OKI OKIFAX 4515 User Guide
User’s Guide
2
Dear Customer,
ank you very much for having decided to purchase a
OKI fax machine. We hope that you will have lots of fun
using your new laser fax machine. With your new fax
machine you can send and receive faxes, make telephone
calls, send and receive SMS messages, as well as make
copies. e machine prints on ordinary copier and typewriter and photocopier paper. With the time stamp of
the Okifax 4515 you can verify the exact arrival time of a
fax transmission at its destination location. is function
remains operative even after a loss of electrical power.
For printing purposes, your fax machine utilises the most
up-to-date laser technology. You will be able to receive
toner cartridges and other accessories through our telephone ordering service (see reverse side).
Please read the user manual carefully, and always follow
the safety instructions that are given there. Try out the
many and various possibilities of your laser fax machine.
You cannot damage the machine while making use of the
functions that we have described in this user manual.
Copier
• 64 grey tones
• Speed: 10 pages per minute
• Automatic document feeder for 20 documents
• Resolution: Fast · Quality · Photo
• Zoom: 25 to 400 percent
• Up to 99 copies from one document
Printer
• Black and white laser printer
• Resolution 600 dpi
• Ten pages per minute
Lists and Reports
• Functions list
• Journal (30 SMS or fax transmissions and telephone
calls)
• Entries and groups in the telephone book
• Overview of the machine settings
• List of the pending transmissions
• Transmission report
Fa x
• Laser printer on ordinary paper
• Modem:
Super G3 33k6 modem
• Fax memory:
120 pages
• Fax switch: Automatic · Manual · EXT/Answering
machine · Fax
• Polling of fax transmissions
• Automatic document feeder for 20 documents
• Broadcast function
• Time stamp
Telephone
• Private branch exchange (PABX) possible
• Caller ID / CLIP
• Telephone book with up to 200 entries
• Ten groups with up to 199 entries
• Additional functions possible (toggling calls, call wait ing, etc.
)
Paper
SMS *
• 160/640 characters *
• Memory for 30 messages
• Automatic printing
• Notification *
•
Sending and receiving with sub-address (Terminal ID)
•
SMS to e-mail or fax*
(* depending on country and network
Scanner
• Resolution: 256 grey tones
• Speed: Six seconds for one A4 page
• Automatic document feeder for 20 documents
*
)
• Paper tray for up to 250 sheets
• Ordinary typewriter and photocopier paper (60 to
90 g/m2)
Table of Contents
Table of Contents
Table of Contents
3
Safety Instructions . . . . . . . . . . . 4
Overview . . . . . . . . . . . . . . . . . . 6
Description of the Machine . . . . . . . . . . . . . . 6
Operation Panel with LCD Display . . . . . . . . . . 7
Package Contents . . . . . . . . . . . . . . . . . . . 8
1. Installation . . . . . . . . . . . . . . . 8
Unpacking and Connecting . . . . . . . . . . . . . . 8
Toner Cartridge . . . . . . . . . . . . . . . . . . . . 9
Paper . . . . . . . . . . . . . . . . . . . . . . . . 12
Special Telephone Connections . . . . . . . . . . . 13
Additional Devices . . . . . . . . . . . . . . . . . 13
Easylink . . . . . . . . . . . . . . . . . . . . . . . 14
2. Settings . . . . . . . . . . . . . . . . . 15
Setting the Country . . . . . . . . . . . . . . . . . 15
Setting the Language . . . . . . . . . . . . . . . . 15
Setting the Date and Time . . . . . . . . . . . . . 15
Entering Your Telephone Number and Name . . . . 15
Page Header. . . . . . . . . . . . . . . . . . . . . 15
Ring Tone . . . . . . . . . . . . . . . . . . . . . . 16
Resolution. . . . . . . . . . . . . . . . . . . . . . 16
Protected Fax Reception. . . . . . . . . . . . . . . 16
Locking the Machine . . . . . . . . . . . . . . . . 17
Energy Saving Mode . . . . . . . . . . . . . . . . 17
Setting the Fax Reception Mode. . . . . . . . . . . 17
Printing Multiple Copies . . . . . . . . . . . . . . 24
Time Stamp. . . . . . . . . . . . . . . . . . . . . 24
Broadcast Transmissions. . . . . . . . . . . . . . . 24
Time-Deferred Sending . . . . . . . . . . . . . . . 25
Fax Polling . . . . . . . . . . . . . . . . . . . . . 25
Journal . . . . . . . . . . . . . . . . . . . . . . . 26
Jobs . . . . . . . . . . . . . . . . . . . . . . . . . 26
5. Copier . . . . . . . . . . . . . . . . . . 27
Making Copies Automatically. . . . . . . . . . . . 27
Adjusting Copies . . . . . . . . . . . . . . . . . . 27
6. SMS * . . . . . . . . . . . . . . . . . . . 28
Sending SMS Messages . . . . . . . . . . . . . . . 28
Receiving SMS Messages . . . . . . . . . . . . . . 28
Reading SMS Messages . . . . . . . . . . . . . . . 28
Printing SMS Messages . . . . . . . . . . . . . . . 29
Deleting SMS Messages . . . . . . . . . . . . . . . 29
Sending SMS Messages to E-mail or Fax . . . . . . 29
Advanced Sending Options . . . . . . . . . . . . . 29
SMS Settings . . . . . . . . . . . . . . . . . . . . 30
Text2Fax . . . . . . . . . . . . . . . . . . . . . . 31
7. Troubleshooting . . . . . . . . . . 32
Paper or Document Jams . . . . . . . . . . . . . . 32
Cleaning. . . . . . . . . . . . . . . . . . . . . . . 32
Appendix . . . . . . . . . . . . . . . . . 33
3. Telephone . . . . . . . . . . . . . . . 19
Making a Telephone Call . . . . . . . . . . . . . . 19
Redialling . . . . . . . . . . . . . . . . . . . . . . 19
e Telephone Book. . . . . . . . . . . . . . . . . 19
Quick Search . . . . . . . . . . . . . . . . . . . . 20
Groups . . . . . . . . . . . . . . . . . . . . . . . 20
Chain Dialling . . . . . . . . . . . . . . . . . . . 20
Printing the Telephone Book . . . . . . . . . . . . 20
Additional Telephone Services . . . . . . . . . . . . 20
Calling Line Identification * . . . . . . . . . . . . . 21
4. Fax . . . . . . . . . . . . . . . . . . . . . 22
Inserting Documents . . . . . . . . . . . . . . . . 22
Sending a Fax . . . . . . . . . . . . . . . . . . . . 22
Manually Sending a Fax . . . . . . . . . . . . . . . 23
Speed . . . . . . . . . . . . . . . . . . . . . . . . 23
Transmission Report. . . . . . . . . . . . . . . . . 23
Fax Reception . . . . . . . . . . . . . . . . . . . . 23
Sorted Print-Outs . . . . . . . . . . . . . . . . . . 24
Glossary . . . . . . . . . . . . . . . . . . . . . . . 33
Abbreviations . . . . . . . . . . . . . . . . . . . . 35
Functions List . . . . . . . . . . . . . . . . . . . . 36
Technical Data . . . . . . . . . . . . . . . . . . 37
* Depending on country and telephone network
Table of Contents
4 Chapter Safety Instructions
Safety Instructions
In order to avoid possible dangers, damage or malfunctions, please heed the following safety instructions for the
setup and operation of your fax machine.
Make sure that the fax machine is stable and secure,
on a smooth, level surface (do not place the machine
¿
on carpets or similar surfaces). If the fax machine should
fall, it can be damaged or can cause injury to people,
especially small children. e distance between the fax
machine and other appliances or objects, must be at least
15 centimetres. Position all cables in such a way that no
one will stumble on them, thus avoiding possible injuries
to persons and/or damage to the cables or to the fax ma-
chine itself.
low a space of at
least 30 centimetres
in front of
the fax machine,
since documents
and print-outs
are dispensed on
the front side of
the machine.
Always avoid direct sunlight as well as immediate proximity to heaters, air-conditioning units, radios, and television sets. If you use an additional cordless telephone,
you should maintain a distance of at least 15 centimetres
between the laser fax machine and the base station of the
cordless device. Otherwise, acoustic disturbances may occur in the cordless telephone device.
Do not allow children to handle the fax machine without
supervision. e packing materials should be kept out of
the hands of children.
e area in
which you oper-
¿
ate the fax machine
must be adequately
ventilated, especially
if the machine is
used frequently. Set
up your Laserfax machine in such a way
that the flow of the
exhaust air stream
points away from the
work station.
e fax machine may not be covered. Do not put
your fax machine in closed cabinets or boxes. Do
¿
not place the machine on soft surfaces such as carpets
or cushions and do not cover the ventilation slits. Otherwise, the fax machine can overheat and catch on fire.
In the event that your fax machine becomes too hot, or
Al-
if you see smoke coming from the device, you must immediately pull the mains cable out of the power socket.
Have your fax machine examined by trained professionals at a technical service location.
Do not connect the telephone cord or mains cable
in areas where there is moisture of any kind. Never
¿
touch the mains cable, the mains connection or the telephone socket with wet hands.
Do not allow liquids or foreign parts to enter into the
fax machine! Otherwise, people using the device are
at risk to electric shocks. In addition, the fax machine
itself could suffer serious damage. Should liquids
foreign parts nevertheless enter into
the machine,
must immediately
pull out the mains
cable and have
your fax machine
examined by the
trained personnel
at a technical service site. Never leave
your fax machine
outside when it is
raining. During a
thunderstorm, you
should disconnect your fax machine from the electrical
power source and from the telephone network. If that is
not possible, then do not use your fax machine or make
any telephone calls. Otherwise, there is a risk of lightning
strikes to the user or damage to the fax machine. Before
cleaning the surface of the fax machine, disconnect the
device from the electrical power source and from the telephone network. Do not use any liquid or gaseous cleaning agents on your fax machine (sprays, abrasives, etc.)
and do not employ cleaning agents that contain alcohol.
If the casing
or the mains
¿
cable become damaged in any way,
please pull the
mains cable out of
the power socket.
Never touch telephone cords or
mains cables that
are not insulated
or whose insulation
has been damaged without first disconnecting the telephone and mains cable from the network. Only trained
personnel from a technical service location may open the
housing of your fax machine.
or
you
Safety Instructions
Chapter Safety Instructions
Neither telephone nor fax will operate during power
failure.
¿
Never open the toner cartridge. If toner dust escapes, you should avoid allowing it to contact your
¿
skin and eyes. Store both new and used cartridges in a
place where they will not come into the hands of children. In case of a paper jam, do not forcefully remove the
paper, but rather carefully pull it out of the fax machine
and throw it away carefully: It is possible that the toner
may not be completely set on the print-out, and toner
dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing
or objects with cold water; hot water would only cause
the toner to set.
If the LCD should break, a mildly caustic liquid can
escape. Absolutely avoid all contact with your skin and
eyes.
Your fax machine has been tested in conformity
with standards EN 60950-1 and IEC 60950-1 and
¿
should only be operated with telephone systems and power equipment that meet these standards. is fax machine
was built exclusively for use in the indicated sales region.
It conforms to the regulations of the telephone company
of the country. Do not perform any other adjustments
and do not carry out any other procedures apart from
those described in this user manual.
5
Laser-Safety
Ã
Your fax machine operates with laser beams. Only a qualified service technician should open the fax machine and
carry out service operations; otherwise there is a risk of
eye injuries resulting from both visible and invisible laser
radiation.
Class 1 laser product
Safety Instructions
6 Chapter Overview
Overview
Description of the Machine
Document support
Document guide
Document feed slot
Cover
Operation panel with
LCD display
Document
outlet
Telephone handset
with spiral cable
Opening for
Plug’n’Print card
Connections on the Rear Side
Print-out and fax outlet
(extendable)
Paper tray
Toner cartridge
Telephone handset
External device
Telephone cable
Mains Cable
Chapter Overview
Operation Panel with LCD Display
Symbols on the LCD Display
– SFINE resolution configured
}
book functions
Red lamp v – If the lamp
flashes, please read what is indicated on the display
– Access telephone
f
– PHOTO resolution configured
F
– FINE resolution configured
h
– Incoming calls during absence
I
– Incoming SMS messages
W
7
Green Lamp
es whenever an SMS message
has arrived or when a document is waiting to be retrieved
from the fax memory
»
– It flash-
COPY – Press twice: Make copies automatically. Press once: Modify copies
STOP – Interrupt an ongoing operation without saving / Eject document
START – Start a fax transmission or
fax reception
h/f/F
MAL, FINE – h, SFINE – f,
PHOTO – F)
C – Delete / One menu step back
W
– Set resolution (NOR-
–
Read, edit or send SMS messages
– Select options / Move
¾
the cursor on the display
– Print list of functions, jobs,
¨
settings / Start quick install /
Print out fax journal or telephone book
MENU/OK –
Confirm inpu
MODE – Fax reception mode
Access functions /
t
Manual, Fax, EXT/ANSW.,
automatic
– List of the last ten numbers
º
dialled
Blue key and
callers
R/PAUSE
Blue key and R/PAUSE – Insert dial-
ling pause
¼
Blue key and
tional entry to a fax broadcast
Press the blue key and the corresponding letter key to enter the symbols
shown above it
– List of last ten
º
– Access special functions
– Dial with handset in place
– Attach addi-
¼
8 Chapter 1. Installation
Package Contents
1. Installation
Fax machine
Unpacking and Connecting
Attaching the Document Support
Insert the document support into the two openings in
the cover. e document support should snap securely
into place.
Paper tray
Document support
Document outlet tray
Telephone handset
and spiral cable
Starter cartridge
Mains cable
Telephone cable
(specic to each country)
Manual
Extending the Print-out and fax outlet
tray
Pull the print-out and fax outlet tray out of the paper
tray cover.
Attaching the Document outlet tray
Insert the document outlet tray into the two openings
under the operation panel.
Installation guide
CD
1. Installation
Chapter 1. Installation
9
Connecting the Telephone Handset
Plug one end of the spiral cable into the socket on the
telephone handset. Plug the other end of the spiral cable
into the socket located on the rear side of the machine,
which is designated by the symbol ).
Connecting the Telephone Cable
Connect the telephone cable to the fax machine by plugging it into the socket located on the rear side of the
machine and designated by the word LINE. Insert the
telephone plug into your PTT line socket.
Connecting the Mains Cable
Insert the mains cable into the connection located on the
rear side of the fax machine. Connect the mains cable to
the electrical socket.
Once the fax machine is connected to the power supply, the quick install process will immediately commence.
You will be asked to select your country and to enter your
number and name as well as the date and time (see chapter on Settings). If you would like to perform a quick install again, simply press ¨, and select it with ¾ help
page: 2 installation. Confirm with OK.
Toner Cartridge
In GB
For all other countries
New Toner Cartridge
Before you can receive documents, make copies, or print,
a toner cartridge must be inserted into the fax machine.
Fore this reason, a starter cartridge is supplied with the
machine (this cartridge has a capacity of approximately
1,000 pages). e toner level memory for this starter cartridge was set at the factory. e starter cartridge need
not be updated with a Plug’n’Print card. For each additional toner cartridge that you insert into your fax machine, you must update the toner level memory with the
Plug’n’Print card provided.
In order to guarantee a good print quality,
¡
use only original toner cartridges. Other
toner cartridges can cause damage to the fax machine. Use of other toner cartridges also voids the
guarantee.
1. Installation
10 Chapter 1. Installation
1 Open the cover by taking hold of both document
guides and tipping the cover backward.
2 Remove the old toner cartridge, by gripping it at the
recess in the middle and pulling it upward.
4 Remove the black protective foil and other packaging
material, but do not yet remove the protective strip
from the cartridge.
5 Shake the new toner cartridge back and forth several
times in order to distribute the toner evenly, thereby
improving the print quality.
6 Only after removing the other packaging, com-
pletely pull off the protection strip located on the
left side of the cartridge.
Carefully remove the toner cartridge from
¡
Never open a toner cartridge. If toner dust is released
3 Take the new toner cartridge from the package.
the device so that no toner dust spills out.
Take care where you place the toner cartridge, escaping toner dust may soil the surface.
Store opened or used toner cartridges in their original
packing or in a plastic bag in order to prevent toner
dust from escaping. Dispose of old toner cartridges
by turning them in at specialised shops or at a waste
collection site. Never dispose of toner cartridges by
throwing them into fire. Toner cartridges should never
be allowed into the hands of children.
into the air, you should avoid allowing it to contact
your skin and eyes. Do not inhale the released toner
dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the
toner to set.
Once you have removed the protection strip,
Æ
7 Place the toner cartridge into your laser fax machine.
do not shake the toner cartridge any more.
Otherwise, it is possible that toner dust will be released into the air.
e cartridge should snap securely into position.
1. Installation
Chapter 1. Installation
11
8 Close the cover. Make sure that the cover snaps se-
curely into position on both sides.
9 new cartridge? appears on the display. Con-
firm with OK.
10 Wait until insert card appears on the display.
Push the Plug’n’Print card of the new toner cartridge
into the opening on the left side next to the paper
tray, with the contacts facing to the left. (Only the
starter cartridge can be used without inserting a
Plug’n’Print card.)
12 Pull the Plug’n’Print card out of the fax machine.
You can interrupt the recharging process at any time by
simply pressing STOP. However, the toner level memo-
ry must be updated for each new toner cartridge. If you
have pressed the STOP key by mistake, you can restart
the recharging process as follows:
1 Press MENU/OK,
2 Select new black with ¾, and confirm with
OK. Select yes with ¾. After a short time, the fax
machine will ask you to insert the Plug’n’Print card.
62
and OK.
Should the error message unreadable
¡
11 It may take a moment to update the cartridge. When
action completed / remove card
card
appear on the display, you may have
inserted the Plug’n’Print card incorrectly. e contacts must face to the left as you insert the card
into the machine.
the process is completed, the following appears on
the display:
If the toner level of your cartridge is low, then every time
you open and close the cover, the following question will
appear on the display: black=new? If you have not
installed a new cartridge, press STOP. If you have installed a new cartridge, press OK and follow the description set forth above.
Displaying the Toner Level
Whenever you insert a new toner cartridge,
Æ
1 Press MENU/OK,
2 Select cart capacity with ¾ and confirm
you must update the toner level memory of
your fax machine with the Plug’n’Print card that is
included with the new cartridge. Your fax machine
registers the extent of toner usage for every printout and calculates the toner level of the cartridge
based on this. e indicated toner level is only
meaningful if you update each new toner cartridge
with the Plug’n’Print card provided.
and OK.
62
with OK. e toner level of the toner cartridge is
indicated by a percentile value between 100 percent
(full) and 0 percent (empty).
3 Pressing C will return you to the previous menu step;
pressing STOP will return you to the root menu.
1. Installation
12 Chapter 1. Installation
4 If you would like to print on an input sheet (for ex-
Paper
Before your fax machine will be ready to make copies or
receive faxes, you must load paper into the machine. Use
the following paper size: A4, 210 × 297 millimetres. Your
fax machine works with normal copier paper and with
typewriter paper (60 to 90 g/m2).
ample, forms or stationery), place the input sheet
face down in the paper tray, with the top of the page
toward the rear.
Loading Paper
1 Pull out the paper tray.
Forms that have been printed out by a laser
¡
5 Press the paper down until the lever (A) snaps into
printer are not suitable for further printing.
is can lead to a paper jam. If a paper jam should
occur, follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.
place at the rear of the paper tray.
2 Separate the paper sheets by fanning them out,
then align them by tapping edge of the stack lightly
against a flat surface. is will prevent several sheets
of paper from being drawn in all at once.
3 Remove the cover from the paper tray. Put in only as
much paper as will fit under the raised limit markers on the upper edge of the paper tray (see also the
drawings on the cover of the paper tray). You can
load up to 250 sheets into the paper tray.
6 Place the cover back on the paper tray. Push the pa-
per tray into the fax machine all the way to the stopping point.
Do not pull out the paper tray while the fax
Æ
machine is in the process of printing. is can
lead to a paper jam. If a paper jam should occur,
follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.
1. Installation
Chapter 1. Installation
Special Telephone
Connections
ISDN Systems
Your fax machine is an analogue fax machine (Group 3).
It is not an ISDN fax machine (Group 4), and therefore
it cannot be operated directly on an ISDN connection.
In order to do this, you need either an analogue adapter
or a connection for analogue terminals. For additional information, please consult the user manual of your ISDN
system or ask your telephone service provider.
Private Branch Exchange / PABX
Private branch exchanges (PABX) are customary in all
larger businesses. Before making a telephone call or sending a fax, you must press an outside line access code in order to get a connection to the public telephone network
from a private branch exchange.
1 Press MENU/OK,
work
type with ¾. Confirm with OK.
2 Select pstn or pabx with ¾.
3 Confirm with OK. Pressing C will return you to the
previous menu step; pressing STOP will return you
to the root menu.
If you are operating the fax machine within a PABX, use
function 15 to set the machine to the appropriate length
for internal numbers and to set the code that must be
dialled in order to access a public telephone line.
and OK. Select net-
15
Once these settings are in place, you will no
¡
longer need to prefix the outside line access
code every time you enter an external number. e
fax machine will automatically add the outside
line access code in front of numbers that are longer
than the configured direct dial numbers.
Additional Devices
You can connect other devices to your PTT line apart
from your fax machine, for example, cordless telephones,
answering machines or modems. If you would like to utilise special peripheral equipment with your fax machine,
you should contact your dealer. For GB: As long as the
Ringer Equivalent Number (REN value) on the line
doesn’t exceed 4. e REN value of this device is 1.
If you are using cordless telephone with SMS function
on the same connection, then the specific device at which
you will receive and SMS message will depend on the
specific manufacturer. Only one of the devices will receive the SMS message. Try to turn off the SMS reception
on your cordless telephone.
Connection to the Fax Machine
You can connect additional devices directly to your fax
machine. In particular, you may connect external answering machines in the following manner: Plug the telephone cable of the peripheral device into the EXT socket
(RJ-11 connection) of your fax machine.
13
1 Press MENU/OK,
with ¾. Confirm with OK.
2 Input the appropriate length for internal numbers.
e default is 10. Delete the digits with the \ key.
Assume the longest internal number, then add one
digit to that. For example, if your direct dial numbers consist of four digits, then you should input
.
5
3 Confirm with OK.
4 Input the outside line access code that is required in
order to reach the public telephone network. In most
cases, this will be 0. (If necessary, you may want to
ask your telephone system provider.)
5 Confirm with OK. Pressing C will return you to the
previous menu step; pressing STOP will return you
to the root menu.
and OK. Select Prefix
15
If you connect your peripheral device via the EXT socket, the fax switch of the machine will function optimally
and will be able to control the peripheral devices (see the
chapter Settings / Fax Reception Mode).
1. Installation
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