Pitney Bowes E707 User Manual
Contents
Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
1. Getting Acquainted . . . . . . . . . . . . . . . . . . . . .3
United States Postal Service Guidelines
Benefits
Parts o the Postage Meter
The Meter Stamp
Keypad Functions
Locating the Meter
2. Using the Meter . . . . . . . . . . . . . . . . . . . . . . . .9
Printing Postage
Printing Ads
Installing Custom Ads
The Refill Process - POSTAGE BY PHONE®
Using the Lock
3. Setup Options . . . . . . . . . . . . . . . . . . . . . . . .23
Setting the Time
Adjusting the Display Contrast
Changing the Dialing Prefix
Changing the Pitney Bowes Data Center Phone Number
Activating New Meters
E707 MET E R S
4. Ink Maintenance . . . . . . . . . . . . . . . . . . . . . .31
Refreshing the Printer
Replacing the Ink Cartridge
5. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . .39
6. SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . .43
Glossary . . . . . . . . . . . . . . . . . . . . . . . .45
Energy Star . . . . . . . . . . . . . . . . . . . . . . . .46
Specifications . . . . . . . . . . . . . . . . . . . . . . . .47
FCC Notes . . . . . . . . . . . . . . . . . . . . . . . .48
Industry Notes . . . . . . . . . . . . . . . . . . . . . . . .49
Index . . . . . . . . . . . . . . . . . . . . . . . .51
1
E707 M E TER S
Safety Notes
Follow the normal safety precautions for office equipment when
using this postage meter.
• Use only the AC adapter/power supply included with this postage
meter.
• To protect against electric shock, plug the AC adapter into a
properly grounded wall outlet only.
• The wall outlet should be near the postage meter and easily
accessible.
• Do not remove the ground pin from the AC adapter and plug.
• Avoid using wall outlets controlled by wall switches or shared with
other equipment.
• Do not route the AC adapter cable over sharp edges or trap it
between furniture.
• Do not remove covers; if the postage meter has been dropped or
has otherwise had the enclosure stressed in any way, call Pitney
Bowes.
• Do not place lighted candles, cigarettes, cigars, etc., on the postage
meter.
• Use only United States Postal Service-approved, Pitney Bowes ink
cartridges.
• Keep fingers, long hair, jewelry and loose clothing away from
moving part at all times.
• Read all instructions before you attempt to operate the meter.
• Use the equipment only for its intended purpose.
This postage meter connects directly to telephone lines, therefore,
adherence to the following safety precautions is recommended:
• Never install telephone wiring during a lightning storm.
• Never install telephone jacks in wet locations unless the jack is
specifically designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the
telephone line has been disconnected at the network interface.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone or equipment that connects to a
telephone line during an electrical storm; there may be a remote
risk of electrical shock from lightning.
• Do not use the telephone or equipment connected to the
telephone line in the vicinity of a gas leak.
2
E707 MET E R S
1. Getting Acquainted
United States Postal Service Guidelines . . . . . . . .4
Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Parts of the Postage Meter . . . . . . . . . . . . . . . . . .5
The Meter Stamp . . . . . . . . . . . . . . . . . . . . . . . . . .6
Keypad Functions . . . . . . . . . . . . . . . . . . . . . . . . .6
Locating the Meter . . . . . . . . . . . . . . . . . . . . . . . . .7
3
E 70 7 M E T E R S
United States Postal Service Guidelines
Since your meter is licensed by the United States Postal
Service (USPS) you must follow a few basic rules:
• Mail must have the correct date and postage amount
in the meter stamp.
• Metered mail must bear the ZIP code location of the
Post Office where the mail is being deposited.
• If you move to another ZIP code location, the USPS
requires you to update the ZIP code on your postage
meter. You can do this by calling Pitney Bowes.
• The USPS requires you to report the amount of
postage used at 90- day intervals. This is done automatically with each postage refill. If more than 90 days
elapses between refills, the meter will warn that an
inspection is due. If 120 days elapses, the inspection
must be performed in order for the meter to print
postage. See the Troubleshooting section for instruct-
tions on clearing the inspection messages.
Benefits
4
• Print official postage.
• Instantly refill postage by telephone 24 hours a day.
• Promote your business and give envelopes a personal
ized look with one of the preprogrammed ads that
come with your meter! Create personalized look by
ordering a custom advertisement for your business.
• Track and manage postage costs. Account for and keep
secure all postage. And when you use your meter with
a scale, you can save 10-20% on postage.
• Very easy to use. Quick reference guide conveniently
located at the base of the meter.
Parts of the Postage Meter
Card Slot
For Ad Cards
Mail Slot
Insert mailpiece
GET T IN G ACQUAINTED
The Meter Stamp
For USPS use
Quick Reference Guide
Covers most procedures
Meter Number
Date
Zip Code
Postage amount
5
E 70 7 M E T E R S
Keypad Functions
Advance Date
Temporarily set the date ahead
Ads
Select an ad to print
Setup
Turn Date Off/On
Change Date
Change Time
Install Custom Artwork
Enable/Disable Lock
Change Contrast
Change Phone Number
Change Account Number
Lock
Prevents unauthorized use of funds
Postage Refill
Add funds via POSTAGE BY PHONE®
Clear
Funds Pieces
$ Available
$ Used
Pieces Printed
Use Printer Functions
• Install Ink
• Maintenance
• Printer Test
6
Locating the Meter
The meter must be plugged in to operate. It is on when it
is plugged in; there is no on/off switch.
To keep your meter printing clearly, choose a permanent
location for your meter where it will be continually supplied with power. This will ensure the printer maintenance will be performed on a regular basis.
Likewise, always keep fresh batteries in the meter in case
of a power failure or the meter is temporarily unplugged.
Fresh batteries store the date and keep printer maintenance on schedule.
After 10 minutes of inactivity, the meter enters sleep
mode and the display is blank. Press any key to wake it
up.
Do not tip the meter more than 45 degrees in any dire c t i o n
or stand it on end; ink may leak from the ink cartridge.
GET TI N G ACQUAINTED
Phone Cord
Connect when
refilling postage.
Power Cord
Always leave the
meter plugged in.
7
E707 METERS
8
E707 METERS
2. Using the Meter
Printing Postage . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Checking the Date 10
Checking Postage Available 11
Determining the Postage Amount 11
Setting the Postage Value 12
Printing the Meter Stamp 12
Using Postage Tape Sheets 13
Turning Off Date Printing 14
Printing Ads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Installing Custom Ads . . . . . . . . . . . . . . . . . . . . . . . .16
Refill Process-POSTAGE BY PHONE® . . . . . . . . . . . 17
Making Payments to your Account 17
Phone Line Requirements 18
Adding Postage to the Meter 19
Checking Your Account Balance 20
Using the Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Turning On the Lock Function 20
Turning Off the Lock Function 21
Changing the Lock Code 22
Locking the Meter Funds 22
Unlocking the Meter Funds 22
9
E707 METERS
Printing Postage
Step 1: Checking the Date
Since you must mail your envelope on the day that is
printed in the meter stamp, be sure to check the date
on the display before you print the postage.
If you plan to mail the envelope after the postal carrier has picked up the mail, set the date for the next day
using the advance date function.
To temporarily advance the date
Press the Advance Date key. The current
date displays.
Press the Advance Date key again to
advance the date.
Press Enter to set the date and return to
ready mode.
10
Always re s t o re the current date when finished. If you
do not, the date will remain inaccurate.
To reset to the meter date
Press the Advance Date key.
Press the Clear (C) key. The meter date is
displayed.
Press the Enter key.
USING THE METER
Step 2: Checking Postage Available
Before printing postage, you may want to check how
much postage is left in the meter.
Press Funds/Pieces. The amount of postage
available displays.
Press the Clear (C) to return to ready mode.
Additional key presses of the Funds/Pieces key displays
the total amount of postage spent and the total number
of pieces printed.
Step 3: Determining the Postage Amount
One of the advantages of using a postage meter is that
you can print the exact amount of postage you need.
Using the postal scale, weigh the mail.
Using the Rate Circle which pulls out from under
the optional scale, look up the postage amount
for the weight and class of your mailpiece.
If there is a change in postage rates, contact Pitney Bowes to
order a new postage rate chart.
11
E707 METERS
Step 4: Setting the Postage value
Step 5: Printing the Meter Stamp
Key in a postage amount and press Enter.
Two decimal places are assumed; you need not key in
the decimal point. For example, if you want $0.32, key in
3 2 Enter.
High Value
You can enter any amount up to $99.999. If you enter
a postage value of $1.00 or more, the display warns that
it is a high value. You must press yes to confirm the
large amount.
