Panasonic KX-FLB813FX User Manual
Operating Instructions
Flat-Bed Multi-Function
Laser Fax with Separator
This pictured model is KX-FLB813.
Model No.
Model No.
KX-FLB813FX
Flat-Bed Multi-Function Laser Fax
KX-FLB803FX
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to
the appropriate service of your service
provider.
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPEN
i
Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 10.
Buttons (Listed in alphabetical order)
BROADCAST B HELP N RESOLUTION G
CALLER ID L LOWER D SCAN R
COLLATE E MANUAL BROAD C SET Q
CONTRAST F MENU I START W
COPY P MONITOR V Station keys A
DIRECTORY E Navigator key S STOP K
FAX O PAUSE T TONE J
FAX AUTO ANSWER M QUICK SCAN H ZOOM H
FLASH U REDIAL T
ii
Thank you for purchasing a Panasonic fax machine.
Caution:
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Note:
L The suffix in the model number will be omitted in these instructions.
L Most figures shown in these operating instructions are based on a KX-FLB813.
Declaration of Conformity:
L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential
requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment
(R&TTE) Directive 1999/5/EC.
Declarations of Conformity for the relevant Panasonic products described in this manual are available
for download by visiting:
http://www.doc.panasonic.de
Contact:
Panasonic Services Europe
a Division of Panasonic Marketing Europe GmbH
Panasonic Testing Centre
Winsbergring 15, 22525 Hamburg, Germany
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation.
L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison Corporation.
L XEROX is a registered trademark of Xerox Corporation.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
2
Important Information
Important InformationSafety Instructions
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. If the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
3
Important Information
Laser radiation
L The printer of this unit utilises a laser. Use of
controls or adjustments or performance of
procedures other than those specified herein
may result in hazardous radiation exposure.
Fuser unit
L The fuser unit (1) gets hot.
Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (2) also gets
warm. This is normal.
KX-FLB813
1
2
contents, and seek immediate medical
treatment.
– If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
– If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
– If you inhale any toner, move to an area
with fresh air and consult local medical
personnel.
Drum unit
L Read the instructions on page 13 before you
begin installation of the drum unit. After you
have read them, open the drum unit
protection bag. The drum unit contains a
photosensitive drum. Exposing it to light may
damage the drum. Once you have opened
the protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
KX-FLB803
1
2
Toner cartridge
L Be careful of the following when you handle
the toner cartridge:
– Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
– If you ingest any toner, drink several
glasses of water to dilute your stomach
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorised service
centre.
L Make sure that the unit is installed in a well
ventilated room so as not to increase density
of ozone in the air. Since ozone is heavier
than air, it is recommended that air at floor
level be ventilated.
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in
your country. Penalties of fines and/or
imprisonment may be imposed on those
found guilty. The following are examples of
items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
4
– Bank and government bonds and
securities
– Passports and identification cards
– Copyright material or trademarks without
the consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or
accuracy. In case of doubt, contact your
legal counsel.
Notice:
L Install your machine near a supervised area
to prevent illegal copies from being made.
Important Information
Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)
This symbol on the products and/or
accompanying documents means that used
electrical and electronic products should not be
mixed with general household waste.
For proper treatment, recovery and recycling,
please take these products to designated
collection points, where they will be accepted on
a free of charge basis. Alternatively, in some
countries you may be able to return your
products to your local retailer upon the purchase
of an equivalent new product.
Disposing of this product correctly will help to
save valuable resources and prevent any
potential negative effects on human health and
the environment which could otherwise arise
from inappropriate waste handling. Please
contact your local authority for further details of
your nearest designated collection point.
Penalties may be applicable for incorrect
disposal of this waste, in accordance with
national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or
supplier for further information.
Information on Disposal in other Countries
outside the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please
contact your local authorities or dealer and ask
for the correct method of disposal.
5
Important Information
For best performance
Toner cartridge and drum unit
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal
for the machine to produce an odour during
and shortly after printing. Be sure to use this
unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned OFF immediately
after printing. Leave the power turned ON for
a minimum of 30 minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and
remove any dust build-up with a vacuum
cleaner (1).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to
come in contact with the drum. This may
affect print quality.
L For optimal performance, genuine Panasonic
toner cartridges and drum units are
recommended. We cannot be responsible for
problems that may be caused by a nonPanasonic toner cartridge or drum unit:
– Damage to the unit
– Poor print quality
– Improper Operation
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from the power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 10 °C or greater
than 32.5 °C. Damp basements should also
be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
Moving the unit
L The unit weights approximately 16 kg. It is
highly recommended that two people handle
this unit.
L When moving the unit, hold both side grips
(1).
1
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical
components inside the unit, touch a
grounded metal surface before touching the
components.
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
1
1
1
Approx. 16 kg
6
Table of Contents
1. Table of Contents
1. Introduction and
Installation
Accessories
1.1 Included accessories..........................9
1.2 Accessory information ...................... 10
Finding the Controls
1.3 Description of buttons....................... 10
1.4 Overview ..........................................11
Installation
1.5 Toner cartridge and drum unit ..........13
1.6 Document tray .................................. 15
1.7 Output tray........................................ 15
1.8 Recording paper...............................18
1.9 Handset unit ..................................... 20
2. Preparation
Connections and Setup
2.1 Connections .....................................22
2.2 Dialling mode.................................... 23
2.3 Selecting the operation mode (Fax/
Copy/Scan)....................................... 23
Help Button
2.4 Help function ....................................24
Vo lu me
2.5 Adjusting volume ..............................24
Initial Programming
2.6 Date and time ................................... 25
2.7 Your logo........................................... 26
2.8 Your fax number ...............................28
on another fax machine)................... 40
4.10 Junk fax prohibitor (preventing fax
reception from undesired callers) .....40
5. Caller ID
5.1 Caller ID service ............................... 42
5.2 Viewing and calling back using caller
information........................................ 43
5.3 Storing caller information.................. 44
6. Distinctive Ring
6.1 Distinctive Ring service from your
phone company................................45
6.2 Using two or more phone numbers on a
single telephone line......................... 45
6.3 Using three or more phone numbers on
a single telephone line...................... 45
6.4 Programming the ring pattern assigned
for fax................................................46
7. Copy
7.1 Using the unit as a copy machine.....47
7.2 Making a copy ..................................47
7.3 More copying features......................49
8. Multi-Function Station
3. Telephone
Automatic Dialling
3.1 Storing items for the one-touch dial
feature and navigator directory......... 29
3.2 Making a phone call using one-touch
dial feature or navigator directory..... 30
4. Fax
Sending Faxes
4.1 Using the unit as a fax machine ....... 31
4.2 Sending a fax manually .................... 31
4.3 Document requirements ................... 33
4.4 Sending a fax using one-touch dial
feature and navigator directory......... 34
4.5 Broadcast transmission ....................35
Receiving Faxes
4.6 Receiving a fax automatically – Auto
answer ON........................................37
4.7 Receiving a fax manually – Auto answer
OFF .................................................. 38
4.8 Using the unit with an answering
machine............................................39
4.9 Receive polling (retrieving a fax placed
software
Setup
8.1 Connecting to a computer ................51
8.2 Installing Multi-Function Station .......51
8.3 Starting Multi-Function Station .........53
Printing
8.4 Using the unit as a printer ................53
Scanning
8.5 Using the unit as a scanner.............. 56
Remote Control
8.6 Operating the unit from your computer.
57
PC Fax
8.7 Fax sending/receiving using Multi-
Function Station ...............................58
8.8 Confirming the status of the unit.......59
8.9 Other information (KX-FLB813 only) 59
7
Table of Contents
9. Programmable Features
Features Summary
9.1 Programming....................................61
9.2 Basic features................................... 62
9.3 Fax features...................................... 64
9.4 Copy features ................................... 68
10.Help
Error Messages
10.1 Error messages – Reports ...............69
10.2 Error messages – Display ................ 70
Troubleshooting
10.3 When a function does not work, check
here .................................................. 73
Replacement
10.4 Replacing the toner cartridge and the
drum unit ..........................................79
Jams
10.5 Recording paper jam ........................ 82
10.6 Document jams (Auto document
feeder) .............................................. 86
Cleaning
10.7 Cleaning the white plate and glasses...
87
10.8 Cleaning the document feeder rollers...
90
11.General Information
11.1 Reference lists and reports ..............92
11.2 Specifications ...................................93
11.3 User record....................................... 96
12.Index
12.1 Index................................................ 97
8
1. Introduction and Installation
1Int roduction and Installation
1.1 Included accessories
No. Item Quantity Notes
1 Power cord 1 ----------
2 Telephone line cord 1 ----------
3 Handset 1 ----------
4 Handset cord 1 ----------
5 Handset cradle 1 ----------
6 Output tray 2 KX-FLB813 only
7 Document tray 1 ----------
8 Drum unit 1 See page 95.
9 Toner cartridge
(starter toner cartridge)
j Operating instructions 1 ----------
k Quick installation guide 1 ----------
l CD-ROM 1 See page 51.
12345
6 KX-FLB813 only 78 9j
kl
1 prints about 800 A4-sized pages with a 5%
image area (page 94).
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
9
1. Introduction and Installation
Finding the Controls
1.2 Accessory information
To ensure that the unit operates properly, we
recommend the use of a Panasonic toner
cartridge and drum unit. See page 94 for
specifications.
– Replacement toner cartridge
FA87E/KX-FA87X/KX-FA85E/KX-FA85X)
– Replacement drum unit (KX-FA86E/KX-
FA86X)
*1 Approx. 2,500 sheets of A4 size paper
can be printed with KX-FA87E/KX-FA87X
and approx. 5,000 sheets with KXFA85E/KX-FA85X.
*1
(KX-
1.3 Description of buttons
L Keep the front cover page open for button
locations.
A Station keys
L To use the one-touch dial feature (page
29, 34).
B {BROADCAST}
L To send a document to multiple parties
(page 35, 36).
C {MANUAL BROAD}
L To send a document to multiple parties
manually (page 35, 36).
D {LOWER}
L To select stations 8–14 for the one-touch
dial feature (page 29, 34).
E {COLLATE}{DIRECTORY}
L To make a collated copy (page 49).
L To initiate the navigator directory (page
30, 36).
F {CONTRAST}
L To select a contrast (page 32, 48).
G {RESOLUTION}
L To select a resolution (page 31, 48).
H {ZOOM}{QUICK SCAN}
L To enlarge or reduce a document when
copying (page 49).
L To store a scanned document into
memory, and then send it (page 32).
I {MENU}
L To initiate or exit programming.
J {TONE}
L To change from pulse to tone temporarily
during dialling when your line has rotary
pulse service.
K {STOP}
L To stop an operation or programming
session.
L To delete a character from names and
telephone numbers (page 27, 29).
L To return to a previous step during
operation.
L {CALLER ID}
L To use Caller ID service (page 43, 44).
L To change the display of the caller
information (page 43).
M {FAX AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 37).
10
N {HELP}
L To print helpful information for quick
reference (page 24).
O {FAX}
L To switch to the fax mode (page 23, 31).
P {COPY}
L To switch to the copy mode (page 23, 47).
Q {SET}
L To store a setting during programming.
R {SCAN}
L To switch to the scan mode (page 23, 57).
S Navigator key
L To adjust volume (page 24).
L To search for a stored item (page 34).
L To select features or feature settings
during programming (page 61).
T {REDIAL}{PAUS E}
L To redial the last number dialled. If the line
is busy when you make a phone call using
the {MONITOR} button, the unit will
automatically redial the number up to 5
times.
L To insert a pause during dialling.
U {FLASH}
L To access special telephone services or
to transfer extension calls.
V {MONITOR}
L To initiate dialling.
When you press {MONITOR} while
receiving a call, you will be able to hear
the other party, but the other party will not
be able to hear you.
W {START}
L To start sending or receiving a fax.
L To copy a document (page 47).
L To scan a document (page 57).
1. Introduction and Installation
1.4 Overview
1.4.1 Front view
KX-FLB813
256
1
7
KX-FLB803
12 5 63 4
7
3m4
9kjl8
9k8jl
m
1 Top cover
2 ADF (Auto Document Feeder) cover
release button
3 ADF cover
4 Document guides
5 Document tray
6 Document cover
7 Handset
8 Output tray
9 Top cover release lever
j Document entrance
k Paper input tray
l Recording paper exit
m Document exit
11
1. Introduction and Installation
1.4.2 Rear view
A
B C D F GE
A Recording paper guides
B Speaker
C USB interface cover
D Manual input tray
E Telephone line jack
F External telephone jack
G Power inlet
Removing the shipping tape
Remove the shipping tape (1) and pad (2).
1
1
* The shipping tape on the output tray is for KX-
FLB803.
2
1
12
1. Introduction and Installation
Installation
1.5 Toner cartridge and
drum unit
The included toner cartridge is a starter toner
cartridge. It will print about 800 A4-sized pages
with a 5 % image area (page 94).
L To replace the toner cartridge and the drum
unit, see page 79.
Caution:
L Read the following instructions before
you begin installation. After you have read
them, open the drum unit protection bag.
The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
3 Place the toner cartridge (1) into the drum
unit (2).
1
2
4 Firmly press down the toner cartridge to
snap into position.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
2 Remove the toner cartridge and drum unit
from the protection bags.
1
L Do not touch or scratch the black drum
surface (1).
5 Turn the two green levers (1) on the toner
cartridge firmly.
1
13
1. Introduction and Installation
6 Make sure that the triangles (1) match to
install the toner cartridge correctly.
1
1
7 Lift the top cover release lever (1) and open
the top cover (2).
Important:
L Close the manual input tray (3) before
opening the top cover.
2
1
4
8 Install the drum and toner unit (1) by holding
the tabs.
1
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
Note:
L Do not touch the transfer roller (4).
L If the lower glass (5) is dirty, clean it with
a soft and dry cloth.
5
14
3
9 Close the top cover until locked.
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
Toner save feature
If you want to reduce toner consumption, set the
toner save setting to ON (feature #482 on page
63). The toner cartridge will last approximately
40 % longer. This feature may lower the print
quality.
1.6 Document tray
Insert the document tray (1) into the slot (2) on
the unit.
1. Introduction and Installation
1.7 Output tray
KX-FLB813 has 2 pieces of output tray and KXFLB803 has 1 output tray pre-installed.
Note:
L Do not place the unit in an area where the
output tray may be easily bumped into.
1.7.1 For KX-FLB813 users
As the default setting, printed paper is stacked
on the output tray as follows.
– Upper output tray (“#1”): Printed document
by using the computer and copied document.
– Lower output tray (“#2”): Received fax
document.
L You can change the output tray setting for
faxing (feature #441 on page 67) and for
copying (feature #466 on page 68).
To change the output tray from the computer,
set the printer properties. See page 54, 59 for
details.
1 Insert the output tray (1) into the slots (2),
then push the tray down until it locks into
place.
2
2
1
1
15
1. Introduction and Installation
2 Pull the output tray extender (1) forward
gently until it clicks into place, then press the
centre part of the extender (2) to open.
L Repeat from step 1 to install the upper
output tray.
1
2
1.7.2 For KX-FLB803 users
Pull the output tray extender (1) forward gently
until it clicks into place, then press the centre
part of the extender (2) to open.
1
2
Note:
L The upper output tray can hold up to
approximately 100 sheets of printed paper.
The lower output tray can hold up to
approximately 50 sheets of printed paper.
Remove the printed paper before the output
tray becomes full.
Note:
L The output tray can hold up to approximately
150 sheets of printed paper. Remove the
printed paper before the output tray becomes
full.
If the top part of the extender is detached
1. With the top part of the extender in the open
position, insert the tab (1) into the left hole
(2) of the extender.
2
1
16
1. Introduction and Installation
2. Slide the other tab (1) into the right hole (2)
of the extender from below until it clicks into
place.
2
1
If the extender is detached
■ KX-FLB813
1. Line up the extender (1) underneath the
output tray (2), and insert the left side of the
extender into the output tray.
1
■ KX-FLB803
1. Line up the extender (1) with the left side of
the output tray. Make sure that the triangles
(2) match to attach the extender correctly.
1
2
2. Snap the extender (1) into the unit by
pushing down the right side of the extender.
2
2. Attach the extender (1) by bending the side
of the output tray downward slightly and
pressing the right side of the extender.
1
1
17
1. Introduction and Installation
LTR
LGL
A4
2
3
1.8 Recording paper
1.8.1 Using the paper input tray
A4, letter or legal size recording paper can be
used.
The paper input tray unit can hold:
– Up to 250 sheets of 60 g/m
paper.
– Up to 230 sheets of 80 g/m
– Up to 200 sheets of 90 g/m
L Please refer to page 94 for information on
recording paper.
L The unit is set for printing A4 size paper
by default. If you want to use letter or legal
size paper, change the setting (feature
#380 on page 63).
1 Pull the paper input tray (1) completely out.
2
to 75 g/m2
2
paper.
2
paper.
3 Before loading a stack of paper, fan the
paper to prevent paper jams.
4 Load the paper, print-side up (1).
Important:
L Push and lock the plate (2) in the
paper input tray, if it is lifted.
1
2
1
2 Pinch the front side of the recording paper
guide (1), then slide it to match the paper
size mark.
Pinch both sides of the recording paper
guides (2), then slide them to match the
paper size mark.
2
LGL
A4
LTR
L Make sure that the recording paper
guides (1) are at the paper size mark
and the recording paper is under the
paper limit mark (2). The paper should
not be loaded over the snubbers (3).
1
1
18
1
2
3
1. Introduction and Installation
5 Insert the paper input tray into the unit.
Note:
L If the paper is not loaded correctly, re-adjust
the paper guides, or the paper may jam.
L If the paper input tray does not close, the
plate in the paper input tray may be lifted.
Push the paper and make sure that the paper
is laid flat in the paper input tray.
Caution for the paper input tray
L Do not drop the input tray.
1.8.2 Using the manual input tray
You can print not only on plain paper but also on
special media (transparencies / labels /
envelopes).
The manual input tray is used only for printing
with the computer (page 53) and can hold one
page at a time. When printing multiple pages,
add a next page after the first page has been fed
into the unit.
L Please refer to page 94 for information on
recording paper.
Load the recording paper after you have
started printing with the computer.
1 Pull open the manual input tray (1), and
then raise the extender (2) gently until it
clicks into place.
L Hold the paper input tray with both hands
when removing or installing. The input
tray weighs approximately 2 kg when the
recording paper is fully installed.
Approx. 2 kg
1
2
19
1. Introduction and Installation
2 Insert the paper, print-side down (1) until
the unit grasps the paper and a single beep
is heard.
L Adjust the width of the guides (2) to the
size of the recording paper.
1
2
Note:
L If the paper is not inserted correctly, re-adjust
the paper, or the paper may jam.
L Make sure the unit grasps the recording
paper as specified in step 2. The display
shows the following.
PAPERINTRAY#2
FOR PC PRINTING
2 Connect the handset connecter (1) to the
handset unit connection jack (2).
2
1
3 Insert the tab (1) into the slot (2) on the unit
and insert the rib (3) of the handset cradle
into the bottom groove (4).
3
4
2
1
1.9 Handset unit
1 Connect the handset cord (1) to the
handset and the handset cradle.
1
To remove the handset unit
1. Pull the handset unit slightly forward (1),
and then remove the rib of the handset cradle
by lifting the handset unit in the direction of
the arrow (2).
2
1
20
2. Remove the tab (1) from the slot (2) on the
unit and disconnect the handset connector
(3).
1. Introduction and Installation
1
3
2
21
2. Preparation
2Pr eparationConnections and Set up
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
1 Telephone line cord
L Connect to a single telephone line jack.
2 Power cord
L Connect to a power outlet
(220–240 V, 50/60 Hz).
3 [EXT] jack
L You can connect an answering machine
or an extension telephone. Remove the
stopper if attached.
4 Answering machine (not included)
L If you use the unit with a computer and your
internet provider instructs you to install a filter
(5), please connect it as follows.
5
3
4
Note:
L To avoid malfunction, do not position the unit
near appliances such as TVs or speakers
which generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
1
2
22
2. Preparation
2.2 Dialling mode
If you cannot dial (page 30, 31), change this
setting according to your telephone line service.
{MENU}
{SET}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{2}{0}.
DIALLING MODE
=TONE [V^]
3 Press {1} or {2} to select the desired setting.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
4 Press {SET}.
5 Press {MENU} to exit.
2.3 Selecting the
operation mode
(Fax/Copy/Scan)
This unit has three operation modes. You can
select the desired mode by pressing one of the
following buttons.
– {FAX}: Select this mode when using the unit
as a fax machine (page 31).
– {COPY}: Select this mode when using the
unit as a copy machine (page 47).
– {SCAN}: Select this mode when using the
unit as a scanner for the computer (page 57).
Note:
L The default operation mode is the copy
mode.
You can change the default operation mode
(feature #463 on page 63) and the timer
before returning to the default operation
mode (feature #464 on page 63).
23
2. Preparation
Help Button
2.4 Help function
The unit contains helpful information which can
be printed for quick reference.
– “BASIC SETTINGS”:
How to set the date, time, your logo and fax
number.
– “FEATURE LIST”:
How to program the features.
– “DIRECTORY”:
How to store names and numbers in the
directory and how to dial them.
– “FAX RECEIVING”:
Help with problems sending/receiving faxes.
– “COPIER”:
How to use the copier function.
– “REPORTS”:
List of available reports.
– “CALLER ID”:
How to use the Caller ID features.
{HELP}{SET}{<}{>}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
Volume
2.5 Adjusting volume
Before adjusting volume, set the operation mode
to the fax mode (page 31) or the copy mode
(page 47).
{SET} {V}{^}
Ringer volume
While the unit is idle, press {V} or {^}.
L If there are any documents in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {V} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not
ring and will display “INCOMING CALL”.
L To turn the ringer back ON, press {^}.
Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 62).
Monitor volume
While using the monitor, press {V} or {^}.
Initial Programming
24
2.6 Date and time
You must set the date and time.
{MENU}
{SET}{FAX}{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{1}.
SET DATE & TIME
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
2. Preparation
L The accuracy of the clock is approximately
±60 seconds a month.
L After setting the date and time, if the unit is in
the copy mode, change it to the fax mode by
pressing {FAX}. You can check your unit’s
date and time setting on the display.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
M:|01/D:01/Y:06
TIME: 12:00AM
4 Enter the current month/date/year by
selecting 2 digits for each.
Example: August 10, 2006
Press {0}{8} {1}{0} {0}{6}.
M:08/D:10/Y:06
TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 3:15PM (12 hour clock format)
1. Press {0}{3} {1}{5}.
M:|08/D:10/Y:06
TIME: 03:15AM
2. Press {*} repeatedly to display “PM”.
M:|08/D:10/Y:06
TIME: 03:15PM
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
Note:
L The other party’s fax machine will print the
date and time on the top of each page you
send according to your unit’s date and time
setting.
25
2. Preparation
2.7 Your logo
The logo can be your name or the name of your
company.
Keypad Characters
{8} TUVt uv8
{9} WXYZwxyz9
{0} 0( ) < >! " #$
{ZOOM}/{QUICK SCAN}
{SET}{FLASH}
{<}{>}{V}{^}
{MENU}
{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
%& ¥ @ @^ ’ →
{#} To switch between
uppercase or lowercase
letters.
{FLASH} Hyphen
{ZOOM}/
{QUICK SCAN}
{STOP} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To insert a space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
To select characters with the dial keypad
Keypad Characters
{1} 1[]{}+–/=
,._`:;?|
{2} ABCa b c 2
{3} DEF d e f 3
{4} GHI g h i 4
{5} JKLj kl 5
{6} MNOmno6
{7} PQRSpqr s7
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
LOGO=BIL|L
To switch between uppercase or lowercase
letters
Pressing the {#} key will change the letter input
to uppercase or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {#}.
LOGO=B|i
26
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all characters, press and hold
{STOP}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {ZOOM}/{QUICK SCAN} to insert a
space and enter the character.
2. Preparation
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select
characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {^}, the order will be
reversed.
2. Press {>} to insert the displayed character.
3. Return to step 1 to enter the next character.
27
2. Preparation
2.8 Your fax number
{MENU}
{SET}{FLASH}
{<}{>}
{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{3}.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {FLASH}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
L To erase all numbers, press and hold
{STOP}.
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