Page 1
Operating Instructions
Flat-Bed Multi-Function
Laser Fax with Separator
This pictured model is KX-FLB813.
Model No.
Model No.
KX-FLB813FX
Flat-Bed Multi-Function Laser Fax
KX-FLB803FX
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to
the appropriate service of your service
provider.
Page 2
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPEN
i
Page 3
Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 10.
Buttons (Listed in alphabetical order)
BROADCAST B HELP N RESOLUTION G
CALLER ID L LOWER D SCAN R
COLLATE E MANUAL BROAD C SET Q
CONTRAST F MENU I START W
COPY P MONITOR V Station keys A
DIRECTORY E Navigator key S STOP K
FAX O PAUSE T TONE J
FAX AUTO ANSWER M QUICK SCAN H ZOOM H
FLASH U REDIAL T
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Thank you for purchasing a Panasonic fax machine.
Caution:
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Note:
L The suffix in the model number will be omitted in these instructions.
L Most figures shown in these operating instructions are based on a KX-FLB813.
Declaration of Conformity:
L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential
requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment
(R&TTE) Directive 1999/5/EC.
Declarations of Conformity for the relevant Panasonic products described in this manual are available
for download by visiting:
http://www.doc.panasonic.de
Contact:
Panasonic Services Europe
a Division of Panasonic Marketing Europe GmbH
Panasonic Testing Centre
Winsbergring 15, 22525 Hamburg, Germany
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation.
L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison Corporation.
L XEROX is a registered trademark of Xerox Corporation.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
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Important Information
Important InformationSafety Instructions
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. If the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
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Important Information
Laser radiation
L The printer of this unit utilises a laser. Use of
controls or adjustments or performance of
procedures other than those specified herein
may result in hazardous radiation exposure.
Fuser unit
L The fuser unit (1) gets hot.
Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (2) also gets
warm. This is normal.
KX-FLB813
1
2
contents, and seek immediate medical
treatment.
– If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
– If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
– If you inhale any toner, move to an area
with fresh air and consult local medical
personnel.
Drum unit
L Read the instructions on page 13 before you
begin installation of the drum unit. After you
have read them, open the drum unit
protection bag. The drum unit contains a
photosensitive drum. Exposing it to light may
damage the drum. Once you have opened
the protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
KX-FLB803
1
2
Toner cartridge
L Be careful of the following when you handle
the toner cartridge:
– Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
– If you ingest any toner, drink several
glasses of water to dilute your stomach
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorised service
centre.
L Make sure that the unit is installed in a well
ventilated room so as not to increase density
of ozone in the air. Since ozone is heavier
than air, it is recommended that air at floor
level be ventilated.
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in
your country. Penalties of fines and/or
imprisonment may be imposed on those
found guilty. The following are examples of
items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
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– Bank and government bonds and
securities
– Passports and identification cards
– Copyright material or trademarks without
the consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or
accuracy. In case of doubt, contact your
legal counsel.
Notice:
L Install your machine near a supervised area
to prevent illegal copies from being made.
Important Information
Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)
This symbol on the products and/or
accompanying documents means that used
electrical and electronic products should not be
mixed with general household waste.
For proper treatment, recovery and recycling,
please take these products to designated
collection points, where they will be accepted on
a free of charge basis. Alternatively, in some
countries you may be able to return your
products to your local retailer upon the purchase
of an equivalent new product.
Disposing of this product correctly will help to
save valuable resources and prevent any
potential negative effects on human health and
the environment which could otherwise arise
from inappropriate waste handling. Please
contact your local authority for further details of
your nearest designated collection point.
Penalties may be applicable for incorrect
disposal of this waste, in accordance with
national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or
supplier for further information.
Information on Disposal in other Countries
outside the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please
contact your local authorities or dealer and ask
for the correct method of disposal.
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Important Information
For best performance
Toner cartridge and drum unit
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal
for the machine to produce an odour during
and shortly after printing. Be sure to use this
unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned OFF immediately
after printing. Leave the power turned ON for
a minimum of 30 minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and
remove any dust build-up with a vacuum
cleaner (1).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to
come in contact with the drum. This may
affect print quality.
L For optimal performance, genuine Panasonic
toner cartridges and drum units are
recommended. We cannot be responsible for
problems that may be caused by a nonPanasonic toner cartridge or drum unit:
– Damage to the unit
– Poor print quality
– Improper Operation
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from the power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 10 °C or greater
than 32.5 °C. Damp basements should also
be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
Moving the unit
L The unit weights approximately 16 kg. It is
highly recommended that two people handle
this unit.
L When moving the unit, hold both side grips
(1).
1
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical
components inside the unit, touch a
grounded metal surface before touching the
components.
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
1
1
1
Approx. 16 kg
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Table of Contents
1. Table of Contents
1. Introduction and
Installation
Accessories
1.1 Included accessories..........................9
1.2 Accessory information ...................... 10
Finding the Controls
1.3 Description of buttons....................... 10
1.4 Overview ..........................................11
Installation
1.5 Toner cartridge and drum unit ..........13
1.6 Document tray .................................. 15
1.7 Output tray........................................ 15
1.8 Recording paper...............................18
1.9 Handset unit ..................................... 20
2. Preparation
Connections and Setup
2.1 Connections .....................................22
2.2 Dialling mode.................................... 23
2.3 Selecting the operation mode (Fax/
Copy/Scan)....................................... 23
Help Button
2.4 Help function ....................................24
Vo lu me
2.5 Adjusting volume ..............................24
Initial Programming
2.6 Date and time ................................... 25
2.7 Your logo........................................... 26
2.8 Your fax number ...............................28
on another fax machine)................... 40
4.10 Junk fax prohibitor (preventing fax
reception from undesired callers) .....40
5. Caller ID
5.1 Caller ID service ............................... 42
5.2 Viewing and calling back using caller
information........................................ 43
5.3 Storing caller information.................. 44
6. Distinctive Ring
6.1 Distinctive Ring service from your
phone company................................45
6.2 Using two or more phone numbers on a
single telephone line......................... 45
6.3 Using three or more phone numbers on
a single telephone line...................... 45
6.4 Programming the ring pattern assigned
for fax................................................46
7. Copy
7.1 Using the unit as a copy machine.....47
7.2 Making a copy ..................................47
7.3 More copying features......................49
8. Multi-Function Station
3. Telephone
Automatic Dialling
3.1 Storing items for the one-touch dial
feature and navigator directory......... 29
3.2 Making a phone call using one-touch
dial feature or navigator directory..... 30
4. Fax
Sending Faxes
4.1 Using the unit as a fax machine ....... 31
4.2 Sending a fax manually .................... 31
4.3 Document requirements ................... 33
4.4 Sending a fax using one-touch dial
feature and navigator directory......... 34
4.5 Broadcast transmission ....................35
Receiving Faxes
4.6 Receiving a fax automatically – Auto
answer ON........................................37
4.7 Receiving a fax manually – Auto answer
OFF .................................................. 38
4.8 Using the unit with an answering
machine............................................39
4.9 Receive polling (retrieving a fax placed
software
Setup
8.1 Connecting to a computer ................51
8.2 Installing Multi-Function Station .......51
8.3 Starting Multi-Function Station .........53
Printing
8.4 Using the unit as a printer ................53
Scanning
8.5 Using the unit as a scanner.............. 56
Remote Control
8.6 Operating the unit from your computer.
57
PC Fax
8.7 Fax sending/receiving using Multi-
Function Station ...............................58
8.8 Confirming the status of the unit.......59
8.9 Other information (KX-FLB813 only) 59
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Table of Contents
9. Programmable Features
Features Summary
9.1 Programming....................................61
9.2 Basic features................................... 62
9.3 Fax features...................................... 64
9.4 Copy features ................................... 68
10.Help
Error Messages
10.1 Error messages – Reports ...............69
10.2 Error messages – Display ................ 70
Troubleshooting
10.3 When a function does not work, check
here .................................................. 73
Replacement
10.4 Replacing the toner cartridge and the
drum unit ..........................................79
Jams
10.5 Recording paper jam ........................ 82
10.6 Document jams (Auto document
feeder) .............................................. 86
Cleaning
10.7 Cleaning the white plate and glasses...
87
10.8 Cleaning the document feeder rollers...
90
11.General Information
11.1 Reference lists and reports ..............92
11.2 Specifications ...................................93
11.3 User record....................................... 96
12.Index
12.1 Index................................................ 97
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1. Introduction and Installation
1Int roduction and Installation
1.1 Included accessories
No. Item Quantity Notes
1 Power cord 1 ----------
2 Telephone line cord 1 ----------
3 Handset 1 ----------
4 Handset cord 1 ----------
5 Handset cradle 1 ----------
6 Output tray 2 KX-FLB813 only
7 Document tray 1 ----------
8 Drum unit 1 See page 95.
9 Toner cartridge
(starter toner cartridge)
j Operating instructions 1 ----------
k Quick installation guide 1 ----------
l CD-ROM 1 See page 51.
12345
6 KX-FLB813 only 78 9j
kl
1 prints about 800 A4-sized pages with a 5%
image area (page 94).
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
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1. Introduction and Installation
Finding the Controls
1.2 Accessory information
To ensure that the unit operates properly, we
recommend the use of a Panasonic toner
cartridge and drum unit. See page 94 for
specifications.
– Replacement toner cartridge
FA87E/KX-FA87X/KX-FA85E/KX-FA85X)
– Replacement drum unit (KX-FA86E/KX-
FA86X)
*1 Approx. 2,500 sheets of A4 size paper
can be printed with KX-FA87E/KX-FA87X
and approx. 5,000 sheets with KXFA85E/KX-FA85X.
*1
(KX-
1.3 Description of buttons
L Keep the front cover page open for button
locations.
A Station keys
L To use the one-touch dial feature (page
29, 34).
B {BROADCAST}
L To send a document to multiple parties
(page 35, 36).
C {MANUAL BROAD}
L To send a document to multiple parties
manually (page 35, 36).
D {LOWER}
L To select stations 8–14 for the one-touch
dial feature (page 29, 34).
E {COLLATE}{DIRECTORY}
L To make a collated copy (page 49).
L To initiate the navigator directory (page
30, 36).
F {CONTRAST}
L To select a contrast (page 32, 48).
G {RESOLUTION}
L To select a resolution (page 31, 48).
H {ZOOM}{QUICK SCAN}
L To enlarge or reduce a document when
copying (page 49).
L To store a scanned document into
memory, and then send it (page 32).
I {MENU}
L To initiate or exit programming.
J {TONE}
L To change from pulse to tone temporarily
during dialling when your line has rotary
pulse service.
K {STOP}
L To stop an operation or programming
session.
L To delete a character from names and
telephone numbers (page 27, 29).
L To return to a previous step during
operation.
L {CALLER ID}
L To use Caller ID service (page 43, 44).
L To change the display of the caller
information (page 43).
M {FAX AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 37).
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N {HELP}
L To print helpful information for quick
reference (page 24).
O {FAX}
L To switch to the fax mode (page 23, 31).
P {COPY}
L To switch to the copy mode (page 23, 47).
Q {SET}
L To store a setting during programming.
R {SCAN}
L To switch to the scan mode (page 23, 57).
S Navigator key
L To adjust volume (page 24).
L To search for a stored item (page 34).
L To select features or feature settings
during programming (page 61).
T {REDIAL}{PAUS E}
L To redial the last number dialled. If the line
is busy when you make a phone call using
the {MONITOR} button, the unit will
automatically redial the number up to 5
times.
L To insert a pause during dialling.
U {FLASH}
L To access special telephone services or
to transfer extension calls.
V {MONITOR}
L To initiate dialling.
When you press {MONITOR} while
receiving a call, you will be able to hear
the other party, but the other party will not
be able to hear you.
W {START}
L To start sending or receiving a fax.
L To copy a document (page 47).
L To scan a document (page 57).
1. Introduction and Installation
1.4 Overview
1.4.1 Front view
KX-FLB813
256
1
7
KX-FLB803
12 5 63 4
7
3m4
9kjl8
9k8jl
m
1 Top cover
2 ADF (Auto Document Feeder) cover
release button
3 ADF cover
4 Document guides
5 Document tray
6 Document cover
7 Handset
8 Output tray
9 Top cover release lever
j Document entrance
k Paper input tray
l Recording paper exit
m Document exit
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1. Introduction and Installation
1.4.2 Rear view
A
B C D F GE
A Recording paper guides
B Speaker
C USB interface cover
D Manual input tray
E Telephone line jack
F External telephone jack
G Power inlet
Removing the shipping tape
Remove the shipping tape (1) and pad (2).
1
1
* The shipping tape on the output tray is for KX-
FLB803.
2
1
12
Page 15
1. Introduction and Installation
Installation
1.5 Toner cartridge and
drum unit
The included toner cartridge is a starter toner
cartridge. It will print about 800 A4-sized pages
with a 5 % image area (page 94).
L To replace the toner cartridge and the drum
unit, see page 79.
Caution:
L Read the following instructions before
you begin installation. After you have read
them, open the drum unit protection bag.
The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
3 Place the toner cartridge (1) into the drum
unit (2).
1
2
4 Firmly press down the toner cartridge to
snap into position.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
2 Remove the toner cartridge and drum unit
from the protection bags.
1
L Do not touch or scratch the black drum
surface (1).
5 Turn the two green levers (1) on the toner
cartridge firmly.
1
13
Page 16
1. Introduction and Installation
6 Make sure that the triangles (1) match to
install the toner cartridge correctly.
1
1
7 Lift the top cover release lever (1) and open
the top cover (2).
Important:
L Close the manual input tray (3) before
opening the top cover.
2
1
4
8 Install the drum and toner unit (1) by holding
the tabs.
1
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
Note:
L Do not touch the transfer roller (4).
L If the lower glass (5) is dirty, clean it with
a soft and dry cloth.
5
14
3
9 Close the top cover until locked.
Page 17
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
Toner save feature
If you want to reduce toner consumption, set the
toner save setting to ON (feature #482 on page
63). The toner cartridge will last approximately
40 % longer. This feature may lower the print
quality.
1.6 Document tray
Insert the document tray (1) into the slot (2) on
the unit.
1. Introduction and Installation
1.7 Output tray
KX-FLB813 has 2 pieces of output tray and KXFLB803 has 1 output tray pre-installed.
Note:
L Do not place the unit in an area where the
output tray may be easily bumped into.
1.7.1 For KX-FLB813 users
As the default setting, printed paper is stacked
on the output tray as follows.
– Upper output tray (“#1”): Printed document
by using the computer and copied document.
– Lower output tray (“#2”): Received fax
document.
L You can change the output tray setting for
faxing (feature #441 on page 67) and for
copying (feature #466 on page 68).
To change the output tray from the computer,
set the printer properties. See page 54, 59 for
details.
1 Insert the output tray (1) into the slots (2),
then push the tray down until it locks into
place.
2
2
1
1
15
Page 18
1. Introduction and Installation
2 Pull the output tray extender (1) forward
gently until it clicks into place, then press the
centre part of the extender (2) to open.
L Repeat from step 1 to install the upper
output tray.
1
2
1.7.2 For KX-FLB803 users
Pull the output tray extender (1) forward gently
until it clicks into place, then press the centre
part of the extender (2) to open.
1
2
Note:
L The upper output tray can hold up to
approximately 100 sheets of printed paper.
The lower output tray can hold up to
approximately 50 sheets of printed paper.
Remove the printed paper before the output
tray becomes full.
Note:
L The output tray can hold up to approximately
150 sheets of printed paper. Remove the
printed paper before the output tray becomes
full.
If the top part of the extender is detached
1. With the top part of the extender in the open
position, insert the tab (1) into the left hole
(2) of the extender.
2
1
16
Page 19
1. Introduction and Installation
2. Slide the other tab (1) into the right hole (2)
of the extender from below until it clicks into
place.
2
1
If the extender is detached
■ KX-FLB813
1. Line up the extender (1) underneath the
output tray (2), and insert the left side of the
extender into the output tray.
1
■ KX-FLB803
1. Line up the extender (1) with the left side of
the output tray. Make sure that the triangles
(2) match to attach the extender correctly.
1
2
2. Snap the extender (1) into the unit by
pushing down the right side of the extender.
