v10.13.x

• To download the latest version of BRAdmin Light, go to the website at www.ricoh.com/support/.

Related Information

• Network

53

Home > Network > Network Management Software and Utilities

Network Management Software and Utilities

Configure and change your machine's network settings using a management utility.

• Learn about Network Management Software and Utilities

• Change Machine Settings from Your Computer

• Change Machine Settings Using Web Based Management

54

Home > Network > Network Management Software and Utilities > Learn about Network Management

Software and Utilities

Learn about Network Management Software and Utilities

Web Based Management

Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper
Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS). Type your
machine's IP address into your web browser to access and change your print server settings.

BRAdmin Light (Windows®)

BRAdmin Light is a utility for the initial setup of network-connected devices. This utility can search for our
products on your network, view the status and configure the basic network settings, such as IP address.

To download the BRAdmin Light, go to the website at

• If using Windows® Firewall, or the firewall function of an anti-spyware or antivirus application,
temporarily disable them. When you are sure you can print, configure the software settings following the
instructions.

Related Information

• Network Management Software and Utilities

www.ricoh.com/support/.

55

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network

Additional Methods of Configuring Your Machine for a Wireless Network

To connect your machine to your wireless network, we recommend using the installation disc.

• Before Configuring Your Machine for a Wireless Network

• Configure Your Machine for a Wireless Network

• Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi

Protected Setup™ (WPS)

• Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected

Setup™ (WPS)

• Configure Your Machine for a Wireless Network Using the Machine's Control Panel

Setup Wizard

• Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast

•

Use Wi-Fi Direct

®

56

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Before

Configuring Your Machine for a Wireless Network

Before Configuring Your Machine for a Wireless Network

Before attempting to configure a wireless network, confirm the following:

• To achieve optimum results with normal everyday document printing, place the machine as close to the
wireless LAN access point/router as possible with minimal obstructions. Large objects and walls between the
two devices and interference from other electronic devices can affect the data transfer speed of your
documents.

Due to these factors, wireless may not be the best method of connection for all types of documents and
applications. If you are printing large files, such as multi-page documents with mixed text and large graphics,
you may want to consider selecting wired Ethernet for faster data transfer (supported models only), or USB
for the fastest throughput speed.

• Although the machine can be used in both a wired and wireless network, only one connection method can be
used at a time. However, a wireless network connection and Wi-Fi Direct® connection, or a wired network
connection and Wi-Fi Direct® connection can be used at the same time.

If you do not know the security information, please consult the router manufacturer, your system
administrator, or your Internet provider.

Related Information

• Additional Methods of Configuring Your Machine for a Wireless Network

57

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure

Your Machine for a Wireless Network

Configure Your Machine for a Wireless Network

1. Turn on your computer and insert the installation disc into your computer.

• For Windows®, follow these instructions:

• For Mac, click Driver Download to go to the website at

instructions to install printer drivers.

2. The opening screen appears automatically.

Choose your language, and then follow the on-screen instructions.

If the opening screen does not appear, do the following:

• (Windows® 7)

Go to Computer. Double-click the CD/DVD icon, and then double-click start.exe.

• (Windows® 8.1 and Windows® 10)

www.ricoh.com/support/. Follow the on-screen

Click the

CD/DVD icon, and then double-click start.exe.

• If the User Account Control screen appears, click Yes.

3. Choose Wireless Network Connection (Wi-Fi), and then click Next.

4. Follow the on-screen instructions.

You have completed the wireless network setup. To install Full Driver & Software Package necessary for
operating your device, insert the installation disc into your computer or go to the website at www.ricoh.com/

support/.

(File Explorer) icon on the taskbar, and then go to Computer (This PC). Double-click the

Related Information

• Additional Methods of Configuring Your Machine for a Wireless Network

58

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure

Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected Setup™ (WPS)

Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected Setup™ (WPS)

If your wireless access point/router supports WPS (PBC: Push Button Configuration), you can use WPS from
your machine's control panel menu to configure your wireless network settings.

Routers or access points that support WPS are marked with this symbol:

1. Press a or b to select the [Network] option, and then press OK.

2. Press a or b to select the [WLAN] option, and then press OK.

3. Press a or b to select the [WPS] option, and then press OK.

4. When [WLAN Enable?] appears, press b to select On.

This will start the wireless setup wizard. To cancel, press a.

5. When the LCD displays [Press Key on rtr], press the WPS button on your wireless access point/router.
Press a on the machine's control panel. Your machine will automatically detect your wireless access point/
router and try to connect to your wireless network.

If your wireless device is connected successfully, the machine's LCD displays [Connected].

You have completed the wireless network setup. To install Full Driver & Software Package necessary for
operating your device, insert the installation disc into your computer or go to the website at

support/.

www.ricoh.com/

Related Information

• Additional Methods of Configuring Your Machine for a Wireless Network

Related Topics

• Wireless LAN Report Error Codes

59

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure

1

2

Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected Setup™ (WPS)

Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected Setup™ (WPS)

If your wireless LAN access point/router supports WPS, you can use the Personal Identification Number (PIN)
Method to configure your wireless network settings.

The PIN Method is one of the connection methods developed by the Wi-Fi Alliance®. By submitting a PIN
created by an Enrollee (your machine) to the Registrar (a device that manages the wireless LAN), you can set up
the wireless network and security settings. For more information on how to access WPS mode, see the
instructions provided with your wireless access point/router.

Type A

Connection when the wireless LAN access point/router (1) doubles as the Registrar:

Type B

Connection when another device (2), such as a computer, is used as the Registrar:

60

Routers or access points that support WPS are marked with this symbol:

1. Press a or b to select the [Network] option, and then press OK.

2. Press a or b to select the [WLAN] option, and then press OK.

3. Press a or b to select the [WPS w/PIN Code] option, and then press OK.

4. When [WLAN Enable?] appears, press b to select On.

This will start the wireless setup wizard. To cancel, press a.

5. The LCD displays an eight-digit PIN and the machine starts searching for a wireless LAN access point/router.

6. Using a computer connected to the network, in your browser's address bar, type the IP address of the device
you are using as the Registrar. (For example: http://192.168.1.2)

7. Go to the WPS settings page and type the PIN, and then follow the on-screen instructions.

• The Registrar is usually the wireless LAN access point/router.

• The settings page will differ depending on the brand of wireless LAN access point/router. For more
information, see the instructions supplied with your wireless LAN access point/router.

If you are using a Windows® 7, Windows® 8.1, or Windows® 10 computer as a Registrar, complete the
following steps:

8. Do one of the following:

• Windows® 7

Click

• Windows® 8.1

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings >
Control Panel > Hardware and Sound > View devices and printers > Add a device.

• Windows® 10

Click

• To use a Windows® 7, Windows® 8.1, or Windows® 10 computer as a Registrar, you must register it to
your network in advance. For more information, see the instructions supplied with your wireless LAN
access point/router.

• If you use Windows® 7, Windows® 8.1, or Windows® 10 as a Registrar, you can install the printer driver
after the wireless configuration by following the on-screen instructions. To install the full driver and
software package, use the installation disc.

(Start) > Devices and Printers > Add a device.

> Windows System > Control Panel. In the Hardware and Sound group, click Add a device.

9. Select your machine and click Next.

10. Type the PIN displayed on the machine's LCD, and then click Next.

11. (Windows® 7) Select your network, and then click Next.

12. Click Close.

If your wireless device is connected successfully, the machine's LCD displays [Connected].

You have completed the wireless network setup. To install Full Driver & Software Package necessary for
operating your device, insert the installation disc into your computer or go to the website at

support/.

www.ricoh.com/

61

Related Information

• Additional Methods of Configuring Your Machine for a Wireless Network

Related Topics

• Wireless LAN Report Error Codes

62

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure

Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard

Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard

Before configuring your machine, we recommend writing down your wireless network settings. You will need
this information before you continue with the configuration.

1. Check and record the current wireless network settings of the computer to which you are connecting.

Network Name (SSID)

Network Key

For example:

Network Name (SSID)

HELLO

Network Key

12345

• Your access point/router may support the use of multiple WEP keys, however your machine supports
the use of the first WEP key only.

• If you need assistance during setup and want to contact your service representative, make sure you
have your SSID (Network Name) and Network Key ready. We cannot assist you in locating this
information.

• If you do not know this information (SSID and Network Key), you cannot continue the wireless setup.

How can I find this information?

- Check the documentation provided with your wireless access point/router.

- The initial SSID could be the manufacturer's name or the model name.

- If you do not know the security information, please consult the router manufacturer, your system
administrator, or your Internet provider.

