Olympus DS-7000 User Manual

Download

DIGITAL VOICE

RECORDER

INSTRUCTIONS

Thank you for purchasing an Olympus

Digital Voice Recorder.

Please read these instructions for information

about using the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

Introduction

• The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers.

• The illustration of the screen and the recorder shown in this manual may differ from the ac tual product. The utmost care has been taken to ensure the integrit y of this document, but if you find a questionable item, error or omission, please contact our Customer Support Center.

• Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reason is excluded.

Trademarks and registered trademarks

• Microsoft and Windows are registered trademarks of Microsoft Corporation.

• Macintosh is a trademark of Apple Inc.

• Intel is the registered trademark of Intel Corporation.

• SD and microSD are the trademarks of SD Card Association.

• SDHC and microSDHC are the trademarks of SD Card Association.

Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

For customer s who purchased DS-7000 Standard version:

• DS-7000 Standard comes bundle d with differ ent accessorie s from the DS-7000 ve rsion. If you nee d accessories not included, pu rchase them se parately.

Table of contents

Introduction

Safety precautions ...................................... 4

1 Getting started

Main features .............................................. 9

Identif ication of parts ................................10

Display st atus indicator s (LCD panel) .......................... 11

Inserting the battery ..................................12

Charging the battery ..................................13

Charging t he battery usi ng the docking st ation .........13

Charging d irectly via USB ca ble ...................................13

Using the lit hium ion batter y ...................................... 14

Power suppl y from AC adapter or USB cab le ... 15

Turning on the recorder ..............................16

Memory card .............................................. 16

Compatib le cards ......................................................... 16

Insert ing and ejectin g a SD card..................................17

Setting time and date [Time & Date] ............18

Changing t he time and date ........................................ 19

2 Basic operations

Recordi ng ................................................... 20

New recor ding ............................................................. 21

Overw rite recording ....................................................22

Inser t recording ...........................................................23

Hands-free recording ..................................24

Recording monitor ......................................24

Playback.....................................................25

Erasing ....................................................... 27

Erasing f iles .................................................................27

Partia lly erasing a file.................................................. 28

3 Advanced operations

Selec ting folders and files...........................30

Display ing file information .........................30

Device loc k function ....................................31

Setting the Author ID and Work Type ...........32

Verbal Comme nt .........................................33

Index marks ...............................................34

How to use the me nu ..................................35

Menu items ................................................37

File Menu ..............................................................37

Rec Menu ..............................................................37

LCD/Sound Men u ..................................................38

Device Men u .........................................................39

Editing t he Work Type informati on .............................40

Formatting the card [Format] ......................42

Customiz ing the recorder ........................... 44

4 Managing files on your PC

ODMS and DSS Player so ftware ....................46

Minimum re quirement ................................................4 6

Using onlin e help .........................................................47

Connecting to your PC .................................48

Connec ting to your PC using the USB c able .................48

Connec ting to your PC using the d ocking statio n ....... 49

Disconne cting from yo ur PC ........................................ 49

5 Other information

Alarm message lis t .....................................50

Troublesh ooting ......................................... 51

Accessories (optional) .................................53

Specif ic ati ons .............................................5 4

Technical assistance and sup port ................55

Safety precautions

Before usin g your new recorder, read this manual carefully to ensure that you know how to opera te it safely and correctly. Keep this manual in an easily accessible location for future reference.

• The warning symbols indicate impor tant safety related information. To protect yourself and others from personal injury or damage to proper ty, it is essential that you always read the warnings and information provided.

f Danger

If the product is used without observing the information given under this symbol, serious injury or death may result.

f Warning

If the product is used without observing the information given under this symbol, injury or death may result.

f Caution

If the product is used without observing the information given under this symbol, minor personal injury, damage to the equipment, or loss of valuable data may result.

Convention used in this manual

• The word “card” is used to refer to the SD card and microSD card.

• The word “ODMS” is used to refer to the Olympus Dictation Management System in Windows environment.

• The word “DSS Player” is used to refer to the DSS Player for Mac in Apple Macintosh environment.

Caution for usage environment

• To protect the high-precision technology contained in this product, never leave the recorder in the places listed below, no matter if in use or storage:

• Pla ces where temperatur es and/or humidity

are high or g o through extre me changes. Dire ct sunlight , beaches, locke d cars, or near other h eat sources (stove, r adiator, etc.) or humidif iers.

• Near flammable items or explosives.

• In wet places, such as bathrooms or in the rain.

• In places prone to strong vibrations.

• Never drop the recorder or subject it to severe shocks or vibrations.

• The recorder may malfunction if it is used in a location where it is subject to a magnetic/ electromagnetic field, radio waves, or high voltage, such as near a TV set, microwave, video game, loud speakers, large monitor unit, TV/radio tower, or transmission towers. In such cases, turn the recorder off and on again before further operation.

Safety precautions

• Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment.

• Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.

Warning regarding data loss:

• Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. It is recommended to back up and save important content to other media such as a computer hard disk.

• Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair per formed by the third par ty other than Olympus, an Olympus authorized service station or any other reason is excluded from the Olympus’s liability.

Handling the recorder

f Warning:

• Keep young children and infants away from the recorder.

Always use an d store the recorde r out of the reach of

young chil dren and infants to pr event the following dangero us situations which co uld cause serious injury: 1 Accidentally swallowing the battery, cards or

other small parts.

2 Accidentally being injured by the moving parts

of the recorder.

• Do not disassemble, repair or modify the unit yourself.

• Use SD/SDHC, microSD/microSDHC memory cards only. Never use other types of cards.

If you accidentally inser t another type of card into

the recorder, contact an authorized distributor or service center. Do not try to remove the card by force.

• Do not operate the unit while operating a vehicle.

f Caution:

• Stop using the recorder immediately if you notice any unusual odors, noise, or smoke around it.

Never remove the bat tery with bare hands, which

may cause a fire or burn your hands.

• Do not leave the recorder in places where it may be subject to extremely high temperatures.

Doing so may cause parts to deteriorate and, in

some circumstances, cause the recorder to catch fire. Do not use the charger or AC adapter if it is covered (such as a blanket). This could cause overheating, resulting in fire.

• Handle the recorder with care to avoid getting a low-temperature burn.

• When the recorder contains metal parts,

overheating can result in a low-temperature burn. Pay attention to the following:

• When used for a long period, the recorder will

get hot. If you hold on to the recorder in this state, a low-temperature burn may be caused.

• In places subject to ex tremely cold

temperatures, the temperature of the recorder’s body may be lower than the environmental temperature. If possible, wear gloves when handling the recorder in cold temperatures.

Safety precautions

Battery handling precautions

f Danger:

• The recorder uses a lithium ion battery specified by Olympus. Charge the battery with the specified AC adapter or charger. Do not use any other AC adapters or chargers.

• Battery should never be exposed to flame, heated, short-circuited or disassembled.

• Never heat or incinerate battery.

• Take precautions when carrying or storing battery to prevent them from coming into contact with any metal objects such as jewelry, pins, fasteners, etc.

• To prevent causing battery leaks or damaging their terminals, carefully follow all instructions regarding the use of batteries. Never attempt to disassemble a battery or modify it in any way, solder, etc.

• If a battery fluid gets into your eyes, flush your eyes immediately with clear, cold running water and seek medical attention immediately.

f Warning:

• Keep batteries dry at all times.

• If rechargeable batteries have not been recharged within the specified time, stop charging them and do not use them.

• Do not use a battery if it is cracked or broken.

• Never subject battery to strong shocks or continuous vibration.

• If a battery leaks, becomes discolored or deformed, or becomes abnormal in any other way during operation, stop using the recorder.

• If a battery leaks fluid onto your clothing or skin, remove the clothing and flush the affected area with clean, running cold water immediately. If the fluid burns your skin, seek medical attention immediately.

• Keep battery out of the reach of children.

• If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor:

1 remove the battery immediately while being

careful not to burn yourself, and;

2 call your dealer or lo cal Olympus representative

for service.

f Caution:

• Rechargeable battery is exclusively for use with Olympus digital voice recorder DS-7000.

• There is a risk of explosion if the batter y is

replaced with the incorrect battery type.

• Dispose of the used battery following the

instructions.

• Please rec ycle batteries to help save our

planet ’s resources. When you throw away dead batteries, be sure to cover their terminals and always observe local laws and regulations.

• Always charge a rechargeable battery when using it for the first time, or if it has not been used for a long period.

• Rechargeable battery have limited lifetime. When the operating time becomes shorter even if the rechargeable battery is fully charged under the specified condition, replace it with a new one.

Safety precautions

Docking station

f Danger:

• Never disconnect the AC adapter or power cord with a wet hand. This may cause electric shock or injury.

• Only use the dedicated AC adapter with the docking station. Using it in combination with other AC adapters may cause overheating, fire, or malfunction.

f Warning:

• Never disassemble, modify, or repair the recorder yourself. This may cause fire, electric shock, or injury.

• Never use it in locations where it might come into contact with water. Getting the recorder wet may cause fire or electric shock.

• Do not drop the recorder or allow it to suffer a shock. This may cause damage, fire, or electric shock.

• Do not insert metal wires or similar objects. This may cause fire, overheating or electric shock.

f Caution:

• Unplug the AC adapter or power cord from the docking station and AC outlet when not using for extended periods of time. If this precaution is not followed and the docking station is damaged then fire may occur.

AC adapter

f Danger:

• Be sure to use the AC adapter with the proper voltage (AC 100 - 240 V). Using it with other voltage levels may cause fire, explosion, overheating, electric shock or injury.

• For safety, be sure to unplug the AC adapter from the outlet before performing maintenance or cleaning. Also, never plug in or disconnect the power plug with a wet hand. This may cause electric shock or injury.

f Warning:

• Do not attempt to disassemble, repair or modify the AC adapter in any way.

• Keep foreign objects including water, metal, or flammable substances from getting inside the product.

• Do not moisten the AC adapter or touch it with a wet hand.

• Do not use the AC adapter in the vicinity of flammable gas (including gasoline, benzine and lacquer thinner).

• Always stop recording before connecting or disconnecting the power supply plug.

• When the AC adapter is not in use, disconnect the power supply plug from the power outlet.

Safety precautions

• Use only power supply of the correct voltage, as indicated on the adapter.

In case:

• ... the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged:

• ... the AC adapter is dropped in water, or if water, metal flammable substances or other foreign objects get inside it:

• ... you notice anything unusual when using the AC adapter such as abnormal noise, heat, smoke, or a burning odor:

1 do not touch any of the exposed parts; 2 immediately disconnect the power supply plug

from the power outlet, and;

3 call your dealer or local Olympus

representative for servicing. Continued use of the AC adapter under these circumstances could result in electric shock, fire or injury.

f Caution:

• Do not use the AC adapter if the power plug is damaged or the plug is not completely connected to the outlet. This may cause fire, overheating, electric shock, short circuit or damage.

• Unplug the AC Adapter from AC outlet when not using. If this precaution is not followed, fire, overheating or electric shock may occur.

• Make sure to hold the plug when removing the power plug from the outlet. Do not bend the cord excessively or put heavy objects on it. This may cause fire, overheating, electric shock or damage.

LCD monitor

• The LCD used for the monitor is made with high-precision technology. However, black spots or bright spots of light may appear on the LCD Monitor. Due to its characteristics or the angle at which you are viewing the monitor, the spot may not be uniform in color and brightness. This is not a malfunction.

Memory Card

f Warning:

• Do not touch the card contacts. That may

damage the card.

• Do not place the card in locations with

static electricity.

• Store the card in a location that is out

of the reach of children. In case of accidental ingestion, consult a physician immediately.

Getting started

Main features

s Slide switch operation for ease of use

and fast response.

s Supports two types of memory: SD card

and microSD card.

s Three Programmable smart buttons

F1,F2 and F3 ( ☞ P. 44).

s Recording in Digital Speech Standard

Pro (DS2 format).

s Two recording modes, [ DSS Pro QP ]

(Quality Playback) mode or [ DSS Pro SP ] (Standard Playback) mode ( ☞ P. 37) .

s Data encryption function for securing

recordings on the device.

It is possible to set the Encryption level to [ High ] (256 bit), [ Standard ] (128 bit) or [ No ] (deactivates the func tion).

s Lithium ion battery rechargeable via

USB cable or AC adapter.

s This recorder is compatible with USB

2.0, enabling fast data transfer to a computer.

s Five folders and up to 200 files per

folder, for a maximum of 1,000 recordings ( ☞ P. 20 ).

When using ODMS (Olympus Dictation Management System) sof tware, it is possible to create up to seven folders (max. 1,400 files) ( ☞ P. 44 , P. 46 ).

s Large color LCD display. s Device Lock function to prevent

unauthorized access to device ( ☞ P. 31, P. 44) .

Authentication system via password.

s Index mark function which is useful to

search particular points in the dictation files ( ☞ P.3 4).

s Verbal comment function which allows

transcriptionists to instantly search and playback instructions on their computer ( ☞ P. 33 ).

s Priority Setting ( ☞ P. 37).

You can set a priority level on each file recorded.

s ODMS (Olympus Dictation Management

System) and DSS Player (DSS Player for Mac) software included ( ☞ P. 46 ).

It is possible to customize the recorder in a number of ways.

Main features

Identification of parts

8 9

1 SD card slot 2 Built-in microphone 3 NEW button 4 Slide ( REC / STOP / PLAY / REV ) switch 5 ERASE button 6 Record indicator light 7 Display (LCD panel) 8 + (Volume) button 9 Fast Forward ( 9 ) button 0 OK/MENU button ! Programmable smart ( F1 , F2 , F3 ) buttons

)

@ Rewind ( 0 ) button # – (Volume) button $ Built-in speaker % Batte ry cover ^ Battery cover release button & POWER ( ON / OFF ) switch * EAR (Earphone) jack ( MIC (Microphone) jack ) USB connector

- Docking station connector

(

Display status indicators (LCD panel)

2 3

4 5

7 8

D isplay in the r ecording mo de D isplay in the p layback mode

! @

# $ %

Identification of parts

D isplay in the r ecording m ode

Identification of parts

1 Current file name 2 Current folder 3 Current file number/ Total number of

recorded files in the folder 4 Recording elapsed time 5 Remaining memory bar indicator 6 Remaining recording time 7 Level meter indicator 8 Button guide display 9 Recorder status indicator

]: SD card

[ [ ]: SD Card lock [ ]: microSD card [

]: Microphone sensitivity [ ]: Recording mode [ ]: Battery [ ]: VCVA (Variable Control Voice

Actuator)

0 Current playback time ! Index mark indicator @ Playback position bar indicator # Verbal comment indicator $ File length % Recording date and time ^ Slide switch guide

You can display the slide switch guide by using “ Slide switch guide ” ( ☞ P.44) of the customize

functions of ODMS software.

& File information area

Current file’s information can be displayed by using the “ Display ” ( ☞ P.44) function in the

ODMS software.

]: Pending

[ [ ]: Encryption [ ]: Priority [

]: File lock [ ]: Author ID [ ]: Work Type [ ]: Option Item

Inserting the battery

This recorder uses a lithium ion battery specified by Olympus (LI-42B). Do not use any other type of battery.

1 Lightly press down on the battery cover

release button, then open the battery cover, as shown in the illustration below.

Inser ting the bat tery

2 Insert the battery observing the correct

polarity as shown in the illustration, then close the battery cover.

• Insert the battery by sliding in direction A while pushing down in direction B.

Battery indicator

The battery indicator on the display will decrease as the battery loses power.

• When [ ] appears on the display, charge the batter y as soon as possible. When the battery is too weak, [ s ] and [ Battery Low ] will appear on the display and the recorder will shut down.

Notes

• Turn off the recorder before removing the bat tery. Removing the battery while the recorder is still in use may cause malfunctions, f ile corruption or file loss.

• Remove the battery if you are not going to use the recorder for an extended period of time.

• After removing the battery, it could be necessary to set again the time and date if you left the recorder without battery for more than 15 minutes or if you removed the battery right after loading it into the recorder.

• The supplied battery is not fully charged. It is recommended to fully charge it before using the recorder for the first time or after the battery has been lef t unattended for a long time ( ☞ P.13) .

Charging the battery

After loading the battery into the recorder, you can charge it by connecting the USB cable to the recorder, or by using the docking station in combination with the USB cable or the AC adapter. Fully charge the battery (approx. 3 hours) before use.

Charging the battery using the docking station

The "Standard" version of the DS-7000 does not include the docking station and the AC adapter (opti onal).

Char ging using d ocking st ation and AC ad apter

1 Connect the AC adapter to the docking

station.

2 Firmly press the recorder all the way

into the docking station as shown in the illustration.

Char ging using d ocking st ation and US B cable

Connect the USB cable to the docking station.

Charging directly via USB cable

After loading the battery into the recorder, you can charge it by connecting the USB cable to the recorder.

Connect the USB cable to the recorder.

Charg ing the batte ry

C H A R G E indicator light

• The CHARGE indicator light turns on when charging starts, and turns off when charging is complete.

Charging the battery

Notes

• Charge the battery frequently during the first period of use. The battery will per form better after several charge/discharge cycles.

• Models of batteries different from the included one may not be charged.

• Charging battery via the USB cable connec tion may not be successful depending on the power

supply capacity of your PC. Use the AC adapter

Charg ing the batte ry

instead.

• Do not set or remove the recorder from the docking station while operating.

• Do not charge the recorder through a USB hub.

• Do not attach or remove the battery if the USB cable is connected.

Using the lithium ion batter y

The included battery is exclusively for use with the Olympus voice recorder DS-7000. Do not use in combination with other electronic equipment.

Cauti ons conce rning the ba ttery

Read the following instructions carefully when you use the battery.

Discharging:

Rechargeable batter y self-discharges while not in use. Charge it regularly before use.

Battery life:

Over time, rechargeable batter y gradually wear down. When the operating time becomes shor ter even if the rechargeable battery is fully charged under the specified condition, replace it with a new one.

Operating temperature:

Rechargeable batteries are chemical products. Batter y efficiency may vary even when operating within the recommended temperature range. This is an inherent nature of these products.