2
2. Attach the extender (1) by bending the side
of the output tray downward slightly and
pressing the right side of the extender.
1
1
17
Page 20
1. Introduction and Installation
LTR
LGL
A4
2
3
1.8 Recording paper
1.8.1 Using the paper input tray
A4, letter or legal size recording paper can be
used.
The paper input tray unit can hold:
– Up to 250 sheets of 60 g/m
paper.
– Up to 230 sheets of 80 g/m
– Up to 200 sheets of 90 g/m
L Please refer to page 94 for information on
recording paper.
L The unit is set for printing A4 size paper
by default. If you want to use letter or legal
size paper, change the setting (feature
#380 on page 63).
1 Pull the paper input tray (1) completely out.
2
to 75 g/m2
2
paper.
2
paper.
3 Before loading a stack of paper, fan the
paper to prevent paper jams.
4 Load the paper, print-side up (1).
Important:
L Push and lock the plate (2) in the
paper input tray, if it is lifted.
1
2
1
2 Pinch the front side of the recording paper
guide (1), then slide it to match the paper
size mark.
Pinch both sides of the recording paper
guides (2), then slide them to match the
paper size mark.
2
LGL
A4
LTR
L Make sure that the recording paper
guides (1) are at the paper size mark
and the recording paper is under the
paper limit mark (2). The paper should
not be loaded over the snubbers (3).
1
1
18
1
2
3
Page 21
1. Introduction and Installation
5 Insert the paper input tray into the unit.
Note:
L If the paper is not loaded correctly, re-adjust
the paper guides, or the paper may jam.
L If the paper input tray does not close, the
plate in the paper input tray may be lifted.
Push the paper and make sure that the paper
is laid flat in the paper input tray.
Caution for the paper input tray
L Do not drop the input tray.
1.8.2 Using the manual input tray
You can print not only on plain paper but also on
special media (transparencies / labels /
envelopes).
The manual input tray is used only for printing
with the computer (page 53) and can hold one
page at a time. When printing multiple pages,
add a next page after the first page has been fed
into the unit.
L Please refer to page 94 for information on
recording paper.
Load the recording paper after you have
started printing with the computer.
1 Pull open the manual input tray (1), and
then raise the extender (2) gently until it
clicks into place.
L Hold the paper input tray with both hands
when removing or installing. The input
tray weighs approximately 2 kg when the
recording paper is fully installed.
Approx. 2 kg
1
2
19
Page 22
1. Introduction and Installation
2 Insert the paper, print-side down (1) until
the unit grasps the paper and a single beep
is heard.
L Adjust the width of the guides (2) to the
size of the recording paper.
1
2
Note:
L If the paper is not inserted correctly, re-adjust
the paper, or the paper may jam.
L Make sure the unit grasps the recording
paper as specified in step 2. The display
shows the following.
PAPERINTRAY#2
FOR PC PRINTING
2 Connect the handset connecter (1) to the
handset unit connection jack (2).
2
1
3 Insert the tab (1) into the slot (2) on the unit
and insert the rib (3) of the handset cradle
into the bottom groove (4).
3
4
2
1
1.9 Handset unit
1 Connect the handset cord (1) to the
handset and the handset cradle.
1
To remove the handset unit
1. Pull the handset unit slightly forward (1),
and then remove the rib of the handset cradle
by lifting the handset unit in the direction of
the arrow (2).
2
1
20
Page 23
2. Remove the tab (1) from the slot (2) on the
unit and disconnect the handset connector
(3).
1. Introduction and Installation
1
3
2
21
Page 24
2. Preparation
2Pr eparationConnections and Set up
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
1 Telephone line cord
L Connect to a single telephone line jack.
2 Power cord
L Connect to a power outlet
(220–240 V, 50/60 Hz).
3 [EXT] jack
L You can connect an answering machine
or an extension telephone. Remove the
stopper if attached.
4 Answering machine (not included)
L If you use the unit with a computer and your
internet provider instructs you to install a filter
(5), please connect it as follows.
5
3
4
Note:
L To avoid malfunction, do not position the unit
near appliances such as TVs or speakers
which generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
1
2
22
Page 25
2. Preparation
2.2 Dialling mode
If you cannot dial (page 30, 31), change this
setting according to your telephone line service.
{MENU}
{SET}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{2}{0}.
DIALLING MODE
=TONE [V^]
3 Press {1} or {2} to select the desired setting.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
4 Press {SET}.
5 Press {MENU} to exit.
2.3 Selecting the
operation mode
(Fax/Copy/Scan)
This unit has three operation modes. You can
select the desired mode by pressing one of the
following buttons.
– {FAX}: Select this mode when using the unit
as a fax machine (page 31).
– {COPY}: Select this mode when using the
unit as a copy machine (page 47).
– {SCAN}: Select this mode when using the
unit as a scanner for the computer (page 57).
Note:
L The default operation mode is the copy
mode.
You can change the default operation mode
(feature #463 on page 63) and the timer
before returning to the default operation
mode (feature #464 on page 63).
23
Page 26
2. Preparation
Help Button
2.4 Help function
The unit contains helpful information which can
be printed for quick reference.
– “BASIC SETTINGS”:
How to set the date, time, your logo and fax
number.
– “FEATURE LIST”:
How to program the features.
– “DIRECTORY”:
How to store names and numbers in the
directory and how to dial them.
– “FAX RECEIVING”:
Help with problems sending/receiving faxes.
– “COPIER”:
How to use the copier function.
– “REPORTS”:
List of available reports.
– “CALLER ID”:
How to use the Caller ID features.
{HELP}{SET}{<}{>}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
Volume
2.5 Adjusting volume
Before adjusting volume, set the operation mode
to the fax mode (page 31) or the copy mode
(page 47).
{SET} {V}{^}
Ringer volume
While the unit is idle, press {V} or {^}.
L If there are any documents in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {V} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not
ring and will display “INCOMING CALL”.
L To turn the ringer back ON, press {^}.
Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 62).
Monitor volume
While using the monitor, press {V} or {^}.
Initial Programming
24
Page 27
2.6 Date and time
You must set the date and time.
{MENU}
{SET}{FAX}{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{1}.
SET DATE & TIME
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
2. Preparation
L The accuracy of the clock is approximately
±60 seconds a month.
L After setting the date and time, if the unit is in
the copy mode, change it to the fax mode by
pressing {FAX}. You can check your unit’s
date and time setting on the display.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
M:|01/D:01/Y:06
TIME: 12:00AM
4 Enter the current month/date/year by
selecting 2 digits for each.
Example: August 10, 2006
Press {0}{8} {1}{0} {0}{6}.
M:08/D:10/Y:06
TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 3:15PM (12 hour clock format)
1. Press {0}{3} {1}{5}.
M:|08/D:10/Y:06
TIME: 03:15AM
2. Press {*} repeatedly to display “PM”.
M:|08/D:10/Y:06
TIME: 03:15PM
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
Note:
L The other party’s fax machine will print the
date and time on the top of each page you
send according to your unit’s date and time
setting.
25
Page 28
2. Preparation
2.7 Your logo
The logo can be your name or the name of your
company.
Keypad Characters
{8} TUVt uv8
{9} WXYZwxyz9
{0} 0( ) < >! " #$
{ZOOM}/{QUICK SCAN}
{SET}{FLASH}
{<}{>}{V}{^}
{MENU}
{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
%& ¥ @ @^ ’ →
{#} To switch between
uppercase or lowercase
letters.
{FLASH} Hyphen
{ZOOM}/
{QUICK SCAN}
{STOP} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To insert a space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
To select characters with the dial keypad
Keypad Characters
{1} 1[]{}+–/=
,._`:;?|
{2} ABCa b c 2
{3} DEF d e f 3
{4} GHI g h i 4
{5} JKLj kl 5
{6} MNOmno6
{7} PQRSpqr s7
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
LOGO=BIL|L
To switch between uppercase or lowercase
letters
Pressing the {#} key will change the letter input
to uppercase or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {#}.
LOGO=B|i
26
Page 29
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all characters, press and hold
{STOP}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {ZOOM}/{QUICK SCAN} to insert a
space and enter the character.
2. Preparation
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select
characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {^}, the order will be
reversed.
2. Press {>} to insert the displayed character.
3. Return to step 1 to enter the next character.
27
Page 30
2. Preparation
2.8 Your fax number
{MENU}
{SET}{FLASH}
{<}{>}
{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{3}.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {FLASH}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
L To erase all numbers, press and hold
{STOP}.
28
Page 31
3. Telephone
3TelephoneAutomatic Dialling
3.1 Storing items for the
one-touch dial feature and
navigator directory
For rapid access to frequently dialled numbers,
the unit provides the one-touch dial feature (14
items) and navigator directory (300 items).
L Station 1 to 3 can be used alternatively as
broadcast keys (page 35).
L Make sure that the {FAX } light is ON.
Station keys
{MENU}{DIRECTORY}{STOP}
{LOWER}
{FAX}
{SET}
3.1.1 Storing one-touch dial item
1 Press {MENU} repeatedly to display
“DIRECTORY SET”.
2 Select the desired station key.
For stations 1–3:
1. Press one of the station keys.
Example: STATION 1
2. Press {SET}.
For stations 4–7:
Press one of the station keys.
For stations 8–14:
Press {LOWER}, then press one of the
station keys.
3 Enter the name, up to 16 characters (see
page 26 for instructions).
4 Press {SET}.
5 Enter the telephone number, up to 32 digits.
6 Press {SET}.
L To program other items, repeat steps 2 to
6.
7 Press {STOP} to exit.
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 92).
{<}{>}{V}{^}
DIAL MODE [V^]
Note:
L A hyphen or a space entered in a telephone
number counts as 2 digits.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all characters/numbers, press and
hold {STOP}.
3.1.2 Storing navigator directory
items
1 Press {MENU} repeatedly to display
“DIRECTORY SET”.
2 Press {>}.
L The display shows the number of items in
the navigator directory briefly.
3 Enter the name, up to 16 characters (see
page 26 for instructions).
4 Press {SET}.
5 Enter the telephone number, up to 32 digits.
6 Press {SET}.
L To program other items, repeat steps 3 to
6.
7 Press {MENU} to exit.
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 92).
Note:
L A hyphen or a space entered in a telephone
number counts as 2 digits.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all characters/numbers, press and
hold {STOP}.
29
Page 32
3. Telephone
3.1.3 Editing a stored item
1 Press {DIRECTORY}.
2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {MENU}.
4 Press {*}.
L If you do not need to edit the name, skip
to step 6.
5 Edit the name. For further details, see the
storing procedure on page 29.
6 Press {SET}.
L If you do not need to edit the telephone
number, skip to step 8.
7 Edit the telephone number. For further
details, see the storing procedure on page
29.
8 Press {SET}.
3.1.4 Erasing a stored item
1 Press {DIRECTORY}.
2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {MENU}.
4 Press {#}.
L To cancel erasing, press {STOP}.
5 Press {SET}.
3.2 Making a phone call
using one-touch dial
2 Select the desired station key.
For stations 1–7:
Press the desired station key.
For stations 8–14:
Press {LOWER}, then press the desired
station key.
L The unit will start dialling automatically.
3.2.2 Using the navigator
directory
1 Press {DIRECTORY}.
L Confirm that there are no documents in
the document entrance.
2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {MONITOR} or lift the handset.
L The unit will start dialling automatically.
To search for a name by initial
Example: “LISA”
1. Press {DIRECTORY}.
2. Press {V} or {^} to initiate the navigator
directory.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 26).
L To search for symbols, press {*}.
4. Press {V} or {^} repeatedly to display
“LISA”.
L To stop the search, press {STOP}.
L To dial the displayed party, press
{MONITOR} or lift the handset.
feature or navigator
directory
Before using this feature, store the desired
names and telephone numbers in one-touch dial
feature and navigator directory (page 29).
L Keep the front cover page open for button
locations.
3.2.1 Using one-touch dial
feature
1 Press {MONITOR} or lift the handset.
30
Page 33
4. Fax
4FaxSending Faxes
4.1 Using the unit as a fax
machine
4.1.1 Entering the fax mode
Before sending a fax, set the operation mode to
the fax mode.
{FAX}
Press {FAX } to turn the {FAX} light ON.
Note:
L You can change the default operation mode
(feature #463 on page 63) and the timer
before returning to the default operation
mode (feature #464 on page 63).
L Received documents will be stacked on the
lower output tray. You can change the output
tray for faxing (feature #441 on page 67) (KXFLB813 only).
4.2 Sending a fax manually
4.2.1 Using the auto document
feeder
L Confirm that there are no documents on
the scanner glass.
1 If the {FAX} light is OFF, turn it ON by
pressing {FAX}.
2 Adjust the width of the document guides (1)
to fit the actual size of the document.
3 Insert the document (up to 40 pages) FACE
UP into the feeder until a single beep is
heard.
L If the document guides are not adjusted
to fit the document, re-adjust them.
4 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 31.
L To select the contrast, see page 32.
5 Press {MONITOR}.
6 Dial the fax number.
7 When a fax tone is heard:
Press {START}.
When the other party answers your call:
Lift the handset and ask them to press their
start button. When the fax tone is heard,
press {START}.
Note:
L After pressing {START}, you can replace the
handset.
L Any document which can be sent as a fax can
also be copied and scanned (page 33).
L Do not open the document cover when
sending a fax with the auto document feeder.
To stop sending
Press {STOP}.
{CONTRAST}
{RESOLUTION}
{FAX}
{QUICK SCAN}
{SET}{V}{^}
{MONITOR}
{REDIAL}
1
{STOP}
{START}
To select the resolution
1. Press {RESOLUTION}.
2. Press {V} or {^} repeatedly to select the
desired resolution.
– “STANDARD”: For printed or typewritten
documents with normal-sized characters.
– “FINE”: For documents with small print.
– “SUPER FINE”: For documents with very
small print. This setting is effective only
when the other party has a compatible fax
machine.
– “PHOTO”: For documents containing
photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
31
Page 34
4. Fax
To select the contrast
You can adjust this setting depending on the
darkness or lightness of the document. 5 levels
(light to dark) are available.
1. Press {CONTRAST}.
2. Press {V} or {^} repeatedly to select the
desired contrast.
L To make it lighter, press {V}.
L To make it darker, press {^}.
Note:
L You can save the previous contrast setting in
feature #462 (page 63).
To redial the last number
1. Press {REDIAL}.
2. Press {START}.
L If the line is busy, the unit will automatically
redial the number up to 5 times.
L To cancel redialling, press {STOP}, then
press {SET}.
To predial a fax number
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
1. Enter the fax number.
2. Insert the document.
3. Press {START}.
the data. If the document exceeds the
memory capacity, transmission will be
cancelled. You must send the entire
document manually.
Printing a sending report
A sending report provides you with a printed
record of transmission results. To print sending
reports, make sure feature #401 is activated
(page 64). For an explanation of error messages,
see page 69.
Printing a journal report
A journal report provides you with a printed
record of the 30 most recent faxes. To print it
manually, see page 92. To print it automatically
after every 30 new fax transmissions and
receptions, make sure feature #402 is activated
(page 64). For an explanation of error messages,
see page 69.
4.2.2 Using the scanner glass
By using the scanner glass, you can send a page
from booklets or small size paper that cannot be
sent with the auto document feeder.
L Confirm that there are no documents in
the auto document feeder.
1
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending.
1. Insert the document.
2. Enter the fax number.
3. Press {QUICK SCAN}.
Reserving the fax transmission (Dual
Access)
You can reserve the fax transmission even when
the unit is just receiving a fax or sending a fax
from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1. Insert the document during fax reception or
fax memory transmission.
2. Enter the fax number using the dial keypad,
one-touch dial or navigator directory.
3. Press {START}.
L The document will be fed into the unit and
scanned into memory. The unit will then send
32
2
{FAX}
{QUICK SCAN}
{SET}{STOP}
{START}
1 If the {FAX} light is OFF, turn it ON by
pressing {FAX}.
2 Open the document cover (1).
3 Place the document FACE DOWN on the
scanner glass (2), matching the top edge of
the document to the l mark on the unit.
4 Close the document cover.
L If the original is a thick book, do not close
the document cover.
Page 35
4. Fax
5 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 31.
L To select the contrast, see page 32.
6 Dial the fax number.
L To send a single page, skip to step 10.
L To send multiple pages, go to the next
step.
7 Press {QUICK SCAN} to scan the document
into memory.
Example: PAGES=01 01%
STANDARD
u
SCAN:PRESS SET
SEND:PRESS START
8 Place the next page on the scanner glass.
9 Press {SET}.
L To send more pages, repeat steps 8 and
9.
10 Press {START}.
To stop sending
Press {STOP}.
4.3 Document
Effective scanning area
L Shaded area will be scanned.
5 mm
5 mm
4 mm
Document weight
L Single sheet:
L Multiple sheets:
45 g/m
60 g/m
2
to 90 g/m
2
to 80 g/m
208 mm
216 mm
2
2
4 mm
4.3.2 Using the scanner glass
Effective scanning area
L Shaded area will be scanned.
4 mm
208 mm
requirements
4.3.1 Using the auto document
feeder
Minimum document size
128 mm
128 mm
Maximum document size
600 mm
216 mm
4 mm
5 mm
287 mm
5 mm
4.3.3 Note for the auto document
feeder and the scanner glass
L Check that ink, paste or correction fluid has
dried completely.
L To set a document with a width of less than
210 mm when using the auto document
feeder, we recommend using the scanner
glass to copy the original document onto A4
or letter-sized paper, then setting the copied
document.
L Do not set documents that do not satisfy the
requirements of size and weight when using
the auto document feeder. Make a copy of
the document using the scanner glass and
set the copy.
L Remove clips, staples or other fasteners
when using the auto document feeder.
L When using the auto document feeder, the
total height of the documents when laid flat,
33
Page 36
4. Fax
must be less than 10 mm. If the documents
exceed the capacity of the auto document
feeder, they may fall or cause a jam in the
feeder.
L Do not set the following types of documents
when using the auto document feeder: (Make
a copy of the document using the scanner
glass and set the copy instead.)
– Chemically treated paper such as carbon
or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint
4.4 Sending a fax using
one-touch dial feature and
navigator directory
Before using this feature, store the desired
names and telephone numbers into one-touch
dial feature and navigator directory (page 29).
L Keep the front cover page open for button
locations.
L Make sure that the {FAX } light is ON.
1 Adjust the width of the document guides to fit
the actual size of the document.
2 Insert the document (up to 40 pages) FACE
UP into the feeder until a single beep is
heard.
L Confirm that there are no documents
on the scanner glass.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3 If necessary, change to the desired
resolution (page 31) and the desired contrast
(page 32).
4 Enter the fax number.
Using stations 1–7:
Press the desired station key.
Using stations 8–14:
Press {LOWER}, then press the desired
station key.
Using navigator directory:
Press {DIRECTORY}, then press {V} or {^}
repeatedly to display the desired item.
5 Press {START}.
Note:
L Do not open the document cover when
sending a fax with the auto document feeder.
To send a fax using the scanner glass
L Confirm that there are no documents in
the auto document feeder.
1. Open the document cover.
2. Place the document FACE DOWN, then
close the document cover.
3. Enter the fax number using one-touch dial or
navigator directory.
L To send a single page, skip to step 7.
L To send multiple pages, go to the next
step.
34
Page 37
4. Press {QUICK SCAN} to scan the document
into memory.
5. Place the next page.
6. Press {SET}.
L To send more pages, repeat steps 5 and
6.
7. Press {START}.
Fax auto redial
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 5
times.
L To cancel redialling, press {STOP}, then
press {SET}.
4. Fax
4.5 Broadcast
transmission
By storing one-touch dial and navigator directory
items (page 29) into the broadcast memory, you
can send the same document to multiple parties
(up to 20). Your programmed items will remain in
the broadcast memory, allowing frequent re-use.
L The broadcast function utilises stations 1–3.
The one-touch dial function will be cancelled.
L Keep the front cover page open for button
locations.
L Make sure that the {FAX } light is ON.
If your unit does not send a fax
L Confirm that you have entered the number
correctly, and that the number is a fax
number.
L Confirm that the other party’s fax machine is
answering by turning ON the connecting tone
feature (feature #416 on page 65).
4.5.1 Programming items into
the broadcast memory
1 Press {MENU} repeatedly to display
“DIRECTORY SET”.
2 Select the desired broadcast key.
For BROADCAST 1-2:
1. Press the desired {BROADCAST} key.
2. Press {V} or {^} repeatedly to select
“BROADCAST”.
For MANUAL BROADCAST:
1. Press {MANUAL BROAD}.
2. Press {V} or {^} repeatedly to select
“MANUAL BROAD”.
3 Press {SET}.
4 Program items.
Using stations 1–7:
Press the desired station key.
Using stations 8–14:
Press {LOWER}, then press the desired
station key.
Using navigator directory:
Press {V} or {^} repeatedly to display the
desired item, and press {SET}.
Using the dial keypad (only for MANUAL
BROAD):
Enter the fax number and press {SET}.
L To program other items, repeat this step
(up to 20 items).
L If you have programed the wrong item,
press {STOP} to erase the item.
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4. Fax
5 Press {SET} after programming all of the
desired items.
L To program another broadcast key,
repeat steps 2 to 5.
6 Press {STOP} to exit.
Note:
L Confirm the stored items by printing a
broadcast programming list (page 92).
4.5.2 Adding a new item into the
broadcast memory
After initial programming, you can add new items
(up to a combined total of 20).
1 Press {DIRECTORY}.
2 Press {V} or {^} repeatedly to display the
desired broadcast memory
(“<BROADCAST1>”, “<BROADCAST2>” or
“<MANUAL BROAD>”).
3 Press {MENU}.
4 Press {*}.
5 Press {V} or {^} repeatedly to display the
desired item you want to add.
6 Press {SET}.
L To add other items, repeat steps 5 and 6
(up to 20 items).
7 Press {STOP} to exit.
Note:
L When adding new items to the MANUAL
BROADCAST memory, you can only select
stored items.
4.5.3 Erasing a stored item from
the broadcast memory
1 Press {DIRECTORY}.
2 Press {V} or {^} repeatedly to display the
desired broadcast memory
(“<BROADCAST1>”, “<BROADCAST2>” or
“<MANUAL BROAD>”).
3 Press {MENU}.
4 Press {#}.
5 Press {V} or {^} repeatedly to display the
desired item you want to erase.
L To cancel erasing, press {STOP}.
6 Press {SET}.
7 Press {SET}.
L To erase other items, repeat steps 5 to 7.
8 Press {STOP} to exit.
4.5.4 Sending the same
document to pre-programmed
parties
L Make sure that the {FAX } light is ON.
1 Insert the document FACE UP into the
feeder.
L Confirm that there are no documents
on the scanner glass.
2 If necessary, change to the desired
resolution (page 31) and the desired contrast
(page 32).
3 Press the desired {BROADCAST} (1-2) or
{MANUAL BROAD}.
L The document will be fed into the unit and
scanned into memory. The unit will then
send the data to each party, calling each
number sequentially.
L After transmission, the stored document
will be erased from memory
automatically, and the unit will
automatically print a report (broadcast
sending report).
Note:
L Do not open the document cover when
sending a fax with the auto document feeder.
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages
that the unit can send will decrease.
L If the document exceeds the memory
capacity, sending will be cancelled.
L If a party is busy or does not answer, it will be
skipped and redialled later up to 5 times.
To send the same document using the
scanner glass
L Confirm that there are no documents in
the auto document feeder.
1. Open the document cover.
2. Place the document FACE DOWN, then
close the document cover.
3. Press the desired {BROADCAST} (1-2) or
{MANUAL BROAD}.
L To send a single page, skip to step 6.
L To send multiple pages, go to the next
step.
4. Place the next page.
5. Press {SET}.
L To send more pages, repeat steps 4 and
5.
6. Press {START}.
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To cancel broadcast transmission
1. Press {STOP} repeatedly until “SEND
CANCELLED?” is displayed.
2. Press {SET}.
Receiving Faxes
4. Fax
4.6 Receiving a fax
automatically – Auto
answer ON
4.6.1 Activating FAX ONLY mode
Press {FAX AUTO ANSWER} repeatedly to
display the following.
FAX ONLY MODE
L The {FAX AUTO ANSWER} indicator is ON.
How faxes are received
When receiving calls, the unit will automatically
answer all calls and only receive fax documents.
Note:
L The number of rings before a call is answered
in FAX ONLY mode can be changed (feature
#210 on page 62).
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4. Fax
4.7 Receiving a fax
manually – Auto answer
OFF
4.7.1 Activating TEL mode
1 Make sure feature #404 is set to “TEL”
beforehand (page 64).
2 Press {FAX AUTO ANSWER} repeatedly to
display the following.
TEL MODE
L The {FAX AUTO ANSWER} indicator is OFF.
How to receive faxes with an extension
telephone
If you have another telephone connected to the
[EXT] jack or the same line (extension
telephone), you can use the extension telephone
to receive faxes.
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation
code) firmly.
L The unit will start reception.
3. Replace the handset.
Note:
L To receive fax documents using the
extension telephone, make sure remote fax
activation is turned ON (feature #434 on
page 66) beforehand. The default setting is
ON. The fax activation code can also be
changed.
{STOP}
{START}
Note:
L If you do not answer the call within 10 rings,
the unit will temporarily switch to fax
reception. The other party can then send a
fax.
How to receive phone calls and faxes with
the handset unit
1. Lift the handset to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {START}.
3. Replace the handset.
L The unit will start fax reception.
To stop receiving
Press {STOP}.
4.7.2 Activating TEL/FAX mode
1 Make sure feature #404 is set to “TEL/FAX”
beforehand (page 64).
2 Press {FAX AUTO ANSWER} repeatedly to
display the following.
TEL/FAX MODE
L The {FAX AUTO ANSWER} indicator is
OFF.
3 The ringer volume setting should be ON
(page 24).
How phone calls and faxes are received
1. “INCOMING CALL” will be displayed but the
unit will not ring.
2. The unit will wait for the duration of 2 rings
before answering the call.
L The number of rings is determined by the
“TEL/FAX delayed ring setting” (feature
#212 on page 64).
L During this time, an extension telephone
will ring.
3. The unit will answer the call and try to detect
a fax calling tone.
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When a fax calling tone is detected
The unit receives the fax automatically
without ringing.
When a fax calling tone is not detected
A The unit will ring 3 times. You may answer
the call.
L The number of rings is determined by the
“Silent fax recognition ring setting”
(feature #436 on page 66).
L Callers will hear a ring back tone different
from the one generated by the telephone
company.
L An extension telephone (if connected to
the same line) will not ring at this time. To
answer the call with the extension
telephone, lift the handset and press
{*}{0} (default auto disconnection code)
while the fax machine is ringing.
B If you do not answer the call, the unit will
activate the fax function.
L Some fax machines do not generate fax
calling tones when sending faxes,
therefore the unit will try to receive a fax
even if no fax calling tone is detected.
Note:
L The auto disconnection code can be
changed in feature #435 on page 66.
L Even when you answer a call with the
extension telephone and press the auto
disconnection code, the fax machine may
activate the fax function depending on the
type of an extension telephone. Press
{STOP} on the fax machine to talk with the
calling party.
4. Fax
4.8 Using the unit with an
answering machine
4.8.1 Setting up the unit and an
answering machine
1 Connect the answering machine (1).
L Answering machine is not included.
L Remove the stopper (2) if attached.
2
1
2 Set the number of rings on the answering
machine to 4 rings or less.
L This will allow the answering machine to
answer the call first.
3 Record a greeting message on the
answering machine.
L We recommend you record a message
up to 10 seconds long, and not to pause
for more than 4 seconds during the
message. Otherwise, both machines will
not function correctly.
4 Activate the answering machine.
5 Set the unit to the desired receiving mode
(page 37).
L If you set it to FAX ONLY mode, change
the ring setting in FAX ONLY mode to
more than 4 (feature #210 on page 62).
6 Make sure each of the following are unique:
– the remote access code of the answering
machine
– the fax activation code (feature #434 on
page 66)
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4. Fax
Receiving a voice message and fax
document in one call
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
1. The caller calls your unit.
L The answering device will answer the call.
2. The caller can leave a message after the
greeting message.
3. The caller presses {*}{#}{9} (pre-selected
fax activation code).
L The unit will activate the fax function.
4. The caller presses the start button to send a
document.
Note:
L To use this feature, make sure remote fax
activation is turned ON (Feature #434 on
page 66). The fax activation code can also be
changed.
L If there is no room left in the memory of your
answering machine, the unit may not be able
to receive documents. See the operating
instructions of the answering machine and
erase unnecessary messages.
4.10 Junk fax prohibitor
(preventing fax reception
from undesired callers)
If you subscribe to Caller ID service (page 42),
this feature prevents fax reception from calls that
do not show caller information.
Additionally, the unit will not accept faxes
originated from numbers that match the ones on
a programmable junk fax prohibitor list.
L Keep the front cover page open for button
locations.
Important:
L This feature does not work when manual
reception is performed.
4.10.1 Activating the junk fax
prohibitor
1 Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2 Press {>}.
3 Press {V} or {^} repeatedly to select “ON”.
4.9 Receive polling
(retrieving a fax placed on
another fax machine)
This feature allows you to retrieve a document
from another compatible machine. Therefore you
pay for the call.
Make sure that no documents are fed into your
unit and that the other party’s machine is ready
for your call.
L Keep the front cover page open for button
locations.
1 Press {MENU} repeatedly to display
“POLLING”.
2 Press {SET}.
3 Dial the fax number.
4 Press {START}.
L The unit will start reception.
4 Press {SET}.
5 Press {MENU} to exit.
L While the junk fax prohibitor is activated,
“JUNK FAX ON” is displayed.
4.10.2 Storing undesired callers
You can register up to 10 undesired numbers
from the Caller ID list (page 42) if you do not wish
to receive faxes from them.
1 Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2 Press {>} repeatedly to display “JUNK
LIST SET”.
3 Press {SET}.
4 Press {V} or {^} repeatedly to display the
party you wish to prevent fax reception from.
5 Press {SET}.
L To program other parties, repeat steps 4
to 5.
6 Press {STOP} 2 times to exit.
Note:
L If there is no space to store new items, “LIST
FULL” will be displayed in either step 3 or
step 5. Erase unnecessary items.
40
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To display the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”.
3. Press {SET}.
4. Press {V} or {^} to display the items on the
list.
5. Press {MENU} to exit the program.
To print the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
PRINT”.
3. Press {SET}.
4. Press {MENU} to exit the list.
To erase an item from the junk fax
prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”.
3. Press {SET}.
4. Press {V} or {^} repeatedly to display the
desired item.
5. Press {<}.
L To cancel erasing, press {STOP}, then
press {MENU}.
6. Press {SET}.
L The item is erased.
L To erase other items, repeat steps 4 to 6.
7. Press {MENU} to exit the list.
4. Fax
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5. Caller ID
5Caller ID
5.1 Caller ID service
This unit is compatible with the Caller ID
service offered by your local telephone
company. To use this unit’s Caller ID
features, you must subscribe to Caller ID
service.
Important:
L This unit is designed in accordance with
the ETS (European Telecommunication
Standard) and only supports the basic
CLIP (Calling Line Identification
Presentation) features.
L This unit will only display the caller’s
telephone number and name.
L This unit will not support future additional
telephone services.
L Depending on the service of the local
telephone company, the date/time of the
call or the caller’s name may not be
displayed.
Make sure the following ring setting is set to
2 or more rings beforehand.
– FAX ring setting (feature #210 on page 62)
– TEL/FAX ring setting (feature #212 on page
64)
– “LONG DISTANCE”: The caller made a
long distance call.
To confirm caller information by printing
the Caller ID list
– To print manually, see page 92.
– To print automatically after every 30 new
calls, activate feature #216 (page 63).
5.1.1 How Caller ID is displayed
The calling party’s name or telephone number
will be displayed after the 1st ring. You then have
the option of whether or not to answer the call.
The unit will automatically store caller
information (name, telephone number and the
time of the call) of the 30 most recent calls. Caller
information is stored by the most recent to the
oldest call. When the 31st call is received, the
oldest call is deleted.
Caller information can be viewed on the display
one item at a time (page 43) or confirmed by
printing the Caller ID list (page 92).
L When caller information is received and it
matches a telephone number stored in the
unit’s one-touch dial or navigator directory,
the stored name will be displayed.
L If the unit is connected to a PBX (Private
Branch Exchange) system, caller information
may not be received properly. Consult your
PBX supplier.
L If the unit cannot receive caller information,
the following will be displayed:
– “OUT OF AREA”: The caller dialled from
an area which does not provide Caller ID
service.
– “PRIVATE CALLER”: The caller
requested not to send caller information.
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5.2 Viewing and calling
back using caller
information
You can easily view caller information and call
back.
Important:
L Calling back will not be possible if the
caller information does not include a
telephone number.
L If the area code of the received telephone
number is the same as yours, the area
code may need to be deleted before
calling back. This may only apply to some
areas. To edit the number, see page 43.
{MENU}{STOP}
{CALLER ID}
{SET}
{<}{>}{V}{^}
{MONITOR}
5. Caller ID
L When no calls have been received, the
display will show “NO CALLER DATA”.
To stop viewing
Press {STOP} after step 2.
5.2.1 Editing a caller’s telephone
number before calling back
1 Press {CALLER ID}.
2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {CALLER ID} to display the telephone
number.
4 Press dial key (0 to 9) or {*} to enter the
editing mode and edit the telephone number.
5 Press {MONITOR} or lift the handset to call
back the edited number.
L The unit will start dialling automatically.
L To send a fax using the auto document
feeder, see page 31.
Note:
L The edited telephone number will not be
saved in the caller information. To save in the
directory, see page 44.
1 Press {CALLER ID}.
2 Press {V} to search from the recently
received caller information.
L If you press {^}, the display order will be
reversed.
3 Press {MONITOR} or lift the handset to
return the call.
L The unit will start dialling automatically.
L To send a fax using the auto document
feeder, see page 31.
To change the way caller information is
displayed
Press {CALLER ID} repeatedly after step 2.
Example: SAM LEE
11:20AM Jul. 20,
b
11345678901
11:20AM Jul. 20,
L A check mark (,) on the display means the
call has already been viewed or answered.
Display while viewing
L When the unit could not receive a name, the
display will show “NO NAME RCVD”.
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect number.
2. Press {STOP} to delete the number.
3. Enter the correct number.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
To insert a number
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the number.
2. Enter the number.
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5. Caller ID
5.2.2 Erasing all caller
information
1 Press {MENU} repeatedly to display
“CALLER SETUP”.
2 Press {SET}.
L “CALL LIST ERASE” will be displayed.
3 Press {SET}.
L To cancel erasing, press {STOP}, then
{MENU}.
4 Press {SET}.
5 Press {STOP} to exit.
5.2.3 Erasing specific caller
information
1 Press {CALLER ID}.
2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {<}.
L To cancel erasing, press {STOP}.
4 Press {SET}.
L To erase other items, repeat steps 2 to 4.
5 Press {STOP} to exit.
4. Press {SET}.
For stations 4–7:
1. Press the desired station key.
2. Press {SET}.
For stations 8–14:
1. Press {LOWER}, then press the desired
station key.
2. Press {SET}.
For navigator directory:
1. Press {<} or {>}.
2. Press {SET}.
5 Press {SET}.
Note:
L You can confirm the stored items by printing
the telephone number list (page 92).
L The unit can only store a name of up to 16
characters long.
L To edit a name or number, see page 30.
L If caller information does not include the
caller’s name, enter the name manually. See
the instructions on page 29.
L If you assign an item to a station key which
already contains an item, the previous item
will be replaced.
L Station 1 to 3 can be used alternatively as
broadcast keys (page 35).
5.3 Storing caller
information
L Keep the front cover page open for button
locations.
5.3.1 Into the one-touch dial
feature and navigator directory
Important:
L This feature is not available if the caller
information does not include a telephone
number.
1 Press {CALLER ID}.
2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {MENU}.
4 Select the station key or navigator directory.
For stations 1–3:
1. Press the desired station key.
2. Press {V} or {^} repeatedly to select
“DIAL MODE”.
3. Press {SET}.
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6. Distinctive Ring
6Distinctive Ring
6.1 Distinctive Ring
service from your phone
company
This service is convenient if you wish to have a
different number for your fax machine and
telephone, even when you use them on a single
telephone line.
Distinctive Ring is a service offered by your local
telephone company which allows you to use
several telephone numbers on one telephone
line. When a call is made to one of your phone
numbers, the telephone company sends a ring
pattern to your telephone line to indicate which
number the call is intended for. By setting up this
unit for Distinctive Ring, you can make the unit
automatically start fax reception when a call
comes to the fax number.
To use this service, you must subscribe to
the Distinctive Ring service offered by your
local telephone company.
6.2 Using two or more
phone numbers on a
single telephone line
6.2.1 Activating the Distinctive
Ring feature
{MENU}
If the incoming call is for the phone number, the
unit will keep on ringing.
6.3 Using three or more
phone numbers on a
single telephone line
You may wish to use three or more phone
numbers for a single telephone line. In order to
distinguish which number the call was
addressed to, a different ring pattern must be
assigned for each number.
Example: Using three phone numbers
Telephone
number
012 1234 Standard
012 5678 Double ring Business
012 9876 Triple ring Fax
To use one phone number for the fax, program
the ring pattern assigned for the fax in feature
#431 (page 46). In the example, the ring pattern
assigned for fax is a triple ring, so you should
program “C” (triple ring).
Ring pattern Settings in
Standard ring (one long
ring)
Ring pattern Use
Personal
ring
feature #431
“A”
{SET}
1 Press {MENU}.
2 Press {#}, then {4}{3}{0}.
3 Press {1} to select “ON”.
4 Press {SET}.
L The {FAX AUTO ANSWER} indicator is
ON.
5 Press {MENU} to exit.
How phone calls and faxes are received
If the incoming call is for the fax number, the unit
will ring with the assigned ring pattern and
automatically start fax reception.
1st ring 2nd ring
Double ring (two short rings) “B”
1st ring 2nd ring
Triple ring (short-long-short
rings)
1st ring 2nd ring
Other triple ring (shortshort-long rings)
1st ring 2nd ring
“C”
“D”
45
Page 48
6. Distinctive Ring
6.4 Programming the ring
pattern assigned for fax
L Keep the front cover page open for button
locations.
1 Set feature #430 to “ON” (page 45).
2 Press {MENU}.
3 Press {#}, then {4}{3}{1}.
4 Press {1} to {5} to select the ring pattern
assigned for fax.
{1}“A”: Standard ring (one long ring)
{2}“B”: Double ring (two short rings)
{3}“C”: Triple ring (short-long-short-rings)
{4}“D”: Other triple ring (short-short-long
rings)
{5}“B-D” (default): The fax will respond to
calls with any of ring tone patterns “B”, “C”
and “D”
5 Press {SET}.
6 Press {MENU} to exit.
46
Page 49
7. Copy
7Copy
7.1 Using the unit as a
copy machine
7.1.1 Entering the copy mode
Before copying, set the operation mode to the
copy mode.
{COPY}
Press {COPY} to turn the {COPY} light ON.
Note:
L You can change the default operation mode
(feature #463 on page 63) and the timer
before returning to the default operation
mode (feature #464 on page 63).
L Copied documents will be stacked on the
upper output tray. You can change the output
tray for copying (feature #466 on page 68)
(KX-FLB813 only).
L If the {FAX AUTO ANSWER} indicator is ON,
the unit can receive faxes automatically even
while in the copy mode.
7.2 Making a copy
7.2.1 Using the auto document
feeder
L Confirm that there are no documents on
the scanner glass.
{CONTRAST}
{RESOLUTION}
1
{
COPY}
{V}{^}
1 If the {COPY} light is OFF, turn it ON by
pressing {COPY}.
2 Set the original.
1. Adjust the width of the document guides
(1) to fit the actual size of the document.
2. Insert the document (up to 40 pages)
FACE UP into the feeder until a single
beep is heard.
{STOP}
{START}
3 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 48.
L To select the contrast, see page 48.
4 If necessary, enter the number of copies (up
to 99).
5 Press {START}.
L The unit will start copying.
6 After you finish copying, press {STOP} to
reset the settings you set in step 3 and 4.
Note:
L Any document which can be sent as a fax can
also be copied and scanned (page 33).
The effective scanning area changes
according to the setting of the paper size.
L Do not open the document cover when
making a copy with the auto document
feeder.
47
Page 50
7. Copy
To stop copying
Press {STOP}.
To select the resolution
1. Press {RESOLUTION}.
2. Press {V} or {^} repeatedly to select the
desired resolution.
– “TEXT/PHOTO”: For documents
containing both text and photographs.
– “TEXT”: For documents containing only
text.
– “PHOTO”: For documents containing
photographs, shaded drawings, etc.
Note:
L You can change the default resolution in
feature #461 (page 68).
To select the contrast
You can adjust this setting depending on the
darkness or lightness of the document. 5 levels
(light to dark) are available.
1. Press {CONTRAST}.
2. Press {V} or {^} repeatedly to select the
desired contrast.
L To make it lighter, press {V}.
L To make it darker, press {^}.
Note:
L You can save the previous contrast setting in
feature #462 (page 63).
7.2.2 Using the scanner glass
L Confirm that there are no documents in
the auto document feeder.
1
2
{COPY}
{START}
1 If the {COPY} light is OFF, turn it ON by
pressing {COPY}.
2 Set the original.
1. Open the document cover (1).
2. Place the document FACE DOWN on the
scanner glass (2), matching the top
edge of the document to the l mark on
the unit.
3. Close the document cover.
L If the original is a thick book, do not
close the document cover.
{STOP}
48
3 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 48.
L To select the contrast, see page 48.
4 If necessary, enter the number of copies (up
to 99).
5 Press {START}.
L The unit will start copying.
6 After you finish copying, press {STOP} to
reset the settings you set in step 3 and 4.
Note:
L The effective scanning area changes
according to the setting of the paper size
(feature #380 on page 63). If you select
“LEGAL” for the paper size, the effective
scanning area will be maximized (page 33).
To stop copying
Press {STOP}.
Page 51
7. Copy
7.3.2 To reduce a document
7.3 More copying features
L Keep the front cover page open for button
locations.
L Make sure that the {COPY} light is ON.
7.3.1 To enlarge a document
1 Set the original.
2 Press {ZOOM}.
3 Press {^} repeatedly to select from “105%”
to “200%” by changing the enlargement rate
5% at a time.
4 Press {START}.
5 After you finish copying, press {STOP} to
reset this feature.
L When using the auto document feeder, the
unit will only enlarge the centre of the upper
part of the document. To make an enlarged
copy of the bottom of the document, turn the
document around, and then make a copy.
L When using the scanner glass, the unit will
only enlarge the right top corner of the
document starting from the l mark on the
unit.
Example: 150% enlarged copy
1 Set the original.
2 Press {ZOOM}.
3 Press {V} repeatedly to select from “95%” to
“50%” by changing the reduction rate 5% at
a time.
4 Press {START}.
5 After you finish copying, press {STOP} to
reset this feature.
Example: 70% reduced copy
Using the auto document feeder:
Original document Reduced copy
Using the scanner glass (1):
Original document Reduced copy
Using the auto document feeder:
Original document Enlarged copy
Using the scanner glass (1):
Original document Enlarged copy
1
1
7.3.3 To collate multiple copies
(Auto document feeder only)
The unit can collate multiple copies in the same
order as the original document pages.
1 Set the original.
2 Press {COLLATE}.
3 Press {V} or {^} repeatedly to display “ON”.
4 Press {SET}.
5 Enter the number of copies (up to 99).
6 Press {START}.
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7. Copy
Example: Making 2 copies of a 4-page
original document
4
3
2
1
4
3
2
1
2
2
1
1
Collated pages Uncollated pages
Note:
L The unit will store the documents into
memory while collating the copies. The
maximum number of original document for
collating copies depends on the contents of
pages, resolution and contrast.
Approximately 50 pages of ITU-T No.1 Test
Chart in “TEXT” mode can be stored at a
time, if the unit has no documents in memory.
See page 93 of the specifications in detail.
L If memory becomes full while storing, the unit
will only print out the stored pages.
L The collating feature is effective only for this
time. After copying, this feature will turn OFF
automatically.
4
4
3
3
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8. Multi-Function Station software
8M ulti-Function Station softwareSetup
8.1 Connecting to a
computer
Panasonic Multi-Function Station software
enables the unit to carry out the following
functions:
– Printing on plain paper, transparencies,
labels and envelopes
– Scanning documents and converting an
image into text with Readiris OCR software
– Scanning from other applications for
Microsoft
scanning
– Storing, editing or erasing items in directories
using your computer
– Programming the features using your
computer
– Sending, receiving fax documents using your
computer
To use Multi-Function Station on your computer,
the following are required:
Operating System:
Works with Windows 98/Me/2000/XP
CPU:
Windows 98: Pentium
Windows Me: Pentium 150 MHz or faster
Windows 2000: Pentium 166 MHz or faster
Windows XP
RAM:
Windows 98: 24 MB (32 MB or more
recommended)
Windows Me: 32 MB (64 MB or more
recommended)
Windows 2000: 64 MB or more
Windows XP
Other Hardware:
CD-ROM drive
Hard disk drive with at least 100 MB of available
space
USB interface
*1 Multi-Function Station software does not
work with Windows XP Professional x64
Edition (64bit), a new version of Windows XP
Professional that was released in and after
April, 2005.
Important notice for the connection
L Do not connect the USB cable before
installing Multi-Function Station. Be sure
to connect the USB cable in step 6 on
page 52.
®
Windows® that support TWAIN
*1
®
90 MHz or faster
*1
: Pentium 300 MHz or faster
*1
: 128 MB or more
1 Remove the USB interface cover (1 ).
1
2 Connect the USB cable (1) to the USB port.
1
3 Attach the USB interface cover (1).
1
Note:
L Be sure to use a Hi-Speed USB 2.0 certified
cable if your computer is equipped with the
Hi-Speed USB 2.0 interface.
L USB cable is not included. Please purchase
a shielded Type-A male/Type-B male USB
cable maximum length 2 metres.
Warning:
L To assure continued emission limit
compliance, use only shielded USB cable (2
m or less in length).
8.2 Installing MultiFunction Station
L The screenshots shown in these
instructions are for Windows XP and are
included for reference only.
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8. Multi-Function Station software
L The screenshots shown in these
instructions may differ slightly from those
of the actual product.
L Software features and appearance are
subject to change without notice.
1 Start Windows and exit all other applications.
L For Windows XP and Windows 2000
users, you must be logged in as an
administrator in order to install MultiFunction Station.
L Install Multi-Function Station before
connecting the unit to a computer. If
the unit is connected to a computer
before installing Multi-Function
Station, the [Found New Hardware
Wizard] dialogue box will appear.
Click [Cancel] to close it.
2 Insert the included CD-ROM into your CD-
ROM drive.
L The [Choose Setup Language]
dialogue box will appear. Select the
desired language that you want to use
with this software from the drop-down list.
Click [OK]. The installation will
automatically start.
L If the [Choose Setup Language]
dialogue box does not appear:
The installation will automatically start.
L If the installation does not start
automatically:
Click [Start]. Choose [Run...]. Type
“D:\setup” (where “D:” is the drive letter
of your CD-ROM drive). Click [OK].
(If you are not sure what the drive letter is
for your CD-ROM drive, use Windows
Explorer and look for the CD-ROM drive.)
The installation will start.
3 When the setup program starts, follow the
on-screen instructions.
4 When the [Setup Type] dialogue box
appears, select [Standard], then click
[Next].
L Readiris OCR software (page 57) and
Device Monitor (page 59) will also be
installed.
5 When the [Connect Type] dialogue box
appears, select [Connect directly with a
USB cable.], then click [Next].
L The [Connect Device] dialogue box will
appear.
6 Connect the unit with the USB cable (page
51), then click [Next].
L If the unit is connected to your computer,
the model name will be automatically
detected.
L You can change the names for the printer,
PC fax, and scanner if necessary.
7 Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
Important notice for Windows XP users
L If you use Windows XP, the following
message may appear after step 6:
“The software you are installing for this
hardware has not passed Windows Logo
testing to verify its compatibility with
Windows XP”
This is normal and the software will not
cause any difficulties with your operating
system. You can continue the installation
with no problem.
Note:
L If the screen prompts to insert the CD-ROM
for operating system when installing MultiFunction Station, insert it into your CD-ROM
drive.
To use the other unit with the computer
You need to add the printer driver for each unit,
as follows.
Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KXFLB800_FLM650 Series] → [Add Printer
Driver]. Then follow the on-screen instructions.
Note:
L You cannot connect more than one unit to the
same computer at the same time.
To modify the software
You can select the components to install anytime
after the installation.
For Windows XP and Windows 2000 users, you
must be logged in as an administrator in order to
modify Multi-Function Station.
1. Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or
Modify].
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8. Multi-Function Station software
2. Select [Modify] and click [Next], then follow
the on-screen instructions.
To uninstall the software
For Windows XP and Windows 2000 users, you
must be logged in as an administrator in order to
uninstall Multi-Function Station.
1. Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or
Modify].
2. Select [Uninstall] and click [Next], then
follow the on-screen instructions.
Note:
L If you want to uninstall each component,
select [Modify] and click [Next] in step 2,
then follow the on-screen instructions.
8.3 Starting Multi-Function
Station
Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Multi-Function
Station].
L Multi-Function Station will appear.
PC FAX (page 58)
L To send a document created on the
computer.
L To display a document received on the
computer.
Device Monitor (page 59)
L To display the current status of the unit.
Readiris(OCR) (page 57)
L To convert an image into editable text data.
Setup
L To change the setting for OCR.
Help
L For detailed instructions on Multi-Function
Station.
Usage Tips
L To display usage tips.
Note:
L You can confirm if the unit is connected to
your computer on Device Monitor.
L Computer features (printing, scanning, PC
Fax, etc.) may not function properly in the
following situations:
– When the unit is connected to a computer
that was custom-built by the user.
– When the unit is connected to the
computer via a PCI card or other
expansion card.
– When the unit is connected to another
piece of hardware (such as a USB hub or
interface adapter) and not connected
directly to the computer.
Printing
Viewer(Scan) (page 56)
L To display the images which support TIFF,
JPEG, PCX, DCX and BMP formats.
L To create an image file by scanning the
document set in the unit (TIFF, JPEG, PCX,
DCX, BMP and PDF formats).
Remote Control (page 57)
L To store, edit or erase items in directories.
L To program the features.
L To view items in the journal report or Caller ID
list.
L To store caller information into directories.
8.4 Using the unit as a
printer
You can print not only on plain paper but also on
special media (transparencies / labels /
envelopes).
8.4.1 Printing from Windows
applications
You can print a file created in a Windows
application. For example, to print from WordPad,
proceed as follows.
1 Open the document you want to print.
2 Select [Print...] from the [File] menu.
L The [Print] dialogue box will appear.
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8. Multi-Function Station software
For details about the [Print] dialogue
box, click [?], then click the desired item.
Note:
L For Microsoft PowerPoint
[Color] or remove the check next to
[Grayscale] in the print dialogue so that
coloured text will be printed in grayscale.
®
, select
3 Select [Panasonic KX-
FLB813FX]/[Panasonic KX-FLB803FX]
as the active printer.
L If you have changed the name of the unit
when installing, select that name from the
list.
L To change the printer settings, proceed
as follows.
For Windows 98/Windows Me:
Click [Properties], and then click the
desired tab. Change the printer settings,
and then click [OK].
For Windows 2000:
Click the desired tab and change the
printer settings.
For Windows XP:
Click [Preferences], and then click the
desired tab. Change the printer settings,
and then click [OK].
4 Click [Print] or [OK].
L The unit will start printing.
Note:
L To load paper, see page 18, 19.
L When using the manual input tray, load the
recording paper after step 4.
L For details about the paper specifications,
see page 54, 94.
Setting the printer properties
You can change the printer setting in step 3. We
recommend that you test paper (especially
special sizes and types of paper) on the unit
before purchasing large quantities.
You can change the settings on following the
tabs.
Paper: Paper size, paper type, etc.
Output: Pages per sheet, output tray (KX-
FLB813 only), etc.
Quality: Graphics mode, resolution, toner save
feature, etc.
Note:
L To s e l e ct [Envelope] for paper type on the
[Paper] tab, you need to select [Envelope
#10] or [Envelope DL] for paper size.
L You can select the output tray for each
printing on the [Output] tab. To change the
default output tray, see page 59 (KX-FLB813
only).
L When printing from a computer, the toner
save feature on the [Quality] tab overrides
the unit’s toner save setting (feature #482 on
page 63).
8.4.2 Transparencies
Use transparencies designed for laser printing.
We recommend the following:
®
3M
CG3300/CG5000
L Use the manual input tray to print
transparencies.
L Load transparency sheets one page at a
time for printing, print-side down.
L Printed transparency will be stacked on
the upper output tray (KX-FLB813 only).
L Remove each transparency after printing
and place it on a flat surface to cool and to
prevent it from curling.
L Do not re-use transparencies that have
already been fed through the unit. This
includes transparencies that have been fed
through and ejected without being printed on.
L Some types of transparencies have
instructions recommending which side to
print on. If the print quality is poor, try printing
on the other side.
8.4.3 Labels
Use labels designed for laser printing. We
recommend the following:
®
Aver y
5160/5161/5162/5163/5164/5165/5167/5168
XEROX
LWH100/LWH110/LWH120/LWH130/LWH140
®
L Use the manual input tray to print labels.
L Load label sheets one page at a time for
printing, print-side down.
L Printed label will be stacked on the upper
output tray (KX-FLB813 only).
L Remove each label after printing.
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8. Multi-Function Station software
L Do not use the following types of labels:
– Labels that are wrinkled, damaged or
separated from the backing sheet.
– Any sheet of labels that has spaces in it
where some of the labels have been
removed.
– Labels that do not completely cover the
backing sheet as follows.
8.4.4 Envelopes
Use envelopes designed for laser printing. We
recommend the following:
– High quality envelopes of 90 g/m
– Envelopes that have thin, sharply creased
leading edges,
– Envelopes that have diagonal seams, and
– Envelopes with a moisture content of 4% to
6% by weight.
2
paper,
L Printed envelope will be stacked on the
upper output tray (KX-FLB813 only).
L Remove each envelope after printing.
Note:
L Wrinkles and waving may occur in some
cases, even if high quality envelopes are
used.
L Avoid printing in high humidity. High humidity
may cause the envelope to curl or seal the
envelope.
L Store envelopes away from moisture and
humidity, where they can lay flat and their
edges will not be bent or damaged.
Do not use envelopes with any of the
following characteristics (using these may
result in paper jams):
L Irregularly shaped envelopes
L Envelopes with curls, wrinkles, nicks, twists,
dog-ears or other damage
L Envelopes with side seam construction
L Highly textured envelopes, or envelopes with
extremely shiny surfaces
L Envelopes that seal by removing a peel-off
strip
L Envelopes with more than one flap to be
sealed
L Self-adhesive envelopes
L Envelopes that are baggy or not sharply
creased
L Embossed envelopes
L Envelopes that have previously been printed
on
L Envelopes that include cotton and/or fibre
material
L Use the manual input tray to print
envelopes.
L You can load 1 envelope of 90 g/m
at a time for printing, print-side down (1).
2
paper
1
Side seam
construction
Twisted Curled Bent-edged
Waved Dog-eared Self adhesive
Peel-off strip Multiple flaps
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8. Multi-Function Station software
Do not attempt to print on any of the
following types of envelopes (these may
cause damage to the unit):
L Envelopes with clasps, snaps or tie strings
L Envelopes with transparent windows
L Envelopes that use encapsulated types of
adhesive that do not require moistening but
rely on pressure to seal them
Clasp Transparent window
Scanning
8.5 Using the unit as a
scanner
L Keep the front cover page open for button
locations.
8.5.1 Using Multi-Function
Viewer
1 Set the original.
Using the auto document feeder
Insert the document (up to 40 pages) FACE
UP into the feeder until a single beep is
heard.
L Confirm that there are no documents on
the scanner glass.
Using the scanner glass
Place the document FACE DOWN on the
scanner glass, matching the top edge of the
document to the l mark on the unit.
L Confirm that there are no documents in
the auto document feeder.
2 Start Multi-Function Station.
3 Select [Viewer(Scan)].
L[Multi-Function Viewer] will appear.
4 Click the [Scan] icon in the [Multi-Function
Viewer] window.
L The [Panasonic KX-
FLB813FX]/[Panasonic KXFLB803FX] (default name) dialogue box
will appear.
5 If necessary, change the scanning settings
on your computer.
L To preview the scanned image, click
[Preview]. Only the first page will be
displayed. You can drag the frame to
specify the scanned area. If you change
the scan mode, brightness, or contrast
setting, click [Preview] to refresh the
scanned image. If you use the auto
document feeder, set the document again
before refreshing the scanned image.
L If you select [B/W Graphic] for scan
mode, the resolution range will be from
150 to 600 dpi.
6 Click [Scan].
L If you preview the scanned image using
the auto document feeder in step 5, set
the document again and click [Scan].
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8. Multi-Function Station software
L The scanned image will be displayed in
the [Multi-Function Viewer] window
after scanning.
L To save the scanned image, select [Save
As...] from the [File] menu.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
L You can display the images which support
TIFF, JPEG, PCX, DCX and BMP formats.
L You can save the images in TIFF, JPEG,
PCX, DCX, BMP or PDF formats.
L You can move, copy and delete a file or page.
L You cannot change the scanning settings on
the unit.
L Any document which can be sent as a fax can
also be scanned (page 33).
L Do not open the document cover when
scanning documents with the auto document
feeder.
L When scanning a document, we recommend
using the scanner glass rather than the auto
document feeder for better results.
To scan documents quickly
1. Set the original.
2. Press {SCAN} on the unit.
L The previous settings will be displayed on
your computer. You can change them if
necessary.
3. Press {START} on the unit.
L The scanned image will be displayed in
the [Multi-Function Viewer] window
after scanning.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
Readiris OCR software
With OCR software, you can convert an image
into text data that can be edited with word
processor software. Readiris OCR software can
be installed when installing Multi-Function
Station.
To use this software, click the [OCR] icon in the
[Multi-Function Viewer] window or select
[Readiris (OCR)] from Multi-Function Station.
For detailed instructions about OCR, select
[Help].
8.5.2 Using other applications
Multi-Function Station includes a TWAIN
compliant scanner driver. You can also scan
using other applications that support TWAIN
scanning. For example, proceed as follows.
1 Set the original.
Using the auto document feeder
Insert the document (up to 40 pages) FACE
UP into the feeder until a single beep is
heard.
L Confirm that there are no documents on
the scanner glass.
Using the scanner glass
Place the document FACE DOWN on the
scanner glass, matching the top edge of the
document to the l mark on the unit.
L Confirm that there are no documents in
the auto document feeder.
2 Start an application that supports TWAIN
scanning.
3 Select [Select Device...] from the [File]
menu, then select the [Panasonic KX-
FLB813FX]/[Panasonic KX-FLB803FX]
(default name) in the dialogue box.
4 Select [Acquire Image...] from the [File]
menu.
L The [Panasonic KX-
FLB813FX]/[Panasonic KXFLB803FX] (default name) dialogue box
will appear.
5 If necessary, change the scanning settings
on your computer.
L If you select [B/W Graphic] for scan
type, the resolution range will be from 150
to 600 dpi.
6 Click [Scan].
L The scanned image will be displayed in
the application window after scanning.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
L Depending on the application used, the
appearance may differ slightly.
Remote Control
8.6 Operating the unit from
your computer
You can easily operate the following functions
from your computer.
– Storing, editing or erasing items in directories
(page 29, 35)
– Programming the features (page 62 to page
68)
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8. Multi-Function Station software
– Viewing items in the journal report (page 32)
– Storing the journal report as the computer file
– Viewing items in the Caller ID list (page 42)
– Storing caller information into directories
(page 44)
– Storing the Caller ID list as the computer file
1 Start Multi-Function Station.
2 Select [Remote Control].
L The [Multi-Function Remote Control]
window will appear.
3 Select the desired tab.
L The latest data in the unit will be
displayed.
4 Perform the desired operation.
L For details about each function, click
[Help].
L To stop the operation, click [Cancel].
PC Fax
8.7 Fax sending/receiving
using Multi-Function
Station
L Keep the front cover page open for button
locations.
8.7.1 Sending a computer
document as a fax message from
your computer
You can access the fax function from a Windows
application using Multi-Function Station.
For example, to send a document created from
WordPad, proceed as follows.
1 Open the document you want to send.
2 Select [Print...] from the [File] menu.
L The [Print] dialogue box will appear.
3 Select [PCFAX Panasonic KX-
FLB813FX]/[PCFAX Panasonic KXFLB803FX] (default name) as the active
printer.
4 Click [Print] or [OK].
L The [Send a Fax] dialogue box will
appear.
5 Click [OK].
L The new data will be transferred to the
unit and the window will close.
L You can also click [Apply] to continue
the next operation without closing the
window.
Note:
L Some of the features cannot be programmed
from your computer.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
58
5 Enter the fax number using the keypad
display or the directory.
L To stop the operation, click [Cancel].
6 Click [Send].
L The document will be sent through the
unit from your computer.
Note:
L To stop sending, press {STOP} on the unit
while sending the document.
L If the document exceeds the memory
capacity of the unit, sending will be
cancelled.
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8. Multi-Function Station software
L Check the journal from Remote Control after
sending or receiving faxes.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
8.7.2 Receiving a fax into your
computer
You can receive a fax document on your
computer. The received fax document is saved
as an image file (TIFF-G4 format).
To receive a fax document using your computer,
make sure the following features are set
beforehand.
– PC fax reception (feature #442 on page 67)
1 Press {FAX AUTO ANSWER} repeatedly to
turn the auto answer setting ON (page 37).
2 Start Multi-Function Station.
3 Select [PC FAX].
1. Select [PC FAX] from Multi-Function Station.
2. Select [Received Log] in [Communication
Log].
3. Click [File] in the menu bar, then click
[Receive a Fax].
L If feature #442 is activated, the received
fax document will be automatically
transferred to the computer.
8.8 Confirming the status
of the unit
You can confirm the setting information and
current status of the unit from your computer.
1 Start Multi-Function Station.
2 Select [Device Monitor].
L If the [Device Select] dialogue box
appears, select the unit from the list, then
click [OK].
L The [Device Monitor] window will
appear.
3 You can confirm the status of the unit.
Status: Current status of the unit
4 When a fax call is received, your computer
will receive a document through the unit.
Note:
L You can view, print or transfer the received
document using your computer.
Viewing a received document
1. Select [PC FAX] from Multi-Function Station.
2. Select [Received Log] in [Communication
Log].
3. Click the item you want to view.
4. Click [File] in the menu bar, then select
[View], or click [View] icon in the toolbar.
L The received fax will be displayed.
If the unit’s memory stores a received fax
document
You can load the document into your computer.
Note:
L Additional information (toner and recording
paper status, etc.) will be displayed in
[Status] tab by clicking [Advanced
Information].
L The status of the unit will be updated
automatically.
L If the printing error occurs, Device Monitor
will be started automatically and display the
error information.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
8.9 Other information (KXFLB813 only)
8.9.1 Changing the default
output tray
To change the default output tray when printing,
proceed as follows.
1 Click [Start].
2 Open the printer window.
For Windows 98/Windows Me/Windows
2000:
Select [Settings], then click [Printers].
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8. Multi-Function Station software
For Windows XP Professional:
Click [Printers and Faxes].
For Windows XP Home:
Click [Control Panel], [Printers and Other
Hardware], then click [Printers and
Faxes].
3 Select [Panasonic KX-FLB813FX] (default
name).
4 Select [Properties] from the [File] menu.
L The printer properties window will
appear.
L For Windows XP and Windows 2000
users, click [Printing Preferences...] on
the [General] tab.
5 Select the desired output tray on the
[Output] tab. Click [OK].
L The selected output tray will be set as
default.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function
Station.
6 Click [OK].
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9. Programmable Features
9Pr ogrammable FeaturesFeatures Summary
9.1 Programming
{MENU}
{SET}{<}{>}{V}{^}
1 Press {MENU}.
2 Press {#} and the 3-digit code (page 62 to
page 68).