2. Press a or b to select the [Network] option, and then press OK.

3. Press a or b to select the [WLAN] option, and then press OK.

4. Press a or b to select the [Setup Wizard] option, and then press OK.

5. When [WLAN Enable?] appears, press b to select On.

This will start the wireless setup wizard. To cancel, press a.

6. The machine will search for your network and display a list of available SSIDs. When a list of SSIDs appears,
press a or b to select the SSID you want.

7. Press OK.

8. Do one of the following:

• If you are using an authentication and encryption method that requires a Network Key, enter the Network

Key you wrote down in the first step.

Enter the key, and then press OK to apply your settings.

To apply the settings, press b. To cancel, press a.

• If your authentication method is Open System and your encryption mode is None, go to the next step.

9. The machine attempts to connect to the wireless device you have selected.

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If your wireless device is connected successfully, the machine's LCD displays [Connected].

You have completed the wireless network setup. To install Full Driver & Software Package necessary for
operating your device, insert the installation disc into your computer or go to the website at www.ricoh.com/

support/.

Related Information

• Additional Methods of Configuring Your Machine for a Wireless Network

Related Topics

• How to Enter Text on Your Machine

• Wireless LAN Report Error Codes

64

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure

Your Machine for a Wireless Network When the SSID Is Not Broadcast

Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast

Before configuring your machine, we recommend writing down your wireless network settings. You will need
this information before you continue with the configuration.

1. Check and write down the current wireless network settings.

Network Name (SSID)

Communication Mode Authentication Method Encryption Mode Network Key

Infrastructure Open System NONE -

WEP

Shared Key WEP

WPA/WPA2-PSK AES

TKIP

For example:

Network Name (SSID)

HELLO

Communication Mode Authentication Method Encryption Mode Network Key

Infrastructure WPA2-PSK AES 12345678

If your router uses WEP encryption, enter the key used as the first WEP key. Your machine supports the
use of the first WEP key only.

2. Press a or b to select the [Network] option, and then press OK.

3. Press a or b to select the [WLAN] option, and then press OK.

4. Press a or b to select the [Setup Wizard] option, and then press OK.

5. When [WLAN Enable?] appears, press b to select On.

This will start the wireless setup wizard. To cancel, press a.

6. The machine will search for your network and display a list of available SSIDs. Press a or b to select the
[<New SSID>] option, and then press OK.

7. Enter the SSID name, and then press OK.

8. Select the [Infrastructure] option, and then press OK.

9. Press a or b to select the Authentication Method you want, and then press OK.

10. Do one of the following:

• If you selected the [Open System] option, press a or b to select the Encryption Type [None] or [WEP],

and then press OK.

If you selected the [WEP] option for Encryption Type, enter the WEP key, and then press OK.

• If you selected the [Shared Key] option, enter the WEP key, and then press OK.

• If you selected the [WPA/WPA2-PSK] option, press a or b to select the Encryption Type [TKIP+AES] or

[AES], and then press OK.

Enter the WPA™ key, and then press OK.

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Your machine supports the use of the first WEP key only.

11. To apply the settings, press b. To cancel, press a.

12. The machine will attempt to connect to the wireless device you have selected.

If your wireless device is connected successfully, the machine's LCD displays [Connected].

You have completed the wireless network setup. To install Full Driver & Software Package necessary for
operating your device, insert the installation disc into your computer or go to the website at www.ricoh.com/

support/.

Related Information

• Additional Methods of Configuring Your Machine for a Wireless Network

Related Topics

• I Cannot Complete the Wireless Network Setup Configuration

• How to Enter Text on Your Machine

• Wireless LAN Report Error Codes

66

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi

®

Direct

Use Wi-Fi Direct

•

Print from Your Mobile Device Using Wi-Fi Direct

•

Configure Your Wi-Fi Direct® Network

®

®

• I Cannot Complete the Wireless Network Setup Configuration

67

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi

2

1

Direct® > Print from Your Mobile Device Using Wi-Fi Direct

®

Print from Your Mobile Device Using Wi-Fi Direct

Wi-Fi Direct® is one of the wireless configuration methods developed by the Wi-Fi Alliance®. It allows you to
configure a secured wireless network between your machine and a mobile device, such as an Android™ device,
Windows® device, iPhone, iPod touch, or iPad, without using an access point. Wi-Fi Direct® supports wireless
network configuration using the one-push or PIN Method of Wi-Fi Protected Setup™ (WPS). You can also
configure a wireless network by manually setting an SSID and password. Your machine's Wi-Fi Direct® feature
supports WPA2™ security with AES encryption.

