Olivetti d-Copia 2500MF, d-Copia 3000MF Operation Guide

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d-Copia 2500MF

d-Copia 3000MF

Operation Guide

Cod 539209en

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

Introduction

Thank you for your purchase of d-Copia 2500MF, d-Copia 3000MF

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference.

Included Guides

In this Operation Guide, d-Copia2500MF and d-Copia30 to as 25 ppm model and 30 ppm model respectively.

The following guides are supplied with the machine. Refer to them as necessary.

Operation Guide (This Guide)

Describes how to load paper, basic copy, print and scan operations, and troubleshooting.

Advanced Operation Guide

Explains copying, printing and scanning features in depth, as well as default settings.

00MF are referred

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

OPERATION GUIDE i

Contents

Caution / Warning Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv

Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Precautions for Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Legal Restriction on Copying/Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiii

Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv

1Part Names

Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

2 Preparation before Use

Determining the Connection Method and Preparing Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Configuring a Network (LAN Cable Connection). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Accessing EWS (Embedded Web Server) (Settings for Network and Transmission) . . . . . . 2-12

TCP/IP Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Sending E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Installing Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Selecting the Default Screen (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Changing Language (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47

3 Basic Operation

Power On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Low Power Mode and Auto Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Adjusting the Operation Panel Angle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Specifying Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42

Using Document Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45

Printing Documents Stored in Removable USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-56

Canceling/Viewing/Changing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-58

Checking Remaining Toner and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-63

Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-64

4 Optional Equipment

Overview of Optional Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Document Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Built-in Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Document Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Job Separator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Key Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

FAX Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

ii OPERATION GUIDE

Data Backup Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Security Kit (USB Key) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

PDF Upgrade Kit (USB Key) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

5 Maintenance

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Toner Container and Waste Toner Box Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

6 Troubleshooting

Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Responding to Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-7

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1

Contents

OPERATION GUIDE iii

Caution / Warning Labels

High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.

Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.

High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.

Do not incinerate toner and toner container. Dangerous sparks may cause burn.

Do not touch the support area for the document processor as there is a danger that your fingers or other objects may become caught or pinched, and this can result in injury.

Label inside the printer (Laser radiation warning)

Moving parts inside. May cause personal injury. Do not touch moving parts.

iv OPERATION GUIDE

Installation Precautions

Environment

Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.

Avoid locations near radiators, heaters or other heat sources, or locations near flammable items to avoid the danger of fire.

To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the rear cover, to allow air to be properly ventilated out of the machine.

CAUTION

Other precautions

3 15/16" 10 cm

15 3/4" 40 cm

39 3/8" 100 cm

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine.

11 13/16" 30 cm

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

OPERATION GUIDE v

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Power supply/Grounding the machine

WARNING

Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock.

Plug the power cord securely into the outlet. If metallic objects come into contact with the prongs on the plug, it may cause a fire or electric shock.

Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative.

Other precautions

Connect the power plug to the closest outlet possible to the machine.

Handling of plastic bags

Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation.

WARNING

vi OPERATION GUIDE

Precautions for Use

Cautions when using the machine

Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside.

Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.

Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock.

WARNING

Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or exposure to the laser. If the laser beam escapes, there is a danger of it causing blindness.

If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the main power switch off immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative.

If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the main power switch off immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative.

Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock.

Always contact your service representative for maintenance or repair of internal parts.

OPERATION GUIDE vii

CAUTION

Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.)

Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock.

Always hold the designated parts only when lifting or moving the machine.

For safety purposes, always remove the power plug from the outlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine.

Other precautions

Do not place heavy objects on the machine or cause other damage to the machine.

During the use, do not

• Open the front cover,

• Turn off the main power switch,

• Pull out the power plug.

When lifting or moving the machine, contact your service representative.

Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity.

Do not attempt to perform any operations not explained in this guide.

Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful.

This machine comes equipped with an HDD (hard disk drive). Do not attempt to move the machine while the power is still on. Since any resulting shock or vibration may cause damage to the hard disk, be sure to turn off the power before attempting to move the machine.

viii OPERATION GUIDE

In the event there is a problem with the machine’s HDD (hard disk drive), stored data may be erased. It is recommended that important data be backed up on a PC or other media. Be also sure to store originals of important documents separately.

If using the optional Data Backup Kit, received fax data on the HDD can be stored here and prevent accidental loss of data.

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

If the optional Fax kit is installed and the main power switch is off, transmitting/receiving Fax is disabled. Do not turn off the main power switch, but press the Power key on the operation panel to enter Sleep mode.

OPERATION GUIDE ix

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

x OPERATION GUIDE

Laser Safety

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the right side of the machine.

OPERATION GUIDE xi

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the

equipment are only functional switches and are not suitable for isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

DECLARATION OF CONFORMITY

2004/108/EC, 2006/95/EEC, 93/68/EEC and 1995/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

Radio Frequency Transmitter

This machine contains the transmitter module. We, the manufacturer hereby declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted.

EN60950-1

EN60825-1

EN300 330-1

EN300 330-2

xii OPERATION GUIDE

Legal Restriction on Copying/Scanning

• It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

• It is prohibited under any circumstances to copy/scan domestic or foreign currencies.

• Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

OPERATION GUIDE xiii

Legal and Safety Information

Please read this information before using your machine. This chapter provides information on the following topics.

• Legal Information............................................................xv

• Regarding Trade Names ...............................................xvi

• Energy Saving Control Function.................................... xxi

• Automatic 2-Sided Copy Function................................. xxi

• Paper Recycling ............................................................ xxi

• Energy Star (ENERGY STAR®) Program...................... xxi

• About this Operation Guide.......................................... xxii

xiv OPERATION GUIDE

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited.

OPERATION GUIDE xv

Regarding Trade Names

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Windows Me, Windows XP and Windows Vista are trademarks of Microsoft Corporation.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Novell and NetWare are registered trademarks of Novell, Inc.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• Power PC is a trademark of IBM in the U.S.A. and/or other countries.

• AppleTalk is a registered trademark of Apple Computer, Inc.

• CompactFlash and CF are trademarks of SanDisk, Inc.

• PC-PR201/65A is a product of NEC Corporation.

• VP-1000 is a product of Seiko Epson Corporation.

• This machine has been developed using embedded real-time operating system Tornado™ by Wind River Systems, Inc.

• PCL6, a command language of HP LaserJet emulated by this machine, is using the compatible system PeerlessPrintXL developed by Peerless Systems Corporation. PeerlessPrintXL is a trademark of Peerless Systems Corporation (2381 Rosecrans Ave. ElSegundo, CA 90245, U.S.A.).

• TrueType is a registered trademark of Apple Computer, Inc.

• DFHSGOTHIC-W5 and DFHSMINCHO-W3 are Heisei fonts. Kyocera Mita Corporation is using these fonts under agreements with the Japanese Standards Association. Any form of reproduction of these fonts without prior consent of Kyocera Mita Corporation is prohibited.

• Heisei fonts have been developed by the working groups in collaboration with the Japanese Standards Association. Reproduction of these fonts without permission is prohibited.

• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of LinotypeHell AG.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Type-face Corporation.

xvi OPERATION GUIDE

• UFST™ MicroType

• This machine contains the NF module developed by ACCESS Co.,

• This machine contains the software having modules developed by

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

GPL

Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access “http://www.kyoceramita.com/gpl” for more information on how to make GPL applied codes available.

Open SSLeay License

fonts by Monotype Imaging Inc. are installed in

this machine.

Ltd.

Independent JPEG Group.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright

notice, this list of conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright

notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software

must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)”

4 The names “OpenSSL Toolkit” and “OpenSSL Project” must not be

used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5 Products derived from this software may not be called “OpenSSL”

nor may “OpenSSL” appear in their names without prior written permission of the OpenSSL Project.

6 Redistributions of any form whatsoever must retain the following

acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http:// www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE

OPERATION GUIDE xvii

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the copyright notice, this

list of conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright

notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software

must display the following acknowledgement: “This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-).

xviii OPERATION GUIDE

4 If you include any Windows specific code (or a derivative thereof)

from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable,

scalable outline data as encoded in a special format as well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to

reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to

maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except

that you may make one backup copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the original.

OPERATION GUIDE xix

5 This License shall continue until the last use of the Software and

Typefaces, unless sooner terminated. This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt,

reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery,

the Software will perform in accordance with Monotype Imagingpublished specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in

connection with the Software and Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

10 You shall not sublicense, sell, lease, or otherwise transfer the

Software and/or Typefaces without the prior written consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to

restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it,

and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

xx OPERATION GUIDE

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

Low Power Mode

The device automatically enters Low Power Mode when 9 minutes have passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more information refer to Low Power Mode and Auto Low Power Mode on page 3-4.

Sleep

The device automatically enters Sleep when 29 minutes have passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information see Sleep and Auto Sleep on page 3-5.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information see Duplex Copying on page 3-16.

Paper Recycling

This device supports the recycled paper which reduces the load on the environment. Your sales or service representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

OPERATION GUIDE xxi

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter 1 - Part Names

Identifies machine parts and operation panel keys.

Chapter 2 - Preparation before Use

Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use.

Chapter 3 - Basic Operation

Describes the procedures for basic copying, printing and scanning.

Chapter 4 - Optional Equipment

Introduces the convenient optional equipment available for this machine.

Chapter 5 - Maintenance

Describes cleaning and toner replacement.

Chapter 6 - Troubleshooting

Explains how to handle error messages, paper jams and other problems.

Appendix

Explains how to enter characters, and lists the machine specifications.

xxii OPERATION GUIDE

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel

keys or a computer screen.

[Regular] Indicates the touch panel keys. Press [OK].

Italic Indicates a message displayed

on the touch panel.

Used to emphasize a key word, phrase or references to additional information.

Note Indicates supplemental

information or operations for reference.

Important Indicates items that are required

or prohibited so as to avoid problems.

Caution Indicates what must be

observed to prevent injury or machine breakdown and how to deal with it.

Press the Start key.

Ready to copy is displayed.

For more information refer to Sleep and

Auto Sleep on page 3-4.

NOTE:

IMPORTANT:

CAUTION:

OPERATION GUIDE xxiii

Description of Operation Procedure

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure

Press [Copy].

Press [Next] of Quick Setup.

Press [T] twice.

Press [Change] of Original Image.

Description in this

Operation Guide

Press [Copy], [Next] of Quick Setup, [T] twice, and then [Change] of Original Image.

xxiv OPERATION GUIDE

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.

Placement direction Indicated size *

Vertical direction A4, B5, A5, B6,

B B

A6, 16K, Letter, Statement

A A

Original

Paper

For the originals/paper, dimension A is longer than B.

Horizontal direction A4-R, B5-R, A5-R,

B B

B6-R, A6-R, 16KR, Letter-R, Statement-R

Original

Paper

For the originals/paper, dimension A is shorter than B.

* The size of the original/paper that can be used depends on the

function and source tray. For further details, refer to the page detailing that function or source tray.

OPERATION GUIDE xxv

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement direction Originals Paper

Vertical direction

Horizontal direction

xxvi OPERATION GUIDE

1Part Names

This chapter identifies the machine parts and operation panel keys.

• Machine........................................................................ 1-2

• Operation Panel ........................................................... 1-5

OPERATION GUIDE 1-1

Part Names

Machine

1 Original Cover (Option)

2 Platen

3 Original Size Indicator Plates

4 Error Indicator … Blinks when an error occurs and a job is stopped

5 Receive Indicator ... Blinks while data is received

6 Left Cover 1

7 Left Cover 1 Lever

8 Left Cover 2

9 Clip Holder

10 Operation Panel

11 Cassette 1

12 Cassette 2

1-2 OPERATION GUIDE

Part Names

13 Toner Container

14 Toner Container Stopper

15 Cleaner Rod

16 Waste Toner Box

17 Cleaning Brush

18 Green Knob (A1)

19 Paper Feed Unit (A2)

20 Paper Feed Unit Cover (A3)

OPERATION GUIDE 1-3

Part Names

2122

21 USB Memory Slot (A1)

22 Top Tray

23 Front Cover

24 Paper Width Adjusting Tab

25 Paper Length Guide

26 Carrying Handles

27 Output Stopper

28 Paper Width Guides

29 Main Power Switch

30 Multi Purpose (MP) Tray

31 Memory Card Cover

32 USB Interface Connector

33 Network Interface Connector

34 Memory Card Slot

35 Option Interface Slot (OPT1)

36 Option Interface Slot (OPT2)

312524

1-4 OPERATION GUIDE

Operation Panel

1 2

3456 10

Part Names

1278

16 17

Select ion

Collate/ Offset

Copies

Interrupt

Setup

22 2319 20 24

Ready to copy.

Copy Image

Set O r i gina l .

Auto

Original

---

Zoom

100%

Paper

Previ ew

Quick Setup Layout/Edit Advanced

Status 10/10/2007 10:10

1-si ded

---

>>1-sided

Org./Paper /

Finishing

Normal 0 Lett er

Zoom Dens it y Paper

Text+Photo Collate

Duplex O rigi nal

Image Quality

Plain

Image

1 System Menu Key/Indicator

2 Counter Key/Indicator

3 Print Indicator … Blinks during printing operation

4 Send Indicator … Blinks while data is transmitted

5 Receive Indicator … Blinks while data is received

6 Memory Indicator …Blinks while the machine is accessing the hard

disk, fax memory, Data Backup Kit (Option) or USB memory (general-purpose item)

7 Error Indicator … Blinks when an error occurs and a job is stopped

8 Help Key/Indicator

9 Logout Key/Indicator

10 Energy Saver Key/Indicator

11 Power Key

12 Main Power Indicator

13 Status/Job Cancel Key/Indicator

14 Program Key/Indicator

15 Application Key

16 Accessibility Display Key/Indicator

17 Document Box Key/Indicator

18 Send Key/Indicator

19 Copy Key/Indicator

20 Clear Key

21 Numeric Keys

OPERATION GUIDE 1-5

Part Names

22 Start Key/Indicator

23 Stop Key

24 Reset Key

1-6 OPERATION GUIDE

2 Preparation before Use

This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading papers and originals.

•

Determining the Connection Method and Preparing Cables

• Connecting Cables....................................................... 2-5

• Setting Date and Time.................................................. 2-8

• Configuring a Network (LAN Cable Connection)........ 2-10

• Accessing EWS (Embedded Web Server)

and Transmission)...................................................... 2-12

• TCP/IP Settings.......................................................... 2-13

• Sending E-mail........................................................... 2-15

• User Login Administration .......................................... 2-27

...... 2-3

• Installing Software...................................................... 2-30

• Selecting the Default Screen (Optional) ..................... 2-31

• Changing Language (Optional) .................................. 2-33

• Loading Paper............................................................ 2-34

• Loading Originals ....................................................... 2-47

OPERATION GUIDE 2-1

Preparation before Use

Check bundled items

Documents Contained in the Included CD-ROM

Check that the following items have been bundled.

• Operation Guide (This Guide)

• CD-ROM(Product Library)

• CD-ROM(TWAIN compatible application)

The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary.

Documents

Advanced Operation Guide

KX Printer Driver Operation Guide

Network FAX Driver Operation Guide

Embedded Web Server Operation Guide

Network Tool for Clients Operation Guide

Network Tool for Direct Printing Operation Guide

2-2 OPERATION GUIDE

Determining the Connection Method and Preparing Cables

Check the method to connect the equipment to a PC or network, and prepare the necessary cables.

Connection Example

Determine the method to connect the equipment to a PC or network by referring to the illustration below.

Connecting a scanner to your PC network with a network cable (100BASE-TX or 10BASE-T)

Preparation before Use

Administrator’s

Printing

Network FAX (Option)

Embedded Web Server

Network settings, Scanner default settings, User and destination registration

USB

Network

MFP

Network

Send E-mail

Sends the image data of scanned originals to the desired recipient as a file attached to an E-mail message.

Send SMB

Saves the scanned image as a data file on your PC.

Send FTP

Sends the scanned image as a data file on the FTP.

FAX (Option)

FAX

Network

TWAIN Scanning

WIA Scanning

Network

TWAIN and WIA are standardized interface for communication between software applications and image acquisition devices.

OPERATION GUIDE 2-3

Preparation before Use

Preparing Necessary Cables

The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use.

Available Standard Interfaces

Function Interface Necessary Cable

Printer/Scanner /Network FAX*

Printer USB interface USB2.0 compatible cable

* Function available when using optional fax kit. For details on

Network FAX, refer to the Fax Kit Operation Guide.

