Pitney Bowes DM100i Operator Guide

Digital Mailing System DM100i

Operator Guide

Canada English Version

SV61195 Rev. B 7/06 ©2006 Pitney Bowes Inc. All rights reserved. This book may not be reproduced in whole or in part in any fashion or stored in a retrieval system of any type or transmitted by any means, elec tron i cal ly or mechanically , without the express, written permission of Pitney Bowes.

We have made every reasonable effort to ensure the accuracy and usefulness of this manual; however, we cannot assume responsibility for errors or omissions or liability for the misuse or misapplication of our products.

Due to our continuing program of product improvement, equipment and material speciﬁ cations as well as performance features are subject to change without notice. Your digital mailing system may not have some of the features described in this book. Available features vary, depending on the model of your mailing system, installed options, system software level, how your system is set up and the country it is designed to operate in.

E-Z Seal and Postage By Phone are trademarks or registered trademarks of Pitney Bowes Inc. EN ER GY STAR is a registered trademark of the United States Environmental Pro tec tion Agency .

FCC Part 15 Compliance

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

CAUTION: Changes or modiﬁ cations to this equipment not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

A shielded USB cable must used with this equipment to ensure compliance with the limits. Use of a unshielded cable is prohibited.

FCC Part 68 Compliance of the P7EC Modem

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the back of this equipment is a label that contains, among other information, a product identiﬁ er in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

This equipment is designed to be connected to a Facility Interface Code 02LS2 network with RJ11C network interface.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The ringer equivalence number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed ﬁ ve (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identiﬁ er that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (for example 03 is a REN of 0.3).

If this equipment (P7EC mailing machine) causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify you as soon as possible. Also, you will be advised of your right to ﬁ le a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modiﬁ cations to maintain uninterrupted service.

If you experience trouble with this modem, please refer to the warranty information provided with the equipment. If the trouble is causing harm to the network, the telephone company may request that you remove the equipment from the network until the problem is resolved.

This equipment may not be used with party lines or coin lines.

Servicing

This equipment is not intended to be serviceable. Please refer to the warranty information if problems occur. Failed units will be withdrawn by approved Pitney Bowes service engineers and returned to the Canadian Service Center. For reference purposes, the Canadian Service Center contact address is: Pitney Bowes c/o Progistix, 85K Signet Drive, North York, ON M9L 1T6

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

Industry Canada

This product meets the applicable Industry Canada technical speciﬁ cations. The Ringer Equivalence Number (REN) is an indication of the maximum number of devices allowed to be connected to a telephone interface. The Ringer Equivalence Number (REN) of this terminal equipment is 1.0. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all devices does not exceed ﬁ ve.

Table of Contents

Chapter 1—Introduction

About Your Digital Mailing System ..................................... 1-2

About IntelliLink™ .............................................................. 1-2

Postal Requirements ......................................................... 1-3

What's in this Book ............................................................1-4

Other Sources of Information ............................................ 1-5

Specifications .................................................................... 1-6

Important Safety Notes ...................................................... 1-8

Important Telephone Safety Instructions ......................... 1-10

Chapter 2—Getting to Know Your Machine

Machine Features–Front ................................................... 2-2

Control Panel ..................................................................... 2-4

Machine Features–Rear .................................................... 2-6

Chapter 3—Running Mail

Checklist Before Running Mail .......................................... 3-2

Powering Up and Accessing Home Screen ....................... 3-3

Applying Postage - Basics ................................................ 3-4

Processing Lettermail With the Optional Scale ........... 3-5

Processing Lettermail Without the Optional Scale ...... 3-7

Processing a Parcel With Optional Parcel Rating

Module ..................................................................... 3-9

Processing a Parcel Without Parcel Rating Module ..3-11

Adding Postage to Correct a Mail Piece ................... 3-14

Correcting a Date on a Mail Piece ............................ 3-16

Printing a Statement of Mailing or Manifest

Payment ................................................................. 3-18

Selecting an Account to Track Postage ...........................3-20

Printing a Zero Dollar Indicia Test Print ........................... 3-21

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Table of Contents

Chapter 4—Printing Options

Printing Options ................................................................. 4-2