®

1. Mobile device

2. Your machine

• Although the machine can be used in both a wired and wireless network, only one connection method
can be used at a time. However, a wireless network connection and Wi-Fi Direct® connection, or a wired
network connection and Wi-Fi Direct® connection can be used at the same time.

• The Wi-Fi Direct®-supported device can become a Group Owner (G/O). When configuring the Wi-Fi
Direct® network, the G/O serves as an access point.

Related Information

• Use Wi-Fi Direct

®

68

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi

Direct® > Configure Your Wi-Fi Direct® Network

Configure Your Wi-Fi Direct® Network

Configure your Wi-Fi Direct® network settings from your machine's control panel.

•

Wi-Fi Direct® Network Configuration Overview

•

Configure Your Wi-Fi Direct® Network Using the One-Push Method

•

Configure Your Wi-Fi Direct® Network Using the One-Push Method of Wi-Fi Protected
Setup™ (WPS)

•

Configure Your Wi-Fi Direct® Network Using the PIN Method

•

Configure Your Wi-Fi Direct® Network Using the PIN Method of Wi-Fi Protected Setup
(WPS)

•

Configure Your Wi-Fi Direct® Network Manually

™

69

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi

Direct® > Configure Your Wi-Fi Direct® Network > Wi-Fi Direct® Network Configuration Overview

Wi-Fi Direct® Network Configuration Overview

The following instructions offer five methods for configuring your machine in a wireless network environment.
Select the method you prefer for your environment:

Check your mobile device for configuration.

1. Does your mobile device support Wi-Fi Direct®?

Option Description

Yes Go to Step 2

No Go to Step 3

2. Does your mobile device support one-push configuration for Wi-Fi Direct®?

Option Description

Yes See Related Information: Configure Your Wi-Fi Direct® Network Using the One-

Push Method.

No See Related Information: Configure Your Wi-Fi Direct® Network Using the PIN

Method.

3. Does your mobile device support Wi-Fi Protected Setup™ (WPS)?

Option Description

Yes Go to Step 4

No See Related Information: Configure Your Wi-Fi Direct® Network Manually.

4. Does your mobile device support one-push configuration for Wi-Fi Protected Setup™ (WPS)?

Option Description

Yes See Related Information: Configure Your Wi-Fi Direct® Network Using the One-

Push Method of Wi-Fi Protected Setup™ (WPS).

No See Related Information: Configure Your Wi-Fi Direct® Network Using the PIN

Method of Wi-Fi Protected Setup™ (WPS).

To use iPrint&Scan functionality in a Wi-Fi Direct® network configured by one-push configuration using Wi-Fi
Direct® or by PIN Method configuration using Wi-Fi Direct®, the device you use to configure Wi-Fi Direct® must
be running Android™ 4.0 or greater.

Related Information

• Configure Your Wi-Fi Direct® Network

Related Topics

• Configure Your Wi-Fi Direct® Network Using the One-Push Method

• Configure Your Wi-Fi Direct® Network Using the One-Push Method of Wi-Fi Protected Setup™ (WPS)

• Configure Your Wi-Fi Direct® Network Using the PIN Method

• Configure Your Wi-Fi Direct® Network Using the PIN Method of Wi-Fi Protected Setup™ (WPS)

70

• Configure Your Wi-Fi Direct® Network Manually

71

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi

Direct® > Configure Your Wi-Fi Direct® Network > Configure Your Wi-Fi Direct® Network Using the One-Push

Method

Configure Your Wi-Fi Direct® Network Using the One-Push Method

If your mobile device supports Wi-Fi Direct®, follow these steps to configure a Wi-Fi Direct® network:

1. Press a or b to select the [Network] option, and then press OK.

2. Press a or b to select the [Wi-Fi Direct] option, and then press OK.

3. Press a or b to select the [Push Button] option, and then press OK.

4. When [Wi-Fi Direct On?] appears, press b to accept. To cancel, press a.

5. Activate Wi-Fi Direct® on your mobile device (see your mobile device's user's guide for instructions) when
[Activate Wi-Fi Direct on other device and press OK.] appears on the machine's LCD.
Press OK on your machine.