Advanced Use: Setting Fractional Postage
The United States Postal Service offers discounts to
mailers that comply with certain re g u l a t i o n s .
Discounted rates may require a fractional postage value
such as $0.165. In these cases, you must press the decimal key in order to enter the fractional amount. For
example, to set $0.165 press . 1 6 5 Enter.
Hold the envelope by the bottom.
Insert it face up into the meter by aligning it with
the right wall and sliding it straight back until the
meter displays . PLEASE WAIT
12
The postage amount remains set until you
change it.
USING THE METER
Using Postage Tape Sheets for Thick
Envelopes and Packages
If your mailpiece is too thick for the postage meter or difficult to print on, such as a red envelope, print the postage
on a tape sheet.
Print the postage on a postage tape sheet.
Peel the tape from the backing sheet and affix to
the mailpiece or package.
If the meter stamp smears, the envelope is too thick
for the meter. Use a postage tape sheet to avoid
damaging the printer.
Do not place objects such as paper clips in the meter
stamp section of the envelope. The raised area may
interfere with the printhead.
13
E707 METERS
Advanced Use:
Turning OFF Date Printing
Turn Date Off is an option which allows you to prepay
the postage on a return envelope. In this instance, the
date is not shown in the meter stamp since you do not
know when the reply will be mailed.
Consult the United States Postal Service Domestic
Mailing Manual, your postal representative, or the local
postmaster for complete details on the latest information and when to use this feature.
To turn OFF date printing
Press Setup repeatedly until the
TURN DATE OFF?
prompt displays.
Press Clear (C) to return to ready mode.
Remember to tur n t he date back on when you are
finishing with the reply mail.
To turn ON date printing
Press Setup repeatedly until the
TURN DATE OFF?
prompt displays; press yes.
Press Clear (C) to return to ready mode.
14
USING THE METER
Printing Ads
You can select an ad slogan to print to the left of the
meter stamp. There are eight ads available; you may
also purchase additional standard and custom ads.
Custom ads display your personal message, logo, or
other design.
To select an ad
Press the Ads key. The currently selected ad is
displayed. Continue pressing the Ads key until you
find the ad you want.
Press Enter.
To turn ad printing off
Press the Ads key. Continue pressing the Ads key
until displays.
NONE
Press Enter.
These ads are included with your meter.
RECYCLE
FLAG
IT’S SERVICE
FIRST CLASS
FRIENDS DON’T
OPEN IMMEDIATELY
UNITED WAY
15
E707 METERS
Installing Custom Ads
You may purchase ad cards from Pitney Bowes containing
customized messages you design or one of the many
other standard ads available. For more information on
ordering custom ads, see the catalogue included with
your meter, or call Pitney Bowes for a copy.
After installing a new ad in your meter, it remains
available until you replace it with another new ad.
Save custom ad cards in case you ever need to load
the ad to the meter again.
To install a custom ad
Press Setup repeatedly until the
INSTALL NEW AD?
displays.
Press yes.
At the prompt, insert the ad card face up in the slot with
the gold, oval shaped microprocessor at the bottom as
shown. The prompt
INSTALL OK REMOVE CARD
displays when the process is complete.
Remove the ad card.
Press the Clear (C) key to return to ready mode.
16
USING THE METER
The Refill Process POSTAGE BY PHONE®
Step 1: Add funds to POSTAGE BY PHONE® account
You have the option to pay for postage three ways:
you can prepay for postage directly to the US Postal
Service, you can charge postage purchases to a
designated credit card account, or you can get a bill
for postage using our Postal PrivilegeSMprogram.
PB Data
Center
If you choose to prepay for postage, make your check
p a y a b l e to ”US Postal Service” and remit your postage
payment to the nearest payment-processing center. Please
allow up to 7 days from the date you mail your check to
the date your check will be posted to your account.
Step 2: Transfer postage to meter
With the postage meter connected to a telephone line,
perform a refill. The funds transfer securely to the meter.
Making payments to your account
C M R S - P B P
PO BOX 7247-0166
Philadelphia, PA
1 9 1 7 0 - 0
1 6 6
CMRS-PBP
PO BOX 0566
Carol Stream, IL
60132-0566
CMRS-PBP
PO BOX 894766
Los Angeles, CA
If you choose to pay for postage via credit card, please
contact our customer service team to provide us with a
credit card number for postage charges.
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