Panasonic KX-FLB851 User Manual
All in One Flatbed Laser Fax
with Multi-Action Sorter
Operating Instructions
Model No. KX-FLB851
FOR FAX ADVANTAGE ASSISTANCE:
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)
— E-MAIL TO
consumer_fax@us.panasonic.com
for customers in the U.S.A. or Puerto
Rico
— REFER TO
www.panasonic.com
for customers in the U.S.A. or Puerto
Rico
Please read these operating
instructions before using the unit
and save for future reference.
This unit is compatible with
Caller ID. To use this feature,
you must subscribe to the
appropriate service of your
service provider.
This model is designed to be
used only in the U.S.A.
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPEN
i
Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 9.
Buttons (Listed in alphabetical order)
BROADCAST B LOWER N RESOLUTION G
CALLER ID C MANUAL BROAD L SCAN R
CLEAR J MENU I SET Q
CONTRAST F MONITOR W SORT K
COPY P Navigator key S START X
DIRECTORY E PAPER TRAY E Station keys A
FAX O PAUSE U STOP Y
FAX AUTO ANSWER M QUICK SCAN H TONE T
FLASH V REDIAL U ZOOM H
HELP D
ii
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on
page 22 to page 25.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
L As an ENERGY STA R® Partner, Panasonic has determined that this product meets the ENERGY
STAR guidelines for energy efficiency. ENERGY STAR is a U.S. registered mark.
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation.
L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison Corporation.
L XEROX is a registered trademark of Xerox Corporation.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
2
Important Information
Important InformationSafety Instructions1For assistance, please visit http://www.panasoni c.com/consumers upport
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Turn the power switch OFF before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorized service center
when the following conditions occur:
A. If the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
For assistance, please visit http://www.panasonic.com/consumersupport
3
Important Information
Laser radiation
L The printer of this unit utilizes a laser. Use of
controls or adjustments or performance of
procedures other than those specified herein
may result in hazardous radiation exposure.
Fuser unit
L The fuser unit (1) gets hot.
Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (2) also gets
warm. This is normal.
1
2
Toner cartridge
L Be careful of the following when you handle
the toner cartridge:
– Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
– If you ingest any toner, drink several
glasses of water to dilute your stomach
contents, and seek immediate medical
treatment.
– If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
– If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
– If you inhale any toner, move to an area
with fresh air and consult local medical
personnel.
Drum unit
L Read the instructions on page 12 before you
begin installation of the drum unit. After you
have read them, open the drum unit
protection bag. The drum unit contains a
photosensitive drum. Exposing it to light may
damage the drum. Once you have opened
the protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorized service
center.
L This product has a fluorescent lamp that
contains a small amount of mercury. It also
contains lead in some components. Disposal
of these materials may be regulated in your
community due to environmental
considerations. For disposal or recycling
information please contact your local
authorities, or the Electronics Industries
Alliance:
http://www.eiae.org.
L Make sure that the unit is installed in a well
ventilated room so as not to increase density
of ozone in the air. Since ozone is heavier
than air, it is recommended that air at floor
level be ventilated.
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in
your country. Penalties of fines and/or
imprisonment may be imposed on those
found guilty. The following are examples of
items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
– Bank and government bonds and
securities
– Passports and identification cards
– Copyright material or trademarks without
the consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or
accuracy. In case of doubt, contact your
legal counsel.
Notice:
L Install your machine near a supervised area
to prevent illegal copies from being made.
4
For assistance, please visit http://www.panasonic.com/consumersupport
For best performance
Toner cartridge and drum unit
L For optimal performance, genuine Panasonic
toner cartridges and drum units are
recommended. We cannot be responsible for
problems that may be caused by a nonPanasonic toner cartridge or drum unit:
– Damage to the unit
– Poor print quality
– Improper operation
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal
for the machine to produce an odor during
and shortly after printing. Be sure to use this
unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned the power switch OFF
immediately after printing. Leave the power
switch turned ON for a minimum of 30
minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and
remove any dust build-up with a vacuum
cleaner (1).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to
come in contact with the drum. This may
affect print quality.
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical
components inside the unit, touch a
grounded metal surface, such as the metal
part (2) before touching the components.
Important Information
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from the power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 10 °C (50 °F) or
greater than 32.5 °C (90.5 °F). Damp
basements should also be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
Moving the unit
L The unit weights approximately 18 kg (39.7
lb.). It is highly recommended that two people
handle this unit.
L When moving the unit, hold the both side
grips (1).
1
1
2
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
For assistance, please visit http://www.panasonic.com/consumersupport
1
5
Table of Contents
1. Table of Contents
1. Introduction and
Installation
Accessories
1.1 Included accessories..........................8
1.2 Accessory information ........................9
Finding the Controls
1.3 Description of buttons......................... 9
1.4 Overview ..........................................10
Installation
1.5 Toner cartridge and drum unit ..........12
1.6 Document tray ..................................14
1.7 Output tray........................................ 14
1.8 Recording paper...............................15
2. Preparation
Connections and Setup
2.1 Connections .....................................19
2.2 Turning the power switch ON............20
2.3 Dialing mode ...................................20
2.4 Selecting the operation mode (Fax/
Copy/Scan)....................................... 21
Help Button
2.5 Help function ....................................21
Vo lu me
2.6 Adjusting volume ..............................22
Initial Programming
2.7 Date and time ...................................22
2.8 Your logo........................................... 23
2.9 Your fax number ...............................25
3. Fax
Sending Faxes
3.1 Using the unit as a fax machine ....... 26
3.2 Sending a fax manually ....................26
3.3 Document requirements ................... 28
3.4 Storing names and telephone numbers
for the one-touch dial feature and
navigator directory............................29
3.5 Sending a fax using one-touch dial
feature and navigator directory......... 31
3.6 Broadcast transmission ....................32
Receiving Faxes
3.7 Receiving a fax automatically – Auto
answer ON........................................34
3.8 Receiving a fax manually – Auto answer
OFF .................................................. 34
3.9 Using the unit with an answering
machine............................................35
3.10 Junk fax prohibitor (preventing fax
reception from undesired callers) ..... 36
4. Caller ID
Caller ID
4.1 Caller ID service ...............................38
4.2 Viewing and calling back using caller
information........................................ 38
4.3 Storing caller information into the onetouch dial feature and navigator
directory ........................................... 39
5. Distinctive Ring
Distinctive Ring
5.1 Distinctive Ring service from your
phone company................................41
5.2 Using two or more phone numbers on a
single telephone line......................... 41
5.3 Using three or more phone numbers on
a single telephone line...................... 41
5.4 Programming the ring pattern assigned
for fax................................................42
6. Copy
Copying
6.1 Using the unit as a copy machine.....43
6.2 Making a copy .................................. 43
6.3 More copying features......................45
7. Multi-Function Station
software
Setup
7.1 Connecting to a computer ................ 47
7.2 Installing Multi-Function Station .......47
7.3 Starting Multi-Function Station ......... 49
Printing
7.4 Using the unit as a printer ................49
Scanning
7.5 Using the unit as a scanner.............. 52
Remote Control
7.6 Operating the unit from your
computer ..........................................53
PC Fax
7.7 Fax sending/receiving using Multi-
Function Station ...............................54
7.8 Confirming the status of the unit.......55
7.9 Other information.............................. 55
6
8. Programmable Features
Features Summary
8.1 Programming....................................57
8.2 Direct command chart ...................... 58
8.3 Basic features................................... 61
8.4 Fax features......................................63
8.5 Copy features ...................................66
8.6 Scan features ................................... 67
8.7 LAN features.....................................67
9. Help
Error Messages
9.1 Error messages – Reports ...............69
9.2 Error messages – Display ................ 70
Troubleshooting
9.3 When a function does not work, check
here .................................................. 73
Replacement
9.4 Replacing the toner cartridge and the
drum unit ..........................................79
Jams
9.5 Recording paper jam ........................82
9.6 Document jams (Auto document
feeder) ..............................................85
Cleaning
9.7 Cleaning the white plate and
glasses ............................................. 86
9.8 Cleaning the document feeder
rollers................................................ 90
Table of Contents
10.General Information
Printed Reports
10.1 Reference lists and reports ..............91
Specifications
10.2 Specifications ...................................92
FCC and Other Information
10.3 FCC and Other Information.............. 95
Limited Warranty
10.4 Limited Warranty ..............................97
Customer Services
10.5 Customer Services directory ............ 99
Copyrights
10.6 Information of copyrights and
licences ..........................................100
11.Index
11.1 Index.............................................. 106
7
1. Introduction and Installation
1Int roduction and Installation
1.1 Included accessories
No. Item Part number
1 Power cord PFJA1030Z 1 ----------
2 Telephone line cord PQJA10075Z 1 ----------
3 Output tray PFKS1126Z 3 ----------
4 Document tray PFKS1117Y1 1 ----------
5 Drum unit KX-FA86 1 See page 94.
6 Toner cartridge
(starter toner cartridge)
7 Operating instructions PFQX2175Y 1 ----------
8 Quick installation guide PFQW2286Z 1 ----------
9 CD-ROM PFJKFLB851Z 1 ----------
j Tray label sheet ---------- 1 Attach to the output tray
*1 Part numbers are subject to change without notice.
