OKI OKIFAX 2510, OKIOFFICE 2530 User Guide

Download

OF2510 OO2530

User’s Guide

OKIFAX 2510 / OKIOFFICE 2530

Dear customer

For your security and comfort, we urge you to carefully read the safety booklet before any use.

By buying this multifunction machine, you have opted for a quality pr od u ct. You r devic e sa tisfie s th e diff er en t specifications of a modern office automation tool.

This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can connect the OKIOFFICE 2530 multifunction device to your PC (Microsoft Windows 98SE/ME/2000/XP/Vista).

Install the software included to use the OKIOFFICE 2530 multifunction device as a prin ter. Besides, you can scan, edit and save documents through the PC.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.

The OKIFAX 2510 / OKIOFFICE 2530 multifunction machine hereby described, comes with a 600 dpi scanner and a black and white laser printer offering a printing speed of 16 ppm. The Com panion Suite Pro LL software provided allows you to use your OKIOFFICE 2530 multifunction machine like a scanner an d a printer from a personal co mputer. It also gives you the possibility to manage your multifunction machine.

Consumables

Refer to the maintenance section of this booklet.

Dear customer

OKIFAX 2510 / OKIOFFICE 2530

Contents

Dear customer I

Consumables I

Preface 1

Declaration of confomity 1

Notice to Users in EU Countries 1

Environmental Information 2 Software use license 3

Definition 3 License 3 Property 3 Duration 3 Warranty 3 Responsibility 3 Development 3 Applicable law 4

Registered trademarks 4 Prohibited reproductions 4

Installation 5

Location conditions 5

Cautions of use 5

Paper recommendations 6

Loading paper in the main unit tray 6 Handling of paper 6 Humidity control 6 Use of envelopes 6

EP Cartridge recommendations 6 Terminal description 7 Command panel 8 Accessing terminal menus 9 Packaging contents 10 Device installation 10 Installing the document feeder 10 Feed cassette paper insertion 10 Cartridge installation 11 Paper delivery stop 11 Starting your device 12

Device connection 12

Paper insertion in the manual input tray 12

Copy 13

Simple copy 13 ECO mode copy 13 Sophisticated copy 13 Special setup for the copy 13

Resolution setup 14 Zoom setup 14 Assembled copy setup 14 Analysis origin setup 14 Contrast setup 14 Brightness setup 14 Paper type setup 14 Paper tray selection 15 Sheet-feed analysis margins setup 15 Left and right printing margins setup 15 Top and bottom printing margins setup 15 Format paper setup 15

Fax 16

Fax transmission 16

Immediate transmission 16 Delayed transmission 16 Transmission with auto redial 16

Fax reception 16

Relay broadcast 17 Fax answering machine 17

Saving an access code 17 Activating / Deactivating the answering machine 17 Printing fax messages stored in the memory 17

Fax rerouting 18

Activating rerouting 18 Setting the re-direction contact 18 Printing rerouted documents 18

Rerouting fax messages to a USB memory key (model OKIOFFICE 2530) 18

Activating rerouting 18 Printing rerouted documents 18

Transmission waiting queue 18

Performing immediate transmission from the waiting queue 19 Consulting or modifying the waiting queue 19 Deleting a transmission on hold 19 Printing a document in waiting or in deposit 19 Printing the waiting queue 19

Cancelling a transmission in progress 19 MailBoxes (MBX Fax) 19

Creating an MBX 19 Modifying the features of a MBX 20 Printing the contents of a MBX 20 Deleting a MBX 20 Printing the MBX list 20 MBX deposit in your fax 20 MBX deposit in a remote fax 20 MBX polling from a remote fax 20

Deposit and Polling 20

Placing a document in deposit 21 Polling a deposited document 21

SMS 22

SMS Parameters 22

Presentation of the sender 22 SMS Center transmission number 22

Sending an SMS 22

Parameters/Setup 23

Date/Time 23 Your fax number/Your name 23 Type of network 23 Geographical settings 23

Country 23 Network 23 Language 24

Local prefix 24

Prefix 24

Transmission report 24 Document feed type 24 Economy period 25 Reception Mode 25 Reception without paper 25 Number of copies 25 Fax or PC reception (Model OKIOFFICE 2530) 26 Received faxes reduction mode 26 Technical Parameters 26 Printing the functions guide 27 Printing the logs 27 Print the list of setups 27 Lock the machine 28

Lock the keyboard 28 Lock the numbers 28

Contents

- I -

OKIFAX 2510 / OKIOFFICE 2530

Lock the SMS service 28

Read the counters 28

Sent pages counter 28 Received pages counter 28 Scanned pages counter 28 Printed pages counter 29

Display the consumables status 29 Calibrate your scanner 29

Directory 30

Creating subscribers record 30 Creating subscribers list 30 Modifying a record 30 Deleting a record or a list 30 Printing the directory 30

USB memory key (Model OKIOFFICE 2530) 31

Use of the USB memory key 31

Print your documents 31

Print the list of files located in the key 31 Print the files located in the key 31

Delete your files located in the key 32

Analyse the USB memory key content 32 Save a document on a USB memory key 32 Activate/deactivate file automatic deletion on a USB memory key 33

PC Features (Model OKIOFFICE 2530) 34

Introduction 34 Configuration requirements 34 Installation 34

Install the software on your PC 34 Connections 36

USB Connection 36

Uninstall the software from your PC 36

Multifunction Terminal's Supervision 37

Checking the connection between the PC and the multifunction machine 37

Companion Director 37

Graphical presentation 37 Utilities and applications activation 38

MF Monitor 38

Graphical presentation 38 Display the consumable status 38 Scan To 38

Companion Suite Pro LL functionalities 39

Document analysis 39

Analysis with Scan To 39 Analysis from a TWAIN compatible software 39 Character recognition software (OCR) 39

Printing 39

Printing with the multifunction machine 39

Address book 40

Add a contact to the terminal address book 40 Add a group to the terminal address book 40 Manage the address book 40

Modify the information related to a contact 41 Modify a group 41 Delete a contact or a group from the address book 41 Print the address book 41

Import or export a directory 41

Import a directory 41 Save your address book 41

Fax communications 41

Presentation of the Fax window 41

Send a fax 42

Send a fax from the hard disk or the terminal 42 Send a fax from application 42

Receive a fax 43 Follow-up of fax communications 43

The outbox 43 The send memory (items sent) 43 The outbox log 43 The inbox log 43

Fax parameters 43

Access to fax parameters 43 Description of the tab Logs and Reports 44 Description of the tab Fax Parameters 44 Cover sheet 44 Creating a cover sheet 44 Description of the tab Cover page 45 Creating a cover page template 45

SMS Communication 47

Presentation of the SMS window 47 Send an SMS 47 Follow-up of SMS 48

The outbox 48 The outbox log 48 The sent item memory (items sent) 48

SMS Parameters 48

Access to SMS parameters 48 Description of the tab Logs and reports 48

Maintenance 49

Service 49

General information 49 Toner cartridge replacement 49 Issues with smart cards 49

Cleaning 50

Scanner reading system cleaning 50

Printer cleaning 50

Printer external cleaning 50

Printer issues 50

Error messages 50

Paper jam 51 Scanner issues 51 Miscellaneous issues 52 Communication errors 52

Transmission from the feeder 52 Transmission from memory 52 Communication error codes 52 General codes 52

Specifications 54

Physical specifications 54 Electrical specifications 54 Environmental specifications 54 Peripheral specifications 54 Consumable specifications 55

Contents

- II -

OKIFAX 2510 / OKIOFFICE 2530

Preface

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products m an uf ac tu red by othe r co mp a nie s do es not nece ss ar ily cons tit ut e endorsement by Oki.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki web site:

http://www.okiprintingsolutions.com

Copyright © 2007 Oki Europe Ltd. Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd. ENERGY STAR is a trademark of the United States Environmental Protection Agency. Microsoft, MS-DOS and Windows are regist ered trademarks of Microsoft Corporation. Other product names and brand names are registered trademarks or tradema rks of their proprietors.

As an ENERGY STAR Program Participant, the manufacturer has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

Repairs/maintenance: Repairs and maintenance should only be carried out by a qualified technician. There are no user serviceable parts inside the machine. To reduce the risk of electrical shock, you must not carry out these operations yourself. Opening or removing the covers exposes you to two hazards:

- The laser beam can cause irreversible eye damage.

APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT PRODUCTO LASER DE CLASE 1 APARECCHIO LASER DI CLASSE 1

- Contact with electrical components can lead to electrical shock. For installation conditions and safety precautions, refer to the separate Safety/

Installation Instructions booklet provided.

1 - Preface - Environmental Information - Software use license

Declaration of confomity

Notice to Users in EU Countries

This product complies with the requirements of the Council Directives 2004/108/EC (EMC), 2006/95/EC (LVD)and 1999/5/EC (R&TTE), as amended where applicable on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage and Radio & Telecommunications Terminal Equipment.

- 1 -

OKIFAX 2510 / OKIOFFICE 2530

Environmental Information

- 2 -

1 - Preface - Environmental Information - Software use license

OKIFAX 2510 / OKIOFFICE 2530

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE

SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU

ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded. No refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the reimbursement request is made after te n (1 0) days from the purchase date, your receipt is the proof of purchase.

Definition

The Software designates program s an d ass oc iated documentation.

License

- This license allows you to use this Software on personal computers on a local network. You only have permission to use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

- You are allowed to make a back up copy.

- This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation. Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the Software is recorded is free from hardware or ma nufactur ing faults if used in no rmal conditions, the guarantee is valid for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.

Responsibility

1 - Preface - Environmental Information - Software use license

If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization, merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as, but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications without any notice. In case of modification, your user right does not give you access to free updates.

- 3 -

OKIFAX 2510 / OKIOFFICE 2530

Applicable law

This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product. All the names of the products and brands that could be trademarks registered by their respective owners are recognized in the present document.

Registered trademarks

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated. PaperPort11SE is a registered trademark of ScanSoft. Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows

2000®, Microsoft® Windows XP®, Microsoft® Windows Vista® a nd any other Microsoft® product refer red to here are registered trademarks of Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Prohibited reproductions

Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law :

- bank notes;

- checks;

- bonds;

- stock certificates;

- bank drafts;

- passports;

- driver's licenses.

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

1 - Preface - Environmental Information - Software use license

- 4 -

OKIFAX 2510 / OKIOFFICE 2530

Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics:

- Choose a well ventilated location.

- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

- The ground outlet (refer to the security notices presented in th e Safety booklet) to wh ich you p lan to conne ct the machine shall be located close to this one and have an easy access.

- Make sure that the machine is not directly exposed to sun light.

- Make sure not to place the machine in an area exposed to an air flow generated by an air con ditioning, heating or ventilation system, nor in an area subject to big temperature or humidity jumps.

- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

- Keep the machine away from any object that could obstruct its ventilation ports .

- Do not place the machine close to hangings or any other flammable objects.

- Choose a location where the water and other splashes of liquid are limited.

- Make sure that this location is dry, clean and dust free.

Make sure to place the machine in well ventilated premises. When operating, the printer genera tes a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in not well ventilated premises. For a secure use, make sure you place the machine in well ventilated premises.

2 - Installation

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

- Temperature: 10 °C to 32 °C with a maximum amplitude of 10 °C per hour.

- Humidity: 15 to 80 % of ambient humidity (without condensation), with a maximum amplitude of 20 % per hour.

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.

- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents a potential fire hazard or an electric shock hazard.

- Never touch the power cord with wet hands. You risk getting an electric shock.

- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord da maged and create a fire hazard or an electric shock hazard.

- Always unplug the power cord when you plan not to use the machine for a long period of time.

- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric shock hazard.

- Always make sure that the machine is not sitting on the power cord or any other electric device communication cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these circuits can cause an electric shock risk.

- 5 -

OKIFAX 2510 / OKIOFFICE 2530

- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard.

- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine o ff, unplug th e po wer cord immediately and contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

- Never move the terminal during printing.

- Always lift the terminal when you wish to move it.

Paper recommendations

Loading paper in the main unit tray

- Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and paper jams.

- Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed failure, skewing, and paper jams.

- Adding paper in the pile must be avoided because it may cause double feeding.

- When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it.

- If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

2 - Installation

Handling of paper

- Curling must be corrected before printing. Curls must not exceed 10 mm.

- Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity.

Humidity control

- Paper which has become damp, or paper which has been left unused for a very long time.

- After opening the paper, it must be kept in a plastic bag.

- Paper with waved ends, paper which is creased, paper wi th cr um ples, an d an y other no n- nor ma l paper mu st no t be used.

Use of envelopes

- Feeding can be done only through the manual feed.

- Recommended area should be the area which excludes 15 mm from the leading edge, 10 m m from and both the left and right edges, and the rear edge.

- A few lines may be given in solid print at the part of being overlapped.

- Envelopes which are not recommended may lead to improper printing (refer to paragraph Peripheral specifications, page 54).

- Curled envelope after printing should be fixed manually.

- Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the reverse side.

- Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper position after aligning in case it is bent or warped.

EP Cartridge recommendations

- Must not be stood on the side, or held upside down.

- 6 -

OKIFAX 2510 / OKIOFFICE 2530

Terminal description

Front side

Commands panel

Smart card insertion point

Fold-down stop for paper delivery

Manual input tray

Manual paper feed setup guides

Document feeder

Paper tray

2 - Installation

Paper output

Master USB connection (USB key) (Model OKIOFFICE 2530)

Cartridge access cover

Master USB connection (USB key) (Model OKIOFFICE 2530)

Slave USB connection (for PC) (Model OKIOFFICE 2530)

Additional telephone cable socket

Back side

Paper jam cover

Power supply cord connection

Telephone cable socket

On/Off switch

- 7 -

Command panel

OKIFAX 2510

OKIFAX 2510 / OKIOFFICE 2530

33323129

DEF

ABC

JKL

GHI

PQRS

MNO

TUV

WXYZ

2 - Installation

ECO

OKIOFFICE 2530

ECO

1. Screen.

2. Digital keypad.

3. Alphabetical keypad.

4. Key

5. Key : input or line feed.

6. Key : access to special characters.

7. Key

8. Key COPY: local copy.

: deletes the character to the left of the

cursor.

Shift.

333231

ABC

JKL

GHI

TUV

PQRS

16171819202122

COP

891016171819202122

SCAN

SMS

STO

COP

RIN

1210

FAX

1315

DEF

MNO

WXYZ

FAX

1315

16. Key : Validation.

17. Key OK: confirms the displayed selection.

18. Key : menu access and navigation down the menus.

19. Key C: back to the previous menu and input correction.

20. Key : navigation up the menus.

21. Key : stops the current operation.

22. Key ECO: sets up the activation delay.

23. Key : prints the functions list.

9. Key : sending of an SMS (Short Message Service).

10. Key : sending of a fax.

11. Key SCAN: document analysis to a PC or a media (USB key).

12. Key STOP PRINT: stops the current PC printing.

13. Key :

14. Key

access to directory and quick dial numbers.

line manual connection, listen for tone

during fax sending.

15. Key :

multiple contact sending (fax, e-mail or

SMS).

24. Key : color analysis mode selection.

25. Key : analysis resolution setup.

26. Key : contrast setup.

27. Icon : SuperFine resolution.

28. Icon : Photo resolution.

29. Icon : Fine resolution.

30. Icon : colour mode.

31. Icon : activity on the telephone line.

32. Icon : Fax mode.

33. Icon : external answering machine mode.

- 8 -

O K IF A X 2 5 1 0 / O K IO F F IC E 2 5 3 0

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all terminal menus, sub-menus and their identification number).

Two methods are available to access menu items : a step by step method or a shortcut method. To print the functions list with the Step by step method:

1 Press on . 2 Use the  or  button to browse the menu and select 5 - P 3 Use the  or  button to browse the menu P

To print the functions list with with the shortcut method:

1 Press on . 2 Enter 51 with the numerical keypad to directly print the functions list.

RINT and select 51-FUNCTIONS LIST. Confirm with OK.

RINT. Confirm with OK.

2 - Installation

- 9 -

OKIFAX 2510 / OKIOFFICE 2530

Packaging contents

The packaging contains the items listed below:

Multifunction device

1 toner cartridge

3 Remove all tapes from the machine. 4 Remove the plastic protection film from the screen.

Installing the document feeder

1 Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

2 - Installation

1 installation guide, 1 PC installation CD ROM (model OKIOFFICE 2530) and 1 user guide CD ROM

1 power cord

1 telephone cord

Feed cassette paper insertion

Before inserting paper, refer to paragraph Paper recommendations, page 6.

Your device accepts a number of formats and types of papers (refer to paragraph Consumable s pecifications, page 55).

You can use paper weighing between 60 and 105 g/m2.

1 Remove the paper feed cassette completely.

2 booklets (safety and warranty)

Device installation

1 Unpack the device. 2 Install the device respecting the security notices

stated in the Safety booklet.

- 10 -

OKIFAX 2510 / OKIOFFICE 2530

2 Push the lower panel down until it clicks.

PUSH

3 Setup the back side feed cassette stop by pushing

the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. Adjust the length paper guide to the paper format by pushing lever (C).

at the same time towards you.

2 - Installation

3 Unpack the new cartridge. Gently roll the cartridge

5 or 6 times to distribute the toner evenly inside the cartridge. Thoroughly rolling the cartridge will assure the maximum copies per cartridge.

4 Take a paper stack, pull the paper off and alig n it

on a flat surface.

5 Put the paper stack in the feed cassette

(200 sheets for 80 g/m² paper for instance ).

6 Put the feed cassette back in its location.

4 Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture below.

5 Close the cover.

Paper delivery stop

Adjust the paper delivery stop, depending on the format o f the document to be printed. Do not forget to raise the flap

Cartridge installation

1 Stand in front of the machine. 2 Push the left and right sides of the cover and pull it

- 11 -

OKIFAX 2510 / OKIOFFICE 2530

to prevent the sheets from falling down.

Starting your device

3 Connect the power cord to the device.

Plug the power cord to outlet on the wall

2 - Installation

4 Press the On/Off button to turn on the device

(I position).

5 By default, the machine is set to operate in England

and in English. To modify this parameter, refer to

Country, page 23.

6 Set the date and time, refer to Date/Time, page 23.

Device connection

Before plugging the power cord, it is imperative to refer to the Safety booklet.

1 Plug the end of the telephone line into the terminal

socket and the other end into the wall telephone socket.

Paper insertion in the manual input tray

Before inserting paper, refer to paragraph Paper recommendations, page 6.

The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette (refer to paragraph Consumable specifications, page 55). Only one sheet or envelope can be fed at a time.

You can use paper, which weights between 52 and 160 g/m².

1 Spread the manual feed guides to the maximum.

2 Make sure that the On/Off switch is on Off

(O position).

2 Insert a sheet or an envelope in the manual input

tray.

3 Adjust the paper guides against the right and left

edges of the sheet or the envelope.

Before printing, check that the paper format you are using matches the paper format set on the printer (refer to Copy, page 13).

- 12 -

OKIFAX 2510 / OKIOFFICE 2530

Copy

Your machine has the function to make one or more copies.

5 Choose with the buttons  or  the printing

option (see examples below) depending on the copy mode that you want:

- Mosaic mode : 1 Page to 1, 2 Pages to 1, or 4 Pages to 1. Confirm with the OK button.

3 - Copy

You can also setup several parameters in order to make copies at your will.

Simple copy

In this case, the default parameters are applied.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

2 Press the button twice. The copy is made

COPY

using the default parameters.

ECO mode copy

The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs. When the ECO mode is used, the toner consumption is reduced and the print density becomes lighter.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

2 Press the button.

3 Press the button.

COPY

ECO

Sophisticated copy

The sophisticated copy allows to do custom setups for the current copy.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

After step 1, you can directly enter the number of copies with the numerical keypad and press the OK button to validate. Then refer to step 4.

MOSAÏC Copy mode

Analyzed sheets

1 page to 1

2 pages to 1

4 pages to 1

Output

2 1

6 Adjust the desired zoom level, from 25% TO 400%

with the buttons  or , confirm with the OK button.

7 Adjust the desired origin values with the digital

keyboard buttons  or  then confirm with the OK button.

8 Choose the resolution depending on the printing

quality that you want DRAFT, AUTO, QUALITY TEXT or PHOTO with the buttons  or , then confirm with the OK button.

9 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

10 Adjust the desired brightness level with the buttons

 or , then confirm with the OK bu tt on .

11 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.

2 Press the button.

COPY

3 Enter the number of copies that you want and

confirm with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK button.

- 13 -

Special setup for the copy

Setups done through this menu become the device default setups after you confirm.

When the quality of the printing is not satisfying, you can proceed to a calibration (refer to paragraph Calibrate your scanner, page 29).

OKIFAX 2510 / OKIOFFICE 2530

Resolution setup

The RESOLUTION parameter allows you to setup the photocopy resolution.

 841 - ADVANCED FCT/COPY/RESOLUTION

1 Choose the resolution with the buttons  or 

according to the following table:

Parameter Signification

DRAFT

AUTO

QUALITY TEXT

PHOTO

2 Confirm your choice by pressing the OK button.

Low resolution. Standard resolution for documents

containing text and graphics. Optimal resolution for documents

containing text. Optimal resolution for documents

containing photographies.

Analysis origin setup

If you want, you can change the origin of the scanner. By entering new values for X and Y in mm (X < 209 and

Y < 280), you move the analysed area as shown on the diagram below.

DEBUT FEUILLE

BEGIN. OF SHEET

Analysed area

FIN FEUILLE

END OF SHEET

 844 - ADVANCED FCT/COPY/ORIGIN

1 Select the X and Y coordinates with the buttons

 or .

2 Setup the desired coordinates with the digital

keyboard or the buttons  and , confirm your choice by pressing on the OK button.

Contrast setup

3 - Copy

You can also setup the resolution by pressing the button.

Zoom setup

The ZOOM parameter allows you to reduce or enlar ge an area of a document by choosing the origin and the zoom level to apply to the document, from 25 to 400 %.

 842 - ADVANCED FCT/COPY/ZOOMING

1 Enter the desired zoom level with the

Alpanumerical keyboard or choose among predefined values with the buttons  and .

2 Confirm your choice by pressing the OK button.

Assembled copy setup

 843 - ADVANCED FCT/COPY/ASSEMBLED

The ASSEMBLED parameter allows you to assemble or disassemble your copies. Enter the desired setting and confirm your choice by pressing the OK button.

The CONTRAST parameter allows to choose the photocopy contrast.

 845 - ADVANCED FCT/COPY/CONTRAST

1 Setup the desired level of contrast with the buttons

 and , confirm by pressing the OK button.

2 You can also directly setup the desired contrast

with the button, press several times on this button until the desired setup without using the Menu 845.

3 Quit this menu by pressing the

button.

Brightness setup

The BRIGHTNESS parameter allows to lighten or darken your original document.

 846 - ADVANCED FCT/COPY/LUMINOSITY

1 Setup the desired brightness with the buttons 

and .

2 Confirm your choice by pressing the OK button. 3 Quit this menu by pressing the

button.

Paper type setup

 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

1 Select the paper NORMAL or THICK that you use

with the buttons  and .

2 Confirm your setup by pressing the OK button. 3 Quit this menu by pressing the

- 14 -

TYPE

button.

OKIFAX 2510 / OKIOFFICE 2530

Paper tray selection

The Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases.

Default tray Tray used for copy

Selection between the

Same paper format in the trays

Different paper format in the trays

 852 - ADVANCED FCT/SCAN. & PRINT/TRAY

1 Select the default paper tray to use, AUTOMATIC

or MANUAL, with the buttons  and .

2 Confirm by pressing the OK button. 3 Quit this menu by pressing the

AUTOMATIC

MANUAL

AUTOMATIC

MANUAL

main tray and the manual tray.

The manual tray is used.

The main tray is used The manual tray is

used.

PAPER

button.

Top and bottom printing margins setup

If you want to, you can offset the lateral margins of the document towards the top or the bottom during printing.

 855 - ADVANCED FCT/SCAN. & PRINT/TOP

PRINT.

1 Setup the top / bottom margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button. 3 Quit this menu by pressing the

button.

Format paper setup

This menu allows you to define the default paper format of the manual tray and the main tray. You can also setup the default scanning width.

 856 - ADVANCED FCT/SCAN. & PRINT/

PAPER FORMAT

1 Select the paper tray for which you want to define

a default paper format with the buttons  and .

2 Confirm by pressing the OK button. 3 Choose the paper format with the buttons  or 

according to the following table:

3 - Copy

Sheet-feed analysis margins setup

If you want to, you can offset the lateral margins of the document to the left or right during the analysis with your sheet-feed scanner.



853 - ADVANCED FCT/SCAN. & PRINT/ S.F.

MARGINS

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button. 3 Quit this menu by pressing the

button.

Left and right printing margins setup

If you want to, you can offset the lateral margins of the document to the left or right during printing.

 854 - ADVANCED FCT/SCAN. & PRINT/

PRINTER MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

Paper tray Available paper format

MAN. TRAY AUTO. TRAY SCANNER

4 Confirm by pressing the OK button. 5 Quit this menu by pressing the

A5, A4, Legal and Letter A5, A4, Legal and Letter LTR/LGL and A4

button.

3 Quit this menu by pressing the

button.

- 15 -

Fax

This chapter describes all the fax processing and configuration functions. You will also find a section describing fax mailboxes.

OKIFAX 2510 / OKIOFFICE 2530

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

• to control the communication progr ess in case of uncertain numbers, etc.

4 - Fax

Fax transmission

Immediate transmission

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

2 Enter the fax number or choose your dialling mode

then press . The icon flashes during the call phase, it stays

lit when both faxes are in communication.

3 At the end of transmission the initial screen is

displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages.

When sending in "Deferred Send" mode, make sure that the document is located in the right direction.

To delay the transmission time of your document :

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

2 Select 3 Enter the subscriber number you wish to program

at a different time or choose your dialling mode and confirm with OK.

4 Next to the current time, enter the new time and

confirm with OK.

5 Adjust the contrast and confirm with OK. 6 Select the feed type, FEEDER or MEMORY and

confirm with OK.

7 You may enter the number of pages before

transmission and confirm with OK.

Your document is stored and will be sent at the new time.

T ransmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.

31 - FAX / TRANSMISSION.

To take the line manually:

1 Place the document in the fax feeder. 2 Press . 3 If necessary, set the sound level with navigator 

or  keys.

4 If not already done, enter the subscriber number.

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

5 Press to start the document transmission.

If your machine is set in order to print a transmission report (Transmission report, page 24), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Fax reception

Fax reception depends on the parameter settings of your machine. The following parameters let you customize the printing of received faxes :

- Reception Mode, page 25;

- Reception without paper, page 25;

- Number of copies, page 25;

- Fax or PC reception (Model OKIOFFICE 2530), page 26;

- Received faxes reduction mode, page 26;

- Technical Parameters, page 26.

The printing is not possible on A5 paper format.

The following tables gives which tray is used to print received fax depending on the default tray and the pape r format in both trays.

Default tray set to Manual :

Manual tray

paper format

A4,Letter and Legal

Main tray

paper format

A4,Letter and Legal

Action

The fax is printed on manual tray.

- 16 -

OKIFAX 2510 / OKIOFFICE 2530

Manual tray

paper format

A5 A5

Default tray set to Automatic :

Manual tray

paper format

A4,Letter and Legal

Main tray

paper format

A4,Letter and Legal

Main tray

paper format

A4,Letter and Legal

Action

An error message is displayed on the screen. The paper on manual tray is incompatible.

Action

The fax is printed with an automatic selection of tray.

An error message is displayed on the screen. The paper on automatic tray is incompatible.

The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document.

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.

The indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the terminal cannot receive any more documents.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

• printing fax messages in memory,

• activating or deactivating the fax answering machine.

Saving an access code

4 - Fax

A5 A5

A4,Letter and Legal

The fax is printed on the main tray.

An error message is displayed on the screen. The paper on automatic tray is incompatible.

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list. To do this the initiator fax and the remote fax must both have the relay function. To relay you need to supply the remote fax with the document and the relay list number. The remote fax will then transmit this document to all subscribers on the list. Once the relay is activated by your fax and as soon as the document is received by the remote fax, the document is printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

1 Insert the document to relay. 2 Select 3 Enter the remote fax number where you will relay to

or choose your dialling mode and press OK.

4 Enter the relay list number used by the remote fax

and press OK.

5 You may enter the time you wish to transmit the

document next to the current time and press OK.

6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY, then press OK.

7 If you wish, you may enter the number of pages of

your documents before transmitting.

37 - FAX / BROADCAST.



383 - FAX / FAX ANSW. / ANSWER CODE

1 Enter the code (4 digits) and confirm with OK.

2 Quit this menu by pressing the

button.

Activating / Deactivating the answering machine



382 - FAX / FAX ANSW. / ACTIVATION

1 If you saved an access code for your fax answering

machine, enter it and validate with OK.

2 Select the required option WITH or WITHOUT

answering machine and confirm you choice with OK.

3 Quit this menu by pressing the

button.

Printing fax messages stored in the memory

The printing is not possible on A5 paper format.



381 - FAX / FAX ANSW. / PRINT

1 If you have defined an access code for your fax

answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

- 17 -

OKIFAX 2510 / OKIOFFICE 2530

Fax rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations:

1 Activate rerouting. 2 Set the rerouting address of the fax.

Activating rerouting



391 - FAX / REROUTING / ACTIVATION

1 Using the keys  and  within the navigator,

select option WITH and confirm with OK.

2 Quit this menu by pressing the

If the function WITHOUT is selected, the menus 392 and 393 will not be included in the functions overview, when it is printed out (refer to Setting the re-direction contact, page 18, Printing rerouted documents, page 18 and Printing the functions guide, page 27.

Setting the re-direction contact

392 - FAX / REROUTING / CALL NUMBER

button.

You can also print fax messages rerouted to your USB memory key automatically by activating menu 052

PRINT.

Activating rerouting

Before activating this function, connect the USB memory key to the terminal.

051 - MEDIA / FAX ARCHIVING / ACTIVATION

1 Using the keys  and  within the navigator,

select option WITH and confirm your choice with OK.

2 Quit this menu by pressing the button

Printing rerouted documents

The printing is not possible on A5 paper format.

052 - MEDIA / FAX ARCHIVING / PRINT

1 Using the keys  and , select the copy option

WITH to print all rerouted documents

automatically.

2 Confirm your choice with OK. 3 Quit this menu by pressing the button

4 - Fax

Make sure that the subscriber exists in the directory (refer to paragraph Directory, page 30).

1 Using the keys  and  within the navigator,

select the subscriber from the directory.

2 Quit this menu by pressing the

button.

Printing rerouted documents

393 - FAX / REROUTING / COPY

1 Using the keys  and  within the navigator,

select the COPY option (local printout of the information relayed to your device) either WITH or

WITHOUT. 2 Confirm with OK. 3 Quit this menu by pressing the

button.

Rerouting fax messages to a USB memory key (model OKIOFFICE 2530)

This function allows you to reroute received fax messages to a USB memory key connected to your terminal. The USB memory key then becomes the terminal reception memory. Fax messages that are rerouted are therefore saved on the USB memory key with format Tiff and are named as follows : "LFL2\FAX\FAXYYMMDDHHMMSS.tiff" where YYMMDDHHMMSS corresponds to the fax reception date and time.

Transmission waiting queue

This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to:

• Consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number. Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- SMS: SMS transmission

• Immediately perform a transmission from the waiting queue,

• Print a document in storage, waiting to be transmitted or in deposit,

• Print the waiting queue, in order to get the status of each document in the queue, by either:

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the document: transmission from memory, delayed transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in memory)

• Cancel a transmission request in the waiting queue.

- 18 -

OKIFAX 2510 / OKIOFFICE 2530

Performing immediate transmission from the waiting queue



61 - COMMANDS / PERFORM

1 Select the document in the waiting queue and

confirm your choice with OK or to immediately perform the selected transmission.

Consulting or modifying the waiting queue



62 - COMMANDS / MODIFY

1 In the waiting queue select the required document

and confirm your choice with OK.

2 You may now modify the parameters of the given

document then confirm your modifications by pressing .

Deleting a transmission on hold



63 - COMMANDS / CANCEL

1 In the waiting queue select the desired document

and confirm your choice with OK.

Printing a document in waiting or in deposit



64 - COMMANDS / PRINT

1 In the waiting queue select the desired document

and confirm your choice with OK.

Printing the waiting queue



65 - COMMANDS / PRINT LIST

MailBoxes (MBX Fax)

There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named MBX code), to all subscribers equipped with a fax compatible to yours. MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service. MBX’s 01 to 31 are private. Each is password-protected. They can be used to receive documents confidentially. The use and access to MBX 01 - 31 are conditioned by the initialisation, defined by a MBX code (if needed) and a mnenonic (its S.I.D.). Later you may:

• modify the features of an MBX,

• print the contents of an MBX, only possib le if the MBX contains one or more documents (with a star next to the MBX). When the contents of an MBX have been printed it becomes empty,

• delete an MBX, only if the MBX is initialised and empty,

• print the the list of your fax machine’s MBX’s.

You may receive and send through an MBX in complete confidentiality. When depositing a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present. In polling, the MBX’s are only accessible with an MBX code. You may perform MBX deposits or polls by:

• depositing a documen t in a fax MBX,

• transmitting to deposit a document in a remote fax MBX,

• performing document poll from a remote fax.

4 - Fax

A document called ** COMMAND LIST ** is printed.

Cancelling a transmission in progress

Cancelling a transmission in progress is possible whatever the type of tran smission but varies depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memor y.

• For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue.

To cancel transmission in progress:

1 Press .

A message will ask you to confirm cancellation by pressing a second time.

2 Press to confirm cancellation in progress.

If your machine is set to print a transmission report, it will print that the communication was cancelled by the user.

Creating an MBX



71 - MAILBOXES / CREATE MBX

1 Select a free MBX out of the 31 MBX or directly

enter the number of a free MBX and confirm with OK.

2 Select option MAILBOX CODE and press OK.

Value 0000 is always displayed. Enter the code of your choice, if needed, and press OK.

3 Select option MAILBOX NAME and press OK. 4 Enter this MBX’s S.I.D. (20 characters max.) and

press OK. The MBX is initialised. If you wish to initialise

another, press C and repeat the same procedure.

5 To exit the MBX, press .

- 19 -

OKIFAX 2510 / OKIOFFICE 2530

Modifying the features of a MBX



71 - MAILBOXES / CREATE MBX

1 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and press OK.

2 Enter the code of this MBX, if there is one, and

confirm with OK.

3 Select the menu MAILBOX CODE or MAILBOX

NAME, then confirm your choice with OK.

4 Perform data modification of the menu and confirm

with OK.

If needed, repeat the last two steps for the other menu.

Printing the contents of a MBX



73 - MAILBOXES / PRINT MBX

1 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and press OK.

2 Enter the code of this MBX, if there is one, and

confirm with OK.

MBX deposit in a remote fax

1 Insert the document in the fax machine’s feeder. 2 Select

with OK.

3 Enter your subscriber’s number for MBX deposit or

choose your dialling mode and validate with OK.

4 Enter the subscriber’s MBX number and confirm

with OK.

5 If you wish to delay transmission, enter the new

transmission time next to the current time and press OK.

6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY, and press OK.

7 If you wish, you may enter the number of pages of

your document before transmitting and confirm with OK.

In the case of an immediate transmission, th e document is sent immediately. If the document is set for a postp oned transmission, the document will be stored in the memory and sent at the requested time.



35 - FAX / MBX SENDING and confirm

4 - Fax

All documents found in the MBX are printed and the MBX is emptied.

Deleting a MBX

Before deleting an MBX, you need to make sure it is empty, by printing its content.



74 - MAILBOXES / DELETE MBX

1 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and press OK.

2 Enter the code of this MBX, if there is one, and

confirm with OK.

3 Press OK to confirm the MBX deletion.

The MBX is deleted and will appear as a free MBX in the list.

Printing the MBX list



75 - MAILBOXES / PRT MBX LIST

The list gives the status of each MBX.

MBX deposit in your fax

1 Insert the document in the fax machine’s feeder. 2 Select

confirm with OK.

3 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and press OK.

The document placed in the feeder is saved in the selected MBX.



72 - MAILBOXES / DEPOSIT MBX and

MBX polling from a remote fax



36 - FAX / MBX POLLING

1 Enter your subscriber’s number for MBX polling or

choose your dialling mode and confirm with OK.

2 Enter the subscriber MBX number and press OK. 3 Enter this MBX access code and press OK. 4 If you wish to delay the poll time, enter the

departure time next to the current time and press OK.

As soon as the remote fax is subscribed, either immediately or later, the document(s) in the remote fax MBX are receveid in your fax.

Please check for remote fax compatibility.

Deposit and Polling

You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function.

Setting the machine for document deposits, you must define the type:

• SIMPLE- it may be polled only once from the memory or feeder,

• MULTIPLE- it may be polled as many times as necessary from the memory.

- 20 -

OKIFAX 2510 / OKIOFFICE 2530

Setting the machine for polled documents, you must define the poll number, then depending on the type of poll you may:

• launch an immediate poll,

• program a delayed poll with a chosen time,

• launch a multi-poll, either immediately or later.

Placing a document in deposit

1 Insert the document to deposit in the feeder. 2 Select

with OK.

3 Choose the deposit type, according to the table

below:

Menu Procedure

Simple

Multiple



34 - FAX / POLLING TX and confirm

1 Select FEEDER or MEMORY. 2 If necessary, adjust the contrast

and confirm with OK.

3 Enter the number of pages that you

wish to deposit.

1 If necessary, adjust the contrast

and confirm with OK.

2 Enter the number of pages that you

wish to deposit.

4 - Fax

3 Confirm deposit by pressing OK.

Polling a deposited document



33 - FAX / POLLING RX

1 Enter the number of the party whose document you

want to poll or choose your dialling mode. You can poll several documents using the key .

2 Depending on the type of poll, you should:

Menu Procedure

Immediate poll

Delayed poll

1 Press . 1 Press OK.

2 Next to the current time, enter

the time you wish to poll the document and press .

- 21 -

SMS

OKIFAX 2510 / OKIOFFICE 2530

Sending an SMS

Thanks to the SMS button, you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMScompatible devices. The number of characters you can send per message is dependent upon the service provider and the countr y you are sending your SMS from (e.g. France 160 characters, Italy 640 characters). The SMS service is dependent upon the country and the service provider.

There is a special scale of charges for the SMS service.

SMS Parameters

Presentation of the sender

This setting allows you to show the name or the number of the sender when sending an SMS.

 41 - SMS SERVICE / SENDER

1 Select the option WITH or WITHOUT presentation

of the sender using the  or  keys.

2 Validate with OK. 3 To exit this menu, press .

SMS Center transmission number

This setting allows you to enter the transmission numbe r for the SMS Server. Your Internet provider will provide you with this number.

 421 - SMS SERVICE / INIT. SMS / SERVER

1 Enter the number of the transmission server using

the digital keypad.

2 Validate with OK. 3 To exit this menu, press .

1 Press the key. 2 Write your SMS using the alphabetical keypad.

To do so, an editor is at your disposal:

• for upper case letters, use the Ï key,

• to move inside the data entry field, use  and ,

• to move in the text from one word to another, press CTRL and one of the navigator keys ( or ).

• to go to the next line, use ,

• to delete a character (by moving the cursor to the left), use

3 Validate with OK. 4 Dial the number of the recipient (mobile phone or

any other SMS-compatible device) in one of the following ways:

• dial the number using the digital keypad,

• enter the first letters of the recipient name,

• press the key until the required name appears (names are classified in alphabetical order). Your SMS may be sent to only one person or to several people. To send an SMS:

• to only one person, press OK to confirm,

• to several people:

5 Press the key and enter the next recipient's

number.

6 Repeat the operations as many times as required

(10 persons max.). Press OK to validate the last recipient; SENDING SMS is displayed as the SMS is being sent.

• If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple of minutes later. To immediately execute or cancel transmission, refer to paragraph Transmission waiting queue, page 18.

• To check the SMS has been sent properly, you may print the transmission/reception log (refer to paragraph Printing the logs, page 27).

Í or C.

5 - SMS

- 22 -

OKIFAX 2510 / OKIOFFICE 2530

Parameters/ Setup

Type of network

You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient.

You can setup your machine as you like depending on the use. You will find in this chapter description of the functions.

You can print the functions guide and the availa b l e setu p of your multifunction machine.

Your machine is continuously being updated, new functions are regularly made available. To benefit, visit our website www.okiprintingsolutions.com and download the last updates.

Date/Time

At any moment you may change the date and time on your multifunction machine.

21 - SETUP / DATE/TIME

1 Press , enter 21 using the keypad. Confirm

with OK.

2 Enter the numbers of the required time and date

one after another (for example November 8 2004 at 9h33, press 0 8 1 1 0 4 0 9 3 3) and press OK to confirm.

To select the type of network:

251 - SETUP / TEL. NETWORK / NETWORK TYPE

1 Select option PABX or PSTN then confirm your

choice with OK.

2 To exit this menu, press .

Geographical settings

These settings will enable you to use your machine in different preset countries using di ff er en t lan gu a ge s.

Country

By choosing a country, you initialise:

• the settings for the public telephone netwo rk,

• the language by default.

To select the country:



201 - SETUP / GEOGRAPHICAL / COUNTRY

1 Select the required option and press the OK key to

confirm.

6 - Parameters/Setup

3 To exit this menu, press .

Your fax number/Your name

Your multifunction machine will print out your fax number and your name on each document it transmits if you save these settings.

To benefit from this feature, you must set

SENDING HEADER to WITH (Technical Parameters, page 26).



22 - SETUP / NUMBER/NAME

1 Press , enter 22 using the keypad. Confirm

with OK.

2 Enter your fax number (20 digits max.) and

press OK to confirm.

3 Enter your name (20 characters max) then

press OK to confirm. For example, if you want to type the letter C, press

the key C until it appears on the screen.

2 To exit this menu, press

If none of the options in the list is suitable, select the "OTHER" option.

Network

This setting enables you to manually set the type of public telephone network (PSTN) for a country, so that your machine can communicate over the public telephone network in compliance with the applicable standards.

By default, setting a country using the command automatically sets the type of PSTN to use in the selected country.

These settings are different from the NETWORK TYPE, which allows you to choose between public and private network.



201 OK

4 To exit this menu, press .

- 23 -

OKIFAX 2510 / OKIOFFICE 2530

To manually select the type of public telephone network:



202 - SETUP / GEOGRAPHICAL / NETWORK

1 Select the required option and press the OK key to

confirm.

2 To exit this menu, press .

If none of the options in the list is suitable, select the "OTHER" option.

Language

This setting enables you to choose the menu language of your choice. By default, the multifunction machine is set to English.



203 - SETUP / GEOGRAPHICAL / LANGUAGE

1 Select the required language using  and ,

then press the OK key to confirm.

2 To exit this menu, press .

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less than the minimal size (to be defined, for example France has 10 digits),

• the outside numbers requiring a prefix, must be long numbers greater or equal to the minimal size (to be defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two steps:

1 defining the minimal size (or equal) of the

company’s outside numbers,

2 defining the outgoing local prefix of the company’s

telephone network. This prefix will automatically be added as soon as an external number is dialled.

If you define a local prefix, do not add it to the numbers stored in the directory, it will be automatically dialled with each number.

Prefix



252 - SETUP / TEL. NETWORK / PREFIX

1 You can change the default value for the minimal

size of the company’s outside numbers and validate with OK. The minimal size will range between 1 and 30.

2 Enter the outgoing local prefix of the company’s

telephone network (maximum 5 characters) and validate with OK.

3 To exit this menu, press .

Transmission report

You may print a transmission report for all communications over the telephone network (PSTN). You may choose between more than one criteria for printing reports:

• WITH: a report is given when the transmission was properly performed or when it is completely abandoned (but there is only one report per request),

• WITHOUT: no transmission report, however, your fax will note all transmissions that took place in its log,

• ALWAYS: a report is printed with each transmission,

• ON ERROR: a report is printed only if the transmission failed or is abandoned.

With each transmission report from memory, a reduced version of the first page is automatically reproduced. To select the report type:



231 - SETUP / SEND / SEND REPORT

1 Select the required option WITH, WITHOUT,

ALWAYS or ON ERROR and confirm your choice with OK.

2 To exit this menu, press .

Document feed type

You may choose the way you want to feed your documents:

•from memory, transmission will take place only after memory storage of the document and dialling. It allows you to get your originals back quickly to free up the machine.

• from the feeder of the sheet-feed scanner, transmission will occur after dialling and paper scanning. It allows transmission of larger documents.

To select the way you want to feed your documents:



232 - SETUP / SEND / MEMORY SEND.

6 - Parameters/Setup

- 24 -

1 Select the option MEMORY or FEEDER and

validate your choice with OK. In feeder mode, reduced images will not appear on the transmission report.

2 To exit this menu, press .

OKIFAX 2510 / OKIOFFICE 2530

Economy period

This function allows you to defer a fax transmission to "offpeak hours" and thus reduce the cost of your communications. The economy period, via the telephone network (at offpeak hours), is preset by default from 7.00 pm to 7.30 am. Nevertheless you may change this time slot.

To modify the economy period:



233 - SETUP / SEND / ECO PER.

1 Enter the hours of the new economy period and

confirm your selection with the key OK.

To use the economy period:



32 - FAX / ECO TRANS.

1 Enter the call number and confirm with OK. 2 Adjust the contrast and confirm with OK. 3 Select the feed type, FEEDER or MEMORY and

confirm with OK.

4 You may enter the number of pages before

transmission and confirm with OK.

Reception Mode

This function enables you, if you have an external device (telephone, answering machine) plugged in to the EXT socket on your terminal or to the telephone plug adapter, to select the device receiving faxes and/or voice messages.

You may choose between the following reception modes :

• MANUAL : the terminal does not receive any documents automatically. When you answer your telephone and realise that you are receiving a fax, you

To set the reception mode:



241 - SETUP / RECEPTION / MODE

1 Select the required option and confirm with OK. 2 To exit this menu, press .

If you have connected a telephone to the EXT socket on your terminal or to a telephone plug adaptor, we recommend that you set the reception mode to MANUAL.

When you receive a call, you pick up using this telephone and you hear the particular fax tone. You can:

- press the button on your terminal or buttons #7 on your telephone to receive the fax

Reception without paper

Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode WITHOUT PAPER, your fax saves the incoming messages in the memory,

• reception mode WITH PAPER, your fax refuses all incoming subscribers .

To select the reception mode:



242 - SETUP / RECEPTION / REC. PAPER

1 Select the option WITH PAPER or WITHOUT

PAPER and confirm your choice with OK.

6 - Parameters/Setup

should press the button on the terminal to receive the fax.

• FAX : the Fax reception mode is launched on the terminal systematically.

• FAX-ANSWER. : the terminal handles reception of fax messages automatically, the external device handles reception of telephone communications automatically. Press the #0 buttons on your telephone to cancel fax detection.

Paper out is indicated by a beep and a message on the screen. Received faxes are then stored in memory

(icon flashing) to be printed as soon as you add paper into the feeder.

Number of copies

You may print incoming documents more than once (1 to

99).

To set the number of each document received:



243 - SETUP / RECEPTION / NBR OF COPIES

1 Enter the wanted number of copies and confirm

with OK.

At each document reception, your fax will print the number of copies requested.

- 25 -

Fax or PC reception (Model OKIOFFICE 2530)

OKIFAX 2510 / OKIOFFICE 2530

Parameter Signification

This menu, combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on:

•fax,

•PC,

• PC if available, fax otherwise.



244 - SETUP / RECEPTION / PC RECEPT.

For more details, please refer to PC Features (Model OKIOFFICE 2530), page 34.

Received faxes reduction mode

This menu allows you to reduce received faxes for printing. This adjustment can be automatic or manual.

Automatic mode :

This mode automatically resizes received faxes. To set automatic mode :



246 - SETUP / RECEPTION / REDUCTION

1 Select Automatic and confirm with OK. 2 To exit this menu, press .

1 - Scanning mode

2 - TX header

3 - TX speed

4 - Echo protect

Default value of the scan mode resolution for the documents to be transmitted.

If this parameter is on, your header will appear on all documents sent to your subscribers with your name, number, date and number o f pages.

Warning: If you send a fax from the document loader, the transmission header will not appear on the document your correspondent receives.

Transmission speed for outgoing documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced during long distance calls.

6 - Parameters/Setup

Manual mode :

The machine proposes a 70 to 100 % reduction . Outsid e these values, the machine beeps for error. This fixed reduction will be used when printing received documents, regardless of the used paper format.

To set the manual mode :



246 - SETUP / RECEPTION / REDUCTION

1 Select FIXED and confirm with OK. 2 Enter the reduction value (between 70 and 100)

and confirm with OK.

3 To exit this menu, press .

Technical Parameters

As delivered your machine is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters.

To set the technical parameters:

1 Select the desired parameter and confirm with OK. 2 With the keys

settings by following the table below and press OK.



29 - SETUP / TECHNICALS



or , modify the parameter

6 - EPT mode

7 - COM. display

8 - Eco energy

10 - RX header

11 - RX speed

12 - Rings

For some long distance calls (satellite), the on-line echo may disturb the call.

Choice between transmission speed displayed or number of the page in progress.

Choosing the printer standby delay: the printer will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice.

If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number.

Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

Number of rings to automatically start your machine.

- 26 -

OKIFAX 2510 / OKIOFFICE 2530

Parameter Signification

13 - Discard size

20 - E.C.M.

25 - TEL Impedance

80 - Toner save

90 - RAW Port 91 - Printer error

timeout

92 - Printer wait timeout

The Discard Size parameter only defines the printing of received faxes . The number of lines of a document can be too high for the printing paper format. This parameter defines the threshold beyond which the extra lines are printed on a second page. Bellow this threshold, extras lines are deleted. If you choose With, the threshold is set on 3 centimeters. If you choose Without, the threshold is set on 1 centimeter.

This parameter helps correct the calls made on disturbed telephone lines. It is used when the lines are weak or too noisy. Transmission times may be longer.

This parameter lets you choose between a complex impedance and a 600 Ohm impedance, depending on the telephone network your terminal is connected to.

Makes printing lighter to save toner cartridge ink.

RAW network print port connection.

Time-out before document being printed is deleted following a print error in PC print mode.

Wait time-out for data from PC before the task is deleted in PC print.

Printing the logs

The printing is not possible on A5 paper format.

The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine. An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time.

Each log (incoming or outgoing) contains a table with the following information:

• date and time of the incoming or outgo ing document,

• subscriber’s number,

• transmission mode (Norm, Fine, SFine or Photo),

• number of pages sent or received,

• call duration,

• incoming or outgoing results: noted CORRECT if properly transmitted,

information codes for special calls (polling, manual subscribers, etc.)

• reason for call error (example: your subs cr ib e r do es not answer)

To print the logs:



52 - PRINT / LOGS

1 Press on

The printing of the logs starts.



and enter 52 with the digital keypad.

The incoming and outgoing logs are printed o n the same page.

6 - Parameters/Setup

93 - Replace format

96 - NBR. WEP Keys

Page format change. This parameter allows you to print a LETTER format document on A4 pages using the LETTER/A4 setting.

Number of WEP keys allowed (from 1 to 4).

Printing the functions guide

The printing is not possible on A5 paper format.



51 - PRINT / FUNCTIONS LIST

1 Press on

The printing of the functions guide starts.



and enter 51 with the digital keypad.

Print the list of setups

The printing is not possible on A5 paper format.

To print the list of setups:



54 - PRINT / SETUP

1 Press on

The printing of the list of setups starts.



, enter 54 with the digital keypad.

- 27 -

OKIFAX 2510 / OKIOFFICE 2530

Lock the machine

This function prevents non-authorized people from accessing the machine. An access code will be required every time someone wants to use the device. After each use, the device will lock automatically. Before that you have to enter a lock code.

If a code is already registered, enter the old code before typing the new one.



811 - ADVANCED FCT / LOCK / LOCKING CODE

1 Press on 2 Enter your lock code (4 digits) with the keyboard,

confirm with OK.

3 Enter again your lock code (4 digits) with the

keyboard, confirm with OK.

4 Quit this menu by pressing the

Lock the keyboard

Everytime you use your machine, you will have to enter your code.



812 - ADVANCED FCT / LOCK / LOCK KEYBD.

1 Press on 2 Enter the lock code and confirm with OK. 3 With the buttons

confirm with OK.

4 Quit this menu by pressing the



, enter 811 with the digital keyboard.

button.



, enter 812 with the keyboard.



or , choose WITH and

button.

2 Press key OK to confirm. 3 Enter the four-digit locking code again to confirm it. 4 Press key OK to confirm.

When a code is already registered in the machine, yo u will have to enter this registered code first before you can type and register a new one.

Read the counters

This function allows you to view the activity counters for your machine at any time.

According to your needs, you can read the counters for:

• sent pages,

• received pages,

• scanned pages,

• printed pages.

Sent pages counter

To view the number of pages sent from your machine:



821 - ADVANCED FCT / COUNTERS / SENT PAGES

1 Press on 2 The number of sent pages appears on the screen.

3 Quit this menu by pressing the

Received pages counter

To view the number of pages received on your machine:



, enter 821 with the keyboard.

button.

6 - Parameters/Setup

Lock the numbers

This function locks dialling and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory.

To access the number interlocking option:



813 - ADVANCED FCT / LOCK / LOCK NUMBER

1 Enter the four-digit interlock code with the keypad. 2 Press key OK to confirm. 3 With keys

option DIRECT ONLY. 4 Press key OK to confirm. 5 Quit this menu by pressing the



or  of the navigator, select the

button.

Lock the SMS service

This function prevents access to the SMS service.

To access the SMS service locking menu:



815 - ADVANCED FCT / LOCK / LOCK SMS



822 - ADVANCED FCT / COUNTERS / RECEIVED

1 Press on 2 The number of received pages appears on the

screen.

3 Quit this menu by pressing the



, enter 822 with the keyboard.

button.

Scanned pages counter

To view the number of pages scanned on your machine:



823 - ADVANCED FCT / COUNTERS / SCANNED

PAGE

1 Press on 2 The number of scanned pages appears on the

screen.

3 Quit this menu by pressing the



, enter 823 with the keyboard.

button.

1 Enter the four-digit locking code with the numerical

keypad.

- 28 -

OKIFAX 2510 / OKIOFFICE 2530

Printed pages counter

To view the number of pages printed on your machine:



824 - ADVANCED FCT / COUNTERS / PRINTED PG

1 Press on 2 The number of printed pages appears on the

screen. 3 Quit this menu by pressing the



, enter 824 with the keyboard.

button.

Display the consumables status

You can read at any time the remaining toner in the cartridge. This level appears in percentage.



86 - ADVANCED FCT / CONSUMABLES

1 Press on 2 The available toner percentage appears on the

screen. 3 Quit this menu by pressing



, enter 86 with the keyboard.

the button.

Calibrate your scanner

You can do this operation when the quality of photocopied documents is not satisfactory anymore.

6 - Parameters/Setup



80 - ADVANCED FCT / CALIBRATION

1 Put a white sheet in the sheet-feed scanner. 2 Press on

with OK. 3 The scanner is triggered and a calibration is done

automatically. 4 At the end of the calibration, the machine comes

back to the screen saver



, enter 80 with the keyboard, confirm

- 29 -

USB memory key (Model OKIOFFICE 2530)

You can connect a USB memory Ke y o n the front side of your machine. The files stored in TXT, TIFF and JPEG formats will be analysed and you will be able to use the following actions:

- print the stored files contained in your USB memory key,

- delete the files contained in your USB memory key,

- run an analysis on the contents of the inserted USB memory key,

- digitalise a document on your USB memory key;

- fax archiving (see section Rerouting fax messages to a USB memory key (model OKIOFFICE 2530), page 18).

Use of the USB memory key

Always respect the insertion way when you connect a USB memory key to the machine. Do not disconnect your USB memory key while the machine is reading its contents or writing contents.

1 Insert the USB memory key on the front side of the

machine respecting the way of insertion.

2 MEDIA ANALYSIS appears on the screen. 3 Select PRINT DOC. with the  or  buttons and

confirm with OK.

4 Select LIST with the  or  buttons and conf irm

with OK.

5 The list is shown in a table with the following

information:

- the analyzed files are indexed in an incremental 1 by 1 order,

- the files name with their extension,

- the date of the files last save,

- the files size in Kbytes.

Print the files located in the key

To print the files located in the key:



01 - MEDIA / PRINT DOC. / FILE

1 Insert the USB memory key on the front side of the

machine respecting the way of insertion.

MEDIA ANALYSIS appears on the screen.

2 Select PRINT DOC. with the  or  buttons and

confirm with OK.

3 Select FILE with the  or  buttons and confirm

with OK.

4 You have three possibilities to print your files:

- ALL, to print all the files located in the USB memory key. Select ALL with the  or  buttons and confirm with OK. The printing is started automatically.

8 - USB memory key (Model OKIOFFICE

Print your documents

The printing is not possible on A5 paper format.

You can print the stored files or a list of the files locate d in the USB memory key.

Print the list of files located in the key

To print the list of files located in the key:



01 - MEDIA / PRINT DOC. / LIST

- SERIES, to print a series of files located in the USB memory key. Select SERIES with the  or  buttons and confirm with OK. FIRST FILE and the first indexed file appears on the screen. Select with the  or  buttons the first file of the series to print and confirm with OK. A star (Ä) appears on the left side of the file. LAST FILE appears on the screen. Select with the  or  buttons the last file of the series to print and confirm with OK.

Press the button. COPIES NUMBER appears on the screen,

enter the desired number of copies with the digital keypad and confirm with OK. Select the printing format: A4 or 10x15 and confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing.

- SELECTION, to print one or several files located in the USB memory key. Select with the  or  buttons the file to print and confirm with OK. A star (Ä) appears on the left side of the file.

- 31 -

OKIFAX 2510 / OKIOFFICE 2530

Repeat this step for each file you want to print. Press the button.

- COPIES NUMBER appears on the screen, enter the desired number of copies with the digital keypad and confirm with OK. Select the printing format: A4 or 10x15 and confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing.

5 Quit this menu by pressing the

button.

Delete your files located in the key

You can delete files located in your USB memory key.



061 - MEDIA / DELETE / MANUAL

1 Insert your USB memory key on the front side of

your machine respecting the way of insertion.

MEDIA ANALYSIS appears on the screen.

2 Select DELETE with the  or  buttons and

confirm with OK.

3 Select MANUAL with the  or  buttons and

confirm with OK.

4 You have three possibilities to delete your files:

- ALL, to delete all the files located in the USB memory key. Select ALL with the  or  buttons and confirm with OK. You come back to the previous menu.

- SERIE, to delete a series of files located in the USB memory key. Select SERIE with the  or  buttons and confirm with OK. FIRST FILE and the first indexed file appears on the screen. Select with the  or  buttons the first file of the series to delete and confirm with OK. A star (Ä) appears on the left of the file. LAST FILE appears on the screen, select with the  or  buttons the last file of teh series to delete and confirm with OK. A star (Ä) appears on the left side of the file.

Press the button. You come back to the previous menu.

SELECTION, to delete only one or several files located in the USB memory key. Select with the  or  buttons the file to delete and confirm with OK. A star (Ä) appears on the left side of the file. Repeat this step for each file you want to delete.

Press the button. You come back to the previous menu.

5 Quit this menu by pressing

the button.

Analyse the USB memory key content

After a period of inactivity, your machine will return to the main menu. To view the USB memory key again please proceed as follows:



07 - MEDIA / MEDIA ANALYSIS

1 Press on , enter 07 with the keyboard. 2 The USB memory key analysis is started. 3 You can print or delete the detected files located in

your USB memory key. Refer to the previous chapters.

Save a document on a USB memory key

This function allows you to digitise and save a doc ument directly in the folder LFL2\SCAN on a USB memory key. The folder LFL2\SCAN is created by the application.

Before digitalising a document, make sure th at your USB memory key has sufficient disk space. If not, you can:

• delete manually the files, see section Delete your files located in the key, page 32, or

• activate the option that deletes automatically the oldest files located in the LFL2\SCAN folder, see section Activate/

deactivate file automatic deletion on a USB memory key, page 33.

1 Place the document to be copied in the automatic

document feeder, face printed on the to p.

2 Insert the USB memory key in the USB connector

of your multifunction device. The USB memory key analysis is started. When the analysis is finished, the MEDIA menu is displayed.

3 Select

confirm with the OK button.

4 Choose the

COLOUR with the  or  buttons and the

button OK.

5 With the alphanumeric keyboard, give a name to

the scan file (up to 20 characters) and confirm with OK.

SCAN TO with the  or  buttons then

You can also access this function in two other ways:

• by pressing the SCAN button of the machine deck then by selecting SCAN-TO- MEDIA.

• By pressing the saver then by typing 03 on the digital keyboard.



03 - MEDIA / SCAN TO



button from the screen

COLOUR between BLACK&WHITE and

8 - USB memory key (Model OKIOFFICE

- 32 -

OKIFAX 2510 / OKIOFFICE 2530

6 Choose the scan format between IMAGE and PDF,

and confirm to start the scan and the record ing of the document.

IMAGE allows to have the same kind of file as a

photo. creation.

PDF is a format for the digital documents

With the IMAGE format, if you have selected:

• BLACK&WHITE, the picture will be saved in TIFF format.

• COLOUR, the picture will be saved in JPEG format.

You can choose the image resolution that will be digitized to the USB memory key; the default resolution is DRAFT.

Press the button several times and select the resolution you require

• Scanning in BLACK&WHITE :

- Icon: text resolution.

- Icon: photo resolution.

To deactivate this option, proceed as follows :

▼

0621 - MEDIA / DELETE / AUTOMATIC/

SCAN MODE

1 Select

confirm with the OK button.

WITHOUT with the  or  buttons then

- Icon: auto resolution.

• Scanning in COLOUR :

- Icon: text resolution.

- Icon: auto resolution.

The beginning button immediately starts the scan and sends a file to the support with the parameters

defined in the analysis format.

Activate/deactivate file automatic deletion on a USB memory key

This option, when activated, deletes automatically the oldest files in the folder SCAN on the USB memory key, in order to save a new digitalised document when the disk space is insufficient.

This option is ineffective when the SCAN folder is empty and the USB memory key is full. You must then delete manually the files in order to free up disk space, see section Delete your files located in the key, page 32.

8 - USB memory key (Model OKIOFFICE

To activate this option, proceed as follows :

▼

0621 - MEDIA / DELETE / AUTOMATIC/

1 Select

with the OK button.

WITH with the  or  buttons then confirm

SCAN MODE

- 33 -

PC Features (Model OKIOFFICE 2530)

Introduction

The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine.

From the PC, you can:

- manage the multifunction machine, allowing you to set it up according to your needs,

- print your documents on the multifunction machine from your usual applications,

- scan colour, grey scale or black and white documents and edit them on your PC, or process them into text using the character recognition software (OCR),

Configuration requirements

The minimum configuration requirements for your personal computer are:

Supported operation systems:

- Windows 98SE,

- Windows Millennium,

- Windows 2000 with at least Service Pack 3,

- Windows XP (Home and Pro),

- Windows XP 64-bit (printer drivers only),

- Windows Vista 32-bit,

- Windows Vista 64-bit (printer drivers only).

OKIFAX 2510 / OKIOFFICE 2530

Installation

Install the software on your PC

Open an ADMINISTRATOR session when working in Windows 2000 and XP environments.

1 Open the CD-ROM drive, insert the installation CD-

ROM and close the drive.

2 An installation procedure is automatically run (Auto

run).

3 A screen titled C

This screen allows you to install and uninstall the software, access the product's user guides or browse the CD-ROM contents.

4 Place your cursor on P

confirm with left-click of the mouse.

5 The Products Installation screen appears.

Place your cursor on F with the mouse.

The F

ULL installation copies on your hard disk

the software required for the good execution of the Companion Suite Pro kit, which is:

- Companion Suite Pro (machine management software, printer drivers, scanner, ...),

- PaperPort. You may already be the owner of a version of

the software available in the installation CDROM. In this case use the CUSTOM installation, select the software that you want to install on your hard drive and confirm your choice.

The multifonction machine components only appear if your Windows Installer version is older than 2.0.

The installation resumes, a progress bar appears.

OMPANION SUITE PRO LL appears.

RODUCT INSTALLATION and

ULL and confirm by left-click

9 - PC Features (Model OKIOFFICE 2530)

Processor:

- 500 MHz for Windows 98SE,

- 800 MHz for Windows Me or 2000,

- 1 GHz for Windows XP (Home and Pro),

- 1 GHz for Windows Vista 32-bit.

A CD-ROM drive

A free USB port

600 Mbytes of available disk space for the installation

RAM memory:

- 128 Mbytes minimum for Windows 98, Me, and 2000,

- 1 GB for Windows XP and Vista.

You can stop the program's installation by clicking on the

TOP THE INSTALL button.

After search and analysis of the PC components and the multifunction machine's components, you need to restart your PC for the modifications to take effect. Click on the OK button.

- 34 -

OKIFAX 2510 / OKIOFFICE 2530

6 After restart, the InstallShield Wizard screen shows

the progress of the assistant preparation. You can stop the procedure at any time by clicking on the C

ANCEL button.

7 When the assistant finishes, the we lc om e sc re en

appears.

12 The final installation is ready to be executed.

13 Click on the I

NSTALL button.

14 A screen informs you of the installation progress.

8 Click on the N

of the C

EXT button to launch the installation

OMPANION SUITE PRO kit on your PC.

9 Before the files are copied on your hard drive, you

need to accept the proposed license agreement, use the scroll bar to read the agreement entirely.

15 The Companion Suite Pro software is installed on

your PC.

16 Click on the C

ONTINUE button to copy the utilities

and PaperPort SE software that come along with the kit.

17 At the end of the installation, you need to restart

your PC to update the system files.

9 - PC Features (Model OKIOFFICE 2530)

10 Click on the Y 11 Click on the N

ES button. EXT button.

- 35 -

OKIFAX 2510 / OKIOFFICE 2530

18 Select your choice and click on the FINISH button. 19 Your "Companion Suite Pro" kit is successfully

installed on your PC.

You can start the multifunction machine's management software from the menu S

TART > PROGRAMS

> COMPANION SUITE > COMPANION SUITE PRO LL > MF D D

IRECTOR or by clicking on the icon COMPANION

IRECTOR located on your desktop.

Connections

Make sure that your multifunction machine is powered off and that the Companion Suite Pro CD-ROM is inserted in the drive.

USB Connection

The connection between the PC and the machine requires a USB 2.0 shielded cable no more than 3 meters long.

It is recommended to install the Companion Suite Pro software first and then to connect the USB cable to your machine.

to be ticked. Click on the N

EXT button. The search

takes a few moments.

6 A window informs you that the driver has been

located. Click on the N

EXT button.

7 A screen informs you that the XML interface

software has been installed. Click on the F

INISH

button. The

ADD HARDWARE assistant window appears.

8 Click on the N 9 Select F

HARDWARE (RECOMMENDED). Click on the NEXT

EXT button.

IND THE APPROPRIATE DRIVER FOR MY

button.

10 Select the location where the system shall look for

the driver. Only the CD-ROM to be ticked. Click on the N

DRIVES checkbox has

EXT button. The search

takes a few moments.

11 A window informs that the driver has been located.

Click on the N

12 A screen informs you that the C

RO F@X ACTIVITIES software has been installed.

Click on the F

EXT button.

OMPANION SUITE

INISH button.

You can now use the multifunction machine to print or scan your documents.

If you connect the USB cable before installing the Companion Suite Pro software the recognition system (plug and play) identifies automatically that new hardware has been added. To start your machine drivers installation, follow the instructions on screen. If a window asking about the location of the drivers pops up, then indicate the installation CD-ROM.

1 Locate your USB cable connectors and connect as

shown below on the picture.

Uninstall the software from your PC

Run the programs removal from the menu START > PROGRAMS > COMPANION SUITE > COMPANION SUITE P

RO LL > UNINSTALL.

1 A preparation screen appears.

2 Select R

on the N

EMOVE and confirm your choice by clicking EXT button.

9 - PC Features (Model OKIOFFICE 2530)

2 Power on your multifunction machine.

DD HARDWARE assistant window appears.

The A 3 Click on the N 4 Select F

HARDWARE (RECOMMENDED). Click on the NEXT

EXT button to finish the installation.

IND THE APPROPRIATE DRIVER FOR MY

button. 5 Select the location where the system has to look for

the driver. Only the CD-ROM

DRIVES checkbox has

- 36 -

OKIFAX 2510 / OKIOFFICE 2530

3 A confirmation screen appears. Click on OK button

to continue the C

removal.

4 A preparation screen appears. You can cancel the

removal by clicking on C

5 You need to restart your system at the end of the

procedure. Close all open programs, select Y

WANT TO RESTART MY COMPUTER NOW and click on

the F

INISH button.

OMPANION SUITE PRO LL program

ANCEL.

ES,

Multifunction Terminal's Supervision

The software that you have installed contains two multifunction machine management applications, MF D

IRECTOR and MF MONITOR, which allow you to:

- check whether the multifunction machine is connected to your PC,

- monitor the multifunction machine activitie,

- monitor the status of the multifunction machine consumables from the PC,

- quickly access the graphic editor applications, OCR etc.

To manage the multifunction machine, run the Companion Director application by clicking on the icon located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE P

RO LL > COMPANION DIRECTOR.

Checking the connection between the PC and the multifunction machine

To check if the connection between the devices is good, run the MF M desktop and check that the same information is displayed on the multifunction machine (for instance the date).

ONITOR software from the icon located on the

TART

9 - PC Features (Model OKIOFFICE 2530)

Companion Director

This graphical Interface allows you to run the utilities and the software to manage your multifunction machine.

Graphical presentation

Run the application by clicking on the Companion Director icon located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE P

RO LL > COMPANION DIRECTOR.

By default, C blue rounded shape. You can modify its shape and color by right-clicking with the mouse.

OMPANION DIRECTOR is displayed with dark

TART

- 37 -

OKIFAX 2510 / OKIOFFICE 2530

Utilities and applications activation

The COMPANION SUITE PRO graphical interface allows you to run the following utilities and software:

- get H

-run the P

To run a software or utility contained in the C S

UITE PRO kit, place the cursor on it and left-click with the

mouse.

ELP from the current documentation,

APERPORT software (Doc Manager).

OMPANION

Display the consumable status

The following information will be available from the Consumables tab:

- current consumables status,

- number of printed pages,

- number of scanned pages.

Scan To

MF Monitor

Graphical presentation

Run the application by clicking on the MF Monitor icon located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE P

RO LL > COMPANION MONITOR.

TART

The setup of this tab, becomes the default setup for the scanner.

Remark: The function S

the application is running. If this is not the case, activate it.

1 Select the S 2 Select one of the possible choices:

- colour,

- grayscale,

- black and white.

3 Select the scanner resolution (72 dpi to 4800 dpi). 4 Confirm your choices by clicking on the OK button.

CAN TO tab.

CAN TO can only be used if

9 - PC Features (Model OKIOFFICE 2530)

From this screen you can monitor the information or configure your multifunction machine from the tabs:

- C

OMPANION: Presents the multifunction machine

screen.

- C

ONSUMABLES: Displays the consumables status.

- S

CAN TO: Scan Mode and Resolution parameters

setup, these parameters will be taken into account when clicking on the SCAN button from the machine.

- 38 -

OKIFAX 2510 / OKIOFFICE 2530

Companion Suite Pro LL functionalities

Document analysis

The document analysis can be carried out in two ways:

• either by the S from the Companion Director window or from the SCAN button from the machine),

• or directly from a TWAIN standard compatible application.

Analysis with Scan To

Run the application by clicking on the Companion Director icon located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE P

RO LL > COMPANION DIRECTOR.

CAN TO function (application accessible

TART

Analysis from a TWAIN compatible software

1 Run the picture editor application and then run the

acquisition command. The document analysis window appears.

2 Setup the parameters (contrast, resolution, ...)

before starting the digitisation.

3 Once the document is digitised, you can archive it

or edit it.

Character recognition software (OCR)

The character recognition function allows to create a usable data file for desktop applications from a hardcopy document or from a picture.

The character recognition only works for printed characters, such as printer outputs or typed text. Nevertheless you can request for a handwritten text bl ock to be kept intact (a signature for instance) by outlining it.

Given your machine environment and the character recognition from your machine, the OCR is done with a Drag&drop of a document from the PaperPort to the Notepad icon.

1 Left-click with the mouse on the S

image or click the SCAN button from your machine.

2 You can follow the ongoing digitisation on a screen.

3 At the end of the digitisation, the scanned picture

appears in the PaperPort window.

CAN TO graphical

For more details about the usage of this software, check the on-line help of the product.

Printing

You have the possibility to print your documents via the USB connection.

During the installation of the software, the L printer driver will be installed automatically onto your pc. This will allow you to print your documents on the machine via the USB connection.

Printing with the multifunction machine

To print a document with the machine from your PC is like printing a document in Windows:

1 Use the P

currently open application on the screen) .

2 Select the L

USB connection.

RINT command from the FILE menu of the

ASER PRO LL printer to print via the

The L

ASER PRO LL printer becomes the default

printer when the Companion Suite Pro software is installed.

ASER PRO LL

9 - PC Features (Model OKIOFFICE 2530)

If the PaperPort software is not installed on your hard drive, the scanned picture will appear on your desktop in TIFF format.

- 39 -

Address book

The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialing your contact’s number when you want to send an SMS or fax. If you want, you can print the list of numbers stored in the Directory.

You also have the possibility of creating groups of contacts from the Address book. Like this, you can group together all contacts from, for example, a given company or the same service, etc, to which you frequently send common documents.

Add a contact to the terminal address book

1 Click on the link ADDRESS BOOK of the window

OMPANION DIRECTOR.

The address book is displayed on the screen.

OKIFAX 2510 / OKIOFFICE 2530

Select the terminal address book.

3 Click N

menu.

Enter the name of the group. The group may consist of contacts from the address book or new contacts.

1st case: Click S

The selection window is displayed.

EW and select GROUP in the displayed

group members are from the address book.

ELECT THE MEMBERS.

Select the terminal address book.

3 Click on N

EW and select CONTACT in the displayed

menu. The input window for the contact data is displayed.

Enter the contact name as well as the fax or GSM telephone number, the fax transmission rate with this person and the associated quick dial key. Click on

The new contact is added to the list.

OK.

Add a group to the terminal address book

1 Click the link ADDRESS BOOK of the window

COMPANION DIRECTOR.

Select a contact or a group in the zone ADDRESS BOOK,

click on (

double click on it

to add a contact to the group you can also

Click on OK. 2nd case:

Click on N

contact, as in the procedure for adding a contact

Click S The selection window is displayed.

or a group in the zone add a contact to the group you can also double click on it

adding new contacts.

EW then add the personal data of the new

ELECT THE MEMBERS.

Select a contact

ADDRESS BOOK, click on (to

Click on OK.

As soon as the group is complete, click on OK.

The new group is added to the list.

9 - PC Features (Model OKIOFFICE 2530)

Manage the address book

When you are working in the directory, you can perform different operations

- print a list of contacts in your address book,

- delete a contact or a group in your address book,

- 40 -

OKIFAX 2510 / OKIOFFICE 2530

- search for a contact or a group of contacts in the address book using the first letters of the name,

- check the datasheet of a contact or a group in order to modify it.

Modify the information related to a contact

1 Select the contact whose data you want to modify, using

the mouse

Click on PROPERTIES.

Make the necessary changes in the window ADDRESS

BOOK.

Click on OK.

Modify a group

1 Select the group in the address book list. 2 Cllick on P

ROPERTIES.

3 Make the necessary changes. 4 Click on OK.

Delete a contact or a group from the address book

Fax communications

The fax communication enables you to:

- send documents as faxes from the scanner of your terminal, from the hard disk or from the screen of your PC,

- to receive fax documents,

- to monitor communications through various services: the inbox, the outbox, the sent items, the outbox log and the inbox log.

Parameters are available to modify the way your terminal works with regard to fax communications. You can modify these parameters to adapt the fax communications to your requirements. For this procedure , refe r to paragra ph

Fax parameters, page 43.

Presentation of the Fax window

1 Select the name of the contact or the name of the group

you want to delete, using the mouse

2 Click on D

ELETE.

When a contact is deleted from the directory, it is automatically deleted from any group in which it may be included.

Print the address book

1 Click on PRINT.

The list of the address book is printed on the terminal (if no contact is selected)

Import or export a directory

Import a directory

Importing a directory makes it possible to exchange address book entries between two devices without having to enter contacts one by one manually. Directories can be imported from files in EAB format. EAB files are automatically generated during export.

Select IMPORT in the menu FILE of the window

DDRESS BOOK.

Select the file to import, click on OPEN.

Item Action

1 Create a new fax to send.

Delete a fax using one of the fax manager

directories. Except for directories S

ECEPTION LOG for which the effect of this

command is to delete the entire log Print a fax from one of the Fax manager

directories Display a fax with the Viewer.

9 - PC Features (Model OKIOFFICE 2530)

END LOG and

Save your address book

This operation lets you save your address book to a file in Csv format

Select EXPORT in the menu FILE of the window

DDRESS BOOK.

Enter the name of the file and select the destination directory, then

click on SAVE.

- 41 -

Access to the address book. Stop sending a fax (only enabled for the

outbox). Display all faxes in the selected directory in the

Fax manager.

8 Fax preview. 9

Fax manager directories.

OKIFAX 2510 / OKIOFFICE 2530

Send a fax

Send a fax from the hard disk or the terminal

1 Click the icon of the window COMPANION

IRECTOR.

2 Click N

EW then click FAX.

Send a fax from application

This method is used to directly send a document you have created using a desktop software without printing it beforehand

From your desktop software, select FILE > PRINT.

Select the printer COMPANION SUITE FAX and click OK.

The fax oubox window is displayed.

3 Select in zone S

- S

CANNER if your document is in paper format.

OURCES:

- MEMORY if the document is a computer file located on

your hard disk (this file must be in TIFF or FAX format)

To send your fax to a contact, enter his number in the field

RECIPIENTS and click on or select a contact (or

group) from one of the directories in the field

BOOK and click on the button .

Repeat this operation as many times as necessary (use the button contacts).

to delete a contact from the list of

ADDRESS

5 If necessary, adjust the advanced options (send later and

resolution) in the tab

ADVANCED OPTIONS.

9 - PC Features (Model OKIOFFICE 2530)

3 To send your fax to a contact, enter his number in the

field R

ECIPIENTS and click the button or select a

contact (or a group) from one of the directories in the field

DDRESS BOOK and click the button .

Repeat this operation as many times as necessary (use the button to delete a contact from the list of contacts).

4 If necessary, adjust the advanced options (send later and

resolution) in the tab

To add a cover sheet, select the tab COVER PAGE then click the box W sheet you want to add from the pop-down menu, or create a new one. For more information

ADVANCED OPTIONS.

ITH THE COVER PAGE. Select the cover

, refer to

paragraph Cover sheet, page 44.

Click OK to send your fax to all contacts in your list of contacts

To add a cover sheet, select the tab COVER PAGE then

click the box W sheet you want to add from the pop-down menu, or create a new one. For more information

ITH THE COVER PAGE. Select the cover

, refer to

paragraph Cover sheet, page 44.

Click OK to send your fax to all contacts in your list of

contacts. Your send request can then be checked, if necessary, in the outbox

Your send request can then be checked, if necessary, in the outbox

- 42 -

OKIFAX 2510 / OKIOFFICE 2530

Receive a fax

The window MF Manager and Companion Director show, using different messages, the reception of a fax. The icon is displayed at the bottom of the window MF Manager and the icon appears in the task bar.

You can automatically print faxes on reception. To do this, you have to define this parameter, refer to paragraph Fax

parameters, page 43.

Follow-up of fax communications

Follow-up of fax communications is by means of:

- an outbox,

- an inbox,

- a sent item memory,

- an outbox log,

- an inbox log.

These services enable you to always know exactly what communications are taking place on the terminal, whether sending or receiving.

The outbox and inbox logs are automatically printed when their contents fill an A4 page. After automatic printout, the terminal creates a new log.

The outbox

In the fax outbox, there are the following:

- the requests being sent,

- the send later requests,

- the requests for which one or more send attempts have already been made, and which will soon be redialed,

- the rejected requests (calls not put through).

The send memory (items sent)

The sent memory is used to keep all faxes you have sent. The information in the send memory is:

the recipient of the fax,

the date the fax was created,

the date the fax was sent,

the size of the fax.

The outbox log

The outbox log is used to keep a history of all fax communications (successful or rejected) that your Terminal processes. The log is printed automatically as soon as an A4 page is filled.

The button DELETE deletes the entire log, and not simply the selected message(s).

The information held in the log is:

- the recipient of the fax,

- the date the fax was sent,

- the status (sent, rejected ...).

The inbox log

The inbox log is used to keep a history of all faxes received by your Terminal. The log is printed automatically as soon as an A4 page is filled.

The button D not simply the selected message(s).

The information held in the inbox log is:

- the sender of the fax,

- the date and reception of the fax,

- the status.

ELETE deletes the entire log, and

9 - PC Features (Model OKIOFFICE 2530)

The requests are classed in the order in which they are executed.

The rejected requests are filed at the end of the list so that they are more accessible if you want to work with them (request a new send) or delete them.

Fax parameters

Access to fax parameters

1 Click on the icon of the window COMPANION

IRECTOR.

- 43 -

2 Select T 3

Make the adjustments require, referring to the description of parameters below and click

OOLS > OPTIONS > FAX.

OK.

OKIFAX 2510 / OKIOFFICE 2530

Description of the tab LOGS AND REPORTS

Field Description

Automatic printing of a received document

Printing of a inbox report

Printing of inbox log

Automatic printing of a sent document

The fax is automatically printed when received.

A report is printed out for each fax received.

The log is automatically printed when it fills an A4 page.

The fax is automatically printed when it is sent.

Field Description

This dialing prefix shall be

Dialling prefix

Type of dialing

Header

ECM

Number of attempts

Interval between attempts

automatically inserted in front of the number before sending on this line.

Must be parametered according to the type of switchboard your terminal is connected to.

Displays a Communication Identification Line (LIC) on the documents you send or on the documents you receive.

Corrects communication errors due to line disturbance. This option ensures that received documents are integral. On the other hand, communication times may be longer if the line is bad.

Number of attempts the Terminal must make if send fails.

Duraton between two send attempts.

Cover sheet

The cover sheet is part of a fax document automatically generated by your terminal, on which there is information concerning the sender, the recipient, the date, the time sent, comments, etc...

9 - PC Features (Model OKIOFFICE 2530)

Printing of an outbox report

Printing of the outbox log

An outbox report is printed after each fax is sent

The log is automatically printed when it fills an A4 page.

Description of the tab FAX PARAMETERS

Field Description

Transmission speed Fax default transmission speed.

Line number

Number of the line where your terminal is connected.

This page may be sent alone or in front of a fax document, but always at the same time as the document. A document may be sent with a cover sheet from the multifunction terminal or from the cent ra l pr ocessing unit. In the latter case, some of the information in the cover sheet may be provided by yourself when making the send request. It is necessary to create model cover sheets before sending a document using them. On the other hand, once the cover sheet is created, a model cover sheet may be used for all documents sent.

Your terminal offers the possibility of creating and customizing some model cover sheets which you can choose when sending a fax.

Creating a cover sheet

It is necessary to create a model cover sheet before sending a fax with it.

1 From the tab COVER PAGE, click on the button NEW. 2 Select the model cover sheet you have created

using the menu F A window with the model cover sheet you have

created is displayed:

ILE.

- 44 -

OKIFAX 2510 / OKIOFFICE 2530

3 Click on the icon to display the available fields.

Description of the tab COVER PAGE

Field Description

To add a field, proceed as follows:

Select the field you want to insert by clicking the field

palette. A stamp replaces the cursor of your mouse.

Click the location where you want to put the field on the

model.

You can move or enlarge the field as you like.

Adjust the size of your field so that the text is readable.

As soon as fields are inserted, save the cover sheet.

This cover sheet can be selected in the tab COVER PAGE of the fax send window.

Name of the cover sheet

Sender

Destination: Name, Company, Department

Comments

Preview of the model

Either the name of the page selected by default or the page you have selected to use.

You can enter information concerning the sender.

You can enter information concerning the recipient. If the word Auto is entered in one of the fields, the field is updated during sending if the recipient is listed in the directory, favorites, a group or a distribution list.

This is an editing window with all the basic functions of a text editor so that you can enter a text which will be sent in the cover sheet.

The preview enables you to see the cover sheet you are going to send.

Creating a cover page template

Creating a cover page creates a template which fields (fax number, comment, subject and so on) will be automatically filled by the Fax Application depending on the information provided for each recipient of a d ocument. To create this cover page template, there are two major steps:

• First step : Create a background image with the logos and the layout that you wish.

• Second step : Add the field that you want to be displayed in the cover page: fax number, comment, subject and so on. As mentioned before, these fields will be filled by Fax application at emission time.

For the first step, there are two methods to create the

background image

9 - PC Features (Model OKIOFFICE 2530)

- 45 -

OKIFAX 2510 / OKIOFFICE 2530

You can either

• Option (A): Draw this background image in your preferred application (such as Word, Excel,...),

• Option (B): Scan a sheet of paper containing the layout of the cover page.

Details about Option A and B:

• Option (A): Open the application that you want to use to edit the background (Word, Wordpad...). Draw the background image then print this document in the printer named "Companion Suite Fax". At that point the MFSendFax dialog is displayed:

•Option (B): Launch MFM scanner source as shown below :

Add any recipient to the recipient list, click on the tab A

PTIONS, select resolution FINE as shown below:

ANAGER, select NEW FAX, select the

DVANCED

Add any recipient to the recipient list, click on the tab

ADVANCED OPTIONS, select resolutio n FINE as shown below:

9 - PC Features (Model OKIOFFICE 2530)

Finally click on the button S corner ( ). The backgrou nd image is created in the directory C:\Program Files\Companion Suite Pro LM\Documents\FAX\Temporary and has the file extension .fax.

Whether you choose Option A or B, you end up with a background image with extension .fax, which is located in C:\Program Files\Companion Suite Pro LM\Documents\FAX\Temporary.

You can now proceed to the second step right below.

For the second step:

AVE AS DRAFT in the lower right

Now that the background image is created in directory in

Finally click on the button SAVE AS DRAFT in the lower right corner ( ). The background image is created in the directory C:\Program Files\Companion Suite Pro LM\Documents\FAX\Temporary and has the file extension .fax

C:\Program Files\Companion Suite Pro LM\Documents\FAX\Temporary, you can add the fields on top of the background image. Please follow the procedure below:

(a)

(b) Click on the button NEW, this displays a new window with

- 46 -

Launch MFMANAGER, select NEW FAX, click on the tab

OVER PAGE, and check the check box named WITH THE

COVER PAGE.

the title C

REATION OF THE COVER PAGE.

OKIFAX 2510 / OKIOFFICE 2530

(c)

Press the button *.fax and browse to the directory C:\Program Files\Companion Suite Pro LM\Documents\FAX\Temporary that contains the background image that you have created in the

(d) Click on the button FIELDS in the toolbar, a window pops up

allowing you to add the fields on top of the background image.

(e) Click on the button SAVE to save the Cover Page template

and exit this window.

(f) The window NEW FAX is displayed, you can now choose the

Cover Page template that you want to use. When you double click the preview image in the lower right corner, another window pops up giving you a preview of the cover page with the fields filled with the recipient's information.

OPEN

in the toolbar, change the file filter to

First step

Item Action

Delete an SMS from one of the SMS manager

4 Display an SMS with the Viewer. 5 Access to the address book.

directories. Except for the directory S for which the effect of this command is to delete the entire log.

Print an SMS from one of the SMS manager directories.

Stop SMS sending (only enabled for the outbox).

END LOG

SMS Communication

Sending SMSs is via the modem of your Multifunction Laser. For more details, refer to the User Manual of your Multifunction Laser.

The SMS service is available depending on the countries and the operators.

Your PC Kit can be used to easily send faxes to a single recipient or to multiple recipients using the distribution groups.

Communications being sent are monitored by means of the outbox, the outbox log and the outbox memory (items sent).

Presentation of the SMS window

12345

8 SMS preview. 9 SMS manager directories.

Displays all SMSs in the directory selected in the Fax manager.

Send an SMS

1 Click on the icon SMS of the window

OMPANION DIRECTOR.

2 Click on N

EW then on SMS.

9 - PC Features (Model OKIOFFICE 2530)

Item Action

1 Write an SMS.

Enter your message in the field CONTENT OF MESSAGE provided for this purpose.

You can use the buttons and the "smiley" located

to the left of the input field to customize your message, or to automatically insert the date and time

4 To send your SMS to a contact, enter his / her

number in the field T

ONTACTS and click on or select a recipient (or

ELEPHONE NUMBER of the part

group) from one of the directories in the field

ONTACT LIST and click on .

Repeat this operation as many times as necessary

(use the button to delete a contact from the list of contacts).

- 47 -

5 If necessary, adjust the advanced parameters (to send

later or give priority to the SMS) by pressing the button

ADVANCED PARAMETERS.

6 Click on OK to send your SMS to all contacts in the

field

LIST OF RECIPIENTS.

Your send request can then be checked, if necessary, in the outbox.

Follow-up of SMS

OKIFAX 2510 / OKIOFFICE 2530

The button DELETE deletes the entire log and not simply the message(s) selected.

The information in the sent box is:

-t

he SMS recipient,

- the date of sending of the SMS,

- the status (sent, rejected, etc...).

The sent item memory (items sent)

The sent item memory is used to keep a copy of all SMS messages you have sent. The information in the sent item memory is:

-t

he SMS recipient,

- the date of creation of the SMS,

- the date of sending of the SMS,

- the size of the SMS.

SMS communications are monitored by means of:

- an outbox,

- a sent item memory,

- an outbox log.

These services make it possible to have complete information on the terminal activity with regard to communications.

The outbox log is automatically printed when its contents fill an A4 page. After this automatic printing, the terminal creates a new log.

The outbox

The following is grouped in the SMS outbox:

requests being sent,

send later requests,

requests for which one or more send attempts have already been made, and which will soon be redialed

requests which have been rejected.

SMS Parameters

Access to SMS parameters

1 Click the icon SMS of the window COMPANION

IRECTOR.

2 Select T 3 Make any adjustments required in relation to the

description of the parameters above and validate with OK.

Description of the tab LOGS AND REPORTS

OOLS > OPTIONS > SMS.

9 - PC Features (Model OKIOFFICE 2530)

The outbox log

The outbox log is used to keep the entire history of SMS communications (successful or rejected) that have been processed by your terminal. The log is automatically printed as soon as an A4 page is complete.

- 48 -

Field Description

Automatic printing of a sent document

Printing of a send report

Printing of the outbox log

The SMS is automatically printed when it is sent.

An outbox report is printed after each fax is sent.

The log is automatically printed when it fills an A4 page.

OKIFAX 2510 / OKIOFFICE 2530

Maintenance

Service

General information

5 Unpack the new cartridge and insert it into the slot

as indicated in the diagram below.

For your safety, it is imperative to refer to the security booklet.

To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the inner parts.

Please respect the following rules while using this machine:

- Do not try to lubricate the device.

- Do not apply vibrations to the machine.

- Do not open the cartridge access cover while printing.

- Do not try to disassemble the machine

- Do not use paper which would has stayed in the tray for too long.

Toner cartridge replacement

Your machine comes with a current consumable management system. It tells you if your toner cartridge is close to its end of cycle. The following message will appear on your machine screen.

TONER NEAR

END

10 - Maintenance

6 Close the cover.

The following message appears:

HAVE YOU CHANGED

THE TONER? <OK>

7 Press OK. 8 When this message appears,

INSERT THE

TONER CARD

insert the smart card provided with the new toner cartridge as shown on the picture below.

9 A wait message appears.

PLEASE

WAIT

After this message has been displayed, you are able to change the cartridge.

To quit this screen, press OK.

To replace the toner cartridge, procee d as shown be low. When the following message is displayed on the screen:

TONER EMPTY

REPLACE <OK>

1 Press OK.

OPEN FRONT COVER

REPLACE TONER

2 Stand in front of the device. 3 Push on the left and right sides of the cover and pull

it towards you.

4 Raise and remove the toner cartridge from the

machine.

The smart card is read.

NEW TONER

REMOVE CARD

Remove the smart card from the reader, your machine is ready to print again.

Issues with smart cards

If you use a smart card that has already been used, the machine will display:

PLEASE

WAIT

then,

REMOVE CARD

ALREADY USED

If you use a defective smart card, the machine will display:

PLEASE

WAIT

- 49 -

OKIFAX 2510 / OKIOFFICE 2530

then,

UNKNOWN CARD

REMOVE CARD

If the C button is pressed while the smart card is being read, the machine displays:

ACTION CANCELLED

REMOVE CARD

Cleaning

Scanner reading system cleaning

When one or more vertical lines appear on the copies, clean the glass of the scanner.

1 Unlock the two clips of the scanner.

Clip located under the front-panel

Printer cleaning

Dust, dirtiness and paper debris on the external and internal surfaces of the printer can affect its operation. We advise that it is cleaned regularly.

Printer external cleaning

Clean the external part of the printer with a soft cloth soaked in mild detergent.

Printer issues

Error messages

When the printer encounters any of the problems described below, the corresponding message is shown on the machine display.

Message Action

Check the presence of a

CHECK TONER

toner cartridge in the machine.

10 - Maintenance

Clip located at the back of the terminal

2 Lift the scanner to access the analysis glass.

Analysis glass

3 Wipe the glass with a soft lint-free cloth soaked with

mild alcohol.

4 Close the scanner cover and make sure the clips

are correctly set.

5 Make a copy to check that the symptoms have

disappeared.

TONER NEAR END

REPLACE PAPER

HEATING

CLOSE COVER

PRINTER

TONER EMPTY

REPLACE <OK>

PAPER JAM

REMOVE TONER

PAPER JAM

EXTERNAL TRAY

PAPER EMPTY

Indicates that your consumable will need changing soon.

Add paper in tray.

Message displayed when starting the machine.

The printer front cover is open, close it.

Replace the toner cartridge.

A sheet of paper is jammed in the machine. Take out the toner cartridge and remove the jammed paper sheet. Take out the paper tray and remove the jammed paper sheet. Then open and close the consumable cover.

A sheet of paper is jammed in the machine. Open the paper jam cover. Remove the jammed paper sheet. Then open and close the consumable cover.

Add paper in the paper tray.

- 50 -

OKIFAX 2510 / OKIOFFICE 2530

Paper jam

When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam.

In case of a paper jam in the machine, the following message appears:

PAPER JAM

EXTERNAL TRAY

1 Open the paper jam cover located at the back of

the machine.

2 Remove the jammed s heet of pa per and c lose the

cover.

correctly placed.

10 - Maintenance

5 Replace the paper tray in the machine.

Scanner issues

When a paper jam occurs, the following message appears:

REMOVE DOCUMENT

CONFIRM <STOP>

3 Open and close the consumable cover.

The printer starts again automatically.

The fusion unit can reach a very high temperature during the operation. To prevent any harm, do not touch this area.

In case of paper jam, the following message appears:

PAPER JAM

REMOVE TONER

1 Remove the toner cartridge and check if a sheet is

jammed.

2 Remove the sheet of paper which causes the paper

jam.

3 Put the toner cartridge in the machine, or remove

the paper tray and remove the sheet of paper which causes the paper jam.

4 Check that the paper sheets in the paper tray are

1 Open the scanner cover.

2 Remove the jammed paper without tearing it.

The following message appears:

CLOSE COVER

SCANNER

3 Close the scanner cover.

- 51 -

OKIFAX 2510 / OKIOFFICE 2530

Miscellaneous issues

When turning on the terminal, nothing is displaye d on the screen.

Check the connection between the power cord and the outlet.

The terminal does not detect the presence of the document inserted in the scanner document feeder. The message R At the start and during scanning, R appears on the screen.

1 Remove the document or press key . 2 Check the thickness of the document (50 sheets of

paper of 80 g/m2).

3 Iron out the sheets if needed. 4 Help the sheets along.

The terminal does not receive any faxes.

1 Check that the telephone line cable is correctly

plugged in.

2 Check that there is a tone signal on the telephone

line by means of the key

You receive a blank page.

1 Make a photocopy of a document; if it is correct

then your fax is functioning normally.

2 Call back the subscriber and have him resend the

document. It was probably sent with the sheet inserted backwards.

You cannot send a fax.

1 Check that the telephone line cable is correctly

plugged in.

2 Check the tone by pressing the key . 3 Check the prefix is correctly programmed and

used.

EADY does not appear on the screen.

EMOVE DOCUMENT

Communication errors

If the communication fails, the terminal advises you of an automatic retry later. Example of what is displayed:

Current time Time of next try

Transmission from the feeder

You have the choice between:

• waiting until the transmission takes place at the given time,

• restarting the transmission immediately by pressing

• abandoning transmission by pressing . To eject the

document, press again.

FRI 12 DEC 20:13 0142685014 20:18

Transmission from memory

You have the choice between:

• waiting until the transmission takes place at the given time,

• restarting the transmission using the transmission queue. In this case, for a document composed of several pages, the transmission will take place from the page where the error occured,

• abandoning the transmission by deleting

corresponding command in the transmission line.

The terminal makes at most 5 automatic redials. The nontransmitted document is automatically deleted from the memory and a transmission report is then printed toge ther with an error code and the cause for transmission failure (see the communication error codes).

the

Communication error codes

The communication error codes appear in the logs and transmission reports.

General codes

Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call later.

Code 03 - User break

A communication has been stopped by the user pressing the key .

Code 04 - Non programmed number

A number saved as a one-touch key or abbreviated number is not valid, check it. (Example: a delayed transmission was programmed with a one-touch key and this key has been deleted in the meantime).

Code 05 - Scanning default

An incident occurred with the scanner , for example, the sheet is jammed.

Code 06 - Printer default

An incident occurred in the printer: no paper, paper jam, opened cover... In the reception mode, this incident appears only if the reception parameter is switched to

ITHOUT PAPER.

Code 07 - Disconnected

The link has been cut (bad line). Chec k the number and try again.

Code 08 - Quality

The document you sent was not well received. Contact your subscriber to see if you need to send again.

Code 0A - No document to be polled

You tried to poll a document from a subsc riber who had not prepared his document (no deposit) or the password entered was incorrect.

Code 0B - Wrong number of pages

There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent. Check the number of pages in the document.

Code 0C - Received document error

Ask the subscriber who called you to check the length of his document (it may be too long to be completely received).

10 - Maintenance

- 52 -

OKIFAX 2510 / OKIOFFICE 2530

Code 0D - Transmission failed

Ask the sender to resend the document.

Code 13 - Memory full

Your fax can no longer receive since its memory is full. There are too many received unprinted documents or too many documents in the transmission line. Print the received documents and delete or transmit immediately the documents in the transmission line.

Code 14 - Memory full

Received document memory full. Print all received documents.

Code 15 - Unknown mailbox number

You wish to deposit a document in a subscriber’s mailbox. The mailbox number does not exist.

Code 16 - No Relay Bcst list Nr x

You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested.

Code 17 - Unknown mailbox number

You wish to recover a document from a subscriber’s mailbox. The mailbox number does not exist.

Code 18 - Relay Bcst impossible

You requested a document relay from a remote fax which does not have the relay broadcast function.

Code 19 - Subscriber has stopped

The communication has been stopped by your subscriber. (Example: a fax wanted to poll your fax but there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is busy.

Code 1B - Transmission failed

During transmission: start again. During reception: ask your subscriber to resend the document.

Code 50 - Server error

Check the number configured for the SMS server or a communication error occured during data transmission.

10 - Maintenance

- 53 -

OKIFAX 2510 / OKIOFFICE 2530

Specifications

Physical specifications

Dimensions: 447 x 386 x 344 mm Weight: 13 kg

Electrical specifications

Power supply: Single phase 220-240 V - 50/60 Hz - 4.5 A Electric consumption: 10 W typical in powersave

13 W typical in standby 340 W average during printing

Environmental specifications

Operating temperature: In operation: + 10 °C to 32 °C Acceptable humidity level: In operation: 15 % to 80 % HR (without condensation)

Peripheral specifications

10 - Maintenance

Printer

Type: Laser (on normal paper) Resolution: 600 dpi Speed:

Preheating time: 21 sec. First page out time: 13 sec.

a. Printing speed may vary depending on used operating systems, computer specifications, software applications,

connection modes (USB), paper formats as well as file types and sizes.

16 ppm maximum

Copier

Type: Autonomous Black and White Copy speed: 16 ppm maximum Resolution: 600 dpi Multiple copies: 99 pages maximum Zoom range: 25 % to 400 %

Scanner

Type: Color scanner Color depth: 36 bits Resolution: 600 dpi (optical)

2400 dpi (interpolated) Software compatibility: TWAIN (Model OKIOFFICE 2530) Maximum paper format: Letter

Printing supports

Main paper tray capacity: 250 sheets maximum (60 g/m²), 200 sheets maximum (80 g/m²) Output tray capacity: 50 sheets Main tray paper format: A4, A5, Legal, Letter

60 to 105 g/m² paper Paper format for manual printing: A4, A5, Legal, Letter, B5, exec, A6

52 to 160 g/m² paper

PC connection (Model OKIOFFICE 2530)

Slave USB 2.0 port (PC connection) Master USB 2.0 port (reader, USB memory key reader) Operating System: Windows 98 SE, 2000, ME, XP, Vista 32-bit,

Windows XP and Vista 64-bit (printer driver s only).

- 54 -

OKIFAX 2510 / OKIOFFICE 2530

Consumable specifications

Reference paper

Scanner : Inapa tecno SPEED A4 Printer : Ricoh T6200 A4

Specifications are subject to changes for improvement without notice.

10 - Maintenance

- 55 -

Oki Europe Limited

Central House

Balfour Road

Hounslow TW3 1HY

United Kingdom

Tel: +44 (0) 208 219 2190 Fax: +44 (0) 208 219 2199

www.okiprintingsolutions.com

07089701 iss.1

OKI OKIFAX 2510, OKIOFFICE 2530 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Dear customer

Consumables

Preface

Declaration of confomity

Notice to Users in EU Countries

Environmental Information

Software use license

Definition

License

Property

Duration

Warranty

Responsibility

Development

Applicable law

Registered trademarks

Prohibited reproductions

Installation

Location conditions

Cautions of use

Paper recommendations

Loading paper in the main unit tray

Handling of paper

Humidity control

Use of envelopes

EP Cartridge recommendations

Terminal description

Command panel

Accessing terminal menus

Packaging contents

Installing the document feeder

Feed cassette paper insertion

Device installation

Paper delivery stop

Cartridge installation

Starting your device

Device connection

Paper insertion in the manual input tray

Copy

Simple copy

ECO mode copy

Sophisticated copy

Special setup for the copy

Resolution setup

Analysis origin setup

Contrast setup

Zoom setup

Assembled copy setup

Brightness setup

Paper type setup

Paper tray selection

Top and bottom printing margins setup

Format paper setup

Sheet-feed analysis margins setup

Left and right printing margins setup

Fax transmission

Immediate transmission

Delayed transmission

T ransmission with auto redial

Fax reception

Fax answering machine

Saving an access code

Relay broadcast

Activating / Deactivating the answering machine

Printing fax messages stored in the memory

Fax rerouting

Activating rerouting

Setting the re-direction contact

Activating rerouting

Printing rerouted documents

Printing rerouted documents

Rerouting fax messages to a USB memory key (model OKIOFFICE 2530)

Transmission waiting queue

Performing immediate transmission from the waiting queue

Consulting or modifying the waiting queue

Deleting a transmission on hold