Olivetti d-Copia 23, d-Copia 31 Operation Guide

FACSIMILE OPERATION MANUAL

Cod. 533328Y

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Direzione Home/Office

Via Jervis, 77 - 10015 Ivrea (ITALY)

October 2000

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY ST AR progr am is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and f or the purpose of advancing the development and utilization of more energy efficient office equipment.

This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately.

This product’s conformity with quality requirements is certified by the Mark it bears, in accordance with the 1999/05/EC standard.

Network compatibility declaration

This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service.

The auto-shut-off time setting is between 15 and 120 minutes in the areas corresponding to the

Program area

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

Swiss Energy 2000

ATTENTION:

This instruction handbook is for the Copia 23ppm and Copia 31ppm models. The instruction is described based on the 31ppm copier. Specific matters for 23ppm copier are covered on pages 83 and 84.

ALWAYS read this Instruction Handbook thoroughly before use. After reading, maintain it in good condition and keep it together with the Instruction Handbook for your copier.

Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from

WARNING: Indicates that serious injury or even death may result from insufficient

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

attention to or incorrect compliance with the related points.

insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of electrical shock]

...........[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited action]

...........[Disassembly prohibited]

The

● symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

...........[Alert of required action]

...........[Remove the power plug from the outlet]

...........[

Always connect the facsimile to an outlet with a ground connection

Please contact your service representative to order a replacement if the safety warnings in the handbook are illegible or if the handbook itself is missing. (fee required)

<Note>

Due to performance updating, information in this instruction handbook is subject to change without notice.

]

Introduction

The explanations contained in this Instruction Handbook have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the related section when using this fax.

This section contains notes and cautions on installation and operation that should be

Important!

Please read first.

read prior to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and proper operation. BE SURE to read the notes and cautions contained in the Instruction Handbook for your copier as well.

Section 1

Basic Use of this Fax

Section 2

Various Functions

of this Fax

Section 3

Troubleshooting

This section contains explanations on the names of parts and their functions, as well as basic instructions on fax operation. Reading this section alone will make it possible for you to perform basic fax transmission and fax reception procedures.

This section contains explanations on attempting procedures that will enable more effective use of this fax by those individuals who have already become somewhat familiar with its basic operation. It includes such instructions as setting the time for a transmission to begin, transmitting the same documents automatically to multiple destinations and for transmitting both sides of duplex (2-sided) documents.

This section contains explanations on handling problems that may occur during operation of this fax. It includes information on responding to error messages that are displayed as well as check points regarding the various settings made. BE SURE to read this section carefully and follow all procedures and cautions precisely.

Section 4

Other Features of this Fax

This section contains explanations on using the more specialised functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation. It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties. In addition, this fax contains F-Code Based Communication capabilities that enable more functional compatibility with other companies’ fax machines and a Restricted Access function that enables the convenient control of fax communication performed with this machine.

Introduction

Section 5

Managing Information

About Your Fax

Communications

Section 6

Various Settings and

Registration in this Fax

Section 7

Optional Equipment

This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. In addition, it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax.

This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error. Use this section to perform the settings and registration most appropriate to how you use this fax.

This section contains explanations on the functions available when each of the various optional equipment is installed in this fax. It includes an explanation on Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side – as well as on the Ultra Fine resolution that enables even clearer transmission and reception of documents.

Section 8

Reference Information

This section contains information on the specifications for this fax machine, a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes. Use this section as reference when using this fax.

iii

Important! Please read first...............................................vi

INSTALLATION PRECAUTIONS.............................................vi

PRECAUTIONS FOR USE .......................................................vi

Section 1 Basic Use of this Fax .......................................1-1

Names of Parts............................................................................1-2

(1) Main Body Parts and their Functions...................................1-2

(2) Operation Panel Parts and their Functions..........................1-3

Preparations................................................................................1-6

(1) Attaching the Included Seals...............................................1-6

(2) Turning TTI Transmission ON/OFF.....................................1-7

(3) Setting the Date and Time...................................................1-8

(4) Registering Your Self-Station Information ...........................1-9

1 Registering your fax number...........................................1-9

2 Registering your station name........................................1-10

3 Registering your station ID..............................................1-11

Features and Functions of this Fax ..........................................1-12

(1) Switching from the Copy Operation Mode to

the Fax Operation Mode......................................................1-12

(2) Initial Mode ..........................................................................1-12

● Message display in the initial mode.................................1-12

(3) When You Press the Reset Key..........................................1-13

(4) Auto Clear Function.............................................................1-13

(5) Document Number...............................................................1-13

(6) Auto Shut-Off Function........................................................1-13

(7) Dual Access Function..........................................................1-14

(8) Batch Transmission Function ..............................................1-16

(9) Rotate & Transmit Function.................................................1-16

(10) F-Code Communication.....................................................1-16

(11) Memory Reception Function..............................................1-16

(12) Rotate Received Documents.............................................1-17

(13) Imaging Memory Back-Up Function ..................................1-17

Sending Documents ...................................................................1-18

● Acceptable documents..........................................................1-20

● Notes on acceptable documents...........................................1-20

● Resolutions............................................................................1-21

● One-touch keys.....................................................................1-22

● Abbreviated numbers............................................................1-22

Receiving Documents (Automatic Fax Reception)..................1-24

● Making copies during a reception..........................................1-24

● Memory Reception................................................................1-24

Cancelling a Communication.....................................................1-25

(1) Cancelling a Memory Transmission.....................................1-25

(2) Cancelling a Direct Feed Transmission...............................1-25

(3) Cancelling a Reception........................................................1-26

(4) Cancelling a Polling Transmission in Memory or a

Communication That is Waiting for a Start Time .................1-26

Entering Characters....................................................................1-28

(1) Character Table...................................................................1-28

(2) Procedure............................................................................1-28

One-Touch Keys .........................................................................1-30

(1) Registering...........................................................................1-30

(2) Modifying and Deleting........................................................1-32

(3) Dialling.................................................................................1-33

(4) Printing Out a One-Touch Key List......................................1-33

Abbreviated Numbers.................................................................1-34

(1) Registering...........................................................................1-34

(2) Modifying and Deleting........................................................1-36

(3) Dialling.................................................................................1-37

(4) Printing Out an Abbreviated Dial List...................................1-37

Directory ......................................................................................1-38

(1) Search Criteria.....................................................................1-38

(2) Searching with the Directory................................................1-38

(3) Printing Out a Telephone Directory List...............................1-39

Redialling Functions...................................................................1-40

(1) Automatic Redialling............................................................1-40

(2) Manual Redialling................................................................1-40

Section 2 Various Functions of this Fax .......................2-1

Duplex Transmission..................................................................2-2

Standby Transmission ...............................................................2-3

Broadcast Transmission............................................................2-4

Interrupt Transmission...............................................................2-6

Chain Dial Keys...........................................................................2-7

(1) Registering...........................................................................2-7

(2) Modifying and Deleting........................................................2-8

(3) Using a Chain Dial Key........................................................2-8

Communication Using the Timer...............................................2-9

Editing a Communication in Memory........................................2-10

(1) Print Out a Sample Image of Waiting Documents...............2-10

(2) Force-Starting the Communication......................................2-10

(3) Modifying the Contents of the Communication....................2-11

(4) Deleting the Communication................................................2-14

(5) Force-Printing Received Documents...................................2-14

Manual Fax Transmission..........................................................2-15

Manual Fax Reception................................................................2-16

Section 3 Troubleshooting................................................3-1

When the MEMORY Indicator is Lit...........................................3-2

(1) CAUTIONS before Disconnecting the Power......................3-2

(2) If a Power Failure Report is Printed Out..............................3-2

When the ERROR Indicator is Lit (and the Alarm Buzzer Sounds)...

When One of These Message is Displayed... ...........................3-3

Troubleshooting Tables .............................................................3-5

Section 4 Other Features of this Fax..............................4-1

Auto FAX/TEL Switching............................................................4-2

TAD Reception ............................................................................4-3

Remote Switching.......................................................................4-4

(1) Changing the Remote Switching Number............................4-4

(2) Operation.............................................................................4-4

Polling Communication..............................................................4-5

(1) Polling Transmission............................................................4-5

(2) Polling Reception.................................................................4-6

(3) Continuous Polling Reception..............................................4-8

(4) Reverse Polling....................................................................4-10

(5) Confidential Polling Reception.............................................4-11

3-2

Contents

Confidential Communication.....................................................4-12

(1) What is the purpose of a Confidential Box?.........................4-12

(2) Registering Confidential Boxes............................................4-12

(3) Modifying and Deleting Confidential Boxes.........................4-14

(4) Transmission to a Destination Confidential Box..................4-14

(5) Entering Documents into a Confidential Box.......................4-15

(6) Printing Out Documents from a Confidential Box................4-16

(7) Printing Out a Confidential Box (F-Code Box) List ..............4-17

F-Code Based Communication..................................................4-18

(1) What is the purpose of an F-Code Box?..............................4-18

(2) Registering F-Code Boxes...................................................4-19

(3) Modifying and Deleting F-Code Boxes................................4-20

(4) F-Code Based Confidential Communication........................4-20

1 F-Code Based Confidential Transmission......................4-21

2 Printing Out Documents from an F-Code Box................4-22

(5) F-Code Based Bulletin Board Communication....................4-23

1 Entering Documents into an F-Code Box.......................4-23

2 F-Code Based Bulletin Board Reception........................4-24

Relay Broadcast Transmission .................................................4-25

Fax Forwarding ...........................................................................4-27

(1) Registering...........................................................................4-27

(2) Modifying Registered Information........................................4-29

(3) Fax Forwarding ON/OFF.....................................................4-29

Group Dial Keys..........................................................................4-30

(1) Registering...........................................................................4-30

(2) Modifying and Deleting........................................................4-32

(3) Dialling.................................................................................4-33

(4) Printing Out a Group Dial List..............................................4-33

Program Keys..............................................................................4-34

(1) Registering...........................................................................4-34

(2) Modifying and Deleting........................................................4-44

(3) Using a Program Key...........................................................4-45

(4) Printing Out a Program Dial List..........................................4-45

Password Check Communication.............................................4-46

(1) Registering Permit Telephone Numbers..............................4-46

(2) Modifying and Deleting Permit Telephone Numbers...........4-47

(3) Registering Permit ID Numbers...........................................4-48

(4) Modifying and Deleting Permit ID Numbers.........................4-49

(5) Password Check Transmission ON/OFF.............................4-49

(6) Password Check Reception ON/OFF..................................4-50

Encrypted Communication ........................................................4-51

(1) Registering Encryption Keys................................................4-51

(2) Deleting Encryption Keys.....................................................4-53

(3) Required Operation (Transmitting party).............................4-53

(4) Required Operation (Receiving party).................................4-54

(5) Printing Out an Encryption Key List.....................................4-54

Restricted Access.......................................................................4-55

(1) Preparations Before Use .....................................................4-55

(2) Message Display in the Initial Mode

(Restricted Access is turned ON).........................................4-55

(3) Entering Your Access Code.................................................4-56

(4) Turning Restricted Access OFF...........................................4-56

(5) Registering Access Codes...................................................4-56

(6) Changing an Id-code Name.................................................4-58

(7) Deleting Access Codes........................................................4-58

(8) Restricted Access ON/OFF .................................................4-59

(9) Printing Out a Restricted Access Report.............................4-59

(10) Printing Out an Id-code List...............................................4-60

Section

Communication Result Display.................................................5-2

(1) Transmission result display .................................................5-2

(2) Reception result display.......................................................5-2

Printing the Management Reports/Lists...................................5-3

(1) Activity Report......................................................................5-3

(2) Confirmation Report.............................................................5-3

(3) User Setting List ..................................................................5-4

Section

Turning Report Print Out ON/OFF.............................................6-2

Turning the Bulletin Board ON/OFF..........................................6-3

Setting the Number of Rings (Auto Fax Reception) ................6-3

Setting the Number of Rings (TAD Reception) ........................6-4

Turning 2-up Reception ON/OFF...............................................6-4

Turning Dial Confirmation ON/OFF...........................................6-5

Making Volume Settings ............................................................6-6

Setting the Document Size for Scanning from

the Document Feeder..............................................................6-7

Selecting the Reception Mode...................................................6-7

Turning Reception Date & Time Print Out ON/OFF..................6-8

Selecting the Paper Feed Selection Mode................................6-8

Turning Remote Diagnosis ON/OFF..........................................6-9

Registering the Remote Test ID.................................................6-10

Registering the Management Password...................................6-11

Section 7 Optional Equipment..........................................7-1

Duplex Unit..................................................................................7-2

● Turning Duplex Reception ON/OFF......................................7-2

Adding Bitmap Memory..............................................................7-2

Adding Imaging Memory............................................................7-2

Section 8 Reference Information.....................................8-1

Specifications..............................................................................8-2

Available Characters Table........................................................8-3

Paper Size and Priority Feed Chart...........................................8-4

Menu Flow Charts.......................................................................8-5

Error Code Tables.......................................................................8-8

Managing Information About Your Fax

Communications

Various Settings and Registration

in this Fax

...............................................5-1

............................................................6-1

Important! Please read first.

This Instruction Handbook contains information on using the facsimile functions of this machine. BE SURE to read the Instruction Handbook for your copier as well and maintain both handbooks in good condition in a location close to the machine. During use, refer to the Instruction Handbook for your copier for information regarding the sections listed at right.

INSTALLATION PRECAUTIONS

■ Environment

• Avoid installing this product in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely affect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

CAUTION LABELS INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE How to load paper Replacing the toner cartridge When Paper Misfeeds Troubleshooting Cleaning the copier

■ Power supply/Grounding the product

• DO NOT connect this product to the same outlet as an air conditioner or copier, etc.

PRECAUTIONS FOR USE

CAUTION

• DO NOT leave the document feeder open as

there is a danger of personal injury. .........................

Other precautions

• DO NOT open the front cover or left cover, turn off the main switch, or pull out the power plug while transmitting, receiving, or copying.

• This product may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main switch.

• Return used battery to point of sales.

Section

Basic Use of this Fax

1-1

Section 1 Basic Use of this Fax

Names of Parts

(1) Main Body Parts and their Functions

The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on other parts of this machine.

(Front View)

1 SRDF (Sheet-Thru Reversing Document Feeder)…Multiple

pages set in the SRDF will be automatically fed one by one for transmission.

2 Original table…Set the documents you want to transmit on this

table. Up to 70 sheets of up to A4 size plain paper (B4 or A3: up to 50 sheets) can be set at one time.

3 Original insert guides…Adjust these guides to match the width

of the documents.

4 Left cover…Open this cover when a document jams. 5 Top cover…Documents are ejected onto this cover after being

scanned.

6 Eject guide…Open this guide when transmitting documents of a

large size such as B4 or A3.

7 SRDF open/close lever…Operate this lever when opening and

closing the SRDF.

8 Original set indicator…This indicator indicates the status of the

documents set in the SRDF. Documents are set properly when the indicator is lit green.

9 Operation panel…Use the operation panel to perform the

procedures required for fax communication.

0 Cover plates…These two plates can be raised or lowered by

grasping the tab in order to access the desired one-touch key number. Raise both plates as well in order to use the various “function” keys (BROADCAST key, etc.).

(Rear View)

! Copy store section…Received documents are ejected and

stored face-down in the copy store section. Up to 250 sheets of plain paper (80 g/m2) can be stored in this section.

@ Drawers…This fax machine comes standard with two drawers

installed. Each drawer can hold up to 550 sheets of plain paper (80 g/m2). Refer to the Instruction Handbook for your copier for more detailed information regarding the use of the drawers.

# Multi-Bypass (optional)…When the optional Multi-Bypass is

installed on this machine, paper can be set here as well. Refer to the Instruction Handbook for your copier for more detailed information regarding the use of the Multi-Bypass.

$ Telephone jack (T)…Use this jack to connect a separately

purchased telephone to the fax. [NOTE] This jack is not available in the Netherlands or in Ireland.

% Line jack (L)…Use this jack to connect the fax to a telephone line

using the modular cord.

^ Service switch…Turn this switch ON ( | ) when you first use this

machine. When this switch is turned ON, fax reception will be possible even when the main switch is turned OFF. (There is normally no need to turn this switch OFF (O).)

& Main switch…Turn this switch ON ( | ) in order to perform fax

and copy operations. The message display will light and operation will be possible.

1-2

(2) Operation Panel Parts and their Functions

The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on the keys and indicators that are utilized when this machine is used as a copier.

Section 1 Basic Use of this Fax

1 Message display…Operation procedures and indications of

trouble, etc., are shown in the message display.

2 Cursor left key…Press this key when you want to move the

cursor in the message display to the left.

3 Cursor right key…Press this key when you want to move the

cursor in the message display to the right.

4 Cursor down key…Press this key when you want to move the

cursor downward in the message display.

5 Cursor up key…Press this key when you want to move the

cursor upward in the message display.

6 Enter ( ) key…Press this key when you want to advance to the

next step in an operation or when you want to register the entered data during setting and registration procedures.

7 Interrupt key…Press this key when you want to interrupt a fax

reception in order to make copies. The lamp in the Interrupt key will light when the machine is in the Interrupt mode.

8 Keypad…Use the keypad to enter fax numbers, etc. 9 Reset key…Press this key when you want to cancel an operation

in progress and have the operation panel return to the initial mode settings.

0 Stop/Clear key…Press this key when you want to revise data

that you have entered and return the message display to the previous step. (The message display will NOT, however, return to the previous step if the Enter key has already been pressed in order to register that data.) Press this key also during registration, modification or deletion procedures when you want to delete the data that is currently displayed.

! Start key…Press this key when you want to initiate fax

transmission and manual fax reception.

@ FAX key…Press this key when you want to switch from the Copy

Operation mode to the Fax Operation mode. The lamp in this key is lit when the machine is in the Fax Operation mode.

# COPY key…Press this key when you want to switch from the Fax

Operation mode to the Copy Operation mode. The lamp in this key is lit when the machine is in the Copy Operation mode.

1-3

Section 1 Basic Use of this Fax

(With both cover plates lowered)

(With one cover plate raised)

$ MESSAGE TEL. indicator…When this indicator is lit, the fax is in

the TAD Reception mode.

% MANUAL RX. indicator…When this indicator is lit, the fax is in

the Manual Fax Reception mode. When this indicator is out, the fax is in the Auto Fax Reception mode. Auto Fax Reception is the default setting in this fax.

^ MEMORY TX. indicator…

the Memory Transmission mode. Memory Transmission is the default setting in this fax. If you want to use the Direct Feed Transmission mode, press the MEMORY TX. key until the indicator goes out.

& ERROR indicator…When this indicator is lit, a communications

error or mechanical problem has occurred.

* COMMUNICATING indicator…When this indicator is lit, a fax

communication is currently in progress. When a separately purchased telephone is connected to this fax machine, this indicator will flash while it’s being used.

( MEMORY indicator…When this indicator is lit, there are

documents in memory that are waiting to be printed or communication that are waiting for their appointed start time. When this indicator is flashing, documents are currently being scanned or received into memory.

) ON-HOOK key…When a separately purchased telephone is

connected to this fax machine, press this key when you want to dial without picking up the telephone receiver.

⁄ ON-HOOK indicator…When a separately purchased telephone

connected to this fax machine and this indicator is lit, the ONHOOK key “on the hook”, thereby enabling dialling without the need to pick up the receiver.

¤ PAUSE/REDIAL key…Press this key when the fax is in the Direct

Feed Transmission mode and you want to have the fax automatically redial the most recently dialled number. Press this key also while entering a fax number when you want to insert a pause of a few seconds at that point in dialling. A pause is indicated by a dash ( - ) in the message display.

‹ ABBR./DIRECTORY key…Press this key when you want to dial

with abbreviated numbers or you want to access the directory.

has been pressed while the telephone receiver is still

When this indicator is lit, the fax is in

› Resolution select key…Press this key when you want to select

the degree of resolution most suitable to the documents being transmitted. Select among the 5 available settings: Normal, FINE, SUPER FINE, ULTRA FINE and PHOTO MODE.

ﬁ Resolution indicators…Ordinarily, all of the resolution indicators

will be out; and the Normal resolution is thus selected. If you want to use any resolution other than Normal, press the resolution select key until the resolution indicator that corresponds to the desired resolution is lit.

ﬂ Contrast select key…Press this key when you want to select the

degree of contrast most suitable to the documents being transmitted.

‡ Contrast indicators…These indicators display the 3 available

levels of scanning contrast. When both of the indicators are out, the Normal contrast setting is selected. If you want to increase (darken) the contrast at which documents are scanned, press the contrast select key until the DARKER indicator is lit. If you want to reduce (lighten) the contrast at which documents are scanned, press the contrast select key until the LIGHTER indicator is lit.

° One-touch keys (No. 1 - No. 80)…80 one-touch keys are

available for use with this fax. Lower both cover plates when you want to access one-touch keys No. 1 - No. 32, raise the top plate in order to access one-touch keys No. 33 - No. 64 and raise both plates to access one-touch keys No. 65 - No. 80. You can designate each of the keys to function as either a onetouch key, a program key, a group dial or a chain dial key. Use these keys as well during the registration of destination names, etc. In this case, each key will have a single function regardless of whether either or both of the cover plates are raised or lowered.

* When entering characters, one-touch keys No. 31 and 63 serve

as the SPACE keys to enable you to enter a blank space between characters, and one-touch keys No. 32 and 64 serve as the CAPS LOCK keys.

1-4

Section 1 Basic Use of this Fax

(With both cover plates raised)

· MESSAGE TEL. key…Press this key when you want to light the MESSAGE TEL. indicator and, thereby, select the TAD Reception mode when a separately purchased telephone with answering machine capabilities is connected to this fax machine.

‚ MANUAL RX. key…Press this key when you want to switch

between the Auto Fax Reception and Manual Fax Reception modes.

Œ MEMORY TX. key…Press this key when you want to switch

between the Memory Transmission and Direct Feed Transmission modes.

„ REGISTER key…Press this key when you want to register

information related to facsimile use.

´ CONFIGURE key…Press this key when you want to configure

settings related to facsimile use.

‰ PRINT REPORTS key…Press this key when you want to print

out a desired report or list.

ˇ INFORMATION key…Press this key when you want to find out

whether a certain fax transmission or fax reception was carried out properly. The status of the 10 most recent fax transmissions and the 10 most recent fax receptions can be checked in the message display. Press this key also when you want to cancel or modify information related to communications that are in memory waiting for a start time.

Á BROADCAST key…Press this key when you want to perform

Broadcast Transmission procedures.

¨ POLLING key…Press this key when you want to perform Polling

Communication procedures.

ˆ CONFIDENTIAL key…Press this key when you want to perform

Confidential Communication procedures.

Ø RELAY BROADCAST key…Press this key when you want to

perform Relay Broadcast Transmission procedures.

” DELAYED TX. key…Press this key when you want to perform

procedures for communications that use the timer.

Å SUBADDRESS key…Press this key when you want to perform F-

Code Based Communication procedures.

Í DUPLEX TX key (SPACE key)…Press this key when you want to

perform Duplex Transmission procedures and transmit duplex (2sided) documents. * When entering characters, this key serves as the SPACE key to

enable you to enter a blank space between characters.

Î ALTERNATE DISPLAY key (CAPS LOCK key)…When carrying

out 2 operations simultaneously (Dual Access function) – such as copying during a fax transmission – the message display can be switched during the time that this key is held down to enable monitoring of the background operation. * When entering characters, this key serves as the CAPS LOCK

key.

1-5

Section 1 Basic Use of this Fax

Preparations

When using the fax functions of this machine for the first time after purchase, perform the procedures as explained in “(1) Attaching the Included Seals” through “(4) Registering Your Self-Station Information”.

(1) Attaching the Included Seals

The operation panel is marked with symbols rather than specific terms to indicate the function of each key and indicator. The given name in each language for each of these symbols is printed on the key-indicator seals that are included with the fax. The explanations in this Instruction Handbook will use the names printed on those seals when referring to each key and indicator on the operation panel. In addition, since it is possible to use letters which are specific to each particular language as well as other characters for registering destination names, special characters seals are included as well to indicate the special letters and other characters available for each language.

• The key-indicator seals indicate the given name in each language for each of the symbols shown on the operation panel and should be attached to a location on the fax that makes it easy for the user to refer to. (The suggested location is on the DF as shown in the illustration.)

• The special characters seals for each language are on the same sheet as the key-indicator seals and the seal that corresponds to the language in use in the message display should be attached to the top of the upper cover plate, directly under one-touch key No.

30.

1-6

Section 1 Basic Use of this Fax

(2) Turning TTI Transmission ON/OFF

The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party’s fax and printed out on the received documents. With this fax, the user can select here whether or not that TTI information will be sent to the receiving party’s fax, and – if it is – whether it will be printed inside or outside the border of the transmitted page. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

30-NOV-1999 10:00

Set original

Use the cursor up or the cursor down key to select “TTI”.

Set fax:

End TTI :Outside p.

➪

Print report

Press the Enter key. * The asterisk (*) in the message display indicates the current

setting.

Raising both cover plates

Raise both cover plates that are located over the one-touch

keys on the right side of the operation panel.

Entering the “Set fax” mode

Press the CONFIGURE key. The “Set fax” menu will appear in the message display.

TTI:

*Outside page

➪

Inside page Do not print

Selecting transmission and location of the TTI information

Use the cursor up or the cursor down key to select whether or not you want the TTI information to be sent and, if so, the location where it will be printed. * If you selected “Outside page”, the TTI information will be

printed outside the border of the transmitted page.

TTI:

*Outside page

Inside page

➪

Do not print

Set fax:

End TTI :Outside p.

➪

Print report

Press the Enter key. The setting for TTI Transmission is complete.

* To return to the initial mode settings, use the cursor up or the

cursor down key to select “End”. Then press the Enter key.

Set fax:

End TTI :Inside p.

➪

Print report

1-7

Section 1 Basic Use of this Fax

(3) Setting the Date and Time

Set the date and the time that will appear in the message display here. BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

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Set original

Press the Enter key. The “Program fax parameter” menu will appear in the message display.

Program fax parameter:

End v :

➪

Own name :

Scroll through the menu with the cursor up or the cursor down key and select “Date and time”.

Program fax parameter:

Remote switch :55 Remote test ID:0000 Date and time :10:00

➪

Entering the “Program” mode

Raise both cover plates that are located over the one-touch keys and press the REGISTER key. The “Program” menu will appear in the message display.

Program:

End Program abbreviated dial

➪

Program one-touch key

Scroll through the menu with the cursor up or the cursor down key and select “Program fax parameter”.

Press the Enter key.

Entering the date and time

Use the keypad to enter the present date and time.

* If you want to advance the cursor to the next space,

simply press the cursor right key.

* If you want to clear the currently displayed date and time

from the message display and enter it once again from the beginning, simply press the Stop/Clear key.

Date and time:30-11-1999 10:00

Set date and time

Date and time:01-12-1999 12:00

1-8

Program:

Subaddress box register Program encryption code Program fax parameter

➪

Set date and time

Press the Enter key. The setting of the time and date is complete.

* If you are finished making settings, press the Reset key.

The operation panel will return to the initial mode settings.

Program fax parameter:

Remote switch :55 Remote test ID:0000

Date and time :12:00

➪

Section 1 Basic Use of this Fax

(4)

Registering Your Self-Station Information

If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party’s fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.

1 Registering your fax number

* Use the following procedure as well when you want to

change information that is already registered.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

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Set original

Press the Enter key. The “Program fax parameter” menu will appear in the message display.

Program fax parameter:

End v :

➪

Own name :

Press the Enter key again.

v :

Enter fax number

20 digits

Entering the “Program” mode

Raise both cover plates that are located over the one-touch

keys and press the REGISTER key. The “Program” menu will appear in the message display.

Program:

End Program abbreviated dial

➪

Program one-touch key

Scroll through the menu with the cursor up or the cursor down key and select “Program fax parameter”.

Entering your fax number

Use the keypad to enter your fax number.

* The fax number can be up to 20 digits in length. * If you want to clear the currently displayed number from the

message display, simply press the Stop/Clear key.

v :684256_

20 digits

Enter fax number

Press the Enter key. Registration of your fax number is complete.

* To return to the initial mode settings, press the Reset key.

Program fax parameter:

End

v :684256

➪

Own name :

Program:

Subaddress box register Program encryption code Program fax parameter

➪

1-9

Section 1 Basic Use of this Fax

2 Registering your station name

If you register your name here, it will be shown in the message display of the other party’s fax, as well as on the Reception Report that they print out. (This function is only guaranteed to work when the other party’s fax is one of our models.) * Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the initial mode settings.

Perform steps 1 - 4 of “1 Registering your fax number”, page 1-9.

Program fax parameter:

End v :

➪

Own name :

Use the cursor up or the cursor down key to select “Own name”.

Entering your station name

Enter the desired name for your station.

(Refer to “Entering Characters”, page 1-28.) * Your station name can be up to 32 characters in length. * The station name registered here will be shown in the

message display of the other party’s fax, as well as on the Reception Report that they print out. (This function is only guaranteed to work when the other party’s fax is one of our models.)

* If you want to clear the currently displayed name from the

message display, simply press the Stop/Clear key.

S-Pjt

(Small letter mode)

Enter own name

Press the Enter key.

Program fax parameter:

End v : Own name :

➪

Press the Enter key. Registration of your station name is complete.

* To return to the initial mode settings, press the Reset key.

Program fax parameter:

End

v : Own name :S-Pjt

➪

1-10

Enter own name

Section 1 Basic Use of this Fax

3 Registering your station ID

* Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the initial mode settings.

Perform steps 1 - 4 of “ page 1-9.

Program fax parameter:

➪

Use the cursor up or the cursor down key to select “Own ID”.

1 Registering your fax number”,

End v : Own name :

Use the keypad to enter the desired station ID (4 digits). * If you want to reset the displayed number to “0000”,

simply press the Stop/Clear key.

Own ID:3324

Enter ID-code

Press the Enter key. Registration of your station ID is complete.

* To return to the initial mode settings, press the Reset key.

Press the Enter key.

Program fax parameter:

v : Own name : Own ID :0000

➪

Own ID:0000

Program fax parameter:

v : Own name : Own ID :3324

➪

Enter ID-code

1-11

Section 1 Basic Use of this Fax

Features and Functions of this Fax

The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.

(1) Switching from the Copy Operation

Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode. Therefore, if you want to send a fax to another party it is first necessary to switch to the Fax Operation mode. However, since the Automatic Fax Reception mode is the default setting for receiving a fax, fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode.

When the machine is in the Copy Operation mode, the lamp in the COPY key will be lit and a message distinctive to the Copy Operation mode will appear in the message display.

(2) Initial Mode

Check the message display to make sure that the operation panel is in the initial mode for fax operation PRIOR to performing any facsimile operation. The initial mode refers to the operational status of the fax while it is waiting for some operation to begin. The operation panel will return to this initial mode and the accompanying default settings at the end of each successful fax operation as well as when the Auto Clear function engages.

● Message display in the initial mode

The message display in the initial mode for fax operation will differ according to whether Restricted Access (page 4-55) is turned ON or OFF. The specific message displayed in each of these situations is shown below. MAKE SURE that the appropriate message is displayed PRIOR to performing any fax operation.

When Restricted Access is turned OFF…

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Set original

To switch to the Fax Operation mode, simply press the FAX key. Once the machine is in the Fax Operation mode, the lamp in the FAX key will light and a message distinctive to the Fax Operation mode will appear in the message display.

When Restricted Access is turned ON…

In this case, it is necessary to enter your access code or the registered management password in order to use the fax. If a viable access code or the registered management password is entered, the message display will change to the initial mode for fax operation.

Enter access code

CAUTION

When Restricted Access is turned ON, it is necessary to enter the registered management password in order to access the various setting and registration procedures of this fax. Even if a viable access code is entered and fax operation is performed, the menus that correspond to the various setting and registration procedures of this fax will not be available. (Refer to “Restricted Access”, page 4-55.)

1-12

Section 1 Basic Use of this Fax

(3) When You Press the Reset Key…

When you want to cancel a procedure part way through, simply press the Reset key. The operation panel will automatically return to the initial mode for fax operation. * If, however, documents have already been set when you press the

Reset key, the displayed size of those documents will remain in the message display.

* Depending on the status of the operation, there are occasions

when pressing the Reset key may have no effect.

(4) Auto Clear Function

(6) Auto Shut-Off Function

Anytime there is no operation of or activity with this fax (no keys are pressed, no documents are set, nothing is printed out, etc.) for a designated period of time, the Auto Shut-Off function will engage for energy saving purposes and the fixing section heater and fan inside the machine will shut down. The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copying or fax communication. Thus, the energy consumed during that time is a great percentage of the overall energy used by the machine. Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing energy consumption while the machine is in this waiting state. *

It is recommended that the amount of time that will elapse before the Auto Shut-Off function is to engage (factory default: 60 minutes) be set to a longer period of time if the machine is used frequently during the day, and to a shorter time if there are normally long periods between use. (Refer to the Instruction Handbook for your copier.)

The Auto Clear function will clear all entered settings and the operation panel will return to the initial mode settings after any type of transmission or print out, or if you do not press any keys within 90 seconds during any procedure. * If, however, documents are set when the Auto Clear function

engages, the displayed size of those documents will remain in the message display.

(5) Document Number

The fax uses a 3-digit document number in order to manage each fax communication. This document number is assigned during the procedure in the order that each communication that uses the timer and each transmission or reception is accomplished. In addition to appearing in the message display, this document number can be verified by checking the Delayed Communication Report that is printed out for each communication that uses the timer or by printing out a Confirmation Report. (Refer to “Turning Report Print Out ON/OFF”, page 6-2, and “(2) Confirmation Report”, page 5-3.)

13579

v : 01Page Doc. nr :056 E F Document :A4

Now scanning

* Once the Auto Shut-Off function engages, the main switch will turn

OFF ( ) and all indications on the operation panel will go out. It is necessary to turn the main switch back ON ( | ) in order to send a fax or perform other fax operations on this machine.

1-13

Section 1 Basic Use of this Fax

(7) Dual Access Function

The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure to transmit documents even during transmission of other documents. It is also possible to receive a fax during copying with the received document(s) printed out automatically once the copy operation is completed. Because the Dual Access function is constantly enabled, no matter what operation is currently in progress, you can perform fax transmission procedures anytime that “Set original” appears in the message display. No special settings are required to use the Dual Access function.

Checking the status of a fax communication in progress

Raise both cover plates and hold down the ALTERNATE DISPLAY key.

● Table of Operations Available/Unavailable

under Dual Access

Additional operation

Initial operation

During operation in the Direct Feed Transmission mode *

(including “Direct” Reverse Polling)

During operation in the Memory Transmission mode

(including “Memory” Reverse Polling)

While entering documents into memory in the Memory

Transmission mode

During transmission in the Direct Feed Transmission mode

During transmission in the Memory Transmission mode (including ringing the other party for a communication

that uses the timer)

During Memory Reception

During direct print out of received documents

(w/ the line connected)

v : 01Page

Receive

* The status of the background operation currently in progress

will be shown in the message display during the time that the ALTERNATE DISPLAY key is held down. If you want to cancel the background operation, simply press the Stop/Clear key while you are still holding the ALTERNATE DISPLAY key down. Once you release the ALTERNATE DISPLAY key, the message display will return to its previous state.

There are cases in which the Dual Access function is not available. For example, during a fax communication to one party, you will not be able to receive a fax from another party, nor can you perform setting or registration procedures during any fax transmission or reception. In such cases, perform the desired operation after the current communication is completed. Refer to “● Table of Operations Available/Unavailable under Dual Access”, for more detailed information regarding which operations can and cannot be performed simultaneously. * Communications that use the timer will not be accomplished, even

upon reaching the designated time for the communication to begin, until the current operation has been completed.

* If you press one of the “function” keys during a state when it is not

possible to perform two operations simultaneously, the alarm will sound and a message will appear informing you that the operation is not possible.

During print out of received documents

(when off-line)

During print out of a Transmission or Reception

Report, or an Activity Report AFTER a communication

During manual print out of a Report or List

During procedures for fax-related registration

During procedures for fax-related settings

Scanning and Printing sections when the machine is

used as a copier

Printing section when the machine is used as a copier

Printing section when the machine is used as a printer

1-14

Section 1 Basic Use of this Fax

3 4 5 6 7 8 9 0 ! @ # $ %

X O O O O O X X X

O O

X X

The numbers and symbols shown in the table above refer to the following:

* : During procedures that use the message display but are not

included in the initial procedures listed in the table above, the procedure will work just like this operation.

O: The additional operation will work unconditionally with the initial

operation.

- : Unrelated to fax operation.

X: The additional operation will NOT work with the initial operation.

m: The additional operation will work with the initial operation

under certain conditions. The adjoining numerals refer to the following conditions: 1: Print out will be accomplished once printing is possible and

2: Direct Reception will switch to Memory Reception and print

3: Printing can be stopped and copies made. 4: Settings made in the Fax Operation mode will be deleted

the fax is in the Fax Operation mode.

out will be accomplished once printing is possible and the fax is in the Fax Operation mode.

once the machine is switched to the Copy Operation mode.

- -

1-15

Section 1 Basic Use of this Fax

(8) Batch Transmission Function

Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication. This Batch Transmission function eliminates the need for you to dial the same destination multiple times, thereby lowering communication costs. * Direct Feed Transmissions will not be included in a Batch

Transmission.

* If you register the same destination fax number under both a one-

touch key and an abbreviated number and both of these have been used to schedule different transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* If you register the same destination fax number for two separately

scheduled Broadcast Transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* When the start time for a scheduled communication arrives and

another communication to the same party is currently waiting for automatic redialling, both communications will be grouped together and sent using Batch Transmission.

* When Restricted Access is turned ON, only communications that

were scheduled using the same access code will be sent using Batch Transmission. Therefore, if different access codes were used when scheduling two separate communications, those documents will be transmitted separately even if the destination and the scheduled time of transmission are the same.

(10) F-Code Based Communication

F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, methods of confidential communication – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax has such F-Code capabilities. By using an F-Code Box that has been registered in this machine and designated for F-Code Based Communication to transmit and receive documents, you can perform Confidential and Bulletin Board Communications between this machine and models from other manufacturers. In order to perform an F-Code Based Communication, the other party’s fax must have F-Code Based capabilities specific to the communication you are attempting. Therefore, you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using F-Code Based Communications. Refer to “F-Code Based Communication”, page 4-18, for a more detailed information regarding the F-Code Based Communication capabilities of this fax.

(9) Rotate & Transmit Function

If A4 (width-wise) size documents are set in the SRDF or on the platen, this function will automatically rotate the scanned data 90° counter-clockwise and transmitted them as A4R (length-wise) documents. * To enable the Rotate & Transmit function for documents set in the

SRDF, you must select “Standard size original” when setting the document size for scanning from the Document Feeder. (Refer to “Setting the Document Size for Scanning from the Document Feeder”, page 6-7.)

* The Rotate & Transmit function will only engage for A4 size

documents.

(11) Memory Reception Function

When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled. * If, for any reason, power to the fax is disconnected or lost, a portion

of the first data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost. (Refer to “● Memory Reception”, page 1-24.)

1-16

(12) Rotate Received Documents

Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (A4 or A5), this function will automatically rotate the received data clockwise before printing it out. This is a standard function machine and no special settings are required for its use. * Depending on the type of communication that is involved,

there are times when rotation of the received data is not possible.

90° counter-

of this

Section 1 Basic Use of this Fax

(13) Imaging Memory Back-Up Function

If, for any reason, power to the fax is disconnected or lost, the back-up battery in this machine will protect all data related to documents that were already received into Imaging Memory, or that are waiting for transmission, for up to 30 minutes (4 MB of optional Imaging Memory must be installed [totalling 8 MB in the machine]). Thus, if power is restored to the fax within that time period, those communications that were scheduled and waiting in memory prior to the failure will be carried out as scheduled. If power cannot be restored in time and data is lost, a Power Failure Report that indicates what information was lost will be automatically printed out once power is restored to the fax. * The actual length of time the back-up battery will protect the data in

memory may differ depending on the conditions and environment of use of this machine.

* Depending on certain conditions in this machine, a portion of the

first data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost.

1-17

Section 1 Basic Use of this Fax

Sending Documents

The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation.

Switching to the Fax Operation mode

Press the FAX key to switch to the Fax Operation mode.

* When the lamp in the FAX key is lit, the machine is in the

Fax Operation mode.

Selecting the transmission mode

Select the desired transmission mode.

* There are two transmission modes available in this fax:

Memory Transmission and Direct Feed Transmission. Memory Transmission is the default setting in this fax and, in this case, the MEMORY TX. indicator will be lit.

* Check the message display to make sure that the operation panel

is in the initial mode for fax operation. If the operation panel is not in the initial mode, press the Reset key.

01-DEC-1999 12:00

Set original

* To switch between the Memory Transmission and Direct Feed

Transmission modes, raise both cover plates and press the MEMORY TX. key.

* If the MEMORY TX. indicator is NOT lit, the fax is in the

Direct Feed Transmission mode.

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Section 1 Basic Use of this Fax

● Memory Transmission mode

(Transmitting from the SRDF)

In this method of transmitting with the Memory Transmission mode, the destination fax number is dialled automatically AFTER the documents are set in the SRDF, scanned and then entered into memory. In this way, your documents are returned to you, ready to use, without making you wait until the actual transmission is complete. This is an extremely convenient method to use when transmitting multiple page documents. * Memory Transmission is the default setting in this fax and the

MEMORY TX. indicator is lit when the fax is in this mode. If the indicator is NOT lit, press the MEMORY TX. key until it IS lit.

● Memory Transmission mode (Transmitting from the platen)

This method of transmitting with the Memory Transmission mode is ideal for transmitting books and the like that cannot be placed in the SRDF. Documents are set one at a time directly on the platen and, after all the documents are scanned and entered into memory, the destination fax number is then dialled. In this case, it is necessary – after each page is scanned – to select whether or not you want to transmit more pages and to select the size of each of these pages. The correct procedure can be performed by simply following the message display. * The MEMORY TX. indicator is lit when the fax is in the Memory Transmission mode.

If the indicator is NOT lit, press the MEMORY TX. key until it IS lit.

● Direct Feed Transmission mode

(Transmitting from the SRDF)

In this method of transmitting with the Direct Feed Transmission mode, the destination fax number is dialled first, and – once the connection with the other fax machine is established – the documents that are set in the SRDF are scanned and then transmitted. If the transmission involves a multi-page document, the second page is scanned after the data for the first page is transmitted. * To use the Direct Feed Transmission mode when the

MEMORY TX. indicator is lit, press the MEMORY TX. key until the indicator goes out.

* If you want to stop the transmission in progress,

simply remove the remaining documents from the SRDF.

● Direct Feed Transmission mode (Transmitting from the platen)

This method of transmitting with the Direct Feed Transmission mode is ideal for transmitting books and the like that cannot be placed in the SRDF. Documents are set one at a time directly on the platen, the destination fax number is then dialled first, and – once the connection with the other fax machine is established – scanning of the document begins and the document is transmitted. This process is carried out for each page that you want to transmit and it is necessary, after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each of these pages. The correct procedure can be performed by simply following the message display. * After each page is transmitted, the alarm will sound to inform you that you may set the next page.

If you do not set another document within a predetermined period of time after the alarm stops, the transmission will be terminated at that point.

* To use the Direct Feed Transmission mode when the MEMORY TX. indicator is lit, press the MEMORY

TX. key until the indicator goes out.

1-19

Section 1 Basic Use of this Fax

Setting the documents

1 Adjust the original insert guides to match the width of the

documents you want to transmit.

2 Open the eject guide when transmitting documents of a

large size such as B4 or A3.

3 Set the documents face-up on the original table.

● Acceptable documents

> When set in the SRDF…

• Type: Plain paper, coloured paper, recycled paper

• Size: A5R - A3, Folio (Width: 148 mm - 297 mm, Length: 148 mm - 1700 mm) * If you attempt to transmit a document over 1700 mm in length,

a message indicating that a document jam has occurred in the SRDF will appear in the message display.

• Paper weight… 1-sided documents: 35 g/m2- 160 g/m

Duplex (2-sided) documents: 50 g/m2- 120 g/m

• Number (plain paper): Under A4: 70 sheets B4 or A3: 50 sheets

> When set on the platen…

• Maximum size: A3

● Notes on acceptable documents

• If documents with very low contrast images or light coloured text are transmitted, they may not be received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc., have dried COMPLETELY before setting them for transmission.

• When setting documents in the SRDF, ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

•

If documents with punch holes are set in the SRDF for transmission, grey streaks may appear on the documents received by the other party. In this case, set the documents in a different direction and try to transmit them again.

* If the documents are set properly, the original set indicator

will be lit green. If the indicator is flashing green, the documents are not set properly. If the indicator is flashing red, a paper jam has occurred.

* DO NOT set more documents than indicated by the paper

volume lines that are located on the inside of the rear original insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

* Refer to the Instruction Handbook for your SRDF for more

detailed information regarding use of the SRDF.

* It is possible to set duplex (2-sided) documents and have

both the front and back sides of those documents transmitted. (Refer to “Duplex Transmission”, page 2-2.)

Documents can also be transmitted by lifting open the SRDF and setting one document at a time directly on the platen. ALWAYS use the platen when transmitting pages from books and the like.

1 Set the document face-down and align it properly with the

lines on the original size scales.

2 When transmitting single-sheet documents directly from the

platen, BE SURE to close the SRDF.

CAUTION

DO NOT leave the document feeder open as there is a danger of personal injury.

1-20

Section 1 Basic Use of this Fax

Selecting the resolution

It is possible to select a resolution from among the 5 available

settings. * Ordinarily, all of the resolution indicators are out; and the

Normal resolution is thus selected. If you want to use the Normal resolution, there is no need to change this setting.

* If you want to change the resolution, press the resolution

select key until the resolution indicator that corresponds to the desired resolution is lit.

● Resolutions

• Normal: For transmitting documents with standard size characters

• FINE: For transmitting documents with relatively small characters or thin lines

• SUPER FINE: For transmitting documents with detailed lines and characters

• ULTRA FINE: For transmitting the clearest reproduction of documents with detailed lines and characters

• PHOTO MODE: For transmitting the clearest reproduction of documents containing both photographs as well as text

<Notes>

• The FINE and SUPER FINE resolutions reproduce clearer images in comparison to transmission with the Normal resolution, but transmission time is longer.

• The PHOTO MODE resolution reproduces greys clearly, but transmission time is longer than with the Normal or FINE resolutions.

• To transmit with the ULTRA FINE resolution, 4 MB of optional Bitmap Memory must be installed. If the additional Bitmap Memory is not installed, documents will be transmitted with the SUPER FINE resolution even if ULTRA FINE is selected.

• To transmit with the SUPER FINE or ULTRA FINE resolutions, the receiving fax must have the corresponding resolution capabilities in order to benefit from their features. If the receiving fax does not have the corresponding capability, transmission will be accomplished with the FINE resolution.

Selecting the contrast

It is possible to select a contrast from among the 3 available

settings. * Ordinarily, all of the contrast indicators are out; and the

Normal contrast is thus selected. If you want to use the Normal contrast, there is no need to changes this setting.

* If you want to change the contrast, press the contrast select

key to select the contrast most suitable to the documents being transmitted. If you want to increase (darken) the contrast at which documents are scanned, press the contrast select key until the DARKER indicator is lit. If you want to reduce (lighten) the contrast at which documents are scanned, press the contrast select key until the LIGHTER indicator is lit.

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