12345
---------- 1 prints about 800 letter-
*1
Quantity Notes
sized pages with a 5%
image area (page 93).
(page 14).
6789j
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
8
For assistance, please visit http://www.panasonic.com/consumersupport
Finding the Controls
1. Introduction and Installation
1.2 Accessory information
Accessories for this unit can be ordered online,
by fax, or by telephone.
– Replacement toner cartridge
– Replacement drum unit
– Optional lower input tray (KX-FA101)
– Optional LAN board (KX-FA102)
– Optional handset unit (KX-FA103)
*1 To ensure that the unit operates properly,
we recommend the use of Panasonic
toner cartridge and drum unit.
To place an order online (for customers in
the U.S.A. ONLY)
Visit our web site:
http://www.panasonic.com/store
L For questions regarding online orders:
E-mail: direct@us.panasonic.com
Telephone: 1-866-888-2929
To place an order by fax
Fax: 1-800-237-9080
Include:
– your name, shipping address and telephone
number
– credit card type, number, expiration date and
your signature
– part number and quantity
To place an order by telephone
Telephone: 1-800-332-5368
*1
*1
(KX-FA85)
(KX-FA86)
1.3 Description of buttons
L Keep the front cover page open for button
locations.
A Station keys
L To use the one-touch dial feature (page
29, 31).
B {BROADCAST}
L To send a document to multiple parties
(page 32, 33).
C {CALLER ID}
L To use Caller ID service (page 38, 39).
L To change the display of the caller
information (page 38).
D {HELP}
L To print helpful information for quick
reference (page 21).
E {PAPER TRAY}{DIRECTORY}
L To select an input tray and a paper size for
copying (page 44).
L To initiate the navigator directory (page
30, 32).
F {CONTRAST}
L To select a contrast (page 26, 43).
G {RESOLUTION}
L To select a resolution (page 26, 43).
H {ZOOM}{QUICK SCAN}
L To enlarge or reduce a document when
copying (page 45).
L To store a scanned document into
memory, and then send it (page 27).
I {MENU}
L To initiate or exit programming.
J {CLEAR}
L To delete a character from names and
telephone numbers (page 24).
L To return to a previous step during
operation.
K {SORT}
L To sort multiple copies (page 45).
L {MANUAL BROAD}
L To send a document to multiple parties
manually (page 32, 33).
M {FAX AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 34).
N {LOWER}
L To select stations 10–18 for the one-touch
dial feature (page 29, 31).
O {FA X}
L To switch to a fax mode (page 21, 26).
For assistance, please visit http://www.panasonic.com/consumersupport
9
1. Introduction and Installation
P {COPY}
L To switch to a copy mode (page 21, 43).
Q {SET}
L To store a setting during programming.
R {SCAN}
L To switch to a scan mode (page 21, 52).
S Navigator key
L To adjust volume (page 22).
L To search for a stored item (page 31).
L To select features or feature settings
during programming (page 57).
L To navigate to the next operation.
T {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse service.
U {REDIAL}{PAU SE }
L To redial the last number dialed.
L To insert a pause during dialing.
V {FLASH}
L To access special telephone services or
to transfer extension calls.
W {MONITOR}
L To initiate dialing.
When you press {MONITOR} during
receiving a call, you will be able to hear
the other party, but the other party will not
be able to hear you.
X {START}
L To start sending or receiving a fax.
L To copy a document (page 43).
L To scan a document (page 52).
Y {STOP}
L To stop an operation or programming
session.