Sections of the Meter Stamp ............................................. 4-2

Bypass Printing and Seal the Envelope Only ............ 4-3

Printing Date/Time on Incoming Mail .......................... 4-4

Printing Ad, Date, and Time on Incoming Mail ............ 4-5

Printing an Envelope Ad on Incoming Mail ................. 4-6

Downloading Envelope Ads .................................... 4-7

Adjusting Horizontal Print Position ............................. 4-8

Chapter 5—Normal and Custom Presets

What is a Preset? .............................................................. 5-2

Normal Preset ................................................................... 5-3

Defining Normal Preset (Systems With Scales Only) . 5-4

Custom Presets ................................................................ 5-5

Selecting a Custom Preset ........................................ 5-5

Defining a New Custom Preset ................................... 5-6

Viewing (and Selecting) Custom Preset ...................... 5-7

Editing a Custom Preset Name ................................... 5-8

Deleting a Custom Preset ........................................... 5-8

Chapter 6—Adding Postage/Connecting to Data Centre

A Word About Adding Postage .......................................... 6-2

Connecting Your System to an Analog Phone Line ........... 6-2

Checking Funds (Postage) Availability in Machine ............6-2

Checking Your Postage By Phone® Account Balance ...... 6-3

Adding Postage ................................................................. 6-4

Printing a Funds (Postage) Report .................................... 6-5

Downloads from the Data Centre to Your Machine ........... 6-6

System Update .......................................................... 6-7

Envelope Ads .............................................................. 6-7

Software Update (mandatory) ..................................... 6-7

Postal Code Update (mandatory) ............................... 6-7

Postal Inspection (mandatory) .................................... 6-7

Postal Rate Update (mandatory) ................................ 6-8

Connecting to the Data Centre (other than for Postage) ... 6-9

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Chapter 7—System Options

System Options ................................................................. 7-2

Basic Options .................................................................... 7-4

Advancing Date for Printing Postage .......................... 7-4

Setting the Machine to Today's Date ........................... 7-4

Adjusting the Contrast (of the display) ........................ 7-4

Turning Features On and Off ...................................... 7-5

Setting Date, Time, and Timeouts ............................... 7-6

Setting Postage Funds Warnings .............................. 7-10

Setting Lock Code and Passwords ............................7-11

Setting Scale Options ............................................... 7-13

Checking and Clearing Batch Count ......................... 7-17

Connecting to Data Centre ....................................... 7-19

Advance Options ............................................................. 7-24

Change Language .................................................... 7-24

System Withdrawal ...................................................7-25

Run Install Mode ....................................................... 7-26

Chapter 8—Maintenance

Replacing the Ink Cartridge/Printhead ............................... 8-2

Filling the Optional Moistener ............................................ 8-6

Maintaining the Optional Moistener .................................. 8-7

Removing the Moistener ............................................. 8-7

Removing the Holder and Wick .................................. 8-9

Running Print Tests ......................................................... 8-10

Test Print ....................................................................8-11

Purge ........................................................................ 8-12

Replacement (Printhead or Cartridge) ...................... 8-13

Table of Contents

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Table of Contents

Chapter 9—Troubleshooting

Getting Help ....................................................................... 9-2

Web Support ............................................................... 9-2

Phone Support ............................................................ 9-2

Power Problems ................................................................ 9-3

Feeding Problems ............................................................. 9-3

Printing Problems .............................................................. 9-4

Display Problems ............................................................... 9-6

Moistening Problems ......................................................... 9-6

Problems Adding Postage ................................................. 9-7

Display Messages ............................................................. 9-7

Viewing System Configuration Levels ............................... 9-8

Chapter 10—Supplies and Options

Supplies and Accessories ................................................10-2

Options ............................................................................ 10-2

Integrated Weighing Platform .................................... 10-2

Moistener .................................................................. 10-2

Stacker ...................................................................... 10-2

Envelope Advertisements ......................................... 10-3

Departmental Accounting .......................................... 10-3

How to Order ................................................................... 10-3

Chapter 11—Reports

Overview of Reports .........................................................11-2

Printable Reports ..............................................................11-2

Add Postage Report ...................................................11-3

Single Accounts Report ..............................................1 1-3

Multi-Account Summary Report .................................11-4

Configuration Report ..................................................11-5

Error Report ...............................................................11-5

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Table of Contents

Chapter 12—Departmental Accounting

Overview of the Accounting Feature ................................12-2

Turning On Accounting .................................................... 12-3

Turning Off Accounting .................................................... 12-4

Turning On Account Passwords (Globally) ...................... 12-5

Turning Off Account Passwords (Globally) ...................... 12-5

Creating an Account ........................................................ 12-6

Selecting an Account ....................................................... 12-7

Editing an Account/Setting Up Account Passwords ......... 12-8

Displaying Account T otals .............................................. 12-10

Clearing an Account .......................................................12-11

Clearing all Accounts ..................................................... 12-12

Deleting an Account .......................................................12-13

Appendix A—How to Enter Text

Glossary

Index

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Table of Contents

vi SV61195 Rev. B

1 • Introduction

This chapter lists the key features of your mail ing system, tells you what's in this book, and pre sents important safety information.

