OLIVETTI D-COPIA 400M User Manual

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Printed in Italy

Cod. 577208enfr

USER MANUAL

d-Copia 300MF

d-Copia 400MF

d-Copia 500MF

Please read the operation guide before using the copier. Keep it close to the copier for easy reference.

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY)

July 2006

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by the United States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well

as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

Legal and Safety Information

Please read this information before using your machine. This chapter provides information on the following topics.

• Legal Information..............................................................ii

• Regarding Trade Names.................................................iii

• Energy Star (ENERGY STAR®) Program........................vi

• Safety Conventions in This Guide..................................vii

• Caution Labels ..............................................................viii

• Installation Precautions...................................................ix

• Precautions for Use.........................................................xi

• Laser Safety..................................................................xiv

• Safety Instructions Regarding the Disconnection of

Power................................................................ xv

OPERATION GUIDE i

Legal and Safety Information

Legal Information

Legal Restriction on Copying/Scanning

Copying or other reproduction of all or part of this guide without the prior written consent of Olivetti S.p.A. Corporation is prohibited.

• It may be prohibited to copy/scan copyrighted material without

permission of the copyright owner.

• It is prohibited under any circumstances to copy/scan domestic or

foreign currencies.

• Local laws and regulations may prohibit or restrict copying/scanning of

other items not mentioned above.

ii OPERATION GUIDE

Regarding Trade Names

Legal and Safety Information

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are

registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Windows Me and Window XP are trademarks of Microsoft

Corporation.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of

Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Novell and NetWare are registered trademarks of Novell, Inc.

• Centronics is a trademark of Centronics Data Computer Corporation .

• IBM and IBM PC/AT are trademarks of International Business

Machines Corporation.

• Power PC is a trademark of IBM in the U.S.A. and/or other countries.

• AppleTalk is a registered trademark of Apple Computer, Inc.

• CompactFlash and CF are trademarks of SanDisk, Inc.

• PC-PR201/65A is a product of NEC Corporation.

• VP-1000 is a product of Seiko Epson Corporation.

• This machine has been developed using embedded real-time

operating system Tornado™ by Wind River Systems, Inc.

• PCL6, a command language of HP LaserJet emulated by this

machine, is using the compatible system PeerelessPrintXL develo ped by Peerless Systems Corporation. PeerelessPrintXL is a trademark of Peerless Systems Corporation (2381 Rosecrans Ave. ElSegundo, CA 90245, U.S.A.).

• TrueType is a registered trademark of Apple Computer, Inc.

• DFHSGOTHIC-W5 and DFHSMINCHO-W3 are Heisei fonts.Kyocera

Mita Corporation is using these fonts under agreements with the Japanese Standards Association. Any form of reproduction of these fonts without prior consent of Kyocera Mita Corporation is prohibited.

• Heisei fonts have been developed by the working groups in

collaboration with the Japanese Standards Association. Reproduction of these fonts without permission is prohibited.

• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of

TypeBank

• All European language fonts installed in this machine are used under

licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype-

Hell AG.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC

ZapfDingbats are registered trademarks of International Type-face Corporation.

OPERATION GUIDE iii

Legal and Safety Information

• UFST™ MicroType

this machine.

• This machine contains the NF module developed by ACCESS Co.,

Ltd.

• This machine contains the software having modules developed by

Independent JPEG Group.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable,

scalable outline data as encoded in a special format as well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to

reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the font s on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Type faces and no ri ght s are gran ted to you othe r than a Lice nse to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to

maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 Y ou agr ee not to duplicate or cop y the Software or T ypeface s, except

that you may make one backup copy. You agree that any such copy shall contain the same propriet ary notices a s those appearing on the original.

5 This License shall continue until the last use of the Software and

Typefaces, unless sooner terminated. This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging . When this License expires or is

fonts by Monotype Imaging Inc. are installed in

iv OPERATION GUIDE

Legal and Safety Information

terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt,

reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery,

the Software will perform in accordance with Monotype Imagingpublished specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warra nt th at the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in

connection with the Software and Typefaces is repair or rep lacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement. 10 You shall not sublicense, sell, lease, or otherwise transfer the

Software and/or Typefaces without the prior written consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to

restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropri ate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it,

and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

OPERATION GUIDE v

Legal and Safety Information

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this machine is compliant with the standards laid out in the International Energy Star Program.

About the International Energy Star Program

International Energy Star Program has as its basic goals the promotion of efficient energy use and the reduction of the env iro nm e nt al po llut ion tha t accompanies energy consumption by promoting the manufacture and sale of products that fulfill program standards.

International Energy Star Program standards require that multi-function machines come equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the machine was last used, as well as an Off Mode where the machine automatically turns itself off afte r there is no activity within a set amou nt of time. When the machine includes printer and fax functions, the prin ter and fax must enter a Low Power Mode where power consu m pt ion is automatically reduced after a certain amount of time elapses since they were last used, and they must also support a Sleep Mode where power consumption is reduced to a minimum when there is not activity within a set amount of time.

This machine is equipped with the following features as a result of its compliance with International Energy Star Program standards.

This machine has a Sleep Mode only to attain further savings of energy.

Sleep

The machine automatically enters Sleep when 15 minutes have passed since the machine was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information refer to Sleep and Auto Sleep on page 3-4.

Automatic 2-Sided Copy Functions

The Energy Star Program encourages the use of 2-sided copying which reduces the load on the environment and this machine includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex Copying on page 3-13.

Paper Recycling

The Energy Star Program encourages the use of environmentally friendly recycled paper. Your sales or service representative can provide information about recommended paper types.

vi OPERATION GUIDE

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

Legal and Safety Information

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a grou nd

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

OPERATION GUIDE vii

Legal and Safety Information

Caution Labels

Caution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.

The area indicated in the label carries high voltage. Never touch parts in this area, because there is a danger of electric shock.

The area indicated in the label carries high temperature. Do not touch parts in this area, because there is a danger of getting burned.

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

NOTE: Do not remove these labels.

Moving parts inside. Do not touch parts in this area, because there is a danger of injury.

viii OPERATION GUIDE

Installation Precautions

Environment

Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.

Avoid locations near radiators, heaters or other heat sources, o r locations near flammable items to avoid the da ng e r of fire .

To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the rear cover, to allow air to be properly ventilated out of the machine.

Legal and Safety Information

CAUTION

Other precautions

3 15/16" 10 cm

11 13/16" 30 cm

39 3/8" 100 cm

Adverse environment conditions may affect the safe operation and performance of the machine. Install in an air-conditioned room and avoid the following locations when selecting a site for the mach in e.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

11 13/16" 30 cm

OPERATION GUIDE ix

Legal and Safety Information

Power supply/Grounding the machine

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become un plea san t. To ma in ta in the appropriate environment for copy wor k, it is sugg e ste d th at the ro om be properly ventilated.

WARNING

Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock.

Plug the power cord securely into the outlet. If metallic objects come into contact with the prongs on the plug, it may cause a fire or electric shock.

Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative.

Other precautions

Connect the power plug to the closest outlet possible to the machine.

Handling of plastic bags

Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation.

WARNING

x OPERATION GUIDE

Precautions for Use

Cautions when using the machine

Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside.

Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.

Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock.

Legal and Safety Information

WARNING

Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or exposure to the laser. If the laser beam escapes, there is a danger of it causing blindness.

If the machine becomes excessively hot, sm ok e ap pe a rs from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the main power switch off immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative.

If anything harmful (paper clips, water, other fluids, etc.) falls in to the machine, turn the main power switch off immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative.

Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock.

Always contact your service representative for maintenance or repair of internal parts.

OPERATION GUIDE xi

Legal and Safety Information

CAUTION

Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plu g when removing the power cord from the outlet.)

Always remove the power plug from the outlet when moving the machine. If the power cord is d ama ge d, the re is a d ang er o f fire or electrical shock.

Always hold the designated parts only when lifting or moving the machine.

For safety purposes, always remove the power plug from the outlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your servic e representative in regard to the cost of cleaning the internal parts of the machine.

Other precautions

Do not place heavy objects on the machine or cause other damage to the machine.

During the use, do not

• Open the front cover,

• Turn off the main power switch,

• Pull out the power plug.

When lifting or moving the machine, contact your service representative. Do not touch electrical parts, such as connectors or printed circuit boards.

They could be damaged by static electricity. Do not attempt to perform any operations not explained in this guide. Do not look directly at the light from the scanning lamp as it may cause your

eyes to feel tired or painful. This machine comes equipped with an HDD (hard disk drive). Do not

attempt to move the machine while the power is still on. Since any resulting shock or vibration may cause damage to the hard disk, b e sure to turn off the power before attempting to move the machine.

xii OPERATION GUIDE

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh

air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drin k

1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with

water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Legal and Safety Information

Other precautions

Do not attempt to force open or destroy the toner container or the waste toner box.

If the optional Fax kit is installed and the main power switch is off, transmitting/receiving Fax is disabled. Do not turn off the main power switch, but press the Power key on the operation panel to enter Sleep mode.

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the temperature stays below 40ºC

while avoiding sharp changes of temperature and humidity. If the machine will not be used for an extended period of time, remove the

paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

OPERATION GUIDE xiii

Legal and Safety Information

Laser Safety

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825. Caution: Performance of procedures other than those specified in this manual

may result in hazardous radiation exposure. These labels are attached to the laser scanner unit inside the machine and are not

in a user access area.

The label shown below is attached on the right side of the machine.

xiv OPERATION GUIDE

Legal and Safety Information

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the

equipment are only functional switches and are not suitable for isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

DECLARATION OF CONFORMITY

89/336/EEC, 73/23/EEC, 93/68/EEC and 1995/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

EN55024 EN55022 Class B EN61000-3-2 EN61000-3-3

Radio Frequency Transmitter

This machine contains the transmitter module. We, the manufacturer hereby declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted.

EN60950 EN60825-1 EN300330-1 EN300330-2

OPERATION GUIDE xv

Legal and Safety Information

xvi OPERATION GUIDE

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter 1 - Part Names

Identifies machine parts and operation panel keys.

Chapter 2 - Preparation before Use

Explains adding paper, placing original, connecting the mach ine, and necessary configurations before first use.

Chapter 3 - Basic Operation

Describes the procedures for basic copy ing, pr inting and scanning.

Chapter 4 - Optional Equipment

Introduces the convenient optional equipment available for this machine.

Chapter 5 - Maintenance

Describes cleaning and toner replacement.

Chapter 6 - Troubleshooting

Explains how to handle error messages, paper jams and other problems.

Appendix

Explains how to enter characters, and lists the machine specifications.

OPERATION GUIDE xvii

About this Operation Guide

Included Guides

The following guides are supplied with the machin e. Re fe r to th em as necessary.

Operation Guide (This Guide)

Describes how to load paper, basic copy, print and scan operations, and troubleshooting.

Advanced Operation Guide

Explains copying, printing and scanning features in depth, as well as default settings.

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel

key or a computer screen. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates the message

displayed on the touch panel.

Used to emphasize a key word,

phrase or references to

additional information. Note Indicates supplemental

information or operations for

reference. Important Indicates items that are required

or prohibited so as to avoid

problems. Caution Indicates what must be

observed to prevent injury or

machine breakdown and how to

deal with it.

Press the Start key.

Ready to copy is displayed.

For more information refer to Sleep and

Auto Sleep on page 3-4.

NOTE:

IMPORTANT:

CAUTION:

xviii OPERATION GUIDE

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:

About this Operation Guide

Actual procedure

Press [Copy].

Press [Next] of Quick Setup.

Press [T] twice.

Press [Change] of Original Image.

Description in this

Operation Guide

Press [Copy], [Next] of Quick Setup, [T] twice, and then [Change] of Original Image.

OPERATION GUIDE xix

About this Operation Guide

Originals and Paper Sizes

This section explains the notation used in this guide when refer ring to sizes of originals or paper sizes.

As in A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional R character in order to indicate the orientation of the original/paper.

Set direction Indicated size *

Vertical direction A4, B5, A5, B6,

B B

A A

A6, 16K, Letter, Statement

For original/paper, dimension A is longer than B. Horizontal direction A4-R, B5-R, A5-R,

For original/paper, dimension A is shorter than B.

* The size of original/paper that can be used depends on the function

Icons on the Touch Panel

The following icons are used to indicate originals and paper set directions on the touch panel.

Original

B B

Original

and source tray. For further details, refer to the page detailing that function or source tray.

Paper

B6-R, A6-R, 16KR, Letter-R, Statement-R

Paper

Set direction Originals Paper

Vertical direction

Horizontal direction

xx OPERATION GUIDE

Legal and Safety Information About this Operation Guide

1Part Names

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Touch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

2 Preparation before Use

Determining Connection Method and Preparing Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Configuring Network (LAN Cable Connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Installing Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Selecting Default Screen (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Changing Language (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Contents

3 Basic Operation

Power On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Adjusting Operation Panel Angle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Specifying Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34

Using Document Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37

Printing a Document Stored in Removable USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48

Canceling/Viewing/Changing Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-50

Checking Remaining Toner and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-54

Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-55

4 Optional Equipment

Overview of Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

3000 Sheet Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Built-in Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Document Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

3000 Sheet Document Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Job Separator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Document Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Key Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Fax Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Data Backup Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Security Kit (USB Key) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Serial Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

OPERATION GUIDE xxi

Contents

PDF Upgrade Kit (USB Key) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

5 Maintenance

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Toner Container and Waste Toner Box Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

6 Troubleshooting

Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Responding to Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Index

xxii OPERATION GUIDE

1Part Names

This chapter identifies the machine parts and operation panel keys.

• Machine........................................................................1-2

• Operation Panel ........................................................... 1-5

• Touch Panel..................................................................1-6

OPERATION GUIDE 1-1

Part Names

Machine

4 5

1 Original Cover (Option) 2 Original Size Indicator Plates 3 Clip Holder 4 Receive Indicator … Blinks while data is received

11 12

5 Error Indicator … Blinks when an error occurs and the job is stopped 6 Left Cover 1 7 Left Cover 1 Lever 8 Left Cover 2 9 Platen 10 Operation Panel 11 Cassette 1 12 Cassette 2

1-2 OPERATION GUIDE

Part Names

34 35

17 18

21 22

25 26

27 28

31 32

OPERATION GUIDE 1-3

Part Names

13 Toner Container 14 Toner Container Stopper 15 Waste Toner Box 16 Front Cover 17 Paper Width Adjusting Tab 18 Length Adjustment Plate 19 Top Tray 20 Main Power Switch 21 Paper Width Guides 22 Multi Purpose (MP) Tray 23 Memory Card Cover Holder 24 Handles 25 USB Memory Slot (A2) 26 USB Memory Slot (A3) 27 Memory Card Slot 28 Network Interface Connector 29 USB Interface Connector 30 Parallel Interface Connector 31 Option Interface Slot (OPT1) 32 Option Interface Slot (OPT2) 33 USB Memory Slot (A1) 34 Green Knob (A1) 35 Paper Feed Unit (A2) 36 Paper Feed Unit Cover (A2)

1-4 OPERATION GUIDE

Operation Panel

Part Names

5 9 10 11 12 13 14 15 16 17 18

2322212019678

1 System Menu Key/Indicator 2 Status/Job Cancel Key/Indicator 3 Program Key/Indicator 4 Application Key 5 Counter Key/Indicator 6 Copy Key/Indicator 7 Send Key/Indicator 8 Document Box Key/Indicator 9 Accessibility Display Key/Indicator 10 Print Indicator … Blinks during printing operation 11 Send Indicator … Blinks while data is transmitted 12 Receive Indicator … Blinks while data is received 13 Memory Indicator …Blinks while the machine is accessing to hard

disk, fax memory, Data Backup Kit (Option) or USB memory (general-purpose item)

14 Error Indicator … Blinks when an error occurs and the job is stop ped 15 Help Key/Indicator 16 Logout Key/Indicator 17 Power Key 18 Main Power Indicator 19 Numeric Keys 20 Clear Key 21 Start Key/Indicator 22 Stop Key 23 Reset Key

OPERATION GUIDE 1-5

Part Names

Touch Panel

Copy Screen

Press Copy to access this screen. [Quick Setup]

Screen

[Original/Paper/

Finishing] Screen

Ready to copy.

Copy Ima ge

Set Origin al.

Auto

Original

- - -

Zoom

100%

- - -

Paper

Quick Setup Layout/Edit Advance d

Status 10/5/2006 10:10

Zoom Density Paper

1-sided >>1-sided

Duplex Original

Org./Paper/

Finishing

Norm al 0 A4

Text+Photo Collate

Image

Image Quality

Plain

Selection

Collate/ Offset

Ready to copy.

Copy Ima ge

Original Size

Set Origin al.

Original

- - -

Zoom

100%

- - -

Paper

Quick Setup Layout/Edit Advance d

Status 10/5/2006 10:10

Collate/ Offset

Org./Paper/

Finishing

Paper Selection

Staple Output

Image Quality

Mixe d Size d Originals

Tray

Copies

Setup

Copies

Original Orientation

Setup

[Image Quality]

Screen

Ready to copy.

Copy Ima ge

Density

Set Origin al.

- - -

Original

Zoom

100%

- - -

Paper

Quick Setup Layout/Edit Advanced

Status 10/5/2006 10:10

Org./Paper/

Finishing

Original Image

Image Quality

EcoPrint

Copies

Setup

1-6 OPERATION GUIDE

Part Names

[Layout /Edit]

Screen

[Advanced Setup]

Screen

Ready to copy.

Copy Image

Zoom Combine Margin/

Set Original.

- - -

Original

Zoom

100%

- - -

Paper

Qui ck Setup Layou t/Edit Advanced

Status 10/5/2006 10:10

Booklet Duplex Cover

Page # Memo Page

Org./Paper/

Finishing

Image

Quality

Centering

Ready to copy.

Copy Image

Continuous Scan

Set Original.

- - -

Original

Zoom

100%

- - -

Paper

Qui ck Setup Layou t/Edit Advanced

Status 10/5/2006 10:10

Job Finish Notice

Repe at Copy

Org./Paper/

Finishing

Auto Image Rotation

File Name Entry

Image

Quality

Negative Image

Priority Override

Copi es

Border Erase

Form Overlay

Setup

Copi es

Mirror Image

Multi-page Form

Setup

Send Screen

Press the Send key to access this screen. [Destination] Screen

[Quick Setup]

Screen

Ready to send.

ABC

DEF def@aaa.com

Chain Detail/Edit Delete Recall

AAA BBB CCC DDD EEE

006 007 008 009 010

FFF GGG HHH III JJJ

Status 10/5/2006 10:10

Ready to send.

Sending Image

Set Original.

Original

Zoom

Send

Status 10/5/2006 10:10

Place o riginal.

Destination Detail

abc@defg .com

0123456789

KLMNOP

abcdefg@ccc.com

aaazzz@eee.com

Zoom

2-sided/Book Original

Type of Original/

Transmissi on

Destination

Norm al 0

Text+Photo

Transmissi on

Quick SetupDestination Color/Image Advanced

Place original.

100%

- - 100%

- - -

1-sided

Quick SetupDestination

004003 005001 002

Density

Original Image

To:

200x100dpi Normal

Scan Reso lution

Full Co lor

Color Selection

Color/ImageType of Original/

1/2

No.

1/10

1/1

Destination

Address Book

E-mail Addr Entry

Folder P ath Entry

Setup

Destination

Advanced

Setup

OPERATION GUIDE 1-7

Part Names

[Type of Original/

Transmission] Screen

[Color/Image]

Screen

Ready to send.

Place original.

Sending Image

Original Size

Set Origin al.

Original

- - -

Zoom

100%

Send

- - -

Destination

Status 10/5/2006 10:10

Ready to send.

Place original.

Sending Image

Set Origin al.

Original

- - -

Zoom

100%

Send

- - -

Status 10/5/2006 10:10

Original Orientation

Quick Setup

Density Original

Sharpness Background

Quick SetupDestination

Mixed Sized Originals

File Format File

Transmissi on

Image

Density Adj.

Transmissi on

2-sided/Book Original

Separation

Color/ImageType of Original/

Scan Resolution

Color/ImageType of Original/

Destination

Sending Size

Long Original

Advanced

Setup

Destination

Color Selection

Advanced

Setup

[Advanced Setup]

Screen

Document Box Screen

Press the Document Box key to access this screen. [Custom Box]

Screen

Ready to send.

Place original.

Sending Image

Border Erase Zoom Job Finish

Set Original.

- - -

Original

Zoom

100%

Send

- - -

Status 10/5/2006 10:10

Centerin g File Name

Multi-page Form

Quick SetupDestination

Entry

Transmissi on

Notice

Continuous Scan

Color/ImageType of Or iginal/

Destination

E-mail Subject/Body

Advance d

Setup

Custom Box

No. Box Name Owner Use(%)

001

SALES

anonym ou s - - - -

001/001

Edit Box

St ore File Detail Open

Custom Box

Status 10/5/2006 10:10

Job Box Removable Memory

1-8 OPERATION GUIDE

[Job Box] Screen

[Removable

Memory] Screen

Part Names

Job Box

Pr ivate P rint /Stored Job

Quick Copy/Proof and Hold

Repeat Copy

Fo rm for F orm Ove rlay( Copy)

Status 10/5/2006 10:10

Box Name

Removab le MemoryJob BoxCustom Box

Removable Memory

Removab le Mem ory

Name Date Size

Print Delete Detail

Removab le MemoryJob BoxCustom Box

Status 10/5/2006 10:10

Files

Open

001/001

Memory Detail

Remove Memory

[FAX Box] Screen

(Displayed only when optional FAX kit is installed)

Status/Job Cancel Screen

Press the Status/Job Cancel key to access this screen. [Printing Jobs]

Screen

FAX Box

No. Name Owner Use(%)

FAX Box 001 3-1 User 1

001

FAX Box 002 3-2 User 2

002

003

004

Status 10/5/2006 10:10

Status

Status Log

Type

All

Job No. Accepted Time Type Job Name User Nam e Status

User 3 FAX Box 003 3-3

User 4 FAX Box 004 3-4 User 5 FAX Box 005 3-5005 20%

User 6 FAX Box 006 3-6006 0%

Detail Open

Removab le MemoryJob BoxCustom Box

doc20060506142153 InProcess000081 14:21

doc20060506142210 Waiting000082 14:22

AAAAA

100%

80%

60%

40%

FAX Box

001/001

Edit Box

001/001

Pause All Print Job s

Printing Jobs Sending Jobs Storing Jobs Dev ice/

Status 10/5/2006 10:10

Cancel Priority

Override

Detail

Communication

Paper/Supplies

OPERATION GUIDE 1-9

Part Names

[Sending Jobs]

Screen

[Storing Jobs]

Screen

Status

Status Scheduled Job Log

All

Type

Job No. Accept ed Time Type User Name Status

Cance l

Print ing Jobs Sending Jobs Storing Jobs Devic e/

Status 10/5/2006 10:10

Status

Status Log

Type All

Job No. Accept ed Time Type

Cancel

Printing Jobs Sending Jobs Storing Jobs

Status 10/5/2006 10:10

Destination

doc20060506144753000091 14:47 AAAAA Waiting

Detail

Communication

Job N a me

doc20060225144758

doc20060506144759 InProcess000092 14:47 AAAAA

User Name Status

Communication

InProcess000091 14:47

Detail

Device/

001/001

Paper/Supplies

001/001

Paper/Supplies

[Device/

Communication Job] Screen

[Paper/Supplies]

Screen

Status

Scanner

Ready.

Printer

Ready.

Removab le Memory

Not connected.

For m a t Remove For m at Prin ting lis t

Status

Detail

Toner Informatio n Paper Others

Toner Status Size Type St atus Type Status

Black(K) A3 Waste Tone r

Printing Jobs Sending Jobs Stor ing Jobs

Status 10/5/2006 10:10

Display Error

Storing JobsSending JobsPrinting Jobs

A3 A4 A4

Plain Plain

Plain Plain Plain

Hard Disk

Mem ory Card

Not connected.

Device/

Communication

30%

Staple A

30%

Staple B No St aples Punch waste OK

30% 30%

Device/

Communication

Paper/Supplie s

10/5/2006 10:10

Paper/Supplies

1-10 OPERATION GUIDE

Program Screen

Part Names

Press the Program key to access this screen. [Call] Screen

[Register] Screen

Program

Call Register Edit

Status 10/5/2006 10:10

No.

001/005

Program

Call Register Edit

Status 10/5/2006 10:10

001/005

[Edit] Screen

Program

Call Register Edit

Status 10/5/2006 10:10

001/005

OPERATION GUIDE 1-11

Part Names

1-12 OPERATION GUIDE

2 Preparation before Use

This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading papers and originals.

•

Determining Connection Method and Preparing Cables

• Connecting Cables....................................................... 2-5

• Setting Date and Time..................................................2-8

• Configuring Network (LAN Cable Connection)........... 2-10

• Installing Software......................................................2-12

• Selecting Default Screen (Optional)........................... 2-13

• Changing Language (Optional)..................................2-14

• Loading Paper............................................................ 2-15

• Loading Originals ....................................................... 2-25

.. 2-3

OPERATION GUIDE 2-1

Preparation before Use

Documents Contained in the Attached CD-ROM

The following documents are contained in the attached CD-ROM (Product Library). Refer to them as necessary.

Documents

Extended Printer Driver User Guide

Network FA X Driver Operation Guide

COMMAND CENTER Operation Guide

KM-NET for Clients Operation Guide

KM-NET for Direct Printing Operation Guide

PRESCRIBE Commands Technical Reference

PRESCRIBE Commands Command Reference

2-2 OPERATION GUIDE

Determining Connection Method and Preparing Cables

Check the method to connect the equipment to PC or network, and have the necessary cables ready.

Connection Example

Determine the method to connect the equipment to PC or network by referring to the illustration below.

Connecting the scanner to your PC network with a network cable (100BASE-TX or 10BASE-T)

Preparation before Use

Administrator’s

Printing

Network FAX (Option)

COMMAND CENTER

Network settings Scanner default settings User and destination registration

Parallel

USB

Network

MFP

Network

Send E-mail

Sends the image data of scanned originals to the desired recipient as a file attached to an E-mail message.

Send SMB

Saves the scanned image as a data file on your PC.

Send FTP

Sends the scanned image as a data file on the FTP.

FAX (Option)

FAX

Network

TWAIN Scanning

TWAIN is a standardized interface for communication between software applications and image acquisition devices.

OPERATION GUIDE 2-3

Preparation before Use

Preparing Necessary Cables

The following interfaces are available to connect the equipment to PC. Prepare the necessary cables according to the interface you use.

Interfaces Available as Standard

Function Interface Necessary Cable

Printer/Scanner /Network FAX*

Printer USB interface USB2.0 compatible cable

* Function available by using optional fax kit. For details of Network

FAX, refer to the operation guide of the fax kit.

Optional Interface

Serial interface is available as option.

Function Interface Necessary Cable

Printer Serial interface RS-232C cable (Max. 15 m)

Network interface LAN (10Base-T or

100Base-TX, Shielded)

(Hi-Speed USB compliant, Max. 5.0 m, Shielded)

Parallel interface Parallel cable (IEEE1284

Compliant, Max. 1.5 m)

2-4 OPERATION GUIDE

Connecting Cables

Connecting LAN Cable (Optional)

Preparation before Use

Follow the steps below to connect a LAN cable to the machine. When the machine is powered, first press the Power key on the operation

panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.

Check that the indicator is off.

Connect a LAN cable to the network interface located on right side of the

body.

Connect the other end of the cable to HUB.

Configure the network. For details, refer to Configuring Network (LAN

Cable Connection) on page 2-10.

OPERATION GUIDE 2-5

Preparation before Use

Connecting Parallel/USB Cable (Optional)

Follow the steps below to connect a printer cable of parallel or USB interface to the machine.

When the machine is powered, first press the Power key on the operation

panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.

Check that the indicator is off.

If connection is established using a parallel cable, PC to be connected

should also be powered off. Connect the printer cable to each interface located on right side of the

body.

When Connecting to Parallel Interface

2-6 OPERATION GUIDE

When Connecting to USB Interface

Connect the other end of the cable to PC.

Connecting Power Cable

Connect one end of the supplied power cable to the machine and the other end to power outlet.

Preparation before Use

IMPORTANT: Only use the power cable that comes with the machine.

OPERATION GUIDE 2-7

Preparation before Use

Setting Date and Time

Follow the steps below to set date and time in the place of installation. When you send an E-mail using the transmission function, the date and

time of this setting will be printed in the header of E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

NOTE: Be sure to set the time difference before setting date and time.

Turn on the main power switch.

Press the System Menu key.

Press [T], [Date/Timer] and then [Change] of Time Zone.

Select the region

and press [OK].

Date/Timer - Time Zo ne

Set time zone. Please se le ct the location nearest you.

-12:00 Eni wetok

-11:00 Midway I s

-10:00 Hawai i

-09:00 Ala ska

-08:00 Pfic Ti me

-07:00 Arizona

Status 10/5/2006 10:10

Time Zo n e

Cancel

1/13

NOTE: Press [S] or [T] to view next region.

Press [Change] of Date/Time.

2-8 OPERATION GUIDE

Preparation before Use

Press [Off] or [On] of

Summer Time.

Set the date and

time. Press [+] or [–] in each setting.

Date/Timer - Date/T ime

Set the date and tim e.

Status 10/5/2006 10:10

Date/Timer - Date/T ime

Set the date and tim e.

Status 10/5/2006 10:10

DMY

Summer Time

Off

SMH

Cancel OK

DMY

Summer Time

Off

SMH

Cancel OK

NOTE: Settings include Year (Y), Month (M), Date (D), Hour (H), Minute

(M) and Second (S).

Press [OK].

When exiting, press [Close] repeatedly to return to the System Menu

default screen.

OPERATION GUIDE 2-9

Preparation before Use

Configuring Network (LAN Cable Connection)

The machine comes with the network interface as standard and supports each protocol of TCP/IP, IPX/SPX, NetBEUI and AppleTalk, allowing network printing on various platforms such as Windows, Macintosh, UNIX and NetWare.

Setting TCP/IP (When Using Fixed IP Address)

Follow the steps below to set TCP/IP when fixed IP address is used. Make sure that IP address is available by asking your network administrator to obtain it in advance.

Press the System Menu key.

Press [System], [Change] of Network and then [Change] of TCP/IP.

Press [On] of TCP/

IP.

Press [Off] of DHCP.

Press [IP Address]

and enter IP address

System - TCP/IP

Use TCP/IP .

Off

Status 10/5/2006 10:10

System - TCP/IP

Use TCP/IP .

DHCP

Off IP Address

Subnet M ask

Default Gateway

using the numeric keys.

Off

DHCP

Off IP Address

Subnet M ask

Default Gateway

0.0.0.0

Cancel OK

192.168.1.150

0.0.0.0

Status 10/5/2006 10:10

Cancel OK

2-10 OPERATION GUIDE

Press [Subnet Mask] and enter address using the numeric keys.

Press [Default Gateway] and enter address using the numeric keys.

Check that all addresses are entered correctly, and press [OK].

Press the Power key, and after confirming that the Power key/indicator

and memory indicator have turned off, turn the main power switch off and on.

Setting TCP/IP (When Using DHCP)

Follow the steps below to set TCP/IP when DHCP server is available. Press the System Menu key.

Preparation before Use

Press [System], [Change] of Network and then [Change] of TCP/IP.

Press [On] of TCP/

IP and [On] of

System - TCP/IP

Use TCP/IP .

DHCP.

Off

Status 10/5/2006 10:10

Press [OK].

Press the Power key, and after confirming that the Power key/indicator

DHCP

Off IP Address

Subnet M ask

Default Gateway

0.0.0.0

Cancel OK

and memory indicator have turned off, turn the main power switch off and on.

OPERATION GUIDE 2-11

Preparation before Use

Installing Software

Install appropriate software on your PC from the Product Library CD-ROM that is included if you want to use the printer function of this machine or perform TWAIN transmission or FAX transmission from your PC.

NOTE: Installation on Windows XP, Windows NT 4.0/2000 and Server

2003 must be installed by a user logged on with administrator privileges. Plug and Play is disabled on this device when in Sleep Mode. Wake the

device from Sleep Mode before continuing. See Sleep and Auto Sleep on

page 3-4.

2-12 OPERATION GUIDE

Selecting Default Screen (Optional)

Select the default screen (on the touch panel) to appear following the opening screen after power-on. The default screen is selectable from among the following.

Default screen Screen appearing immediately after power-on. Copy Default screen for copying (screen to appear when

Send Default screen for sending (screen to appear when

Statu s Default screen for status/job cancel (screen to appear

Document box Default screen for document box (screen to appear

Program Default screen for program (screen to appear when

Preparation before Use

the Copy key is pressed)

the Send key is pressed)

when the Status/Job Cancel key is pressed)

when the Document Box key is pressed)

the Program key is pressed)

Press the System Menu key.

Press [Common Settings] and then [Change] of Default Screen.

Select the desired

default screen.

Common Settings - Default Screen

Set the default scr een to be displayed when main power sw it c h is t urned on.

English Status Document Box ProgramSendCopy

Status 10/5/2006 10:10

Cancel OK

Press [OK].

When exiting, press [Close] repeatedly to return to the System Menu

screen.

OPERATION GUIDE 2-13

Preparation before Use

Changing Language (Optional)

Follow the steps below to change the language to appear on the touch panel.

Press the System Menu key.

Press [Common Settings] and then [Change] of Language.

Press the key for the

language you wish to use.

The message instructing you to turn the power off and on appears, press

[OK]. Press the Power key on the operation panel. Check that the Power key

and the memory indicator are off. After this, turn on the main power switch

Common Settings - L anguage

Set the language to use for the touch panel display.

English

NederlandsPortuguês

Status 10/5/2006 10:10

FrançaisDeutsch Italiano

Español

Cancel OK

again. Touch panel language will be changed.

2-14 OPERATION GUIDE

Loading Paper

Before Loading Paper

Preparation before Use

As standard, paper can be loaded in the two drawers of cassettes and the Multi Purpose Tray. As options, 2 paper feede rs an d the side fe ed er of 3,000 sheets capacity are also available (refer to Chapter 4 Options).

When you open a new package of paper, fan through the sheets to separate them slightly prior to loading in the following steps.

Bend the whole set of papers to swell them in the middle.

Hold the papers at both ends and stretch them while giving a swell over the

entire papers. Raise the right and left hands alternately to create a gap and feed air

between the papers. Finally, align the papers on a level, flat table.

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause paper jam.

CAUTION: If you copy onto used paper (paper already used for co pying),

do not use paper that is stapled or clipped together. This may damage the machine or cause poor image quality.

NOTE: If print outputs are curled or not neatly stapled, turn the papers in

the cassette upside down.

Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problem. Seal any remaining paper after loading the Multi Purpose Tray or cassette in the paper storage bag.

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

OPERATION GUIDE 2-15

Preparation before Use

Loading Paper in the Cassettes

NOTE: If you use special paper such as letterheads, paper with holes or

paper with pre-prints like logo or company name.

Up to 500 sheets of standard paper (80 g/m2) or colored paper may be loaded in each of the standard two drawers of cassettes.

The following paper sizes are supported: Ledger, Legal, Oficio II,

8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, A4, A4-R, B5-R, A5-R, Folio, 8K, 16K, and 16K-R.

Pull the cassette out toward you until it stops.

NOTE: Do not pull out more than one cassette at a time.

Holding the paper width adjusting tab, move the paper width guide to fit the

paper.

NOTE: Paper sizes are marked on the cassette.

2-16 OPERATION GUIDE

Using the paper length

adjusting tab, move the plate to fit the paper.

Align the paper flush against

the left side of the cassette.

Preparation before Use

IMPORTANT:

• Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.

• Ensure that the loaded paper does not exceed the level indi cated (se e illustration below).

• When loading the paper, keep the side toward the sealed side facing up.

• Paper length and width guides must be adjusted to the paper size. Loading the paper without adjusting these guides may cau se s kew ed feeding and paper jams.

• Be sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper.

OPERATION GUIDE 2-17

Preparation before Use

Insert the appropriate paper

size card in the slot to indicate the size of the paper inside.

Gently push the cassette back in.

NOTE: If the machine will not be used for a prolonged period, protect all

paper from humidity by removing it fr om the cassettes and sealing it in the original package.

Select the type of the paper (plain, recycled, etc.) loaded in the cassette.

(Refer to Selecting Paper Size and Type to the Cassettes on page 2-21).

Loading Paper in the Multi Purpose Tray

Up to 200 sheets of plain paper (80 g/m2) may be loaded in the Multi Purpose Tray.

The Multi Purpose Tray accepts the paper sizes from A3 to Hagaki and from Ledger to Statement-R. Be sure to use the Multi Purpose Tr ay when you print on any special paper.

NOTE: The capacity of the Multi Purpose Tray is as follows.

• Thick paper (120 g/m

• Thick paper (160 g/m

• Thick paper (200 g/m

• Hagaki: 80 sheets

• OHP film: 25 sheets

• Envelope DL, Envelope C5, Comm. #10, Monarch, Youkei 4, Youkei 2 : 20 sheets

NOTE: When you load custom size paper, enter the paper size by

referring to Selecting Paper Size and Type to the Multi Purpose Tray on page 2-23.

When you use special paper such as transparency or thick paper, select the paper type by referring to Selecting Paper Size and Type to the Multi Purpose Tray on page 2-23.

): 130 sheets

), Japanese noshi paper: 100 sheets

), Rough paper (45 g/m2): 50 sheets

2-18 OPERATION GUIDE

Open the Multi Purpose Tray.

Adjust the paper width guides

to the width of the paper.

Preparation before Use

Loading Envelopes

Insert the paper along the paper width guides into the tray until it stops.

IMPORTANT: Keep the side toward the sealed side facing up. Curled paper must be uncurled before use. Straighten the top edge if it is curled.

Up to 20 envelopes may be loaded in the Multi Purpose Tray. Acceptable envelope sizes are as follows.

Acceptable Envelope Size

Monarch 3 1/8"×7 1/2" Comm. #10 4 1/8"×9 1/2" Envelope DL 110×220 (mm)

OPERATION GUIDE 2-19

Preparation before Use

Acceptable Envelope Size

Envelope C5 162×229 (mm) Executive 7 1/4"×10 1/2" Comm. #9 3 7/8"×8 7/8" Comm. #6-3/4 3 5/8"×6 1/2" ISO B5 176×250 (mm) Envelope C4 229×324 (mm) Oufuku Hagaki 200×148 (mm) Youkei 2 Haguruma Envelope Swiss-You 2 w/o

border print WE-S2

Youkei 4 LIFE E506B (w/o border print) 234×105 (mm)

Open the Multi Purpose Tray.

Adjust the paper width guides

to the width of the envelope.

162×114 (mm)

In the case of the landscape form envelope, close the flap. Insert the

envelope all the way along the width guides, ke eping the printing side faceup and with the flap positioned backward.

In the case of the portrait form envelope, open the flap. Inser t the envelope all the way along the width guides, keeping the printing side face-up and with the flap positioned opposite to the entrance.

2-20 OPERATION GUIDE

Preparation before Use

IMPORTANT: How to load envelope (orientation and facing) will differ depending on the type of envelope. Be sure to load it in a correct way. Otherwise printing may be done in wrong direction or on wrong face.

NOTE: When you load envelope in the Multi Purpose Tray, select the

envelope type by referring to Selecting Paper Size and Type to the Multi Purpose Tray on page 2-23.

Selecting Paper Size and Type

Selecting Paper Size and Type to the Cassettes

When you use the cassettes 1 or 2 or the optional side feeder (cassettes 3 and 4), select the paper size and paper type you load.

When you use the optional side feeder (cassette 3) of up to 3,000 sheets capacity, select the paper type only.

Selection Item Selectable Size/Type

Paper Size Auto Paper size is automatically detected and

Standard Size 1

Standard Size 2

selected. Select whether the paper is in Metric size or in Inch size.

Select from the standard sizes. Selectable paper sizes are as follows. Inch size: Ledger, Letter-R, Letter, Legal, Statement-R, 8.5×13.5" and Oficio II Metric size: A3, B4, A4, A4-R, B5, B5-R, A5-R, and Folio

Select from the standard sizes not included in the Standard Size 1. Selectable paper sizes are as follows. Inch size: A3, B4, A4, A4-R, B5, B5-R, A5R, and Folio, 8K, 16K-R and 16K Metric size: Ledger, Letter-R, Letter, Legal, Statement-R, 8.5×13.5" and Oficio II, 8K, 16K-R and 16K

OPERATION GUIDE 2-21

Preparation before Use

Selection Item Selectable Size/Type

Paper Type Plain, Rough, Vellum, Recycled, Preprinted,

Bond, Color, Prepunched, Letterhead, High Quality and Custom 1~8

Press the System Menu key.

Press [Common Settings], [Change] of Original/Paper Setup, [Change] of

Cassette setting, [Change] of the required paper source and then [Change] of Paper Size.

For automatic

detection of the paper size, press [Auto] and select [Metric] or [Inch] as the unit.

To select the paper

Common Settings - Custom 1

Set casse tte p aper size.

Auto

Standard Sizes 1

Standard Sizes 2

A3 A4 A4 A5

B4 B5 B5

size, press [Standard Sizes 1] or [Standard Sizes 2] and select the

Status 10/5/2006 10:10

Cancel OK

paper size. Press [OK].

Press [Change] in Media Type Setting and select the paper type. Then

press [OK].

2-22 OPERATION GUIDE

Preparation before Use

Selecting Paper Size and Type to the Multi Purpose Tray

Select the paper size and paper type when using the Multi Purpose Tray. You may select in advance the paper size and paper type that will be used often.

Item Description

Paper Size

Auto Paper size is automatically detected and

selected. Select whether the paper is in Metric size or in Inch size.

Standard Size 1

Standard Size 2

Others Select from special standard sizes and custom

Select from the standard sizes. Selectable paper sizes are as follows. Inch size: Ledger, Letter-R, Letter, Legal, Statement-R, Executive, 8.5×13.5", and Oficio II Metric size: A3, A4-R, A4, A5-R, A6-R B4-R, B5R, B5, B6-R and Folio

Select from the standard sizes not included in the Standard Size 1. Selectable paper sizes are as follows. Inch size: A3, A4-R, A4, A5-R, A6-R B4-R, B5-R, B5, B6-R and Folio, 8K, 16K-R and 16K Metric size: Ledger, Letter-R, Letter, Legal, Statement-R, Executive, 8.5×13.5", and Oficio II, 8K, 16K-R and 16K

sizes. Selectable paper sizes are as follows. ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki, Oufuku Hagaki, Y oukei 4, Youkei 2

Size Entry

Paper Type Selectable paper types are as follows.

OPERATION GUIDE 2-23

Enter the size not included in the standard size. Selectable paper sizes are as follows. Inch size X (Horizontal): 5.83~17" (in 0.01" increments), Y (Vertical): 3.86~11.69" (in 0.01" increments) Metric size X (Horizontal): 148~432 mm (in 1mm increments), Y (Vertical): 98~297 mm (in 1mm increments)

Plain, Transparency, Rough, Vellum, Labels, Letterhead, Recycled, Preprinted, Bond, Cardstock, Color, Prepunched, Envelope, Thick, High Quality and Custom 1~8

Preparation before Use

Press the System Menu key.

Press [Common Settings], [Change] in Original/Paper Setup, [Change] in

MP Tray Setting, and then [Change] in Paper Size. For automatic detection of the paper size, press [Auto] and select [Metric]

or [Inch] as the unit. To select the paper

size, press any of [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] and select the paper size.

If you have chosen [Size Entry], press [+] or [–] to enter X (horizontal) and Y (vertical) sizes. You may enter the size directly using the numeric keys by pressing [#-Keys].

Comm o n Sett ings - Multi Pur p o se Tr ay Setting

Set the multi-purpose tray pape r size.

Auto

Standard Sizes 1

Standard Sizes 2

Others

Size Entry

Status 10/5/2006 10:10Paper is present in Document Processor.

Comm o n Sett ings - Multi Pur p o se Tr ay Setting

Set the multi-purpose tray pape r size.

Auto

Standard Sizes 1

Standard Sizes 2

Others

Size Entry

Status 10/5/2006 10:10

Paper is present in Document Processor.

A3 A4 A4 A5

A6 B4 B5 B5

Cancel OK

X(148 - 432)

432

# Keys

Y(98 - 297)

297

# Keys

Cancel OK

Press [OK].

Press [Change] in Media Type Setting and select the paper type. Then

press [OK].

2-24 OPERATION GUIDE

Loading Originals

Placing Originals on the Platen

Preparation before Use

Follow the steps below to load originals for copying, sending or storing.

You may place book or magazine on the platen in addition to ordinary sheet originals.

Open the original cover.

NOTE: If the optional document processor is installed, open the

document processor. Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table. Originals left on the original table or on the original eject table may fall off when the document processor is opened.

Keep the document processor open if the original is 40 mm or thicker.

Place the original. Put the

scanning side facedown and align it flush against the original size indicator plates with the back left corner as the reference point.

OPERATION GUIDE 2-25

Preparation before Use

 Ori gi na l si ze ind ic at o r pl at es

(Inch models)

(Metric models)

Close the original cover.

CAUTION: Do not push the original cover forcefully when you close it.

Excessive pressure may crack the platen glass.

NOTE: Shadows may be produced around the edges and in the middle

of open-faced originals.

CAUTION: Do not leave the document processor open as there is a

danger of personal injury.

2-26 OPERATION GUIDE

Loading Originals in the Document Processor

The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.

Part Names of Document Processor

Preparation before Use

(6)

(3)

(1) Original table (2) Original width guides (3) Opening handle (4) Original eject table (5) Top cover (6) Original placement indicator

Originals Supported by the Document Processor

The document processor supports the following types of originals.

Weight 45 g/m2 to 160 g/m

Size Maximum A3 to Minimum A5-R

Maximum Ledger to Minimum Statement-R

Capacity Plain paper (80 g/m

), High quality paper (50 g/m2), Colored paper, Recycled paper: 100 sheets (Mixed sized originals: 30 sheets)

Thick paper (120 g/m Thick paper (160 g/m

): 66 sheets

): 50 sheets

Art paper, Rough paper, Coated paper: 1 sheet

High quality paper (110 g/m

): 73 sheets

(5)

(2) (1) (4)

Originals Not Supported by the Document Processor

Do not use the document processor for the following types of originals.

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

• Wet originals

OPERATION GUIDE 2-27

Preparation before Use

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straigh ten the folds before loading. Failure to do so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before loading. Failure to do so may cause the originals to jam).

How to Load Originals

CAUTION: Before loading originals, be sure that there are no originals left

on the original eject table. Originals left on the original eject table may cause the new originals to jam.

Adjust the original width

guides to fit the originals.

Place the originals. Put the

side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The originals placement indicator will be lit.

CAUTION: Confirm that the original width guides exactly fit the originals.

If there is a gap, readjust the original width guides. The gap may cause the originals to jam.

2-28 OPERATION GUIDE

Preparation before Use

Ensure that loaded originals do not exceed the level indicated. Exceeding the maximum level may cause the originals to jam (see the figure below).

Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last (not first).

OPERATION GUIDE 2-29

Preparation before Use

2-30 OPERATION GUIDE

3 Basic Operation

This chapter explains the following operations.

• Power On/Off................................................................3-2

• Sleep and Auto Sleep...................................................3-4

• Adjusting Operation Panel Angle . ................................ 3-5

• Touch Panel Display..................................................... 3-6

• Copying........................................................................3-7

• Printing - Printing from Applications...........................3-18

• Sending......................................................................3-20

• Specifying Destination................................................3-34

• Using Document Box..................................................3-37

•

Printing a Document Stored in Removable USB Memory

• Canceling/Viewing/Changing Job............................... 3-50

• Checking Remaining Toner and Paper.......................3-54

• Quick Setup Screen ................................................... 3-55

.......................................................................3-48

OPERATION GUIDE 3-1

Basic Operation

Power On/Off

Power On

Open the main power switch cover and turn the main power switch on.

Blinking/Lighting of each Key/Indicator

When turning on the main power switch, the Key/Indicator such as the

Copy key or the Send key blinks.

Power Off

Blinking: This function is in preparation. When each key is ready, the

indicator lights out one by one. Light-out: This function is ready. Light on: This function is selected. [Copy] is selecte d as th e de fa ult so

that the Copy key/indicator lights on first.

NOTE: The key which indicator is off can be used even if any other key

remains blinking.

When turning off the main power switch, pres s the Power key on the operation panel to off. Make sure that the Power key and the memory indicator are off before turning off the main power switch.

CAUTION: Turning off the main power switch before pressing the Power

key to off may cause damage to the standard internal hard disk.

3-2 OPERATION GUIDE

Basic Operation

Make sure that the indicator is off.

In case of not using the machine for extended period of time

CAUTION: If the machine will not be used for hours (overnight, etc.), turn

the main power switch off. If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes.

CAUTION: Do not turn the main power switch off when the optional fax

kit is installed. If you turn the main power switch off, you cannot receive FAX messages.

OPERATION GUIDE 3-3

Basic Operation

Sleep and Auto Sleep

Sleep

To enter Sleep, press the Power key. All indicators on the touch panel will go out to save power consumption except the Main Power indicator. This status refers to Sleep.

If print data is received during Sleep, the print job is performed while the touch panel remains unlit.

When using optional fax, received fax data is printed out also with the operation panel remaining unlit.

To resume, press the Power key. The machine will be ready to operate within 15 seconds.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time. The default preset time is 45 minutes for the 30 and 40 ppm models, and 90 minutes for the 50 ppm model.

3-4 OPERATION GUIDE

Adjusting Operation Panel Angle

Adjust the angle of the operation panel in two steps by releasing the operation panel lock lever.

Basic Operation

OPERATION GUIDE 3-5

Basic Operation

Touch Panel Display

Display of Originals and Paper

The touch panel displays the selected paper source and output tray.

Size/orientation of original and paper

Display in Changing Screen

Ready to copy.

Copies

Copy Image

100% Nor mal 0 Auto

Original Zoom Paper

Status 10/5/2006 10:10

Letter

100%

: :

Letter

Quick Setup

Zoom Density Original

1-sided >>1-sided

Duplex Original

Org./Paper/

Finishing

Text+Photo Collate

Image

Quality

The stand-by display (icon) may appear when the touch panel screen is changed.

Normal stand-by display

Original position

Paper source

Size

Collate/ Offset

Layout/EditImage

Ready to copy.

Copy Ima ge

Set Origin al.

- - -

Original

100%

Zoom

Paper

- - -

Output tray

Continuous Scan

Job Finish Notice

Repeat Copy

Advanced

Setup

Auto Image Rotation

Negative Image

Priority Ove rride

Copies

Mirror Image

Multi-page Form

Quick Setup

Status 10/5/2006 10:10

Org./Paper/

Finishing

Quality

Layout/ EditImage

Advanced

Setup

Stand-by Disp lay When System Menu Operation Is Completed

When the system

Ready to copy.

Copies

menu operation is completed and

Copy Ima ge

another function (such as copying) is

Set Origin al.

Please wait. Changi ng system setting…

used, the display below appears.

Original

- - -

Zoom

100%

Send

- - -

Duplex Original

Qui ck Setup Layout/Edit Advanced

Status 10/5/2006 10:10

Org./Paper/

Finishing

Image

Quality

Image

Collate/ Offset

Setup

3-6 OPERATION GUIDE

Copying

Basic Operation

Follow the steps as below for basic copying. Press the Copy key when the

Copy key/indicator is off.

NOTE: If you place the original and press the Start key before the copier

has warmed up, only the scanning is performed in advance and the copying job starts upon completion of the warm-up.

Place the originals on the

platen or in the optional document processor.

NOTE: For loading instructions, refer to Loading Originals on page 2-25.

Check that [Auto] is selected of Paper Selection on the touch panel. Paper

that matches the size of the original will be selected automatically. To change the paper

Ready to copy.

size, press [Paper Selection] and

Copy Ima ge

select desired paper source.

Set Origin al.

Auto

Original Zoom

Paper

Qui ck Setup Layout/Edit Advanced

Status 10/5/2006 10:10

Zoom Density Paper

1-sided >>1-sided

Duplex Original

Org./Paper/

Finishing

Norm al 0 A4

Text+Photo Collate

Image

Quality

Plain

Selection

Collate/ Offset

NOTE: Select paper size manually, if necessary, instead of using

automatic paper selection.

Copies

Setup

OPERATION GUIDE 3-7

Basic Operation

Use the numeric keys to enter

the copy quantity. Specify desired number up to 999.

Press the Start key to start

copy.

Remove the finished copies

from the top tray.

Adjusting Density

Adjust the copy density.

Density Adjustment

Option

Manual Adjust density using the 7 or 13 levels. Auto Optimum density is selected depending on

density of original.

Description

3-8 OPERATION GUIDE

Basic Operation

Press [Image

Ready to copy.

Quality] and then [Density].

Adjust density manually pressing [-3] (Lighter) to [+3] (Darker). You can

change the density level [-3] (Lighter) to [+3] (Darker) by half a step. To change density

adjustment from [Manual] to [Auto], press [Auto].

Copy Ima ge

Density

Set Origin al.

Original

- - -

Zoom

100%

- - -

Paper

Quick Setup Layout/Edit Adv a n ced

Status 10/5/2006 10:10

Org./Paper/

Finishing

Original Image

Image

Quality

EcoPrint

Ready to copy.

Density

Auto

Press [OK] to display

the image.

Lig hte r N orm al Darker

-3

-2 -1 0 +1 +2 +3

-2.5 -1.5 -0.5 +0.5 +1.5 +2.5

Copies

Setup

Copi es

Press [OK].

Selecting Image Quality

Select image quality suited to the type of original.

Image Quality Option Description

Text+Photo For originals with both text and

Text For originals primarily consisting of text. Photo For originals primarily consisting of

Status 10/5/2006 10:10

Add Shortcut

Cance l OK

photographs.

OPERATION GUIDE 3-9

Basic Operation

Press [Image

Quality] and then [Original Image].

Select the image

quality.

Ready to copy.

Copy Ima ge

Density

Set Origin al.

Original

- - -

Zoom

100%

- - -

Paper

Quick Setup Layout/Edit Adv a n ced

Status 10/5/2006 10:10

Org./Paper/

Finishing

Original Image

Image

Quality

EcoPrint

Ready to copy.

Original Image

Select or ig in al d o cument type for best copy results.

Press [OK] to display

the image.

Status 10/5/2006 10: 10

[Text + Photo]: Text and photos together. [Text]: Only text, no photos . [Phot o ]: Only phot os, no t e xt.

Text PhotoText+Photo

Add Shortcut

Cancel OK

Copies

Setup

Copies

Zoom Copying

Auto Zoom

Press [OK].

Adjust the magnification to reduce or enlarge the original image. The following zoom options are available.

Automatically reduces or enlarges the original image suited to the sele cted paper size.

Ledger: 129 %

Letter-R

A3: 141 %

Statement-R: 64 %

A5: 70 %

3-10 OPERATION GUIDE

Manual Zoom

Manually reduces or enlarges the original image in 1% increment between 25 and 400%.

Preset Zoom

Reduces or enlarges at preset magnifications. The following magnifications are available.

Basic Operation

25 %

400 %

Model Zoom Level (OriginalCopy)

Inch Models 100%, Auto, 400% (Max.), 200% (STMT>>Ledger),

154%(STMT>>Legal), 129% (Letter>>Ledger), 121% (Legal>>Ledger), 78% (Legal>>Letter), 77% (Ledger>>Legal), 64% (Ledger>>Letter), 50% (Ledger>>STMT), 25% (Min.)

Metric Models 100%, Auto, 400% (Max.), 200% (A5>>A3), 141%

(A4>>A3, A5>>A4), 127% (Folio>>A3), 106% (11×15">>A3), 90% (Folio>>A4), 75% (11×15">>A4), 70% (A3>>A4, A4>>A5), 50%, 25% (Min.)

Metric Models (Asia Pacific)

100%, Auto, 400%, Max, 200% (A5>>A3), 141% (A4>>A3, B5>>B4), 122% (A4>>B4, A5>>B5), 115% (B4>>A3, B5>>A4), 86% (A3>>B4, A4>>B5), 81%(B4>>A4, B5>>A5), 70% (A3>>A4, B4>>B5), 50%, 25% (Min.)

OPERATION GUIDE 3-11

Basic Operation

XY Zoom

Select vertical and horizontal magnifications individually. Reduce or enlarge original images in 1% increments between 25% and 400%.

Press [Layout/Edit]

and then [Zoom].

Press [Standard Zoom] to use Auto Zoom.

Ready to copy.

Copy Image

Zoom Combine Margin/

Set Original.

Original

- - -

Zoom

100%

- - -

Paper

Qui ck Setup Layout/Edit Advance d

Status 10/5/2006 10:10

Booklet Duplex Cover

Page # Memo Page

Org./Paper/

Finishing

Image

Quality

Centering

Press [+] or [–] to change the displayed magnification as desired. You can also enter the magnification directly using th e numeric keys by pressing [# keys].

When using Preset Zoom, select the key of desired magnification.

When using XY Zoom, press [XY

Ready to copy.

Zoom

Press [OK] to display

the ima ge.

Standard Zoom

XY Zoom

Y (25 - 400)

(25 - 400)

# Keys

Zoom]. Press [+] or [–] to

change the displayed

Status 10/5/2006 10: 10

Add Shortcut

# Keys

Cancel OK

magnifications of X (horizontal) and Y (vertical). You can also enter the magnification directly using the numeric keys by pressing [# keys].

Copi es

Border Erase

Form Overlay

Setup

Copies

Top Edge Top

Original Orientation

Press [Original Orientation] to select orientation of the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK].

Press [OK].

3-12 OPERATION GUIDE

Duplex Copying

One-sided to Two-sided

Basic Operation

Produce two-sided copies. The following duplex options are available.

Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.

Original Copy

The following binding options are available. A Original Left/Right to Binding Left/Right: Images on the second sides

are not rotated.

B Original Left/Right to Binding Top: Images on the second sides are

rotated 180°. Copies can be bound on the top edge, facing the same orientation when turning the pages.

Two-sided to One-sided

Copies each side of a two-sided original onto two individual sheets. Optional document processor is required.

ghi

def

abc

ghi

abc

def

Original Copy

ghi

abc

def

Original Copy

The following binding options are available.

Binding Left/Right: Images on the second sides are not rotated. Binding Top: Images on the second sides are rotated 180º.

OPERATION GUIDE 3-13

Basic Operation

Two-sided to Two-sided

Produces two-sided copies from two-sided originals. Optional document processor is required.

NOTE: The pap er sizes supported in T wo- sided to T wo-side d are Ledger ,

Legal, Letter, Executive Statement-R, Oficio II, 8.5×13.5", A3, B4, A4, B5, A5-R and Folio.

Book to One-sided

Produces a 1-sided copy of a 2-sided or open book original.

Original Copy

The following binding options are available.

Binding Left: Originals with facing pages are copied from left to right. Binding Right: Originals with facing pages are copied from right to left.

NOTE: The following sizes of originals and paper are supp o rted in Two-

sided to One-sided and Book to One-sided. Original: Ledger , Letter-R, A3, B4, A4-R, B5-R, A5-R and 8K. Paper: Letter, A4, B5 and 16K. You may change paper size and reduce or enlarge copy to match that size.

3-14 OPERATION GUIDE

Book to Two-sided

Produces two-sided copies from an open book original with facing pages.

NOTE: The sizes of originals and paper supported in Book to Two-sided

are Letter, A4, B5, and 16K.

212143

Original Copy

Basic Operation

Press [Layout/Edit]

and then [Duplex].

Select the desired

Duplex option.

Ready to copy.

Copy Image

Zoom Combine Margin/

Set Original.

Original

- - -

Zoom

100%

- - -

Paper

Qui ck Setup Layout/Edit Advance d

Status 10/5/2006 10:10

Booklet Duplex Cover

Page # Memo Page

Org./Paper/

Finishing

Image

Quality

Centering

Ready to copy.

Duplex

1-sided >>1-sided

Press [OK] to display

the image.

Status 10/5/2006 10:10

1-sided >>2-sided

2-sided >>1-sided

2-sided >>2-sided

Book >>1-sided

Book >>2-sided

Add Shortcut

Finishing

Binding Left/Right

Binding Top

Cance l OK

Copi es

Border Erase

Form Overlay

Setup

Copi es

Top Edge Top

Original Orientation

If you choose [2-sided>>2-sided], [2-sided>>1-sided], [Book>>1-sided] or

[Book>>2-sided], select the binding edge of the originals of Original. If you choose [1-sided>>2-sided], [2-sided>>2-sided] or [Book>>2-sided],

select the binding edge of the finished copies of Finished. Press [Original Orientation] to select orientation of the originals, either [Top

Edge Top] or [Top Edge Left]. Then press [OK].

OPERATION GUIDE 3-15

Basic Operation

Collate/Offset Copying

6 7

Collate

Press [OK].

Place the originals and press the Start key. If the original is placed on the platen, scan it and replace it with a next one.

Then, press the Start key. After scanning all originals, press [Scan Finish] to start copying.

Offset

Scan multiple originals and deliver complete sets of copies as required according to page number.

Original Copy

Use offset to produce copies after rotating each set (or page) by 90º.

Original Copy

NOTE: To use offset function, load the same sized paper with different

orientation in the paper source other than the selected paper source. The paper sizes supported in Offset are A4, B5, Letter and 16K.

Press [Org./Paper/

Finishing] and then [Collate/Offset].

Ready to copy.

Copy Ima ge

Original

Press [OK] to displ ay

th e im ag e.

Original

- - -

Zoom

100%

- - -

Paper

Quick Setup Layout/E dit Advan ced

Status 06/06/2006

Size

Collate/ Offset

Org./Paper/

Finishing

Paper Selection

Staple Output

Image

Quality

Mixe d Size d Originals

Tray

Copies

Original Orientation

Setup

3-16 OPERATION GUIDE

Basic Operation

To use collate

copying, press [On] of Collate.

To use offset copying, press [Off]

Ready to copy.

Collate/Offset

Press [OK] to display

the image.

or [Each set] of Offset.

Press [OK].

Status 10/5/2006 10:10

Use the numeric keys to enter the copy quantity.

Place the originals and press the Start key.

Collate

Offset

Add Shortcut

Off On

Same Width

Off Each set

Cance l OK

Copies

OPERATION GUIDE 3-17

Basic Operation

Printing - Printing from Applications

Follow the steps below to print documents from applications. Create a document using an application.

Click File and select Print in the application. The Print dialog box ap pears.

Click Name of

Printer and select this machine from the list.

Enter the desired print quantity in Number of copies box. Enter any

number up to 999. When there is more than one document, select Collate to print output one

by one in the sequence of the page numbers. Click Properties. The Properties dialog box appears.

Select Basic tab and click Page Size to select the paper size.

To print on the special paper such as thick paper or transparency, click Media Type menu and select the paper type.

Click Source and select the paper source.

NOTE: If you choose Auto Select, papers are supplied automatically

from the paper source loaded with the papers of optimum size and type. To print on the special paper such as envelope or thick paper, place it on the Multi Purpose Tray and select MP Tray.

Select paper orientation, either Portrait or Landscape, to match the

orientation of the document. If you select Rotated, the document will be printed after being rotated

180°. Click OK button to return to the Print dialog box.

3-18 OPERATION GUIDE

Basic Operation

Click OK button to start printing.

OPERATION GUIDE 3-19

Basic Operation

Sending

Follow the steps below for basic sending. The following four options are available.

• Send as E-mail: Sends a scanned original image as a n atta ched file of E-mail...page 3-20

• Send to Folder (SMB): Stores a scanned original image in a shared folder of any PC...page 3-22

• Send to Folder (FTP): St ores a scanned original image in a folder of FTP server...page 3-25

• Image Data Scanning with TW AIN: Loads the d ocument dat a stored in custom box to PC...page 3-28

NOTE: Originals in color can be scanned by adding more memory in the

machine. Consult with your service. Different sending options can be specified in combination. Refer to

Sending to Different Types of Destinations (Multi Sending) on page 3-36.

Send as E-mail

Sends a scanned original image as an attached file of E-mail.

NOTE: To enable sending as E-mail, network connection and SMTP

server setting are required. Consult your system administrator about the setting.

Place the originals on the

platen or in the optional document processor.

NOTE: For loading instructions, refer to Loading Originals on page 2-25.

3-20 OPERATION GUIDE

Basic Operation

Press the Send key.

Press [E-mail Addr Entry] and then [E-mail Address].

NOTE: Destination can be specified using the address book or the one-

touch keys. Refer to Specifying Destination on page 3-34.

Enter destination E-

mail address and press [OK].

Press [To:], [Cc:] or [Bcc:] to change the recipient status as necessary.

Ready to send.

Place o riginal.

E-mail Address Entry

E-mail Address En try

E-mail Address

Cc:

Add a n ew E- m ail d estination. Press [E-mail Address], then enter the address using the keyboard screen. To:/Cc:/Bcc: can al so be set.

Status 10/5/2006 10:10

Next Dest.Add to Addr Book

Bcc:To:

Cancel OK

To specify another destination, go to the next step. To specify only one destination, go to the step 7.

Press [Next Dest.] and repeat the steps 4 and 5 to specify the destination.

Up to 100 E-mail addresses can be specified.

NOTE: When [Add to Addr Book] is displayed, the destinations are

registered in the address book.

Destination

Press [OK]. The destinations are registered in the destination list.

Check the destination list.

Select a destination and press [Detail/Edit] to check and edit it. Refer to the steps 4 and 5 to edit the destination as necessary.

OPERATION GUIDE 3-21

Basic Operation

Select a destination and press [Delete] to remove the destination from the

Ready to send.

Place original.

Destination Detail

ABC

abc@defg .com

To:

list.

Chain Detail/Edit Delete Recall

AAA BBB CCC DDD EEE

006 007 008 009 010

FFF GGG HHH III JJJ

Quick SetupDestination Color/Image Advanced

Status 10/5/2006 10:10

004003 005001 002

Type of Origina l/

Transmissi on

Change the original size, scan resolution, etc. if necessary.

Press the Start key. The scanned original is sent to the specified E-mail address.

No.

1/10

Destination

Address Book

E-mail Addr Entry

Folder P ath Entry

Setup

Send to Folder (SMB)

Stores a scanned original image file in the specified shared folder of any PC.

Place the originals on the

platen or in the optional document processor.

NOTE: For loading instructions, refer to Loading Originals on page 2-25.

3-22 OPERATION GUIDE

Basic Operation

Press the Send key.

Press [Folder Path Entry] and then [SMB].

NOTE: Destination can be specified using the address book or the one-

touch keys. For details, refer to Specifying Destination on page 3-34.

Enter host name,

path, user name and password. Press the key of the item to be entered, and the entry screen appears.

Enter the destination

data and press [OK].

Ready to send.

Place original.

Folder Path Entry

SMB

FTP

Status 10/5/2006 10:10

Host Name

Use the keyboard to enter.

Upper-case Lo wer-case No./Symbol Space

Status 10/5/2 006 10:10

Host Name

Path

Cancel OKNext Dest.Add to Addr Book

Cancel OK

Destination

Connection Test

Limit: c haracters

126

Input: c haracters

Backspace

Data to be entered are as follows.

Item Data to be entered

Host name* Host name or IP address of the PC to

receive the data

Path Path to the receiving folder such as

follows.

Max.

characters

Up to 62 characters

Up to 126 characters

For example, \User\ScanData.

OPERATION GUIDE 3-23

Basic Operation

Item Data to be entered

User name to access the PC Up to 62

Name Login

Password to access the PC Up to 62

Password

* Specify the port number different from the default (139) using the

format of Host Name: Port No.

Upon completion of

all entries, press [Connection Test] to check the connection.

Ready to send.

Place original.

Folder Path Entry

SMB

FTP

Status 10/5/2006 10:10

Host Name

Path

NOTE: Connected appears when connection to the destination is

correctly established. If Cannot connect appears, review the entry.

characters

Cancel OKNext Dest.Add to Addr Book

Max.

Destination

Connection Test

To specify another destination, go to the next step. To specify only one destination, go to the step 8.

Press [Next Dest.] and repeat the steps 4 to 6 to specify the destination.

Up to 10 folders can be specified.

NOTE: When [Add to Addr Book] is displayed, the entry is registered in

the address book.

Press [OK] to register the entry in the destination list.

Check the destination list.

Select a destination and press [Detail/Edit] to check and edit it. Edit it, if necessary, referring to the steps 5 to 7.

3-24 OPERATION GUIDE

Basic Operation

10 11

Select a destination and press [Delete] to remove the destination from the

Ready to send.

Place original.

Destination Detail

ABC

/User/ScanData

To:

list.

Chain Detail/Edit Delete Recall

AAA BBB CCC DDD EEE

006 007 008 009 010

FFF GGG HHH III JJJ

Quick SetupDestination Color/Image Advanced

Status 10/5/2006 10:10

004003 005001 002

Type of Origina l/

Transmissi on

Change the original size, scan resolution, etc. if necessary.

Press the Start key. The scanned original data file is sent to the specified shared folder of PC.

No.

1/10

Destination

Address Book

E-mail Addr Entry

Folder P ath Entry

Setup

Send to Folder (FTP)

Stores a scanned original image in a folder of FTP server. Place the originals on the

platen or in the optional document processor.

NOTE: For loading instructions, refer to Loading Originals on page 2-25.

Press the Send key.

OPERATION GUIDE 3-25

Basic Operation

Press [Folder Path Entry] and then [FTP].

NOTE: Destination can be specified using the address book or the one-

touch keys. Refer to Specifying Destination on page 3-34.

Enter host name,

path, user name and password. Press the key of the item to be entered, and the entry screen appears.

Enter the destination

data and press [OK].

Ready to send.

Place original.

Folder Path Entry

Executing TX job .

Host Name

Path

Cancel OKNext Dest.Add to Addr Book

Cancel OK

SMB

FTP

Status 10/5/2006 10:10

Host Name

Use the keyboard to enter.

Upper-case Lo wer-case No./Symbol Space

Status 10/5/2006 10:10

Destination

Connection Test

Limit: characters

Input: ch aracters

Backspace

Data to be entered are as follows.

Item Data to be entered

Host

Host name or IP address of FTP server Up to 62

name* Path Path to the receiving folder.

For example, \User\ScanData. Otherwise the data will be saved in home directory.

FTP server log-in user name Up to 62 User Name

FTP server log-in password Up to 62 Password

* Specify the port number different from the default (21) using the

format of Host Name: Port No.

Max.

characters

characters Up to 126

characters

3-26 OPERATION GUIDE

Basic Operation

Upon completion of

all entries, press [Connection Test] to check the connection.

Ready to send.

Place original.

Folder Path Entry

SMB

FTP

Status 10/5/2006 10:10

Execut ing TX job .

Host Name

Path

Cancel OKNext Dest.Add to Addr Book

NOTE: Connected appears when connection to the destination is

correctly established. If Cannot connect appears, review the entry.

If you wish to specify another destination, go to the next step. If the destination is only one, go to the step 8.

Press [Next Dest.] and repeat the steps 5 to 7 to specify the destination.

Up to 10 folders (total number of SMB and FTP folders) can be specified.

NOTE: When [Add to Addr Book] is displayed, the entry is registered in

the address book.

Destination

Connection Test

8 9

Press [OK] to register the entry in the destination list.

Check the destination list. Select a destination and press [Detail/Edit] to check and edit it. Edit it, if

necessary, referring to the steps 4 to 6. Select a destination

and press [Delete] to remove the destination from the list.

Ready to send.

Place original.

Destination Detail

ABC SCANDATA

Chain Detail/Edit Delete Recall

AAA BBB CCC DD D EEE

006 007 008 009 010

FFF GGG HHH III JJJ

Quick SetupDestination Color/Image Advanced

Status 10/5/2006 10:10

Execut ing TX job .

004003 005001 002

Type of Origina l/

Transmissi on

To:

1/1

No.

1/10

Destination

Address Book

E-mail Addr Entry

Folder P ath Entry

Setup

Change the original size, scan resolution, etc. if necessary.

OPERATION GUIDE 3-27

Basic Operation

Press the Start key. The scanned original data file is saved to the specified FTP server.

Image Data Scanning with TWAIN

Download the document data stored in custom box to PC.

NOTE: The document data must already be stored in the Custom Box.

For detail, see Using Document Box on page 3-37.

Adding the machine to PC

Add this machine to PC to select the machine’s Custom Box. Select Start button of the Windows display, All Programs, and

then TWAIN Driver Setting.

NOTE: You can also add the machine to PC when selecting Start of the

Windows display, Control Panel and then TWAIN Driver Setting .

Click Add button.

3-28 OPERATION GUIDE

Enter the machine name in Name field.

Basic Operation

Select the machine from Model field.

Enter the machine address in Scanner Address field.

NOTE: When the machine address is unknown, contact Administrator.

Select Inch or Metric.

Click User Authentication Settings button.

OPERATION GUIDE 3-29

Basic Operation

Select the checkbox beside Authentication, enter Login User Name (up

to 64 characters) and Password (up to 64 characters) and then click OK button.

Click OK button.

Scanning document data

The machine is added to PC and the machine name a nd model name are displayed in Scanner List field.

NOTE: Click Delete button to delete the added machine. Click Edit

button to change names.

Scan the document data stored in the Custom Box of the machine. Activate the TWAIN compatible application.

Select the machine using the application and display the TWAIN dialog

box.

NOTE: For selecting the machine, see the Operation Guide or Help for

each application software.

3-30 OPERATION GUIDE

Basic Operation

Select Custom Box storing the document data to be scanned from Box List

field. The document data in Custom Box appears in Document List field.

Set how to display the document data. Click Setting button to select each

item.

Item Description

View Change the display in Document List field

to List or Thumbnails.

Delete After scanning the document data, delete

the data from Custom Box.

Invert Invert the document data color to start

scanning.

Click OK button.

OPERATION GUIDE 3-31

Basic Operation

Select the document data to be scanned from Document List files.

Enter the document data name in Search field to find the data having th e same document data name or the same beginning of the document data name.

3-32 OPERATION GUIDE

OLIVETTI D-COPIA 400M User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Legal and Safety Information

Legal Information

Legal Restriction on Copying/Scanning

Regarding Trade Names

Monotype Imaging License Agreement

Energy Star (ENERGY STAR®) Program

Sleep

Automatic 2-Sided Copy Functions

Paper Recycling

Safety Conventions in This Guide

Symbols

Caution Labels

Installation Precautions

Environment

Other precautions

Power supply/Grounding the machine

Other precautions

Handling of plastic bags

Precautions for Use

Cautions when using the machine

Other precautions

Cautions when handling consumables

Other precautions

Laser Safety

Safety Instructions Regarding the Disconnection of Power

Radio Frequency Transmitter

Radio Tag Technology

About this Operation Guide

Included Guides

Conventions in This Guide

Description of Operation Procedure

Originals and Paper Sizes

Icons on the Touch Panel

Contents

1Part Names

Machine

Operation Panel

Touch Panel

2 Preparation before Use

Documents Contained in the Attached CD-ROM

Determining Connection Method and Preparing Cables

Connecting Cables

Setting Date and Time

Configuring Network (LAN Cable Connection)

Installing Software

Selecting Default Screen (Optional)

Changing Language (Optional)

Loading Paper

Loading Originals

3 Basic Operation

Power On/Off

Sleep and Auto Sleep

Adjusting Operation Panel Angle

Touch Panel Display

Copying

Printing - Printing from Applications

Sending