PANASONIC KXFM189E User Manual

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Page 1

Operating Instructions

Compact Plain Paper FAX

Model No. KX-FP181E

Compact Plain Paper FAX with

Telephone Answering System

Model No. KX-FP185E

Please read these Operating Instructions before using the unit and save for future reference.

The pictured model is KX-FP181.

This model is only designed to be used in the United Kingdom and Ireland.

Page 2

Simply, follow these instructions:

1. Please fill in the section below in block capitals and in ink.

2. Fax this form to

08701 583250and we will fax back to confirm receipt of your

details. Please allow 14 working days for this. In addition, we will also send you information of our maintenance contracts.

IMPORTANT

WARRANTY REGISTRATION

PLEASE FAX BACK TO REGISTER FOR YOUR

12 MONTHS WARRANTY

Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following:

●

We will register your unit on our warranty database. Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently.

●

We will send you a reply fax to confirm your registration and the correct operation of your unit.

●

If you have any problems, please call our customer helpline on 08701 580560 for UK. For Republic of Ireland, please refer to place of purchase.

Your name

Your postcode

Fax no.

Date of purchase

Month Year

Day

Company name (if applicable)

Your address

Telephone no.

Model no. Serial no.

Page 3

Fax to 08701 583250

TERMS AND CONDITIONS

1. This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your dealer for warranty information relating to use elsewhere within the United Kingdom.

2. This product is designed for use only on the United Kingdom and Ireland’s Public Switched Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions.

3. You should complete the registration form overleaf and fax it to us within 7 days of purchase; failure to do so may result in delays in providing warranty service.

4. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited natural life.

5. This warranty does not cover consumables i.e, ink films, film refills, ink cartridges, paper and paper loads or any optional accessories which may have been purchased either at the same time, as or subsequent to, the main unit. Such accessories should be returned to the point of purchase if found to be faulty.

6. In the event of a failure, please take the following action; a. Refer to the “Help” section of your instruction manual in order to identify and possibly

correct the problem;

b. If the fault cannot be resolved and you require a trained operator, please contact our

customer helpline on 08701 580560 for UK. For Republic of Ireland, please refer to place of purchase.

In the event the helpline cannot resolve the problem, a like for like exchange fax will be dispatched overnight (if the call is received before 4pm) or, by a mutually convenient arrangement. The helpline operator will give you specific instructions on how the exchange will be executed. Failure to comply with these instructions may result in delay and cost to you.

8. The exchange fax will be delivered in a customised case by courier. It is the customer’s responsibility to promptly remove the exchange fax and insert the faulty fax in the case provided for collection, to enable the courier to return it to Panasonic.

9. The exchange fax is to be regarded as a like for like exchange under warranty and the balance of the warranty period will transfer to the exchange unit. The liability of Panasonic under the terms of this warranty is limited to the exchange of the fax, or the repair and return of the original fax (subject to any additional charges, see Condition 4).

. Where the original fax is found to be faulty as a result of unauthorised repairs or

modifications or damage either by accident, misuse or improper installation then Panasonic reserves the right to charge the customer the sum of £50.00 plus Vat, as a contribution towards repair costs.

. This warranty applies to the original purchaser only and is not transferable.

12.The warranty period applicable to this product shall be 12 months from the date of purchase.

✄

Page 4

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Model difference

Features

Model

Facsimile, Telephone

and Copier

Answering Device

KX-FP181 Available KX-FP185

Available

Not available

Available

Caution:

●

Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear. In the event of problems, you should contact your equipment supplier in the first instance.

This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.

Note:

●

A suffix “E” in the model number is omitted in these instructions.

●

Most figures shown in these operating instructions are based on a KX-FP181.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2000

Page 5

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the mains lead. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorised service centre when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Page 6

Table of Contents

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Controls Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Setup Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording paper load . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Date and time, your logo and facsimile telephone number. . . . . . . . . 13

Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Telephone

Making and Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Answering Calls

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

RECALL and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

EASY DIAL Storing names and telephone numbers in the EASY DIAL directory. 20

Making a voice call using the EASY DIAL directory . . . . . . . . . . . . . 23

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 24

(KX-FP185 only) Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . . 26

Storing caller information in the EASY DIAL directory . . . . . . . . . . . 27

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Voice Contact Talking to the other party after fax transmission or reception . . . . . . 29

Fax

Sending Faxes Sending a fax manually/using the EASY DIAL directory. . . . . . . . . . 30

Sending a fax with the voice guide (KX-FP185 only) . . . . . . . . . . . . 33

Sending from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Broadcast transmission to pre-programmed parties. . . . . . . . . . . . . 35

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Faxes TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 40

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 41

Using the unit with an answering machine (KX-FP181 only) . . . . . . . 42

To use with a computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

TEL/FAX mode (receiving voice calls with rings and fax calls

without rings when you are near the unit). . . . . . . . . . . . . . . . . . 44

Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . . 46

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Receive polling (retrieving a fax placed on another fax machine). . . 48

Pager call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Page 7

Copy

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Answering Device

Setup

(KX-FP185 only)

TAD/FAX mode (using the built-in answering device and receiving

voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . . . . . . 52

Greeting Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 54

Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 55

Incoming Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Messages Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Recording Memo message (leaving a message for others or yourself) . . . . . . . 58

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Remote Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Operation Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 60

Option Transferring recorded messages to another telephone . . . . . . . . . . 62

Programmable Features

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Help

Error Messages

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Operations When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Sending document does not feed, or multi-feeds. . . . . . . . . . . . . . . 81

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Ink Film Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

General Information

Print Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Important Important Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Information Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Condition of guarantee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Index Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Page 8

Accessories

Included accessories!

Mains lead...............1

Order No. PQJA10039Z Order No. PQJA87S

Recording paper load

Order No. PFKS1043Z1 (For KX-FP181)

PFKS1073Z2 (For KX-FP185)

●

If any items are missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Telephone line cord

..1

Ink film.....................1

(complimentary test ink film)

—The ink film is

pre-installed.

...1

Handset ...................1

Order No. PFJXE0905Z (For KX-FP181)

PFJXE0901Z (For KX-FP185)

Operating Instructions

Order No. PFQX1439Z

Handset cord...........1

Order No. PFJA1029Z (For KX-FP181)

PFJA1029Y (For KX-FP185)

Quick Start Sheet

...1

Order No. PFQW1381Z

........1

Accessory information!

●

KX-FP181 only

When using the unit with an external answering machine (p. 42), please purchase an extension telephone adaptor by contacting one of the following: — www.Panasonic.co.uk — Panasonic Customer Care Centre on Telephone number 08701 580560 — local Panasonic authorised dealer

●

The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages. We recommend that you buy full size replacement film – 50 metres for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA55X.

Model No. Item Specifications

KX-FA55X Replacement film

Note:

●

The ink film is not reusable. Do not rewind and use the ink film again.

2 rolls – 216 mm x 50 m

Page 9

Help function!

EASY DIAL

HELP

SET

HELP

Display

EASY DIAL

You can print a quick reference for assistance as follows.

Press .

Rotate until the desired item

is displayed.

Display:

ROTATE & SET

Help Button

■ For KX-FP181

1. How to set the date, time, your logo and fax number

2. How to program the features

3. How to store names in the EASY DIAL

directory and how to dial them

4. Help with problems receiving faxes

5. How to use the copier function

6. List of available reports

Press .

1.QUICK SET UP

2.FEATURE LIST

3.EASY DIAL

4.FAX RECEIVING

5.COPIER

6.REPORTS

PRINTING

■ For KX-FP185

1. How to send faxes with the voice guide

2. How to set the date, time, your logo and fax number

3. How to program the features

4. How to store names in the EASY DIAL

directory and how to dial them

5. Help with problems operating the answering device

6. Help with problems receiving faxes

7. How to use the copier function

1.SEND GUIDE

2.QUICK SET UP

3.FEATURE LIST

4.EASY DIAL

5.TAD OPERATION

6.FAX RECEIVING

7.COPIER

8. List of available reports

8.REPORTS

9. How to use the Caller ID service

9.CALLER ID

Press .

PRINTING

Page 10

Finding the Controls

IQ-FAX

TONE

MONITOR

REDIAL /PAUSE

RECALL

START

FAX

STOP

DIRECTORY

PROGRAM

SET

HELP

VOLUME

COLLATE

RESOLUTION

QUICK SCAN

MUTE

MEMORY% ON

AUTO ANSWER

Dial keypad

●

To redial the last number

dialed (p. 18, 31).

●

To insert a pause during

dialling (p. 19).

●

To store or edit names

and telephone numbers (p. 20, 22).

●

To dial without

lifting the handset.

●

To search for a stored name (p. 23, 30).

●

To select the features/feature settings during

programming (p. 64).

●

To initiate fax transmission,

reception or copying.

●

To store a setting during

programming.

●

To stop an operation or cancel programming.

●

For voice muting (p. 18).

●

To turn on/off the AUTO

ANSWER mode (p. 38, 39).

●

To print a quick reference (p. 7).

Display

●

To initiate or exit programming.

●

To select a resolution (p. 30).

●

To choose “Collated” (sorted) in the copy mode (p. 50).

●

To adjust volumes (p. 17).

●

To select an enlargement/reduction rate in the copy mode (p. 50, 51)

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 33, 50).

●

To use the recall feature (p. 19)

Location!

■

For KX-FP181

Page 11

■

COLLATE

RECALL

●

To redial the last number

dialed (p. 18, 31).

●

To insert a pause during

dialling (p. 19).

●

To store or edit

names and telephone numbers (p. 20, 22).

●

For quick playback

(p. 56).

●

For speakerphone

operation.

●

To use the recall feature

(p. 19)

●

To record your own

greeting messages (p. 54).

●

To record memo messages

or telephone conversations (p. 58).

●

To erase recorded

messages (p. 57).

●

To initiate fax transmission,

reception or copying.

●

To store a setting during

programming.

●

To stop an operation or

cancel programming.

●

To select a resolution (p. 30).

●

For slow playback (p. 56).

●

To play recorded

messages (p. 56).

●

To search for a stored name

(p. 23, 30).

●

To select the features/feature settings during programming (p. 64).

●

For the Caller ID

service

(p. 25–28).

Dial keypad

●

For voice muting (p. 18).

●

To turn on/off the AUTO

ANSWER mode (p. 38, 39).

●

To print a quick reference (p. 7).

Display

●

To initiate or exit programming.

●

To choose “Collated” (sorted) in the copy mode (p. 50).

●

To adjust volumes (p. 17).

●

To select an enlargement/reduction rate in the copy mode (p. 50, 51)

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 33, 50).

For KX-FP185

Finding the Controls

Page 12

Finding the Controls / Setup

Information leaflet

Front cover

Centre part

Slot

Recording paper load

Slot

Tab

Overview!

Recording paper load

Recording paper entrance

Document guide(s)

Document entrance

Speaker

(Left side of the handset cradle)

Front cover

Document exit

* The pictured model is KX-FP185.

Note:

●

The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.

Tension bar Recording paper exit

●

Up to 30 sheets of printed

paper can be held.

Back cover

Microphone (KX-FP185 only)

●

To talk with the other party

when using the speakerphone.

●

To record greeting messages

and memo messages.

Back cover open button

Removing the information leaflet!

Open the front cover by pulling up the centre

part.

Remove and read the information leaflet.

2 3

Recording paper load!

Insert one tab on the recording paper load into one slot on the back of the unit ( ) and then insert the other tab into the other slot ( ).

Note:

●

Close the front cover securely.

Do not place the unit in areas where the recording paper load may be obstructed by a wall, etc.

Page 13

Setup

Tension bar

Tab

Recording paper entrance

Stack of paper

Correct

Incorrect

Tension bar

Recording paper!

A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of 60 g/m2to 75 g/m2paper or 30 sheets of 90 g/m2paper.

Fan the stack of paper to prevent a paper

jam. Pull the tension bar forward and hold open

while inserting the paper.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or the paper may jam.

Note for recording paper:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.

●

Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured.

●

Avoid paper that is coated, damaged or wrinkled.

Note:

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

●

Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the print quality.

Adding paper

1. Pull the tension bar forward and hold open while

removing all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

Page 14

Setup

To B.T. socket

Telephone line cord

Mains lead

Handset cord

To Household Mains Supply (220–240 V, 50 Hz)

Connect to “LINE”.

Connections!

Connect the handset cord.

Connect the telephone line cord.

Connect the mains lead.

●

When the power is turned on for the first time, the unit will print some basic information.

Note:

●

When you operate this product, the power outlet should be near the product and easily accessible.

●

If you want to connect an answering machine to the unit, see page 42 (KX-FP181 only).

●

Telephone line connection is TNV (Telecommunication Network Voltage).

●

KX-FP181 only

You can connect an extension telephone or answering machine to the external telephone jack (EXT) on this unit (p. 42, 47). Avoltage drop of 1.15 V at 40 mA will be introduced between the EXT jack and the B.T. socket. If you have difficulty in making a call or experience problems during a telephone conversation, consult your dealer or our service personnel.

Page 15

Setup

Fax Correspondence

Your logo

Your facsimile telephone number

Date and time

FROM : Panasonic Fax

Example:

FAX NO. : 1234567 26 Feb. 2000 09:02 P1

SET

1515

SET

001080

SET

0 1

SET

STOP

Display

EASY DIAL

STOP

EASY DIAL

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit.

Setting the date and time

Press .

Press , then .

Display:

1.SYSTEM SET UP

SET DATE & TIME

Press .

Enter the correct day/month/year by selecting

2 digits for each, using the dial keypad. Example: 10 Aug., 2000

Press .

Enter the correct hour/minute by selecting

2 digits for each, using the dial keypad. Example: 15:15

Press .

D:01/M:01/Y:00

Cursor

D:10/M:08/Y:00

TIME: 00:00

TIME: 15:15

SETUP ITEM [ ]

Press .

Note:

●

You can enter your number by rotating

in steps 4 and 6. In this case,

press to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction. If you press while programming, the display will return to the previous one.

Page 16

Setup

SET

STOP

Display

MUTE

(Insert)

(Hyphen)

(Delete)

RECALL

EASY DIAL

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, using the dial keypad. See next page for details.

Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next

space and press six times.

Press .

SETUP ITEM [ ]

SET

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

SET

YOUR LOGO

0 2

1.SYSTEM SET UP

Setting your logo

To correct a mistake

●

Press or to move the cursor to the incorrect character, and make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

To insert a character

1. Press or to move the cursor to the

position to the right of where you want to insert the character.

2. Press (Insert) to insert a space and enter the character.

MUTE

Note:

●

You can enter your logo by rotating

(see next page).

EASY DIAL

The logo can be your company, division or name.

Page 17

Setup

1 2 3 4 5 6 7 8 9 0

RECALL

STOP

MUTE

Keys Characters

Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the left.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7 T U V t u v 8

W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ →

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

EASY DIAL

Display order of characters

EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Page 18

Setup

Setting your facsimile telephone number

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number, up to 20 digits, using the dial keypad.

Example:

Press .

SETUP ITEM [ ]

SET

NO.=1234567

NO.=

SET

YOUR FAX NO.

0 3

1.SYSTEM SET UP

SET

STOP

Display

(Hyphen)

(Delete)

RECALL

EASY DIAL

Note:

●

You can enter your facsimile telephone number by rotating . If using , press

to move the cursor.

●

The button replaces the digit with a “+” and the

button replaces it with a space. Example (using the dial keypad): +234 5678 Press .

●

To enter a hyphen in a telephone number, press

(Hyphen).

RECALL

2 4 6 7 83 5

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

Page 19

V olumes

Adjusting volumes!

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press or .

■

To turn the ringer off:

1. Press repeatedly until the following

message is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

■

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Monitor/Speaker volume

8 levels (high to low) are available.

While using the monitor/speakerphone,

press or .

Fax voice guidance volume

(KX-FP185 only)

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

(KX-FP185 only)

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

SET

YES:SET/NO:STOP

RINGER OFF= OK?

SET

Display

Page 20

Making and Answering Calls

DIGITAL SP-PHONE

MONITOR

REDIAL/PAUSE

Handset

Display

Microphone (KX-FP185)

(KX-FP181)

(KX-FP185)

DIGITAL SP-PHONE

MUTE

DIGITAL SP-PHONE

MONITOR

REDIAL/PAUSE

MUTE

DIGITAL SP-PHONE

MUTE

DIGITAL SP-PHONE

Handset

MUTE

Display

(KX-FP185)

DIGITAL SP-PHONE

Microphone (KX-FP185)

Voice calls - making!

Press /

or lift the handset. Dial the telephone number.

●

When the other party answers, talk into the

microphone (KX-FP185) or speak with the handset.

When finished talking, press

Example:

If you misdial, hang up and dial again.

replace the handset.

TEL=2345678

(KX-FP185) or

Voice calls - answering!

When the unit rings, press

handset. When finished talking, press

handset.

To redial the last number

1. Lift the handset.

2. Press .

3. When the other party answers, speak with the

handset.

●

If the line is busy when using the /

automatically redial the number up to 5 times.

●

During redial, the following will be displayed.

To mute your voice to the other party

1. Press during a telephone conversation

using or the handset.

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press again.

button, the unit will

Display:

(KX-FP185) or lift the

or replace the

WAITING REDIAL

<MUTE>

Speakerphone operation

(KX-FP185 only)

●

Use the speakerphone in a quiet room.

●

Adjust the speakerphone volume using

or .

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

Page 21

Making and Answering Calls

RECALL

REDIAL/PAUSE

RECALL

9 PAUSE

Line access code

Telephone

number

International access code

Country

code

PAUSE PAUSE

Telephone

number

RECALL

REDIAL/PAUSE

RECALL and PAUSE buttons!

RECALL button (to use the recall feature)

is used to access special telephone services (optional) such as call waiting. Contact your telephone company business office for details.

Example: British Telecom call waiting

1. If the call waiting tone is heard during a

conversation, press .

2. When the dial tone is heard, dial .

●

The first call is put on hold and you can talk to the second party.

■

To keep the present call and return to

the first call:

Press , then dial .

■

To hang up the first call:

Press , then dial .

■

To hang up the present call and return to the first call:

Press , then dial .

Note:

●

PAUSE can be stored into a telephone number in the EASY DIAL directory.

If your unit is connected to a PBX, pressing allows you to access some features of your host PBX such as transferring an extension call.

PAUSE button (for PBX users)

If your unit is connected to a PBX, you need to dial an access number (usually 9) to get an outside line. In this case, inserting a pause between the access number and the telephone number is necessary, especially when redialling or storing the number into memory. Pressing

creates a dialling delay in the dialling sequence.

Example 1:

If your unit is connected to a host exchange, insert a pause to get an outside line.

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

Page 22

EASY DIAL

DIRECTORY PROGRAM

SET

RECALL

SET

EASY DIAL

DIRECTORY PROGRAM

STOP

(Hyphen)

(Delete)

DIRECTORY PROGRAM

RECALL

SET

Display

(Insert)

MUTE

EASY DIAL

STOP

Storing names and telephone numbers in the EASY DIAL directory!

For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations).

Press .

Rotate until the following is

displayed.

Enter the name, up to 10 characters, by

following the instructions on the next page.

Display:

USE EASYDIAL OR

PRESS DIR.PROG.

NAME=

Example:

Press .

Enter the telephone number, up to 30 digits,

using the dial keypad.

Example:

●

If you want to enter a hyphen, press

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the

program.

To correct a mistake

●

Press or to move the cursor to the incorrect character/number, and make the correction.

NAME=Alice

NO.=

NO.=5552233

REGISTERED

NAME=

Helpful hint:

●

You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 85).

Note:

●

When the following message is displayed in step 6, you can only store 5 more items.

Display:

●

If there is no space to store new stations, the following message is displayed in step 1.

Erase unnecessary stations (p. 22).

●

A hyphen or a space entered in a telephone number counts as two digits.

To delete a character/number

●

Move the cursor to the character/number you want to delete and press .

SPACE= 5 DIRS.

EASY DIAL FULL

Page 23

1 2 3 4 5 6 7 8 9 0

RECALL

STOP

MUTE

To select characters with the dial keypad

EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Pressing the dial keys will select a character as shown below.

Keys Characters

1[]{}+–/=,._`:;?| ABCabc2 DEFdef3

GHIghi4

JKLjkl5

MNOmno6

PQRSpq r s 7 TUVtuv8

WXYZwxyz9

0() !"#$%&¥ @^’→

Hyphen button (To insert a hyphen.)

EASY DIAL

Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

key (To move the cursor to the left.)

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is

displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Page 24

SET

STOP

DIRECTORY PROGRAM

EASY DIAL

STOP

DIRECTORY PROGRAM

Display

(KX-FP185 only)

EASY DIAL

ERASE

SET

ERASE

EASY DIAL

SET

EASY DIAL

SET

DIRECTORY PROGRAM

EASY DIAL

SET

DIRECTORY PROGRAM

Display

EASY DIAL

SET

Editing a stored name and number

Rotate until the desired name

is displayed.

Example:

Press .

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions

on page 21.

Press .

●

Example:

If you do not need to edit the telephone number, skip to step 7.

Mary

EDIT= DELETE=#

NAME=Mary

NO.=0123456

Edit the telephone number. For

further details, see page 20.

Press .

REGISTERED

Erasing a stored name and number

Rotate until the desired name

is displayed.

Example:

Press .

Press to select “DELETE”.

●

To cancel erasing, press .

Press .

●

The stored name and number are deleted.

Smith

EDIT= DELETE=#

DELETE OK?

YES:SET/NO:STOP

DELETED

Note:

●

You can use the following method to erase

(KX-FP185 only).

1. Rotate until the desired

name is displayed.

2. Press .

3. Press .

Page 25

EASY DIAL

DIGITAL SP-PHONE

MONITOR

EASY DIAL

Handset

Display

(KX-FP185)

DIGITAL SP-PHONE

(KX-FP181)

STOP

MONITOR

Microphone (KX-FP185)

EASY DIAL

STOP

EASY DIAL

STOP

EASY DIAL

Making a voice call using the EASY DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 20).

Rotate until the desired name

is displayed.

Example:

Press /

or lift the handset.

●

The unit will start dialling automatically.

When the other party answers, talk into the

microphone (KX-FP185) or speak with the handset.

When finished talking, press

handset.

Lisa

DIALLING

TEL=<Lisa>

or replace the

Helpful hint:

●

You can confirm the stored items on the display (see below) or on the telephone number list (p. 85).

To confirm the stored items on the display

1. Rotate until the desired name is

displayed.

2. Press or .

●

To stop the operation, press .

3. Lift the handset.

●

The unit will automatically dial the number.

Example:

Kim

4567890

Note:

●

If the desired name has not been stored, press

and dial the number manually.

To search for a name by initial

Example: If you want to search for the name

“Lisa”

1. Rotate until any name is displayed.

Example:

2. Press repeatedly until any name with the initial “L” is displayed (see the character table on page 21).

3. Rotate to the right until “Lisa” is displayed.

●

To stop the operation, press .

4. Lift the handset.

●

The unit will automatically dial the number.

Note:

●

When you want to search for symbols (not letters or numbers), press in step 2.

