PANASONIC KXFM189E User Manual

Operating Instructions

Compact Plain Paper FAX

Model No. KX-FP181E

Compact Plain Paper FAX with

Telephone Answering System

Model No. KX-FP185E

Please read these Operating Instructions before using the unit and save for future reference.

The pictured model is KX-FP181.

This model is only designed to be used in the United Kingdom and Ireland.

Simply, follow these instructions:

1. Please fill in the section below in block capitals and in ink.

2. Fax this form to

08701 583250and we will fax back to confirm receipt of your

details. Please allow 14 working days for this. In addition, we will also send you information of our maintenance contracts.

IMPORTANT

WARRANTY REGISTRATION

PLEASE FAX BACK TO REGISTER FOR YOUR

12 MONTHS WARRANTY

Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following:

●

We will register your unit on our warranty database. Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently.

●

We will send you a reply fax to confirm your registration and the correct operation of your unit.

●

If you have any problems, please call our customer helpline on 08701 580560 for UK. For Republic of Ireland, please refer to place of purchase.

Your name

Your postcode

Fax no.

Date of purchase

Month Year

Day

Company name (if applicable)

Your address

Telephone no.

Model no. Serial no.

Fax to 08701 583250

TERMS AND CONDITIONS

1. This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your dealer for warranty information relating to use elsewhere within the United Kingdom.

2. This product is designed for use only on the United Kingdom and Ireland’s Public Switched Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions.

3. You should complete the registration form overleaf and fax it to us within 7 days of purchase; failure to do so may result in delays in providing warranty service.

4. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited natural life.

5. This warranty does not cover consumables i.e, ink films, film refills, ink cartridges, paper and paper loads or any optional accessories which may have been purchased either at the same time, as or subsequent to, the main unit. Such accessories should be returned to the point of purchase if found to be faulty.

6. In the event of a failure, please take the following action; a. Refer to the “Help” section of your instruction manual in order to identify and possibly

correct the problem;

b. If the fault cannot be resolved and you require a trained operator, please contact our

customer helpline on 08701 580560 for UK. For Republic of Ireland, please refer to place of purchase.

In the event the helpline cannot resolve the problem, a like for like exchange fax will be dispatched overnight (if the call is received before 4pm) or, by a mutually convenient arrangement. The helpline operator will give you specific instructions on how the exchange will be executed. Failure to comply with these instructions may result in delay and cost to you.

8. The exchange fax will be delivered in a customised case by courier. It is the customer’s responsibility to promptly remove the exchange fax and insert the faulty fax in the case provided for collection, to enable the courier to return it to Panasonic.

9. The exchange fax is to be regarded as a like for like exchange under warranty and the balance of the warranty period will transfer to the exchange unit. The liability of Panasonic under the terms of this warranty is limited to the exchange of the fax, or the repair and return of the original fax (subject to any additional charges, see Condition 4).

. Where the original fax is found to be faulty as a result of unauthorised repairs or

modifications or damage either by accident, misuse or improper installation then Panasonic reserves the right to charge the customer the sum of £50.00 plus Vat, as a contribution towards repair costs.

. This warranty applies to the original purchaser only and is not transferable.

12.The warranty period applicable to this product shall be 12 months from the date of purchase.

✄

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Model difference

Features

Model

Facsimile, Telephone

and Copier

Answering Device

KX-FP181 Available KX-FP185

Available

Not available

Available

Caution:

●

Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear. In the event of problems, you should contact your equipment supplier in the first instance.

This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.

Note:

●

A suffix “E” in the model number is omitted in these instructions.

●

Most figures shown in these operating instructions are based on a KX-FP181.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2000

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the mains lead. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorised service centre when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Table of Contents

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Controls Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Setup Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording paper load . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Date and time, your logo and facsimile telephone number. . . . . . . . . 13

Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Telephone

Making and Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Answering Calls

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

RECALL and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

EASY DIAL Storing names and telephone numbers in the EASY DIAL directory. 20

Making a voice call using the EASY DIAL directory . . . . . . . . . . . . . 23

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 24

(KX-FP185 only) Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . . 26

Storing caller information in the EASY DIAL directory . . . . . . . . . . . 27

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Voice Contact Talking to the other party after fax transmission or reception . . . . . . 29

Fax

Sending Faxes Sending a fax manually/using the EASY DIAL directory. . . . . . . . . . 30

Sending a fax with the voice guide (KX-FP185 only) . . . . . . . . . . . . 33

Sending from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Broadcast transmission to pre-programmed parties. . . . . . . . . . . . . 35

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Faxes TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 40

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 41

Using the unit with an answering machine (KX-FP181 only) . . . . . . . 42

To use with a computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

TEL/FAX mode (receiving voice calls with rings and fax calls

without rings when you are near the unit). . . . . . . . . . . . . . . . . . 44

Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . . 46

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Receive polling (retrieving a fax placed on another fax machine). . . 48

Pager call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Copy

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Answering Device

Setup

(KX-FP185 only)

TAD/FAX mode (using the built-in answering device and receiving

voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . . . . . . 52

Greeting Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 54

Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 55

Incoming Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Messages Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Recording Memo message (leaving a message for others or yourself) . . . . . . . 58

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Remote Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Operation Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 60

Option Transferring recorded messages to another telephone . . . . . . . . . . 62

Programmable Features

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Help

Error Messages

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Operations When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Sending document does not feed, or multi-feeds. . . . . . . . . . . . . . . 81

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Ink Film Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

General Information

Print Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Important Important Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Information Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Condition of guarantee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Index Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Accessories

Included accessories!

Mains lead...............1

Order No. PQJA10039Z Order No. PQJA87S

Recording paper load

Order No. PFKS1043Z1 (For KX-FP181)

PFKS1073Z2 (For KX-FP185)

●

If any items are missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Telephone line cord

..1

Ink film.....................1

(complimentary test ink film)

—The ink film is

pre-installed.

...1

Handset ...................1

Order No. PFJXE0905Z (For KX-FP181)

PFJXE0901Z (For KX-FP185)

Operating Instructions

Order No. PFQX1439Z

Handset cord...........1

Order No. PFJA1029Z (For KX-FP181)

PFJA1029Y (For KX-FP185)

Quick Start Sheet

...1

Order No. PFQW1381Z

........1

Accessory information!

●

KX-FP181 only

When using the unit with an external answering machine (p. 42), please purchase an extension telephone adaptor by contacting one of the following: — www.Panasonic.co.uk — Panasonic Customer Care Centre on Telephone number 08701 580560 — local Panasonic authorised dealer

●

The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages. We recommend that you buy full size replacement film – 50 metres for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA55X.

Model No. Item Specifications

KX-FA55X Replacement film

Note:

●

The ink film is not reusable. Do not rewind and use the ink film again.

2 rolls – 216 mm x 50 m

Help function!

EASY DIAL

HELP

SET

HELP

Display

EASY DIAL

You can print a quick reference for assistance as follows.

Press .

Rotate until the desired item

is displayed.

Display:

ROTATE & SET

Help Button

■ For KX-FP181

1. How to set the date, time, your logo and fax number

2. How to program the features

3. How to store names in the EASY DIAL

directory and how to dial them

4. Help with problems receiving faxes

5. How to use the copier function

6. List of available reports

Press .

1.QUICK SET UP

2.FEATURE LIST

3.EASY DIAL

4.FAX RECEIVING

5.COPIER

6.REPORTS

PRINTING

■ For KX-FP185

1. How to send faxes with the voice guide

2. How to set the date, time, your logo and fax number

3. How to program the features

4. How to store names in the EASY DIAL

directory and how to dial them

5. Help with problems operating the answering device

6. Help with problems receiving faxes

7. How to use the copier function

1.SEND GUIDE

2.QUICK SET UP

3.FEATURE LIST

4.EASY DIAL

5.TAD OPERATION

6.FAX RECEIVING

7.COPIER

8. List of available reports

8.REPORTS

9. How to use the Caller ID service

9.CALLER ID

Press .