About Your Digital Mailing System................1-2

About IntelliLink™.........................................1-2

Postal Requirements ....................................1-3

What's in this Book .......................................1-4

Other Sources of Information .......................1-5

Specifications ...............................................1-6

Important Safety Notes .................................1-8

Important Telephone Safety Instructions ....1-10

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1 • Introduction

About Your Digital Mailing System

Your digital mailing system's advanced features include:

• Space-saving, compact footprint

• ENERGY STAR helps preserve the environment

• Large, easy-to-read display shows system status and prompts you through setup operations

• Semi-automatic envelope feeding, transport, and auto-eject

• Automatic date advance

• Keyboard-selectable envelope ads

• Convenient, one-button postage-adding via Postage By Phone (requires analog phone line)

• Stacker neatly stacks finished mail pieces

• Ink jet printer provides clear, crisp imprints

• Optional integrated weighing platform (scale) weighs mail pieces

• Integrated rating feature calculates correct postage

• Date and time stamp for use on incoming mail or on sensitive documents

• Accounting feature tracks postage costs by department

• Password protection limits access to authorized per son nel

• Full report printing capability provides hard-copy records of your postage transactions

• Optional in-line moistener wets and seals envelopes

• USB communication port for exporting report data to a PC (future feature)

compliant design lowers operating costs and

What is IntelliLink™

Your mailing system takes full ad van tage of IntelliLink™, your digital gateway to an entire suite of ser vic es and information that can move your mail more ef fi cient ly and enhance your business performance. IntelliLink™ technology gives you the ability to:

Add postage funds conveniently via internal modem

You can add funds to your machine electronically via the Pitney Bowes Postage By Phone

1-2 SV61195 Rev. B

(requires analog phone line).

1 • Introduction

Download Postal Rate Updates

The latest postal rates are downloaded precisely when you need them. Add Features On Demand You can easily download envelope ads and optional prod uct enhancements.

Keep Your System Current

Software download capability means you'll always have the latest version of your machine's operating system.

Postal Requirements

The meter on your mailing machine is licensed by Canada Post and you must follow some basic requirements.

• The digital indicia must show the correct date and post age amount.

• The digital indicia must bear the postal code of the location where your system is registered (i.e., your business address).

• If you move to another postal code location, you must up date the postal code. Call 1.800.672.6937 when you need to do this.

• Each time you add postage to the machine, the Pit ney Bowes Data Centre automatically per forms a postal inspection. If the in ter val between inspections is more than 60 days, your machine's dis play prompts "In spec tion Due." Per form an inspection as instructed in Chapter 6, Adding Postage to sat is fy the inspection requirement. If the interval be tween inspections is more than 90 days, the dis play prompts "Inspection Required." You won't be able to use your mailing system until you add postage or connect to the Pit ney Bowes Data Centre.

• The tape sheets for putting postage on larger items must conform to postal specifications. To order tapes that meet Canada Post requirements, see Chapter 10, Supplies and

Options.

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1 • Introduction

What's in this Book

The Introduction describes the key features of your mail ing system and pro vides material and equipment spec i fi ca tions. It also includes important safety notes.

Chapter 2, Getting to Know Y our System

shows the lo ca tion of each control and ma chine feature. Please read this sec tion carefully. It pro vides a foun da tion for the instructions in later sections of this book.

Chapter 3, Running Mail explains how to process mail. The op er a tions cov ered here are the ones you'll use most often.

Chapter 4, Printing Options explains your printing options for incoming and outgoing mail.

Chapter 5, Normal and Custom Presets

Custom Presets feature for saving commonly-used settings on your machine.

Chapter 6, Adding Postage explains how to add postage to your system using Pitney Bowes' Postage By Phone® Service and connecting to the Pitney Bowes Data Centre.

Chapter 7, System Options

cus tom iz ing sys tem operation to suit your own needs. Chapter 8, Maintenance explains how to check print quality and take

care of the moistener and tape feeder. Chapter 9, T roubleshooting explains how to fix common problems and

tells you what error messages mean. Chapter 10, Supplies and Options lists the supplies available for your

mailing system and explains how to order them. It also describes options that add to the ver sa til i ty of your mailing system and enhances the pro duc tiv i ty of your mailroom.

Chapter 11, Reports provides you with a description of reports you can print on your system.

Chapter 12, Accounting Setup provides instructions for setting up the accounting feature.

Appendix A, Glossary has a small glossary that explains some of the terms unique to the world of mail ing. We think you'll find it help ful.

provides step-by-step instructions for

explains the purpose and

explains the Normal and

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1 • Introduction

Other Sources of Information

Basics Poster

Don't like reading manuals? Viiew or print the Basics poster sup plied on your mail ing sys tem CD. It has con densed ver sions of many of the topics covered in this book.

Our Help Desk

For direct questions, call the Pitney Bowes Customer Centre at 1.800.672.6937.

Web Resources

To order Pitney Bowes supplies and accessories, go to:

www.pitneybowes.ca and click on Online Store www.pitneybowes.ca and click on My Account

1-5SV61195 Rev. B

1 • Introduction

Specifications

Equipment

Size of Model with Stacker:

8.5" (215 mm) H x 13.6" (345 mm) W x 15.4" (390 mm) D

Size of Base Model with Stacker and Scale

8.8" (224 mm) H x 13.6" (345 mm) W x 15.4" (390 mm) D Size of Base Model with Stacker, Scale and Moistener:

8.8" (224 mm) H x 28.5" (724 mm) W x 15.4" (390 mm) D

Weight: 15 lbs. (6.8 kg), approximate. Power Requirements: 100-240 VAC, 50/60Hz. 1.0A Communications Ports: 1 USB; 1 RJ-11. Operating Temperature: 40°F (4°C) to 108°F (42°C) LCD Display: 4 lines, 20 characters long. Throughput: Up to 30 letters per minute with no moistener;

Somewhat less with optional moistener. Actual through put will vary, depending on the ma te ri al used, ma chine

condition, use of moistener, and the skill of the op er a tor.

Print Resolution: 600 x 400 dpi Print Image Area: Ink Cartridge Life:

for 6 months. Disclaimer: Ink cartridge yield may vary due to usage patterns.

Tape Sheets: self-adhesive type (dual tape sheets, Pitney Bowes Part Numbers 612-9 and 620-9).

Internal Envelope Ad Storage Departmental Accounting: Comes with the ability to assign 25. More

accounts available if purchased.

at least 1" (25.4 mm) x 6-5/8" (170 mm)

2,500 imprints or 22 letters per day, 5 days a week

: up to 20.

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1 • Introduction

IntelliLink™ Feature Settings

Maximum Imprint: $99.99 Reset Type: Postage-By-Phone®

Material (see figure below)

Minimum Size: 5" x 3" (127 mm x 76 mm) Maximum Size: 15" x 13" (381 x 330 mm) Minimum Flap Depth: 7/8" (22 mm) Maximum Flap Depth: 3" (76 mm) Minimum Thickness: 0.007" (0.18 mm) Maximum Thickness: 3/8" (9.5 mm) Maximum Stack Height for Mail: 2.5" (60 mm)

IMPORTANT: For best results, always make sure your material conforms to our published speciﬁ cations.

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1 • Introduction

Important Safety Notes

Follow the normal safety precautions for all of fice equipment.

• Please read all instructions before you attempt to op er ate the system. Save these in struc tions for future use.

• Use the power cord supplied with the ma chine and plug it into a properly ground ed wall outlet that's lo cat ed near the machine and easily accessible. Failure to properly ground the machine can result in se vere per son al injury and/or fire.

• The power cord wall plug is the primary means of dis con nect ing the machine from the AC supply. The unit is on whenever it is plugged into a live re cep ta cle, even though the operator display may be off.

• Place the mailing machine base close to an easily ac ces si ble wall out let. DO NOT use a wall outlet con trolled by a wall switch or one that is shared with oth er equipment.

• Do not use an adapter plug on the line cord or wall out let.

• Do not remove the ground pin from the line cord.