Alan

Larry

Lisa

Page 26

Caller ID

(KX-FP185 only)

Caller ID service from your phone company!

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Important:

●

This unit is designed in accordance with the “FSK based subscriber line protocol” under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features.

●

This unit will only display the caller’s telephone number and name.

●

This unit will not support future additional telephone services.

●

This unit cannot support services based on the “DTMF based subscriber line protocol”.

●

Depending on the service of the local telephone company, the date/time of the call or caller’s name may not be displayed.

Set the following ring count settings to 2 or more rings beforehand.

— FAX ring count and TAD ring count (feature #06 on page 65) — TEL/FAX ring count (feature #78 on page 71)

How Caller ID is displayed

The calling party’s telephone number or name will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller.

Example:

The unit will automatically store the caller’s information (telephone number, name and the time of the call). You can view the caller ’s information (see next page) and print the caller ID list (p. 26).

Note:

●

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller’s information. Consult your PBX supplier.

●

If the unit cannot receive caller information, the unit will show the following.

Display:

OUT OF AREA

PRIVATE CALLER

LONG DISTANCE

1234567890

The caller dialled from an area which does not provide a Caller ID service.

The caller requested not to send their information.

The caller made a long distance call.

Page 27

Caller ID

EASY DIAL

Display

CALLER ID SEARCH

STOP

EASY DIAL

STOP

EASY DIAL

CALLER ID SEARCH

(KX-FP185 only)

Viewing caller information on the display

Once a call is received, the caller’s information will be stored in the unit as a new call. After viewing, it will be stored as an old call.

Press .

Example (2 new calls are received):

Display:

Rotate to the right (clockwise).

●

The display will show the most recent caller’s number.

Press to stop viewing.

To search for caller information

●

If you rotate to the left, the display will show from the reviewed calls.

●

If the unit could not receive name, the unit will show:

NO NAME RCVD

2 NEW CALLS

USE EASY DIAL

Note:

●

If you want to know the date/time of the call and the caller’s name, press or repeatedly while the display shows the number.

Example:

3456789012

14 Mar. 10:30

WENDY ROBERTS

●

After the last new call has been displayed, the unit will show:

●

After all calls are displayed, the unit will show:

●

If no calls have been received, the unit will show:

Confirming caller information using the Caller ID list

The unit will store caller information of up to 30 calls (Caller ID list). — To print the Caller ID list manually, see page 85. — This list will be printed out automatically after every 30 new calls.

This feature is set to “ON” as a default with feature #26 (p. 67). If you select “OFF”, the unit will not print the list automatically but will store the records of received calls.

END OF NEW CALL

END

NO CALLER DATA

Page 28

FAX START

DIGITAL SP-PHONE

EASY DIAL

CALLER ID SEARCH

Caller ID

NO. 0102WENDY ROBERTS

ALLAN STONE

TIME OF CALL

14 Mar. 10:30 13 Mar. 08:35

FAX TAD

TELEPHONE NUMBER

14 Mar. 2000 10:37

3456789012 4567890123

ANSWER

NAME

CALLER ID LIST

NEW

NO. 01 MIKE TIMAR

TIME OF CALL

11 Mar. 09:35 TEL

TELEPHONE NUMBER

9876543210

ANSWER

NAME

OLD

NEW: Shows a call you have not yet viewed. OLD:

Shows a call you have already viewed.

FAX: Facsimile reception TAD: Telephone answering device responded. TEL: Telephone call received. (blank): Not answered.

Display

DIGITAL SP-PHONE

CALLER ID SEARCH

FAX START

EASY DIAL

Handset

Sample of a Caller ID list

Note:

●

When the total number of calls reaches 30 and a new call is received, the oldest data will automatically be erased.

(KX-FP185 only)

Calling back using caller information

You can easily call back a caller using the stored caller information.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The caller ’s information does not include a telephone number.

Press .

Rotate until the desired

telephone number (or name) is displayed.

●

Press or lift the

handset.

●

Example:

Display:

Example:

To confirm the name, press or repeatedly.

The unit will start dialling automatically. To send a fax – insert the document FACE DOWN and press . See pages 30 and 31 for details.

2 NEW CALLS

USE EASY DIAL

4561032238

Page 29

Caller ID

SET

CALLER ID SEARCH

DIRECTORY PROGRAM

Display

EASY DIAL

SET

DIRECTORY PROGRAM

EASY DIAL

CALLER ID SEARCH

(KX-FP185 only)

Storing caller information in the EASY DIAL directory

You can store caller information (telephone number and name) in the EASY DIAL directory.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The caller ’s information does not include a telephone number.

Press .

Rotate until the number you

want to store is displayed.

Press .

Example:

Display:

Example:

2 NEW CALLS

USE EASY DIAL

3453809

NAME=

●

Edit the name by following the instructions on page 21.

●

If the directory is full, a number and name cannot be stored. Erase unnecessary stations in EASY DIAL directory (p. 22).

Press .

Example:

Press .

Note:

●

You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 85).

●

You can only store a name up to 10 characters long.

●

To edit items stored in the EASY DIAL directory, see page 22.

NO.=3453809

REGISTERED

Page 30

Caller ID

STOP

SET

STOP

SET

STOP

Display

STOP

CALLER ID SEARCH

ERASE

Display

EASY DIAL

STOP

ERASE

EASY DIAL

CALLER ID SEARCH

(KX-FP185 only)

Erasing caller information!

Erasing specific caller information

Press .

Example:

2 NEW CALLS

Display:

Rotate until the desired

number is displayed.

Example:

Press .

●

The caller’s information will be erased.

Example:

●

To erase other items, repeat steps 2 and 3.

Press to exit the program.

USE EASY DIAL

3453809

DELETED

4561032238

Erasing all stored caller information

Press three times.

Display:

3.CALLER SET UP

Press .

●

To cancel erasing, press , then

Press .

Press to exit the program.

CALL LIST ERASE

ERASE ALL OK?

ERASE COMPLETED

Page 31

Voice Contact

Press / while transmitting or receiving documents.

Display:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

Press (KX-FP185) or lift the handset to start talking.

DIGITAL SP-PHONE

VOICE STANDBY

DIGITAL SP-PHONE

MONITOR

Handset

FACE DOWN

MONITOR

Display

(KX-FP181)

(KX-FP185)

DIGITAL SP-PHONE

Microphone (KX-FP185)

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

Talking to the other party after fax transmission or reception!

You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Display:

Press (KX-FP185) or lift the handset within 10 seconds of the distinctive ring to start talking.

DIGITAL SP-PHONE

PLEASE PICK UP

Receiving a request for voice contact

Initiating voice contact

Note:

●

If you do not answer within 10 seconds of the distinctive ring; — If in the FAX ONLY, TEL or TEL/FAX mode, the line will be disconnected. — If in the TAD/FAX mode, your unit will play a greeting message and record an incoming voice

message (KX-FP185 only).

Page 32

Sending Faxes

Sending a fax manually/using the EASY DIAL directory

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (see below).

RESOLUTION

STANDARD

Handset

FACE DOWN

Document guides

FAX START

RESOLUTION

STOP

REDIAL/PAUSE

Display

MONITOR

(KX-FP181)

(KX-FP185)

DIGITAL SP-PHONE

EASY DIAL

Manually

Lift the handset or press /

Dial the fax number.

Example:

When a fax tone is heard:

Press , and replace the handset if using it. OR

When the other party answers your call:

Lift the handset If using the monitor and ask them to press their start button. When a fax tone is heard, press and replace the handset.

CONNECTING.....

FAX START

TEL=5678901

TEL=

DIGITAL SP-PHONE

MONITOR

Using the EASY DIAL directory

Rotate until the desired name is displayed.

Example:

●

To confirm the number, press or .

●

For further details about using the EASY DIAL, see page 23.

Press .

CONNECTING.....

FAX=<Alice>

FAX START

Alice

EASY DIAL

To select the resolution

Select the desired resolution according to the type of document.

STANDARD:

For printed or typewritten

originals with normal-sized characters.

FINE: For originals with small printing. SUPER FINE:

For originals with minute

printing.

HALF TONE:

For originals containing

photographs, shaded drawings, etc.

●

Using the “FINE”, “SUPER FINE” or “HALF TONE” setting will increase the transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

●

The “SUPER FINE” resolution only works with other compatible fax machines.

Page 33

Sending Faxes

600 mm

Paper width

Minimum size

128 mm

Maximum size

216 mm

208 mm

Effective scanning area

4 mm

Scanned

area

216 mm

Documents you can send

Document weight

Single sheet:

45 g/m

to 90 g/m

Multiple sheets:

60 g/m2to 80 g/m

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or

carbonless duplicating paper — Electrostatically charged paper — Heavily curled, creased or torn paper

— Paper with a coated surface — Paper with a faint image — Paper with printing on the opposite side that

can be seen through the front (e.g. newspaper)

Convenient way to send a fax

You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document.

1. Enter the fax number.

●

The handset must be on the cradle.

2. Insert the document.

3. Press .

If your unit does not send a fax using the EASY DIAL directory

●

Confirm the stored items on the display (p. 23) or on the telephone number list (p. 85).

●

Check that the number dialled is answered by the other party’s machine.

1. Rotate until the desired name is displayed.

Lift the handset.

●

The connecting tone will be heard during dialling to tell you the status of the other party’s machine (feature #76 on page 71).

EASY DIAL

FAX START

To transmit more than 10 pages at a time

Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit.

To stop transmission

Press .

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial the number up to 5 times.

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

Fax auto redial for the EASY DIAL directory

If the line is busy or there is no answer when using the EASY DIAL directory, the unit will automatically redial the number up to 5 times.

●

This feature is also available for delayed transmission (feature #25 on page 67).

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

STOP

WAITING REDIAL

STOP

WAITING REDIAL

REDIAL/PAUSE

STOP

Page 34

Sending Faxes

Reports for confirmation

To confirm the communication results, the following reports are available.

Sending report

This report will provide you with a printed record of transmission results. To change the setting, see feature #04 on page 65.

01 2345678 06'51 SND

10(02,04,05)

COMMUNICATION ERROR 43

20 Jan. 2000 09:19 YOUR LOGO : YOUR FAX NO. :

20 Jan. 09:18

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

Communication message (p. 72)

Error code

Sample of a sending report

Journal report

The unit stores the 30 most recent fax communication results. When a new communication occurs, the oldest communication result will be erased. —To print manually, see page 85. —To print automatically after every 30 new fax communications, activate feature #22 (p. 67).

NO. 01

02 03 04 05

3332222 9998765 2345678 555556677

USAGE TIME

00'45 00'58 00'48 06'45 03'50

MODE SND

RCV RCV SND SND RCV

PAGES 01

02 01 10(02,04,05) 05

OK OK OK COMMUNICATION ERROR 43 OK OK

START TIME

25 Jan. 2000 11:22

21 Jan. 07:14 21 Jan. 08:17 21 Jan. 09:18 21 Jan. 10:35

RESULT CODE

OTHER FACSIMILE

JOURNAL

Communication message (p. 72)

Error code

Sample of a journal report

YOUR LOGO : YOUR FAX NO. :

Page 35

Sending Faxes

Insert the document FACE DOWN.

●

If necessary, press repeatedly to select the desired setting (p. 30).

Enter the fax number using the dial keypad or .

Press .

●

The document will be fed into the unit and scanned into memory. After storing all of the pages, the unit will transmit the document.

●

The amount of memory used will be shown as a percentage on the display.

Display:

Amount of memory used (%)

●

The stored document will be automatically erased after transmission.

PAGES=01 05

QUICK SCAN

EASY DIAL

RESOLUTION

FACE DOWN

QUICK SCAN

Display

RESOLUTION

STOP

EASY DIAL

Sending from memory!

The unit is able to scan documents, store them in memory, and then transmit them from memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 86).

Note:

●

If you select the “FINE”, “SUPER FINE” or “HALF TONE” resolution, the number of pages that the unit can transmit will decrease.

●

If the stored pages exceed the memory capacity, the transmission will be cancelled.

To cancel the memory transmission

Press while or after scanning the document.

STOP

Press twice.

Display:

Press .

Insert the document FACE DOWN until a single beep is heard and the unit grabs the document.

Press and dial the fax number.

●

You can also use the handset.

When a fax tone is heard, press

FAX START

DIGITAL SP-PHONE

SET

1.SEND GUIDE

HELP

To transmit, insert the document face down until you hear the beep.

Voice guide:

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Start transmission.

Sending a fax with the voice guide (KX-FP185 only)!

Page 36

Sending Faxes

Insert the document FACE DOWN.

●

If necessary, press repeatedly to select the desired setting (p. 30).

Rotate until the following is displayed.

Display:

Press .

Rotate until the desired name is displayed.

Example:

Press .

●

To program other stations, repeat steps 4 and 5 (up to 20 stations).

Press after programming all of the desired stations.

●

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

●

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (p. 37).

FAX START

DIR=Bill [

001

]

SET

Bill [

000

]

EASY DIAL

DIR= [

000

]

SET

EASY DIAL

RESOLUTION

FACE DOWN

STOP

SET

Display

FAX START

RESOLUTION

EASY DIAL

One time broadcast transmission!

This feature is useful for sending the same document to selected parties whose fax numbers are stored in the EASY DIAL directory. If you only wish to send a document once, select the parties for each transmission.

Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 20).

Note:

●

If you select the “FINE”, “SUPER FINE” or “HALF TONE” resolution, the number of pages that the unit can transmit will decrease.

●

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialed up to 5 times after all of the other stations have been called.

To cancel the broadcast setting

1. Press while the unit displays the following

message.

Display:

●

The display will show the following.

2. Press .

SET

YES:SET/NO:STOP

SEND CANCELLED?

BROADCASTING

STOP

Page 37

Sending Faxes

Programming the stations in the broadcast memory

Press twice.

Display:

Press .

Rotate until the desired name is displayed.

Example:

Press .

●

To program other stations, repeat steps 3 and 4 (up to 20 stations).

Press after programming all of the desired stations.

Press to exit the program.

STOP

PRESS DIR.PROG.

USE EASYDIAL OR

REGISTERED

SET

DIR=John [

001

]

SET

John [

000

]

EASY DIAL

DIR= [

000

]

SET

PRESS SET

BROADCAST

DIRECTORY PROGRAM

SET

STOP

DIRECTORY PROGRAM

Display

EASY DIAL

Note:

●

If you enter the wrong station, press

after step 4 to erase the station.

●

Confirm the stored numbers by printing a broadcast programming list (p. 85).

STOP

Broadcast transmission to pre-programmed parties!

This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the EASY DIAL directory. First program the parties (see below) then see page 37 for transmission.

Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 20).

Page 38

Sending Faxes

Adding a new station in the broadcast memory

Rotate until the following is displayed.

Display:

Press .

Press to select “ADD”.

Rotate until the desired name is displayed.

Example:

Press .

Example:

●

To add other stations, repeat steps 4 and 5 (up to 20 stations).

Press to exit the program.

DIRECTORY PROGRAM

Nikki

REGISTERED

SET

Mike

EASY DIAL

ADD= DELETE=#

DIRECTORY PROGRAM

EASY DIAL

SET

DIRECTORY PROGRAM

Display

EASY DIAL

Erasing a stored station in the broadcast memory

Rotate until the following is displayed.

Display:

Press .

Press to select “DELETE”.

Rotate until the desired name is displayed.

Example:

●

To cancel erasing, press .

Press .

YES:SET/NO:STOP

DELETE OK?

SET

STOP

Dick

EASY DIAL

ADD= DELETE=#

DIRECTORY PROGRAM

EASY DIAL

SET

STOP

DIRECTORY PROGRAM

Display

EASY DIAL

Press .

Example:

●

To delete other stations, repeat steps 4 to 6.

Press to exit the program.

DIRECTORY PROGRAM

Bob

DELETED

SET

Page 39

Sending Faxes

Sending to pre-programmed parties in the broadcast memory

The same document will be sent to the specific parties whose numbers are stored in broadcast memory. The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 86).

Insert the document FACE DOWN.

●

If necessary, press repeatedly to select the desired setting (p. 30).

Rotate until the following is displayed.

Display:

Press .

●

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

●

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (see below).

FAX START

EASY DIAL

RESOLUTION

FACE DOWN

STOP

Display

RESOLUTION

FAX START SET

EASY DIAL

Note:

●

If you select the “FINE”, “SUPER FINE” or “HALF TONE” resolution, the number of pages that the unit can transmit will decrease.

●

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialled up to 5 times after all of the other stations have been called.

To cancel the broadcast setting

1. Press while the unit displays the

following message.

Display:

●

The display will show the following.

2. Press .

SET

YES:SET/NO:STOP

SEND CANCELLED?

BROADCASTING

STOP

NO. 01

02 03 04

Mike Peter Sam Kim

USAGE TIME

01'10 01'08 01'09 01'10

004'37

PAGES

02 02 02 02

008

OK OK OK OK

START TIME

10 Jan. 2000 09:36

YOUR LOGO : YOUR FAX NO. :

10 Jan. 09:31 10 Jan. 09:33 10 Jan. 09:34 10 Jan. 09:35

TOTAL

RESULT

OTHER FACSIMILE

BROADCAST REPORT

Sample of a broadcast sending report

Page 40

You want to receive all voice and fax calls automatically.

You have a separate telephone line just for faxes.

is Mike...

Hi, this

Receiving Faxes

Setting the unit to receive faxes!

FAX ONLY mode

(p. 41)

Set feature #77 to “FAX ONLY” (p. 71).

Turn AUTO ANSWER on by pressing .

AUTO ANSWER

When receiving calls:

All incoming calls will be answered as faxes.

Use only as fax

MEMORY% ONMEMORY% ON

AUTO ANSWERAUTO ANSWER

▼

How you

want the unit

to receive

calls

You have to

set this.

This is how the unit will

operate.

TAD/FAX mode

(p. 52)

Set feature #77 to “TAD/FAX” (p. 71).

Turn AUTO ANSWER on by pressing .

AUTO ANSWER

When receiving voice calls:

The unit will activate the answering device and record voice messages.

When receiving fax calls:

The unit will activate the fax function to receive documents.

Use as answering

device/fax

(KX-FP185 only)

MEMORY% CALLS ONMEMORY% CALLS ON

AUTO ANSWERAUTO ANSWER

▼

Page 41

You plan to answer the calls yourself.

You want to answer the voice call yourself and receive fax calls without rings.

Receiving Faxes

With PC

If you have a computer attached to the same telephone line, see page 43.

Other

options

TEL/FAX mode

(p. 44)

Set feature #77 to “TEL/FAX” (p. 71).

Turn AUTO ANSWER on by pressing .

AUTO ANSWER

TEL mode

(p. 40)

Turn AUTO ANSWER off by pressing .

AUTO ANSWER

When receiving calls:

You have to answer all calls manually. To receive a fax document, press for each fax call.

FAX START

Ring

Mostly voice calls

MEMORY% ONMEMORY% ON

AUTO ANSWERAUTO ANSWER

When receiving voice calls:

The unit will ring.

When receiving fax calls:

The unit will receive fax documents without ringing.

Remote

fax activation

You can also receive a fax using an extension telephone. While hearing fax calling tone with an extension telephone, press

(pre-selected fax activation code) to receive a fax (p. 47).

Use as telephone/

automatic fax

Ring

MEMORY% ONMEMORY% ON

AUTO ANSWERAUTO ANSWER

▼

With answering

machine

(KX-FP181 only)

You can use the fax machine with an answering machine, see pages 42 and 43.

Page 42

Receiving Faxes

When the unit rings, press

(KX-FP185) or lift the

handset to answer the call.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

Replace the handset.

●

The unit will start fax reception.

CONNECTING.....

FAX START

DIGITAL SP-PHONE

Handset

STOP

AUTO ANSWER

FAX START

Microphone (KX-FP185)

DIGITAL SP-PHONE

(KX-FP185)

Display

To stop receiving

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start fax reception.

●

If this feature is not required, set feature #46 to “OFF” (p. 69).

STOP

TEL mode! (answering all calls manually)

If the arrow (▼) is shown on the right of the display, turn it off by pressing .

Display:

TEL MODE

AUTO ANSWER

Note:

●

Up to 30 sheets of printed paper can be held. Remove the printed paper before it exceeds 30 sheets.

Fax reception in memory

When a printing problem is detected, the unit will temporarily store the received document into memory. While the document is in memory; — the display will show an error message and the

following message alternately.

Display:

— slow beeps will sound (memory reception alert).

See feature #44 on page 69.

●

Follow the instructions on pages 73 and 74 to solve the problem.

●

For memory capacity, see page 86.

FAX IN MEMORY

Activating the TEL mode

Receiving a fax manually

Page 43

Receiving Faxes

Display

AUTO ANSWER

If you have a telephone line just for faxes, we recommend the following setup.

Example: One telephone line is used for voice calls and a separate telephone line for faxes.

FAX ONLY mode! (all calls are received as faxes)

Set feature #77 to “FAX ONLY” (p. 71).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing

Display:

●

The unit will automatically answer all calls and only receive fax documents.

▼

FAX ONLY MODE

AUTO ANSWER

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Activating the FAX ONLY mode

Note:

●

The number of rings before a call is answered in the FAX ONLY mode can be changed (feature #06 on page 65).

●

This mode should not be used with a telephone line which is used for both voice and fax calls. Fax communication will be attempted even if someone is trying to call you.

Page 44

Receiving Faxes

Remove the stopper with your finger and connect the cord to the EXT jack.

Telephone line cord (not included)

Extension telephone adaptor (not included)

Stopper

Answering machine (not included)

Connect the answering machine.

Setting up the fax machine and an answering machine

Note:

●

We recommend you keep the greeting message around to 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.

●

Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.

Set the number of rings on the answering machine to less than 4.

●

This will allow the answering machine to answer the call first.

Record a greeting message on the answering machine.

Example:

“This is (your name, business and/or telephone number). We are unable to answer the phone right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.”

Activate the answering machine.

Set the receive mode of the fax machine to the TEL mode (p. 40) or FAX ONLY mode (p. 41).

●

If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to more than 5 (feature #06 on page 65). Using the FAX ONLY mode will allow you to

receive faxes if the answering machine is full.

Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 66.

Using the unit with an answering machine

(KX-FP181 only)!

Page 45

Receiving Faxes

Wall jack

EXT

Wall jack

Computer

Fax machine

(KX-FP181 only)

Answering machine

(KX-FP181 only, not included)

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically when the machine detects a calling tone.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.

We recommend that you always connect the fax machine directly to the wall jack.

Note:

●

Set the fax machine to the TEL mode.

●

The device which has the shortest ring count will answer a call first.

●

If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to the computer (KX-FP181 only).

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1. The caller calls your fax machine.

●

The answering machine will answer the call.

2. The caller can leave a message after the greeting message.

3. The caller presses (pre-selected fax activation code).

●

The fax machine will activate the fax function.

4. The caller presses the start button to send a document. Note:

●

The fax activation code can be changed in feature #41 (p. 68).

●

If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

To use with a computer!

Page 46

Receiving Faxes

TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit)

Voice call

Fax calling tone*

A call is received.

The fax machine will automatically receive documents without ringing.

Answer the call.

