Olivetti FAX LAB SMS Service Instruction

Use of the SMS service

PUBLISHED BY:

Editors:

Olivetti I- Jet S.p.A.
Località Le Vieux
11020 ARNAD (Italy)

Copyright © 2004, Olivetti
All rights reserved

Olivetti Tecnost, S.p.A.

Via Jervis, 77 - 10015 IVREA (Italy)

S

MS SERVICE

The fax machine allows you to send and receive messages (SMS),
even if you are connected to a switchboard, and to save up to

40 messages, of which: 5 written and sent messages, 5 written and not
yet sent messages and 30 received messages.
In addition to this, it is possible to send messages in "FAX" format and
by electronic mail ("E-MAIL").

note

For details on the SMS service, please contact the man­ager of the telephone network to which you are connected.

TO

ACTIVATE THE SMS SERVICE

important

To activate the SMS service you must set, both for send-
ing and for receiving message, the numbers indicated

by the "SMS Service Centre" and provided by your
network operator. After having activated this service,

you can send and receive messages (SMS) every time
you wish:

note

All SMS service functions are to be activated with­out the document in the ADF.

The display shows:

TO

WRITE AND SEND A MESSAGE (SMS

The display shows:

WRITE/SEND SMS

The display shows:

SMS TEXT

Write the text of the message (max. 640 characters) by
pressing the keys on which the desired number, character
or symbol is written. See table below:

Key 1 = @ space 1 . / ­Key 2 = a b c å ä æ à ç 2
Key 3 = d e f è È é 3 ∆
Key 4 = g h i ì 4
Key 5 = j k l 5
Key 6 = m n o ñ ö Ø ò 6
Key 7 = p q r s ß 7
Key 8 = t u v ü ù 8
Key 9 = w x y z 9
Key * = * space ~ . / \ , ; _ : ‘ " ? !
Key 0 = space + & / % 0
Key # = # & % + $ < = > @ ( ) ^ | [ ]

Λ

Φ

Π Σ

€

£ ¥ $ ¿ § ¡

)

Γ

Θ Ξ Ψ Ω

WRITE/SEND SMS

/ Until the display shows:

CONFIGURATION

The display shows:

SERV. CENTRE NO.

The display shows:

SERV.NUM.1

The display shows:

TYPE NUMBER

- Directly on the numeric keypad, type the number of the
SMS transmission service given to you by the "Service

Centre" of your network manager. For example: 4211.

To confirm your setting. The display shows:

SERV.NUM.2

- Directly on the numeric keypad, type the number of the
SMS reception service given to you by the "Service Cen-

tre" of your network manager and then press the
key to confirm the setting.

To return the fax machine to the initial stand-by mode.

To change from upper case letters to lower case letters and
vice versa.

/ To scroll the cursor on alphanumeric characters already

keyed in or to leave a blank space.

To delete a character on the left hand side of the cursor. It
deletes all the text if kept pressed.

While the text is being entered, the display will show, in its
top right-hand corner, a number (from 1 to 4) that increases
every 160 characters. This number is used to indicate
how many characters have been entered and how many
more can still be entered. For example: if you have typed
a text consisting of 220 characters, the number 2 appears.

The display shows:

SEND

To confirm your setting. The display shows:

SEND TYPE :SMS

The display shows:

TYPE NUMBER

NUM/TOUCH/SPEED

- Dial the correspondent's number in one of the following
ways: either from numeric keypad or with one-touch dial-

ling keys and speed dialling codes (see "To set one-touch

and speed dialling", chapter "Basic transmission and
reception operations").

1

To confirm your setting. The display shows:

OTHER PARAM.:NO

At this point you can:

- send the message by pressing the
The fax machine starts sending as indicated at the end of

the procedure;

- go back by pressing the
in order to edit the text or change any of the parameters

selected up to now;

- continue to programme other parameters to:

- ask for notification of delivery of the message.

- send your messages to recipients with a special

confidential mailbox.

- make sure that the SMS service works correctly
when recipients have more than one telephone
connected to the same telephone line.

As indicated below:

/ To see the other available option:

, |/} and keys

key twice.

OTHER PARAM.:YES

To confirm your setting. The display shows:

NOTIFY: YES

/ To see the other available option: "NOTIFY: NO".

"NOTIFY:YES": to receive the notification of message deliv­ery every time you send one.

"NOTIFY:NO": if you do not want to receive the notification
of message delivery.

To confirm your choice. The display shows:

BOX

- Enter the ID of the recipient’s confidential mailbox (max. 4
alphanumeric characters) as you did to type the message

text.

The display shows:

RECIP.TERM.NO.

(1-9) 1

At this point, if the recipient owns only one telephone set
connected to the telephone line, confirm "1" with

otherwise, if the recipient has more than one telephone set
connected to the telephone line, type the number corre­sponding to the terminal on which he wants to receive your

message and then press

. The display shows:

;

Otherwise, if the transmission has not been completed suc­cessfully, at the end on the display the message "TX ER­ROR" for a few seconds followed by an acoustic signal and
error led "

In both cases, at the end of the transmission, the display
shows:

" lights on.

SAVE SMS:NO

Press |/} to see the other available option:

SAVE SMS:YES

At this point, if transmission was aborted, the fax machine
automatically prints the failed transmission report and the
display shows the message "TX ERROR" again. To clear
the message from the display and turn off the error LED

indicator "

To confirm your choice.

" press the key .

note

If you have chosen "SAVE SMS:YES", the message "SAVED"
appears on display for a few seconds and your message will
be saved on the list of messages sent "SMS SENT". A t this
point you can always send it again or change it.

note

If, after writing a message, you press or your fax
machine is idle for more than 2 minutes, the text of your mes-

sage will be saved on the list of written messages "SMS WRIT­TEN".

notE

If the message "MEMORY FULL", "DELETE SMS" appears
on display and the fax machine does not allow you to write the
text of your message, this means that:

- the sent message memory is full
or

- the draft message memory is full
or

- both memories are full.
At this point, delete at least one of the messages from either or
both of the memories (depending on the case). See "To
delete a message (SMS)" later in the manual.

notE

If there is no power for over an hour, the fax machine will
delete all the messages. To have a record of all the messages
received, refer to the report of power failure that will be auto­matically printed by the fax machine or require the printout of
activity report (see the instruction manual of the fax machine).

SEND:YES

To confirm your choice.

The fax machine starts transmitting and the message
"TRANSMITTING" appears on display.

If the transmission has been completed successfully, at the
end the message "TX COMPLETED" appears on display
for a few seconds.

2

TO

SAVE A MESSAGE (SMS) WITHOUT

SENDING

The display shows:

IT

WRITE/SEND SMS

The display shows:

TEXT SMS

Write the text of the message (Max. 640 characters) as
described in "To write and send a message (SMS)".

To confirm your setting. The display shows:

SEND

/ Until the display shows:

SAVE

To confirm your setting. The message "SAVED" appears

on display for a few seconds. The message will be saved
on the list of written messages "SMS WRITTEN".

To return the fax machine to the initial stand-by mode.

note

If the message "MEMORY FULL", "DELETE SMS" appears
on display and the fax machine does not allow you to write the
text of your message, this means that:

- the sent message memory is full
or

- the draft message memory is full
or

- both memories are full.
At this point, delete at least one of the messages from either or
both of the memories (depending on the case). See "To

delete a message (SMS)" later in the manual.

TO

EDIT/SEND AGAIN A MESSAGE (SMS

)

To confirm your setting. The display shows from left to right:

the reference number which identifies the messages present
on the list of messages sent (from the newest to the oldest),
the correspondent's telephone number, the text of the mes­sage or part of it, and the date and time.

/ Press |/} once to show all the message-related data and

the text of the message on the fax machine. To stop the text
on display, press

At this point you can press
again or press

another message that you wish to edit and/or send again
and then press

In both cases the display shows on the upper line:

|/}

again.

to edit and/or send

/

to find on the above-mentioned list

.

TEXT SMS

and on the bottom line, the message text that you have just
selected.

At this point, by resuming the procedure described in "To
write and send a message (SMS)", from the step in
which the display shows: "TEXT SMS", you can:

- edit the contents of the message and send it back to the
same recipient or another recipient.

- send the same message back to the same recipint or
another recipient.

- store the edited message without sending it.

notE

If the message "MEMORY FULL", "DELETE SMS" appears
on display and the fax machine does not allow you to write the
text of your message, this means that:

- the sent message memory is full
or

- the draft message memory is full
or

- both memories are full.
At this point, delete at least one of the messages from either or
both of the memories (depending on the case). See "To

delete a message (SMS)" later in the manual.

F

ROM THE LIST OF MESSAGES WRITTEN AND SAVED

Look at the list of messages sent or written (not sent yet) if
you want to find a message that you wish to edit and/or
send again.

F

ROM THE LIST OF MESSAGES SENT

The display shows:

WRITE/SEND SMS

/ Until the following message appears on display:

SMS SENT XX

"XX" is the number that appears in the upper right-hand
side corner and it indicates the total number of messages
sent (max. 5). It is useful if you want to know how many
messages you have sent and, therefore, how many you
can still send.

To confirm the setting. The display shows:

EDIT/SEND

The display shows:

WRITE/SEND SMS

/ Until the following message appears on display:

SMS WRITTEN XX

"XX" is the number that appears in the upper right-hand
side corner and it indicates the total number of messages
written and saved (max. 5). It is useful if you want to know
how many messages you have saved and, therefore, how
many you can still save.

To confirm the setting. The display shows:

EDIT/SEND

From this point on, follow the procedure described in "To
edit/send again a message (SMS) - From the list of
messages sent".

3

TO

DELETE A MESSAGE (SMS

As mentioned previously, the fax machine can store up to
40 messages of which: 5 written and sent, 5 written and
not sent (draft) and 30 received.

If the display shows "MEMORY FULL", "DELETE SMS",
this means that:

- the sent message memory is full
or

- the draft message memory is full
or

- both memories are full.
At this point, you must delete at least one of the messages

from either or both of the memories (depending on the
case).

If the display shows "SMS RX MEM. FULL" , this means
that the reception memory is full and no more messages
can be received. At this point, you must delete at least one
message on the list of messages received to make room in
the memory.

In either case, you can track down the messages you wish
to delete with ease by consulting the sent messages list, the
draft (written but not sent) messages list or the received
messages list.

)

When you have deleted all the messages present on the
list, the fax machine will show "MEMORY EMPTY" and will
automatically return to the first item on the "WRITE/SEND
SMS" menu.

F

ROM THE LIST OF MESSAGES WRITTEN AND SAVED

The display shows:

WRITE/SEND SMS

/ Until the display shows:

SMS WRITTEN XX

To confirm your setting. The display shows:

EDIT/SEND

/ Until the display shows:

DISPLAY/PRINT

From this point on, follow the procedure described in "To
delete a message (SMS) - From the list of messages
sent", starting from the point where the display shows

"DISPLAY/PRINT".

F

ROM THE LIST OF MESSAGES RECEIVED

The display shows:

F

ROM THE LIST OF MESSAGES SENT

The display shows:

/ Until the display shows:

WRITE/SEND SMS

/ Until the display shows:

To confirm your setting. The display shows:

SMS SENT XX

To confirm your setting. The display shows:

/ Until the display shows:

EDIT/SEND

/ Until the display shows:

DISPLAY/PRINT

To confirm your setting. The display shows from left to right:

the reference number which identifies the messages present
on the list of messages sent (from the newest to the oldest),
the correspondent's telephone number, the text of the mes­sage or part of it, and the date and time.

/ Press |/} once to show all the message-related data and

the text of the message on the fax machine. To stop the text

|/}

on display, press

At this point you can press
find on the above-mentioned list another message that you

again.

to delete or press / to

WRITE/SEND SMS

SMS RECEIVED XX

EDIT/SEND

DISPLAY/PRINT

From this point on, follow the procedure described in "To
delete a message (SMS) - From the list of messages
sent", starting from the point where the display shows

"DISPLAY/PRINT".

notE

If you want to display and then delete a message received in
one of the 5 confidential mailboxes (see "To stop unautho-
rized persons from reading SMS messages"), you must
enter the password you associated with the corresponding
mailbox previously.

wish to delete and then press

The display shows the message "SMS DELETED" for a
few seconds and, if there are no more messages on the
list, the fax machine shows you the previous message. To

continue to delete the other messages, press the
again.

4

.

key

TO

SEND MESSAGES TO OTHER FAX

To confirm your setting. The display shows:

MACHINES

The display shows:

WRITE/SEND SMS

The display shows:

TEXT SMS

Write the text of the message (max. 640 characters) using
the numeric keypad as described in "To write and send a
message (SMS)".

The display shows:

SEND

To confirm your setting. The display shows:

SEND TYPE:SMS

/ Until the display shows:

SEND TYPE:FAX

To confirm your setting. The display shows:

RECIPIENT NAME

- Enter the fax header, for example: the name of the recipi­ent of the document you are about to send and any other

information.

To confirm your setting. The display shows:

TYPE NUMBER

NUM/TOUCH/SPEED

- Dial the correspondent's number in one of the following
ways: either from numeric keypad or with one-touch dial-

ling keys and speed dialling codes (see "To set one-touch

and speed dialling", chapter "Basic transmission and
reception operations").

To start the transmission
Transmission starts as described above.

SEND TYPE:SMS

/ Until the display shows:

SEND TYPE:EMAIL

To confirm your setting. The display shows:

TYPE ADDRESS

ADD./TOUCH/SPEED

- Enter the complete Internet address or press the speed
dialling number or dial the number to which you have asso-

ciated the Internet address.

The fax machine can receive up to 30 messages (SMS). When a
message (SMS) is received, the "
machine, if previously programmed, sends out an acoustic signal and

the message "SMS RECEPTION" and then the
display.

As in message transmission, you can set some parameters to:

- stop unauthorized persons, by means of special confidential

- ensure the correct operation of SMS service if you have

- configure the fax machine to notify the reception of a mes-

To start the transmission
Transmission starts as described above.

TO

RECEIVE MESSAGES (SMS

mailboxes (max. 5) and passwords, from reading the mes­sages present in these mailboxes.

more than a telephone set connected to the same tele­phone line.

sage through an acoustic signal.

)

" led starts blinking, the fax

icon appear on

important

To make sure that SMS messages will be received,
check that the fax machine is set to connect to the telephone
line after at least 2 rings. See the "To change the number
of rings" section of the "More sophisticated operations"
chapter of the fax machine user’s manual.

TO

SEND MESSAGES TO E-MAIL ADDRESSES

(E-

MAIL

)

The display shows:

WRITE/SEND SMS

The display shows:

TEXT SMS

Write the text of the message (max. 640 characters) using
the numeric keypad as described in "To write and send a
message (SMS)".

The display shows:

SEND

TO

READ A MESSAGE (SMS) RECEIVED

When the icon appears on display, it means that you
have received one or more messages (SMS). At this point,

if you want to read them, you must:

The display shows:

WRITE/SEND SMS

/ Until the display shows:

SMS RECEIVED XX

"XX" is the number that appears in the upper right-hand
side corner and it indicates the total number of messages
received (max. 30). It is useful if you want to know how
many messages you have received and, therefore, how
many you can still receive.

5

To confirm your setting. The display shows:

EDIT/SEND

If "MEM ALMOST FULL", "DELETE REC. SMS", appear
on display, it means that the memory for messages received
already contains 26 messages, therefore, it is almost full. It is
advisable to delete some messages from this memory. See
"To delete a message (SMS)".

If, on the other hand, "MEMORY FULL", "DELETE REC.
SMS", appear on display, it means that the memory for
messages received is full. In this case, you must delete at
least one message from this memory. See "To delete a
message (SMS)".

/ Until the display shows:

DISPLAY/PRINT

To confirm your setting. The display shows from left to right:

the reference number which identifies the messages present
on the list of messages received (from the newest to the

oldest), the
correspondent's telephone number, the text of the message

or part of it, and the date and time.

/ Press | or }, once to show all the message-related data

and the text of the message on the fax machine. To stop the
text on display, press

At this point you can press
message or press

another message that you wish to select, and then press

.

In either case, the fax machine prints a report containing
the data for the received message that you have just se­lected and the message text and then returns to its initial
stand-by mode.

icon for messages still unread, the

|

or } again.

to select the displayed

/

to find on the above-mentioned list

/ Until the display shows:

If, on the other hand, "MEMORY FULL", "DELETE REC.
SMS", appear on display, it means that the memory for
messages received is full. In this case, you must delete at
least one message from this memory. See "To delete a
message (SMS)".

To confirm your setting. The display shows from left to right:
the reference number which identifies the messages present

on the list of messages received (from the newest to the
oldest), the
correspondent's telephone number, the text of the message

or part of it, and the date and time.

|

or } again to show all the message-related data

Press
and the text of the message on the fax machine. To stop the
text on display, press | or } again.

At this point you can press
message or press

another message that you wish to select, and then press

.

In both cases the fax machine shows on the upper line:

icon for messages still unread, the

to select the displayed

/

to find on the above-mentioned list

TEXT SMS

and on the bottom line, the test of the message you have
just selected.

- At this point, you can overwrite your answer message
(max. 640 characters) using the keys on the numeric key-

pad or write your message again from scratch, having

deleted the previous one by pressing the

To confirm your setting. The display shows:

key.

SEND

ANSWER

TO

ANSWER A MESSAGE (SMS) RECEIVED

The display shows:

WRITE/SEND SMS

/ Until the display shows:

SMS RECEIVED XX

"XX" is the number that appears in the upper right-hand
side corner and it indicates the total number of messages
received (max. 30). It is useful if you want to know how
many messages you have received and, therefore, how
many you can still receive.

To confirm your setting. The display shows:

EDIT/SEND

If "MEM ALMOST FULL", "DELETE REC. SMS", appear
on display, it means that the memory for messages received
already contains 26 messages, therefore, it is almost full. It is
advisable to delete some messages from this memory. See
"To delete a message (SMS)".

To confirm your setting. The display shows:

NOTIFY: YES

From this point on, follow the procedure described in "To
write and send a message (SMS)", as from the step in

which the display shows: "NOTIFY: YES".

notE

If the message "MEMORY FULL", "DELETE SMS" appears
on display and the fax machine does not allow you to write the
text of your message, this means that:

- the sent message memory is full
or

- the draft message memory is full
or

- both memories are full.
At this point, delete at least one of the messages from either or
both of the memories (depending on the case). See "To
delete a message (SMS)" later in the manual.

6

TO

STOP UNAUTHORIZED PERSONS FROM

READING

SMS MESSAGES

As mentioned previously, you can stop anyone from read­ing the messages that you have received without your
authorization.

This security function is activated by programming confi­dential mailboxes (max. 4 alphanumeric characters) and
passwords (4 obligatory digits) which the fax prompts you
for whenever an attempt is made to access the mailboxes
to read the messages they contain. If you do not enter the
ID and the corresponding password, access is denied.

note

Having programmed a mailbox, to access it to read or print
the received messages, you must always type the password
associated with it.
If the password typed is not correct, the display shows:
"WRONG PASSWORD". If you type the wrong password
twice consecutively, the display shows, for a few seconds,
"AT NEXT ERROR"; "BOX DELETED". At the third attempt,
if the password is still wrong, the fax machine shows, for a
few seconds, the message "DELETED BOX" and then re­turns automatically to its initial stand-by mode; the mailbox is
then cleared of all its contents.

The display shows:

WRITE/SEND SMS

/ Until the display shows:

CONFIGURATION

The display shows:

SERV. CENTRE NO.

/ Until the display shows:

BOX 1

At this point, you can press the  key or the  key to
select, in ascending or descending order, one of the other

4 mailboxes and then press the

key immediately to confirm the mailbox displayed

(in this case, mailbox 1). The display shows:

key or press the

BOX 1

-

- Enter, as you do when typing a message text, the ID (max.
5 alphanumeric characters) that you wish to associate with

mailbox 1.

To confirm your setting. The display shows:

/ Until the display shows:

The display shows:

/ Until the display shows:

PASSWORD 1

-

- Type the password (4 obligatory digits) that you wish to
associate with the corresponding mailbox (in this case,

mailbox 1).

To confirm your setting. The display shows:

To confirm your setting. The display shows:

BOX 2

At this point, you can abort the procedure by pressing the

To confirm the setting.

FOR AN

CEPTION IF YOU OWN MORE THAN ONE TEL

APPROPRIATE MESSAGE (SMS) RE

-

-

EPHONE SET AND ONLY ONE TELEPHONE LINE

If you must connect other telephone sets to the same tele­phone line, up to a maximum number of 9 which can re­ceive messages (SMS), you must identify each of them with
a different terminal number (between 1 and 9) to make
sure that the messages reach the set desired. To give the
fax machine a specified terminal number, proceed as de­scribed below. As regards other telephone sets, follow the
procedures described by their manufacturers in order to
obtain the same result.

The display shows:

WRITE/SEND SMS

CONFIGURATION

SERV. CENTRE NO.

TERMINAL NO.

TERMINAL NO.

( 1-9 ) 1

- Press a key from 1 to 9 to identify a terminal different from "1"
so that it can receive the messages sent to it.

key or you can continue to set the other mailboxes

by pressing the
described above.

key and repeating the procedure

To return the fax machine to the initial stand-by mode.

7

TO

CONFIGURE THE FAX MACHINE FOR

To confirm your setting. The display shows:

NOTIFYING

(

SMS) THROUGH AN ACOUSTIC SIGNAL

THE RECEPTION OF A MESSAGE

The fax machine has already been configured for notifying
the reception of a message (SMS) through an acoustic sig­nal; if it is not, proceed as follows:

The display shows:

WRITE/SEND SMS

/ Until the display shows:

CONFIGURATION

The display shows:

SERV. CENTRE NO.

/ Until the display shows:

SMS RX ADVICE

The display shows:

SMS RX ADVICE: N

/ To see the other available option:

SMS RX ADVICE: Y

To confirm your choice.

EDIT/SEND

/ Until the display shows:

DISPLAY/PRINT

To confirm your setting. The display shows from left to right:

the reference number which identifies the messages present
on the list of messages that you have selected, the
correspondent's telephone number, the text of the message
or part of it, and the date and time.

/ Press | or } once to show all the message-related data

and the text of the message on the fax machine. To stop the

|

text on display, press

At this point you can press
press

/

to find on the above-mentioned list another
message that you wish to select and then press
In either case, the fax machine prints a report containing the

data of the message that you have just selected and the text
of the message, and then automatically returns to the initial
stand-by mode.

TO

PRINT THE LISTS OF MESSAGES (SMS

or } again.

to select the message or

.

)

SENT, WRITTEN AND RECEIVED

The lists containing the messages received, sent and written but still not
sent, can be displayed as described in "To edit/send again a mes-
sage (SMS)" and in "To delete a message (SMS)" and can also be
printed at any moment.
When you ask for a list printout, you can read the text of the message,
have a report of all the data concerning it, for example, the date and
time when it was sent or received, the selected number, the transmitter's
number, whether the message was appropriately delivered, etc.
Apart from printing the complete lists, you can also require the printout
of each message within a list.

The display shows:

/ Until the display shows:

To return the fax machine to the initial stand-by mode.

THE

LISTS

TO

PRINT EVERY MESSAGE WITHIN A LIST

WRITE/SEND SMS

The display shows:

/ Until the display shows:

To confirm your choice. The display shows:

/ Until the display shows:

To confirm your setting. After printing the report, the fax

notE

If there are no messages in the list selected, the display shows
"MEMORY EMPTY" and the fax machine returnsreturns to
the first item on the "WRITE/SEND SMS" menu.

SMS SENT XX

or:

SMS RECEIVED XX

or:

SMS WRITTEN XX

WRITE/SEND SMS

SMS SENT XX

or:

SMS RECEIVED XX

or:

SMS WRITTEN XX

EDIT/SEND

PRINT LIST

machine automatically returns to the initial stand-by mode.

8

TO

PRINT THE LIST OF CONFIGURATION

PARAMETERS

The display shows:

WRITE/SEND SMS

/ Until the display shows:

CONFIGURATION

The display shows:

SERV. CENTRE NO.

/ Until the display shows:

PRINT CONFIG.

To confirm your setting. After printing the report, the fax

machine automatically returns to the initial stand-by mode.

9

255902A