• Make sure the area in front of the wall outlet into which the machine is plugged is free from ob struc tion.

• DO NOT route the power cord over sharp edges or trap it between pieces of fur ni ture. Make sure there is no strain on the power cord.

• To reduce the risk of fire or electrical shock, DO NOT attempt to re move covers or disassemble the control panel or its base. The cab i net encloses hazardous parts. If you should drop or otherwise dam age the unit, call Pitney Bowes.

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1 • Introduction

Important Safety Notes (continued)

• Keep fingers, long hair, jewelry and loose clothing away from moving parts at all times.

• Keep your hands out of the ink cartridge refill holder.

• Avoid touching moving parts or materials while the ma chine is in use. Before clear ing a stall, be sure ma chine mechanisms come to a complete stop.

• When removing stalled material, avoid using too much force to pro tect against minor personal injury and dam age to the equipment.

• Use the equipment only for its intended purpose.

• Always follow the specific occupational safety and health standards prescribed for your workplace.

• Do not place lighted candles, cigarettes, cigars, etc., on the mailing machine.

• To prevent overheating, do not cover the vent open ings.

• Use only Pitney Bowes ink, tape strips, and cleaners. Call our Supply Line to place orders at 1.800.672.6937. If you need Material Safety Data Sheets on the supplies for OSHA requirements, please con tact your local Pitney Bowes branch.

CAUTION: In case of an ink spill, leaking ink or excessive ink accumulation, im me di ate ly dis con nect the power cord from the wall plug and contact Pitney Bowes at 1.800.672.6937.

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1 • Introduction

Important Telephone Safety Instructions

The machine connects directly to an a log tele phone lines. For your protection, basic safety pre cau tions should always be followed to reduce the risk of fire, elec tric shock, and injury to persons. These safety pre cau tions include:

CAUTION: To reduce the risk of ﬁ re, use only 26 AWG telecommunication line cord either supplied with the machine or separate.

• Never install telephone wiring during a lightning storm.

• Disconnect the system's telephone line during a light ning storm.

• Avoid using a telephone or equipment that connects to a telephone line during an electrical storm; there may be a remote risk of electrical shock from lightning.

• Do not use the telephone or equipment connected to the telephone line to report a gas leak in the vicinity of the leak.

• Never install telephone jacks in wet locations.

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

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2 • Getting to Know Your System

In this chapter you'll find out where everything is and what it does.

Machine Features–Front ..............................2-2

Control Panel ................................................2-4

Machine Features–Rear ...............................2-6

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2 • Getting to Know Your System

Machine Features–Front

(shown with optional weighing platform)

(shown with optional moistener and weighing platform)

2-2 SV61195 Rev. B

2 • Getting to Know Your System

1. Control Panel—allows you to enter and setup information on your machine.

2. Top Cover—opens up to allow replacement of the ink cartridge. See Chapter 8, Maintenance for instructions.

3. Weighing Platform/Scale (optional)—allows you to weigh and calculate postage of a mail piece based on the service selected.

4. Stacker Tray—allows the neat stacking of finished mail pieces.

5. Operator Guide Slot —allows you store the Operator Guide for

easy access.

6. LED—lights green when your system is on; lights orange when your system is in "sleep" mode.

7. Transport Lever (two position)

Home - transport rollers engaged for processing mail (normal) Released - trans port rollers disengaged so you can clear a

stalled mail piece. NOTE: The machine won't process mail when left in the released position.

8. Feed Deck—supports your envelope, post card or tape sheet as it passes un der the printer mechanism.

9. Moistener (optional)—applies sealing fluid to the envelope flap. You can seal envelopes or leave them unsealed, depending on how you feed them.

2-3SV61195 Rev. B

2 • Getting to Know Your System

1. Screen Selection Keys—allows you to select a line (one key

for each line) on the operator display. Whenever the left arrow (◄) occupies the first position in one of the display lines, you may press the corresponding Screen Selection key to select that line.

2. Operator Display—shows the current status of your system and prompts you through all setup operations in a four line LCD.

3. Page Up/Page Down (Scroll Keys)—allows you to scroll up and down through menu choices in the operator display. If a Page/Up/Down key is lighted, it indicates additional choices are available in a menu (up or down, depending on key) and that Page Up/Down key can be pressed to access these further choices.

4. Lock/Power Key—Dual function. Prevents unauthorized use of your system if lock feature is setup and machine is in "sleep mode"; entering your four-digit password unlocks (awakens) the machine. Also allows you to power up or power down machine.

5. Yes/Enter and No Keys—allows you to confirm an operation or answer “Yes” or "No" to a prompt. The Yes key also functions as the Enter key for data entry.

Control Panel

2-4 SV61195 Rev. B

2 • Getting to Know Your System

6. Alpha/Numeric Keypad—allows you to type in numbers and letters for account names, processing certain types of mail, and other information. See Appendix A, Entering Text for more information.

7. Feature Keys—allows you quick access to the most common features on the system. Pressing a Feature key takes you immediately to the top-level screen of the feature for that key.

Home—takes you back to the Home (date/postage) screen. Normal Preset—is the default mode that appears when the

system is powered up. This Normal Preset mode is reserved for Seal Only mail processing when you only want to seal the mail piece and not print postage.

Custom Preset—allows you to program up to 10 custom settings

for your most frequent mail jobs. You can program values such as class, weight, envelope ad, account, etc., as a custom preset using the Feature keys on the control panel. See Chapter 5, Normal and Custom Presets for details.

Funds—allows you to check your postage funds and number of

mail pieces processed. See Chapter 6, Adding Postage for de tails.

Add Postage—allows you to add (refill) postage funds to your

machine conveniently via modem (requires analog phone line). See Chapter 6, Adding Postage for de tails.

Reports—allows you to generate reports for postage, accounting,

and other types of data. See Chapter 11, Report

Options—allows you to access system setup information such

as date, time, postage, accounts, phone parameters, etc. See Chapter 7, System Options for details.

Weigh/Rate—allows you to weigh and calculate postage based

on service selected. See Chapter 3, Running Mail for details.

Print Menu—allows you access to all the information printed on

a mail piece such as date, time, postage, ad slogan, etc. See Chapter 3, Running Mail for details.

s for details.

IMPORTANT: When you press one of the Feature keys, any entry in the preceding screen is lost unless you have ﬁ rst pressed the Yes/Enter key to conﬁ rm the entry. For example, if you entered an account name on one screen and then immediately pressed another Feature key, the account name will not be recorded by the system.

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2 • Getting to Know Your System

Machine Features—Rear

1. Phone Jack—allows you to connect an analog phone line,

such as one a Fax machine uses. The jack accepts a standard RJ-1 1 phone plug (supplied). When your system is connected to an analog phone line, you can add post age anytime by pressing

Add Postage and following the prompts. See Chapter 6, Adding Postage for de tails.

2. USB Port—allows you to connect a USB cable and download report data to a PC (future feature)

3. Power Receptacle—connects to AC power cord (supplied).

2-6 SV61195 Rev. B

3 • Running Mail

This chapter explains how to process mail, with and without the optional weighing platform (scale), for both Lettermail and Parcel mail pieces.

Checklist Before Running Mail ......................3-2

Powering Up and Accessing Home Screen ...3-3

Applying Postage - Basics ............................3-4

Processing Lettermail With the

Optional Scale ......................................3-5

Processing Lettermail Without the

Optional Scale ......................................3-7

Processing a Parcel With

Optional Parcel Rating Module .............3-9

Processing a Parcel Without

Parcel Rating Module .........................3-11

Adding Postage to Correct Mail Piece ...3-14

Correcting a Date on a Mail Piece .........3-16

Printing a Statement of Mailing or

Manifest Payment ...............................3-18

Selecting an Account to Track Postage .......3-20

Printing a Zero Dollar Indicia Test Print .......3-21

3-1SV61195 Rev. B

3 • Running Mail

Checklist Before Running Mail

Before you run mail on your system, review these items:

• Make sure your mailing system is plugged into a prop er ly ground ed, 110 VAC receptacle. Always follow the safe ty pre cau tions in Chapter 1, Introduction.

• Check that you have enough postage for your mail run. Press Funds key to view your current balance.

• Check that you have a spare ink cartridge if you are low on ink and need to run a large number of mail pieces. See Chapter 10

- Supplies and Options for ordering additional ink cartridges.

• Check the level of sealing solution in the optional moistener. If you need to add sealing solution, refer to Chapter 8, Maintenance.

• If you plan on printing tape sheets, make sure you've have an adequate supply. See Chapter 10, Supplies and Options for ordering tape sheets.

3-2 SV61195 Rev. B

+ 130 hidden pages