Network interface LAN (10Base-T or

100Base-TX, Shielded)

(Hi-Speed USB compliant, Max. 5.0 m, Shielded)

2-4 OPERATION GUIDE

Connecting Cables

Connecting LAN Cable (Optional)

Preparation before Use

Follow the steps below to connect a LAN cable to the machine.

When the machine is powered up, first press the Power key on the

operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.

Check that the indicators are off.

Connect the LAN cable to the network interface located on right side of the

body.

Connect the other end of the cable to the hub.

Configure the network. For details, refer to Configuring a Network (LAN

Cable Connection) on page 2-10.

OPERATION GUIDE 2-5

Preparation before Use

Connecting USB Cable

Follow the steps below to connect a USB cable to the machine.

When the machine is powered up, first press the Power key on the

operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.

Check that the indicators are off.

Connect the USB cable to the appropriate interface located on the right

side of the body.

Connect the other end of the cable to the PC.

2-6 OPERATION GUIDE

Connecting the Power Cable

Connect one end of the supplied power cable to the machine and the other end to a power outlet.

IMPORTANT: Only use the power cable that comes with the machine.

Preparation before Use

OPERATION GUIDE 2-7

Preparation before Use

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.

When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

NOTE: Be sure to set the time difference before setting the date and

time.

Turn on the main power switch.

Press the System Menu key.

Press [T], [Date/Timer] and then [Change] of Time Zone.

Select the region

and press [OK].

Date/Timer -Time Zone

Set time zone. Please select the location nearest you .

-12 :00 Eniwetok

-11 :00 Midway Is

-10 :00 Hawaii

-09 :00 Alas ka

-08 :00 Pfic Time

-07 :00 Ariz ona

Status 10/10/2007 10:10

Time Zone

Cancel

1/13

NOTE: Press [S] or [T] to view the next region.

2-8 OPERATION GUIDE

Press [Change] of Date/Time.

Preparation before Use

Press [Off] or [On] of

Summer Time.

Set the date and

time. Press [+] or [–] in each setting.

Date /Timer - Date /Tim e

Set the date and time.

2007

15 51 34

Status 10/10/2007 10:10

Date /Timer - Date /Tim e

Set the date and time.

2007

15 51 34

Status 10/10/2007 10:10

10 10

Cancel OK

10 10

Cancel OK

DMY

Summer Time

Off

SMH

DMY

Summer Time

Off

SMH

NOTE: Settings are Year (Y), Month (M), Date (D), Hour (H), Minute (M)

and Second (S).

Press [OK].

When exiting, press [Return to Top] repeatedly to return to the System

Menu default screen.

OPERATION GUIDE 2-9

Preparation before Use

Configuring a Network (LAN Cable Connection)

The machine comes with a standard network interface and supports each of TCP/IP, IPX/SPX, NetBEUI and AppleTalk protocols, allowing network printing on various platforms such as Windows, Macintosh, UNIX and NetWare.

Setting TCP/IP (When Using Fixed IP Address)

Follow the steps below to set TCP/IP when a fixed IP address is used. Make sure that an IP address is available by asking your network administrator to obtain it in advance.

Press the System Menu key.

Press [System], [Next] of Network and then [Change] of TCP/IP.

Press [On] of TCP/

IP.

Press [Off] of DHCP.

Press [IP Address]

and enter the IP

Sys t e m - TC P/I P

Use TC P/I P.

Off

Status 10/10/2007 10:10

Sys t e m - TC P/I P

Use TC P/I P.

DHCP

Off IP Addr e s s

Subnet M as k

Default Gateway

address using the numeric keys.

Off

DHCP

Of f IP Addres s

Subnet M as k

Default Gateway

0.0.0.0

Cancel OK

192. 168.1.150

0.0.0.0

Status 10/10/2007 10:10

Cancel OK

2-10 OPERATION GUIDE

Preparation before Use

Press [Subnet Mask] and enter the address using the numeric keys.

Press [Default Gateway] and enter the address using the numeric keys.

Check that all addresses are entered correctly, and press [OK].

Press the Power key, and after confirming that the Power key/indicator

and memory indicator have turned off, turn the main power switch off and on.

Setting TCP/IP (When Using DHCP)

Follow the steps below to set TCP/IP when a DHCP server is available.

Press the System Menu key.

Press [System], [Next] of Network and then [Change] of TCP/IP.

Press [On] of TCP/

IP and [On] of DHCP.

Sys t e m - TC P/I P

Use TC P/I P.

Off

Status 10/10/2007 10:10

Press [OK].

Press the Power key, and after confirming that the Power key/indicator

DHCP

Off

IP Addr e s s

Subnet M as k

Default Gateway

0.0.0.0

Cancel OK

and memory indicator have turned off, turn the main power switch off and on.

OPERATION GUIDE 2-11

Preparation before Use

Accessing EWS (Embedded Web Server) (Settings for Network and Transmission)

EWS (Embedded Web Server) is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security,

network printing, E-mail transmission and advanced networking.

NOTE: Here, information on the FAX settings has been omitted. For

more information on using the FAX, refer to the Fax Kit Operation Guide.

The procedure for accessing EWS (Embedded Web Server) is explained below.

Launch your Web browser.

In the Address or Location bar, enter the machine’s IP address.

E.g.) http://192.168.48.21/

The web page displays basic information about the machine and

EWS (Embedded Web Server) as well as their current status.

Select a category from the navigation bar on the left of the screen. The

values for each category must be set separately.

If restrictions have been set for EWS (Embedded Web Server), enter the

correct user name and password to access pages other than the startup page.

2-12 OPERATION GUIDE

TCP/IP Settings

Preparation before Use

Use this page to specify the settings required for network printing and sending E-mail.

The procedure for specifying the TCP/IP settings is explained below. Click Advanced -> Protocols -> TCP/IP -> General.

Enter the correct settings in each field.

OPERATION GUIDE 2-13

Preparation before Use

The settings to be specified in the TCP/IP settings screen are explained below.

Item Description

Host Name Specifies a name for the machine system network component. This name is also

used as the NetBEUI Printer Name and the SNMP sysName object.

IP Address Assigns the Internet Protocol address on the machine system network

component. The format of the IP Address is four-byte (32-bit) numbers separated by dots, e.g. 192.168.48.21.

Subnet Mask Specifies the subnet mask configured on the machine system network

component. If the machine system does not automatically assign a usable default value and the first number in the IP address is from 192 to 254, then use

255.255.255.0 as the subnet mask.

Default Gateway The IP address of the gateway router for the local network.

DHCP/BOOTP Identifies how the machine obtains its IP configuration: DHCP/BOOTP: automatic

configuration via a BOOTP server or a DHCP server.

RARP Automatic configuration using the Reverse Address Resolution Protocol.

DNS Server

(Primary, Secondary)

Domain Name The Domain Name System (DNS) to which the machine system belongs, such as

WINS Server

(Primary, Secondary)

Scope ID This section determines the scope of IP addresses that a Windows server can

FTP Status Check Enables or disables the FTP Status Check.

The IP address of the primary and secondary Domain Name System (DNS) servers.

abcdnet.com. It should not include the host machine name.

The IP address of the primary and secondary Windows Internet Name Service (WINS) servers.

grant or lease to any requesting network component. A DHCP server processes the machine system’s discovery broadcasts and returns an IP address to it. The DHCP server may be set up to grant an IP address for a limited time (a temporary lease) or for an unlimited time (an unlimited lease), or it may be configured with a permanent address reservation for the machine system.

Click Submit.

After completing the settings, restart the machine to save the settings.

2-14 OPERATION GUIDE

Sending E-mail

Preparation before Use

Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments.

To use this function, this machine must be connected to a mail server using the SMTP protocol.

Before sending images loaded onto this machine as E-mail attachments, check the following:

• The network environment used to connect this machine to the mail server A full-time connection via a LAN is recommended.

• SMTP Settings

Use EWS (Embedded Web Server) to register the IP address and host name of the SMTP server.

• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.

The procedure for specifying the SMTP settings is explained below.

Click Advanced -> SMTP -> General.

OPERATION GUIDE 2-15

Preparation before Use

Item Description

Enter the correct settings in each field.

The settings to be specified in the SMTP settings screen are shown below.

SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be

enabled.

SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.

SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of the

SMTP server name and IP address is 62 characters. If entering the name, a DNS server address must also be configured. The DNS server address may be entered on the TCP/IP General tab.

SMTP Server Timeout Enter the default time out for the server in seconds.

Authentication

Protocol

Authenticate as Authentication can be set from three POP3 accounts or you can choose a

POP before SMTP

Timeout

Enables or disables the SMTP authentication protocol or sets POP before SMTP as the protocol. The SMTP authentication supports Microsoft Exchange 2000.

different account.

used for SMTP authentication. The maximum length of the login user name is 62 characters.

authentication. The maximum length of the login password is 62 characters.

Enter the timeout (in seconds) if you chose POP before SMTP as the Authentication Protocol.

Test This will test if the SMTP connection can be successfully established.

E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the value is

0, the limitation for E-mail size is disabled.

2-16 OPERATION GUIDE

Preparation before Use

Item Description

Sender Address Enter the E-mail address of the person responsible for the scanner system, such

as the machine administrator, so that a reply or non-delivery report will go to a person rather than to the machine. The sender address must be entered correctly for SMTP authentication. The maximum length of the sender address is 126 characters.

Signature Enter the signature. The signature is free form text that will appear at the end of

the E-mail body. It is often used for further identification of the machine. The maximum length of the signature is 126 characters.

Domain Restriction Enter the domain names that can be permitted or rejected. The maximum length

of the domain name is 30 characters. You can also specify E-mail addresses.

Click Submit.

OPERATION GUIDE 2-17

Preparation before Use

SMB Settings

The SMB function allows you to store scanned images on a computer connected to the network.

To use this function, register the following information:

• Login User Name

• Login Password

• SMB Port Number (normally 139)

• The computer’s IP address and host name

• The computer path (to the destination folder to be used for the saved images)

• Destination folder sharing (Writable shared folder)

The user name and password set using the operation panel are also used to log on to the computer where the destination folder is located. Set the access privileges for the folder in Windows on the computer where the folder is located.

This section explains the procedure for specifying the SMB settings in

EWS (Embedded Web Server).

Click Scanner -> SMB.

Enter the correct settings in each field.

The settings to be specified in the SMB settings screen are shown below.

Item Description

SMB Protocol Switches the SMB Protocol on or off.

SMB Port Number You can enter the port number to be used by SMB.

Click Submit.

2-18 OPERATION GUIDE

FTP Settings

Preparation before Use

This function converts image files scanned using this machine to the PDF, TIFF, or JPEG format and saves them before uploading them directly to the FTP server.

To use this function, register the information below. If you are unsure about this information, contact your system administrator.

• Login User Name

• Login Password

• FTP Port Number (normally 21)

• FTP server IP address and host name

• FTP path (to the destination folder to be used for the saved images)

• Sharing of the FTP server save destination (Writable shared folder)

The login user name and login password registered using the operation panel are also used for FTP login. Set up and manage user accounts on the FTP server.

This section explains the procedure for specifying the FTP settings in

EWS (Embedded Web Server).

Click Scanner -> FTP.

Enter the correct settings in each field.

The settings to be specified in the FTP settings screen are shown below.

Item Description

FTP Switches FTP on or off.

FTP Port Number You can enter the port number to be used by FTP.

Click Submit.

OPERATION GUIDE 2-19

Preparation before Use

Storing Information in the Address Book

You can use the machine’s operation panel to store E-mail addresses, paths to folders (SMB) on a PC, the FTP server path and fax numbers in the built-in Address Book.

You can also use EWS (Embedded Web Server) to add, edit and delete individual contacts and group contacts in the Address Book.

Click Basic -> Address Book Contacts -> Add Contact.

Enter the correct settings in each field.

2-20 OPERATION GUIDE

Preparation before Use

The settings to be specified in the Address Book Contacts settings screen are shown below.

Item Description

Number Select the number of this address book.

Name Enter the registration name. The maximum length of the registration name is 32

characters.

E-Mail Address Enter the E-mail address.

Host Name SMB: Enter the IP address or host name of the destination.

FTP: Enter the FTP server IP address or its name.

The maximum length of the host name is 62 characters.

Path Enter the path of the required folder for uploading data. For example, to store

data in the ScannerData folder in the home directory, enter \ScannerData.

FTP: Enter the login user name for the FTP server.

The maximum length of the login user name is 62 characters.

FTP: Enter the login password for the FTP server.

The maximum length of the login user name is 62 characters.

Click Submit.

Editing Address Book Contacts

The procedure for editing information on the Address Book Contacts page is explained below.

OPERATION GUIDE 2-21

Preparation before Use

Click Basic -> Address Book Contacts -> Number or Name of the contact.

Modify the contact information.

Click Submit.

Adding a New Group

The procedure for adding a new group to the Address Book is explained below.

2-22 OPERATION GUIDE

Click Basic -> Address Book Groups -> Add Group.

Preparation before Use

Enter the correct settings in each field.

Enter the following settings in the Add Group screen.

Item Description

Number Enter the group number. You can enter any number between 1 and 2500.

If you enter a number that is already being used and click Submit, an error message appears.

Group Name Enter the group name. The maximum length of the group name is 32 characters.

Click Submit.

OPERATION GUIDE 2-23

Preparation before Use

Editing Groups

The procedure for editing groups in the Address Book is explained below.

Click Basic -> Address Book Groups -> Number or Name of the group to

be edited.

Click Add Members.

To delete a group member, tick the checkbox for the member to be deleted and then click Delete Members.

2-24 OPERATION GUIDE

Preparation before Use

Tick the checkbox for the member to be added to the group and then click

Submit.

The contact is added as a group member.

For each group, you can register up to a combined total of 10 SMB and FTP addresses and up to 100 E-mail addresses.

Registering an External Address Book

This machine can refer to an address book on the LDAP server as an external address book and store the fax number and E-mail address of the destination.

Enable LDAP parameters in EWS (Embedded Web Server).

The procedure for using an external address book is explained below.

menu for details.

OPERATION GUIDE 2-25

Preparation before Use

In EWS (Embedded Web Server), click Advanced -> Management > LDAP.

Enter the correct settings in each field.

The settings to be specified in the LDAP settings screen are shown below.

Item Description

LDAP Enables or disables access to the LDAP server.

LDAP Server Name Enter the LDAP server IP address or name. The maximum length of the LDAP

server name is 62 characters.

LDAP Port Number Enter the port number used by the LDAP server. Normally, 389 is used.

Search Timeout Enter the duration of LDAP server searches. You can enter any number between

5 and 60.

name is 62 characters.

password is 62 characters.

Max Search Results Enter the maximum number of results displayed when the LDAP address book is

searched. You can enter any number between 4 and 30.

Search Base Specify the starting point for LDAP directory searches.

Click Submit.

2-26 OPERATION GUIDE

User Login Administration

User login administration specifies how user access is administered on this machine. Enter a correct login user name and password for user authentication to log in.

Access privileges are in two types - User and Administrator. Certain items in System Menu can be modified only by administrators.

Enabling/Disabling User Login Administration

Here, you can enable user login administration. Select one of the following authentication methods:

Preparation before Use

Item Description

Local Authentication

Network Authentication

Press the System Menu key.

Press [User Login/Job Accounting].

If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. By default, the login user name and password are 3060 respectively.

User authentication based on user properties on the local user list stored in the machine

User authentication based on Authentication Server. Use user properties stored in Authentication Server to access the network authentication login page.

NOTE: The login user name and password are for default users with

administrator rights.

Press [Next] of User Login Setting and then [Change] of User Login.

OPERATION GUIDE 2-27

Preparation before Use

Select [Local

Authentic.] or [Network Authentic.] to enable user login administration. Selecting [Off] disables user login administration.

If you select [Network Authentic.], enter

Use r L ogi n/ Job A c c ount ing - Use r L ogi n

Use r l ogi n adm i ni s t r a t i on. Please select authentication method .

Off

Local Authentic.

Network Authentic.

Status

Host Na m e

Domain Name

NTLM (WinNT)

Kerberos (Win2000 /2003)

Cancel

the host name (62 characters or less) and domain name (254 characters or less) for the Authentication Server. Select [NTLM (WinNT)] or [Kerberos (Win2000/

2003)] as the authentication method.

NOTE: If the login user name and password are rejected, ch ec k the

following settings.

• Network Authentication setting of the machine

• User properties of the Authentication Server

• Clock time setting of the machin e an d th e Aut he n tica tio n Ser ve r

10/10/2007 10:10

Login/Logout

If you cannot login because of the setting of the machine, login as any administrator registered in the local user list and correct the settings.

If the server type is [Kerberos (Win2000/2003)], only domain names entered in uppercase will be recognized.

Press [OK].

If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.

If the screen shown appears during

Enter login user name and password.

operations, press [Login User Name].

abcdef

********

Status 10/10/2007 10:10

Enter the login user name and press [OK].

2-28 OPERATION GUIDE

Preparation before Use

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Logout

Press [Login Password].

Enter the password and press [OK].

Check the login user name and password are correct, and press [Login].

To logout from the machine, press the Logout key to return to the login user name/password entry screen.

OPERATION GUIDE 2-29

Preparation before Use

Installing Software

Install appropriate software on your PC from the included Product Library CD-ROM (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or FAX transmission from your PC.

NOTE: Installation on Windows XP, Windows NT 4.0/2000, Server 2003

and Windows Vista must be done by a user logged on with administrator privileges.

Plug and Play is disabled on this device when in Sleep Mode. Wake the device from Low Power Mode or Sleep Mode before continuing. See Low

Power Mode and Auto Low Power Mode on page 3-4 and Sleep and Auto Sleep on page 3-5.

2-30 OPERATION GUIDE

Selecting the Default Screen (Optional)

Select the default screen (on the touch panel) to appear following the opening screen after power-on. The default screen is selectable from among the following.

Preparation before Use

Default screen

Copy Default screen for copying (screen to appear when

Send Default screen for sending (screen to appear when

Status Default screen for status/job cancel (screen to appear

Document Box Default screen for Document Box (screen to appear

Program Default screen for program (screen to appear when

Application Default screen for application (screen to appear when

Accessibility Copy

Accessibility Send

Screen appearing immediately after power-on.

the Copy key is pressed)

the Send key is pressed)

when the Status/Job Cancel key is pressed)

when the Document Box key is pressed)

the Program key is pressed)

the Application key is pressed)

Default screen for Accessibility Copy (screen to appear when the Accessibility Display key is pressed in the Copy screen)

Default screen for Accessibility Send (screen to appear when the Accessibility Display key is pressed in the Send screen)

Press the System Menu key.

Press [Common Settings] and then [Change] of Default Screen.

OPERATION GUIDE 2-31

Preparation before Use

Select the desired

default screen.

Press [OK].

When exiting, press [Close] repeatedly to return to the System Menu

screen.

Comm on Setti ngs - Default Screen

Set the default screen to be displayed when main power switch is turned on .

English

Application

Accessibility Copy

Status 10/10/2007 10:10

Accessibility Send

Stat us Docum ent B ox Progr amSendCopy

Cancel OK

2-32 OPERATION GUIDE

Changing Language (Optional)

Follow the steps below to change the language to appear on the touch panel.

Press the System Menu key.

Press [Common Settings] and then [Change] of Language.

Preparation before Use

Press the key for the

language you wish to use.

Press [OK].

A message instructing you to turn the power off and on appears. Press

[OK].

Press the Power key on the operation panel. Check that the Power key

and the memory indicator are off. After this, turn on the main power switch again.

The touch panel language will be changed.

Com m o n Set t i ngs - Language

Set t he l angua ge t o us e f or t he t ouc h panel di s pl a y .

English

NederlandsPortuguês

Status 10/10/2007 10:10

FrançaisDeutsch Italiano

Español

Cancel OK

OPERATION GUIDE 2-33

Preparation before Use

Loading Paper

Before Loading Paper

Paper can be loaded standardly in the two cassettes and the Multi Purpose Tray. A paper feeder is also available as an option (refer to Chapter 4 Optional Equipment).

When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.

Bend the whole set of sheets to swell them in the middle.

Hold the stack at both ends and stretch it while keeping the entire stack

swelled.

Raise the right and left hands alternately to create a gap and feed air

between the papers.

Finally, align the papers on a level, flat table.

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam.

CAUTION: If you copy onto used paper (paper already used for copying),

do not use paper that is stapled or clipped together. This may damage the machine or cause poor image quality.

NOTE: If printouts are curled or not neatly stapled, turn the stack in the

cassette upside down.

Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problems. Seal any remaining paper after loading in the Multi Purpose Tray or cassettes back in the paper storage bag.

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

2-34 OPERATION GUIDE

NOTE: If you use special paper such as letterhead, paper with holes or

paper with pre-prints like logo or company name, refer to the Advanced Operation Guide.

Loading Paper in the Cassettes

Up to 500 sheets of standard paper (80 g/m2) or colored paper may be loaded in each of the two standard cassettes.

The following paper sizes are supported: Ledger, Legal, Oficio II,

8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, A4, A4-R, B5, B5-R,

A5-R, Folio, 8K, 16K, and 16K-R.

IMPORTANT:

• When using media types other than plain paper (such as recycled or

colored paper), always specify the media type setting. (Refer to

Specifying Paper Size and Media Type for the Cassettes on page 2-

41)

• The cassettes can hold 60 to 120 g/m

paper, specify Thick for Specifying Paper Size and Media Type for the Cassettes on page 2-41. If the media type setting is wrong, p aper jams and deterioration of copy quality may occur.

• If the optional fax kit is installed, the available media types for printing

received faxes are as shown below.

Plain, Rough, Recycled, Bond, Color , High Quality, Custom 1~8

Preparation before Use

paper. When using 120 g/m2

Pull the cassette out toward you until it stops.

NOTE: Do not pull out more than one cassette at a time.

OPERATION GUIDE 2-35

Preparation before Use

Holding the paper width adjusting tab, move the paper width guides to fit

the paper.

NOTE: Paper sizes are marked on the cassette.

Using the paper length guide,

move the plate to fit the paper.

NOTE: Paper sizes are

indicated on the cassettes. To change between inch size and metric size (A, B sizes), follow the steps below to adjust the size switch.

1. Holding the paper width

adjusting tab, move the paper width guide to a position other than that of the paper.

2. Turn the size switch A 90°.

3. Move the size lever B up (C) or down (I).

C:metric size (centimeters) (A, B sizes) I:inch size

4. Turn the size switch 90°to lock it. >

2-36 OPERATION GUIDE

Preparation before Use

Align the paper flush against

the left side of the cassette.

IMPORTANT:

• Before loading the paper, be sure that it is not curled or folded. Paper

that is curled or folded may cause paper jams.

• Ensure that the loaded paper does not exceed the level indicator (see

illustration below).

• When loading the paper, keep the side that was closest the package

seal facing up.

• The paper length and width guides must be adjusted to the paper size.

Loading the paper without adjusting these guides may cause skewed feeding and paper jams.

• Be sure that the paper length and width guides rest securely against

the paper. If there is a gap, readjust the guides to fit the paper.

Insert the appropriate paper

size card in the slot to indicate the size of the paper inside.

Gently push the cassette back in.

NOTE: If the machine will not be used for a prolonged period, protect all

paper from humidity by removing it from the cassettes and sealing it in the original package.

OPERATION GUIDE 2-37

Preparation before Use

Loading Paper in the Multi Purpose Tray

Select the media type (plain, recycled, etc.) loaded in the cassette. (Refer

to Specifying Paper Size and Med ia Type for the Cassettes on page 2-41.)

Up to 200 sheets of plain paper (80 g/m2) may be loaded in the Multi Purpose Tray.

The Multi Purpose Tray accepts paper sizes from A3 to A6-R and Hagaki and from Ledger to Statement-R, 8K, 16K and 16K-R. Be sure to use the Multi Purpose Tray when you print on any special paper.

IMPORTANT:

• When using media types other than plain paper (such as recycled or

colored paper), always specify the media type setting. (Refer to

Specifying Paper Size and Media Type for the Cassettes on page 2-41

• If the optional fax kit is installed and you are using the Multi Purpose

Tray to print received faxes, the available media types are as shown below. Plain, Rough, Recycled, Bond, Color, High Quality, Custom 1 ~ 8

The capacity of the Multi Purpose Tray is as follows.

• Thick paper (120 g/m

• Thick paper (160 g/m

• Thick paper (200 g/m

• Hagaki: 80 sheets

• OHP film: 25 sheets

• Envelope DL, Envelope C5, Envelope #10 (Commercial #10),

Monarch, Youkei 4, Youkei 2: 20 sheets

): 130 sheets

), Japanese noshi paper: 100 sheets

): 50 sheets

NOTE: When you load custom size paper, enter the paper size by

referring to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-44.

When you use special paper such as transparencies or thick paper , select the media type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-44.

Open the Multi Purpose Tray.

2-38 OPERATION GUIDE

Adjust the paper width guides

to the width of the paper.

Insert the paper along the

paper width guides into the tray until it stops.

Preparation before Use

Loading Envelopes

IMPORTANT: Keep the side that was closest the package seal facing up.

Curled paper must be uncurled before use.

Straighten the top edge if it is curled.

Up to 20 envelopes may be loaded in the Multi Purpose Tray.

Acceptable envelope sizes are as follows.

Acceptable Envelope Size

Monarch 3 7/8"×7 1/2"

Envelope #10 (Commercial #10) 4 1/8"×9 1/2"

Envelope DL 110×220 (mm)

Envelope C5 162×229 (mm)

Executive 7 1/4"×10 1/2"

Envelope #9 (Commercial #9) 3 7/8"×8 7/8"

Envelope #6 (Commercial #6 3/4) 3 5/8"×6 1/2"

ISO B5 176×250 (mm)

Envelope C4 229×324 (mm)

OPERATION GUIDE 2-39

Preparation before Use

Acceptable Envelope Size

Oufuku Hagaki 200×148 (mm)

Youkei 2 162×114 (mm)

Youkei 4 234×105 (mm)

Open the Multi Purpose Tray.

Adjust the paper width guides

to the width of the envelope.

For landscape form envelopes, close the flap. Insert the envelope all the

way along the width guides, keeping the printing side face-up and with the flap closed.

For portrait form envelopes, open the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and with the flap positioned opposite to the entrance.

2-40 OPERATION GUIDE

IMPORTANT: How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.

NOTE: When you load envelopes in the Multi Purpose Tray, select the

envelope type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-44.

Specifying Paper Size and Media

The default paper size setting for cassettes 1 and 2, for Multi Purpose tray and for the optional paper feeder (cassettes 3 and 4) is [Auto Detection], and the default media type setting is [Plain].

To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-41.)

To fix the type of paper to be used in Multi Purpose tray, specify the paper size setting. (Refer to Specifying Paper Size and Media Type for the Multi

Purpose Tray on page 2-44.)

Preparation before Use

Specifying Paper Size and Media Type for the Cassettes

To fix the type of paper to be used in cassettes 1 or 2 or the optional paper feeder (cassettes 3 and 4), specify the paper size. Also, you use a media type other than plain paper, specify the media type setting.

Selection Item Selectable Size/Type

Paper Size Auto Paper size is automatically detected and

selected. Select whether the paper is in Metric size or in Inch size.

Standard Sizes 1

Standard Sizes 2

Select from the standard sizes. Selectable paper sizes are as follows. Inch size: Ledger, Letter-R, Letter, Legal, Statement-R, 8.5×13.5" and Oficio II Metric size: A3, B4, A4, A4-R, B5, B5-R, A5-R, and Folio

Select from the standard sizes not included in Standard Sizes 1. Selectable paper sizes are as follows. Inch size: A3, B4, A4, A4-R, B5, B5-R, A5R, and Folio, 8K, 16K-R and 16K Metric size: Ledger, Letter-R, Letter, Legal, Statement-R, 8.5×13.5" and Oficio II, 8K, 16K-R and 16K

OPERATION GUIDE 2-41

Preparation before Use

Selection Item Selectable Size/Type

Media Type Plain, Rough, V ellum, Recycled, Preprinted,

Bond, Color, Prepunched, Letterhead, High Quality and Custom 1~8

Press the System Menu key.

Press [Common Settings], [Next] of Original / Paper Setup, [Next] of

Cassette Setting. Cassette Setting, select one of [Cassette 1] to [Cassette 4] and press

[Next]. Then press Paper Size -> [Change].

NOTE: [Cassette 3] and [Cassette 4] are shown when the optio nal pa per

feeder is installed.

For automatic

detection of the paper size, press [Auto] and select [Metric] or [Inch] as the unit.

To select the paper size, press [Standard Sizes 1] or [Standard Sizes 2] and select the paper size.

Com m o n Set t i ngs - Pap er Si z e

Set cassette paper size.

Auto

Standar d Sizes 1

Standar d Sizes 2

Status 10/10/2007 10:10

Com m o n Set t i ngs - C us t om 1

Set cassette paper size.

Auto

Standar d Sizes 1

Standar d Sizes 2

Metric

Ledger Letter

Statement 8.5x13.5" OficioII

Inch

Letter Legal

Cancel OK

Status 10/10/2007 10:10

Cancel OK

2-42 OPERATION GUIDE

Press [OK]. The previous screen reappears.

Preparation before Use

Press [Change] of

Media Type and select the media type. Then press [OK].

Com m o n Set t i ngs - Me di a T ype

Selec t t y pe o f pa per i n Cas s e t t e 1.

Plain

PreprintedRecycled Bond

LetterheadPrepunc hed

Custom 2Custom 1

Custom 7Custom 6

Status 10/10/2007 10:10

Rough V ellum

Thick

Custom 3 Custom 4

Custom 8

Color

High Quality

Custom 5

Cancel OK

OPERATION GUIDE 2-43

Preparation before Use

Specifying Paper Size and Media Type for the Multi Purpose Tray

To fix the type of paper to be used in the Multi Purpose tray, specify the paper size.When using other than a plain paper, specify the media type.

Item Description

Paper Size

Auto Paper size is automatically detected and

selected. Select whether the paper is in Metric size or in Inch size.

Standard Sizes 1

Standard Sizes 2

Others Select from special standard sizes and custom

Select from the standard sizes. Selectable paper sizes are as follows. Inch size: Ledger, Letter-R, Letter, Legal, Statement-R, Executive, 8.5×13.5", and Oficio II Metric size: A3, A4-R, A4, A5-R, A6-R B4-R, B5R, B5, B6-R and Folio

Select from the standard sizes not included in Standard Sizes 1. Selectable paper sizes are as follows. Inch size: A3, A4-R, A4, A5-R, A6-R B4-R, B5-R, B5, B6-R and Folio, 8K, 16K-R and 16K Metric size: Ledger, Letter-R, Letter, Legal, Statement-R, Executive, 8.5×13.5", and Oficio II, 8K, 16K-R and 16K

sizes. Selectable paper sizes are as follows. ISO B5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6 3/4), Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2

Size Entry

Media Type Selectable media types are as follows.

2-44 OPERATION GUIDE

Enter the size not included in the standard size. Selectable paper sizes are as follows. Inch size X (Horizontal): 5.83~17" (in 0.01" increments), Y (Vertical): 3.86~11.69" (in 0.01" increments) Metric size X (Horizontal): 148~432 mm (in 1mm increments), Y (Vertical): 98~297 mm (in 1mm increments)

Plain, Rough, Transparency, Vellum, Labels, Letterhead, Recycled, Preprinted, Bond, Cardstock, Color, Prepunched, Envelope, Thick, High Quality and Custom 1~8

Preparation before Use

Press the System Menu key.

Press [Common Settings], [Next] of Original / Paper Setup, [Next] of Multi

Purpose Tray Setting, and then [Change] of Paper Size.

For automatic detection of the paper size, press [Auto] and select [Metric]

or [Inch] as the unit.

To select the paper size, press any of [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] and select the paper size.

If you have chosen [Size Entry], press [+] or [–] to enter X (horizontal) and Y (vertical) sizes. You may enter the size directly using the numeric keys by pressing [# Keys].

Common Settings - Multi Purpose Tray Setting

Set the multi-purpose tray paper size.

Auto

Standar d Siz e s 1

Standar d Siz e s 2

Others

Siz e Ent r y

Status 10/10/2007 10:10Paper is remaining in Document Processor.

Common Settings - Multi Purpose Tray Setting

Set the multi-purpose tray paper size.

Auto

Standar d Siz e s 1

Standar d Siz e s 2

Others

Siz e Ent r y

Status 10/10/2007 10:10

Paper is remaining in Document Processor.

Ledger Letter Letter Legal

Statement Executive 8.5x13.5" OficioII

Cancel OK

X(5. 83 - 17.00 )

Y(3.86 - 11.69)

17.00

11.69

# Keys

Cancel OK

Press [OK]. The previous screen reappears.

OPERATION GUIDE 2-45

Preparation before Use

Press [Change] of

Media Type and select the media type. Then press [OK].

Com m o n Set t i ngs - Me di a T ype

Selec t t y pe o f pa per i n Mult i-Pur pos e T r a y .

Plain

Status 10/10/2007 10:10

Transparency Labels

PreprintedRecycled Bond

LetterheadPrepunc hed

Custom 2Custom 1

Custom 7Custom 6

Rough V ellum

Cardstock

ThickEnvelope

Custom 3 Custom 4

Custom 8

Color

High Quality

Custom 5

Cancel OK

2-46 OPERATION GUIDE

Loading Originals

Preparation before Use

Follow the steps below to load originals for copying, sending or storing.

Placing Originals on the Platen

You may place books or magazines on the platen in addition to ordinary sheet originals.

Open the original cover.

NOTE: If the optional document processor is installed, open the

document processor. Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table. Originals left on the original table or on the original eject table may fall off when the document processor is opened.

Keep the document processor open if the original is 40 mm or thicker.

Place the original. Put the

scanning side facedown and align it flush against the original size indicator plates with the back left corner as the reference point.

OPERATION GUIDE 2-47

Preparation before Use

 Original size indicator plates

(Inch models)

(Metric models)

Close the original cover.

IMPORTANT: Do not push the original cover forcefully when you close it.

Excessive pressure may crack the platen glass.

NOTE: Shadows may be produced around the edges and in the middle

of open-faced originals.

CAUTION: Do not leave the document processor open as there is a

danger of personal injury.

2-48 OPERATION GUIDE

Loading Originals in the Document Processor

The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.

Preparation before Use

Part Names of the Document Processor

(1)

(7)

(1) Original placement indicator (2) Top cover (3) Original width guides (4) Original table (5) Original eject table (6)

Original stopper

(7) Opening handle

Originals Supported by the Document Processor

(2) (3)

(4)

(5)

(6)

The document processor supports the following types of originals.

Weight 45 g/m2 to 160 g/m

Size Maximum A3 to Minimum A5-R

Maximum Ledger to Minimum Statement-R

Capacity Plain paper (80 g/m

sheets (Mixed sized originals: 30 sheets) Thick paper (120 g/m Thick paper (160 g/m Art paper, Coated paper: 1 sheet High quality paper (110 g/m

), Colored paper, Recycled paper: 75

): 49 sheets

): 37 sheets

): 54 sheets

Originals Not Supported by the Document Processor

Do not use the document processor for the following types of originals.

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

OPERATION GUIDE 2-49

Preparation before Use

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straighten the folds before loading. Failure to do

so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples and

straighten curls, wrinkles or creases before loading. Failure to do so may cause the originals to jam).

How to Load Originals

IMPORTANT: Before loading originals, be sure that there are no originals

left on the original eject table. Originals left on the original eject table may cause the new originals to jam.

Adjust the original width

guides to fit the originals.

Place the originals. Put the

side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original placement indicator will be lit.

IMPORTANT: Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the original width guides. The gap may cause the originals to jam.

2-50 OPERATION GUIDE

Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam (see the figure below).

Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last (not first).

Original placement indicator

The original placement indicator is lit or unlit depending on how originals are placed.

Preparation before Use

Indications and their status are as follows.

• Green (upper indicator) lit : Original is placed properly.

• Green (upper indicator) blinking : Original is not placed properly. Remove and place again.

• Red (lower indicator) blinking : Original is jammed. Remove the jammed original and place it properly.

OPERATION GUIDE 2-51

Preparation before Use

2-52 OPERATION GUIDE

3 Basic Operation

This chapter explains the following operations.

• Power On/Off................................................................ 3-2

• Low Power Mode and Auto Low Power Mode ............. 3-4

• Sleep and Auto Sleep................................................... 3-5

• Adjusting the Operation Panel Angle ........................... 3-6

• Touch Panel Display..................................................... 3-7

• Copying ........................................................................ 3-8

• Printing - Printing from Applications ........................... 3-24

• Sending ...................................................................... 3-26

• Specifying Destination................................................ 3-42

• Using Document Box.................................................. 3-45

•

Printing Documents Stored in Removable USB Memory

....3-56

• Canceling/Viewing/Changing Jobs............................. 3-58

• Checking Remaining Toner and Paper....................... 3-63

• Quick Setup Screen ................................................... 3-64

OPERATION GUIDE 3-1

Basic Operation

Power On/Off

Power On

Open the main power switch cover and turn the main power switch on.

Blinking/Lighting of each Key/Indicator

When turning on the main power switch, Key/Indicators such as Copy or Send blink.

Power Off

Blinking: This function is in preparation. When each key is ready, the

indicator lights out one by one.

Unlit: This function is ready.

Lit: This function is selected. Copy is selected as the default so that

the Copy key/indicator lights on first.

NOTE: A key whose indicator is unlit can be used even if any other key

remains blinking. If the optional Security Kit is installed, a message might display indicating the security function is being activated and time may be taken to start up when the power is turned on.

IMPORTANT: When turning off the main power switch, do not turn on the main power switch again immediately. Wait more than 5 seconds, and then turn on the main power switch.

Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Power key and the memory indicator are off before turning off the main power switch.

CAUTION: The hard disk may be operating when the Power key or

Memory indicator is lit or blinking. Turning off the main power switch while the hard disk is operating may cause damage.

3-2 OPERATION GUIDE

Basic Operation

Make sure that the indicators are off.

IMPORTANT: Do not tur n the main power switch off when the o ptional fax kit is installed. If you turn the main power switch off, you cannot receive fax messages.

In case of not using the machine for a extended period of time

CAUTION: If the machine will not be used for an extended period of time

(vacations, etc.), remove the power plug from the outle t for safety purposes and remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

OPERATION GUIDE 3-3

Basic Operation

Low Power Mode and Auto Low Power Mode

Low Power Mode

To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and main power indicators. This status is referred to as Low Power Mode.

If print data is received during Low Power Mode, the machine automatically wakes up and starts printing. Also when fax data arrives while the machine is in Low Power Mode when using the optional fax, the machine automatically wakes up and starts printing.

To resume, perform one of the following actions. The machine will be ready to operate within 10 seconds.

• Press any key on the

operation panel.

• Open the original cover or

the optional document processor.

• Place originals in the

optional document processor.

Auto Low Power Mode

Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for a preset time. The default preset time is 9 minute.

3-4 OPERATION GUIDE

Sleep and Auto Sleep

Sleep

Basic Operation

To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep.

If print data is received during Sleep, the print job is performed while the touch panel remains unlit.

When using the optional fax, received fax data is printed out while the operation panel also remains unlit.

To resume, press the Power key. The machine will be ready to operate within 15 seconds.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode. The default preset time is 29 minutes.

OPERATION GUIDE 3-5

Basic Operation

Adjusting the Operation Panel Angle

Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever.

3-6 OPERATION GUIDE

Touch Panel Display

Display for Originals and Paper

Basic Operation

The touch panel displays the selected paper source and output tray.

Size/orientation of original and paper

Display when the Screen Changes

Ready to copy.

Copies

Copy Image

Original position

Output tray

Paper source

100 % Normal 0 Aut o

Zoom Paper

Status 10 /10/2007 10:10

100%

Letter

Change Setting

Quick Setup

Original

Letter

Zoom Density Original

1-sided >>1-sided

Duplex Original

Org./Paper /

Finishing

Text+Photo Collate

Image

Quality

Layout/EditImage

Size

Collate/ Offset

The stand-by display (icon) may appear when the touch panel screen changes.

Normal stand-by display

Ready to copy.

Copy Image

Continuous Scan

Set Original.

Original

---

Zoom

100%

Paper

---

Previ ew

Quick Setup

Status 10/10/2007 10:10

Job Finis h Notic e

Repeat Copy

Org./Paper /

Finishing

Interrupt

Advanc ed

Setup

Auto Image Rotation

Quality

Negative Image

Prior it y Override

Layout/EditImage

Copies

Mirror Image

Advanced

Setup

Stand-by Display When System Menu Operation Is Completed

When the system menu operation is completed and

Ready to copy.

Copy Image

Copies

Interrupt

another function (such as copying) is

Set Original.

Pleas e w ai t . Processing data.

used, the display shown appears.

Original

---

Zoom

100%

Send

---

Previ ew

Quick Setup Layout/Edit Advanced

Status 10/10/2007 10:10

Duplex Original

Org./Paper/

Finishing

Image

Quality

Image

Collate/ Offset

Setup

OPERATION GUIDE 3-7

Basic Operation

Copying

Follow the steps as below for basic copying.

Press the Copy key when the

Copy key/indicator is off.

NOTE: If you place the original and press the Start key before the copier

has warmed up, only the scanning is performed in advance and the copying job starts upon completion of the warm-up.

Place the originals on the

platen or in the optional document processor.

NOTE: For loading instructions, refer to Loading Originals on page 2-47.

Check that [Auto] is selected of Paper Selection on the touch panel. Paper

that matches the size of the original will be selected automatically.

To change the paper size, press, [Org./ Paper/Finishing], [Paper Selection] and select the desired paper source.

Ready to copy.

Paper Selection

Press [OK] to display

the im age.

Original

---

Zoom

100%

Send

---

Status 10/10/2007 10:10

Add Shor t c ut Canc e l O K

Auto

Letter Plain

Ledger Plain

Letter Plain

NOTE: Select paper size manually, if necessary, instead of using

automatic paper selection.

Letter Plain

MP Tray Setting

Copies

3-8 OPERATION GUIDE

Use the numeric keys to enter

the copy quantity. Specify the desired number up to 999.

NOTE: When copying onto

11 x 17", 5 1/2 x 8 1/2", A3 or B4 paper, open the output stopper.

Basic Operation

Press the Start key to start

copying.

Remove the finished copies

from the top tray.

OPERATION GUIDE 3-9

Basic Operation

Original Preview

You can display a preview image of the scanned document on the panel.

NOTE: To view a preview of an image stored in a Custom Box, refer to

the Advanced Operation Guide.

The procedure for previewing scanned originals is explained below. The procedure described here is for copying a single-page original. Place the original on the platen and press the Copy key.

Press [Preview].

The machine starts scanning the original. When scanning is completed,

the preview image appears on the panel. To change the

quality or the layout, press [Change

Ready to copy.

Copy Image

Set Original.

Auto

Original

---

Zoom

100%

---

Paper

Previ ew

Quick Setup Layout/Edit Advanced

Status 10/10/2007 10:10

Zoom Density Paper

1-sided >>1-sided

Duplex Original

Org./Paper/

Finishing

No rma l 0 Lette r

Text+Photo Collate

Image

Image Quality

Plain

Selection

Collate/ Offset

Ready to copy.

Copy Image

Setting]. Change the settings and press [Preview] again to see a preview image with the new settings.

Original

Letter

Zoom

100%

Paper

Letter

Change Setting

Quick Setup

Status 10/10/2007 10:10

100% Normal 0 Aut o

Zoom Densit y Original

1-sided >>1-s ided

Duplex Original

Org./Paper /

Finishing

Text+Photo Collate

Image

Quality

Layout/EditImage

Size

Collate/ Offset

Copies

Advanced

Interrupt

Setup

Interrupt

Setup

NOTE: If you scan a multi-page original, only the first page is previewed.

If you are compiling multiple pages, first press [Preview], scan all the originals, and then press [Scan finish], and a preview of the first page is displayed. To change the mode when a preview image is displayed, press Reset key and then change the mode. For booklet copying, the finished page including the lead page of the original is displayed. Preview is not available if a high compression PDF is selected.

3-10 OPERATION GUIDE

Adjusting Density

Basic Operation

Use this procedure to adjust the density when copying.

Density Adjustment

Option

Description

Manual Adjust density using 7 or 13 levels.

Auto Optimum density is selected according to the

density of the original.

The procedure for adjusting the density of copies is explained below.

Set the original on

the platen and press [Image Quality] -> [Density].

Adjust density manually pressing [-3] (Lighter) to [+3] (Darker). You can

Ready to copy.

Copy Image

Densi ty

Set Original.

Original

---

Zoom

100%

---

Paper

Previ ew

Quick Setup Layout/Edit Advanced

Status 10/10/2007 10:10

Org./Paper/

Finishing

Original Image

Image Quality

EcoPrint

change the density level [-3] (Lighter) to [+3] (Darker) in half-steps.

Copies

Setup

To change density adjustment from Manual to Auto, press [Auto].

Press [OK].

Press the Start key. Copying begins.

Ready to copy.

Densi ty

Auto

Press [OK] to display

the image.

Status 10/10/2007 10 :10

Lighter Normal Darker

-2 -1 0 +1 +2 +3

-3

-2.5 -1.5 -0.5 +0.5 +1.5 +2.5

Cancel OKAdd Shor t c ut

Copies

OPERATION GUIDE 3-11

Basic Operation

Selecting Image Quality

Select image quality suited to the type of original.

Image Quality Option Description

Text+Photo For originals with both text and

photographs.

Text For originals primarily consisting of text.

Photo For originals primarily consisting of

photographs.

The procedure for selecting the quality of copies is explained below.

Set the original on

the platen and press [Image Quality] -> [Original Image].

Select the image

quality.

Ready to copy.

Copy Image

Densi ty

Set Original.

Original

---

Zoom

100%

---

Paper

Previ ew

Quick Setup Layout/Edit Advanced

Status 10/10/2007 10:10

Org./Paper/

Finishing

Original Image

Image Quality

EcoPrint

Ready to copy.

Original Image

Select original doc ument type for best copy results.

Press [OK] to display

the image.

Status 10/10/2007 10:10

[Text + Photo ]: Text and photos t ogether. [Text]: Only text, no photos . [Photo]: Only photos, no text.

Text PhotoText+Photo

Add Shor t c ut

Cancel OK

Copies

Setup

Copies

Press [OK].

Press the Start key. Copying begins.

3-12 OPERATION GUIDE

Zoom Copying

Auto Zoom

Basic Operation

Adjust the magnification to reduce or enlarge the original image. The following zoom options are available.

Automatically reduces or enlarges the original image suitably to the selected paper size.

Manual Zoom

Manually reduces or enlarges the original image in 1% increments between 25% and 400%.

Letter-R

25 %

Ledger: 129 %

A3: 141 % Statement-R: 64 %

A5: 70 %

400 %

Preset Zoom

Reduces or enlarges at preset magnifications.

The following magnifications are available.

Model Zoom Level (OriginalCopy)

Inch Models 100%, Auto, 400% (Max.), 200% (STMT ->

Ledger), 154%(STMT -> Legal), 129% (Letter -> Ledger), 121% (Legal -> Ledger), 78% (Legal -> Letter), 77% (Ledger -> Legal), 64% (Ledger -> Letter), 50% (Ledger -> STMT), 25% (Min.)

OPERATION GUIDE 3-13

Olivetti d-Copia 2500MF, d-Copia 3000MF Operation Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Included Guides

Safety Conventions in This Guide

Symbols

Contents

Environment

Other precautions

Power supply/Grounding the machine

Other precautions

Handling of plastic bags

Cautions when using the machine

Other precautions

Cautions when handling consumables

Other precautions

Laser Safety

Safety Instructions Regarding the Disconnection of Power

Legal Information

Regarding Trade Names

Open SSLeay License

Original SSLeay License

Monotype Imaging License Agreement

Energy Saving Control Function

Low Power Mode

Sleep

Automatic 2-Sided Copy Function

Paper Recycling

Energy Star (ENERGY STAR®) Program

About this Operation Guide

Conventions in This Guide

Description of Operation Procedure

Originals and Paper Sizes

Icons on the Touch Panel

1Part Names

Machine

Operation Panel

2 Preparation before Use

Check bundled items

Documents Contained in the Included CD-ROM

Determining the Connection Method and Preparing Cables

Connection Example

Preparing Necessary Cables

Connecting Cables

Connecting LAN Cable (Optional)

Connecting USB Cable

Connecting the Power Cable

Setting Date and Time

Configuring a Network (LAN Cable Connection)

Setting TCP/IP (When Using Fixed IP Address)

Setting TCP/IP (When Using DHCP)

TCP/IP Settings

Sending E-mail

SMB Settings

FTP Settings

Storing Information in the Address Book

User Login Administration

Enabling/Disabling User Login Administration

Login/Logout

Installing Software

Selecting the Default Screen (Optional)

Changing Language (Optional)

Loading Paper

Before Loading Paper

Loading Paper in the Cassettes

Loading Paper in the Multi Purpose Tray

Loading Envelopes

Specifying Paper Size and Media

Loading Originals

Placing Originals on the Platen

Loading Originals in the Document Processor

Original placement indicator

3 Basic Operation

Power On/Off

Power On

Power Off

Low Power Mode and Auto Low Power Mode

Sleep and Auto Sleep

Adjusting the Operation Panel Angle