OKI MC560 User Guide

MC560

User’s Guide

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

http://www.okiprintingsolutions.com

Oki, Oki Printing Solutions and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/ 108/EC (EMC), 2006/95/EC (LVD) and 1999/5/EC (R&TTE), as amended where applicable, on the approximation of the laws of the member states relating to electromagnetic compatibility, low voltage and radio & telecommunications terminal equipment.

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inha l e d, move t he perso n to an op e n a rea for f r esh air . S eek med i c al attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

Oki Europe Limited (trading as Oki Printing Solutions)

Blays House Wick Road Egham Surrey, TW20 0HJ United Kingdom

EU/

AUTHORISED REPRESENTATIVE

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL

INFORMATION

Emergency first aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

The control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Copy and dialling area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

LCD and function area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Start and other keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Installing MFP drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Twain and printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

MFP network setup tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Paper recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Face down stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Face up stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Configuring your machine.... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Minimum configuration requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Pre-configuration information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Fax set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Network set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Internet communication features. . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

....from the web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

....from the management utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

....from the scanner control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Specifying the administrative settings . . . . . . . . . . . . . . . . . . . . . . . . .33

Contents of each printer menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Explanation of filing protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Setting the fax facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Initial set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Loading document(s) for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Contents > 4

Sending document(s) via e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Sending document(s) to a file server . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Cancel fax jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Fax job reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Scanner operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

A look at the user interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Using the basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Other tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Consumable life expectancy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Consumable order details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Replacing consumable items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Toner cartridge replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Transfer belt replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Fuser replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

....the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

....the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

....the LED head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Order codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Duplex unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Hard disk drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Additional paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Storage cabinet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Adjusting windows printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

PCL driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Postscript driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

In the ADF...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

In the printer...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Fax problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

LCD message list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Information and warning messages . . . . . . . . . . . . . . . . . . . . . . . . . .108

Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Error messages during Networking . . . . . . . . . . . . . . . . . . . . . . . . . .119

Error messages during E-mailing. . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Error messages during Filing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Contents > 5

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Use of non-genuine products may invalidate your warranty.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 6

NTRODUCTION

Congratulations on choosing this Oki Printing Solutions Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers or someone else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to send your documents to a destination fax number instantly.

Your MFP includes these features:

> ProQ2400 multi-level technology produces subtler tones and smoother gradations of

colour to lend photographic quality to your documents.

> Up to 20 pages per minute in full colour for fast printing of high impact colour

presentations and other documents.

> Up to 10 copies per minute (at 300 dpi) in full colour for fast copying.

> Up to 32 pages per minute in black and white for fast and efficient printing of all

general purpose documents not requiring colour.

> Up to 16 copies per minute (at 300 dpi) in black and white for fast and efficient

copying of all general purpose documents not requiring colour.

> 1200 x 600dpi (dots per inch) and ProQ2400 print resolution for high quality image

production showing the finest detail.

> 600 x 600dpi (dots per inch) copy resolution.

> Single Pass Colour Digital LED technology for high speed processing of your printed

pages.

> Profile Assistant utility allows you to download ICC profiles to the hard disk (Hard

Disk Drive required) - Windows only.

> Photo Enhance mode to improve printouts of photographic images (Windows PCL

driver only).

> High speed USB 2.0 interface.

> Template Manager utility for Windows enables the design and print of business

cards, banners, labels with ease.

> “Ask Oki” – a user-friendly function that gives a direct link from your printer driver

screen (but not always illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer - Windows only.

> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP

allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to FTP - Allows you to send scanned documents to a server or a personal

computer's file folder over an intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> Digital Copying - An intuitive control panel, makes digital copying fast and easy.

> Network/PC Printing - When connected to a network, the MFP is able to perform

network or PC printing (available in “Scan-to Mode”).

Introduction > 7

> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a

stack of up to 50 page document(s) to be continuously scanned.

> Faxing - An intuitive control panel, makes direct faxing fast and easy.

> Advanced fax transmission and reception, including delayed transmissions, sending

to multiple locations and polling.

> Address Book/Phone Book/Profiles Managing - This provides a convenient way to

manage all the e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create up to 300 e-mail addresses, 200 fax numbers and several filing destinations to manage your document.

The following optional features are available:

> Internal hard disk drive for storage of overlays, macros and downloadable fonts, and

automatic collation of multiple copies of multi page documents.

> Additional memory, to allow printing of more complex pages.

> Additional paper tray for loading a further 530 sheets to minimise operator

intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media.

> Automatic two-sided (duplex) printing for economical use of paper and compact

printing of larger documents.

> Storage cabinet.

Introduction > 8

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your MFP does not have installed.

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

> Installation Safety booklet: to provide information for safe use of the MFP.

This is a paper document that is packaged with the MFP and should be read before setting up your MFP.

> Set-up guide: to describe how to unpack, connect and turn on your MFP.

This is a paper document that is packaged with the MFP.

> This User’s Guide: to help you to become familiar with your MFP and make the best

use of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Printing Guide: helps you become familiar with the many features of the driver

software supplied with your product.

> Security Guide: helps you become familiar with your product’s security features.

> Installation Guides: accompany consumable items and optional accessories to

describe how to install them.

These are paper documents that are packaged with the consumables and optional accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

Introduction > 9

ON-

LINE USAGE

This guide is intended to be read on screen using an Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 4.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 4.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual.

(b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

3. Click OK.

Introduction > 10

MFP

OVERVIEW

RONT VIEW

1. Output stacker, face down. Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Multi purpose tray release buttons (press).

3. Operator Panel with LCD display. Status LEDs and operator buttons.

4. Front Cover release (lift).

5. Paper tray. Standard blank paper tray. Holds up to 300 sheets of 80g/m² paper.

6. Multi purpose feeder (shown closed). Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

7. Automatic Document Feeder (ADF) Unit.

8. LCD Display.

9. ADF Paper Tray.

10. ADF Paper Support.

11. Document Cover.

12. Control Panel.

MFP overview > 11

EAR VIEW

This view shows the connection panel and the rear output stacker.

13. ON/OFF Power switch.

14. USB interface.

15. AC power socket.

16. Rear, face up, 100 sheet stacker.

17. Network Connector.

18. Line connection. Socket for connecting the fax machine to the telephone line.

19. Tel connection. Socket for connecting a telephone handset (if required).

When the rear paper stacker is folded down, paper exits through the rear of the MFP and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the MFP is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 203g/m² media.

MFP overview > 12

THE

CONTROL PANEL

2 45

OPY AND DIALLING AREA

1. Zoom Used to increase or decrease scaling in 1%

2. One-touch keypad Provides one-touch dialling of your most often used or

3. Keypad Alpha/numerical keys: used to enter copy quantity,

LCD

AND FUNCTION AREA

4. Copy Count Indicates the number of copies selected.

5. Copy Mode Used to select Copy mode (also the default working

6. Send Mode Used to select Send mode.

7. Fax Mode Used to select Fax mode.

8. Additional Settings Used to execute additional settings of “Copy” and

9. Up/Down/Left/Right Keys

10. OK Used to select and confirm current setting selections.

11. Return Used to cancel selections and go back to the top level

12. FTP Address Used to indicate the stored FTP address for the

13. Address book Used to indicate the stored E-mail addresses for the

increments up to 400% and down to -25%.

A further choice of scaling can be made from preset percentages.

favourite fax numbers.

fax number or e-mail address.

Redial key: used to manually resend a fax.

Clear key: used to delete entry from the LCD panel.

Pause key: us ed to insert a “-” with in a fa x numb er if

dialling an extension.

mode).

“Send” modes. (The settings are available only for three minutes. After three minutes, the settings will automatically return to the default value).

Used to move the cursor in the LCD up/down/left/ right. The up/down keys are used to switch function indication.

of the setting. The key is also used to cancel any previous input.

“Send” function. This key is only available in the “Send” mode.

Send function.

Also used to indicate the stored Fax numbers for the fax function. Press once to view speed dial numbers, press twice to view group dial numbers.

1011

2019

MFP overview > 13

2 45

2019

TART AND OTHER KEYS

14. Menu Select to access the menu to set up the MFP.

15. Reset Select to change the scanner to the factory

16. Power save Press once to go to “sleep” mode (continuous

17. Power LEDs

> Power > Alarm > Sleep

18. Mono Select to send or copy document(s) in

19. Colour Select to send or copy in colour.

20. Stop Select to stop all operation (LCD indication shifts

HANGING THE DISPLAY LANGUAGE

default settings.

press is invalid).

Illuminates to indicate “power on and ready”.

Illuminates to indicate error condition.

Illuminates to indicate power save mode.

monochrome.

to stand-by screen for each function). Does not effect settings.

1011

The default language used by your MFP for display messages and for report printing is English. See the information enclosed with the product (Operator Panel Language Set-up utility) on the procedure for changing the language setting.

MFP overview > 14

ETTING STARTED

CAUTION!

Make sure the scanner is in the UNLOCKED position before operating.

1. Open the document cover.

2. Move scan lock lever to UNLOCKED position.

NSTALLING

WAIN AND PRINTER DRIVERS

MFP

DRIVERS AND UTILITIES

CAUTION!

To ensure the scan function works properly, install the TWAIN driver FIRST then the printer driver, before connecting to the computer.

1. Start Microsoft Windows.

2. Insert the DVD-ROM supplied into your DVD ROM drive.

3. The DVD-ROM will auto launch on most systems. However, if your system does not

support auto launching DVD-ROMs, press the Start button, choose RUN, type d:\setup.exe (d: the DVD-ROM drive in use), and then click OK.

4. Follow the on-screen instructions to complete the driver installation.

Getting started > 15

MFP

NETWORK SETUP TOOL

The MFP network setup utility can be found on the Networking/Utilities DVD in the Utilities folder. Follow the on-screen instructions to complete the setup tool installation.

The MFP network setup tool can discover MC560 devices over network connections.

1. To search and install, select File > Search All Devices...

2. Click Search.

3. Highlight the required search result and click Add.

The MFP network setup tool allows you to configure your MFP. Refer to “Pre-configuration

information” on page 22 for detailed instructions.

Getting started > 16

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. A suitable type is Color Copy by Mondi.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of MFP. Window envelopes are not suitable.

Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki transparencies (Order No. 01074101). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. A suitable type is Avery White Laser Label types 7162, 7664, 7666 (A4), or 5161 (Letter).

Business cards recommended are produced by Oki (Order No. 09002985).

ASSETTE TRAY

The cassette tray can handle paper weights of 64g/m² to 120g/m². The cassette tray is ideal for printing A4 documents of more than 1 page in length.

SIZE DIMENSIONS WEIGHT (G/M²)

A6 105 x 148mm

A5 148 x 210mm

B5 182 x 257mm

Executive 184.2 x 266.7mm

A4 210 x 297mm

Letter 215.9 x 279.4mm

Legal 13in. 216 x 330mm

Legal 13.5in. 216 x 343mm

Legal 14in. 216 x 356mm

Light 64-74g/m²

Medium 75-104g/m²

Heavy 105-120g/m²

Ultra Heavy 121-176g/m² (optional 2nd tray only)

If you have identical paper stock loaded in the multi purpose tray, you can have the MFP automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Print Menu.

Getting started > 17

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights of 75g/m² to 203g/m². For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the MFP is almost straight.

The multi purpose tray can feed paper widths as small as 105mm and lengths up to 1200mm (banner printing).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

Watermarked or headed paper should be loaded print side up and top edge into the MFP.

ACE DOWN STACKER

The face down stacker on the top of the MFP can hold up to 250 sheets of 80g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

The face up stacker at the rear of the MFP should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle stocks up to 203g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 120g/m².

Getting started > 18

OADING PAPER

ASSETTE TRAY

1. Remove the paper tray from the MFP.

2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

3. Load the paper (for letter headed paper load face down with top edge towards the front of the MFP).

Loading paper > 19

4. Adjust the rear stopper (1) and paper guides (2) to the size of paper being used.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper.

> Do not overfill the paper tray. Capacity depends on the type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the same time.

> Do not pull the paper tray out during printing.

> Close the paper tray gently.

5. For face down printing, make sure the face up (rear) stacker (3) is closed (the paper

exits from the top of the MFP). Stacking capacity is approximately 250 sheets, depending on paper weight.

6. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

7. Always use the face up (rear) stacker for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Loading paper > 20

ULTI PURPOSE TRAY

1. Open the multi purpose tray and press gently down on the paper platform (1) to

ensure it is latched down.

2. Load the paper and adjust the paper guides (2) to the size of paper being used.

> When printing on headed paper load the paper into the multi purpose tray with

pre-printed side up and top edge into the MFP.

> Envelopes should be loaded face up with top edge to the left and short edge into

the MFP.

> Do not exceed the paper capacity of about 50 sheets or 10 envelopes. Maximum

stacking depth is 10mm.

3. Press the tray latch button (3) inwards to release the paper platform, so that the paper is lifted and gripped in place.

NOTE Before closing the multi purpose tray, paper platform (1) must be latched down.

4. Set the correct paper size for the multi purpose tray in either the Media Menu (printer menu settings) or Print Menu (scanner menu settings). See “Configuration”

on page 26 for details.

NOTE You only need to update one menu; the scanner and printer menus automatically synchronise to ensure the information is consistent.

Loading paper > 21

ONFIGURING YOUR MACHINE

INIMUM CONFIGURATION REQUIREMENTS

To make the best of this MFP, the following configuration is required:

....

To send faxes:

A PSTN telephone line connection.

To send e-mails:

> TCP/IP network.

> A SMTP and an optional POP3 server.

To file document(s) via intranet

> FTP, HTTP, or CIFS Protocol environment.

> Windows 2000, Windows XP, Windows Vista*, HTTP or FTP server.

* CIFS not supported.

PRE-

CONFIGURATION INFORMATION

ENERAL

There are no factory default PIN or passwords, these should be set initially by the system administrator.

FAX

SET UP

Your MFP has to be set up properly to allow faxing from the machine. The following parameters must be set before using the fax function:

> Date and time

> Country code

> Station ID and number

See “Initial set up” on page 50 for details.

ETWORK SET UP

The MFP must also be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set.

1. DHCP enable:

2. IP Address: . . .

3. Subnet mask:. . .

4. Gateway IP:. . .

5. DNS server:. . .

6. SMTP server:. . .

7. SMTP port:25

8. POP3 server: . . .

9. POP3 Port:110

Configuring your machine.... > 22

Explanation:

1. DHCP Enable:

Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server. After changing setting from Disable to Enable, switch scanner module power OFF then ON.

2. IP Address:

The Internet Protocol (IP) address assigned to your machine by your network administrator.

3. Subnet Mask:

The net mask address assigned by your network administrator.

4. Gateway IP:

The gateway IP address assigned by your network administrator.

5. SMTP Server:

The IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port:

The port number of your SMTP Mail Server.

7. DNS server:

The IP address of DNS Server assigned by your network administrator.

8. POP3 Server:

The IP address of your POP3 server.

9. POP3 Port

The port number of your POP3 Server.

Enter the DNS name, or IP and port number of your POP3 server if your mail server requires POP3 authentication, before sending e-mails from the machine.

NOTE You must also set up the “Define from” details to allow e-mail sending.

Configuring your machine.... > 23

NOTE

1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the MFP.

2. IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10.1.30.186 could be an IP address.

3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol used to send and receive e-mail on the Internet.

4. DNS: (Domain Name System). The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

Network security protocol

IEEE 802.1x provides port-based authentication. To enable IEEE 802.1x on your machine, refer to “Network settings” on page 29.

Network Setup Tool allows you to upload the following 802.1x files:

> Root Certificate (*.pem), to verify the server certificate (TLS, TTLS and PEAP used).

> Client Certificate (*.pem), to identify the client (TLS used).

> Client Key (*.pem), the private key for the client certificate. It may exist within the

client certificate, if so, upload the same file for both these items (TLS used).

> Client Password (*.*), the password for the client certificate. Type the password into

a text editor file and upload this file (TLS used).

> Random File (*.*), the random file for open ssl.

NOTE If the radius server uses open ssl, you can find or create these files within the certificates folder.

Configuring your machine.... > 24

1. To upload files, select Tools > Upload 802.1x Files.

2. Select the file type you wish to upload from the list.

A pop-up window displays.

3. Navigate to the file you wish to upload and press Open.

NOTE After uploading the files, you must reboot the machine.

NTERNET COMMUNICATION FEATURES

Scan to e-mail

The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet.

Scan to FTP

Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), or CIFS (Common Internet File System). The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What is unique about this filing function is that it allows all corporate users to share one machine to send documents to each file folder on a designated server or individual computer.

The following settings or destinations must be defined by the system administrator before the MFP can be used to distribute any scanned document(s) on the network.

> Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and

POP3 protocols to send your scanned document to e-mail addresses.

> Filing destinations: Defines the protocols and destinations to send your scanned

document to FTP servers, web, or any personal computers on the network.

For more information on filing protocols refer to “Explanation of filing protocols” on

page 47.

NOTE

1. If the system administrator has chosen DHCP, then the IP address of TCP/ IP, gateway, subnet mask, and DNS server will be automatically given.

2. When installing the MFP for the first time, it is recommended that the Administrator retain the default system settings. The settings can be customized at a later date, once you are familiar with the operation and functionality.

Configuring your machine.... > 25

ONFIGURATION

There are a number of configuration options available which allow you to change the scanner, fax and printer settings to suit your own needs. There are three methods of configuring your MFP:

1. From the MFP's web page.

2. From the MFP’s Management Utility (please refer to the user's manual of the

Network Setup Tool on the DVD-ROM supplied).

NOTE In order to maintain data integrity and ensure the MFP configuration is consistent, when you access one of the following menu items via the MFP Network Setup Tool you are directed to the corresponding section of the MFP web page:

> Menu

> Additional Settings

> Address Book Manager

> Profile Manager

> Phone Book Manager

> PIN Registration

3. From the MFP scanner control panel.

For illustration purposes only, the configuration menu options shown are as accessed via the scanner control panel.

....

FROM THE WEB PAGE

Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page appears. For example: http://192.168.1.41

MC560MFP

xn.nn

nn.nn.nn

n.nn

2008

NOTE The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.

Configuring your machine.... > 26

....

FROM THE MANAGEMENT UTILITY

If you have not already done so, install the MFP Network Setup Tool as described in “MFP

network setup tool” on page 16.

NOTE The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.

....

FROM THE SCANNER CONTROL PANEL

Press Menu (1) on the scanner control panel. Use the UP and DOWN arrow keys (2) to navigate, OK (3) to select, and Return (4) to cancel the selection or exit the menu item.

Configuring your machine.... > 27

Information

ITEM DESCRIPTION OR CHOICE

Model Displays the model name.

Device name Displays the device name.

Printer menu

Scanner MAC address

Printer Serial No. Displays serial number.

F/W version Displays firmware versions:

Displays the scanner MAC address.

1. Printer CU version

2. Printer PU version

3. System F/W version

4. Scanner F/W version

5. Web page version

6. Resource file version

ITEM DESCRIPTION OR CHOICE

Tray 1 Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13,

Letter, Executive, Custom.

Tray 2 Paper Size A4, A5, B5, Legal, Legal 135, Legal 13,

Letter, Executive, Custom.

MP Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13,

Letter, Executive, Custom, COM9, COM10, Monarch, DL, C5.

Tray 1 Media Weight Light, Medium, Heavy.

Tray 2 Media Weight Light, Medium, Heavy, Ultra Heavy.

MP Media Weight Medium, Heavy, Ultra Heavy.

Tray 1 M e d i a Type Plain, LTRhead, Bond, Recycled, Rough,

Glossy.

Tray 2 M e d i a Type Plain, LTRhead, Bond, Recycled, CardStock,

MP Media Type Plain, Letterhead, Transparency, Labels,

Density Control Auto/Manual.

Adjust Density* Select to perform Density Adjustment.

Adjust Registration* Select to perform Auto Colour Registration.

* Menu options only available on the scanner control panel.

Rough, Glossy.

Bond, Recycled, CardStock, Rough, Glossy.

Configuring your machine.... > 28

Network settings

NOTE Access to this menu is password restricted.

NOTE If IEEE802.1x is enabled you must provide valid Root and Client information. Refer to “Network security protocol” on page 24 for details.

ITEM DESCRIPTION OR CHOICE

IP Address The IP address of the MFP.

Subnet Mask The IP address of your subnet mask.

Gateway IP The IP address of your gateway.

DNS Server The IP address of your DNS server.

DHCP Enable ON/OFF. Select ON if you wish to enable DHCP.

Device Name Displays the device name.

IEEE802.1x Enable/Disable

EAP Method MD5/TLS/TTLS/PEAP

User ID User’s choice.

Password User’s choice.

Mail server

NOTE Access to this menu is password restricted.

ITEM DESCRIPTION OR CHOICE

SMTP Server The IP address of your SMTP server.

SMTP Port The port number of your SMTP server.

POP3 Server The IP address of your POP3 server.

POP3 Port The port number of your POP3 server.

Authentification Method

Password User’s choice.

Def. Subject Default text for the Subject field in e-mail

Def. From Default From field in e-mail and fax messages

No, SMTP, POP3.

messages from the MFP. Up to 64 characters are allowed. The default subject is used only when users did not enter anything in the Subject field in e-mail message from the MFP.

from the MFP. Up to 64 characters are allowed.

Scan Size Limit The limitation for the attachment to be sent from

the MFP.

Choice: 1MB, 3MB, 5MB, 10MB, 30MB, No limit.

Configuring your machine.... > 29

Fax settings

ITEM DESCRIPTION OR CHOICE

Phone Book Add speed dial!

Add group dial!

Delete speed dial!

Delete group dial!

Delete All!

Append phone #: OFF/On

Reports:

Activity Report

Transmission Report

Broadcast Report

Image in MCF

Cancel Fax Jobs Select to cancel fax jobs stored in the

Set Up Fax:

Station ID

Fit to page

Detect dial tone*

Detect busy tone*

Re-dial*

Redial interval*

Ring response

Dial prefix

Manual receive

ECM mode

Speaker volume

Select to print activity report.

Select to print transmission report.

Enable / Error Only / Disable.

Select to print broadcast report.

On / Off Select On to print an image of the first page of the fax on the broadcast report.

MFP’s memory.

Id #: Enter MFP ID number (max. 32 characters).

Station #: Enter MFP telephone number (max. 20 digits).

Enable / Disable.

0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10.

0, 1min, 2min, 3min, 4min, 5min, 6min.

1 ring, 5secs, 10secs, 15secs, 20secs.

If connecting via a PBX line, enter the access number to obtain an external line.

Enable / Disable.

0, 1, 2, 3.

* Country code dependant.

Configuring your machine.... > 30

Report print

Management

NOTE

1. The Management selection is blocked by a password. Since the machine is

2. Security settings by default are set to “Off”. You can enable the following

> Copy: restricts the use of the copy function only.

> Copy+Send: restricts the use of the copy and scan functions.

> Fax: restricts the use of the fax function only.

> Fax+Copy: restricts the use of the fax and copy functions.

> Fax+Copy+Send: restricts the use of the fax, copy and scan functions.

It is recommended that the administrator create a new 4 to 6 digit PIN. When the security feature is enabled the user will be prompted to enter the PIN.

ITEM DESCRIPTION OR CHOICE

Menu Map Select to print menu map.

Printer Demo Page Select to print a sample page.

MFP Usage report Select to print usage information.

Supplies Status Report Select to print information on the

consumables remaining.

shipped without a specific password, it is recommended that the administrator create a new password to ensure security.

security settings:

ITEM DESCRIPTION OR CHOICE

Date Format MM/DD/YYYY, DD/MM/YYYY, YYYY/MM/DD

Date/Time Enter the current date and time.

Password Enter new password if the administrator wishes to

change the password. (Up to 8 alphabetical or numerical digits are allowed to be entered in this field. When entering alphabetical digits, note that they are case-sensitive.)

Add “To” Address If “On” is selected, when finishing sending an e-

Auth Method Off/PIN/LDAP

Auth Setting Choice: Copy, Copy + Send, Fax, Fax+Copy,

Power Save Enable / Disable.

Power Save Time Select to enter power saving mode after the

mail, there will be a dialogue box inquiring whether the user wishes to add the new e-mail address to the machine’s address book.

Choice: On, Off.

Fax+Copy+Send.

Note: The PIN ID input screen is indicated at the time of “PIN Setting=Enable”.

Enter four to six digits for your pin ID. A PIN ID under four digits will be denied.

machine has stopped using for a specific period.

Choice: 5, 15, 30, 60, 240 minutes.

Default Mode Send, Copy, Fax.

Configuring your machine.... > 31

ITEM DESCRIPTION OR CHOICE

Stand-by Timer 20, 40, 60, 120, 180 seconds.

Country Code

Language Default set to English.

Scan to Log Report Select to print all the “Scan to” jobs.

LDAP Settings LDAP Server Set the host name for the LDAP server.

Port Number Set the port number.

Password Set a password for the LDAP server.

Timeout Default set to 60.

Max Entries Default set to 100.

BaseDN Base search

Search Field1 cn

Select the country in which the MFP is situated.

Choice: Japan/International/Denmark/Austria/ Italian/Latin America/Great Britain/Germany/ Belgium/Greece/Mexico/Ireland/Hungary/Holland/ Australia/China/Norway/Czech Republic/France/ New Zealand/Russia/Sweden/Poland/Portugal/ Singapore/Taiwan.

Search Field2 sn

Search Field3 givenname

Email mail

LDAP Auth

Anonymous, Simple, Simple + SSL

Method

a. Additional country code options available from the web page and MFP Network

Setup Tool.

Configuring your machine.... > 32

PECIFYING THE ADMINISTRATIVE SETTINGS

NOTE The settings can only be done through the web page or the Network Setup Tool. It cannot be set up on the Control Panel.

The Administrative settings are blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security.

ITEM DESCRIPTION OR CHOICE

Address Book Manager

Profile Manager Create profiles of the filing destinations in which

Phone Book Manager

PIN registration Create and delete PIN registrations assigning

Set up a list of e-mail addresses and groups to which to send your scanned images.

the scanned image can be placed.

Set up a list of fax numbers and groups to which to send your fax messages.

Note: Phone Book Manager can also be accessed from the scanner control panel.

access rights for users.

Configuring your machine.... > 33

ONTENTS OF EACH PRINTER MENU

The printer control panel offers some additional menu options.

NOTE The scanner retrieves the latest information from the printer, ensuring both menu sets are always synchronised.

Press Enter (1) on the printer control panel. Use the + and - keys (2) to navigate, Enter (1) to select, and Back (3) to cancel the selection or exit the menu item.

Information menu

ITEM ACTION DESCRIPTION

Print Menu Map Execute Prints complete menu listing with current MFP

Print File List Execute Prints a list of overlays, macros, fonts and

Print PCL Font Execute Prints complete list of all internal PCL fonts plus

Print PSE Font Execute Prints complete list of all internal PostScript

Print PPR Font Execute Prints complete list of all internal IBM

READY

ATTENTION

ON LINE

ENTER

CANCEL

BACK

settings shown.

other files stored on the MFP’s hard disk drive (if installed).

those stored in ROM (slot 0), flash memory and in hard disk (if installed).

emulation fonts.

ProPrinter III XL emulation fonts, including any downloaded to flash memory or hard disk.

Print FX Font Execute Prints complete list of all internal Epson FX

emulation fonts, including any downloaded to flash memory or hard disk.

Demo 1 Execute Prints demonstration page containing graphics

and text in colour and monochrome.

Print Error Log Execute Prints a list of errors encountered by the MFP.

Color Prof List Execute Prints a list of the resident colour profiles.

Configuring your machine.... > 34

Shutdown menu

This menu only appears if the hard disk drive is installed.

NOTE This item should always be selected before switching the printer off, to ensure that no hard disk data is lost.

ITEM ACTION DESCRIPTION

Shutdown Start Execute Performs controlled shutdown of the MFP,

ensuring that all files on the internal hard disk are closed before power is turned off. Only power the MFP off when the display indicates that shutdown is complete.

Configuring your machine.... > 35

Print menu

ITEM CHOICE DESCRIPTION

Copies 1-999 Enter the number of copies of a document

to be printed from 1 to 999.

Duplex ON/OFF Turns the duplex (2-sided) printing

function on or off if this feature is installed.

Paper Feed TRAY1

TRAY 2 MP TRAY

Auto Tray Switch ON/OFF If two trays contain identical paper, the

Tra y Seq u e n c e DOWN

UP PAPER FEED TRAY

MP Tray Usage DO NOT USE

WHEN MISMATCH

Media Check ENABLE

DISABLE

Resolution 600x1200DPI

600DPI M-Level

600DPI

Selects the default tray for paper feed, Tray 1 (upper), Tray 2 (lower, if installed) or MP Tray (multi purpose tray).

MFP can switch to an alternative source when the current tray runs out in the middle of a print job.

Determines tray sequence order when automatically switching.

If a document to be printed demands a paper size not installed in the selected tray, the MFP can automatically feed from the multi purpose tray instead. If this function is not enabled, the MFP will stop and request the correct size of paper to be loaded.

Determines whether the MFP check the size of paper loaded matches that required for the document sent to print.

Sets the default resolution for printing (dots per inch). 600x1200DPI uses more memory and requires more time to process, but prints at a higher quality.

Ton e r S ave M o de OFF/ON Reduces the amount of toner used for

imaging. Toner saving gives lighter prints but is more economical.

Configuring your machine.... > 36

ITEM CHOICE DESCRIPTION

Mono-Print Speed AUTO SPEED

MONO 32PPM

COLOR SPEED

MIXED SPEED

If the first page of a print job is black and white, the MFP runs at 32ppm (pages per minute). When a colour page is detected the MFP slows down to 20ppm for the rest of that job.

This setting operates in the same way as AUTO SPEED, except that the MFP runs at 32ppm until a colour page is detected. To achieve this speed the MFP requires an additional 10 – 20 seconds to warm up and 30 –60 seconds to cool down when switching to 20ppm for colour pages. This setting is therefore most appropriate when the majority of print jobs are entirely black and white.

The MFP runs at 20ppm for all print jobs. This setting is most appropriate when the majority of print jobs are in colour.

The MFP automatically switches between 20ppm for each colour page and 32ppm for each black and white page. When black and white pages are printed, the 3 colour drums are automatically lifted to maximize their working life. This operation imposes delay each time the MFP switches between colour and black and white printing. However, the 30 –60 second cool down delay described for MONO 32ppm is avoided by limiting mono speed to 20ppm. This setting may be preferred for mostly black and white printing with some colour pages, or where most print jobs are entirely colour or entirely black and white.

Orientation PORTRAIT

LANDSCAPE

Lines Per Page 5-64-128 Sets the number of lines of text per page

Edit Size CASSETTE

SIZE

LETTER EXECUTIVE LEGAL14 LEGAL13.5 LEGAL13 A4 / A5 / A6 / B5 CUSTOM COM-9 ENVELOPE COM-10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE

Selects default page orientation between portrait (tall) and landscape (wide).

when raw text is received from systems other than Windows. The default for A4 portrait is 65, and for Letter is 60.

Sets the size of the printable page area to match the size of paper in use. This is not the same as the physical paper size, which is always slightly larger. For dimensions of physical page sizes. See “Paper

recommendations” on page 17.

Configuring your machine.... > 37

Media menu

ITEM CHOICE DESCRIPTION

Tra y 1 Pape r s i z e

Tra y 1 Me d i a t ype PLAIN

Tra y 1 Mediaweight

Tra y 2 Pape r s i z e A4 / A5 / B5 /

/ A5 / A6 / B5

LEGAL14 LEGAL13.5 LEGAL13 LETTER EXECUTIVE CUSTOM

LETTERHEAD BOND RECYCLED ROUGH GLOSSY USERTYPE1 USERTYPE2 USERTYPE3 USERTYPE4 USERTYPE5

LIGHT (64~74g/ m²)

MEDIUM

(75~104g/m²) HEAVY (105~120g/m²)

LEGAL14 LEGAL13.5 LEGAL13 LETTER EXECUTIVE CUSTOM

Selects the size of paper loaded in Tray 1 (upper tray if both trays installed). For CUSTOM setting see X-DIMENSION and YDIMENSION later in this table.

Selects the type of media loaded in this tray. This will help the MFP to adjust its internal operating parameters, such as engine speed and fusing temperature, to better accommodate the media to be fed. For example, letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset.

Adjusts the MFP for the weight of paper stock loaded in this tray.

Selects the size of paper loaded in Tray 2 (lower) if installed. For CUSTOM setting see X-DIMENSION and Y-DIMENSION later in this table.

Tra y 2 Me d i a t ype PLAIN

LETTERHEAD BOND RECYCLED CARDSTOCK ROUGH GLOSSY USERTYPE1 USERTYPE2 USERTYPE3 USERTYPE4 USERTYPE5

Tra y 2 Mediaweight

LIGHT (6474g/m²)

MEDIUM (75104g/m²)

HEAVY (105120g/m²) ULTRA HEAVY (121-176g/m²)

Selects the type of media loaded in this tray (if installed).

Adjusts the MFP for the weight of paper stock loaded in this tray (if installed).

Configuring your machine.... > 38

ITEM CHOICE DESCRIPTION

MPT Papersize A4 / A5 / A6 / B5

LEGAL14 LEGAL13.5 LEGAL13 LETTER EXECUTIVE CUSTOM COM-9 ENVELOPE COM-10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE

MPT Mediatype PLAIN

LETTERHEAD TRANSPARENCY LABELS BOND RECYCLED CARD STOCK ROUGH GLOSSY USERTYPE1 USERTYPE2 USERTYPE3 USERTYPE4 USERTYPE5

MPT Mediaweight MEDIUM (75-

90g/m²) HEAVY (91120g/m²) ULTRA HEAVY (121-203g/m²)

Selects the size of paper to be fed from the multi purpose tray. For CUSTOM setting see X-DIMENSION and Y-DIMENSION later in this table.

Selects the type of media to be fed from the multi purpose tray so that the MFP can adjust its internal parameters to better accommodate the selected type of media.

Selects the media weight to be fed from the multi purpose tray.

Unit Of Measure MILLIMETRE

INCH

X-Dimension 64-210-216

MILLIMETRE

Y-Dimension 148-297-1200

MILLIMETRE

Selects the unit of measure for the next two items.

Selects the width of paper defined by the “CUSTOM” settings referred to in the foregoing PAPER SIZE settings.

Selects the length of paper defined by the “Custom” settings referred to in the foregoing PAPER SIZE settings. Note that media of up to 1200mm in length can be fed from the multi purpose tray for banner printing.

Configuring your machine.... > 39

Colour menu

ITEM CHOICE DESCRIPTION

Density Control AUTO

MANUAL

Adjust Density EXECUTE Selecting this will perform the auto density set up

Colour Tuning PRINT PATTERN Selecting this item prints the colour tuning pattern

C Highlight

C Mid-Tone

C Dark

M Highlight

M Mid-Tone

M Dark

Y Highlight

Y Mid-Tone

Y Dark

K Highlight

K Mid-Tone

K Dark

-3~0~+3

If set to AUTO, image density will be automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count interval occurs during a print job it will occur at the end of that job, and will take up to 55 seconds. If set to manual, this adjustment will only be performed when initiated by the next menu item.

immediately.

to help you adjust the colour balance.

Adjusts image density for each colour component (cyan, magenta, yellow and black). Normal setting is

C Darkness

M Darkness

Y Darkness

K Darkness

Ajst Registration EXECUTE Performs automatic colour registration adjustment.

C Reg Fine Ajst

M Reg Fine Ajst

Y Reg Fine Ajst

Ink Simulation OFF

UCR LOW

CMY 100% Density DISABLE

-3~0~+3

~+3

-3~0

SWOP EUROSCALE JAPAN

MEDIUM HIGH

ENABLE

Adjusts darkness of each colour component (cyan, magenta, yellow and black). Normal setting is 0.

Normally this is done on power on and when the top cover is opened and then closed. This process accurately aligns the cyan, magenta and yellow images to the black image.

Performs fine adjustment of image timing in relation to the black image component.

Selects from a range of industry standard colour swatches.

Selects limitation to the toner layer thickness. If paper curl occurs in dark printing, selecting MEDIUM or LOW sometimes helps reduce this curl. UCR = Under curl Removal.

When enabled, black areas are produced using 100% C, M, and Y instead of black. This results in a glossier finish.

CMYK Conversion ON/OFF Setting to OFF will simplify the conversion process of

CMYK data, which will reduce the processing time. This setting is ignored when Ink Simulation function is used. PS only.

Configuring your machine.... > 40

System configuration menu

ITEM CHOICE DESCRIPTION

Pow Save Time 5

60 240

Personality AUTO

EMULATION

PCL IBM PPR III XL EPSON FX PS3 EMULATION

USB PS Protocol RAW

ASCII

Clrable Warning ONLINE

JOB

Auto Continue ON/OFF Determines whether or not the MFP will

Manual Timeout OFF

30 sec

60 sec

Adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data. When a job is sent the MFP will require a warm-up time of up to 1 minute before printing can begin.

This item selects which industry standard emulation your MFP should use. When set to AUTO, incoming data is examined and the correct emulation is automatically selected each time a print job is received.

Selects PostScript data format for USB port.

When ONLINE, non-critical warnings, such as requests for a different paper size, can be cleared by pressing the ON LINE button. When set to JOB, they are cleared when the print job resumes.

automatically recover from a memory overflow condition.

Specifies how many seconds the MFP will wait for paper to be fed before cancelling the job.

Wait Timeou t 5~40~300

OFF

Low Toner CONTINUE

STOP

Jam Recovery ON/OFF Specifies whether the MFP should perform

Error Report ON/OFF If ON, the MFP will print error details when a

Specifies how many seconds the MFP will wait when received data pauses before forcing a page eject. In PostScript Emulation mode the job will be cancelled if timeout occurs.

Specifies whether the MFP should continue printing even after a low toner condition is detected.

jam recovery after a paper jam has occurred. If ON, the MFP will attempt to print again any pages lost due to a paper jam once the jam has been cleared.

PostScript Emulation error occurs.

Configuring your machine.... > 41

PCL emulation

ITEM CHOICE DESCRIPTION

Font Source RESIDENT /

RESIDENT 2

Font No. I0~I89 Sets the current default font number from

Font Pitch 0.44 CPI~10.00

CPI~99.99 CPI

Font Height 4.00 POINT~12.00

POINT~999.75 POINT

Symbol Set PC-8 PCL symbol set. If the font source and

A4 Print Width 78 COLUMN

80 COLUMN

Specifies the location of the PCL default font. Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been downloaded to RAM as permanent fonts.

the currently selected source, which could be internal (I), ROM slot (C) or downloaded (S).

Point size of selected default font.

Height of the PCL default font.

Note: This menu item is displayed only when the font selected in Font No. is a proportional-spacing, scalable font.

number are changed to one which does not support the selected symbol set, this must be changed to an available symbol set for that font.

Sets the number of columns subject to Auto LF with A4 paper in PCL. This is the value when Auto CR/LF Mode is set to OFF with the 10CPI character.

White Page Skip OFF/ON Selects whether blank pages are printed

or not.

CR Function CR / CR+LF Selects whether a received carriage

LF Function LF / LF+CR Selects whether a received line feed

Print Margin NORMAL

1/5 INCH 1/6 INCH

True Blac k OFF/ON Selects whether black image data is

Pen Width Adjust

Tra y I D #

MP Tray

ON/OFF When minimum width is specified in PCL,

1~4~59 Sets the # to specify a particular tray for

return character (0Dh) also causes a line feed.

character (0Ah) also causes a carriage return.

Sets the non-printable page area. NORMAL is PCL compatible.

printed using black toner (ON) or 100% CMY (OFF). (Valid in PCL emulation mode only.)

sometimes a 1-dot line looks broken. With Pen Width Adjust set to ON, when the minimum width is specified, the line width will be emphasized so as to look wider than a 1-dot line. With Pen Width Adjust set to OFF, the line will appear as before.

the paper feed destination command (ESC&I#H) in PCL5 emulation.

Configuring your machine.... > 42

PPR emulation

ITEM CHOICE DESCRIPTION

Character Pitch 10 CPI; 12 CPI; 17

CPI; 20 CPI; PROPORTIONAL

Font Condense 12CPI - 20CPI;

Character Set SET 1; SET 2 Specifies a character set.

Symbol Set IBM 437 Specifies a symbol set.

Letter 0 Style DISABLE

Zero Character NORMAL

Line Pitch 6 LPI; 8 LPI Specifies the line spacing.

White Page Skip

CR Function CR / CR+LF Selects whether a received carriage

LF Function LF / LF+CR Selects whether a received line feed

Line Length 80 COLUMN / 136

12CPI - 12CPI

ENABLE

SLASHED

OFF/ON Selects whether blank pages are printed

COLUMN

Specifies character pitch in IBM PPR emulation.

Specifies 12CPI pitch for Condense Mode.

Specifies the style that replaces 9BH with letter o and 9DH with a zero

Sets the zero to be slashed or unslashed.

or not.

return character (0Dh) also causes a line feed.

character (0Ah) also causes a carriage return.

Specifies the number of characters per line.

Form Length 11 Inch / 11.7 Inch /

12 Inch

TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from the

Left Margin 0.0 Inch - 1.0 Inch Specifies the distance of print from the

Fit To Letter DISABLE

ENABLE

Tex t H e ig h t SAME / DIFF Sets the height of a character.

Specifies the length of paper.

top edge of the paper.

left hand edge of the paper.

Sets the printing mode that can fit print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, same height

DIFF: As CPI, character heights vary.

Configuring your machine.... > 43

FX emulation

ITEM CHOICE DESCRIPTION

Character Pitch 10 CPI; 12 CPI; 17

CPI; 20 CPI; PROPORTIONAL

Character Set SET 1 / SET 2 Specifies a character set.

Symbol Set IBM 437 Specifies a symbol set.

Letter 0 Style DISABLE

Zero Character NORMAL

Line Pitch 6 LPI / 8 LPI Specifies the line spacing.

White Page Skip

CR Function CR / CR+LF Selects whether a received carriage

Line Length 80 COLUMN / 136

Form Length 11 inch / 11.7 inch /

TOF Position 0.0 inch - 1.0 inch Specifies the distance of print from the

ENABLE

SLASHED

OFF/ON Selects whether blank pages are printed

COLUMN

12 inch

Specifies character pitch in this emulation.

Specifies the style that replaces 9BH with letter o and 9DH with a zero

Sets the zero to be slashed or unslashed.

or not.

return character (0Dh) also causes a line feed.

Specifies the number of characters per line.

Specifies the length of paper.

top edge of the paper.

USB menu

Left Margin 0.0 inch - 1.0 inch Specifies the distance of print from the

left hand edge of the paper.

Fit To Letter DISABLE

ENABLE

Tex t H e ig h t SAME / DIFF Sets the height of a character.

Sets the printing mode that can fit print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, same height.

DIFF: As CPI, character heights vary.

ITEM CHOICE DESCRIPTION

Soft Reset ENABLE

DISABLE

Speed 12 / 480 Mbps Selects the interface speed. After changing

Offline Receive ENABLE

DISABLE

Serial Number ENABLE

DISABLE

Enables or disables the SOFT RESET command.

the setting, the machine restarts on exit.

Specifies whether to ENABLE or DISABLE a USB serial number. The USB serial number is used to identify the USB device connected to your PC.

Configuring your machine.... > 44

Maintenance menu

ITEM CHOICE DESCRIPTION

Menu Reset EXECUTE Resets menus to default settings.

Save Menu EXECUTE Saves current menu settings as default

Power Save ENABLE DISABLE Enables or disables automatic power save

values. At confirmation prompt, press ENTER to confirm save, or CANCEL to cancel.

mode. Delay before entering this mode is set in the system configuration menu.

Paper Black Setting

Paper Color Setting

Transpr Black Setting

Transpr Color Setting

SMR Setting –3~0~+3

BG Setting –3~0~+3

Usage menu

ITEM DESCRIPTION

Tra y n Page Count The total number of pages fed from tray n.

MPT Page Count The total number of pages fed from the multi purpose tray.

Colour Page Count The total number of pages printed in colour.

–2~0~+2 Used for small adjustment when you

experience faded print or light specks / streaking in monochrome printing on white paper. Select a higher value to reduce fading, or a lower value to reduc e sp eck s or streaking in high density print areas.

–2~0~+2 As above, but for colour printing.

–2~0~+2 As above but for mono printing on

transparencies.

–2~0~+2 As above but for colour printing on

transparencies.

Mono Page Count The total number of pages printed in monochrome.

K Drum Life Remaining C Drum Life Remaining M Drum Life Remaining Y Drum Life Remaining

Belt Life Remaining Percentage of belt life remaining.

Fuser Life Remaining Percentage of fuser life remaining.

K Toner C Toner M Toner Y Toner

Percentage of life remaining in these consumable items.

Cartridge size and current toner level.

Configuring your machine.... > 45

Job log menu

NOTE Access to this menu is password restricted.

ITEM CHOICE DESCRIPTION

Enter Password nnnn Input a password to enter the Print

Statistics menu.

The default password is “0000” (four zeros).

Note: Job Log Menu category is not shown when Print Statistics function is not supported.

Job Log ENABLE

DISABLE

Log Size 1~30~100 Specifies the maximum number of data

Reset Counter EXECUTE Zeros the counter.

Change Password Enables change of password.

New Password **** Sets a new password.

Verify Password **** Verifies the change of password.

Prints a list of jobs carried out on this MFP.

retained for printing data history.

If the total data history is more than this setting value, the data will be updated in ascending order.

Note: HDD must be fitted.

Configuring your machine.... > 46

XPLANATION OF FILING PROTOCOLS

FTP

FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol. Therefore, ensure you have a legal FTP account with the privilege of writing under the directory to save the files and password before using FTP to save documents. To add a sub-directory from the MFP, you need to have the privilege of adding a new directory.

HTTP

HTTP use RFC 2616[HTTP 1.1] as their protocol, and the default Port is usually 80. If you are not using the HTTP port to save files, you must change the MFP HTTP Port to the port for the Web Server.

Generally speaking, a Hyper Text Transfer Protocol (HTTP) Web Server will use an anonymous account for authentication, so that the user can link directly to the web page without entering the user name and password first. Therefore, if the HTTP Server does use an anonymous account for authentication when you use this MFP to save files, there is no need for setting any text in the field of Login name and Password for the MFP.

On the other hand, if the HTTP server does not allow an anonymous account for authentication of connection to the web page, the user will be prompted to enter a user name and password first when connecting to the web site. In this mode, the file saving feature is available only when entering the user name and password permitted by the server in the Login name and Password field for the MFP.

Therefore, make sure of the mode that your Web Server allows before using HTTP for file saving. If anonymous access mode is not allowed, you must have a legal HTTP account and password.

Since this MFP will check whether the directory for file saving really exists before proceeding to file saving and writing after scanning to the specified directory, you have to set the directory for files saving as “browse” and allow for writing in the Web Server; otherwise the MFP will not be able to write the file into the directory.

If you wish to use the MFP to save file s, i n addition to making some settings in Web Server, you will have to confirm that the account has writing privilege for connecting to the Web Server. If not, the MFP will not be able to “write” the scanned file in the file system.

Configuring your machine.... > 47

Setting IIS anonymous access:

1. Start Internet service manager in “Control Panel”.

2. Select Default Web site and right click C:\Inetpub\wwwroot\X cabinet.

3. Select Properties.

4. In the X cabinet dialogue box, select the Directory security tab, and click Edit for

"Anonymous Access and Authentication Control”. Make sure “Anonymous Access” is selected in the “Authentication Methods” dialogue box.

5. Click Edit to open “Account for anonymous access”.

NOTE Make sure that the account stored in your computer system, in the “username” file, has sufficient privilege to access the file system.

Configuring your machine.... > 48

Setting IIS privileged access:

1. As in “Setting IIS anonymous access”, start “Internet service manager” and select

Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties.

2. Select the Directory tab on the Properties page. Ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.

NOTE If the file management system on your server is NTFS, in order to allow IIS to use an anonymous account to access the files in the directory of C:\Inetpub\wwwroot\X cabinet\Files, you have to make sure the anonymous account has the correct privileges. You should make the following settings:

1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in Windows Explorer, and right click to select Properties.

2. Select the Security tab in the File dialogue box, and then Everyone.

3. Select the privileges for Read and Execute, Folder Properties List, Read

and Write.

After that every user has the privilege to manage all files in the directory for saving files.

NOTE

1. For security of the scanned files, “Everyone” should not be allowed to have full privileges of the file directory. Therefore, when setting the access privilege for your file system, it is recommended that you set the privilege of the directory for saving files to IIS anonymous account, or users and groups that can use that directory only.

2. Please note that HTTP cannot add a server sub-directory from this MFP.

When using Apache as HTTP server, according to th ei r do c um e nt a ti o n, i t m u st h av e SC R IP T to run the HTTP PUT method. Although the document is attached with a Perl example, you will need to modify it before applying it, since this MFP uses Transfer-encoding of Chunked. In addition, the Apache will have to be set to accept this MFP. For more information refer to the relevant Apache documentation.

CIFS

CIFS (Windows Network Share) is a file saving protocol generally used for “resource sharing” of a network in Microsoft Windows systems. Set up the “shared directory” as per the network settings for sharing in MS Windows. Under the User level mode of Windows 2000, use the account and password with the privilege of “write” as the login name and Password for the MFP folder.

Configuring your machine.... > 49

ETTING THE FAX FACILITY

NITIAL SET UP

The following parameters must be set before using the fax function on your MFP:

> Date and time

> Country code

> Station ID and number

There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (see “Fax settings” on page 30).

To set fax parameters:

1. Press the Menu button to prompt the menu settings screen.

2. Using the UP arrow key, navigate to Management and press OK.

3. When prompted, enter the password and press OK.

4. Press OK to select Date/Time.

5. Enter today’s date and the correct time, then press OK to confirm.

6. Using the UP arrow key, navigate to Country Code and press OK.

7. Select the country in which the MFP is situated and press OK.

8. Press Return to go back to the main menu settings screen.

9. Using the UP arrow key, navigate to Fax Settings and press OK.

10. Using the UP arrow key, navigate to Setup Fax and press OK.

11. Press OK to select Station ID.

12. Enter the ID number and telephone number, then press OK to confirm.

13. Press Return to update selections and exit the menu.

NOTE If connecting the machine through a private branch exchange (PBX) line, you must also specify a dial prefix to allow the machine to obtain an external line before dialling. Refer to “Connecting to a PBX” on page 53.

DVANCED SET UP

Your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient.

Adding a speed dial entry to the phone book

The machine can hold up to 200 numbers in the phone book, the first 10 numbers will be assigned as “one-touch” speed dial entries. To add a new speed dial number to the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Press OK to select Edit Speed Dial!, then press OK.

5. Using the UP/DOWN arrow keys, navigate to the desired speed dial entry location

(index number), then press OK.

Configuring your machine.... > 50

6. Press OK, enter the name of the fax recipient using the alpha/numeric keypad, and press OK.

7. Using the DOWN arrow key, navigate to the number field then press OK.

8. Enter the new destination fax number and press OK.

NOTE

1. The maximum length of name is 32 characters. The maximum length of number is 32 digits.

2. If the destination fax number has an “extension number”, press the Pause button to input a “-” between numbers. The machine will insert a

one second pause when dialling.

Adding a group dial entry to the phone book

The machine can hold up to 20 group dial settings, each group can have up to 50 entries. To add a new group dial number to the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Using the DOWN arrow key, navigate to Edit Group Dial! then press OK.

5. Using the UP/DOWN arrow keys, navigate to the desired group dial entry location (index number), then press OK.

6. Press OK, enter the new group name using the alpha/numeric keypad, and press OK.

NOTE The maximum length of name is 32 characters.

7. If multiple numbers are required, repeat step 6 to add other entries to the group.

NOTE Each group can have a maximum of 50 entries.

Configuring your machine.... > 51

Deleting a speed dial entry from the phone book

To delete a speed dial number from the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Using the DOWN arrow key, navigate to Delete Speed Dial! then press OK.

5. Using the UP/DOWN arrows keys, scroll through the speed dial entries and press OK to select the required fax number.

This can be repeated if multiple deletions are required. The selected row(s) will be marked with an “*”.

6. Press Return to finish selecting and return to the previous screen. The LCD display will confirm the quantity of fax numbers selected.

7. Press OK to confirm deletion, or press Stop to cancel the deletions.

Deleting a group dial entry from the phone book

To delete a group dial entry from the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Using the DOWN arrow key, navigate to Delete Group Dial! then press OK.

5. Using the UP/DOWN arrows keys, scroll through the group dial entries and press OK to select the required group ID.

This can be repeated if multiple deletions are required. The selected row(s) will be marked with an “*”.

6. Press Return to finish selecting and return to the previous screen. The LCD display will confirm the quantity of group entries selected.

7. Press OK to confirm deletion, or press Stop to cancel the deletions.

Deleting all phone book entries

To delete the entire contents of the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Using the DOWN arrow key, navigate to Delete All! then press OK.

5. At the prompt, select “Yes” to confirm deletions or “No” to cancel the operation.

Configuring your machine.... > 52

Appending the phone number after transmission

You can set your machine to prompt you to append any new fax numbers to the phone book after transmission:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Using the UP arrow key, navigate to Append Phone #: then press OK.

5. Select “Yes” to confirm or “No” to cancel the operation.

Once set, when you send a fax to a new destination number the following prompt is displayed:

Append Phone # after trans Yes/No

Select “Yes” to confirm addition or “No” to cancel the operation.

Connecting to a PBX

Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a prefix (access) number is required to open an outside line, the line is connected to a PBX. If this MFP is going to be connected to a PBX, please make the following changes to enable it to recognise the prefix digits in the telephone numbers used to obtain access to the outside line. After dialling the prefix digits, the MFP will wait until the outside line is available (secondary dial tone detected) before dialling the rest of the number.

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to Setup Fax and press OK.

4. Using the UP arrow key, navigate to dial prefix and press OK.

5. Enter your dialling prefix, then press OK to confirm.

6. Press Return to go back to the main menu settings screen.

Automatic redial

You can set the fax to automatically redial if the initial fax transmission fails. The machine will redial on:

> Line busy

> No answer

> Communication error

To set auto-redial:

1. Press the Menu button to prompt the menu settings screen.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to Setup Fax and press OK.

4. Using the DOWN arrow key, navigate to Re-dial and press OK.

5. Select the required number of redial attempts (between 0 and 10), then press OK.

6. Using the DOWN arrow key, navigate to Redial Interval and press OK.

7. Select the required redial interval (between 1 and 6 minutes), then press OK.

8. Press Return to store the new configuration settings and exit the menu.

Configuring your machine.... > 53

Manual receive

Upon receiving an incoming call, the MFP will ring until you press the Start button to receive the fax.

To enable the manual receive option:

1. Press the Menu button to prompt the menu settings screen.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to Setup Fax and press OK.

4. Using the DOWN arrow key, navigate to Manual Receive and press OK.

5. Press Return to store the new configuration settings and exit the menu.

Adding a telephone handset

If you want to add a telephone handset to your MFP, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor).

NOTE Loop the telephone line round the ferrite once as shown.

You will also need to update the telephone settings to set the ring response:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to Setup Fax then press OK.

4. Using the UP/DOWN arrows keys, navigate to Ring Response and press OK.

5. Select the required response setting and press OK.

6. Press Return to store the new configuration setting and exit the menu.

NOTE Manual receive must also be activated. See “Manual receive” on page 54.

Configuring your machine.... > 54

PERATION

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward.

NOTE If PIN restriction has been enabled for any or all of the MFP functions, you will first have to enter your PIN.

The following sections describe how to make a copy of your scanned document, how to distribute your document on the internet, and how to send it via fax.

For full details of how to use your machine and any optional accessories to print jobs efficiently and effectively, please refer to the Printing Guide.

For full details of how to access and your machine’s security features, please refer to the Security Guide.

OADING DOCUMENT(S) FOR COPYING

This MFP can scan/copy/send/fax document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time.

If you need to scan/copy/send/fax pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

LACING DOCUMENT(S) IN THE

Before using the ADF, please make sure that your paper meets the following specifications:

> Document(s) can range in size from 4.5 x 5.5 inches (114.3 x 139.7mm) to 8.5 x 14

inches (215.9 x 355.6mm).

> Document(s) can range in weight from 16 to 28 lbs (0.002" to 0.006").

> Document(s) should be square or rectangular and in good condition (not fragile or

worn).

> Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.

> Document(s) should be free of staples, paper clips, paper sticky notes.

> Keep the glass clean and without any documents left on it.

NOTE To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead.

1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time.

ADF

2. Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first.

Operation > 55

3. Adjust the Paper Guides (1) to centre the document in the ADF.

LACING DOCUMENT(S) ON THE GLASS

1. Open the document cover.

2. Place your document with the text face DOWN on the glass and align it to the upper-

left corner.

3. Close the document cover.

Operation > 56

ENDING DOCUMENT(S) VIA E-MAIL

ASIC OPERATION

Using the local address book

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass (as

described above).

2. Press Send Mode (1) on the control panel. The e-mail screen will appear.

3. In the “To” field, enter the destination e-mail address from the Address Book by

pressing Address Book (2). Use the UP and DOWN arrows (3) to select multiple email addresses and press the OK button (4). Or for a fast operation, you may simply type the initial letter of the e-mail address using the keypad (8). Press Return (5) to return to the e-mail main screen.

4. Enter the subject of your e-mail. If not entered, “Default Subj.” will be displayed.

5. Enter or select CC and BCC address(es), if necessary.

6. Press the Mono button (6) to send your document(s) in black and white, or the Colour button (7) to send your document(s) in colour.

Using the LDAP search

NOTE LDAP authentication must be enabled by the administrator before you can use this feature.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass (as described above).

2. Press Send Mode (1) on the control panel. The e-mail screen will appear.

3. Press Address Book (2) to display the address search options.

4. Press the DOWN arrow (3) to navigate to the LDAP SEARCH option and then press the OK button (4) to select.

5. Using the keypad (8) enter your search details and press the OK button (4) to

proceed.

NOTE You can search for a name and/or e-mail address.

If you enter both a name and an e-mail address then the search will be executed using both parameters.

If you enter only one parameter (name or e-mail address), then the search will be executed using only that parameter.

The search results are displayed.

Operation > 57

6. Use the UP and DOWN arrows (3) to select an e-mail address and press the OK button (4). Press Return (5) to return to the e-mail main screen.

7. Repeat step 6 to add further “To” addresses, if necessary.

8. Enter the subject of your e-mail. If not entered, “Default Subj.” will be displayed.

9. Enter or select CC and BCC address(es), if necessary.

10. Press the Mono button (6) to send your document(s) in black and white, or the Colour button (7) to send your document(s) in colour.

DVANCED OPERATION

If you are not satisfied with the scanned image, you can use the advanced features to enhance it.

NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool.

To use the advanced features, press the Send Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.

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Refer to the following table to modify the scanner settings.

MENU ITEM DESCRIPTION

Attachment The file name of the scanned document. Up to 64

characters can be entered in this field.

From Enter your “From” address. If an e-mail can not be sent,

Reply To Address Enter a “Reply To Address” address if you wish to specify a

Color output format Choose the output format for the document to be scanned

B&W output format Turn the multi-level B&W - Grey On or Off.

Resolution Choose the scanning resolution for the scanned document

Manual Feed Multi-batch document scanning can be enabled. Enable

Document Size A4, Letter, Legal

notification is returned to this address.

This is also the “From” address in your e-mail when you receive an e-mail from the MFP. Up to 64 characters can be entered in this field.

reply address which is different from the “From” address. Up to 64 characters can be entered in the field.

in colours from PDF, TIF, JPEG, and MTIF.

Also select the compression rate from Low, Medium, High.

Choose the output format for the document to be scanned in B&W from PDF, TIF, and MTIF.

Also select the compression rate from Low, Medium, High.

from a selection of 75, 100, 150, 200, 300, 400, 600 dpi. A higher resolution reproduces the image with greater detail, but requires more disk space.

Manual Feed when loading more than 50 pages on the ADF or more than one page on the flatbed.

Density -2, -1, 0, 1, 2

NOTE

> If you make a mistake during the process, press Stop (3) on the control

panel to cancel the operation.

> If you stop typing in the From, Subject, To, CC, or BCC fields for three

minutes, the LCD-display automatically clears what you have typed.

> This machine allows you to send scanned document(s) to multiple e-mail

addresses. Simply add a comma between each address.

> Up to 64 characters can be entered in the “Attachment”, “To”, “From”,

“CC”, “BCC”, and the “Def. Subject” field.

> If you wish to scan a multi-page document and convert it to a single

image file, choose your output file format to be MTIF or PDF.

> If the administrator has set the SMTP or POP3 authentication, after

sending your scanned document to e-mail addresses, and if no more transmission is required, press Return on the control panel to log out of the system. This is to prevent misuse of the user's e-mail account for sending e-mails. If there is no other operation within 3 minutes, the system will log out automatically.

Operation > 59

ENDING DOCUMENT(S) TO A FILE SERVER

Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. Add a new profile by either entering the machine's web page or installing and starting the Network Setup Tool on the DVD-ROM supplied.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press Send Mode (1) and FTP Address (2) buttons on the control panel. The LCD-

display prompts the Filing screen. For example,

Profile 1

Profile 2

3. Choose the required profile (filing destination) and press OK (3).

4. Press Mono (4) to send your document(s) in black and white, or Colour (5) to send

your document(s) in colour.

NOTE You can create up to 40 filing profiles from the machine's web site or from the Network Setup Tool.

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OPYING

ASIC OPERATION

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. If required, press the Copy Mode button (1) on the control panel to prompt the Copy

screen.

NOTE Factory default setting is Copy mode.

3. Press Mono (2) to copy your document(s) in black and white, or Colour (3) to copy your document(s) in colour.

NOTE If you wish to cancel the copy process, press Stop (4) to abort the operation. Press Stop (4) again to clear the LCD message.

DVANCED OPERATION

Set up the Printer Options and Media Type (see “Contents of each printer menu” on

page 34, and the instructions following).

Accessing additional settings

NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool.

To use the advanced features, press the Copy Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.

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Below is the menu for the “Additional Settings” when all printer options are installed (if there are any changes in the option condition, the settings will return to the these factory default settings).

FUNCTION DEFAULT SETTING

Density 0

Quality Speed

Collate OFF

Duplex (optional) OFF

N-up 1in1

Edge erase 0

Margin shift (R) 0

Margin shift (B) 0

Paper supply A4

Input tray Auto

Quality

> Speed

> Tex t

> Photo

Density

> -2, -1, 0, 1, 2

Collation:

> ON - The collate function is always enabled

> OFF - The collate function is always disabled.

NOTE When “Collate” is set, the items “N-Up” and “Duplex” are not displayed.

Duplex (Optional):

> Off

> Short Edge

> Long Edge

NOTE Long edge and Short edge are only available when “Scaling = 100%” and “Quality = Speed”.

N-Up (Paper Save)

> 1 in 1

> 4 in 1 (Horizontal)

> 4 in 1 (Vertical)

NOTE When “N-Up” is set to other than “1 in 1", the “Collate” item is not displayed.

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Edge Erase

> 0/6/13/19/25 (mm)

Margin Shift

> Right 0/6/13/19/25 (mm)

> Bottom 0/6/13/19/25 (mm)

Paper Supply

> Legal

> Letter

> A4

> A5

Input Tray

> Auto

> Tray 1

> Tray 2 (Optional)

> MP

Changing scaling

The machine is preset to 100% scaling. If you wish to reduce or enlarge your original, you can apply this feature to enlarge up to 400% or reduce down to 25%.

To reduce or enlarge the original document:

1. Press Copy Mode (1) on the Control panel to prompt the Copy screen.

2. Press the Select (4) button to choose a preset value from 100%, 25%, 50%, 70%, 141%, 200% and 98% (fit to page).

3. Alternatively, continue to press the Select (4) button until the 25%-> 400% LED is illuminated, then press the %+ (2) or %- (3) button to enlarge or reduce your document in 1% increments.

NOTE

1. Press and hold the %+ or %- button to enlarge or reduce your document in 10% increments.

2. After you have completed copying the machine will automatically return to the preset scale.

3 4

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Improving copy quality

The machine is preset to “Speed”. If required, you can change to “Text” or “Photo” to improve the copy quality.

To change copy quality:

1. Press the Copy Mode button on the control panel to prompt the Copy screen.

2. Press the Additional Settings button.

3. Using the UP arrow, navigate to the Quality setting and press OK.

4. Select “Text” or “Photo” and press OK.

NOTE After you have completed your copying, the machine will automatically return to the preset document quality.

Adjusting density

The machine is preset to the “Normal” level of density. If your original document comes with a lighter or darker contrast, you can improve the quality by using the Adjusting Density feature.

To change density:

1. Press the Copy Mode button on the panel to prompt the Copy screen.

2. Press the Additional Settings button.

3. Using the UP arrow, navigate to the Density setting and press OK.

4. Select the required density and press OK.

NOTE After you have completed your copying, the machine will automatically return to the preset value.

Increasing copy count

The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad.

To increase the copy count:

1. Press the Copy Mode button on the control panel to prompt the Copy screen.

2. Enter number of copies required with the numeric keypad. The LCD display will

confirm the copy count selected.

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AXING

ASIC OPERATION

Searching the phone book

To search the contents of the phone book:

1. Press the Fax Mode button (1) on the control panel to prompt the Fax screen.

2. Press the Address Book button (2).

3. Using the UP/DOWN arrow keys (3) navigate through the resulting list, and press OK to select an entry.

4. Press Return to finish selecting and return to the previous screen.

Sending a fax to a single location

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button (1) on the control panel to prompt the Fax screen.

3. Enter the destination fax number by either:

> typing in the number using the numeric keypad (4)

> pressing the required speed dial button (5)

> selecting an entry from the phone book (see “Searching the phone book” on

page 65)

NOTE If the destination fax number has an “extension number”, press the Pause button (6) to input a “-” between numbers. The machine will insert a 1 second pause when dialling.

4. If required, press Return to go back to the fax screen.

5. Press the Mono button (7) to send your document(s).

NOTE

1. Fax transmissions are sent in black and white only.

2. If you make a mistake during the transmission process, press the STOP

button (8) to cancel the operation.

Manual redial

Press the Redial button (9) on the control panel to display the fax number of the last transmission (successful or not), then press the Mono button (6) to send a fax to this number.

Operation > 65

Receiving a Fax

Your MFP is set to receive faxes automatically, if you wish to change this to manual receive refer to “Manual receive” on page 54 for details.

NOTE If the MFP is sending a fax, then any incoming faxes will be rejected.

During other functional operations, for example copying, filing, e-mailing, etc., then any incoming faxes will be stored and printed out when the MFP is available.

DVANCED OPERATION

Accessing additional settings

NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool.

To use the advanced features, press the Fax Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.

Below is the menu for the “Additional Settings”. If there are any changes made, the settings will return to the these factory default settings when you press the Reset button (3).

FUNCTION DEFAULT SETTINGS

Quality Fine

Density 0

Doc size A4

Delayed time Real time

Manual feed Off

Poll to receive Off

Overseas Mode Off

Operation > 66

Changing fax quality

The machine is preset to “Fine”. If required, you can select “ExtraFine” or “Photo” to improve the fax quality or you can reduce the fax quality by selecting “Standard”.

To change fax quality:

1. Press the Fax Mode button on the control panel to prompt the fax screen.

2. Press the Additional Settings button and press OK.

3. Select the appropriate quality setting and press OK.

4. Press Return to exit the menu and return to the fax screen.

NOTE After you have completed your fax operation, the machine will automatically return to the preset quality.

Adjusting density

The machine is preset to the “Normal” level of density. If your original document comes with a lighter or darker contrast, you can improve the quality by using the Adjusting Density feature.

To change density:

1. Press the Fax Mode button on the control panel to prompt the Fax screen.

2. Press the Additional Settings button.

3. Using the DOWN arrow key, navigate to the Density setting and press OK.

4. Select the required density and press OK.

5. Press Return to exit the menu and return to the fax screen.

NOTE After you have completed your fax operation, the machine will automatically return to the preset value.

Document size

The machine is preset to “A4” size.

To change document size:

1. Press the Fax Mode button on the control panel to prompt the Fax screen.

2. Press the Additional Settings button.

3. Using the DOWN arrow key, navigate to the Doc Size setting and press OK.

4. Select the required size setting and press OK.

5. Press Return to exit the menu and return to the fax screen.

NOTE After you have completed your fax operation, the machine will automatically return to the preset value.

Operation > 67

Delayed send

The delayed send function allows you to fax documents at a specific date and time.

To set the fax to delay send:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button on the control panel to prompt the Fax screen.

3. Press the Additional Settings button.

4. Using the DOWN arrow key, navigate to the Delayed Send setting and press OK.

5. Enter the required send date and time and press OK.

6. Press Return to exit the menu and return to the fax screen.

7. Press Mono to scan and store your document ready for sending at the specified

time.

Manual feed

If you n eed t o send m u ltipl e sets o f docum e nts f r om the A DF or f l atbe d , enab l e the “ M anual Feed” option.

To set the fax to manual feed:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button on the control panel to prompt the Fax screen.

3. Press the Additional Settings button.

4. Using the DOWN arrow key, navigate to the Manual Feed setting and press OK.

5. Select “ON” and press OK.

6. Press Return to exit the menu and return to the fax screen.

7. Press Mono to start scanning the first document.

Once the current scanning operation is complete, the LCD will display “To scan another page press select/OK”. If you have further documents to scan press OK to continue scanning or press Mono to continue sending the fax.

Polling receive

Polling is a process in which documents are loaded into a machine, and the machine is then set to wait for a call from a remote location before faxing. If the remote machine is set to hold data in memory for transmission to a local machine when contacted, the procedure is called “polling receive”.

To set the fax to poll receive:

1. Press the Fax Mode button on the control panel to prompt the Fax screen.

2. Press the Additional Settings button.

3. Using the DOWN arrow key, navigate to the Polling Receive setting and press OK.

4. Select “ON” and press OK.

5. Press Return to exit the menu and return to the fax screen.

6. Enter the desired location using the Speed Dial keys or the numeric keypad.

7. Press Mono to begin polling.

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Overseas mode

To avoid transmission problems when faxing overseas, set the fax to overseas mode:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button on the control panel to prompt the Fax screen.

3. Press the Additional Settings button.

4. Using the DOWN arrow key, navigate to the Overseas Mode setting and press OK.

5. Select “ON” and press OK.

6. Press Return to exit the menu and return to the fax screen.

7. Press Mono to start sending the document(s).

NOTE After you have completed your fax operation, the machine will automatically return to the preset value.

Broadcasting

You can send a fax to multiple locations at the same time:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button on the control panel to prompt the Fax screen.

3. Enter the destination fax numbers by either:

> typing in the number using the numeric keypad

> pressing the required speed and/or group dial buttons

> selecting entries from the phone book (see “Searching the phone book” on

page 65)

Press OK after entering each fax number.

NOTE You can send to a maximum 100 different locations.

If a destination fax number has an “extension number”, press the Pause button to input a “-” between numbers. The machine will insert a 1 second pause when dialling.

4. Press Return to exit the menu and return to the fax screen.

5. Press Mono to start sending the document(s).

NOTE If you make a mistake during the transmission process, press the STOP button to cancel the operation.

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ANCEL FAX JOBS

If you no longer require a stored fax job, you can cancel and remove it from your MFP’s memory.

NOTE Requires an Administrator password to perform this function.

1. Press the Menu button on the control panel to prompt the menu settings screen.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to the Cancel Fax Jobs and press OK.

4. At the prompt, enter the admin password and press OK.

5. Using the UP/DOWN arrow keys, navigate through the list of fax jobs.

6. Press OK to select the required job(s) for deletion.

The selected row(s) will be marked with an “*”.

7. Press Return to finish selection and return to the upper screen.

8. Press OK to confirm deletion of fax jobs or press Stop to cancel the operation.

FAX

JOB REPORTS

1. Press the Menu button on the control panel to prompt the menu settings screen.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to the Reports and press OK.

4. Select required report and press OK to print:

> Activity report

> Transmission report

The transmission report can be modified with the following options available: Yes / Error Only / Off.

> Broadcast report

The broadcast report can be modified to include an image of the first page of the fax transmission.

Select: Image in MCF > On

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CANNING

CANNER OPERATION

1. Start your scanning application.

2. Select the File menu and choose Select Source.

If the Select Source command is not available on the File menu, see your application's user's guide to determine how the TWAIN link is used. A dialogue box with a list of scanning sources appears.

3. Select “MC560”.

You need to select the source only once, unless you want to choose another scanner.

4. Place the document face DOWN on the document glass or face UP in the ADF.

5. Select the File menu and choose Acquire.

A dialogue box containing scanning features appears.

6. Select the scanning method you want to use from the Scan Method (1) drop-down menu.

7. Select the mode you want to use for your scans from the Image Type (2) dropdown menu.

8. Select a scanning resolution from the Resolution (3) drop-down menu.

9. Select the setting for the scanning features (e.g. Sharpen, Descreen, etc.) that you

want to use (see “enhancing your image” later in this Chapter).

10. Click on the Preview or Scan button to preview or scan you documents.

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LOOK AT THE USER INTERFACE

1. Scan Method Choice: ADF/Multi-page, Flatbed.

2. Image type Choice: Black & White, 8-Bit Grey, 24-Bit Color, Half

3. Resolution Choice: 50, 72, 100, 144, 150, 200, 300, 600,

4. Brightness Adjust the brightness level from -100 to +100.

5. Contrast Adjust the contrast level from -100 to +100.

6. Further tools Descreen, Sharpen, Colour Adjustment, Auto Level,

7. Invert Reverse the colour of the scanned image.

8. Mirror Function Flip the image.

9. Preview Auto Area Resize the scanned area.

10. Paper Size Select the paper size from Card 4" x 2.5", Photo 5"

11. Unit of Measurement

tone.

1200, 2400, 4800 (dpi).

Advanced Settings.

x 3.5", Photo 3.5" x 5", Photo 4" x 6", Photo 6" x 4", A5, B5, A4, Letter, Legal, or scanner maximum.

Choice: cm, Inch, and Pixel.

Operation > 72

SING THE BASIC FEATURES

Scan method

Choice:

> Flatbed: Select this setting if you need to scan photo, or newspaper clippings.

> ADF/Multipage: Select this setting if you need to scan multi-page document from the

automatic document feeder (ADF).

Image type

1. Choose B&W if your original contains only B&W text, pencil or ink sketch.

2. Halftones are the reproduction of an image that gives the illusion of grey. An

example of a halftone image would be the pictures you see in newspapers.

3. 8-Bit Grey images contain actual shades of grey.

4. Choose 24-Bit Color (input) if you wish to scan a colour image.

Resolution

The correct resolution will reproduce a clear image with good details. The resolution is measured in dots per inch (dpi).

NOTE An A4 size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space. A higher resolution (usually means over 600 dpi) is only recommended when you need to scan a small area in True Color mode.

Adjusting the brightness and contrast

1. Brightness

Adjusts the lightness or darkness of an image. The higher the value, the brighter the image.

2. Contrast

Adjusts the range between the darkest and the lightest shades in the image. The higher the contrast, the larger the greyscale.

Operation > 73

Enlarging previewed image (zoom)

Enlarge your previewed image to the maximum of the preview window.

NOTE This function only enlarges your preview image. This does not enlarge the actual image.

Inverting and selecting your image

1. Invert

The invert command reverses the brightness and the color in the image. For color images, each pixel will be changed into its complementary color when inverted.

2. Mirror function

Horizontally reverses the image.

3. Auto select image

Automatically set the whole image as your scan area. (Or you may resize the area by diagonal “drag and drop”.)

Enhancing the image

1. Descreen

Eliminates the moire* patterns commonly found in printed matter. (1) Before; (2) After.

* Moire pattern: An undesirable pattern in a color printing

resulting from incorrect screen angle of overprinting halftone.

2. Sharpen

Sharpen the scanned image. (1) Before; (2) After.

3. Colour adjustment

Adjusts the colour quality of the image so that it comes close to the original. This function uses default parameters to adjust the image. (1) Before; (2) After.

4. Auto level

Automatically adjusts the highlight and shadow areas of the scanned image to optimise the following:

Operation > 74

Using the advanced features

1. Click the Switch button (1) to select the Advanced Settings bar (2 to 7). Advanced settings include Highlight/Shadow, Hue/Saturation/Lightness, Curve, Color Balance, Color Drop-out.

2. Highlight/shadow levels

Highlight refers to the lightest point in a scanned image while shadow refers to the darkest point. Using Highlight and Shadow tools together allows you to extend the range of colour and reveal more details in a gray or colour image.

Shadow (1):The darkest point of an image.

Gamma (2):The middle tones of the image.

Highlight (3):The lightest point of an image.

Pointer (4):Move to change the value.

When the value of gamma changes, the image changes as shown below.

1. Gamma value: 1.0;

2. Gamma Value: 1.4;

3. Gamma Value: 2.0

Operation > 75

When the value of highlight and shadow change, the image changes as shown below.

1. Highlight: 255/Shadow: 0(Normal);

2. Highlight: 210/Shadow:10;

3. Highlight: 200/Shadow:0;

4. Highlight: 255/Shadow: 50

3. Adjusting the curve

Adjusts the midtones of the image without dramatically altering their lightest and darkest areas.

When the curve is moved up or down, the image will become darker or lighter.

4. Colour hue/saturation/lightness

Improve an image by changing the level of hue/saturation/lightness.

(a) Hue

Adjust the hue by moving the triangle to the right or left. (Note the level of colour intensity will change simultaneously when the hue adjustment is made).

(b) Saturation

Move the triangle to the right to increase the saturation level or to the left to decrease the level. The level of saturation determines whether the colour is pale or rich.

Operation > 76

Increase the lightness by moving the triangle to the right or to the left to decrease the lightness.

5. Using colour balance

The Colour Balance control allows you to set optimal image colour quality.

You can either move the relevant pointer toward a colour (in the above example 63% green has been selected) or, if known, enter the figure in the box at the top.

The first box refers to the Cyan/Red percentage content, the second to Magenta/Green and the third to Yellow/Blue.

6. Colour drop-out

Click the button and the dialogue box below will be displayed. This allows you to remove one of the R (Red), G (Green), or B (Blue) colour channels. This function is particularly

useful when converting to text using OCR software.

NOTE This function supports only black/white and grey images.

7. Using custom settings

Click on the Custom Settings button to access a dialogue box where you can save your scan and configuration settings. There are two tabs: Scan Settings and Configuration Settings.

Operation > 77

THER TOOLS

1. Measuring Unit: Indicates the measuring system in use. By clicking the button, you can change the measuring unit.

Choice: Inch, cm, Pixel.

2. Paper Size Choice: Card 4" x 2.5", Photo 5" x 3.5", Photo 3.5" x 5", Photo 4" x 6", Photo 6" x 4", B5, A5, A4, Letter and Scanner Maximum.

3. Image Size: Display image size for the scanned area.

4. Lock Image: Fix the output width and height.

Operation > 78

AINTENANCE

ONSUMABLE LIFE EXPECTANCY

NOTE When the LCD display indicates TONER LOW, or if print appears faded, first open the top cover and try tapping the cartridge a few times to evenly distribute the toner powder. This will enable you to obtain the best “yield” from your toner cartridge.

As a guide, the life expectancy of these items is:

> Toner

Starter cartridge:

The machine is shipped with sufficient black, cyan, magenta and yellow toner for 2,250 A4 pages, of which 750 A4 pages of toner are used to charge the image drum (1,500 A4 pages remaining).

Replacement cartridge:

A4 PAGE COVERAGE (OF THIS COLOUR)

Black 8,000

Cyan 6,000

Magenta 6,000

Yellow 6,000

5.0%

> Image drum: As the lifetime of the cartridge is proportional to the number of drum

rotations, simplex printing on A4 or Letter paper yields:

20,000 pages (approx.) for 3 pages per job

12,000 pages (approx.) for 1 page per job

> Transfer belt: Approximately 60,000 A4 pages.

> Fuser: Approximately 60,000 A4 pages.

Maintenance > 79

ONSUMABLE ORDER DETAILS

ITEM LIFE ORDER NO.

Toner, black 8,000 A4 @ 5%* 43865724

Toner, cyan 6,000 A4 @ 5%* 43865723

Toner, magenta 6,000 A4 @ 5%* 43865722

Toner, yellow 6,000 A4 @ 5%* 43865721

Toner, black - non EU 8,000 A4 @ 5%* 43865744

Toner, cyan - non EU 6,000 A4 @ 5%* 43865743

Toner, magenta - non EU 6,000 A4 @ 5%* 43865742

Toner, yellow - non EU 6,000 A4 @ 5%* 43865741

Image drum, black 20,000 A4 pages* 43870024

Image drum, cyan 20,000 A4 pages* 43870023

Image drum, magenta 20,000 A4 pages* 43870022

Image drum, yellow 20,000 A4 pages* 43870021

Fuser 60,000 A4 pages* 43363203

Transport belt 60,000 A4 @ 3/job 43363412

* Average life: 20% pages at continuous print, 50% pages at 3 pages per job and 30% pages

at 1 page per job.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine Oki Printing Solutions toner cartridges. These can be identified by the Oki Printing Solutions trademark. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded. Use of non-genuine products may invalidate your warranty.

Maintenance > 80

EPLACING CONSUMABLE ITEMS

ONER CARTRIDGE REPLACEMENT

CAUTION!

To avoid toner wastage and possible toner sensor errors, do not change the toner cartridge(s) until “TONER EMPTY” is displayed.

The toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black.

Have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one.

Dispose of the old cartridge responsibly, inside the pack that the new one came in. Follow any regulations, recommendations, etc., which may be in force concerning waste recycling.

If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp cloth to remove any residue.

Do not use hot water, and never use solvents of any kind. They will make stains permanent.

WARNING!

If you inhale any toner or get it in your eyes, drink a little water or bathe your eyes liberally in cold water. Seek medical attention immediately.

1. Gently raise the scanner.

2. Press the cover release (a) and open the MFP’s top cover (b) fully.

WARNING!

If the MFP has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch.

Maintenance > 81

3. Note the positions of the four cartridges.

1. Cyan cartridge 2. Magenta cartridge

3. Yellow cartridge 4. Black cartridge

(a) Pull the coloured toner release lever (1) on the cartridge to be replaced fully

towards the front of the MFP.

4. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the MFP.

5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture.

CAUTION!

The green image drum surface is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the toner cartridges need to be out of the MFP for longer than this, please lower the top cover. Never expose the drum to direct sunlight or very bright room lighting.

6. Remove the new cartridge from its box but leave its wrapping material in place for

the moment.

Maintenance > 82

7. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge.

8. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge.

9. Holding the cartridge by its top centre with the coloured lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed.

10. Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down onto the image drum unit.

11. Pressing gently down on the cartridge to ensure that it is firmly seated, push the coloured lever (1) towards the rear of the MFP. This will lock the cartridge into place and release toner into the image drum unit.

12. Close the top cover and press down firmly at both sides so that the cover latches closed.

Maintenance > 83

13. Gently lower the scanner.

MAGE DRUM REPLACEMENT

CAUTION!

Static sensitive devices, handle with care.

The MFP contains four image drums: cyan, magenta, yellow and black.

1. Gently raise the scanner.

2. Press the cover release (a) and open the MFP’s top cover (b) fully.

WARNING!

If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.

Maintenance > 84

3. Note the positions of the four cartridges.

1. Cyan cartridge 2. Magenta cartridge

3. Yellow cartridge 4. Black cartridge

4. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the MFP.

5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.

CAUTION!

The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the MFP for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting.

6. With the coloured toner release lever (1) to the right, pull the lever towards you.

This will release the bond between the toner cartridge and the image drum cartridge.

7. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the

Maintenance > 85

image drum cartridge. Place the cartridge on a piece of paper to avoid marking your furniture.

8. Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed. Keep it the same way round as the old unit. Pack the old cartridge inside the packaging material for disposal.

9. Place the toner cartridge onto the new image drum cartridge as shown. Push the left end in first, and then lower the right end in. (It is not necessary to fit a new toner cartridge at this time unless the remaining toner level is very low.)

10. Push the coloured release lever (1) away from you to lock the toner cartridge onto the new image drum unit and release toner into it.

11. Holding the complete assembly by its top centre, lower it into place in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity.

12. Close the top cover and press down firmly at both sides so that the cover latches closed.

Maintenance > 86

13. Gently lower the scanner.

NOTE If you need to return or transport this product for any reason, please make sure you remove the image drum unit beforehand and place in the bag provided. This is to avoid toner spillage.

RANSFER BELT REPLACEMENT

The belt unit is located under the four image drums. This unit requires replacement approximately every 60,000 pages.

Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover.

1. Gently raise the scanner.

2. Press the cover release (a) and open the MFP’s top cover (b) fully.

WARNING!

If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.

Maintenance > 87

3. Note the positions of the four cartridges. It is essential that they go back in the same order

1. Cyan cartridge 2. Magenta cartridge

3. Yellow cartridge 4. Black cartridge

4. Lift each of the image drum units out of the MFP and place them in a safe place away from direct sources of heat and light.

CAUTION!

The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the MFP for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting.

5. Locate the two fasteners (5) at each side of the belt and the lifting bar (6) at the

front end.

Maintenance > 88

6. Turn the two fasteners 90° to the left. This will release the belt from the MFP chassis.

7. Pull the lifting bar (6) upwards so that belt tilts up towards the front, and withdraw the belt unit from the MFP.

8. Lower the new belt unit into place, with the lifting bar at the front and the drive gear towards the rear of the MFP. Locate the drive gear into the gear inside the printer by the rear left corner of the unit, and lower the belt unit flat inside the MFP.

9. Turn the two fasteners (5) 90° to the right until they lock. This will secure the belt unit in place.

10. Replace the four image drums, complete with their toner cartridges, into the printer in the same sequence as they came out: cyan (nearest the rear), magenta, yellow and black (nearest the front).

11. Close the top cover and press down firmly at both sides so that the cover latches closed.

12. Gently lower the scanner.

USER REPLACEMENT

The fuser is located inside the MFP just behind the four image drum units.

WARNING!

If the MFP has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch. A warning label clearly indicates the area.

Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover.

1. Gently raise the scanner.

Maintenance > 89

2. Press the cover release (a) and open the MFP’s top cover (b) fully.

3. Identify the fuser handle (1) on the top of the fuser unit.

4. Pull the two fuser retaining levers (2) towards the front of the printer so that they

are fully upright.

5. Holding the fuser by its handle (1), lift the fuser straight up and out of the MFP. If the fuser is still warm, place it on a flat surface which will not be damaged by heat.

6. Remove the new fuser from its packaging and remove the transit material.

7. Holding the new fuser by its handle, make sure that it is the correct way round. The

retaining levers (2) should be fully upright, and the two locating lugs (3) should be towards you.

2 2

8. Lower the fuser into the MFP, locating the two lugs (3) into their slots in the metal partition which separates the fuser area from the image drums.

Maintenance > 90

9. Push the two retaining levers (2) towards the rear of the MFP to lock the fuser in place.

10. Close the top cover and press down firmly at both sides so that the cover latches closed.

11. Gently lower the scanner.

LEANING

....

THE

ADF

From time to time the pad assembly and feed rollers may become contaminated with ink, toner particles or paper dust. In this case the scan module may not feed documents smoothly. If this occurs, follow the cleaning procedure below.

1. Moisten a cotton swab with isopropyl alcohol (95%).

2. Carefully pull open the ADF front cover.

Maintenance > 91

3. Wipe the feed roller (1) by moving the swab from side to side.

4. Rotate the roller forward with your finger and repeat step 3 until the roller is clean. Be careful not to snag or damage the springs near the pad (2).

5. Wipe the pad (2) from top to bottom, being careful not to hook the springs.

6. Close the ADF front cover.

....

THE DOCUMENT GLASS

The document glass needs to be cleaned occasionally to ensure optimum image quality and performance.

Clean the glass as follows.

1. Open the document cover (1).

2. Moisten a soft, clean cloth with isopropyl alcohol (95%).

3. Gently wipe the document glass (2) and the white sheet (3) on the under side of the

document cover to remove dust or any toner particles.

4. Close the document cover (1).

....

THE

LED

HEAD

Clean the LED head when printing does not come out clearly, has white lines or when text is blurred.

There is no need to switch the MFP off to clean the lens.

1. Gently raise the scanner.

Maintenance > 92

2. Press the cover release (a) and open the MFP’s top cover (b) fully.

3. Gently wipe the LED head surface with a soft, lint-free cloth.

CAUTION!

Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur.

4. Close the top cover and press down firmly at both sides so that the cover latches

closed.

5. Gently lower the scanner.

Maintenance > 93

NSTALLING UPGRADES

This section explains how to install optional equipment into your MFP. This includes:

> duplex (two-sided printing) unit

> additional RAM memory

> 40GB hard disk drive

> additional paper tray

> storage cabinet

RDER CODES

OPTION ORDER CODE

Duplex unit 43347502

RAM memory:

256Mb

512Mb

40GB HDD 01184501

Additional paper tray 43347609

Storage cabinet 09004619

01182901

01182902

UPLEX UNIT

The duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle. It also enables booklet printing, which uses even less paper and makes large documents even easier to handle.

The duplex unit slides straight into the rear of the MFP and requires no tools to install.

1. Unpack the new unit and remove any transit material from it.

2. Switch the MFP off. It is not necessary to disconnect the AC power cable.

3. Ensure that the unit is the right way up, as shown, and push it into the slot behind

the rear panel. The panel will swing inwards as you push the unit into it. Push the unit all the way in until it stops and latches home.

4. Switch the MFP on and wait for it to warm up (about 1 minute).

5. Print a menu map (refer to “Information menu” on page 34).

6. Examine the first page of the menu map.

Near the top of the page, between the two horizontal lines, you will see the current MFP configuration. This list should indicate that the duplex unit is now installed.

All that remains is to adjust the Windows printer driver to make full use of the new features. See “Adjusting windows printer drivers” on page 99.

Installing upgrades > 94

EMORY UPGRADE

This section explains how to install additional RAM memory into your MFP as a memory upgrade.

The model comes equipped with 256MB of main memory.This can be upgraded with an additional memory board containing either 256MB or 512MB, giving a total memory capacity of either 512MB or 768MB maximum.

1. Switch the MFP off and disconnect the AC power cable.

2. Pull open the access panel on the side of the machine.

3. Carefully remove the new memory board from its wrapping. Try to handle the board

only by its short edges, avoiding contact with any metal parts as far as possible. In particular, avoid touching the edge connector.

4. Notice that the memory board has a small cutout in the edge connector, which is closer to one end than the other.

5. Identify the RAM expansion slot (1) in the machine.

6. Hold the new memory board by its short edges, so that the edge connector faces in

towards the RAM expansion slot, and the small cutout is closer to the bottom of the machine.

7. Gently push the board into the RAM expansion slot until it latches in and will not go any further.

Installing upgrades > 95

8. Close the access panel, pressing firmly at top to latch it closed.

9. Reconnect the AC power cable and switch the MFP on.

10. When the MFP is ready, print a menu map (refer to “Information menu” on page 34).

11. Examine the first page of the menu map.

Near the top of the page, between the two horizontal lines, you will see the current MFP configuration. This list contains the figure for total memory size.

This should indicate the total memory now installed, which should be the size of memory board you have installed plus 256MB.

Installing upgrades > 96

ARD DISK DRIVE

The optional 40GB internal hard disk drive (HDD) enables collating of printed pages and can be used to store overlays and macros, fonts, and secure or proof documents waiting to be printed.

1. Switch the MFP off and disconnect the AC power cable.

2. Pull open the access panel on the side of the machine.

3. Locate the clip (1) on the top of the disk unit into the slot (2) in the printer.

4. Plug the end of the connecting cable (3) into the disk unit connector (4) in the

printer.

5. Tighten the two thumbscrews (5).

6. Close the access panel, pressing firmly at the top to latch it closed.

7. Reconnect the AC power cable and switch the MFP on.

8. When the MFP is ready, print a menu map (refer to “Information menu” on page 34).

9. Examine the first page of the menu map.

Near the top of the page, between the two horizontal lines, you will see the current MFP configuration. This should now indicate that the hard disk unit is installed.

Installing upgrades > 97

All that remains is to configure the Windows printer driver so that it knows the hard disk unit has been fitted, and the additional features can be made available immediately. See

“Adjusting windows printer drivers” on page 99.

DDITIONAL PAPER TRAY

1. Switch the MFP off and disconnect the AC power cable.

2. Place additional paper tray on desired location.

3. Observing safety rules for lifting and, using locating guides, place MFP on top of the

additional paper tray.

4. Locate securing clip, press down and lock into position.

5. Re-connect the AC power cable and switch the MFP ON.

NOTE If you need to transport this product, make sure you unlock the securing clip and remove the additional paper tray beforehand.

TORAGE CABINET

Refer to manufacturers instructions.

Installing upgrades > 98

DJUSTING WINDOWS PRINTER DRIVERS

Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications.

Remember that if your MFP is shared between users on different computers, the driver must be adjusted on each user’s machine.

The illustrations shown here are for Windows XP. Other Windows versions may appear slightly different, but the principles are the same.

PCL

DRIVER

If you have installed a memory upgrade it is not necessary to change the PCL printer driver, and you can ignore this section.

If you have installed a duplex unit or hard disk, proceed as follows:

1. Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel.

2. Right-click the printer icon for this printer, and choose Properties from the pop-up menu.

3. On the Device Options tab, check the box for the upgrade you have just installed.

4. Click OK to close the properties window, and then close the Printers window.

OSTSCRIPT DRIVER

This driver must be adjusted for any upgrade just installed.

1. Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel.

2. Right-click the printer icon for this printer, and choose Properties from the pop-up menu.

3. On the Device Settings tab, locate the list of installable options. Change those settings to indicate the new features you have just installed.

4. Click OK to close the properties window, and then close the Printers window.

Installing upgrades > 99

ROUBLESHOOTING

LEARING PAPER JAMS

Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your MFP should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.

Jams can occur due to paper misfeeding from a paper tray or at any point on the paper path through the MFP. When a jam occurs, the printer immediately stops, and the Alert LED on the status panel informs you of the event. If printing multiple pages (or copies), do not assume that, having cleared an obvious sheet, others will not also be stopped somewhere along the path. These must also be removed in order to clear the jam fully and restore normal operation.

THE

ADF......

In the event of a paper jam, follow the procedures below to remove the paper:

1. If a sheet is well advanced out of the ADF, simply grip it and pull gently to draw it fully out.

NOTE If it does not remove easily, do not use excessive force.

2. Gently open the ADF front cover to the left.

3. Carefully pull the paper out of the ADF unit.

4. Close the ADF front cover.

THE PRINTER

1. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently

to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later.

2. Raise the scanner gently.

......

Troubleshooting > 100

OKI MC560 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Duplex unit 43347502