3 Press the desired selection to display the
desired setting.
L This step may be slightly different
depending on the feature.
4 Press {SET}.
5 Press {MENU} to exit.
To cancel programming
Press {MENU}.
7. Press {MENU} to exit.
To select features by using the navigator
key
You can select a feature by using the navigator
key instead of directly entering the program code
(# and a 3-digit number).
1. Press {MENU}.
2. Select the feature’s category you wish to
program.
Press {<} or {>} repeatedly to display the
desired feature’s category.
– “BASIC FEATURE”
– “FAX FEATURE”
– “COPY FEATURE”
3. Press {SET}.
4. Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L The current setting of the feature will be
displayed.
5. Press {V} or {^} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
6. Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
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9. Programmable Features
9.2 Basic features
Feature/Code Selection
Setting the date and time
{#}{1}{0}{1}
Setting your logo
{#}{1}{0}{2}
Setting your fax number
{#}{1}{0}{3}
Setting the dialling mode
{#}{1}{2}{0}
Setting flash time
{#}{1}{2}{1}
Enter the date and time using the dial keypad. See page 25 for details.
Enter your logo using the dial keypad. See page 26 for details.
Enter your fax number using the dial keypad. See page 28 for details.
{1} “PULSE”
{2} “TONE” (default)
See page 23 for details.
The flash time depends on your telephone exchange or host PBX.
{0} “900ms”
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “200ms”
{7} “160ms”
{8} “110ms”
{9} “100ms”
{*} “90ms”
{#} “80ms”
Note:
L If the unit is connected via a PBX, PBX functions (transferring a
call, etc.) might not work correctly. Consult your PBX supplier for
the correct setting.
Changing the LCD display
contrast
{#}{1}{4}{5}
Setting the ringer pattern
{#}{1}{6}{1}
Changing the ring setting
in FAX ONLY mode
{#}{2}{1}{0}
62
{1} “NORMAL” (default): For normal contrast.
{2} “DARKER”: Used when the display contrast is too light.
{1} “A” (default)
{2} “B”
{3} “C”
To change the number of rings before the unit answers a call in FAX
ONLY mode.
{1} “1”
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
L If you are using the unit with an answering machine, set to more
than 4 (page 39).
Page 65
Feature/Code Selection
9. Programmable Features
Setting the Caller ID list to
print automatically
{#}{2}{1}{6}
Setting the recording
paper size in the paper
input tray
{#}{3}{8}{0}
Setting the waiting time
for the power save mode
{#}{4}{0}{3}
Saving the previous
contrast setting
{#}{4}{6}{2}
Setting the default
operation mode
{#}{4}{6}{3}
{0} “OFF” (default): The unit will not print the Caller ID list, but will
keep records of the information for the last 30 callers.
{1} “ON”: The unit will print the Caller ID list automatically after every
30 new calls (page 42).
{1} “LETTER”: Letter size paper
{2} “A4” (default): A4 size paper
{3} “LEGAL”: Legal size paper
To set the length of time before the unit enters the power save mode.
{1} “5min”: 5 minutes
{2} “15min” (default): 15 minutes
{3} “30min”: 30 minutes
{4} “1h”: 1 hour
Note:
L During the power save mode, the unit needs to preheat the fuser
unit before printing.
{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The unit will save the previous contrast setting.
To select the default operation mode when the selected time of the
mode timer (feature #464) passes.
{1} “COPY” (default): Copy mode is selected as default.
{2} “FAX”: Fax mode is selected as default.
Note:
L You cannot select the scan mode using this feature.
Setting the default
operation mode timer
{#}{4}{6}{4}
Setting toner save feature
{#}{4}{8}{2}
To set the timer before returning to the default operation mode (feature
#463).
{0} “OFF”: Deactivates this feature.
{1} “30s”: 30 seconds
{2} “1min” (default): 1 minute
{3} “2min”: 2 minutes
{4} “5min”: 5 minutes
{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The toner cartridge will last longer.
Note:
L This feature may lower the print quality by reducing toner
consumption.
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9. Programmable Features
9.3 Fax features
Feature/Code Selection
Changing the TEL/FAX
delayed ring setting
{#}{2}{1}{2}
Printing a sending report
{#}{4}{0}{1}
Setting the journal report
to print automatically
{#}{4}{0}{2}
Changing the receiving
mode in the manual
answer setting
{#}{4}{0}{4}
If you use an extension telephone in TEL/FAX mode, select the
desired number of times the extension telephone rings before the unit
answers the call.
{1} “1”
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
Note:
L See page 38 for details.
To print a sending report for fax transmission results (page 32).
{0} “OFF”: Sending reports will not be printed.
{1} “ON”: A sending report will be printed after every transmission.
{2} “ERROR” (default): A sending report will be printed only when fax
transmission fails.
{0} “OFF”: The unit will not print a journal report, but will keep a record
of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically
after every 30 new fax transmissions and receptions (page 32).
{1} “TEL” (default): Telephone mode (page 38).
{2} “TEL/FAX”: Telephone/Fax mode (page 38).
Sending documents
overseas
{#}{4}{1}{1}
64
If you cannot send a fax overseas even if the number is correct and the
line is connected, activate this feature before sending the fax.
This feature improves the reliability by reducing the transmission
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next attempted
fax transmission. After transmission, the unit will return to the previous
setting.
{2} “ERROR” (default): When the previous fax transmission fails and
you wish to re-send the document.
Note:
L This feature is not available for broadcast transmission.
L Calling charges may be higher than usual.
Page 67
Feature/Code Selection
9. Programmable Features
Sending a fax at a specific
time
{#}{4}{1}{2}
This feature allows you to take advantage of low-cost calling hours
offered by your telephone company. This feature can be set up to 24
hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1. If the {FAX} light is OFF, turn it ON by pressing {FAX}.
2. Insert the document into the auto document feeder.
3. If necessary, change to the desired resolution (page 31) and the
desired contrast (page 32).
4. Press {MENU}.
5. Press {#}, then {4}{1}{2}.
6. Press {1} to select “ON”.
7. Press {SET}.
8. Enter the fax number.
L To enter an item using one-touch dial feature and navigator
directory, see step 4 on page 34. (When using navigator
directory, you do not have to press {DIRECTORY} before
pressing {V} or {^}.)
9. Press {SET}.
10.Enter the transmission start time.
L Press {*} repeatedly to select “AM” or “PM”.
11.Press {SET}.
L The document will be fed into the unit and scanned into
memory. The unit will then send the data at the specified time.
Note:
L To cancel after programming, press {STOP} then {SET}.
L You can also send a document using the scanner glass. Press
{SET} in step 11, then press {START}.
Setting the Error
Correction Mode (ECM)
{#}{4}{1}{3}
Setting the connecting
tone
{#}{4}{1}{6}
Activating the Distinctive
Ring feature
{#}{4}{3}{0}
This feature is available when the sending / receiving fax machines are
ECM compatible.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): If there is an error during fax transmission /
reception, the unit will support the communication.
If you often have trouble when sending faxes, this feature allows you to
hear connecting tones: fax tone, ring back tone and busy tone. You
can use these tones to confirm the status of the other party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
Note:
L If the ring back tone continues, the other party’s machine may not
be a fax machine or may have run out of paper. Check with the
other party.
L The connecting tone volume cannot be adjusted.
{0} “OFF”(default)
{1} “ON”
See page 45 for details.
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9. Programmable Features
Feature/Code Selection
Setting the ring pattern for
fax (Distinctive Ring
feature)
{#}{4}{3}{1}
Receiving other size
documents
{#}{4}{3}{2}
Changing the fax
activation code
{#}{4}{3}{4}
{1}: “A”
{2}: “B”
{3}: “C”
{4}: “D”
{5}: “B-D” (default)
See page 46 for details.
To receive a fax document that is longer than your recording paper.
{0} “OFF”: The unit will print the original size.
{1} “ON” (default): The unit will fit received documents onto your
recording paper.
If you wish to use an extension telephone to receive faxes, activate this
feature and program the activation code.
Important:
L The fax activation code must be different from the code that
you programmed on the answering machine.
{0} “OFF”
{1} “ON” (default)
1. Press {MENU}.
2. Press {#}, then {4}{3}{4}.
3. Press {1} to select “ON”.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9, {*} and {#}.
L The default code is “;#9”.
L Do not enter “0000”.
6. Press {SET}.
7. Press {MENU}.
Setting the auto
disconnection
{#}{4}{3}{5}
Changing the silent fax
recognition ring setting
{#}{4}{3}{6}
To answer a call with an extension telephone in TEL/FAX mode (page
38), activate this feature and program the code.
{0} “OFF”
{1} “ON” (default)
1. Press {MENU}.
2. Press {#}, then {4}{3}{5}.
3. Press {1} to select “ON”.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9 and {*}.
L The default code is “;0”.
6. Press {SET}.
7. Press {MENU}.
To change the number of times the unit rings while in TEL/FAX mode.
{3} “3” (default)
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
Note:
L See page 39 for details.
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Feature/Code Selection
9. Programmable Features
Setting the memory
reception alert
{#}{4}{3}{7}
Setting friendly reception
{#}{4}{3}{8}
Setting the output tray to
use for faxing
{#}{4}{4}{1}
(KX-FLB813 only)
Receiving a fax into the
computer
{#}{4}{4}{2}
To alert you with a beeping sound when a received fax document is
stored into memory due to some existing problem.
The slow beeps will continue until you clear the printing problem and
make sure the unit is supplied with enough paper to print the stored
document.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will be alerted to a reception problem by a
beeping sound.
To receive a fax automatically when you answer a call and hear a fax
calling tone (slow beep).
{0} “OFF”: You have to press {START} for fax reception.
{1} “ON” (default): You do not have to press {START} for fax
reception.
You can select the output tray that will be used for printing received
faxes.
{1} “#1”: Upper output tray (Up to approx. 100 sheets).
{2} “#2” (default): Lower output tray (Up to approx. 50 sheets).
Note:
L Lists or reports printed by pressing {HELP} (page 24) or {MENU}
(page 92) will be stacked on the upper output tray.
If you wish to receive a fax into the computer, activate this feature and
run [PC FAX] from Multi-Function Station.
{0} “OFF”: Deactivates this feature.
{1} “ALWAYS”: If the unit recognizes the connection to the computer,
it will transfer a received document to the computer. If the unit cannot
recognize the connection, it will store a received document in the
memory once, then transfer the data after recognition of the
connection.
{2} “CONNECTED” (default): If the unit recognizes the connection to
the computer, it will transfer a received document to the computer. If
the unit cannot recognize the connection, it will print out the data.
Resetting fax features to
their default settings
{#}{4}{5}{9}
{0} “NO” (default)
{1} “YES”
To reset the fax features:
1. Press {MENU}.
2. Press {#}, then {4}{5}{9}.
3. Press {1} to select “YES”.
4. Press {SET}.
5. Press {SET} again.
6. Press {MENU}.
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9. Programmable Features
9.4 Copy features
Feature/Code Selection
Changing the default copy
resolution
{#}{4}{6}{1}
Setting the output tray to
use for copying
{#}{4}{6}{6}
(KX-FLB813 only)
To change the default resolution setting for copying.
{1} “TEXT/PHOTO”: For documents containing both text and
photographs.
{2} “TEXT” (default): For documents containing only text.
{3} “PHOTO”: For documents containing photographs, shaded
drawings, etc.
You can select the output tray that will be used for copying.
{1} “#1” (default): Upper output tray (Up to approx. 100 sheets).
{2} “#2”: Lower output tray (Up to approx. 50 sheets).
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10. Help
10He lp
10.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on
the sending and journal reports (page 32).
Message Code Cause & Solution
COMMUNICATION ERROR 40-42
46-72
FF
43
44
DOCUMENT JAMMED ----- L The document is jammed. Remove the
ERROR-NOT YOUR UNIT 53
54
59
70
JUNK FAX PROH. REJECT ----- L The junk fax prohibitor feature of this unit
MEMORY FULL ----- L The memory is full of received documents
L A transmission or reception error occurred.
Try again or check with the other party.
L A line problem occurred. Connect the
telephone line cord to a different jack and try
again.
L An overseas transmission error occurred. Try
using the overseas mode (feature #411 on
page 64).
jammed document (page 86).
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
rejected fax reception.
due to a lack of recording paper or a recording
paper jam. Install paper (page 18) or clear the
jammed paper (page 82).
L If feature #442 is set to “ALWAYS” (page 67),
check the connection between the computer
and the unit.
NO DOCUMENT / FAILED PICKUP ----- L The document was not fed into the unit
properly. Re-insert it and try again.
OTHER FAX NOT RESPONDING ----- L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The other party’s fax machine rings too many
times. Send the fax manually (page 31).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialled is not in service.
PRESSED THE STOP KEY ----- L{STOP} was pressed and fax communication
was cancelled.
THE COVER WAS OPENED ----- L The top cover was opened. Close it and try
again.
OK ----- L Fax transmission or reception was
successful.
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10. Help
10.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
Display Cause & Solution
“CALL SERVICE” L There is something wrong with the unit. Contact our service
personnel.
“CARRIAGE ERROR” L There is something wrong with the carriage sensor. Contact our
service personnel.
“CHANGE DRUM”
“CHANGE SUPPLIES”
“CHECK DOCUMENT” L The document was not fed into the unit properly. Re-insert the
“CHECK DRUM” L The drum unit is not inserted properly. Re-insert it correctly (page
“CHECK MEMORY” L The memory (telephone numbers, parameters, etc.) has been
“CHECK PICK UP
INPUT TRAY #1”
“CLOSE ADF COVER” L The ADF cover is open. Close it.
“DIRECTORY FULL” L There is no space to store new items in navigator directory. Erase
“DRUM LIFE LOW
REPLACE SOON”
“FAX IN MEMORY” L The unit has a document in memory. See the other displayed
L There is something wrong with the drum unit. Replace the drum
unit and the toner cartridge (page 79).
document. If misfeeding occurs frequently, clean the document
feeder rollers (page 90) and try again.
13).
erased. Re-program.
L Recording paper was not fed into the unit properly. Re-insert the
recording paper (page 85).
Note:
L “#1”: Paper input tray
L “#2”: Manual input tray
unnecessary items (page 30).
L The drum life is near to an end. Replace the drum unit as soon as
possible (page 79).
message instructions to print out the document. For fax memory
capacity, see page 93.
L If feature #442 is set to “ALWAYS” (page 67), check the connection
between the computer and the unit.
“KEEP COPYING” L Copying has stopped due to a lack of recording paper or
misfeeding of recording paper. See the other displayed message
instructions to continue copying.
“LOW TEMP.” L The inside of the unit is extremely cold and cannot be operated.
Use the unit in a warmer area. While the unit cannot be operated,
the received documents are temporarily stored into the memory,
and will be printed out automatically when the unit warms up.
“MEMORY FULL” L When performing memory transmission, the document being
stored exceeded the memory capacity of the unit. Send the entire
document manually.
L When making a copy, the document being stored exceeded the
memory capacity of the unit. Press {STOP} to clear the message.
Divide the document into sections.
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10. Help
Display Cause & Solution
“MODEM ERROR” L There is something wrong with the unit’s modem. Contact our
service personnel.
“NO FAX REPLY” L The other party’s fax machine is busy or has run out of recording
paper. Try again.
“OUT OF PAPER
INPUT TRAY #1”
“PAPER JAMMED”
“OPEN TOP COVER”
“PC FAIL OR BUSY” L The cable or the computer power cord is not connected correctly.
“PLEASE WAIT” L The unit is warming up. Wait for a while.
“POLLING ERROR” L The other party’s fax machine does not offer the polling function.
“REDIAL TIME OUT” L The other party’s fax machine is busy or has run out of recording
“REMOVE DOCUMENT” L The document is jammed. Remove the jammed document (page
L Recording paper is not installed or the input tray has run out of
paper. Install paper (page 18, 19).
L Recording paper is not fed into the unit properly. Reinstall paper
(page 18, 19).
L The paper input tray is not installed or is not inserted completely.
Insert the paper input tray into the unit.
Note:
L “#1”: Paper input tray
L “#2”: Manual input tray
L A recording paper jam occurred. Clear the jammed paper (page
82).
Check the connections (page 51).
L The software is not running on the computer. Restart the software
and try again.
Check with the other party.
paper. Try again.
86).
L Attempted to send or copy a document longer than 600 mm using
the auto document feeder. Press {STOP} to remove the document.
Divide the document into two or more sheets and try again.
“REMOVE PAPER IN
INPUT TRAY #2”
“REPLACE DRUM”
“CHANGE SUPPLIES”
“RX MEMORY FULL” L The memory is full of received documents due to a lack of
“TONER EMPTY”
“CHANGE SUPPLIES”
“TONER LOW”
“CHANGE SUPPLIES”
“TOP COVER OPEN” L The top cover is open. Close it.
“TRANSMIT ERROR” L A transmission error occurred. Try again.
“WARMING UP” L The inside of the unit is cold. Let the unit warm up. Wait for a while.
L The recording paper is installed in the manual input tray when
trying to copy, receive faxes or print reports. Remove the recording
paper from manual input tray.
L The drum unit’s service life is finished. Replace the drum unit
immediately (page 79).
recording paper or a recording paper jam. Install paper (page 18)
or clear the jammed paper (page 82).
L If feature #442 is set to “ALWAYS” (page 67), check the connection
between the computer and the unit.
L The toner’s service life is finished. Replace the toner cartridge
immediately (page 79).
L The toner life is near to an end. Replace the toner cartridge as
soon as possible (page 79).
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10. Help
Display Cause & Solution
“WRONG PAPER” L The fax message was printed on paper which is shorter than A4
size paper. Use the appropriate size paper (page 94).
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10. Help
Troubleshooting
10.3 When a function does not work, check here
10.3.1 Initial settings
Problem Cause & Solution
I cannot hear a dial tone. L The telephone line cord is connected to the [EXT] jack on the unit.
Connect to the [LINE] jack (page 22).
L If you use a splitter/coupler to connect the unit, remove the
splitter/coupler and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known
working telephone. If the working telephone operates properly,
contact our service personnel to have the unit repaired. If the
working telephone does not operate properly, contact your
telephone company.
L The power cord or telephone line cord is not connected. Check the
connections.
L If you have connected the unit through a computer modem,
connect the unit directly to a telephone line jack.
I cannot make calls. L The dialling mode setting may be wrong. Change the setting
(feature #120 on page 23).
The unit does not ring. L The ringer volume is turned OFF. Adjust it (page 24).
10.3.2 General
Problem Cause & Solution
The other party complains
they only hear a fax tone
and cannot talk.
The {PAU SE } button does
not function properly.
The receiving mode does
not function properly.
The unit beeps. L The memory reception alert of feature #437 is ON (page 67), and
The output tray becomes
full quickly or the
recording paper does not
stack properly on the
output tray.
L FAX ONLY mode is set. Tell the other party the number is only used
for faxes.
L If you use a Distinctive Ring service, make sure you have set the
same ring pattern assigned by the telephone company (page 45).
L If this button is pressed during dialling, a pause will be inserted. If
pressed immediately after a dial tone is obtained, the last number
dialled will be redialled.
L Distinctive Ring is set (feature #430 on page 45).
the unit has a document in memory. Press {STOP} to stop the
beeps, then see the displayed message instructions to solve the
problem.
L High humidity may cause the recording paper to curl. Try turning
the paper over and re-inserting it. If the curl on the paper is heavy,
please remove it from the output tray. If you still have this problem,
contact our service personnel.
I cannot operate the help
function, adjust volumes
or program the features.
L The unit is set to the scan mode. Press {COPY} or {FAX } to switch
to the copy mode or fax mode. If you still have this problem, contact
our service personnel.
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10. Help
10.3.3 Fax – sending
Problem Cause & Solution
I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit.
Connect to the [LINE] jack (page 22).
L The other party’s fax machine is busy or has run out of recording
paper. Try again.
L The other party’s machine is not a fax machine. Check with the
other party.
L The other party’s fax machine failed to answer the fax
automatically. Send the fax manually (page 31).
I cannot send a fax
overseas.
The other party complains
that letters on their
received document are
distorted.
The other party complains
that letters on their
received document are
not clear.
The other party complains
that black lines, white
lines or smudges appear
on their received
document.
L Use the overseas transmission mode (feature #411 on page 64).
L Add two pauses at the end of the telephone number or dial
manually.
L If your line has special telephone services such as call waiting, the
service may have been activated during fax transmission. Connect
the unit to a line that does not have these services.
L Another telephone on the same line is off the hook. Hang up the
extension telephone and try again.
L Try copying the document. If the copied image is clear, there may
be something wrong with the other party’s machine.
L The original document is too dark or too light. Change the contrast
setting by pressing {CONTRAST}, then {V} or {^}, and try again.
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 87, 90). Please do not insert a document before correction
fluid has dried completely.
10.3.4 Fax – receiving
Problem Cause & Solution
I cannot receive
documents.
L The telephone line cord is connected to the [EXT] jack on the unit.
Connect to the [LINE] jack (page 22).
I cannot receive
documents automatically.
The display shows
“CONNECTING...”, but
faxes are not received.
A blank sheet is ejected. L The other party placed the document in their fax machine the
L The receiving mode is set to TEL mode. Set to FAX ONLY mode
(page 37) or TEL/FAX mode (page 38).
L The time taken to answer the call is too long. Decrease the number
of rings before the unit answers a call (feature #210 on page 62).
L Make sure that the Distinctive Ring of feature #430 is set properly
(page 45). If you do not subscribe to the Distinctive Ring service
offered by your local telephone company, this feature should be
OFF.
L The incoming call is not a fax. Change the receiving mode to TEL
mode (page 38) or TEL/FAX mode (page 38).
wrong way. Check with the other party.
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Problem Cause & Solution
10. Help
The printing quality is
poor.
The other party complains
that they cannot send a
document.
I cannot select the desired
receiving mode.
L If documents can be copied properly, the unit is working normally.
The other party may have sent a faint document or there may be
something wrong with the other party’s machine. Ask them to send
a clearer copy of the document or to check their fax machine.
L Some paper has instructions recommending which side to print on.
Try turning the paper over.
L You may have used paper with a cotton and/or fibre content that is
over 20%, such as letterhead or resume paper.
L The remaining toner is low. Replace the toner cartridge (page 79).
L To check the drum life and quality, please print the printer test list
(page 92). If printing quality is still poor, replace the toner cartridge
and drum unit.
L The toner save mode is ON (feature #482 on page 63).
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 87, 90). Please do not insert a document before correction
fluid has dried completely.
L The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper (page 18)
or clear the jammed paper (page 82).
L If feature #442 is set to “ALWAYS” (page 67), check the connection
between the computer and the unit.
L The unit is not in FAX ONLY mode. Press {FAX AUTO ANSWER}
repeatedly to turn ON the {FAX AUTO ANSWER} indicator.
L If you want to set FAX ONLY mode:
–press {FAX AUTO ANSWER} repeatedly to turn ON the {FAX
AUTO ANSWER} indicator.
L If you want to set TEL mode or TEL/FAX mode:
– select the desired mode using feature #404 (page 64), and
press {FAX AUTO ANSWER} repeatedly to turn OFF the {FAX
AUTO ANSWER} indicator.
L The Distinctive Ring of feature #430 is activated (page 45).
I cannot receive
documents even though
paper is installed.
When an extension
telephone is connected, I
cannot receive
documents by pressing
{*}{#}{9}.
L Feature #442 is activated and the received fax documents are
automatically transferred to the computer. View the received
documents using the computer (page 59).
L Recording paper is installed in the manual input tray. Remove the
recording paper from the manual input tray.
L You must set remote fax activation to ON (feature #434 on page 66)
beforehand.
L Press {*}{#}{9} firmly.
L You may have changed the remote fax activation code from
{*}{#}{9} (default setting). Verify the remote fax activation code
(feature #434 on page 66).
L The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper (page 18)
or clear the jammed paper (page 82).
L If feature #442 is set to “ALWAYS” (page 67), check the connection
between the computer and the unit.
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10. Help
10.3.5 Copying
Problem Cause & Solution
The unit will not make a
copy.
A black line, a white line or
smudge appears on the
copied document.
The printing quality is
poor.
L You cannot make a copy during programming. Make the copy after
programming.
L The document was not fed into the unit properly. Re-insert the
document.
L Recording paper is not installed or the unit has run out of paper.
Install paper (page 18).
L Recording paper is installed in the manual input tray. Remove the
recording paper from the manual input tray.
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 87, 90). Please do not insert a document before correction
fluid has dried completely.
Original Copy
ABC
L Some paper has instructions recommending which side to print on.
Try turning the paper over.
L You may have used paper with a cotton and/or fibre content that is
over 20%, such as letterhead or resume paper.
L The remaining toner is low. Replace the toner cartridge (page 79).
L To check the drum life and quality, please print the printer test list
(page 92). If printing quality is still poor, replace the toner cartridge
and drum unit.
L The toner save mode of feature #482 is ON (page 63).
10.3.6 Using an answering machine
Problem Cause & Solution
I cannot receive
documents automatically.
I cannot receive voice
messages.
I pressed the remote
access code to access the
answering machine
remotely, but the line was
disconnected.
Callers complain that they
cannot send a document.
L Your greeting message on the answering machine is too long.
Shorten the message. Record a message up to 10 seconds long.
L The answering machine rings too many times. Set to 1 or 2 rings.
L Check if the answering machine is turned ON and connected to the
unit properly (page 39).
L Set the number of rings on the answering machine to 1 or 2.
L The code may include “#” which is used for certain features
provided by telephone companies. Change the code on the
answering machine to another number which does not include “#”.
L There is no room left in memory of your answering machine to
record voice messages. See the operating instructions of the
answering machine and erase unnecessary messages.
L You set the answering machine to only give a greeting message.
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10.3.7 Multi-Function Station
Problem Cause & Solution
10. Help
I cannot recognize the last
part of an item in the list of
the [One Touch],
[Directory], [Journal] or
[Caller ID] when using
Remote Control.
I cannot scan. L When scanning at a high resolution, a large amount of available
The document is not fed
into the unit when using
the unit as a scanner.
Even after clicking
[Cancel], scanning
continues.
L Put the cursor on the line between the buttons. The cursor changes
shape and you can expand the area by dragging or double-clicking.
memory is required. If your computer warns of insufficient memory,
close other applications and try again.
L The unit is in use. Try again later.
L There is not enough space on the hard disk. Delete unnecessary
files and try again.
L Restart the computer, and try again.
L Check the connection between the computer and the unit (page
51).
L You attempted to scan a document longer than the paper size
which you set. Change the setting or divide the document into the
appropriate paper size, and try again.
L If you use the Fast User Switching feature in Windows XP, make
sure no other users are logged in to your computer.
L Remove the document in the auto document feeder and re-insert it.
L Please wait. It may take a while for the cancel request to be
accepted.
I cannot find the unit as
the target device from the
list when using PC FAX
and Remote Control.
A printing error occurred
while using PC FAX and
Remote Control.
Multi-Function Station
does not work properly.
L The unit will be displayed after the printer driver has been installed.
L The printer driver is used for PC FAX and Remote Control. The
transmission error will be displayed as the printing error.
L If you connect the USB cable to USB hub, connect it to the USB
port of your computer directly.
L Make sure you have installed the latest Service Pack available for
the version of Windows installed on your computer. See the
Microsoft web site for details.
L Confirm the BIOS setting of your computer, and select USB port
mode. Please refer to your computer’s operating instructions or
consult the manufacturer.
L If you have any other multifunction softwares installed on your
computer, uninstall them.
L If you use the Fast User Switching feature in Windows XP, make
sure no other users are logged in to your computer.
L Check that your computer has enough memory and hard disk
space. If your computer warns of insufficient memory, close other
applications. If there is not enough space on the hard disk, delete
unnecessary files.
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10. Help
Problem Cause & Solution
The fax sending from the
computer has been
completed, but the other
party cannot receive the
document.
Coloured text is printed in
black instead of greyscale
when printing from
Microsoft PowerPoint or
other applications.
I cannot install or
uninstall Multi-Function
Station.
L The transmission error may be occurred in the unit. Check the
sending report in the journal from Remote Control.
L Select [Color] or remove the check next to [Grayscale] in the
print dialogue so that coloured text will be printed in greyscale.
L Some of the files needed to install or uninstall Multi-Function
Station may be corrupted. Use the MfsCleaner utility (found on the
included CD-ROM) to solve the problem.
1. Insert the included CD-ROM into your CD-ROM drive.
L The setup program will start automatically.
2. Click [Cancel], then click [Yes] to quit the setup.
3. Open the folder “D:\Tools\Uninstall” (Where “D:” is the drive
letter of your CD-ROM drive).
4. Double-click the [MfsCleaner] icon.
L The [MfsCleaner for KX-FLB800/FLM650 Series] window
will appear.
5. Click [Clean], then click [Yes] to restart the computer.
Note:
L To install Multi-Function Station again, see page 51.
10.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making emergency telephone calls when the power fails. Alternative
arrangements should be made for access to emergency services.
L Fax transmission and reception will be interrupted.
L Any sending documents stored in the memory or any documents during reception will be lost. When
power is restored, a power down report will be printed out stating which contents in the memory have
been erased.
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10. Help
Replacement
10.4 Replacing the toner
cartridge and the drum
unit
When the display shows the following, replace
the toner cartridge.
TONER LOW
TONER EMPTY
To check the drum life and quality, please print
the printer test list (page 92) and refer to page 95
for information on the drum life. If printing quality
is still poor or “REPLACE DRUM” appears on the
display, replace the toner cartridge and drum
unit. To ensure that the unit operates properly,
we recommend the use of Panasonic toner
cartridge (Model No. KX-FA87E/KXFA87X/KX-FA85E/KX-FA85X) and drum unit
(Model No. KX-FA86E/KX-FA86X). See page
10 for accessory information.
To maintain print quality and machine life, we
recommend you to clean slots and openings
(page 6) and the inside of the unit (page 87, 90)
when replacing the toner cartridge and/or drum
unit.
Caution:
L We cannot be responsible for any damage
to the unit or degradation of print quality
which may occur from the use of a nonPanasonic toner cartridge and drum unit.
L The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum.
Once you have opened the protection
bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not disconnect the power cord. Loss
of fax documents in memory may occur.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
L Do not add toner to the toner cartridge.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
2 Remove the new toner cartridge from the
protection bag.
3 Lift the top cover release lever (1) and open
the top cover (2).
Important:
L Close the manual input tray (3) before
opening the top cover.
2
1
4
Caution:
The fuser unit (4) gets hot. Do not
touch it.
Note:
L Do not touch the transfer roller (5).
5
3
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10. Help
4 Remove the drum and toner unit (1) by
holding the tabs.
1
L If you replace the toner cartridge and the
drum unit at the same time, skip to step 7.
5 Turn the two green levers (1) on the used
toner cartridge firmly.
6 Remove the used cartridge (1) from the
drum unit (2).
1
2
3
L The toner may stick to the cartridge and
the drum unit. Be careful when handling.
See page 4 for details.
L Do not drop the toner on the black drum
surface (3).
L Put the used toner cartridge into the
protection bag.
7 If you replace the drum unit at the same time,
remove the new drum unit from the
protection bag.
1
Place the new toner cartridge (1) into the
drum unit (2).
1
2
8 Firmly press down the toner cartridge to
snap into position.
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10. Help
9 Turn the two green levers (1) on the toner
cartridge firmly.
1
10 Make sure that the triangles (1) match to
install the toner cartridge correctly.
11 Install the drum and toner unit (1) by holding
the tabs.
1
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
1
1
L If the lower glass (2) is dirty, clean it with
a soft and dry cloth.
2
12 Close the top cover until locked.
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
Note:
L While the unit displays “PLEASE WAIT”,
do not open the top cover, or disconnect
the power cord.
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10. Help
Waste disposal method
Waste material should be disposed of under
conditions which meet all national and local
environmental regulations.
Jams
10.5 Recording paper jam
10.5.1 When the recording paper
has jammed inside of the unit
The display will show the following.
PAPER JAMMED
b
OPEN TOP COVER
Caution:
L Do not pull out the jammed paper forcibly
before opening the top cover.
1 Lift the top cover release lever (1) and open
the top cover (2).
Important:
L Close the manual input tray (3) before
opening the top cover.
2
1
4
Caution:
The fuser unit (4) gets hot. Do not
touch it.
Note:
L Do not touch the transfer roller (5).
5
3
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10. Help
2 Remove the jammed paper.
Case 1:
When the recording paper has jammed
near the drum and toner unit:
1. Pull the paper input tray completely out.
2. Remove the jammed paper (1) carefully
by pulling it upwards.
Remove the jammed paper (1) carefully
by pulling it toward you.
Case 2:
When the recording paper has jammed
near the fuser unit:
1. Lift both green levers (1) until they stop.
1
1
2. Remove the jammed paper (1) carefully
by pulling it upwards.
1
3. Insert the paper input tray into the unit.
1
3. Push back the green levers (1) to the
original position.
1
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10. Help
Case 3:
When the recording paper has jammed
near the output tray (KX-FLB813 only):
1. Pull and hold the lever (1) to release the
jammed paper.
1
2. Remove the jammed paper (1) carefully
by pulling it upwards.
3 Close the top cover until locked.
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
1
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10. Help
10.5.2 When the recording paper
is not fed into the unit properly
The display will show the following.
CHECK PICK UP
INPUT TRAY #1
1 Pull the paper input tray completely out, then
remove the recording paper and straighten.
2 Re-load the recording paper.
3 Insert the paper input tray into the unit.
Note:
L If the error message is still displayed, check
the recording paper specifications and reinstall recording paper. See page 18 for
details.
10.5.3 When the recording paper
in the manual input tray is not fed
into the unit properly
The display will show the following.
CHECK PICK UP
INPUT TRAY #2
1 Remove the recording paper.
2 Re-insert the recording paper.
Note:
L If the error message is still displayed, check
the recording paper specifications and reinstall recording paper. See page 19 for
details.
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10. Help
10.6 Document jams (Auto
document feeder)
Caution:
L Do not pull out the jammed document
forcibly before lifting the ADF cover.
1 Hold the ADF cover firmly and lift it to open
the upper part (1) of the ADF cover.
When the document has jammed near the
document exit:
Press the ADF cover release button (1) and
open the middle part (2) of the ADF cover.
Remove the jammed document (3)
carefully.
3
2
1
3 Close the ADF cover.
1
2 When the document has jammed near the
document entrance:
Remove the jammed document (1)
carefully.
1
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10. Help
Cleaning
10.7 Cleaning the white
plate and glasses
Clean the white plate and glasses when a black
line, a white line or a dirty pattern appears on:
– your recording paper,
– the original document,
– the data scanned by the computer, or
– the fax document received by the other party.
Caution:
L Be careful when handling the drum and
toner unit. See the caution for the drum
unit on page 79 for details.
L Do not use paper products, such as paper
towels or tissues, to clean the inside of
the unit.
10.7.1 White plate and scanner
glasses
1 Disconnect the power cord.
2 Open the document cover (1).
1
4 Clean the scanner glass (1) and the white
cover sheet (2) and its circumference (3)
with a soft and dry cloth.
L Clean the white cover sheet carefully to
avoid damaging it.
2
3
1
3 Press the ADF cover release button (1) and
open the middle part (2) of the ADF cover.
2
1
5 Close the ADF cover (1), then hold the
document cover (2) while cleaning the white
plate (3) and the scanner glass (4).
2
3
1
4
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10. Help
6 Close the document cover (1).
1
7 Re-connect the power cord.
If the document cover comes off from the
unit
1. Attach the hinges (1) to the document cover
(2).
L Make sure that the inserted direction is
correct. Otherwise, the hinges cannot be
inserted into the slots in step 3.
1
2
3. Insert the hinges (1) into the slots (2) on
the unit.
1
2
4. Close the document cover.
2. Lay down the hinges (1).
1
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10. Help
10.7.2 Lower glass
1 Disconnect the power cord.
2 Lift the top cover release lever (1) and open
the top cover (2).
Important:
L Close the manual input tray (3) before
opening the top cover.
2
1
4
Caution:
The fuser unit (4) gets hot. Do not
touch it.
5
3
4 Clean the lower glass (1) with a soft and dry
cloth.
1
5 Reinstall the drum and toner unit (1) by
holding the tabs.
1
Note:
L Do not touch the transfer roller (5).
3 Remove the drum and toner unit (1) by
holding the tabs.
1
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
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10. Help
6 Close the top cover until locked.
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
7 Re-connect the power cord.
10.8 Cleaning the
document feeder rollers
Clean the rollers when the document or
recording paper frequently misfeeds.
1 Disconnect the power cord.
2 Hold the ADF cover firmly and lift it to open
the upper part (1) of the ADF cover.
1
3 Press the ADF cover release button (1) and
open the middle part (2) of the ADF cover.
2
1
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4 Clean the document feeder rollers (1) with a
cloth moistened with isopropyl rubbing
alcohol, and let all parts dry thoroughly.
L Clean the rollers in the direction of the
arrow to avoid the discharge brush (2)
from being pulled.
2
1
10. Help
5 Close the ADF cover.
6 Re-connect the power cord.
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11. General Information
11General Information
11.1 Reference lists and
reports
You can print out the following lists and reports
for your reference.
– “SETUP LIST”:
Provides you with the current settings of the
programming features (page 62 to page 68).
– “TEL NO. LIST”:
Provides you with names and numbers which
are stored in the one-touch dial feature and
navigator directory.
– “JOURNAL REPORT”:
Keeps records of fax transmission and
reception. This report can be printed
automatically after every 30 fax
communications (feature #402 on page 64).
– “BROADCAST LIST”:
Provides you with names and numbers which
are stored in the broadcast memory (page
35).
– “PRINTER TEST”:
Allows you to check the print quality of your
unit. If the test print has a dirty pattern, or
blurred points or lines, clean the inside of the
unit (page 87, 90). If printing quality is still
poor, replace the toner cartridge and drum
unit.
– “CALLER ID LIST”:
Keeps a record of the last 30 different callers
after subscribing to a Caller ID service. To
print automatically after every 30 new calls,
activate feature #216 (page 63).
{MENU}
{SET}{<}{>}
1 Press {MENU} repeatedly to display “PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET} to start printing.
4 Press {MENU}.
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11.2 Specifications
■ Applicable lines:
Public Switched Telephone Network
■ Document size:
Max. 216 mm in width, Max. 600 mm in length
■ Effective scanning width:
208 mm
■ Effective printing width:
A4: 202 mm
Letter/Legal: 208 mm
■ Transmission time
Approx. 4 s/page (ECM-MMR Memory
transmission)
■ Scanning density:
Fax resolution:
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm-in standard resolution,
7.7 lines/mm-in fine/photo resolution,
15.4 lines/mm-in super fine resolution
Copy resolution:
Up to 600 × 600 dpi
Scanning resolution:
Up to 600 × 1,200 dpi (Optical)
Up to 9,600 × 9,600 dpi (Interpolated)
■ Photo resolution:
64-level
■ Scanner type:
Colour Contact Image Sensor
■ Printer type:
Laser Printer
■ Data compression system:
Modified Huffman (MH), Modified READ (MR),
Modified Modified READ (MMR)
■ Modem speed:
33,600 / 31,200 / 28,800 / 26,400 / 24,000 /
21,600 / 19,200 / 16,800 / 14,400 / 12,000 /
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic
Fallback
■ Operating environment:
10 °C – 32.5 °C, 20 % – 80 % RH (Relative
Humidity)
■ Dimensions:
Approx. height 318 mm × width 440 mm × depth
445 mm
■ Mass (Weight):
Approx. 16 kg
■ Power consumption:
Standby: Approx. 9.5 W
Preheat: Approx. 70 W
Copy: Approx. 430 W
*2
*1
:
11. General Information
Maximum: Approx. 900 W (When the fuser lamp
turns on)
■ Power supply:
220–240 V AC, 50/60 Hz
■ Memory capacity
(for operation and storing memory):
32 MB
■ Fax memory capacity:
2 MB in total
Approx. 170 pages of memory reception
Approx. 150 pages of memory transmission
(Based on the ITU-T No. 1 Test Chart in standard
resolution.)
■ Laser diode properties:
Laser output: Max. 5 mW
Wave length: 760 nm – 800 nm
Emission duration: Continuous
■ Print speed:
Approx. 18 ppm (pages per minute)
■ Printing resolution:
600 × 600 dpi
*1 Transmission speed depends upon the
contents of the pages, resolution, telephone
line conditions and capability of the other
party’s machine.
*2 Transmission speed is based upon the ITU-T
No. 1 Test Chart. If the capability of the other
party’s machine is inferior to your unit, the
transmission time may be longer.
ITU-T No.1 Test Chart
Note:
L Design and specifications are subject to
change without notice.
L The pictures and illustrations in these
instructions may vary slightly from the actual
product.
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11. General Information
Recording paper specifications
Recording paper size:
A4: 210 mm × 297 mm
Letter: 216 mm × 279 mm
Legal: 216 mm × 356 mm
Envelope size:
#10: 105 mm × 241 mm
DL: 110 mm × 220 mm
Recording paper weight:
60 g/m
2
to 90 g/m
2
Note for recording paper:
L We recommend that you test paper
(especially special sizes and types of paper)
on the unit before purchasing large
quantities.
L Do not use the following types of paper:
– Paper with a cotton and/or fibre content
that is over 20 %, such as letterhead
paper or paper used for resumes
– Extremely smooth or shiny paper, or
paper that is highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such
as tabs or staples
– Paper which has dust, lint or oil stains
– Paper that will melt, vaporize, discolour,
scorch or emit dangerous fumes near
200 °C, such as vellum paper. These
materials may transfer onto the fusing
roller and cause damage.
– Moist paper
– Inkjet paper
L Some paper only accepts print on one side.
Try using the other side of the paper if you are
not happy with the print quality or if
misfeeding occurs.
L For proper paper feeding and best print
quality, we recommend using long-grained
paper.
L Do not use paper of different types or
thickness at the same time. This may cause a
paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for
double-sided printing with other copiers or
printers. This may cause a paper jam.
L To avoid curling, do not open paper packs
until you are ready to use the paper. Store
unused paper in the original packaging, in a
cool and dry location.
Toner life
Toner life depends on the amount of content in a
received, copied or printed document. The
following is the approximate relationship
between image area and toner life for
replacement toner cartridge (Model No. KXFA87E/KX-FA87X/KX-FA85E/KX-FA85X). Toner
life varies in actual usage.
5 % image area
Approx. 2,500 sheets (KX-FA87E/KXFA87X)/5,000 sheets (KX-FA85E/KX-FA85X) of
A4 size paper can be printed.
10 % image area
Approx. 1,250 sheets (KX-FA87E/KXFA87X)/2,500 sheets (KX-FA85E/KX-FA85X) of
A4 size paper can be printed.
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15 % image area
Approx. 800 sheets (KX-FA87E/KXFA87X)/1,600 sheets (KX-FA85E/KX-FA85X) of
A4 size paper can be printed.
Note:
L The image area changes with the depth,
thickness and size of the characters.
L If you turn on the toner save feature, the toner
cartridge will last approx. 40% longer.
11. General Information
Drum life
The drum unit is a consumable item and needs
to be replaced regularly. There are various
factors that determine the actual drum life, such
as temperature, humidity, type of paper and how
much toner you use for the number of sheets per
print job. The estimated drum life is approx.
10,000 sheets. The actual number of sheets your
drum will print may be significantly less than
these estimates. Because many of the factors
that determine the actual drum life cannot be
controlled, we cannot guarantee a minimum
number of sheets that will be printed by your
drum.
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11. General Information
11.3 User record
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Attach your sales receipt here.
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12. Index
12. Index
12.1 Index
# #101 Date and time: 25
#102 Your logo: 26
#103 Your fax number: 28
#120 Dialling mode: 23, 62
#121 Flash time: 62
#145 LCD display contrast: 62
#161 Ringer pattern: 62
#210 FAX ring count: 62
#212 TEL/FAX ring count: 64
#216 Automatic Caller ID list: 63
#380 Paper size in the paper input tray: 63
#401 Sending report: 32, 64
#402 Automatic journal report: 32, 64
#403 Power save: 63
#404 Manual answer mode: 64
#411 Overseas mode: 64
#412 Delayed send: 65
#413 ECM selection: 65
#416 Connecting tone: 65
#430 Distinctive Ring: 45
#431 Fax ring pattern: 46
#432 Auto reduction: 66
#434 Fax activation code: 66
#435 Auto disconnection: 66
#436 Silent fax ring count: 66
#437 Memory reception alert: 67
#438 Friendly reception: 67
#441 Output tray setting for faxing: 67
#442 PC fax reception setting: 67
#459 Set fax features to default: 67
#461 Default copy resolution: 68
#462 Contrast save: 63
#463 Default operation mode: 63
#464 Mode timer: 63
#466 Output tray setting for copying: 68
#482 Toner save: 63
A Accessories
Document tray: 15
Output tray: 15
Answering machine: 39
Auto disconnection (Feature #435): 66
Auto document feeder: 31, 47
Auto reduction (Feature #432): 66
B Basic features: 62
Broadcast transmission: 35
C Caller ID
Calling back: 43
Storing: 44
Caller ID list (Feature #216): 42, 63, 92
Character table: 26
Cleaning: 87, 90
Connecting tone (Feature #416): 65
Connections: 22
Contrast save (Feature #462): 63
Copy: 47
Collation: 49
Enlarge: 49
Reduce: 49
Copy features: 68
D Date and time (Feature #101): 25
Default copy resolution (Feature #461): 68
Default operation mode (Feature #463): 63
Delayed transmission (Feature #412): 65
Dialling mode (Feature #120): 23, 62
Directory: 29
Display
Contrast (Feature #145): 62
Error messages: 70
Distinctive Ring service (Feature #430): 45
Document size: 33
Drum life: 95
Drum unit: 13, 79
E ECM selection (Feature #413): 65
Envelope: 55
Error messages: 69, 70
Extension telephone: 38
F Fax activation code (Feature #434): 66
Fax features: 64
Fax number (Feature #103): 28
FAX ONLY mode: 37
FAX ring count (Feature #210): 62
Flash time (Feature #121): 62
Friendly reception (Feature #438): 67
H Handset unit: 20
Help: 24
J Jams
Document: 86
Recording paper: 82
Journal report (Feature #402): 32, 64
Junk fax prohibitor: 40
L Label: 54
Logo (Feature #102): 26
M Manual answer mode (Feature #404): 64
Memory reception alert (Feature #437): 67
Mode timer (Feature #464): 63
Multi-Function Station software
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12. Index
Activating: 53
Installing: 51
N Navigator directory
Sending faxes: 34
Storing: 29
O One-touch dial
Sending faxes: 34
Storing: 29
Output tray setting
Copy (Feature #466): 68
Fax (Feature #441): 67
Overseas mode (Feature #411): 64
P Paper size
Paper input tray (Feature #380): 63
PC fax reception setting (Feature #442): 67
Polling: 40
Power failure: 78
Power save (Feature #403): 63
Programming: 61
Q Quick scan: 32
R Receiving faxes
Automatically: 37
Manually: 38
Recording paper: 18
Recording paper size: 94
Redialling: 32, 35
Reports
Broadcast programming: 92
Broadcast sending: 36
Caller ID: 63, 92
Journal: 32, 92
Power down: 78
Printer test: 92
Sending: 32, 64
Setup: 92
Telephone number: 92
Reset fax features (Feature #459): 67
Resolution: 31, 48
Ring count
FAX ONLY (Feature #210): 62
Silent fax (Feature #436): 66
TEL/FAX (Feature #212): 64
Ringer pattern (Feature #161): 24, 62
Ring pattern for Distinctive Ring (Feature
#431): 46
Manually: 31
Navigator directory: 34
One-touch dial: 34
Sending report (Feature #401): 32, 64
Set fax default (Feature #459): 67
Storing
Broadcast: 35
Navigator directory: 29
One-touch dial: 29
T TEL mode: 38
Toner cartridge
Installing: 13
Replacing: 79
Toner life: 94
Toner save (Feature #482): 15, 63
Transparency: 54
V Volume: 24
S Scanner glass: 32, 48
Sending faxes
Broadcast: 36
From memory: 32
98
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