This will start the Wi-Fi Direct® setup. To cancel, press Back.

6. Do one of the following:

• When your machine is the Group Owner (G/O), connect your mobile device to the machine directly.

• When your machine is not the G/O, it will display available device names with which to configure a Wi-Fi

Direct® network. Press a or b to select the mobile device you want to connect to and press OK. To search
for available devices again, press [<Rescan>], and then press OK.

7. If your mobile device connects successfully, the machine's LCD displays [Connected]. You have completed
the Wi-Fi Direct® network setup.

Related Information

• Configure Your Wi-Fi Direct® Network

Related Topics

• Wi-Fi Direct® Network Configuration Overview

72

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi

Direct® > Configure Your Wi-Fi Direct® Network > Configure Your Wi-Fi Direct® Network Using the One-Push

Method of Wi-Fi Protected Setup™ (WPS)

Configure Your Wi-Fi Direct® Network Using the One-Push Method of Wi-Fi Protected Setup™ (WPS)

If your mobile device supports WPS (PBC: Push Button Configuration), follow these steps to configure a Wi-Fi
Direct® network:

1. Press a or b to select the [Network] option, and then press OK.

2. Press a or b to select the [Wi-Fi Direct] option, and then press OK.

3. Press a or b to select the [Group Owner] option, and then press OK.

4. Press a or b to select the [On] option, and then press OK.

5. Press a or b to select the [Push Button] option, and then press OK.

6. When [Wi-Fi Direct On?] appears, press b to accept. To cancel, press a.

7. Activate your mobile device's WPS one-push configuration method (see your mobile device's user's guide for
instructions) when [Activate Wi-Fi Direct on other device and press OK.] appears on the
machine's LCD. Press OK on your machine.

This will start the Wi-Fi Direct® setup. To cancel, press Back.

8. If your mobile device connects successfully, the machine's LCD displays [Connected]. You have completed
the Wi-Fi Direct® network setup.

Related Information

• Configure Your Wi-Fi Direct® Network

Related Topics

• Wi-Fi Direct® Network Configuration Overview

73

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi

Direct® > Configure Your Wi-Fi Direct® Network > Configure Your Wi-Fi Direct® Network Using the PIN

Method

Configure Your Wi-Fi Direct® Network Using the PIN Method

If your mobile device supports the PIN Method of Wi-Fi Direct®, follow these steps to configure a Wi-Fi Direct
network:

1. Press a or b to select the [Network] option, and then press OK.

2. Press a or b to select the [Wi-Fi Direct] option, and then press OK.

3. Press a or b to select the [PIN Code] option, and then press OK.

4. When [Wi-Fi Direct On?] appears, press b to accept. To cancel, press a.

5. Activate Wi-Fi Direct® on your mobile device (see your mobile device's user's guide for instructions) when
[Activate Wi-Fi Direct on other device and press OK.] appears on the machine's LCD.
Press OK on your machine.

This will start the Wi-Fi Direct® setup. To cancel, press Back.

6. Do one of the following:

• When your machine is the Group Owner (G/O), it will wait for a connection request from your mobile

device. When [Input PIN Code] appears, enter the PIN displayed on your mobile device in your
machine. Press OK to complete the setup.

If the PIN is displayed on your machine, enter the PIN in your mobile device.

• When your machine is not the G/O, it will display available device names with which to configure a Wi-Fi

Direct® network. Press a or b to select the mobile device you want to connect to and press OK. To search
for available devices again, press [<Rescan>], and then press OK.

7. Do one of the following:

• Press b to display the PIN on your machine, enter the PIN in your mobile device, and then go to the next

step.

• Press a to enter the PIN displayed by your mobile device in your machine. Press OK, and then go to the

next step.

If your mobile device does not display a PIN, press Back on your machine. Go back to the first step and
try again.

8. If your mobile device connects successfully, the machine's LCD displays [Connected]. You have completed
the Wi-Fi Direct® network setup.

