Panasonic KX-FLB811 User Manual

Operating Instructions
All in One Flatbed Laser Fax
with Document Separator
This pictured model is KX-FLB811.
Model No. KX-FLB811
All in One Flatbed Laser Fax
Model No.
KX-FLB801
FOR FAX ADVANTAGE ASSISTANCE: — REFER TO
— E-MAIL TO
consumer_fax@us.panasonic.com
for customers in the U.S.A. or Puerto Rico
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)
Please read these operating instructions before using the unit and save for future reference.
These units are compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider.
These models are designed to be used only in the U.S.A.

Location of Controls

How to use the operating instructions

When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons.
OPEN
i

Location of controls

Please keep this page open when following operating instructions. For a description of each button, see page 10.
Buttons (Listed in alphabetical order)
BROADCAST B HELP N RESOLUTION G CALLER ID L LOWER D SCAN R COLLATE E MANUAL BROAD C SET Q CONTRAST F MENU I START W COPY P MONITOR V Station keys A DIRECTORY E Navigator key S STOP K FAX O PAUSE T TONE J FAX AUTO ANSWER M QUICK SCAN H ZOOM H FLASH U REDIAL T
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Thank you for purchasing a Panasonic fax machine.
Caution:
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your fax machine, you should complete the instructions on page 24 to page 27.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Note:
L Most figures shown in these operating instructions are based on a KX-FLB811.
Energy Star:
L As an ENERGY STA R® Partner, Panasonic has determined that this product meets the ENERGY
STAR guidelines for energy efficiency. ENERGY STAR is a U.S. registered mark.
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation. L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company. L Avery is a registered trademark of Avery Dennison Corporation. L XEROX is a registered trademark of Xerox Corporation. L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
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Important Information

Important InformationSafety Instructions1For assistance, please visit http://www.panasoni c.com/consumers upport

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this unit.
3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.
9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.
10.Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock.
11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.
12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.
13.Unplug this unit from power outlets and refer servicing to an authorized service center when the following conditions occur: A. If the power cord is damaged or frayed. B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized service center.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.
15.Do not use this unit to report a gas leak, when in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the warmer temperature and do not connect the unit for about 30 minutes. If the unit is connected too soon after a sudden climate change, condensation may form inside the unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
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3
Important Information
Laser radiation
L The printer of this unit utilizes a laser. Use of
controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
Fuser unit
L The fuser unit (1) gets hot.
Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (2) also gets warm. This is normal.
KX-FLB811
1
2
contents, and seek immediate medical treatment.
– If any toner comes into contact with your
eyes, flush them thoroughly with water, and seek medical treatment.
– If any toner comes into contact with your
skin, wash the area thoroughly with soap and water.
– If you inhale any toner, move to an area
with fresh air and consult local medical personnel.
Drum unit
L Read the instructions on page 13 before you
begin installation of the drum unit. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: – Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
KX-FLB801
1
2
Toner cartridge
L Be careful of the following when you handle
the toner cartridge: – Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the toner life.
– If you ingest any toner, drink several
glasses of water to dilute your stomach
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorized service center.
L Make sure that the unit is installed in a well
ventilated room so as not to increase density of ozone in the air. Since ozone is heavier than air, it is recommended that air at floor level be ventilated.
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in your country. Penalties of fines and/or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy in your country. – Currency – Bank notes and checks
4
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– Bank and government bonds and
securities – Passports and identification cards – Copyright material or trademarks without
the consent of the owner – Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.
Notice:
L Install your machine near a supervised area
to prevent illegal copies from being made.
Important Information

For best performance

Toner cartridge and drum unit
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal for the machine to produce an odor during and shortly after printing. Be sure to use this unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned OFF immediately after printing. Leave the power turned ON for a minimum of 30 minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and remove any dust build-up with a vacuum cleaner (1).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to come in contact with the drum. This may affect print quality.
L For optimal performance, genuine Panasonic
toner cartridges and drum units are recommended. We cannot be responsible for problems that may be caused by a non­Panasonic toner cartridge or drum unit: – Damage to the unit – Poor print quality – Improper Operation
1
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical components inside the unit, touch a grounded metal surface before touching the components.
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
1
For assistance, please visit http://www.panasonic.com/consumersupport
5
Important Information
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit. L When you leave the unit unused for a long
period of time, unplug this unit from the power outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 10 °C (50 °F) or greater than 32.5 °C (90.5 °F). Damp basements should also be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any abrasive powder.
Moving the unit
L The unit weights approximately 16 kg (35.3
lb.). It is highly recommended that two people handle this unit.
L When moving the unit, hold the both side
grips (1).
1
Approx. 16 kg (35.3 lb.)
6
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1

Table of Contents

1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Included accessories..........................9
1.2 Accessory information ...................... 10
Finding the Controls
1.3 Description of buttons....................... 10
1.4 Overview ..........................................11
Installation
1.5 Toner cartridge and drum unit ..........13
1.6 Document tray .................................. 15
1.7 Output tray........................................ 15
1.8 Recording paper...............................18
2. Preparation
Connections and Setup
2.1 Connections .....................................21
2.2 Dialing mode ...................................22
2.3 Selecting the operation mode (Fax/
Copy/Scan)....................................... 22
Help Button
2.4 Help function ....................................23
Vo lu me
2.5 Adjusting volume ..............................23
Initial Programming
2.6 Date and time ................................... 24
2.7 Your logo........................................... 25
2.8 Your fax number ...............................27
3. Fax
Sending Faxes
3.1 Using the unit as a fax machine ....... 28
3.2 Sending a fax manually .................... 28
3.3 Document requirements ................... 30
3.4 Storing items for the one-touch dial
feature and navigator directory......... 31
3.5 Sending a fax using one-touch dial
feature and navigator directory......... 33
3.6 Broadcast transmission .................... 34
Receiving Faxes
3.7 Receiving a fax automatically – Auto
answer ON........................................36
3.8 Receiving a fax manually – Auto answer
OFF .................................................. 36
3.9 Using the unit with an answering
machine............................................37
3.10 Junk fax prohibitor (preventing fax
reception from undesired callers) ..... 38
4. Caller ID
4.1 Caller ID service ............................... 40
4.2 Viewing and calling back using caller
information........................................ 40
4.3 Storing caller information.................. 41
5. Distinctive Ring
5.1 Distinctive Ring service from your
phone company................................42
5.2 Using two or more phone numbers on a
single telephone line......................... 42
5.3 Using three or more phone numbers on
a single telephone line...................... 42
5.4 Programming the ring pattern assigned
for fax................................................43
6. Copy
6.1 Using the unit as a copy machine.....44
6.2 Making a copy .................................. 44
6.3 More copying features......................46
7. Multi-Function Station software
Setup
7.1 Connecting to a computer ................ 48
7.2 Installing Multi-Function Station .......48
7.3 Starting Multi-Function Station ......... 50
Printing
7.4 Using the unit as a printer ................50
Scanning
7.5 Using the unit as a scanner.............. 53
Remote Control
7.6 Operating the unit from your
computer ..........................................54
PC Fax
7.7 Fax sending/receiving using Multi-
Function Station ...............................55
7.8 Confirming the status of the unit.......56
7.9 Other information (KX-FLB811
only).................................................. 56
8. Programmable Features
Features Summary
8.1 Programming....................................58
8.2 Basic features................................... 59
8.3 Fax features...................................... 61
8.4 Copy features ...................................65
9. Help
Error Messages
9.1 Error messages – Reports ...............66
9.2 Error messages – Display ................ 67
Tro ub leshootin g
9.3 When a function does not work, check
here .................................................. 70
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Table of Contents
Replacement
9.4 Replacing the toner cartridge and the
drum unit ..........................................76
Jams
9.5 Recording paper jam ........................ 79
9.6 Document jams (Auto document
feeder) .............................................. 83
Cleaning
9.7 Cleaning the white plate and
glasses ............................................. 84
9.8 Cleaning the document feeder
rollers................................................ 87
10. General Information
10.1 Reference lists and reports ..............89
10.2 Specifications ...................................90
10.3 FCC and Other Information.............. 93
10.4 Limited Warranty ..............................95
10.5 Customer Services directory ............97
10.6 User record....................................... 98
11. Index
11.1 Index................................................ 99
8
1Int roduction and Installation

1.1 Included accessories

1. Introduction and Installation
No. Item Part number
1 Power cord PFJA1030Z 1 ----------
2 Telephone line cord PQJA10075Z 1 ----------
3 Output tray PFZXFLB811M 2 KX-FLB811 only
4 Document tray PFKS1117Y1 1 ----------
5 Drum unit KX-FA86 1 See page 92.
6 Toner cartridge
(starter toner cartridge)
7 Operating instructions PFQX2307Z 1 ----------
8 Quick installation guide PFQW2365Z 1 KX-FLB811
9 CD-ROM PFJKFLB851Z 1 See page 48.
*1 Part numbers are subject to change without notice.
123 KX-FLB811 only 45
---------- 1 prints about 800 letter-
PFQW2383Z 1 KX-FLB801
*1
Quantity Notes
sized pages with a 5% image area (page 91).
678 9
Note:
L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.
For assistance, please visit http://www.panasonic.com/consumersupport
9
1. Introduction and Installation

Finding the Controls

1.2 Accessory information

Accessories for this unit can be ordered online, by fax, or by telephone. – Replacement toner cartridge
FA87/KX-FA85)
Replacement drum unitOptional handset unit (KX-FA103)
*1 Approx. 2,500 sheets of letter size paper
can be printed with KX-FA87 and approx. 5,000 sheets with KX-FA85. To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge and drum unit.
To place an order online (for customers in the U.S.A. ONLY)
Visit our web site: http://www.panasonic.com/faxsupplies
L For questions regarding online orders:
E-mail: direct@us.panasonic.com Telephone: 1-866-888-2929
To place an order by fax
Fax: 1-800-237-9080
Include: – your name, shipping address and telephone
number
– credit card type, number, expiration date and
your signature
– part number and quantity
To place an order by telephone
Telephone: 1-800-332-5368
(Monday - Friday 9 am to 8 pm, EST.)
*1
(KX-
*1
(KX-FA86)

1.3 Description of buttons

L Keep the front cover page open for button
locations.
A Station keys
L To use the one-touch dial feature (page
31, 33).
B {BROADCAST}
L To send a document to multiple parties
(page 34, 35).
C {MANUAL BROAD}
L To send a document to multiple parties
manually (page 34, 35).
D {LOWER}
L To select stations 8–14 for the one-touch
dial feature (page 31, 33).
E {COLLATE}{DIRECTORY}
L To make a collated copy (page 46). L To initiate the navigator directory (page
32, 34).
F {CONTRAST}
L To select a contrast (page 28, 45).
G {RESOLUTION}
L To select a resolution (page 28, 45).
H {ZOOM}{QUICK SCAN}
L To enlarge or reduce a document when
copying (page 46).
L To store a scanned document into
memory, and then send it (page 29).
I {MENU}
L To initiate or exit programming.
J {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary pulse service.
K {STOP}
L To stop an operation or programming
session.
L To delete a character from names and
telephone numbers (page 26, 32).
L To return to a previous step during
operation.
L {CALLER ID}
L To use Caller ID service (page 40, 41). L To change the display of the caller
information (page 40).
M {FAX AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 36).
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For assistance, please visit http://www.panasonic.com/consumersupport
N {HELP}
L To print helpful information for quick
reference (page 23).
O {FAX}
L To switch to a fax mode (page 22, 28).
P {COPY}
L To switch to a copy mode (page 22, 44).
Q {SET}
L To store a setting during programming.
R {SCAN}
L To switch to a scan mode (page 22, 54).
S Navigator key
L To adjust volume (page 23). L To search for a stored item (page 33). L To select features or feature settings
during programming (page 58).
T {REDIAL}{PAUS E}
L To redial the last number dialed. L To insert a pause during dialing.
U {FLASH}
L To access special telephone services or
to transfer extension calls.
V {MONITOR}
L To initiate dialing.
When you press {MONITOR} during receiving a call, you will be able to hear the other party, but the other party will not be able to hear you.
W {START}
L To start sending or receiving a fax. L To copy a document (page 44). L To scan a document (page 54).
1. Introduction and Installation

1.4 Overview

1.4.1 Front view
KX-FLB811
12 5 63l4
8j9k7
KX-FLB801
12 5 63 4
8j9k7
1 Top cover 2 ADF (Auto Document Feeder) cover
release button
3 ADF cover 4 Document guides 5 Document tray 6 Document cover 7 Output tray 8 Top cover release lever 9 Document entrance j Paper input tray k Recording paper exit l Document exit
For assistance, please visit http://www.panasonic.com/consumersupport
l
11
1. Introduction and Installation
1.4.2 Rear view
B
A
C D E G HF
A Recording paper guides B Handset unit (Optional) connection jack C Speaker D USB interface cover E Manual input tray F Telephone line jack G External telephone jack H Power inlet
Removing the shipping tape
Remove the shipping tape (1) and pad (2).
1
1
* The shipping tape on the output tray is for KX-
FLB801.
2
1
12
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1. Introduction and Installation

Installation

1.5 Toner cartridge and drum unit
The included toner cartridge is a starter toner cartridge. It will print about 800 letter-sized pages with a 5 % image area (page 91).
L To replace the toner cartridge and the drum
unit, see page 76.
Caution:
L Read the following instructions before
you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: – Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the toner life.
3 Place the toner cartridge (1) into the drum
unit (2).
1
2
4 Firmly press down the toner cartridge to
snap into position.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than 5 times.
2 Remove the toner cartridge and drum unit
from the protection bags.
1
L Do not touch or scratch the black drum
surface (1).
5 Turn the two green levers (1) on the toner
cartridge firmly.
1
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13
1. Introduction and Installation
6 Make sure that the triangles (1) match to
install the toner cartridge correctly.
1
1
7 Lift the top cover release lever (1) and open
the top cover (2).
Important:
L Close the manual input tray (3) before
opening the top cover.
2
1
4
8 Install the drum and toner unit (1) by holding
the tabs.
1
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
Note:
L Do not touch the transfer roller (4). L If the lower glass (4) is dirty, clean it with
a soft and dry cloth.
4
14
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3
9 Close the top cover until locked.
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
Toner save feature
If you want to reduce toner consumption, set the toner save setting to ON (feature #482 on page
60). The toner cartridge will last approximately 40 % longer. This feature may lower the print quality.

1.6 Document tray

Insert the document tray (1) into the slot (2) on the unit.
1. Introduction and Installation

1.7 Output tray

KX-FLB811 has 2 pieces of output tray and KX­FLB801 has 1 output tray pre-installed.
Note:
L Do not place the unit in an area where the
output tray may be easily bumped into.
1.7.1 For KX-FLB811 users
As a default setting, printed paper is stacked on the output tray as follows. – Upper output tray (#1): Printed document
by using the computer and copied document.
– Lower output tray (#2”): Received fax
document.
L You can change the output tray setting for
faxing (feature #441 on page 63) and for copying (feature #466 on page 65). To change the output tray from the computer, set the printer properties. See page 51, 56 for details.
1 Insert the output tray (1) into the slots (2),
then push the tray down until it latches into place.
2
2
1
1
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15
1. Introduction and Installation
2 Pull the output tray extender (1) forward
gently until it clicks into place, then press the center part of the extender (2) to open.
L Repeat from step 1 to install the upper
output tray.
1
2
1.7.2 For KX-FLB801 users
Pull the output tray extender (1) forward gently until it clicks into place, then press the center part of the extender (2) to open.
1
2
Note:
L The upper output tray can hold up to
approximately 100 sheets of printed paper. The lower output tray can hold up to approximately 50 sheets of printed paper. Remove the printed paper before the output tray becomes full.
Note:
L The output tray can hold up to approximately
150 sheets of printed paper. Remove the printed paper before the output tray becomes full.
If the top part of the extender is detached
1. With the top part of the extender in the open
position, insert the tab (1) into the left hole (2) of the extender.
2
1
16
For assistance, please visit http://www.panasonic.com/consumersupport
1. Introduction and Installation
2. Slide the other tab (1) into the right hole (2)
of the extender from below until it clicks into place.
2
1
If the extender is detached
KX-FLB811
1. Line up the extender (1) underneath the
output tray (2), and insert the left side of the extender into the output tray.
1
KX-FLB801
1. Line up the extender (1) with the left side of
the output tray. Make sure that the triangles (2) match to attach the extender correctly.
1
2
2. Snap the extender (1) into the unit by
pushing down the right side of the extender.
2
2. Attach the extender (1) by bending the side
of the output tray downward slightly and pressing the right side of the extender.
1
1
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17
1. Introduction and Installation
LTR
LGL
A4
2
3

1.8 Recording paper

1.8.1 Using the paper input tray
A4, letter or legal size recording paper can be used. The paper input tray unit can hold: – Up to 250 sheets of 60 g/m
to 20 lb.) paper. – Up to 230 sheets of 80 g/m – Up to 200 sheets of 90 g/m
L Please refer to page 91 for information on
recording paper.
L The unit is set for letter size paper by
default. If you want to use A4 or legal size
paper, change the setting (feature #380 on
page 60).
1 Pull the paper input tray (1) completely out.
2
to 75 g/m2 (16 lb.
2
(21 lb.) paper.
2
(24 lb.) paper.
3 Before loading a stack of paper, fan the
paper to prevent paper jams.
4 Load the paper, print-side up (1).
Important:
L Push and lock the plate (2) in the
paper input tray, if it is lifted.
1
2
1
2 Pinch the front side of the recording paper
guide (1), then slide it to match the paper size mark. Pinch the both sides of the recording paper guides (2), then slide them to match the paper size mark.
2
LGL
A4
LTR
L Make sure that the recording paper
guides (1) are at the paper size mark and the recording paper is under the paper limit mark (2). The paper should not be over the snubbers (3).
1
1
18
1
2
3
For assistance, please visit http://www.panasonic.com/consumersupport
1. Introduction and Installation
5 Insert the paper input tray into the unit.
Note:
L If the paper is not loaded correctly, re-adjust
the paper guides, or the paper may jam.
L If the paper input tray does not close, the
plate in the paper input tray may be lifted.
Push the paper and check that the paper is
flat in the paper input tray.
Caution for the paper input tray
L Do not drop the input tray.
1.8.2 Using the manual input tray
You can print not only on plain paper but also on special media (transparencies / labels / envelopes). The manual input tray is used only for printing with the computer (page 50) and can hold one page at a time. When printing multiple pages, add a next page after the first page has been fed into the unit.
L Please refer to page 91 for information on
recording paper.
Load the recording paper after you start printing with the computer.
1 Pull open the manual input tray (1), then
raise the extender (2) gently until it clicks into place.
L Hold the paper input tray with both hands
when removing or installing. The input
tray weights approximately 2 kg (4.4 lb.)
when the recording paper is fully
installed.
Approx. 2 kg (4.4 lb.)
1
2
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19
1. Introduction and Installation
2 Insert the paper, print-side down (1) until
the unit grasps the paper and a single beep is heard.
L Adjust the width of the guides (2) to the
size of the recording paper.
1
2
Note:
L If the paper is not inserted correctly, re-adjust
the paper, or the paper may jam.
L Make sure the unit grasps the recording
paper in step 2. The display shows the
following.
PAPERINTRAY#2 FOR PC PRINTING
20
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2Pr eparation2For assistance, please visit http://www.panasoni c.com/consumers upportConnections and Set up

2.1 Connections

Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
1 Telephone line cord
L Connect to a single telephone line jack
(RJ11).
2 Power cord
L Connect to the power outlet
(120 V, 60 Hz).
3 [EXT] jack
L You can connect an answering machine
or an extension telephone. Remove the stopper if attached.
4 Answering machine (not included) 5 Handset unit (Optional) connection jack
L You can connect the optional handset
unit. Remove the seal if attached.
2. Preparation
Using the optional handset unit
You can add the optional handset unit (Model No. KX-FA103). See page 10 for accessory
information.
L Connect to the handset unit connection jack
(5) before use. For more details, please refer to the installation guide for the optional handset unit.
Using surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional protection, we recommend the use of a surge protector (6).
5
3
4
6
Note:
L To avoid malfunction, do not position the unit
near appliances such as TVs or speakers
which generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
1
2
If the fax machine shares a single telephone line with a DSL service
Fax transmission/reception may be disturbed, noise interference may be heard during telephone conversations, or Caller ID (page 40) may not function properly. A filter to prevent this is provided from your DSL provider. Please attach the filter (7) to the telephone line cord of the unit.
7
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21
2. Preparation

2.2 Dialing mode

If you cannot dial (page 28), change this setting depending on your telephone line service.
{MENU}
{SET}
1 Press {MENU}.
SYSTEM SETUP PRESS [()]
2 Press {#}, then {1}{2}{0}.
DIALING MODE =TONE [V^]
3 Press {1} or {2} to select the desired setting.
{1} PULSE: For rotary pulse dial service. {2} TONE (default): For tone dial service.
4 Press {SET}. 5 Press {MENU} to exit.
2.3 Selecting the operation mode (Fax/Copy/Scan)
This unit has three operation modes. You can select the desired mode by pressing the one of the following buttons. – {FAX}: Select this mode when using the unit
as a fax machine (page 28).
{COPY}: Select this mode when using the
unit as a copy machine (page 44).
{SCAN}: Select this mode when using the
unit as a scanner for the computer (page 54).
Note:
L The default operation mode is the copy
mode. You can change the default operation mode (feature #463 on page 60) and the timer before returning to the default operation mode (feature #464 on page 60).
22
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Help Button

2. Preparation

2.4 Help function

The unit contains helpful information which can be printed for quick reference. – BASIC SETTINGS”:
How to set the date, time, your logo and fax
number and note for the quick setup (feature
#100 on page 59). – FEATURE LIST:
How to program the features. – DIRECTORY:
How to store names and numbers in the
directory and how to dial them. – FAX SND/RCV:
Help with problems sending/receiving faxes. – COPIER:
How to use the copier function. – Q and A:
Frequently asked questions and answers. – ERRORS:
Explanation of error messages shown on the
display. – REPORTS:
List of available reports. – CALLER ID:
How to use the Caller ID features.

2.5 Adjusting volume

Before adjusting volume, set the operation mode to the fax mode (page 28) or the copy mode (page 44).
{SET} {V}{^}
Ringer volume
While the unit is idle, press {V} or {^}.
L If any documents are in the document
entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance.
To turn the ringer OFF
1. Press {V} repeatedly to display RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not
ring and will display INCOMING CALL”.
L To turn the ringer back ON, press {^}.
{HELP}{SET}{<}{>}
1 Press {HELP}. 2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.

Volume

Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 59).
Monitor volume
While using the monitor, press {V} or {^}.

Initial Programming

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23
2. Preparation

2.6 Date and time

You must set the date and time.
{MENU}
L The accuracy of the clock is approximately
±60 seconds a month.
L After setting the date and time, if the unit is in
the copy mode, change to the fax mode by pressing {FAX}. You can check your unit’s date and time setting on the display.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
{SET}{FAX}{<}{>}
1 Press {MENU}.
SYSTEM SETUP PRESS [()]
2 Press {#}, then {1}{0}{1}.
SET DATE & TIME PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
M:|01/D:01/Y:06 TIME: 12:00AM
4 Enter the current month/date/year by
selecting 2 digits for each.
Example: August 10, 2006 Press {0}{8} {1}{0} {0}{6}.
M:08/D:10/Y:06 TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select AM or PM”. Example: 10:15PM (12 hour clock entry)
1. Press {1}{0} {1}{5}.
M:|08/D:10/Y:06 TIME: 10:15AM
2. Press {*} repeatedly to display PM.
M:|08/D:10/Y:06 TIME: 10:15PM
If you have subscribed to a Caller ID service
The date and time will be automatically set according to the received caller information.
L If the time has not previously been set, Caller
ID will not adjust the clock.
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
Note:
L The other party’s fax machine will print the
date and time on the top of each page you
send according to your unit’s date and time
setting.
24
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2.7 Your logo

The logo can be your name or the name of your company.
2. Preparation
Keypad Characters
{8} TUVt uv 8
{9} WXYZwxyz9
{0} 0( ) < >! " #$
{ZOOM}/{QUICK SCAN}
{SET}{FLASH}
{<}{>}{V}{^}
{MENU}
{STOP}
1 Press {MENU}.
SYSTEM SETUP PRESS [()]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
%& ¥ @ @^ ’
{#} To change uppercase or
lowercase letter.
{FLASH} Hyphen
{ZOOM}/ {QUICK SCAN}
{STOP} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the cursor to the next space.
To insert a space
To enter your logo
Example: “BILL
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
To select characters with the dial keypad
Keypad Characters
{1} 1[]{}+–/=
,._`:;?|
{2} ABCa b c 2
{3} DEF d e f 3
{4} GHI g h i 4
{5} JKLj kl 5
{6} MNOmno6
{7} PQRSpqr s7
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4. Press {>} to move the cursor to the next space and press {5} 3 times.
LOGO=BIL|L
To change uppercase or lowercase letters
Pressing the {#} key will change to uppercase or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {#}.
LOGO=B|i
25
2. Preparation
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the character you want to delete and press {STOP}.
L To erase all characters, press and hold
{STOP}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to insert the character.
2. Press {ZOOM}/{QUICK SCAN} to insert a
space and enter the character.
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the following order:
1 Uppercase letters 2 Number 3 Symbol 4 Lowercase letters
L If you press {^}, the order will be
reversed.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
26
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2.8 Your fax number

2. Preparation
{MENU}
{SET}{FLASH}
{<}{>}
{STOP}
1 Press {MENU}.
SYSTEM SETUP PRESS [()]
2 Press {#}, then {1}{0}{3}.
YOUR FAX NO. PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}. L To enter a space, press {#}. L To enter a hyphen, press {FLASH}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the number you want to delete and press {STOP}.
L To erase all numbers, press and hold
{STOP}.
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27
3. Fax
3FaxSending Faxes
3.1 Using the unit as a fax machine
3.1.1 Entering the fax mode
Before sending a fax, set the operation mode to the fax mode.
{FAX}
Press {FAX } to turn the {FAX} light ON.
Note:
L You can change the default operation mode
(feature #463 on page 60) and the timer before returning to the default operation mode (feature #464 on page 60).
L Received documents will be stacked on the
lower output tray. You can change the output tray for faxing (Feature #441 on page 63) (KX-FLB811 only).
1 If the {FAX} light is OFF, turn it ON by
pressing {FAX}.
2 Adjust the width of the document guides (1)
to fit the actual size of the document.
3 Insert the document (up to 40 pages) FACE
UP into the feeder until a single beep is heard.
L If the document guides are not adjusted
to fit the document, re-adjust them.
4 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 28. L To select the contrast, see page 28.
5 Press {MONITOR}. 6 Dial the fax number. 7 Press {START}.
Note:
L Any document which can be sent as a fax can
also be copied and scanned (page 30).
L Do not open the document cover when
sending a fax with the auto document feeder.
To stop sending
Press {STOP}.

3.2 Sending a fax manually

3.2.1 Using the auto document feeder
L Confirm that there are no documents on
the scanner glass.
{CONTRAST}
{RESOLUTION}
1
{FAX}
{QUICK SCAN}
{SET}{V}{^}
{MONITOR}
{REDIAL}
{STOP}
{START}
To select the resolution
1. Press {RESOLUTION}.
2. Press {V} or {^} repeatedly to select the
desired resolution. – STANDARD: For printed or typewritten
documents with normal-sized characters. – FINE: For documents with small print. – SUPER FINE: For documents with very
small print. This setting is effective only
when the other party has a compatible fax
machines. – PHOTO: For documents containing
photographs, shaded drawings, etc.
L Using the FINE, SUPER FINE and
PHOTO settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
To select the contrast
You can adjust this setting depending on the darkness or lightness of the document. 5 levels (light to dark) are available.
1. Press {CONTRAST}.
2. Press {V} or {^} repeatedly to select the
desired contrast.
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