●

If the call is not answered:

– This message will be played.**

(KX-FP185 only)

– The fax machine will activate the fax

function for the other party’s fax machine that does not send a fax calling tone.

No one is available to take

your call right now.

Please try again later.

Thank you.

The fax machine will not ring.

TEL/FAX delayed ring count

●

The call is connected.

Hello! To send a fax, start transmission.

To speak with someone,

please wait.

This message will be played to the calling party (KX-FP185 only).

Ring

The fax machine will ring up to 3 times.

Silent fax recognition ring count

●

The calling party

will hear a different ring back tone.

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines do not have this capability.

** You can record your own greeting message

(p. 54)(KX-FP185 only).

Note:

●

The fax machine will display the following when a call is received.

Display:

●

The ringer should be on (p. 17).

INCOMING CALL

Use this mode when you are always near the fax machine, and want to receive faxes without ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below.

To set the TEL/FAX mode

1. Set feature #77 to “TEL/FAX” (p. 71).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing .

Display:

▼

TEL/FAX MODE

AUTO ANSWER

Page 47

Ring Ring

Voice call

Fax calling tone*

A call is received.

The fax machine will automatically receive documents without ringing.

The fax machine will not ring but the extension telephone will ring twice.

TEL/FAX delayed ring count

●

The call is connected.

Hello! To send a fax, start transmission. To speak with someone, please wait.

This message will be played to the calling party (KX-FP185 only).

Ring

■For KX-FP181 only

You can answer the call with the extension telephone.

1. Lift the handset.

2. Enter (default code) while the

ring back tone is heard.**

●

The code number can be changed

in feature #49 (p. 69).

The extension telephone will not ring but the fax machine will ring up to 3 times.

Silent fax recognition ring count

●

The calling

party will hear a different ring back tone.

Answer the call.

●

If the call is not answered:

– This message will be played.***

(KX-FP185 only)

–

The fax machine will activate the fax function for the other party’s fax machine that does not send a fax calling tone.

No one is available to take your call right now. Please try again later.

Thank you.

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines do not have this capability.

** If the fax machine activates the fax function,

press on the fax machine in step 2 to talk with the calling party (KX-FP181 only).

*** You can record your own greeting message

(p. 54)(KX-FP185 only).

STOP

Receiving Faxes

When an extension telephone is connected

TEL/FAX delayed ring count

The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 71. The fax machine will not generate an audible ring during this time.

Silent fax recognition ring count

The fax machine generates audible rings to indicate that it is receiving a voice call. The number of rings generated depends on the setting of feature #30 on page 67. This signal will not ring at an extension telephone.

Page 48

Receiving Faxes

When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone.

AUTO ANSWER mode:

—

FAX ONLY mode

—

TEL/FAX mode

—

TAD/FAX mode (KX-FP185 only)

■

For KX-FP181

1. Call your unit and wait for 10 rings.

●

You will hear a beep signal.

2. —To switch to the FAX ONLY mode: Press within 8 seconds.

—To switch to the TEL/FAX mode:

Press within 8 seconds.

3. Hang up the handset.

Note:

●

Press or within 8 seconds after hearing the beep, otherwise the call will be interrupted and the unit will remain in the TEL mode.

■

For KX-FP185

1. Call your unit and wait for 10 rings.

●

You will hear a beep signal.

2. Enter the remote operation ID (feature #11 on page 66) within 8 seconds.

●

You will hear a beep signal.

3. —To switch to the FAX ONLY mode: Press within 3 seconds.

—To switch to the TEL/FAX mode:

Press within 3 seconds.

—To switch to the TAD/FAX mode:

Wait for 3 seconds, then the greeting message will be played.

4. Hang up the handset.

Note:

●

Enter the remote operation ID within 8 seconds after hearing the beep, otherwise the call will be interrupted and the unit will remain in the TEL mode.

Turning the AUTO ANSWER mode on remotely!!

Page 49

Receiving Faxes

Extension telephone!

To the EXT jack or same line

Extension telephone

Note:

●

You can change the fax activation code in feature #41 (p. 68).

If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press on the fax machine.

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

FAX START

When the extension telephone rings, lift the handset of the extension telephone.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press (pre-selected fax activation code) firmly.

Hang up the handset.

●

The fax machine will start reception.

Page 50

Receiving Faxes

Receive polling! (retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

For KX-FP181

Press three times.

Display:

For KX-FP185

Press four times.

Press .

Dial the fax number.

Example:

Press .

●

The unit will start reception.

CONNECTING.....

SET

FAX=3331111

SET

4.POLLING

3.POLLING

Display

SET

Page 51

Receiving Faxes

Pager call!

This feature allows your unit to call your pager when your unit receives an incoming voice message (KX-FP185 only) or a fax document.

Press .

Display:

Press , then .

For KX-FP181:

For KX-FP185:

Press .

Rotate to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PP12345678PP5555#

NO.=

SET

MODE=ON

EASY DIAL

MODE=OFF

SET

PAGER CALL

FAX PAGER CALL

7 0

1.SYSTEM SET UP

Press .

●

The unit will dial the stored number.

Check that your pager receives a pager test call.

Press /

PAGER TEST

SET

REDIAL/PAUSE

(Pause)

Display

EASY DIAL

MONITOR

SET

DIGITAL SP-PHONEDIGITAL SP-PHONE

(KX-FP181)

(KX-FP185)

Your pager number

Pauses

Your pager access code, if required.

Message you want displayed on your pager.

5555

Pager

When your pager receives a pager call

DIGITAL SP-PHONE

MONITOR

Your pager will display the message you entered in step 6 above. (For example: 5555)

Page 52

Copying

Making a copy!

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

●

Make sure the handset is on the cradle.

●

If necessary, press repeatedly to select the desired setting (p. 30).

Press .

●

If necessary, enter the number of copies (up to 50).

●

If necessary, choose an enlargement/ reduction rate by pressing . See next page.

●

f you want to print collated (sorted) copies, press until the following is displayed.

Press .

●

The unit will start printing.

●

If you want to remove the copy document for other uses, press instead of . The unit will feed the document and scan it into memory, then start printing.

COPY START

QUICK SCAN

COPY START

COLLATE=ON

COLLATE

COPY ZOOM

NUMBER=1 [100%]

COPY START

RESOLUTION

STANDARD

The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can be copied.

FACE DOWN

Document guides

RESOLUTION

STOP

COPY ZOOM

COPY START

COLLATE

QUICK SCAN

Display

To stop copying

Press .

STOP

Note:

●

If a resolution is not selected, “FINE” resolution will automatically be selected.

●

You can make or receive a voice call while making copies.

●

After copying, the enlargement/reduction rate setting will return to “100%”.

Printing collated (sorted) copies

Collated (sorted)

Uncollated

Note:

●

If you turn the collating feature on, the unit will store the documents into memory. If memory becomes full while storing, the unit will only print out the stored pages.

●

After copying, the collating feature will turn off automatically.

Example: Making two copies of a 4-page original document

Page 53

Copying

Note:

●

If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted.

●

If the image at the bottom of the document is not copied when you copy a document as long as the recording paper, try 92% or 86%.

To enlarge a document

Select “200%” or “150%” by pressing (+). The unit will only enlarge the centre part of the document and print it on two pages.

COPY ZOOM

To reduce a document

The unit can reduce the original document. Select the desired setting by pressing (–).

Recommended reduction rates:

COPY ZOOM

Original document

Enlarged copy

Example of a 200% enlarged copy

Area to be enlarged

B C

F G

A B C D

E F G H

Original document

Enlarged copy

Example of a 150% enlarged copy

B C

F G

A B C D

E F G H

Area to be enlarged

A4 = 210 mm x 297 mm Letter = 216 mm x 279 mm Legal = 216 mm x 356 mm

Size of original document

Setting

100% (default)

92% 86% 72%

Size of recording paper

A4 A4

A4, Letter

A4 A4

Legal

Page 54

Setup

(KX-FP185 only)

TAD/FAX mode! (using the built-in answering device and receiving voice and fax calls automatically)

Setting up the voice and fax message reception

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.

●

You can use either the pre-recorded greeting messages (see next page) or your own greeting message (p. 54).

Note:

●

The incoming message recording time can be changed (feature #10 on page 65).

●

For voice memory capacity for incoming messages, see page 86.

●

When the remaining time is low, erase unnecessary messages (p. 57).

●

While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set to “OFF” (feature #67 on page 70).

AUTO ANSWER

Display

Set feature #77 to “TAD/FAX” (p. 71).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing

Display:

●

The unit will play the greeting message.

●

The remaining time for recording incoming messages will be displayed.

Example:

▼

TIME = 10m13s

TAD/FAX MODE

AUTO ANSWER

Ring count in the TAD/FAX mode

The number of rings before a call is answered can be changed on feature #06 (p. 65). You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.

TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are

any new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll charges for the call, hang up immediately when you hear the third ring. The third ring indicates that there are no new recorded messages.

RINGER OFF: The unit will answer without ringing.

●

If you subscribe to a Caller ID service, set to 2 or more rings.

Page 55

Greeting (KX-FP185 only)

The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. For your own greeting message, see page 54.

■ When the unit is ready to receive voice and fax calls:

■ When voice or fax memory is full:

Note:

●

To clear the problem, see pages 73 and 74.

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please try again later. Thank you.

Hello! We are unable to answer right now. To send a fax, please try again later. To leave a voice message, please speak after the beep. Thank you.

Hello! We are unable to answer right now. Please try again later. Thank you.

Pre-recorded greeting messages!

Display:

MESSAGE FULL

FAX MEMORY FULL

and

FAX MEMORY FULL

MESSAGE FULL

Page 56

Greeting

(KX-FP185 only)

Greeting

Microphone

RECORD

STOP

START

Display

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.”

Note:

●

If you make a mistake while recording, start again from step 2.

●

You can choose 60-seconds for your own TAD/FAX greeting message (feature #54 on page 69).

– If you change to 60-seconds, we

recommend that you tell the caller in your own TAD/FAX greeting message to press

before starting fax transmission.

– If you change to 16-seconds from 60-

seconds, your own recorded TAD/FAX greeting message will be deleted and the pre-recorded message will be played.

“This is (your name, business and/or telephone number). We are unable to answer right now. Please try again later. Thank you.”

Select the desired mode (TAD/FAX or TEL/FAX) where you want to record a greeting message (feature #77 on page 71).

Press twice.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode: TEL/FAX mode:

Press .

●

A long beep will sound.

Speak clearly about 20 cm away from the microphone.

●

The display will show the remaining recording time.

TAD/FAX mode: TEL/FAX mode:

When finished recording, press .

●

The unit will repeat your message. Adjust the volume using or .

STOP

T/F REC. 15s

TAD REC. 15s

START

PRESS START

2.T/F GREETING

2.TAD GREETING

RECORD

You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.

Suggested messages

TAD/FAX greeting message

TEL/FAX greeting message

Recording your own greeting messages!

Page 57

Greeting (KX-FP185 only)

Checking the greeting messages

Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to a greeting message (feature #77 on page 71).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing

. If the arrow (▼) is shown on the right of the display, turn it off once then on again.

TAD/FAX mode:

TEL/FAX mode:

●

The unit will play the greeting message.

TEL/FAX MODE

TAD/FAX MODE

AUTO ANSWER

ERASE

Display

START SET

STOP

Select the desired mode (TAD/FAX or TEL/FAX) where you want to erase the greeting message (feature #77 on page 71).

Press two times.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode: TEL/FAX mode:

Press .

●

To cancel erasing, press .

Press .

●

When receiving a call, the pre-recorded greeting message will be played.

GREETING ERASED

SET

STOP

YES:SET/NO:STOP

ERASE GREETING?

START

PRESS START

2.T/F GREETING

2.TAD GREETING

ERASE

Erasing your own recorded greeting messages

AUTO ANSWER

Display

Page 58

Incoming Messages

(KX-FP185 only)

PLAY MESSAGES

FLASH/LIGHT

STOP

Example (total 2 recorded messages):

Call counter

EASY DIAL

QUICK

SLOW

When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 68).

Press .

●

Only the new recorded messages will be played.

●

Adjust the speaker volume using or .

●

After playing back all of the new messages, the PLAY MESSAGES indicator will stop flashing and just light up. If you press at this time, all the recorded messages will be played.

PLAY MESSAGES

Listening to recorded messages!

Repeating a message

Rotate one click to the left while listening to the message.

●

If you rotate to the left within 5 seconds of the beginning of the message, the previous message will be played.

●

To play back a specific message, rotate

to the left or right and search for

the message you want to listen to.

Skipping a message

Rotate one click to the right to play the next message.

Stopping playback

Press .

●

If you press within 1 minute, the unit will resume playing the rest of the messages.

STOP

EASY DIAL

Changing the playback speed

Press to play messages at one and a half times the original speed.

Press to play messages at half the original speed.

●

To return to the original speed, press or again during quick or slow playback.

Voice time/day stamp

During playback, a synthesized voice will announce the time and day of the week that each message was recorded.

SLOW

QUICK

SLOW

QUICK

PLAY MESSAGES

Page 59

Incoming Messages

(KX-FP185 only)

Erasing a specific message

Press while listening to the message you want to erase.

Display:

Erasing all the messages

Check that you have listened to all of the recorded messages.

Press .

Display:

Press .

●

To cancel erasing, press .

Press .

ERASE COMPLETED

ERASING

SET

STOP

YES:SET/NO:STOP

ERASE MESSAGES?

START

PRESS START

1.ALL MESSAGES

ERASE

MESSAGE ERASED

ERASING

ERASE

START SET

ERASE

Display

STOP

Erase unnecessary messages to prevent memory from becoming full.

Erasing recorded messages!

Note:

●

Greeting messages can not be erased this way.

Page 60

Recording

(KX-FP185 only)

Telephone conversation!

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

Press .

Display:

Press .

●

A long beep will sound.

Speak clearly about 20 cm away from the microphone.

When finished recording, press .

STOP

MEMO RECORDING

START

PRESS START

1.MEMO MESSAGE

RECORD

START

STOP

Microphone

RECORD

Display

You can record a telephone conversation. This conversation can be played back later, either directly or remotely.

During a telephone conversation, press

Display:

To stop recording, press or replace the handset.

STOP

2WAY RECORDING

RECORD

STOP

RECORD

Display

Note:

●

There may be legal restrictions on recording two-way telephone conversations. Inform the other party that the conversation is being recorded.

Memo message! (leaving a message for others or yourself)

Page 61

Answering Device Remote Operation

Notice of Remote Operation

Fold here

Call your unit.

Enter the remote operation ID

during the greeting

message.

●

The new messages will be played automatically.

●

If there are no new messages, wait for 4 seconds. All the messages will be played back.

Press the remote command key(s) within 10 seconds (see the reverse side).

●

The remote operation is available only from a touch tone telephone when the unit is in the TAD/FAX mode.

●

When the unit is in the TEL mode, call your unit and wait for 10 rings. Enter the remote operation ID within 8 seconds and wait for 3 seconds. The unit will switch to the TAD/FAX mode.

●

When you press a key, press firmly.

●

To send a document, press

. When a fax tone is

heard, start transmission.

Remote Operation

(KX-FP185 only)

The following operations can be performed from a remote location using a touch tone telephone.

Program the remote operation ID (feature #11 on page 66) and set the unit to the TAD/FAX mode before going out (p. 52).

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.

Operating from a remote location!

Note:

●

During remote operation, the unit will stop and two beeps will be heard in the following conditions: — 2 minutes 40 seconds after your unit answered. — Every 2 minutes 40 seconds after pressing any command key. To listen to further messages, press within 10 seconds after hearing the two beeps.

Stops re-recording of a greeting message

Erases a specific message Erases all messages Changes to the TEL mode Turns ON message transfer Turns OFF message transfer Turns ON pager call Turns OFF pager call

Remote command

Dial key

Page

Dial key

Remote command Page

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Re-records a greeting message

Continues operation

See

note

61 61 61 61 61 61 61

Page 62

Remote Operation

(KX-FP185 only)

Listening to recorded messages

Operation from a remote touch tone telephone!

Call your unit.

Enter the remote operation ID during the TAD/FAX greeting playback.

Skips the greeting message

Repeats a message Skips a message New message playback All message playback

Re-records a greeting message

Continues operation Stops re-recording of a

greeting message

Key Remote command

987

Erases a specific message

Erases all messages Changes to the TEL

mode Turns ON message

transfer Turns OFF message

transfer Turns ON pager call

Turns OFF pager call

Key Remote command

8 4

8 3

8 2

8 1

8 054

When there are no new recorded messages

Press or wait for 4 seconds to listen to all the messages.

When voice memory is full

Erase some or all of the messages (see next page).

Sorry, no more memory. Please erase unnecessary messages.

When there are new recorded messages

The voice guide will tell you the number of new recorded messages and they will be played automatically.

●

To repeat only the new messages:

Press .

●

To repeat the current message:

Press . If you press within 5 seconds of the

beginning of a message, the previous message will be played.

●

To listen to all the messages:

Press .

●

To skip a message:

Press .

3 new messages.

Voice guide example:

No new messages.

Page 63

Remote Operation

(KX-FP185 only)

■

Erasing a specific message

Press while listening to the message you want to erase.

●

A long beep will also sound. The unit will then play back the next message.

■

Erasing all the messages

Press to erase all the messages.

●

A long beep will also sound.

■

Recording a marker message

You can leave an additional message.

1. Wait for the voice guide.

2. Wait about 10 seconds.

3. Leave a message after the beep.

■

Re-recording a greeting message

You can change the contents of the TAD/FAX greeting message.

1. Press to start recording.

●

A long beep will sound.

2. Speak clearly up to 16 seconds.

●

If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3. When finished recording, press .

●

The new greeting message will be played.

■

Skipping the greeting message

Press during the greeting message playback.

●

The unit will skip the rest of the greeting message.

754

Please leave your name and message after the beep.

■

Turning the message transfer on or off

You must pre-program a transfer telephone number beforehand (feature #60 on page 70).

Press to turn ON the message transfer.

Press to turn OFF the message transfer.

●

If a transfer telephone number is not programmed, you cannot turn this feature ON.

■

Turning the pager call on or off

You must program a pager number beforehand (feature #70 on page 49).

Press to turn ON the pager call.

Press to turn OFF the pager call.

●

If a pager number is not programmed, you cannot turn this feature ON.

■

Changing the receive mode

Press to change the receive mode from TAD/FAX to TEL.

●

You cannot return to the TAD/FAX mode in the same call. To return to the TAD/FAX mode, see page 46.

8 0

8 4

8 3

8 2

8 1

The message has been erased.

Other remote operations

Voice guide example:

All messages have been erased.

All messages have been played.

Message transfer is set. Transfer phone number is

123456789.

Message transfer is off.

Transfer phone number is not set.

Pager call is off.

Pager number is not set.

Pager call is set. Pager number is 098765432.

Page 64

Option

(KX-FP185 only)

Transferring recorded messages to another telephone!

This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation.

Program the transfer telephone number first (feature #60 on page 70) and set to the TAD/FAX mode.

An incoming voice message is recorded in your unit.

Your unit calls the transfer telephone number.

Answer the call with the transfer telephone.

Your unit will play the transfer greeting message.*

Enter the remote operation ID (feature #11 on page 66).

Retrieve the message using the remote operation (p. 59–61).

* This message can be changed (see next page).

Pre-recorded message:

This is a telephone answering system. Please enter your remote ID for remote operation.

Page 65

Option

(KX-FP185 only)

Recording your own transfer greeting message

The recording time is limited to 16 seconds.

Suggested message

“This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.”

Press .

Display:

Press , then .

Press .

Rotate to select “RECORD”.

Press .

Speak clearly about 20 cm away from the microphone.

●

The display will show the remaining recording time.

Example:

TRNS REC. 15s

TRNS REC. 16s

SET

RECORD

EASY DIAL

CHECK

SET

TRNS-GREETING

6 1

1.SYSTEM SET UP

SET

Microphone

STOP

EASY DIAL

Display

To check your transfer greeting message

1. Press , , then .

2. Rotate to select “CHECK”.

3. Press .

●

The unit will play your message.

4. Press .

SET

EASY DIAL

SET

6 1

When finished recording, press

●

The unit will repeat your message. Adjust the volume using or

Press .

STOP

To erase your transfer greeting message

1. Press , , then .

2. Rotate to select “ERASE”.

3. Press .

●

Your own message will be erased.

4. Press .

●

The pre-recorded greeting message will be played when transferring a call.

SET

EASY DIAL

SET

6 1

Page 66

Features Summary

The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 65–71).

Press .

Display:

Select the feature you wish to program.

■

For basic features (p. 65, 66) Rotate until the desired feature is displayed.

■

For advanced features (p. 67–71) Rotate until the following is displayed.

Press and rotate until the desired feature is displayed.

Press .

●

The current setting of the feature will be displayed.

Rotate until the desired setting is displayed.

●

This step may be slightly different depending on the feature.

Press .

●

The setting you selected is set, and the next feature will be displayed.

To exit programming, press .

SET

EASY DIAL

SET

EASY DIAL

SET

ADVANCED MODE

EASY DIAL

1.SYSTEM SET UP

Programming by entering the program code number directly

You can select a feature by directly entering the program code (# and 2-digit number) instead of using .

1. Press

2. Press and the 2-digit code number.

3. Follow steps 3 to 6 above.

●

See programming tables (p. 65–71) for codes.

EASY DIAL

Programming!

SET

Display

EASY DIAL

General programming method

To cancel programming

Press to exit the program.

Page 67

Features Summary

If you are using the unit with an answering machine, set the ring count to more than 5.

Basic features!

Programming table

Code

#01

To set the date and time

SET DATE & TIME

dd/mm/yy

hh:mm (2 digits for each entry)

See page 13 for details.

See pages 14 and 15 for details.

See page 16 for details.

“ERROR”: The sending report will be printed only when fax transmission fails. “ON”: The sending report will be printed after every transmission.

#02

To set your logo

YOUR LOGO

(Up to 30 characters)

Display & Feature Settings How the unit operates

#03

To set your facsimile telephone number

YOUR FAX NO.

(Up to 20 digits)

#04

To print and check the sending report for fax transmission results (p. 32)

SENDING REPORT

ERROR

OFF

#06

■

For KX-FP181 only

To change the number of rings before the unit answers a call in the FAX ONLY mode

FAX RING COUNT

1, 2, 3, 4, 5,

6, 7, 8, 9

(The default setting is in bold type.) (continued)

This setting can be changed when the unit is in FAX ONLY mode.

#06

■

For KX-FP185 only

To change the number of rings before the unit answers a call in the FAX ONLY mode

FAX RING COUNT

1, 2, 3, 4, 5,

6, 7, 8, 9

■

For KX-FP185 only

To change the number of rings before the unit answers a call in the TAD/FAX mode

TAD RING COUNT

1, 2, 3, 4

TOLL SAVER

RINGER OFF

“VOX”: Unlimited “1–9”: 1 minute to 9 minutes

VOX

1, 2, 3, 4, 5,

6, 7, 8, 9

#10

■

For KX-FP185 only

To change the recording time for an incoming message

RECORDING TIME

This setting can be changed when the unit is in TAD/FAX mode.

●

See page 52 for details.

Page 68

■

For KX-FP185 only

To operate the answering device from a remote location

REMOTE TAD ID

Features Summary

Basic features (cont.)!

Programming table (cont.)

Code Display & Feature Settings How the unit operates

How to set menu options

1. Press .

2. Rotate until the desired

feature is displayed.

EASY DIAL

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 64 for more details.

3. Press .

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

SET

#11

(The default setting is in bold type.)

ON / ID=11

OFF

#12

■

For KX-FP181 only

If you use the unit with an answering machine, activate this feature and set the remote activation ID to secure the remote operation for the answering machine.

REMOTE TAM ACT.

To select “ON” and enter ID:

1. Press .

2. Rotate and select

this feature.

3. Press .

4. Rotate to select

“ON”.

5. Press .

6. Enter your ID from 1 to 5 digits,

using 0–9, and #.

7. Press .

8. Press .

SET

EASY DIAL

SET

EASY DIAL

ON / ID=111

OFF

To select “ON” and enter ID:

1. Press .

2. Rotate and select

this feature.

3. Press .

4. Rotate to select

“ON”.

5. Press .

6. Enter any 3-digit number except a

number using 0 or 7.

7. Press .

8. Press .

SET

EASY DIAL

SET

EASY DIAL

Page 69

Features Summary

To send a document:

1. Insert the document.

2. Follow steps 1–3 above.

3. Rotate to select “ON”.

4. Press .

5. Enter the fax number.

6. Press .

7. Enter the transmission start time.

8. Press .

9. Press .

●

To cancel after programming, press then

SET

STOP

SET

EASY DIAL

1. Press .

2. Rotate until “ADVANCED

MODE” is displayed. Press and rotate until

the desired feature is displayed.

EASY DIAL

SET

EASY DIAL

3. Press .

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

SET

Programming table

Code

#22

To print the journal report automatically for fax communications

AUTO JOURNAL

OFF

After transmission, the unit will turn off automatically.

●

This feature is not available for broadcast transmission.

●

The calling charge may be higher.

#23

If you have difficulty sending an overseas fax, activate this feature before starting transmission. This feature makes sending documents easier as the transmission speed is slowed down.

OVERSEAS MODE

Display & Feature Settings How the unit operates

#25

To send a fax automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company.

●

The setting can be reserved to take place up to 24 hours in advance.

DELAYED SEND

OFF

ON /

fax no. /

hh:mm

OFF

“ON”: The unit will print the journal report automatically after every 30 new fax communications (p. 32).

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 64 for more details.

Advanced features!

How to set menu options

(The default setting is in bold type.) (continued)

#26

“ON”: The unit will print the Caller ID list automatically after every 30 new calls (p. 26).

■

For KX-FP185 only

To print Caller ID list automatically

AUTO CALL. LIST

OFF

See pages 44 and 45 for details.

#30

To change the number of rings when the unit detects a voice call in the TEL/FAX mode

SILENT FAX RING

3, 4, 5, 6, 7,

8, 9

Page 70

Features Summary

#41

If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 47).

●

This code is also used to receive a voice message and a fax in the same call (p. 43)(KX-FP181 only).

FAX ACTIVATION

ON /

CODE= 9

OFF

1. Follow steps 1–3 above.

2. Rotate to select “ON”.

3. Press .

4. Enter your code from 2 to 4 digits,

using 0–9 and .

5. Press .

6. Press .

●

Do not enter “0000”.

SET

EASY DIAL

#42

■

For KX-FP185 only

To alert you with beeps when a new voice message is recorded

MESSAGE ALERT

OFF

If you hear slow beeps, press

and listen to recorded messages (p. 56). The beeps will stop.

PLAY MESSAGES

#39

To adjust the display contrast

LCD CONTRAST

NORMAL

DARKER

“NORMAL”: For normal contrast “DARKER”: Used when the display contrast is too light.

1. Press .

2. Rotate until “ADVANCED

MODE” is displayed. Press and rotate until

the desired feature is displayed.

EASY DIAL

SET

EASY DIAL

Programming table (cont.)

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 64 for more details.

Advanced features (cont.)!

How to set menu options

Code Display & Feature Settings How the unit operates

(The default setting is in bold type.)

Setting

Recording paper Original document

100% A4 Letter

92% A4 A4 86% A4 A4 72%

Legal

#36

If the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce and print the document. Select the desired reduction rate.

RCV REDUCTION

100%

92%

86%

72%

●

If most of document sent from the other party are as long as your recording paper and they have a long heading using a few lines, we recommend selecting 86%.

3. Press .

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

SET

Page 71

Voice guidance examples: “

Start transmission.

”

“

Transmission is complete.

”

“

Transmission has failed.

”

“

Transmission has been interrupted.

”

“

Start reception.

”

“

Reception is complete.

”

“

Reception has failed.

”

“

Reception has been interrupted.

”

“

Please hang up the handset for

reception.

”

“

Start reception.

”

“16s”: Up to 16 seconds “60s”: Up to 60 seconds

Features Summary

Code Display & Feature Settings How the unit operates

#44

To alert you with beeps when a received document is stored into memory due to a problem.

RECEIVE ALERT

OFF

If you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beeps will stop.

If you hear slow beeps, erase the recorded messages (p. 57). The beeps will stop.

#43

■

For KX-FP185 only

To alert you with beeps when there is less than 60 seconds of remaining recording time

REC. TIME ALERT

OFF

(The default setting is in bold type.) (continued)

#46

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep).

FRIENDLY RCV

OFF

“ON”: You do not have to press

for fax reception.

FAX START

#49

■

For KX-FP181 only

To answer a call with an extension telephone in the TEL/FAX mode (p. 45)

AUTO DISCONNECT

ON / CODE= 0

OFF

1. Follow steps 1–3 on page 68.

2. Rotate to select “ON”.

3. Press .

4. Enter your code from 2 to 4 digits,

using 0–9 and .

5. Press .

6. Press .

SET

EASY DIAL

#54

■

For KX-FP185 only

To change the recording time for your own TAD/FAX greeting message (p. 54)

GREETING TIME

16s

60s

#47

OFF

ERROR

■

For KX-FP185 only

If you wish to hear the voice guidance (see right) at each fax transmission/reception, set this feature to “ON”.

●

To hear the voice guidance only when fax transmission/reception fails, select “ERROR”.

FAX GUIDANCE

Page 72

This feature is available when the transmitting/receiving station are ECM compatible.

●

If the documents are in memory, clear them before the setting (p. 40).

#68

ECM stands for Error Correction Mode. To send a fax even if there is static interference on the telephone line

ECM SELECTION

OFF

See page 63 for details.

Features Summary

Programming table (cont.)

Code Display & Feature Settings How the unit operates

1. Press .

2. Rotate until “ADVANCED

MODE” is displayed. Press and rotate until

the desired feature is displayed.

EASY DIAL

SET

EASY DIAL

3. Press .

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

SET

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 64 for more details.

Advanced features (cont.)!

How to set menu options

(The default setting is in bold type.)

1. Follow steps 1–3 above.

2. Rotate to select “ON”.

3. Press .

4. Enter the transfer telephone

number.

5. Press .

6. Press .

●

This feature can be turned on/off from a remote location (p. 61).

SET

EASY DIAL

#60

■

For KX-FP185 only

To transfer a recorded incoming message to another telephone (p. 62)

MESSAGE TRANS.

OFF

#61

■

For KX-FP185 only

To check, record or erase a transfer greeting message

TRNS-GREETING

CHECK

RECORD ERASE

#67

■

For KX-FP185 only

To hear an incoming message (ICM) from the speaker while the answering device is recording the message

ICM MONITOR

OFF

If you select “OFF”, you cannot monitor the incoming message.

Page 73

Follow steps 1–3 on page 70.

Rotate to select “YES”.

Press .

Press again.

Press .

SET

EASY DIAL

#80

To reset the advanced features, except ECM selection (feature #68 on page 70) to their default settings

SET DEFAULT

YES

Features Summary

You can confirm the status of the other party’s machine.

●

If the ring back tone continues, the other party’s machine may not be a facsimile or may have run out of paper. Check with the other party.

●

The connecting tone volume cannot be adjusted.

#76

If you often have trouble when sending a fax, this feature allows you to hear connecting tones; fax tone, ring back tone and busy tone.

CONNECTING TONE

OFF

Code Display & Feature Settings How the unit operates

(The default setting is in bold type.)

#71

To set the ring melody

MELODY RINGER

B C

See page 49 for details.

#70

(KX-FP181) (KX-FP185)

If you have a pager and wish to know when your unit receives an incoming message (KX-FP185 only) or a fax, activate this feature.

PAGER CALL

FAX PAGER CALL

OFF

See pages 44 and 45 for details.

TAD/FAX

FAX ONLY

TEL/FAX

#78

If you use an extension telephone in the TEL/FAX mode, select the desired number of rings of the extension telephone.

TEL/FAX RING

1, 2, 3, 4, 5, 6, 7, 8, 9

#77

■

For KX-FP181 only

To change the receive mode in the AUTO ANSWER setting

AUTO ANSWER

FAX ONLY

TEL/FAX

“FAX ONLY”: Facsimile only mode (p. 41) “TEL/FAX”: Telephone/Facsimile mode (p. 44, 45)

“TAD/FAX”: Telephone Answering Device/Facsimile mode (p. 52) “FAX ONLY”: Facsimile only mode (p. 41) “TEL/FAX”: Telephone/Facsimile mode (p. 44, 45)

#77

■

For KX-FP185 only

To change the receive mode in the AUTO ANSWER setting

AUTO ANSWER

Page 74

Error Messages

Reports!

Communication message

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

MEMORY FULL

NO DOCUMENT

OTHER FAX NOT RESPOND

PRESSED THE STOP KEY

THE COVER WAS OPENED

40–42 46–52 58, 65 68, 72

FF 43

—

54 59 70

—

●

A transmission or reception error occurred. Try again or check with the other party.

●

An overseas transmission error occurred. Try using the overseas mode (feature #23 on page 67).

●

The document is jammed. Remove the jammed document (p. 81).

●

A transmission or reception error occurred because of a problem with the other party’s fax machine. Check with the other party.

●

The document was not received due to memory being full.

●

The document was not fed into the unit properly. Reinsert the document and try again.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The document was not fed properly. Reinsert the document and try again.

●

The other party’s fax machine rings too many times. Send a fax manually – dial the number, confirm the fax tone, and press .

●

The other party’s machine is not a facsimile. Check with the other party.

●

The number you dialled is not in service.

●

was pressed and fax communication was

cancelled.

●

The covers were opened. Close them and try again.

●

Fax communication was successful.

STOP

FAX START

Error

code

Cause & Remedy

If your unit cannot send a fax, check the following. – The number you dialled is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 32).

Page 75

Error Messages

Display!

Display message

FAX MEMORY FULL

FAX IN MEMORY

EASY DIAL FULL

CHECK PAPER

CHECK MEMORY

CHECK DOCUMENT

CHECK FILM

COVER OPEN

CALL SERVICE2

CALL SERVICE

●

There is something wrong with the unit. Contact our service personnel.

●

The covers are open. Close them.

●

The ink film is empty. Replace the ink film with a new one (p. 83, 84).

●

The ink film is not installed. Install it (p. 83, 84).

●

The ink film is slack. Tighten it (see step 6 on page 84).

●

The document is not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (p. 82) and try again. If the problem remains, adjust the feeder pressure (p. 81).

●

Memory (telephone numbers, parameters, etc.) has been erased. Re-program.

●

The recording paper is not installed or the unit has run out of paper. Install paper and press to clear the message.

●

The recording paper is not fed into the unit properly. Reinstall paper (p. 11) and press to clear the message.

●

The recording paper has jammed near the recording paper entrance. Clear the jammed paper (p. 80) and press to clear the message. Do not install folded or heavily curled paper.

●

There is no space to store new stations in the EASY DIAL directory. Erase unnecessary stations (p. 22).

●

The unit has a document in memory. See the other displayed message instructions to print out the document.

●

Memory is full of received documents due to a lack of recording paper or a recording paper jam etc. Install paper or clear the jammed paper.

●

When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document manually.

SET

Cause & Remedy

If the unit detects a problem, one or more of the following messages will appear on the display.

Page 76

Error Messages

Display message

UNIT OVERHEATED

TRANSMIT ERROR

REMOVE DOCUMENT

REDIAL TIME OUT

POLLING ERROR

PLEASE WAIT

PAPER JAMMED

NO FAX REPLY

MODEM ERROR

MESSAGE FULL

MEMORY FULL

●

When making a copy, the document being stored exceeds the memory capacity of the unit. Press to clear the message. Divide the document and try again.

●

There is no memory left to record a voice message. Erase unnecessary messages (p. 57) (KX-FP185 only).

●

There is something wrong with the modem circuit. Contact our service personnel.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

A recording paper jam occurred. Clear the jammed paper (p. 80).

●

The unit is checking that there is no slack on the ink film. Wait for a while.

●

The other party’s fax machine does not provide the polling function. Check with the other party.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The document is jammed. Remove the jammed document (p. 81).

●

Attempted to transmit a document longer than 600 mm. Press

to remove the document. Divide the document into two

or more sheets and try again.

●

A transmission error occurred. Try again.

●

The unit is too hot. Let the unit cool down.

STOP

Cause & Remedy

Page 77

Operations

When a function does not work, check here before requesting help!

General

Problem

I cannot make and receive calls.

The unit does not work.

The unit does not ring.

The unit displays the following message though the paper is inserted.

The other party complains they only hear a fax tone and cannot talk.

The speakerphone is not working. (KX-FP185 only)

The button does not function properly.

During programming, I cannot enter the code or ID number.

The ink film runs out quickly.

The unit beeps.

REDIAL/PAUSE

CHECK PAPER

●

The mains lead or telephone line cord is not connected. Check the connections (p. 12).

●

If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter.

●

Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

●

The ringer volume is set to off. Adjust it (p. 17).

●

The TAD ring count of feature #06 is set to “RINGER OFF”. Change to another ring count (p. 65)(KX-FP185 only).

●

The paper is inserted halfway. Insert it correctly (p. 11) and press to clear the message.

●

The FAX ONLY mode is set. Tell them the number is only used for faxes or change to TEL, TEL/FAX or TAD/FAX (KX-FP185 only) mode (p. 38, 39).

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off. Speak alternately.

●

If this button is pressed during dialling, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialled will be redialled.

●

All or part of the numbers are the same. Change the code or ID number of features #11 (p. 66), #12 (p. 66), #41 (p. 68) and #49 (p.69).

●

The HELP printing function, copy function, and reports also use ink film.

●

Recording paper or ink film has run out. Press to stop the beeps and install paper/ink film.

STOP

SET

Cause & Remedy

Page 78

Operations

Fax – sending

Problem

●

The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 12) (KX-FP181 only).

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The other party’s machine is not a facsimile. Check with the other party.

●

The other party’s fax machine rings too many times. Send a fax manually – dial the number, confirm the fax tone, then press .

●

If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

●

The extension telephone on the same line is off the hook. Hang up the extension telephone and try again.

●

Try copying the document. If the copied image is clear, there may be something wrong with the other party’s machine.

●

The glass or rollers are dirty. Clean them (p. 82).

●

Use the overseas transmission mode of feature #23 (p. 67).

●

Add two pauses at the end of the telephone number (p. 19) or dial manually.

FAX START

Cause & Remedy

I cannot send documents.

The other party complains that letters on their received document are distorted or not clear.

The other party complains that dirty patterns or black lines appear on their received document.

I cannot make an international fax call.

Fax – receiving

Problem

●

The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 12).

●

The receive mode is set to the TEL mode. Set to the FAX ONLY, TEL/FAX or TAD/FAX (KX-FP185 only) mode (p. 38, 39).

●

The time taken to answer the call is too long. Decrease the number of rings of features #06 (p. 65), #30 (p. 67) and #78 (p. 71).

●

The greeting message is too long. Shor ten the message (p. 54)

(KX-FP185 only)

●

The incoming call is not a fax. Change the receive mode to the TEL or TAD/FAX (KX-FP185 only) mode (p. 38, 39).

Cause & Remedy

I cannot receive documents. (KX-FP181 only)

I cannot receive documents automatically.

The display shows the following message but faxes are not received.

CONNECTING.....

(continued)

Page 79

Operations

Receive mode

Problem

●

If you want to set the FAX ONLY, TEL/FAX or TAD/FAX (KX-FP185 only) mode: — Select the desired mode using feature #77 (p. 71), and — Press to turn on the arrow (▼) on

the right of the display.

Display:

●

If you want to set the TEL mode: — Press to turn off the arrow (▼) on

the right of the display.

●

The unit is not in AUTO ANSWER mode. Press

to turn on the arrow (▼) on the right of

the display.

▼

AUTO ANSWER

▼

AUTO ANSWER

Cause & Remedy

I cannot select the desired receive mode.

The other party complains that they cannot send a document.

Fax – receiving (cont.)

Problem

●

The other party sent a faint document. Ask them to send a clearer copy of the document.

●

The thermal head is dirty. Clean it (p. 82).

●

Some paper has instructions recommending which side to print on. Try turning the paper over.

●

Check the document of the other party.

●

If a blank sheet is ejected after the received document is printed out, the receiving reduction rate is not programmed correctly. Program the proper rate in feature #36 (p. 68).

●

The other party placed the document in their fax machine the wrong way. Check with the other party.

Cause & Remedy

The recording image is faint.

The printing quality is poor.

A blank sheet is ejected.

(continued)

Copying

Problem

●

You cannot make a copy during programming. Make the copy after programming or stop the programming.

●

The glass or rollers are dirty. Clean them (p. 82).

●

The thermal head is dirty. Clean it (p. 82).

Cause & Remedy

The unit does not make a copy.

A dirty pattern or a black line appears on the copied document.

The copied image is distorted.

Page 80

Operations

Copying (cont.)

Problem

●

Some paper has instructions recommending which side to print on. Try turning the paper over.

●

You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper.

Cause & Remedy

The printing quality is poor.

The printing is faint.

ABC

Original

Copy

Using an answering machine (KX-FP181 only)

Problem

●

Your greeting message on the answering machine is too long. Shorten the message (up to 10 seconds).

●

The answering machine rings too many times. Set to 1 or 2 rings.

●

Check if the answering machine is turned on and connected to the fax machine properly (p. 42).

●

Set the number of rings on the answering machine to 1 or 2.

●

The remote access code on your answering machine is the same as your fax activation code. Set a different number for features #12 (p. 66) and #41 (p. 68).

●

You did not program your remote access code in your fax machine correctly. Program the same code that is programmed on the answering machine to the fax machine with feature #12 (p. 66).

●

The code may include “#” which is used for certain features provided by telephone companies. Change the code on the answering machine to another number which does not include “#”. Also change the code of the fax machine with feature #12 (p. 66).

●

Your answering machine has run out of recording tape. Rewind the tape to record messages.

●

You set the answering machine to only give a greeting message.

Cause & Remedy

I cannot receive documents automatically.

I cannot receive voice messages.

I cannot retrieve recorded voice messages on the answering machine from a remote location.

I pressed the remote access code to access the answering machine remotely, but the line was disconnected.

Callers complain that they cannot send a document.

Page 81

Operations

Answering device (KX-FP185 only)

Problem

●

The memory is full. Erase unnecessary messages (p. 57).

●

Press the remote operation ID (feature #11 on page 66) correctly and firmly.

Cause & Remedy

New voice messages cannot be recorded in the TAD/FAX mode.

I cannot retrieve recorded messages from a remote location.

If a power failure occurs!

●

The unit will not function.

●

The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

●

Fax transmission and reception will be interrupted.

●

If delayed transmission of feature #25 (p. 67) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored.

●

If an extension telephone/answering machine is connected to the EXT jack of the fax machine, you may be able to use it during a power failure (KX-FP181 only).

●

If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.

Sample of a power down report

NO. 01 <FAX # NOT AVAIL.>

MODE

RCV

PAGES

MEMORY RECEIVE

POWER DOWN AT:05 Jan. 2000 04:30

YOUR LOGO : YOUR FAX NO. :

RESTARTED AT:05 Jan. 2000 04:31

FUNCTION

OTHER FACSIMILE

<< WARNING >> CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN. FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.

POWER DOWN REPORT

Page 82

Jams

Centre part

Front cover

Back cover

open button

recording paper

Jammed

Gear

Dotted area

Ink film

2 Incorrect Correct

Tight

Recording paper jam!

If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message.

Display: Remove the jammed paper as follows.

Open the front cover by pulling up the centre

part.

Push the back cover open button ( ) and

open the back cover ( ).

PAPER JAMMED

Remove the jammed recording paper.

If the ink film is slack, tighten it by winding

the gear.

Close the back cover securely by pushing

down on the dotted area at both ends ( ). Close the front cover securely ( ).

Page 83

Jams

Centre part

Front cover

Jammed document

Green lever

RightLeft

Centre part

Rubber flap

Front cover

Sending document jams!

If the unit does not release the document during feeding, remove the jammed document as follows.

Open the front cover by pulling up the centre

part. Remove the jammed document carefully.

Close the front cover securely.

Note:

●

Do not pull out the jammed paper forcibly before opening the front cover.

Sending document does not feed, or multi-feeds

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

Open the front cover by pulling up the centre

part.

Shift the position of the green lever by using

an instrument with a pointed end, such as a paper clip.

Left: When documents multiple feed. Centre: Standard position (pre-selected) Right: When documents do not feed.

Close the front cover securely.

Note:

●

When shifting the green lever, do not touch the rubber flap.

Page 84

Cleaning

Thermal head

Dotted area

Centre part

Back cover open button

Front cover

Back cover

Mains lead

Telephone line cord

Document feeder rollers

Rubber flap

Glass

Centre part

Front cover

Document feeder!

If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder.

Disconnect the mains lead and the

telephone line cord.

Open the front cover by pulling up the centre

part. Clean the document feeder rollers and

rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

Clean the glass with a soft dry cloth.

Close the front cover securely.

Connect the mains lead and the telephone

line cord.

Caution:

●

Thermal head!

If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head.

2 3 4

5 6

Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.

Disconnect the mains lead and the telephone line cord.

Open the front cover by pulling up the centre part.

Open the back cover by pushing the back cover open button.

Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly.

Close the back cover securely by pushing down on the dotted area at both ends. Close the front cover securely.

Connect the mains lead and the telephone line cord.

Caution:

●

To prevent malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.

Page 85

Replacing the ink film!

Centre part

Front cover

Back cover

Back cover open button

Used core

Blue gear

Used ink film

When the unit runs out of ink film, the following message will be displayed.

Ink Film

Display: Install a new ink film. The following ink film is available for replacement. Each roll prints about

140 A4 size pages. See page 6 for accessory information. Model No. KX-FA55X: Replacement film (2 rolls)

Open the front cover by pulling up the centre

part.

Push the back cover open button ( ) and

open the back cover ( ).

CHECK FILM

Pull up the blue gear side and remove the used ink film. Remove the used core.

Page 86

Ink Film

PANASONIC KXFM189E User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual