DS-7000
DIGITAL VOICE
RECORDER
INSTRUCTIONS
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
EN
Introduction
• The contents of this document may be changed in the future without advanced notice. Contact our
Customer Support Center for the latest information relating to product names and model numbers.
• The illustration of the screen and the recorder shown in this manual may differ from the ac tual product. The
utmost care has been taken to ensure the integrit y of this document, but if you find a questionable item,
error or omission, please contact our Customer Support Center.
• Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of
the product, repair performed by the third party other than Olympus or an Olympus authorized service
station, or any other reason is excluded.
Trademarks and registered trademarks
• Microsoft and Windows are registered trademarks of Microsoft Corporation.
• Macintosh is a trademark of Apple Inc.
• Intel is the registered trademark of Intel Corporation.
• SD and microSD are the trademarks of SD Card Association.
• SDHC and microSDHC are the trademarks of SD Card Association.
Other product and brand names mentioned herein may be the trademarks or registered trademarks of their
respective owners.
For customer s who purchased DS-7000 Standard version:
EN
• DS-7000 Standard comes bundle d with differ ent accessorie s from the DS-7000 ve rsion.
If you nee d accessories not included, pu rchase them se parately.
2
Table of contents
Introduction
Safety precautions ...................................... 4
1 Getting started
Main features .............................................. 9
Identif ication of parts ................................10
Display st atus indicator s (LCD panel) .......................... 11
Inserting the battery ..................................12
Charging the battery ..................................13
Charging t he battery usi ng the docking st ation .........13
Charging d irectly via USB ca ble ...................................13
Using the lit hium ion batter y ...................................... 14
Power suppl y from AC adapter or USB cab le ... 15
Turning on the recorder ..............................16
Memory card .............................................. 16
Compatib le cards ......................................................... 16
Insert ing and ejectin g a SD card..................................17
Setting time and date [Time & Date] ............18
Changing t he time and date ........................................ 19
2 Basic operations
Recordi ng ................................................... 20
New recor ding ............................................................. 21
Overw rite recording ....................................................22
Inser t recording ...........................................................23
Hands-free recording ..................................24
Recording monitor ......................................24
Playback.....................................................25
Erasing ....................................................... 27
Erasing f iles .................................................................27
Partia lly erasing a file.................................................. 28
3 Advanced operations
Selec ting folders and files...........................30
Display ing file information .........................30
Device loc k function ....................................31
Setting the Author ID and Work Type ...........32
Verbal Comme nt .........................................33
Index marks ...............................................34
How to use the me nu ..................................35
Menu items ................................................37
File Menu ..............................................................37
Rec Menu ..............................................................37
LCD/Sound Men u ..................................................38
Device Men u .........................................................39
Editing t he Work Type informati on .............................40
Formatting the card [Format] ......................42
Customiz ing the recorder ........................... 44
4 Managing files on your PC
ODMS and DSS Player so ftware ....................46
Minimum re quirement ................................................4 6
Using onlin e help .........................................................47
Connecting to your PC .................................48
Connec ting to your PC using the USB c able .................48
Connec ting to your PC using the d ocking statio n ....... 49
Disconne cting from yo ur PC ........................................ 49
5 Other information
Alarm message lis t .....................................50
Troublesh ooting ......................................... 51
Accessories (optional) .................................53
Specif ic ati ons .............................................5 4
Technical assistance and sup port ................55
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2
3
4
5
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3
Safety precautions
Before usin g your new recorder, read this manual
carefully to ensure that you know how to opera te
it safely and correctly. Keep this manual in an
easily accessible location for future reference.
• The warning symbols indicate impor tant
safety related information. To protect yourself
and others from personal injury or damage to
proper ty, it is essential that you always read the
warnings and information provided.
f Danger
If the product is used without observing
the information given under this
symbol, serious injury or death may
result.
f Warning
If the product is used without observing
the information given under this
symbol, injury or death may result.
f Caution
If the product is used without observing
the information given under this
symbol, minor personal injury, damage
to the equipment, or loss of valuable
data may result.
Convention used in this manual
• The word “card” is used to refer to the SD
card and microSD card.
• The word “ODMS” is used to refer to the
Olympus Dictation Management System
in Windows environment.
• The word “DSS Player” is used to refer to
the DSS Player for Mac in Apple Macintosh
environment.
Caution for usage environment
• To protect the high-precision technology
contained in this product, never leave the
recorder in the places listed below, no
matter if in use or storage:
• Pla ces where temperatur es and/or humidity
are high or g o through extre me changes. Dire ct
sunlight , beaches, locke d cars, or near other h eat
sources (stove, r adiator, etc.) or humidif iers.
• Near flammable items or explosives.
• In wet places, such as bathrooms or in the rain.
• In places prone to strong vibrations.
• Never drop the recorder or subject it to
severe shocks or vibrations.
• The recorder may malfunction if it is
used in a location where it is subject to
a magnetic/ electromagnetic field, radio
waves, or high voltage, such as near a
TV set, microwave, video game, loud
speakers, large monitor unit, TV/radio
tower, or transmission towers. In such
cases, turn the recorder off and on again
before further operation.
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4
Safety precautions
• Avoid recording or playing back near
cellular phones or other wireless
equipment, as they may cause
interference and noise. If you experience
noise, move to another place, or move
the recorder further away from such
equipment.
• Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
Warning regarding data loss:
• Recorded content in memory may be destroyed or
erased by operating mistakes, unit malfunction, or
during repair work. It is recommended to back up
and save important content to other media such
as a computer hard disk.
• Any liability for passive damages or damage of
any kind occurred due to data loss incurred by a
defect of the product, repair per formed by the
third par ty other than Olympus, an Olympus
authorized service station or any other reason is
excluded from the Olympus’s liability.
Handling the recorder
f Warning:
• Keep young children and infants away
from the recorder.
Always use an d store the recorde r out of the reach of
young chil dren and infants to pr event the following
dangero us situations which co uld cause serious
injury:
1 Accidentally swallowing the battery, cards or
other small parts.
2 Accidentally being injured by the moving parts
of the recorder.
• Do not disassemble, repair or modify the
unit yourself.
• Use SD/SDHC, microSD/microSDHC
memory cards only. Never use other types
of cards.
If you accidentally inser t another type of card into
the recorder, contact an authorized distributor or
service center. Do not try to remove the card by
force.
• Do not operate the unit while operating a
vehicle.
f Caution:
• Stop using the recorder immediately if
you notice any unusual odors, noise, or
smoke around it.
Never remove the bat tery with bare hands, which
may cause a fire or burn your hands.
• Do not leave the recorder in places where
it may be subject to extremely high
temperatures.
Doing so may cause parts to deteriorate and, in
some circumstances, cause the recorder to catch
fire. Do not use the charger or AC adapter if it
is covered (such as a blanket). This could cause
overheating, resulting in fire.
• Handle the recorder with care to avoid
getting a low-temperature burn.
• When the recorder contains metal parts,
overheating can result in a low-temperature
burn. Pay attention to the following:
• When used for a long period, the recorder will
get hot. If you hold on to the recorder in this
state, a low-temperature burn may be caused.
• In places subject to ex tremely cold
temperatures, the temperature of the
recorder’s body may be lower than the
environmental temperature. If possible, wear
gloves when handling the recorder in cold
temperatures.
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5
Safety precautions
Battery handling precautions
f Danger:
• The recorder uses a lithium ion battery
specified by Olympus. Charge the battery
with the specified AC adapter or charger.
Do not use any other AC adapters or
chargers.
• Battery should never be exposed to flame,
heated, short-circuited or disassembled.
• Never heat or incinerate battery.
• Take precautions when carrying or storing
battery to prevent them from coming into
contact with any metal objects such as
jewelry, pins, fasteners, etc.
• To prevent causing battery leaks or
damaging their terminals, carefully follow
all instructions regarding the use of
batteries. Never attempt to disassemble a
battery or modify it in any way, solder, etc.
• If a battery fluid gets into your eyes, flush
your eyes immediately with clear, cold
running water and seek medical attention
immediately.
f Warning:
• Keep batteries dry at all times.
• If rechargeable batteries have not been
recharged within the specified time, stop
charging them and do not use them.
• Do not use a battery if it is cracked or
broken.
• Never subject battery to strong shocks or
continuous vibration.
• If a battery leaks, becomes discolored or
deformed, or becomes abnormal in any
other way during operation, stop using
the recorder.
• If a battery leaks fluid onto your clothing
or skin, remove the clothing and flush
the affected area with clean, running cold
water immediately. If the fluid burns your
skin, seek medical attention immediately.
• Keep battery out of the reach of children.
• If you notice anything unusual when using
this product such as abnormal noise, heat,
smoke, or a burning odor:
1 remove the battery immediately while being
careful not to burn yourself, and;
2 call your dealer or lo cal Olympus representative
for service.
f Caution:
• Rechargeable battery is exclusively for
use with Olympus digital voice recorder
DS-7000.
• There is a risk of explosion if the batter y is
replaced with the incorrect battery type.
• Dispose of the used battery following the
instructions.
• Please rec ycle batteries to help save our
planet ’s resources. When you throw away dead
batteries, be sure to cover their terminals and
always observe local laws and regulations.
• Always charge a rechargeable battery
when using it for the first time, or if it has
not been used for a long period.
• Rechargeable battery have limited
lifetime. When the operating time
becomes shorter even if the rechargeable
battery is fully charged under the
specified condition, replace it with a new
one.
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6
Safety precautions
Docking station
f Danger:
• Never disconnect the AC adapter or power
cord with a wet hand. This may cause
electric shock or injury.
• Only use the dedicated AC adapter
with the docking station. Using it in
combination with other AC adapters may
cause overheating, fire, or malfunction.
f Warning:
• Never disassemble, modify, or repair the
recorder yourself. This may cause fire,
electric shock, or injury.
• Never use it in locations where it might
come into contact with water. Getting the
recorder wet may cause fire or electric
shock.
• Do not drop the recorder or allow it to
suffer a shock. This may cause damage,
fire, or electric shock.
• Do not insert metal wires or similar
objects. This may cause fire, overheating
or electric shock.
f Caution:
• Unplug the AC adapter or power cord
from the docking station and AC outlet
when not using for extended periods of
time. If this precaution is not followed and
the docking station is damaged then fire
may occur.
AC adapter
f Danger:
• Be sure to use the AC adapter with the
proper voltage (AC 100 - 240 V). Using it
with other voltage levels may cause fire,
explosion, overheating, electric shock or
injury.
• For safety, be sure to unplug the
AC adapter from the outlet before
performing maintenance or cleaning.
Also, never plug in or disconnect the
power plug with a wet hand. This may
cause electric shock or injury.
f Warning:
• Do not attempt to disassemble, repair or
modify the AC adapter in any way.
• Keep foreign objects including water,
metal, or flammable substances from
getting inside the product.
• Do not moisten the AC adapter or touch it
with a wet hand.
• Do not use the AC adapter in the vicinity
of flammable gas (including gasoline,
benzine and lacquer thinner).
• Always stop recording before connecting
or disconnecting the power supply plug.
• When the AC adapter is not in use,
disconnect the power supply plug from
the power outlet.
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Safety precautions
• Use only power supply of the correct
voltage, as indicated on the adapter.
In case:
• ... the internal parts of the AC adapter are
exposed because it has been dropped or
otherwise damaged:
• ... the AC adapter is dropped in water, or
if water, metal flammable substances or
other foreign objects get inside it:
• ... you notice anything unusual when
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:
1 do not touch any of the exposed parts;
2 immediately disconnect the power supply plug
from the power outlet, and;
3 call your dealer or local Olympus
representative for servicing. Continued use
of the AC adapter under these circumstances
could result in electric shock, fire or injury.
f Caution:
• Do not use the AC adapter if the power
plug is damaged or the plug is not
completely connected to the outlet. This
may cause fire, overheating, electric
shock, short circuit or damage.
• Unplug the AC Adapter from AC outlet
when not using. If this precaution is not
followed, fire, overheating or electric
shock may occur.
• Make sure to hold the plug when
removing the power plug from the outlet.
Do not bend the cord excessively or put
heavy objects on it. This may cause fire,
overheating, electric shock or damage.
LCD monitor
• The LCD used for the monitor is made
with high-precision technology.
However, black spots or bright spots of
light may appear on the LCD Monitor.
Due to its characteristics or the angle at
which you are viewing the monitor, the
spot may not be uniform in color and
brightness. This is not a malfunction.
Memory Card
f Warning:
• Do not touch the card contacts. That may
damage the card.
• Do not place the card in locations with
static electricity.
• Store the card in a location that is out
of the reach of children. In case of
accidental ingestion, consult a physician
immediately.
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8
Getting started
Main features
s Slide switch operation for ease of use
and fast response.
s Supports two types of memory: SD card
and microSD card.
s Three Programmable smart buttons
F1,F2 and F3 ( ☞ P. 44).
s Recording in Digital Speech Standard
Pro (DS2 format).
s Two recording modes, [ DSS Pro QP ]
(Quality Playback) mode or [ DSS Pro SP ]
(Standard Playback) mode ( ☞ P. 37) .
s Data encryption function for securing
recordings on the device.
It is possible to set the Encryption level to [ High ]
(256 bit), [ Standard ] (128 bit) or [ No ] (deactivates
the func tion).
s Lithium ion battery rechargeable via
USB cable or AC adapter.
s This recorder is compatible with USB
2.0, enabling fast data transfer to a
computer.
s Five folders and up to 200 files per
folder, for a maximum of 1,000
recordings ( ☞ P. 20 ).
When using ODMS (Olympus Dictation
Management System) sof tware, it is possible
to create up to seven folders (max. 1,400 files)
( ☞ P. 44 , P. 46 ).
s Large color LCD display.
s Device Lock function to prevent
unauthorized access to device
( ☞ P. 31, P. 44) .
Authentication system via password.
s Index mark function which is useful to
search particular points in the dictation
files ( ☞ P.3 4).
s Verbal comment function which allows
transcriptionists to instantly search and
playback instructions on their computer
( ☞ P. 33 ).
s Priority Setting ( ☞ P. 37).
You can set a priority level on each file recorded.
s ODMS (Olympus Dictation Management
System) and DSS Player (DSS Player for
Mac) software included ( ☞ P. 46 ).
It is possible to customize the recorder in a
number of ways.
1
Main features
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9
Identification of parts
6
7
1
Identification of parts
!
@
#
8
9
0
$
1 SD card slot
2 Built-in microphone
3 NEW button
4 Slide ( REC / STOP / PLAY / REV ) switch
5 ERASE button
6 Record indicator light
7 Display (LCD panel)
8 + (Volume) button
9 Fast Forward ( 9 ) button
0 OK/MENU button
! Programmable smart ( F1 , F2 , F3 ) buttons
1
2
3
4
5
-
)
@ Rewind ( 0 ) button
# – (Volume) button
$ Built-in speaker
% Batte ry cover
^ Battery cover release button
& POWER ( ON / OFF ) switch
* EAR (Earphone) jack
( MIC (Microphone) jack
) USB connector
- Docking station connector
&
^%
(
*
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10
Display status indicators (LCD panel)
1
2
3
4
5
6
7
8
D isplay in the r ecording mo de D isplay in the p layback mode
9
0
!
@
#
$
%
Identification of parts
D isplay in the r ecording m ode
^
&
1
Identification of parts
1 Current file name
2 Current folder
3 Current file number/ Total number of
recorded files in the folder
4 Recording elapsed time
5 Remaining memory bar indicator
6 Remaining recording time
7 Level meter indicator
8 Button guide display
9 Recorder status indicator
]: SD card
[
[ ]: SD Card lock
[ ]: microSD card
[
]: Microphone sensitivity
[ ]: Recording mode
[ ]: Battery
[ ]: VCVA (Variable Control Voice
Actuator)
0 Current playback time
! Index mark indicator
@ Playback position bar indicator
# Verbal comment indicator
$ File length
% Recording date and time
^ Slide switch guide
You can display the slide switch guide by using
“ Slide switch guide ” ( ☞ P.44) of the customize
functions of ODMS software.
& File information area
Current file’s information can be displayed by
using the “ Display ” ( ☞ P.44) function in the
ODMS software.
]: Pending
[
[ ]: Encryption
[ ]: Priority
[
]: File lock
[ ]: Author ID
[ ]: Work Type
[ ]: Option Item
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11
1
2
3
Inserting the battery
This recorder uses a lithium ion battery specified
by Olympus (LI-42B). Do not use any other type of
battery.
1 Lightly press down on the battery cover
release button, then open the battery
cover, as shown in the illustration below.
1
Inser ting the bat tery
2 Insert the battery observing the correct
polarity as shown in the illustration,
then close the battery cover.
• Insert the battery by sliding in direction A
while pushing down in direction B.
Battery indicator
The battery indicator on the display will decrease as
the battery loses power.
• When [ ] appears on the display, charge the
batter y as soon as possible. When the battery is
too weak, [ s ] and [ Battery Low ] will appear on
the display and the recorder will shut down.
Notes
• Turn off the recorder before removing the bat tery.
Removing the battery while the recorder is still in
use may cause malfunctions, f ile corruption or file
loss.
• Remove the battery if you are not going to use the
recorder for an extended period of time.
• After removing the battery, it could be necessary
to set again the time and date if you left the
recorder without battery for more than 15
minutes or if you removed the battery right after
loading it into the recorder.
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12
• The supplied battery is not fully charged. It is
recommended to fully charge it before using the
recorder for the first time or after the battery has
been lef t unattended for a long time ( ☞ P.13) .
Charging the battery
After loading the battery into the recorder, you
can charge it by connecting the USB cable to
the recorder, or by using the docking station in
combination with the USB cable or the AC adapter.
Fully charge the battery (approx. 3 hours) before use.
Charging the battery using the docking
station
The "Standard" version of the DS-7000 does not
include the docking station and the AC adapter
(opti onal).
Char ging using d ocking st ation and AC ad apter
1 Connect the AC adapter to the docking
station.
2 Firmly press the recorder all the way
into the docking station as shown in the
illustration.
2
1
Char ging using d ocking st ation and US B cable
Connect the USB cable to the docking
station.
Charging directly via USB cable
After loading the battery into the recorder, you
can charge it by connecting the USB cable to the
recorder.
Connect the USB cable to the recorder.
1
Charg ing the batte ry
C H A R G E indicator light
• The CHARGE indicator light turns on when
charging starts, and turns off when charging is
complete.
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13
Charging the battery
Notes
• Charge the battery frequently during the first
period of use. The battery will per form better
after several charge/discharge cycles.
• Models of batteries different from the included
one may not be charged.
• Charging battery via the USB cable connec tion
may not be successful depending on the power
1
supply capacity of your PC. Use the AC adapter
Charg ing the batte ry
instead.
• Do not set or remove the recorder from the
docking station while operating.
• Do not charge the recorder through a USB hub.
• Do not attach or remove the battery if the USB
cable is connected.
Using the lithium ion batter y
The included battery is exclusively for use with the
Olympus voice recorder DS-7000. Do not use in
combination with other electronic equipment.
Cauti ons conce rning the ba ttery
Read the following instructions carefully when you
use the battery.
Discharging:
Rechargeable batter y self-discharges while not in
use. Charge it regularly before use.
Battery life:
Over time, rechargeable batter y gradually wear
down. When the operating time becomes shor ter
even if the rechargeable battery is fully charged
under the specified condition, replace it with a new
one.
Operating temperature:
Rechargeable batteries are chemical products.
Batter y efficiency may vary even when operating
within the recommended temperature range.
This is an inherent nature of these products.
Recommen ded temperature range of use:
D u r i n g o p e r a t i o n :
0°C - 42°C/ 32°F - 107.6°F
C h a r g i n g :
5°C - 35°C/ 41°F - 95°F
Storage for a long period:
–20°C - 60°C/ –4°F - 140°F
Using the batter y outside the above temperature
range may result in declining efficiency and shorter
batter y life.
Notes
• When disposing batteries, always observe the
• If battery is not fully discharged, protect it against
For custome rs in Germany:
Olympus has a contract with the GRS (Joint Battery
Disposal Association) in Germany to ensure
environmentally friendly disposal.
local laws and regulations. Contact your local
recycling center for proper disposal methods.
short-circuiting (e.g. by taping the contacts)
before disposal.
EN
14
Power supply from AC adapter or USB cable
Use the AC adapter or USB cable when recording for
extended period of time.
The "Standard" version of the DS-7000 does not
include the docking station and the AC adapter
(opti onal).
Using t he AC adapter
Plug the AC adapter into a household power outlet
and connec t the power plug to the recorder via the
docking station. Always turn off the recorder before
you connec t power.
Detec ting abno rmal volta ge
If the recorder detects a DC power voltage
outside the allowed voltage range (4.4-5. 5V),
then [ Power Supply Error Remove Power
Plug ] will appear on the display, and all
operation will stop. The recorder will not be
operable if abnormal voltage is detected. Use
the AC adapter.
Using t he USB cable
1 Verify that the recorder is in stop mode.
2 Connect the USB cable to the recorder
while pressing the OK/MENU button.
1
Power supp ly from AC adapte r or USB cable
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15
Turning on the recorder
Memory card
Move the POWER switch to [ ON] position to activate
the recorder.
1
Turning o n the recorde r/ Memory car d
This recorder uses two types of memories: a microSD
card as internal mem ory, and an SD c ard as additional
memory.
You can remove the content recorded in both the
cards safely in case of malfunc tion of the recorder.
Compatible cards
The recorder supports memor y card capacity from
512 MB up to 32 GB.
Cards compatibility
Check the Olympus homepage
( http://www.olympus.com ) for updates and
information when using cards different from
the included one.
Notes
• When initializing (formatting) a card,
confirm that no necessary data is store d on
the memory car d beforehand. Initializat ion
comple tely erases th e existing data on the
card.
• Cards formatted (initialized) by another device,
like a computer, may not be recognized. Be sure to
format them with this recorder before use.
• The card has a service life. When reaching the end
of its life, writing or erasing data on the card will
be disabled. In this case, replace the card.
• If you use a PC card adapter compatible with the
card to save or delete some data on the card, the
maximum recording time on the card may be
decreased. To recover the original recording time,
initialize/format the card in the recorder.
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16
Memory card
Inserting and ejecting a SD card
Inser ting a SD ca rd
Insert the SD card fully into the card
slot, facing the direction shown in the
illustration below, until it clicks into place.
• Insert the card keeping it straight.
Card recognition
After inserting SD card, the message
[ Please Wait ] will flash on the display while
the recorder recognizes the SD card.
Ejec ting a SD car d
Push the SD card inward to unlock it and let
it come out of the slot.
• Hold the card straight and pull i t out.
Notes
• Inserting the card t he wrong way or at an angle
could da mage the contac t area or cause th e
card to jam.
• If the card is not inser ted all the way into t he
slot, d ata may not be written prop erly.
• When an unformatted card is inser ted into the
card slot, the recorder will automatically display
the format menu options ( ☞ P.42 ).
• Use only cards formatted with the recorder
( ☞ P. 42) .
• Never remove the card while the recorder is
operating, as this may damage the data.
• After pushing the card inward to eject it, releasing
your finger too quick ly may cause the card to be
ejected unexpectedly.
• This recorder uses a microSD card as internal
memory. The microSD card has been preloaded.
• The recorder may not recognize properly even
cards compatible with it.
• The processing per formances reduce in a card
when you repeat writing and deleting. In this case,
format the card ( ☞ P. 42 ).
1
Memory card
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