1.4 Overview
1.4.1 Front view
2
13 54
78 j96
1 ADF (Auto Document Feeder) cover
2 Document guides
3 Document tray
4 Document cover
5 Top cover
6 Paper level indicator
7 Paper input tray
8 Document entrance
9 Document exit
j Cover release lever
k Recording paper exit
l Output tray
k l
10
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1.4.2 Rear view
1 2 3 4
5 876 9 j
1 Power switch
2 USB interface connector
3 Recording paper guides
4 Multi-purpose input tray
5 Power inlet
6 LAN board (Optional) connector / LAN
connection jack (10Base-T/100Base-TX
cable)
7 Telephone line jack
8 External telephone jack
9 Speaker
j Handset unit (Optional) connection jack
1. Introduction and Installation
Removing the shipping tape
Pull open the paper input tray (1), then remove
the shipping tape (2), pad (3) and paper (4).
3
2
4
1
For assistance, please visit http://www.panasonic.com/consumersupport
11
1. Introduction and Installation
Installation
1.5 Toner cartridge and
drum unit
The included toner cartridge is a starter toner
cartridge. It will print about 800 letter-sized
pages with a 5 % image area (page 93).
L To replace the toner cartridge and the drum
unit, see page 79.
Caution:
L Read the following instructions before
you begin installation. After you have read
them, open the drum unit protection bag.
The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
3 Place the toner cartridge (1) into the drum
unit (2).
1
2
4 Firmly press down the toner cartridge to
snap into position.
5 Turn the two green levers (1) on the toner
cartridge firmly.
1
2 Remove the toner cartridge and drum unit
from the protection bags.
1
L Do not touch or scratch the black drum
surface (1).
12
For assistance, please visit http://www.panasonic.com/consumersupport
6 Make sure that the triangles (1) match to
install the toner cartridge correctly.
1
1
1. Introduction and Installation
7 Lift the cover release lever (1) and open the
top cover (2).
Important:
L Close the multi-purpose input tray (3)
before opening the top cover.
2
1
3
L If the lower glass (4) is dirty, clean it with
a soft and dry cloth.
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
9 Close the top cover, holding the cover
release lever (1). Then push the left side
(2) of the cover release lever firmly, until
locked.
1
2
4
8 Install the drum and toner unit (1) by holding
the tabs.
1
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
Toner save feature
If you want to reduce toner consumption, set the
toner save setting to ON (feature #482 on page
63). The toner cartridge will last approximately
40 % longer. This feature may lower the print
quality.
For assistance, please visit http://www.panasonic.com/consumersupport
13
1. Introduction and Installation
1.6 Document tray
Insert the document tray (1) into the slot (2) on
the unit.
2
1
1.7 Output tray
This unit has 3 pieces of output tray. As a default
setting, printed paper is stacked on the output
tray as follows.
– Upper output tray (“#1”): Printed document
by using the computer and copied document.
– Lower output tray (“#3”): Received fax
document.
L You can change the output tray setting for
faxing (feature #441 on page 65) and for
copying (feature #466 on page 67). You can
also select the middle output tray (“#2”).
To change the output tray from the computer,
set the printer properties. See page 50, 55 for
details.
1.7.1 Attaching the tray label
Attach the tray label (1) to the output tray (2).
L Label 1 to the upper output tray (“#1”)
L Label 2 to the middle output tray (“#2”)
L Label 3 to the lower output tray (“#3”)
2
1
Note:
L Instead of the label 1, 2, 3, you can also
attach other labels for print, copy or fax
according to the usage. For a blank label, this
is convenient if the optional LAN board is
installed. You can write the user name on the
blank label and attached it to the selected
output tray.
14
For assistance, please visit http://www.panasonic.com/consumersupport
1.7.2 Installing the output tray
Insert the output tray (1) into the slots (2), then
push the tray down until it latches into place.
L Repeat this step to install other output trays.
2
1
1. Introduction and Installation
1.8 Recording paper
1.8.1 Using the paper input tray
A4 or letter size recording paper can be used.
The paper input tray unit can hold:
– Up to 250 sheets of 60 g/m
to 20 lb.) paper.
– Up to 230 sheets of 80 g/m
– Up to 200 sheets of 90 g/m
L Please refer to page 93 for information on
recording paper.
L The unit is set for letter size paper by
default. If you want to use A4 size paper,
change the setting:
– by using {PA P ER T RAY} in the copy
mode (page 44).
– in feature #380 (page 62).
1 Pull open the paper input tray (1).
2
to 75 g/m2 (16 lb.
2
(21 lb.) paper.
2
(24 lb.) paper.
L Make sure that the number on the label and
the tray position match.
Note:
L Do not place the unit in an area where the
output tray may be easily bumped into.
L The upper output tray can hold up to
approximately 100 sheets of printed paper.
The other output trays can hold up to
approximately 50 sheets of printed paper.
Remove the printed paper before the output
tray becomes full.
1
2 Pinch the right side of the recording paper
guide (1), then slide it to match the paper
size mark.
Pinch the front side of the recording paper
guide (2), then slide it open to its full width.
1
2
For assistance, please visit http://www.panasonic.com/consumersupport
15
1. Introduction and Installation
3 Before loading a stack of paper, fan the
paper to prevent paper jams.
4 Load the paper, print-side up (1).
Important:
L Push and lock the plate (2) in the
paper input tray, if it is lifted.
1
6 Close the paper input tray.
Note:
L If the paper is not loaded correctly, re-adjust
the paper guides, or the paper may jam.
L If the paper input tray dose not close, the
plate in the paper input tray may be lifted.
Push the paper and check that the paper is
flat in the paper input tray.
To pull the paper input tray completely out
Pull the paper input tray (1) until it clicks into
place, then pull it completely out, lifting the front
part of the tray.
2
5 Adjust the width to the size of the recording
paper by sliding the front side of the guide
(1).
L Make sure that the recording paper is
under the paper limit mark (2), and the
paper should not be over the snubbers
(3).
2
1
3
3
1
L To insert the paper input tray
Insert the paper input tray (1) to the unit,
lifting the front part of the tray. Then push it
completely into the unit.
16
1
For assistance, please visit http://www.panasonic.com/consumersupport
1. Introduction and Installation
Using the optional input tray
You can add the optional input tray (Model No.
KX-FA101). See page 9 for accessory
information.
A4, letter or legal size recording paper can be
used.
The optional input tray can hold:
– Up to 500 sheets of 60 g/m
to 20 lb.) paper.
– Up to 460 sheets of 80 g/m
– Up to 400 sheets of 90 g/m
L The unit is set for letter size paper by
default. If you want to use legal or A4 size
paper, change the setting:
– by using {PAP ER TR AY } in the copy
mode (page 44).
– in feature #382 (page 62).
Important:
L Before starting installation of the optional
input tray, be sure to turn the power
switch OFF. For more details about the
installation, please refer to the installation
guide for the optional input tray.
L After installation, you can select the
optional input tray for faxing or copying.
– input tray setting for faxing (feature
#440 on page 65)
– input tray setting for copying (feature
#460 on page 66)
L To use the optional input tray with your
computer, you need to change the printer
properties. See page 55 for details.
2
to 75 g/m2 (16 lb.
2
(21 lb.) paper.
2
(24 lb.) paper.
1.8.2 Using the multi-purpose
input tray
A4, letter or legal size recording paper can be
used.
The multi-purpose input tray can hold:
– Up to 30 sheets of 60 g/m
to 20 lb.) paper.
– Up to 30 sheets of 80 g/m
– Up to 25 sheets of 90 g/m
L Please refer to page 93 for information on
recording paper.
L The unit is set for letter size paper by
default. If you want to use legal or A4 size
paper, change the setting:
– by using {PA P ER T RAY} in the copy
mode (page 44).
– in feature #381 (page 62).
L You can also print on transparencies, labels
and envelopes (page 49).
1 Pull open the multi-purpose input tray (1) to
the left, then pull the extender (2) gently
until it clicks into place.
L Make sure that the line on the label and
the edge of the unit match.
1
Correct Incorrect
2
to 75 g/m2 (16 lb.
2
(21 lb.) paper.
2
(24 lb.) paper.
Caution for the paper input tray / the
optional input tray
L Do not drop the input tray.
For assistance, please visit http://www.panasonic.com/consumersupport
2
17
1. Introduction and Installation
2 Before inserting a stack of paper, fan the
paper to prevent paper jams.
3 Insert the paper, print-side down (1).
1
1.8.3 Checking the amount of
remaining recording paper
The paper level indicator (green) will allow you to
check the amount of remaining paper.
L The paper is full (1).
L The paper is empty (2).
21
4 Adjust the width of the guides (1) to the size
of the recording paper.
1
2
L The paper should not be over the tabs
(2).
L If the paper is not inserted correctly, re-
adjust the paper, or the paper may jam.
18
For assistance, please visit http://www.panasonic.com/consumersupport
2Pr eparation2For assistance, please visit http://www.panasoni c.com/consumers upportConnections and Set up
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
1 Telephone line cord
L Connect to a single telephone line jack
(RJ11).
2 Power cord
L Connect to the power outlet
(120 V, 60 Hz).
3 [EXT] jack
L You can connect an answering machine
or an extension telephone. Remove the
stopper if attached.
4 Answering machine (not included)
5 Handset unit (Optional) connection jack
L You can connect the optional handset
unit. Remove the seal if attached.
3
2. Preparation
Using the optional handset unit
You can add the optional handset unit (Model
No. KX-FA103). See page 9 for accessory
information.
L Connect to the handset unit connection jack
(5) before use. For more details, please
refer to the installation guide for the optional
handset unit.
Using surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional
protection, we recommend the use of a surge
protector (6).
5
4
1
2
Note:
L To avoid malfunction, do not position the unit
near appliances such as TVs or speakers
which generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
6
If you use this unit with a computer or
subscribe to a DSL service
Fax transmission/reception may be disturbed,
noise interference may be heard during
telephone conversation, or Caller ID (page 38)
may not function properly. A filter to prevent this
is provided from your service company. Please
attach the filter (7) to the telephone line cord of
the unit.
7
For assistance, please visit http://www.panasonic.com/consumersupport
19
2. Preparation
2.2 Turning the power
switch ON
Turn the power switch to the ON position (1).
1
Note:
L When you operate the unit right after turning
the power switch ON or after leaving the unit
unused for a long period of time, the scanner
lamp (2) will flash for a short while. The
scanner will also move instantaneously. This
is normal for the unit. After that, the scanner
lamp will remain ON (the default is for approx.
15 minutes, feature #403 on page 62).
2.3 Dialing mode
If you cannot dial (page 26), change this setting
depending on your telephone line service.
{MENU}
{SET}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{2}{0}.
DIALING MODE
=TONE [V^]
3 Press {1} or {2} to select the desired setting.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
4 Press {SET}.
5 Press {MENU} to exit.
2
20
For assistance, please visit http://www.panasonic.com/consumersupport
Help Button
2. Preparation
2.4 Selecting the
operation mode
(Fax/Copy/Scan)
This unit has three operation modes. You can
select the desired mode by pressing the one of
the following buttons.
– {COPY}: Select this mode when using the
unit as a copy machine (page 43).
– {FAX}: Select this mode when using the unit
as a fax machine (page 26).
– {SCAN}: Select this mode when using the
unit as a scanner for the computer (page 52).
Note:
L The default operation mode is the copy
mode.
You can change the default operation mode
(feature #463 on page 62) and the timer
before returning to the default operation
mode (feature #464 on page 62).
2.5 Help function
The unit contains helpful information which can
be printed for quick reference.
– “BASIC SETTINGS”:
How to set the date, time, your logo and fax
number and note for the quick setup (feature
#100 on page 61).
– “FEATURE LIST”:
How to program the features.
– “DIRECTORY”:
How to store names and numbers in the
directory and how to dial them.
– “FAX SND/RCV”:
Help with problems sending/receiving faxes.
– “COPIER”:
How to use the copier function.
– “Q and A”:
Frequently asked questions and answers.
– “ERRORS”:
Explanation of error messages shown on the
display.
– “REPORTS”:
List of available reports.
– “CALLER ID”:
How to use the Caller ID features.
{HELP}
{SET}
{<}{>}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
Volu me
For assistance, please visit http://www.panasonic.com/consumersupport
21
2. Preparation
2.6 Adjusting volume
Before adjusting volume, set the operation mode
to the fax mode (page 26) or the copy mode
(page 43).
{SET} {V}{^}
Ringer volume
While the unit is idle, press {V} or {^}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {V} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not
ring and will display “INCOMING CALL”.
L To turn the ringer back ON, press {^}.
Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 61).
Monitor volume
While using the monitor, press {V} or {^}.
Initial Programming
2.7 Date and time
You must set the date and time.
{MENU}
{FAX}
1 Press {MENU}.
2 Press {#}, then {1}{0}{1}.
3 Press {SET}.
L The cursor (|) will appear on the display.
4 Enter the current month/date/year by
selecting 2 digits for each.
Example: August 10, 2005
Press {0}{8} {1}{0} {0}{5}.
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 10:15PM (12 hour clock entry)
1. Press {1}{0} {1}{5}.
2. Press {*} repeatedly to display “PM”.
{SET}{<}{>}
SYSTEM SETUP
PRESS [()]
SETDATE&TIME
PRESS SET
M:|01/D:01/Y:05
TIME: 12:00AM
M:08/D:10/Y:05
TIME: |12:00AM
M:|08/D:10/Y:05
TIME: 10:15AM
M:|08/D:10/Y:05
TIME: 10:15PM
22
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
Note:
L The other party’s fax machine will print the
date and time on the top of each page you
send according to your unit’s date and time
setting.
For assistance, please visit http://www.panasonic.com/consumersupport
L The accuracy of the clock is approximately
±60 seconds a month.
L After setting the date and time, if the unit is in
the copy mode, change to the fax mode by
pressing {FAX }. You can check your unit’s
date and time setting on the display.
2. Preparation
2.8 Your logo
The logo can be your name or the name of your
company.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
If you have subscribed to a Caller ID
service
The date and time will be automatically set
according to the received caller information.
L If the time has not previously been set, Caller
ID will not adjust the clock.
{CLEAR}{ZOOM}/{QUICK SCAN}
{MENU}
{SET}{FLASH}
{<}{>}{V}{^}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
To select characters with the dial keypad
Keypad Characters
{1} 1[]{ }+–/=
,._` :;?|
{2} ABCa bc 2
{3} DEF d e f 3
{4} GHI g h i 4
{5} JKLj kl 5
For assistance, please visit http://www.panasonic.com/consumersupport
23
2. Preparation
Keypad Characters
{6} MNOmno6
{7} PQRS pqr s7
{8} TUVt uv8
{9} WXYZ wxyz9
{0} 0()<>!"#$
%& ¥ @ @^ ’ →
{#} To change uppercase or
lowercase letter.
{FLASH} Hyphen
{ZOOM}/
{QUICK SCAN}
{CLEAR} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To insert a space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
LOGO=BIL|L
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press
{CLEAR}.
L To erase all characters, press and hold
{CLEAR}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {ZOOM} to insert a space and enter
the character.
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select
characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {^}, the order will be
reversed.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
To change uppercase or lowercase letters
Pressing the {#} key will change to uppercase
or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {#}.
LOGO=B|i
24
For assistance, please visit http://www.panasonic.com/consumersupport
2.9 Your fax number
2. Preparation
{MENU}
{SET}{FLASH}
{CLEAR}
{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{3}.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {FLASH}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {CLEAR}.
L To erase all numbers, press and hold
{CLEAR}.
For assistance, please visit http://www.panasonic.com/consumersupport
25
3. Fax
3FaxSending Faxes
3.1 Using the unit as a fax
machine
3.1.1 Entering the fax mode
Before sending a fax, set the operation mode to
the fax mode.
{FAX}
Press {FAX } to turn the {FAX} light ON.
Note:
L You can change the default operation mode
(feature #463 on page 62) and the timer
before returning to the default operation
mode (feature #464 on page 62).
L Received documents will be stacked on the
lower output tray. You can change the output
tray for faxing (Feature #441 on page 65).
1 If the {FAX} light is OFF, turn it ON by
pressing {FAX}.
2 Adjust the width of the document guides (1)
to fit the actual size of the document.
3 Insert the document (up to 50 pages) FACE
UP into the feeder until a single beep is
heard.
L If the document guides are not adjusted
to fit the document, re-adjust them.
4 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 26.
L To select the contrast, see page 26.
5 Press {MONITOR}.
6 Dial the fax number.
7 Press {START}.
Note:
L Any document which can be sent as a fax can
also be copied and scanned (page 28).
L Do not open the document cover when
sending a fax with the auto document feeder.
To stop sending
Press {STOP}.
3.2 Sending a fax manually
3.2.1 Using the auto document
feeder
L Confirm that there are no documents on
the scanner glass.
{CONTRAST}
{RESOLUTION}
1
{FAX}
{QUICK SCAN}
{SET}{V}{^}
{REDIAL}
{START}
{MONITOR}
{STOP}
To select the resolution
1. Press {RESOLUTION}.
2. Press {V} or {^} repeatedly to select the
desired resolution.
– “STANDARD”: For printed or typewritten
documents with normal-sized characters.
– “FINE”: For documents with small print.
– “SUPER FINE”: For documents with very
small print. This setting is effective only
when the other party has a compatible fax
machines.
– “PHOTO”: For documents containing
photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
To select the contrast
You can adjust this setting depending on the
lightness or darkness of the document. 5 levels
(light to dark) are available.
1. Press {CONTRAST}.
2. Press {V} or {^} repeatedly to select the
desired contrast.
26
3. Fax
L To make lighter, press {V}.
L To make darker, press {^}.
To redial the last number
1. Press {REDIAL}.
2. Press {START}.
L If the line is busy, the unit will automatically
redial the number 1 time.
L To cancel redialing, press {STOP}, then
press {SET}.
To predial a fax number
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
1. Enter the fax number.
2. Insert the document.
3. Press {START}.
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending.
1. Insert the document.
2. Enter the fax number.
3. Press {QUICK SCAN}.
Printing a journal report
A journal report provides you with a printed
record of the 30 most recent faxes. To print
manually, see page 91. To print automatically
after every 30 new fax transmissions and
receptions, make sure feature #402 is activated
(page 63). For an explanation of error messages,
see page 69.
3.2.2 Using the scanner glass
By using the scanner glass, you can send a page
from booklets or small sized paper that cannot
be sent with the auto document feeder.
L Confirm that there are no documents in
the auto document feeder.
1
Reserving the fax transmission (Dual
Access)
You can reserve the fax transmission even when
the unit is just receiving a fax or sending a fax
from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1. Insert the document during fax reception or
fax memory transmission.
2. Enter the fax number using the dial keypad,
one-touch dial or navigator directory.
3. Press {START}.
L The document will be fed into the unit and
scanned into memory. The unit will then send
the data. If the document exceeds the
memory capacity, transmission will be
canceled. You must send the entire
document manually.
Printing a confirmation report
A confirmation report provides you with a printed
record of transmission results. To print
confirmation reports, make sure feature #401 is
activated (page 63). For an explanation of error
messages, see page 69.
{FAX}
{QUICK SCAN}
{START}
{SET}
{STOP}
1 If the {FAX} light is OFF, turn it ON by
pressing {FAX}.
2 Open the document cover (1).
3 Place the document FACE DOWN on the
scanner glass, matching the top edge of the
document to the l mark on the unit.
4 Close the document cover.
L If the original is a thick book, do not close
the document cover.
5 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 26.
L To select the contrast, see page 26.
6 Dial the fax number.
L To send a single page, skip to step 10.
L To send multiple pages, go to the next
step.
27
3. Fax
7 Press {QUICK SCAN} to scan the document
into memory.
Example: PAGES=01 01%
STANDARD
u
SCAN:PRESS SET
SEND:PRESS START
8 Place the next page on the scanner glass.
9 Press {SET}.
L To send more pages, repeat steps 8 and
9.
10 Press {START}.
To stop sending
Press {STOP}.
3.3 Document
requirements
3.3.1 Using the auto document
feeder
Minimum document size
(5")
128 mm
128 mm
(5")
Maximum document size
/8")
5
600 mm
(23
216 mm
1
(8
/2")
Effective scanning area
L Shaded area will be scanned.
5
4 mm
(
/32")
5
4 mm
(
/32")
4 mm
5
(
/32")
208 mm(8
216 mm(8
3
/16")
1
/2")
4 mm
(
5
/32")
Document weight
L Single sheet:
L Multiple sheets:
45 g/m
60 g/m
2
to 90 g/m2 (12 lb. to 24 lb.)
2
to 80 g/m2 (16 lb. to 21 lb.)
3.3.2 Using the scanner glass
Effective scanning area
L Shaded area will be scanned.
4 mm
5
(
/32")
208 mm
3
(8
/16")
4 mm
5
/32")
(
287
5 mm
3
(
/16")
mm
(115/16")
5 mm
3
(
/16")
3.3.3 Note for the auto document
feeder and the scanner glass
L Check that ink, paste or correction fluid has
dried completely.
L To set a document with a width of less than
210 mm (8
scanner glass to copy the original document
onto A4 or letter-sized paper, then setting the
copied document.
L Do not set documents that do not satisfy the
requirements of size and weight when using
the auto document feeder. Make a copy of
the document using the scanner glass and
set the copy.
L Remove clips, staples or other fasteners
when using the auto document feeder.
L Do not set the following types of documents
when using the auto document feeder: (Make
1
/4"), we recommend using the
28
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