Recommen ded temperature range of use: D u r i n g o p e r a t i o n :

0°C - 42°C/ 32°F - 107.6°F C h a r g i n g : 5°C - 35°C/ 41°F - 95°F Storage for a long period:

–20°C - 60°C/ –4°F - 140°F Using the batter y outside the above temperature range may result in declining efficiency and shorter batter y life.

Notes

• When disposing batteries, always observe the

• If battery is not fully discharged, protect it against

For custome rs in Germany:

Olympus has a contract with the GRS (Joint Battery Disposal Association) in Germany to ensure environmentally friendly disposal.

local laws and regulations. Contact your local recycling center for proper disposal methods.

short-circuiting (e.g. by taping the contacts) before disposal.

Power supply from AC adapter or USB cable

Use the AC adapter or USB cable when recording for extended period of time. The "Standard" version of the DS-7000 does not include the docking station and the AC adapter (opti onal).

Using t he AC adapter

Plug the AC adapter into a household power outlet and connec t the power plug to the recorder via the docking station. Always turn off the recorder before you connec t power.

Detec ting abno rmal volta ge

If the recorder detects a DC power voltage outside the allowed voltage range (4.4-5. 5V), then [ Power Supply Error Remove Power Plug ] will appear on the display, and all operation will stop. The recorder will not be operable if abnormal voltage is detected. Use the AC adapter.

Using t he USB cable

1 Verify that the recorder is in stop mode. 2 Connect the USB cable to the recorder

while pressing the OK/MENU button.

Power supp ly from AC adapte r or USB cable

Turning on the recorder

Memory card

Move the POWER switch to [ ON] position to activate the recorder.

Turning o n the recorde r/ Memory car d

This recorder uses two types of memories: a microSD card as internal mem ory, and an SD c ard as additional memory. You can remove the content recorded in both the cards safely in case of malfunc tion of the recorder.

Compatible cards

The recorder supports memor y card capacity from 512 MB up to 32 GB.

Cards compatibility

Check the Olympus homepage ( http://www.olympus.com ) for updates and information when using cards different from the included one.

Notes

• When initializing (formatting) a card, confirm that no necessary data is store d on the memory car d beforehand. Initializat ion comple tely erases th e existing data on the card.

• Cards formatted (initialized) by another device, like a computer, may not be recognized. Be sure to format them with this recorder before use.

• The card has a service life. When reaching the end of its life, writing or erasing data on the card will be disabled. In this case, replace the card.

• If you use a PC card adapter compatible with the card to save or delete some data on the card, the maximum recording time on the card may be decreased. To recover the original recording time, initialize/format the card in the recorder.

Memory card

Inserting and ejecting a SD card

Inser ting a SD ca rd

Insert the SD card fully into the card slot, facing the direction shown in the illustration below, until it clicks into place.

• Insert the card keeping it straight.

Card recognition

After inserting SD card, the message [ Please Wait ] will flash on the display while the recorder recognizes the SD card.

Ejec ting a SD car d

Push the SD card inward to unlock it and let

it come out of the slot.

• Hold the card straight and pull i t out.

Notes

• Inserting the card t he wrong way or at an angle could da mage the contac t area or cause th e card to jam.

• If the card is not inser ted all the way into t he slot, d ata may not be written prop erly.

• When an unformatted card is inser ted into the card slot, the recorder will automatically display the format menu options ( ☞ P.42 ).

• Use only cards formatted with the recorder ( ☞ P. 42) .

• Never remove the card while the recorder is operating, as this may damage the data.

• After pushing the card inward to eject it, releasing your finger too quick ly may cause the card to be ejected unexpectedly.

• This recorder uses a microSD card as internal memory. The microSD card has been preloaded.

• The recorder may not recognize properly even cards compatible with it.

• The processing per formances reduce in a card when you repeat writing and deleting. In this case, format the card ( ☞ P. 42 ).

Memory card

Setting time and date [Time & Date]

If you set the time and date beforehand, the information when the file is recorded is automatically stored for each file. Setting the time and date beforehand enables easier file management.

When yo u use the recorder for the first time af ter purchasing it, or when the battery have been inser ted without the

device having bee n used in a long time, the

Setti ng time and date

[ Set Time & Date ] will appe ar. However, when a Password has been set as the device lock f unction ( ☞ P. 31) , t he recorder will go to the time and date set screen after ve rification (unlocking).

F1 , F2 , F3 button

O K / M E N U button + , − button

9 , 0 button

1 Press the 9 or 0 button to select

the item to set.

S elect the item f rom the “ hour ”, “ minute ”, “ year ”, “ month ” and “ day ” with a flashing point.

2 Press the + or − button to set.

You ca n select bet ween 12 and 24 hour display by pressing the F2 ( 24H ) button while setti ng the hour and minu te.

• You can selec t the order of the “ Month ”, “ Day ” and “ Ye ar ” by pressing the F2 ( D/M/ Y ) button while set ting them.

3 Press the OK/MENU button to complete

the setting.

• The clock will star t from the set date and time. Press the OK/MENU button according to the time signal.

Notes

• Moving the slide switch to a position other than

STOP ( 4 ) while setting the time and date will cancel the time and date setting. The recorder will return to the previous time and date.

• You can set the time and date from your PC using ODMS and DSS Player software ( ☞ P. 44) .

Changing the time and date

If the current time and date is not correct, set it using the procedure below.

1 While the recorder is in stop mode, press

the OK/MENU button.

2 Press the 9 or 0 button to select

[ Device Menu ] tab.

• You can change the menu display by moving the settings tab cursor.

3 Press the + or − button to select

[ Time & Date ].

4 Press the OK/MENU button.

• The following steps are the same as Step 1 through Step 3 of “ Settin g time and date [Time & Date] ” ( ☞ P.18 ).

5 Press the F3 ( EXIT ) button to close the

menu screen.

Setting time and date

Setti ng time and date

Basic operations

Recording

By default, the recorder has five folders, [ A ], [ B ], [ C ], [ D ], [ E ] and you can select folder by pressing the F1 ( FOLDER ) button. These five folders can be selectively used to distinguish the kind of recording. Up to 200 messages can be recorded per folder. Also, by default, the Recording Mode is [ DSS Pr o QP ].

Record function

Before starting recording over a previously recorded

Recording

file, the RECORD function can be set to the following:

• Append: Attaches the new recording to the end

of the previously recorded file ( ☞ P. 21) .

• Overwrite (de fault): Overwrites and deletes part

of the previously recorded file starting from the chosen position ( ☞ P. 22 ).

• Insert: The recorded f ile will be inserted in the

middle of the previously recorded file, starting from the chosen recording position. The original

file will be kept ( ☞ P. 23) . By default, the RECORD func tion is configured to record using the overwrite option. Recording will start from the current position of the existing file.

Recording related settings

Recording related settings can be conf igured to provide a suitable recording environment.

• Hands-free recording ( ☞ P. 24 ).

• Recording monitor ( ☞ P. 24 ).

• Verbal Comment ( ☞ P. 33 ).

• Pending f iles [ Pending ] ( ☞ P. 37).

• Microphone sensitivity [ Mic Sense ] ( ☞ P. 37 ).

• Recording modes [ Rec Mode ] ( ☞ P. 37 ).

• Using the Variable Control Voice Actuator

[ VCVA ] ( ☞ P. 37 ).

New recording

Create a new file to record in.

1 Press the NEW button to create a new

file.

• It is possible to selec t the Work Type from the work type list by using the ODMS software ( ☞ P. 44 ).

a New file number b Remaining recording time

2 Move the slide switch to the REC ( s )

position to start recording.

• The record indicator light turns on. Turn the microphone in the direction of the source to be recorded.

3 Move the slide switch to the STOP ( 4 )

position to stop recording.

• If you want to append additional recordings to the same file, move the slide switch to the REC ( s ) position again.

Notes

• During recording, a beep will sound whenever the remaining recording time reaches 60, 30, and 10 seconds.

• When the remaining recording time is less than 30 minutes, the color of the remaining memory bar indicator will change.

• When the remaining recording time reaches 60 seconds, the record indicator light will start flashing. The light will flash faster when the remaining recording time decreases from 30 to 10 seconds.

• [ Memory Full ] or [ Folder Full ] will be displayed when the memory or folder capacity is full.

−

Delete un necessary fil es before recordi ng any further ( ☞ P. 27 ) o r tr an sf er dictation files to your PC ( ☞ P. 46 ).

− Change the recording media at [ Card Select ] setting ( ☞ P.39) or change

to a card with free space.

Recording

Overwrite recording

You can overwrite a previously recorded file star ting from any point within

the file. When using overwriting, the overwritten part will be erased.

1 Select and play the file you want to

overwrite.

• Stop the playback in the point you want to start overwriting.

Recording

2 Move the slide switch to the REC ( s )

position to start overwriting.

• The record indicator light turns on.

a Recording elapsed time b Total recording time of the selected file

3 Move the slide switch to the STOP ( 4 )

position to stop overwriting.

Note

• You cannot select a recording mode different from the one set onto the original file.

Insert recording

Additional recording can be inserted into previously recorded file.