®

Related Information

• Configure Your Wi-Fi Direct® Network

Related Topics

• Wi-Fi Direct® Network Configuration Overview

74

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi

Direct® > Configure Your Wi-Fi Direct® Network > Configure Your Wi-Fi Direct® Network Using the PIN

Method of Wi-Fi Protected Setup™ (WPS)

Configure Your Wi-Fi Direct® Network Using the PIN Method of Wi-Fi Protected Setup™ (WPS)

If your mobile device supports the PIN Method of Wi-Fi Protected Setup™ (WPS), follow these steps to configure
a Wi-Fi Direct® network:

1. Press a or b to select the [Network] option, and then press OK.

2. Press a or b to select the [Wi-Fi Direct] option, and then press OK.

3. Press a or b to select the [Group Owner] option, and then press OK.

4. Press a or b to select the [On] option, and then press OK.

5. Press a or b to select the [PIN Code] option, and then press OK.

6. When [Wi-Fi Direct On?] appears, press b to accept. To cancel, press a.

7. Activate your mobile device's WPS PIN configuration method (see your mobile device's user's guide for
instructions) when [Activate Wi-Fi Direct on other device and press OK.] appears on the
machine's LCD. Press OK on your machine.

This will start the Wi-Fi Direct® setup. To cancel, press Back.

8. The machine will wait for a connection request from your mobile device. When [Input PIN Code]
appears, enter the PIN displayed on your mobile device in the machine.

9. Press OK.

10. If your mobile device connects successfully, the machine's LCD displays [Connected]. You have completed
the Wi-Fi Direct® network setup.

Related Information

• Configure Your Wi-Fi Direct® Network

Related Topics

• Wi-Fi Direct® Network Configuration Overview

75

Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi

Direct® > Configure Your Wi-Fi Direct® Network > Configure Your Wi-Fi Direct® Network Manually

Configure Your Wi-Fi Direct® Network Manually

If your mobile device does not support Wi-Fi Direct® or WPS, you must configure a Wi-Fi Direct® network
manually.

1. Press a or b to select the [Network] option, and then press OK.

2. Press a or b to select the [Wi-Fi Direct] option, and then press OK.

3. Press a or b to select the [Manual] option, and then press OK.

4. When [Wi-Fi Direct On?] appears, press b to accept. To cancel, press a.

5. The machine will display the SSID name and Password for five minutes. Go to your mobile device's wireless
network settings screen, select the SSID name, and then enter the password.

6. If your mobile device connects successfully, the machine's LCD displays [Connected]. You have completed
the Wi-Fi Direct® network setup.

Related Information

• Configure Your Wi-Fi Direct® Network

Related Topics

• Wi-Fi Direct® Network Configuration Overview

76

Home > Network > Advanced Network Features

Advanced Network Features

• Print the Network Configuration Report

• Print the WLAN Report

77

Home > Network > Advanced Network Features > Print the Network Configuration Report

Print the Network Configuration Report

The Network Configuration Report lists the network configuration, including the network print server settings.

• Node Name: The Node Name appears on the current Network Configuration Report. The default Node
Name is "RINxxxxxxxxxxxx" for a wired network or "RIWxxxxxxxxxxxx" for a wireless network (where
"xxxxxxxxxxxx" is your machine's MAC Address / Ethernet Address.)

• If the [IP Address] on the Network Configuration Report shows 0.0.0.0, wait for one minute and try
printing it again.

• You can find your machine's settings, such as the IP address, subnet mask, node name, and MAC
Address on the report, for example:

- IP address: 192.168.0.5

- Subnet mask: 255.255.255.0

- Node name: RIN000ca0000499

- MAC Address: 00-0c-a0-00-04-99

1. Press a or b to select the [Print Reports] option, and then press OK.

2. Press a or b to select [Network Config].

3. Press OK.

4. Press Go.

Related Information

• Advanced Network Features

Related Topics

• Where Can I Find My Machine's Network Settings?

• I Want to Check that My Network Devices are Working Correctly

• Access Web Based Management

78

Home > Network > Advanced Network Features > Print the WLAN Report

Print the WLAN Report

The WLAN Report reflects your machine's wireless status. If the wireless connection fails, check the error code
on the printed report.

1. Press a or b to select the [Print Reports] option, and then press OK.

2. Press a or b to select the [WLAN Report] option, and then press OK.

3. Press Go.

The machine will print the WLAN Report.

Related Information

• Advanced Network Features

• Wireless LAN Report Error Codes

Related Topics

• My Machine Cannot Print over the Network

• I Want to Check that My Network Devices are Working Correctly

79

Home > Network > Advanced Network Features > Print the WLAN Report > Wireless LAN Report Error

Codes

Wireless LAN Report Error Codes

If the Wireless LAN Report shows that the connection failed, check the error code on the printed report and see
the corresponding instructions in the table:

Error Code

TS-01 The wireless setting is not activated, change the wireless setting to ON.

TS-02 The wireless access point/router cannot be detected.

TS-04

Problem and Recommended Solutions

If a network cable is connected to your machine, disconnect it and change the wireless setting of
your machine to ON.

1. Check the following two points:

• Unplug the power to your wireless access point/router, wait for 10 seconds, and then plug
it back in.

• If your WLAN access point/router is using MAC address filtering, confirm that the MAC
address of the machine is allowed in the filter.

2. If you manually entered the SSID and security information (SSID/authentication method/
encryption method/Network Key), the information may be incorrect.

Reconfirm the SSID and security information and re-enter the correct information as
necessary.

This device does not support a 5 GHz SSID/ESSID and you must select a 2.4 GHz SSID/
ESSID. Make sure the access point/router is set to 2.4 GHz or 2.4 GHz/5 GHz mixed mode.

The Authentication/Encryption methods used by the selected wireless access point/router are
not supported by your machine.

Change the authentication and encryption method of the wireless access point/router. Your
machine supports the following authentication methods:

• WPA-Personal
TKIP or AES

• WPA2-Personal
TKIP or AES

• Open
WEP or None (without encryption)

• Shared key
WEP

If your problem is not solved, the SSID or network settings you entered may be incorrect.
Confirm the wireless network settings.

TS-05

TS-06 The machine cannot detect a WLAN access point/router that has WPS enabled.

TS-07 The machine cannot detect a WLAN access point/router that has WPS enabled.

The security information (SSID/Network Key) is incorrect.
Confirm the wireless security information (Authentication method/Encryption method/Network

Key).

Confirm the wireless security information (Authentication method/Encryption method/Network
Key).

If you want to connect with WPS, you must operate both your machine and the WLAN access
point/router. Confirm the connection method for WPS on WLAN access point/router and try
starting again.

If you do not know how to operate your WLAN access point/router using WPS, see the
documentation provided with your WLAN access point/router, ask the manufacturer of your
WLAN access point/router or ask your network administrator.

80

Error Code Problem and Recommended Solutions

TS-08 Two or more WLAN access points that have WPS enabled are detected.

• Confirm that only one WLAN access point/router within range has the WPS method active
and try again.

• Try starting again after few minutes in order to avoid effects from other access points.

Related Information

• Print the WLAN Report

Related Topics

• My Machine Cannot Print over the Network

• I Want to Check that My Network Devices are Working Correctly

• Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected Setup

(WPS)

• Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected Setup™ (WPS)

• Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard

• Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast

™

81

Home > Network > Technical Information for Advanced Users

Technical Information for Advanced Users

• Reset the Network Settings to the Factory Settings

82

Home > Network > Technical Information for Advanced Users > Reset the Network Settings to the Factory

Settings

Reset the Network Settings to the Factory Settings

You can use your machine's control panel to reset the print server to its default factory settings. This resets all
information, such as the password and IP address.

• This feature restores all wired (supported models only) and wireless network settings to the factory
settings.

• You can also reset the print server to its factory settings using BRAdmin Light or Web Based
Management.

1. Press a or b to select the [Network] option, and then press OK.

2. Press a or b to select the [Network Reset] option, and then press OK.

3. Press b for [Yes].

The machine will restart.

Related Information

• Technical Information for Advanced Users

83

Home > Security

Security

• Lock the Machine Settings

• Network Security Features

84

Home > Security > Lock the Machine Settings

Lock the Machine Settings

Before turning on the machine's Access Lock, make a careful note of your password. If you forget the password,
you must reset all passwords stored in the machine by contacting your administrator or service representative.

• Setting Lock Overview

85

Home > Security > Lock the Machine Settings > Setting Lock Overview

Setting Lock Overview

Use the Setting Lock feature to block unauthorised access to machine settings.

When Setting Lock is set to On, you cannot access the machine settings without entering the password.

• Set the Setting Lock Password

• Change the Setting Lock Password

• Turn Setting Lock On

86

Home > Security > Lock the Machine Settings > Setting Lock Overview > Set the Setting Lock Password

Set the Setting Lock Password

1. Press a or b to display the [General Setup] option, and then press OK.

2. Press a or b to display the [Setting Lock] option, and then press OK.

3. Enter a four-digit number for the password.

To enter each digit, press a or b to select a number, and then press OK.