PRINTING

Finding the Controls

IQ-FAX

TONE

MONITOR

REDIAL /PAUSE

RECALL

START

FAX

STOP

DIRECTORY

PROGRAM

SET

HELP

VOLUME

COLLATE

RESOLUTION

QUICK SCAN

MUTE

MEMORY% ON

AUTO ANSWER

Dial keypad

●

To redial the last number

dialed (p. 18, 31).

●

To insert a pause during

dialling (p. 19).

●

To store or edit names

and telephone numbers (p. 20, 22).

●

To dial without

lifting the handset.

●

To search for a stored name (p. 23, 30).

●

To select the features/feature settings during

programming (p. 64).

●

To initiate fax transmission,

reception or copying.

●

To store a setting during

programming.

●

To stop an operation or cancel programming.

●

For voice muting (p. 18).

●

To turn on/off the AUTO

ANSWER mode (p. 38, 39).

●

To print a quick reference (p. 7).

Display

●

To initiate or exit programming.

●

To select a resolution (p. 30).

●

To choose “Collated” (sorted) in the copy mode (p. 50).

●

To adjust volumes (p. 17).

●

To select an enlargement/reduction rate in the copy mode (p. 50, 51)

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 33, 50).

●

To use the recall feature (p. 19)

Location!

■

For KX-FP181

■

COLLATE

RECALL

●

To redial the last number

dialed (p. 18, 31).

●

To insert a pause during

dialling (p. 19).

●

To store or edit

names and telephone numbers (p. 20, 22).

●

For quick playback

(p. 56).

●

For speakerphone

operation.

●

To use the recall feature

(p. 19)

●

To record your own

greeting messages (p. 54).

●

To record memo messages

or telephone conversations (p. 58).

●

To erase recorded

messages (p. 57).

●

To initiate fax transmission,

reception or copying.

●

To store a setting during

programming.

●

To stop an operation or

cancel programming.

●

To select a resolution (p. 30).

●

For slow playback (p. 56).

●

To play recorded

messages (p. 56).

●

To search for a stored name

(p. 23, 30).

●

To select the features/feature settings during programming (p. 64).

●

For the Caller ID

service

(p. 25–28).

Dial keypad

●

For voice muting (p. 18).

●

To turn on/off the AUTO

ANSWER mode (p. 38, 39).

●

To print a quick reference (p. 7).

Display

●

To initiate or exit programming.

●

To choose “Collated” (sorted) in the copy mode (p. 50).

●

To adjust volumes (p. 17).

●

To select an enlargement/reduction rate in the copy mode (p. 50, 51)

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 33, 50).

For KX-FP185

Finding the Controls

Finding the Controls / Setup

Information leaflet

Front cover

Centre part

Slot

Recording paper load

Slot

Tab

Overview!

Recording paper load

Recording paper entrance

Document guide(s)

Document entrance

Speaker

(Left side of the handset cradle)

Front cover

Document exit

* The pictured model is KX-FP185.

Note:

●

The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.

Tension bar Recording paper exit

●

Up to 30 sheets of printed

paper can be held.

Back cover

Microphone (KX-FP185 only)

●

To talk with the other party

when using the speakerphone.

●

To record greeting messages

and memo messages.

Back cover open button

Removing the information leaflet!

Open the front cover by pulling up the centre

part.

Remove and read the information leaflet.

2 3

Recording paper load!

Insert one tab on the recording paper load into one slot on the back of the unit ( ) and then insert the other tab into the other slot ( ).

Note:

●

Close the front cover securely.

Do not place the unit in areas where the recording paper load may be obstructed by a wall, etc.

Setup

Tension bar

Tab

Recording paper entrance

Stack of paper

Correct

Incorrect

Tension bar

Recording paper!

A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of 60 g/m2to 75 g/m2paper or 30 sheets of 90 g/m2paper.

Fan the stack of paper to prevent a paper

jam. Pull the tension bar forward and hold open

while inserting the paper.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or the paper may jam.

Note for recording paper:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.

●

Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured.

●

Avoid paper that is coated, damaged or wrinkled.

Note:

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

●

Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the print quality.

Adding paper

1. Pull the tension bar forward and hold open while

removing all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

Setup

To B.T. socket

Telephone line cord

Mains lead

Handset cord

To Household Mains Supply (220–240 V, 50 Hz)

Connect to “LINE”.

Connections!

Connect the handset cord.

Connect the telephone line cord.

Connect the mains lead.

●

When the power is turned on for the first time, the unit will print some basic information.

Note:

●

When you operate this product, the power outlet should be near the product and easily accessible.

●

If you want to connect an answering machine to the unit, see page 42 (KX-FP181 only).

●

Telephone line connection is TNV (Telecommunication Network Voltage).

●

KX-FP181 only

You can connect an extension telephone or answering machine to the external telephone jack (EXT) on this unit (p. 42, 47). Avoltage drop of 1.15 V at 40 mA will be introduced between the EXT jack and the B.T. socket. If you have difficulty in making a call or experience problems during a telephone conversation, consult your dealer or our service personnel.

Setup

Fax Correspondence

Your logo

Your facsimile telephone number

Date and time

FROM : Panasonic Fax

Example:

FAX NO. : 1234567 26 Feb. 2000 09:02 P1

SET

1515

SET

001080

SET

0 1

SET

STOP

Display

EASY DIAL

STOP

EASY DIAL

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit.

Setting the date and time

Press .

Press , then .

Display:

1.SYSTEM SET UP

SET DATE & TIME

Press .

Enter the correct day/month/year by selecting

2 digits for each, using the dial keypad. Example: 10 Aug., 2000

Press .

Enter the correct hour/minute by selecting

2 digits for each, using the dial keypad. Example: 15:15

Press .

D:01/M:01/Y:00

Cursor

D:10/M:08/Y:00

TIME: 00:00

TIME: 15:15

SETUP ITEM [ ]

Press .

Note:

●

You can enter your number by rotating

in steps 4 and 6. In this case,

press to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction. If you press while programming, the display will return to the previous one.

Setup

SET

STOP

Display

MUTE

(Insert)

(Hyphen)

(Delete)

RECALL

EASY DIAL

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, using the dial keypad. See next page for details.

Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next

space and press six times.

Press .

SETUP ITEM [ ]

SET

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

SET

YOUR LOGO

0 2

1.SYSTEM SET UP

Setting your logo

To correct a mistake

●

Press or to move the cursor to the incorrect character, and make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

To insert a character

1. Press or to move the cursor to the

position to the right of where you want to insert the character.

2. Press (Insert) to insert a space and enter the character.

MUTE

Note:

●

You can enter your logo by rotating

(see next page).

EASY DIAL

The logo can be your company, division or name.

Setup

1 2 3 4 5 6 7 8 9 0

RECALL

STOP

MUTE

Keys Characters

Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the left.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7 T U V t u v 8

W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ →

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

EASY DIAL

Display order of characters

EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Setup

Setting your facsimile telephone number

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number, up to 20 digits, using the dial keypad.

Example:

Press .

SETUP ITEM [ ]

SET

NO.=1234567

NO.=

SET

YOUR FAX NO.

0 3

1.SYSTEM SET UP

SET

STOP

Display

(Hyphen)

(Delete)

RECALL

EASY DIAL

Note:

●

You can enter your facsimile telephone number by rotating . If using , press

to move the cursor.

●

The button replaces the digit with a “+” and the

button replaces it with a space. Example (using the dial keypad): +234 5678 Press .

●

To enter a hyphen in a telephone number, press

(Hyphen).

RECALL

2 4 6 7 83 5

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

V olumes

Adjusting volumes!

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press or .

■

To turn the ringer off:

1. Press repeatedly until the following

message is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

■

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Monitor/Speaker volume

8 levels (high to low) are available.

While using the monitor/speakerphone,

press or .

Fax voice guidance volume

(KX-FP185 only)

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

(KX-FP185 only)

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

SET

YES:SET/NO:STOP

RINGER OFF= OK?

SET

Display

Making and Answering Calls

DIGITAL SP-PHONE

MONITOR

REDIAL/PAUSE

Handset

Display

Microphone (KX-FP185)

(KX-FP181)

(KX-FP185)

DIGITAL SP-PHONE

MUTE

DIGITAL SP-PHONE

MONITOR

REDIAL/PAUSE

MUTE

DIGITAL SP-PHONE

MUTE

DIGITAL SP-PHONE

Handset

MUTE

Display

(KX-FP185)

DIGITAL SP-PHONE

Microphone (KX-FP185)

Voice calls - making!

Press /

or lift the handset. Dial the telephone number.

●

When the other party answers, talk into the

microphone (KX-FP185) or speak with the handset.

When finished talking, press

Example:

If you misdial, hang up and dial again.

replace the handset.

TEL=2345678

(KX-FP185) or

Voice calls - answering!

When the unit rings, press

handset. When finished talking, press

handset.

To redial the last number

1. Lift the handset.

2. Press .

3. When the other party answers, speak with the

handset.

●

If the line is busy when using the /

automatically redial the number up to 5 times.

●

During redial, the following will be displayed.

To mute your voice to the other party

1. Press during a telephone conversation

using or the handset.

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press again.

button, the unit will

Display:

(KX-FP185) or lift the

or replace the

WAITING REDIAL

<MUTE>

Speakerphone operation

(KX-FP185 only)

●

Use the speakerphone in a quiet room.

●

Adjust the speakerphone volume using

or .

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

Making and Answering Calls

RECALL

REDIAL/PAUSE

RECALL

9 PAUSE

Line access code

Telephone

number

International access code

Country

code

PAUSE PAUSE

Telephone

number

RECALL

REDIAL/PAUSE

RECALL and PAUSE buttons!

RECALL button (to use the recall feature)

is used to access special telephone services (optional) such as call waiting. Contact your telephone company business office for details.

Example: British Telecom call waiting

1. If the call waiting tone is heard during a

conversation, press .

2. When the dial tone is heard, dial .

●

The first call is put on hold and you can talk to the second party.

■

To keep the present call and return to

the first call:

Press , then dial .

■

To hang up the first call:

Press , then dial .

■

To hang up the present call and return to the first call:

Press , then dial .

Note:

●

PAUSE can be stored into a telephone number in the EASY DIAL directory.

If your unit is connected to a PBX, pressing allows you to access some features of your host PBX such as transferring an extension call.

PAUSE button (for PBX users)

If your unit is connected to a PBX, you need to dial an access number (usually 9) to get an outside line. In this case, inserting a pause between the access number and the telephone number is necessary, especially when redialling or storing the number into memory. Pressing

creates a dialling delay in the dialling sequence.

Example 1:

If your unit is connected to a host exchange, insert a pause to get an outside line.

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

EASY DIAL

DIRECTORY PROGRAM

SET

RECALL

SET

EASY DIAL

DIRECTORY PROGRAM

STOP

(Hyphen)

(Delete)

DIRECTORY PROGRAM

RECALL

SET

Display

(Insert)

MUTE

EASY DIAL

STOP

Storing names and telephone numbers in the EASY DIAL directory!

For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations).

Press .

Rotate until the following is

displayed.

Enter the name, up to 10 characters, by

following the instructions on the next page.

Display:

USE EASYDIAL OR

PRESS DIR.PROG.

NAME=

Example:

Press .

Enter the telephone number, up to 30 digits,

using the dial keypad.

Example:

●

If you want to enter a hyphen, press

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the

program.

To correct a mistake

●

Press or to move the cursor to the incorrect character/number, and make the correction.

NAME=Alice

NO.=

NO.=5552233

REGISTERED

NAME=

Helpful hint:

●

You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 85).

Note:

●

When the following message is displayed in step 6, you can only store 5 more items.

Display:

●

If there is no space to store new stations, the following message is displayed in step 1.

Erase unnecessary stations (p. 22).

●

A hyphen or a space entered in a telephone number counts as two digits.

To delete a character/number

●

Move the cursor to the character/number you want to delete and press .

SPACE= 5 DIRS.

EASY DIAL FULL

1 2 3 4 5 6 7 8 9 0

RECALL

STOP

MUTE

To select characters with the dial keypad

EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Pressing the dial keys will select a character as shown below.

Keys Characters

1[]{}+–/=,._`:;?| ABCabc2 DEFdef3

GHIghi4

JKLjkl5

MNOmno6

PQRSpq r s 7 TUVtuv8

WXYZwxyz9

0() !"#$%&¥ @^’→

Hyphen button (To insert a hyphen.)

EASY DIAL

Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

key (To move the cursor to the left.)

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is

displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

SET

STOP

DIRECTORY PROGRAM

EASY DIAL

STOP

DIRECTORY PROGRAM

Display

(KX-FP185 only)

EASY DIAL

ERASE

SET

ERASE

EASY DIAL

SET

EASY DIAL

SET

DIRECTORY PROGRAM

EASY DIAL

SET

DIRECTORY PROGRAM

Display

EASY DIAL

SET

Editing a stored name and number

Rotate until the desired name

is displayed.

Example:

Press .

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions

on page 21.

Press .

●

Example:

If you do not need to edit the telephone number, skip to step 7.

Mary

EDIT= DELETE=#

NAME=Mary

NO.=0123456

Edit the telephone number. For

further details, see page 20.

Press .

REGISTERED

Erasing a stored name and number

Rotate until the desired name

is displayed.

Example:

Press .

Press to select “DELETE”.

●

To cancel erasing, press .

Press .

●

The stored name and number are deleted.

Smith

EDIT= DELETE=#

DELETE OK?

YES:SET/NO:STOP

DELETED

Note:

●

You can use the following method to erase

(KX-FP185 only).

1. Rotate until the desired

name is displayed.

2. Press .

3. Press .

EASY DIAL

DIGITAL SP-PHONE

MONITOR

EASY DIAL

Handset

Display

(KX-FP185)

DIGITAL SP-PHONE

(KX-FP181)

STOP

MONITOR

Microphone (KX-FP185)

EASY DIAL

STOP

EASY DIAL

STOP

EASY DIAL

Making a voice call using the EASY DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 20).

Rotate until the desired name

is displayed.

Example:

Press /

or lift the handset.

●

The unit will start dialling automatically.

When the other party answers, talk into the

microphone (KX-FP185) or speak with the handset.

When finished talking, press

handset.

Lisa

DIALLING

TEL=<Lisa>

or replace the

Helpful hint:

●

You can confirm the stored items on the display (see below) or on the telephone number list (p. 85).

To confirm the stored items on the display

1. Rotate until the desired name is

displayed.

2. Press or .

●

To stop the operation, press .

3. Lift the handset.

●

The unit will automatically dial the number.

Example:

Kim

4567890

Note:

●

If the desired name has not been stored, press

and dial the number manually.

To search for a name by initial

Example: If you want to search for the name

“Lisa”

1. Rotate until any name is displayed.

Example:

2. Press repeatedly until any name with the initial “L” is displayed (see the character table on page 21).

3. Rotate to the right until “Lisa” is displayed.

●

To stop the operation, press .

4. Lift the handset.

●

The unit will automatically dial the number.

Note:

●

When you want to search for symbols (not letters or numbers), press in step 2.

Alan

Larry

Lisa

Caller ID

(KX-FP185 only)

Caller ID service from your phone company!

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Important:

●

This unit is designed in accordance with the “FSK based subscriber line protocol” under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features.

●

This unit will only display the caller’s telephone number and name.

●

This unit will not support future additional telephone services.

●

This unit cannot support services based on the “DTMF based subscriber line protocol”.

●

Depending on the service of the local telephone company, the date/time of the call or caller’s name may not be displayed.

Set the following ring count settings to 2 or more rings beforehand.

— FAX ring count and TAD ring count (feature #06 on page 65) — TEL/FAX ring count (feature #78 on page 71)

How Caller ID is displayed

The calling party’s telephone number or name will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller.

Example:

The unit will automatically store the caller’s information (telephone number, name and the time of the call). You can view the caller ’s information (see next page) and print the caller ID list (p. 26).

Note:

●

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller’s information. Consult your PBX supplier.

●

If the unit cannot receive caller information, the unit will show the following.

Display:

OUT OF AREA

PRIVATE CALLER

LONG DISTANCE

1234567890

The caller dialled from an area which does not provide a Caller ID service.

The caller requested not to send their information.

The caller made a long distance call.

Caller ID

EASY DIAL

Display

CALLER ID SEARCH

STOP

EASY DIAL

STOP

EASY DIAL

CALLER ID SEARCH

(KX-FP185 only)

Viewing caller information on the display

Once a call is received, the caller’s information will be stored in the unit as a new call. After viewing, it will be stored as an old call.

Press .

Example (2 new calls are received):

Display:

Rotate to the right (clockwise).

●

The display will show the most recent caller’s number.

Press to stop viewing.

To search for caller information

●

If you rotate to the left, the display will show from the reviewed calls.

●

If the unit could not receive name, the unit will show:

NO NAME RCVD

2 NEW CALLS

USE EASY DIAL

Note:

●

If you want to know the date/time of the call and the caller’s name, press or repeatedly while the display shows the number.

Example:

3456789012

14 Mar. 10:30

WENDY ROBERTS

●

After the last new call has been displayed, the unit will show:

●

After all calls are displayed, the unit will show:

●

If no calls have been received, the unit will show:

Confirming caller information using the Caller ID list

The unit will store caller information of up to 30 calls (Caller ID list). — To print the Caller ID list manually, see page 85. — This list will be printed out automatically after every 30 new calls.

This feature is set to “ON” as a default with feature #26 (p. 67). If you select “OFF”, the unit will not print the list automatically but will store the records of received calls.

END OF NEW CALL

END

NO CALLER DATA

FAX START

DIGITAL SP-PHONE

EASY DIAL

CALLER ID SEARCH

Caller ID

NO. 0102WENDY ROBERTS

ALLAN STONE

TIME OF CALL

14 Mar. 10:30 13 Mar. 08:35

FAX TAD

TELEPHONE NUMBER

14 Mar. 2000 10:37

3456789012 4567890123

ANSWER

NAME

CALLER ID LIST

NEW

NO. 01 MIKE TIMAR

TIME OF CALL

11 Mar. 09:35 TEL

TELEPHONE NUMBER

9876543210

ANSWER

NAME

OLD

NEW: Shows a call you have not yet viewed. OLD:

Shows a call you have already viewed.

FAX: Facsimile reception TAD: Telephone answering device responded. TEL: Telephone call received. (blank): Not answered.

Display

DIGITAL SP-PHONE

CALLER ID SEARCH

FAX START

EASY DIAL

Handset

Sample of a Caller ID list

Note:

●

When the total number of calls reaches 30 and a new call is received, the oldest data will automatically be erased.

(KX-FP185 only)

Calling back using caller information

You can easily call back a caller using the stored caller information.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The caller ’s information does not include a telephone number.

Press .

Rotate until the desired

telephone number (or name) is displayed.

●

Press or lift the

handset.

●

Example:

Display:

Example:

To confirm the name, press or repeatedly.

The unit will start dialling automatically. To send a fax – insert the document FACE DOWN and press . See pages 30 and 31 for details.

2 NEW CALLS

USE EASY DIAL

4561032238

Caller ID

SET

CALLER ID SEARCH

DIRECTORY PROGRAM

Display

EASY DIAL

SET

DIRECTORY PROGRAM

EASY DIAL

CALLER ID SEARCH

(KX-FP185 only)

Storing caller information in the EASY DIAL directory

You can store caller information (telephone number and name) in the EASY DIAL directory.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The caller ’s information does not include a telephone number.

Press .

Rotate until the number you

want to store is displayed.

Press .

Example:

Display:

Example:

2 NEW CALLS

USE EASY DIAL

3453809

NAME=

●

Edit the name by following the instructions on page 21.

●

If the directory is full, a number and name cannot be stored. Erase unnecessary stations in EASY DIAL directory (p. 22).

Press .

Example:

Press .

Note:

●

You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 85).

●

You can only store a name up to 10 characters long.

●

To edit items stored in the EASY DIAL directory, see page 22.

NO.=3453809

REGISTERED

+ 65 hidden pages