1 Select and play the file you want to

insert an additional recording into.

Recording

2 While playing the file, press the

F1 ( INSERT ) button to insert an additional recording.

• [ Insert Rec? ] will appear on the display.

3 Move the slide switch to the REC ( s )

position to start inserting the additional recording.

• The record indicator light turns on.

[ Insert Rec] and the remaining recording time will alternate on the display.

4 Move the slide switch to the STOP ( 4 )

position to stop inserting the additional recording.

Notes

• The recording’s time and date will be updated to the one of the latest recording inserted.

• You cannot select a recording mode different from the one set onto the original file.

Recording

Hands-free recording Recording monitor

The recorder can be used as a hands-free recording device. To set up the recorder for hands-free operation, connec t the optional Olympus Foot Switch to the back of the docking station and place the recorder in the docking station as shown in the illustration below. You can set the Hands-free function of the recorder to [ Dictation ] (default) of [ Tr ans cri pti on ] by using the customize functions of the ODMS software ( ☞ P.44). Using the ODMS software you can also change the functions of the foot pedals. For more details, refer to the online help for ODMS

software ( ☞ P. 47 ).

Hands-free recording/ Recording monitor

Notes

• Move the slide switch to the STOP ( 4 ) position

before connecting it to the dock ing station for hands-free recording.

• To record with better quality using the hands-free recording function, set the microphone sensitivity to [ Conference ] mode ( ☞ P.37), or use an external microphone.

It is possible to monitor your recording by listening to it even while the recording is in progress. In order to do so, inser t the earphone plug into the earphone jack and use the + or – buttons to control the volume level.

+ , − (Volume) button

Notes

• When connecting an earphone or an external microphone’s plug, insert the plug all the way in as shown in the illustration above.

• To avoid irritation to the ear, inser t the earphone after turning down the volume level.

• Do not place earphones near a microphone as this may cause feedback.

Playback

You can playback a file starting from any point.

1 Select the file, then move the slide

switch to the PLAY ( ` ) position to start playback.

2 Press the + or – button to adjust the

volume.

• The volume can be adjusted within a range

from [ 00 ] to [ 30 ].

3 Move the slide switch to the STOP ( 4 )

position at any point you want to stop the playback.

Playback

Playback functions Operation How to cancel

Playback

Fast Forward (FF)

Rewind (REW)

Cue (Cue)

Review (Rev)

Playback Speed

Pr ess the 9 butt on once while in sto p mode. M ove the slide switc h to a position othe r

Pr ess the 0 button once while in stop mode.

Pr ess and hold the 9 button while in stop or playback mode.

Pr ess and hold the 0 button while in stop or playback mode.

M ove the slide switc h to the REV ( 7 ) posi tion. R elease the slid e switch.

Pr ess the F2 ( SPEED ) b utton during p layback.

• The play back speed will c hange at each

pressur e of the F2 ( SPEED ) button. Play (playback): Play back at normal speed. S low Play (slow play back): Pl ayback speed sl ows down (-50%), and “Slow pl ay” will be displ ayed. Fa st Play (fas t playbac k): Pl ayback speed b ecomes faster (+50%), an d “Fast play ” will be display ed.

Playback

than the STOP ( 4 ) position.

• The reco rder starts t he operation o f the set po sition.

Pr ess the OK/MENU button.

Release the button.

———

Notes

• If you press the 9 button once while fast-forwarding or twice while in stop mode, the recorder will stop

at the end of the file (F.Skip).

• If you press the 0 button once while rewinding or twice while in stop mode, the recorder will stop at the beginning of the f ile (B.Skip). If the 0 button is pressed within 2 seconds, the recorder skips to the beginning of the previous file.

• If you press and hold the 9 button while fast forwarding (FF), the recorder will continue to skip for ward.

• If you press and hold the 0 button while rewinding (REW), the recorder will continue to skip back ward.

• The Cue and Review speed can be set from [ Speed1 ] to [ Speed5 ] ( ☞ P.39). Cue and Review playback sound can be set to [ On ] or [ Off ] ( ☞ P. 39).

Erasing

Erasing files

A selected f ile can be erased from a folder. Also, all files in a folder can be erased simultaneously.

1 Select the file you want to erase.

2 Press the ERASE button.

3 Press the + button to select

[ Erase in Folder ] or [ File Erase ].

[ Erase in Folder ]:

All files in a folder can be erased simultaneously.

[ File Erase ]:

Erase one f ile.

4 Press the OK/MENU button.

5 Press the + button to select [ Start ], then

press the OK/MENU button.

• The display changes to [ Erase ! ] and erasing

will start.

• [ Erase Done ] is displayed when the file is

erased. File numbers will be reassigned automatically.

Erasing

Notes

• An erased f ile cannot be restored.

• The erasing process may take up to 10 seconds. Do not interrupt this process or data may be damaged.

• Files cannot be erased in the following cases.

- Files are locked ( ☞ P. 37 ).

- Files are inside a locked SD card.

Erasing

Partially erasing a file

Any unnecessar y part of a file can be erased.

1 Start playback the file you want to erase

partially.

2 Press the ERASE button at the point you

Erasing

want to start erasing.

• While playback continues, [ Erase Start ] will

appear on the display.

• If the press the F2 (

skip (F.Skip) to the end of the file and then stop. That will be set automatically as the ending point of the partial erase.

• If you press the F1 (

skip back (B. Skip) and restart from the partial erase starting point.

Playback will continue until the end of the

file or until the par tial erase ending point is confirmed.

) button, playback will

3 In the position you want to end partial

erase, press the ERASE button again.

• The erase starting point (time) set in step 2 and the ending point (time) set in this step will be displayed alternatively for 8 seconds.

• If you let the playback continue until the end of the file, or in case of a Verbal comment ( ☞ P.33) before it, that will be considered the ending point of the partial erase.

4 Press the ERASE button to confirm the

erasure.

• The display changes to [ Partial erasing ! ] and

erasing will start.

• When [ Partial erase comple ted. ] appears on

the display, par tial erase is complete.

Erasing

Notes

• If the ERASE button is not pressed within 8 seconds after the [ Start point ] and [ End point ] are alternately displayed, the recorder will revert to stop status.

• An erased f ile cannot be restored.

• The erasing process may take up to 10 seconds. Do not interrupt this process or data may be damaged.

• Files cannot be partial erased in the following cases.

- Files are locked ( ☞ P. 37 ).

- Par tial erasing is not possible on part of files with a Verbal comment on

them ( ☞ P. 33).

- Files are inside a locked SD card.

Advanced operations

Selecting folders and files Displaying file information

Changing folders

1 While the recorder is in stop mode,

press the F1 ( FOLDER ) button.

• The folder list screen will be displayed.

2 Press the + , – or F1 ( FOLDER ) button

to select the folder, then press the OK/MENU button.

Selec ting folde rs and files / Displayin g file inform ation

Selec ting a fi le

1 While the file is being displayed, press

the 9 , 0 button.

a Tota l number of recor ded

files i n the folder

b Current file number

The recorder can display a variety of information related to the current file.

1 Select the file whose information you

want to display.

2 Press the F3 ( INFO ) button.

• The following information will be displayed: [ Date ] [ Author ID ] [ Work Type ]

Device lock function

Access to the recorder can be restricted by using the Device Lock function. Password authentication can be safer for your data in case the recorder is lost. The password can be set by using the ODMS software ( ☞ P. 44) . When the password has been registered, you will be asked for it on start-up.

1 Use the + , – , 9 or 0 buttons to

select a number.

2 Press the OK/MENU button to set a

number.

] will appear in the selected f irst digit and

• A [ the flashing cursor will move to the next one over (to the right). Repeat steps 1 and 2 to enter all four digits.

• Pressing the ERASE button at any time will erase the last entry and move the cursor to the previous entry (to the left).

3 After all four digits have been entered,

press the F2 ( ENTER ) button.

• If the 4 digit number entered matches the registered password then the start-up message will appear and the recorder will start-up.

• The default password when using the ODMS software to set the password for the first time is “0000”.

Authentication halt mode

If the password do es not match after five consecutive tries, the recorder will enter into authentication halt mode for ten minutes. After ten minutes the password history will be deleted, and the recorder will return to the password input screen.

Device lock function

Setting the Author ID and Work Type

Every file recorded on the recorder will include the Author ID and Work Type as par t of its header information. To create multiple Author IDs and Work Types on the recorder, use the bundled ODMS software to create and upload a data list (list of Author IDs and Work Types) to the recorder. For more details, refer to the online help for ODMS sof tware ( ☞ P. 47) . By default the Author ID is set to “DS7000”.

Sett ing an Autho r ID

1 Turn ON the recorder.

• When [ Prompt for author ID at Power-on. ]

Setti ng the Author ID a nd Work Type

has been set through ODMS software ( ☞ P. 44 ), the registered Author ID list will appear.

2 Press the + or – button to select the

Author ID that you want to assign to the recorder from the ID list.

3 Press the OK/MENU button to set the ID.

• When more than one Author ID exist on the recorder, the ID list will be displayed.

Note

• Up to 10 Author ID entries can be registered (up to a maximum of 16 characters).

Sett ing the Work Typ e

Up to 20 Work Types can be registered and uploaded to the recorder using the ODMS soft ware. Each Work Type can have up to 10 optional items associated with it. Work Types and Optional Items can be used on the recorder to populate the f ile header information. Refer to the ODMS software online help for registering/setting up Optional Items through the ODMS software ( ☞ P. 47) . The Work Type information of the recorded or uploaded files can be edited with the menu settings of the recorder ( ☞ P. 40 ).

1 While the recorder is in stop mode,

press the NEW button.

• When [ Prompt for Worktype ID on new recordings. ] has been set through ODMS

software ( ☞ P.44), the Work Types uploaded to the recorder will appear in a list.

2 Press the + or – button to select a Work

Type from the Work Type list.

3 Press the OK/MENU button to set the

Work Type.

• The selected Work Type and a maximum of 20 Optional Items associated to it can be recorded as file header information.

• It is possible to add an ex tra Value to the Optional Items list of the selected Work Type. In order to do so, go to the Work Type information screen ( ☞ P.40). For more details, refer to the online help for ODMS sof tware ( ☞ P. 47) .

Verbal Comment

Verbal comments are useful to append vocal instructions while recording. It is possible to search and playback Verbal comment using the ODMS and DSS Player software. Verbal comments are also useful to give instructions to transcriptionists.

Sett ing a Verbal C omment

1 While the recorder is in recording mode,

press and hold the F1 ( VERBAL ) button.

• Dat a recorded while p ressing the F1 ( VERBAL )

button w ill be recorded as Verba l Comment.

Locat ing a Verba l Comment

2 When playing back a file, press and hold

the 9 or 0 button.

• The recorder stops for 1 second when it reaches the Verbal Comment.

• The verbal comment part has a different color.

a Ve rbal Com ment par t

Clearing an Verbal Comment

1 When playing a Verbal Comment, press

the ERASE button.

2 Press the + button to select [ Clear ], then

press the OK/MENU button.

Notes

• Up to 32 Verbal comments can be set into a file.

• When a file is locked or set to read-only, or when the SD card is locked, Verbal comments cannot be erased.

• When the recorder has been set to DSS Classic mode, it will not be possible to record Verbal Comments.

Verba l Commen t

Index marks

Index marks can be placed into a file during recording or playback. Index marks are used to provide a quick and easy way to identif y important or signif icant parts within the file.

Sett ing an index m ark

1 While the recorder is in recording mode

or in playback mode, press the F3 (INDEX) button.

Index ma rks

Locat ing an inde x mark

2 While playing back a file, press and hold

the 9 or 0 button.

• The recorder stops for 1 second when it reaches the index mark.

Clearing an index mark

1 Select a file in which index marks you

wish to erase are contained.

2 Press the 9 or 0 button to select

the index mark to erase.

3 While the index number appears for

approximately 2 seconds on the display, press the ERASE button.

• The index mark is erased.

Notes

• Up to 32 index marks can be set into a file.

• When a file is locked or set to read-only, or when the SD card is locked, index mark cannot be erased.

• If the recorder has been set to DSS Classic mode, index marks are limited to a maximum of 16 for each file.

How to use the menu

Items in menus are categorized by tabs, so select a tab first and move to a desired item to quickly set it. You can set each menu item as follows.

1 While the recorder is in stop mode, press

the OK/MENU button.

• The menu will appear on the display.

F 1 , F3 button

O K / M E N U button + , − button

9 , 0 button

2 Press the 9 or 0 button to move to

the tab that contains the item you want to set.

• You can change the menu display by moving the settings tab cursor.

3 Press the + or − button to move to the

item you want to set.

• Move to the menu item you want to set.

4 Press the OK/MENU button.

• Move to the setting of the selected item.

How to use th e menu

How to use the menu

5 Press the + or – button to change the

setting.

• Pressing the 0 button without pressing the

How to use th e menu

OK/MENU button will cancel the settings and return you to the previous screen.

6 Press the OK/MENU button to complete

the setting.

• You will be informed that the settings have been established via the screen.

7 Press the F3 (EXIT) button to close the

menu screen.

Menu list

File Menu

Rec Menu

LCD/Sound Menu

Device Menu

[ P r i o r i t y ] [Pending] [File Lock] [Work Type] [Information] [ M i c S e n s e ] [Rec Mode] [ V C V A ] [Backlight] [LED] [ B e e p ] [ L a n g u a g e ( L a n g ) ] [Card Select] [Cue/Rev] [ P o w e r S a v e ] [Time & Date] [ U S B C l a s s ] [Reset Settings] [ F o r m a t ] [ C a r d i n f o r m a t i o n ] [ S y s t e m i n f o r m a t i o n ]

Menu items

File Menu

Priority

By default, F2 button is programmed with Priority function. The setting can also be performed from the menu. You can set a priorit y level on each file recorded. You can select “High” or “Normal”. The default is Normal level. [ Set ]:

High level.

[ Cancel ]:

Normal level.

• Each time the F2 ( PRIORITY ) button is pressed

the Priority level will change (High/Normal).

Pending

When you set [ Pending ] to the f ile, the file becomes “Pending f ile”. If “Download file” is set to “ Finished file” by ODMS software, the [ Pending ] file is not transferred and only [ Finished ] file (edited file) will be transferred to your PC. [ Pending ]:

Sets to a file of “Editing” and [ the display.

[ Finished ]:

Sets to a file of “already edited”.

File Lock

The File lock function allows you to prevent important files from being accidentally erased. [ On ]:

Locks the file and prevents it from being erased. [

] will appear on the display.

[ Off ]:

Unlocks the file and allows it to be erased.

Work Type

The Work Type information of the recorded or uploaded files can be edited with the menu settings of the recorder. For details, see “ Editing t he Work Type information ” ( ☞ P.4 0).

] will appear on

[

] or [ ].

Information

The recorder can display a variety of information related to the current file.

Rec Menu

Mic Sense

You can switch between two microphone sensitivities to meet recording needs: [ Dictation ] for oral dictation and [ Conference ] which is suited for situations like meetings and conferences with a small number of people. [ Conference ]:

High-sensitivity mode that records sounds in all directions.

[ Dictation ]:

Low-sensitivit y mode suited for dic tation.

• The setting status will appear on the display as

Rec Mode

The recording mode can select [ DSS Pro Q P ] (Quality Playback) or [ DSS Pr o SP ] (Standard Playback).

• You cannot select the [ DSS Pro QP ] mode when

setting the recorder to the DSS Classic mode. For details, see “ Recording ” in the “ Customizing the recorder ” ( ☞ P. 44 ).

VCVA

The VC VA feature extends recording time and conserves memory by stopping recording during silent periods, which helps the playback to be more efficient. When the microphone senses that sounds have reached a preset threshold volume level, the built-in Variable Control Voice Actuator (VCVA) star ts recording automatically, and stops when the volume drops below the threshold level.

1 Select [ On ].

2 Move the slide switch to the REC ( s )

position to start recording.

Menu items

• When the sound volume is lower than the preset ac tuation sound level, recording automatically stops af ter 1 second approximately, and [ Standby ] flashes on the display. The record indicator light turns on when recording starts and flashes when recording pauses.

a VCVA indicator b L evel meter (varie s

accordin g to the sound volume being re corded)

Menu items

Adjust the start/stop actuation level:

While the recorder is in recording mode, press the 9 or 0 button to adjust the actuation level.

• The VCVA level can be set to any of 15 dif ferent values.

• The higher the value is, the more sensitive the recorder can react to sounds. At the highest value, even the faintest sound will activate recording.

• The VCVA actuation level can be adjusted according to the ambient (background) noise.

• The star t/stop actuation level also varies depending on the selected microphone sensitivity mode ( ☞ P. 37 ).

• To ensure successful recordings, prior testing and

adjustment of the start/stop actuation level is recommended.

C Star t level (moves to the

right/ left accordi ng to the set level)

LCD/Sound Menu

Backlight

By default, the display will remain lit for about 10 seconds when a button on the recorder is pressed.

1 Select [ Lighting Time ], [ Dim Light Time ]

or [ Brightness ].

2 Select the options.

When [Lighting Time] is selected:

[ 5seconds ] [ 10s econ ds ] [ 30seconds ] [ 1mi nute ]: Set the backlight duration.

When [D im Light Time] is selected : [ 30seconds ] [ 1m inut e ] [ 2minutes ] [ 5minutes ] [ Always On ]: Set the time after which the backlight dims.

When [Brightness] is selected: [ 01 ] [ 02 ] [ 03 ]: Sets the brightness of the backlight when lit.

LED

You can set it so the record indicator light does not turn on. [ On ]:

LED light will be set.

[ Off ]:

LED light will be canceled.

Beep

When the Beep is set to [ On ], the recorder will beep in case of error. [ On ]:

Beep is enabled.

[ Off ]:

Beep is disabled.

Language (Lang)

You can set the language for the recorder’s user interface. [ Česky ] [ Dansk ] [ Deutsch ] [ English ] [ Español ] [ Fran çais ] [ Nederlands ] [ Polski ] [ Русский ] [ Sven ska ]:

• The languages available may var y depending on the countr y/region where the product is purchased.

Menu items

Device Menu

Card Select

By default, the recording media is set to [ SD Card ] by the manufacturer.

• The recording media ([ the display.

Cue/Rev

The playback sound of Cue and Review operation and Cue and Review speed can be set.

] or [ ]) will appear on

1 Select [ Sound ] or [ Speed ].

[ Sound ]:

Set the playback sound of Cue and Review to On or Off.

[ Speed ]:

Set the Cue and Review speed.

2 Select the options.

When [S ound] is selec ted:

[ On ]:

Activate the playback sound of Cue and Review.

[ Off ]:

Disables this function.

When [S peed] is selec ted:

You can adjust the Cue and Review speed level

from [ Speed 1 ] to [ Speed 5 ].

• Cue and Review speed level becomes faster as the numerical value becomes larger.

Power Save

By default, the recorder will enter into Power Save mode if not used for more than 10 minutes. [ 5minutes ] [ 10 minu tes ] [ 30minutes ] [ 1ho ur ]: Set the length of time before the recorder will

[ Off ]:

• If any button is pressed, time count will restart.

enter into Power Save mode.

Disables this func tion.

Time & Date

Set ting the time and date beforehand enables easier file management. For details, see “ Se tting time and date [Time & Date] ” ( ☞ P.18 ).

USB Cl ass

You can set the USB class of this recorder with a USB connection to [ Composite ] or [ Storage Class ]. [ Composite ]:

[ Storage Class ]:

Reset Settings

To reset the menu setting to their default values use [ Reset Settings ] under [ Device Menu ], or use the ODMS and DSS Player software.

Format

Cards that have been used in non-Olympus devices, or cards that are not recognized by the recorder, must be formatted before they can be used with the recorder.

• Formatting the card will erase all the stored data,

For details, see “ Formatting the card [Format] ” ( ☞ P. 42) .

Card Information

Memory card capacit y and remaining card space for the cards in use will be displayed on the recorder.

System Information

System information about the recorder like its [ Model ], [ Ve rsion ] and [ Serial No. ] can be displayed.

In the 3 classes of Storage, USB audio and human interface device, USB connection is possible. While USB connection in [ Composite ], the recorder can be used as the USB speaker and the USB microphone.

USB connection is possible in only storage class.

including locked files.

Menu items

Editing the Work Type information

1 Select the file for which you want to edit

the Work Type information ( ☞ P. 30 ).

2 Select [ Work Type ] at the [ File Menu ]

screen, then press the OK/MENU button.

Menu items

3 Press the F2 (EDIT) button. 4 Press the + or – button to select

[ Edit Work Type ] or [ Select From Work Typ e List ], then press the OK/MENU button.

[ Edit Work Type ]:

This will take you to the Work Type information screen and allow you to modify the Work Type information that has been registered for the f ile.

[ Selec t from Work Type List ]:

You can re-select Work Type from the Work Type list.

1 Press the + or − button to select the

Work Type.

2 Press the OK/MENU button.

5 Press the + or – button on the Work Type

information screen to select the Option Item, then press the OK/MENU button.

• The Option Item name input screen will be displayed.

• When inputting or e diting an Option Item name, only characters recognized by the ODMS software can be used.

Work Type

information screen

Option Item name

input screen

6 Entering characters.

a Inpu t name display area b Cursor c Input position

s Character selection: + , – , 0 , 9 button : Use these buttons to

select the charac ter you want to input on the Keyboard window.

s Character confirmation: OK/MENU button : Use this but ton to confirm

your selection.

s Character deletion: ERASE button : Use this button to delete a

character.

d Keyboard window

Menu items

s Moving the entry colu mn: When pressing the + button if the cursor is on

top of the Keyboard window, the cursor will disappear. An Input position within the input name display area will change from f lashing to lighting.

9 button : Each press the button moves the

Input position one space to the next (right). The Input position can be moved up to the space nex t (right) to the last character.

0 button : Each press the button moves the

Input position one space to the previous (left). The Input position can be moved up to the first character.

– button : The Input position changes from

lighting to f lashing. The cursor is lit on the “0” string within the Keyboard window, and makes charac ter selection available.

Entry is performed by insert entry. When the

character in the Input position has already been finalized, the character after the cursor will move one column to the right.

s Maxi mum entered characte r count: The Option item name can be entered up to

the number of characters specified below. Preset default values can also be set for the option items to simplif y data entry process.

Option item name : 20 characters s Cance ling the entered contents:

Press th e F1 (BACK ) button, and select

[Yes], then press the OK/ME NU button when inputting characters : This will delete

the entered content for the selected item and return you to the Work Type information screen.

Press th e F3 (EXIT) button, and sel ect [Yes],

then press the OK/MENU butt on when inputting characters : This will delete the

entered content for the selected item and return the recorder to stop mode.

7 Press the F2 ( FINISH ) button.

• The recorder will return to the Work Type information screen.

• When you create a new file and input a Work Type, press the F2 ( FINISH ) button again in the File information screen to get entered into the stop state in the New File.

Menu items

Formatting the card [Format]

Cards that have been used in non-Olympus devices, or cards that are not recognized by the recorder, must be formatted before they can be used with the recorder.

1 Select [ Device Menu ] at the [ Format ]

screen, then press the OK/MENU button.

Format ting the car d

2 Press the + or – button to select

[ SD Card ] or [ microSD Card ], then press the OK/MENU button.

3 Press the + or – button to select [ Start ]

option.

4 Press the OK/MENU button to confirm

[ Start ] selection.

5 Press the + or – button again to select

[ Start ] option.

6 Press the OK/MENU button again to

initiate the formatting process.

• [ Format Done ] displays when format ting ends.

Notes

• The time required to format a card varies according to the capacit y of the card to be formatted. Do not interrupt the formatting process with the following actions. Doing so may damage the data or the card.

- Remove the card.

- Remove the battery.

• Formatting the card will erase all the stored data, including locked files.

• When an unformatted card is inserted, the format menu will be displayed automatically.

• Locked SD card cannot be initialized.

• Memory cards will be formatted using quick format. Formatting the card will reset the information of the file management, but the data inside the card may not be deleted completely. Be careful of data leakage when disposing or handling over the card. We recommend you to physically destroy the card when disposing it.

Formatting the card

Format ting the car d

Customizing the recorder

You can customize various settings of the recorder using the ODMS soft ware ( ☞ P. 4 6). For more details, refer to the online help for ODMS software ( ☞ P. 4 7 ) .

Common settings

You can set the default values for each of the recorder’s Menu items.

Administrative settings

❏ General

Accessibility:

• You can perform various settings related to

user authorization, such as prohibiting both file

Customizing the recorder

erasure and Menu set tings.

Splash Message:

• You can set the contents that appear in the message which is displayed during start-up.

Slide Switch Guide:

• You can set the Slide Switch Guide, which indicates the position of the Slide Switch on the display, to either enabled or disabled.

Alarm:

• You can set occasions for the recorder ’s alarm or beep noise to sound.

❏ Display

• You can selec t a default pattern for display from 4 patterns.

• The way information is displayed on the LCD display can be customized for three different areas. – The upper part of the screen displays the

recorder's basic functions.

− The lower part of the screen can be used

to display information on the file actually selected, like Author ID, Work Type and Option Item.

− The right part of the screen can be used to

display the Slide Switch Guide indicators.

❏ Device Security

You can perform various set tings related to the recorder’s device lock function.

PIN code:

• Password setting.

Device Lock:

• Device lock function On/Of f.

• Settings related to the timing for setting the device lock.

• Changing the number of allowable input errors (mismatches) for the password.

❏ Author List

You can per form settings related to the Author.

Author List:

• Register multiple Author IDs (up to max. 10 items).

• Set the priority level for each Author ID.

• Select the Author ID you want to be used by default.

Author Selection:

• Choose to activate/deac tivate the Author ID selection at the recorder start-up.

❏ Work Type List

You can perform settings related to the Work Type.

Work Type List:

• Register Work Types (up to max. 20 items).

• Set the option items each Work Type (up to max.10 options).

• Select the Work Type you want to be used by default.

Workt ype Selection:

• Choose to activate/deac tivate the Work Type selection when the recorder is New mode.

Customizing the recorder

❏ Device Folders

You can perform various set tings related to the recorder’s folders.

Enabled:

• Change the number of usable folders.

Folder name:

• Change the folder name.

Workt ype:

• Set the folder's work t ype.

AutoLock:

• Set the Auto Lock on a file to On/Off.

Encryption:

• Select a folder’s Encryption level. It is possible to set the Encryption level to [ High ]

(256 bit), [ Standard ] (128 bit) or [ No ] (deactivates the func tion).

Password:

• Set the folder's Encr yption Password.

❏ Recording

You can perform various set tings related to the recorder ’s Dic tation files.

DSS Format:

• Select the recording format (DSS Pro/DSS Classic).

Record function:

• Select the recording mode (Over write/Append/ Insert).

File download:

• Select the files you want to be transferred to the PC (All file/Finished file).

❏ Programmable Buttons

You can change the allocated func tions for the Programmable Smart Buttons ( F1 , F2 , F3 buttons), the NEW button, and the Slide Switch.

New and Slide Switch functions:

• Select a combination of func tions.

Programmable Buttons:

• Select the function to associate to the Programmable buttons ( F1 , F2 , F3 buttons) for each mode (New, Stop, Recording, Playback mode).

❏ Hands Free

You can per form settings related to the Hands-Free operation with the Foot Switch (optional).

Customizing the recorder

Managing files on your PC

ODMS and DSS Player software

The ODMS (Wind ows) and DSS Player (Macintosh) soft ware is a fully featured so ftware tool t hat provide s a simple to use but s ophisticate d method for managing your recordings. Some of the features of the ODMS and DSS Player software are:

• Cus tomize functio ns on the recorder (OD MS only).

• Automatic start-up of the application by connecting the device.

• Automatic download of Dictation files by connecting the device.

• Backs up downloaded Dictation files (ODMS only).

• Automatic transmission of downloaded Dictation files to addresses specified through e-mail and

FTP (ODMS only).

ODMS and DSS Pl ayer softwa re

• Automatic transmission of transcribed documents through e -mail and FTP, as well as Dictation files and link management (ODMS only).

• Change the recorder’s menu settings.

• Di rect recording a nd editing of exis ting Dic tatio n fi les throug h Voic e recorder’s butto n and slide operation.

• Editing Instruction Comments and Verbal comments (ODMS only).

• Encrypt Dictation files within the folder by encrypting the folder itself (ODMS only).

Make sure that your computer meets the minimum requirements listed below. Please check with your system administrator or your Olympus Professional Dealer.

Minimum requirement

ODMS sof tware (W indows)

Operating System: For Stand-Alone:

Microsoft® Windows® XP: Professional / Home Edition SP3 x86 Professional / Home Edition SP2 x64 Microsoft® Windows V ista®: Ultimate / Enterprise / Business / Home

Premium SP2 (both of x86/64)

Microsoft® Windows 7®: Ultimate / Enterprise / Professional / Home

Premium (both of x86/64)

For Workgroup:

Microsoft® Windows® XP: Professional SP3 x86 Professional SP2 x64 Microsoft® Windows V ista®: Ultimate / Enterprise / Business SP2 (both of

x86/64) Microsoft® Windows 7®: Ultimate / Enterprise / Professional

(both of x86/64)

Microsoft® Windows® Server 2003 SP2

(both of x86/64)

Microsoft® Windows® Server 2003 R2 SP2

(both of x86/64)

Microsoft® Windows® Server 2008 SP2

(both of x86/64)

Microsoft® Windows® Server 2008 R2

(both of x86/64)

C P U :

M icrosoft® Win dows® XP / Vista / 7:

1 GHz or high er Microsoft® Windows® Server 20 03:

1 GHz or higher Microsoft® Windows® Server 2008:

2 GHz or higher

R A M :

Microsoft® Windows® XP:

256 MB or more Microsoft® Windows V ista®:

1 GB or more Microsoft® Windows 7®:

1 GB or more (32 bit) / 2 GB or more (64 bit) Microsoft® Windows® Server 20 03:

256 MB or more Microsoft® Windows® Server 2008:

2 GB or more

Hard drive space:

2 GB or more

ODMS and DSS Player software

B r o w s e r :

Microsof t Internet Explorer 6.0 or later

D r i v e :

CD-ROM, CD-R , CD-RW, DVD-ROM drive

D i s p l a y :

1024 x 768 pixels or more, 65,536 colors or more (16,770,000 colors or more is recommended)

USB port:

One or more free por ts

O t h e r s :

With the Dictation Module, Transcription Module:

A Microsoft WDM- or MME-compliant and Windows-compatible sound device

DSS Playe r softwa re (Macinto sh)

Operating System:

Mac OS X 10.4.11 - 10.7

C P U :

PowerPC® G3 500 MHz or more, or Intel Core Solo/Duo 1.5 GHz or more

R A M :

256 MB or more (512 MB or more is re commended)

Hard drive space:

200 MB or more

D r i v e :

CD-ROM, CD-R , CD-RW, DVD-ROM drive

B r o w s e r :

Macintosh Safari 3.0.4 or later, mozilla Firefox 3.6.20 or later

D i s p l a y :

1024 x 768 pixels or more, 32,000 colors or more

USB port:

One or more free por ts

O t h e r s :

• Audio device

Notes

• Even if the above conditions are satisfied, self-modified computers, self- upgraded OS or multiple OS environments are not supported.

• Macintosh version does not support voice recognition software.

• For information on the latest OS upgrades compatibility, visit the Olympus Web page at http://www.olympus-global.com/en/global/ .

Using online help

For information on the ODMS and DSS Player sof tware usage and features, refer to the online help.

To start online He lp:

ODMS software (Windows)

1 Click the [ start ] button, then select

[ All Programs ], [ Olympus Dictation Management System ], [ Dictation Module Help ].

2 While ODMS software is running, select

the [ Help ] menu, [ Contents ].

3 While ODMS software is running, press

F1 on the keyboard.

DSS Playe r softwa re (Macinto sh)

While DSS Player software is running, select [ DSS Player Help ] from the [ Help ] menu.

Note

• The Online help will be available after the ODMS and DSS Player software installation.

ODMS and DSS Pl ayer softwa re

Connecting to your PC

Connecting to your PC using the USB cable

1 Boot the PC. 2 Connect the USB cable to the USB port of the PC. 3 Connect the USB cable to the connecting terminal on the

bottom of the recorder.

• [ Remote (Composite) ] is displayed on the recorder if the USB cable is

connected. After connecting the recorder to your PC, it will be powered through the USB cable. When connected to a PC, the SD card and the microSD card will be recognized from the PC as separated removable disk drives.

Notes

• NEVER remove the card or disconnect the USB cable while the record

indicator light is flashing. If you do, the data will be destroyed.

• Some PC’s may not supply suf ficient power and the recorder fails to

connect. Refer to your PC user’s manual regarding the USB port on your PC.

• Do not connect the recorder to a PC by using a USB hub. Make sure to

connect to a USB port on your PC.

• Make sure to push the cable connector all the way in. Otherwise, the

recorder may not operate properly.

Connecting to your PC

Connecting to your PC using the docking station

Place t he recorde r in the dock ing stati on

1 Connect the USB cable to the USB port of the PC. 2 Connect the USB cable to the docking station as shown in the

illustration.

3 Set the recorder in the docking station.

• [ Remote (Composite) ] is displayed on the recorder if the USB cable is

connected.

• If the AC adapter is connected as well, power will be supplied from the AC adapter.

Disconnecting from your PC

Windows

1 Click [ ] on the task bar located at the lower-right corner of

the screen. Click [ Safely remove USB Mass Storage Device ].

• The drive letter will differ depending on the PC being used.

2 Confirm that the record indicator light turns off before

disconnecting the USB cable.

Macintosh

1 Drag and drop the recorder’s drive icon for this recorder

displayed on the desktop to the Recycle Bin icon.

2 Confirm that the record indicator light turns off before

disconnecting the USB cable.

Connecting to your PC

Notes

• NEVER remove the card or disconnect the USB cable while the record indicator light is flashing. If you do, the data will be destroyed.

• Never touch the contact points at the bottom of the docking station, as that may cause bad connec tion.

• With a PC connected, the recorder cannot be operated with the Foot Switch. When connecting the recorder to a PC via the docking station, remove the Foot Switch.

Other information

Alarm message list

Message Explanation Action

[Battery Low] T he battery p ower is low.

[Power Supply Error Remove Pow er Plug]

[File Protected] Editi ng or deleting th e file is not poss ible.

[Index Full]

[Verbal Comment Full]

[Folder Full]

[Erase Error] An error occurred while erasing.

Alarm message list

[Card Error] Th e card has not bee n recognized pr operly.

[Memor y Full] N o remaining mem ory.

[Format Error] T here was an error w hile formatt ing the card.

[Inser t Card] The re corder cannot f ind the card.

[Can’t make the syste m file. Conne ct to PC and de lete unnecessary file]

Vol tage outside o f the allowable l imit has been detected.

T he maximum numb er of Index mark s has been reache d (max 32 Index mark s per file).

T he maximum numb er of Verbal comme nts has been r eached (max 32 Verbal c omments per fil e).

T he maximum numb er of files has b een reached (max 200 f iles per folde r).

T he management f ile cannot be cr eated due to insuf ficient space o n the card.

Ch arge the batter y ( ☞ P. 13) .

Us e the included AC Ad apter ( ☞ P.15 ).

Unlock the file ( ☞ P. 37 ).

Erase index marks that are no longer required ( ☞ P. 34) .

Er ase unnecessa ry Verbal comme nts ( ☞ P. 33 ).

Er ase unnecessa ry files ( ☞ P. 27 ).

Er ase once again. W hen an Erase Error o ccurs, format th e card ( ☞ P.4 2) .

R emove the card and i nsert it again ( ☞ P.1 7).

Er ase unnecessa ry files or ins ert another c ard ( ☞ P.17, P.2 7) .

Fo rmat the card aga in ( ☞ P. 42) .

I nsert a card ( ☞ P. 17) .

Co nnect the reco rder to a computer a nd delete unnecessary files.

Troubleshooting

Symptom Probable cause Action

Nothing appears on the display

Unable to record

N o playback ton e heard

Unab le to erase

T he battery p ower is low.

T he recorder is tu rned off.

T he recorder is cur rently in Power Save m ode. Pre ss any button.

T he card does not hav e enough memor y.

The card is unformatted.

T he maximum numb er of files has b een reached.

The file is locked.

T he SD card is locke d. Unloc k the SD card.

T he earphone is co nnected.

T he volume level is s et to [ 00 ].

T he file is locke d.

T he SD card is locke d. Unloc k the SD card.

Ch arge the batter y ( ☞ P. 13) .

Tu rn th e po wer o n ( ☞ P.1 6).

Er ase unnecessa ry files or ins ert another c ard ( ☞ P.17, P.2 7) .

Fo rmat the card ( ☞ P. 42 ).

Ch ange to any other fo lder ( ☞ P. 30) .

Unlock the file ( ☞ P. 37 ).

U nplug the earph ones to use the inter nal speaker.

Ad just the volume l evel ( ☞ P. 25 ).

Unlock the file ( ☞ P. 37 ).

Troubleshooting

N oise heard d uring playback

R ecording l evel too low

T he recorder was s haken during rec ording.

T he recorder was p laced near a cell ph one or fluor escent lamp whil e recording or dur ing playback.

T he microphone s ensitivity i s too low.

———

Avo id to use the record er near cell phon es or fluor escent lamps.

S et the micropho ne sensitivit y to the confere nce mode and tr y again ( ☞ P. 37) .

Symptom Probable cause Action

The maximum number of index marks (32) has been reached.

U nable to set in dex marks

U nable to set ve rbal comments

Cannot find the recorded file

Cannot find the trans ferred file s

Cannot connect to a PC

* Supports file formats : DS2 (DSS Pro QP or DSS Pro SP), DSS (QP or SP)

The file is locked.

T he SD card is locke d. Unloc k the SD card.

T he maximum numb er of verbal comm ents (32) has been r eached.

Wr ong recording me dia or folder.

T he transferre d files are not su pported by thi s recorder.

S ometimes a conne ction canno t be made with some PCs r unning Window s XP, Vist a or 7.

Troubleshooting

Tro ubl esh ooti ng

Er ase unnecessa ry index mark s ( ☞ P. 34 ).

Unlock the file ( ☞ P. 37 ).

Er ase unnecessa ry verbal comm ents ( ☞ P. 33 ).

Sw itch to the correc t recording med ia or folder ( ☞ P. 20, P.3 0, P.3 9) .

T he recorder can r ecognize the DSS f ile format * only.

You ne ed to change the PC’s USB s ettings. Se e ODMS sof tware onlin e help for detail s ( ☞ P. 47 ).

Accessories (optional)

s Headset: E62, E102

Stereo headset for your PC. A helpful tool for PC based transcription.

s Monaural binaural earphone: E20 s Noise-cancellation microphone: ME12

(Dictation microphone)

Used to get crisp recordings of your own voice by reducing the effects of ambient noise. Recommended to improve the accuracy when using voice-recognition software.

s External microphone: ME15

A lavalier omni-directional microphone that clips to clothing. Used to record your own voice or people near you.

s Highly sensitive noise-cancellation

monaural microphone: ME52W

This microphone is used to record sound at a distance while minimizing surrounding noise.

s PC transcription kit: AS-7000

The AS-7000 transcription kit provides you with a Foot Switch, a headset and ODMS and DSS Player software for easy transcription of DSS recordings.

s Foot Switch: RS31

Connect to the USB docking station with DS-7000 for hands-free transcription.

s Connecting cord: KA333

Use to connect the microphone jack of the recorder to a radio or other sound source.

s Telephone pickup: TP8

Earphone type microphone can be plugged into your ear while phoning. The voice or conversation over the phone can be clearly recorded.

s Lithium ion battery: LI-42B

This lithium ion rechargeable battery is manufac tured by Olympus. It is best paired with the LI-42C batter y charger.

Accessories (optional)

Specifications

General points

4 Recording format:

DS2 (Digital Speech Standard Pro)

4 Recording media:

microSD, SD card (512 MB to 32 GB)

4 Sampling frequency:

[ DSS Pro QP] 16 k Hz

[ DSS Pro SP] 12 kHz

4 Speaker:

Built-in ø23 mm round dynamic speaker

4 MIC/EAR jack:

ø3.5 mm mini-jack, impedance MIC 2 kΩ, EAR 8 Ω or more

4 Maximum working output (DC 3.7 V):

235 mW (8 Ω speaker)

4 Maximum headphone output:

â 150 mV (according to EN 50332-2)

Speciﬁ cations

4 Input power requirement:

Battery: Lithium ion batter y (LI-42B) Ex ternal power supply: AC adapter (A517) 5 V

4 External dimensions:

114.5 mm × 49.8 mm × 17.5 mm (without protrusions)

4 Weight:

107 g (Including battery)

4 Operating temperature:

0°C - 42°C/ 32°F - 107.6°F

Overa ll frequen cy respo nse

[ DSS Pro QP] 20 0 Hz to 7,0 00 Hz

[ D SS Pro SP] 200 H z to 5,000 Hz

Guide t o battery l ife

The following values are strictly references.

4 During recording mode

(Built-in microphone):

[ D SS Pro QP] A pprox. 18 h.

[ DSS Pro SP] Approx. 21 h .

4 During playback mode

(Earphone playback):

Approx. 21 h.

All mode:

Guide to recording times

The following values are strictly references.

Memory size [ DSS Pro QP] [DSS Pro SP]

2GB 149 h. 306 h .

4GB 30 0 h . 615 h .

8GB 60 4 h . 1,237 h.

• The above are the standard times, and the available recording time will vary depending on the card.

• Available recording time may be shorter if many short recordings are made.

• Total recording time of several files. The maximum recording time per file is 99 hours 59 minutes.

Specifications and design are subject to change without notice. Battery life is measured by Olympus. It varies greatly according to the conditions of use.

Technical assistance and support

The DS -7000 is part of the Olympus Professional Dictation and Transcription Systems. Your certified professional dealer has been fully trained on the entire Olympus Professional Dictation Systems, including all dictation, transcription devices and Softwares. For any inquiries relating to your Olympus Profession Dictation System on installation and set up, please contact your professional dealer whom you purchased the system from for technical assistance and guidance.

For customers in North and South America:

Declarat ion of Conformity

Model Number : DS-7000 Trade Na me : DIGITAL VOICE RECORDER Responsible Part y : OLYMPUS I MAGING AMERICA IN C. Add ress : 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034- 0610, U.S .A.

Telephone Number : 1-8 88-553- 444 8 Th is device Complies wi th Part 15 of the FCC Rules. Ope ration is subjec t to the following two conditio ns: (1) This device may not cause harmful inte rference, and (2) this device must accept any interfe rence received, including interference that may cause undesired operation.

Tes ted To Compl y With FCC Standards

Canadian RFI:

Th is digital apparatus does no t exceed the Class B limits for ra dio noise emissions from dig ital apparatus as set out in the Radio I nterference Re gulations of the Canadian Dep artment of Communications . Cet appareil numériqu e ne dépasse pas les li mites de la Catégori e B pour les émission s de bruit radio éman ant d’appareils numér iques, tel que prév u dans les Règleme nts sur l’Inter férence Radio du Dé partement Canadien des Communications.

FOR HOME O R OFFICE USE

For customers in Europe:

“CE” mark indicates that this product complies with the European requirements for safety, health, environment and cus tomer protecti on.

Th is symbol [crossed -out wheeled bin Directive 200 6/66/EC Annex II] indicates se parate collec tion of waste batteries in the EU countries. Pl ease do not throw the bat teries into the domestic refuse. Please use th e return and collec tion systems available in your country for the disposa l of the waste batteries.

Th is symbol [crossed -out wheeled bin WEEE Ann ex IV] indicates separate co llection of was te electrical and electronic equipment in the EU countries. Please do not throw the equipment into the domes tic refuse. Please use the retur n and collection s ystems available in your countr y for the disposal of this product. Applicable Produc t: DS-7000, AC adapter, Do cking station

Technical assistance and support

Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan.

Tel. +81 (0)3-3340-2111

http://www.olympus.com

OLYMPUS IMAGING CORP.

3500 Corpor ate Parkway, P.O. Box 610, Center Vall ey, PA 18034- 0610, U.S .A. Tel. 1-888-553- 4448

OLYMPUS IMAGING AMERICA INC.

http://www.olympusamerica.com

OLYMPUS EUROPA HOLDING GMBH

(Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany.

Tel. +49 (0)40-237730

(Letters) Postfach 10 49 08. 20034 Hamburg, Germany.

http://www.olympus-europa.com

OLYMPUS IMAGING AUSTRALIA PTY LTD.

82 Waterloo Rd, North Ryde NSW 2113, Australia

TEL: (61) 2-9886-3999

http://www.olympus.com.au

E1-BS 0821-0 0

AP1109

Olympus DS-7000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual