Olivetti FAX LAB 100, FAX LAB 120, FAX LAB M100, FAX LAB S100, FAX LAB S120 Instruction Manual

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Ink Jet Fax

Fax-Lab 100/120 Fax-Lab M100 Fax-Lab S100/S120

INSTRUCTIONS

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PUBLISHED BY:

Editors:

Olivetti I- Jet S.p.A. Località Le Vieux 11020 ARNAD (Italy)

Via Jervis, 77 - 10015 IVREA (TO)

Olivetti Tecnost, S.p.A.

ITALY

Manufacturer:

Olivetti Tecnost, S.p.A. con unico azionista

Gruppo Telecom Italia

Direzione e coordinamento di Telecom Italia S. p. A.

Via Jervis, 77 - 10015 IVREA (TO)

ITALY

The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning.

This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately.

The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999/05/CE (the full declaration can be found at the www.olivettioffice.com site, by choosing "support", "Certifications" and then the product name).

Conformance is certified by the application of the mark to the product.

Network compatibility declaration

This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service.

Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machine’s characteristics:

• incorrect electrical supply;

• incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual supplied with the machine;

• replacement of components or original parts using other types, not approved by the manufacturer, or where carried out by unauthorized persons.

The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical power supply, unplug it from the supply socket.

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ABLE OF CONTENTS

FIRST SECTION

EFORE YOU START

CONSULTING THE MANUAL ........................................................ I

ENVIRONMENTAL RECYCLING.................................................... I

SAFETY PRECAUTIONS ............................................................... I

ABOUT THE INSTALLATION AND SETUP PARAMETERS ............ I

BOUT THE FAX MACHINE

CONSOLE ..................................................................................... II

COMPONENTS ............................................................................ IV

OW TO GET STARTED QUICKLY

PACKAGE CONTENTS V

RECEPTION XIII

TO CHOOSE THE RECEPTION MODE ..................................... XIII

MANUAL RECEPTION ............................................................... XIII

AUTOMATIC RECEPTION ......................................................... XIII

RECEPTION WITH TELEPHONE ANSWERING DEVICE ........... XIII

RECEPTION IN "PHONE/FAX" MODE ....................................... XIV

USING THE TELEPHONE XV

TO TELEPHONE WITH ONE-TOUCH DIALLING ........................ XV

TO TELEPHONE WITH SPEED DIALLING ..................................XV

TO TELEPHONE BY RUNNING A SEARCH IN THE

PHONE BOOK ............................................................................. XV

TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS

OR ONE OF THE LAST 10 OUTGOING NUMBERS .................. XVI

MAKING COPIES XVI

WHAT DOCUMENTS CAN BE COPIED ..................................... XVI

TO MAKE A COPY ...................................................................... XVI

INSTALLATION CONDITIONS V

CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY V

SETTING SOME PARAMETERS (INDISPENSABLE FOR CORRECT FUNCTIONING) VI

TO SET THE LANGUAGE AND THE COUNTRY OF

DESTINATION .............................................................................. VI

TO SET THE DATE AND TIME ................................................... VII

TO CHANGE THE DATE AND TIME .......................................... VIII

ALL THAT IS MISSING NOW IS YOUR NAME AND

FAX NUMBER ............................................................................ VIII

SETTING UP THE FAX MACHINE X

TRANSMISSION XII

WHAT DOCUMENTS MAY BE USED .......................................... XII

TO SEND A DOCUMENT ............................................................ XII

TO HEAR THE DIALLING TONE WHEN SENDING A

DOCUMENT ............................................................................... XIII

TO SEND A DOCUMENT WITH THE RECEIVER RAISED ........ XIII

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ONSULTING THE MANUAL

ISK OF FIRE

EFORE YOU START

This manual describes various models of fax machine of which some have a built-in telephone answering device and others do not. In the description that follows, whenever a distinction is to be made between these models, reference will be made to: "Base models" and "Models with a built-in TAD".

This manual is divided into two sections: the first section "About the fax machine" and "How to get started quickly" provide a summary of the fax machine's features, allowing you to install it and get started immediately, using its basic functions only. After this initial phase, the second section of the manual can be consulted. In it you will find a detailed description of the fax

machine and its many functions.

NVIRONMENTAL RECYCLING

Never throw the fax machine away with ordinary household waste. Find out how it is to be disposed of from your local authorities and make sure you respect all regulations in force. The cardboard box, the plastic present in the package and the various parts of the fax machine may be recycled in accordance with the recycling regulations in force in your country.

AFETY PRECAUTIONS

ISK OF AN ELECTRIC SHOCK

• Never attempt to repair the fax machine yourself. If you remove

the casing, you risk getting an electric shock or suffering some other kind of injury. Repairs should be carried out by qualified technical staff only.

• During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate the risk of it being damaged by lightning.

• Never pour liquids on the fax machine and avoid exposing it to the

damp. If liquids seep inside it, unplug it immediately from the mains power supply and the telephone line. Before using it again, have it repaired by qualified, technical staff.

• Do not use the fax machine outside in bad weather.

• Connect the fax machine exclusively to a certified wall power

socket.

• To unplug the power cable from the wall power socket, remove the plug and refrain from yanking the cable.

• Never touch the power cable or plug with wet hands.

• Do not fold or squash the power cable. Keep it away from heat

sources.

• Before cleaning the fax machine, unplug it from the wall power socket.

• Before using the fax machine, check that it has not been damaged or dropped. If it has, have it checked by a qualified engineer.

ISK OF SUFFOCATION

• If you are to leave the fax machine unused for a long period of

time, you should disconnect it from the power supply: in this way, it will be protected against the risk of damage due to interference or power surges.

ISK OF ACCIDENT

• Place it on a stable, flat surface free of all vibrations so as to avoid

drops that could cause damage to the machine and injury to persons.

•

Lay the power cable so that it cannot be trodden on or tripped over.

•

Never let children use or play with the fax machine.

PERATING PRECAUTIONS

• Keep the fax machine in a dust-free place away from sources of

water, steam and excessive heat. Do not expose it to direct sunlight.

• Ensure that no books, documents, or other objects obstruct normal ventilation in any way.

• Use the fax machine exclusively at a temperature of between 5°C and 35°C and a relative humidity of between 15% and 85%.

• Keep the fax machine away from other electrical and electronic appliances that may cause interference, e.g. radios, televisions, etc.

• If a voltage drop or power failure occurs, it will not be possible to make or receive telephone calls as the keypad will be disabled.

• In an emergency, if you wish to make a call, you must use a telephone certified by the telephone company, connecting it directly to the fax machine (in countries where this is allowed) or directly to the telephone wall socket.

• Leave enough room in front of the outlet from which documents and received/copied documents are unloaded, so that they do not fall on the floor.

MPROPER USE

The fax machine was designed to send and receive documents and to copy paper documents. The machine may also be used as a telephone. All other uses are to be considered improper. In particular, it is never to be connected directly to an ISDN line and, if it is, the guarantee becomes null and void.

PARAMETERS

As the country default values for each installation and setup parameter may change due to certification requirements or specific customers’ needs, these values do not always correspond to those indicated in the manual: it is therefore advisable to print them before changing them.

BOUT THE INSTALLATION AND SETUP

•

The fax machine and its accessories are wrapped in plastic so do not let children play with the packaging material.

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BOUT THE FAX MACHINE

ONSOLE

The specific keys of the models with TAD are described under the item “

"Error" LED indicator

Signals an operating fault during transmission or reception.

•

After the button has been pressed, it turns

the speaker volume "up" or "down".

Display

A two-line liquid crystal display with a capacity of 16 characters per line. Shows operator prompts and error messages.

MODELS WITH A BUILT-IN TAD ONLY

”.

Blinking, indicates that the memory contains documents that have not been printed.

Off, indicates that the memory is empty.

ODELS WITH A BUILT-IN TA D ONLY

On, indicates that there are messages or memos in the

memory that have already been played. Blinking, indicates that the memory contains documents that have not been printed, messages or memos that have not been played. Off, indicates that the memory is empty.

•

Dial the fax or telephone number.

•

If pressed for more than a second, they automatically dial (once set) the telephone or fax number assigned to them (one-touch dialling function).

•

Enter numeric data.

•

Select digits and alphanumeric characters during the entry of numbers and names.

•

Scroll "forwards" and "backwards" through the values of a parameter.

•

Move the cursor to the "right" and to the "left" while entering numbers and names.

ODELS WITH A BUILT-IN TAD ONLY

•

Used to perform TAD functions. Described in the corresponding chapter.

With the handset lifted, gives access to the special functions made available by the network manager and commonly known as REGISTER RECALL (R function).

•

With tone dialling, they send a tone down the line for special network services.

•

They scroll "backwards" and "forwards" through characters and special symbols during the entry of names.

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ONSOLE

BOUT THE FAX MACHINE

• Adjusts the resolution of the documents to be sent and copied (only with the document inserted in the ADF or manual document feeder).

• Puts the line on hold during a telephone conversation (with the handset raised).

•

After two numeric keys (01-50) have been pressed, automatically dials (once set) the telephone or fax number associated with them.

•

Cancels incorrect settings.

• Inserts a pause during the dialling of the telephone or fax number.

• Displays a list of the last 10 fax or telephone numbers dialled (outgoing calls) or the last 20 numbers from which calls have been received and not answered (incoming calls), irrespec- tive of whether or not a document was present in the ADF or manual feeder.

•

Unloads a document from the ADF or manual document feeder.

•

Turns off the " " LED indicator.

•

Returns the fax machine to the stand-by mode.

•

Stops the programming, transmission, reception or copying operation in progress.

•

Starts receiving a document.

•

After the fax number has been dialled, starts sending a document (only with the document inserted in the ADF or manual document feeder).

•

Confirms the selection of menus, submenus, parameters and their values and moves on to the next condition.

•

Starts copying a document (only with the document inserted in the ADF or manual document feeder).

•

Gives access to programming mode.

•

Selects menus and submenus.

Used to dial a telephone or fax number without lifting the telephone handset.

III

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BOUT THE FAX MACHINE

OMPONENTS

The figure shows the external and internal parts common to the various models of fax machine.

APER SUPPORT EXTENSION

ONNECTION SOCKETS

LAIN PAPER FEED COMPARTMENT (ASF

Maximum capacity: 40 sheets (80gr/m

UTOMATIC FEEDER FOR DOCUMENTS TO BE

SENT

AND COPIED (ADF

AXIMUM CAPACITY

)

: 5

SHEETS OF A

UILT-IN TELEPHONE

HANDSET

PEAKER

UXILIARY MANUAL FEEDER FOR DOCUMENTS

SENT OR COPIED

AXIMUM CAPACITY

PTICAL READER

: 1

SHEET AT A TIME

ECEIVED OR COPIED DOCUMENT OUTPUT

PERATOR CONSOLE

ISPLAY

The display consists of two lines of 16 characters each. It shows the date and time, menu items, error messages, resolution and contrast values.

ACHINE SERIAL NUMBER

(

SEE BASE

PLATE

)

RINT HEAD

COMPARTMENT

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OW TO GET STARTED QUICKLY

This section provides a basic description of the fax machine, explaining how to install it and get started quickly, using its basic functions only. For a more comprehensive use of the fax machine, see the corresponding section. As this section is designed to give you a gradual and systematic approach to the fax machine, we recommend you read the topics in the order in which they are presented.

PACKAGE CONTENTS

In addition to the fax machine and this manual, you will find the following elements in the package:

• The paper support extension

• The cable for connecting the fax machine to the telephone line.

• The power cable.

• The telephone plug (if applicable).

• The box containing the monochrome print head provided with the

machine.

• The telephone handset.

• Aftersales support information.

IMPORTANT

The use of non-original print heads makes the product’s guarantee null and void.

INSTALLATION CONDITIONS

Place the fax machine on a stable, flat surface. Make sure there is enough room for ventilation. Keep the fax machine in a dust-free place away from sources of excessive heat or humidity. Do not expose it to direct sunlight.

CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY

Connect the fax machine to the telephone line

IMPORTANT

The fax machine is set up to be connected to the public telephone line. If you want to connect it to a private line see section "To set it up for the telephone line".

Connect the telephone handset

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If a voltage drop or power failure occurs, it may be useful to use an emergency telephone.

IMPORTANT

To connect the emergency telephone directly to the fax machine, remove the cover from the socket for connecting to the external line and then insert the plug of the emergency telephone in this socket (see figure opposite). In countries where this kind of connection is not allowed (for example, Germany and Austria), connect the emergency telephone directly to the telephone wall socket.

Connect the fax machine to the power supply

The plug of the power supply cable may vary from country to country.

Do not insert the print head before connecting the fax machine to the power supply socket.

SETTING SOME PARAMETERS (

Once the fax is connected to the power supply, it automatically runs a short test to check that its components are working and the display may show:

- the language in which the messages will be displayed or

- the message "AUTOMATIC 00" ("AUTOMATIC" in the base models) and, alternating on the second line, the messages "SET DATE/TIME" and "CHECK PRINT HEAD".

In the first case, to enable the fax machine to work properly, you must set the language and country in which it is to be used as described in the procedure below. In the second case, you can move on to set the date and time directly.

INDISPENSABLE FOR CORRECT FUNCTIONING

1. To select the desired language, press the keys:

2. To confirm the setting, press the key:

IMPORTANT

)

SET THE LANGUAGE AND THE COUNTRY

DESTINATION

The display shows the language in which the messages are displayed. For example:

ITALIANO

/ The display shows, for example:

ENGLISH

The display shows:

CHOOSE COUNTRY

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3. To confirm the setting, press the key:

The display shows a country of destination, for example:

ITALIA

4. To select the desired country, press the keys: / The display shows, for example:

U.K./IRELAND

If your country is not present among those shown on the display, see the table below:

COUNTRY COUNTRY TO BE SELECTED

Argentina AMERICA LATINA Australia NZL/AUSTRALIA Austria ÖSTERREICH Belgium BELGIUM Brazil BRASIL Chile AMERICA LATINA China CHINA Colombia AMERICA LATINA Czech Republic CZECH Denmark DANMARK Finland FINLAND France FRANCE Germany DEUTSCHLAND Greece GREECE Holland HOLLAND Ireland U.K./IRELAND Israel ISRAEL Italy ITALIA Luxembourg BELGIUM Mexico AMERICA LATINA New Zealand NZL/AUSTRALIA Norway NORGE Peru AMERICA LATINA Portugal PORTUGAL Rest of world INTERNATIONAL South Africa S. AFRICA Spain ESPAÑA Sweden SVERIGE Switzerland SCHWEIZ Turkey TURKEY UK U.K./IRELAND Uruguay AMERICA LATINA Venezuela AMERICA LATINA

5. To confirm the setting, press the key:

6. To complete the procedure, press the key:

note

If you subsequently want to change these settings, press + and repeat the procedure from the start, remembering always to

confirm the settings made by pressing the

SET THE DATE AND TIME

The first time you connect the fax machine to the power supply or whenever there is a power failure you must set

the date and time as described below. Once set, the date and time can be changed at any time,

see the "To change the date and time" section.

1. Press the key: The display shows:

DATE AND TIME

2. Press the key:

The display shows:

FORMAT: DD/MM/YY

3. If you want to select a different format from the one displayed, press the keys:

4. Press the key:

The display shows:

FORMAT: 24 H

5. To select the other time format (12 hours), press the keys:

/ The display shows:

FORMAT: 12 H

6. Press the key:

The display shows:

DD/MM/YY HH:MM

25-10-04 11:23

7. To enter the new date and time (e.g. 26-10-04; 12:00), press the keys:

- As each digit is entered, the cursor will move to the next one.

DD/MM/YY HH:MM

26-10-04 12:00

8. If you wish to move the cursor to digits to be modified, press the keys:

9. Then overwrite the digits with the correct ones, by pressing the keys:

button.

VII

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10. To confirm the setting, press the key:

The date and time setting procedure has been completed. The new date and time will be updated automatically and will be printed on each page sent.

11. To return the fax machine to its initial stand-by mode, press the key:

The display shows in the models with built-in telephone

answering device:

ALL

AND

1. Press the key

AUTOMATIC 00

In the base models:

AUTOMATIC

and alternating on the lower line:

30-10-04 12:02 - CHECK PRINT HEAD

Remember that the stand-by mode is the status in which the fax machine is idle and that it is the mode from which the machine can be programmed.

notE

If you have chosen the 12-hour time format, the display will show the letter "p" (post meridiem) or the letter "a" (ante meridiem). To switch from one format to the other:

1. Position the cursor, using the modified.

2. Press the

3. If you think you have made a mistake and want to abort the proce-

dure in progress, press the

key.

/ keys, below the letter to be

key.

2. Press the key:

3. Press the key

4. Press the key:

5. To select the characters of each key cyclically, press the

6. To leave a space, press the keys:

7. To include a variety of special symbols, e.g. &, in your

THAT IS MISSING NOW IS YOUR NAME

FAX NUMBER

Once set, the name (max. 16 characters) and number (max. 20 digits) will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent’s fax machine.

until the display shows:

INSTALLATION

The display shows:

TEL. LINE SET-UP

until the display shows:

STATION NAME

The display shows:

TYPE YOUR NAME

keys:

name, press the keys:

CHANGE THE DATE AND TIME

If the date and time shown on the display are not correct, you can change them at any time.

1. Press the key until the display shows:

FAX SET-UP

2. To confirm the setting, press the key:

The display shows:

DATE AND TIME

From this point follow the procedure previously described in "To set the date and time".

8. If there are any wrong characters, move the cursor to the wrong character, by pressing the keys:

9. Then overwrite the character with the correct one, by pressing the keys:

10. To delete the name completely, press the key:

For example, to enter the name "LARA":

Until you have selected the letter "L".

Until you have selected the letter "A".

Until you have selected the letter "R".

Until you have selected the letter "A".

11. To confirm the name, press the key:

The display shows:

VIII

PHONE NUMBER

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Now enter the fax number as indicated below:

SET YOUR FAX NUMBER

1. Press the key:

The display shows:

TYPE YOUR NUMBER

2. To enter your fax number, press the keys:

3. To leave a space, press the keys: /

If you make any typing errors, correct them in the same way as for your name.

If you want to include the international code in your number, instead of the zeros, press the * key; the display will show the symbol +.

4. To confirm the fax number, press the key:

5. To return the fax machine to its initial stand-by mode, press

the key:

4. Press the key

until the display shows:

HEADER INSIDE

5. To select the alternative parameter, press the keys: / The display shows:

HEADER OUTSIDE

6. To confirm the setting, press the key:

7. To return the fax machine to its initial stand-by mode, press

the key:

OSITION OF YOUR NAME AND FAX NUMBER

The information at the top of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent’s fax machine:

- outside the text area immediately below the top edge of the sheet;

- inside the text area, slightly lower down than in the previous case.

Your fax machine is designed to send this information inside the text area.

To change the position:

1. Press the key until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key: The display shows:

VARIOUS SETTINGS

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SETTING UP THE FAX MACHINE

Feed the print paper into the machine

IMPORTANT

If you add sheets (max. 40) to the ASF, make sure you place them under and not on top of those already present. The fax machine has a memory that enables it to

receive up to 19 pages even if you do not add any paper.

Insert the print head

IMPORTANT

The print head provided with the machine allows you to print up to 80 pages*, whereas the print heads that you will buy subsequently have a greater capacity and will thus allow you to print up to 450 pages*. * Based on Test Chart ITU-TS n.1 (black

coverage = 3,8%).

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IMPORTANT

Once the print head provided with the machine is worn, remember only to use original print heads (see code printed at the end of the manual). If, after the print head has been installed, the "CHECK PRINT HEAD" message appears again, try removing it and then reinserting it, pressing it more firmly into position. If the message remains on the display, remove the print head and clean the electrical contacts of the print head and the carriage, see "To clean the electrical contacts of the print head", section "Maintenance operations".

Once the print head has been inserted, the operator console closed and the handset replaced, the fax ma-

chine shows the message: "NEW PRINT HEAD?", "1 = YES, 0 = NO". Set the value 1; the fax machine starts the nozzle cleaning and checking procedure, which is completed by:

• the printing, on the sheet loaded automatically, of a diagnostic test sheet containing:

-a numbered scale, for checking the flow of ink and the

electrical circuits of the print head nozzles.

- a group of graphics and text, so that the printing qual-

ity may be evaluated.

• the display shows the message: "CHECK PRINT OUT", "1 = EXIT 0 = REPEAT".

Examine the print test sheet as follows:

1. Check that the numbered scale is not broken at any point and that the black areas do not present any horizontal white lines: if these conditions, which confirm that the print head has been inserted correctly and is working properly, are respected, set the value 1. The fax machine returns

initial stand-by mode and is ready for use. The display shows

the message:

to its

AUTOMATIC 00

25-10-04 11:23

2. On the other hand, if there are any breaks or white lines present, set 0 to clean the nozzles again: if the new print test continues to be unsatisfactory, repeat the procedure another time. At this point:

• if the printing quality still does not meet your expectations, clean the electrical contacts and the nozzles as indicated in the "To clean the electrical contacts of the print head" section of the "Maintenance operations" chapter.

• if the printing quality is satisfactory, set the value 1. The fax machine returns ready for use.

to its initial stand-by mode and is

IMPORTANT

When the print head is about to run out of ink, the display shows:

INK LOW

When there is no ink left, the display shows:

OUT OF INK

To replace the print head, see the section "Maintenance operations".

To buy new print heads, see the corresponding code at the end of the manual.

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TRANSMISSION

If you follow the procedures described below, you can immediately use the fax machine to carry out simple transmission operations. In any case, if these procedures are not enough for you, see the "Transmission and reception operations" chapter, which provides a detailed description of all the transmission modes and other dialling procedures (one-touch and speed dialling, etc.) for which the fax machine has to be set up (see "To set one-touch and speed dialling").

HAT DOCUMENTS MAY BE USED

For any type of transmission, the document has to be placed in the ADF or manual document feeder.

IN THE AUTOMATIC DOCUMENT FEEDER (ADF)

• Width 210 mm

• Length 105 mm - 600 mm

• Unit weight 70 - 90 gr/m

Place the document in the automatic document feeder (ADF) with the side to be sent face down.

(max. 5 sheets)

IN THE AUXILIARY MANUAL DOCUMENT FEEDER

• Width 148 mm - 216 mm

• Length 105 mm - 600 mm

• Unit weight 70 - 110 gr/m2 (1 sheet at a time)

Insert the document as follows:

1. Place the document against the right-hand side of the feeder (see the mark printed on the fax machine's casing).

2. Make sure that the document has been fed at least three centimetres into the feeder as this indicates that it is correctly inserted. If this

is not the case, remove the document manually or press the key and repeat the operation.

XII

IMPORTANT

If you do not perform any operation within about one and half minutes of inserting the document in either of the feeders, the fax machine will automatically unload the document from the feeder.

SEND A DOCUMENT

If these diagrams are not enough:

è è

see "To send a document", section "Transmission and reception operations".

Page 17

HEAR THE DIALLING TONE WHEN

OW TO GET STARTED QUICKLY

SEND A DOCUMENT WITH THE RECEIVER

SENDING

If these diagrams are not enough:

see "To send a document", section "Transmission and

reception operations".

DOCUMENT

è è è

RAISED

If these diagrams are not enough:

è è è

see "To send a document", section "Transmission and reception operations".

RECEPTION

You can set up the fax machine to receive the documents sent by your correspondents in four different modes, that you may access by carrying out the procedure described below. These modes are: manual reception, automatic reception, automatic reception with recognition of the type of call and, only on models with a built-in TAD, reception with a telephone answering device.

CHOOSE THE RECEPTION MODE

ANUAL RECEPTION

1. Press the key until the display shows:

RECEPTION MODE

2. Press the key:

The display shows:

AUTOMATIC 00

3. To view the other available options, "MANUAL" and "PHONE/FAX", press the keys:

4. To confirm the setting, press the key:

5. To return the fax machine to its initial stand-by mode, press the key:

notE

To activate reception with TAD mode, you must first record the OUTGOING MESSAGE, see "The Telephone Answering Device".

Once you have recorded it, in step 3 of the procedure indicated above, you can view the option: "TAD/FAX" and then confirm by

pressing the

key.

For all occasions in which you are present and you can therefore answer the calls yourself.

If these diagrams are not enough:

see "To receive a document", section "Transmission and

reception operations".

UTOMATIC RECEPTION

For all occasions in which you are out but want to receive documents anyway. This is the mode originally set on your fax machine.

ECEPTION WITH TELEPHONE ANSWERING

DEVICE

In this reception mode, the TAD receives the calls, records any messages left by the correspondent and, if he wants to send you a document, enables the fax machine to receive it.

XIII

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ECEPTION IN "PHONE/FAX" MODE

The behaviour of the fax machine in this mode depends on who is calling and whether you are in or not when the fax is received.

The following diagram will help you:

After the programmed number of rings.

PHONE/FAX enabled.

A FAX MACHINE is calling.

Your fax machine is set to receive automatically.

The remote party called just to talk to you: at the end of the conversation, replace the receiver.

A TELEPHONE is calling.

Your fax machine beeps for 20 seconds (set value). The display shows "LIFT HANDSET".

20 seconds have passed and you have not lifted the receiver.

Your fax is set to receive automaticaly. It will wait to receive a document for about 30 seconds, then it will return to its initial stand-by mode.

The remote party asks you to receive.

XIV

Your fax is set to receive.

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USING THE TELEPHONE

When you engage the line by lifting the telephone handset, you may use all the telephone functions available on ordinary telephones sold on the market.

These also include the R function (REGISTER RECALL, activated by pressing the available by the company that manages the telephone network.

You can also use the following functions:

•

Call the correspondent using the fast dialling procedures set, see below "To telephone with one-touch dialling" and "To telephone with speed dialling".

•

Momentarily hold a telephone call by pressing the (HOLD) key. The call is resumed as soon as the same key is pressed again.

key) which provides access to the special services made

TELEPHONE WITH ONE-TOUCH DIALLING

Do not place the document in the ADF or the manual document feeder.

1. Press the desired numeric key, for example than one second.

- The display shows the digits of the telephone number that you associated with it (see "To set one-touch and speed

dialling", chapter "Transmission and reception operations"). If you also associated a name with it, the display

will show this, too.

2. Once the number has been dialled, if the correspondent is free, you can start talking.

The display shows the length of the call in minutes and seconds in the top right-hand corner.

TELEPHONE WITH SPEED DIALLING

Do not place the document in the ADF or the manual document feeder.

1. Lift the handset to engage the line.

The display shows:

, for more

OFF HOOK

and the length of the call in minutes and seconds in the top right-hand corner.

2. Press the key: The display shows:

TEL CALL

CODE OR < >

3. To type the desired speed dialling code, for example

- The display shows the digits of the telephone number that you associated with it (see "To set one-touch and speed

dialling", chapter "Transmission and reception operations"). If a name was also associated with it, the display

will show this, too. Once the number has been dialled, if the correspondent is

free, you can start talking.

TELEPHONE BY RUNNING A SEARCH IN

PHONE BOOK

THE

Do not place the document in the ADF or the manual document feeder.

1. Lift the handset to engage the line.

The display shows:

OFF HOOK

and the length of the call in minutes and seconds in the top right-hand corner.

2. Press the key: The display shows:

TEL CALL

CODE OR < >

3. To locate the telephone number or name of the correspondent you want to call, press the keys:

4. To start dialling, press the key:

Once the number has been dialled, if the correspondent is free, you can start talking.

, press the keys:

Page 20

OW TO GET STARTED QUICKLY

REDIAL ONE OF THE LAST

NUMBERS

ONE OF THE LAST

NUMBERS

Do not place the document in the ADF or the manual document feeder.

1. Lift the handset to engage the line.

The display shows:

OFF HOOK

and the length of the call in minutes and seconds in the top right-hand corner.

2. Press the key:

The display shows:

INCOMING CALLS

MAKING COPIES

INCOMING

OUTGOING

3. To display the other available option, "OUTGOING CALLS", press the keys:

4. To confirm your choice, press the key:

5. To find the telephone number or name of the correspondent you wish to call on the list of the last 20 incoming calls or on the list of the last 10 outgoing calls, press the keys:

6. To start dialling, press the key:

Once the number has been dialled, if the correspondent is free, you can start talking.

HAT DOCUMENTS CAN BE COPIED

As for transmission, copying requires the document to be inserted in the document feeder, which may be automatic (ADF) or manual. Before making a copy, make sure that the

document is correctly inserted in either of the feeders and that it respects the characteristics described previously (see the "Trans- mission" section). Bear in mind however that for the copying function you can only insert one sheet at a time whether you are using the automatic document feeder (ADF) or the manual document feeder.

MAKE A COPY

As mentioned previously, you can also use the fax machine as a photocopier. The printing quality obtained depends on the type of copy you want to obtain "Normal copy" or "Quality copy" and the contrast and resolution values that you select before starting the copying function.

1. Choose the type of contrast on the basis of the following criteria:

• NORMAL, if the document is neither very light nor very dark.

• LIGHT, if the document is very dark.

• DARK, if the document is very light.

2. Choose the type of resolution on the basis of the following

• TEXT, if the document contains easily legible text or sim-

• PHOTO, if the document contains shaded areas.

3. Insert the document in the ADF or the manual document

4. Press the key:

5. Press the key:

6. To view the other available option, "COPY: NORMAL",

7. To confirm your choice, press the key:

8. To choose the desired copy size setting, "140%", "70%" or

criteria:

ple graphics.

feeder. The display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NORMAL.

The display shows the default copy size, contrast and resolution settings: 100%, NORMAL and TEXT, respectively. It

also shows the number of copies set (1).

The display shows:

COPY: HIGH QUAL.

press the keys:

The display shows:

ZOOM: 100%

"50%", press the keys:

XVI

Page 21

9. To confirm your choice, press the key:

OW TO GET STARTED QUICKLY

The display shows:

CONTRAST:NORM.

10. To display the other two types of contrast available, "CONTRAST: LIGHT" or "CONTRAST: DARK", press the keys:

11. To confirm your choice, press the key:

The display shows the values that you have just selected. At this point, simply choose the resolution you want and set

the number of copies you want to make:

12. To choose the desired resolution setting, "TEXT" or "PHOTO", press the key:

13. If you want to make more than one copy (max. 9), enter the desired number by pressing the keys:

14. If you only want to make one copy, skip to the next step.

15. To make the copy, press the key:

The fax machine starts to save the document. Having done this, the fax machine starts copying.

notE

If you want to abort the copy in progress, press the key twice: the first time to unload the document from the ADF and the second time

to return the fax machine to its initial stand-by mode.

XVII

Page 22

Page 23

ABLE OF CONTENTS

SECOND SECTION

TO SET IT UP FOR THE TELEPHONE LINE 1

TO CONNECT IT TO A PUBLIC LINE ........................................... 1

TO CONNECT IT TO A PRIVATE LINE (PBX) ............................... 1

TRANSMISSION AND RECEPTION OPERATIONS 3

TO SEND A DOCUMENT .............................................................. 3

WHAT DOCUMENTS MAY BE USED ............................................ 3

TO PLACE THE DOCUMENT IN THE ADF OR MANUAL

DOCUMENT FEEDER .................................................................. 3

TO RECEIVE A DOCUMENT ......................................................... 6

TO CHOOSE THE RECEPTION MODE ........................................ 6

TO RECEIVE DOCUMENTS IN THE VARIOUS RECEPTION

MODES ......................................................................................... 6

TO SET ONE-TOUCH AND SPEED DIALLING ............................. 7

TO PRINT REPORTS AND LISTS ................................................. 9

THE TELEPHONE ANSWERING DEVICE 12

TO TURN ON THE TAD .............................................................. 12

THE TAD CONSOLE ................................................................... 12

TO CHANGE OR DELETE THE TAD ACCESS CODE ................ 13

OUTGOING MESSAGES AND MEMOS ....................................... 13

TO SET THE LENGTH OF MEMOS AND INCOMING

MESSAGES ................................................................................. 15

TO LISTEN TO INCOMING MESSAGES AND MEMOS ............... 15

TO DELETE MESSAGES AND MEMOS YOU HAVE ALREADY

LISTENED TO ............................................................................. 15

TO TRANSFER MESSAGES AND MEMOS TO A REMOTE

TELEPHONE ............................................................................... 16

TO OPERATE THE TELEPHONE ANSWERING DEVICE

FROM A REMOTE LOCATION .................................................... 17

SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING

DEVICE ....................................................................................... 17

TO PRINT THE TAD CONFIGURATION PARAMETERS ............ 18

TROUBLESHOOTING GUIDE 26

WHAT HAPPENS IF THERE IS A POWER FAILURE ................... 26

WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT ......... 26

IF THE TRANSMISSION IS UNSUCCESSFUL ........................... 26

WHAT HAPPENS WHEN A DOCUMENT IS PLACED IN EITHER DOCUMENT FEEDER WHILE THE FAX MACHINE

IS PRINTING ............................................................................... 26

FOR MINOR PROBLEMS ............................................................ 26

ERROR CODES .......................................................................... 27

SIGNALS AND MESSAGES ......................................................... 28

MAINTENANCE OPERATIONS 30

TO REPLACE THE PRINT HEAD ............................................... 30

CLEANING THE PRINT HEAD AND TESTING

THE NOZZLES ............................................................................ 30

TO CLEAN THE ELECTRICAL CONTACTS OF THE

PRINT HEAD ............................................................................... 31

TO CLEAN THE OPTICAL READER ........................................... 31

TO CLEAN THE CASING ............................................................ 32

TO REMOVE JAMMED DOCUMENTS ........................................ 32

TO REMOVE JAMMED SHEETS OF PAPER .............................. 32

TECHNICAL DATA 34

INDEX 35

MORE SOPHISTICATED OPERATIONS 19

OTHER USEFUL RECEPTION SETTINGS ................................. 19

OTHER USEFUL TRANSMISSION SETTINGS .......................... 22

RECEIVING A DOCUMENT IN POLLING MODE ......................... 24

Page 24

Page 25

SET IT UP FOR THE TELEPHONE LINE

CONNECT IT TO A PUBLIC LINE

The fax machine is set up to be connected to a public line. In any case, it is a good idea to check that:

• The "PUBL.LINE (PSTN)" parameter is selected.

• The dialling mode (tone or pulse) is compatible with the public telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask your public telephone company.

1. Press the key

until the display shows:

INSTALLATION

2. Press the key:

The display shows:

TEL. LINE SET-UP

3. Press the key:

The display shows:

PUBL.LINE (PSTN)

If the fax machine is set up for connection to the "PRIVATE LINE", press the "PUBLIC" line. Otherwise, skip to step 4.

4. Press the key:

The display shows:

/ keys to select connection to the

PSTN DIAL: TONE

Pulse dialling mode may only be selected in some countries, by pressing the shows:

/ key. In this case, the display

PSTN DIAL:PULSE

5. To confirm your choice, press the key:

6. To return the fax machine to its initial stand-by mode, press the key:

CONNECT IT TO A PRIVATE LINE (PBX

)

1. Press the key

until the display shows:

INSTALLATION

2. Press the key:

The display shows:

TEL. LINE SET-UP

3. Press the key:

The display shows:

PUBL.LINE (PSTN)

4. To view the other available option, press the keys:

/ The display shows:

PRIV.LINE (PBX)

5. Press the key:

The display shows:

PBX DIAL:TONE

6. To view the other dialling mode, press the keys:

/ The display shows:

PBX DIAL:PULSE

7. To confirm your choice, press the key:

The display shows:

EXT.LINE:PREFIX

8. To view the other available option, press the keys:

/ The display shows:

EXT.LINE:FLASH

9. To confirm your choice, press the key:

10. Press the key:

The display shows:

PSTN DIAL:TONE

11. To view the other dialling mode, press the keys:

/ The display shows:

PSTN DIAL:PULSE

12. To confirm the setting, press the key:

To connect the fax machine to a private line and be able to use it also on a public line, proceed as follows:

• Select the "PRIV.LINE (PBX)" parameter.

• Set the same dialling mode (tone or pulse) as the one used by the private telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask the company that manages your private telephone network.

• Set the output mode (area code or flash) to access the public telephone network from the private telephone network.

• Set the same dialling mode (tone or pulse) as the one used by the public telephone exchange.

13. To return the fax machine to its initial stand-by mode, press the key:

notE

Having confirmed the "EXT.LINE:FLASH" dialling mode to connect to the public line, simply press the key before dialling the correspondent’s fax or telephone number. The display will show the letter

"E" (external).

Page 26

YOU

WANT TO CHANGE THE DIALLING MODE TEMPORARILY

If the fax machine is set up for pulse dialling (decadic) and you want to change it to tone dialling (multifrequency):

Press the

change the dialing mode temporarily. At the end of transmission, the fax machine always restores the dialling mode set up on it.

key, before dialling the fax or telephone number, to

Page 27

RANSMISSION AND RECEPTION OPERATIONS

SEND A DOCUMENT

HAT DOCUMENTS MAY BE USED

Dimensions

IN THE AUTOMATIC DOCUMENT FEEDER (ADF)

• Width 210 mm

• Length 105 mm - 600 mm

• Unit weight 70 - 90 gr/m

IN THE AUXILIARY MANUAL DOCUMENT FEEDER

• Width 148 mm - 216 mm

• Length 105 mm - 600 mm

• Unit weight 70 - 110 gr/m

EVER USE

• curled paper

• excessively thin paper

• torn paper

• damp or set paper

• excessively small paper

• crumpled paper

• carbon paper

In addition, in order to avoid damaging your fax machine and invalidating your guarantee, make sure that the documents you are to use do not contain:

(max. 5 sheets)

(1 sheet at a time)

2. Insert the document in the automatic document feeder (ADF - fig.

1) with the side to be sent facing downwards.

Place the document in the auxiliary manual document feeder as follows:

• Place the document against the right-hand side of the feeder

• Make sure that the document has been fed at least three

3. Once the document has been inserted in either of the feeders, the display shows on the top line:

and on the bottom line, the default contrast value: "NORMAL".

(fig. 2).

centimetres into the feeder as this indicates that it is correctly inserted. If this is not the case, remove the document manually

or press the

key and repeat the operation.

DOCUMENT READY

• staples

• paper clips

• adhesive tape

• correcting liquid or glue that has not yet dried.

In all these cases, photocopy the document and send the copy.

PLACE THE DOCUMENT IN THE ADF OR MANUAL

DOCUMENT

1. Push the paper support extension in the slot until it clicks into position.

FEEDER

1. Press the key

2. Press the key:

3. Press the key:

ADJUST THE CONTRAST AND RESOLUTION

Before sending a document you can make some adjustments so as to optimize the printing quality.

ADJUST THE CONTRAST

until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Page 28

4. Press the key

3. To start sending the document, press the key:

until the display shows:

CONTRAST: NORMAL

5. To view the other available options: "DARK" and "LIGHT", press the keys:

6. To confirm your choice, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

The contrast should be regulated on the basis of the following criteria:

• NORMAL, if the document is neither very light nor very dark. "NORMAL" appears on the bottom line of the display.

• LIGHT, if the document is dark. "LIGHT" appears on the bottom line of the display.

• DARK, if the document is light. "DARK" appears on the bottom line of the display.

ADJUST THE RESOLUTION

1. Press the key

If you have entered any incorrect digits: move the cursor, using the

/ keys, to the incorrect digit and overwrite it with the correct

one; if you want to delete the number altogether, press the

If you want you can dial the correspondent’s number using the quick dialling procedures, see "To set one-touch and speed dialling", "To send a document with one-touch dialling" and "To send a document with speed dialling".

If you want to abort the transmission in progress, press the

key. The fax machine unloads the document from the ADF and returns to its initial stand-by mode. If the document to be removed consists of more than one sheet, before

pressing

If the document is sent correctly, once this operation has been completed, the display will show the message "TX COMPLETED" for a few seconds.

note

key.

note

to unload the first, remove all the others by hand.

until the desired resolution value appears on the display.

The resolution should be regulated on the basis of the following criteria:

• STD (STANDARD), if the document contains easily legible characters. An "arrow" appears on the bottom line of the display in line

with the "

• FINE, if the document contains very small characters or draw- ings. An "arrow" appears on the bottom line of the display in line with the "

• HALF TONES, if the document contains shaded areas. An "arrow" in line with the " the " of the display.

SEND A DOCUMENT

1. Insert the document in the ADF or the manual document

" symbol printed on the console.

" symbol and an arrow in line with

" symbol printed on the console appear on the bottom line

feeder.

The display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: "NORMAL".

The initial resolution value is: "

If you want, change the contrast and resolution values as described previously.

2. To dial the number of the correspondent to whom you wish to send the document, press the keys:

Your correspondent’s number may be made up of max. 64 digits.

" (standard).

1. Insert the document in the ADF or the manual document

2. To hear the dialling tones, press the key:

The display shows:

3. To dial the number of the correspondent to whom you wish

4. As soon as you hear the tone of your correspondent’s fax

HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT

feeder.

The display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NORMAL.

The initial resolution value is: "

If you want, change the contrast and resolution values as described previously.

" (standard).

OFF HOOK

and the length of the transmission in minutes and seconds in the top right-hand corner.

to send the document, press the keys:

Your correspondent’s number may be made up of max. 64 digits.

machine, press the key:

Transmission is started. The message "CONNECTING" appears on the display.

If the document is sent correctly, once this operation has been completed, the display will show the message "TX COMPLETED" for a few seconds.

Page 29

SEND A DOCUMENT WITH THE RECEIVER RAISED

SEND A DOCUMENT FROM THE MEMORY

1. Insert the document in the ADF or the manual document feeder.

The display shows on the top line:

1. Insert the document in the ADF or the manual document

DOCUMENT READY

and on the bottom line, the default contrast value: "NORMAL".

The initial resolution value is: "

If you want, change the contrast and resolution values as described previously.

2. Lift the receiver to engage the line.

The display shows:

OFF HOOK

and the length of the transmission in minutes and seconds in the top right-hand corner.

3. To dial the number of the correspondent to whom you wish to send the document, press the keys:

Your correspondent’s number may be made up of max. 64 digits.

If your correspondent’s fax machine is set up for auto- matic reception, you will hear the fax machine signal. If it is set up for manual reception, the correspondent himself will answer so you can ask him to press the start

key on his fax machine, after which you will hear the fax machine signal.

4. To start sending, press the key:

If no connection is established due to line errors or because the correspondent's number is busy, the fax machine automatically redials the number up to three times.

The fax machine's memory allows you to send a document (even at a preset time: "Delayed transmission") to several correspond-

ents (max. 10): "Broadcast transmission". See "To send a document from the memory".

The message "CONNECTING" appears on the display.

If the document is sent correctly, once this operation has been completed, the display will show the message "TX COMPLETED" for a few seconds.

UTOMATIC REDIAL

SEND A DOCUMENT TO SEVERAL CORRESPONDENTS

" (standard).

2. Press the key

3. Press the key:

4. To type the time at which you wish to send the document, for

5. To confirm both the current time and the time set in step 4,

6. Dial your correspondent's number in any of the available

7. Press the key:

8. To complete the procedure, press the key:

feeder.

The display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: "NORMAL".

The initial resolution value is: "

If you want, change the contrast and resolution values as described previously.

until the display shows:

" (standard).

TX FROM MEMORY

The fax machine starts to save the document. Once saved,

the display shows the message "DOC.N. XXXX" and then:

TYPE TIME

HH:MM

example "16:50", press the keys:

press the key:

The display shows:

TYPE FAX NUMBER

NUM/TOUCH/SPEED

methods: directly on the numeric keypad or using the onetouch keys or speed dialling codes (see "To set one-touch and speed dialling").

To do this, press the keys:

The fax machine prompts you to enter another number:

TYPE FAX NUMBER

NUM/TOUCH/SPEED

If you want to send the document to more than one correspondent, repeat the previous two steps once for each correspondent.

If you want to send the document to one correspondent only, move straight on to the next step without typing any numbers.

Once the procedure has been completed, the display shows:

AUTOMATIC 00

MEMORY TX

note

If there is a power failure, the transmission from the memory will be cancelled.

Page 30

CHANGE/REPEAT/DELETE A TRANSMISSION FROM THE

MEMORY

1. Press the key

THAT IS ALREADY SET

until the display shows:

MEMORY TX

2. Press the key:

CHOOSE THE RECEPTION MODE

1. Press the key

until the display shows:

RECEPTION MODE

2. Press the key:

The display shows:

ALREADY ENTERED

3. Press the key:

The display shows:

PRINT SETTING?

You can choose any of the following options: PRINT SETTING? – To print the memory transmission

parameters only. When it has finished printing, the fax machine returns automatically to its initial stand-by mode.

CANCEL SETTING? – To clear the setting. The fax machine returns to its initial stand-by mode.

CHANGE PARAM.? – To change the correspondent’s number or the time at which you want to send the document.

4. To view the other available options, press the keys:

5. To confirm your choice, press the key:

If you chose "CHANGE PARAM.?", the display shows:

TYPE TIME

HH:MM

From this point on, follow the procedure described in "To send a document from the memory" from step 4.

AUTOMATIC 00

3. To view the other available options, "MANUAL", "PHONE/ FAX" and "TAD/FAX", press the keys:

4. To confirm the setting, press the key:

5. To return the fax machine to its initial stand-by mode, press the key:

note

In step 3, the "TAD/FAX" option is only displayed if you have recorded outgoing message 1 (see "The Telephone Answering De-

vice").

RECEIVE DOCUMENTS IN THE VARIOUS RECEPTION

MODES

ANUAL RECEPTION

1. When the telephone rings, lift the handset to engage the line.

The display shows:

RECEIVE A DOCUMENT

You can set up the fax machine to receive the documents sent by your correspondents in four separate modes:

• Manual reception, for all occasions in which you are present and you can therefore answer the calls yourself.

• Automatic reception, for all occasions in which you are out but want to receive documents anyway. This is the mode originally set on your fax machine.

• Automatic reception with recognition of the type of call. In this reception mode, after a given number of rings (default setting: 2 rings), the fax machine connects to the telephone line and is capable of recognizing whether the incoming call is a fax call or a telephone call.

• Reception with telephone answering device. In this reception mode, the TAD receives the calls, records any messages left by the correspondent and, if he wants to send you a document, enables the fax machine to receive it.

2. As soon as you hear the fax machine signal or if the corre-

3. Hang up.

The fax machine starts to receive and the display shows

TEL CALL

spondent asks you to receive a document, press the key:

The display shows:

CONNECTING

some information about the reception in progress, including your correspondent's fax number or, if programmed, his name.

Once the document has been received, the display shows the message "RX COMPLETED" for a few seconds and then the initial stand-by mode.

UTOMATIC RECEPTION

After two rings, the fax machine prepares to receive a document. The document is received as in manual reception mode.

UTOMATIC RECEPTION WITH RECOGNITION OF THE

TYPE

The action taken by the fax machine in this reception mode depends on who is calling:

- If the caller is another fax machine, after two rings your fax

CALL

machine automatically prepares to receive a document.

Page 31

- If the caller is a telephone, after two rings, the fax machine emits an acoustic signal for about 20 seconds and the display shows "LIFT HANDSET". If you do not lift the receiver within 20 seconds, the fax machine automatically prepares to receive a document.

If you lift the receiver before the fax machine connects to the telephone line and you hear the dialling tone, proceed as follows:

1. Press the key:

2. Hang up.

6. Dial your correspondent’s telephone or fax number (max. 64 digits).

To do this, press the keys:

7. If there are any incorrect numbers, move the cursor on the incorrect number.

To do this, press the keys:

8. Then overwrite the number with the correct one.

To do this, press the keys:

note

Any kind of reception may be stopped by pressing the key.

The fax machine then returns to its initial stand-by mode.

SET ONE-TOUCH AND SPEED DIALLING

The fax machine is also capable of carrying out quick dialling procedures, such as one-touch dialling and speed dialling, but these functions must be duly set.

ONE-

TOUCH DIALLING

You can assign each of the 10 numeric keys (0 - 9) a fax number or a telephone number and a name which will

be dialled automatically when you press this key for more than a second.

1. Press the key

until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key

until the display shows:

ONE TOUCH DIAL

4. Press the key:

The display shows:

TYPE ONE TOUCH

KEY: 0-9

5. Press the numeric key to which you want to assign the

telephone number or the fax number (for example,

To do this, press the keys:

- The display shows:

1:TEL NO.

If a fax number or a telephone number has already been saved, the display will show it.

9. To delete the number completely, press the key:

10. If your fax machine is connected to a private line and you have selected the "FLASH" dialling mode, access the public line, before dialling the number, by pressing the key:

A letter "E" (external) appears on the display.

11. To confirm the setting, press the key:

The display shows:

1:NAME

If a name has already been saved, the display will show it.

12. Enter the correspondent's name (max. 16 characters) as you did for your name (see "All that is missing now is

your name and fax number", chapter "How to get started quickly").

To do this, press the keys:

13. If there are any incorrect characters, move the cursor on the incorrect character.

To do this, press the keys:

14. Then overwrite the character with the correct one.

To do this, press the keys:

15. To delete the name completely, press the key:

16. To confirm the setting, press the key:

The display shows:

EDIT ANOTHER YES

At this point, you can abort the procedure or you can program another one-touch dialling key.

17. To abort the procedure, press the key:

18. To set another one-touch dialling key, repeat the procedure from the steps in which the correspondent’s number and name are entered.

Page 32

PEED DIALLING

5. To clear the entire name, press the key:

Using codes (01-50) you can assign other fax numbers, telephone numbers and names which will be automati-

cally dialled by pressing the

Follow the first two steps of the one-touch dialling proce- dure, then:

1. Press the key

until the display shows:

key and typing the code.

CODED SPEED DIAL

2. Press the key:

The display shows:

TYPE SPEED NO.

(01-50):

3. Dial the code with which you want to associate the fax

number (for exemple,

To do this, press the keys:

- The display shows:

01:TEL NO.

From here on, follow the one-touch dialling procedure starting from the steps in which the number and name of the correspondent are set.

note

If you want, you can print the information saved on the 10 one-touch dialling keys and 50 speed dialling codes (see chapter "To print reports and lists").

CHANGE A ONE-TOUCH DIALLING KEY OR SPEED

DIALLING

CODE

6. Enter the new name (max. 16 characters).

To do this, press the keys:

7. To confirm the setting, press the key:

8. To return the fax machine to its initial stand-by mode, press the key:

SEND A DOCUMENT WITH ONE-TOUCH DIALLING

1. Insert the document in the ADF or the manual document feeder. The display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: "NORMAL".

The initial resolution value is: "

If necessary, change the contrast and resolution values as described in "To adjust the contrast and resolution".

2. Press the desired numeric key, for example

than one second.

- The display shows the digits of the fax number that you

associated with it. If the name has also been saved, the display shows this, too.

Once the number has been dialled, transmission continues in the ordinary way.

" (standard).

for more

1. Follow the one-touch dialling or speed dialling procedure until the display shows:

- For one-touch dialling

1:TEL NO.

- For speed dialling

O1:TEL NO.

2. To clear the entire number, press the key:

3. Enter the new telephone number or fax number (max. 64 digits).

To do this, press the keys:

4. To confirm the setting, press the key:

The display shows:

1:NAME

01:NAME

SEND A DOCUMENT WITH SPEED DIALLING

1. Insert the document in the ADF or the manual document feeder. The display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: "NORMAL".

The initial resolution value is: "

If necessary, change the contrast and resolution values as described in "To adjust the contrast and resolution".

2. Press the key:

The display shows:

" (standard).

ADDRESS BOOK

CODE OR < >

3. Dial the desired speed dialling code, for example

To do this, press the keys:

- The display shows the digits in the fax number that you

assigned to it. If the name has also been saved, the display shows this, too.

Once the number has been dialled, transmission continues in the ordinary way.

Page 33

SEND A DOCUMENT WITH ONE-TOUCH OR SPEED

DIALLING

FROM THE PHONE BOOK

PRINT REPORTS AND LISTS

If you do not remember the one-touch dialling key or speed dialling code to which you assigned a given fax number, you can start sending the document from the phone book, as follows:

1. Insert the document in the ADF or the manual document feeder. The display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: "NORMAL".

The initial resolution value is: "

If necessary, change the contrast and resolution values as described in "To adjust the contrast and resolution".

2. Press the key:

The display shows:

" (standard).

ADDRESS BOOK

CODE OR < >

3. To locate the fax number or name of the correspondent to whom you wish to send your document, press the keys:

4. To start sending, press the key:

SEND A DOCUMENT BY RECALLING ONE OF THE LAST

INCOMING NUMBERS OR ONE OF THE LAST

CALLED

NUMBERS

EPORTS

By printing out reports, the fax machine enables you to check the result of all the transactions carried out (transmission and reception), the volume of documents handled and a lot of other useful information.

The fax machine prints the following reports:

• Power failure report: it is always and automatically printed after a power failure, if there are documents in the memory.

Once normal operating conditions have been restored, the fax machine will automatically print a report indicating the number of pages in the memory up to that time that you have lost. In this case, it is advisable to print the activity report to track down the number or name of the persons who sent you the documents that were lost.

• Activity report: contains information about the last 42 transac- tions carried out (transmission and reception operations), which the fax machine keeps in its memory and is printed automati- cally after the thirty-second transaction or on request.

• Last transmission report: contains information about the last

transmission and can be printed, once programmed, always and automatically after each transmission or on request at the

desired moment.

• Failed transmission report: also contains information about the

last transmission but is printed automatically only when the transmission has failed. The fax machine is set by default

to print this kind of report automatically, if you want to disable it, see the relevant paragraph.

• Last broadcast transmission report: contains information about the last broadcast transmission and may be printed, once programmed, always and automatically after each broad- cast transmission or on request at the desired moment.

1. Insert the document in the ADF or the manual document feeder. The display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NORMAL.

The initial resolution value is: "

If necessary, change the contrast and resolution values as described in "To adjust the contrast and resolution".

2. Press the key:

The display shows:

" (standard).

INCOMING CALLS

3. To view the other available option: "OUTGOING CALLS", press the keys:

4. To confirm your choice, press the key:

5. To find the fax number or name of the correspondent to whom you wish to send the document on the list of the last 20 incoming calls or on the list of the last 10 outgoing calls, press the keys:

6. To start sending, press the key:

Page 34

HOW TO

•

Dialled Number Fax number of the correspondent you

•

Name Name of the correspondent you called.

•

Received Id Number (and, sometimes, name) of the

•

Date/Time Date and time at which the transaction was

•

Duration Length of transaction (in minutes and sec-

•

Pages Total number of pages sent/received.

•

Result Result of the transaction:

READ THE REPORTS

Act. N. Progressive number of the transactions

(transmission/reception) carried out.

Type Type of transaction:

TX for transmission.

RX, RX POLLING for reception.

Doc.N Reference number of document stored,

assigned directly by the fax machine.

called.

Only displayed if you have saved it on the one-touch dialling keys or in the speed dialling codes. This field is not printed on the activity report.

correspondent called. This number corresponds to the number you dialled, only if the correspondent set his own fax number correctly. Otherwise, it may be different or not be present at all.

carried out.

onds).

- OK: if the transaction was completed successfully.

- ERROR CODE XX: if the transaction was not completed due to the cause indicated by the error code (see "Error codes", chapter "Troubleshooting guide").

FAILED TX REPORT - the fax machine will automatically print a report only after each failed transmission.

TX REPORT:ALWAYS - the fax machine will automatically print a report after each transmission irrespective of the result.

TX REPORT: OFF - the fax machine will not print any report.

5. To view the other available options, press the keys:

6. To confirm the setting, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

ENABLE/DISABLE THE AUTOMATIC PRINTING OF THE

BROADCAST

1. Press the key

TRANSMISSION REPORT

until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key:

The display shows:

VARIOUS SETTINGS

4. Press the key

until the display shows:

ENABLE/DISABLE THE AUTOMATIC PRINTING OF THE

TRANSMISSION

1. Press the key

AND FAILED TRANSMISSION REPORT

until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key:

The display shows:

VARIOUS SETTINGS

4. Press the key

until the display shows:

FAILED TX REPORT

You can choose any of the following options: "TX REPORT: ALWAYS" and "TX REPORT: OFF".

BROADC. REP.:ON

5. To view the other available option, "BROADC. REP.:OFF", press the keys:

6. To confirm your choice, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

Page 35

PRINT THE TRANSMISSION, ACTIVITY, BROADCAST

TRANSMISSION

AND CALLER ID REPORTS ON REQUEST

5. To view the other available options, "PRINT:BLACK LIST" and "MENU EXIT", press the keys:

6. To confirm your choice, press the key:

1. Press the key

until the display shows:

PRINT OUT REPORT

2. Press the key:

The display shows:

LAST TX REPORT

You can choose any of the following options: "LAST BROAD. REP.", "ACTIVITY REPORT", "PRINT: ID LIST", "PRINT OUT: EXIT".

3. To view the other available options, press the keys:

4. To confirm your choice, press the key:

Having printed the report, the fax machine automatically returns to its initial stand-by mode.

note

If you chose "PRINT OUT:EXIT", press the key to return the

fax machine to its initial stand-by mode.

ISTS

At any time, you can print complete lists of the installation and setup parameters and print the data saved in the one-touch dialling keys and speed dialling codes.

By printing out the lists of installation and setup parameters, you will obtain an up to date report of the default values and those that you have set to adapt it to your operating requirements.

PRINT THE LIST OF INSTALLATION PARAMETERS AND

BLACK LIST NUMBERS

THE

If you chose "PRINT INSTALL." or "PRINT:BLACK LIST", when the fax machine has finished printing, it returns automatically to its initial

stand-by mode. If you have chosen "MENU EXIT", press the

key to return the fax machine to its initial stand-by mode.

DIALLING

1. Press the key

2. Press the key:

3. Press the key

4. Press the key:

5. To view the other available options, "PRINT: ONE TOUCH",

6. To confirm your choice, press the key:

note

PRINT THE SETUP PARAMETERS AND THE ONE-TOUCH

AND SPEED DIALLING SETTINGS

until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

until the display shows:

PRINT OUT SET-UP

The display shows:

PRINT SETTINGS

"PRINT:SPEED DIAL" and "PRINT OUT: EXIT", press the keys:

1. Press the key

until the display shows:

2. Press the key:

The display shows:

3. Press the key

until the display shows:

4. Press the key:

The display shows:

INSTALLATION

TEL. LINE SET-UP

PRINT INSTALL.

Having printed the report, the fax machine automatically returns to its initial stand-by mode.

note

If you have chosen "PRINT OUT: EXIT", press the key to

return the fax machine to its initial stand-by mode.

Page 36

THE

TELEPHONE ANSWERING DEVICE

If you have purchased one of the models of fax equipped with a builtin telephone answering device you can perform the same func- tions as those performed by external telephone answering devices. You can therefore:

• record outgoing messages which will be played automati- cally when you're out, to request callers to leave a message or call back later;

• record memos;

• listen to the outgoing messages;

• change the outgoing messages;

• record the messages left by callers when you're out, to ensure that your calls do not get lost;

• listen to the messages and memos recorded;

• delete the messages and memos recorded;

• transfer messages to a remote telephone;

• control the TAD from a remote location.

The TAD's recording capacity depends on the size of the memory available (14 minutes). The length of the messages is program-

mable and may be 30 or 60 seconds, see "To set the length of memos and incoming messages".

TURN ON THE TA D

The answering machine may only be activated after recording outgoing message 1. See "Outgoing messages and memos", and, in particular, "To record outgoing message 1".

In addition, the fax must be set to "TAD/FAX" reception mode. See the "To choose the reception mode" procedure of the "Re- ception" section in the first part of the manual.

In "TAD/FAX" reception mode, the fax machine automatically prepares to receive when it is called by another fax machine, to prevent documents sent to you from getting lost.

THE

To start playing new messages and memos. If there are

TAD CONSOLE

Keys only present on model with a telephone answering device:

any messages or memos that you have not heard, start with the memos from the first one you have not heard.

Momentarily to stop playing messages and memos. When pressed again, resumes the play function.

To start recording "MEMOS" (personal memos).

To move, while playing messages and memos, to the start of the next message or memo.

To return to a previous message or memo having played

all messages and memos.

(DELETE)

To delete messages and memos that have already been played.

INDICATOR LED (MESSAGES)

On, to indicate that there are messages or memos that have already been played in the memory.

Blinking, to indicate that there are new messages or memos in the memory.

Off, to indicate that there are no messages or memos in

the memory.

note

In addition, to prevent subscribers from operating the TAD from a remote location without your authorization (except to leave mes- sages), access has been protected by a four-digit numeric code (set by default to "1234") which you can change or delete at any time,

see "To change or delete the TAD access code " later in this chapter.

Keys required to use the telephone answering device:

To provide access to the TAD configuration menu.

To select submenus.

/ To select the available options of a parameter.

To start recording or playing.

To confirm the selection of the menus for setting up the TAD, submenus, parameters and settings, and to switch to the next condition.

To stop recording or playing.

To abort the current programming function.

To return the fax machine to the initial stand-by mode.

Page 37

CHANGE OR DELETE THE TAD ACCESS

CODE

1. Press the key

until the display shows:

TAD SET-UP

2. To confirm the setting, press the key:

The display shows:

ICM ON SPEAKER

3. Press the key

until the display shows:

ACCESS CODE

4. Press the key:

The display shows the default code:

TYPE CODE

(0 - 9): 1234

You can now change the existing code (steps 7 and 8 of the procedure) or clear it completely (steps 5 and 6 of the procedure).

To delete the code:

5. Press the key:

The TAD access code may also be used to:

• prevent unauthorized subscribers from playing the messages sent to you, in locale mode.

• prevent unauthorized subscribers from modifying the TAD configuration parameters that you have set.

Follow the procedure described in "To change or delete the TAD access code" until the display shows "PLAY UNLOCK" and then proceed as follows:

1. To stop unauthorized users from playing the messages received on the telephone answering device, press the keys:

/ The display shows:

PLAY LOCK

2. To confirm your choice, press the key:

The display shows:

SET-UP UNLOCK

3. To stop unauthorized users programming the telephone answering device without your permission, press the keys:

/ The display shows:

SET-UP LOCK

4. To confirm your choice, press the key:

5. To return the fax machine to the initial stand-by mode, press the key:

The display shows:

TYPE CODE

(0 - 9):

6. To confirm the deleting, press the key:

The display shows:

You can record several different types of outgoing messages:

• OGM 1, which has a maximum length of 20 seconds, prompting

TOLL SAVER

To change the code:

7. Enter the new code, for example "0001", pressing the keys:

- The display shows:

• OGM 2, which has a maximum length of 10 seconds, may be

TYPE CODE

(0 - 9): 0001

8. To confirm the setting, press the key:

9. In both cases, to return the fax machine to the initial stand-

The display shows:

PLAY UNLOCK

by mode, press the key:

• CALL TRANSFER MESSAGE, which has a maximum length of

UTGOING MESSAGES AND MEMOS

the caller to leave a message on the TAD, for example:

"You have called the telephone number ... I’m out at the moment. You can leave a message after the beep or press the Start button on your fax machine if you want to send a fax. Thanks".

recorded:

• if you are out and have selected the "TAD/FAX" reception mode, to inform the caller that the answering device cannot receive messages because its memory is full, for example:

"I’m sorry but I can only receive faxes at the moment. If you need to speak to me, please call back later";

• if you are in but have selected "PHONE/FAX" mode, to tell the caller not to hang up, for example:

"Please wait".

10 seconds, to inform you on a remote telephone that there are new messages for you on the telephone answering device.

To actually transfer the new messages, you must:

• have set up the telephone answering device correctly (see "To transfer messages and memos to a remote telephone" later in this chapter).

• activate the functions that enable you to operate the telephone answering device from a remote location (see "To operate the telephone answering device from a remote location").

• MEMOS (Voice), which have a length that may be pro- grammed to 30 or 60 seconds, for personal memos. This message is never played when an incoming call is received.

Page 38

RECORD OUTGOING MESSAGE

LISTEN TO OUTGOING MESSAGE

1. Press the key

until the display shows:

TAD SET-UP

2. To confirm the setting, press the key:

The display shows:

ICM ON SPEAKER

3. Press the key

until the display shows:

RECORD OGM1!

4. Press the key:

The display shows:

LIFT HANDSET

5. Lift the handset.

The display shows:

TO RECORD

6. To start recording the message, press the key:

The display shows:

1. Press the key

until the display shows:

TAD SET-UP

2. To confirm the setting, press the key:

The display shows:

ICM ON SPEAKER

3. Press the key

until the display shows:

PLAY OGM #1

4. To listen to message 1 recorded previously, press the key:

The display shows:

PLAYING

When it gets to the end of the message, the fax machine automatically prepares to record a new OUTGOING MESSAGE 1. In this case, if you like, you can change or replace the message recorded previously by repeating the recording procedure.

5. To return the fax machine to the initial stand-by mode, press the key:

RECORDING 19

You have 20 seconds (counted on the display from 19 to

00) to record your message:

• if the message lasts less than 20 seconds, when you

reach the end of the message hang up or press the

key or the key. If you press the key, the fax

machine will not automatically play back the message that you have recorded.

• if the time available runs out, the fax machine emits a brief beep and automatically plays back the message you have recorded.

Then hang up.

In both cases, to return the fax machine to the initial stand-

by mode, press the key.

notE

If the volume of the message is too low or too high you can

regulate it, during playback, using the

the volume level set in the top right-hand corner.

key. The display shows

RECORD OUTGOING MESSAGE

Record outgoing message 2 as you recorded outgoing message 1, modifying the step 3 as follows:

Press the

key until the display shows:

RECORD OGM #2

notE

Bear in mind however that you only have 10 seconds.

LISTEN TO OUTGOING MESSAGE

Play back outgoing message 2 as you played back OUTGOING MESSAGE 1 modifying the step 3 as follows:

Press the

key until the display shows:

PLAY OGM #2

RECORD THE TRANSFER MESSAGE

Record the transfer message as you recorded outgoing messages 1 and 2 modifying the step 3 as follows:

Press the

key until the display shows:

REC.FORW.ANNOUNC

Page 39

RECORD MEMOS

LISTEN TO INCOMING MESSAGES AND

As mentioned previously, the telephone answering device may be used to record one or more memos, which are handled in the same way as incoming messages.

1. Press the key:

The display shows:

LIFT HANDSET

2. Lift the handset.

The display shows:

REC.MEMO MSG?

3. To start recording, press the key:

The display shows:

RECORDING 30

notE

You have 30 or 60 seconds at your disposal (see "To set the length of memos and incoming messages") to record your memo

in the same way as OUTGOING MESSAGES 1 and 2.

SET THE LENGTH OF MEMOS AND

INCOMING

MESSAGES

MEMOS

If there is one or more incoming messages or memos in the memory of the telephone answering device that have not

yet been played back, the

blinks and the display shows the total number of messages recorded (including the memos), for example, 03:

At this point, you can listen to all the messages (through the speaker or the handset), including the memos - which are recorded in the memory and numbered progressively up to a maximum of 49 - starting from the first that you have not yet played. Whenever a message is played, the display shows the day and time at which the message was received.

You can listen to the messages through the speaker of the fax machine, which plays them in sequence, separating them by a brief audible signal.

To do this, press the key:

You can also listen to the messages without anyone else hearing.

To do this:

1. Press the key:

(MESSAGES) LED indicator

TAD/FAX 03

01-03-04 10:32

1. Press the key

until the display shows:

TAD SET-UP

2. To confirm the setting, press the key:

The display shows:

ICM ON SPEAKER

3. Press the key

until the display shows:

ICM REC.TIME

4. Press the key:

The display shows:

REC.TIME:30 SECS

5. To view the other available value: "REC.TIME:60 SECS", press the keys:

6. To confirm your choice, press the key:

2. Lift the handset.

Having played back the last message, the fax machine emits two short beeps and returns automatically to the initial stand-by mode.

(MESSAGES) indicator LED stops blinking and will remain

The

on steady.

DELETE MESSAGES AND MEMOS YOU HAVE

ALREADY

You cannot delete a message or a memo until you have started listening to it.

Incoming messages or memos that have not been played back cannot be deleted. The memory cannot therefore be completely cleared until all the messages and memos present in it have been played back.

LISTENED TO

7. To return the fax machine to the initial stand-by mode, press the key:

Page 40

DELETE THE MESSAGE OR MEMO YOU ARE LISTENING TO

1. To start listening to the messages or memos, press the key:

TRANSFER MESSAGES AND MEMOS TO A

REMOTE

TELEPHONE

The display shows:

PLAY MSG 01 03

30-03-04 10:47

2. To delete the message you are listening, press the key:

The TAD moves to the next message and the display shows:

PLAY MSG 01 02

30-03-04 10 :47

3. To delete the next message, press the key:

Proceed in the same way for all the messages you want to delete.

note

If you do not want to delete any messages, press the key.

DELETE ALL MESSAGES ALREADY PLAYED

Let's suppose there are 6 messages on the TAD of which 3 have already been played back:

1. Press the key:

The display shows:

If you wish, you can program the TAD to call you on a remote telephone at a given time to let you know that there are new messages on the telephone answering device.

In addition to the time and number at which you wish to be called, you can program the way in which the transfer is to be made (once only or once a day).

1. Press the key

until the display shows:

TAD SET-UP

2. To confirm the setting, press the key:

The display shows:

ICM ON SPEAKER

3. Press the key

until the display shows:

FORWARD MESSAGES

4. To confirm the setting, press the key:

The display shows:

FORWARDING OFF

5. To view the other two options available: "FORWARD.ONE TIME" or "FORWARD. DAILY", press the keys:

6. To confirm your choice, press the key:

DELETE OLD MSG?

CANCEL/

2. To delete the messages you have already heard, press the key:

The display shows the initial stand-by status and the number

of messages remaining after deletion. In this case, 3.

notE

If you do not want to delete any messages, press the key.

The display shows:

TYPE TIME

HH:MM

7. Type the time at which you want the messages to be transferred, for example: "11:45". To do this, press the keys:

8. To confirm the setting, press the key:

The display shows:

TYPE TEL. NUMBER

9. Type the telephone number where you want to be called, for example: "02 614456". To do this, press the keys:

10. To confirm the setting, press the key:

The display shows:

REC.FORW.ANNOUNC

At this point, you may proceed to record the transfer message (see "To record the transfer message") or abort

the procedure by pressing the

key.

note

The message transfer setting is cancelled by a power failure.

Page 41

notE

If you have already recorded a transfer message, the display will show the message "PLAYING" and the TAD will play it back to you. To change it for another one, see "To record the transfer mes- sage".

Now that you have programmed the TAD to transfer new messages to a remote location, you can listen to them by operating the TAD in the way as in the "To operate the telephone answering device from a remote location" section below.

If you have set the TAD access code, at the end of OUTGOING MESSAGE 1, type in the code:

• if the code is correct, you will hear a short beep after which you may enter the code for the remote function.

Terminate communication using the method applicable to the telephone you are using.

ANSWERING

OPERATE THE TELEPHONE ANSWERING

DEVICE

You can operate the TAD not only directly using specific keys on the operator console of the fax machine, but also from any other location providing the telephone used operates in tone mode, for example: a mobile phone. To operate the TAD from a distance, you must set the fax machine in the "TAD/FAX" reception mode and you must also, type in the

access code (default value: "1234"), after listening to OUTGOING MESSAGE 1.

The remote functions available are activated by another numeric code consisting of one or two digits (see the table below).

If the code has two digits, it is advisable to wait for the confirmation signal between one digit and the other.

CODE OPERATING FUNCTION

1 Plays new messages. 2 Plays all messages. 3 Repeats current message or returns to previous mes-

4 Stops playing current message and skips to next mes-

5 + 5 Deletes all played messages.

CODE PROGRAMMING FUNCTION

# 1 Disables the TAD/FAX reception mode and

# 2 Sets up the fax machine for TAD/FAX reception mode. # 3 Enables the OUTGOING MESSAGE 1 to be recorded. # 4 Terminates and confirms the recording of OUTGOING

# 5 Disables the transfer of messages and memos to a re-

# 6 Enables only the OUTGOING MESSAGE to be played.

Typing 0 after an operating sequence from 1 to 5 aborts the function in progress. Typing 0 after a programming sequence from #1 to #6 aborts the programming function in progress and returns to the operating functions. In this case, to resume the programming phase, press # again.

To perform both the remote playback and programming functions, you must:

• Dial the fax number from the remote telephone. The TAD will answer by playing OUTGOING MESSAGE 1.

• Choose the function that you want to perform and type its code with reference to the table above.

The TAD confirms the operation by emitting a beep.

FROM A REMOTE LOCATION

sage.

enables the AUTOMATIC reception mode.

MESSAGE 1.

mote telephone.

You can set up the TAD for the following special functions:

• TOLL SAVER

• OUTGOING MESSAGE ONLY

• SILENT RECEPTION OF INCOMING MESSAGES

OLL SAVER

1. Press the key

2. To confirm the setting, press the key:

3. Press the key

4. To confirm the setting, press the key:

5. To view the other available option: "OFF", press the keys:

6. To confirm your choice, press the key:

7. To return the fax machine to the initial stand-by mode, press

PECIAL FUNCTIONS OF THE TELEPHONE

DEVICE

Using this function, when you access the TAD from a remote location to listen to any messages, the fax machine will answer as follows:

• if there are no new messages, it will answer the call two rings after the number preset;

• if there are some new messages, it will answer the call

after the preset number of rings (see "To change the number of rings", chapter "More sophisticated op- erations").

Therefore, if you hear one ring more than the preset number, you will know that there are no new messages and you can hang up before the fax machine answers the call.

This function may only be enabled by the customer engineering service and is not available in all countries.

until the display shows:

TAD SET-UP

The display shows:

ICM ON SPEAKER

until the display shows:

TOLL SAVER

The display shows:

the key:

Page 42

UTGOING MESSAGE ONLY

ILENT RECEPTION OF INCOMING MESSAGES

Using this function, whenever an incoming call is received, the TAD plays the OGM 1 but does not record any incoming messages.

You can use this function when you expect to be away for a long time and it would not be possible to record all messages received in your absence.

In this case, in place of the ordinary outgoing message, it is advisable to record a different one, for example:

"From 22nd June to 19th September only faxes will be accepted. No incoming messages will be recorded".

1. Press the key

until the display shows:

TAD SET-UP

2. To confirm the setting, press the key:

The display shows:

ICM ON SPEAKER

3. Press the key

until the display shows:

ANNOUNCE ONLY

4. To confirm the setting, press the key:

The display shows:

Using this function you can receive messages confidentially. In other words, the TAD receives messages without playing them over the speaker so that any other persons present cannot hear your messages.

1. Press the key

until the display shows:

TAD SET-UP

2. To confirm the setting, press the key:

The display shows:

ICM ON SPEAKER

3. To confirm the setting, press the key:

The display shows:

ICM SPEAKER:OFF

4. To view the other available option: "ICM SPEAKER:ON", press the keys:

5. To confirm your choice, press the key:

6. To return the fax machine to the initial stand-by mode, press the key:

ANNOUNC.ONLY:OFF

5. To view the other available option: "ANNOUNC.ONLY:ON"", press the keys:

6. To confirm your choice, press the key:

The display shows:

LIFT HANDSET

If you have already recorded OGM 1, the display will show the message "PLAYING" and the TAD will play it back.

If you have not recorded it, the display will show the message "NOT RECORDED".

7. To change the outgoing message recorded previously or to record a new one.

The display shows:

TO RECORD

8. To start recording, press the key:

The display shows:

RECORDING 20

PRINT THE TAD CONFIGURATION

PARAMETERS

1. Press the key

until the display shows:

TAD SET-UP

2. To confirm the setting, press the key:

The display shows:

ICM ON SPEAKER

3. Press the key

until the display shows:

PRINT TAD SET-UP

4. To confirm the setting, press the key:

The display shows:

PRINT OUT:

5. If the display shows: "PRINT OUT:EXIT", to display the option: "PRINT OUT:

6. To start printing, press the key:

Once this operation has been completed, the fax machine

automatically returns to its initial stand-by status.

", press the keys:

Page 43

ORE SOPHISTICATED OPERATIONS

THER USEFUL RECEPTION SETTINGS

REDUCE THE PRINTING AREA OF A DOCUMENT RECEIVED

1. Press the key

until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key

until the display shows:

PRINTER PARAMET.

4. Press the key

until the display shows:

REDUCTION:94%

5. To choose one of the available reduction ratios, "80%", "76%", "70%" and "OFF", press the keys:

6. To confirm your choice, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

RECEIVE A DOCUMENT THAT IS LONGER THAN THE

SIZE USED

PAPER

If you receive a document that is longer than the paper size used, you can have the surplus text printed by your fax machine on another sheet.

1. Press the key

until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key

until the display shows:

PRINTER PARAMET.

4. Press the key

until the display shows:

5. To choose one of the other available settings, "SURPLUS:OFF" or "SURPLUS:ON", press the keys:

6. To confirm your choice, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

NOTE

If you choose the "SURPLUS:AUTO" setting, the fax machine will print the surplus text on another sheet providing the surplus exceeds 12 mm. If you choose the "SURPLUS:ON" setting, the fax machine will always print the surplus text on another sheet. If you choose the "SURPLUS:OFF" setting, the fax machine will not print the surplus text.

ENABLE/DISABLE SILENT RECEPTION

In the "AUTOMATIC", "PHONE/FAX" and "TAD/FAX" re- ception modes, you can set up the fax machine to receive

documents without any rings being emitted when an incoming call is received.

When this function is enabled, the behaviour of the fax machine depends on the reception mode selected and the caller:

• in "AUTOMATIC" and "TAD/FAX" modes, the fax machine will never ring when an incoming call is received;

• in "PHONE/FAX" mode, when an incoming call is received, the fax machine will only not ring if the caller is an- other fax machine. If the call is a telephone call, the fax machine will emit an acoustic signal, in place of the ring, to prompt you to lift the handset.

1. Press the key

until the display shows:

INSTALLATION

2. Press the key:

The display shows:

TEL. LINE SET-UP

3. Press the key:

The display shows:

ENHANCED FEATUR.

4. Press the key

until the display shows:

SILENT RX: NEVER

5. To select one of the other available options, "SILENT RX:ALWAYS" and "SILENT RX: DAILY", press the keys:

SURPLUS:AUTO

Page 44

6. To confirm your choice, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

note

The daily silent reception setting ("SILENT RX: DAILY") is cancelled by a power failure.

DISPLAY THE CALLER ID

This function, which may be activated by the telephone company on request by the user, is only available in

some countries and conforms to the ETSI ETS 300 778-1 standard.

This function tells you immediately who is calling. In this way, you will be able to decide whether to answer the call or not.

When this function is enabled, if the fax machine is in stand-

by mode, whenever a call is received, it always shows one of the following items of information:

• number or name of the correspondent who called you;

• PRIVATE: if the correspondent has chosen not to reveal his identity to you;

• NOT AVAILABLE: if the correspondent is connected to a telephone exchange that does not support this service.

If you are programming your fax machine and, when an incoming call is received, want to know who is calling

you, you must press the

call.

It may however happen, if you are connected to a particular kind of telephone network, that the number of the caller is not displayed on the fax machine. If this happens, call your local customer engineering service centre.

The fax machine is already set up to display the caller ID. You may however set it up not to display it, as follows:

1. Press the key

until the display shows:

INSTALLATION

2. Press the key:

The display shows:

TEL. LINE SETU-UP

3. Press the key:

The display shows:

ENHANCED FEATUR.

4. Press the key

until the display shows:

CALLER ID: ON

5. To view the other available option, "CALLER ID: OFF", press the keys:

key before answering the

7. To return the fax machine to its initial stand-by mode, press the key:

NOTE

With this function enabled, if a power failure occurs and the date and time are lost, they will be restored when the next call is received.

CHANGE THE NUMBER OF RINGS

This function is only enabled in some countries.

If set in "AUTOMATIC", "PHONE/FAX" or "TAD/FAX" re- ception mode, the fax machine automatically answers calls after a certain number of rings.

If you want, you can change the number of rings, as follows:

1. Press the key

until the display shows:

INSTALLATION

2. Press the key

until the display shows:

RING COUNT:02

3. To view the other available values, "01", "03", "04", "05", "06", "07" and "08", press the keys:

4. To confirm your choice, press the key:

5. To return the fax machine to its initial stand-by mode, press the key:

CHANGE THE RING VOLUME

1. Press the key

until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key:

The display shows:

VARIOUS SETTINGS

Page 45

4. Press the key

6. To confirm your choice, press the key:

until the display shows:

RING VOLUME:HIGH

5. To view the other available options, "RING VOLUME:LOW", "RING VOLUME: MED" and "RING VOLUME:OFF", press the keys:

6. To confirm your choice, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

ENABLE/DISABLE RECOGNITION OF THE RING

FREQUENCY

In some countries, local telephone companies offer the possibility of assigning the same telephone line two or more numbers, corresponding to different users. When an incoming call is received, a different ring frequency will indicate which user is to answer the call.

This function is extremely useful at home or in small offices, where the same telephone line is shared by more than one person.

Your fax machine is capable of "learning" one of these frequencies (see the procedure that follows). In

this way, when a call with the specific ring frequency is received, the fax machine (in "PHONE/FAX" and "TAD/ FAX" reception modes) prepares exclusively to receive a document.

This function is particularly useful when associated with silent reception in that the fax machine will only ring if the call is coming from a telephone.

The display shows:

AUTODETECT. RING

7. Call the fax machine with the desired frequency so that the fax machine detects it.

The display shows:

RING DETECTED

8. To return the fax machine to its initial stand-by mode, press the key:

notE

If the fax machine cannot detect that particular frequency, the display will show the message "RING NOT DETECT.". At this point, press

the

key and repeat the procedure.

CHANGE THE LENGTH OF THE ACOUSTIC SIGNAL

This function is only enabled in some countries.

When the fax machine is set up for automatic reception with recognition of the type of call, it behaves as

follows:

• if it is being called by a fax machine, it will automatically prepare to receive a document after the preset number of rings

• if it is being called by a telephone, it will emit an acoustic signal for a time of 20 seconds, after which, if you still have not lifted the handset, it will automatically prepare to receive a document.

If you want, you can change the length of the acoustic signal as follows:

1. Press the key

until the display shows:

1. Press the key

until the display shows:

INSTALLATION

2. Press the key:

The display shows:

TEL. LINE SET-UP

3. Press the key:

The display shows:

ENHANCED FEATUR.

4. Press the key

until the display shows:

DISTINC.RING:OFF

5. Press the keys

/ until the display shows:

CHANGE PATTERN

INSTALLATION

2. Press the key

until the display shows:

FAX/TEL TIMER:20

3. To view the other available values, "15", "30" or "40", press the keys:

4. To confirm your choice, press the key:

5. To return the fax machine to its initial stand-by mode, press the key:

Page 46

CHANGE THE REMOTE CONTROL CODE

If the fax machine is connected to an extension that operates in tone dialling mode and is set up for manual reception, whenever there is a call from a correspondent wishing to send you a document, you can set it to receive the document by typing the code

operation has the same effect as pressing the key

on the fax machine.

You can replace the second "asterisk" of this code using digits from 0 to 9.

1. Press the key

until the display shows:

* * on the extension. This

INSTALLATION

2. Press the key:

The display shows:

TEL. LINE SET-UP

3. Press the key

The display shows the line to which the fax machine was set

to be connected, for example:

PUBL.LINE (PSTN)

4. Press the key

until the display shows:

REMOTE START:ON

5. Press the key:

The display shows the code you set previously, for ex-

ample:

TYPE CODE

CODE(0/9,*) *8

6. To type the new code, press the keys:

7. To confirm the new code, press the key:

8. To return the fax machine to its initial stand-by mode, press the key:

THER USEFUL TRANSMISSION SETTINGS

CHANGE THE POSITION OF YOUR NAME AND FAX

NUMBER

The information in the heading of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent's fax machine outside the text area immediately below the top edge of the sheet or inside the text area, slightly lower down than in the previous case.

Your fax machine is designed to send this information inside the text area.

To change the position

1. Press the key

until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key:

The display shows:

VARIOUS SETTINGS

4. Press the key

until the display shows:

HEADER INSIDE

5. To select the alternative parameter, press the keys:

/ The display shows:

HEADER OUTSIDE

6. To confirm the setting, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

TRANSMISSION

NOTE

If you want to disable this function, after the fourth step, press the

keys to display: "REMOTE START:OFF", then press the key

to confirm and the

stand-by mode.

key to return the fax machine to its initial

nOTE

If you are connected to a private line, follow the same procedure until the display shows "PUBL.LINE (PSTN)", press the play: "PRIV.LINE (PBX)" and then continue as described in the procedure.

|/}

keys to dis-

|/}

1. Press the key

2. Press the key:

3. Press the key:

ENABLE/DISABLE REPETITION OF A FAILED

FROM THE MEMORY

until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Page 47

4. Press the key

until the display shows:

RETRANS.DOC.:OFF

5. To view the other available option, "RETRANS. DOC.: ON", press the keys:

6. To confirm your choice, press the key:

REGULATE THE BUZZER VOLUME

The buzzer indicates particular operating conditions and faults or errors.

The volume of the buzzer may be set to three levels, "High", "Medium" and "Low", or may be turned off altogether.

1. Press the key

until the display shows:

7. To return the fax machine to its initial stand-by mode, press the key:

HEAR THE LINE SIGNALS

The fax machine is set up so that you can hear the dialling tones during the dialling phases as well as the connection signals exchanged between your fax machine and

your correspondent's fax machine. If you cannot hear them, program the function as follows:

1. Press the key

until the display shows:

INSTALLATION

2. Press the key

until the display shows:

LINE MONITOR:OFF

3. To view the other available option, "LINE MONITOR:ON", press the keys:

4. To confirm your choice, press the key:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key:

The display shows:

VARIOUS SETTINGS

4. Press the key

until the display shows:

BUZZER VOL.:LOW

5. To view the other available options, "BUZZER VOL.:HIGH", "BUZZER VOL.:MED" and "BUZZER VOL.:OFF", press the keys:

6. To confirm your choice, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

REDUCE THE TRANSMISSION SPEED

5. To return the fax machine to its initial stand-by mode, press the key:

REGULATE THE SPEAKER VOLUME

If the volume of the dialling tones and connection signals is

too low or too high, regulate it using the

1. Press the key:

The display shows:

key.

OFF HOOK

2. To raise or lower the volume of the speaker, press the key:

The display shows the volume level set in the top right-

hand corner.

The fax machine models with a built-in TAD transmit regularly at a speed of 14400 bps (bits per second), while the base models transmit at a speed of 9600 bps. Lower transmission speeds are recommended on

disturbed telephone lines.

1. Press the key

until the display shows:

2. Press the key:

The display shows:

3. Press the key:

The display shows:

4. Press the key

until the display shows:

FAX SET-UP

DATE AND TIME

VARIOUS SETTINGS

TX SPEED 14.4

Page 48

5. To view the other available values, "TX SPEED 9.6" and "TX SPEED 4.8", press the keys:

6. To confirm your choice, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

ENABLE/DISABLE ECM

The ECM (Error Correction Mode) is a system for cor- recting the errors caused by interference on the line. This function only has effect if it has been enabled both on your fax machine and on your correspondent's fax machine and is indicated by a letter "E" appearing on the display.

The fax machine is set up to send documents in this mode. However, you can set it up to send documents in normal mode, as follows:

1. Press the key

until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

DATE AND TIME

3. Press the key:

The display shows:

VARIOUS SETTINGS

4. Press the key:

The display shows:

ECM: ON

5. To view the other available option: "ECM: OFF", press the keys:

6. To confirm your choice, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

ECEIVING A DOCUMENT IN POLLING MODE

IRST OF ALL, WHAT POLLING IS

It is a transmission request that a fax machine makes to another fax machine so that the latter sends the document requested automatically. There are two main characteristics of communication using the polling method:

• the user who is to receive the document requests trans- mission. In other words, a user may connect to another fax machine and request it to send a document (specially prepared) to him, even when the user at the other end of the line is out.

• the transaction is paid for by the person who requested transmission (that is, the user who receives the document) and not the person whose fax machine sends the document.

MAKE A TRANSMISSION REQUEST (POLLING RECEPTION

Arrange with your correspondent the time at which you intend to make the transmission request so that he has time to put the document to be sent in his fax machine. Then set up your fax machine to receive the document, by programming the dialling mode to be used to call your correspondent and the time at which you wish to receive the document.

1. Press the key

until the display shows:

)

POLLING RX

2. Press the key:

The display shows:

TYPE TIME

HH:MM

At this point, you can confirm the current time or overwrite the time with the correct one, for example "18:20".

3. To overwrite the new time, press the keys:

4. To confirm both the current time and the new time, press the key:

The display shows:

TYPE FAX NUMBER

NUM/TOUCH/SPEED

5. Dial the correspondent's number using any of the available methods: directly on the numeric keypad or using the onetouch dialling keys or speed dialling codes.

To do this, press the keys:

6. To confirm the setting, press the key:

The fax machine shows the message "POLL SET" for a few

seconds and then returns automatically to its initial stand-by mode. The second line of the display shows: "POLL. RX: 18:20".

Page 49

note

You can cancel the polling reception setting by pressing the

button.

CHANGE/DELETE A POLLING RECEPTION THAT HAS

SET

BEEN

1. Press the key

until the display shows:

POLLING RX

2. Press the key:

The display shows:

ALREADY ENTERED

3. Press the key:

The display shows:

CHANGE PARAM.?

You can choose any of the following options:

CANCEL SETTING? - To cancel the setting. The fax machine returns to its initial stand-by mode.

CHANGE PARAM.? - To change the time at which the transmission request is to be made or the number of the correspondent from whom you want to receive the document.

4. To view the other available option, "CANCEL SETTING?", press the keys:

5. To confirm your choice, press the key:

If you chose "CHANGE PARAM.?", the display shows:

TYPE TIME

HH:MM

From this point on, follow the procedure described in "To make a transmission request" from step 3.

Page 50

ROUBLESHOOTING GUIDE

HAT HAPPENS IF THERE IS A POWER FAILURE

If there is a power failure, the fax machine keeps the following data in the memory: the numbers set for one-touch and speed dialling and the reports, while the documents

present in the memory will be lost. The date and time will also be lost so they will have to be reset by carrying out the procedure described in the "To set

the date and time" section of the "How to get started quickly" chapter.

HAT HAPPENS IF THE PAPER OR INK HAS

OUT

RUN

If, during reception, the paper runs out or gets jammed, the ink runs out, the print head compartment cover is open, the paper support is closed or the operator console is raised, the machine stops printing and the

display shows the relevant message and the document you are receiving is temporarily recorded in the memory. Once the problem has been solved, the fax machine resumes printing.

THE TRANSMISSION IS UNSUCCESSFUL

Sometimes, due to line problems such as excessively heavy telephone traffic or any other kind of interference, the document sent is received badly by the correspondent, who will ask you to send it to him again. In these cases, it is advisable to send the document again at a

slower speed. The fax machine transmits at a speed of 14400 bps (models with a built-in TAD) or 9600 bps (base models). To reduce the speed, follow the procedure described in "To reduce the transmission speed", chapter "More sophisticated operations".

If transmission is not completed due to errors on the line or fax machine, the error LED " beep is emitted; in this case, the fax machine automatically prints the transmission report (see "To print reports

and lists", chapter "Transmission and reception operations"), on which an error code indicates the cause of the

error (you will find a list of all the error codes later).

HAT HAPPENS WHEN A DOCUMENT IS

PLACED

FAX MACHINE IS PRINTING

THE

If you place a document on any of the trays of the document feeder while the fax machine is making a copy, printing a report or printing a document being received, the fax machine behaves as follows:

• if it is making a copy, the fax machine displays some messages to prompt you to abort the copying process and return to its initial stand-by mode;

EITHER DOCUMENT FEEDER WHILE

" lights up and a short

• if it is printing a report, the fax machine displays some messages to prompt you to abort the printing process and return to its initial stand-by mode;

• if it is receiving a document:

- it stops printing and starts to save the document. The

display shows the message "RX IN MEMORY". Having saved the document, the display shows the message "DOC. IN MEMORY". At this point, the fax machine will prompt you to remove the document from the document feeder. The fax machine will then print the saved document.

FOR

MINOR PROBLEMS

The list below may be used as a guide to the solution of minor problems.

PROBLEM SOLUTION

The fax machine gives no

sign of life.

The document is not fed in

correctly.

The fax machine will not

se nd a d o cument.

The fax machine will not rece ive a d o cument automatic ally.

The fax machine will not copy or receive documents.

The fax machine prints blank sheets.

Check that it is connected to the power socket.

Check that the document respects the reco mmendatio ns listed in "What documents may be used", chapter "Transm ission and reception operations".

Check that the document is not jammed.

The line is busy: wait until it is free and then try sending the document again.

It is set fo r manual rece p tio n: set it up fo r automatic re ception.

Check that no doc ume nts or sheets of paper are jammed.

You are using an unsuitable kind of paper: check the characteristics of the paper listed in the "Te chni cal data".

Place the document in the correct position with the side to be copied facing upwards.

NOTe

Incorrect transmission or reception by the fax machine may also depend on factors other than those listed above, which will be signalled in the form of error codes on the "Transmission report" and "Activity report", see "To print reports and lists", chapter "Trans- mission and reception operations".

Page 51

RROR CODES

The error codes printed both on the transmission report and the activity report consist of two digits indicating the cause of the error. To save space, the two-digit code without any message is printed on the activity report.

CODE MESS AGE CAUS E OF ERROR WHAT TO DO

OK No message. Operation performed

successfully.

02 IMPOSSIBLE CONNECTION The fax machine does not detect any

dialling tone or receives an irregular signal.

03 RECEIVER DOES NOT ANSWER The correspondent is not answering or is a

fax machine.

04 ERR. WHILE TRANSMITTING

RES END FROM PAGE: nn

05 RE SEND PAGES:

nn, ..... nn

07 DOCUMENT TOO LONG The document to be sent is too long. The

08 CHECK THE DOCUMENT The optical re ad e r canno t re ad the

09 STOP PRESSED You aborted transmission. No action.

10 No me s s ag e An e rro r o c curre d d uring re c e p tio n. Call the correspondent and ask him to s e nd

An error occurred during trans mis sio n. "nn" = number of page on which the error was found.

The correspondent’s fax machine found errors during reception. "nn" = number of page on which the error was found.

time taken to send it exceeds the allowed limits.

document.

No action.

Che c k that the fax mac hine is co rrectly connected to the telephone line and that the handset is not o ff the hook. Then try co nnecting again.

Check that the correspondent’s number is correct.

Resume transmission from the page indicated in the report.

Resume transmission of the pages indicated in the report.

Split up the document to be sent.

Remove the document from the ADF and reinsert it when it tries to connect.

you the do cume nt again.

11 No me s s ag e During re c e p tio n, a printing e rro r o c curre d .

Reception continued in the memory but the space left in the memory was filled before reception was co mpleted.

13 ERRORS WHILE POLLING The correspondent did not leave any

document in the ADF and did not set up his fax machine for polling transmission.

16 POWER FAILURE ON PAGE nn A power failure occurred during

transmission or reception.

(OK) No message The document was received but the printing

quality is unsatisfactory.

OCC LINE BUSY The line is busy. Retry when the line is free.

Co rrect th e fault and wait fo r the d o c ume nt in the memory to b e p ri nte d .

Call back the correspondent.

Resume transmission from the page indicated in the report.

Call the correspondent.

Page 52

IGNALS AND MESSAGES

COVER OPEN

You forgot to close the print head compartment cover: close it.

Any problems that may arise are generally indicated by acoustic signals (accompanied, in some cases, by visual signals: error LED " " indicator on) or by error messages on the display.

The fax machine also emits acoustic signals and shows mes-

sages on the display, which do not indicate an error condition.

COUSTIC ERROR SIGNALS

Short 1 second signal

• You pressed an incorrect key during an operating phase.

Long 3 second signal plus error LED indicator on

• Transaction not carried out correctly.

Continuous signal

• Request to hang up if you forgot to do so after an operation that required the handset to be lifted.

The document received was saved because an error occurred during the reception phase, preventing it from being printed immediately: check the type of error (paper out or jammed, ink out, cover open, etc.) and correct the fault.

One or more documents received in the memory, due to an error that occurred during reception, have filled the memory: check the type of fault (missing or jammed paper, ink out, cover open, etc.) and correct it. The documents will be printed automatically thus freeing space in the memory.

You chose a one-touch dialling key or a speed dialling code that you have not set: program the key or the code (see "To set one-touch

and speed dialling", chapter "Transmission and reception operations").

note

To turn off the ERROR LED " " indicator, press the key.

RROR MESSAGES ON THE DISPLAY

The ink in the cartridge has run out: replace the print head (see "To replace the print head", chapter "Maintenance operations").

A sheet of printing paper got jammed during the copying or reception

DOC IN MEMORY

MEMORY FULL

NOT PROGRAMMED

OUT OF INK

PAPER ERROR, PRESS

AUTOREDIAL NNN

No connection was established due to line errors or because the correspondent is busy: the fax machine prepares to redial automatically.

phase: press the

automatically, check where it is jammed and remove it (see "To re-

move jammed sheets of paper", chapter "Maintenance operations").

CHECK DOCUMENT, PRESS

The document is not being fed correctly: replace the document on the

ADF and press the

operation.

key to restore the fax machine’s normal

CHECK PAPER, PRESS

• The paper in the feeder has run out: add some more and press

to clear the message from the display.

• The paper is not being fed correctly: replace the paper in the

feeder and press the

normal operation.

key to restore the fax machine’s

You set polling reception and the connection was not established due to line errors or because the correspondent is busy: the fax machine prepares to redial automatically.

• A document jammed while the document was being copied or sent:

press the

matically, remove the jammed document by hand (see "To re-

move jammed documents", chapter "Maintenance operations").

• You aborted the document scanning phase by pressing the

key.

CHECK PRINT HEAD

• The fax machine does not detect the presence of the print head because you have forgotten to install it or you have installed it incorrectly: install/reinstall the print head.

• Some of the print head nozzles are damaged and are having a negative effect on the printing quality: clean the print head (see "Cleaning the print head and testing the nozzles", chapter "Maintenance operations").

COPY INTERRUPTED

• You aborted the copy operation by pressing the key.

The document was not received correctly: press the key to

turn off the " display.

Reception continues in the memory because an error occurred during the reception of a document, preventing it from being printed: check the type of fault on the bottom line of the display and correct it.

key and then, if the sheet is not unloaded

POLL.RETRY NNN

REMOVE DOCUMENT, PRESS

key then, if the document is not unloaded auto-

RX ERROR

" error LED indicator and clear the message from the

RX IN MEMORY

• An error occurred during the document copying phase, preventing it from being printed: check the type of fault on the display and correct it.

Page 53

SYSTEM ERROR NN

A fatal error has occurred on the fax machine: turn the fax machine off and then on again. If the error persists, turn off the fax machine and call the Customer Engineering Service.

You have made a transmission request (Polling reception).

The fax machine is printing a report or a list.

TX ERROR

POLL RX: HH:MM

PRINTING

The document was not sent correctly: press the key to turn off

the "

" error LED indicator and clear the message from the display,

and then send it again.

THER ACOUSTIC SIGNALS

Short 1-second signal

• Transaction carried out successfully.

Intermittent 20-second signal

• Prompt to lift the handset to answer a telephone call.

THER MESSAGES ON THE DISPLAY

CHECK PRINT OUT

The document was received correctly.

You aborted reception by pressing the key.

The fax machine is saving the pages of the document to be copied.

A document is being sent.

You have set transmission at a preset time (broadcast transmission).

1=EXIT 0=REPEAT

The fax machine has automatically tested the print head nozzles and printed out the test sheet: check whether the printing quality is acceptable and make your choice.

Transmission was completed successfully.

CONNECTING

The fax machine is connecting to your correspondent's fax machine.

You aborted transmission by pressing the key.

RX COMPLETED

RX INTERRUPTED

STORING

TRANSMITTING

TRANSMITTING....

TX AT: HH:MM

TX COMPLETED

TX INTERRUPTED

DIALLING

The fax machine is dialling the number of the correspondent you called.

DOCUMENT READY

You have inserted the document in the ADF correctly.

LIFT HANDSET

The correspondent has made a talk request: lift the handset to start the conversation.

LINE ON HOLD, PRESS HOLD

You have put a telephone call on hold by pressing the key:

press the spondent.

key again to resume the conversation with the corre-

MEMORY TX

You have set transmission from the memory.

NEW PRINT HEAD?, 1=YES 0=NO

You have installed a disposable print head for the first time or you have removed and reinstalled it: select the relevant answer. If you answer yes but the print head is not new, the fax machine will not detect the out of ink condition.

OFF HOOK

You have engaged the line by lifting the handset of the telephone connected.

Page 54

AINTENANCE OPERATIONS

REPLACE THE PRINT HEAD

9. Push the print head until it clicks into place (fig. 9).

10. Close the operator console and put the handset back on its support.

note

If you have replaced the print head because the ink ran out, when the operator console is closed, the fax machine will automatically recognize that the print head has been replaced and the display will show the message "NEW PRINT HEAD? 1 = YES, 0 = NO". Set the value 1. At this point, the fax machine automatically cleans the print head and tests the nozzles, printing out the result of the diagnostic test. Examine the diagnostic test result with reference to "Insert the print head", chapter "How to get started quickly". If you replaced the print head because of a deterioration in printing quality, proceed as follows:

1. Press the key

until the display shows:

HEAD MAINTENANCE

2. Press the key:

The display shows:

NEW HEAD: ON

3. Press the key:

THE

1. Press the key

1. Lower the handset and place it on a stable surface (fig. 1).

2. Open and lift the operator console as indicated by the arrows (fig. 2).

3. Release the print head by pressing the lever as indicated by the arrow (fig. 3).

4. Remove the used print head from its compartment (fig. 4).

5. Take the new print head out of its package and, holding it on both sides, peel off the film covering the nozzles (fig. 5).

Warning!

6. Avoid touching the nozzles (fig. 7).

7. Avoid touching the electrical contacts (fig. 6).

8. Insert the new print head in its compartment with the electrical contacts facing towards the print head compartment (fig. 8).

2. Press the key:

3. To view the other available option: "NEW HEAD: OFF",

4. To confirm your choice, press the key:

The display shows:

CLEANING: ON

The fax machine cleans the print head and tests the nozzles, printing out the result of the diagnostic test.

Examine the diagnostic test result and consult "Insert the

print head", chapter "How to get started quickly".

LEANING THE PRINT HEAD AND TESTING

NOZZLES

If you notice a deterioration in print quality, you can quickly clean the print head and test the nozzles by following a procedure that ends by printing out the diagnostic test result with regard to its condition.

until the display shows:

HEAD MAINTENANCE

The display shows:

NEW HEAD: ON

press the keys:

The display shows:

CLEANING: ON

Page 55

5. To confirm the setting, press the key:

The display shows:

CLEANING: ON

The fax machine cleans the print head and tests the nozzles, printing out the result of the diagnostic test.

Examine the diagnostic test result and consult "Insert the print head", chapter "How to get started quickly".

NOTE

The procedure may be aborted at any time, if desired, by pressing

the

key.

NOTE

If the quality of the test result still fails to meet your expectations after carrying out the cleaning procedure, continue as follows, stopping when you get a satisfactory printing quality:

- Make a copy of a document with the desired type of graphics or text on the fax machine and evaluate its quality.

- Change the type of paper (the paper in use could be excessively porous) and repeat the procedure.

- Remove and reinsert the print head.

- Remove the print head and check that there are no foreign bodies on the print nozzles; if there are, remove them carefully, taking care not to touch the electrical contacts. Finally, reinstall the print head.

- Remove the print head and clean the electrical contacts both on the print head and on the print head carriage, see "To clean the electrical contacts of the print head", below.

- Reinstall the print head.

- Call the engineering service.

1. Lower the handset and place it on a stable surface (fig. 1).

2. Open and lift the operator console as indicated by the arrows (fig. 2).

3. Release the print head by pressing the lever as indicated by the arrow (fig. 3).

4. Take the print head out of its compartment (fig. 4).

5. Clean the electrical contacts using a slightly damp cloth (fig. 5).

Warning! Do not touch the nozzles.

6. Clean the electrical contacts of the print carriage with a slightly damp cloth (fig. 6)

7. Insert the print head in its compartment with the electrical contacts facing towards the print head compartment.

8. Push the print head until it clicks into place.

9. Close the operator console and put the handset back on its support.

Dust accumulating on the glass surface of the optical reader may cause problems in the scanning of documents. To avoid these problems, the glass should be cleaned every now and again as follows: With the fax machine disconnected from the power socket:

CLEAN THE OPTICAL READER

CLEAN THE ELECTRICAL CONTACTS OF

PRINT HEAD

THE

With the fax machine disconnected from the power socket:

Page 56

REMOVE JAMMED DOCUMENTS

During transmission or copying, a document could get jammed (this condition is signalled by the display showing the message: "RE- MOVE DOCUMENT, PRESS

").

1. Lower the handset and place it on a stable surface (fig. 1).

2. Open and lift the operator console as indicated by the arrows (fig. 2).

3. Move the print carriage to the left-hand edge of the fax machine (fig. 3).

4. Release the paper feed roller by pressing the lever, as indicated by the arrow (fig. 4).

5. Remove the roller from its compartment (fig. 5).

6. Clean the glass surface of the optical reader with a cloth damp- ened with a product designed specifically for cleaning glass and then dry it thoroughly (fig. 6).

Warning! Do not pour or spray the cleaning product directly onto the glass surface.

7. Place one end of the roller on the pin situated on the left-hand side of the fax machine, as indicated by the arrow (fig. 7).

8. Engage the roller by pressing the lever, as indicated by the arrow (fig. 8).

9. Close the operator console and put the handset back on its support.

NOTE

To check whether the optical reader is clean, make a copy of a blank sheet. If any vertical lines appear on the copy and the optical reader looks perfectly clean, contact qualified technical staff.

Try to unload the document by pressing the

ment is not unloaded, remove it manually as follows:

Remove the document, taking care not to tear it.

key. If the docu-

REMOVE JAMMED SHEETS OF PAPER

CLEAN THE CASING

1. Unplug the fax machine from the power outlet and the telephone socket.

2. Use exclusively a soft, lint-free cloth dampened with a neutral detergent diluted with water.

If the paper used to print the documents received or to copy documents gets jammed, this error is signalled on the display by the message "PAPER ERROR, PRESS

Try to unload the sheet by pressing the

unloaded, remove it manually as follows:

key. If the sheet is not

Remove the sheet, taking care not to tear it.

Page 57

NOTE

If you cannot manage to remove the jammed document or sheet of paper after performing the removal operations, it may be trapped inside the fax machine. If this is the case, proceed as follows:

1. Lower the handset and place it on a stable surface (see fig. 1 of procedure "To clean the optical reader").

2. Open and lift the operator console (see fig. 2 of procedure "To clean the optical reader").

3. Move the print carriage to the left-hand edge of the fax machine (see fig. 3 of procedure "To clean the optical reader").

4. Release the paper feed roller by pressing the lever (see fig. 4 of procedure "To clean the optical reader").

5. Remove the roller from its compartment (see fig. 5 of procedure "To clean the optical reader").

6. Remove the jammed document or sheet of paper.

7. Place one end of the roller on the pin situated on the left-hand side of the fax machine (see fig. 7 of procedure "To clean the optical reader").

8. Engage the roller by pressing the lever (see fig. 8 of procedure "To clean the optical reader").

9. Close the operator console and put the handset back on its support.

Page 58

ECHNICAL DATA

ENERAL CHARACTERISTICS

ECEPTION CHARACTERISTICS

Model ........................... Desktop transceiver

Display ..........................LCD 16 + 16 char.

Capacity memory .........19 pages (*)

Dimensions

Width ............................. 340 mm

Depth ............................ 220 mm - 235 mm (**)

Height ............................ 133 mm - 272 mm (**)

Weight ........................... ca. 2.5 Kg

OMMUNICATION CHARACTERISTICS

Telephone network ...... Public/private

Compatibility ................. ITU T30

Communication speed ............................ 14400 (models with a

built-in TAD only) 96007200-4800-2400 (with automatic "fall back")

Compression method ............................. MH, MR, MMR

OWER SUPPLY CHARACTERISTICS

Voltage ....................................... 220-240 VAC or 110-240 VAC (data

plate on base of fax machine)

Frequency................................. 50-60Hz (data plate on base of fax

machine)

Power absorbed:

- in stand-by mode .................... ca. 4W

- max. power ............................. 35W

NVIRONMENTAL CONDITIONS

Printing system ............. Printing on plain paper, bubble ink jet printer

Max. printing width ................................. 204 mm

Printing paper ......................................... A4 (210 x 297 mm)

Paper feed.................... Plain paper cassette (max 40 sheets of

80 gr/m2)

ODELS WITH A BUILT-IN TAD

ELEPHONE ANSWERING DEVICE CHARACTERISTICS

•

Recording capacity: ca. 14'

•

Memo

•

2 Outgoing messages

•

Outgoing messages only function

•

"Toll saver" function

•

Transfer message

•

Fast access from console and remote location

•

Access code

•

Message recording

•

Retention of messages in case of a power failure.

(*) = ITU-TS format, Test Sheet no.1 (Slerexe Letter) with standard

resolution, MH compression.

(**) = With the paper support extension.

Temperature ................. from +5oC to +35oC (operating)

...................................... from -15

...................................... from 0

Relative humidity .......... 15%-85% (operating/short and long term

...................................... 5%-95% (transport)

HARACTERISTICS OF OPTICAL READER

Scanning method ............................... CIS

Scanning resolution:

- Horizontal ......................................... 8 pixel/mm

- Vertical STANDARD ........................ 3.85 lines/mm

- Vertical FINE .................................... 7.7 lines/mm

RANSMISSION CHARACTERISTICS

Transmission speed ........................... Models with a built-in TAD

............................................................ ca. 7s (14400 bps)

............................................................ Base models

............................................................ ca. 11s (9600 bps)

Capacity of document feeders ........... Automatic feeder (ADF):

............................................................ 5 sheets A4 (70-90 gr/m

............................................................ Auxiliary manual feeder:

............................................................ 1 sheet A4, Letter or Legal

C to +45oC (transport)

C to +45oC (short and long-term

storage)

(70-110 gr/m

)

Page 59

NDEX

Acoustic signals Automatic redial

29 5

Buzzer volume

Casing

cleaning

Connection

connection sockets IV of the telephone handset V to power supply V

to the telephone line V Console II, III Contrast

adjustments Copy

contrast and resolution values XVI

copy setting

to abort the copy

to make a copy XVI

what documents can be copied

XVI

XVII

Date and time

to change the date and time

to set the date and time VII Dialling

pulse 1, 2

tone 1, 2 Display IV

error messages

Olivetti FAX LAB 100, FAX LAB 120, FAX LAB M100, FAX LAB S100, FAX LAB S120 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual