Oki MC363dn, MC363dnw Configuration Guide
Configuration Guide
This guide supports the following models:
MC363dn/MC363dnw
P
AirPrint
TM
AirPrint logo
TM
iPad
®
iPhone
®
iPod
®
iPod touch
®
REFACE
Every effort has been made to ensure that the information in this document is complete,
accurate, and up-to-date. The manufacturer assumes no responsibility for the results of
errors beyond its control. The manufacturer also cannot guarantee that changes in software
and equipment made by other manufacturers and referred to in this guide will not affect
the applicability of the information in it. Mention of software products manufactured by
other companies does not necessarily constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as accurate and helpful
as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or
completeness of the information contained herein.
The most up-to-date drivers and manuals are available from:
https://www.oki.com/printing/
© 2016 Oki Electric Industry Co., Ltd. All rights reserved.
OKI is a registered trademark of Oki Electric Industry Co., Ltd.
ENERGY STAR is a trademark of the United States Environmental Protection Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.
Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Inc.
Other product names and brand names are registered trademarks or trademarks of their
proprietors.
iPad, iPhone, iPod, and iPod touch are trademarks of Apple Inc.,
registered in the U.S. and other countries. AirPrint and the
AirPrint logo are trademarks of Apple Inc.
Preface > 2
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Purpose of this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Printing pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Configuring the network settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Checking the common setup information . . . . . . . . . . . . . . . . . . . . . . . . . 9
Setting up scan to E-mail and internet fax . . . . . . . . . . . . . . . . . . . . . . . . 9
Checking the E-mail settings of the computer . . . . . . . . . . . . . . . . . . . . 9
Setting the E-mail address for your machine . . . . . . . . . . . . . . . . . . . .11
Configuring your machine for scan to E-mail and internet fax . . . . . . . . .12
Setting up Scan to Shared Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Checking the name of the computer . . . . . . . . . . . . . . . . . . . . . . . . . .13
Determining the names of the items required for Scan to Shared
Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Configuring the computer for Scan to Shared Folder . . . . . . . . . . . . . . .14
Managing profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Creating a profile for Scan to Shared Folder . . . . . . . . . . . . . . . . . . . . .18
Deleting a network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Setting sender and reply to E-mail addresses (from/reply to) . . . . . . . . .20
Creating E-mail templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Adding an E-mail address entry to the address book . . . . . . . . . . . . . . .22
Deleting an E-mail address entry from the address book . . . . . . . . . . . .22
Modifying an E-mail address entry from the address book . . . . . . . . . . .23
Sorting E-mail addresses in the address book . . . . . . . . . . . . . . . . . . . .23
Searching an E-mail address entry in the address book . . . . . . . . . . . . .23
Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .24
Deleting a group address entry from the address book . . . . . . . . . . . . .24
Modifying a group address entry from the address book. . . . . . . . . . . . .25
Sorting group address entries in the address book . . . . . . . . . . . . . . . .25
Searching a group address entry in the address book . . . . . . . . . . . . . .25
Configuring the Scan to Computer and Remote Scan . . . . . . . . . . . . . . .26
Using Drivers and Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Using TWAIN Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Using WIA Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Using ICA Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Using ActKey Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Useful Functions for Scan to Computer and Remote Scan . . . . . . . . . . . . . .35
Setting PC Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Enabling the Network TWAIN Settings . . . . . . . . . . . . . . . . . . . . . . . . .35
Enabling the WSD Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Selecting the Dual-Side Scan of WSD Scan function . . . . . . . . . . . . . . .36
Deleting a Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Updating a Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Configuring the fax settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Basic setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Connecting to a PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Automatic redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Reception mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Contents > 3
Adding a telephone handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Managing the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Adding a speed dial entry to the phone book . . . . . . . . . . . . . . . . . . . .42
Adding a group entry to the phone book . . . . . . . . . . . . . . . . . . . . . . .43
Deleting a speed dial entry from the phone book. . . . . . . . . . . . . . . . . .43
Deleting a group dial entry from the phone book. . . . . . . . . . . . . . . . . .43
Modifying a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Modifying a group dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Sorting speed dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Sorting group dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Searching a speed dial entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Searching a group dial entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Registering an entry from reception or transmission history . . . . . . . . . .45
User authentication and access control . . . . . . . . . . . . . . . . . . . . . . . . .46
PIN authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Registering a PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Enabling PIN authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Operation when PIN authentication is enabled . . . . . . . . . . . . . . . . . . .48
User name and password authentication . . . . . . . . . . . . . . . . . . . . . . . . .49
Registering a user name and password . . . . . . . . . . . . . . . . . . . . . . . .49
Enabling user name and password authentication . . . . . . . . . . . . . . . . .49
Operation when user name and password authentication is enabled . . . .49
Operation from the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Advanced network settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Configuring the wireless LAN (WPA/WPA2-EAP) from the Web Page
(Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
IEEE802.1X settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Wireless(Infrastructure) settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Changing network settings from the web page . . . . . . . . . . . . . . . . . . . . .56
Encrypting Communication by SSL/TLS . . . . . . . . . . . . . . . . . . . . . . . .56
IPP printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Encrypting communication by IPSec . . . . . . . . . . . . . . . . . . . . . . . . . .60
Controlling access using IP address (IP filtering) . . . . . . . . . . . . . . . . . .63
Controlling access using MAC address (MAC address filtering) . . . . . . . .63
Error notification by E-mail (E-mail alert) . . . . . . . . . . . . . . . . . . . . . . .64
Using SNMPv3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Using IPv6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Checking IPv6 address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Using IEEE802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Configuring your machine for IEEE802.1X . . . . . . . . . . . . . . . . . . . . . .67
Connecting your machine to authentication switch . . . . . . . . . . . . . . . .68
Configuring LDAP server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Configuring secure protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Printing without printer driver (direct printing) . . . . . . . . . . . . . . . . . . . . .70
Printing PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Configuring server to print files attached to E-mails. . . . . . . . . . . . . . . .70
Other operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Initializing network settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Using DHCP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Configuring DHCP server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Configuring your machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Contents > 4
N
OTES, CAUTIONS AND WARNINGS
NOTE
A note provides additional information to supplement the main text.
A caution provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning provides additional information which, if ignored, may
result in a risk of personal injury.
CAUTION!
Notes, cautions and warnings > 5
A
BOUT THIS GUIDE
NOTE
Images used in this manual may include optional features that your product
does not have installed.
D
OCUMENTATION SUITE
This guide is part of a suite of online and printed documentation provided to help you
become familiar with your product and to make the best use of its many powerful features.
The documentation is summarised below for reference and is found on the manuals DVD
unless indicated otherwise:
> Installation Safety booklet: provides information for safe use of your product.
This is a paper document that is packaged with the product and should be read before
setting up your machine.
> Set-up guide: describes how to unpack, connect and turn on your product.
This is a paper document that is packaged with the product.
> User’s Guide: helps you become familiar with your product and make the best use
of its many features. Also included are guidelines for troubleshooting and
maintenance to ensure that it performs at its best. Additionally, information is
provided for adding optional accessories as your printing needs evolve.
> Configuration Guide: provides machine, fax and network configuration
information.
> On-line Help: on-line information accessible from the printer driver and utility
software.
P
URPOSE OF THIS GUIDE
The purpose of this guide is to provide you with in-depth information on how configure the
network, scan and fax for your machine.
Depending on your OS, model or version, the description on this document may be
different.
About this guide > 6
ON-
1
2
3
LINE USAGE
This guide is intended to be read on screen using Adobe Reader. Use the navigation and
viewing tools provided in Adobe Reader.
There are many cross-references within this book, each highlighted as blue text. When you
click on a cross-reference the display will instantly jump to the part of the manual
containing the referenced material.
By using the button in Adobe Reader, you can navigate directly back to where you were
before.
You can access specific information in two ways:
> In the list of bookmarks down the left hand side of your screen, click on the topic of
interest to jump to the required topic. (If the bookmarks are not available, use the
“Contents“ on page 3.)
> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are
not available, use the “Contents“ on page 3.) Find the term of interest in the
alphabetically arranged index and click on the associated page number to jump to
the page containing the term.
P
RINTING PAGES
The whole manual, individual pages, or sections may be printed. The procedure is:
1. From the toolbar, select File > Print (or press the Ctrl + P keys).
2. Choose which pages you wish to print:
(a) All pages, (1), for the entire manual.
(b) Current page, (2), for the page at which you are looking.
(c) Pages from and to, (3), for the range of pages you specify by entering their
page numbers.
(d) Click OK.
About this guide > 7
C
ONFIGURING THE NETWORK SETTINGS
Functions such as Scan To E-mail, Scan To Shared Folder and Internet Fax enable you to
send scanned data to a computer via the network connection. To use them, you need to
set up your machine and the computer to which you want to send scanned data.
First check your computer settings and fill in the information in the Your Value column of
the “Setup Information Form,” on page 8. Then, configure your machine and the computer
using the information in Your Value.
NOTE
Be sure to set up the network connection before continuing. Refer to the Setup
Guide supplied with the machine.
Table 1: Setup Information Form
NO. ITEM EXAMPLE YOUR VALUE
Common Setup Information
A-1 Administrator password for your machine 999999
A-2 IP address of your machine 192.168.0.2
Setup Information Required for Scan To Email and Internet Fax
B-1 Email address for your machine mc363@test.com
(Up to 80 characters)
B-2 SMTP server address smtp.test.com
B-3 POP3 server address pop3.test.com
B-4 Receive Settings
B-5 Authentication method SMTP
B-6 SMTP user ID OKIMC363
B-7 SMTP password okimc363
B-8 POP user ID user
B-9 POP password okimc363
B-10 Name of the email destination User
B-11 Email address of the email destination user@test.com
Setup Information Required for Scan To Shared Folder
C-1 Name of the destination computer PC1
C-2 User name to log into the destination
computer
C-3 Password to log into the destination
computer
C-4 Profile name to register the settings Sales
mc363
mc363
(Up to 32 characters)
(Up to 32 characters)
(Up to 16 characters)
C-5 Shared folder name on the destination
computer
C-6 File name of the scanned data ScanData
Configuring the network settings > 8
SalesDev
(Up to 64 characters)
(Up to 64 characters)
C
HECKING THE COMMON SETUP INFORMATION
Check the common setup information for Scan To E-mail, Scan To Shared Folder and Internet
Fax, and fill in the corresponding column in the “Setup Information Form,” on page 8.
Administrator password
Enter the administrator password of your machine in the
NOTE
The default administrator password is “999999”.
Passwords are case sensitive.
“Setup Information Form,” on page 8.
IP address of your machine
1. Press the SETTING key on the control panel.
2. Using the Down arrow key, scroll to View Information and press OK.
3. Using the Down arrow key, scroll to Network and press OK.
4. Note the IPv4 address in the “Setup Information Form,” on page 8.
S
ETTING UP SCAN TO
The Scan To E-mail and Internet Fax functions enable you to send scanned images as a file
attachment in an E-mail to the specified E-mail address on the network. To use these
functions, set up the E-mail setting for your machine.
C
HECKING THE
If a network administrator specifies the values such as a mail server account, password and
email address for your machine, note them in the “Setup Information Form,” on page 8,
otherwise follow the procedure below.
1. Click Start > Windows Live Mail.
2. From the drop-down menu, select Tools > Accounts.
If the menu bar is not displayed, click the Menus icon and then select Show menu
bar.
3. Select the default mail account and then click Properties.
E-
MAIL SETTINGS OF THE COMPUTER
NOTE
The procedure below uses Windows Live Mail on Windows 7. If you are using
different email software, refer to the manual for the email software.
E-
MAIL AND INTERNET FAX
Configuring the network settings > 9
4. On the General tab, note the Name and E-mail address in the “Setup Information
B-10
B-11
B-3
B-2
B-8
B-9
B-6
B-7
Form,” on page 8.
5. Click the Server tab, and then note each of the settings as shown:
If My server requires authentication is selected, enter “SMTP” in B-5.
If it is not selected, enter “None” in B-5.
6. Select My server requires authentication and then click Settings.
7. Refer to the Outgoing Mail Server dialog box, and note the settings in the “Setup
Information Form,” on page 8.
If Use the same settings as my incoming mail server is selected, enter the same
values as B-8 and B-9 in B-6 and B-7.
If Log on using is selected, note the Account name and Password.
Configuring the network settings > 10
S
ETTING THE
E-
MAIL ADDRESS FOR YOUR MACHINE
Enter an E-mail address to be used by your machine in the “Setup Information Form,” on
page 8.
> If the E-mail address for your machine is specified by the network administrator,
enter the email address in B-1.
> If you are using an Internet Service Provider, obtain an E-mail address for your
machine from the provider and then enter the E-mail address in B-1.
NOTE
If you want your machine to receive E-mail, you must obtain an E-mail
address for your machine from a network administrator or your Internet
Service Provider.
Configuring the network settings > 11
C
ONFIGURING YOUR MACHINE FOR SCAN TO
E-
MAIL AND INTERNET FAX
Set up your machine for Scan To E-mail and Internet Fax using the information in the
“Setup Information Form,” on page 8.
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Easy Setup and press OK.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Enter and press OK.
NOTE
The default password is “999999”.
4. Using the Down arrow key, scroll to E-mail Setting and then press the Right arrow
key.
5. Press the Right arrow key, then enter the SMTP server address (B-2) using the
arrow keys and on-screen keypad.
6. Highlight Enter and then press OK.
7. Press the Right arrow key, then enter the E-mail address for your machine (B-
1) using the arrow keys and on-screen keypad.
8. Highlight Enter and then press OK.
9. Select a protocol for the Receive Settings (B-4) by using the Up or Down arrow
keys and then press OK.
10. Select an authentication method (B-5) by using the Up or Down arrow keys and
then press OK.
11. Press the Right arrow key, then enter the SMTP user ID (B-6) using the arrow
keys and on-screen keypad.
12. Highlight Enter and then press OK.
13. Press the Right arrow key, then enter the SMTP password (B-7) using the arrow
keys and on-screen keypad.
14.
Highlight Enter and then
press OK.
15. Press the Right arrow key, then enter the POP-3 server address (B-3) using the
arrow keys and on-screen keypad.
16. Highlight Enter and then press OK.
17. Press the Right arrow key, then enter the POP-3 user ID (B-8) using the arrow
keys and on-screen keypad.
18. Highlight Enter and then press OK.
19. Press the Right arrow key, then enter the POP password (B-9) using the arrow
keys and on-screen keypad.
20. Highlight Enter and then press OK.
21. When the setup menu screen is displayed, press OK.
The setup for Scan To E-mail and Internet Fax is complete.
Configuring the network settings > 12
S
C-1
ETTING UP SCAN TO SHARED FOLDER
The Scan To Shared Folder function enables you to send and save scanned images to the
“shared folder” of a computer on the network. To use this function, register your machine
on the computer as a user and create a shared folder, and then create a profile on your
machine to register the settings for the computer.
NOTE
Before starting the setup, get permission from the network administrator to
create a shared folder on the computer by following the procedure below.
The CIFS protocol is used in this procedure.
C
HECKING THE NAME OF THE COMPUTER
Check the name of the computer following the procedure below, and fill in C-1 of the “Setup
Information Form,” on page 8.
NOTE
The procedure below uses Windows 7 as an example. The display may differ
depending on the operating system.
1. Click Start > Control Panel.
2. Select System and Security.
For Windows Server 2008 and Windows Vista, select System and Maintenance.
3. Click System > See the name of this computer.
4. Note the Computer name in C-1.
5. Close the window.
Configuring the network settings > 13
D
ETERMINING THE NAMES OF THE ITEMS REQUIRED FOR SCAN TO SHARED FOLDER
Determine the names of the following items and fill in C-2 to C-6 on the “Setup Information
Form,” on page 8.
> User name to log into the destination computer (C-2)
> Password to log into the destination computer (C-3)
> Profile name to register the settings on your machine (C-4)
> Shared folder name on the destination computer (C-5)
> File name of the scanned data (C-6)
C
ONFIGURING THE COMPUTER FOR SCAN TO SHARED FOLDER
Register your machine on the computer as a user and then set up a shared folder to which
scanned images are sent and saved.
NOTE
If the computer is in a domain, the procedure of adding a user account may
be different to the procedure below.
Refer to Windows help.
NOTE
The procedure below uses Windows 7 as an example. The display may differ
depending on the operating system.
1. Click Start > Control Panel.
2. Select Add or remove user accounts.
3. Select Create a new account.
4. Enter the user name (C-2) in the text box.
5. Ensure that Standard user is selected, and then click Create Account.
Configuring the network settings > 14
6. Click the icon of the user account created in step 5.
7. Select Create a password.
8. Enter the password (C-3) in New password and Confirm for new password,
and then click Create password.
9. Close the control panel.
10. Create a new folder on the computer with the shared folder name entered in C-5.
NOTE
It is recommended that you create a folder in the local drive, not on the
desktop or “My Documents”.
11. Right-click the folder created in step 10 and select Properties.
12. Select the Sharing tab and then click Share.
Configuring the network settings > 15
13. Select the user account created in step 5 from the drop down box, then click Add.
14. Select the user added in step 13 and select the permission level, then click Share.
15. Click Done.
16. Click Advanced Sharing on the Sharing tab.
17. Click Permissions.
Configuring the network settings > 16
18. Select the user added in step 13 and select the Allow check box for Full Control,
then click OK.
19. Close the folder’s property dialog box.
NOTE
Create a profile to complete the setup for Scan To Shared Folder. Refer to
“Creating a profile for Scan to Shared Folder” on page 18.
NOTE
It is recommended that you create a folder in the local drive, not on the
desktop or “My Documents”.
Configuring the network settings > 17
M
ANAGING PROFILES
C
REATING A PROFILE FOR SCAN TO SHARED FOLDER
Register the information you configured on the computer as a profile. It is necessary when
you perform Scan To Shared Folder with the computer.
1. Press the SETTING button on the control panel to prompt the Setting screen.
2. Using the Down arrow key, scroll to Profile and press OK.
3. Select the desired profile number.
4. Press the Right arrow key to prompt the Operation Menu screen.
From here you can register or sort profiles.
5. When registering a new profile, press the Right arrow key to prompt the Profile
screen.
6. Ensure Profile Name: is highlighted then press the Right arrow key.
7. Using the arrow keys and on-screen keypad, enter the information in C-4.
8. Using the arrow keys, highlight Enter and press OK.
9. Using the Down arrow key, scroll to Target URL then press the Right arrow key.
10. Using the arrow keys and on-screen keypad, enter the name of the destination
computer (C-1) and the shared folder name (C-5) as “\\name of the
destination computer\shared folder name”.
11. Using the arrow keys, highlight Enter and press OK.
12. Using the Down arrow key, scroll to User Name then press the Right arrow key.
13. Using the arrow keys and on-screen keypad, enter a suitable user name (C-2).
NOTE
If domain management is done, enter “
user name@domain name”.
14. Using the arrow keys, highlight Enter and press OK.
15. Using the Down arrow key, scroll to Password then press the Right arrow key.
16. Using the arrow keys and on-screen keypad, enter a suitable
17
. Usin
g the arrow keys, highlight Enter and press OK.
password (C-3).
18. Using the Down arrow key, scroll to File Name then press the Right arrow key.
19. Using the arrow keys and on-screen keypad, enter a suitable file name (C-6).
NOTE
You can enter up to 64 characters.
By adding “#n” to the end of the file name, a serial number is automatically
assigned to the end of the name of sent files.
By adding “#d” to the end of the file name, a date is automatically assigned
to the end of the name of sent files.
20. Using the arrow keys, highlight Enter and press OK.
21. Configure other items if necessary, for example:
\\PC1\SalesDev
22. Press OK to register the settings and save the profile entry.
The setup for Scan To Shared Folder is complete.
Configuring the network settings > 18
D
ELETING A NETWORK PROFILE
To delete a network profile:
1. Press the SETTING button on the control panel to prompt the Setting screen.
2. Using the Down arrow key, scroll to Profile List and press OK.
3. Select the desired profile number.
4. Ensure Delete is highlighted then press the Right arrow key.
5. At the prompt:
> press OK to continue deleting the profile entry,
or...
> use the Right arrow key to highlight No, then press OK to cancel.
Configuring the network settings > 19
M
ANAGING THE ADDRESS BOOK
S
ETTING SENDER AND REPLY TO
You can set the E-mail address from which E-mails are sent and the address to which
responses are sent.
1. Press the SETTING button.
2. Using the Down arrow key, scroll to Admin Setup and then press OK.
3. Using the arrow keys and on-screen keyboard, enter the administrator password.
NOTE
The default password is “999999”.
4. Select Enter and then press OK.
5. Using the Down arrow key, scroll to Scanner Setup and then press OK.
6. Using the Down arrow key, scroll to E-mail Setup and then press OK.
7. Using the Down arrow key, scroll to From/Reply to and then press OK.
8. Using the Down arrow key, scroll to E-mail Sender ID and then press OK.
9. Using the on-screen keyboard, enter the E-mail address up to 80 characters.
10. Select Enter and then press OK.
E-
MAIL ADDRESSES (FROM/REPLY TO
)
NOTE
You can select E-mail addresses from the address book.
11. Using the Down arrow key, scroll to Close and then press OK.
12. Press the RESET/LOGOUT button.
Configuring the network settings > 20
C
REATING
You can create up to five E-mail templates with various subject lines and body text.
E-
MAIL TEMPLATES
Registering a subject
1. Press the SETTING button.
2. Using the Down arrow key, scroll to Admin Setup and then press OK.
3. Using the arrow keys and on-screen keyboard, enter the administrator password.
NOTE
The default password is “999999”.
4. Select Enter and then press OK.
5. Using the Down arrow key, scroll to Scanner Setup and then press OK.
6. Using the Down arrow key, scroll to E-mail Setup and then press OK.
7. Using the Down arrow key, scroll to Template and then press OK.
8. Make sure that Edit Subject is selected and then press OK.
9. Using the Down arrow key, select a template entry number and then press OK.
10. Using the on-screen keyboard, enter the subject up to 80 characters.
11. Select Enter and then press OK.
Registering body text
1. Follow steps 1 to 7 in “Registering a subject” on page 21.
2. Using the Down arrow key, scroll to Edit Body and then press OK.
3. Using the on-screen keyboard, enter the body text up to 256 characters.
4. Select Enter and then press OK.
Configuring the network settings > 21
A
DDING AN
E-
MAIL ADDRESS ENTRY TO THE ADDRESS BOOK
The machine can hold up to 300 E-mail addresses in the address book. To assign a new
E-mail address to the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK.
3. Press OK to select E-mail Address.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Register.
6. Press the Right arrow key to select Name.
7. Using the keypad or arrows keys and the on-screen keypad, type in the name.
NOTE
The maximum length of name is 16 characters.
If you do not enter a name, this column remains blank.
8. Highlight Enter and press OK.
9. Using the Down arrow key, scroll to E-mail Address and press the Right arrow
key.
10.
Using the keypad or arrows keys and the on-screen keypad, type in the new E-mail
address.
NOTE
The maximum length of address is 80 characters.
11. Highlight Enter and press OK.
12. If required, use the arrow keys and scroll to Group No. then press the Right arrow
key.
13. Using the arrow keys, select the group number to assign the E-mail address to and
press OK.
The check box is selected. You can select multiple entries.
14. Press the Right arrow key to complete.
15. Press OK to confirm.
16. Press OK once more to add your entry to the address book.
17. Press the Left arrow key to exit the menu.
D
ELETING AN
E-
MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK
To delete an E-mail address entry from the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK.
3. Press OK to select E-mail Address.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Using the arrow keys, scroll to Delete and press OK.
6. At the prompt select Yes to continue or select No to cancel the operation.
7. Press OK.
Configuring the network settings > 22
8. Press the Left arrow key to exit the menu.
M
ODIFYING AN
To edit an E-mail address entry from the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK.
3. Press OK to select E-mail Address.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Edit.
6. Modify the Name, E-mail Address and/or Group No. details as required then
press OK.
7. Press the Left arrow key to exit the menu.
S
ORTING
To sort E-mail addresses in the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK to enter the
address book.
E-
MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK
E-
MAIL ADDRESSES IN THE ADDRESS BOOK
3. Select E-mail Address and press OK to enter E-mail adress list.
4. Press OK to show the operation menu.
5. Using the arrow keys, scroll to Sort By Name or Sort By Number, and press OK.
Then the addresses will be sorted depending on the selection.
S
EARCHING AN
To search an E-mail address entry in the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK to enter the
address book.
3. Select E-mail Address and press OK to enter E-mail adress list.
4. Press OK to show the operation menu.
5. Using the arrow keys, scroll to Search, and press OK to enter the input window.
6. Using the on-screen keyboard to enter the key word for searching.
7. After key word inputing, select Enter and press OK.
The entries will be sort by name, and the matched entry will have focus.
E-
MAIL ADDRESS ENTRY IN THE ADDRESS BOOK
Configuring the network settings > 23
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