Olivetti d-Copia 23, d-Copia 31 Operation Guide

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FACSIMILE OPERATION MANUAL

Cod. 533328Y

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Direzione Home/Office

Via Jervis, 77 - 10015 Ivrea (ITALY)

October 2000

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY ST AR progr am is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and f or the purpose of advancing the development and utilization of more energy efficient office equipment.

This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately.

This product’s conformity with quality requirements is certified by the Mark it bears, in accordance with the 1999/05/EC standard.

Network compatibility declaration

This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service.

The auto-shut-off time setting is between 15 and 120 minutes in the areas corresponding to the

Program area

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

Swiss Energy 2000

ATTENTION:

This instruction handbook is for the Copia 23ppm and Copia 31ppm models. The instruction is described based on the 31ppm copier. Specific matters for 23ppm copier are covered on pages 83 and 84.

ALWAYS read this Instruction Handbook thoroughly before use. After reading, maintain it in good condition and keep it together with the Instruction Handbook for your copier.

Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from

WARNING: Indicates that serious injury or even death may result from insufficient

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

attention to or incorrect compliance with the related points.

insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of electrical shock]

...........[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited action]

...........[Disassembly prohibited]

The

● symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

...........[Alert of required action]

...........[Remove the power plug from the outlet]

...........[

Always connect the facsimile to an outlet with a ground connection

Please contact your service representative to order a replacement if the safety warnings in the handbook are illegible or if the handbook itself is missing. (fee required)

<Note>

Due to performance updating, information in this instruction handbook is subject to change without notice.

]

Introduction

The explanations contained in this Instruction Handbook have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the related section when using this fax.

This section contains notes and cautions on installation and operation that should be

Important!

Please read first.

read prior to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and proper operation. BE SURE to read the notes and cautions contained in the Instruction Handbook for your copier as well.

Section 1

Basic Use of this Fax

Section 2

Various Functions

of this Fax

Section 3

Troubleshooting

This section contains explanations on the names of parts and their functions, as well as basic instructions on fax operation. Reading this section alone will make it possible for you to perform basic fax transmission and fax reception procedures.

This section contains explanations on attempting procedures that will enable more effective use of this fax by those individuals who have already become somewhat familiar with its basic operation. It includes such instructions as setting the time for a transmission to begin, transmitting the same documents automatically to multiple destinations and for transmitting both sides of duplex (2-sided) documents.

This section contains explanations on handling problems that may occur during operation of this fax. It includes information on responding to error messages that are displayed as well as check points regarding the various settings made. BE SURE to read this section carefully and follow all procedures and cautions precisely.

Section 4

Other Features of this Fax

This section contains explanations on using the more specialised functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation. It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties. In addition, this fax contains F-Code Based Communication capabilities that enable more functional compatibility with other companies’ fax machines and a Restricted Access function that enables the convenient control of fax communication performed with this machine.

Introduction

Section 5

Managing Information

About Your Fax

Communications

Section 6

Various Settings and

Registration in this Fax

Section 7

Optional Equipment

This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. In addition, it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax.

This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error. Use this section to perform the settings and registration most appropriate to how you use this fax.

This section contains explanations on the functions available when each of the various optional equipment is installed in this fax. It includes an explanation on Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side – as well as on the Ultra Fine resolution that enables even clearer transmission and reception of documents.

Section 8

Reference Information

This section contains information on the specifications for this fax machine, a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes. Use this section as reference when using this fax.

iii

Important! Please read first...............................................vi

INSTALLATION PRECAUTIONS.............................................vi

PRECAUTIONS FOR USE .......................................................vi

Section 1 Basic Use of this Fax .......................................1-1

Names of Parts............................................................................1-2

(1) Main Body Parts and their Functions...................................1-2

(2) Operation Panel Parts and their Functions..........................1-3

Preparations................................................................................1-6

(1) Attaching the Included Seals...............................................1-6

(2) Turning TTI Transmission ON/OFF.....................................1-7

(3) Setting the Date and Time...................................................1-8

(4) Registering Your Self-Station Information ...........................1-9

1 Registering your fax number...........................................1-9

2 Registering your station name........................................1-10

3 Registering your station ID..............................................1-11

Features and Functions of this Fax ..........................................1-12

(1) Switching from the Copy Operation Mode to

the Fax Operation Mode......................................................1-12

(2) Initial Mode ..........................................................................1-12

● Message display in the initial mode.................................1-12

(3) When You Press the Reset Key..........................................1-13

(4) Auto Clear Function.............................................................1-13

(5) Document Number...............................................................1-13

(6) Auto Shut-Off Function........................................................1-13

(7) Dual Access Function..........................................................1-14

(8) Batch Transmission Function ..............................................1-16

(9) Rotate & Transmit Function.................................................1-16

(10) F-Code Communication.....................................................1-16

(11) Memory Reception Function..............................................1-16

(12) Rotate Received Documents.............................................1-17

(13) Imaging Memory Back-Up Function ..................................1-17

Sending Documents ...................................................................1-18

● Acceptable documents..........................................................1-20

● Notes on acceptable documents...........................................1-20

● Resolutions............................................................................1-21

● One-touch keys.....................................................................1-22

● Abbreviated numbers............................................................1-22

Receiving Documents (Automatic Fax Reception)..................1-24

● Making copies during a reception..........................................1-24

● Memory Reception................................................................1-24

Cancelling a Communication.....................................................1-25

(1) Cancelling a Memory Transmission.....................................1-25

(2) Cancelling a Direct Feed Transmission...............................1-25

(3) Cancelling a Reception........................................................1-26

(4) Cancelling a Polling Transmission in Memory or a

Communication That is Waiting for a Start Time .................1-26

Entering Characters....................................................................1-28

(1) Character Table...................................................................1-28

(2) Procedure............................................................................1-28

One-Touch Keys .........................................................................1-30

(1) Registering...........................................................................1-30

(2) Modifying and Deleting........................................................1-32

(3) Dialling.................................................................................1-33

(4) Printing Out a One-Touch Key List......................................1-33

Abbreviated Numbers.................................................................1-34

(1) Registering...........................................................................1-34

(2) Modifying and Deleting........................................................1-36

(3) Dialling.................................................................................1-37

(4) Printing Out an Abbreviated Dial List...................................1-37

Directory ......................................................................................1-38

(1) Search Criteria.....................................................................1-38

(2) Searching with the Directory................................................1-38

(3) Printing Out a Telephone Directory List...............................1-39

Redialling Functions...................................................................1-40

(1) Automatic Redialling............................................................1-40

(2) Manual Redialling................................................................1-40

Section 2 Various Functions of this Fax .......................2-1

Duplex Transmission..................................................................2-2

Standby Transmission ...............................................................2-3

Broadcast Transmission............................................................2-4

Interrupt Transmission...............................................................2-6

Chain Dial Keys...........................................................................2-7

(1) Registering...........................................................................2-7

(2) Modifying and Deleting........................................................2-8

(3) Using a Chain Dial Key........................................................2-8

Communication Using the Timer...............................................2-9

Editing a Communication in Memory........................................2-10

(1) Print Out a Sample Image of Waiting Documents...............2-10

(2) Force-Starting the Communication......................................2-10

(3) Modifying the Contents of the Communication....................2-11

(4) Deleting the Communication................................................2-14

(5) Force-Printing Received Documents...................................2-14

Manual Fax Transmission..........................................................2-15

Manual Fax Reception................................................................2-16

Section 3 Troubleshooting................................................3-1

When the MEMORY Indicator is Lit...........................................3-2

(1) CAUTIONS before Disconnecting the Power......................3-2

(2) If a Power Failure Report is Printed Out..............................3-2

When the ERROR Indicator is Lit (and the Alarm Buzzer Sounds)...

When One of These Message is Displayed... ...........................3-3

Troubleshooting Tables .............................................................3-5

Section 4 Other Features of this Fax..............................4-1

Auto FAX/TEL Switching............................................................4-2

TAD Reception ............................................................................4-3

Remote Switching.......................................................................4-4

(1) Changing the Remote Switching Number............................4-4

(2) Operation.............................................................................4-4

Polling Communication..............................................................4-5

(1) Polling Transmission............................................................4-5

(2) Polling Reception.................................................................4-6

(3) Continuous Polling Reception..............................................4-8

(4) Reverse Polling....................................................................4-10

(5) Confidential Polling Reception.............................................4-11

3-2

Contents

Confidential Communication.....................................................4-12

(1) What is the purpose of a Confidential Box?.........................4-12

(2) Registering Confidential Boxes............................................4-12

(3) Modifying and Deleting Confidential Boxes.........................4-14

(4) Transmission to a Destination Confidential Box..................4-14

(5) Entering Documents into a Confidential Box.......................4-15

(6) Printing Out Documents from a Confidential Box................4-16

(7) Printing Out a Confidential Box (F-Code Box) List ..............4-17

F-Code Based Communication..................................................4-18

(1) What is the purpose of an F-Code Box?..............................4-18

(2) Registering F-Code Boxes...................................................4-19

(3) Modifying and Deleting F-Code Boxes................................4-20

(4) F-Code Based Confidential Communication........................4-20

1 F-Code Based Confidential Transmission......................4-21

2 Printing Out Documents from an F-Code Box................4-22

(5) F-Code Based Bulletin Board Communication....................4-23

1 Entering Documents into an F-Code Box.......................4-23

2 F-Code Based Bulletin Board Reception........................4-24

Relay Broadcast Transmission .................................................4-25

Fax Forwarding ...........................................................................4-27

(1) Registering...........................................................................4-27

(2) Modifying Registered Information........................................4-29

(3) Fax Forwarding ON/OFF.....................................................4-29

Group Dial Keys..........................................................................4-30

(1) Registering...........................................................................4-30

(2) Modifying and Deleting........................................................4-32

(3) Dialling.................................................................................4-33

(4) Printing Out a Group Dial List..............................................4-33

Program Keys..............................................................................4-34

(1) Registering...........................................................................4-34

(2) Modifying and Deleting........................................................4-44

(3) Using a Program Key...........................................................4-45

(4) Printing Out a Program Dial List..........................................4-45

Password Check Communication.............................................4-46

(1) Registering Permit Telephone Numbers..............................4-46

(2) Modifying and Deleting Permit Telephone Numbers...........4-47

(3) Registering Permit ID Numbers...........................................4-48

(4) Modifying and Deleting Permit ID Numbers.........................4-49

(5) Password Check Transmission ON/OFF.............................4-49

(6) Password Check Reception ON/OFF..................................4-50

Encrypted Communication ........................................................4-51

(1) Registering Encryption Keys................................................4-51

(2) Deleting Encryption Keys.....................................................4-53

(3) Required Operation (Transmitting party).............................4-53

(4) Required Operation (Receiving party).................................4-54

(5) Printing Out an Encryption Key List.....................................4-54

Restricted Access.......................................................................4-55

(1) Preparations Before Use .....................................................4-55

(2) Message Display in the Initial Mode

(Restricted Access is turned ON).........................................4-55

(3) Entering Your Access Code.................................................4-56

(4) Turning Restricted Access OFF...........................................4-56

(5) Registering Access Codes...................................................4-56

(6) Changing an Id-code Name.................................................4-58

(7) Deleting Access Codes........................................................4-58

(8) Restricted Access ON/OFF .................................................4-59

(9) Printing Out a Restricted Access Report.............................4-59

(10) Printing Out an Id-code List...............................................4-60

Section

Communication Result Display.................................................5-2

(1) Transmission result display .................................................5-2

(2) Reception result display.......................................................5-2

Printing the Management Reports/Lists...................................5-3

(1) Activity Report......................................................................5-3

(2) Confirmation Report.............................................................5-3

(3) User Setting List ..................................................................5-4

Section

Turning Report Print Out ON/OFF.............................................6-2

Turning the Bulletin Board ON/OFF..........................................6-3

Setting the Number of Rings (Auto Fax Reception) ................6-3

Setting the Number of Rings (TAD Reception) ........................6-4

Turning 2-up Reception ON/OFF...............................................6-4

Turning Dial Confirmation ON/OFF...........................................6-5

Making Volume Settings ............................................................6-6

Setting the Document Size for Scanning from

the Document Feeder..............................................................6-7

Selecting the Reception Mode...................................................6-7

Turning Reception Date & Time Print Out ON/OFF..................6-8

Selecting the Paper Feed Selection Mode................................6-8

Turning Remote Diagnosis ON/OFF..........................................6-9

Registering the Remote Test ID.................................................6-10

Registering the Management Password...................................6-11

Section 7 Optional Equipment..........................................7-1

Duplex Unit..................................................................................7-2

● Turning Duplex Reception ON/OFF......................................7-2

Adding Bitmap Memory..............................................................7-2

Adding Imaging Memory............................................................7-2

Section 8 Reference Information.....................................8-1

Specifications..............................................................................8-2

Available Characters Table........................................................8-3

Paper Size and Priority Feed Chart...........................................8-4

Menu Flow Charts.......................................................................8-5

Error Code Tables.......................................................................8-8

Managing Information About Your Fax

Communications

Various Settings and Registration

in this Fax

...............................................5-1

............................................................6-1

Important! Please read first.

This Instruction Handbook contains information on using the facsimile functions of this machine. BE SURE to read the Instruction Handbook for your copier as well and maintain both handbooks in good condition in a location close to the machine. During use, refer to the Instruction Handbook for your copier for information regarding the sections listed at right.

INSTALLATION PRECAUTIONS

■ Environment

• Avoid installing this product in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely affect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

CAUTION LABELS INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE How to load paper Replacing the toner cartridge When Paper Misfeeds Troubleshooting Cleaning the copier

■ Power supply/Grounding the product

• DO NOT connect this product to the same outlet as an air conditioner or copier, etc.

PRECAUTIONS FOR USE

CAUTION

• DO NOT leave the document feeder open as

there is a danger of personal injury. .........................

Other precautions

• DO NOT open the front cover or left cover, turn off the main switch, or pull out the power plug while transmitting, receiving, or copying.

• This product may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main switch.

• Return used battery to point of sales.

Section

Basic Use of this Fax

1-1

Section 1 Basic Use of this Fax

Names of Parts

(1) Main Body Parts and their Functions

The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on other parts of this machine.

(Front View)

1 SRDF (Sheet-Thru Reversing Document Feeder)…Multiple

pages set in the SRDF will be automatically fed one by one for transmission.

2 Original table…Set the documents you want to transmit on this

table. Up to 70 sheets of up to A4 size plain paper (B4 or A3: up to 50 sheets) can be set at one time.

3 Original insert guides…Adjust these guides to match the width

of the documents.

4 Left cover…Open this cover when a document jams. 5 Top cover…Documents are ejected onto this cover after being

scanned.

6 Eject guide…Open this guide when transmitting documents of a

large size such as B4 or A3.

7 SRDF open/close lever…Operate this lever when opening and

closing the SRDF.

8 Original set indicator…This indicator indicates the status of the

documents set in the SRDF. Documents are set properly when the indicator is lit green.

9 Operation panel…Use the operation panel to perform the

procedures required for fax communication.

0 Cover plates…These two plates can be raised or lowered by

grasping the tab in order to access the desired one-touch key number. Raise both plates as well in order to use the various “function” keys (BROADCAST key, etc.).

(Rear View)

! Copy store section…Received documents are ejected and

stored face-down in the copy store section. Up to 250 sheets of plain paper (80 g/m2) can be stored in this section.

@ Drawers…This fax machine comes standard with two drawers

installed. Each drawer can hold up to 550 sheets of plain paper (80 g/m2). Refer to the Instruction Handbook for your copier for more detailed information regarding the use of the drawers.

# Multi-Bypass (optional)…When the optional Multi-Bypass is

installed on this machine, paper can be set here as well. Refer to the Instruction Handbook for your copier for more detailed information regarding the use of the Multi-Bypass.

$ Telephone jack (T)…Use this jack to connect a separately

purchased telephone to the fax. [NOTE] This jack is not available in the Netherlands or in Ireland.

% Line jack (L)…Use this jack to connect the fax to a telephone line

using the modular cord.

^ Service switch…Turn this switch ON ( | ) when you first use this

machine. When this switch is turned ON, fax reception will be possible even when the main switch is turned OFF. (There is normally no need to turn this switch OFF (O).)

& Main switch…Turn this switch ON ( | ) in order to perform fax

and copy operations. The message display will light and operation will be possible.

1-2

(2) Operation Panel Parts and their Functions

The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on the keys and indicators that are utilized when this machine is used as a copier.

Section 1 Basic Use of this Fax

1 Message display…Operation procedures and indications of

trouble, etc., are shown in the message display.

2 Cursor left key…Press this key when you want to move the

cursor in the message display to the left.

3 Cursor right key…Press this key when you want to move the

cursor in the message display to the right.

4 Cursor down key…Press this key when you want to move the

cursor downward in the message display.

5 Cursor up key…Press this key when you want to move the

cursor upward in the message display.

6 Enter ( ) key…Press this key when you want to advance to the

next step in an operation or when you want to register the entered data during setting and registration procedures.

7 Interrupt key…Press this key when you want to interrupt a fax

reception in order to make copies. The lamp in the Interrupt key will light when the machine is in the Interrupt mode.

8 Keypad…Use the keypad to enter fax numbers, etc. 9 Reset key…Press this key when you want to cancel an operation

in progress and have the operation panel return to the initial mode settings.

0 Stop/Clear key…Press this key when you want to revise data

that you have entered and return the message display to the previous step. (The message display will NOT, however, return to the previous step if the Enter key has already been pressed in order to register that data.) Press this key also during registration, modification or deletion procedures when you want to delete the data that is currently displayed.

! Start key…Press this key when you want to initiate fax

transmission and manual fax reception.

@ FAX key…Press this key when you want to switch from the Copy

Operation mode to the Fax Operation mode. The lamp in this key is lit when the machine is in the Fax Operation mode.

# COPY key…Press this key when you want to switch from the Fax

Operation mode to the Copy Operation mode. The lamp in this key is lit when the machine is in the Copy Operation mode.

1-3

Section 1 Basic Use of this Fax

(With both cover plates lowered)

(With one cover plate raised)

$ MESSAGE TEL. indicator…When this indicator is lit, the fax is in

the TAD Reception mode.

% MANUAL RX. indicator…When this indicator is lit, the fax is in

the Manual Fax Reception mode. When this indicator is out, the fax is in the Auto Fax Reception mode. Auto Fax Reception is the default setting in this fax.

^ MEMORY TX. indicator…

the Memory Transmission mode. Memory Transmission is the default setting in this fax. If you want to use the Direct Feed Transmission mode, press the MEMORY TX. key until the indicator goes out.

& ERROR indicator…When this indicator is lit, a communications

error or mechanical problem has occurred.

* COMMUNICATING indicator…When this indicator is lit, a fax

communication is currently in progress. When a separately purchased telephone is connected to this fax machine, this indicator will flash while it’s being used.

( MEMORY indicator…When this indicator is lit, there are

documents in memory that are waiting to be printed or communication that are waiting for their appointed start time. When this indicator is flashing, documents are currently being scanned or received into memory.

) ON-HOOK key…When a separately purchased telephone is

connected to this fax machine, press this key when you want to dial without picking up the telephone receiver.

⁄ ON-HOOK indicator…When a separately purchased telephone

connected to this fax machine and this indicator is lit, the ONHOOK key “on the hook”, thereby enabling dialling without the need to pick up the receiver.

¤ PAUSE/REDIAL key…Press this key when the fax is in the Direct

Feed Transmission mode and you want to have the fax automatically redial the most recently dialled number. Press this key also while entering a fax number when you want to insert a pause of a few seconds at that point in dialling. A pause is indicated by a dash ( - ) in the message display.

‹ ABBR./DIRECTORY key…Press this key when you want to dial

with abbreviated numbers or you want to access the directory.

has been pressed while the telephone receiver is still

When this indicator is lit, the fax is in

› Resolution select key…Press this key when you want to select

the degree of resolution most suitable to the documents being transmitted. Select among the 5 available settings: Normal, FINE, SUPER FINE, ULTRA FINE and PHOTO MODE.

ﬁ Resolution indicators…Ordinarily, all of the resolution indicators

will be out; and the Normal resolution is thus selected. If you want to use any resolution other than Normal, press the resolution select key until the resolution indicator that corresponds to the desired resolution is lit.

ﬂ Contrast select key…Press this key when you want to select the

degree of contrast most suitable to the documents being transmitted.

‡ Contrast indicators…These indicators display the 3 available

levels of scanning contrast. When both of the indicators are out, the Normal contrast setting is selected. If you want to increase (darken) the contrast at which documents are scanned, press the contrast select key until the DARKER indicator is lit. If you want to reduce (lighten) the contrast at which documents are scanned, press the contrast select key until the LIGHTER indicator is lit.

° One-touch keys (No. 1 - No. 80)…80 one-touch keys are

available for use with this fax. Lower both cover plates when you want to access one-touch keys No. 1 - No. 32, raise the top plate in order to access one-touch keys No. 33 - No. 64 and raise both plates to access one-touch keys No. 65 - No. 80. You can designate each of the keys to function as either a onetouch key, a program key, a group dial or a chain dial key. Use these keys as well during the registration of destination names, etc. In this case, each key will have a single function regardless of whether either or both of the cover plates are raised or lowered.

* When entering characters, one-touch keys No. 31 and 63 serve

as the SPACE keys to enable you to enter a blank space between characters, and one-touch keys No. 32 and 64 serve as the CAPS LOCK keys.

1-4

Section 1 Basic Use of this Fax

(With both cover plates raised)

· MESSAGE TEL. key…Press this key when you want to light the MESSAGE TEL. indicator and, thereby, select the TAD Reception mode when a separately purchased telephone with answering machine capabilities is connected to this fax machine.

‚ MANUAL RX. key…Press this key when you want to switch

between the Auto Fax Reception and Manual Fax Reception modes.

Œ MEMORY TX. key…Press this key when you want to switch

between the Memory Transmission and Direct Feed Transmission modes.

„ REGISTER key…Press this key when you want to register

information related to facsimile use.

´ CONFIGURE key…Press this key when you want to configure

settings related to facsimile use.

‰ PRINT REPORTS key…Press this key when you want to print

out a desired report or list.

ˇ INFORMATION key…Press this key when you want to find out

whether a certain fax transmission or fax reception was carried out properly. The status of the 10 most recent fax transmissions and the 10 most recent fax receptions can be checked in the message display. Press this key also when you want to cancel or modify information related to communications that are in memory waiting for a start time.

Á BROADCAST key…Press this key when you want to perform

Broadcast Transmission procedures.

¨ POLLING key…Press this key when you want to perform Polling

Communication procedures.

ˆ CONFIDENTIAL key…Press this key when you want to perform

Confidential Communication procedures.

Ø RELAY BROADCAST key…Press this key when you want to

perform Relay Broadcast Transmission procedures.

” DELAYED TX. key…Press this key when you want to perform

procedures for communications that use the timer.

Å SUBADDRESS key…Press this key when you want to perform F-

Code Based Communication procedures.

Í DUPLEX TX key (SPACE key)…Press this key when you want to

perform Duplex Transmission procedures and transmit duplex (2sided) documents. * When entering characters, this key serves as the SPACE key to

enable you to enter a blank space between characters.

Î ALTERNATE DISPLAY key (CAPS LOCK key)…When carrying

out 2 operations simultaneously (Dual Access function) – such as copying during a fax transmission – the message display can be switched during the time that this key is held down to enable monitoring of the background operation. * When entering characters, this key serves as the CAPS LOCK

key.

1-5

Section 1 Basic Use of this Fax

Preparations

When using the fax functions of this machine for the first time after purchase, perform the procedures as explained in “(1) Attaching the Included Seals” through “(4) Registering Your Self-Station Information”.

(1) Attaching the Included Seals

The operation panel is marked with symbols rather than specific terms to indicate the function of each key and indicator. The given name in each language for each of these symbols is printed on the key-indicator seals that are included with the fax. The explanations in this Instruction Handbook will use the names printed on those seals when referring to each key and indicator on the operation panel. In addition, since it is possible to use letters which are specific to each particular language as well as other characters for registering destination names, special characters seals are included as well to indicate the special letters and other characters available for each language.

• The key-indicator seals indicate the given name in each language for each of the symbols shown on the operation panel and should be attached to a location on the fax that makes it easy for the user to refer to. (The suggested location is on the DF as shown in the illustration.)

• The special characters seals for each language are on the same sheet as the key-indicator seals and the seal that corresponds to the language in use in the message display should be attached to the top of the upper cover plate, directly under one-touch key No.

30.

1-6

Section 1 Basic Use of this Fax

(2) Turning TTI Transmission ON/OFF

The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party’s fax and printed out on the received documents. With this fax, the user can select here whether or not that TTI information will be sent to the receiving party’s fax, and – if it is – whether it will be printed inside or outside the border of the transmitted page. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

30-NOV-1999 10:00

Set original

Use the cursor up or the cursor down key to select “TTI”.

Set fax:

End TTI :Outside p.

➪

Print report

Press the Enter key. * The asterisk (*) in the message display indicates the current

setting.

Raising both cover plates

Raise both cover plates that are located over the one-touch

keys on the right side of the operation panel.

Entering the “Set fax” mode

Press the CONFIGURE key. The “Set fax” menu will appear in the message display.

TTI:

*Outside page

➪

Inside page Do not print

Selecting transmission and location of the TTI information

Use the cursor up or the cursor down key to select whether or not you want the TTI information to be sent and, if so, the location where it will be printed. * If you selected “Outside page”, the TTI information will be

printed outside the border of the transmitted page.

TTI:

*Outside page

Inside page

➪

Do not print

Set fax:

End TTI :Outside p.

➪

Print report

Press the Enter key. The setting for TTI Transmission is complete.

* To return to the initial mode settings, use the cursor up or the

cursor down key to select “End”. Then press the Enter key.

Set fax:

End TTI :Inside p.

➪

Print report

1-7

Section 1 Basic Use of this Fax

(3) Setting the Date and Time

Set the date and the time that will appear in the message display here. BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

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Set original

Press the Enter key. The “Program fax parameter” menu will appear in the message display.

Program fax parameter:

End v :

➪

Own name :

Scroll through the menu with the cursor up or the cursor down key and select “Date and time”.

Program fax parameter:

Remote switch :55 Remote test ID:0000 Date and time :10:00

➪

Entering the “Program” mode

Raise both cover plates that are located over the one-touch keys and press the REGISTER key. The “Program” menu will appear in the message display.

Program:

End Program abbreviated dial

➪

Program one-touch key

Scroll through the menu with the cursor up or the cursor down key and select “Program fax parameter”.

Press the Enter key.

Entering the date and time

Use the keypad to enter the present date and time.

* If you want to advance the cursor to the next space,

simply press the cursor right key.

* If you want to clear the currently displayed date and time

from the message display and enter it once again from the beginning, simply press the Stop/Clear key.

Date and time:30-11-1999 10:00

Set date and time

Date and time:01-12-1999 12:00

1-8

Program:

Subaddress box register Program encryption code Program fax parameter

➪

Set date and time

Press the Enter key. The setting of the time and date is complete.

* If you are finished making settings, press the Reset key.

The operation panel will return to the initial mode settings.

Program fax parameter:

Remote switch :55 Remote test ID:0000

Date and time :12:00

➪

Section 1 Basic Use of this Fax

(4)

Registering Your Self-Station Information

If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party’s fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.

1 Registering your fax number

* Use the following procedure as well when you want to

change information that is already registered.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

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Set original

Press the Enter key. The “Program fax parameter” menu will appear in the message display.

Program fax parameter:

End v :

➪

Own name :

Press the Enter key again.

v :

Enter fax number

20 digits

Entering the “Program” mode

Raise both cover plates that are located over the one-touch

keys and press the REGISTER key. The “Program” menu will appear in the message display.

Program:

End Program abbreviated dial

➪

Program one-touch key

Scroll through the menu with the cursor up or the cursor down key and select “Program fax parameter”.

Entering your fax number

Use the keypad to enter your fax number.

* The fax number can be up to 20 digits in length. * If you want to clear the currently displayed number from the

message display, simply press the Stop/Clear key.

v :684256_

20 digits

Enter fax number

Press the Enter key. Registration of your fax number is complete.

* To return to the initial mode settings, press the Reset key.

Program fax parameter:

End

v :684256

➪

Own name :

Program:

Subaddress box register Program encryption code Program fax parameter

➪

1-9

Section 1 Basic Use of this Fax

2 Registering your station name

If you register your name here, it will be shown in the message display of the other party’s fax, as well as on the Reception Report that they print out. (This function is only guaranteed to work when the other party’s fax is one of our models.) * Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the initial mode settings.

Perform steps 1 - 4 of “1 Registering your fax number”, page 1-9.

Program fax parameter:

End v :

➪

Own name :

Use the cursor up or the cursor down key to select “Own name”.

Entering your station name

Enter the desired name for your station.

(Refer to “Entering Characters”, page 1-28.) * Your station name can be up to 32 characters in length. * The station name registered here will be shown in the

message display of the other party’s fax, as well as on the Reception Report that they print out. (This function is only guaranteed to work when the other party’s fax is one of our models.)

* If you want to clear the currently displayed name from the

message display, simply press the Stop/Clear key.

S-Pjt

(Small letter mode)

Enter own name

Press the Enter key.

Program fax parameter:

End v : Own name :

➪

Press the Enter key. Registration of your station name is complete.

* To return to the initial mode settings, press the Reset key.

Program fax parameter:

End

v : Own name :S-Pjt

➪

1-10

Enter own name

Section 1 Basic Use of this Fax

3 Registering your station ID

* Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the initial mode settings.

Perform steps 1 - 4 of “ page 1-9.

Program fax parameter:

➪

Use the cursor up or the cursor down key to select “Own ID”.

1 Registering your fax number”,

End v : Own name :

Use the keypad to enter the desired station ID (4 digits). * If you want to reset the displayed number to “0000”,

simply press the Stop/Clear key.

Own ID:3324

Enter ID-code

Press the Enter key. Registration of your station ID is complete.

* To return to the initial mode settings, press the Reset key.

Press the Enter key.

Program fax parameter:

v : Own name : Own ID :0000

➪

Own ID:0000

Program fax parameter:

v : Own name : Own ID :3324

➪

Enter ID-code

1-11

Section 1 Basic Use of this Fax

Features and Functions of this Fax

The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.

(1) Switching from the Copy Operation

Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode. Therefore, if you want to send a fax to another party it is first necessary to switch to the Fax Operation mode. However, since the Automatic Fax Reception mode is the default setting for receiving a fax, fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode.

When the machine is in the Copy Operation mode, the lamp in the COPY key will be lit and a message distinctive to the Copy Operation mode will appear in the message display.

(2) Initial Mode

Check the message display to make sure that the operation panel is in the initial mode for fax operation PRIOR to performing any facsimile operation. The initial mode refers to the operational status of the fax while it is waiting for some operation to begin. The operation panel will return to this initial mode and the accompanying default settings at the end of each successful fax operation as well as when the Auto Clear function engages.

● Message display in the initial mode

The message display in the initial mode for fax operation will differ according to whether Restricted Access (page 4-55) is turned ON or OFF. The specific message displayed in each of these situations is shown below. MAKE SURE that the appropriate message is displayed PRIOR to performing any fax operation.

When Restricted Access is turned OFF…

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Set original

To switch to the Fax Operation mode, simply press the FAX key. Once the machine is in the Fax Operation mode, the lamp in the FAX key will light and a message distinctive to the Fax Operation mode will appear in the message display.

When Restricted Access is turned ON…

In this case, it is necessary to enter your access code or the registered management password in order to use the fax. If a viable access code or the registered management password is entered, the message display will change to the initial mode for fax operation.

Enter access code

CAUTION

When Restricted Access is turned ON, it is necessary to enter the registered management password in order to access the various setting and registration procedures of this fax. Even if a viable access code is entered and fax operation is performed, the menus that correspond to the various setting and registration procedures of this fax will not be available. (Refer to “Restricted Access”, page 4-55.)

1-12

Section 1 Basic Use of this Fax

(3) When You Press the Reset Key…

When you want to cancel a procedure part way through, simply press the Reset key. The operation panel will automatically return to the initial mode for fax operation. * If, however, documents have already been set when you press the

Reset key, the displayed size of those documents will remain in the message display.

* Depending on the status of the operation, there are occasions

when pressing the Reset key may have no effect.

(4) Auto Clear Function

(6) Auto Shut-Off Function

Anytime there is no operation of or activity with this fax (no keys are pressed, no documents are set, nothing is printed out, etc.) for a designated period of time, the Auto Shut-Off function will engage for energy saving purposes and the fixing section heater and fan inside the machine will shut down. The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copying or fax communication. Thus, the energy consumed during that time is a great percentage of the overall energy used by the machine. Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing energy consumption while the machine is in this waiting state. *

It is recommended that the amount of time that will elapse before the Auto Shut-Off function is to engage (factory default: 60 minutes) be set to a longer period of time if the machine is used frequently during the day, and to a shorter time if there are normally long periods between use. (Refer to the Instruction Handbook for your copier.)

The Auto Clear function will clear all entered settings and the operation panel will return to the initial mode settings after any type of transmission or print out, or if you do not press any keys within 90 seconds during any procedure. * If, however, documents are set when the Auto Clear function

engages, the displayed size of those documents will remain in the message display.

(5) Document Number

The fax uses a 3-digit document number in order to manage each fax communication. This document number is assigned during the procedure in the order that each communication that uses the timer and each transmission or reception is accomplished. In addition to appearing in the message display, this document number can be verified by checking the Delayed Communication Report that is printed out for each communication that uses the timer or by printing out a Confirmation Report. (Refer to “Turning Report Print Out ON/OFF”, page 6-2, and “(2) Confirmation Report”, page 5-3.)

13579

v : 01Page Doc. nr :056 E F Document :A4

Now scanning

* Once the Auto Shut-Off function engages, the main switch will turn

OFF ( ) and all indications on the operation panel will go out. It is necessary to turn the main switch back ON ( | ) in order to send a fax or perform other fax operations on this machine.

1-13

Section 1 Basic Use of this Fax

(7) Dual Access Function

The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure to transmit documents even during transmission of other documents. It is also possible to receive a fax during copying with the received document(s) printed out automatically once the copy operation is completed. Because the Dual Access function is constantly enabled, no matter what operation is currently in progress, you can perform fax transmission procedures anytime that “Set original” appears in the message display. No special settings are required to use the Dual Access function.

Checking the status of a fax communication in progress

Raise both cover plates and hold down the ALTERNATE DISPLAY key.

● Table of Operations Available/Unavailable

under Dual Access

Additional operation

Initial operation

During operation in the Direct Feed Transmission mode *

(including “Direct” Reverse Polling)

During operation in the Memory Transmission mode

(including “Memory” Reverse Polling)

While entering documents into memory in the Memory

Transmission mode

During transmission in the Direct Feed Transmission mode

During transmission in the Memory Transmission mode (including ringing the other party for a communication

that uses the timer)

During Memory Reception

During direct print out of received documents

(w/ the line connected)

v : 01Page

Receive

* The status of the background operation currently in progress

will be shown in the message display during the time that the ALTERNATE DISPLAY key is held down. If you want to cancel the background operation, simply press the Stop/Clear key while you are still holding the ALTERNATE DISPLAY key down. Once you release the ALTERNATE DISPLAY key, the message display will return to its previous state.

There are cases in which the Dual Access function is not available. For example, during a fax communication to one party, you will not be able to receive a fax from another party, nor can you perform setting or registration procedures during any fax transmission or reception. In such cases, perform the desired operation after the current communication is completed. Refer to “● Table of Operations Available/Unavailable under Dual Access”, for more detailed information regarding which operations can and cannot be performed simultaneously. * Communications that use the timer will not be accomplished, even

upon reaching the designated time for the communication to begin, until the current operation has been completed.

* If you press one of the “function” keys during a state when it is not

possible to perform two operations simultaneously, the alarm will sound and a message will appear informing you that the operation is not possible.

During print out of received documents

(when off-line)

During print out of a Transmission or Reception

Report, or an Activity Report AFTER a communication

During manual print out of a Report or List

During procedures for fax-related registration

During procedures for fax-related settings

Scanning and Printing sections when the machine is

used as a copier

Printing section when the machine is used as a copier

Printing section when the machine is used as a printer

1-14

Section 1 Basic Use of this Fax

3 4 5 6 7 8 9 0 ! @ # $ %

X O O O O O X X X

O O

X X

The numbers and symbols shown in the table above refer to the following:

* : During procedures that use the message display but are not

included in the initial procedures listed in the table above, the procedure will work just like this operation.

O: The additional operation will work unconditionally with the initial

operation.

- : Unrelated to fax operation.

X: The additional operation will NOT work with the initial operation.

m: The additional operation will work with the initial operation

under certain conditions. The adjoining numerals refer to the following conditions: 1: Print out will be accomplished once printing is possible and

2: Direct Reception will switch to Memory Reception and print

3: Printing can be stopped and copies made. 4: Settings made in the Fax Operation mode will be deleted

the fax is in the Fax Operation mode.

out will be accomplished once printing is possible and the fax is in the Fax Operation mode.

once the machine is switched to the Copy Operation mode.

- -

1-15

Section 1 Basic Use of this Fax

(8) Batch Transmission Function

Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication. This Batch Transmission function eliminates the need for you to dial the same destination multiple times, thereby lowering communication costs. * Direct Feed Transmissions will not be included in a Batch

Transmission.

* If you register the same destination fax number under both a one-

touch key and an abbreviated number and both of these have been used to schedule different transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* If you register the same destination fax number for two separately

scheduled Broadcast Transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* When the start time for a scheduled communication arrives and

another communication to the same party is currently waiting for automatic redialling, both communications will be grouped together and sent using Batch Transmission.

* When Restricted Access is turned ON, only communications that

were scheduled using the same access code will be sent using Batch Transmission. Therefore, if different access codes were used when scheduling two separate communications, those documents will be transmitted separately even if the destination and the scheduled time of transmission are the same.

(10) F-Code Based Communication

F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, methods of confidential communication – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax has such F-Code capabilities. By using an F-Code Box that has been registered in this machine and designated for F-Code Based Communication to transmit and receive documents, you can perform Confidential and Bulletin Board Communications between this machine and models from other manufacturers. In order to perform an F-Code Based Communication, the other party’s fax must have F-Code Based capabilities specific to the communication you are attempting. Therefore, you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using F-Code Based Communications. Refer to “F-Code Based Communication”, page 4-18, for a more detailed information regarding the F-Code Based Communication capabilities of this fax.

(9) Rotate & Transmit Function

If A4 (width-wise) size documents are set in the SRDF or on the platen, this function will automatically rotate the scanned data 90° counter-clockwise and transmitted them as A4R (length-wise) documents. * To enable the Rotate & Transmit function for documents set in the

SRDF, you must select “Standard size original” when setting the document size for scanning from the Document Feeder. (Refer to “Setting the Document Size for Scanning from the Document Feeder”, page 6-7.)

* The Rotate & Transmit function will only engage for A4 size

documents.

(11) Memory Reception Function

When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled. * If, for any reason, power to the fax is disconnected or lost, a portion

of the first data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost. (Refer to “● Memory Reception”, page 1-24.)

1-16

(12) Rotate Received Documents

Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (A4 or A5), this function will automatically rotate the received data clockwise before printing it out. This is a standard function machine and no special settings are required for its use. * Depending on the type of communication that is involved,

there are times when rotation of the received data is not possible.

90° counter-

of this

Section 1 Basic Use of this Fax

(13) Imaging Memory Back-Up Function

If, for any reason, power to the fax is disconnected or lost, the back-up battery in this machine will protect all data related to documents that were already received into Imaging Memory, or that are waiting for transmission, for up to 30 minutes (4 MB of optional Imaging Memory must be installed [totalling 8 MB in the machine]). Thus, if power is restored to the fax within that time period, those communications that were scheduled and waiting in memory prior to the failure will be carried out as scheduled. If power cannot be restored in time and data is lost, a Power Failure Report that indicates what information was lost will be automatically printed out once power is restored to the fax. * The actual length of time the back-up battery will protect the data in

memory may differ depending on the conditions and environment of use of this machine.

* Depending on certain conditions in this machine, a portion of the

first data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost.

1-17

Section 1 Basic Use of this Fax

Sending Documents

The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation.

Switching to the Fax Operation mode

Press the FAX key to switch to the Fax Operation mode.

* When the lamp in the FAX key is lit, the machine is in the

Fax Operation mode.

Selecting the transmission mode

Select the desired transmission mode.

* There are two transmission modes available in this fax:

Memory Transmission and Direct Feed Transmission. Memory Transmission is the default setting in this fax and, in this case, the MEMORY TX. indicator will be lit.

* Check the message display to make sure that the operation panel

is in the initial mode for fax operation. If the operation panel is not in the initial mode, press the Reset key.

01-DEC-1999 12:00

Set original

* To switch between the Memory Transmission and Direct Feed

Transmission modes, raise both cover plates and press the MEMORY TX. key.

* If the MEMORY TX. indicator is NOT lit, the fax is in the

Direct Feed Transmission mode.

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Section 1 Basic Use of this Fax

● Memory Transmission mode

(Transmitting from the SRDF)

In this method of transmitting with the Memory Transmission mode, the destination fax number is dialled automatically AFTER the documents are set in the SRDF, scanned and then entered into memory. In this way, your documents are returned to you, ready to use, without making you wait until the actual transmission is complete. This is an extremely convenient method to use when transmitting multiple page documents. * Memory Transmission is the default setting in this fax and the

MEMORY TX. indicator is lit when the fax is in this mode. If the indicator is NOT lit, press the MEMORY TX. key until it IS lit.

● Memory Transmission mode (Transmitting from the platen)

This method of transmitting with the Memory Transmission mode is ideal for transmitting books and the like that cannot be placed in the SRDF. Documents are set one at a time directly on the platen and, after all the documents are scanned and entered into memory, the destination fax number is then dialled. In this case, it is necessary – after each page is scanned – to select whether or not you want to transmit more pages and to select the size of each of these pages. The correct procedure can be performed by simply following the message display. * The MEMORY TX. indicator is lit when the fax is in the Memory Transmission mode.

If the indicator is NOT lit, press the MEMORY TX. key until it IS lit.

● Direct Feed Transmission mode

(Transmitting from the SRDF)

In this method of transmitting with the Direct Feed Transmission mode, the destination fax number is dialled first, and – once the connection with the other fax machine is established – the documents that are set in the SRDF are scanned and then transmitted. If the transmission involves a multi-page document, the second page is scanned after the data for the first page is transmitted. * To use the Direct Feed Transmission mode when the

MEMORY TX. indicator is lit, press the MEMORY TX. key until the indicator goes out.

* If you want to stop the transmission in progress,

simply remove the remaining documents from the SRDF.

● Direct Feed Transmission mode (Transmitting from the platen)

This method of transmitting with the Direct Feed Transmission mode is ideal for transmitting books and the like that cannot be placed in the SRDF. Documents are set one at a time directly on the platen, the destination fax number is then dialled first, and – once the connection with the other fax machine is established – scanning of the document begins and the document is transmitted. This process is carried out for each page that you want to transmit and it is necessary, after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each of these pages. The correct procedure can be performed by simply following the message display. * After each page is transmitted, the alarm will sound to inform you that you may set the next page.

If you do not set another document within a predetermined period of time after the alarm stops, the transmission will be terminated at that point.

* To use the Direct Feed Transmission mode when the MEMORY TX. indicator is lit, press the MEMORY

TX. key until the indicator goes out.

1-19

Section 1 Basic Use of this Fax

Setting the documents

1 Adjust the original insert guides to match the width of the

documents you want to transmit.

2 Open the eject guide when transmitting documents of a

large size such as B4 or A3.

3 Set the documents face-up on the original table.

● Acceptable documents

> When set in the SRDF…

• Type: Plain paper, coloured paper, recycled paper

• Size: A5R - A3, Folio (Width: 148 mm - 297 mm, Length: 148 mm - 1700 mm) * If you attempt to transmit a document over 1700 mm in length,

a message indicating that a document jam has occurred in the SRDF will appear in the message display.

• Paper weight… 1-sided documents: 35 g/m2- 160 g/m

Duplex (2-sided) documents: 50 g/m2- 120 g/m

• Number (plain paper): Under A4: 70 sheets B4 or A3: 50 sheets

> When set on the platen…

• Maximum size: A3

● Notes on acceptable documents

• If documents with very low contrast images or light coloured text are transmitted, they may not be received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc., have dried COMPLETELY before setting them for transmission.

• When setting documents in the SRDF, ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

•

If documents with punch holes are set in the SRDF for transmission, grey streaks may appear on the documents received by the other party. In this case, set the documents in a different direction and try to transmit them again.

* If the documents are set properly, the original set indicator

will be lit green. If the indicator is flashing green, the documents are not set properly. If the indicator is flashing red, a paper jam has occurred.

* DO NOT set more documents than indicated by the paper

volume lines that are located on the inside of the rear original insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

* Refer to the Instruction Handbook for your SRDF for more

detailed information regarding use of the SRDF.

* It is possible to set duplex (2-sided) documents and have

both the front and back sides of those documents transmitted. (Refer to “Duplex Transmission”, page 2-2.)

Documents can also be transmitted by lifting open the SRDF and setting one document at a time directly on the platen. ALWAYS use the platen when transmitting pages from books and the like.

1 Set the document face-down and align it properly with the

lines on the original size scales.

2 When transmitting single-sheet documents directly from the

platen, BE SURE to close the SRDF.

CAUTION

DO NOT leave the document feeder open as there is a danger of personal injury.

1-20

Section 1 Basic Use of this Fax

Selecting the resolution

It is possible to select a resolution from among the 5 available

settings. * Ordinarily, all of the resolution indicators are out; and the

Normal resolution is thus selected. If you want to use the Normal resolution, there is no need to change this setting.

* If you want to change the resolution, press the resolution

select key until the resolution indicator that corresponds to the desired resolution is lit.

● Resolutions

• Normal: For transmitting documents with standard size characters

• FINE: For transmitting documents with relatively small characters or thin lines

• SUPER FINE: For transmitting documents with detailed lines and characters

• ULTRA FINE: For transmitting the clearest reproduction of documents with detailed lines and characters

• PHOTO MODE: For transmitting the clearest reproduction of documents containing both photographs as well as text

<Notes>

• The FINE and SUPER FINE resolutions reproduce clearer images in comparison to transmission with the Normal resolution, but transmission time is longer.

• The PHOTO MODE resolution reproduces greys clearly, but transmission time is longer than with the Normal or FINE resolutions.

• To transmit with the ULTRA FINE resolution, 4 MB of optional Bitmap Memory must be installed. If the additional Bitmap Memory is not installed, documents will be transmitted with the SUPER FINE resolution even if ULTRA FINE is selected.

• To transmit with the SUPER FINE or ULTRA FINE resolutions, the receiving fax must have the corresponding resolution capabilities in order to benefit from their features. If the receiving fax does not have the corresponding capability, transmission will be accomplished with the FINE resolution.

Selecting the contrast

It is possible to select a contrast from among the 3 available

settings. * Ordinarily, all of the contrast indicators are out; and the

Normal contrast is thus selected. If you want to use the Normal contrast, there is no need to changes this setting.

* If you want to change the contrast, press the contrast select

key to select the contrast most suitable to the documents being transmitted. If you want to increase (darken) the contrast at which documents are scanned, press the contrast select key until the DARKER indicator is lit. If you want to reduce (lighten) the contrast at which documents are scanned, press the contrast select key until the LIGHTER indicator is lit.

1-21

Section 1 Basic Use of this Fax

Dialling a destination fax number

Use the keypad to enter the destination fax number.

* The destination fax number can be up to 32 digits in length.

v :13579

Document :A4

Press START-key

You can also enter the destination fax number with a onetouch key. Simply press the one-touch key under which the desired fax number is registered. * The transmission operation will begin automatically; there is

no need to press the Start key.

* If a mistake is made at any point in entering the fax number,

press the cursor left or the cursor right key to move the cursor to the desired position and enter the desired number, or press the Stop/Clear key and enter the full number once again from the beginning.

If you want to cancel the operation in progress, press the Reset key. The information entered up to that point will be cleared and the operation panel will return to the initial mode settings. If you stopped the operation because you made a mistake in the procedure, perform the procedure once again from the beginning.

● One-touch keys

* To use the one-touch keys for dialling, it is necessary to register, in

advance, the desired destination fax number under one of the onetouch keys.

* If the alarm sounds and an error message appears in the message

display, an unregistered one-touch key was pressed. Check the correct one-touch key and press that key.

You can also enter the destination fax number with an abbreviated number. Simply press the ABBR./DIRECTORY key and then use the keypad to enter the 3-digit abbreviated number (000 - 199) under which the destination fax number is registered. * The transmission operation will begin automatically; there is

no need to press the Start key.

1-22

● Abbreviated numbers

* To use abbreviated numbers for dialling, it is necessary to register,

in advance, the desired destination fax number under an abbreviated number.

* If the alarm sounds and an error message appears in the message

display, an unregistered abbreviated number was entered. Check the correct abbreviated number and enter that number.

Section 1 Basic Use of this Fax

Initiating the fax transmission

Press the Start key.

* The transmission operation will begin automatically.

v :13579 01Page Doc. nr :056 E F Document :A4

Now scanning

> Checking the status of the transmission

Raise both cover plates and hold down the ALTERNATE DISPLAY key. The status of the transmission currently in progress will be shown in the message display during the time that this key is held down. Once you release the ALTERNATE DISPLAY key, the message display will return to its previous state.

When any documents you want to transmit are set on the platen, the “Original size” menu will appear in the message display once you press the Start key. In this case, perform the following procedure. * If there are also documents set in the SRDF, the detected size of

the documents set in the SRDF will take priority over those on the platen.

* If you want to cancel the procedure part way through, press the

Stop/Clear key. The operation panel will return to the initial mode settings.

1 If the document size indicated in the message display does not

match the actual size of the document set on the platen, use the cursor up or the cursor down key to select the correct size. * If you select the size of the first document but do not press the

Enter key within a certain amount of time, the Auto Clear function will engage and will automatically clear the selected document size.

v :13579 01Page Doc. nr :056

Communicating

> Stopping the transmission in progress

To stop the transmission in progress, raise both cover plates, hold down the ALTERNATE DISPLAY key and press the Stop/Clear key. The transmission will be cancelled.

Original size:

➪

2 Press the Enter key.

3 Press the Start key. Scanning of the document will begin.

* If the fax is in the Direct Feed Transmission mode, the scanned

document will immediately be sent to the destination party.

Continue scanning:

Yes

➪

4 Scroll through the menu with the cursor up or the cursor down

key and select whether or not you want to scan more pages into memory. > If you DO want to scan more pages, set the next page to be

scanned on the platen and select “Yes”. Then press the Enter key and repeat the procedure from step 1. * If the fax is in the Direct Feed Transmission mode and you do

not set another document, the alarm will sound.

> If there are no further pages to be scanned, select “No” and

then press the Enter key. The fax will automatically begin transmission of all of the documents scanned into memory.

1-23

Section 1 Basic Use of this Fax

Receiving Documents (Automatic Fax Reception)

Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. * Fax reception is possible even if the main switch is turned OFF ( ).

Receiving a fax

When a fax comes in, fax reception will begin automatically

after the amount of time equal to a designated number of rings. * Once fax reception begins, the COMMUNICATING indicator

will light but the message display itself will not show any indication of the reception in progress.

> Checking the status of the reception

Raise both cover plates and hold down the ALTERNATE DISPLAY key. The status of the reception currently in progress will be shown in the message display during the time that this key is held down. Once you release the ALTERNATE DISPLAY key, the message display will return to its previous state.

This fax machine offers the following 4 ways to receive a fax.

• Automatic Fax Reception

• Manual Fax Reception

• Auto FAX/TEL Switching

• TAD Reception

> Stopping the reception in progress

To stop the reception in progress, raise both cover plates, hold down the ALTERNATE DISPLAY key and press the Stop/Clear key. The reception will be cancelled.

● Making copies during a reception

It is possible to make copies even during a reception in which documents are being directly printed out.

• Press the Interrupt key during a reception. The fax will switch to Memory Reception and copying will be possible.

v : 01Page

Receive

Printing out the received documents

Received document(s) will be printed out and ejected face-

down in the copy store section.

● Memory Reception

of first data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost.

Receive document in memory

Add paper

* Up to 250 sheets of plain paper (80 g/m

store section. When the maximum number of sheets has been reached, remove all of the documents from the copy store section.

* Even if you cannot print out because paper has run out or a paper

jam occurs, reception is still possible (Memory Reception).

* If neither drawer contains paper of the same size as the received

documents, reception will accomplished into memory. In this case, you can force-print the received documents onto a different size of paper. (Refer to page 2-14.)

* 4 MB of optional Bitmap Memory must be installed in order to print

out documents received with the ULTRA FINE setting at their intended resolution.

) can be stored in the copy

1-24

Cancelling a Communication

You can cancel a communication even if it is already in progress. The methods for cancelling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode. The following contains explanations on the various methods used for cancelling communications.

Section 1 Basic Use of this Fax

(1) Cancelling a Memory Transmission

All transmissions accomplished in the Memory Transmission mode are handled as operations in the background of the message display. In order to cancel a background operation, it is first necessary to make that operation appear in the message display. Perform the following procedure to cancel this type of transmission.

old down the ALTERNATE DISPLAY key. The background

operation display.

currently in progress will appear in the message

v :13579 01Page Doc. nr :056

Document:A4

Communicating

(2) Cancelling a Direct Feed Transmission

All transmissions accomplished in the Direct Feed Transmission mode are handled as operations in the foreground of the message display. Therefore, the status of these transmissions are always shown in the message display. Perform the following procedure to cancel this type of transmission.

Check the status of the transmission currently in progress in the message display.

v :13579 01Page Doc. nr :056

Communicating

Press the Stop/Clear key. The transmission will be cancelled.

Document:A4

Press the Stop/Clear key while you are still holding the ALTERNATE DISPLAY key down. The transmission will be

cancelled.

* If you attempt to cancel a transmission that is scheduled to

multiple destinations (such as a Broadcast Transmission) and there were destinations still remaining to be transmitted to, a message will appear in the message display asking whether or not you want to continue the transmissions to the remaining destinations. > If you select “Yes”, transmissions will be carried out to the

remaining destinations.

> If you select “No”, or if you make no selection and the Auto

Clear function engages and clears the message display, transmission to the remaining destinations will also be cancelled as well.

The following types of transmission can be cancelled using this procedure: Memory Transmission to a single destination, Broadcast Transmission, Memory transmission to a relay station, Relay Broadcast Transmission, Polling Transmission, Memory Confidential Transmission, Memory Reverse Polling (the transmission operation), Confidential Polling Transmission, F-Code Based Confidential Transmission and F-Code Based Bulletin Board Transmission.

* If the documents are being transmitted from the SRDF, that

document currently being transmitted will be ejected onto the top cover of the SRDF.

The following types of transmissions can be cancelled using this procedure: Direct Feed Transmission to a single destination, Direct Feed transmission to a relay station, Direct Feed Confidential Transmission, Direct Feed Reverse Polling (the transmission operation) and Direct Feed F-Code Based Confidential Transmission.

1-25

Section 1 Basic Use of this Fax

(3) Cancelling a Reception

All fax receptions are handled as operations in the background of the message display. In order to cancel a background operation, it is first necessary to make that operation appear in the message display. Perform the following procedure to cancel this type of communication.

Press the ALTERNATE DISPLAY key. The background operation currently in progress will appear in the message

display.

v : 01Page

Receive

(4) Cancelling a Polling Transmission in

Memory or a Communication That is Waiting for a Start Time

Perform the following procedure to cancel a communication that is in memory waiting for a start time or to cancel a Polling Transmission. * You CANNOT cancel a communication that is in memory waiting to

be forwarded to a destination fax.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Entering the “Communication information” mode

Raise both cover plates and press the INFORMATION key.

The “Communication information” menu will appear in the message display.

Press the Stop/Clear key while you are still holding the ALTERNATE DISPLAY key down. The reception will be

cancelled.

* If you attempt to cancel a reception that is scheduled from

multiple transmitting faxes (such as a Polling Reception) and there were fax machines still remaining to be received from, a message will appear in the message display asking whether or not you want to continue the receptions from the remaining faxes. > If you select “Yes”, receptions will be carried out from the

remaining faxes.

> If you select “No”, or if you make no selection and the Auto

Clear function engages and clears the message display, reception from the remaining faxes will also be cancelled as well.

Communication information:

TX result display

➪

Reception report Edit

Use the cursor up or the cursor down key to select “Edit”.

Communication information:

TX result display Reception report Edit

➪

The following types of reception can be cancelled using this procedure: Reception from a single party, Reception of a Relay Transmission, Polling Reception, Reverse Polling (the reception operation), Confidential Polling Reception, Continuous Polling Reception, Confidential Reception, F-Code Based Confidential Reception and F-Code Based Bulletin Board Reception.

1-26

Press the Enter key.

Edit:

➪

Immediate transmission Program/Change

Use the cursor up or the cursor down key to select “Delete”.

Edit:

Immediate transmission Program/Change Delete

➪

Section 1 Basic Use of this Fax

Press the Enter key. * If there are no related communications in memory, an error

message will appear and then the message display will return to the “Edit” menu.

Delete: list

Doc. nr :005

➪

YDK P03

v :

13:00 Send

Selecting the communication you want to cancel

Use the cursor up or the cursor down key to select the

communication you want to cancel.

Delete: list

Doc. nr :026

➪

v :YBS P04

15:00 Send

Press the Enter key. The selected communication will be cancelled.

* If there are any other scheduled communications still in

memory, a Confirmation Report will be printed out.

Set original

01-DEC-1999 12:00

1-27

Section 1 Basic Use of this Fax

Entering Characters

(1) Character Table

Character entry is carried out with the one-touch keys. The characters registered under each one-touch key are as shown in the following table.

One-touch key

No.

1, 33, 65 a r 2, 34, 66 b 3, 35, 67 c 4, 36, 68 d 5, 37, 69 e 6, 38, 70 f 7, 39, 71 g 8, 40, 72 h

9, 41, 73 10, 42, 74 11, 43, 75 12, 44, 76 13, 45, 77 14, 46, 78 15, 47, 79 16, 48, 80 17, 49,

Character Character

i j

n o p q

One-touch key

No.

18, 50, 2 19, 51,

20, 52, 4 21, 53, 5 22, 54,

23, 55, 7 24, 56, 8 25, 57, 9 26, 58, 0 27, 59, ! 28, 60, @ 29, 61, # 30, 62, $

31, 63, %

32, 64, ^

Press to switch between

input of upper- and

t u v

x y z

. , ' "

_ - + &

/ ( ) :

Press to enter a single space

lowercase letters

* When entering characters, each one-

touch key will always represent the same characters regardless of whether the cover plates are raised or lowered. The symbols table refer to the following:

1 MESSAGE TEL. key 2 MANUAL RX. key 3 MEMORY TX. key 4 REGISTER key 5 CONFIGURE key 6 PRINT REPORTS key 7 INFORMATION key 8 No designation when both cover

plates are raised

9 BROADCAST key 0 POLLING key ! CONFIDENTIAL key @ RELAY BROADCAST key # DELAYED TX. key $ SUBADDRESS key % DUPLEX TX key ^ ALTERNATE DISPLAY key

m: The available characters will differ

depending upon the language in use in the message display. (Refer to “Available Characters Table”, page 8-3.)

1 - ^ and m in this

(2) Procedure

Refer to the following example when entering characters during the registration procedure for one-touch keys, abbreviated numbers, etc.

[Ex.] To enter “Mt [G]”

Enter destination name

1-28

Press one-touch key No. 13 (marked with the letter “m”). An uppercase “M” will appear in the message display and the

cursor will move to the next space. * You CANNOT enter a space as the first character.

Enter destination name

Section 1 Basic Use of this Fax

Press one-touch key No. 32 to switch to entry of lowercase letters.

* A message will appear in the message display to indicate

that entry will be accomplished in lowercase letters.

(Small letter mode)

Enter destination name

Press one-touch key No. 20 (marked with the letter “t”). A lowercase “t” will appear in the message display.

(Small letter mode)

Enter destination name

Press the cursor right key to register the bracket and to move the cursor to the next space.

* When entering symbols, the cursor right key serves to

Mt [

(Small letter mode)

Enter destination name

Press one-touch key No. 32 to switch back to entry of uppercase letters.

* The message that indicated that entry was in lowercase

letters will disappear.

Mt [

Enter destination name

Press one-touch key No. 31 to move the cursor to the next space and, thereby, enter a space after the “t”.

* You can also enter a space by pressing the cursor right key

to move the cursor to the next space.

(Small letter mode)

Enter destination name

Press one-touch key No. 30. A semi-colon “ ; ” will appear in the message display.

Mt ;

(Small letter mode)

Enter destination name

Press one-touch key No. 30 until a left bracket “ [ ” appears.

[

(Small letter mode)

Enter destination name

Press one-touch key No. 7 (marked with the letter “g”). An uppercase “G” will appear and the cursor will move to the

next space.

Mt [G

Enter destination name

Press one-touch key No. 30 until a right bracket “ ] ” appears and then press the cursor right key to register the bracket.

1100

Mt [G]

Enter destination name

Press the Enter key. Character entry is complete. * To cancel character entry, press the Stop/Clear key before

1111

pressing the Enter key.

1-29

Section 1 Basic Use of this Fax

One-Touch Keys

If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to dial the destination fax number for Encrypted Transmissions.

(1) Registering

* You can designate any number of the 80 one-touch keys for use in

one-touch dialling.

* You CANNOT designate a one-touch key for Encrypted

Transmission once you press the SUBADDRESS key and enter a subaddress during registration of that key.

* If you want to check the information already registered under each

one-touch key, print out a One-Touch Key List.

* It is recommended that you register the name of the other party as

well as the fax number under each one-touch key. If you register the other party’s name as well, you will be able to use the directory to search for their fax number.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

Use the cursor up or the cursor down key to select “Program one-touch key”.

Program:

End Program abbreviated dial Program one-touch key

➪

Press the Enter key.

01-DEC-1999 12:00

Set original

Entering the “Program” mode

Raise both cover plates that are located over the one-touch

keys and press the REGISTER key. The “Program” menu will appear in the message display.

Program:

End Program abbreviated dial

➪

Program one-touch key

One-touch key:

Press one-touch key

Selecting the one-touch key

Press an unregistered one-touch key.

v :

Enter fax number

1-30

Section 1 Basic Use of this Fax

Entering the fax number

Use the keypad to enter the fax number you want to register

under that one-touch key. * The fax number can be up to 32 digits in length.

v :012345

Enter fax number

Designating the one-touch key for F-Code Based Communication

> If you want to designate this key for F-Code Based

Communication, press the SUBADDRESS key and then proceed to step 8.

> If you DO NOT want to designate this key for F-Code Based

Communication, proceed to step 11.

Entering an F-Code password

An F-Code password is used during F-Code Based

1100

Communication. However, you do not have to enter an F-Code password here if you have determined in advance with the other party not to use one. > If you want to register an F-Code password, it can be up to

20 digits in length and include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

> If you DO NOT need to register an F-Code password,

proceed to step 11.

Press the Enter key.

1111

Enter destination name

Entering the other party’s name

Enter the name of the other party.

1122

* The name of the other party can be up to 20 characters in

length. (Refer to “Entering Characters”, page 1-28.)

M.K.W

Subaddress:

20 digits

Enter subaddress numbers

Entering a subaddress

Use the keypad to enter the corresponding subaddress.

A subaddress is required during F-Code Based Communication in order to designate the other party’s F-Code Box. The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9.

Subaddress: 66385

Enter subaddress numbers

20 digits

Enter destination name

Press the Enter key.

1133

Selecting the transmission speed

Use the cursor up or the cursor down key to select the desired

1144

transmission speed. * If communication errors occur frequently at “33600bps”,

change the setting to “14400bps” or “9600bps”. However, in this case, transmission time will be increased.

TX start speed:

33600bps

➪

14400bps 9600bps

TX start speed:

33600bps 14400bps

➪

9600bps

Press the Enter key.

Password:

Enter your password

20 digits

> If you pressed the SUBADDRESS key in step 7, proceed to

1155

step 21 on page 1-32.

> If you DID NOT press the SUBADDRESS key in step 7,

press the Enter key and proceed to step 16 on page 1-32.

1-31

Section 1 Basic Use of this Fax

Designating the one-touch key for Encrypted Transmission

1166

Use the cursor up or the cursor down key to select whether or not you want to designate this key for Encrypted Transmission.

Encryption:

➪

Off

> If you want to designate this key for Encrypted

Transmission, select “On” and proceed to step 17.

> If you DO NOT want to designate this key for Encrypted

Transmission, select “Off” and proceed to step 21.

Press the Enter key.

1177

Use the keypad to enter the 2-digit Key Code (01 - 20) that corresponds to the Encryption Key you want to use for this

1188

one-touch key.

Encryption code:00

Enter 2-digit ID-code

(2) Modifying and Deleting

* If the one-touch key that you want to modify is designated for

F-Code Based Communication, you will not be able to change the designation of that key into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you CANNOT change the designation into one for F-Code Based Communication.

Perform steps 1 - 4 of “(1) Registering”, page 1-30.

Press the one-touch key containing the information you want to modify or delete.

> Modifying registered information

1 Scroll through the menu with the cursor up or the cursor

down key and select the information you want to modify.

One-touch key:

Press one-touch key

One-touch key:01

End

v :012345

➪

Newcastle

Encryption code:15

Enter 2-digit ID-code

Press the Enter key.

1199

Enter the number of the destination party’s Confidential Box that has been designated for Encrypted Reception.

2200

Box nr:0000

Enter box nr

Box nr:1357

Enter box nr

One-touch key:01

End

012345

v : Newcastle

➪

2 Press the Enter key.

* Follow the steps related to the desired information in

“(1) Registering”, page 1-30, and change the information as desired.

Newcastle

Enter destination name

> Deleting registered information

1 Press the Stop/Clear key.

* If you want to cancel the deletion procedure, simply press

the Stop/Clear key again.

One-touch key:01

Delete

Press ENTER key.

2 Press the Enter key.

Press the Enter key. Registration of that one-touch key is complete.

2211

> If you want to continue registering other one-touch keys,

return to step 5 on page 1-30.

> If you are finished registering one-touch keys, press the

Reset key. The operation panel will return to the initial mode settings.

1-32

One-touch key:01

Deleted

If you are finished modifying and/or deleting one-touch keys, press the Reset key. The operation panel will return to the

initial mode settings.

Section 1 Basic Use of this Fax

(3) Dialling

You can dial a fax number by simply pressing the one-touch key under which that number is registered. * It is also possible to prevent the problems associated with

mistakenly pressing the wrong one-touch key by checking the destination name and/or number in the message display once before dialling occurs.

Checking the initial mode display

Check the message display to make sure that the operation

11 11

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

01-DEC-1999 12:00

Set original

Set the documents you want to transmit and press the one-touch key under which the desired fax number is registered.

* When the documents are set on the platen, it is necessary to

select the size of each page. (Refer to page 1-23.)

(4) Printing Out a One-Touch Key List

Print out this list in order to check the fax numbers registered under one-touch keys. * If there are no one-touch keys registered in this fax, a One-Touch

Key List will not be printed out.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation panel is in the initial mode for fax operation.

JUL-08-1999 12:00

Set original

Entering the “Print report” mode

Raise both cover plates that are located over the one-touch

keys and press the PRINT REPORTS key. The “Print report” menu will appear in the message display.

* The transmission operation will begin automatically; there is

no need to press the Start key.

* If an unregistered one-touch key was pressed, an error

message will appear in the message display and then the operation panel will return to the initial mode settings.

* If “Press X-key” appears in the bottom line of the message

display, Dial Confirmation is turned ON. In this case, check that the destination name and/or number displayed is actually the one desired.

v :Newcastle

Document :A4

Press 5-key

> If the destination IS the one desired, press the key on the

keypad that corresponds to the number indicated in the message display. The transmission operation will begin automatically.

> If the destination is NOT the one desired, press the Reset

key. The operation panel will return to the initial mode settings.

Print report:

Activity report

➪

Confirmation report User setting list

Use the cursor up or the cursor down key to select “Speed-dial list”.

Print report:

User setting list Confidential box list Speed-dial list

➪

Press the Enter key.

Use the cursor up or the cursor down key to select “One-touch key list”. Then press the Enter key. A One-Touch Key List will

be printed out. * The operation panel will return to the initial mode settings. * If there are no one-touch keys registered in the fax, an error

message will appear in the message display and then the operation panel will return to the initial mode settings.

Print speed-dial list:

Abbreviated dial list

➪

One-touch key list Telephone directory list

1-33

Section 1 Basic Use of this Fax

Abbreviated Numbers

If you register a fax number under a 3-digit abbreviated number in advance, you will be able to dial that number by simply entering the corresponding abbreviated number. You can also use abbreviated numbers to dial the destination fax number for Encrypted Transmissions.

(1) Registering

* You can register up to 200 abbreviated numbers (000 - 199) in this

fax.

* You CANNOT designate an abbreviated number for Encrypted

Transmission once you press the SUBADDRESS and enter a subaddress during registration of that abbreviated number.

* If you want to check the information already registered under each

abbreviated number, print out an Abbreviated Dial List.

* It is recommended that you register the name of the other party as

well as the fax number under each abbreviated number. If you register the other party’s name as well, you will be able to use the directory to search for their fax number.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

Use the cursor up or the cursor down key to select “Program abbreviated dial”. Then press the Enter key.

Abbreviation:

Enter abbreviated nr

Selecting the abbreviated number

Use the keypad to enter the 3 digits (000 - 199) that

corresponds to the desired abbreviated number.

01-DEC-1999 12:00

Set original

Entering the “Program” mode

Raise both cover plates that are located over the one-touch

keys and press the REGISTER key. The “Program” menu will appear in the message display.

Program:

End Program abbreviated dial

➪

Program one-touch key

Abbreviation:057

Enter abbreviated nr

Press the Enter key.

Entering the fax number

Use the keypad to enter the fax number you want to register

under that abbreviated number. * The fax number can be up to 32 digits in length.

v :

Enter fax number

1-34

012345

v :

Enter fax number

Section 1 Basic Use of this Fax

Designating the abbreviated number for F-Code Based Communication

> If you want to designate this abbreviated number for F-Code

Based Communication, press the SUBADDRESS key and then proceed to step 8.

> If you DO NOT want to designate this abbreviated number

for F-Code Based Communication, proceed to step 11.

Subaddress:

20 digits

Enter subaddress numbers

Entering a subaddress

Use the keypad to enter the corresponding subaddress.

Subaddress: 66385

Enter subaddress numbers

20 digits

Entering the other party’s name

Enter the name of the other party.

1122

* The name of the other party can be up to 20 characters in

length. (Refer to “Entering Characters”, page 1-28.)

M.K.W

Enter destination name

Press the Enter key.

1133

Selecting the transmission speed

Use the cursor up or the cursor down key to select the desired

1144

transmission speed. * If communication errors occur frequently at “33600bps”,

change the setting to “14400bps” or “9600bps”. However, in this case, transmission time will be increased.

TX start speed:

33600bps

➪

14400bps 9600bps

TX start speed:

33600bps 14400bps

➪

9600bps

Press the Enter key.

Entering an F-Code password

An F-Code password is used during F-Code Based

1100

Communication. However, you do not have to enter an F-Code password here if you determine in advance with the other party not to use one. > If you want to register an F-Code password, it can be up to

20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

> If you DO NOT want to register an F-Code password,

proceed to step 11.

Press the Enter key.

Password:

20 digits

Enter your password

1111

> If you pressed the SUBADDRESS key in step 7, proceed to

1155

1166

step 21 on page 1-36.

> If you DID NOT press the SUBADDRESS key in step 7,

press the Enter key and proceed to step 16.

Designating the abbreviated number for Encrypted Transmission

Use the cursor up or the cursor down key to select whether or not you want to designate this abbreviated number for Encrypted Transmission.

Encryption:

➪

Off

> If you want to designate this abbreviated number for

Encrypted Transmission, select “On” and proceed to step 17 on page 1-36.

> If you DO NOT want to designate this abbreviated number

for Encrypted Transmission, select “Off” and proceed to step 21 on page 1-36.

Enter destination name

1-35

Section 1 Basic Use of this Fax

Press the Enter key.

1177

Use the keypad to enter the 2-digit Key Code (01 - 20) that corresponds to the Encryption Key you want to use for this

1188

abbreviated number.

Press the Enter key.

1199

Encryption code:00

Enter 2-digit ID-code

Encryption code:15

Enter 2-digit ID-code

Box nr:0000

Enter box nr

(2) Modifying and Deleting

* If the abbreviated number that you want to modify is designated for

F-Code Based Communication, you will not be able to change the designation of that number into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you CANNOT change the designation into one for F-Code Based Communication.

Perform steps 1 - 3 of “(1) Registering”, page 1-34.

Enter the 3-digit number that corresponds to the abbreviated number containing the information you want to modify or

delete. Then press the Enter key.

Abbreviation:

Enter abbreviated nr

Abbreviation:057

End

v :012345

➪

Newcastle

Enter the number of the destination party’s Confidential Box that has been designated for Encrypted Reception.

2200

Box nr:1357

Enter box nr

Press the Enter key. Registration of that abbreviated number is complete.

2211

> If you want to continue registering other abbreviated

numbers, return to step 4 on page 1-34.

> If you are finished registering abbreviated numbers, press

the Reset key. The operation panel will return to the initial mode settings.

> Modifying registered information

1 Scroll through the menu with the cursor up or the cursor

down key and select the information you want to modify.

Abbreviation:057

End v :012345 Newcastle

➪

2 Press the Enter key.

* Follow the steps related to the desired information in

“(1) Registering”, page 1-34, and change the information as desired.

Newcastle

Enter destination name

> Deleting abbreviated numbers

1 Press the Stop/Clear key.

* If you want to cancel the deletion procedure, simply press

the Stop/Clear key again.

Abbreviation:057

Delete

Press ENTER key.

1-36

2 Press the Enter key.

Abbreviation:057

Deleted

If you are finished modifying and/or deleting abbreviated numbers, press the Reset key.

The operation panel will return to the initial mode settings.

Section 1 Basic Use of this Fax

(3) Dialling

You can dial a fax number by simply entering the 3-digit abbreviated number under which that number is registered.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

01-DEC-1999 12:00

Set original

Entering the abbreviated number

Set the documents you want to transmit and press the

ABBR./DIRECTORY key. * When the documents are set on the platen, it is necessary to

select the size of each page. (Refer to page 1-23.)

(4) Printing Out an Abbreviated Dial List

Print out this list in order to check the fax numbers registered under abbreviated numbers. * If there are no abbreviated numbers registered in this fax,

an Abbreviated Dial List will not be printed out.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation.

01-DEC-1999 12:00

Set original

Entering the “Print report” mode

Raise both cover plates that are located over the one-touch

keys and press the PRINT REPORTS key. The “Print report” menu will appear in the message display.

Abbreviation:

Document :A4

Enter destination

Use the keypad to enter the 3-digit abbreviated number under which the desired fax number is registered.

v :Newcastle

Document :A4

Enter destination

* The transmission operation will begin automatically; there is

no need to press the Start key.

* If an unregistered abbreviated number was entered, an error

message will appear in the message display and then the operation panel will return to the initial mode settings.

Print report:

Activity report

➪

Confirmation report User setting list

Use the cursor up or the cursor down key to select “Speed-dial list”.

Print report:

User setting list Confidential box list Speed-dial list

➪

Press the Enter key.

Make sure that “Abbreviated dial list” is selected in the message display and press the Enter key.

An Abbreviated Dial List will be printed out. * The operation panel will return to the initial mode settings. * If there are no abbreviated numbers registered in the fax,

an error message will appear in the message display and then the operation panel will return to the initial mode settings.

Print speed-dial list:

Abbreviated dial list

➪

One-touch key list Telephone directory list

1-37

Section 1 Basic Use of this Fax

Redialling Functions

Redialling refers to dialling the most recently dialled number once again.

(1) Automatic Redialling

When attempting to transmit documents, etc., the other party’s fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to redial that same number. * Automatic Redialling is performed automatically by this fax and no

special settings are required for its use. As redialling will be performed a number of times at a set interval, this function is effective even if the other party’s communication takes an extended period of time.

* Automatic Redialling will not engage when documents are being

transmitted in the Direct Feed Transmission mode from the SRDF or the platen.

(2) Manual Redialling

What if you try to transmit documents but the other party’s fax line is busy and can’t answer your call? In this type of situation, you will be able to redial that last number dialled once again by simply pressing the PAUSE/REDIAL key.

Press the PAUSE/REDIAL key. The fax will automatically begin redialling the most recently dialled number.

1-40

Section

Various Functions of this Fax

2-1

Section 2 Various Functions of this Fax

Duplex Transmission

Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the SRDF and scanning them into memory in the Memory Transmission mode. It is also possible to use Duplex Transmission capabilities in combination with each of the other various types of fax communication available in this fax. The following method explains the procedure for sending duplex documents to a single destination.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the 2-sided documents in the SRDF.

* To enable Duplex Transmission, you must select “Standard

size original” when setting the document size for scanning from the Document Feeder. Duplex Transmission will not be available if the document size is set to “Long original”. (Refer to “Setting the Document Size for Scanning from the Document Feeder”, page 6-7.)

* If you press the DUPLEX TX key during any operation,

Dial Confirmation for one-touch keys will not be available. It will also be necessary to press the Start key in order to initiate dialling for abbreviated numbers and one-touch keys.

* In order to schedule a start time for the transmission, press the

DELAYED TX. key at any point in the procedure PRIOR to entering the destination fax number.

4. Press the Enter key.

Cover page:

Yes No

➪

5. Use the cursor up or the cursor down key to select whether or not you want to include a cover page with the transmission. > If you want to include a 1-sided page as a cover sheet, select

“Yes”. In this case, the fax will first transmit only the front side of the first page of the documents PRIOR to transmitting the 2-sided documents.

> If you only want to transmit the 2-sided documents, select “No”.

01-DEC-1999 12:00

cument :A4

Enter destination

2. Raise both cover plates and press the DUPLEX TX key. * You can cancel a Duplex Transmission by simply pressing the

DUPLEX TX key again.

v :

Document :A4

Enter destination

6. Press the Enter key.

Top binding:

➪

Off

7. Use the cursor up or the cursor down key to select whether or not you want the data for the rear side of the documents to be inverted to match the orientation of the front side during transmission. > If you set the documents as shown in the illustration immediately

below, select “On”. The fax will then invert the image of the rear side of each document in memory 180°.

<Printout at the

destination fax>

(Direction of document feed)

> If you set the documents as shown in the illustration below,

select “Off”.

<Printout at the

destination fax>

3. Enter the destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, program keys, group dial keys or the directory. Chain dial keys can be used as well.

v :35642

Document :A4

Enter destination

2-2

(Direction of document feed)

8. Press the Enter key. The documents will be scanned into memory and the transmission operation will begin automatically.

Standby Transmission

Section 2 Various Functions of this Fax

Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set in the SRDF or on the platen and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed.

* The fax is currently occupied with a communication in the

background.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the documents you want to transmit in the SRDF or on the platen.

01-DEC-1999 12:00

* You can schedule up to 50 Standby Transmissions

(including communications that use the timer and Interrupt Transmissions) at one time.

* You can also designate each of the various types of fax

communication available in this fax such as Broadcast Transmission as a Standby Transmission.

* To cancel a Standby Transmission when using the Direct

Feed Transmission mode, simply remove the documents from the SRDF or the platen.

●

If you press the Stop/Clear key during a Standby

Transmission in the Direct Feed Transmission mode…

a message will appear in the message display in order to check whether or not you really want to cancel the Standby Transmission.

Document :A4

Enter destination

2. Enter the destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, program keys, group dial keys or the directory. Chain dial keys can be used as well.

v :3323

Document :A4

Press START-key

3. Press the Start key. The documents will be scanned into memory. * If the fax is in the Direct Feed Transmission mode, the

documents will remain in the SRDF or on the platen waiting for the transmitting operation to begin.

• Once the other communication is completed, the transmission

operation will begin automatically.

Continue transmission:

Yes

➪

1 Use the cursor up or the cursor down key to select whether or

not you want to cancel the Standby Transmission. > If you want to continue the current Standby Transmission,

select “Yes”.

> If you want to cancel the transmission, select “No”.

2 Press the Enter key. Any documents set in the SRDF will be

ejected. * If you do not press the Enter key, the Standby Transmission

will be cancelled automatically after a designated period of time.

2-3

Section 2 Various Functions of this Fax

Broadcast Transmission

Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time. The documents you want to transmit are first entered in memory, and dialling and transmitting operations are repeated automatically for each destination.

* If you enter all of the destination numbers using abbreviated

numbers, one-touch keys or group dial keys, this fax can automatically transmit the same documents to up to 280 different destinations in a single operation.

* If the operation is not designated as an F-Code Based

Transmission, you will not be able to use together any two abbreviated numbers, any two one-touch keys, or a combination of an abbreviated number and a one-touch key under which the same fax number is registered.

* During a Broadcast Transmission, documents will be

transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* When you want to transmit duplex (2-sided) documents, press

the DUPLEX TX key at any point in the procedure PRIOR to entering the last destination fax number.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the documents you want to transmit in the SRDF or on the platen. * When the documents are set on the platen, it is necessary,

after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-23.)

01-DEC-1999 12:00

Document :A4

Enter destination

2. Raise both cover plates and press the BROADCAST key.

3. Enter a destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, group dial keys or the directory. Chain dial keys can be used as well.

1358

v :

Document :A4

Enter destination

● If you are going to designate this fax number for as

an F-Code Based Transmission…

• You CAN enter the same destination fax number more than once as long as the destination F-Code Boxes are different.

• If you enter both fax numbers with the keypad, you CAN enter the same destination fax number as one that has already been entered (as long as one number was designated for F-Code Based Transmission and the other was NOT).

• If you entered one fax number with the keypad and designate it for F-Code Based Transmission, you CAN enter the same destination fax number as long as you use an abbreviated number or one-touch key that was designated for F-Code Based Communication for the other number.

• You CAN enter the same destination fax number more than once as long as you enter the number with different abbreviated numbers or one-touch keys that were designated for F-Code Based Communication.

2-4

Section 2 Various Functions of this Fax

4. If you want to designate the communication for this fax number as an F-Code Based Communication, press the SUBADDRESS key. > If you pressed the SUBADDRESS key, proceed to step 5. >

If you DID NOT press the SUBADDRESS key, proceed to step 8.

5. Enter the subaddress you want to use for this F-Code Based Communication. * The subaddress can be up to 20 digits in length and can include

any combination of the numerals 0 - 9.

Subaddress: 66385

Enter subaddress numbers

20 digits

6. Press the Enter key.

Password:

20 digits

Enter your password

7. If necessary, enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “ ” and “#”. You do not have to enter an F-Code password here if you agree in advance with the destination party not to use one.

* If you DO NOT need to enter an F-Code password, proceed to

step 8.

Password: 38566

Enter your password

20 digits

8. Press the Enter key. * If the fax number you entered has already been registered for

this operation or too many numbers were entered, an error message will appear in the message display. In this case, press the Enter key and the message display will return to a display that allows you to enter the destination fax number again.

10. If you want to designate a time for the transmission to begin, press the DELAYED TX. key. * If the maximum allowable number of communications that use

the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

* If you want the transmission to begin right away, this step is not

necessary. Proceed to step 13.

11. Press the Enter key.

12. Use the keypad to enter the desired time for the transmission to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

TX time:20:00

Enter transmission time

13. Press the Enter key. The documents will be scanned into memory and the transmission operation will begin automatically. * If a time for the transmission to begin was designated,

the transmission operation will begin when the appointed time is reached.

v :

Document :A4

Enter destination

9. Select whether or not you want to continue entering other destination fax numbers. > If you DO want to enter more fax numbers, return to step 3 on

page 2-4.

> If you are finished entering fax numbers, proceed to step 10.

2-5

Section 2 Various Functions of this Fax

Interrupt Transmission

Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.

* The fax is currently occupied with a communication in the

background.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

* Interrupt Transmission may only be accomplished to a single

destination.

You can schedule up to 50 Interrupt Transmissions (including communications that use the timer and Interrupt Transmissions) at one time.

* Depending on the timing of when you perform the Interrupt

Transmission procedure, there are occasions where your documents may not be send immediately after the current communication.

* If you want to cancel an Interrupt Transmission, simply remove

the documents from the SRDF or the platen.

* If you press the Stop/Clear key while an Interrupt Transmission

is waiting to start, perform the same procedure as in “● If you press the Stop/Clear key during a Standby Transmission in the Direct Feed Transmission mode…”, page 2-3.

2. Set the documents you want to transmit in the SRDF or on the platen. * When the documents are set on the platen, it is necessary, after

each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-23.)

01-DEC-1999 12:00

Document :A4

Enter destination

1. Raise both cover plates and press the MEMORY TX. key.

* Make sure the MEMORY TX. indicator is out (the fax is in the

Direct Feed Transmission mode).

3. Enter the destination fax number.

v :3323

Document :A4

Press START-key

4. Press the Start key. The documents will remain in the SRDF or on the platen, without being scanned, waiting for the transmitting operation to begin. Once the operation currently in progress is completed, the transmission operation for your documents will begin automatically.

2-6

Chain Dial Keys

Section 2 Various Functions of this Fax

If you register a chain dial number under a one-touch key in advance, that one-touch key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.

(1) Registering

* You can register any number of the 80 one-touch keys for use as

chain dial keys.

* If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the REGISTER key. The “Program” menu will appear in the message display.

* You can only use chain dial keys once in a dialling sequence:

to enter the initial digits of the other party’s fax number.

* You can use chain dial keys when entering destination fax

numbers in each of the various types of fax communication available in this fax such as Broadcast Transmission.

* You CANNOT use chain dial keys in combination with group

dial keys.

4. Press an unregistered one-touch key.

v :

Enter fax number

Program:

End

Program abbreviated dial

➪

Program one-touch key

2. Use the cursor up or the cursor down key to select “Program chain dial”.

Program:

Program program key Program group key Program chain dial

➪

3. Press the Enter key.

Chain:

Press one-touch key

5. Use the keypad to enter the desired chain dial number. * The chain dial number can be up to 32 digits in length.

v :0777

Enter fax number

6. Press the Enter key.

Enter chain dial name

7. Enter the desired name for the chain dial key. * The name for the chain dial key can be up to 20 characters in

length. (Refer to “Entering characters”, page 1-28.)

DDL-Chicago

(Small letter mode)

Enter chain dial name

8. Press the Enter key. Registration of that chain dial key is complete. > If you want to continue registering other chain dial keys, repeat

steps 4 - 8.

> If you are finished registering chain dial keys, press the Reset

key. The operation panel will return to the initial mode settings.

2-7

Section 2 Various Functions of this Fax

(2) Modifying and Deleting

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Perform steps 1 - 3 of “(1) Registering”, page 2-7.

Chain:

Press one-touch key

2. Press the one-touch key (chain dial key) containing the chain dial information you want to modify or delete.

(3) Using a Chain Dial Key

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. If the operation involves the transmission of documents, set the documents you want to transmit.

01-DEC-1999 12:00

Document :A4

Enter destination

2. Press the desired one-touch key that was registered as a chain dial key.

3. Perform the following procedure that corresponds to what you want to do:

> Modifying registered information

Use the cursor up or the cursor down key to select the information you want to modify. Then press the Enter key. * Follow the steps related to the desired information in

“(1) Registering”, page 2-7, to change that information.

Chain:05

End

v :0777 DDL-Chicago

➪

> Deleting the chain dial key

1 Press the Stop/Clear key.

* If you want to cancel the deletion procedure, simply press the

Stop/Clear key again.

Chain:05

Delete

Press ENTER key.

2 Press the Enter key.

Chain:05

Deleted

v :DDL-Chicago

Document :A4

Enter destination

3. Enter the other party’s fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the directory.

v :02468

Document

Press START-key

:A4

* Once the other party’s fax number is entered, the displayed

chain dial number or name will be replaced in the message display by the other party’s fax number or name.

* If you want to enter the fax number once again from the

beginning, simply press the Stop/Clear key.

4. Press the Start key. The communication operation will begin automatically.

4. If you are finished modifying and/or deleting chain dial keys, press the Reset key. The operation panel will return to the initial mode settings.

2-8

Communication Using the Timer

Section 2 Various Functions of this Fax

If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission. The example in the procedure below is for the transmission of documents to a single destination using the timer function.

* All transmissions that use the timer will be accomplished in the

Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* Each communication that uses the timer can be set to begin at

any minute between 00:00 - 23:59.

* If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

* You can schedule up to 50 communications that use the timer

(including Standby Transmissions and Interrupt Transmissions) at one time.

* When 2 communications that use the timer are scheduled to

begin at the same time, fundamentally the communication that was registered first will be accomplished first. However, even if it has been registered later, any communication scheduled with a single location will take priority over a communication to multiple locations.

* Dial Confirmation is not available for communications that use

the timer.

* If you want to cancel or change the contents of a

communication that is waiting for a start time, refer to “Editing a Communication in Memory”, page 2-10.

3. Enter the destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the directory.

v :13579

Document

Enter destination

:A4

1. Set the documents you want to transmit in the SRDF or on the platen. * When the documents are set on the platen, it is necessary, after

each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-23.)

01-DEC-1999 12:00

Document :A4

Enter destination

2. Raise both cover plates and press the DELAYED TX. key.

v :

Enter destination

cument :A4

4. Press the Enter key or the Start key.

TX time:12:00

Enter transmission time

5. Use the keypad to enter the desired time for the transmission to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

TX time:20:00

Enter transmission time

6. Press the Enter key. The documents will be scanned into memory, and the transmission operation will begin when the appointed time is reached.

v:13579 01Page Doc. nr :056 E F Document:A4

Now scanning

* The letter “T” will be displayed in the first line of the message

display to indicate this is a communication that is using the timer.

* If the maximum allowable number of communications that use

the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

* If the Delayed Communication Report print out setting is turned

ON, a Delayed Communication Report will be printed out. (Refer to page 6-2.)

2-9

Section 2 Various Functions of this Fax

Editing a Communication in Memory

You can perform various actions relating to a scheduled communication that uses the timer. For example, you can modify certain information relating to the communication or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.

(1) Print Out a Sample Image of Waiting

Documents

If you want to check the documents that correspond to a specific transmission that is in memory and waiting for transmission, you can print out a sample page of those documents. * Even if you print out a sample image of the documents, the

transmission will be carried out on schedule.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the INFORMATION key. The “Communication information” menu will appear in the message display.

Communication information:

TX result display

➪

Reception report Edit

2. Use the cursor up or the cursor down key to select “Edit”. Then press the Enter key.

Edit:

➪

Immediate transmission Program/Change

3. Use the cursor up or the cursor down key to select “Print”. Then press the Enter key. * If there are no communications that are using the timer currently

in memory, an error message will appear and then the message display will return to the “Edit” menu.

Print: list

Doc. nr :005

➪

v :YDK P03

13:00 Broadcast

4. Use the cursor up or the cursor down key to select the document number that corresponds to the desired communication.

Print: list

Doc. nr :014

➪

v :RRD P02

14:30 Send

(2) Force-Starting the Communication

You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time. * A communication force-started through the following procedure will

then begin before any other communication.

* You can also force-start a communication that is waiting for

Automatic Redialling.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the INFORMATION key. The “Communication information” menu will appear in the message display.

Communication information:

TX result display

➪

Reception report Edit

2. Use the cursor up or the cursor down key to select “Edit”. Then press the Enter key.

Edit:

➪

Immediate transmission Program/Change

Use the cursor up or the cursor down key to select “Immediate transmission”. * If there are no communications that are using the timer currently

in memory, an error message will appear and then the message display will return to the “Edit” menu.

4. Use the cursor up or the cursor down key to select the document number that corresponds to the communication that you want to force-start.

5. Press the Enter key. The corresponding operation will begin automatically.

Then press the Enter key.

Immediate transmission: list

Doc. nr :005

➪

v :YDK P03

13:00 Broadcast

Immediate transmission: list

Doc. nr :007

➪

v :KKD P01

19:00 Send

5. Press the Enter key. A sample image of the corresponding documents will be printed out.

2-10

(3)

Modifying the Contents of the Communication

You can modify the information relating to a scheduled communication that uses the timer. Information can be changed, added, or the communication can be cancelled completely. The actual procedure and information available for modification is slightly different depending on the type of communication involved. The example in the procedure below is for a scheduled Broadcast Transmission that uses the timer. If you want to modify the information relating other types of communications, simply refer to this example but follow the flow of the message display in order to perform the actual procedure. *

Documents that are stored in a Confidential Box or that were received directly into memory CANNOT be deleted using this procedure.

* You CANNOT modify a scheduled communication that is waiting

for Automatic Redialling, nor is it possible to modify a scheduled Polling Communication.

Section 2 Various Functions of this Fax

Use the cursor up or the cursor down key to select “Program/Change”. Then press the Enter key. * If there are no communications that are using the timer currently

in memory, an error message will appear and then the message display will return to the “Edit” menu.

Program/Change: list

Doc. nr :005

➪

v :YDK P03

13:00 Broadcast

● Selecting the related communication

4. Use the cursor up or the cursor down key to select the document number that corresponds to the communication you want to modify.

Program/Change: List

Doc. nr :017

➪

v :CRC P05

18:30 Broadcast

* You can enter fax numbers using the keypad, abbreviated

numbers, one-touch keys, group dial keys, chain dial keys and the directory.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the INFORMATION key. The “Communication information” menu will appear in the message display.

5. Press the Enter key. The items available for modification will appear in the message display.

Program/Change broadcast:

End Broadcast list

➪

TX time :18:30

● Changing the scheduled start time

6. If you want to change the scheduled start time, use the cursor up or the cursor down key to select “TX time”. Then press the Enter key. * If you DO NOT want to change the start time, this step is not

necessary. Proceed to step 9.

TX time:18:30

Enter transmission time

7. Use the keypad to enter the desired time for the communication to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

TX time:20:00

Communication information:

TX result display

➪

Reception report Edit

2. Use the cursor up or the cursor down key to select “Edit”. Then press the Enter key.

Edit:

➪

Immediate transmission Program/Change

Enter transmission time

8. Press the Enter key. The new time for the communication to begin will be registered. * If you are finished modifying the contents of the communication,

proceed to step 38 on page 2-13.

Program/Change broadcast:

End Broadcast list TX time :20:00

➪

2-11

Section 2 Various Functions of this Fax

● Adding fax numbers

Use the cursor up or the cursor down key to select “Broadcast list”. Then press the Enter key.

Broadcast list:

End Add

➪

Change/Delete

10. If you want to add fax numbers, use the cursor up or the cursor down key to select “Add”. * If you DO NOT want to add fax numbers, this step is not

necessary. Proceed to step 19.

Broadcast list:

End Add

➪

Change/Delete

11. Press the Enter key.

v :

Enter fax number

12. Enter the additional fax number.

v :55367

Enter fax number

16. Press the Enter key. * If the fax number you entered has already been registered for

this operation, an error message will appear in the message display. In this case, press the Enter key and then proceed to step 17.

* If you have entered too many fax numbers, an error message

will appear in the message display. In this case, press the Enter key and then proceed to step 18.

v :

Enter fax number

17. Select whether or not you want to continue adding fax numbers. > If you DO want to add more fax numbers, return to step 12. > If you are finished adding fax numbers, proceed to step 18.

18. Press the Enter key. * If you are finished modifying the contents of the communication,

proceed to step 36 on page 2-13.

● Deleting fax numbers

19.

Use the cursor up or the cursor down key to select “Change/Delete”.

Broadcast list:

End Add Change/Delete

➪

13. If you want to designate the communication for this fax number as an F-Code Based Communication, press the SUBADDRESS key. *

If you DID NOT press the SUBADDRESS key, proceed to step 16.

14. Enter the subaddress you want to use for this F-Code Based Communication. Then press the Enter key. * The subaddress can be up to 20 digits in length and can

include any combination of the numerals 0 - 9.

Subaddress: 66385

Enter subaddress numbers

20 digits

15. If necessary, enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

* If you DO NOT need to enter an F-Code password, proceed to

step 16.

20. Press the Enter key.

Change/Delete broadcast:

End

v :OSS

➪

v :OKS

21. Use the cursor up or the cursor down key to select the fax number you want to delete. * If you DO NOT want to delete fax numbers, proceed to step 23

on page 2-13.

Change/Delete broadcast:

v :SDS v :TMS

➪

v :NGYS

22. Press the Stop/Clear key. The selected fax number will be deleted from this communication. * If you want to continue deleting other fax numbers, repeat

steps 21 and 22 until all desired numbers have been deleted.

* If you are finished modifying the contents of the communication,

proceed to step 34 on page 2-13.

Change/Delete broadcast:

v :SDS v :NGYS

➪

v :HSS

2-12

Password: 3856

20 digits

Enter your password

Section 2 Various Functions of this Fax

● Changing fax numbers

23. Use the cursor up or the cursor down key to select the fax number you want to change.

Change/Delete broadcast:

v :NGYS v :HSS v :FOS

➪

24. Press the Enter key.

v :FOS

Enter fax number

25. Press the Stop/Clear key.

v :

Enter fax number

26. Enter the new destination fax number.

v :23452

Enter fax number

27. Press the Enter key. > If you used the keypad to enter the fax number in step 26,

proceed to step 28.

> If you entered the fax number in step 26 with an abbreviated

number or one-touch key, proceed to step 32.

31. If necessary, enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

* If you DO NOT need to enter an F-Code password, proceed to

step 32.

Password: 3856

Enter your password

20 digits

32. Press the Enter key. * If the fax number you entered has already been registered for

this operation, an error message will appear in the message display. In this case, press the Enter key and then proceed to step 33.

Change/Delete broadcast:

v :NGYS v :HSS v :23452

➪

33. Select whether or not you want to continue changing destination fax numbers. > If you DO want to continue changing fax numbers, return to

step 23.

> If you are finished changing fax numbers, proceed to step 34.

● Completing the procedure

34. Select “End”.

Change/Delete broadcast:

End

➪

v :OSS v :OKS

28. Select whether or not you want to register the new destination fax number for F-Code Based Communication.

Subaddress TX

➪

Off

29. Press the Enter key. > If you selected “On” in step 28, proceed to step 30. > If you selected “Off” in step 28, proceed to step 33.

30. Enter the subaddress you want to use for this F-Code Based Communication. Then press the Enter key. * The subaddress can be up to 20 digits in length and can

include any combination of the numerals 0 - 9.

Subaddress: 66385

Enter subaddress numbers

20 digits

35. Press the Enter key.

Broadcast list:

End Add Change/Delete

➪

36. Select “End”.

Broadcast list:

End

➪

Add Change/Delete

37. Press the Enter key.

Program/Change broadcast:

End Broadcast list

➪

TX time :20:00

38. Select “End”.

Program/Change broadcast:

End

➪

Broadcast list TX time :20:00

39. Press the Enter key. If the Delayed Communication Report print out setting is turned ON, a Delayed Communication Report will be printed out. (Refer to page 6-2.)

2-13

Section 2 Various Functions of this Fax

(4) Deleting the Communication

You can delete a scheduled communication that is in memory and waiting for a start time. * You CANNOT delete a scheduled communication that is in memory

waiting to be forwarded to a destination fax.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the INFORMATION key. The “Communication information” menu will appear in the message display.

Communication information:

TX result display

➪

Reception report Edit

2. Use the cursor up or the cursor down key to select “Edit”. Then press the Enter key.

Edit:

➪

Immediate transmission Program/Change

3. Use the cursor up or the cursor down key to select “Delete”.

Edit:

Immediate transmission Program/Change Delete

➪

4. Press the Enter key. * If there are no communications that are using the timer currently

in memory, an error message will appear and then the message display will return to the “Edit” menu.

Delete: list

Doc. nr :005

➪

v :YDK P03

13:00 Broadcast

Use the cursor up or the cursor down key to select the document number that corresponds to the communication you want to delete.

Delete: list

Doc. nr :008

➪

v :KRC P05

18:30 Send

6. Press the Enter key. The selected communication will be deleted. If there are any other scheduled communications still in memory, a Confirmation Report will be printed out.

(5) Force-Printing Received Documents

When there is no paper of the same size as the received documents in the selected drawer, the data for all received documents will be stored temporarily in memory (Memory Reception) without being printed out. Ordinarily, print out will not be accomplished until the appropriate size of paper is loaded in one of the drawers, but, by carrying out the following procedure, you can force-print the documents onto whatever size paper is currently loaded in the drawers. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Receive document in memory

Set B4 paper

1. Raise both cover plates and press the INFORMATION key. The “Communication information” menu will appear in the message display.

Communication information:

TX result display

➪

Reception report Edit

2. Use the cursor up or the cursor down key to select “Edit”. Then press the Enter key.

Edit:

➪

Immediate transmission Program/Change

3. Use the cursor up or the cursor down key to select “RX output”.

Edit:

Program/Change Delete RX output

➪

4. Press the Enter key. * If there are no received documents stored in memory, an error

message will appear and then the message display will return to the “Edit” menu.

RX output:

Top drawer :A4

➪

2nd drawer :A3 3rd drawer :-----

5. Use the cursor up or the cursor down key to select the desired size of paper. * If the optional Multi-Bypass is installed, you will also be able to

select the paper that is set there.

RX output:

Top drawer :A4 2nd drawer :A3

➪

3rd drawer :-----

6. Press the Enter key. The documents will be printed out onto the designated size of paper. * If the size of the selected paper is larger than the received

documents, the image will be printed out at the same size (100%) as the received documents. If the selected paper is smaller than the received documents, the image will be automatically reduced to fit onto the paper.

2-14

Manual Fax Transmission

Section 2 Various Functions of this Fax

Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the documents you want to transmit.

* Manual Fax Transmission is only possible if a separately

purchased telephone is connected to this fax machine.

3. Dial the destination fax number.

v :36852

Document :A4

Enter destination

4. Check whether or not you are connected to a fax machine.

> If you hear a fax tone…

You are connected to a fax machine. Press the Start key. Fax transmission will begin.

01-DEC-1999 12:00

cument :A4

Enter destination

2. Pick up the telephone receiver or press the ON-HOOK key.

If you press the ON-HOOK key, the ON-HOOK indicator will light.

> If the other party answers…

You are connected to a telephone. Press the Start key at the end of the conversation to initiate transmission. Fax transmission will begin.

5. Hang up the receiver when “Communicating” appears in the message display.

2-15

Section 2 Various Functions of this Fax

Manual Fax Reception

Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents.

● Preparation

* Raise both cover plates and press the MANUAL RX. key to switch

the fax to the Manual Fax Reception mode.

* Manual Fax Reception is only possible if a separately

purchased telephone is connected to this fax machine.

* Auto Fax Reception is the default setting in this fax, so,

in order to manually initiate reception, it is usually necessary to change the reception mode to Manual Fax Reception.

2. Pick up the telephone receiver.

3. Check whether or not the call is from a fax.

* The MANUAL RX. indicator will be lit when the fax is in the Manual

Fax Reception mode. (You can switch the fax back to the Auto Fax Reception mode at any time by simply pressing the MANUAL RX. key again until the MANUAL RX. indicator goes out.)

1. When a call comes in, the separately purchased phone will ring.

> If you hear a fax tone…

You are connected to a fax machine. Press the Start key. Fax reception will begin.

> If the other party’s voice can be heard…

You are connected to a telephone. Press the Start key at the end of the conversation to initiate reception. Fax reception will begin.

4. Hang up the receiver once the reception begins.

2-16

Section

Troubleshooting

3-1

Section 3 Troubleshooting

When the MEMORY Indicator is Lit…

During a fax communication that uses the memory, documents will be entered into memory and, to indicate this, the MEMORY indicator will light. The MEMORY indicator will also light when documents are received directly into memory (Memory Reception) because paper has run out or a paper jam has occurred. * The MEMORY indicator will flash while documents are being

scanned or are being received into memory.

(1)

CAUTIONS before Disconnecting the Power

• As electricity is necessary to retain documents in memory, BE SURE to check whether the MEMORY indicator is lit or not BEFORE intentionally disconnecting power to this machine. If there are documents in memory and the indicator IS lit, print out all important documents from memory and then make sure that the MEMORY indicator is out BEFORE disconnecting the power. * The Imaging Memory back-up function of this machine will protect

the contents of memory for up to 30 minutes (4 MB of optional Imaging Memory must be installed to the fax is disconnected conditions in this machine, a portion of the first data received may be lost. Ask the other party to retransmit any documents for which data was lost.

• NEVER disconnect the power to this machine while the sound of the internal motor can be heard. If power is disconnected while the motor is running, there is a danger of damaging or contaminating the inside of the machine.

or lost. However, depending on certain

) even if, for any reason, power

When the ERROR Indicator is Lit (and the Alarm Buzzer Sounds)…

In the event of trouble, the alarm will sound and the ERROR indicator will first flash and will then light continuously. Refer to the message display for an explanation in regard to the error and follow the necessary procedure to eliminate the trouble. (Refer to “When One of These Message is Displayed…”, page 3-3, and “Troubleshooting Tables”, page 3-5.) * Press the Reset key to make the ERROR indicator go out.

(2)

If a Power Failure Report is Printed Out…

If documents or other information contained in memory are lost because power to the fax is disconnected or lost, a Power Failure Report will be printed out once power is restored. Refer to this report to find out what information was lost. * If no data or information was lost, a Power Failure Report will not

be printed out.

3-2

When One of These Message is Displayed…

When any of the following messages appear in the message display, follow the corresponding procedure.

Message Procedure Page

Section 3 Troubleshooting

“CLOSE XXCOVER.” The cover indicated in the message display is open. Close it securely.

• There is no paper in the selected drawer. Refer to the Instruction Handbook for your

“Add paper”

“Set XXpaper”

“Receive document in memory”

copier and add paper to the drawer indicated in the message display.

• This message will also be displayed when one or more of the drawers is not set properly. Insert the drawers securely into the machine.

• The Fixed Size mode is selected in the Paper Feed Selection setting. Load paper of the size indicated in the message display.

• The sizes of the received documents and the paper in the selected drawer are not compatible for printing. Load paper of the same size as that of the received documents.

Data for received documents was stored in memory (Memory Reception) because there was no paper in any of the drawers. Once you load paper into one of the drawers, the documents that were stored in memory will be printed out. If “Set XXpaper” is also displayed at the same time, load paper of the size indicated in the message display. You can also force-print the documents onto whatever size paper is currently loaded in the drawers. (Force-Printing Received Documents)

___

2-14

“Add toner”

“Now receiving doc./Toner empty”

“PAPER MISFEED.”

There is insufficient toner left in the toner cartridge. Refer to the Instruction Handbook for your copier and replace the toner cartridge as soon as possible.

Toner has run out during printing of received documents, so that no more documents can be printed out. The rest of the documents will be entered into memory. Refer to the Instruction Handbook for your copier and replace the toner cartridge as soon as possible. Once you replace the toner cartridge and printing is enabled, the documents that were stored in memory will be printed out.

Paper has jammed somewhere in the fax machine. Refer to the Instruction Handbook for your copier and remove the jammed paper from the fax machine without leaving any loose scraps.

___

3-3

Section 3 Troubleshooting

Message Procedure Page

“MISFEED IN FEEDER. REMOVE ORIGINAL(S).”

A document has jammed in the SRDF. Refer to the included Instruction Handbook for your SRDF and remove the jammed document. Then, reset all of the documents in the SRDF. The fax will recount the number of documents that were already scanned and will start the scanning operation once again from the document that jammed.

___

“Memory full”

“CALL FOR SERVICE.”

“Time for maintenance”

“Communication error”

The memory has reached its capacity while scanning in documents. Press the Enter key and perform the appropriate procedure according to the contents of the message display. If you do not press the Enter key within a certain amount of time, the Auto Clear function will engage and all corresponding data will be erased from memory.

Maintenance by qualified service personnel is required. Contact your service representative, an authorized service centre or the place of purchase. If “C” and a 3-digit number are displayed as well, inform the service personnel of the displayed number.

Maintenance by qualified service personnel is required. Contact your service representative, an authorized service centre or the place of purchase.

An error has occurred during a fax transmission or fax reception. Check the error code – that indicates the origin of the error – on the corresponding Transmission Report (or Reception Report) that is printed out after the error.

2-14 4-16 4-22

___

8-8

“Continue transmission”

3-4

This message will appear in response to pressing the Stop/Clear key while the ALTERNATE DISPLAY key is held down during a communication to multiple destinations, such as Broadcast Transmission or Polling Reception.

• Use the cursor up or the cursor down key to select “Yes” if you want to continue the current operation. However, the individual communication in progress at the time the Stop/Clear key was pressed will be cancelled.

• Use the cursor up or the cursor down key to select “No” if you want to cancel the communication to all remaining destinations. * During Continuous Polling Reception, only the polling cycle in progress at the time

the Stop/Clear key was pressed will be cancelled and all subsequent polling cycles will be accomplished on schedule.

___

Troubleshooting Tables

If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service centre or the place of purchase.

Problem Check point PageProcedure

Section 3 Troubleshooting

The detected document size is often wrong.

I am not able to send my documents.

Is the machine installed in a location where it is exposed to strong light from directly overhead, or from above and behind?

Is the modular cord connected correctly?

Is “Communication error” displayed?

Is Password Check Transmission turned ON?

If the machine is installed in such a location, document size detection may be influenced. Consult with your service representative, an authorized service centre or the place of purchase.

Connect the modular cord correctly.

Perform the necessary procedure to correct the error and try to transmit the documents again.

Turn Password Check Transmission OFF.

___

1-2

8-8

4-49

I am not able to perform Broadcast Transmission.

I am not able to perform Relay Broadcast Transmission.

Is the memory in your fax machine full?

Is the relay station fax machine one of our models that has the capability of acting as a relay station?

Is the memory in your fax machine full?

Is the memory in the relay station’s fax machine full?

Try the Broadcast Transmission procedure again after memory becomes available or after you create available space in memory.

If the destination fax is not one of our models that can act as a relay station, Relay Broadcast Transmission will NOT be possible. Check with the destination party.

Try the Relay Broadcast Transmission procedure again after memory becomes available or after you create available space in memory.

Check with the relay station.

2-14 4-16 4-22

___

2-14 4-16 4-22

___

3-5

Section 3 Troubleshooting

Problem Check point PageProcedure

During registration of a Confidential Box, an error occurs when I enter the box number and I cannot register the Confidential Box.

I am not able to transmit documents to a destination Confidential Box.

I am not able to print out documents from my Confidential Box.

Is the box number (4 digits) you are trying to enter the same as the subaddress (4 digits) registered for an F-Code Box?

Is the destination fax machine one of our models that has Confidential Reception capabilities?

Is the Confidential Box number you are transmitting to registered in the destination fax?

Is the memory in the destination fax machine full?

Are the Confidential Box number and ID that you entered correct?

You CANNOT register a Confidential Box number (4 digits) that is identical to a registered F-Code Box subaddress. Select a different Confidential Box number.

If the destination fax is not one of our models that has Confidential Reception capabilities, transmission to that party’s Confidential Box will NOT be possible. Check with the destination party.

Check with the destination party.

Check the registered Confidential Box information.

4-12 4-17 4-19

___

4-14

I am not able to perform Reverse Polling.

I am not able to perform Encrypted Communication.

I am not able to perform Remote Switching.

Did the transmitting party perform the Polling Transmission procedure correctly?

Did the transmitting party perform the appropriate registration procedure for the abbreviated number or one-touch key (designated for Encrypted Transmission) as decided in advance with the receiving party?

Did the receiving party perform the appropriate registration procedure for the appropriate Confidential Box (designated for Encrypted Reception) as decided in advance with the transmitting party?

Is the Encryption Key you used correct?

Is your telephone service set for pulse dialling?

Check with the transmitting party.

Check the information to be registered once again with the other party.

Check the Encryption Key to be registered once again with the other party.

Some telephones allow you to transmit the desired tone signals. Refer to the Instruction Manual for the telephone being used.

___

1-32 1-36

4-14

4-51

___

3-6

Did you use the correct Remote Switching number?

Check the registered number. (Factory default setting: 55)

4-4

Problem Check point Procedure Page

I was able to receive a fax, but it was not printed out and the documents are not in memory.

Is Fax Forwarding turned ON?

Section 3 Troubleshooting

Check the Fax Forwarding setting.

4-29

I am not able to receive documents.

I am not able to perform Memory Reception.

I am not able to perform Polling Reception.

Is the modular cord connected correctly?

Is “Communication Error.” displayed?

Is Password Check Reception turned ON?

Is the memory in your fax machine full?

Did the transmitting party perform the Polling Transmission procedure correctly?

Connect the modular cord correctly.

Perform the necessary procedure to correct the error and try to receive the documents again.

Turn Password Check Reception OFF.

Try to receive the documents once again after memory becomes available or after you create available space in memory.

Check with the transmitting party.

1-2

___

4-50

2-14 4-16 4-22

___

I am not able to perform Confidential Polling Reception.

Is the transmitting party’s fax machine one of our models that has the capability of entering confidential data?

Is the Confidential Box number you are trying to receive from registered in transmitting party’s fax?

Were documents entered into the transmitting party’s Confidential Box?

Is the Confidential Box ID that you entered correct?

If the transmitting party’s fax is not one of our models that can enter confidential data, Confidential Polling Reception will NOT be possible. Check with the transmitting party

Check with the transmitting party.

If you think the box ID you entered IS correct, check with the other party.

___

3-7

Section 3 Troubleshooting

Problem Check point Procedure Page

During registration of an F-Code Box, an error occurs when I enter the subaddress is entered and I cannot register the F-Code Box.

I am not able to perform F-Code Based Confidential Transmission.

Is the subaddress (4 digits) you are trying to enter the same as a registered Confidential Box number (4 digits)?

Does the destination party’s fax machine have the same F-Code Based Confidential Communication capabilities as your fax machine?

Is there an appropriate box (equal to an F-Code Box) registered in the destination fax?

Is the subaddress and the F-Code password that you entered correct?

Is the memory in the transmitting party’s fax full?

You CANNOT register an F-Code Box subaddress (4 digits) that is identical to a registered Confidential Box number. Select a different subaddress.

If the destination fax machine does not have the same F-Code Based Confidential Communication capabilities as your machine, F-Code Based Confidential Transmission will NOT be possible. Check with the destination party.

Check with the destination party.

If you think the information you entered IS correct, check with the other party.

Check with the transmitting party.

4-12 4-17 4-19

___

I am not able to print out documents from my F-Code Box.

I am not able to perform F-Code Based Bulletin Board Reception.

I am not able to enter documents into my F-Code Box.

Are the subaddress and the F-Code password that you entered correct?

Does the transmitting party’s fax machine have the same F-Code Based Bulletin Board Communication capabilities as your fax machine?

Is there an appropriate box (equal to an F-Code Box) registered in the transmitting party’s fax?

Is the subaddress and the F-Code password that you entered correct?

Is the subaddress that you entered correct?

Check the registered F-Code Box information.

If the transmitting party’s fax machine does not have the same F-Code Based Bulletin Board Communication capabilities as your machine, F-Code Based Bulletin Board Reception will NOT be possible. Check with the transmitting party.

Check with the transmitting party.

If you think the information you entered IS correct, check with the other party.

Check the registered F-Code Box information.

4-20

___

4-20

3-8

Section

Other Features of this Fax

4-1

Section 4 Other Features of this Fax

Auto FAX/TEL Switching

This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let you know that you should answer.

● Preparation

* Refer to “Selecting the Reception Mode”, page 6-7, and select the

Auto FAX/TEL Switching mode.

* Confirm that the MANUAL RX. indicator and the MESSAGE TEL.

indicator are both out.

* Auto FAX/TEL switching is only possible if a separately

purchased telephone is connected to this fax machine.

* Even if you do not answer the telephone, the calling party will

incur telephone charges after the phone rings one time.

2. Answering the call...

> If the call is from a telephone…

1 The fax will ring to let you know that you should answer.

Pick up the telephone receiver within 30 seconds after the ringing starts. * If the telephone receiver is not picked up within 30 seconds,

the fax machine will switch to fax reception.

* If the MESSAGE TEL. indicator is not out, raise both cover plates

and press the MESSAGE TEL. key until it goes out.

1. When a call comes in, the telephone will ring once.

2 Speak with the other party.

* At the end of the conversation, fax reception can be initiated

manually. (Refer to “Manual Fax Reception”, page 2-16.)

> If the call is from a fax…

Fax reception will start automatically.

4-2

TAD Reception

Section 4 Other Features of this Fax

This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message.

● Preparation

* Raise both cover plates and press the MESSAGE TEL. key to

select the TAD Reception mode.

* TAD Reception is only possible if a separately purchased

telephone with answering machine capabilities is connected to this fax machine.

* Refer to the Instruction Manual for the telephone in use for

details on recording and listening to messages, etc.

* BE SURE that the number of times your answering machine is

set to ring is LESS than the number of times the fax is set to ring.

* If you have selected TAD Reception as the current reception

mode, MAKE SURE that, in the first minute after the telephone answers the incoming call, there are no silent pauses of 30 seconds or more in either the message you record or the message you receive. If there is such a pause, the silence detection function of this fax will be activated and the fax machine will switch to fax reception.

1. The telephone will ring a designated number of times.

The TAD mode is selected when the MESSAGE TEL. indicator is lit.

* You can set the number of times the telephone will ring.

Refer to “Setting the Number of Rings (TAD Reception)”, page 6-4.

* If the telephone receiver is picked up while the telephone is still

ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception. Refer to “Manual Fax Reception”, page 2-16.

2. Your answering machine will answer the call as follows:

> If the call is from a telephone, but you do not answer…

The functions of the answering machine will engage, your message will be played and the caller will be able to leave a message. * If there is a silent pause of 30 seconds or more, the fax machine

will switch to fax reception.

> If the call is from a fax…

Fax reception will start automatically.

4-3

Section 4 Other Features of this Fax

Remote Switching

Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself.

(1)

Changing the Remote Switching Number

The factory default setting for the Remote Switching Number is “55”, but you can change this if you want. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Raise both cover plates and press the REGISTER key.

Program:

End Program abbreviated dial

➪

Program one-touch key

2. Use the cursor up or the cursor down key to select “Program fax parameter”.

Program:

Subaddress box register Program encryption code

➪

3. Press the Enter key.

Program fax parameter:

➪

Program fax parameter

End v : Own name :

* Remote Switching is only possible if a separately purchased

telephone with tone dialling capabilities is connected to this fax machine.

(2) Operation

When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure.

1. When a call comes in, the telephone will ring.

2. Pick up the telephone receiver.

4. Use the cursor up or the cursor down key to select “Remote switch”.

Program fax parameter:

Permit number Fax forwarding Remote switch :55

➪

5. Press the Enter key.

Remote switch:55

Enter remote switching number

6. Use the keypad to enter the new Remote Switching Number (2 digits). * If you want to reset the displayed number to “00”, simply press

the Stop/Clear key.

Remote switch:11

Enter remote switching number

7. Press the Enter key. Registration of the new Remote Switching Number is complete. * Press the Reset key. The operation panel will return to the initial

mode settings.

P P

3. If you hear a fax tone, use the tone signal capabilities of the telephone to enter the 2-digit Remote Switching Number. * The factory default setting for the Remote Switching Number is

“55”.

4. The connection will switch to the fax machine and fax reception will start automatically.

4-4

Polling Communication

Section 4 Other Features of this Fax

Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. The types of polling procedures available in this fax are: Polling Transmission, Polling Reception, Continuous Polling Reception and Reverse Polling.

(1) Polling Transmission

The documents to be transmitted using the Polling Transmission procedure are first scanned into memory and then, when a polling request comes from the receiving party, those documents are transmitted automatically to that party. * During a Polling Transmission, documents will be transmitted using

the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* Polling Transmission is not possible when the fax is in the Manual

Fax Reception mode. If the fax is in the Manual Fax Reception mode, change to another reception mode. (Refer to “Manual Fax Reception”, page 2-16.)

* It is possible to add documents to the Polling Transmission as long

as you are still waiting for the polling request.

* If you use Polling Transmission in combination with the Bulletin

Board function, the same documents can be made available and transmitted to an unlimited number of receiving parties. (Refer to “Turning the Bulletin Board ON/OFF”, page 6-3.)

* If you want to delete a scheduled Polling Transmission, refer to

“(4) Cancelling a Polling Transmission in Memory or a Communication That is Waiting for a Start Time”, page 1-26, and perform the procedure described there.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the documents you want to transmit.

01-DEC-1999 12:00

Document :A4

Enter destination

2. Raise both cover plates and press the POLLING key. The “Polling communication” menu will appear in the message display.

* Since the polling operation is initiated by a call from the

receiving party, telephone charges will be billed to the receiving party.

3. Make sure that “TX polling” is selected in the message display and press the Enter key. > If the documents for this Polling Transmission have already

been saved into memory, proceed to step 4.

> If you are entering documents for this Polling Transmission for

the first time, proceed to step 6.

4. Use the cursor up or the cursor down key to select the desired method for adding new documents. > If you want simply to add documents to those already in

memory, select “Add”.

> If you want to delete all of the documents currently in memory

and replace them with new documents, select “Overlay”.

> If you want to cancel the procedure for adding documents,

select “Cancel”.

Add Original:

Add

➪

Overlay Cancel

5. Press the Enter key. > If you selected “Add” in step 4, proceed to step 8. > If you selected “Overlay” in step 4, proceed to step 6. > If you selected “Cancel” in step 4, the operation panel will return

to the initial mode settings.

6. If you want to limit who can request transmission of the documents from your fax, use the keypad to enter a 4-digit Polling ID (the selfstation ID of the receiving fax). * If you DO NOT want to designate any specific fax, do not enter a

Polling ID here.

* If a Polling ID other than “0000” is entered, the receiving fax

must be one of our models that has the corresponding capabilities.

Polling ID:6543

Enter polling ID

Polling communication:

TX polling

➪

RX polling Cont. polling RX

7. Press the Enter key.

v :Transmission polling

Document :A4

Press START-key

8. Press the Start key. The documents will be scanned and stored in memory where they will awaiting the polling request.

4-5

Section 4 Other Features of this Fax

(2) Polling Reception

In Polling Reception, the receiving party dials the number of the transmitting fax, triggering transmission of the documents set in that other fax machine. If reception of documents from more than one transmitting fax is designated, those destinations will be dialled in order and reception will be carried out from each fax. It is possible for the receiving party to use the timer to have the documents received at a time convenient to them. * If you enter all of the transmitting fax numbers using abbreviated

numbers, one-touch keys and/or group dial keys, this fax is capable of automatically receiving documents from up to 280 different fax machines in a single operation. However, you CANNOT enter the number of a transmitting fax with abbreviated numbers or onetouch keys that have been designated for Encrypted Transmission.

* Polling Reception is only possible if the transmitting parties have

first performed the necessary Polling Transmission operation. (Refer to “(1) Polling Transmission”, page 4-5.)

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the POLLING key. The “Polling communication” menu will appear in the message display.

4. Enter the fax number of the transmitting party. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, group dial keys or the directory. Chain dial keys can be used as well.

v :1358

Enter destination

● If you are going to designate this fax number for an

F-Code Based Bulletin Board Polling Reception…

• You CAN enter the same transmitting fax number more than once as long as the corresponding F-Code Boxes are different.

• If you enter both fax numbers with the keypad, you CAN enter the same transmitting fax number as one that has already been entered (as long as one number was designated for F-Code Based Reception and the other was NOT).

• If you entered one fax number with the keypad and designate it for F-Code Based Communication, you CAN enter the same transmitting fax number as long as you use an abbreviated number or one-touch key that was designated for F-Code Based Communication for the other number.

• You CAN enter the same transmitting fax number more than once as long as you enter the number with different abbreviated numbers or one-touch keys that were designated for F-Code Based Communication.

Polling communication:

TX polling

➪

RX polling Cont. polling RX

2. Use the cursor up or the cursor down key to select “RX polling”.

Polling communication:

TX polling RX polling

➪

Cont. polling RX

3. Press the Enter key.

5. If you want to designate the communication for this fax number as an F-Code Based Bulletin Board Polling Reception, press the SUBADDRESS key. > If you pressed the SUBADDRESS key, proceed to step 6. >

If you DID NOT press the SUBADDRESS key, proceed to step 9.

6. Enter the subaddress you want to use for this F-Code Based Polling Reception. * The subaddress can be up to 20 digits in length and can include

any combination of the numerals 0 - 9.

Subaddress: 6635

Enter subaddress numbers

20 digits

7. Press the Enter key.

Password:

20 digits

Enter your password

4-6

Section 4 Other Features of this Fax

8. If necessary, enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “ ” and “#”. You do not have to enter an F-Code password here if you agree in advance with the transmitting party not to use one.

* If you DO NOT need to enter an F-Code password, proceed to

step 9.

Password: 3856

20 digits

Enter your password

9. Press the Enter key. * If the fax number you entered has already been registered for

v :

Enter destination

10. Select whether or not you want to continue entering other

transmitting fax numbers. > If you DO want to enter more fax numbers, return to step 4 on

page 4-6.

> If you are finished entering fax numbers, proceed to step 11.

13. Use the keypad to enter the desired time for the reception to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

TX time:20:00

Enter transmission time

14. Press the Enter key. The reception operation will begin automatically. *

If a time for the reception to begin was designated, the reception operation will begin when the appointed time is reached.

11. If you want to designate a time for the reception to begin, press the DELAYED TX. key. * If the maximum allowable number of communications that use

the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

* If you want the reception to begin right away, this step is not

necessary. Proceed to step 14.

12. Press the Enter key.

TX time:1

Enter transmission time

2:00

4-7

Section 4 Other Features of this Fax

(3) Continuous Polling Reception

Continuous Polling Reception refers to that method of polling whereby reception from a number of transmitting fax machines can be accomplished automatically, in repeated cycles and with a designated time interval between those cycles. For example, if you want to poll documents from fax machines designated as “A”, “B”, “C” and “D”, in that order, polling reception will be accomplished as follows: Reception from A → B → C → D, Wait the designated time interval, Reception from A → B → C → D, Wait the designated time interval, Reception from A → B → C → D and so on. (Refer to “(2) Polling Reception”, page 4-6.)

* Two separate Continuous Polling Reception operations CANNOT

be scheduled at the same time.

* Continuous Polling Reception is only possible if all of the

transmitting parties have first performed the necessary Polling Transmission operations. (Refer to “(1) Polling Transmission”, page 4-5.)

* The start and shut-off times for the Continuous Polling Reception

operation must be set to within a single 24 hour period. If no shut-off time is registered, the Continuous Polling Reception operation will continue indefinitely until the cancelling procedure is performed.

* You can modify the information relating to a scheduled Continuous

Polling Reception. The scheduled start and shut-off times, the designated time interval and the transmitting fax numbers can all be changed. (Refer to “(3) Modifying the Contents of the Communication”, page 2-11.)

* If all of the transmitting fax numbers are entered using abbreviated

numbers, one-touch keys and/or group dial keys, this fax is capable of automatically receiving documents from up to 280 different fax machines in a single operation. However, you CANNOT enter the number of a transmitting fax with abbreviated numbers or one-touch keys that have been designated for Encrypted Transmission.

* If you want to perform the operation as an F-Code Based

Communication, refer to “● If you are going to designate this fax number for an F-Code Based Bulletin Board Polling Reception…”, page 4-6.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the POLLING key. The “Polling communication” menu will appear in the message display.

Polling communication:

TX polling

➪

RX polling Cont. polling RX

Use the cursor up or the cursor down key to select “Cont. polling RX”.

Polling communication:

TX polling RX polling Cont. polling RX

➪

3. Press the Enter key.

Start time:

➪

Off

If you want to completely cancel a Continuous Polling Reception, refer to “(4) Deleting the Communication”, page 2-14, and perform the procedure described there.

* If you want to cancel only the polling cycle currently in progress,

hold down the ALTERNATE DISPLAY key and press the Stop/Clear key. The next polling cycle will be accomplished as scheduled. Note: One polling cycle refers to one complete reception from

each of the designated faxes in order. [Ex. Reception from A through D, as in the example above.]

4. Use the cursor up or the cursor down key to select whether or not you want to designate a time for the Continuous Polling Reception operation to begin. > If you want to designate a time for the operation to begin,

select “On” and proceed to step 5.

> If you want the operation to begin right away, select “Off” and

proceed to step 7.

5. Press the Enter key.

Start time:12:00

Enter start time

6. Use the keypad to enter the desired time for the operation to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

Start time:09:00

Enter start time

4-8

Section 4 Other Features of this Fax

7. Press the Enter key.

Shut-off time:

➪

Off

8. Use the cursor up or the cursor down key to select whether you want to designate a time for the operation to end or have the operation continue indefinitely. > If you want to designate a time for the operation to end, select

“On” and proceed to step 9.

> If you want the operation to continue indefinitely, select “Off” and

proceed to step 11.

9. Press the Enter key.

Shut-off time:12:00

Enter shut-off time

10. Use the keypad to enter the desired time for the operation to end.

* If the time set for the operation to end is the same time as that

set for the operation to begin, the Continuous Polling Reception operation will end 24 hours after it starts.

* If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

Shut-off time:1

Enter shut-off time

7:30

11. Press the Enter key.

Interval (min):

0Minutes

➪

10Minutes 20Minutes

12. Use the cursor up or the cursor down key to select the desired

amount of time between polling cycles. * You can set the time interval to any amount between

0 - 150 minutes in 10 minute increments.

* If you set the time interval to “0Minutes”, the next polling cycle

will begin one minute after the previous cycle is complete.

Interval (min):

0Minutes 10Minutes 20Minutes

➪

13. Press the Enter key.

15. If you want to designate the communication for this fax number as an F-Code Based Bulletin Board Polling Reception, press the SUBADDRESS key. > If you pressed the SUBADDRESS key, proceed to step 16. >

If you DID NOT press the SUBADDRESS key, proceed to step 19.

16. Enter the subaddress you want to use for this F-Code Based Reception. * The subaddress can be up to 20 digits in length and can

include any combination of the numerals 0 - 9.

Subaddress: 6635

Enter subaddress numbers

20 digits

17. Press the Enter key.

Password:

20 digits

Enter your password

18. If necessary, enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “ ” and “#”. You do not have to enter an F-Code password here if you agree in advance with the transmitting party not to use one.

* If you DO NOT need to enter an F-Code password, proceed to

step 19.

Password: 3856

Enter your password

20 digits

19. Press the Enter key. * If the fax number you entered has already been registered for

v :

Enter destination

20. Select whether or not you want to continue entering other transmitting fax numbers. > If you DO want to enter more fax numbers, return to step 14. > If you are finished entering fax numbers, proceed to step 21.

14. Enter the fax number of a transmitting party. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, group dial keys or the directory. Chain dial keys can be used as well.

v :1358

Enter destination

21. Press the Enter key. The reception operation will begin automatically. * If a time for the reception to begin was designated,

the reception operation will begin when the appointed time is reached.

4-9

Section 4 Other Features of this Fax

(4) Reverse Polling

Reverse Polling involves a combination of standard transmission and Polling Reception. After documents are transmitted to their destination, documents that were pre-set in that other party’s fax are transmitted automatically to the fax initiating the call (Polling Reception). * Reverse Polling is only possible if the other party has first

performed the necessary Polling Transmission operations. (Refer to page 4-5.)

* If a start time is scheduled for the Reverse Polling operation,

the Direct Feed Transmission mode will not be available.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the documents you want to transmit.

01-DEC-1999 12:00

cument :A4

Enter destination

2. Raise both cover plates and press the POLLING key. The “Polling communication” menu will appear in the message display.

5. Enter the fax number of the other party. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the directory. Chain dial keys can be used as well. However, you CANNOT enter the number of the other party’s fax with abbreviated numbers or one-touch keys that have been designated for F-Code Based Communication or Encrypted Transmission.

* If you want to designate a time for the operation to begin,

press the DELAYED TX. key. The letter “T” will be displayed in the first line of the message display. For more detailed information regarding communications that use the timer, refer to “Communication Using the Timer”, page 2-9.

v :1358

Document :A4

Enter destination

6. Press the Enter key.

7. Press the Start key. The Reverse Polling operation will begin automatically. * If a time for the operation to begin was designated,

the Reverse Polling operation will begin when the appointed time is reached.

Polling communication:

TX polling

➪

RX polling Cont. polling RX

3. Use the cursor up or the cursor down key to select “Reverse polling”.

Polling communication:

Cont. polling RX Confi. polling RX Reverse polling

➪

4. Press the Enter key.

v :

Document :A4

Enter destination

4-10

Section 4 Other Features of this Fax

(5) Confidential Polling Reception

In Confidential Polling Reception, a Polling Reception operation is used to receive documents from a Confidential Box registered in the transmitting party’s fax. If the receiving party requests transmission of the documents (Polling Reception), the transmitting party’s fax machine will make sure that the Confidential Box number and the Confidential Box ID that the receiving party entered matches the number and ID of one of its Confidential Boxes. Only when the information matches will the documents in the transmitting party’s corresponding Confidential Box be transmitted to the receiving party. * To accomplish Confidential Polling Reception, the other party’s fax

machine must be one of our models that has the corresponding Confidential Communication capabilities.

● The transmitting party must… register a Confidential Box with the desired box number and ID, and store the documents to be transmitted in that box. They must then inform the receiving party of the registered number and ID for that Confidential Box. (Refer to “Confidential Communication”, page 4-12.)

● The receiving party must… enter – during the procedure for the Polling Reception – the Confidential Box number and ID that corresponds to the Confidential Box that the transmitting party registered in their fax.

3. Press the Enter key.

Box nr:0000

Enter box nr

4. Enter the transmitting party’s Confidential Box number. * The box number is a 4-digit number from “0000” to “9999”. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Box nr:0549

Enter box nr

5. Press the Enter key.

Box ID:0000

Enter box ID

6. Enter the transmitting party’s Confidential Box ID. * The box ID is a 4-digit number from “0000” to “9999”. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Box ID:9450

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the POLLING key. The “Polling communication” menu will appear in the message display.

Polling communication:

TX polling

➪

RX polling Cont. polling RX

Enter box ID

7. Press the Enter key.

v :

Enter destination

8. Enter the transmitting party’s fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the directory. Chain dial keys can be used as well. However, you CANNOT enter the transmitting party’s fax number with abbreviated numbers or one-touch keys that have been designated for F-Code Based Communication or Encrypted Transmission.

* If you want to designate a time for the reception to begin,

v :13579

Enter destination

Use the cursor up or the cursor down key to select “Confi. polling RX”.

Polling communication:

RX polling Cont. polling RX Confi. polling RX

➪

9. Press the Enter key. The reception operation will begin automatically. * If a time for the reception to begin was designated, the reception

operation will begin when the appointed time is reached.

4-11

Section 4 Other Features of this Fax

Confidential Communication

Confidential Communication enables the reception of confidential information or documents into a Confidential Box that is registered in the receiving party’s fax, thereby protecting that information from being seen by others.

(1)

What is the purpose of a Confidential Box?

A Confidential Box is actually used in both Confidential and Encrypted Communication. > Confidential Communication involves the receipt of confidential

documents into a Confidential Box registered in the receiving party’s fax. You can create a Confidential Box for Confidential Communication by simply registering a corresponding Confidential Box number (4 digits) and Confidential Box ID (4 digits).

> Encrypted Communication allows documents to be received into a

Confidential Box that has been designated for Encrypted Reception. It is, therefore, necessary to create a Confidential Box – and designate it for Encrypted Reception – in advance, in the receiving party’s fax machine. (Refer to “Encrypted Communication”, page 4-51.)

* You can register up to 15 Confidential Boxes (#01 - #15) in this fax

machine and designate any number of those boxes for Encrypted Reception.

* If you want to check the information on each Confidential Box, such

as the box numbers and data regarding the existence of documents in each respective box, print out a Confidential Box List. (Refer to “(7) Printing Out a Confidential Box (F-Code Box) List”, page 4-17.)

* To accomplish Confidential Communication, the other party’s

fax machine must be one of our models that has Confidential Communication capabilities.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the REGISTER key. The “Program” menu will appear in the message display.

Program:

End Program abbreviated dial

➪

Program one-touch key

(2) Registering Confidential Boxes

Perform the following procedure to register a new Confidential Box. * If, for any reason, you lose reference to a Confidential Box ID,

you will not be able to print out documents that are received into the corresponding Confidential Box nor will you be able to delete that box. Therefore, you exercise DUE CAUTION in the management of the Confidential Box ID.

While both the subaddress (used for the F-Code Boxes in F-Code Based Communications) and the box numbers used for the Confidential Boxes are created with a 4-digit number from “0000” to “9999”, the same number CANNOT be registered for both. For example, if the subaddress “1234” is already registered for an F-Code Box and you try to register “1234” as a Confidential Box number, an error will occur and registration will not be possible. In this case, register a different number for that Confidential Box.

2. Use the cursor up or the cursor down key to select “Program confidential box”.

Program:

Program group key Program chain dial Program confidential box

➪

3. Press the Enter key.

Program confidential box:

End #01 0101

➪

#02 0202

4. Use the cursor up or the cursor down key to select an unregistered box.

Program confidential box:

#01 0101 #02 0202 #03

➪

4-12

Section 4 Other Features of this Fax

5. Press the Enter key.

Box nr:0000

Enter box nr

6. Enter the number that you want to use for the Confidential Box number. * Each Confidential Box number is a 4-digit number from “0000” to

“9999”.

* If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Box nr:0303

Enter box nr

7. Press the Enter key.

Box ID:0000

Enter box ID

8. Enter the number that you want to use for the Confidential Box ID. *

Each Confidential Box ID is a 4-digit number from “0000” to “9999”.

* If you register “0000” as the Confidential Box ID, it will not be

necessary to enter an ID when you print out documents from that Confidential Box.

* If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Box ID:3030

12. Use the keypad to enter the 2-digit Key Code (01 - 20) that corresponds to the Encryption Key to be used for this Confidential Box.

Encryption code:15

Enter 2-digit ID-code

13. Press the Enter key.

Print on RX:

➪

Off

14. Use the cursor up or the cursor down key to select whether or not you want documents received into this Confidential Box to be automatically printed out. > If you want to have received documents printed out

immediately after reception, select “On”.

> If you want to allow print out only when the appropriate

procedure is performed, select “Off”. (Refer to “(6) Printing Out Documents from a Confidential Box”, page 4-16.)

15. Press the Enter key. Registration of that Confidential Box is complete.

Confidential box: nr03

Programmed

Enter box ID

9. Press the Enter key.

Encryption:

➪

Off

10. Use the cursor up or the cursor down key to select whether or not you want to designate this Confidential Box for Encrypted Reception. > If you want to designate this Confidential Box for Encrypted

Reception, select “On” and then proceed to step 11.

> If you DO NOT want to designate this Confidential Box for

Encrypted Reception, select “Off” and then proceed to step 15.

11. Press the Enter key.

Encryption code:00

Enter 2-digit ID-code

> If you want to continue registering other Confidential Boxes,

return to step 4 on page 4-12.

> If you are finished registering Confidential Boxes, press the

Reset key. The operation panel will return to the initial mode settings.

4-13

Section 4 Other Features of this Fax

(3)

Modifying and Deleting Confidential Boxes

* You CANNOT modify a registered Confidential Box ID. If you want

to change a Confidential Box ID, delete the corresponding Confidential Box and then register it again with the desired ID.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

(4) Transmission to a Destination

Confidential Box

It is necessary to for the transmitting party to perform the following procedure in order to transmit documents to a Confidential Box that is registered in the destination party’s fax machine.

1. Perform steps 1 - 3 of “(2) Registering Confidential Boxes”, page 4-12.

Program confidential box:

End #01 0101

➪

#02 0202

2. Use the cursor up or the cursor down key to select the Confidential Box you want to modify or delete. Then press the Enter key.

Box ID:

Enter box ID

Use the keypad to enter the corresponding 4-digit Confidential Box ID.

Box ID:2020

Enter box ID

4. Press the Enter key. * If you entered an incorrect Confidential Box ID, an error

message will appear in the message display. Press the Enter key.

5. Perform the following modification or deletion procedure.

> Modifying registered information

Use the cursor up or the cursor down key to select the information you want to modify. Then press the Enter key. * Follow the steps related to the desired information in

“(2) Registering Confidential Boxes”, page 4-12, and change the information as desired.

Confidential box: nr02

Encryption :On Encr. key :13 Print on RX :On

➪

● The transmitting party must… know, in advance, the receiving party’s Confidential Box number (4 digits) and enter it during the transmission procedure.

● The receiving party must… register, in advance, the corresponding Confidential Box in their fax, inform the transmitting party of the registered box number and ID for that Confidential Box, and enter them both during the procedure to print out the received documents. (Refer to “(6) Printing Out Documents from a Confidential Box”, page 4-16.)

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the documents you want to transmit. * When the documents are set on the platen, it is necessary,

after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-23.)

01-DEC-1999 12:00

Document :A4

Enter destination

2. Raise both cover plates and press the CONFIDENTIAL key. The “Confidential comm.” menu will appear in the message display.

> Deleting the Confidential Box

1 Press the Stop/Clear key.

* If you want to cancel the deletion procedure, simply press the

Stop/Clear key again.

* You CANNOT delete a Confidential Box which still contains

received documents.

Confidential box: nr02

Delete

Press ENTER key.

2 Press the Enter key.

The selected Confidential Box will be deleted. * If you want to continue deleting Confidential Boxes,

return to step 2.

6. If you are finished modifying and/or deleting Confidential Boxes, press the Reset key. The operation panel will return to the initial mode settings.

4-14

Confidential comm.:

Confidential TX

➪

Box input Box output

Section 4 Other Features of this Fax

3. Make sure that “Confidential TX” is selected in the message display and press the Enter key.

Box nr:0000

Enter box nr

4. Enter the destination party’s Confidential Box number (4 digits).

Box nr:0101

Enter box nr

5. Press the Enter key.

v :

Document :A4

Enter destination

6. If you want to designate a time for the transmission to begin, press the DELAYED TX. key. The letter “T” will be displayed on the first line of the message display. * If you want the transmission to begin right away, this step is not

necessary. Proceed to step 7.

(5)

Entering Documents into a Confidential Box

To successfully transmit documents to a destination fax upon receipt of their polling request (Confidential Polling Transmission), it is necessary for the transmitting party to enter the documents to be transmitted, in advance, into the Confidential Box they registered in their fax. * You can add new documents to those already existing in your

Confidential Box.

* You CANNOT enter documents into a Confidential Box that has

been designated for Encrypted Reception.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the documents you want to transmit. * When the documents are set on the platen, it is necessary,

after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-23.)

01-DEC-1999 12:00

cument :A4

Enter destination

7. Enter the destination party’s fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, or the directory. Chain dial keys can be used as well. However, you CANNOT enter the number of a destination fax with abbreviated numbers or one-touch keys that have been designated for F-Code Based Communication or Encrypted Transmission.

v :56987

Document :A4

Enter destination

If you pressed the DELAYED TX. key in step 6, proceed to step 8.

If you DID NOT press the DELAYED TX. key, proceed to step 10.

8. Press the Enter key.

9. Use the keypad to enter the desired time for the transmission to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

TX time:20:00

Enter transmission time

2. Raise both cover plates and press the CONFIDENTIAL key. The “Confidential comm.” menu will appear in the message display.

Confidential comm.:

Confidential TX

➪

Box input Box output

Use the cursor up or the cursor down key to select “Box input”.

Confidential comm.:

Confidential TX Box input

➪

Box output

4. Press the Enter key.

10. Press the Enter key. The transmission operation will begin. * If a time for the transmission to begin was designated,

the transmission operation will begin when the appointed time is reached.

Box input:

Enter confidential box

➪

Subaddress box input

4-15

Section 4 Other Features of this Fax

5. Make sure that “Enter confidential box” is selected in the message display. Then press the Enter key.

Box nr:0000

Enter box nr

6. Use the keypad to enter the box number (4 digits) of the Confidential Box you want to put the documents in. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Box nr:0549

Enter box nr

7. Press the Enter key. The documents will be scanned into memory. * Once all of the documents have been scanned into memory,

the operation panel will return to the initial mode settings.

* If the box number you entered is not registered in the fax, an

error message will appear and then the message display will return to a display that allows you to enter the Confidential Box number again.

* If the box number you entered is for a Confidential Box that has

been designated for Encrypted Reception, an error message will appear and then the operation panel will return to the initial mode settings.

(6) Printing Out Documents from a

Confidential Box

Perform the following procedure to print out documents that have been received into your Confidential Box. The same procedure should be followed for printing out documents from a Confidential Box that is designated for Encrypted Reception. * If you registered “0000” as the box ID for your Confidential Box,

it is not necessary to enter an ID just to print out documents from that Confidential Box. In this case, only the Confidential Box number you enter needs to be correct in order to print out your documents.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the CONFIDENTIAL key. The “Confidential comm.” menu will appear in the message display.

Confidential comm.:

Confidential TX

➪

Box input Box output

2. Use the cursor up or the cursor down key to select “Box output”.

Confidential comm.:

Confidential TX Box input Box output

➪

3. Press the Enter key.

Box output:

Print confidential box

➪

Subaddress box output

4. Make sure that “Print confidential box” is selected in the message display. Then press the Enter key.

Box nr:0000

Enter box nr

5. Enter the Confidential Box number (4 digits) that corresponds to the box where the documents you want to print are stored.

4-16

Box nr:0303

Enter box nr

Section 4 Other Features of this Fax

6. Press the Enter key. * If you registered “0000” as the Confidential Box ID,

the documents will be automatically printed out at this point; the procedure from step 7 will not be necessary.

* If there are no documents in the selected Confidential Box,

an error message will appear in the message display and then the operation panel will return to the initial mode settings.

* If the box number you entered is not registered in the fax,

an error message will appear and then the message display will return to a display that allows you to enter the Confidential Box number again.

Box ID:

Enter box ID

7. Enter the Confidential Box ID (4 digits) that corresponds to that Confidential Box. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Box ID:3030

Enter box ID

8. Press the Enter key. The documents that are in your Confidential Box will be printed out. *

If the Confidential Box ID that you entered does not match the registered one, an error message will appear and then the message display will return to a display that allows you to enter the Confidential Box ID again. Check and enter the correct box ID.

(7) Printing Out a Confidential Box

(F-Code Box) List

Print out this list in order to check the information in each Confidential Box, such as the box numbers and data regarding the existence of documents in each respective box. Information regarding F-Code Boxes designated for F-Code Based Communication can also be checked by printing out this list. * If there are no Confidential Boxes or F-Code Boxes registered in

this fax, a Confidential Box List will not be printed out.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the PRINT REPORTS key. The “Print report” menu will appear in the message display.

Print report:

Activity report

➪

Confirmation report User setting list

2. Use the cursor up or the cursor down key to select “Confidential box list”.

Print report:

Confirmation report User setting list Confidential box list

➪

3. Press the Enter key. A Confidential Box List will be printed out. * The operation panel will return to the initial mode settings.

4-17

Section 4 Other Features of this Fax

F-Code Based Communication

F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, methods of transmitting confidential information – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax uses an F-Code Box to transmit documents to, and receive documents from, another party’s fax during an F-Code Based Communication. In this case, in order to designate the F-Code Box and password, special codes are used (in this fax they are called the “subaddress” and “F-Code password”, respectively). In this way, this fax is able to perform F-Code Based Confidential and Bulletin Board Communications with facsimiles made by other manufacturers and, naturally, with our own models that have F-Code Based Communication capabilities.

In this fax there are two codes used for F-Code Based Communication: a “subaddress” and an “F-Code password”.

> Subaddress

This code must be entered by the transmitting party during an F-Code Based Confidential Transmission and by the receiving party during an F-Code Based Bulletin Board Reception. The subaddress is used to designate the desired box (equal to the F-Code Box in this fax) that is registered in the other party’s fax. The acceptable length of the subaddress differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. Consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Communication. In this fax, the subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9. When attempting an F-Code Based Confidential Communication or an F-Code Based Bulletin Board Communication with another fax of this same model, the last 4 digits of the subaddress that you enter must match the 4-digit subaddress that the other party has registered in their fax.

> F-Code password

This code must also be entered by the transmitting party during an F-Code Based Confidential Transmission and by the receiving party during an F-Code Based Bulletin Board Reception. The F-Code password is used to designate the password of the desired box (equal to the F-Code Box in this fax) that is registered in the other party’s fax. The acceptable length of the F-Code password differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. Consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Communication. In this fax, the F-Code password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”. * Depending on the parameters in the receiving fax,

the transmitting party may not need to enter the F-Code password during the actual transmission or reception procedure. If you are going to receive the documents with this fax, you can set up the procedure so that F-Code Based Confidential Communication will be possible even if the transmitting party does not enter an F-Code password.

* If you are going to transmit documents with this fax using the

F-Code Based Bulletin Board Communication procedure, the receiving party will not need to enter an F-Code password during the actual reception procedure if you register “0000” as the F-Code password for that operation.

* In order to perform an F-Code Based Communication, the

other party’s fax must have F-Code Based capabilities specific to the communication you are attempting.

* F-Code Based Communication can be used in combination

with the other various types of fax communication available in this fax. In addition, if you register, in advance, the appropriate subaddress and F-Code password under an abbreviated number or one-touch key, you will not need to enter that information during the actual transmission or reception procedure. Refer to the procedures for each type of fax communication and for the related registration procedures for more detailed information.

(1) What is the purpose of an F-Code Box?

By using codes developed for F-code Based Communication, more functional fax communications such as Confidential Communication are possible with facsimiles made by other manufacturers. In order to accomplish this, you register in the memory of your fax, in advance, a memory box and use that box to transmit documents to, and receive documents from, the other party. That memory box is called an “F-Code Box” in this fax and is used during F-Code Based Confidential and Bulletin Board Communications. Each F-Code Box is registered with a subaddress and an F-Code password. The subaddress is used to designate the desired box (equal to the F-Code Box in this fax) that is registered in the other party’s fax. In this fax, that box is registered as a 4-digit number from “0000” to “9999”. The F-Code password is used to retrieve the documents from the box (equal to the F-Code Box in this fax). In this fax, that password is registered as a 4-digit number that can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

> In an F-Code Based Confidential Communication, an F-Code Box

registered in the receiving party’s fax is used to receive the confidential documents. If you are going to receive documents with this fax, you must register an F-Code Box in memory in this fax.

> In an F-Code Based Bulletin Board Communication, an F-Code

Box registered in the transmitting party’s fax is used to transmit the confidential documents. If you are going to transmit documents with this fax, you must register an F-Code Box in memory in this fax.

* You can register up to 15 F-Code Boxes (#01 - #15) in this fax

machine. (Refer to “(2) Registering F-Code Boxes”, page 4-19.)

* If you want to check the information on each F-Code Box, such as

the box numbers and data regarding the existence of documents in each respective box, print out a Confidential Box List. This list includes information related to F-Code Boxes as well as to Confidential Boxes. (Refer to “(7) Printing Out a Confidential Box (F-Code Box) List”, page 4-17.)

4-18

Section 4 Other Features of this Fax

(2) Registering F-Code Boxes

Perform the following procedure to register a new F-Code Box. * If, for any reason, you lose reference to an F-Code password,

you will not be able to print out documents that are received into the corresponding F-Code Box nor will you be able to delete that box. Therefore, you exercise DUE CAUTION in the management of the F-Code password.

While both the Confidential Box number (used for the Confidential Boxes in Confidential Communications) and the subaddress used for F-Code Boxes are created with a 4-digit number from “0000” to “9999”, the same number CANNOT be registered for both. For example, if the Confidential Box number “1234” is already registered for a Confidential Box and you try to register “1234” as a subaddress, an error will occur and registration will not be possible. In this case, register a different subaddress for that F-Code Box.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

3. Press the Enter key.

Subaddress box register:

End #01 1111

➪

#02 2222

4. Scroll through the menu with the cursor up or the cursor down key and select an unregistered box.

Subaddress box register:

#01 1111 #02 2222 #03

➪

5. Press the Enter key.

Subaddress:0000

Enter subaddress numbers

6. Enter the subaddress that you want to use for this F-Code Box. * Each subaddress is a 4-digit number from “0000” to “9999”. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Subaddress:3333

Set original

1. Raise both cover plates and press the REGISTER key. The “Program” menu will appear in the message display.

Program:

End Program abbreviated dial

➪

Program one-touch key

2. Scroll through the menu with the cursor up or the cursor down key and select “Subaddress box register”.

Program:

Program chain dial Program confidential box Subaddress box register

➪

Enter subaddress numbers

7. Press the Enter key.

Password:0000

Enter your password

8. Enter the F-Code password that you want to use for this F-Code Box. *

The password can be up to 4 digits in length and can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

* If you register “0000” as the F-Code password, it will not be

necessary to enter a password when you print out documents from that F-Code Box.

* If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Password:0333

Enter your password

9. Press the Enter key. Registration of that F-Code Box is complete. > If you want to continue registering other F-Code Boxes, return to

step 4.

> If you are finished registering F-Code Boxes, press the Reset

key. The operation panel will return to the initial mode settings.

4-19

Section 4 Other Features of this Fax

(3) Modifying and Deleting F-Code Boxes

(4)

F-Code Based Confidential Communication

* You CANNOT modify a registered F-Code password. If you want to

change an F-Code password, delete the corresponding F-Code Box and then register it again with the desired password.

* You CANNOT delete an F-Code Box which still contains received

documents.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Perform steps 1 - 3 of “(2) Registering F-Code Boxes”, page 4-19.

Subaddress box register:

End #01 1111

➪

#02 2222

2. Use the cursor up or the cursor down key to select the F-Code Box you want to modify or delete.

Subaddress box register:

End #01 1111 #02 2222

➪

3. If you want to modify the subaddress for that F-Code box, press the Enter key. If you want to delete the F-Code Box, press the Stop/Clear key.

4. Enter the 4-digit F-Code password that corresponds to that box. > If you pressed the Enter key in step 3, proceed to step 5 AFTER

you enter the password.

> If you pressed the Stop/Clear key in step 3, proceed to step 6

AFTER you enter the password. * If you want to cancel the deletion procedure, simply press the

Stop/Clear key again.

5. Press the Enter key. The information registered under that F-Code Box will be shown in the message display. Perform steps 1 - 3 below.

Use the cursor up or the cursor down key to select “Subaddress”. * You can also select to delete the F-Code Box at this point by

pressing the Stop/Clear key.

F-Code Based Confidential Communication involves the transmission of documents from, and the reception of documents into, an F-Code Box that is registered in memory in this fax. More specifically, if an F-Code Box is registered, in advance, in the receiving party’s fax, documents that are sent from the transmitting party are received into that box. Because it is necessary to enter a subaddress and F-Code password before you can print out the received documents, you can prevent those documents from being seen by others. Using certain codes (called the “subaddress” and “F-Code password” in this fax) – the base of a protocol that has been adopted for use with facsimiles made by other manufacturers as well – communication is possible with other facsimiles even if they are not one of our models, as long as they have the corresponding F-Code Based Confidential Communication capabilities.

● The other party’s fax must have the corresponding Confidential Communication capabilities for F-Code Based Communication. However, depending on the fax machine, only Confidential Transmission or only Confidential Reception capabilities may be available. Thus, you should consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Confidential Communication. (For example, If the transmitting party wants to send an F-Code Based Confidential Transmission, the receiving party’s fax must have Confidential Communication capabilities for F-Code Based Reception. Even if the receiving party’s fax has F-Code Based Communication capabilities, if it is only for Confidential Transmission, reception will not be possible.)

● If you are going to transmit documents with this fax using the F-Code Based Confidential Transmission procedure, it is possible to register a subaddress of up to 20 digits in length, but this acceptable length may differ in the other party’s fax machine. Consult with the other party in advance and use a subaddress of a length that is appropriate to the limits of the other party’s fax.

2 Press the Enter key.

3 Enter the desired subaddress (4-digits).

(Refer to “(2) Registering F-Code Boxes”, page 4-19.)

6. Press the Enter key. The subaddress will be modified or the F-Code Box deleted, as appropriate. * If you want to continue modifying and/or deleting other F-Code

Boxes, return to step 2.

7. Press the Reset key. The operation panel will return to the initial mode settings.

4-20

Section 4 Other Features of this Fax

1 F-Code Based Confidential Transmission

It is necessary to for the transmitting party to perform the following procedure in order to transmit documents to an F-Code Box that is registered in the destination party’s fax machine. * If you designate a time for the transmission to begin,

the Direct Feed Transmission mode will not be available.

● The transmitting party must… know, in advance, the number (in this fax, a 4-digit number called the “subaddress”) that corresponds to the desired box (in this fax, called the “F-Code Box”) in the receiving party’s fax and enter that, AND the related F-Code password, during the transmission procedure.

● The receiving party must… register, in advance, the corresponding box (in this fax, called the “F-Code Box”) in their fax, inform the transmitting party of the registered number (in this fax, a 4-digit number called the “subaddress”) for that box, and enter that number and the corresponding password during the procedure to print out the received documents. (Refer to “2 Printing Out Documents from an F-Code Box”, page 4-22.)

4. Raise both cover plates and press the SUBADDRESS key.

5. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based

Communication in order to designate the box in the destination party’s fax. It can be up to 20 digits in length and can include any combination of the numerals 0 - 9.

Subaddress: 6635

20 digits

Enter subaddress numbers

6. Press the Enter key.

Password:

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the documents you want to transmit. * When the documents are set on the platen, it is necessary,

after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-23.)

01-DEC-1999 12:00

Document :A4

Enter destination

2. If you want to designate a time for the transmission to begin, press the DELAYED TX. key. The letter “T” will be displayed on the first line of the message display. * If the maximum allowable number of communications that use

the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

* If you want the transmission to begin right away, this step is not

necessary. Proceed to step 3.

20 digits

Enter your password

7. If necessary, enter the predetermined F-Code password. * This password is used during an F-Code Based Communication,

but is not required if you agree in advance with the destination party not to use one.

The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

> If you DO NOT need to enter an F-Code password, proceed to

step 8.

8. Proceed to the appropriate step as indicated below: >

If you pressed the DELAYED TX. key in step 2, proceed to step 9.

If you DID NOT press the DELAYED TX. key, proceed to step 11.

9. Press the Enter key.

10. Use the keypad to enter the desired time for the transmission to

begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

TX time:20:00

Enter transmission time

3. Use the keypad to enter the destination party’s fax number. *

You can enter the fax number using abbreviated numbers or one-touch keys that have been designated for F-Code Based Communication as well. If you do use such an abbreviated number or one-touch key, you do not need to perform steps 4 - 7.

v :08564

cument :A4

Press START-key

11. Press the Enter key. The transmission operation will begin. * If a time for the transmission to begin was designated,

the transmission operation will begin when the appointed time is reached.

4-21

Section 4 Other Features of this Fax

2 Printing Out Documents from an F-Code Box

Perform the following procedure to print out documents that have been received into your F-Code Box. If the documents are printed out correctly, the data will be deleted from that box. If you are using an F-Code Box for F-Code Based Bulletin Board Transmission and you want to delete that data, simply print out the documents and the data will be deleted from that box. * If you registered “0000” as the F-Code password for your F-Code

Box, it is not necessary to enter a password just to print out documents from that box. In this case, only the subaddress you enter needs to be correct in order to print out your documents.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the CONFIDENTIAL key. The “Confidential comm.” menu will appear in the message display.

Confidential comm.:

Confidential TX

➪

Box input Box output

4. Use the cursor up or the cursor down key to select “Subaddress box output”.

Box output:

Print confidential box Subaddress box output

➪

5. Press the Enter key.

Subaddress:0000

Enter subaddress numbers

6. Use the keypad to enter the subaddress (4 digits) that corresponds to the F-Code Box where the documents you want to print are stored.

Subaddress:0404

Enter subaddress numbers

7. Press the Enter key. * If you registered “0000” as the F-Code password, the documents

will be automatically printed out at this point; the procedure from step 8 will not be necessary.

* If there are no documents in the selected F-Code Box, an error

message will appear in the message display and then the operation panel will return to the initial mode settings.

* If the subaddress you entered is not registered in the fax,

an error message will appear and then the message display will return to a display that allows you to enter the subaddress again.

Password:0000

2. Use the cursor up or the cursor down key to select “Box output”.

Confidential comm.:

Confidential TX Box input Box output

➪

3. Press the Enter key.

Box output:

Print confidential box

➪

Subaddress box output

Enter your password

8. Enter the F-Code password (4 digits) that corresponds to that F-Code Box. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Password:4040

Enter your password

9. Press the Enter key. The documents that are in your F-Code Box will be printed out. * If the F-Code password that you entered does not match the

registered one, an error message will appear and then the message display will return to a display that allows you to enter the F-Code password again. Check and enter the correct password.

4-22

Section 4 Other Features of this Fax

(5)

F-Code Based Bulletin Board Communication

F-Code Based Bulletin Board Communication involves fax communication that uses an F-Code Box that is registered in memory in the transmitting fax machine and that works like a Bulletin Board server. The transmitting party registers, in advance, an F-Code Box in the their fax, and enters the documents to be transmitted into that box. Until the data for those documents is deleted, the documents will remain in that box for transmission any time they are requested with the correct subaddress and F-Code password. Each receiving party can then simply perform the appropriate Polling Reception procedure and retrieve the documents from that box using the corresponding subaddress and F-Code password to designate and access that F-Code Box. Using certain codes (called the “subaddress” and “F-Code password” in this fax) – the base of a protocol that has been adopted for use with facsimiles made by other manufacturers as well – communication is possible with other facsimiles even if they are not one of our models, as long as they have the corresponding F-Code Based Bulletin Board Communication capabilities.

● The other party’s fax must have the corresponding Bulletin Board Communication capabilities for F-Code Based Communication. However, depending on the fax machine, they may not be able to enter documents in their box or may not be able to perform Polling Reception. (For example, even if you are going to transmit documents with this fax and you enters document into your F-Code Box, the receiving party’s fax must have Polling Reception capabilities or Bulletin Board Communication will not be possible.)

1 Entering Documents into an F-Code Box

Perform the following procedure when you want to enter documents into your F-Code Box. * You can add new documents to those currently in your F-Code

Box, and you can also delete all of the documents currently in that box and replace them with new documents.

* If you want to delete the data for documents stored in an F-Code

Box, simply print out those documents. (Refer to “2 Printing Out Documents from an F-Code Box”, page 4-22.)

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Set the documents you want to transmit. * When the documents are set on the platen, it is necessary,

after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-23.)

01-DEC-1999 12:00

Document :A4

Enter destination

2. Raise both cover plates and press the CONFIDENTIAL key. The “Confidential comm.” menu will appear in the message display.

● If you are going to transmit documents with this fax using the F-Code Based Bulletin Board Transmission procedure, you must register a 4-digit subaddress and 4-digit password for the F-Code Box. If you are going to receive documents with this fax using that function, the subaddress and password can be up to 20 digits in length, but this acceptable length may differ in the other party’s fax machine. Consult with the other party in advance and use a subaddress of a length that is appropriate to the limits of the other party’s fax.

Confidential comm.:

Confidential TX

➪

Box input Box output

3. Use the cursor up or the cursor down key to select “Box input”.

Confidential comm.:

Confidential TX Box input

➪

Box output

4. Press the Enter key.

Box input:

Enter confidential box

➪

Subaddress box input

4-23

Section 4 Other Features of this Fax

5. Use the cursor up or the cursor down key to select “Subaddress box input”.

Box input:

Enter confidential box Subaddress box input

➪

6. Press the Enter key.

Subaddress:0000

Enter subaddress numbers

7. Use the keypad to enter the subaddress (4 digits) of the F-Code Box you want to put the documents in. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

Subaddress:0404

Enter subaddress numbers

8. If there are no other documents currently in this F-Code Box, proceed to step 11. If there ARE documents in the F-Code Box, proceed to step 9.

9. Press the Enter key.

Add Original:

Add

➪

Overlay Cancel

2 F-Code Based Bulletin Board Reception

The receiving party performs the Polling Reception procedure and automatically retrieves documents from a box (called an F-Code Box in this fax) registered in the transmitting party’s fax. If reception of documents from more than one transmitting fax is designated, those destinations will be dialled in order and reception will be carried out from each fax. It is possible for the receiving party to use the timer to have the documents received at a time convenient to them. For more detailed information on the actual operation, refer to “(2) Polling Reception”, page 4-6, and “(3) Continuous Polling Reception”, page 4-8, and perform the corresponding procedure.

● The transmitting party must… register a corresponding box (F-Code Box) and store the documents to be transmitted in that box. They must then inform the receiving party of the registered box number (a 4-digit subaddress in this fax) and password (called the F-Code password in this fax) for that F-Code Box. (Refer to “1 Entering Documents into an F-Code Box”, page 4-23.)

● The receiving party must… enter – during the procedure for the Polling Reception – the box number (a 4-digit subaddress in this fax) and password (a 4-digit F-Code password in this fax) that corresponds to the box (F-Code Box) that the transmitting party registered in their fax. Thus, this information must be known in advance.

10. Use the cursor up or the cursor down key to select the desired

operation. > If you want simply to add documents to those already in the

F-Code Box, select “Add”.

> If you want to delete all of the documents currently in the

F-Code Box and replace them with new documents, select “Overlay”. * If you do select “Overlay”, BE AWARE that any documents

received using F-Code Based Confidential Communication will also be deleted.

> If you want to cancel the procedure for adding documents,

select “Cancel”.

11. Press the Enter key.

The documents will be scanned into memory. * Once all of the documents have been scanned into memory,

the operation panel will return to the initial mode settings.

* If the subaddress you entered is not registered in the fax,

an error message will appear and then the message display will return to a display that allows you to enter the subaddress again.

4-24

Relay Broadcast Transmission

Section 4 Other Features of this Fax

Relay Broadcast Transmission involves the transmission of documents to multiple, long distance destinations by transmitting the documents through a relay station, generally located between the initial transmitting station and the final destinations.

* In order to perform Relay Broadcast Transmission, it is

necessary that the fax machine designated as a relay station has the capability of acting as a relay station.

* During a Relay Broadcast Transmission, documents will be

transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* When this fax is acting as the initial transmitting station,

if all of the relay station fax numbers are entered using abbreviated numbers or one-touch keys, this fax is capable of automatically transmitting the same documents to up to 100 different final destinations (including the relay stations) in a single operation. However, it is only possible to designate up to 10 of these locations as relay stations.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

* While you can enter the fax number of each relay station using

abbreviated numbers, one-touch keys and chain dial keys, you CANNOT use an abbreviated number or one-touch key that has been designated for F-Code Based Communication or Encrypted Transmission.

* While you can enter the fax number of each final destination

using abbreviated numbers and one-touch keys registered in your fax, you CANNOT use an abbreviated number or one-touch key that has been designated for F-Code Based Communication or Encrypted Transmission. (You can also use the 2-digit abbreviated numbers (00 - 99) and one-touch keys registered in the relay station’s fax machine to enter the fax number for a final destination.)

3. Enter the fax number of a relay station.

v :33865

Document :A4

Enter destination

1. Set the documents you want to transmit in the SRDF or on the platen. * When the documents are set on the platen, it is necessary,

after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-23.)

01-DEC-1999 12:00

Document :A4

Enter destination

2. Raise both cover plates and press the RELAY BROADCAST key.

v :

Document :A4

Enter destination

4. Press the Enter key. * If the fax number you entered has already been registered for

this operation, an error message will appear in the message display. In this case, press the Enter key and the message display will return to a display that allows you to enter the fax number again.

* If you have entered too many fax numbers or relay stations,

an error message will appear in the message display. case,

press the Enter key and proceed to step 14 on page 4-26.

Print at relay station:

➪

Off

In this

5. Select whether or not you want the documents to be printed out at the relay station. * If you want the documents to be printed out, select “On”.

If you DO NOT want the documents to be printed out, select “Off”.

Print at relay station:

On Off

➪

6. Press the Enter key.

v :

cument :A4

Enter destination

4-25

Section 4 Other Features of this Fax

7. Enter the fax number of a final destination.

v :6823

Document :A4

Enter destination station

If you want to use the abbreviated numbers or one-touch keys registered in the relay station’s fax machine to enter the fax number of a final destination, or of the party to send the Transmission Report to…

● Abbreviated number…Press the pound key and then enter the 2-digits (00 - 99) for the corresponding abbreviated number. * If the relay station’s fax machine is the same model as this

fax, an abbreviated number from 000 - 199 can be registered. However for this procedure, numbers 100 - 199 are not available.

● One-touch key…Press the star key and then enter the 2-digits that correspond to the desired one-touch key.

8. Press the Enter key. * If the fax number you entered has already been registered for

v :

Document :A4

Enter destination station

11. If you want to have a Transmission Report sent from this relay station, enter your fax number as it would be entered by someone at that station. * This Transmission Report will show the results of the

transmissions from that relay station to each of the corresponding final destinations. If you do not want to have this report sent to you, this step is not necessary. Proceed to step 12.

* As it is necessary for the relay station to dial your fax number,

your number should be entered using an abbreviated number or one-touch key registered in the relay station’s fax machine to enter the number. (Refer to <Useful Information>.)

TX destination report:#28

2 digits

Enter report destination

12. Press the Enter key.

v :

Document :A4

Enter relay station

13. Select whether or not you want to continue registering relay stations. > If you DO want to continue registering other relay stations,

return to step 3 on page 4-25.

If you are finished registering relay stations, proceed to step 14.

14. If you want to designate a time for the operation to begin, press the DELAYED TX. key. * If the maximum allowable number of communications that use

the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

* If you want the transmission to begin right away, this step is not

necessary. Proceed to step 17.

15. Press the Enter key.

16. Use the keypad to enter the desired time for the transmission to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

TX time:20:00

9. Select whether or not you want to continue entering other destination fax numbers. >

If you DO want to continue entering fax numbers, return to step 7.

> If you are finished entering fax numbers, proceed to step 10.

10. Press the Enter key.

TX destination report:

2 digits

Enter report destination

4-26

Enter transmission time

17. Press the Enter key.

v :Relay command TX

cument :A4

Press START-key

18. Press the Start key. The documents will be scanned into memory and the transmission operation will begin automatically. * If a time for the transmission to begin was designated,

the transmission operation will begin when the appointed time is reached.

Fax Forwarding

Section 4 Other Features of this Fax

Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance. It is possible to use F-Code Based Communication to forward the fax reception to the destination fax.

(1) Registering

The following procedure must be performed when registering Fax Forwarding information for the first time. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

01-DEC-1999 12:00

Set original

1. Raise both cover plates and press the REGISTER key. The “Program” menu will appear in the message display.

* If the Fax Forwarding operation is not successful, the received

documents will be printed out at your fax and then deleted from your fax machine’s memory.

* With different types of communications such as Encrypted

Communication, etc., Fax Forwarding may not be available depending on the type of communication.

* In order to use Fax Forwarding, it is necessary to turn it ON in

advance. (Refer to “(3) Fax Forwarding ON/OFF”, page 4-29.)

Use the cursor up or the cursor down key to select “Fax forwarding”.

Program fax parameter:

Permit tel nr

Permit number Fax forwarding

➪

P P P

5. Press the Enter key.

v :

Enter destination

Program:

End Program abbreviated dial

➪

Program one-touch key

2. Use the cursor up or the cursor down key to select “Program fax parameter”.

Program:

Subaddress box register Program encryption code Program fax parameter

➪

3. Then press the Enter key.

Program fax parameter:

End v :

➪

Own name :

6. Enter the fax number of the destination fax. * You can enter the fax number using the keypad, abbreviated

numbers or one-touch keys. Chain dial keys can be used as well. If you enter the fax number using an abbreviated number or one-touch key that is already designated for F-Code Based Communication, you can skip steps 7 through 10.

v :68945

Enter destination

7. If you want to designate the operation as an F-Code Based Communication, press the SUBADDRESS key. > If you pressed the SUBADDRESS key, proceed to step 8. >

If you DID NOT press the SUBADDRESS key, proceed to step 11 on page 4-28.

8. Enter the subaddress you want to use for this F-Code Based Communication. * The subaddress can be up to 20 digits in length and can include

any combination of the numerals 0 - 9.

Subaddress: 6635

Enter subaddress numbers

20 digits

4-27

Olivetti d-Copia 23, d-Copia 31 Operation Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Important! Please read first.

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

Names of Parts

(1) Main Body Parts and their Functions

(2) Operation Panel Parts and their Functions

Preparations

(1) Attaching the Included Seals

(2) Turning TTI Transmission ON/OFF

(3) Setting the Date and Time

1 Registering your fax number

2 Registering your station name

3 Registering your station ID

Features and Functions of this Fax

(2) Initial Mode

(3) When You Press the Reset Key…

(4) Auto Clear Function

(6) Auto Shut-Off Function

(5) Document Number

(7) Dual Access Function

(8) Batch Transmission Function

(10) F-Code Based Communication

(9) Rotate & Transmit Function

(11) Memory Reception Function

(12) Rotate Received Documents

(13) Imaging Memory Back-Up Function

Sending Documents

● Notes on acceptable documents

● Resolutions

● One-touch keys

● Abbreviated numbers

Receiving Documents (Automatic Fax Reception)

● Making copies during a reception

● Memory Reception

Cancelling a Communication

(1) Cancelling a Memory Transmission

(2) Cancelling a Direct Feed Transmission

(3) Cancelling a Reception

Entering Characters

(1) Character Table

(2) Procedure

One-Touch Keys

(1) Registering

(2) Modifying and Deleting

(3) Dialling

(4) Printing Out a One-Touch Key List

Abbreviated Numbers

(1) Registering

(2) Modifying and Deleting

(3) Dialling

(4) Printing Out an Abbreviated Dial List

Directory

(1) Search Criteria

(2) Searching with the Directory

(3) Printing Out a Telephone Directory List

Redialling Functions

(1) Automatic Redialling

(2) Manual Redialling

Duplex Transmission

Standby Transmission

Broadcast Transmission

Interrupt Transmission

Chain Dial Keys

(1) Registering

(2) Modifying and Deleting

(3) Using a Chain Dial Key

Communication Using the Timer

Editing a Communication in Memory

(2) Force-Starting the Communication

(4) Deleting the Communication

(5) Force-Printing Received Documents

Manual Fax Transmission

Manual Fax Reception

When the MEMORY Indicator is Lit…

When the ERROR Indicator is Lit (and the Alarm Buzzer Sounds)…