Olivetti D-COPIA 5200MF, D-COPIA 4200MF OPERATION GUIDE

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d-Cop

ia 4200MF

d-Copia 5200MF

OPERATION GUIDE

552402en

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

Introduction

Thank you for your purchase of d-Copia 4200MF/5200MF.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference.

We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.

A label shown in the illustration assures that the supplies are our own brand.

In this Operation Guide, d-Copia 4200MF/5200MF are referred to as 42 ppm model and 52 ppm model respectively.

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Operation Guide (This Guide)

Describes how to load paper, basic copy, print and scan operations, and troubleshooting.

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

NOTE: An original which resembles a bank note closely may not be copied properly in some rare cases

because this machine is equipped with a counterfeiting prevention function.

OPERATION GUIDE i

Contents

Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Caution / Warning Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .x

Precautions for Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Safety Instructions Regarding the Disconnection of Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi

Legal Restriction on Copying/Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii

Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix

1Part Names

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation before Use

Check the Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Determining the Connection Method and Preparing Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Power On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Adjusting the Operation Panel Angle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Switching the Language for Display [Language]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Setting Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Network Setup (LAN Cable Connection). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Installing Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Embedded Web Server (Settings for E-mail). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Sending E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

3 Basic Operation

Login/Logout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Original Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Confirmation Screen of Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Specifying Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Using Document Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Basic Operation for Document Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Canceling Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42

Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-43

Program (Copying and Sending). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46

Registering Shortcuts (Copy, Send, and Document Box Settings) . . . . . . . . . . . . . . . . . . . . . . 3-48

Using the Internet Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-49

4 Copying Functions

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

ii OPERATION GUIDE

Contents

Mixed Sized Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Output Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Margin/Centering Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Border Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Booklet from Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Cover Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Form Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Memo Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Image Repeat/Double Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

EcoPrint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Sharpness Adjust . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Auto Image Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32

Negative Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32

Mirror Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Priority Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Repeat Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

5 Sending Functions

Original Size Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Sending Size Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Centering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Mixed Sized Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

1-sided/2-sided Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

File Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

PDF Encryption Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Adjusting Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18

Sharpness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19

Background Density Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20

Color / Grayscale / Black and White Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21

Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22

Border Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

Border Erase to Back Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Enter Document Name/File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

Enter E-mail Subject and Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27

Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

Send and Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-30

Send and Store . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-30

FTP Encrypted TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Color Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

About Color Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32

. . . 5-31

6 Document Box

OPERATION GUIDE iii

Contents

Using a Custom Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Using a Job Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Printing Documents Stored in Removable USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20

Saving Documents to USB Memory (Scan to USB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

7 Status / Job Cancel

Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Checking Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9

Sending the Job Log History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Pause and Resumption of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Canceling of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Priority Override for Waiting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Reordering Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Checking the Remaining Amount of Toner and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Device/Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-16

8 Default Setting (System Menu)

Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-26

Sending Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-29

Document Box Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-32

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-34

Printing Reports/Sending Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-39

Adjustment/Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-42

Date/Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-47

Editing Destination (Address Book/Adding One Touch Keys). . . . . . . . . . . . . . . . . . . . . . . . . . 8-51

Internet Browser Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-58

Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-60

System Initialization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-63

Restarting the System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-63

Network Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-64

Secure Protocol. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-69

Interface Block Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-72

Security Level (Security Level setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-73

Document Guard Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-73

Optional Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-75

Accessibility Display (Enlarged Touch Panel Display) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-77

9 Maintenance

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Toner Container and Waste Toner Box Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

10 Troubleshooting

Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Responding to Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-15

11 Management

User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-14

Data Security Kit Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11- 27

Appendix

Optional Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

iv OPERATION GUIDE

Contents

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-21

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-27

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1

OPERATION GUIDE v

Be sure to read Precautions for Use before using

this machine.

Administrator tasks

It prints.

Loading Paper...2-19

Copying Functions

...4-1

Printing Documents Stored in Removable USB

Memory...

6-20

Operation

Printing -

Printing from

Applications

...3-21

Placing Originals on

the Platen...2-30

Quick Guide

To make copies To print

Simply press the Start key to make

It copies.

copies. You can also fine-tune the copy settings by changing the paper size, adjusting the density, etc.

You can print via a network or print a PDF file directly from USB memory.

What

you want

to do

Setup

Copying with

specific

settings

Printing Documents

Stored in Removable

USB Memory

Print via a

network

Connecting Cables

Network Setup

(LAN Cable Connection)

Install the printer

driver on your

computer *1

*1: For more information, refer to the Printer Driver User Guide.

vi OPERATION GUIDE

To send documents

Connecting Cables

Network Setup (LAN Cable Connection)

Create a shared folder on the destination computer.

Place the originals on the platen

Plug the USB

memory

*1: If the destination is not stored in the address book, you can send by entering the address directly.

Setup

Send

E-mail

Send to

Folder (SMB)

Saving

Documents to

USB Memory

What

you want

to do

Sending...3-23

Sending Functions...5-1

Operation

Saving Documents

to USB Memory

(Scan to USB)...6-22

Editing Destination (Address Book/Adding

One Touch Keys)...8-51

You can send scanned images via a network. Or, you can also store scanned images in

It sends.

USB memory.

Administrator tasks

OPERATION GUIDE vii

FAX directly

from a

computer

FAX without using the

telephone line

(Internet FAX (i-FAX))

Send a FAX

Connect the modular cord for the

telephone line to this machine.

Selection of Telephone Line

(Inch version only)

Network Setup

(LAN Cable Connection)

Install the Network FAX

Driver on your computer *1

*1:For more information, refer to the Network FAX Driver Operation Guide. *2: If the destination is not stored in the address book, you can send the FAX by entering the address directly.

Setup

What

you want

to do

Selection of Transmit Terminal Identification (TTI)...2-3

on the FAX System (S) Operation Guide

Loading Paper...2-19

FAX Operation

(Basic)...3-1

on the FAX System (S)

Operation Guide

Operation

About Network

FAX...9-1

on the FAX System (S)

Operation Guide

Internet Fax (i-FAX)

(Optional)...8-1

on the FAX System (S)

Operation Guide

To send a FAX

Administrator tasks

As well as sending a FAX via the telephone lines, you can also send a FAX via a network.

It faxes.

NOTE: For more information on setting up and sending a FAX, refer to the FAX System

(S) Operation Guide.

viii OPERATION GUIDE

Caution / Warning Labels

Label inside the machine (Laser radiation warning)

High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.

NOTE: Do not remove these labels.

Do not incinerate toner and toner container. Dangerous sparks may cause burn.

Moving parts inside. May cause personal injury. Do not touch moving parts.

High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.

Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.

OPERATION GUIDE ix

11 13/16" 30 cm

39 3/8" 100 cm

3 15/16" 10 cm

11 13/16" 30 cm

Installation Precautions

Environment

CAUTION

Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.

Avoid locations near radiators, heaters or other heat sources, or locations near flammable items to avoid the danger of fire.

To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the rear cover, to allow air to be properly ventilated out of the machine.

Other precautions

The service environmental conditions are as follows:

•

Temperature: 50 to 90.5 F (10 to 32.5 C)

• Humidity: 15 to 80%

However, adverse environmental conditions may affect the image quality.Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

x OPERATION GUIDE

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Power supply/Grounding the machine

WARNING

Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock.

Plug the power cord securely into the mains power outlet and the power socket on the machine. A buildup of dust around the prongs on the plug or contact between the prongs and metallic objects may cause a fire or electric shock. Incomplete electrical contact could cause overheating and ignition.

Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative.

Other precautions

Connect the power plug to the closest outlet possible to the machine.

Handling of plastic bags

WARNING

Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation.

OPERATION GUIDE xi

Precautions for Use

Cautions when using the machine

WARNING

Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside.

Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.

Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock.

Never attempt to repair or disassemble the machine or its parts as there is a danger of personal injury, fire, electrical shock or exposure to the laser. If the laser beam escapes, there is a danger of it causing blindness.

If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the main power switch off immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative.

If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the main power switch off immediately. Next, remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative.

Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock.

Always contact your service representative for maintenance or repair of internal parts.

xii OPERATION GUIDE

CAUTION

Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.)

Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock.

Always hold the designated parts only when lifting or moving the machine.

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If the optional Fax kit is installed, note that turning the machine off at the main power switch disables fax transmission and reception.

For safety purposes, always remove the power plug from the outlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine.

Other precautions

Do not place heavy objects on the machine or cause other damage to the machine.

Do not open the front cover, turn off the main power switch, or pull out the power plug during copying.

When lifting or moving the machine, contact your service representative.

When moving the machine, please turn the four adjusters of the paper feeding unit until they reach the floor in order to stabilize the machine.

Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity.

Do not attempt to perform any operations not explained in this guide.

Caution: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful.

This machine comes equipped with an HDD (hard disk drive). Do not attempt to move the machine while the power is still on. Since any resulting shock or vibration may cause damage to the hard disk, be sure to turn off the power before attempting to move the machine.

In the event there is a problem with the machine’s HDD (hard disk drive), stored data may be erased. It is recommended that important data be backed up on a PC or other media. Be also sure to store originals of important documents separately.

OPERATION GUIDE xiii

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

If the optional Fax kit is installed and the main power switch is off, transmitting/receiving Fax is disabled. Do not turn off the main power switch, but press the Power key on the operation panel to enter Sleep.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

xiv OPERATION GUIDE

Laser Safety

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the right side of the machine.

OPERATION GUIDE xv

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only functional

switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur

Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

DECLARATION OF CONFORMITY

2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2005/32/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

EN55024 EN55022 Class B EN61000-3-2 EN61000-3-3 EN60950-1 EN60825-1 EN300 330-1 EN300 330-2 EN62301

Radio Frequency Transmitter

This machine contains the transmitter module. We, the manufacturer hereby declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Radio Tag Technology

In some countries the radio tag technology used in this equipme nt to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted.

NOTE: Product marked with the Crossed-out Wheeled Bin Symbol includes the battery that complies with the

European Parliament and Council Directive 2006/66/EC (the "Battery Directive") in European Union.

Do not remove and dispose of the batteries included in this machine.

xvi OPERATION GUIDE

Legal Restriction on Copying/Scanning

• It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

• Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/ scanned.

Paper money Bank note Securities Stamp Passport Certificate

• Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

OPERATION GUIDE xvii

xviii OPERATION GUIDE

Legal and Safety Information

Please read this information before using your machine. This chapter provides information on the following topics.

• Legal Information ................................................................................. xx

• Regarding Trade Names..................................................................... xxi

• Energy Saving Control Function ........................................................ xxv

• Automatic 2-Sided Copy Function ..................................................... xxv

• Paper Recycling................................................................................. xxv

• Energy Star (ENERGY STAR®) Program.......................................... xxv

• About this Operation Guide................................................................xxvi

OPERATION GUIDE xix

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Olivetti

is prohibited.

xx OPERATION GUIDE

Regarding Trade Names

• PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Windows Me, Windows XP and Windows Vista are trademarks of Microsoft Corporation.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Novell and NetWare are registered trademarks of Novell, Inc.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• Power PC is a trademark of IBM in the U.S.A. and/or other countries.

• AppleTalk is a registered trademark of Apple Computer, Inc.

• This machine has been developed using embedded real-time operating system Tornado™ by Wind River Systems, Inc.

• TrueType is a registered trademark of Apple Computer, Inc.

• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype-Hell AG.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Type-face Corporation.

• UFST™ MicroType

• This machine contains the NF module developed by ACCESS Co., Ltd.

• This machine contains the software having modules developed by Independent JPEG Group.

• This product contains NetFront Browser of ACCESS CO., LTD.

• ACCESS, ACCESS logo and NetFront are trademarks or registered trademarks of ACCESS CO., LTD.in the United States, Japan and other countries.

• This software is based in part on the work of the Independent JPEG Group.

fonts by Monotype Imaging Inc. are installed in this machine.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

OPERATION GUIDE xxi

GPL

Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html).

Open SSL License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of conditions and the

following disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following

acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http:/ /www.openssl.org/)”

4 The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products

derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5 Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their

names without prior written permission of the OpenSSL Project.

6 Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes

software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

xxii OPERATION GUIDE

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the copyright notice, this list of conditions and the following

disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following

acknowledgment: “This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-).

4 If you include any Windows specific code (or a derivative thereof) from the apps directory (application

code) you must include an acknowledgment: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

OPERATION GUIDE xxiii

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a

special format as well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles

and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other

proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup

copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated.

This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the

Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in

accordance with Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and

Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior

written consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in

Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms

and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

xxiv OPERATION GUIDE

Energy Saving Control Function

The device comes equipped with a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time since the device was last used.

Sleep

The device automatically enters Sleep when 8 minutes have passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information see Sleep and Auto Sleep on page 2-9.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information see Duplex Copying on page 3-11.

Paper Recycling

This device supports the recycled paper which reduces the load on the environment. Your sales or service representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

OPERATION GUIDE xxv

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter 1 - Part Names

Identifies machine parts and operation panel keys.

Chapter 2 - Preparation before Use

Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use.

Chapter 3 - Basic Operation

Describes the procedures for basic copying, printing and scanning.

Chapter 4 - Copying Functions

Describes the functions you can use when copying.

Chapter 5 - Sending Functions

Describes the functions you can use when sending originals.

Chapter 6 - Document Box

Provides a basic guide to using document boxes.

Chapter 7 - Status / Job Cancel

Explains how to check the job status and job history and how to cancel jobs being printed or waiting to print. Also explains how to check the remaining paper and device status and how to cancel fax transmission

Chapter 8 - Default Setting (System Menu)

Describes the System Menu options for general machine operation.

Chapter 9 - Maintenance

Describes cleaning and toner replacement.

Chapter 10 - Troubleshooting

Explains how to handle error messages, paper jams and other problems.

Chapter 11 - Management

Explains user login administration and job accounting.

Appendix

Explains how to enter characters, and lists the machine specifications. Introduces the convenient optional equipment available for this machine. Provides information on media types and paper sizes. Also includes a glossary of terms.

xxvi OPERATION GUIDE

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel

keys or a computer screen.

[Regular] Indicates the touch panel keys. Press [OK].

Italic Indicates a message displayed

on the touch panel.

Used to emphasize a key word, phrase or references to additional information.

Note Indicates supplemental

information or operations for reference.

Important Indicates items that are required

or prohibited so as to avoid problems.

Caution Indicates what must be

observed to prevent injury or machine breakdown and how to deal with it.

Press the Start key.

Ready to copy is displayed.

For more information refer to Sleep and

Auto Sleep on page 2-9.

NOTE:

IMPORTANT:

CAUTION:

Description of Operation Procedure

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure

Press [Copy].



Press [Next] of Quick Setup.



Press [ ] twice.



Press [Change] of Original Image.

Press [Copy], [Next] of Quick Setup, [ ] twice, and then [Change] of Original Image.

Description in this

Operation Guide

OPERATION GUIDE xxvii

B B

A A

Original

Paper

B B

Original

Paper

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.

Placement direction Indicated size *

Vertical direction A4, B5, A5, B6,

A6, 16K, Letter, Statement

For the originals/paper, dimension A is longer than B.

Horizontal direction A4-R, B5-R, A5-R,

B6-R, A6-R, 16KR, Letter-R, Statement-R

For the originals/paper, dimension A is shorter than B.

* The size of the original/paper that can be used depends on the

function and source tray. For further details, refer to the page detailing that function or source tray.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement direction Originals Paper

Vertical direction

xxviii OPERATION GUIDE

Horizontal direction

1Part Names

This chapter identifies the machine parts and operation panel keys.

• Operation Panel..................................................................................1-2

• Machine ..............................................................................................1-4

OPERATION GUIDE 1-1

Part Names

Displays the Copy screen.

Displays the screen for sending. You can also change this to show the address book screen.

Switches the touch panel display to enlarged display in the Copy screen or Send screen.

Displays the Document Box screen.

Displays the Application screen.

Displays the Program screen.

Blinks while data is transmitted.

Blinks during printing operation.

Displays help guidance.

Displays number of sheets printed and number of pages scanned.

Displays the System Menu.

Displays the Status/Job Cancel screen.

Operation Panel

1-2 OPERATION GUIDE

Lit when the machine's main power is on.

Puts the machine into Sleep. Recovers from Sleep if in Sleep.

Ends operation (logs out) on the Administration screen.

Displays the Interrupt Copy screen.

Lights or blinks when an error occurs and a job is stopped.

Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item).

Blinks while data is received.

Returns settings to their default states.

Cancels or pauses the printing job in progress.

Starts copying and scanning operations and processing for setting operations.

Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen [OK].

Recalls already registered destinations and programs for sending.

Clears entered numbers and characters.

Numeric keys. Enter numbers and symbols.

Part Names

OPERATION GUIDE 1-3

Part Names

Machine

1 Original Cover (Option)

2 Original Size Indicator Plates

3 Clip Holder

4 Slit Glass

5 Attention Indicator... Lights or blinks when an error occurs and a job is stopped

6 Receive Indicator... Blinks while data is received

7 Left Cover 1

8 Left Cover 1 Lever

9 Left Cover 2

10 Left cover 2 Handle

11 Platen

12 Operation Panel

13 Cassette 1

14 Cassette 2

1-4 OPERATION GUIDE

Part Names

15 Toner Container Stopper

16 Toner Container

17 Waste Toner Box

18 Paper Feed Unit (A2)

19 Paper Feed Unit Cover (A3)

20 Green Knob

OPERATION GUIDE 1-5

Part Names

OPT2

21 USB Memory Slot (A1)

22 Front Cover

23 Paper Width Adjusting Tab

24 Paper Length Guide

25 Top Tray

26 Main Power Switch

27 Paper Width Guide

28 Multi Purpose Tray

29 Option Interface Slot (OPT2)

30 USB Memory Slot (A2)

31 USB Interface Connector (B1)

32 Network Interface Connector

OPT1

33 Option Interface Slot (OPT1)

1-6 OPERATION GUIDE

2 Preparation before Use

This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading paper and originals.

• Check the Accessories .......................................................................2-2

• Determining the Connection Method and Preparing Cables...............2-3

• Connecting Cables..............................................................................2-5

• Power On/Off ......................................................................................2-7

• Sleep and Auto Sleep .........................................................................2-9

• Adjusting the Operation Panel Angle ................................................2-10

• Switching the Language for Display [Language]...............................2-10

• Setting Date and Time ......................................................................2-11

• Network Setup (LAN Cable Connection) ..........................................2-12

• Installing Software.............................................................................2-15

• Embedded Web Server (Settings for E-mail) ...................................2-16

• Sending E-mail..................................................................................2-17

• Loading Paper...................................................................................2-19

• Loading Originals ..............................................................................2-30

OPERATION GUIDE 2-1

Preparation before Use

Check the Accessories

Check that the following accessories are included.

• Operation Guide (This Guide)

• CD-ROM (Product Library)

Documents Contained in the Included CD-ROM

The following documents are contained in th e included CD-ROM (Pro duct Library). Refer to them as necessary.

Documents

Embedded Web Server Operation Guide

Printing System Driver User Guide

twork FAX Driver Operation Guide

TWAIN/WIA Driver Operation Guide

Network Tool for Direct Printing Operation Guide

Network Print Monitor User Guide

Scan to SMB

ta Security Kit (E) Ope

FAX System (S) Operation Guid

(PC) Setup Guide

ration Guide

2-2 OPERATION GUIDE

Preparation before Use

Connecting a scanner to your PC network with a network cable (100BASE-TX or 10BASE-T)

FAX (Option)

Send FTP

Sends the scanned image as a data file on the FTP.

Send E-mail

Sends the image data of scanned originals to the desired recipient as a file attached to an E-mail message.

Send SMB

Saves the scanned image as a data file on your PC.

MFP

FAX

Administrator’s

Embedded Web Server

Network settings, Scanner default settings, User and destination registration

Network FAX (Option)

TWAIN Scanning

WIA Scanning

TWAIN and WIA are standardized interface for communication between software applications and image acquisition devices.

USB

Network

Printing

Network

Determining the Connection Method and Preparing Cables

Check the method to connect the equipment to a PC or network, and prepare the necessary cables.

Connection Example

Determine the method to connect the equipment to a PC or network by referring to the illustration below.

OPERATION GUIDE 2-3

Preparation before Use

Preparing Necessary Cables

The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use.

Available Standard Interfaces

Function Interface Necessary Cable

Printer/Scanner /Network FAX*

Printer USB interface USB2.0 compatible cable

* Function available when using optional fax kit. For details on

Network FAX, refer to the Fax Kit Operation Guide.

Network interface LAN (10Base-T or

100Base-TX, Shielded)

(Hi-Speed USB compliant, Max. 5.0 m, Shielded)

2-4 OPERATION GUIDE

Connecting Cables

Check that the indicators are off.

OPT1

Connecting LAN Cable (Optional)

Preparation before Use

Follow the steps below to connect a LAN cable to the machine.

1 When the machine is powered up, first press the

Power key on the operation panel. Check that the Power indicator and the memory indicator are off.

After this, turn off the main power switch.

2 Connect the LAN cable to the network interface

located on right side of the body.

3 Connect the other end of the cable to the hub.

4 Configure the network. For details, refer to Network

Setup (LAN Cable Connection) on page 2-12.

OPERATION GUIDE 2-5

Preparation before Use

Check that the indicators are off.

OPT1

Connecting USB Cable

Follow the steps below to connect a USB cable to the machine.

1 When the machine is powered up, first press the

Power key on the operation panel. Check that the Power indicator and the memory indicator are off.

After this, turn off the main power switch.

2 Connect the USB cable to the appropriate interface

located on the right side of the body.

3 Connect the other end of the cable to the PC.

Connecting the Power Cable

Connect one end of the supplied power cable to the machine and the other end to a power outlet.

IMPORTANT: Only use the power cable that comes with the machine.

2-6 OPERATION GUIDE

Power On/Off

Power On

Preparation before Use

When the main power indicator is lit...

When the main power indicator is off...

Press the Power key.

Open the main power switch cover and turn the main power switch on.

NOTE: If the optional Data Security Kit is installed, a message might display indicating the security function is

being activated and time may be taken to start up when the power is turned on.

IMPORTANT: When turning off the main power switch, do not turn on the main power switch again immediately.

Wait more than 5 seconds, and then turn on the main power switch.

OPERATION GUIDE 2-7

Preparation before Use

Make sure that the indicators are off.

Power Off

Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Power key and the memory indicator are off before turning off the main power switch.

CAUTION: The hard disk may be operating when the Power key or Memory indicator is lit or blinking. Turning

off the main power switch while the hard disk is operating may cause damage.

In case of not using the machine for an extended period of time

CAUTION: If this machine will be left unused for an extended period (e.g. overnight), turn it off at the

main power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If the optional Fax kit is installed, note that turning the machine off at the main power switch disables fax transmission and reception.

CAUTION: Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-8 OPERATION GUIDE

Sleep and Auto Sleep

Sleep

Auto Sleep

Preparation before Use

To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep.

If print data is received during Sleep, the print job is performed while the touch panel remains unlit.

When using the optional fax, received fax data is printed out while the operation panel also remains unlit.

To resume, press the Power key. The machine will be ready within 15 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time. The default preset time is 8 minutes.

OPERATION GUIDE 2-9

Preparation before Use

Common Settings - Language

Set the language to use for the touch panel display.

English FrançaisDeutsch Italiano

ǸțșșȒȐȑ

Nederlands

Español

Cancel OK

Status

08/08/2009 10:10

Português

Adjusting the Operation Panel Angle

Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever.

Switching the Language for Display [Language]

Select the language displayed on the touch panel.

Use the procedure below to select the language.

1 Press the System Menu key.

2 Press [Common Settings] and then [Change] of

Language.

3 Press the key for the language you want to use.

4 Press [OK].

The touch panel language will be changed.

2-10 OPERATION GUIDE

Setting Date and Time

Date/Timer - Time Zone

Set time zone. Select the location nearest you.

Time Zone

-12:00 International Date Line West

1/13

-11:00 Midway Island, Samoa

-10:00 Hawaii

-09:00 Alaska

-08:00 Pacific Time (US & Canada)

-07:00 Arizona

Summer Time

Off

Status 08/08/2009 10:10

Cancel

Date/Timer - Date/Time

Set the date and time.

Off

DayMonthYear

SecondMinuteHour

2008

10 10 31

10 10

Status

08/08/2009 10:10

Cancel

Follow the steps below to set the local date and time at the place of installation.

Preparation before Use

When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

NOTE: If user login administration is enabled, you can only change the settings by logging in with

administrator privileges. If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login]. Refer to Adding a User on page 11-5 for the default login user name and password.

Be sure to set the time difference before setting the date and time.

If you change Date/Time setting, trial functions will be unavailable. For details, refer to Optional Functions on page 8-75.

1 Press the System Menu key.

2 Press [ ], [Date/Timer] and then [Change] of

Time Zone.

3 Select the region.

NOTE: Press [ ] or [ ] to view the next region.

4 Press [Off] or [On] of Summer Time and press [OK].

NOTE: If you select a region that does not utilize

summer time, the summer time setting screen will not appear.

5 Press [Change] of Date/Time.

6 Set the date and time. Press [+] or [–] in each

setting.

7 Press [OK].

OPERATION GUIDE 2-11

Preparation before Use

System - IPv4

Set TCP/IP (IPv4).

Default Gateway

0.0.0.0

IP Address

Subnet Mask

Off

BonjourDHCP

Status 08/08/2009 10:10

Cancel

Auto-IP

Network Setup (LAN Cable Connection)

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms.

This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures. For other network settings, refer to the Network Setup on 8-64.

• TCP/IP (IPv4) Setup...2-12

• AppleTalk Setup...2-14

NOTE: If user login administration is enabled, you can only change the settings by logging in with

TCP/IP (IPv4) Setup (by Entering IP Addresses)

Set up TCP/IP to connect to the Windows network. Set the IP addresses, subnet masks, and gateway addresses. The default settings are "TCP/IP Protocol: On, DHCP: On, Bonjour: Off, Auto-IP: On".

NOTE: Prior to the IP address entries, obtain permission from the network administrator.

Use the procedure below.

1 Press the System Menu key.

2 Press [System], [Next] of Network and then [Next]

of TCP/IP Setting.

3 Press [Change] of TCP/IP.

4 Press [On] and then press [OK].

5 Press [Change] of IPv4.

6 Press [DHCP].

2-12 OPERATION GUIDE

7 Press [Off] of DHCP and then press [OK].

8 Press [Bonjour].

Preparation before Use

9 Press [Off] of Bonjour and then press [OK].

10 Press [IP Address] and enter the address using the

numeric keys.

11 Press [Subnet Mask] and enter the address using

the numeric keys.

12 Press [Default Gateway] and enter the address

using the numeric keys.

13 Check if all the address entries are correct and

press [OK].

14 After changing the setting, restart the system or

turn the machine OFF and then ON again.

For detailed information on restarting the system, refer to Restarting the System on page 8-63.

DHCP Settings

Select whether or not to use the DHCP server. The default setting is On.

Use the procedure below.

1 Press the System Menu key.

2 Press [System], [Next] of Network and then [Next]

of TCP/IP Setting.

3 Press [Change] of TCP/IP.

4 Press [On] and then press [OK].

5 Press [Change] of IPv4.

6 Press [DHCP].

7 Press [On] or [Off] of DHCP and then press [OK].

8 After changing the setting, restart the system or

turn the machine OFF and then ON again.

For detailed information on restarting the system, refer to Restarting the System on page 8-63.

Bonjour Settings

Select whether or not to use Bonjour. The default setting is Off.

Use the procedure below.

1 Press the System Menu key.

2 Press [System], [Next] of Network and then [Next]

of TCP/IP Setting.

OPERATION GUIDE 2-13

Preparation before Use

3 Press [Change] of TCP/IP.

4 Press [On] and then press [OK].

5 Press [Change] of IPv4.

6 Press [Bonjour].

7 Press [On] or [Off] of Bonjour and then press [OK].

8 After changing the setting, restart the system or

turn the machine OFF and then ON again.

For detailed information on restarting the system, refer to Restarting the System on page 8-63.

Auto-IP Settings

Select whether or not to use Auto-IP. The default setting is On.

Use the procedure below.

1 Press the System Menu key.

2 Press [System], [Next] of Network and then [Next]

of TCP/IP Setting.

3 Press [Change] of TCP/IP.

4 Press [On] and then press [OK].

5 Press [Change] of IPv4.

6 Press [Auto-IP].

7 Press [On] or [Off] of Auto-IP and then press [OK].

8 After changing the setting, restart the system or

turn the machine OFF and then ON again.

For detailed information on restarting the system, refer to Restarting the System on page 8-63.

AppleTalk Setup

Select the Apple Talk network connection. The default setting is On.

Use the procedure below.

1 Press the System Menu key.

2 Press [System], [Next] of Network and then

[Change] of AppleTalk.

3 Press [On] or [Off].

2-14 OPERATION GUIDE

Preparation before Use

4 Press [OK].

5 After changing the setting, restart the system or

turn the machine OFF and then ON again.

For detailed information on restarting the system, refer to Restarting the System on page 8-63.

Installing Software

Install appropriate software on your PC from the included Product Library CD-ROM (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or FAX transmission from your PC.

NOTE: Installation on Windows XP, Windows 2000, Server 2003 and Windows Vista must be done by a user

logged on with administrator privileges.

Plug and Play is disabled on this device when in Sleep. Wake the device from Sleep before continuing. See Sleep and Auto Sleep on page 2-9.

OPERATION GUIDE 2-15

Preparation before Use

Embedded Web Server (Settings for E-mail)

Embedded Web Server is a tool used for tasks such as verifying the operating status of the machine and changing

the settings for security, network printing, E-mail transmission and advanced networking.

NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX, refer

to the Fax Kit Operation Guide.

The procedure for accessing Embedded Web Server is explained below.

1 Launch your Web browser.

2 In the Address or Location bar, enter the machine’s IP address.

E.g.) http://192.168.48.21/

The web page displays basic information about the machine and Embedded Web Server as well as their

current status.

3 Select a category from the navigation bar on the left of the screen. The values for each category must be

set separately.

If restrictions have been set for Embedded Web Server, enter the correct user name and password to access

pages other than the startup page.

For details, refer to the Embedded Web Server Operation Guide.

2-16 OPERATION GUIDE

Preparation before Use

OPERATION GUIDE 2-17

Sending E-mail

Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following:

• The network environment used to connect this machine to the mail server

A full-time connection via a LAN is recommended.

• SMTP Settings

Use Embedded Web Server to register the IP address or host name of the SMTP server.

• If limits have been set on the size of E-mail messages, it may not be possible to send ve

ry la

rge E-mails.

The procedure for specifying the SMTP settings is explained below.

1 Click Advanced -> SMTP -> General.

Preparation before Use

2 Enter the correct settings in each field.

The settings to be specified in the SMTP settings screen are shown below.

Item Description

SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be

enabled.

SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.

SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of the

SMTP server name and IP address is 64 characters. If entering the name, a DNS server address must also be configured. The DNS server address may be entered on the TCP/IP General tab.

SMTP Server Timeout Set the amount of time to wait before time-out in seconds.

Authentication

Protocol

Authenticate as Authentication can be set from three POP3 accounts or you can choose a

POP before SMTP

Timeout

Test This will test if the SMTP connection can be successfully established.

E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the value is

Sender Address Enter the E-mail address of the person responsible for the machine, such as the

Enables or disables the SMTP authentication protocol or sets POP before SMTP as the protocol. The SMTP authentication supports Microsoft Exchange 2000.

different account.

used for SMTP authentication. The maximum length of the login user name is 64 characters.

authentication. The maximum length of the login password is 64 characters.

Set the amount of time to wait before time-out in seconds when you have selected POP before SMTP as the Authentication Protocol.

0, the limitation for E-mail size is disabled.

machine administrator, so that a reply or non-delivery report will go to a person rather than to the machine. The sender address must be entered correctly for SMTP authentication. The maximum length of the sender address is 128 characters.

Signature Enter the signature. The signature is free form text that will appear at the end of

the E-mail body. It is often used for further identification of the machine. The maximum length of the signature is 512 characters.

Domain Restriction Enter the domain names that can be permitted or rejected. The maximum length

of the domain name is 32 characters. You can also specify E-mail addresses.

3 Click Submit.

2-18 OPERATION GUIDE

Preparation before Use

Loading Paper

Paper can be loaded standardly in the two cassettes and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on Appendix-2).

Before Loading Paper

When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.

1 Bend the whole set of sheets to swell them in the

middle.

2 Hold the stack at both ends and stretch it while

keeping the entire stack risen.

3 Raise the right and left hands alternately to create

a gap and feed air between the paper.

4 Finally, align the paper on a level, flat table.

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam.

CAUTION: If you copy onto used paper (paper already

used for copying), do not use paper that is stapled or clipped together. This may damage the machine or cause poor image quality.

NOTE: If printouts are curled or not neatly stapled,

turn the stack in the cassette upside down.

Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problems. Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag.

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

NOTE: If you use special paper such as letterhead,

paper with holes or paper with pre-prints like logo or company name, refer to the Paper on Appendix-13.

OPERATION GUIDE 2-19

Preparation before Use

Loading Paper in the Cassettes

The 2 standard cassettes will each hold plain paper, recycled paper or color paper.

Cassette holds up to 500 sheets (80 g/m

The following paper sizes are supported: Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement, A3, B4, A4, A4-R, B5, B5-R, A5, Folio, 8K, 16K, and 16K-R.

IMPORTANT:

• You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper jams or other faults.)

• When using media types other than plain paper (such as recycled or colored paper), always specify the media type setting. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-26) The cassettes can hold paper with weights up to 105 g/m

• Do not load paper that is heavier than 106 g/m heavier than 106 g/m

in the cassettes. Use the multi purpose tray for paper that is

1 Pull the cassette out toward you until it stops.

NOTE: Do not pull out more than one cassette at a

time.

2 Using the paper length guide, move the plate to fit

the paper.

When loading A4 or smaller paper into cassette 1, lift up the paper length guide. For B4 or larger paper, lower the paper length guide.

NOTE: Paper sizes are marked on the cassette.

3 Holding the paper width adjusting tab, move the

paper width guides to fit the paper.

2-20 OPERATION GUIDE

Preparation before Use

NOTE: Paper sizes are indicated on the cassettes.

To change between inch size and metric size (A, B sizes), follow the steps below to adjust the size switch.

1. Holding the paper width adjusting tab, move the paper width guide to a position other than that of the paper.

2. Turn the size switch A 90°.

3. Move the size lever B up (C) or down (I).

C:metric size (centimeters) (A, B sizes) I:inch size

4. Turn the size switch 90°to lock it.

4 Align the paper flush against the left side of the

cassette.

IMPORTANT:

• Before loading the paper, be sure that it is not

curled or folded. Paper that is curled or folded may cause paper jams.

• Ensure that the loaded paper does not exceed the

level indicator (see illustration below).

• When loading the paper, keep the side that was

closest the package seal facing up.

• The paper length and width guides must be

adjusted to the paper size. Loading the paper without adjusting these guides may cause skewed feeding and paper jams.

• Be sure that the paper length and width guides rest

securely against the paper. If there is a gap, readjust the guides to fit the paper.

OPERATION GUIDE 2-21

Preparation before Use

5 Insert the appropriate paper size card in the slot to

indicate the size of the paper inside.

6 Gently push the cassette back in.

NOTE: If the machine will not be used for a prolonged

period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

7 Select the media type (plain, recycled, etc.) loaded

in the cassette. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-26.)

Loading Paper in the Multi Purpose Tray

The multi purpose tray will hold up to 200 sheets of plain paper (80 g/m2).

The multi purpose tray accepts paper sizes from A3 to A6 and Hagaki and from Ledger to Statement-R, 8K, 16K and 16K-R. Be sure to use the multi purpose tray when you print on any special paper.

IMPORTANT: When using media types other than plain paper (such as recycled or colored paper), always

specify the media type setting. (Refer to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-28.) If you are using a paper weight of 106 g/m2 or more, set the media type to Thick.

The capacity of the multi purpose tray is as follows.

• Hagaki: 80 sheets

• OHP film: 25 sheets

• Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Monarch, Youkei 4, Youkei 2: 20 sheets

NOTE: When you load custom size paper, enter the paper size by referring to Specifying Paper Size and

Media Type for the Multi Purpose Tray on page 2-28.

When you use special paper such as transparencies or thick paper, select the media type by referring to

Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-28.

2-22 OPERATION GUIDE

Preparation before Use

1 Open the multi purpose tray.

2 Adjust the paper width guides to the width of the

paper.

3 Insert the paper along the paper width guides into

the tray until it stops.

IMPORTANT: Keep the side that was closest the

package seal facing up.

Curled paper must be uncurled before use.

Straighten the top edge if it is curled.

When loading paper into the multi purpose tray, check that there is no paper left over in the tray from a previous job before loading the paper. If there is just a small amount of paper left over in the multi purpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray.

OPERATION GUIDE 2-23

Preparation before Use

Loading Envelopes

Up to 20 envelopes may be loaded in the multi purpose tray.

Acceptable envelope sizes are as follows.

Acceptable Envelope Size

Youkei 2 162×114 (mm)

Youkei 4 235×105 (mm)

Monarch 3 7/8"×7 1/2"

Envelope #10 (Commercial #10) 4 1/8"×9 1/2"

Envelope DL 110×220 (mm)

Envelope C5 162×229 (mm)

1 Open the multi purpose tray.

2 Adjust the paper width guides to the width of the

envelope.

3 For landscape form envelopes, close the flap.

Insert the envelope all the way along the width guides, keeping the printing side face-up and the edge with the flap facing towards you.

For portrait form envelopes, close the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and the edge with the flap facing the insertion slot.

2-24 OPERATION GUIDE

Preparation before Use

When you load envelopes or cardstock in the multi purpose tray

Load envelope with the print side facing up.

Landscape form envelopes

Portrait form envelopes

Cardstock (Hagaki)

Return postcard (Oufuku Hagaki)

NOTE: Use unfolded return postcard (Oufuku Hagaki).

IMPORTANT: How to load envelopes (orientation and

facing) will differ depending on the type of envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.

NOTE: When you load envelopes in the multi purpose

tray, select the envelope type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-28.

OPERATION GUIDE 2-25

Preparation before Use

Specifying Paper Size and Media

The default paper size setting for cassettes 1 and 2, for multi purpose tray and for the optional paper feeder (cassettes 3 and 4) is [Auto], and the default media type setting is [Plain].

To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-26.)

To fix the type of paper to be used in multi purpose tray, specify the paper size setting. (Refer to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-28.)

Specifying Paper Size and Media Type for the Cassettes

To fix the type of paper to be used in cassettes 1 or 2 or the optional paper feeder (cassettes 3 and 4), specify the paper size. Also, you use a media type other than plain paper, specify the media type setting.

Selection Item Selectable Size/Type

Paper Size

Auto Paper size is automatically detected and

selected. Select whether the paper is in Metric size or in Inch size.

Standard Sizes 1

Select from the standard sizes. Selectable paper sizes are as follows. Inch size: Ledger, Letter-R, Letter, Legal, Statement-R, 8.5×13.5" and Oficio II Metric size: A3, B4, A4, A4-R, B5, B5-R, A5-R, and Folio

Standard Sizes 2

Select from the standard sizes not included in Standard Sizes 1. Selectable paper sizes are as follows. Inch size: A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, 8K, 16K-R and 16K Metric size: Ledger, Letter-R, Letter, Legal, Statement-R, 8.5×13.5", Oficio II, 8K, 16K-R and 16K

Media Type Plain (105 g/m

or less), Rough, Vellum (64 g/m2 or less), Recycled, Preprinted**, Bond*, Color, Prepunched**, Letterhead**, High Quality and Custom 1~8*

* To change to a media type other than Plain, refer to Paper Weight on

page 8-7. When the paper weight settings shown below are selected, the media indicated for each setting cannot be selected.

• Custom 1 to 8: Heavy 1, Heavy 2, Heavy 3, or Extra Heavy

** To print on preprinted or prepunched paper or on letterhead, refer to

Special Paper Action on page 8-10.

NOTE: If the optional FAX kit is installed, the available media types for printing received faxes are as shown

below.

Plain, Recycled, Bond, Color, High Quality, Rough and Custom 1 to 8

2-26 OPERATION GUIDE

Preparation before Use

Common Settings - Paper Size

Set cassette paper size.

Standard Sizes 1

Auto

Status 08/08/2009 10:10

Ledger Letter

Standard Sizes 2

Letter Legal

Statement 8.5x13.5" OficioII

Cancel OK

Common Settings - Media Type

Select type of paper in Cassette 1.

Rough VellumPlain

PreprintedRecycled Bond

LetterheadPrepunched

Color

Custom 2Custom 1

High Quality

Custom 3 Custom 4

Custom 7Custom 6

Custom 5

Custom 8

Status

08/08/2009 10:10

Cancel OK

1 Press the System Menu key.

2 Press [Common Settings], [Next] of Original /

Paper Settings, [Next] of Cassette Setting.

3 Cassette Setting, select one of [Cassette 1] to

[Cassette 4] and press [Next].

Then press [Change] of Paper Size.

NOTE: [Cassette 3] and [Cassette 4] are shown when

the optional paper feeder is installed.

4 For automatic detection of the paper size, press

[Auto] and select [Metric] or [Inch] as the unit.

To select the paper size, press [Standard Sizes 1] or [Standard Sizes 2] and select the paper size.

5 Press [OK]. The previous screen reappears.

6 Press [Change] of Media Type and select the

media type. Then press [OK].

OPERATION GUIDE 2-27

Preparation before Use

Specifying Paper Size and Media Type for the Multi Purpose Tray

To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a plain paper, specify the media type.

Item Description

Paper Size

Auto Paper size is automatically detected and selected.

Select whether the paper is in Metric size or in Inch size.

Standard Sizes 1

Select from the standard sizes. Selectable paper sizes are as follows. Inch size: Ledger, Letter-R, Letter, Legal, Statement-R, Executive, 8.5×13.5" and Oficio II Metric size: A3, A4-R, A4, A5-R, A6-R, B4-R, B5-R, B5, B6-R and Folio

Standard Sizes 2

Select from the standard sizes not included in Standard Sizes 1. Selectable paper sizes are as follows. Inch size: A3, A4-R, A4, A5-R, A6-R B4-R, B5-R, B5, B6-R, Folio, 8K, 16K-R and 16K Metric size: Ledger, Letter-R, Letter, Legal, Statement-R, Executive, 8.5×13.5", Oficio II, 8K, 16K-R and 16K

Others Select from special standard sizes and custom sizes.

Selectable paper sizes are as follows. ISO B5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6 3/4), Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2

Size Entry

Enter the size not included in the standard size. Selectable paper sizes are as follows. Inch size X (Horizontal): 5.83~17" (in 0.01" increments), Y (Vertical): 3.86~11.69" (in 0.01" increments) Metric size X (Horizontal): 148~432 mm (in 1mm increments), Y (Vertical): 98~297 mm (in 1mm increments)

Media Type Selectable media types are as follows.

Plain (105g /m Vellum (64 g/m Bond, Cardstock, Color, Prepunched**, Letterhead**, Envelope, Thick (91 g/m

or less), Rough, Transparency,

or less), Labels, Recycled, Preprinted**,

and more), High Quality and

Custom 1~8

* To change to a media type other than Plain, refer to Paper Weight on page

8-7.

** To print on preprinted or prepunched paper or on letterhead, refer to Special

Paper Action on page 8-10.

NOTE: If the optional FAX kit is installed and the multi purpose tray is used to print a received FAX, the

available media types are as shown below.

Plain, Recycled, Bond, Color, High Quality, Rough and Custom 1 to 8

2-28 OPERATION GUIDE

Preparation before Use

Common Settings - Multi Purpose Tray Setting

Set the multi-purpose tray paper size.

Standard Sizes 1

Auto

Standard Sizes 2

Others

Size Entry

Ledger Letter Letter Legal

Statement 8.5x13.5"Executive

Status 08/08/2009 10:10

Cancel OK

OficioII

Common Settings - Paper Size

Set the multi-purpose tray paper size.

Standard Sizes 1

X(5.83 - 17.00)

Auto

Status 08/08/2009 10:10

# Keys

Y(3.86 - 11.69)

# Keys

Standard Sizes 2

Others

Size Entry

Cancel OK

Common Settings - Media Type

Select type of paper in Multi-Purpose Tray.

Rough VellumPlain

PreprintedRecycled Bond

LetterheadPrepunched

Color

Custom 2Custom 1 Custom 3 Custom 4

Custom 7Custom 6Custom 5 Custom 8

Transparency Labels

Cardstock

ThickEnvelope

Status

08/08/2009 10:10

Cancel OK

High Quality

1 Press the System Menu key.

2 Press [Common Settings], [Next] of Original /

Paper Settings, [Next] of MP Tray Setting, and then [Change] of Paper Size.

3 For automatic detection of the paper size, press

[Auto] and select [Metric] or [Inch] as the unit.

To select the paper size, press any of [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] and select the paper size.

If you have chosen [Size Entry], press [+] or [–] to enter X (horizontal) and Y (vertical) sizes. You may enter the size directly using the numeric keys by pressing [# Keys].

4 Press [OK]. The previous screen reappears.

5 Press [Change] of Media Type and select the

media type. Then press [OK].

OPERATION GUIDE 2-29

Preparation before Use

Loading Originals

Follow the steps below to load originals for copying, sending or storing.

Placing Originals on the Platen

You may place books or magazines on the platen in addition to ordinary sheet originals.

1 Open the original cover.

NOTE: If the optional document processor is installed,

open the document processor. Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table. Originals left on the original table or on the original eject table may fall off when the document processor is opened.

Keep the document processor open if the original is 40 mm or thicker.

2 Place the original. Put the scanning side facedown

and align it flush against the original size indicator plates with the back left corner as the reference point.

2-30 OPERATION GUIDE

Preparation before Use

 Original size indicator plates

(Inch models)

(Metric models)

3 Close the original cover.

IMPORTANT: Do not push the original cover forcefully

when you close it. Excessive pressure may crack the platen glass.

NOTE: Shadows may be produced around the edges

and in the middle of open-faced originals.

CAUTION: Do not leave the document processor open

as there is a danger of personal injury.

OPERATION GUIDE 2-31

Preparation before Use

(1) (2) (3)

(4)

(7)

(5)

(6)

Loading Originals in the Document Processor

The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.

Part Names of the Document Processor

(1) Original placement indicator

(2) Top cover

(3) Original width guides

(4) Original table

(5) Original eject table

(6) Original stopper

(7) Opening handle

Originals Supported by the Document Processor

The document processor supports the following types of originals.

Weight 45 to 160 g/m2 (duplex: 50 to 120 g/m2)

Size Maximum A3 to Minimum A5

Maximum Ledger to Minimum Statement-R

Capacity Plain paper (80 g/m

100 sheets (Mixed sized originals: 30 sheets) Thick paper (120 g/m Thick paper (160 g/m Art paper: 1 sheet High-quality paper (110 g/m

), Colored paper, Recycled paper:

): 66 sheets

): 50 sheets

): 72 sheets

Originals Not Supported by the Document Processor

Do not use the document processor for the following types of originals.

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

• Wet originals

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before loading. Failure to do so may cause the originals to jam).

2-32 OPERATION GUIDE

Preparation before Use

How to Load Originals

IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table.

Originals left on the original eject table may cause the new originals to jam.

1 Adjust the original width guides to fit the originals.

2 Place the originals. Put the side to be scanned (or

the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original placement indicator will be lit.

Original placement indicator

IMPORTANT: Confirm that the original width guides

exactly fit the originals. If there is a gap, readjust the original width guides. The gap may cause the originals to jam.

Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam (see the figure).

Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last (not first).

The original placement indicator is lit or unlit depending on how originals are placed.

Indications and their status are as follows.

• Green (left indicator) lit: Original is placed properly.

• Green (left indicator) blinking: Original is not placed properly. Remove and place again.

• Red (right indicator) blinking: Original is jammed. Remove the jammed original and place it properly.

OPERATION GUIDE 2-33

Preparation before Use

2-34 OPERATION GUIDE

3 Basic Operation

This chapter explains the following operations.

• Login/Logout .......................................................................................3-2

• Enter key and Quick No. Search key ..................................................3-2

• Touch Panel Display ...........................................................................3-4

• Original Preview..................................................................................3-5

• Copying...............................................................................................3-6

• Printing - Printing from Applications..................................................3-21

• Sending.............................................................................................3-23

• Specifying Destination ......................................................................3-30

• Using Document Box ........................................................................3-33

• Basic Operation for Document Box...................................................3-35

• Canceling Jobs .................................................................................3-42

• Quick Setup Screen..........................................................................3-43

• Program (Copying and Sending) ......................................................3-46

• Registering Shortcuts (Copy, Send, and Document Box Settings) ...3-46

• Using the Internet Browser ...............................................................3-49

OPERATION GUIDE 3-1

Basic Operation

Status

08/08/2009 10:10

Enter login user name and password.

abcdef

********

# Keys

IC Card Login

Cancel

Check Counter

# Keys

Login/Logout

If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.

NOTE: You will be unable to login if you forget your login user name or login password. In this event, login with

administrator privileges and change your login user name or login password.

1 If the screen shown appears during operations,

press [Login User Name].

Press [# Keys] to enter the login data using the numeric keys.

Logout

2 Enter the login user name and press [OK].

NOTE: Refer to the Character Entry Method on

Appendix-10 for details on entering characters.

3 Press [Login Password].

Press [# Keys] to enter the login data using the numeric keys.

4 Enter the password and press [OK].

5 Check the login user name and password are

correct, and press [Login].

NOTE: If Network Authentication is selected as the

user authentication method, either Local or Network can be selected as the authentication destination.

To logout from the machine, press the Logout key to return to the login user name/password entry screen.

3-2 OPERATION GUIDE

Basic Operation

Status 08/08/2009 10:10

Cancel OK

Paper Selection

Auto

MP Tray Setting

Letter Plain

Ledger Plain

Letter Plain

Plain

Letter

Preview

Add Shortcut

Ready to copy.

Copies

Place original.

Original Zoom Paper

100%

---

: : :

---

Status 08/08/2009 10:10

Original/Sending

Data Format

Quick SetupDestination Color/

Image Quality

Advanced

Setup

Destination Detail

Address Book

Folder Path Entry

E-mail Addr Entry

1/100

AAA BBB

FFF GGG HHH III JJJ

0001

0006 0007 0008 0009 0010

1/10

i-FAX Addr Entry

FAX No. Entry

WSD Scan

Place original.

Ready to send.

Destination

DirectOn Hook

A OFFICE

B OFFICE

C OFFICE

1234567890

Enter One Touch key number using # keys.

0011

Cancel OK

(0001 - 1000)

Enter key and Quick No. Search key

This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter ( ) key

The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].

The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g. [ OK], [ Close]).

The operation of the Enter key is explained below using copy paper selection as an example. For details of the procedure, refer to Paper Selection on page 4-4.

1 In the paper selection screen, press the key for the

cassette containing the required paper size.

The Enter ( ) symbol appears on the [OK] on the touch panel, indicating that the Enter key performs the same action as [OK].

2 To copy using the selected paper, press the Enter

key (or [OK]).

Using the Quick No. Search ( ) key

Use the Quick No. Search keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by its program number.

The Quick No. Search key performs the same action as the [No.] displayed on the touch panel.

The use of the Quick No. Search key is explained below using an example in which a speed dial number is specified and used to select a destination. For more information on speed dialing, refer to Specifying

Destination on page 3-30.

OPERATION GUIDE 3-3

1 Press the Quick No. Search key (or [No.]) in the

basic send screen.

2 In the number entry screen, use the numeric keys

to enter the speed dial number.

3 If you entered speed dial number between 1 and 3

digits long, press the Enter key (or [OK]).

The specified destination appears in the destination list.

NOTE: If you enter a 4-digit speed dial number, the

operation in step 3 can be omitted. The basic send screen appears and the specified destination appears in the destinations list.

Basic Operation

Cancel

Copy Image

Copies

Image QualityOrg./Paper/

Finishing

Quick Setup Layout/Edit Advanced

Setup

Status

08/08/2009 10:10

Shortcut 1

Shortcut 4

Shortcut 3

Shortcut 2

Shortcut 6

Shortcut 5

LetterOriginal Zoom Paper

100%

: : :Letter

Staple/Punch

Off2 in 1

Combine

2-sided >>2-sided

Duplex

Normal 0

DensityPaper

Selection

Auto

Zoom

100%

Press Start key to start printing.

Press [Cancel] to change settings.

Original position

Size/orientation of original and paper

Paper source

Output tray

Touch Panel Display

Display for Originals and Paper

The touch panel displays the selected paper source and output tray.

3-4 OPERATION GUIDE

Basic Operation

Copy Image

Preview

Ready to copy.

Copies

Image Quality

Org./Paper/

Finishing

Quick Setup

Layout/Edit

Advanced

Setup

Status

08/08/2009 10:10

Shortcut 1

Shortcut 4

Shortcut 3

Shortcut 2

Shortcut 6

Shortcut 5

Original Zoom Paper

100%

---

: : :

---

Staple/Punch

Off2 in 1

Combine

2-sided >>2-sided

Duplex

Normal 0

Density

Paper Selection

Auto

Zoom

100%

Place original.

Cancel

Copy Image

Copies

Image QualityOrg./Paper/

Finishing

Quick Setup Layout/Edit Advanced

Setup

Status

08/08/2009 10:10

Shortcut 1

Shortcut 4

Shortcut 3

Shortcut 2

Shortcut 6

Shortcut 5

LetterOriginal Zoom Paper

100%::

:Letter

Staple/Punch

Off2 in 1

Combine

2-sided >>2-sided

Duplex

Normal 0

DensityPaper

Selection

Auto

Zoom

100%

Press Start key to start printing.

Press [Cancel] to change settings.

Original Preview

You can display a preview image of the scanned document on the panel.

NOTE: To view a preview of an image stored in a Custom Box, refer to Previewing Documents/Checking

Document Details on page 3-39.

The procedure for previewing scanned originals is explained below.

The procedure described here is for copying a single-page original.

1 Press the Copy key and place the original on the

platen.

2 Press [Preview].

3 The machine starts scanning the original. When

scanning is completed, the preview image appears on the panel.

4 To change the quality or the layout, press [Cancel]

or the Stop key. Change the settings and press [Preview] again to see a preview image with the new settings.

NOTE: If you scan a multi-page original, only the first

page is previewed.

5 If there is no problem with the preview image, press

the Start key. Copying begins.

OPERATION GUIDE 3-5

Basic Operation

Place original.

Copy Image

Preview

Ready to copy.

Copies

Image QualityOrg./Paper/

Finishing

Quick Setup Layout/Edit Advanced

Setup

Status

08/08/2009 10:10

Shortcut 1

Shortcut 4

Shortcut 3

Shortcut 2

Shortcut 6

Shortcut 5

Original Zoom Paper

100%

---

: : :

---

Staple/Punch

Off2 in 1

Combine

2-sided >>2-sided

Duplex

Normal 0

DensityPaper

Selection

Auto

Zoom

100%

Copying

Follow the steps as below for basic copying.

1 Press the Copy key when the Copy key/indicator

is off.

NOTE: If the touch panel is turned off, press the

Energy Saver key or the Power key and wait for the

machine to warm up.

2 Place the originals on the platen or in the optional

document processor.

NOTE: For loading instructions, refer to Loading

Originals on page 2-30.

3 Check that [Auto] is selected of Paper Selection on

the touch panel. Paper that matches the size of the original will be selected automatically.

To change the paper size, press, [Org./Paper/ Finishing], [Paper Selection] and select the desired paper source.

NOTE: Select paper size manually, if necessary,

instead of using automatic paper selection.

4 Use the numeric keys to enter the copy quantity.

Specify the desired number up to 999.

5 Press the Start key to start copying.

3-6 OPERATION GUIDE

6 Remove the finished copies from the top tray.

Adjusting Density

Status

08/08/2009 10:10

Ready to copy.

Copies

Add Shortcut Cancel OK

Darker

Density

Auto

Normal

Lighter

: : :

Original Zoom Paper

---

100%

Preview

-3 -2 -1 0

+3+2

-2.5 -1.5 -0.5 +0.5 +1.5 +2.5

Place original.

Use this procedure to adjust the density when copying.

Density Adjustment Option Description

Manual Adjust density using 7 or 13 levels.

Auto Optimum density is selected according

to the density of the original.

NOTE: You may choose Auto mode as the default setting (refer to Density on page 8-18).

The procedure for adjusting the density of copies is explained below.

1 Press the Copy key.

2 Place the originals on the platen.

3 Set the original on the platen and press [Image

Quality] -> [Density].

Basic Operation

4 Adjust density manually pressing [-3] (Lighter) to

[+3] (Darker). You can change the density level [-3] (Lighter) to [+3] (Darker) in half-steps.

To change density adjustment from Manual to Auto, press [Auto].

5 Press [OK].

6 Press the Start key. Copying begins.

OPERATION GUIDE 3-7

Basic Operation

Status

Ready to copy.

Copies

Cancel OK

Original Image

Text

Select original image type for best results. [Printed Document]: Suitable for documents printed from this machine.

Printed Document

Text+Photo

08/08/2009 10:10

: : :

Original Zoom Paper

---

100%

Preview

Add Shortcut

Photo

Place original.

Selecting Image Quality

Select image quality suited to the type of original.

The table below shows the quality options.

Image Quality Option Description

Text+Photo For originals with both text and

photographs.

Text For originals primarily consisting of text.

Photo For photos taken with a camera.

Printed Document For documents printed from this machine.

The procedure for selecting the quality of copies is explained below.

1 Press the Copy key.

2 Place the originals on the platen.

3 Set the original on the platen and press [Image

Quality] -> [Original Image].

4 Select the image quality.

5 Press [OK].

6 Press the Start key. Copying begins.

3-8 OPERATION GUIDE

Basic Operation

Letter-R

Ledger: 129 %

Statement-R: 64 %

A3: 141 %

A5: 70 %

25 %

400 %

Zoom Copying

Adjust the magnification to reduce or enlarge the original image. The following zoom options are available.

Auto Zoom

Automatically reduces or enlarges the original image suitably to the selected paper size.

Manual Zoom

Manually reduces or enlarges the original image in 1% increments between 25% and 400%.

Preset Zoom

Reduces or enlarges at preset magnifications.

The following magnifications are available.

Model Zoom Level (Original Copy)

Inch Models 100%, Auto, 400% (Max.), 200% (STMT >>

Ledger), 154%(STMT >> Legal), 129% (Letter >> Ledger), 121% (Legal >> Ledger), 78% (Legal >> Letter), 77% (Ledger >> Legal), 64% (Ledger >> Letter), 50% (Ledger >> STMT), 25% (Min.)

Metric Models 100%, Auto, 400% (Max.), 200% (A5 >> A3),

141% (A4 >> A3, A5 >> A4), 127% (Folio >> A3), 106% (11×15" >> A3), 90% (Folio >> A4), 75% (11×15" >> A4), 70% (A3 >> A4, A4 >> A5), 50%, 25% (Min.)

Metric Models (Asia Pacific)

100%, Auto, 400% (Max.), 200% (A5 >> A3), 141% (A4 >> A3, B5 >> B4), 122% (A4 >> B4, A5 >> B5), 115% (B4 >> A3, B5 >> A4), 86% (A3 >> B4, A4 >> B5), 81%(B4 >> A4, B5 >> A5), 70% (A3 >> A4, B4 >> B5), 50%, 25% (Min.)

OPERATION GUIDE 3-9

Basic Operation

Status 08/08/2009 10:10

Cancel

Zoom

Place original.

Add Shortcut

(25 - 400)

Standard Zoom

XY Zoom

129%

400%

100%

Auto

200%

121%

154%

# Keys

50%

78%

77%

25%

64%

Letter >>Ledger

Max.

STMT >>Ledger

Legal >>Ledger

STMT >>Legal

Legal >>Letter

Ledger >>Legal

Min.

Ledger >>Letter

Ready to copy.

Copies

Preview

400

Original Zoom Paper

: : :

---

400%

Ledger >>STMT

Status

08/08/2009 10:10

Ready to copy.

Copies

Cancel

Zoom

Add Shortcut

Standard Zoom

XY Zoom

(25 - 400)

# Keys

Original Orientation

Original :

:Zoom

Paper

Preview

100

---

100%

Place original.

Top Edge Top

XY Zoom

Select vertical and horizontal magnifications individually. Reduce or enlarge original images in 1% increments between 25% and 400%.

The procedure for using zoom copying is explained below.

1 Press the Copy key.

2 Place the originals on the platen.

3 Set the original on the platen and press [Layout/

4 Press [Standard Zoom] to use Auto Zoom.

Edit] -> [Zoom].

Press [+] or [–] to change the displayed magnification as desired. You can also enter the magnification directly using the numeric keys by pressing [# Keys].

When using Preset Zoom, select the key of desired magnification.

When using XY Zoom, press [XY Zoom].

Press [+] or [–] to change the displayed magnifications of X (horizontal) and Y (vertical). You can also enter the magnification directly using the numeric keys by pressing [# Keys].

Press [Original Orientation] to select orientation of the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK].

3-10 OPERATION GUIDE

5 Press [OK].

6 Press the Start key. Copying begins.

Basic Operation

Original Copy

ghi

def

abc

ghi

abc

def

ghi

abc

def

Original Copy

Duplex Copying

Produce two-sided copies. The following duplex options are available.

You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available.

One-sided to Two-sided

Two-sided to One-sided

Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.

The following binding options are available.

A Original Left/Right to Binding Left/Right: Images on

the second sides are not rotated.

B Original Left/Right to Binding Top: Images on the

second sides are rotated 180°. Copies can be bound on the top edge, facing the same orientation when turning the pages.

Copies each side of a two-sided original onto two individual sheets. The optional document processor is required.

Two-sided to Two-sided

OPERATION GUIDE 3-11

The following binding options are available.

• Binding Left/Right: Images on the second sides are not rotated.

• Binding Top: Images on the second sides are rotated 180°.

Produces two-sided copies from two-sided originals. The optional document processor is required.

NOTE: The paper sizes supported in Two-sided to

Two-sided are Ledger, Legal, Letter, Letter-R, Executive, Statement-R, Oficio II, 8.5×13.5", A3, B4, A4, A4-R, B5, B5-R, A5-R and Folio.

Basic Operation

Original Copy

212143

Original Copy

Facing pages

-> Two-sided

Facing pages

-> Facing pages

Status

08/08/2009 10:10

Ready to copy.

Copies

Cancel OK

Duplex

Add Shortcut

Book >>2-sided

1-sided >>2-sided

Original Orientation

1-sided >>1-sided

2-sided >>2-sided

Finishing

Binding Left/Right

Binding Top

2-sided >>1-sided

Book >>1-sided

Original Zoom Paper

: : :

---

100%

Preview

Place original.

Top Edge Top

Book to One-sided

Book to Two-sided

Produces a 1-sided copy of a 2-sided or open book original.

The following binding options are available.

• Binding Left: Originals with facing pages are copied from left to right.

• Binding Right: Originals with facing pages are copied from right to left.

NOTE: The following sizes of originals and paper are

supported in Two-sided to One-sided and Book to Onesided. Original: Ledger, Letter-R, A3, B4, A4-R, B5-R, A5-R and 8K. Paper: Letter, A4, B5 and 16K. You may change paper size and reduce or enlarge copy to match that size.

Produces two-sided copies from an open book original with facing pages.

NOTE: The following sizes of originals and paper are

supported in Book to Two-sided mode. Original: Ledger, Letter-R, A3, B4, A4-R, B5-R, A5-R and 8K. Paper: Letter, A4 and B5.

The procedure for using two-sided/duplex copying is explained below.

1 Press the Copy key.

2 Place the originals on the platen.

3 Press [Layout/Edit] and then [Duplex].

4 Select the desired Duplex option.

5 If you choose [1-sided>>2-sided] or

[2-sided>>2-sided], select the binding edge of the finished copies of Finishing.

If you choose [Book>>2-sided], press [Book>>2sided] or [Book>> Book] of Finishing to select the setting for duplex.

3-12 OPERATION GUIDE

Basic Operation

Status

08/08/2009 10:10

Ready to copy.

Copies

Cancel OK

Duplex

Add Shortcut

Book >>2-sided

1-sided >>2-sided

Original Orientation

1-sided >>1-sided

2-sided >>2-sided

Original

Binding Left/Right

Binding

Top

2-sided >>1-sided

Book >>1-sided

Original Zoom Paper

: : :

---

100%

Preview

Place original.

Top Edge Top

Original Copy

Original Copy (each set)

6 If you choose [2-sided>>1-sided],

[2-sided>>2-sided], [Book>>1-sided] or [Book>>2-sided], select the binding edge of the originals of Original.

7 Press [Original Orientation] to select orientation of

the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK].

8 Press [OK].

9 Press the Start key.

Once an original placed on the platen is scanned, replace it with the next one. Then, press the Start key.

After scanning all originals, press [Finish Scan] to start copying.

Collate/Offset Copying

The machine can collate and offset at the same time as it copies.

You can use the Collate/Offset copy function for tasks such as those shown below.

Collate

Scan multiple originals and deliver complete sets of copies as required according to page number.

Offset

Without Document Finisher

If the optional document finisher is not installed, when you use offsetting, printed copies are produced after rotating each set (or page) by 90º.

OPERATION GUIDE 3-13

NOTE: You need to load the same sized paper with

different orientation in the paper source other than the selected paper source. The paper sizes supported in

Offset are A4, B5, Letter and 16K.

Basic Operation

Original Copy (each set)

Off Each Set

Off On

Collate/Offset

Offset

Ready to copy.

Copies

Status 08/08/2009 10:10

Cancel OK

Add Shortcut

Collate

Preview

Original Zoom Paper

100%

---

: : :

---

Place original.

Off Each Page

Off On

Collate/Offset

Offset

Ready to copy.

Copies

Status 08/08/2009 10:10

Cancel OKAdd Shortcut

Collate

Preview

Original Zoom Paper

100%

---

: : :

---

Place original.

With Document Finisher

When you use offsetting, printed copies are segregated after each set of copies (or after each page).

NOTE: The optional document finisher or 3,000 sheet

document finisher is required.

The procedure for using collate/offset copying is explained below.

1 Press the Copy key.

2 Place the originals on the platen.

3 Press [Org./Paper/Finishing] and then [Collate/

Offset].

4 To use collate copying, press [On] of Collate.

To use offset copying, press [Each Set] of Offset.

Press [OK].

If [Off] is selected for Collate, press [Off] or [Each Page] of Offset.

5 Press [OK].

3-14 OPERATION GUIDE

6 Press the Start key. Copying begins.

Basic Operation

Place original.

Copy Image

Preview

Ready to copy.

Copies

Image QualityOrg./Paper/

Finishing

Quick Setup Layout/Edit Advanced

Setup

Status

08/08/2009 10:10

Shortcut 1

Shortcut 4

Shortcut 3

Shortcut 2

Shortcut 6

Shortcut 5

Original Zoom Paper

100%

---

: : :

---

Staple/Punch

Off2 in 1

Combine

2-sided >>2-sided

Duplex

Normal 0

DensityPaper

Selection

Auto

Zoom

100%

Cancel Reserve Next

Status 08/08/2009 10:10

Copying...

Copies

Scanner Setting

Copies

Printer Setting

Collate

Top Tray

Top Edge Top

100%

Scanned Pages

Job No.: Job Name: User Name:000021 Doc10102008101031 -----

2-sided

PlainLetterLetter

2242/

Reserve Next

This function allows you to reserve the next job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority (refer to page 8-27).

If Reserve Next Priority is set to [On]

The Copy function default screen appears on the touch panel during printing.

1 Place the originals onto the machine for reserving

copy, and configure the copy settings.

2 Press the Start key.

The machine starts scanning the originals. When the current print job ends, the reserved copy job is printed.

If Reserve Next Priority is set to [Off]

The Copying screen appears on the touch panel during printing.

1 Press [Reserve Next].

OPERATION GUIDE 3-15

The default screen for copying appears.

2 Place the originals onto the machine for reserving

copy, and configure the copy settings.

3 Press the Start key.

The machine starts scanning the originals. When the current print job ends, the reserved copy job is printed.

Basic Operation

Place original.

Copy Image

Preview

Ready for interrupt copy.

Copies

Image QualityOrg./Pa per/

Finishing

Quick Setup Layout/Edit Advanced

Setup

Status

08/08/2009 10:10

Shortcut 1

Shortcut 4

Shortcut 3

Shortcut 2

Shortcut 6

Shortcut 5

Original Zoom Paper

100%

---

: : :

---

Staple/Punch

Off2 in 1

Combine

2-sided >>2-sided

Duplex

Normal 0

DensityPaper

Selection

Auto

Zoom

100%

Interrupt Copy

This function allows you to pause the current jobs in progress when you need to make copies immediately. When interruption copy ends, the machine resumes the paused print jobs.

NOTE: You can change the delay until interrupt copying is cancelled. Change the delay as required. For more

information, refer to Interrupt Clear Timer on page 8-50.

1 Press the Interrupt key.

Ready for interrupt copy. is displayed.

The current print job is temporarily interrupted.

2 Place the originals onto the machine for interrupt

copy, and configure the copy settings.

3 Press the Start key to start interrupt copying.

4 When interrupt copying ends, press the Interrupt

key. The machine resumes the paused print jobs.

3-16 OPERATION GUIDE

Basic Operation

Staple

Use this feature to staple your finished copies.

NOTE: Stapling requires the optional built-in finisher, document finisher or 3,000 sheet document finisher.

Note also that saddle stitching (center stapling) requires the folding unit.

The following stapling options and orientations are available.

Original Orientation: Top Edge (Back Edge)

3,000 Sheet Document Finisher Cassette Paper Load Direction

Original Orientation: Top Edge (Back Edge)

Original Orientation: Left Top Edge (Left top corner)

Document Finisher Cassette Paper Load Direction

OPERATION GUIDE 3-17

Basic Operation

Staple/Punch

Top Right

Staple

Top Left

2 staples Top

2 staples Right

Ready to copy.

Copies

Status

08/08/2009 10:10

Cancel OKAdd Shortcut

Preview

Original Zoom Paper

100%

---

: : :

---

Place original.

Top Edge Top

Original Orientation

Punch

Off

Bind and Fold

2 staples Left

2 holes Top

2 holes Left

3 holes Left

3 holes Top

3 holes Right

2 holes Right

Built-in Finisher Cassette Paper Load Direction

Original Orientation: Top Edge (Back Edge)

Original Orientation: Left Top Edge (Left top corner)

Use the procedure below to produce stapled copies.

1 Press the Copy key.

2 Place the originals on the platen.

3 Press [Org./Paper/Finishing] and then [Staple/

Punch].

4 Select the staple position.

NOTE: To use saddle stitching, press [Bind and Fold].

When placing originals, be sure to place the cover page at the bottom. For more information on saddle stitching, refer to Booklet from Sheets on page 4-19.

5 Press [Original Orientation] to choose orientation of

the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK].

6 Press [OK].

7 Press the Start key. Copying begins.

3-18 OPERATION GUIDE

Punch

Original Copy

Document processor

Platen

Orientation of Original

Punch holes in sets of finished copies in preparation for binding.

NOTE: Requires the optional 3,000 sheet document finisher and punching unit.

Basic Operation

The orientations of the original and corresponding punch positions are as follows.

NOTE: The inch model provides two-hole and three-hole punching. The metric model provides two-hole and

four-hole punching.

Follow the steps as below for punching.

OPERATION GUIDE 3-19

1 Press the Copy key.

2 Place the originals on the platen.

3 Press [Org./Paper/Finishing]and then press

[Staple/Punch].

Basic Operation

Staple/Punch

Top Right

Staple

Top Left

2 staples Top

2 staples Right

Ready to copy.

Copies

Status

08/08/2009 10:10

Cancel OKAdd Shortcut

Preview

Original Zoom Paper

100%

---

: : :

---

Place original.

Top Edge Top

Original Orientation

Punch

Off

Bind and Fold

2 staples Left

2 holes Top

2 holes Left

3 holes Left

3 holes Top

3 holes Right

2 holes Right

4 Select the type of hole punching.

5 Press [Original Orientation] to choose orientation of

the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK].

6 Press [OK].

7 Press the Start key.

If the original is placed on the platen. Place the next original and press the Start key. Copying begins.

If all original pages have been scanned, press [Finish Scan]. Copying begins.

3-20 OPERATION GUIDE

Basic Operation

Printing - Printing from Applications

Follow the steps below to print documents from applications.

NOTE: To print the document from applications, install the printer driver on your computer from the supplied

CD-ROM (Product Library).

1 Create a document using an application.

2 Click File and select Print in the application. The

Print dialog box appears.

3 Click the  button next to the Name field and select

this machine from the list.

4 Enter the desired print quantity in the Number of

copies box. Enter any number up to 999.

When there is more than one document, select Collate to print out one by one in the sequence of the page numbers.

5 Click Properties button. The Properties dialog

box appears.

OPERATION GUIDE 3-21

Basic Operation

6 Select the Basic tab and click Page Size button to

select the paper size.

To print on the special paper such as thick paper or transparency, click the Media Type menu and select the media type.

7 Click Source and select the paper source.

NOTE: If you choose Auto Select, paper is supplied

automatically from the paper source loaded with paper of optimum size and type. To print on special paper such as envelope or thick paper, place it on the multi purpose tray and select MP Tray.

8 Select paper orientation, either Portrait or

Landscape, to match the orientation of the

document.

Selecting Rotate 180° will print the document rotated 180°.

9 Click OK button to return to the Print dialog box.

Click OK button to start printing.

3-22 OPERATION GUIDE

Basic Operation

Sending

This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.

A network environment which enables the machine to connect to a mail server is required. It is recommended that a Local Area Network (LAN) be used to assist with transmission speed and security issues.

At the same time as you send a scanned image, you can also print the image or send it to the Document Box.

To use the Scanning Function perform the following steps:

• Program the settings, including the E-mail setting on the machine.

• Use Embedded Web Server (the internal HTML web page) to register the IP address, the host name of the

SMTP server, and the recipient.

• Register the destination in the Address Book or One Touch keys.

• When the PC Folder (SMB/FTP) is selected, it is necessary to share the destination folder. For setting-up the PC Folder, contact your administrator.

• Creating/Registering a Document Box (when a Document Box is selected as the destination)

• Detailed transmission settings (to select a Document Box as the destination or to print and send the image at the same time)

Follow the steps below for basic sending. The following four options are available.

• Send as E-mail: Sends a scanned original image as an E-mail attachment...page 3-24

• Send to Folder (SMB): Stores a scanned original image in a shared folder of any PC...page 3-25

• Send to Folder (FTP): Stores a scanned original image in a folder of an FTP server...page 3-25

• Send to Document Box: Sends a document stored in a document box on this machine...page 6-6

• Image Data Scanning with TWAIN / WIA: Loads the document data stored in a Custom Box to a PC...Refer to the TWAIN/WIA Driver Operation Guide

NOTE: Different sending options can be specified in combination. Refer to Sending to Different Types of

Destinations (Multi Sending) on page 3-32.

OPERATION GUIDE 3-23

Basic Operation

E-mail Address

Add a new e-mail destination. Press [E-mail Address], then enter the address using the keyboard screen.

Status

08/08/2009 10:10

E-mail Address Entry

Place original.

Ready to send.

Destination

Cancel OKNext Dest.Add to Addr Book

Send as E-mail

Sends a scanned original image as an E-mail attachment.

NOTE:

• You must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.

• Access the Embedded Web Server beforehand and specify the settings required for sending e-mail. For

details, see Embedded Web Server (Settings for E-mail) on page 2-16.

1 Press the Send key.

Displays the screen for sending.

NOTE: Depending on the settings, the address book

screen may appear. In this event, press [Cancel] to display the screen for sending.

2 Press [E-mail Addr Entry] and then [E-mail

Address].

NOTE: Destination can be specified using the

Address Book or the One Touch Keys. Refer to Specifying Destination on page 3-30.

3 Enter destination E-mail address and press [OK].

4 Press [Next Dest.] and repeat steps 3 to specify the

destination. Up to 100 E-mail addresses can be specified.

NOTE: When [Add to Addr Book] is displayed, the

destinations are registered in the Address Book.

5 Press [OK]. The destinations are registered in the

destination list.

3-24 OPERATION GUIDE

Basic Operation

Status

08/08/2009 10:10

Original/Sending

Data Format

Quick SetupDestination Color/

Image Quality

Advanced

Setup

Destination Detail

ABCD

abcd@efg.com

Address Book

Folder Path Entry

E-mail Addr Entry

No.

1/100

AAA BBB CCC DDD

Auto

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

1/1

i-FAX Addr Entry

FAX No. Entry

WSD Scan

Place original.

Ready to send.

Destination

TUVW

10.200.188.120

Group1

EEE

Direct Delete RecallOn Hook Chain

Detail/Edit

To:

6 Check the destination list.

Select a destination and press [Detail/Edit] to check and edit it.

Select a destination and press [Delete] to remove the destination from the list.

NOTE: When selecting [On] for Entry Check for New

Destination (page 8-31), the confirmation screen appears. Enter the same destination again and press [OK].

When selecting [On] for Destination Check before Send (page 8-30), the confirmation screen appears after pressing the Start key. For details, refer to Confirmation Screen of Destinations on page 3-29.

Send to Folder (SMB)/Send to Folder (FTP)

Stores a scanned original image file in the specified shared folder of any PC.

Stores a scanned original image in a folder of an FTP server.

NOTE:

• Refer to Help of your operating system for details on how to share a folder.

• Be sure that SMB Protocol or FTP in the Embedded Web Server is On. For details, refer to the Embedded

Web Server Operation Guide.

1 Press the Send key.

OPERATION GUIDE 3-25

Displays the screen for sending.

NOTE: Depending on the settings, the address book

screen may appear. In this event, press [Cancel] to display the screen for sending.

2 Press [Folder Path Entry] and then [SMB] or [FTP].

NOTE: Destination can be specified using the

Address Book or the One Touch Keys. For details, refer to Specifying Destination on page 3-30.

Basic Operation

Status

08/08/2009 10:10

Connection Test

Host Name

Path

SMB

FTP

Folder Path Entry

Place original.

Ready to send.

Destination

Cancel OKNext Dest.Add to Addr Book

Specify the folder on the destination computer.

Status

08/08/2009 10:10

Use the keyboard to enter.

Backspace

Upper-case

Lower-case

No./Symbol Space

Cancel OK

Lower-case

!@#$%^&*( ) _+˜

QWE R T Y U I O P { }

ASDFGHJKL : "

ZXCVBNM<>?

Input: characters

Limit: characters

128

3 Enter host name, path, login user name and login

password. Press the key of each item to first display the entry screen.

4 Enter the destination data and press [OK].

Data to be entered are as follows.

NOTE: You will be unable to send the data if you forget your login user name or login password. Contact your

administrator and check your login user name or login password.

For send to folder (SMB)

Item Data to be entered

Host Name* Host name or IP address of the PC to receive the data. Up to 64

Path Path to the receiving folder such as follows.

For example, \User\ScanData.

For example, abcdnet\james.smith

* To specify a port number different from the default (139), enter using the format “host name:

port number” (e.g., SMBhostname:140). To enter the IPv6 address, enclose the address in brackets [ ]. (e.g., [3ae3:9a0:cd05:b1d2:28a:1fc0:a1:10ae]:140)

Max.

characters

Up to 128 characters

Up to 64 characters

characters

3-26 OPERATION GUIDE

For send to folder (FTP)

Status

08/08/2009 10:10

Connection Test

Host Name

Path

SMB

FTP

Folder Path Entry

Place original.

Ready to send.

Destination

Cancel OKNext Dest.Add to Addr Book

Specify the folder on the destination computer.

Basic Operation

Item Data to be entered

Max.

characters

Host Name* Host name or IP address of FTP server Up to 64

characters

Path Path to the receiving folder.

For example, \User\ScanData.

Up to 128 characters

Otherwise the data will be saved in the home directory.

characters

* To specify a port number different from the default (21), enter using the format “host name:

port number” (e.g., FTPhostname:140). To enter the IPv6 address, enclose the address in brackets [ ]. (e.g., [3ae3:9a0:cd05:b1d2:28a:1fc0:a1:10ae]:140)

5 Upon completion of all entries, press [Connection

Test] to check the connection.

NOTE: Connected. appears when connection to the

destination is correctly established. If Cannot connect. appears, review the entry.

To specify another destination, go to the step 6. To specify only one destination, go to step 7.

6 Press [Next Dest.] and repeat steps 3 to 5 to

specify the destination. You can specify a combined total of up to 10 FTP and SMB destination folders.

NOTE: When [Add to Addr Book] is displayed, the

entry is registered in the Address Book.

Press [OK] to register the entry in the destination list.

OPERATION GUIDE 3-27

Basic Operation

Status

08/08/2009 10:10

Original/Sending

Data Format

Quick SetupDestination Color/

Image Quality

Advanced

Setup

Destination Detail

ABCD

abcd@efg.com

Address Book

Folder Path Entry

E-mail Addr Entry

No.

1/100

AAA BBB CCC DDD

Auto

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

1/1

i-FAX Addr Entry

FAX No. Entry

WSD Scan

Place original.

Ready to send.

Destination

TUVW

10.200.188.120

Group1

EEE

Direct Delete RecallOn Hook Chain

Detail/Edit

To:

8 Check the destination list.

Select a destination and press [Detail/Edit] to check and edit it. Edit it, if necessary, referring to steps 3 to 5.

Select a destination and press [Delete] to remove the destination from the list.

NOTE: When On is selected in FTP Encrypted TX

(page 5-31), keys appear for selecting the encryption

method for the FTP transmission destination. Select Auto, DES, 3DES or AES as the encryption method.

When selecting [On] for Entry Check for New Destination (page 8-31), the confirmation screen appears. Enter the same host name and path again, and press [OK].

When selecting [On] for Destination Check before Send (page 8-30), the confirmation screen appears after pressing the Start key. For details, refer to Confirmation

Screen of Destinations on page 3-29.

3-28 OPERATION GUIDE

Basic Operation

Status

08/08/2009 10:10

Original/Sending

Data Format

Quick SetupDestination Color/

Image Quality

Advanced

Setup

Destination Detail

ABCD

abcd@efg.com

Address Book

Folder Path Entry

E-mail Addr Entry

No.

1/100

AAA BBB CCC DDD

Auto

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

1/1

i-FAX Addr Entry

FAX No. Entry

WSD Scan

Place original.

Ready to send.

Destination

TUVW

10.200.188.120

Group1

EEE

Direct Delete RecallOn Hook Chain

Detail/Edit

To:

Confirmation Screen of Destinations

When selecting [On] for Destination Check before Send (page 8-30), the confirmation screen of destinations appears after pressing the Start key.

Follow the steps below to confirm the destinations.

1 Press [ ] or [ ] to confirm every destination.

Press [Detail] to display the detailed information on the selected destination.

To delete the destination, select the destination you want to delete and press [Delete]. Press [Yes] in the confirmation screen. The destination is deleted.

To add the destination, press [Cancel] and then return to the destination screen.

2 Press [Check].

NOTE: Be sure to confirm every destination by

displaying them on the touch panel. You cannot press [Check] unless you have confirmed every destination.

3 Press the Start key to start sending.

OPERATION GUIDE 3-29

Olivetti D-COPIA 5200MF, D-COPIA 4200MF OPERATION GUIDE

Specifications and Main Features

Frequently Asked Questions

User Manual

Included Guides

Safety Conventions in This Guide

Contents

Quick Guide

To make copies To print

To send documents

To send a FAX

Caution / Warning Labels

Installation Precautions

Environment

Other precautions

Power supply/Grounding the machine

Other precautions

Handling of plastic bags

Precautions for Use

Cautions when using the machine

Other precautions

Cautions when handling consumables

Other precautions

Laser Safety

Safety Instructions Regarding the Disconnection of Power

Radio Frequency Transmitter

Radio Tag Technology

Legal Restriction on Copying/Scanning

Legal and Safety Information

Legal Information

Regarding Trade Names

Energy Saving Control Function

Automatic 2-Sided Copy Function

Paper Recycling

Energy Star (ENERGY STAR®) Program

About this Operation Guide

Conventions in This Guide

Description of Operation Procedure

Originals and Paper Sizes

Icons on the Touch Panel

1Part Names

Operation Panel

Machine

2 Preparation before Use

Check the Accessories

Documents Contained in the Included CD-ROM

Determining the Connection Method and Preparing Cables

Connection Example

Preparing Necessary Cables

Connecting Cables

Connecting LAN Cable (Optional)

Connecting USB Cable

Connecting the Power Cable

Power On/Off

Power On

Power Off

Sleep and Auto Sleep

Adjusting the Operation Panel Angle

Switching the Language for Display [Language]

Setting Date and Time

Network Setup (LAN Cable Connection)

TCP/IP (IPv4) Setup (by Entering IP Addresses)

AppleTalk Setup

Installing Software

Embedded Web Server (Settings for E-mail)

Sending E-mail

Loading Paper

Before Loading Paper

Loading Paper in the Cassettes

Loading Paper in the Multi Purpose Tray

Loading Envelopes

Specifying Paper Size and Media

Loading Originals

Placing Originals on the Platen

Loading Originals in the Document Processor

Original placement indicator

3 Basic Operation

Login/Logout

Enter key and Quick No. Search key

Using the Enter ( ) key