Pitney Bowes F-560 Guide

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Connecting to a LAN

Network settings

LDAP server settings

E-mail / I-Fax settings

Using the web browser to change settings

Troubleshooting

Appendix and Index

Contents

Chapter 1

Connecting to a LAN ..................................................................................................................1-1

Connecting the cables ..........................................................................................................1-2

Chapter 2

Network settings ........................................................................................................................2-1

TCP/IP settings ....................................................................................................................2-2

Opening the TCP/IP setting menu display .....................................................................2-2

DHCP setting ................................................................................................................... 2-4

IP Address ........................................................................................................................ 2-5

Subnet Mask ....................................................................................................................2-6

Gateway address ..............................................................................................................2-7

DNS Settings ...................................................................................................................2-8

SMB settings ......................................................................................................................2-10

Opening the SMB setting menu display ......................................................................2-10

NetBIOS name ............................................................................................................... 2-12

WorkGroup .....................................................................................................................2-13

WINS server address ..................................................................................................... 2-14

Verifying the IP settings ....................................................................................................2-15

Viewing the MAC address ..................................................................................................2-17

Network settings code ........................................................................................................2-19

Chapter 3

LDAP server settings ................................................................................................................. 3-1

Registering an LDAP server ................................................................................................3-2

Setting the default LDAP server .......................................................................................3-16

Modifying the LDAP server settings .................................................................................3-17

Deleting an LDAP server ...................................................................................................3-18

LDAP parameter settings ..................................................................................................3-19

Conﬁguring LDAP parameter settings ........................................................................3-19

Printing the LDAP parameter setting ..........................................................................3-20

Chapter 4

E-mail / I-Fax settings ................................................................................................................4-1

E-mail settings .....................................................................................................................4-2

SMTP/POP Settings ........................................................................................................4-2

E-mail settings ................................................................................................................. 4-4

Chapter 5

Using the web browser to change settings ...........................................................................5-1

Using the Web browser ........................................................................................................5-2

System requirements ......................................................................................................5-2

Accessing the start-up web page .....................................................................................5-3

Accessible settings ................................................................................................................ 5-4

Registering or editing the Address Book ........................................................................ 5-4

Job management ..............................................................................................................5-6

Conﬁrming the device information, Fax history, Mail history ......................................5-9

Setting-up the ﬁle name for scanning, forwarding box ................................................ 5-15

Conﬁguring the network settings .................................................................................5-20

Chapter 6

Troubleshooting ..........................................................................................................................6-1

Error Messages ................................................................................................................6-2

Network issues .................................................................................................................6-3

E-mail issues .................................................................................................................... 6-4

Chapter 7

Appendix & Index .......................................................................................................................7-1

Network setting items list ...................................................................................................7-2

Printing a network settings list ...........................................................................................7-6

Printing a network settings list ......................................................................................7-6

Printing a folder shortcut list .........................................................................................7-6

Printing an FTP shortcut list ..........................................................................................7-6

Trademarks

• Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of Murata machinery, Ltd and Muratec America, Inc.

• QuadAccess is registered trademark of Muratec America Inc.

• Microsoft®, Windows®, Windows® 98, Windows® Me, Windows® 2000, Windows® XP, Windows® Server 2003 and Internet Explorer are registered trademarks of the Microsoft Corporation. Screen shots reprinted by permission from the Microsoft Corporation.

All other products referenced are trademarks or registered trademarks of their respective companies.

Chapter

Connecting to a LAN

Cable connection ....................................................................................1-2

Connecting the cables

LINE

P H

O N

E 1

P H

O N

E 2

LINK lamp:

Illuminates when connected to the LAN.

LAN Connector

LAN cable:

10Base-T/100Base-TX cable RJ-45 connector

ACTIVITY lamp:

Blinks when there is data trafic on the LAN.

Connect to the Ethernet hub.

In order to use the network features you must connect your machine to your LAN and adjust the appropriate settings.

To connect the machine to the LAN, a 10BASE-T or 100BASE-TX LAN cable (Category 5) is required.

NOTE: The LAN cable is not included with this product.

1 Turn your machine off and unplug the power cord.

2 Plug one end of the LAN cable into the LAN connector on the left side of the

machine.

3 Plug the other end of the LAN cable into the 10Base-T/100Base-TX Ethernet

hub.

4 Plug the power cord into the wall outlet and turn your machine on.

1-2 Connecting to a LAN

Chapter

Network settings

TCP/IP settings ......................................................................................2-2

Opening the TCP/IP setting menu display ....................................2-2

DHCP setting ..................................................................................2-4

IP Address .......................................................................................2-5

Subnet Mask ...................................................................................2-6

Gateway address .............................................................................2-7

DNS Settings ...................................................................................2-8

SMB settings ........................................................................................2-10

Opening the SMB setting menu display ......................................2-10

NetBIOS name ..............................................................................2-12

WorkGroup ....................................................................................2-13

WINS server address ....................................................................2-14

Verifying the IP settings ......................................................................2-15

Viewing the MAC address ...................................................................2-17

Network setting code ...........................................................................2-19

TCP/IP settings

This machine uses TCP/IP protocol to communicate over the LAN, meaning the TCP/IP settings described in this guide must be registered prior to using the machine on the LAN.

NOTE: Contact your network administrator if you are unsure about these settings.

IMPORTANT: In order to activate new settings, the machine must be rebooted after the new

settings have been entered. Turn the machine “Off” and after three or more seconds, turn the machine back “On”.

Opening the TCP/IP setting menu display

1 Press [Setting] on the control panel.

2 Press [Management].

3 Press [Network Settings].

2-2 Network settings

NOTE: If the network settings code (see page 2-19) has been set, you must enter the

proper four-digit passcode using the numeric keys and press [Enter].

4 Press [TCP/IP Settings].

NETWORK SETTINGS

5 The TCP/IP setting menu appears.

6 Register these settings.

7 After you have ﬁnished conﬁguring the network settings, reboot the machine

to activate the new settings. To reboot the machine, turn the machine “Off” and after three or more seconds, turn the machine back “On”

2-3Network settings

DHCP setting

If a DHCP (Dynamic Host Conﬁguration Protocol) server is installed on your network, turn this setting to ON.

After rebooting your machine, the IP address and Subnet Mask will have been automatically assigned by the DHCP server. According to the DHCP server setting, a Gateway address and DNS server address may be assigned as well.

IMPORTANT: The DHCP server must be set to change a dynamic IP address that the DHCP

server assigned to your machine to a static IP Address. If the DHCP server cannot be set so, do not use the DHCP and you should register the IP address manually.

NOTE:

• You can view the assigned addresses on the TCP/IP setting menu display.

• The IP address and Subnet Mask assigned from the DHCP server cannot be modiﬁed.

• A “Gateway Address” and “DNS server address” will be not assigned when the primary and secondary address of them are already registered.

1 Open the TCP/IP setting menu display. (Refer to page 2-2.)

2 Press [DHCP Setting].

3 Press [ON].

4 Press [Enter]. The display will return to the TCP/IP setting menu.

5 To return to the Standby mode, press [Reset].

6 Reboot your machine to enable the new setting. Turn the machine “Off” and

after three or more seconds, turn the machine back “On”.

2-4 Network settings

IP Address

Assign an IP address to your machine to enable network communication and to allow setting adjustments via the web browser.

NOTE: If your server is DHCP compliant, the IP address will be assigned automati-

1 Open the TCP/IP setting menu display. (Refer to page 2-2.)

2 Press [IP Address].

cally and it cannot be edited.

NETWORK SETTINGS

3 Enter the appropriate IP address using the numeric keys.

Press the arrow keys to navigate the IP address ﬁelds. To delete a number, press the [Clear] button.

4 Press [Enter]. The display returns to the TCP/IP setting menu.

You may conﬁgure additional settings. To return to the Standby mode, press [Reset].

5 After you have completed registering the network settings, the machine

should be rebooted to enable the new settings. To reboot the machine, turn the machine “Off” and after three or more seconds, turn the machine back “On”

2-5Network settings

Subnet Mask

Subnet mask is the mask value that speciﬁes the IP address range of the subnet.

NOTE: If your server is DHCP compliant, the subnet mask will be assigned automati-

cally and it cannot be edited.

1 Open the TCP/IP setting menu display. (Refer to page 2-2.)

2 Press [Subnet Mask].

3 Enter the appropriate IP address of the subnet mask using the numeric keys.

Press the arrow keys to navigate the IP address ﬁelds. Press the [Clear] to delete a number.

4 Press [Enter]. The display returns to the TCP/IP setting menu.

You may conﬁgure additional settings. To return to the Standby mode, press [Reset].

5 After you have completed registering the network settings, the machine

should be rebooted to enable the new settings. To reboot the machine, turn the machine “Off” and after three or more seconds, turn the machine back “On”

2-6 Network settings

Gateway address

Register the gateway address. The gateway acts as a router that connects one subnet to other subnets to allow communication between them.

1 Open the TCP/IP setting menu display. (Refer to page 2-2.)

2 Press [Gateway1].

NETWORK SETTINGS

3 Enter the appropriate IP address using the numeric keys and press [Enter].

Press the arrow keys to navigate the IP address ﬁelds. To delete a number, press [Clear].

4 In the same way, enter an IP address of [Gateway2] (secondary gateway).

NOTE: If you do not wish to set a secondary Gateway, enter “0.0.0.0” or press [Clear] to

delete the IP address.

5 Press [Enter]. The display returns to the TCP/IP setting menu.

You may conﬁgure additional settings. To return to the Standby mode, press [Reset].

6 After you have completed registering the network settings, the machine

should be rebooted to enable the new settings. To reboot the machine, turn the machine “Off” and after three or more seconds, turn the machine back “On”

2-7Network settings

DNS Settings

NOTE: “Dynamic DNS” is not supported with your machine.

DNS server address

1 Open the TCP/IP setting menu display. (Refer to page 2-2.)

2 Press [DNS Setting].

3 Press [DNS1].

4 Enter the appropriate IP address of the primary DNS (Domain Name System)

server using the numeric keys Press the arrow keys to navigate the IP address ﬁelds. To delete a number, press [Clear].

2-8 Network settings

5 Press [Enter]. The display returns to the DNS setting menu.

6 If necessary, enter the IP address of [DNS2] (secondary DNS server).

NOTE: If you do not wish to set a secondary DNS server, enter “0.0.0.0” or press [Clear]

to delete the IP address.

DNS Sufﬁx

7 When you are ﬁnished, press [Reset] to return to the standby mode.

1 Open the TCP/IP setting menu display. (Refer to page 2-2.)

2 Press [DNS Setting]  [DNS Sufﬁx].

3 Enter the appropriate DNS sufﬁx.

NETWORK SETTINGS

NOTE: You can specify only one DNS sufﬁx.

4 Press [Enter]. The display returns to the DNS setting menu.

5 Press [Reset] to return to the standby mode.

6 After you have completed registering the network settings, the machine

should be rebooted to enable the new settings. To reboot the machine, turn the machine “Off” and after three or more seconds, turn the machine back “On”

2-9Network settings

SMB settings

These settings are required if your LAN uses “NetBIOS over TCP/IP” protocol.

NOTE: Contact your network administrator if you are unsure about this setting.

IMPORTANT: In order to activate new settings, the machine must be rebooted after the new

settings have been entered. Turn the machine “Off” and after three or more seconds, turn the machine back “On”.

Opening the SMB setting menu display

1 Press [Setting] on the control panel.

2 Press [Management].

3 Press [Network Settings].

2-10 Network settings

NOTE: If the network settings code (see page 2-19) has been set, you must enter the

proper four-digit passcode using the numeric keys and press [Enter].

4 Press [SMB Settings].

NETWORK SETTINGS

5 The SMB setting menu appears.

6 Conﬁgure the settings.

7 After the settings have been conﬁgured, reboot your machine to enable the new

settings.

2-11Network settings

NetBIOS name

NOTE:

• You can give your machine a unique name containing up to 15 characters. The name cannot include symbols and/or blank spaces. The name can include alphanumeric characters and the “–” symbol.

• The workgroup cannot contain duplicate NetBIOS names..

1 Open the SMB setting menu display. (Refer to page 2-10.)

2 Press [NetBIOS].

3 Enter a NetBIOS name. (Enter a name for your machine.)

4 Press [Enter]. The display returns to the SMB setting menu.

You may conﬁgure additional settings. To return to the Standby mode, press [Reset].

5 After you have completed registering the network settings, the machine

should be rebooted to enable the new settings. To reboot the machine, turn the machine “Off” and after three or more seconds, turn the machine back “On”

2-12 Network settings

WorkGroup

Enter an existing workgroup name to identify the group of computers that your machine is associated with.

1 Open the SMB setting menu display. (Refer to page 2-10.)

2 Press [WorkGroup].

NETWORK SETTINGS

3 Enter an existing workgroup name.

NOTE:

• If there is not a workgroup in your network, create a new workgroup by typing a new name that contains up to 15 characters. The name cannot include symbols and/or blank spaces. The name can include alphanumeric characters and the following symbols: ! @ # $ % ^ & ( ) – _ ` { } Consult with your network administrator before creating a new workgroup.

• A domain name cannot be used as a work group.

4 Press [Enter]. The display returns to the SMB setting menu.

You may conﬁgure additional settings. To return to the Standby mode, press [Reset].

5 After you have completed registering the network settings, the machine

should be rebooted to enable the new settings. To reboot the machine, turn the machine “Off” and after three or more seconds, turn the machine back “On”

2-13Network settings

WINS server address

Speciﬁes that you want to use Windows Internet Naming Service (WINS) resolution. To enable WINS resolution, enter the WINS server address.

1 Open the SMB setting menu display. (Refer to page 2-10.)

2 Press [WINS1].

3 Enter the appropriate IP address of the WINS server using the numeric keys.

Press the arrow keys to navigate the IP address ﬁelds. To delete a number, press the [Clear].

4 Press [Enter]. The display returns to the SMB setting menu.

5 If necessary, repeat the above steps to enter the [WINS2] address (secondary

WINS server).

NOTE: If you do not wish to set a secondary WINS server enter “0.0.0.0” or press

[Clear] to delete the IP address.

6 When you have ﬁnished, press [Reset] to return to the Standby mode.

7 After you have completed registering the network settings, the machine

should be rebooted to enable the new settings. To reboot the machine, turn the machine “Off” and after three or more seconds, turn the machine back “On”

2-14 Network settings

Verifying the IP settings

You can ping the IP address and verify that it responds.

1 Press [Setting] on the control panel.

2 Press [Management].

3 Press [Network Settings].

NETWORK SETTINGS

NOTE: If a network settings code (see page 2-19) has been set, you must enter the

proper passcode using the numeric keys and press [Enter].

2-15Network settings

4 Press [Ping].

5 Enter the IP address you want to verify and then press [Execute].

If the IP address is active on the network, you will receive a reply.

If you do not receive a reply, refer to the “TCP/IP setting” to check the IP

address settings.

6 Press [Reset] to return to the Standby mode.

2-16 Network settings

Viewing the MAC address

The MAC (Media Access Control) address is a certain physical address on the network card.

You can view the MAC address of your machine by:

1 Press [Setting] on the control panel.

2 Press [Management].

NETWORK SETTINGS

3 Press [Network Settings].

NOTE: If a network settings code (see page 2-19) has been set, you must enter the

proper passcode using the numeric keys and press [Enter].

2-17Network settings

4 Press [Show MAC Address].

5 The MAC address will be displayed.

6 Press [Reset] to return to the Standby mode.

2-18 Network settings

Network settings code

This mode will require the entry of a passcode prior to viewing/editing the network settings.

1 Press [Setting] on the control panel.

2 Press [Management].

3 Press [Network Settings].

NETWORK SETTINGS

NOTE:

• If the network settings code is active, you must enter the proper four-digit passcode using the numeric keys and press [Enter].

• To edit the setting, enter the “Read/Write” protection passcode.

2-19Network settings

4 Press [Network Settings Code].

5 Press [Read/Write Code].

6 Enter a new four-digit passcode using the numeric keys.

If you want to disable passcode protection enter “0000”.

NOTE: The entered passcode will be displayed as “

7 Press [Enter].

****

”.

2-20 Network settings

8 Press [Read Only Code].

9 Enter a new four-digit passcode using the numeric keys.

If you want to disable passcode protection enter “0000”.

NOTE: The “Read Only Code” cannot be set unless the “Read/Write Code” has been

entered.

10 Press [Enter].

11 Press [Reset] to return to the Standby mode.

After you set the network settings code, the machine will prompt you to enter the passcode whenever you try to access the network settings menu.

NETWORK SETTINGS

2-21Network settings

2-22 Network settings

Chapter

LDAP server settings

Registering an LDAP server ..................................................................3-2

Setting the default LDAP server .........................................................3-14

Modifying the LDAP server settings ...................................................3-15

Deleting an LDAP server .....................................................................3-16

LDAP parameter settings ....................................................................3-17

Conﬁguring LDAP parameter settings ........................................3-17

Printing the LDAP parameter setting .........................................3-18

Registering an LDAP server

When an LDAP (Light Directory Access Protocol) server is registered, directory information (ex. e-mail address) residing on the LDAP server can be searched.

Addresses from the LDAP server can then be registered in the machine-side “Address Book”.

NOTE: Up to 5 LDAP servers can be registered on your machine.

Not all 5 servers may be searched at the same time, only one server may be searched at a time.

1 Press [Setting] on the control panel. 2 Press [Management].

3 Press [Network Settings].

NOTE: If a network settings code (see page ?.??) has been set, you must enter the

proper passcode using the numeric keys and press [Enter].

3-2 LDAP server setting

4 Press [LDAP Settings].

5 Press [LDAP Server Setting].

6 Press the LDAP number you want to register (01-05).

LDAP SERVER SETTING

7 Press [Name].

3-3LDAP server setting

8 You can enter a unique name for the LDAP server setting.

Enter the name using up to 23 characters and press [Enter].

9 Press [Server Name].

10 Enter the LDAP server name and press [Enter].

You can enter up to 99 characters.

NOTE: If you do not know the LDAP server name consult your network administrator.

3-4 LDAP server setting

11 Press [IP Address].

12 Enter the LDAP server’s IP address using the numeric keys and press [Enter].

NOTE:

• The IP address is given priority when both the LDAP server name and IP address are registered.

• If you do not know the LDAP server address consult your network administrator.

13 Press [Port Number].

LDAP SERVER SETTING

3-5LDAP server setting

14 Enter the port number using the numeric keys.

The port number can range from 0001–65535. The default port number is 389.

NOTE: If you entered a wrong number by mistake, please overwrite it with the correct

number.

15 If the LDAP server requires authentication in order to access it, please register

an account name (user name) and passcode. If your server requires authentication proceed to the next step. Otherwise go to the step 22.

Press [Account].

NOTE: When the “User Login” setting (see step 22) is set to “Yes”, the “Account” and

“Passcode” cannot be entered.

17 Enter the account name (user name) and press [Enter].

You can enter up to 49 characters.

3-6 LDAP server setting

18 Press [Password].

19 Enter the passcode using the numeric keys and press [Enter].

You can enter up to 29 characters.

NOTE: The passcode will be displayed using asterisks.

20 Press [Next] or [Prev], then press [Login Required].

LDAP SERVER SETTING

3-7LDAP server setting

21 If the LDAP server requires login information (an account and passcode), press

[Yes]. Otherwise, press [No]. Then press [Enter].

22 When the optional “OfﬁceBridge Expansion Kit” has been installed on your

machine, press [User Login]. Otherwise, go to step 24.

NOTE: If the optional “OfﬁceBridge Expansion Kit” has not been installed, this setting

should be set to “NO”.

23 Press [YES] and press [Enter].

NOTE: When the “User Login” setting is set “Yes”, the “Account” and “Passcode” cannot

be entered.

3-8 LDAP server setting

24 Press [Start Point].

25 Enter the search start point and press [Enter].

You can enter up to 99 characters.

26 Press [Maximum Results].

LDAP SERVER SETTING

3-9LDAP server setting

27 Using the numeric keypad enter the maximum number of search results you

want to display and press [Enter]. The number can be entered within the range of 001-100. The default number is 50.

28 Press [Time Limit].

29 Using the numeric keypad enter the maximum amount of time you want the

machine to search the LDAP server for and press [Enter]. The time can be entered within the range of 0000–9999 seconds. The default setting is “0000” (unlimited setting).

NOTE: If you do not want to make a time limitation, enter “0000”.

3-10 LDAP server setting

You can conﬁgure the search attributes using the “LDAP Parameter Settings” (see page 3-18). In addition, you can set additional search attributes by:

30 Press [Optional Setting].

31 Select [Attribute].

32 Enter the search attribute and press [Enter].

You can enter up to 23 characters.

LDAP SERVER SETTING

3-11LDAP server setting

33 Press [Value].

34 Enter the LDAP search value and press [Enter].

You can enter up to 23 characters.

35 To set the search method, press the key next to [Value].

3-12 LDAP server setting

36 Select the search method and press [Enter].

Any Displays the search results that contain the value you entered. Initial Displays the search results that begin with the value you entered. Final Displays the search results that end with the value you entered. Equal Displays the search results that exactly match with the value you

entered.

Not Use Information entered in this ﬁeld will not be searched.

37 When you have ﬁnished press [Reset] on the control panel to return to the

Standby mode.

LDAP SERVER SETTING

3-13LDAP server setting

Setting the default LDAP server

You can set the default LDAP server using the following procedure.

NOTE: At least one LDAP server should be registered.

1 Press [Setting] on the control panel.

2 Press [Management], [Network Settings], [LDAP Settings], and [LDAP Server

Setting] in this order.

NOTE: Once you have reached this display, refer to the steps 2 to 5 on pages 3-2 and

3-3.

3 Press [Default Server].

4 Select an LDAP server you want to set as the default server.

5 Press [Enter].

6 When you have ﬁnished press [Reset] on the control panel to return to the

Standby mode.

3-14 LDAP server setting

Modifying the LDAP server settings

If necessary, you can modify the existing LDAP server setting.

1 Press [Setting] on the control panel.

2 Press [Management], [Network Settings], [LDAP Settings], and [LDAP Server

Setting] in this order.

NOTE: Once you have reached this display, refer to the steps 2 to 5 in the page 3-2 and

3-3.

3 Press the LDAP server you want to modify.

4 Modify the items and press [Enter].

5 When you have ﬁnished press [Reset] on the control panel to return to the

Standby mode.

LDAP SERVER SETTING

3-15LDAP server setting

Deleting an LDAP server

1 Press [Setting] on the control panel.

2 Press [Management], [Network Settings], [LDAP Settings], and [LDAP Server

Setting] in this order.

3 Select the LDAP server you want to delete.

4 Press [Server Name].

5 Press [Delete] to clear the server name and press [Enter].

6 Press [IP Address].

7 Press [Clear] to clear the IP Address and press [Enter].

8 When you have ﬁnished press [Reset] on the control panel to return to the

Standby mode.

3-16 LDAP server setting

LDAP parameter settings

NOTE: If you are unsure about these settings, consult your system administrator.

Conﬁguring LDAP parameter settings

1 Press [Setting] on the control panel.

2 Press [Management], [Network Settings], and [LDAP Settings] in this order.

3 Press [LDAP Parameter Settings].

4 Select an attribute you want to conﬁgure.

LDAP SERVER SETTING

5 Enter the attribute and press [Enter].

3-17LDAP server setting

6 When you have ﬁnished press [Reset] on the control panel to return to the

Standby mode.

NOTE:

You can register up to two attributes for each search object.

When two attributes have been registered, only the ﬁrst attribute is used as a searching ﬁlter. The machine will retrieve all records based on the parameters and attributes you set.

For example, if the LDAP parameters are set as follows when you perform a

search:

Name1 : cn Name2 : commonname Mail1 : mail Mail2 : Fax1 : faxtelephonenumber Fax2 : Tel1 : telephonenumber Tel2 : Dept.1 : o Dept.2 : ou

The machine will ﬁrst requests the LDAP server to search the record that

includes “cn=Muratec”. Then, the machine retrieves only the parameters that have been registered – cn, commonname, mail, faxtelephonenumbner, telephonenumber, o, ou – from the directory.

Printing the LDAP parameter setting

Print the “Network Settings” list (refer to page 7-7) and view the “LDAP Parameter Settings” that are underneath the heading “LDAP Settings”.

3-18 LDAP server setting

Chapter

E-mail / I-Fax settings

E-mail settings .......................................................................................4-2

SMTP/POP Settings .......................................................................4-2

E-mail settings ................................................................................4-4

E-mail settings

NOTE: In order to use the e-mail and Internet fax function on your machine, the

“SMTP/POP” settings and “E-mail Settings” must be setup. These settings can be conﬁgured using the Web Browser. Using the web browser, you can check and conﬁgure all the network settings for your machine. For more information on using the web browser, refer to “Chapter 5: Making settings through a Web Browser” on page 5-1.

NOTE: If you want to change settings through the web browser, you must ﬁrst register

an IP address on the machine. (Refer to page ?-??.)

SMTP/POP Settings

1 Type your machine’s IP address into the URL address ﬁeld on your web

browser (ex. http://200.1.37.99).

2 Click [SMTP/POP] under the “Conﬁguration” column.

3 Enter the e-mail server settings.

See the following page for a description of each item.

4-2 E-mail server setting

Sender Information

Mail Server

Setting Description Name Enter a name that is displayed in the sender ﬁeld of

the e-mail sent from your machine. Up to 40 characters can be registered.

E-mail address Enter an e-mail address assigned to your machine.

Up to 50 characters can be registered.

Sending mail (SMTP) server

Receiving mail (POP3) server

User ID for POP3 Enter the user ID used when logging on to the POP3

Password for POP3 Enter the password used when logging on to the POP3

Check for New Mail This setting establishes the interval at which the mail

Receive before Send. For some providers, POP authentication is required

SMTP Port No. Enter the SMTP port number. (1–65535)

POP3 Port No. Enter the POP3 port number. (1–65535)

Select POP3 Auth. Method

Select SMTP Auth. Method

User ID for SMTP Enter the user ID used when logging on to the SMTP

Password for SMTP Enter the password used when logging on to the

Enter a domain name or an IP address of the SMTP server for sending e-mail. When entering a domain name, you can enter up to 50 characters.

Enter a domain name or an IP address of the POP3 server for receiving e-mail. When entering a domain name, you can enter up to 50 characters.

server. Up to 50 characters.

server is checked for new mail. The minimum value is 5 seconds and the maximum is 99 hr 59 min 59 sec. The initial value is 10 min. To keep this system from checking for e-mail automatically, set all of these values to 0.

before sending (send request to SMTP server). In this case, check this item.

Default: 25

Default: 110 APOP (Authenticated POP) is a POP security protocol

that encrypts the POP password when connecting with the POP server. If APOP is available on the POP server you are using, select “APOP”. Otherwise, select “Normal”.

Select the SMTP authentication method if the SMTP server you are using requires authentication.

server, if necessary. Up to 50 characters can be registered.

SMTP server, if necessary. Up to 50 characters can be registered.

E-MAIL SERVER SETTING

4-3E-mail server setting

E-mail settings

1 Type your machine’s IP address in the URL address ﬁeld on your web browser

(ex. http://200.1.37.99).

2 Click [E-mail Settings] under the “Conﬁguration” column.

3 Conﬁgure the e-mail settings.

See the following page for a description of each item.

4-4 E-mail server setting

Setting Description Attached File

Format

Insert Cover sheet (I-Fax) or Subject/Text (Email)

Speciﬁes whether the document will be converted into “PDF”, “TIFF-S” or “TIFF” format when sending an e-mail.

• [PDF] The document is converted to PDF format. However, a PDF ﬁle is only available if sending the documents to a PC.

• TIFF-S (ITU-T T.37 simple mode) The document is converted to TIFF format based on T.37 simple mode. T.37 is an international standard for Internet faxing. When a document is sent in simple mode format, it can be received normally by other Internet fax devices. However, all attached documents are converted to A4 size and 200 dpi resolution.

• [TIFF] (ITU-T T.37 full mode) The document is converted to TIFF format and is sent at the original document size and resolution selected during the scanning process. The “TIFF Image Encoding Method” sets the image encoding method for sending documents with “TIFF”. Select “MH”, “MR”, “MMR”, or “JBIG”.

NOTE: This setting is effective only for an e-mail sending from the

PC. For the attached ﬁle format of an e-mail sending from the machine, you can set it using the machine’s control panel. However, the “TIFF Image Encoding Method” setting is effective for both e-mail sending from PC and e-mail sending from machine.

Speciﬁes whether or not to automatically attach a preset subject line and text message into an e-mail if it is sent without these items ﬁlled in by the user.

• The sender information

Speciﬁes whether to attach the sender information (name and e-mail address registered in the “SMTP/POP setting” dialog box, see page 4-3) to the text.

E-MAIL SERVER SETTING

Preset subject

Preset text Sender information

NOTE: This setting is effective only for an e-mail sending from the PC.

However, “The sender information” setting is effective for both email sending from PC and e-mail sending from machine.

4-5E-mail server setting

Setting Description E-mail Template You can register up to 10 e-mail templates (subject line and message).

Registered e-mail templates can be used on your machine when entering the e-mail subject and text message..

Show recipients on Tx e-mail

When mail that cannot be analyzed is received

Request receipt veriﬁcation when sending mail

Speciﬁes whether or not to show the e-mail destination in the e-mail header.

In some cases, received e-mail cannot be correctly printed due to the format of a received ﬁle. This mode allows you to either return an error message to the sender or have the message forwarded to another inbox. Check any of the options below:

• Return error notice to author:

Returns an error notice to the author

• Return mail to author:

Returns the original e-mail to the author.

• Forward mail to others:

Forwards the e-mail to another e-mail address without returning it to the author. You can set just one e-mail address in which to forward mail that can not be analyzed. The forwarding e-mail address can contain up to 50 characters.

Speciﬁes whether to request a delivery conﬁrmation or read receipt when sending e-mail.

• Delivery Status Notiﬁcation (DSN) from receiving server:

Requests a delivery conﬁrmation.

• Message Disposition Notiﬁcation (MDN) showing that recipient

read the mail:

Requests a read receipt.

• Request both reception notiﬁcations:

Requests both a delivery conﬁrmation and a read receipt.

• Do not request either notiﬁcations:

The delivery notiﬁcation and read receipt will not be requested.

NOTE: Some mail servers and e-mail reception software will not respond

to these requests..

When mail requesting MDN is received

Speciﬁes whether or not to return an MDN (Message Disposition Notiﬁcation) to the sender. If you do not want to send an MDN select “Do not send MDN”. If you want to send an MDN select “Send MDN”. You can customize your machine to only send MDN’s to speciﬁed e-mail addresses or domain names. Click the [Setting security for MDN] and register an e-mail address or domain name. Up to ﬁve can be registered.

4-6 E-mail server setting

Chapter

Using the web browser to change settings

Using the Web browser ..........................................................................5-2

System requirements ......................................................................5-2

Accessing the start-up web page ....................................................5-3

Accessible settings .................................................................................5-4

Registering or editing the Address Book .......................................5-4

Job management .............................................................................5-6

Conﬁrming the device information, Fax history, Mail history ......5-9

Setting-up the ﬁle name for scanning, forwarding box ...............5-15

Conﬁguring the network settings ................................................5-20

Using the Web browser

The following items may be viewed or edited using the web browser on your PC.

• Adding or editing Address Book entries

• Job management

• Entering the device information, Reviewing Fax history, and Mail history

• Setting-up the scanned document ﬁle name, and forwarding box

• Conﬁguring the network settings

System requirements

The following system environment is required.

Operating System

Microsoft Windows server 2003 (English version) Microsoft Windows XP (English version) Microsoft Windows 2000 Professional (English version) Microsoft Windows NT workstation 4.0 (English version) Microsoft Windows Me (English version) Microsoft Windows 98 (English version)

Web browser

Microsoft Internet Explorer 6.0

5-2 Using a Web Browser

Accessing the start-up web page

To access the start-up Web page:

1 Type your machine’s IP address in the URL address ﬁeld on your web browser

(ex. http://200.1.37.99).

If you do not know the IP address of your machine, you can ﬁnd it by:

• Press [Setting], [Management], [Network Settings], and [TCP/IP] in this order. You can view the IP address on the TCP/IP setting display. – or –

• Print the “Network Settings” list (see page ????) and view the “IP Address” located underneath the “TCP/IP” heading.

2 The start-up web page will appear.

NOTE:

If the protection passcode has been set, the passcode entry box will appear

and prompt you to enter your passcode.

Users may log-in to the system without entering a passcode. However, in order to view/edit the following settings the user must log-in as

an authorized user.

• TCP/IP settings

• SMTP/POP settings

• e-mail settings

• LDAP settings

• Network Settings Code setting

USING A WEB BROWSER

5-3Using a Web Browser

Accessible settings

Registering or editing the Address Book

You can quickly register, edit or erase contact information in the address book.

Address Book

1 Click [Address Book] in the “Address Book” column.

2 The “Address Book” display appears.

A B C

F G

5-4 Using a Web Browser

Item

A Click “Address (13)” to display the registered addresses. The number indi-

cates how many addresses have been registered.

• Sort by Name The registered addresses are displayed in alphabetical order.

• Sort by Number The registered addresses are displayed in the address book number order.

C Click “Groups (0)” to display the registered groups. The number in parenthe-

sis indicates how many groups have been registered. D Displays the empty address book and group numbers. E • Index tab

Appears only when the registered addresses are displayed in alphabetical order. The registered addresses are sorted in alphabetical, number and symbol order. When the [123/All] tab is clicked, all the addresses will be displayed.

• Page Proceeds to the next page of the address book. The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.

• Display Sets the number of addresses to be displayed (10, 20, or all).

F • [Delete]

To delete an address, click [Delete] after selecting the address you want to delete.

• [New] To add a new address, click [New]. When the Address Book Entry display appears, register the new address information. NOTE: [New] is not displayed when “Sort by Number” is selected. In this

case, click an address book number directly to register the new address.

• [Import] Data written in CSV or vCard format can be imported.

• [Export] The selected address information can be exported to a CSV or vCard ﬁle.

• [Export All Information] All the registered address information can be exported to a CSV format or vCard format ﬁle.

G Click [Fax number] or [E-mail address] to conﬁrm the entry. H The registered addresses will be listed in this area.

USING A WEB BROWSER

5-5Using a Web Browser

Job management

You can manage the following jobs:

• [Scheduled Communication] This conﬁrms scheduled fax and e-mail communications and canceling communication.

• [Print Job] This conﬁrms the print job status and allows you to quickly cancel a job in queue.

Scheduled Communication

1 Click [Scheduled Communication] in the “Common Job Settings” column.

2 The “Scheduled Communication” display appears.

5-6 Using a Web Browser

Item

A Click [Job Cancel] after selecting the job you want to cancel.

Click [OK] to cancel the selected job.

B The destination will be displayed.

If the job is part of a broadcast, the [Broadcast Details] will appear. You can conﬁrm the destinations by clicking this. When you select a destination from the drop down list, the scheduled job is narrowed down by the selected destination.

C • Status

The current status of the scheduled communication will be displayed.

• Number of Pages” The number of pages to be transmitted will be displayed.

• Scheduled Date/Time The date and time scheduled for the start of communications are displayed.

D • Page

Proceeds to the next page of scheduled communications.

• Display Sets the number of communications to be displayed (10, 20, or all).

Print Job

1 Click [Print Job] in the “Common Job Settings” column.

USING A WEB BROWSER

5-7Using a Web Browser

2 The “Print Job” display appears.

Item

A Click [Cancel Printing] after selecting the job you want to cancel. Click [OK]

to cancel the selected job.

B The ﬁle name of the document will be displayed.

When you select a ﬁle name from the drop down list, the print job is narrowed down by the selected ﬁle name.

C • Owner

The name of the computer that sent the document to the printer will be displayed. If you select a computer name from the drop down list, the list will only show documents sent from that computer.

• Pages The number of pages that have been printed and the total number of pages in the document.

• Submitted The date and time that the document was sent to the printer will be shown.

D • Page

Proceeds to the next page.

• Display Sets the number of jobs to be displayed (10, 20, or all).

5-8 Using a Web Browser

Conﬁrming the device information, Fax history, Mail history

You can conﬁrm the following items:

• Device Settings Conﬁrm the device information on your machine.

• Fax History View the fax sending/receiving history.

• Mail History View the e-mail sending/receiving history. (Result of I-Fax transactions are included in the Mail history.)

Device Settings

1 Click [Device Settings] in the “Management Information” column.

2 The “Device Settings” display appears.

USING A WEB BROWSER

A B

5-9Using a Web Browser

Item

A Device Name Enter the name of the machine.

The name can contain up to 40 characters.

B Installation Location Enter the machine’s location.

The location can contain up to 100 characters.

C System Options Select ant options that have been installed on your

machine. You can enter up to 200 characters.

D Network Connection The current network communications speed and

method are displayed. Telephone Line Status The current telephone line status is displayed. Scanner The current scanner status is displayed. Printer The current printer status is displayed. Cassette The current cassette status is displayed. Options The optional duplex print unit status is displayed.

E Initialize Clears the “Device Name”, “Installation Location”

and “System Option” entries.

Save Saves the settings you entered. Close Closes “Device Settings”.

5-10 Using a Web Browser

Fax History

1 Click [Fax History] in the “Management Information” column.

2 The “Fax History” dialog appears.

NOTE: The fax history will display a maximum of 100 transmissions – sending and

receiving. Once the limit has been reached the machine will delete the oldest entry in order to make room for the newest entry.

USING A WEB BROWSER

5-11Using a Web Browser

Item

A Select either “Fax Transmission History” or “Fax Reception History”. B The destination will be displayed.

If you select a destination from the drop down list, the history will only show the communications for that destination.

C • Resolution

Fax resolution.

• Date and Time

The date and time at which the fax was sent.

• Time

The total time of transmission.

• Pages

The number of pages in the fax.

• Dept.

The department code.

• Result

The result of call. If preceded by an asterisk (*), this signiﬁes an ECM communication. If preceded by a pound (#), this signiﬁes a super G3 communication.

• Remarks

Additional remarks may be displayed. For example, a faxing from a network computer will appear as “PC-Fax”.

D • [Print List]

Click [Print List] and select [OK]. The fax history will be printed on the machine.

• [Download]

Click [Download] and select [OK]. When the Windows ﬁle download box appears follow the instructions. The fax history will be downloaded to a speciﬁed location on the computer as a CSV ﬁle.

E • Page

Proceeds to the next page of the fax history.

• Display

Sets the number of communications to be displayed (10, 20, or all).

5-12 Using a Web Browser

Mail History

1 Click [Mail History] in the “Management Information” column.

2 The “Mail History” dialog appears.

B C

NOTE: The e-mail history displays a maximum total of 100 transmissions – sending

and receiving. Once the limit has been reached the machine will delete the oldest entry in order to make room for the newest entry.

USING A WEB BROWSER

5-13Using a Web Browser

Item

A Select either “Mail Transmission History” or “Mail Reception History” as the

fax history to be displayed.

B In the “Mail Transmission History” mode, the destination of the e-mail

transmission is displayed. When you select a destination from the drop down list, the displayed history will only include that destination history. In “Mail Reception History” mode, the e-mail sender is displayed. When you select a sender from the drop down list, the displayed history will only include that sender’s history.

C • Loc.

Number of locations the e-mail was sent.

• Format

The ﬁle format of the e-mail attached.

• Date

The date and time at which the e-mail was sent.

• Time

The e-mail transmission time.

• Pages

The number of pages in the e-mail.

• Dept.

The department code.

• Result

The result of e-mail.

• Comments

Any additional remarks will be displayed.

D • Page

Proceeds to the next page of the mail history.

• Display

Sets the number of communications to be displayed (10, 20, or all).

E • [Print List]

Click [Print List] and select [OK]. The mail history will be printed on the machine.

• [Download]

Click [Download] and select [OK]. The download prompt will be displayed. Follow the instructions. The fax history will be downloaded as a CSV ﬁle.

5-14 Using a Web Browser

Setting-up the ﬁle name for scanning, forwarding box

You can setup the following items:

• File Name This allows you to have up to 10 commonly used ﬁle name stored in memory.

• Received Fax Forwarding This sets the fax forwarding rule. You can conﬁgure up to 5 rules.

Adding or editing a File Name

1 Click [File Name] in the “Setup” column.

2 The “File Name Settings” dialog box appears.

Click the number you want to set.

USING A WEB BROWSER

5-15Using a Web Browser

3 The “File Name Setting” dialog box appears.

Enter the ﬁle name in the “File Name” ﬁeld. The name can contain up to 20 characters.

4 Click [Save] to save the ﬁle name.

Erasing the File Name

1 Click the No. of the ﬁle name you want to erase in “File Name Settings”.

2 Click [Initialize].

The conﬁrmation dialog box appears.

3 On the conﬁrmation dialog box, click [OK] to erase the ﬁle name you have

selected. Otherwise, click [Cancel to abort the operation.

5-16 Using a Web Browser

Received Fax Forwarding

You can set the forwarding condition of received fax and e-mail.

1 Click [Received Fax Forwarding] in the “Setup” column.

2 The “Fax Forwarding Setting” dialog box appears.

Click a setting number you want to conﬁgure.

Item Description

A General

Setting

B Setting Speciﬁes whether to enable the forwarding setting.

C Initialize Clears the selected forwarding setting.

Speciﬁes whether to enable the Forwarding feature. You can toggle “ON” or “OFF” by clicking the button. When this setting is “OFF”, the forwarding feature does not function even though each forwarding setting is “ON”. To turn this button to on, at least one forwarding setting must be registered.

You can change “ON” or “OFF” by clicking the button.

USING A WEB BROWSER

5-17Using a Web Browser

3 Conﬁgure the settings.

A B

Item Description

A Setting Speciﬁes whether to enable the setting you have conﬁgured.

Check this box to enable the setting.

B Setting

Name

C Forwarding

Conditions

D Destinations Speciﬁes the forwarding destination.

Enter the name of this setting.

Select the forwarding checkbox. If you want to allow forwarding to a speciﬁed sender only; (1) click [Specify Sender(s)], (2) enter the detail conditions, (3) click [Save].

The received fax or e-mail will be forwarded to all destination speciﬁed here.

• To specify the fax number (1) Enter the fax number. (2) Click [Add]. – or – (1) Click [Address Book]. (2) Select the destination. (3) Click [Add]. (4) Click [Save].

5-18 Using a Web Browser

• To delete the fax number from the forwarding destination list (1) Click [Address Book]. (2) Select destination. (3) Click [Delete]. (4) Click [Save].

• To specify the e-mail address (1) Enter the e-mail address. (2) Click [Add]. – or – (1) Click [Address Book]. (2) Select the destination. (3) Select “To”, “Cc”, or “Bcc”, if necessary. (4) Click [Add]. (5) Click [Save].

• To delete the e-mail address from the forwarding destination list (1) Click [Address Book]. (2) Select the destination. (3) Click [Delete]. (4) Click [Save].

• To specify a shared Windows folder (1) Click [Folder Distribution Settings]. (2) Enter the folder path, user name and password. – or – (1) Click [Folder Distribution Settings]. (2) Click [Shortcut List]. (3) Select the folder shortcut and click [Add]. (4) Click [Save].

• To delete the folder shortcut from the forwarding destination list (1) Click [Folder Distribution Settings]. (2) Delete the settings in “Manual Entry” column.

– or – (1) Click [Folder Distribution Settings]. (2) Click [Shortcut List]. (3) Select the folder shortcut and click [Delete].

(4) Click [Save]. E File Format Selecting the forwarded documents ﬁle format. F Forward

and Print

G Period This sets the forwarding period for the received document. To

H Save Saves the settings you entered.

I Close Closes the “Fax Forwarding Settings” dialog box.

Selecting whether or not to print the document prior to for-

warding it.

specify the forwarding period, click one of the following and

set the period.

• “Always”

• “Month/Day”

• “Day-of-week”

• “Time”

USING A WEB BROWSER

5-19Using a Web Browser

Conﬁguring the network settings

You can conﬁgure the following items:

• TCP/IP This sets the TCP/IP network environment (IP address, subnet mask, etc.)

• SMTP/POP This sets the e-mail server settings (e-mail address, servers, etc.)

• E-mail Settings This sets the e-mail settings, such as attachment format, e-mail template registrations, etc.

• LDAP Settings This sets the LDAP server settings.

• Folder Shortcuts This sets the folder shortcuts.

• FTP Shortcuts This sets the FTP server shortcuts.

• Archive Settings This creates the archiving rules for “fax”, “Internet fax”, and “scan to e-mail” communications.

• Network Settings Code This sets the protection passcode for the network settings.

5-20 Using a Web Browser

TCP/IP settings

1 Click [TCP/IP] in the “Conﬁguration” column.

2 The “TCP/IP Settings” dialog box appears.

A B

D E

USING A WEB BROWSER

5-21Using a Web Browser

Item Description

A NetBIOS

Name

B Work Group

Name

C DHCP

Setting

Enter the NetBIOS name.

• A NetBIOS name can be up to 15 alphanumeric characters and the “–” symbol with no blank spaces.

• The NetBIOS name must be unique on the network.

Enter the name of the workgroup to which your machine belongs. If there is not a workgroup on your network, create a workgroup on Windows. A domain name cannot be used as a workgroup name.

• If there is no workgroup in your network, create a new workgroup by typing a new name that contains up to 15 characters. The name cannot include symbols and blank spaces. The name can include alphanumeric and the following symbols: ! @ # $ % ^ & ( ) – _ ` { } . ~ Consult with your network administrator before creating a new workgroup.

• Cannot enter a domain name as a work group.

• The NetBIOS name must be unique on the network.

If a DHCP server is installed on your network, select “ON”. After rebooting the machine, an IP address and Subnet Mask will be automatically assigned by the DHCP server. According to the DHCP server setting, a primary gateway address and primary DNS server address may be assigned. If your network is not using DHCP, select “OFF”.

IMPORTANT: The DHCP server must be set so that a static IP address is assigned to your machine. If the DHCP server cannot be set so, select “OFF” and register the IP address

manually. D IP Address Enter the IP address of your machine. E Subnet

Mask

F Gateway

Address

G DNS Server

Address

H DNS Sufﬁx Enter the DNS sufﬁx.

I WINS

Address

J HTTP Port

No.

K Initialize Initialize the TCP/IP settings. The settings will return to the

3 When you have ﬁnished the entering, click [Save] to save the settings. 4 Reboot the machine to activate the new settings. Turn the machine off and

after three or more seconds, turn it back on.

Enter the IP address for the subnet mask.

Enter the IP address of the gateway.

Enter the IP address of the DNS server.

Enter the IP address of the WINS server.

This sets the HTTP port number for connecting the optional

“OfﬁceBridge Expansion Kit” from your web browser.

Normally, set to “80”.

factory default setting.

5-22 Using a Web Browser

SMTP/POP server settings

1 Click [SMTP/POP] in the “Conﬁguration” column.

2 The “TCP/IP Settings” dialog box appears.

USING A WEB BROWSER

5-23Using a Web Browser

Item Description

A Name This name will be displayed in the “From” ﬁeld when you

send e-mail. Up to 40 characters can be registered.

E-mail Address Enter the e-mail address that is assigned to your machine.

Sender Information

Up to 50 characters can be registered.

B Sending mail

(SMTP) Server

Receiving mail (POP3) Server

User ID for POP3

Password for POP3

Check for New Mail

Mail Server

Receive before Send

SMTP Port No. Enter the SMTP port number. (0–65535)

POP3 Port No. Enter the POP port number. (0–65535)

Select POP3 Auth. Method

Enter the domain name or IP address of the SMTP server used for sending e-mail. When entering a domain name, it can be entered up to 50 characters.

Enter the domain name or IP address of the POP3 server used for receiving e-mail. When entering a domain name, it can be entered up to 50 characters.

Enter the user ID for the POP3 server. Up to 50 characters can be registered.

Enter the password for the POP3 server. Up to 50 characters can be registered.

Set the interval at which the mail server is checked for new mail. The minimum value is 5 seconds and the maximum is 99 hr 59 min 59 sec. The default value is 10 min. If you want to check for mail manually, set all of these values to “0”. In this case, you can receive an arrived e-mail by the following procedures. <Receiving e-mail manually>

1. Press [FAX] on the control panel of your machine.

2. Press [Others] on the display.

3. Press [Next] to show the next screen.

4. Press [Check Mail]. For some providers, POP authentication is required before

sending (send request to SMTP server). In this case, check this item.

Normally, set to “25”.

Normally, set to “110”. APOP (Authenticated POP) is a POP security protocol that

encrypts the POP password when connecting with the POP server. If APOP is available on the POP server you are using, select “APOP”. Otherwise, select “Standard”.

5-24 Using a Web Browser

Item Description

B Select SMTP

Auth. Method User ID for

SMTP Password for

Mail Server

SMTP

C Initialize Initialize the SMTP/POP settings. The settings will return

Select the SMTP authentication method if the SMTP server you are using requires authentication.

Enter the user ID for the SMTP server, if necessary. It can be entered up to 50 characters.

Enter the password for the SMTP server, if necessary. It can be entered up to 50 characters.

to the factory default setting.

3 When you are ﬁnished, click [Save] to save the settings.

USING A WEB BROWSER

5-25Using a Web Browser

E-mail Settings

1 Click [E-mail Settings] in the “Conﬁguration” column.

2 The “E-mail Settings” dialog box appears.

5-26 Using a Web Browser

Item Description

A Attach File

Format

B Insert Cover-

sheet (I-Fax) or Subject/Text (E-mail)

Speciﬁes whether the document is converted into a “PDF”, “TIFF-S” or “TIFF” format when sending an e-mail.

• [PDF] The document is converted into PDF format. However, a PDF ﬁle can only be transmitted to an e-mail inbox.

• TIFF-S (ITU-T T.37 simple mode) The document is converted into a TIFF format based on T.37 simple mode. T.37 is an international standard for Internet faxing. When a document is sent in simple mode format, it can be received normally by other Internet fax devices. However, all attached documents are converted to A4 size and 200 dpi resolution.

• [TIFF] (ITU-T T.37 full mode) The document is converted into a TIFF format and is sent at the original document size and resolution selected during scanning. “TIFF Image Encoding Method” sets the image encoding method for sending documents with “TIFF”. Select “MH”, “MR”, “MMR”, or “JBIG”.

NOTE: This setting is effective only for an e-mail send-

Select whether to automatically attach the following preset subject line and text message, into an e-mail if it is sent without these items ﬁlled in by the user.

Subject: E-mail Message Text: This is an e-mail message.

When “Insert text” is selected, you can also select whether to add the sender information to the text. The sender information can be stored in “SMTP/POP Settings” dialog. (Refer to page 5-23.)

ing from the PC. For the attached ﬁle format of an e-mail sending from the machine, you can set it using the machine’s control panel. However, the “TIFF Image Encoding Method” setting is effective for both e-mail sending from PC and e-mail sending from machine.

Please see the ﬁle attached.

USING A WEB BROWSER

C E-mail

Template

NOTE: This setting is effective only for an e-mail sending

from the PC. However, “The sender information” setting is effective for both e-mail sending from PC and e-mail sending from machine.

Up to 10 e-mail templates can be registered for sending. Registered e-mail templates can be accessed from the machine when sending an e-mail. To register an e-mail template, click the [E-mail Template Registration] and subject the settings in “E-Mail Template Registration”.

5-27Using a Web Browser

Item Description

D Show

recipients on Tx e-mail

E When mail

that cannot be analyzed is received

F Request receipt

veriﬁcation when sending mail

Select whether to list every recipients on the transmitted e-mail (privacy issue).

• Return error notice to author

Returns an error notice to the author

• Return mail to author

Returns the original e-mail to the author.

• Forward mail to others

This sets whether to request the receiver for delivery check (DSN) or reading check (MDN) when sending e-mail.

• Delivery Status Notiﬁcation (DSN) from receive server Requests a delivery conﬁrmation.

• Message Disposition Notiﬁcation (MDN) showing that recipient read the mail Requests a read receipt.

• Request both reception notiﬁcations Requests both a delivery conﬁrmation and a read receipt.

• Do not request either reception notiﬁcations The delivery notiﬁcation and read receipt will not be requested.

G When mail

requesting MDN is received

H Initialize Initialize the e-mail settings. The settings will return to

5-28 Using a Web Browser

NOTE: Some mail servers and e-mail reception software

will not respond to these requests.

Select whether to return a MDN (Message Disposition Notiﬁcation) when e-mail is received for which the sending side requests an MDN.

• Do not send MDN

Not reply a MDN.

• Send MDN

Reply a MDN.

[Specify MDN Recipients]

This is set for replying to MDN only for e-mail received from speciﬁc e-mail addresses or domain names. Click the [Specify MDN Recipients], then register an e-mail address or domain name. Up to ﬁve can be registered.

the factory default setting.

LDAP Settings

1 Click [LDAP Settings] in the “Conﬁguration” column.

2 A list of registered LDAP server will be displayed.

Item Description No The LDAP server number. Name The registered LDAP server name. Default Set-

tings

Initialize To clear the LDAP server settings, select the LDAP server

Parameter Settings

The default LDAP server. To change the default server, select the [OFF] button of the LDAP server you want to use as the default server.

you want to delete and select [Initialize]. Select this button to conﬁgure the LDAP parameters.

(Refer to page 5-??)

USING A WEB BROWSER

5-29Using a Web Browser

 Registering a new LDAP server

(1) Select a number (01 to 05) that has not been registered.

The “LDAP Server Settings” dialog appears.

(2) Conﬁgure the settings and click [Save].

Item Description Name Enter the name for identiﬁcation purposes. Server Name Enter the LDAP server name. IP Address Enter the IP address of the LDAP server.

• IP address is given to priority if both the LDAP server name and IP address are registered.

Port Number Enter the port number that the LDAP server is using.

The default port number is 389. Account Enter the account name used to log-on to the LDAP server. Password Enter the password used to log-on to the LDAP server. Login Required If the LDAP server requires authentication, select “Yes”. User Login If the optional “OfﬁceBridge Expansion Kit” has been

installed, select “Yes”. Otherwise, select “No”. Start Point Set the search start position when searching the LDAP

server.

5-30 Using a Web Browser

Item Description

Maximum Results

Time Limit Enter the maximum search time.

Optional Settings

Default Server Setting

Enter the maximum number of search results to be dis-

played.

• The number can be entered within the range of 1–100.

• The default number is 50.

• The time can be entered within the range of 0–9999 seconds.

• The default setting is “0” (unlimited setting).

Attribute

Enter an attribute for LDAP searching.

Value

Enter a value you want to search.

Searching method

Any: Displays the search results that contain the value you

entered.

Initial: Displays the search results that begin from the

value you entered.

Final: Displays the search results that end with the value

you entered.

Equal: Displays the search results that match up with the

value you entered.

Not Use: Ignores the value you entered. Select whether to make this server the default server.

USING A WEB BROWSER

5-31Using a Web Browser

 Editing the LDAP server settings

(1) Click the LDAP server name.

The “LDAP Server Settings” dialog appears.

(2) Conﬁgure the settings and click [Save].

 Deleting an LDAP server

(1) Select the LDAP server you want to delete.

(2) Click [Initialize]. (3) When prompted, click [OK].

5-32 Using a Web Browser

 Parameter Settings

(1) Click [Parameter Settings].

The “Parameter Settings” dialog appears.

(2) Enter an attribute and click [Save].

NOTE:

You can register up to two attributes for each search object.

When two attributes have been registered, only the ﬁrst attribute is used as a searching ﬁlter. The machine will retrieve all records based on the parameters and attributes you set.

For example, if the LDAP parameters are set as follows when you perform a

search:

Name1 : cn Name2 : commonname Mail1 : mail Mail2 : Fax1 : faxtelephonenumber Fax2 : Tel1 : telephonenumber Tel2 : Dept.1 : o Dept.2 : ou

The machine will ﬁrst request the LDAP server to search the record that

includes “cn=Muratec”. Then, the machine retrieves only the parameters that have been registered – cn, commonname, mail, faxtelephonenumbner, telephonenumber, o, ou – from the directory.

USING A WEB BROWSER

5-33Using a Web Browser

Folder Shortcuts

1 Click [Folder Shortcuts] in the “Conﬁguration” column.

2 A list of registered folder shortcuts will be displayed.

Item Description No The shortcut number. Name The registered shortcut name. Initialize To delete a folder shortcut, select the box next to the folder

5-34 Using a Web Browser

number and click [Initialize].

 Registering a new folder shortcut

(1) Select a number (01 to 20) that is not currently registered.

The “Folder Shortcut Settings” dialog appears.

(2) Conﬁgure the settings, then click [Save].

Item Description Shortcut Name Enter the folder shortcut name. Folder Path Enter the exact folder path. Folder Browse If you do not know the exact folder path, select [Browse] to

browse the network.

User Name If the folder requires authentication, please enter the user

name.

Password If the folder requires authentication, please enter the user

password.

USING A WEB BROWSER

5-35Using a Web Browser

 Editing an existing folder shortcut

(1) Click the folder shortcut name.

The “Folder Shortcut Settings” dialog appears.

(2) Conﬁgure the settings and click [Save].

 Deleting a folder shortcut

(1) Select the folder shortcut you want to delete.

(2) Click [Initialize]. (3) When prompted click [OK].

5-36 Using a Web Browser

FTP Shortcut setting

1 Click [FTP Shortcuts] in the “Conﬁguration” column.

2 A list of registered FTP shortcuts will be displayed.

USING A WEB BROWSER

Item Description No The FTP shortcut number. Name The registered FTP shortcut name. Initialize To delete an FTP shortcut, select the shortcut and click

[Initialize].

5-37Using a Web Browser

 Registering a new FTP shortcut

(1) Select a number (01 to 20) that is not currently registered.

The “FTP Shortcut Settings” dialog appears.

(2) Conﬁgure the settings, then click [Save].

Item Description Shortcut Name Enter the shortcut name for identiﬁcation purposes. Host Name Enter the FTP server name. Folder Name Enter the folder name on the FTP server. User Name Enter the user name for the FTP server. Password Enter the password for the FTP server.

 Editing an FTP shortcut

(1) Click the FTP shortcut name.

The “FTP Shortcut Settings” dialog appears.

(2) Conﬁgure the settings and click [Save].

5-38 Using a Web Browser

 Deleting an FTP shortcut

(1) Select the FTP shortcut you want to delete.

(2) Click [Initialize]. (3) When prompted click [OK].

USING A WEB BROWSER

5-39Using a Web Browser

Archive Settings

NOTE: When the machine fails to archive, a check message will be printed out and

indicates that transmission to the “Archive” has failed. You may better inform the users in advance that this message does not mean the transmission to the desired destination has failed, when you set this function to [ON].

1 Click [Archive Settings] in the “Conﬁguration” column.

2 The “Archive Settings” dialog will be displayed.

Item Description Transmitted

Fax Transmitted

I-Fax

5-40 Using a Web Browser

Archive outbound fax documents.

Archive outbound Internet fax documents.

Transmitted e-mail

Received Fax Archive inbound fax documents. Received I-Fax Archive inbound Internet fax documents.

 Conﬁgure the archive setting

(1) Click the archive item you want to set. (2) Conﬁgure the settings and click [Save].

Item Description Archive

Setting Archive

Destinations

Archive outbound e-mail documents.

Speciﬁes whether to enable this archive setting.

Speciﬁes the archive destination.

• To archive the document to a speciﬁed fax number: (This setting does not appear on the “Transmitted e-mail Archive Settings” dialog.) (1) Click the “Fax” radio button. (2) Enter the fax number and click [Add].

– or – Click [Address Book]. Select the destination and click [Add]. Then click [Save].

To delete a fax number from the archive destination list:

(1) Click [Address Book]. (2) Select the destination. (3) Click [Delete]. (4) Click [Save].

USING A WEB BROWSER

• To archive the document to a speciﬁed e-mail address: (1) Click the “E-mail” radio button. (2) Enter the e-mail address and click [Add].

– or – Click [Address Book]. Select the destination and click [Add]. Then click [Save].

To delete an e-mail address from the archive destination list:

(1) Click [Address Book]. (2) Select destination. (3) Click [Delete]. (4) Click [Save].

5-41Using a Web Browser

Archive Destinations

File Format Selecting the ﬁle format that the document will be archived as. Initialize Clear the archive settings.

• To archive a document to a speciﬁed shared Windows folder:

To delete a folder shortcut from the archive destination list: (1) Click [Folder Distribution Settings]. (2) Delete the settings in “Manual Entry” column. – or – (1) Click [Folder Distribution Settings]. (2) Click [Shortcut List]. (3) Select the folder shortcut and click [Delete]. (4) Click [Save].

 Archive activation

(1) Click the settings button and toggle the archive setting “ON” or “OFF”.

(1) Click the “Folder” radio button. (2) Click [Folder Distribution Settings]. (3) Enter the folder path, user name and password.

– or – Click [Shortcut List]. Select the folder shortcut and click [Add]. Then click [Save].

NOTE: This cannot be turned [ON] if the archive setting has not been activated.

5-42 Using a Web Browser

Network Settings Code

You can password protect the TCP/IP settings, SMTP/POP settings, E-mail settings, LDAP settings, and Network settings code settings.

1 Click [Network Settings Code] in the “Conﬁguration” column.

2 The “Network Settings Code” dialog will display.

Item Description Read/Write

Code Read Only

Code

3 Enter the four-digit “Read/Write Code”.

4 Enter the passcode again for conﬁrmation.

5 Enter the four-digit “Read Only Code”.

This code is required in order to view/edit the network settings.

This code is required to view the network settings. To set this passcode, the “Read/Write passcode” must be

registered ﬁrst.

USING A WEB BROWSER

6 Enter the passcode again for conﬁrmation.

7 Click [Save] to save the setting.

5-43Using a Web Browser

NOTE:

After a network settings code has been set, the passcode entry box will

appear and prompt you to enter your passcode.

Users may log-in to the system without entering a passcode. However, in order to view/edit the following settings the user must log-in as

an authorized user.

• TCP/IP settings

• SMTP/POP settings

• e-mail settings

• LDAP settings

• Network Settings Code setting

5-44 Using a Web Browser

Chapter

Troubleshooting

Error Messages ...............................................................................6-2

Network issues ................................................................................6-3

E-mail issues ...................................................................................6-4

Error Messages

When an error occurs your machine will issue an error message. These error messages are described below. If the solution below does not solve the problem, please contact your Muratec representative.

Message Causes and suggested solutions An LDAP server has not been

registered. Check the LDAP server settings.

An LDAP server has not been selected. Check the LDAP server settings.

LDAP reference execution error The LDAP server cannot be

found. Check the LDAP server settings.

Contact service for printer option

DHCP server did not respond. DHCP conﬁguration failed. Check the network connection.

No Network Connection The machine is not connected to the LAN.

The NetBIOS name entered is already in use.

The LDAP server setting may be incorrect. Check the LDAP server settings. (See 3-17 or 5-29.) If you are unsure of the current LDAP settings, contact your system administrator.

An internal error has occurred. Contact your authorized muratec dealer.

If the LAN cable is not connected, connect it to the machine. (See page 1-2.) If the DHCP server is not installed on your network, turn off the “DHCP setting” and register the IP address manually. (Refer to the “TCP/IP setting” on page 2-2 or 5-21.)

Check whether the LAN cable is ﬁrmly connected. The LINK lamp of the LAN connector illuminates when connected to the LAN (see page 2-1). The LAN cable may be defective.

The NetBIOS name you entered is already being used on the network. Enter another NetBIOS name for your machine. (Consult your network administrator.)

6-2 Troubleshooting

Network issues

Symptom Causes Suggested solutions Cannot access the

start-up web page.

Cannot print on the TCP/IP network.

Cannot use the “Advanced search” function.

Cannot browse shared folder on the network

Cannot ﬁnd a shared folder.

The IP address is not registered on the machine.

The wrong IP address was entered in the URL address ﬁeld of the web browser.

Is the machine turned on?

Is the LAN cable connected properly?

Did you choose the correct printer port?

Has the correct IP address been registered on the machine?

The print driver may not be installed properly.

The LDAP setting might not be set.

TCP/IP setting might be incorrect.

The shared folder setting might be incorrect.

TCP/IP setting might be incorrect.

Shared folder on the network cannot be found.

Check the IP address of the machine. You can ﬁnd it by:

• Press [Setting], [Management], [Network Settings], then [TCP/IP] in this order. You can see the stored IP address.

– or –

• Print the “Network Settings” list (refer to page 7-7) and view the “IP Address” underneath the “TCP/IP” heading.

– or – The IP address assigned from the DHCP server may have changed.

Turn the machine on by pressing [I] side of power switch.

Check the cable connection. (See page 1-2).

Check whether the printer port setting is correct on your computer. The lpr port and machine should be using the same IP address. If the wrong printer port has been selected, change it to the correct one.

Conﬁrm the correct IP address with network administrator.

Reinstall the print driver. (See the PDF manuals located on the driver CD.) – or – The IP address assigned from the DHCP server may have changed.

Conﬁgure the LDAP server settings. (See page 3-17 or 5-29.) If you are unsure of the LDAP settings, contact your network administrator.

Verify the TCP/IP settings. (See page 2-2 or 5-

21.)

Verify the folder sharing and security settings.

Verify the TCP/IP settings. (See page 2-2 or 5-

21.)

Verify that there is a shared folder on the network. If not, create a shared folder on the network computer.

TROUBLESHOOTING

6-3Troubleshooting

Symptom Causes Suggested solutions Cannot send a

document to an FTP server

The FTP server setting is not set correctly.

TCP/IP setting may be incorrect.

Verify the FTP server settings. If you are unsure about the FTP server setting, contact your network administrator.

Verify the TCP/IP settings. (See page 2-2 or 5-

21.)

E-mail issues

Symptom Causes Suggested solutions Cannot received

e-mail

Cannot connect to the POP server

Cannot connect to the SMTP server.

Returns an error report from the remote Internet FAX.

The data received cannot be read due to the ﬁle format.

POP server IP Address /Domain name has not been set-up correctly or the POP server is down.

POP userID or password is not correct.

The SMTP server has not been set-up correctly.

The document was sent to an Internet FAX terminal in an incompatible ﬁle format.

Ask the originator to resend the document in a supported ﬁle format, “TIFF-S”, “TIFF-F” or “TIFF-FX”.

Check the POP server IP Address/Domain name. (See “SMTP/POP settings” on page 4-2.) If the POP server is registered using a domain name, conﬁrm that the DNS server address has been registered. (See “TCP/IP settings” on page 4-?.) If necessary, consult your network administrator.

Check the userID and password for the POP3 server. Check the POP3 authentication method. (See “SMTP/POP settings” on page 4-2.) If necessary, consult your network administrator.

Check the userID and password for the SMTP server. Check the SMTP authentication method. (See “SMTP/POP settings” on page 4-2.) If necessary, consult your network administrator.

Change the attached ﬁle format to “TIFF” or “TIFF-S”. (See “E-mail setting” on page 4-4.)

6-4 Troubleshooting

Pitney Bowes F-560 Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Chapter

Connecting to a LAN

Connecting the cables

Chapter

Network settings

TCP/IP settings

Opening the TCP/IP setting menu display

DHCP setting

IP Address

Subnet Mask

Gateway address

DNS Settings

SMB settings

Opening the SMB setting menu display

NetBIOS name

WorkGroup

WINS server address

Verifying the IP settings

Viewing the MAC address

Network settings code

Chapter

LDAP server settings

Registering an LDAP server

Setting the default LDAP server

Modifying the LDAP server settings

Deleting an LDAP server

LDAP parameter settings

Printing the LDAP parameter setting

Chapter

E-mail / I-Fax settings

E-mail settings

SMTP/POP Settings

E-mail settings

Chapter

Using the web browser to change settings

Using the Web browser

System requirements

Accessing the start-up web page

Accessible settings

Registering or editing the Address Book

Job management

Chapter

Troubleshooting

Error Messages

Network issues

E-mail issues