4. When the LCD displays [Verify:], re-enter the new password.

Related Information

• Setting Lock Overview

87

Home > Security > Lock the Machine Settings > Setting Lock Overview > Change the Setting Lock

Password

Change the Setting Lock Password

1. Press a or b to display the [General Setup] option, and then press OK.

2. Press a or b to display the [Setting Lock] option, and then press OK.

3. Press a or b to select the [Set Password] option, and then press OK.

4. Enter the current four-digit password.

To enter each digit, press a or b to select a number, and then press OK.

5. Enter a new four-digit password.

To enter each digit, press a or b to select a number, and then press OK.

6. When the LCD displays [Verify:], re-enter the new password.

Related Information

• Setting Lock Overview

88

Home > Security > Lock the Machine Settings > Setting Lock Overview > Turn Setting Lock On

Turn Setting Lock On

1. Press a or b to display the [General Setup] option, and then press OK.

2. Press a or b to display the [Setting Lock] option, and then press OK.

3. Press OK when the LCD displays [On].

4. Enter the current four-digit password.

To enter each digit, press a or b to select a number, and then press OK.

To turn Setting Lock off, press OK. Press b to select [Yes] when the LCD displays [Unlock?], enter the
current four-digit password.

Related Information

• Setting Lock Overview

89

Home > Security > Network Security Features

Network Security Features

• Before Using Network Security Features

• Manage Your Network Machine Securely Using SSL/TLS

• Send an Email Securely

90

Home > Security > Network Security Features > Before Using Network Security Features

Before Using Network Security Features

Your machine employs some of the latest network security and encryption protocols available today. These
network features can be integrated into your overall network security plan to help protect your data and prevent
unauthorised access to the machine.

We recommend disabling the FTP server and TFTP protocols. Accessing the machine using these
protocols is not secure.

Related Information

• Network Security Features

91

Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/TLS

Manage Your Network Machine Securely Using SSL/TLS

• Introduction to SSL/TLS

• Certificates and Web Based Management

• Manage Your Network Machine Securely Using Web Based Management

• Print Documents Securely Using SSL/TLS

92

Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/

TLS > Introduction to SSL/TLS

Introduction to SSL/TLS

Secure Socket Layer (SSL) or Transport Layer Security (TLS) is an effective method of protecting data sent over
a local or wide area network (LAN or WAN). It works by encrypting data, such as a print job, sent over a network,
so anyone trying to capture it will not be able to read it.

SSL/TLS can be configured on both wired and wireless networks and will work with other forms of security such
as WPA keys and firewalls.

Related Information

• Manage Your Network Machine Securely Using SSL/TLS

• Brief History of SSL/TLS

• Benefits of Using SSL/TLS

93

Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/

TLS > Introduction to SSL/TLS > Brief History of SSL/TLS

Brief History of SSL/TLS

SSL/TLS was originally created to secure web traffic information, particularly data sent between web browsers
and servers. For example, when you use Internet Explorer® for Internet Banking and you see https:// and the little

padlock icon in the web browser, you are using SSL. SSL grew to work with additional applications, such as
Telnet, printer, and FTP software, in order to become a universal solution for online security. Its original design
intentions are still being used today by many online retailers and banks to secure sensitive data, such as credit
card numbers, customer records, etc.

SSL/TLS uses extremely high levels of encryption and is trusted by banks all over the world.

Related Information

• Introduction to SSL/TLS

94

Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/

TLS > Introduction to SSL/TLS > Benefits of Using SSL/TLS

Benefits of Using SSL/TLS

The primary benefit of using SSL/TLS on your machines is to guarantee secure printing over an IP network by
restricting unauthorised users from reading data sent to the machine. SSL's key selling point is that it can be
used to print confidential data securely. For example, an HR department in a large company may be printing
wage slips on a regular basis. Without encryption, the data contained on these wages slips can be read by other
network users. However, with SSL/TLS, anyone trying to capture the data will see a confusing page of code and
not the actual wage slip.

Related Information

• Introduction to SSL/TLS

95

Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/

TLS > Certificates and Web Based Management

Certificates and Web Based Management

You must configure a certificate to manage your networked machine securely using SSL/TLS. You must use Web
Based Management to configure a certificate.

• Supported Security Certificate Features

• Create and Install a Certificate

• Manage Multiple Certificates

96