Olivetti D-COPIA 2001, D-COPIA 1601 OPERATION GUIDE

OPERATOR MANUAL

Printed in Italy

Code 539506EN

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by the United States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well

as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

Do not make copies of anything which is prohibited from copying by law. The following items are normally prohibited from copying by national law. Other items may be prohibited by local law.

● Money ● Stamps ● Bonds ● Stocks ● Bank drafts

● Checks ● Passports ● Driver's licenses

In some areas, the "POWER" switch positions are marked "I" and " " on the copier instead of "ON" and "OFF". If your copier is so marked, please read "I" for "ON" and " " for "OFF".

Caution! For a complete electrical disconnection, pull out the main plug. The socket-outlet shall be installed near the equipment and shall be easily accessible.

Warning

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

Shielded interface cables must be used with this equipment to maintain compliance with EMC regulations.

TINSE1824TSZZ

CONTENTS

CAUTIONS................................................................................................................................................. 3

● CAUTIONS ON USING..................................................................................................................................... 3

● IMPORTANT POINTS WHEN SELECTING AN INSTALLATION SITE ........................................................... 3

● CAUTIONS ON HANDLING ............................................................................................................................. 4

● CAUTIONS ON LASER .................................................................................................................................... 4

● ENVIRONMENTAL INFORMATION................................................................................................................. 5

USING THE MANUAL ............................................................................................................................... 5

● ABOUT THE OPERATION MANUALS............................................................................................................. 5

● THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE INDICATIONS ....................................................... 5

● CONVENTIONS USED IN THIS MANUAL ....................................................................................................... 6

● SPF................................................................................................................................................................... 6

● DIFFERENCES BETWEEN MODELS.............................................................................................................. 6

MAIN FEATURES ...................................................................................................................................... 7

1 BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS ..................... 8

● OPERATION PANEL ......................................10

POWER ON AND OFF..................................... 12

● POWER ON ....................................................12

● POWER OFF ..................................................12

LOADING PAPER............................................ 13

● PAPER............................................................13

● LOADING PAPER...........................................14

● CHANGING A TRAY’S PAPER SIZE

SETTING ........................................................16

2 COPY FUNCTIONS

NORMAL COPYING ........................................ 18

● MAKING A COPY DARKER OR LIGHTER ....21

● SELECTING THE TRAY.................................21

● SETTING THE NUMBER OF COPIES ...........22

REDUCTION/ENLARGEMENT/ZOOM............ 22

● AUTOMATIC RATIO SELECTION .................22

● MANUAL RATIO SELECTION........................23

●

SELECTING THE VERTICAL AND HORIZONTAL COPY RATIOS SEPARATELY

TWO-SIDED COPYING USING THE BYPASS

TRAY................................................................ 26

DUAL PAGE COPYING................................... 27

INTERRUPTING A COPY RUN ....................... 28

............................24

3 CONVENIENT COPY FUNCTIONS

ROTATING THE IMAGE 90 DEGREES .......... 29

SORT COPY / GROUP COPY......................... 29

COPYING MULTIPLE ORIGINALS ONTO A

SINGLE SHEET OF PAPER............................ 31

CREATING MARGINS WHEN COPYING ....... 33

ERASING SHADOWS AROUND THE EDGES

OF A COPY...................................................... 34

4 PRINTER FUNCTIONS

USING THE PRINTER MODE ......................... 36

● BASIC PROCEDURE FOR PRINTING.......... 36

●

OPERATION IN COPY AND PRINTER MODES

.... 37

5 USER SETTINGS

ADJUSTING THE AUTOMATIC EXPOSURE

LEVEL.............................................................. 38

TONER SAVE MODE AND HIGH IMAGE

QUALITY MODE.............................................. 39

CUSTOMISING SETTINGS ............................. 40

● USER PROGRAMS ....................................... 40

● SELECTING A SETTING FOR A USER

PROGRAM .................................................... 43

SETTINGS FOR AUDITING MODE................. 44

● AUDITING MODE .......................................... 44

● AUDITING MODE SETTINGS ....................... 44

●

SELECTING AUDITING MODE SETTINGS

..... 45

6 TROUBLESHOOTING

9 APPENDIX

TROUBLESHOOTING ..................................... 48

● MACHINE/COPYING PROBLEMS.................49

● PRINTING PROBLEMS..................................52

INDICATORS AND DISPLAY MESSAGES .... 55

MISFEED REMOVAL....................................... 57

● MISFEED IN THE SPF ...................................57

● MISFEED IN THE BYPASS TRAY .................58

● MISFEED IN THE MACHINE..........................59

● MISFEED IN THE UPPER PAPER TRAY ......62

● MISFEED IN THE LOWER PAPER TRAY .....63

REPLACING THE TONER CARTRIDGE ........ 64

7 ROUTINE MAINTENANCE

CHECKING THE TOTAL OUTPUT COUNT

AND TONER LEVEL........................................ 64

● CHECKING THE TOTAL OUTPUT COUNT...64

● CHECKING THE TONER LEVEL ...................65

ROUTINE MAINTENANCE.............................. 66

● CLEANING THE DOCUMENT GLASS AND

SPF/DOCUMENT COVER .............................66

●

CLEANING THE ORIGINAL SCANNING GLASS

(ONLY WHEN A SPF IS INSTALLED) ...............66

● CLEANING THE BYPASS TRAY PAPER

FEED ROLLER ...............................................67

● CLEANING THE TRANSFER CHARGER ......67

SPECIFICATIONS ........................................... 71

INDEX .............................................................. 73

PERIPHERAL DEVICES.................................. 68

● SINGLE PASS FEEDER.................................69

● 250-SHEET PAPER FEED UNIT/ 2 X 250-

● DUAL FUNCTION BOARD .............................70

STORAGE OF SUPPLIES ............................... 70

● PROPER STORAGE ......................................70

PERIPHERAL DEVICES AND SUPPLIES

SHEET PAPER FEED UNIT...........................69

CAUTIONS

Follow the cautions below when using this machine.

CAUTIONS ON USING

Warning:

• The fusing area is hot. Exercise care in this area when removing misfed paper.

• Do not look directly at the light source. Doing so may damage your eyes.

Caution:

• Do not switch the machine rapidly on and off. After turning the machine off, wait 10 to 15 seconds before turning it back on.

• Machine power must be turned off before installing any supplies.

• Place the machine on a firm, level surface.

• Do not install the machine in a humid or dusty location.

• When the machine is not used for a long time, for example, during prolonged holidays, turn the power switch off and remove the power cord from the outlet.

• When moving the machine, be sure to turn the power switch off and remove the power cord from the outlet.

• Do not cover the machine with a dust cover, cloth or plastic film while the power is on. Doing so may prevent heat dissipation, damaging the machine.

• Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous laser radiation exposure.

• The socket-outlet should be installed near the machine and should be easily accessible.

IMPORTANT POINTS WHEN SELECTING AN INSTALLATION SITE

Improper installation may damage the machine. Please note the following during initial installation and whenever the machine is moved.

Caution

Do not install your machine in areas that are:

• damp, humid, or very

dusty

• poorly

ventilated

If the machine is moved from a cool place to a warm place, condensation may form inside the machine. Operation in this condition will cause poor copy quality and malfunctions. Leave the machine at room temperature for at least 2 hours before use.

• exposed to direct sunlight

• subject to extreme

temperature or humidity changes, e.g., near an air conditioner or heater.

The machine should be installed near an accessible power outlet for easy connection and disconnection.

Be sure to connect the power cord only to a power outlet that meets the specified voltage and current requirements. Also make certain the outlet is properly grounded.

Note

Be sure to allow the required space around the machine

Connect the machine to a power outlet which is not used for other electric appliances. If a lighting fixture is connected to the same outlet, the light may flicker.

20 cm (8")

for servicing and proper ventilation.

20 cm

(8")

20 cm

(8")

CAUTIONS ON HANDLING

Be careful in handling the machine as follows to maintain the performance of this machine.

Do not drop the machine, subject it to shock or strike it against any object. Store spare toner cartridges in a cool dry place without removing from the package before use.

• If they are exposed to direct sunlight or excessive heat, poor copies may result.

Do not touch the photoconductive drum (green portion).

• Scratches or smudges on the drum will cause dirty copies.

CAUTIONS ON LASER

Wave length 785 nm + 10 nm/- 15 nm Pulse times (8.141 µs ± 0.1 µs)/7 mm Output power 0.14 mW – 0.22 mW

Trademark acknowledgements

•Microsoft® Windows® operating system is a trademark or copyright of Microsoft Corporation in the U.S.A. and other countries.

•

Windows® 95, Windows® 98, Windows® Me, Windows NT® 4.0, Windows are trademarks or copyrights of Microsoft Corporation in the U.S.A. and other countries.

• IBM and PC/AT are trademarks of International Business Machines Corporation.

•

• All other trademarks and copyrights are the property of their respective owners.

2000, Windows® XP and Windows® Vista

ENVIRONMENTAL INFORMATION

Products that have earned the ENERGY STAR through superior energy efficiency.

are designed to protect the environment

USING THE MANUAL

This machine has been designed to provide convenient copying features in a minimum amount of office space and with maximum operational ease. To get full use of all machine features, be sure to familiarise yourself with this manual and the machine. For quick reference during machine use, keep this manual in a handy location.

ABOUT THE OPERATION MANUALS

The operation manuals for the machine are as follows:

Operation Manual (Digital Multifunctional System) (this manual)

This manual contains explanations of the product and procedures for using the machine as a copier.

Online Manual (on the accessory CD-ROM)

This manual explains the procedures for using the machine as a printer.

Software Setup Guide (separate manual)

This manual contains instructions for installing the software that allows the machine to be used with your computer and procedures for establishing initial printer settings.

THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE INDICATIONS

An "R" appearing at the end of an original or paper size (A4R (5-1/2" x 8-1/2"R, 8-1/2" x 11"R), etc.) indicates that the original or paper is oriented horizontally as shown below.

Sizes that can be placed only in the horizontal (landscape) orientation (B4, A3 (8-1/2" x 14", 11" x 17")) do not contain the "R" in their size indication.

CONVENTIONS USED IN THIS MANUAL

Warning

Warns the user that injury may result if the contents of the warning are not properly followed.

Cautions the user that damage to the machine or one of its components may result if the contents

Caution

of the caution are not properly followed.

Notes provide information relevant to the machine regarding specifications, functions,

Note

performance, operation and such, that may be useful to the user.

SPF

This operation manual refers to the Single Pass Feeder as the "SPF".

DIFFERENCES BETWEEN MODELS

This manual covers the following models.

Model d-Copia 2001 d-Copia 1601

(With optional SPF installed) (With optional SPF installed)

Appearance

The above illustration is used in instances where a function and/ or the operation of the machine is the same on both models.

Copy speed 20CPM 16CPM Paper trays Two (250 x 2) One (250 x 1)

AB series (metric) and inch series references

Both specifications are quoted where applicable.

[Inch series][AB series]

11X17

8½

8½ 8½X5½ 8½

8½X13

EXTRA

For example:

Page 15, step 1 ....................B4 and A3 (8-1/2" x 14" and 11" x 17")

Page 71................................50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%,

A4 A4 A5 B4

EXTRA

200% (50%, 64%, 77%, 95%, 100%, 121%, 129%, 141%, 200%)

Although AB series size indications are shown on the operation panel of this manual, inch series indications are displayed on the inch series machines.

MAIN FEATURES

High-speed laser copying

• First-copy time*1 at 300 dpi*2 is only 7.2 seconds.

• Copying speed is 20/16 copies per minute. This is ideal for business use and provides a big boost to workplace productivity.

*1First-Copy time may vary depending on the power-supply voltage, ambient temperature, and other operating conditions. *2"dpi" ("dots per inch") is unit that is used to measure resolution. Resolution indicates how much detail can be reproduced in

a printed or scanned image.

High-quality digital image

• High-quality copying at 600 dpi is performed.

• In addition to automatic exposure adjustment, two original modes can be selected: "TEXT" for text-only originals, and "PHOTO" for photographs. The exposure can be adjusted to five levels in each mode.

• The photo mode copying function allows clear copying of delicate halftone original images such as monochrome photos and colour photos.

Enhanced copying features

• Zoom copies can be made from 25% to 400% in 1% increments. (When the SPF is being used, the zoom copy ratio range is 50% to 200%.)

• Continuous copying of up to 999 copies is possible. (Can be changed to a maximum of 99 copies in the user programs.)

• The user programs allow customised machine settings and management. Access to the machine can be controlled by enabling audit mode.

• The optional dual function board can be installed to enable use of Rotation copy and other convenient functions.

Erase copy* Margin shift* 2 IN 1 copy* 4 IN 1 copy*

* When dual function

Dual page copyRotation copy* XY-ZOOM copying

board is installed

Scan once/Print many

• The machine is equipped with a memory buffer allowing the machine to scan an original once and make up to 999 copies of the scanned image. This improves workflow, reduces operating noise from the machine and reduces wear and tear on the scanning mechanism, which provides for a higher reliability.

Laser printer function

• The accompanying printer driver can be installed to enable use of the machine as a printer. (See the accompanying Software Setup Guide.)

Environment and people friendly design

• Preheat and auto power shut-off modes are provided to reduce power consumption when the machine is not in use.

• A universal design has been implemented in the product whereby the height of the operation panel and shape of the keys are designed to be usable by as many people as possible.

This chapter contains basic information that should be read before using the machine.

PART NAMES AND FUNCTIONS

Chapter 1

BEFORE USING THE MACHINE

Glass cleaner (when the SPF is installed)

Use to clean the original scanning glass. (p.66)

Document feeder cover (when the SPF is installed) / document cover

Open to make copies from the document glass. (p.18)

Document glass

Place an original that you wish to scan face down here. (p.18)

Handles

Use to move the machine.

Power switch

Press to turn the machine power on and off. (p.12)

Operation panel

Contains operation keys and indicator lights. (p.10)

Paper output tray

Copies and prints are deposited to this tray.

Front cover

Open to remove paper misfeeds and perform machine maintenance. (p.60, p.64)

Paper trays

Each tray holds 250 sheets of paper. (p.14)

Side cover

Open to remove paper misfeeds and perform machine maintenance.

Side cover handle

Pull to open the side cover. (p.58)

Bypass tray guides

Adjust to the width of the paper. (p.15)

Bypass tray

Paper including special paper (such as transparency film) can be fed from the bypass tray. (p.15

Bypass tray extension

Pull out when feeding large paper such as B4 and A3 (8-1/2" x 14" and 11" x 17"). (p.15)

Charger cleaner

Use to clean the transfer charger. (p.67)

USB 1.1 connector

Connect to your computer to use the printer functions. (Software Setup Guide)

(p.58, p.59)

13 14

p.26)

BEFORE USING THE MACHINE

26 27

2119

2928

Parallel connector

Connect to your computer to use the printer function. (Software Setup Guide)

USB 2.0 connector (when the dual function board is installed)

Connect to your computer to use the printer function. (Software Setup Guide)

Document feeder tray (when the SPF is installed)

Place the original(s) that you wish to scan face up here. Holds up to 40 originals.

Original guides (when the SPF is installed)

Adjust to the size of the originals.

Feeding roller cover (when the SPF is installed)

Open to remove misfed originals. (p.57)

Right side cover (when the SPF is installed)

Open to remove misfed originals. (p.57)

Exit area (when the SPF is installed)

Originals exit the machine here after copying.

Toner cartridge lock release lever

To replace the toner cartridge, pull out the toner cartridge while pushing on this lever.

Toner cartridge

Contains toner. (p.64)

Roller rotating knob

Turn to remove misfed paper. (p.59, p.60)

Fusing unit release levers

To remove a paper misfeed from the fusing unit, push down on these levers and remove the paper. (

The fusing unit is hot. Do not touch

Warning

the fusing unit when removing misfed paper. Doing so may cause a burn or injury.

Photoconductive drum

Copy images are formed on the photoconductive drum.

Fusing unit paper guide

Open to remove misfed paper.

Note

The model name can be seen on the machines front cover.

p.60

)

BEFORE USING THE MACHINE

OPERATION PANEL

The indications of the operation panel may differ depending on the country and the region.

d-Copia 1601

ON LINE key ( ) / indicator

Press to toggle the machine between online and off-line. The indicator lights up when the machine is online, and goes off when the machine is off-line. The indicator blinks while the machine is receiving print data and while printing is paused. (p.36)

DUAL PAGE COPY key ( ) / indicator

Use to make individual copies of the two pages of an open book or other two-page original. (p.27)

XY-ZOOM key ( ) / indicator

Press to change the horizontal and vertical copy ratios independently. (p.24)

SORT/GROUP key ( / ) / indicators (when the dual function board is installed)

Press to select the "SORT" or "GROUP" mode. (p.29)

ORIGINAL DATA indicator ( ) (when the

DATA

dual function board is installed)

Blinks when the memory becomes full of scanned original image data. (p.30, p.32)

2 IN 1 / 4 IN 1 key (

) / indicators

(when the dual function board is installed)

Press to select the "2 IN 1" or "4 IN 1" mode. (p.31)

ERASE key ( / ) / indicators (when the dual function board is installed)

Press to select the "EDGE ERASE", "CENTRE ERASE" or "EDGE + CENTRE ERASE" mode. (p.34)

MARGIN SHIFT key ( ) / indicator (when the dual function board is installed)

Shifts text or image on the copy to leave a binding margin on the edge of the copy. (p.33)

The example of a display of inch series

200

11X17

8½ 8½

8½

5½

8½ 8½X13

EXTRA

AUTO/TEXT/PHOTO key ( / / ) /

141 129 121

100

95 77 64 50

AUTO

indicators

Use to select the exposure mode: "AUTO", "TEXT", or "PHOTO". (p.21)

AUDIT CLEAR key ( )

ACC.#-C

Closes an open account. (p.47)

AUTO PAPER SELECT indicator ( )

AUTO

Paper of the proper size will be automatically selected depending on the original size and selected copy ratio when this indicator is on. (p.20)

Alarm indicators

[ ] Maintenance indicator (p.55) [ ] Toner cartridge replacement required

indicator (p.55)

[ ] Developer replacement required indicator

(p.55) [ ] Paper required indicator (p.55) [ ] Misfeed indicator (p.55)

POWER SAVE indicator ( )

Lights up when the machine is in a power save mode. (p.12)

Display

Shows the set number of copies, as well as the copy ratio, user program function or setting code, or an error code when an error occurs.

Copy ratio display key ( )

Hold down when the machine is not in use to display the copy ratio in the display. (p.24)

ZOOM indicator

Lights up when a zoom ratio is set. (p.24)

2 3

4 5 6 7 8

BEFORE USING THE MACHINE

When there are two or more paper trays

12 13 14

16 17

DATA

Zoom keys ( , )

ACC.#-C

AUTO

135

AUTO

A3 A4 A4 A5 B4

EXTRA

ENTER

20 21 22 23 24

Use to select any reduction or enlargement copy ratio from 25% to 400% in increments of 1%. (p.24)

INTERRUPT key ( ) / indicator

Interrupts a copy run. (p.28)

Light and Dark keys ( , ) / indicators Use to adjust the TEXT or PHOTO exposure level.

(p.21)

ORIGINAL SIZE ENTER key ( ) / ORIGINAL SIZE indicators

ENTER

Use to enter the original size. (p.16) The selected original size will light up.

PAPER SIZE indicators

Light up to show the selected copy paper size. (p.16)

PAPER SIZE ENTER key ( )

Use to set the paper size in the paper trays. (p.16)

SPF indicator (when the SPF is installed)

Lights up when originals are set in the document feeder tray. (p.19)

TRAY SELECT key ( )

Use to manually select a paper tray. (p.21)

AUTO IMAGE key ( ) / indicator

AUTO

Press for automatic copy ratio selection. (p.22)

Paper feed location / misfeed location indicators

The selected paper feed location is shown by a lit indicator ( ). (p.18)

The general location of misfed paper is shown by a blinking red indicator ( ). (p.57)

AUTO

26 27

25 400%

ZOOM

200

% 141 122 115

100

86 81 70 50

28 29

Not used for this machine.

PRESET RATIO selector keys ( , ) / indicators

Use to select preset reduction/enlargement copy ratios. (p.23)

Numeric keys

Use to select the desired copy quantity or to make user program entries. (p.22)

To display the total number of pages output by the machine, hold the [0] key down. (p.64)

READ-END key ( )

Use to check the total number of copies made. (p.64)

When copying in sort mode and 2 in 1/4 in 1 from the document glass, press this key when you have finished scanning the original pages and are ready to start copying. (

START key ( ) / indicator

Press to make a copy (p.18). Also press to exit "Auto power shut-off" mode and to set a user program. Copying is possible when the indicator is on.

CLEAR ALL key ( )

Clears all selected settings and returns the machine to the initial settings. (p.12)

CLEAR key ( )

Clears the copy quantity display or terminates a copy run.

READ-END

p.30, p.31

INTERRUPT

)

POWER ON AND OFF

The power switch is located on the left side of the machine.

POWER ON

Turn the power switch to the "ON" position.

It will take about 45 seconds for the machine to warm up. While the machine is warming up, the POWER SAVE indicator ( ) will blink. (The POWER SAVE indicator ( ) will go off when the machine is

ready to copy.) However, you can make desired settings and press the [START] key ( ) during warm-up. Copying will start after warm-up.

Note

• The machine reverts to the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed, or when no keys are pressed for the preset "Auto clear" time following the end of a copy job. When the machine reverts to the initial settings, all settings and functions selected to that point are cancelled. The "Auto clear" time can be changed in the user settings. (p.40)

• The machine is initially set to automatically enter power save mode if not used for copying or printing, for a preset period of time. This setting can be changed in the user programs. (p.40)

POWER OFF

Make sure that the machine is not in operation and then turn the power switch to the "OFF" position.

If the power switch is turned off while the machine is in operation, a misfeed may occur and the job that was in progress will be cancelled.

Check the following to make sure the machine is not in operation:

• The START indicator is lit. (Initial state)

• The POWER SAVE indicator ( ) is lit. ("Preheat mode" or "Auto power shut-off" mode)

Power Save Modes

The machine has two power save modes to reduce overall power consumption thereby reducing the cost of operation. In addition, these modes conserve natural resources and help reduce environmental pollution. The two power save modes are "Preheat mode" and "Auto power shut-off mode".

Preheat mode

This function automatically switches the machine to a low power consumption state if the set duration of time elapses without the machine being used when the power is on. The POWER SAVE indicator ( ) lights up, however, the keys on the operation panel can be used. Normal operation automatically resumes when a key on the operation panel is pressed, an original is placed, or a print job is received.

Auto power shut-off mode

This function automatically switches the machine to a state that consumes even less power than preheat mode if the set duration of time elapses without the machine being used when the power is on. All lights except the POWER SAVE indicator ( ) and ON LINE indicator ( ) go off. To resume normal operation, press the [START] key ( ). Normal operation also resumes automatically when a print job is received. While in auto power shut-off mode, no keys (except the [START] key ( )) can be used.

Note

The preheat activation time and the "Auto power shut-off timer" can be changed using user programs. It is suggested that you set times that are appropriate for your usage of the machine. (p.40)

Initial settings

The machine assumes the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed, and approximately one minute after the last copy is made in any mode.

Copy ratio: 100%, Exposure: Automatic Copy quantity: 0, All special copier modes: Off Auto paper selection

: On,

Paper feed station

: The tray selected in the "Default tray setting" in the user programs. (p.42)

LOADING PAPER

The paper required indicator ( ) will light up when there is no copy paper in the selected paper feed tray, or when the selected paper tray is not installed or is improperly installed.

PAPER

For best results, use only OLIVETTI recommended paper.

Paper tray type Paper type Size Weight Capacity

Paper tray 250-sheet paper feed unit 2x250-sheet paper feed unit

Bypass tray Standard paper

Standard paper Recycled paper

Recycled paper Thick paper Max. 200 g/m2 (54

Transparency film Labels

Envelopes International DL

A5* B5 A4 B4 A3 (5-1/2" x 8-1/2"* (8-1/2" x 11" (Letter)) (8-1/2" x 13" (Foolscap)) (8-1/2" x 14" (Legal)) (11" x 17" (Ledger))

A6R to A3 (5-1/2" x 8-1/2" (Invoice) to 11" x 17" (Ledger))

(110 mm x 220 mm) International C5 (162 mm x 229 mm) Commercial 9 (3-7/8" x 8-7/8") Commercial 10 (4-1/8" x 9-1/2")

(Invoice))

56 g/m (15 lbs. to 24 lbs. *2)

56 g/m (15 lbs. to 20 lbs.)

lbs.)

to 90 g/m2 *

to 80 g/m

250 sheets (Load paper lower than the line on the tray)

100 sheets *

Load one sheet of these papers at a time to the bypass tray.

5 sheets

*1A5 (5-1/2" x 8-1/2") can be used in the upper paper tray but cannot be used in other trays (including trays in optional paper

feeding unit).

When making a large number of copies or prints using 90 g/m2 (24 lbs.) paper, remove the output from the paper output tray

when about 100 pages have been printed. The output may not stack correctly if more than 100 pages are allowed to accumulate.

The number of sheets of the paper which can be set changes with the weight of a paper.

Special papers

Follow these guidelines when using special papers.

● Use OLIVETTI recommended transparency film and label sheets. Using other than OLIVETTI recommended paper may result in misfeeds or smudges on the output. If other than OLIVETTI recommended media must be used, feed each sheet one at a time using the bypass tray (do not attempt continuous copying or printing).

● There are many varieties of special paper available on the market, and some cannot be used with this machine. Before using special paper, contact your authorised service representative.

● Before using other than OLIVETTI recommended paper, make a test copy to see if the paper is suitable.

BEFORE USING THE MACHINE

LOADING PAPER

Make sure that the machine is not copying or printing, and then follow these steps to load paper.

Loading the paper tray

Gently lift and pull out the paper tray

until it stops.

Push the pressure plate down until it

locks in place.

Push the centre of the pressure plate down until it locks into place.

Fan the paper.

If the paper is not fanned, double-feeds or misfeeds may occur.

Gently push the paper tray into the

machine.

Note

If you loaded a different size of paper than was loaded previously in the tray, go to "CHANGING A TRAY’S PAPER SIZE SETTING" (p.16).

Load paper into the tray.

Note

• Do not load paper higher than the line on the tray (up to 250 sheets).

• Make sure that the paper fits under the tabs on the right side of the tray.

• Make sure the stack of paper is straight before loading it. When adding paper, take the remaining paper out and combine it into a single stack with the new paper.

Loading the bypass tray

BEFORE USING THE MACHINE

Unfold the bypass tray.

When feeding large paper such as B4 and A3 (8-1/2" x 14" and 11" x 17"), pull out the bypass tray extension.

Set the paper guides to the copy

paper width.

Insert the paper (print face down) all

the way into the bypass tray.

To prevent a misfeed, verify once more that the paper guides are adjusted to the width of the paper.

Note

If you loaded paper in the bypass tray, press the [TRAY SELECT] key ( ) to select the bypass tray. The bypass tray will not be selected automatically.

Important points when inserting paper in the bypass tray

• Up to 100 sheets of standard copy paper can be set in the bypass tray.

• Be sure to place A6, A5 or 5-1/2" x 8-1/2" size paper or envelopes horizontally as shown in the following diagram ().

Available Not available

• When loading envelopes, make sure that they are straight and flat and do not have loosely glued construction flaps (not the closure flap).

• Special papers except OLIVETTI recommended transparency film, labels, and envelopes must be fed one sheet at a time through the bypass tray.

• When adding paper, first remove any paper remaining in the tray, combine it with the paper to be added and then reload as a single stack. The paper to be added must be the same size and type as the paper already in the tray.

• Do not use paper that is smaller than the original. This may cause smudges or unclean images.

• Do not use paper that has already been printed on by a laser printer or plain paper fax machine. This may cause smudges or unclean images.

BEFORE USING THE MACHINE

A3 A4 A4 A5 B4

TRA

Envelopes

Do not use the following envelopes, as misfeeds will occur.

• Envelopes with metal tabs, clasps, strings, holes, or windows.

• Envelopes with rough fibres, carbon paper, or glossy surfaces.

• Envelopes with two or more flaps.

• Envelopes with tape, film, or paper attached to the flap.

• Envelopes with a fold in the flap.

• Envelopes with glue on the flap to be moistened for sealing.

• Envelopes with labels or stamps.

• Envelopes that are slightly inflated with air.

• Envelopes with glue protruding from the seal area.

• Envelopes with part of the seal area peeled off.

CHANGING A TRAY’S PAPER SIZE SETTING

Follow these steps to change a tray’s paper size setting.

Note

Hold down the [PAPER SIZE ENTER]

• The paper size setting cannot be changed when the machine has stopped temporarily due to running out of paper or a misfeed, or during interrupt copying.

• During printing (even in copy mode), the paper size setting cannot be changed.

• A5 (5-1/2" x 8-1/2") size paper can only be selected in upper paper tray.

• Do not load paper that is a different size than the paper size setting. Copying will not be possible.

key ( ) for more than 5 seconds to set the selected paper size.

The currently selected paper feed location indicator will blink and the corresponding paper size (which is currently set) indicator will light steadily. All other indicators will go out.

If the machine has two or more paper

trays, use the [TRAY SELECT] key ( ) to select the paper tray for which you wish to change the paper size setting.

Each time the [TRAY SELECT] key ( ) is pressed, a paper tray will be indicated with a blinking paper feed location indicator.

Use the [ORIGINAL SIZE ENTER] key

( ) to select the paper size.

ENTER

The indicator of the selected paper size lights

ENTER

up.

BEFORE USING THE MACHINE

Squeeze the lock lever of the front

guide and slide the front guide to match the width of the paper, and move the left guide to the appropriate slot as marked on the tray.

Left guide

Front guide

• The front guide is a slide-type guide. Grasp the locking knob on the guide and slide the guide to the indicator line of the paper to be loaded.

• The left guide is an insert-type guide. Remove it and then insert it at the indicator line of the paper to be loaded.

• When using 11" x 17" sized paper store the left guide in the slot at the left front of the paper tray.

Important points when using the printer mode

• If the dual function board is not installed, printing will not take place correctly if the tray paper size setting is A4R (8-1/2" x 11"R). To prevent incorrect printing, set "Set Paper Size" to "A4-R" ("Letter-R") in the printer driver. For more information, see "CONFIGURING THE PRINTER DRIVER" in the "Software Setup Guide".

Press the [START] key ( ) and then

the [PAPER SIZE ENTER] key ( ).

To change the paper size setting of another tray, repeat steps 2 to 5 after pressing the [START] key ( ).

Note

Affix the paper size label for the paper size selected in step 3 to the label position on the right end of the tray.

Chapter 2

COPY FUNCTIONS

This chapter explains basic copying functions such as normal copying, reduction or enlargement, and exposure adjustment.

NORMAL COPYING

This section explains how to make a regular copy. If "Auditing mode" has been enabled (p.41), enter your 3-digit account number.

Copying from the document glass

Open the document cover/SPF, and

place the original.

Place the original face down on the document glass. Align it with the original size scale.

Note

Close the document cover/SPF.

An original up to A3 (11" x 17") can be placed on the document glass.

Press the [ORIGINAL SIZE ENTER]

key ( ) and select the original size.

ENTER

When the original size is selected, the tray with the

ENTER

●

Make sure that the PAPER SIZE indicator lights up. If the indicator is not lit, no tray has the same size of paper as the original. Load paper of the required size in a tray, or select the bypass tray with the [TRAY SELECT] key ( ) and copy from the bypass tray.

● The bypass tray must be manually selected.

●

To copy on paper of a different size than the original, select the paper with the [TRAY SELECT] key ( ).

●

If the ORIGINAL SIZE indicator is blinking, rotate the original so that it is in the same orientation as the blinking ORIGINAL SIZE indicator.

Set the number of copies.

same size of paper is automatically selected. (When there are two or more paper trays)

Press the [START] key ( ) to begin

copying.

The copy is delivered to the paper output tray.

Note

• The paper output tray can hold up to 250 sheets of paper.

• About one minute after copying ends, "Auto clear" activates and restores the copy settings to the initial settings. (p.12) The setting for "Auto clear time" can be changed in the user programs. (p.40)

• Press the [CLEAR] key ( ) to stop copying in the middle of a run.

Copying from the SPF

COPY FUNCTIONS

Make sure that an original has not

been left on the document glass. Close the SPF.

Adjust the original guides to the size

of the original(s).

Set the original(s) face up in the

document feeder tray.

Press the [START] key ( ) to begin

copying.

The copy is delivered to the paper output tray. The default output mode for copying from the SPF is sort mode (p.29). The default output mode can be changed using "Sort auto select" in the user programs (p.42).

Note

• The paper output tray can hold up to 250 sheets of paper.

• About one minute after copying ends, "Auto clear" activates and restores the copy settings to the initial settings. (p.12) The setting for "Auto clear" time can be changed in the user programs. (p.40)

• Press the [CLEAR] key ( ) to stop copying in the middle of a run.

• If you find it difficult to remove the original from the document feeder tray, open the feeding roller cover first and then remove the original. If you remove the original without opening the feeding roller cover, the original may become dirty.

● Insert the original into the document feeder tray as far as it will go. When the original is set, the SPF indicator will light up.

● The ORIGINAL SIZE indicator corresponding to the size of the original lights up.

●

If the

ORIGINAL original so that it is in the same orientation as the blinking ORIGINAL SIZE indicator.

● Make sure that the PAPER SIZE indicator is lit. If the indicator is not lit, no tray has the same size of paper as the original. Load paper of the required size in a tray, or select the bypass tray with the [TRAY SELECT] key ( ) and copy from the bypass tray.

● The bypass tray must be manually selected.

● To copy on paper of a different size than the

original, select the paper with the [TRAY SELECT] key ( ).

Note

Set the number of copies.

SIZE indicator is blinking, rotate the

Do not place originals of different sizes together in the document feeder tray. This may cause misfeeds.

COPY FUNCTIONS

Auto paper select mode (When there are two or more paper trays)

When the AUTO PAPER SELECT indicator ( ) lights up, "Auto paper select mode" is enabled. This function automatically selects the paper that is the same size as the original A5, B5, B5R, A4, A4R, B4, A3 (5-1/2" x 8-1/2", 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 13", 8-1/2" x 14" and 11" x 17") paper. "Auto paper select mode" can be disabled in the user programs. (p.41)

• The sizes of paper that can be used vary by country and region.

• If a zoom setting is selected after placing the original, the paper size that is appropriate for the zoom setting will be automatically selected.

• "Auto paper select mode" is cancelled if the automatic ratio selection is enabled (p.22) or if a tray is selected with the [TRAY SELECT] key ( ). Auto paper select resumes operation when the [CLEAR ALL] key ( ) is pressed or when "Auto clear time" activates.

AUTO

Removing the document cover

To copy large originals like newspapers, remove the document cover. To remove the cover, lift straight up as shown. To replace the cover, do the reverse. The SPF cannot be removed.

Copying books or originals with folds or creases

Press down on the document cover/SPF while copying as shown. If the document cover/SPF is not completely closed, shadows may appear on the copy or it may be fuzzy. Straighten originals with folds or creases well before placing.

Originals that can be used in the SPF

Originals that are A5 to A3 (5-1/2" x 8-1/2" to 11" x 17") and 56 g/m can be used. A maximum of 40 pages can be placed at once. For originals that are B4 (8-1/2" x 14") or larger (B4, A3 (8-1/2" x 14", 11" x 17")), a maximum of 30 pages can be placed at once.

Note

• Make sure that there are no paper clips or staples on the original.

• Straighten curled originals before placing them in the document feeder tray. Curled originals may cause misfeeds.

to 90 g/m2 (15 lbs. to 24 lbs.)

Originals that cannot be used in the SPF

The following originals cannot be used. These may cause misfeeds or smudging and unclear images.

• Transparencies, tracing paper, other transparent or translucent paper, and photographs.

• Carbon paper, thermal paper.

• Originals that are creased, folded, or torn.

• Glued originals, cut-out originals.

• Originals with binder holes.

• Originals printed using an ink ribbon (thermal transfer printing), originals on thermal transfer paper.

Stream feeding mode

If "Stream feeding mode" is enabled in the user programs (p.40), the SPF indicator will blink for about 5 seconds after all originals are fed. If a new original is placed in the SPF during this time, the original will be automatically fed in and copying will begin.

COPY FUNCTIONS

MAKING A COPY DARKER OR LIGHTER

Automatic exposure adjustment is initially enabled. This function automatically adjusts the copy image according to the original being copied. If you wish to select the exposure level yourself, follow the steps below. (Select from two original types and five exposure levels for each original type.) The exposure level used in automatic exposure adjustment can also be changed. ("ADJUSTING THE AUTOMATIC EXPOSURE LEVEL" (p.38) )

Original types

●

AUTO......Automatic exposure adjustment is enabled and the exposure is automatically adjusted according to the

original being copied. The exposure is lowered for coloured areas and background shadows.

●

TEXT.......The exposure is raised for light areas and lowered for dark backgrounds to make text easier to read.

●

PHOTO ...Halftones in the photo are reproduced with greater clarity.

Press the [AUTO/TEXT/PHOTO] key

( / / ) to select the original

AUTO

type.

To adjust the exposure of a text original manually, press until the TEXT indicator ( ) lights. To copy a photo, press until the PHOTO indicator ( ) lights.

AUTO

Note

AUTO

To return to automatic adjustment, press until the AUTO indicator ( ) lights.

Press the [Light] key ( ) or [Dark]

key ( ) to adjust the exposure.

For a darker image,

AUTO

Note

135

Exposure value guidelines

1 – 2 Dark originals like newspapers 3 Normal originals 4 – 5 Coloured text or text written in pencil

press the [Dark] key ( ). For a lighter image, press the [Light] key (). If exposure level 2 or 4 is selected, the two indicators will light simultaneously.

SELECTING THE TRAY

Auto paper select mode (p.20) normally operates (unless it has been disabled), and thus when the original is placed on the document glass and the original size is selected, or when the original is placed in the SPF, the tray with the same size of paper as the original is automatically selected. If you wish to use a tray other than the automatically selected tray (for example you wish to enlarge or reduce the copy or use the bypass tray), press the [TRAY SELECT] key ( ) to select the desired tray.

Note

• If the desired PAPER SIZE indicator does not light up, change the paper in the tray to the desired paper size. (p.16)

• Automatic ratio selection (p.22) does not operate when the bypass tray or a tray set for a special paper size is selected.

Auto tray switching (When there are two or more paper trays)

If the tray runs out of paper during copying and there is another tray with the same size of paper and the same feeding orientation (horizontal or vertical), the other tray is automatically selected and copying continues. "Auto tray switching" can be disabled in the user programs (p.41).

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