Oki MC363dn User Manual

User’s Guide

MC363dn

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

http://www.oki.com/printing/

OKI is a registered trademark of Oki Electric Industry Co., Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are trademarks of Apple Inc.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

AirPrint AirPrint logo iPad iPhone iPod iPod touch

iPad, iPhone, iPod, and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2014/30/ EU (EMC), 2014/35/EU (LVD), 1999/5/EC (R&TTE), 2009/125/EC (ErP) and 2011/65/EU(RoHS), as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage, Radio & Telecommunications Terminal Equipment, Energy related Products and Restriction on the use of certain Hazardous Substances in electrical and electronic equipment.

The following cables were used to evaluate this product to achieve EMC directive 2014/30/EU compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8

USB 5.0

LAN 7.0

Tele p ho n e 7.0

CORE SHIELD

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

Oki Europe Limited

Blays House Wick Road Egham Surrey, TW20 0HJ United Kingdom

EU/

AUTHORISED REPRESENTATIVE

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL

INFORMATION

Emergency first aid > 3

This product contains software developed by the Heimdal Project.

(Royal Institute of Technology, Stockholm, Sweden).

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Environmental information > 4

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Purpose of this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Keypad - character switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Turning on your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Turning off your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

When the machine is not used for long time . . . . . . . . . . . . . . . . . . . . .19

Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Sleep mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Auto power off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Windows - scanner and printer drivers. . . . . . . . . . . . . . . . . . . . . . . . .24

Mac - printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Fax driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Configuration tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

ActKey utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Output tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Rear output tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Configuring the tray settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Registering custom sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

User authentication and access control . . . . . . . . . . . . . . . . . . . . . . . . .38

PIN authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

User name and password authentication . . . . . . . . . . . . . . . . . . . . . . . . .38

Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Operation from the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Contents > 5

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Multi-tasking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Loading document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Document requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Scannable area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Increasing copy count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Advanced operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Resetting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Auto reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Using the reset/logout button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Installing scanner drivers (TWAIN/WIA/ICA driver) . . . . . . . . . . . . . . . . . .50

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Using ActKey software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Setup to use the WSD Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Scanning methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Scan to Shared Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Scan to USB memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Scan to Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Connecting VIA USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Connecting VIA Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

WSD Scan connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Remote Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Simple scan mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Manual scan mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Secure scan mode (for network connection) . . . . . . . . . . . . . . . . . . . . .73

Secure scan mode (for USB connection). . . . . . . . . . . . . . . . . . . . . . . .75

Managing profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Adding a new network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Deleting a network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Setting sender and reply to E-mail addresses (from/reply to) . . . . . . . . .78

Creating E-mail templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Adding an E-mail address entry to the address book . . . . . . . . . . . . . . .80

Deleting an E-mail address entry from the address book . . . . . . . . . . . .80

Modifying an E-mail address entry from the address book . . . . . . . . . . .81

Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .81

Deleting a group address entry from the address book . . . . . . . . . . . . .82

Modifying a group address entry from the address book. . . . . . . . . . . . .82

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Job lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Print from USB memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Switching online/offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Printing with AirPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Products Affected . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

How to print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Sending a fax from the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Contents > 6

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Fax receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Managing the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Adding a speed dial entry to the phone book . . . . . . . . . . . . . . . . . . .100

Adding a group entry to the phone book . . . . . . . . . . . . . . . . . . . . . .101

Deleting a speed dial entry from the phone book. . . . . . . . . . . . . . . . .101

Deleting a group dial entry from the phone book. . . . . . . . . . . . . . . . .101

Modifying a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Modifying a group dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Registering an entry from reception or transmission history . . . . . . . . .102

Internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Sending a fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Receiving an internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Adding fax numbers to the phone book . . . . . . . . . . . . . . . . . . . . . . .107

Adding new groups to the phone book . . . . . . . . . . . . . . . . . . . . . . . .107

Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . .108

Functions common to copy, fax and scan operations . . . . . . . . . . . . . .109

Continuous scan mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Replacing consumable items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Toner cartridge replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Replacing the transfer belt unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Fuser replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

...the unit casing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

...the LED head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

...the paper path in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

...the underside of the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124

Additional paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124

Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Checking the machine’s status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Checking the device and job status . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Checking the LED indicator in the power switch . . . . . . . . . . . . . . . . . . .126

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127

In the scanner ADF section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127

In the printer section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .135

Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .136

Fax problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

Before Machine Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Contents > 7

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Use of non-genuine products may invalidate your warranty.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 8

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your product does not have installed.

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Configuration Guide: provides machine, fax and network configuration

information.

> On-line Help: on-line information accessible from the printer driver and utility

software.

URPOSE OF THIS GUIDE

The purpose of this guide is to provide you with in-depth information on how to use your machine efficiently and effectively for printing, copying, scanning and faxing.

NOTE The User Guide assumes that the machine has been set up and fully configured. Refer to the Setup Guide and Configuration Guide for guidance.

Depending on your OS, model or version, the description on this document may be different.

About this guide > 9

ON-

1 2 3

LINE USAGE

This guide is intended to be read on screen using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 5.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 5.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual.

(b) Current page, (2), for the page at which you are looking.

page numbers.

(d) Click OK.

About this guide > 10

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It i s d esi gn ed w it h a d va nc e d features, to give you clear, vibrant color prints and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including E-mail addresses, printers, ftp servers or someone else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to send your documents to a destination fax number instantly.

Your MFP includes these features:

> Multi-tasking to allow scanning one job while printing another to ensure greater

productivity.

> Digital Copying - An intuitive control panel, makes digital copying fast and easy.

> Up to 600 x 600dpi (dots per inch) copy resolution.

> Actkey utility - enables the MFP to receive one key touch commands from a locally

connected computer (“pull scan”).

> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP

allows you to transmit document(s) over the internet via E-mail. With a touch of the E-mail on-screen button and the selection of your recipients' E-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to Shared Folder - Allows you to send scanned documents to a server or a

personal computer's file folder over an intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a

stack of up to 50 page document(s) to be continuously scanned.

> Faxing - An intuitive control panel, makes direct faxing fast and easy.

> Advanced fax transmission and reception, including delayed transmissions, sending

to multiple locations, confidential transmission and reception, and polling.

> Address Book/Phone Book/Profiles Managing - This provides a convenient way to

manage all the E-mail addresses, fax numbers and profiles (filing destinations).

> ProQ/High Quality, multi-level technology produces subtler tones and smoother

gradations of color to lend photographic quality to your documents.

> 600 x 600, 1200 x 600 dpi (dots per inch) and ProQ/High Quality print resolution for

high quality image production showing the finest detail.

> Internet Protocol version 6 (IPv6).

> Single Pass color Digital LED technology for high speed processing of your printed

pages.

> PostScript 3, PCL 5C, PCL 6, IBM PPR and Epson FX emulations for industry standard

operation and wide compatibility with most computer software.

> 10Base-T and 100Base-TX network connection lets you share this valuable resource

among users on your office network.

> Photo Enhance mode to improve printouts of photographic images (not available on

PS drivers).

> Automatic two-sided (duplex) printing for economical use of paper and compact

printing of larger documents.

Introduction > 11

Additionally, the following optional features are also available:

> Additional paper tray for loading a further 530 sheets to minimise operator

intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media.

> Additional memory allows printing of more complex pages. For example, high

resolution banner printing.

> Four modes of toner save function (Default: Off, Low, Middle, High) are available

when using Copy/DirectPrint/Fax function.

> Can use wireless LAN.

> Can use AirPrint. Can print from iPhone, iPad, iPod touch, or other iOS device

without installing printer drivers.

Introduction > 12

13 14

VERVIEW

RONT VIEW

1. ADF unit.

2. ADF paper tray.

3. Operator panel.

Menu driven operator controls and LCD panel

4. Output tray (face down). Standard printed copy delivery point. Holds up to

150 sheets at 80g/m².

5. Paper tray. Standard paper tray. Holds up to 250 sheets of

80g/m² paper.

6. Multi purpose tray.

7. Multi-purpose tray release recess.

8. Output tray release button.

9. Document glass.

10. ADF document glass.

11. Document cover.

12. LED heads.

13. Fuser release levers.

14. Toner cartridges (C,M,Y,K).

15. ID unit.

16. Power Switch.

17. USB memory port. Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

a. The display language can be changed to show different languages. (see “Changing the display

language” on page 17).

Introduction > 13

EAR VIEW

1. Access panel.

2. AC power socket.

3. USB interface.

4. Network interface.

a. The Network Interface may have a protective “plug” which must be

removed before connection can be made.

5. Rear output tray (face up stacker).

6. LINE connection.

7. TEL connection.

8. Wireless LAN I/F Cover.

When the rear output tray is folded down paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 220g/m² media.

Introduction > 14

3 1 2 11 512 46

13 7 8 101516914

ONTROL PANEL

REF. DESCRIPTION

1. Liquid crystal display (LCD) Displays operating instructions and status of your machine.

2. Panel adjust recess The LCD panel can be swivelled upwards from its base position for ease of use.

3. Main function buttons COPY: Pressing this button selects copy mode. This allows you to control the copying process

whereby documents to be copied are scanned in the scanner unit (document glass or ADF) and the copies are automatically printed in the printer unit.

SCAN: Pressing this button gives access to several send modes. These allow you to select and control the process whereby a document is scanned and the scanned data is sent: by email as an attachment, to a local PC, to a network PC, to a USB memory stick. It also allows you to arrange for a document to be scanned from a remote PC.

PRINT: Pressing this button selects print mode. This allows you to select and print out a stored job, an encrypted print job or a job stored on a USB memory stick. It also allows you to print out a job list of all recent prints, or switch the machine to an “offline” state.

FAX/HOOK: Pressing this button selects fax send mode. This allows you to control the process whereby a document is scanned and then the scanned data is sent as a fax. If the button has been pressed twice and the external telephone handset is replaced, you can dial when you hear the dial tone.

4. RESET/LOG OUT: Pressing this button returns all settings of a selected function to their default values, but does not stop any jobs

that are already in progress. At the top level screen, pressing this button logs the user out (if access control is enabled and active).

5. REDIAL/?HELP: The last dialed telephone number is displayed. Pressing this button when the green LED on the

START button is flashing, displays help information on the LCD screen.

6. Keypad Use the numeric buttons to enter, for example, number of copies or a fax number. The * and # buttons are also used to navigate menus in touch-tone systems such as voice mail (if

you have a telephone handset connected), or in vertical service codes. Refer to “Keypad - character switching” on page 16.

7. START:

> MONO - Pressing this button starts the copying, faxing or scanning process in black & white. > COLOR - Pressing this button starts the copying or scanning process in color.

Green LED illuminates when copying/scanning is possible, if the LED is unlit then that function is not possible, e.g only the Mono button LED illuminates when faxing (color faxing is not possible).

8. STOP: Pressing this button stops the copying or scanning process.

9. BACK: Used to cancel selections and go back to the top level of the setting. The key is also used to

10. POWER SAVE: Pressing this button switches the power save mode on or off, its LED being

cancel any previous input.

illuminated when power save mode is on. If the machine has gone into power save mode as indicated by the screen being black and the LED being illuminated, you can return to normal mode by pressing the POWER SAVE button.

Introduction > 15

REF. DESCRIPTION

11. STATUS: Pressing this button gives access to the status menu screen. Use to check detailed status

12. SETTING: Pressing this button gives access to several setup options on the LCD screen, including

13. CLEAR: Executes the following actions according to the entered items when pressed or held:

14. DATA IN MEMORY indicator light

15. Arrow keys

16. OK: Used to select and confirm current setting selections.

17.

EYPAD

information about the machine. Flashes/illuminates if there is a status item to be displayed.

the administrator menu, profile options and address books settings.

> Minimizes a setting value. > Enters zero as a setting value. > Clears what is entered. > Cancels a selected item.

LED illuminates to show data is stored in the MFP memory.

Up: moves the cursor up. Down: moves the cursor down. Left: moves the cursor left. Can also be used to return to the previous screen. Right: moves the cursor right. Can also be use to proceed to the next screen.

One-touch speed dial keys:

numbers or email addresses. Eight keys x two groups (press the

CHARACTER SWITCHING

Provides one-touch dialling of your most often used or favourite fax

SHIFT

key to switch the groups).

Numbers, upper and lower case letters and symbols can be entered using the keypad. Press the key multiple times to switch between characters.

NOTE When pressing multiple times, you must re-press the key within 2 seconds of the previous press.

The example below is based on English being the display language:

KEY AVAILABLE CHARACTER

11 -> 1

2 a -> b -> c -> 2 -> A -> B -> C

3 d -> e -> f -> 3 -> D -> E -> F

4 g -> h -> i -> 4 -> G -> H -> I

5 j -> k -> l -> 5 -> J -> K -> L

6 m -> n -> o -> 6 -> M -> N -> O

7 p -> q -> r -> s -> 7 -> P -> Q -> R -> S

8 t -> u -> v -> 8 -> T -> U -> V

9 w -> x -> y -> z -> 9 -> W -> X -> Y -> Z

0 SP (space) -> 0 -> SP (space)

* @ -> * -> @

# . -> _ -> - -> P -> SP (space) -> + -> ! -> “ -> $ -> % -> & -> ‘ -> (

-> ) -> , -> / -> : -> ; -> < -> = -> > -> ? -> [ -> £ -> ] -> ^ -> #

Introduction > 16

HANGING THE DISPLAY LANGUAGE

The default language used by your MFP for display messages and for report printing is

English

. If required, this can be changed using the Panel Language Setup utility.

1. To ensure your product contains the latest firmware updates, it is recommended that you download

the language files from this utility during setup.

Introduction > 17

ETTING STARTED

URNING ON YOUR MACHINE

1. Plug the AC cable into the AC power socket of your machine.

2. Plug the AC cable into the electric socket.

3. Check that no documents are on the document glass or ADF, and the ADF cover is

closed.

4. Hold down the power switch for about a second to turn on the power.

The copy standby screen is displayed after your machine became ready status.

NOTE Turn the power off, and when turning the power back on again, push the power switch after waiting for a few seconds.

Getting started > 18

URNING OFF YOUR MACHINE

Be sure to follow the procedure below every time you turn off the machine.

1. Hold down the power switch for about a second.

NOTE Press the power switch for less than 5 seconds.

The message Shutdown in progress. Please wait. The machine turns off automatically. appears in the operator panel, and power switch indicator blinks

every 1 second. Then the machine turns off automatically and power switch indicator goes out.

NOTE Turn the power off, and when turning the power back on again, push the power switch after waiting for a few seconds.

HEN THE MACHINE IS NOT USED FOR LONG TIME

When the machine is not used for long time due to holidays or trips, pull the power cord from the socket.

NOTE The machine does not have functional failures if removing the power plug for long time (more than 4 weeks).

Getting started > 19

OWER SAVING MODE

If you do not use the machine for a while, it will enter power saving mode to control the power consumption of the device. To cancel or initiate power saving mode, press the Power Save button on the control panel.

NOTE If your machine is connected locally (via USB), when it transitions to Sleep mode its status is viewed as off-line. To use the printer in this state, you must press the Power Save button to exit sleep mode.

By default, the time interval to enter the power saving mode is set to 1 minute.

You can enable or disable the power saving mode.

Getting started > 20

LEEP MODE

Your machine transitions from power saving mode to sleep mode after a set period of time. In sleep mode the power consumption of the device in minimal. To cancel sleep mode, press the Power Save button on the control panel.

NOTE The machine will not enter sleep mode if an error occurs and the machine requires attention.

By default, the time interval to enter sleep mode is set to 30 minutes.

You can enable or disable sleep mode.

> When the network connection is switched from wired to wireless, sleep

mode is disabled. To enable sleep mode for devices connected using wireless LAN, enable sleep mode from the sleep mode setting menu.

> When a device using the wireless LAN connection goes into sleep mode, the

wireless LAN connection is broken. To reconnect to the wireless LAN, press the power save button on the device to recover from sleep mode.

> After the device connected to the wireless LAN has recovered from sleep

mode, it automatically connects to the wireless access point using the same settings as before it went into sleep mode. However, it may take up to 1 minute to connect.

> When the network connection is switched from wireless LAN to wired LAN,

sleep mode is enabled.

> Depending on your network environment, your device may wake from sleep

mode immediately. If this happens, it is recommended that you disable sleep mode.

Getting started > 21

UTO POWER OFF

When your machine is not used for a certain period of time, it turns off the power automatically. Once the machine turns off the power, you need to turn on to use it.

The machine has three settings to select the machine's behavior on Auto Power Off.

> Enable

> Auto Config

> Disable

Enable:

When your machine is not used for a certain period of time, it turns off the power automatically.

Auto Config:

The machine will not turn off the power automatically under the conditions listed below.

> An Ethernet cable is plugged to network interface connection

> A telephone cable is plugged to LINE connection

Disable:

The Auto Power Off function is disabled. The machine will not turn off the power automatically.

NOTE In the following cases, the Auto Power Off function is also disabled.

> When an error occurs

> When time-set transmission is scheduled

> When the fax transmission is waiting for a redial

By factory default, the time interval to turn off the power is set to 4 hours. You can change the time interval by pressing the SETTING key on the operator panel and then selecting Admin Setup > Manage Unit > Power Save > Auto Power Off Time.

By factory default, Auto Power Off is set to Auto Config or Disable. You can change the setting by pressing the SETTING key on the operator panel and then selecting Admin Setup > User Install > Power Setup > Auto Power Off.

Getting started > 22

NSTALLING DRIVERS AND UTILITIES

NOTE Example screenshots have been used throughout and may not represent your machine, however the procedure is the same.

NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

The installation instructions below refer to USB connection. For network connection details refer to the Configuration Guide.

If you are running Windows Server 2008, Server 2008 R2 or Server 2012, you may need to follow these steps to ensure the WIA service starts when using the scanner driver and ActKey Utility:

NOTE In the case of Server 2008, Server 2008 R2, Server 2012 or Server 2012 R2, Desktop Experience needs to be installed.

1. Click Start > Administrative Tools > Services.

2. Double-click Services.

3. Double-click Windows Image Acquisition (WIA).

4. From the Startup type menu, select Automatic.

5. Under Service status, click Start.

6. Click OK.

Getting started > 23

INDOWS

SCANNER AND PRINTER DRIVERS

The scanner driver is used for “Pull Scan”, i.e. Initiating a scan from your PC via software. Compare this to “Push Scan” where you start the scan by pressing a button on the MFP's front panel.

NOTE The Oki driver installer program is the recommended installation method.

NOTE Do not connect the USB cable at this time. You will be instructed when to connect the USB cable when you run the Oki driver installer program.

1. Insert the DVD-ROM and click Install bunch to start the Oki driver installer program.

2. Follow the on-screen instructions to install the drivers.

3. Attach the printer to a USB port of your computer.

4. Switch on the printer.

Getting started > 24

MAC -

PRINTER DRIVER

The information in this section is based on Mac OS X 10.9. Other versions may appear slightly different, but the principles are the same.

1. Insert the DVD-ROM and run the Oki driver installer program.

2. Follow the on-screen instructions to install the printer driver.

3. Attach the printer to a USB port of your computer.

4. Switch on the printer.

5. Choose Apple Menu > System Preferences > Printers & Scanners.

6. If the printer is already in the list of printers, click “-” to remove it.

NOTE This is necessary as Lion may not be using the correct Oki printer driver files.

7. Click “+” to add a new printer.

8. Ensure:

> The Default tab is selected and select your machine from the list.

> Your machine is displayed as Kind “USB” in the list of available printers.

> The Use: selection matches your machine.

If “AirPrint” is displayed, select a driver that matches.

9. Click Add.

10. Click Configure... and ensure the hardware options displayed match your machine.

NOTE Hardware options are not configured automatically.

11. The printer is added to the list of printers.

12. Restart your computer.

Getting started > 25

FAX

DRIVER

The fax driver allows you to send faxes directly from your computer without printing the document first.

With Oki's fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.

NOTE Before using the internet fax function, you need to configure the server settings. Refer to the Configuration Guide for details.

Installing the fax driver

This is installed as part of the Oki driver installer wizard.

Getting started > 26

ONFIGURATION TOOL

Installation of the Configuration Tool is optional and can be found on the DVD in the Utilities folder. Follow the on-screen instructions to complete the Configuration Tool installation.

The Configuration Tool can discover devices over USB or network connections.

1. To search and install, select Tools > Register Device.

2. Highlight the required search result and when prompted click Yes.

The Configuration Tool allows you to set up and manage your MFP. Refer to the Configuration Guide for detailed instructions.

NOTE Network settings, such as LDAP configuration, cannot be saved to the MFP from the Configuration Tool. For such settings, use the MFP operator panel or MFP web page.

Getting started > 27

ACTKEY

UTILITY

NOTE The ActKey utility only supports Windows.

You must have the scanner driver installed.

The ActKey utility enables the MFP to receive one key touch commands from a connected computer.

Installation of the ActKey utility is optional and can be found on the DVD in the Utilities folder.

Information on using the ActKey utility can be found in “Remote Scan” on page 71.

Setting up the ActKey utility

1. Install the ActKey utility from the DVD:

Set-up will place an “ActKey” icon on your desktop.

2. Double-click this icon to open the ActKey console.

3. Select Options > Button Settings. The following screen displays.

4. Select the function you want to set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the ActKey console.

Getting started > 28

7. To use ActKey in Local PC mode (i.e. push scanning), it must be set as the program to handle scanner events:

(a) Click [Start] to select [Control Panel].

(b) Enter [View scanners and cameras] in [Search Control Panel].

(d) Select [OKI Universal WIA] and click [Properties]. If the [User Account

Control] dialog box appears, click [Yes].

(e) Click the [Events] tab.

(f) Select an event for [Select an event].

(g) Select the [Start this program] check box and then select [ActKey].

(h) Repeat steps (f) and (g) so that [ActKey] is set to all events.

(i) Click [OK].

Getting started > 29

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes

CAUTION!

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Labels

CAUTION!

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process.

Paper recommendations > 30

ASSETTE TRAYS

SIZE DIMENSIONS WEIGHT (G/M²)

A6 A5 148 x 210mm B5 182 x 257mm 16K (184x260mm) 184 x 260mm Executive 184.2 x 266.7mm 16K (195x270mm) 195 x 270mm 16K (197x273mm) 197 x 273mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 215.9 x 330.2mm Legal 13.5in. 215.9 x 342.9mm Legal 14in. 215.9 x 355.6mm Custom

COM-9 Envelope

COM-10 Envelope

Monarch Envelope

DL Envelope

C5 Envelope

Hagaki

Oufukuhagaki

Nagagata #3

Nagagata #4

You gata # 4

Futo A4

Index Card

a. this paper size can be printed from Tray1 or MP Tray only.

b. this paper size can be printed from the MP Tray only.

105 x 148mm Light 64 - 74g/m²

Medium Light 75 - 82g/m² Medium 83 - 104g/m² Heavy 105 - 120g/m² Ultra heavy1 121 - 176g/m² Ultra heavy2 177 - 220g/m² Tray 1/2: 64 - 176g/m²

MP Tray: 64 - 220g/m² Duplex: 64 - 176g/m²

98.4 x 225.4mm

104.8 x 241.3mm

98.4 x 190.5mm

110 x 220mm

162 x 229mm

100 x 148mm

148 x 200mm

120 x 235mm

90 x 205mm

105 x 235mm

210 x 297mm

76.2 x 127mm

If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi purpose tray) you have the printer automatically switch to the other tray when the current

tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Print Menu.

Paper recommendations > 31

ULTI PURPOSE TRAY

The multi purpose tray can handle the same sizes as the cassette trays but in weights up to 220 paper path through the printer is almost straight.

The multi purpose tray can feed paper widths from 76mm to 215.9mm and lengths from

127.0mm to 1320mm (banner printing).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the rear output tray.

Use the multi purpose tray for printing on envelopes. Up to 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

The output tray on the top of the printer can hold up to 150 sheets of 80g/m² standard paper, and can handle paper stocks up to 176g/m².

Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

The rear output tray at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

g/m². For very heavy paper stock use the rear output tray. This ensures that the

UTPUT TRAY

EAR OUTPUT TRAY

NOTE The rear output tray cannot be used when printing duplex.

The rear output tray can hold up to 100 sheets of 80g/m² standard paper, and can handle stocks up to 220

Always use this rear output tray and the multi purpose feeder for paper stocks heavier than 176g/m².

UPLEX

Automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 64 - 176g/m².

g/m².

Paper recommendations > 32

OADING PAPER

ASSETTE TRAYS

1. Remove the paper tray from the machine.

Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

Loading paper > 33

3. Load paper (letter headed paper face down and top edge towards the front of the

printer), as shown.

4. Adjust the rear stopper (a) and paper guides (b) to the size of paper being used.

5. Close the paper tray gently.

6. Set the correct paper size. Refer to “Configuring the tray settings” on page 36 and

“Registering custom sizes” on page 37.

NOTE After closing the tray, the media selection screen will be displayed on the panel.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper.

> Do not overfill the paper tray. Capacity depends on the type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the same time.

> Close the paper tray gently.

Loading paper > 34

> Do not pull the paper tray out during printing (except as described below for the 2nd

tray).

NOTE

> If you have two trays and you are printing from the 1st (upper) tray, you

can pull out the 2nd (lower) tray during printing to reload it. However, if you are printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray. This will cause a paper jam.

> For face down printing, make sure the rear output tray (a) is closed (the

paper exits from the top of the printer). Stacking capacity is approximately 150 sheets, depending on paper weight.

> For face up printing, make sure the rear output tray (a) is open and the

paper support (b) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

> Always use the rear output tray for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Loading paper > 35

ULTI PURPOSE TRAY

1. Open the multi purpose tray (a).

2. Fold out the paper supports (b).

3. Press gently down on the paper platform (c) to ensure it is latched down.

4. Load the paper and adjust the paper guides (d) to the size of paper being used.

> For single-sided printing on headed paper load the paper into the multi purpose

tray with pre-printed side up and top edge into the printer.

> For two-sided (duplex) printing on headed paper load the paper with pre-printed

side down and top edge away from the printer.

> Envelopes should be loaded face up with top edge to the left and short edge into

the printer. Do not select duplex printing on envelopes.

> Do not exceed the paper capacity of about 100 sheets or 10 envelopes. Maximum

stacking depth is 10mm.

5. Press the tray latch button inwards to release the paper platform, so that the paper is lifted and gripped in place.

6. Set the correct paper size. Refer to “Configuring the tray settings” on page 36 and

“Registering custom sizes” on page 37.

ONFIGURING THE TRAY SETTINGS

After you load paper in tray 1, tray 2 (optional), or the MP tray, you need to register the loaded paper on your machine.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Paper Setup and press OK.

3. Using the arrow keys, scroll to the required paper tray and press OK.

4. Press OK to select Paper Size.

5. Using the arrow keys, scroll to the loaded paper size and press OK.

6. Using the Down arrow key, scroll to Media Type and press OK.

7. Using the arrow keys, scroll to the type of media loaded and press OK.

8. Using the Down arrow key, scroll to Media Weight and press OK.

9. Using the arrow keys, scroll to the weight of the loaded paper and press OK.

10. Press the Left arrow key to exit the menu.

Loading paper > 36

EGISTERING CUSTOM SIZES

To load custom size paper, you need to register the width and length of the paper before printing.

The range of the sizes you can set differs according to the paper tray.

TRAY AVAILABLE SIZE RANGE

Tra y 1 Width: 105 to 216 mm (4.1 to 8.5 inches)

Length: 148 to 356 mm (5.8 to 14.0 inches)

Tra y 2 ( op t io na l ) Width: 148 to 216 mm (5.8 to 8.5 inches)

Length: 210 to 356 mm (8.3 to 14.0 inches)

MP tray Width: 64 to 216 mm (2.5 to 8.5 inches)

Length: 127 to 1321 mm (5.0 to 52.0 inches)

NOTE For tray 1 and tray 2, you can configure the

Size

is set to Custom.

The available size range for duplex printing is the same as that for tray 2.

Custom setting only when Paper

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Paper Setup and press OK.

3. Using the arrow keys, scroll to the required paper tray and press OK.

4. Using the Down arrow key, scroll to Custom and press OK.

5. Using the keypad, enter the Width and Length of the loaded paper.

Press the Right arrow key to move between digits.

6. Press OK.

7. Press the Left arrow key to exit the menu.

Loading paper > 37

SER AUTHENTICATION AND ACCESS CONTROL

If your Administrator has enabled access control on yo ur m a chi ne, i t wi l l au toma tic a lly star t up in access control mode. You will not be able to use it until you have provided valid login information. If the access control setting is:

> PIN; you will need to provide a valid PIN (personal identification number).

> User name and password; you will need to provide a valid user name and

password.

After using it, you will be expected to log out, leaving the machine in access control mode, unable to be used by unauthorised users.

AUTHENTICATION

OGGING INTO THE MACHINE

1. Enter your PIN using the keypad on the control panel.

2. Press OK.

If authentication succeeds, the top screen displays.

OGGING OUT OF THE MACHINE

When you have finished operations, be sure to log out of the machine.

1. Press the BACK button or Left arrow key until the top screen displays.

2. Press the RESET/LOGOUT button on the control panel.

NOTE After a certain period of time, the machine automatically logs out users.

SER NAME AND PASSWORD AUTHENTICATION

OGGING INTO THE MACHINE

1. Make sure that User Name is selected and then press the Right arrow key.

2. Enter your name.

3. Using the arrow keys, highlight Done and then press OK.

4. Make sure that Password is selected and then press OK.

5. Enter your password.

6. Using the arrow keys, highlight Done and then press OK.

7. At the Login screen, press OK.

If authentication succeeds, the top screen displays.

OGGING OUT OF THE MACHINE

When you have finished operations, be sure to log out of the machine.

1. Press the BACK button or Left arrow key until the top screen displays.

2. Press the RESET/LOGOUT button on the control panel.

NOTE After a certain period of time, the machine automatically logs out users.

User authentication and access control > 38

PERATION FROM THE COMPUTER

NOTE The authentication type specified on the computer overrides the one specified on the machine.

Printing from Windows

NOTE You cannot use the XPS printer driver for this function.

This procedure uses Windows 7 and NotePad as an example. The procedures and menus may differ depending on the OS you use.

1. Open the file you want to print.

2. From the File menu, select Print.

3. Choose the printer driver you want in Select Printer and click Preferences.

4. Select the Job Options tab.

5. Click User Auth....

6. Select the Use User Authentication check box.

7. Enter the user name in Username and the password in Password.

Clicking Use Windows Login automatically enters your login name on Windows.

8. Click OK.

9. Click OK and then click Print.

Printing from Mac

NOTE This procedure uses Mac OS X 10.9 as an example. The procedures and menus may differ depending on the OS you use.

1. Open the file you want to print.

2. From the File menu, select Print.

3. Select your machine’s printer driver.

4. Select User Auth... from the panel menu under the Printer and Presets menus.

5. Select the Use User Authentication check box.

6. Enter the user name in User Name and the password in Password.

7. Click Print.

User authentication and access control > 39

Faxing (Windows only)

NOTE This procedure uses Windows 7 and NotePad as an example. The procedures and menus may differ depending on the OS you use.

1. Open the file you want to fax.

2. From the File menu, select Print.

3. Select your machine (fax driver) in Select Printer and click Preferences.

4. On the Setup tab, click User Authentication....

5. Select the Use User Authentication check box.

6. Enter the user name in Username and the password in Password.

Clicking Use Windows Login automatically enters your login name on Windows.

7. Click OK.

8. Click OK and then click Print.

User authentication and access control > 40

PERATION

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward.

NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication

and access control” on page 38 for details.

The following sections describe how to copy, fax, and scan your documents.

Refer to “Printing” on page 83 for details of how to use the printing options available from the control panel. For full details of how to use your machine and any optional accessories to print jobs efficiently and effectively, please refer to the Printing Guide and the Barcode Printing Guide.

For full details of how to access and use the security features, please refer to the Security Guide.

Operation > 41

ULTI-TASKING

Your machine can handle more than one task at a time. The table below details which combination of tasks can be performed.

Copy Scan to

Scan to

email/

2 n d

network

Internet

memory

Fax (Tx)

1st

Copy

Scan to

Yes

Yes Yes Yes No Yes Yes Yes Yes Yes

Yes Yes No

email/ network PC

Internet Fax (Tx)

Scan to

No No No No Yes No No Yes Yes

USB memory

Fax Tx Yes Yes Yes

Fax Rx

Print from USB

Yes

Yes Yes

Yes Yes Yes

(direct print)

USB

Yes

Fax

Print from

USB

(direct

print)

PC scan

(remote

PC)

Email to

Internet

Fax (Rx)

(direct

Yes

No Yes Yes Yes Yes

Yes

Print from

Web

print)

PC scan

No No No No Yes No No Yes Yes

(remote PC)

Email to print

Yes

Yes Yes Yes Yes

Yes

Internet Fax (Rx)

Yes

Yes Yes Yes

Yes

Print from Web (direct print)

a. Data is accepted but printing is halted until the 1st action is complete.

b. While only printing the first print action (scan is completed), the second action can be allowed to browse the

files on the USB memory.

c. Operation is accepted but operation is halted until the 1st action is complete.

d. Copy is enabled only before the start of printing of a received fax image.

e. The second action won't be able to do due to less available memory.

f. The second scan action is enabled after the first one has completed. The second print action is enabled after

the first one has completed.

g. The second print action is enabled after the first one has completed.

Operation > 42

OADING DOCUMENT(S

The MFP can scan/copy/send document(s) either from the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time.

If you need to scan/copy/send pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

OCUMENT REQUIREMENTS

Before using the ADF, please make sure that your paper meets the following specifications:

> Document(s) can range in size from 114.3 x 139.7mm to 215.9 x 355.6mm.

> Document(s) can range in weight from 60 to 120 g/m

> Document(s) should be square or rectangular and in good condition (not fragile or

worn).

> Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.

> Document(s) should be free of staples, paper clips, paper sticky notes.

> Keep the glass clean and without any documents left on it.

NOTE To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead.

When faxing, you can load only A4, letter, or legal size documents in the ADF, and A4 or letter size documents on the document glass. You cannot load mixed size documents.

)

CANNABLE AREA

Text or images within the shaded area are not scanned.

Operation > 43

LACING DOCUMENT(S) IN THE

ADF

1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to

50 pages at one time.

2. Place the document with the text face UP in the ADF:

> If your document is portrait, load with the top edge of the document in first.

> If your document is landscape, load with the left edge of the document in first.

3. Adjust the Paper Guides to centre the document in the ADF.

Operation > 44

LACING DOCUMENT(S) ON THE GLASS

1. Open the document cover.

2. Place your document with the text face DOWN on the glass:

> If your document is portrait, align its top edge to the upper-left corner of the

glass.

> If your document is landscape, align its right edge to the upper-left corner of the

glass.

3. Close the document cover.

Operation > 45

2 3 4

OPYING

and access control” on page 38 for details.

ASIC OPERATION

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. If required, press the Copy button (1) on the control panel to prompt the Copy

screen.

NOTE Factory default setting is Copy mode.

3. Press Mono (2) to copy your document(s) in black and white, or Color(3) to copy your document(s) in color.

NOTE If you wish to cancel the copy process, press Stop (4) to abort the operation.

NCREASING COPY COUNT

The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad.

To increase the copy count:

1. If required, press the Copy button on the control panel to prompt the Copy screen.

2. Enter number of copies required using the numeric keypad. The screen display will

confirm the copy count selected.

NOTE You can select up to 99 copies.

Copying > 46

DVANCED OPERATION

Using the options available you can alter the copy output to suit your needs:

1. Press the Right arrow key.

2. Select required parameter with Down arrow key and press the OK button or the Right arrow key to display the available options.

3. Using Up or Down arrow keys, select value and press OK.

Options are (factory default settings in bold text):

FEATURE OPTION DESCRIPTION

Scan Size A4, A5, A6, B5, B6, Letter, Legal 13, Legal 13.5,

Legal 14, Executive, Statement, 8.5SQ, Folio

Duplex Copy OFF(Simplex), Simplex -> Duplex LE,

Simplex -> Duplex SE, Duplex -> Duplex, Duplex LE -> Simplex, Duplex SE -> Simplex

Binding Long Edge Bind, Short Edge Bind Sets the default binding to LEF or SEF.

Paper Feed Auto, Tr a y 1( A4 ) , Tr a y 2( A 4) *, M P Tr a y (A 4) A llows you to define the paper tray for

Zoom Auto, 100%, Zoom (25-400%), A4->A5(70%),

Leg14->Let(78%), Leg13.5->Let(81%), Leg13->Let(84%), A4->B5(86%), A4->Let(94%), Let->A4(97%), Fit to page(98%), B5->A4(115%), A5->B5(122%), A5->A4(141%)

Sort ON, OFF ON prints 1 entire copy/set of the

Allows you to select the document size.

Turns the duplex (2-sided) function off or on.

Note: A6 duplex scan is not supported.

Display condition: Duplex Copy is set to Duplex -> Duplex and N-up or Repeat is ON.

printing. Auto - Allows for automatic tray

selection based on the document image size and/or scaling setting defined.

* If fitted.

Allows you to scale the copy using the presets values or by scaling in 1% increments up to 400% and down to 0 by entering the value using the keypad.

multiple copy document at a time (e.g. pages 1,2,3,1,2,3,1,2,3,…) OFF batch prints the multiple copy document page by page (e.g. pages 1,1,1,2,2,2,3,3,3,…)

Copying > 47

FEATURE OPTION DESCRIPTION

Image Settings

Density -3, -2, -1, 0, +1,

+2, +3

Do c u men t Ty pe Text , Text&Photo,

Photo, Photo (Glossy)

Resolution For Color Normal, Extra Fine Allows you to select the scanning

Background Removal Auto, OFF, 1, 2, 3,

4, 5, 6

Show-Through Removal OFF, Low, Middle,

High

Adjust density

Darker: Keep color intensity and darker image.

Lighter: Reduce color intensity and gives lighter image.

Allows you to specify the type of images on the document.

resolution. The Extra Fine setting reproduces a higher resolution image with greater detail, however this requires more disk space.

Note: In Mono copy mode, the resolution is fixed to Extra Fine.

Allows you to block out the color background of the image (assuming document has a color background) such that the background color is not printed.

Adjusts the level of show-through removal.

Note: It is available only when “Background Removal” is set to “Auto” and “Document Type” is “Text” or “Text&Photo”.

Contrast -3, -2, -1, 0, +1,

+2, +3

Hue -3, -2, -1, 0, +1,

+2, +3

Saturation -3, -2, -1, 0, +1,

+2, +3

RGB Red: -3, -2, -1, 0,

+1, +2, +3 Green: -3, -2, -1, 0,

+1, +2, +3

Blue: -3, -2, -1, 0, +1, +2, +3

Direction Portrait, Landscape Selects the default page orientation.

N-In-1 OFF

2-in-1 4-in-1: Vertical 4-in-1: Horizontal

Contrast setting

High: Enhance brightness Low: Reduce brightness

Red/green balance adjustment. Low: Enhance red.

High: Enhance green.

Saturation setting High: Enhance image sharpness Low: Reduce hue

Adjust RGB contrast settings. Use the arrow keys to increment and decrement the values and to move to the next color setting.

Allows you to print multiple pages of the document to a single sheet of paper.

2-n-1 layout orientation and image order is fixed. If you specify 4-in-1 you can specify horizontal or vertical orientation. If you specify 2-in-1 or 4in-1, set your original documents on the ADF, alternatively enable Continuous Scan mode and use the document glass (see “Continuous

Scan” on page 49).

Copying > 48

FEATURE OPTION DESCRIPTION

Repeat OFF

x2 x4

ID Card Copy ON, OFF Allows you to set ID card copying as

Continuous Scan

Mixed Size ON, OFF Allows you to load originals of same

Margin ON, OFF Allows you to change the document

Edge Erase ON, OFF Allows you to block out the peripheral

ON, OFF Allows you to continue scanning more

Allows you to print multiple images of an original document on a single sheet.

the default copy mode.

documents. Allows you to construct a single scan job from multiple individual sheets or originals.

width but different length in the ADF. The following document sizes can be

set concurrently; A3 and A4 LEF, B4 and B5 LEF, A4SEF and A5 LEF.

When enabled, the tray setting is automatic, you cannot specify a tray manually.

top and left margin areas. Input range: -25 to +25mm.

areas of the document where spurious shadows and borders may arise when copying with the document cover open (such as with books and magazines) or for other purposes.

Input range: 2 to 50mm.

4. Press the Left arrow key or Back button to return to the start menu.

5. If access control is enabled, logout once you are finished to avoid any unauthorised

access.

ESETTING COPY SETTINGS

UTO RESET

All settings you configured for your copy job return to their default values if no operation is made for a set period of time.

The factory default setting is 3 minutes.

SING THE RESET/LOGOUT BUTTON

By pressing the RESET/LOGOUT button, the settings you configured for your copy job return to their default values.

After copying, press the RESET/LOGOUT key to reset the default settings for the next user.

Copying > 49

CANNING

NSTALLING SCANNER DRIVERS

This section explains the procedure to install the scanner driver. Before using scan function, install the scanner driver. You can install TWAIN driver and WIA (Windows only) driver at the same time. Install the TWAIN driver and ICA driver (dedicate to the Mac OS X) separately.

If you want to use the network scan function, follow the installation procedure below and register the information of your computer and then install the scanner driver.

MEMO When using the network scan function in Windows, please install the ActKey utility.

REFERENCE Before installing the scanner driver manual, do the network settings.For details on how to do network settings, refer to the Configuration Guide.

NOTE When using a scanner with a network connection in Windows, if the equipment IP address is changed, please change the settings in Network Configuration. For Mac OS X, please change settings in network scanner setting tools. For details, refer to Configuration Guide.

(TWAIN/WIA/ICA

DRIVER

)

INSTALLATION PROCEDURE

MEMO When using the network scan function in Windows, please install the Network Configuration. For Mac OS X, the network scanner setting tools will be installed automatically.

For Windows

1. Ensure that your machine and the computer are turned on and connected, and then

insert the “Software DVD-ROM” into the computer.

2. Click Run setup.exe after Auto Play is displayed. If the User Account Control dialog box appears, click Yes.

3. Select the language and then click Next.

4. Select the device of your machine, and then click Next.

5. Read the license agreement and then click I Agree.

6. Select the proper driver under Software, and then click the install icon.

7. Click Next, and then click Custom Installation.

Scanning > 50

If the scanner driver has been installed, the setup maintenance program of the scanner driver is displayed. Check the checkbox of Add and then click Next to proceed to the step 8.

8. Click Next.

9. Check the checkbox of Network scanner and click Next.

10. Select IP Address or Search MFP check box to enter the address of the machine

and then click Next.

If you want to set the IP Address, follow procedure 10.

Scanning > 51

11. If Search MFP is selected, select the machine and click Next.

12. Set the scanner driver name and click Next.

13. Enter the host name, IP address and port number and then click Configure.

14. Click Next.

15. Click Next.

Scanning > 52

16. Click Finish.

For Mac OS X

1. Make sure that the machine is connected to the PC and the power switch of the

machine is turned ON. Then, load the “Software DVD-ROM” on the drive of the PC.

2. Double-click the OKI icon on the desktop.

3. Double-click Drivers > Scanner > Installer for OS X 10.8.

4. Click Continue.

5. Click Continue.

6. Check the display and click Continue if OK.

Scanning > 53

7. Read the license agreement and click Continue.

8. Click Agree if you agree.

9. Click Install.

To change the installation location of the driver, click Change Install Location.

10. Enter the administrator's name and password, and click OK.

11. Click Continue Installation.

12. Click Restart.

Scanning > 54

SING ACTKEY SOFTWARE

Using the ActKey, you can start a scan job in specified settings with a click a button.

MEMO ActKey does not support Mac OS X.

Using WSD Scanning, Actkey does not work.

When ActKey is installed, Network Configuration is also installed simultaneously.

REFERENCE For details on how to start a scan job, refer to the Configuration Guide.

Installing the Software

1. Insert the “Software DVD-ROM” into your computer.

A window opens.

2. Select ActKey from Software.

3. Install the software as instructed.

4. Click Finish.

Starting the Software

1. Click Start to select All Programs > Okidata > ActKey > ActKey.

Scanning > 55

ETUP TO USE THE

WSD S

CAN

The following explains how to set up the PC to use the WSD Scan function. In order to use the WSD Scan function, install this device on the PC.

WSD Scan can be used from Scan To Computer and Remote Scan via Network.

To use WSD Scan, the machine has to be connected with the computer which Windows Vista/ Windows7/ Windows8/ Windows10/ Windows Server 2008/ Windows Server

2008R2/ Windows Server 2012/ Windows Server 2012 R2 was installed via Network.

REFERENCE Before starting the following procedure, be sure to check the network connection. For details, see the Configuration Guide.

NOTE If a scanner is used via WSD Scan connection and if the device IP address is changed, select Uninstall in step 2 of Installation procedure and uninstall the scanner, and then execute the install procedure again.

NSTALLATION PROCEDURE

MEMO When you follow the procedure below, the WIA is installed automatically as the scanner driver.

NOTE Before starting the installation, select Network and Sharing Center from the Control

Panel and make sure that Network Search is enabled.

1. From the Start menu, select Network. The devices connected to the network are displayed.

2. Right-click the MC363 icon under Multifunction Devices and select Install.

If the User Account Control dialog box is displayed, click Yes.

Scanning > 56

3. When the balloon message saying that the installation is complete is displayed on

2 3 4

the task bar, click the balloon to check the details, and click Close.

Check the device installation on the machine as follows.

4. Press the SCAN key on the operator panel.

5. Press the

to select Computer and then press OK.

6. Check that Select A Connecting PC is selected, and press OK.

7. Press the to select From WSD Scan, and press OK.

8. Make sure that the device installation PC is displayed as the destination PC.

MEMO A maximum of 50 PCs can be registered.

CANNING METHODS

and access control” on page 38 for details.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button (1) on the control panel to prompt the Scan Menu screen.

3. Select the scan destination from the following options:

> E-mail

> Computer

Scanning > 57

> USB Memory

> Shared Folder

> Remote Scan

NOTE Computer; select target application from the control panel on the MFP.

Remote Scan; select target application from utility on your PC.

“Remote Scan” is not shown when PC Scan Mode is in Simple Scan Mode.

4. Set your scanning options as required. For further details refer to the following sections.

5. Press Mono (2) to scan your document(s) in black and white, or Color (3) to scan your document(s) in color.

NOTE If you wish to cancel the scan process, press Stop (4) to abort the operation.

Scanning > 58

CAN TO

E-

MAIL

NOTE For illustration purposes only, the features shown are as accessed from the control panel.

Using the options available, you can enter E-mail information and alter the scan output to suit your needs:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. If required, use the arrow keys and scroll to E-mail, then press OK.

4. Using the options available, you can enter E-mail destination(s) and alter the scan

output to suit your needs.

FEATURE OPTION DESCRIPTION

Destination To Operation

Cc Operation

Bcc Operation

Add Destination To:

Cc:

Bcc:

Address Book Select E-mail address from

Group List Select destination group

Edit Destination Type

Delete The Address

Close The List

Edit Destination Type

Delete The Address

Close The List

Edit Destination Type

Delete The Address

Close The List

the address book. Input range: 001-300

from the list. Input range: 01-20

Tx History Displays the list of sent

E-mails.

Scanning > 59

FEATURE OPTION DESCRIPTION

Add Destination

(cont.)

Scan Settings Scan Size

Duplex Scan OFF, Long Edge Bind, Short Edge

Image Settings Density -3, -2, -1, 0, +1,

To:

Cc:

Bcc:

(cont.)

Direct Input Enter E-mail address using

LDAP Simple Search Use the on-screen keyboard

Advanced Search

Search Method:

User Name:

E-mail Address:

, A5, A6, B5, B6, Letter, Legal 13, Legal 13.5, Legal 14, Executive, Statement, 8.5SQ, Folio

Bind

+2, +3

Document Type

Text , Text&Photo, Photo, Photo (Glossy)

the on-screen keyboard.

to enter a search value.

Use Advanced Search to search the LDAP address book by user name and/or E-mail address.

Can display up to 100 addresses.

Allows you to select the scan size.

Select the bound originals binding position.

Note: A6 duplex scan is not supported.

Adjust density Darker: Keep color intensity

and darker image. Lighter: Reduce color intensity

and gives lighter image.

Allows you to specify the type of images on the document.

Resolution 75dpi, 100dpi,

Background Removal

ShowThrough Removal

Contrast -3, -2, -1, 0, +1,

Hue -3, -2, -1, 0, +1,

Saturation -3, -2, -1, 0, +1,

RGB Red: -3, -2, -1, 0,

150dpi, 200dpi, 300dpi, 400dpi, 600dpi

Auto, OFF, 1, 2, 3, 4, 5, 6

OFF, Low, Middle, High

+2, +3

+1, +2, +3 Green: -3, -2, -1,

0, +1, +2, +3 Blue: -3, -2, -1, 0,

+1, +2, +3

Allows you to select the appropriate resolution.

Remember the higher the resolution the bigger the file size!

Allows you to block out any unintended background color.

Adjusts the level of showthrough removal.

Note: It is available only when “Background Removal” is set to “Auto” and “Document Type” is “Text” or “Text&Photo”.

Contrast setting High: Enhance brightness Low: Reduce brightness

Red/green balance adjustment. Low: Enhance red. High: Enhance green.

Saturation setting High: Enhance image

sharpness Low: Reduce hue

Adjust RGB contrast settings. Use the arrow keys to increment and decrement the values and to move to the next color setting.

Reply To Address Book Select E-mail address from

Scanning > 60

the address book. Input range: 001-300

FEATURE OPTION DESCRIPTION

Scan Settings

(cont.)

Reply To (cont.)

Edit E-mail Subject Select Subject Enter new or edit the default

File Name User defined Use the on-screen keyboard

Continuous Scan

Direct Input Enter E-mail address using

LDAP Simple Search Use the on-screen keyboard

Advanced Search

Search Method:

User Name:

E-mail Address:

Direct Input

E-mail Body Select Text

Direct Input

ON, OFF Allows you to continue

the on-screen keyboard.

to enter a search value.

Use Advanced Search to search the LDAP address book by user name and/or E-mail address.

Can display up to 100 addresses.

E-mail subject and text templates.

For further details refer to

“Creating E-mail templates” on page 79.

to enter an appropriate file name.

scanning more documents. Allows you to construct a single scan job from multiple individual sheets or originals. Refer to “Continuous scan

mode” on page 109 for

details.

Grayscale ON, OFF Select ON to print in

grayscale.

File Format Color:

Single-PDF, Multi-PDF, Single-HCPDF, Multi-HC-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, JPEG, XPS

Mono (Grayscale): Single-PDF, Multi-PDF, Single-HCPDF, Multi-HC-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, JPEG, XPS

Mono (Binary): Single-PDF, Multi-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, XPS

Encrypted PDF Not Encrypt

Encrypt Low, Medium, High

Compression Rate/Color, Grayscale

Edge Erase ON, OFF Use the keypad to enter the

Tx History Displays the list of sent

High, Medium, Low Select the appropriate

Select the appropriate file format.

Select the appropriate encryption level.

compression level.

width settings. Input range: 5 to 50mm

E-mails.

Scanning > 61

NOTE

> If you want to use the address book or group list features, be sure to

book” on page 78.

> This machine allows you to send scanned document(s) to multiple E-mail

addresses. Simply select the destination you require and press OK, then repeat until all the destinations you require are selected.

> Up to 48 characters can be entered in the “Destination”, “Reply to” and

the “Subject” fields.

> If the administrator has set SMTP or POP3 authentication, after sending

your scanned document to E-mail addresses, and if no more transmission is required, log out of the system. This is to prevent misuse of the user's E-mail account for sending E-mails. If there is no other operation within 3 minutes, the system will log out automatically.

5. Press the Mono button to scan your document(s) in black and white, or the Color button to scan your document(s) in color.

NOTE If you wish to cancel the scan process, press the Stop button to abort the operation.

On completion the machine will beep and a confirmation message displays.

NOTE MDN (message disposition notification) and DSN (delivery status notification) can enabled/disabled by the administrator.

6. If access control is enabled, logout once you are finished to avoid any unauthorised access.

Scanning > 62

CAN TO SHARED FOLDER

NOTE The MFP must be connected to a Network server to enable Scan to Shared Folder to be set up. Refer to the Configuration Guide for details.

Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters.

NOTE Profiles can be created and managed using the machine’s web page or the MFP Setup Tool.

You can create up to 50 profiles. Refer to “Managing profiles” on page 76.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. Using the Down arrow key, scroll to Shared Folder and press OK.

4. Using the Down arrow key, scroll to Select Profile and press OK.

The list of registered profiles displays.

5. Using the Down arrow key, scroll to the required profile and press OK.

6. Using the Down arrow key, scroll to Scan Setting and press OK.

Using the options available, you can enter network information and alter the scan out put to suit your needs.

FEATURE OPTION DESCRIPTION

Select Profile

Scan Setting Scan Size

Duplex Scan OFF, Long Edge Bind, Short Edge

Image Settings Density -3, -2, -1, 0, +1,

, A5, A6, B5, B6, Letter, Legal 13, Legal 13.5, Legal 14, Executive, Statement, 8.5SQ, Folio

Bind

+2, +3

Allows you to select the scan size.

Select the bound originals binding position. Note: A6 duplex scan is not supported.

Adjust density Darker: Keep color intensity

and darker image. Lighter: Reduce color

intensity and gives lighter image.

Document Type

Scanning > 63

Text , Text&Photo, Photo, Photo (Glossy)

Allows you to specify the type of images on the document.

FEATURE OPTION DESCRIPTION

Scan Setting (cont.)

Image Settings (cont.)

Background Removal

ShowThrough Removal

Resolution 75dpi, 100dpi,

Contrast -3, -2, -1, 0, +1,

Hue -3, -2, -1, 0, +1,

Saturation -3, -2, -1, 0, +1,

Auto, OFF, 1, 2, 3, 4, 5, 6

OFF, Low, Middle, High

150dpi, 200dpi, 300dpi, 400dpi, 600dpi

+2, +3

Allows you to block out the color background of the image (assuming document has a color background) such that the background color is not printed.

Adjusts the level of showthrough removal.

Note: It is available only when “Background Removal” is set to “Auto” and “Document Type” is “Text” or “Text&Photo”.

Allows you to select the appropriate resolution.

Remember the higher the resolution the bigger the file size!

Contrast setting High: Enhance brightness Low: Reduce brightness

Red/green balance adjustment.

Low: Enhance red. High: Enhance green.

Saturation setting High: Enhance image

sharpness Low: Reduce hue

RGB Red: -3, -2, -1, 0,

File Name User defined

Subfolder User defined Enter the subdirectory where

Continuous Scan

Grayscale ON, OFF Select ON to print in

ON, OFF Allows you to continue

+1, +2, +3 Green: -3, -2, -1,

0, +1, +2, +3 Blue: -3, -2, -1, 0,

+1, +2, +3

Adjust RGB contrast settings. Use the arrow keys to increment and decrement the values and to move to the next color setting.

Use the on-screen keyboard to enter an appropriate file name.

the scanned document will be stored.

scanning more documents. Allows you to construct a single scan job from multiple individual sheets or originals. Refer to “Continuous scan

mode” on page 109 for

details.

grayscale.

Scanning > 64

FEATURE OPTION DESCRIPTION

Scan Setting (cont.)

File Format Color:

Encrypted PDF Not Encrypt

Compression Rate/Color, Grayscale

Edge Erase ON, OFF Use the keypad to enter the

Single-PDF, Multi-PDF, Single-HCPDF, Multi-HC-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, JPEG, XPS

Mono (Grayscale): Single-PDF, Multi-PDF, Single-HCPDF, Multi-HC-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, JPEG, XPS

Mono (Binary): Single-PDF, Multi-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, XPS

Encrypt Low, Medium, High

High, Medium, Low Select the appropriate

Select the appropriate file format.

Select the appropriate encryption level.

compression level.

width settings. Input range: 5 to 50mm

7. Press the Mono button to scan your document(s) in black and white, or the Color button to scan your document(s) in color.

NOTE If you wish to cancel the scan process, press the Stop button to abort the operation.

On completion the machine will beep and a confirmation message displays.

8. If access control is enabled, logout once you are finished to avoid any unauthorised access.

Scanning > 65

CAN TO

USB

MEMORY

1. Plug the USB memory into the USB port at the front of the machine.

2. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

3. Press the Scan button on the control panel to prompt the Scan Menu screen.

4. Using the Down arrow key, scroll to USB Memory and press OK.

Using the options available, you can enter a file name and alter the scan output to suit your needs.

FEATURE OPTION DESCRIPTION

Scan Size

Duplex Scan OFF, Long Edge Bind, Short Edge Bind

Image Settings Density -3, -2, -1, 0, +1, +2, +3 Adjust density

, A5, A6, B5, B6, Letter, Legal 13, Legal 13.5,

Legal 14, Executive, Statement, 8.5SQ, Folio

Document Type Text, Text&Photo,

Background Removal

Show-Through Removal

Photo, Photo (Glossy)

Auto, OFF, 1, 2, 3, 4, 5, 6

OFF, Low, Middle, High Adjusts the level of show-through

Allows you to select the scan size.

Select the bound originals binding position. Note: A6 duplex scan is not supported.

Darker: Keep color intensity and darker image.

Lighter: Reduce color intensity and gives lighter image.

Allows you to specify the type of images on the document.

Allows you to block out the color background of the image (assuming document has a color background) such that the background color is not printed.

removal. Note: It is available only when

“Background Removal” is set to “Auto” and “Document Type” is “Text” or “Text&Photo”.

Resolution 75dpi, 100dpi, 150dpi,

200dpi, 300dpi, 400dpi, 600dpi

Contrast -3, -2, -1, 0, +1, +2, +3 Contrast setting

Scanning > 66

Allows you to select the appropriate resolution.

Remember the higher the resolution the bigger the file size!

High: Enhance brightness Low: Reduce brightness

FEATURE OPTION DESCRIPTION

Image Settings (cont.)

File Name User defined Use the on-screen keyboard to enter an

Continuous Scan

Grayscale ON, OFF Select ON to print in grayscale.

File Format Color:

Hue -3, -2, -1, 0, +1, +2, +3 Red/green balance adjustment.

Low: Enhance red. High: Enhance green.

Saturation -3, -2, -1, 0, +1, +2, +3 Saturation setting

High: Enhance image sharpness Low: Reduce hue

RGB Red: -3, -2, -1, 0, +1,

+2, +3 Green: -3, -2, -1, 0, +1,

+2, +3 Blue: -3, -2, -1, 0, +1,

+2, +3

ON, OFF Allows you to continue scanning more

Single-PDF, Multi-PDF, Single-HC-PDF, MultiHC-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, JPEG, XPS

Mono (Grayscale): Single-PDF, Multi-PDF, Single-HC-PDF, MultiHC-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, JPEG, XPS

Mono (Binary): Single-PDF, Multi-PDF, Multi-PDF/A, SingleTIFF, Multi-TIFF, XPS

Adjust RGB contrast settings. Use the arrow keys to increment and decrement the values and to move to the next color setting.

appropriate file name.

documents. Allows you to construct a single scan job from multiple individual sheets or originals. Refer to “Continuous

scan mode” on page 109 for details.

Select the appropriate file format.

Encrypted PDF Not Encrypt

Encrypt Low, Medium, High

Compression Rate/Color, Grayscale

Edge Erase ON, OFF Use the keypad to enter the width

High, Medium, Low Select the appropriate compression level.

Select the appropriate encryption level.

settings. Input range: 5 to 50mm

5. Press the Mono button to scan your document(s) in black and white, or the Color button to scan your document(s) in color.

NOTE If you wish to cancel the scan process, press the Stop button to abort the operation.

On completion a confirmation message displays.

6. Remove the USB memory from the machine.

7. If access control is enabled, logout once you are finished to avoid any unauthorised

access.

Scanning > 67

MONO

CAN TO COMPUTER

You can save the scanned data into your local computer.

When you press the or , the scan job starts and the ActKey utility and the

COLO

TWAIN driver start automatically. You can send the scanned document to a specified application, save it in a specified folder, or send it by fax.

In the WSD Scan connection, you can set an application to start and a location where you send or store document for each recipient.

The machine can be connected to USB interface or network, but only a computer can be connected at the same time.

If the Mac OS X is running, the image capture and the ICA driver start up automatically.

You can select a folder and save the scanned documents in it.

NOTE Connect the machine to a computer via USB or a network.

Install ActKey and scanner driver before scanning to a local computer.

If you conect the machine to network, follow these instructions.

> Set TCP/IP setting to Enable.

> Conform the IP version of the machine to that of your computer.

> Set up the DNS server.

> Enable the network TWAIN setting.

If the Mac OS X is running, you can scan a document in the fixed A4 size only on the document glass.

If the Mac OS X is running, you can save a file only as JPEG.

If the Mac OS X is running and if you scan documents through network connection, you need to start the image capture first. Then, you need to select the machine from the list displayed at the left of image capture screen.

To use the MFP in WSD Scan connection, set the followings.

> Set the TCP/IP setting of the MFP to Enable.

> Match the IP version between the MFP and the PC.

> Enable the WSD Scan.

> Install the MFP on the PC.

REFERENCE For details on how to enable the network TWAIN setting, refer to the Configuration Guide.

For details on how to install the ActKey utility, refer to the Configuration Guide.

For the procedure to enable WSD Scan, see the Configuration Guide.

For the procedure to install the MFP on the PC, see

Scan” on page 56

Scanning > 68

“Setup to use the WSD

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COLOR

ONNECTING

VIA USB

1. Press the SCAN key on the operator panel.

2. Place your document with text face up in the ADF or face down on the document

glass.

3. Press the to select Computer and then press OK.

If the Network TWAIN setting is set to Disable, proceed to the step 6.

4. Check that Select A Connecting PC is selected and then press OK.

5. Press the to select From USB Interface and then press OK.

6. Press the to select Select An Application and then press OK.

7. Press the to select where to send the scanned document and then press OK.

Selectable location Values to send:

Application Folder PC-FAX

NOTE If the Mac OS X is running, you can select Folder only.

8. Press

ONNECTING

or .

MEMO If you select Application, the specified application starts and the scanned image is displayed on the application.

If you select Folder, the scanned image is saved in the specified folder.

If you select PC-FAX, the application for fax transmission starts. After sending the scanned image, send a fax with the fax transmission software on your computer.

VIA N

ETWORK

1. Press the SCAN key on the operator panel.

2. Place your document with text face up in the ADF or face down on the document

glass.

3. Press the to select Computer and then press OK.

4. Check that select Select A Connecting PC is selected and then press OK.

5. Check that From Network is selected and then press OK.

6. Press the to select the computer you want and then press OK.

7. Press the to select Select An Application and then press OK.

8. Press the to select where to send the scanned document and then press OK.

Scanning > 69

9. Press or .

MONO

COLOR

MONO

COLOR

MONO

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MEMO If you select Application, the specified application starts and the scanned image is displayed on the application.

If you select Folder, the scanned image is saved in the specified folder.

If you select PC-FAX, the application for fax transmission starts. After sending the scanned image, send a fax with the fax transmission software on your computer.

WSD S

CAN CONNECTION

1. Press the SCAN key on the Operation Panel.

2. Place the original on the automatic document feeder or on the scanner glass.

3. Press the to select Computer and then press OK.

4. Check that the Select A Connecting PC is selected, and press OK.

5. Press the to select From WSD Scan and then press OK.

6. Press the to select the destination PC and then press OK.

7. Press the to select Duplex Scan and then press OK.

8. Press the or to select ON or OFF and then press OK.

9. Press

or .

MONO

COLO

MEMO To start the dual-sided scan, turn its setting On and place the original on the automatic document feeder. If you turn the dual-sided scan On but place the document on the scanner glass, you cannot scan the dual sides of document.

When using the scanner application on PC, it will be scanned by the scanner type of scan profile setup on PC, regardless of where the document is set or the setting of Duplex Scan. (A6 is only simplex scanning)

Scanning > 70

EMOTE SCAN

This will launch the Scanner driver from a utility installed on the PC (ActKey, PaperPort, Image, Adobe Photoshop, etc.) and will begin scanning. Connect the machine to a computer via USB or a network. TWAIN (USB connection and Network connection) and WSD Scan are supported.

There are 3 Modes of Operation: Simple Scan Mode, Manual Scan Mode, and Secure Scan Mode.

In Simple Scan Mode, the scanning can be started from all computers via USB, Network and WSD Scan connection, without special operation on the operator panel. In Manual Scan Mode, the scanning can be started from all computers via USB, Network and WSD Scan connection. In Secure Scan Mode, the scanning can only be started from selected machine among the already registered computers in the machine via USB, Network and WSD Scan connection.

Only one computer can be connected at the same time.

MEMO For the following procedure, ActKey will be used as an example for Windows, and Adobe Photoshop for Mac OS X. The items in this manual may differ depending on the application you are using.

NOTE Connect the machine to a computer via USB or a network.

Install an application (ActKey, PaperPort, etc.) and a scanner driver before starting a scan job. This installation is NOT required for WSD Scan connection.

If you connect the machine to network, follow these instructions.

> Set TCP/IP setting to Enable.

> Conform the IP version of the machine to that of your computer.

> Set up the DNS server.

> Enable the network TWAIN setting.

When in Secure Scan Mode, the administrator needs to register the computer information for carrying out security scans from the control panel or the web site beforehand.

For Mac OS X, when carrying out a network scan for the first time, you need to set the connection target when using a driver. When you use the driver for the first time, the connection target selection tool will launch. You do not need to set the connection target after the first time.

To operate the MFP in the WSD Scan connection, set the followings.

> Set the TCP/IP setting of the MFP to Enable.

> Match the IP version between the MFP and the PC.

> Enable the WSD Scan.

> Install the MFP on the PC.

REFERENCE For details on how to install a scanner driver, refer to “Installing scanner

drivers (TWAIN/WIA/ICA driver)” on page 50.

Scanning > 71

IMPLE SCAN MODE

NOTE If you failed to start scan, please check whether the panel is in operation.

For Windows

Place your document with text face up in the ADF or face down on the document glass.

2. Start ActKey on your computer.

3. Click the scan button you want.

The scan job starts.

Scan Button Name:

Application1, Application2, Folder, PC-Fax

MEMO If you select Application1 or Application2, the specified application starts and the scanned document is displayed on the application.

If you select Folder, the scanned document is saved in the specified folder.

If you select PC-FAX, the application for fax transmission starts and the scanned document is sent to the application. Send a fax with the fax transmission software on your computer.

For Mac OS X

Place your document with text face up in the ADF or face down on the document glass.

2. Start Image Capture on your computer.

3. Select the device.

4. Click a scan button.

Scanning starts.

5. Select Quit Image Capture from Image Capture.

For WSD Scan

Place your document with text face up in the ADF or face down on the document glass.

2. Start any scan program on the PC.

3. Click a scan button. The document scan starts.

ANUAL SCAN MODE

For Windows

1. Press the SCAN key on the operator panel.

2. Place your document with text face up in the ADF or face down on the document glass.

3. Press the to select Remote Scan and then press OK.

4. Check that the TWAIN is selected, and press OK.

Scanning > 72

5. Start ActKey on your computer.

6. Click the scan button you want.

The scan job starts.

Scan Button Name:

Application1, Application2, Folder, PC-Fax

MEMO If you select Application1 or Application2, the specified application starts and the scanned document is displayed on the application.

If you select Folder, the scanned document is saved in the specified folder.

If you select PC-FAX, the application for fax transmission starts and the scanned document is sent to the application. Send a fax with the fax transmission software on your computer.

For Mac OS X

1. Press the SCAN key on the operator panel.

2. Place your document with text face up in the ADF or face down on the document glass.

3. Press the to select Remote Scan and then press OK.

4. Check that the TWAIN is selected, and press OK.

5. Start Image Capture on your computer.

6. Select the device.

7. Click a scan button.

Scanning starts.

8. Select Quit Image Capture from Image Capture.

For WSD Scan

1. Press the SCAN key on the Operation Panel.

2. Place the original on the automatic document feeder or on the scanner glass.

3. Press the to select Remote Scan and then press OK.

4. Press the to select WSD Scan and then press OK.

5. Start any scan program on the PC.

6. Click a scan button. The document scan starts.

ECURE SCAN MODE (FOR NETWORK CONNECTION

)

For Windows

1. Press the SCAN key on the operator panel.

2. Place your document with text face up in the ADF or face down on the document glass.

3. Press the to select Remote Scan and then press OK.

4. Check that the TWAIN is selected, and press OK.

5. Check that Select a connecting PC is selected and then press OK.

6. Check that From Network is selected and then press OK.

Scanning > 73

7. Press the to select the destination you want and then press OK.

MONO

COLOR

MONO

COLOR

8. Press

or .

MONO

COLO

9. Start the ActKey on your computer.

10. Click a scan button.

For Mac OS X

1. Press the SCAN key on the operator panel.

2. Place your document with text face up in the ADF or face down on the document glass.

3. Press the to select Remote Scan and then press OK.

4. Check that the TWAIN is selected, and press OK.

5. Check that Select a connecting PC is selected and then press OK.

6. Check that From Network is selected and then press OK.

7. Press the to select the destination you want and then press OK.

8. Press

9. If your device’s PC Scan Mode is set to Secure Scan Mode, you must use the Network

or .

MONO

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Scanner Setup Tool to make the following settings:

>The address of your Mac must be registered with your device.

>The port number used for scanning must be registered. This port number can be

changed in your device’s “Network Scan Destination” settings.

The Network Scanner Setup Tool is installed in the following location: /Applications/OKIDATA/Scanner/

Start the Network Scanner Setup Tool, select your MFP device and change the settings.

10. Start Image Capture on your computer.

11. Select the device.

12. Click a scan button.

Scanning starts.

13. Select Quit Image Capture from Image Capture.

For WSD Scan

1. Press the SCAN key on the Operation Panel.

2. Place the original on the automatic document feeder or on the scanner glass.

3. Press the to select Remote Scan and then press OK.

4. Press the to select WSD Scan and then press OK.

5. Start any scan program on the PC.

6. Click a scan button. The document scan starts.

Scanning > 74

MONO

COLOR

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ECURE SCAN MODE (FOR

USB

CONNECTION

)

For Windows

1. Press the SCAN key on the operator panel.

2. Place your document with text face up in the ADF or face down on the document glass.

3. Press the to select Remote Scan and then press OK.

4. Check that the TWAIN is selected, and press OK.

5. Check that Select a connecting PC is selected and then press OK.

6. Press the to select From USB interface and then press OK.

7. Press

or .

MONO

COLO

8. ActKey start on the computer.

9. Click the Scan button.

For Mac OS X

1. Press the SCAN key on the operator panel.

2. Place your document with text face up in the ADF or face down on the document glass.

3. Press the to select Remote Scan and then press OK.

4. Check that the TWAIN is selected, and press OK.

5. Check that Select a connecting PC is selected and then press OK.

6. Press the to select From USB interface and then press OK.

7. Press

8. Start Image Capture on your computer.

9. Select the device.

10. Click a scan button.

or .

Scanning starts.

11. Select Quit Image Capture from Image Capture.

Scanning > 75

ANAGING PROFILES

DDING A NEW NETWORK PROFILE

Register the information you configured on the computer as a profile. It is necessary when you perform Scan To Shared Folder with the computer.

1. Press the SETTING button on the control panel to prompt the Setting screen.

2. Using the Down arrow key, scroll to Profile and press OK.

3. Select the desired profile number.

4. Press the Right arrow key to prompt the Operation Menu screen.

From here you can register or sort profiles.

5. When registering a new profile, press the Right arrow key to prompt the Profile screen.

6. Ensure Profile Name: is highlighted then press the Right arrow key.

7. Using the arrow keys and on-screen keypad, enter a suitable profile name.

8. Using the arrow keys, highlight Done and press OK.

9. Using the Down arrow key, scroll to Target URL then press the Right arrow key.

10. Using the arrow keys and on-screen keypad, enter the name of the destination

computer and the shared folder name as “\\name of the destination computer\shared folder name”.

11. Using the arrow keys, highlight Done and press OK.

12. Using the Down arrow key, scroll to User Name then press the Right arrow key.

13. Using the arrow keys and on-screen keypad, enter a suitable user name.

NOTE If domain management is done, enter “user name@domain name”.

14. Using the arrow keys, highlight Done and press OK.

15. Using the Down arrow key, scroll to Password then press the Right arrow key.

16. Using the arrow keys and on-screen keypad, enter a suitable password.

17. Using the arrow keys, highlight Done and press OK

. Using t

he Down arrow key, scroll to File Name then press the Right arrow key.

19. Using the arrow keys and on-screen keypad, enter a suitable file name.

NOTE You can enter up to 64 characters.

By adding “#n” to the end of the file name, a serial number is automatically assigned to the end of the name of sent files.

By adding “#d” to the end of the file name, a date is automatically assigned to the end of the name of sent files.

20. Using the arrow keys, highlight Done and press OK.

21. Configure other items if necessary, for example:

\\PC1\SalesDev

22. Press OK to register the settings and save the profile entry.

The setup for Scan To Shared Folder is complete.

Scanning > 76

ELETING A NETWORK PROFILE

To delete a network profile:

1. Press the SETTING button on the control panel to prompt the Setting screen.

2. Using the Down arrow key, scroll to Profile List and press OK.

3. Select the desired profile number.

4. Ensure Delete is highlighted then press the Right arrow key.

5. At the prompt:

> press OK to continue deleting the profile entry,

or...

> use the Right arrow key to highlight No, then press OK to cancel.

Scanning > 77

ANAGING THE ADDRESS BOOK

ETTING SENDER AND REPLY TO

You can set the E-mail address from which E-mails are sent and the address to which responses are sent.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and then press OK.

3. Using the arrow keys and on-screen keyboard, enter the administrator password.

NOTE The default password is “999999”.

4. Select Done and then press OK.

5. Using the Down arrow key, scroll to Scanner Setup and then press OK.

6. Using the Down arrow key, scroll to E-mail Setup and then press OK.

7. Using the Down arrow key, scroll to From/Reply to and then press OK.

8. Using the Down arrow key, scroll to From or Reply to and then press OK.

9. Using the on-screen keyboard, enter the E-mail address up to 48 characters.

10. Select Done and then press OK.

E-

MAIL ADDRESSES (FROM/REPLY TO

)

NOTE You can select E-mail addresses from the address book.

11. Using the Down arrow key, scroll to Close and then press OK.

12. Press the RESET/LOGOUT button.

Scanning > 78

REATING

You can create up to five E-mail templates with various subject lines and body text.

E-

MAIL TEMPLATES

Registering a subject

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and then press OK.

3. Using the arrow keys and on-screen keyboard, enter the administrator password.

NOTE The default password is “999999”.

4. Select Done and then press OK.

5. Using the Down arrow key, scroll to Scanner Setup and then press OK.

6. Using the Down arrow key, scroll to E-mail Setup and then press OK.

7. Using the Down arrow key, scroll to Template and then press OK.

8. Make sure that Edit Subject is selected and then press OK.

9. Using the Down arrow key, select a template entry number and then press OK.

10. Using the on-screen keyboard, enter the subject up to 80 characters.

11. Select Done and then press OK.

Registering body text

1. Follow steps 1 to 7 in “Registering a subject” on page 79.

2. Using the Down arrow key, scroll to Edit Body and then press OK.

3. Using the on-screen keyboard, enter the body text up to 256 characters.

4. Select Done and then press OK.

Scanning > 79

DDING AN

E-

MAIL ADDRESS ENTRY TO THE ADDRESS BOOK

The machine can hold up to 300 E-mail addresses in the address book. To assign a new E-mail address to the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 16 characters.

If you do not enter a name, this column remains blank.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to E-mail Address and press the Right arrow

key.

10. Using the keypad or arrows keys and the on-screen keypad, type in the new E-mail address.

NOTE The maximum length of address is 80 characters.

11. Highlight Done and press OK.

12. If required, use the arrow keys and scroll to Group No. then press the Right arrow

key.

13. Using the arrow keys, select the group number to assign the E-mail address to and press OK.

The check box is selected. You can select multiple entries.

14. Press the Right arrow key to complete.

15. Press OK to confirm.

16. Press OK once more to add your entry to the address book.

17. Press the Left arrow key to exit the menu.

ELETING AN

E-

MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK

To delete an E-mail address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

Scanning > 80

8. Press the Left arrow key to exit the menu.

ODIFYING AN

To edit an E-mail address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name, E-mail Address and/or Group No. details as required then press OK.

7. Press the Left arrow key to exit the menu.

DDING A GROUP ENTRY TO THE ADDRESS BOOK

The machine can hold up to 20 group addresses. To add a new group address to the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

E-

MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 16 characters.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to Address No. and press the Right arrow key.

10. Using the arrow keys, select the destination to assign the E-mail group to and press OK.

The check box is selected. You can select multiple entries.

11. Press the Right arrow key to complete.

12. Press OK to confirm.

13. Press OK once more to add your entry to the address book.

14. Press the Left arrow key to exit the menu.

Scanning > 81

ELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK

To delete a group address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

8. Press the Left arrow key to exit the menu.

ODIFYING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK

To edit a group address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name and/or Address No. details as required then press OK.

7. Press the Left arrow key to exit the menu.

Scanning > 82

2 3 4

RINTING

and access control” on page 38 for details.

This chapter details how to use the following print options from the control panel:

> Job Lists

> Print from USB memory

> Switch Online/Offline

For full details of how to use your machine and any optional accessories to print jobs efficiently and effectively, please refer to the Printing Guide and the Barcode Printing Guide.

JOB

LISTS

You can cancel a print job by deleting it from the job list:

1. Press the Print button (1) on the control panel to prompt the Print Menu screen.

2. Press OK to select Job Lists.

3. Using the arrow keys, scroll to the job you want to cancel and then press OK.

Printing > 83

2 3 4

RINT FROM

ASIC OPERATION

USB

NOTE

Supported file systems: FAT12, FAT16, FAT32.

Supported file formats: JPEG, PDF (v1.7), M-TIFF (v6 Baseline), XPS, PRN

(PCL, PS, XPS).

Supported: Up to 32 GB capacity of USB memory.

Not Supported: USB hubs, external USB HDDs and encrypted PDFs.

NOTE Up to 100 files in supported file formats stored in USB memory are displayed on the file list. If more files are stored in USB memory, the list of the stored files may not be displayed properly.

You can select and print one file in your USB memory at a time.

MEMORY

1. Plug the USB memory into the USB port at the front of the machine.

2. Press the Print button (1) on the control panel to prompt the Print Menu screen.

3. Using the Down arrow key, scroll to Print From USB Memory and press OK.

4. Ensure Select Print File is highlighted, then press OK.

The list of supported files on the USB stick are display.

Printing > 84

5. If your file is contained within a folder:

(a) Using the arrow keys, scroll to the required folder and press OK.

NOTE If required, scroll to Folder Property and press OK to check the file information.

(b) Press OK to select Open Folder.

6. Using the arrow keys scroll to the file you want to print and press the OK.

NOTE If required, scroll to File Property and press OK to check the file information.

7. Ensure Select is highlighted, then press OK.

8. If required, scroll to Print Setup and configure the print settings then press OK.

Refer to “Advanced operation” on page 85 for details.

9. Press Mono (2) to print your document(s) in black and white, or Color (3) to print your document(s) in color.

NOTE If you wish to cancel the print process, press Stop (4) to abort the operation.

10. Remove the USB memory from the port after a message is displayed indicating that it is OK to remove the USB memory.

DVANCED OPERATION

Using the options available you can alter the print output to suit your needs:

1. Select required parameter with Down arrow key and press the OK button or the Right arrow key to display the available options.

2. Using Up or Down arrow keys, select value and press OK.

Options are (factory default settings in bold text):

PARAMETER VALUE DESCRIPTION

Paper Feed Tray 1(A4), MP Tray(A4) Allows you to define the paper tray for

printing.

Copies 1 Enter the number of copies of a document to

be printed from 1 to 999.

Duplex OFF, Long Edge Bind, Short Edge

Bind

Fit ON, OFF Match the page size to the paper size. If the

Select the duplex copy method.

page size of your file is larger or smaller than the effective print area, the page is resized to fit the paper size.

3. Press the Back button to return to the print menu.

Printing > 85

2 3 4

WITCHING ONLINE/OFFLINE

If you wish to alter the print status of your machine:

1. Press the Print button (1) on the control panel to prompt the Print Menu screen.

2. Using the Down arrow key, scroll to Switch Online/Offline and press OK.

3. Using the arrow keys, scroll to your required option and press OK.

NOTE If you switch the machine

RINTING WITH

AirPrint-enabled applications can print to an AirPrint-enabled device. You don't need to install a driver.

Tap print, select a AirPrint-enabled device, and print.

RODUCTS AFFECTED

> iPhone, iPad, or iPod touch with iOS 4.2 or later

> MAC OSX 10.8.5 or later

HOW TO

1. Connect using Network.

2. Print from applications such as Apple iBook, E-mail, photos, and Safari, etc.

AirPrint supports wireless connections that use infrastructure mode.

Tap the control icon, and then tap the “Print” button. Select the printer, and then set the printer options, and tap the “Print” button.

AirPrint

Offline it will disable the Copy function also.

Printing > 86

2 3

AXING

ENDING A FAX FROM THE

This section details how to send a fax directly from your MFP.

ASIC OPERATION

and access control” on page 38 for details.

When faxing, you can load only A4, letter, or legal size documents in the ADF, and A4 or letter size documents on the document glass. You cannot load mixed size documents.

MFP

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button (1) on the control panel to prompt the Fax Mode screen.

3. Ensure Fax is highlighted, then press OK.

4. Set your destination and send properties as required. Refer to “Advanced operation”

on page 88 for details.

5. Press the Mono button (2) to start sending your document(s).

NOTE If you wish to cancel faxing, press Stop (3) to abort the operation. You can cancel a job that is being transmitted as long as the message indicating the job has been completed has not displayed. Refer to “Fax job

view/cancel” on page 97 for details on how to cancel a reserved job.

When you select a broadcast job, the job itself is cancelled. If you want to cancel an individual destination within a broadcast job, refer to “Deleting

specified destinations” on page 90.

Fax transmissions are sent in black and white only.

Faxing

> 87

DVANCED OPERATION

Using the options available, you can alter the fax output to suit your needs:

FEATURE OPTION DESCRIPTION

Fax

Add Destination Speed Dial List Select the required speed dial number.

You can select multiple entries. Entries must be registered in advance, refer

to “Adding a speed dial entry to the phone

book” on page 100.

Group List Select the required group dial number.

You can select multiple entries. Entries must be registered in advance, refer

to “Adding a group entry to the phone book”

on page 101.

Direct Input Enter the destination fax number, a pause and

Tx History Select a destination from the ten most recent

Rx History Select a destination from the ten most recent

Fax Functions Scan Size A4, Letter, Legal 13,

Legal 13.5, Legal 14, Folio

Resolution Normal, Fine, Extra-

Fine, Photo

the tone dialing by the using the keypad:

> Pause (press # key twice. A P appears on the

screen) pauses two seconds when dialing. You can use multiple pauses.

> Tone (press * key twice. A T appears on the

screen) switches to tone dialing if pulse dialing is selected.

Use the Arrow keys and the OK button to select dialing function from the on-screen options:

> - (Hyphen) Inserts a hyphen to the entered fax

number.

> PreFix Inserts a prefix number registered in

advance.

> Flash Notify a PBX of a switch to a public

telephone line.

transmissions.

receptions.

Allows you to select the paper size to match the document size.

Allows you to specify the type of images on the document.

Background Removal

Auto, OFF, 1, 2, 3, 4, 5, 6

Allows you to select the setting of document background removal (to scan a document with background color better): to be adjusted automatically, to be adjusted manually in 6 steps, or not to remove.

Density -3, -2, -1, 0, +1, +2, +3Adjust density

Darker: Keep color intensity and darker image. Lighter: Reduce color intensity and gives

lighter image.

Duplex Scan OFF, Long Edge Bind,

Select the bound originals binding position.

Short Edge Bind

Continuous Scan(Document Glass)

ON, OFF Allows you to continue scanning more

documents. Allows you to construct a single fax job from multiple individual sheets or originals. Refer to “Continuous scan mode” on

page 109 for details.

Faxing

> 88

FEATURE OPTION DESCRIPTION

Fax Functions

(cont.)

Continuous Scan(ADF)

Edge Erase ON, OFF Erases the black shadow around the edge

TTI ON, OFF Prints the sender name on the header of the

TTI Select user defined Select the user defined TTI header.

Transm i t Confirmation Report

Delayed Tx OFF

Fcode Polling ON, OFF To turn ON, use the numeric keypad to enter

ON, OFF Allows you to continue scanning more

ON, OFF Select ON to print a fax confirmation after

Date Time

documents. Allows you to construct a single fax job from multiple individual sheets or originals. Refer to “Continuous scan mode” on

page 109 for details.

when scanning a document like a book. The range is from 2 mm to 50 mm.

transmitted fax. By default, the name you specified in Sender ID is printed.

Note: TTI must be ON.

transmission.

Delayed transmission allows you to fax documents at a specific date and time.

Up to one hundred transmission times can be scheduled up to one month in advance.

the sub-address of the remote machine. If required, use the numeric keypad to enter

the password of the remote machine.

Fcode Tx ON, OFF F Code transmission is a function to

communicate using sub addresses or passwords in accordance with the standard of ITU-T. by creating and registering F Code boxes you can execute confidential communication and notice board communication.

Use the numeric keypad to enter the subaddress.

If required, use the numeric keypad to enter the password of the remote machine.

Note: up to 20 F code boxes can be registered, Up to 30 documents can be stored in one box.

Note: Polling and FPolling must be OFF.

Memory Tx ON, OFF Select OFF to enable real time transmission,

i.e. fax transmission synchronisation with scanning.

Fax Job V iew/

Cancel

Fax History Tx History Check the transmission or reception history

Rx History

View or cancel a reserved fax job from the list.

and results of a fax job.

Manual feed

If you wish to send multiple sets of documents from the ADF or flatbed, enable the “continuous scan” feature. Refer to “Continuous scan mode” on page 109 for full details.

Faxing

> 89

Broadcasting

This f un ct io n a ll ow s y ou to se nd a f ax to multiple recipients at the same time. By combining abbreviation dials, groups and entering addresses using the numeric keypad, you can specify up to 100 destinations at one time.

NOTE When real time transmission (Memory Tx set to OFF) or polling is executed during broadcasting data, they are executed preferentially. In the case of polling, it is executed preferentially when there is only one address specified.

When Broadcast Destination is enabled, the destination numbers are displayed before transmission.

Deleting specified destinations

You can cancel an individual destination within a broadcast job.

1. Make sure that the required destination is selected on the fax standby screen and then press OK.

2. Using the arrow keys, scroll to the destination you want to delete and then press OK.

A check box is selected. You can select multiple entries.

3. When you have selected all the destinations to be deleted, press the Right arrow key.

4. Make sure that Delete The Address is selected and then press OK.

Manual redial

Your machine is set to redial automatically, if you wish to manually redial:

1. Press the FAX button on the control panel.

2. Press OK to select Fax.

3. Press OK to select Add Destination.

4. Using the Down arrow key, scroll to Tx History and press OK.

5. Using the arrow keys, scroll to the required destination and press OK.

The check box is selected. You can select multiple entries.

6. When you have selected all the destinations, press the Right arrow key.

7. Press OK to select Complete.

8. Press the Mono button (2) to start sending your document(s).

Faxing

> 90

F Code communication

F Code transmission is a function to communicate, using sub addresses or passwords in accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords, you can execute secure communication, bulletin box communication and polling communication.

NOTE Up to 20 F code boxes can be registered.

Sub address and ID code

> A sub address is a number to distinguish various F code boxes that are set in the

memory.

> An ID code is a key to access a secure box.

By using a sub address, the following functions can be used:

> F Code Confidential Communication

When an F code confidential box is set in the recipient machine, by specifying the sub address of its box, confidential communication can be executed.

On the receiving side of the confidential communication, unless the specified ID code is entered, a received document cannot be printed, therefore, this function is useful when sending a document that needs a security protection. Refer to:

> “Transmission using a sub address (F code transmission)” on page 94.

> “Printing stored documents” on page 96.

> F Code Bulletin Box Communication

When the F code bulletin box is set in the recipient machine, by specifying the sub address of its notice board, a document can be sent to the bulletin box or a document stored in the bulletin box can be taken out (polling). (A password can be specified, if necessary.) Refer to:

> “Transmission using a sub address (F code transmission)” on page 94.

> “Receiving using a sub address (F code polling)” on page 95.

> “Storing documents in a bulletin box” on page 95.

Registering an F code box

To use F code communication, register an F code box. Register a sub address in each F code box.

NOTE Make sure to register a sub address.

When a secret number is set, only the specific person can operate the F code box.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and press OK.

3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Enter and press OK.

4. Using the Down arrow key, scroll to Fax Setup and press OK.

5. Using the Down arrow key, scroll to Fcode Box and press OK.

6. Using the arrow keys, scroll to the required entry position and press OK.

7. Press OK to select Register.

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> 91

8. Select a type of F code box:

> Bulletin Box - refer to “Registering an F code Bulletin box” on page 92

> Confidential Box - refer to “Registering an F code confidential box” on page 92.

Registering an F code Bulletin box

1. Press OK to select Bulletin Box.

2. Press the Right arrow key to select Box Name.

(a) Using the arrow keys and on screen keyboard, enter a box name.

(b) Highlight Enter and press OK.

NOTE If using one-byte characters, up to 16 characters can be registered.

3. Using the Down arrow, scroll to Sub-Address and press the Right arrow key.

(a) Using the keypad enter the sub address.

(b) Highlight Enter and press OK.

NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered.

If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit.

4. Press OK to complete.

Registering an F code confidential box

1. Press OK to select Confidential Box.

2. Press the Right arrow key to select Box Name.

(a) Using the arrow keys and on screen keyboard, enter a box name.

(b) Highlight Enter and press OK.

NOTE If using one-byte characters, up to 16 characters can be registered. If using double-byte characters, up to 8 characters can be registered.

3. Using the Down arrow, scroll to Sub-Address and press the Right arrow key.

(a) Using the keypad enter the sub address.

(b) Highlight Enter and press OK.

NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered.

If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit.

Faxing

> 92

4. Using the Down arrow key, scroll to I.D.Code and press the Right arrow key:

(a) Register an ID Code number (4 digits) using the numeric keypad.

NOTE The ID code is not displayed, write it down and keep it safe!

(b) Press OK.

5. If required, use the Down arrow key to scroll to Hold Time. Press the Right arrow

key:

(a) Enter the required hold time (00 ~ 31) using the numeric keypad.

(b) Press OK.

NOTE Specify a retention period between 0 and 31 days.

If “00” is specified, the data will be retained for an indefinite period.

Retention period input range is between 0 and 31 days). When 0 is set, documents are retained for an indefinite period.

6. Press OK to complete.

Faxing

> 93

Deleting an F code box

NOTE You cannot delete an F code box in which documents are stored, it must be empty.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and press OK.

3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press OK.

4. Using the Down arrow key, scroll to Fax Setup and press OK.

5. Using the Down arrow key, scroll to Fcode Box and press OK.

6. Using the arrow keys, scroll to the required entry position and press OK.

7. Using the Down arrow key, scroll to Delete and press OK.

8. Using the arrow keys, highlight Yes to continue or No to cancel.

9. Press the OK button to execute.

Transmission using a sub address (F code transmission)

By entering a sub address and ID code, F code confidential transmission, F code bulletin transmission and F code polling transmission can be performed.

NOTE Before operating, ensure you have the necessary sub address and ID code to hand.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button on the control panel to prompt the Fax Ready screen.

3. Press OK to select Fax.

4. Using the Down arrow key, scroll to Fax Functions and press OK.

5. Using the Down arrow key, scroll to Fcode Tx and press OK.

6. Using the arrow keys, scroll to ON and press OK.

7. Using the numeric keypad, enter the sub-address of the box registered in the

recipient machine.

8. Highlig

Enter and press OK.

9. Press the Left arrow key to exit.

10. Press OK to select Add Destination.

11. Using the arrow keys, scroll to the required destination input method and press OK.

12. Specify a destination.

13. Press OK to complete.

14. Press the Mono button to start sending your document(s).

Faxing

> 94

Receiving using a sub address (F code polling)

By entering a sub address and ID code, a document stored in the bulletin box of a recipient machine can be taken out (polling).

NOTE Before operating, ensure you have the necessary sub address and ID code to hand.

1. Press the Fax button on the control panel to prompt the Fax Ready screen.

2. Press OK to select Fax.

3. Using the Down arrow key, scroll to Fax Functions and press OK.

4. Using the Down arrow key, scroll to Fcode Polling and press OK.

5. Using the arrow keys, scroll to ON and press OK.

6. Using the numeric keypad, enter the sub-address of the box registered in the sender

machine.

7. Highlight Enter and press OK.

8. Press the Left arrow key to exit.

9. Press OK to select Add Destination.

10. Using the arrow keys, scroll to the required destination input method and press OK.

11. Specify a destination.

12. Press OK to complete.

13. Press the Mono button to start receiving your document(s)

Storing documents in a bulletin box

NOTE Before operating, ensure you have registered the bulletin box in the F-Code box.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the SETTING button on the control panel.

3. Using the Down arrow key, scroll to Store Document Settings and press OK.

4. Press OK to select Store.

5. Press OK to select Fcode Bulletin Board.

6. Select the F code box in which to store the document.

7. Press OK.

8. Confi

rm the disp

layed Over Write, and press OK.

> Over Write: replace a document in the box.

9. Using the arrow keys, highlight Yes to continue or No to cancel.

10. Press the OK button to execute.

Faxing

> 95

Printing stored documents

Printing received confidential documents.

NOTE When a document is received into an F code box, the F code receiving notice is printed.

Check the F code box number and print the stored document.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Store Document Settings and press OK.

3. Using the Down arrow key, scroll to Print and press OK.

4. Press OK to select Fcode Box.

5. Select the F code box storing the document you want to print.

6. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press OK.

7. Select the file number of the document you want to print. Press OK.

8. Using the arrow keys, highlight Yes to continue or No to cancel.

9. Press the OK button to execute.

The document that is stored or received is printed.

NOTE Confidential received documents are automatically deleted after printing.

Deleting stored documents

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Store Document Settings and press OK.

3. Using the Down arrow key, scroll to Delete and press OK.

4. Press OK to select Fcode Bulletin Board.

5. Select the F code box storing the document you want to delete. Press OK.

6. Select the file number of the document you want to delete. Press OK.

7. Using the arrow keys, highlight Yes to continue or No to cancel.

8. Press the OK button to execute.

Faxing

> 96

Fax job view/cancel

If you no longer require a stored fax job, you can cancel and remove it from your MFP’s memory.

1. Press the Fax button on the control panel to prompt the Fax Mode screen.

2. Using the arrow keys, scroll to Fax and press OK.

3. Using the Down arrow key, scroll to Fax Job View/Cancel and press OK.

4. Using the Down arrow key, scroll to the fax job you wish to delete and press OK.

5. Check the job contents, then press the Right arrow key.

6. Using the Down arrow key, scroll to Delete Reserved Tx and press OK.

7. Using the arrow keys, select Yes to continue or No to cancel and press OK.

NOTE When you select a broadcast job, the job itself is deleted. If you wish to cancel an individual destination within the broadcast job, refer to “Deleting specified

destinations” on page 90 for details.

Fax job reports and listings

FAX

RECEIVING

Your MFP is set to receive faxes automatically.

NOTE If the MFP is actively sending or receiving a fax, then any incoming faxes will be rejected.

The machine behaviour differs depending on the specified reception mode.

When the machine is receiving faxes, the DATA IN MEMORY indicator is lit and the sender information is displayed on screen. The indicator remains lit while the data is stored in memory.

NOTE

> The sender name and fax number registered on the sender machine are

displayed on screen.

> If the memory overflows while the machine is receiving data, the

reception is cancelled. If this happens, ask the sender to resend the fax.

Fax ready mode

This is the factory default setting; your machine is set so that it automatically receives faxes.

Tel/Fax ready mode

When the machine is set to Tel/Fax Ready Mode, you can receive calls and faxes. You must connect an external telephone in advance to receive calls, refer to the Configuration Guide for details.

Faxing

> 97

Receiving faxes

The machine automatically starts fax reception.

Receiving calls

The telephone starts ringing when it receives calls.

1. Pick up the handset to talk when the machine rings.

2. If necessary, press the mono START button and then put down the handset to

receive faxes.

NOTE In case of connecting with far distance telephone, faxes can be received by pressing “remote receiver number”. Refer to page 114 of “Configuration Guide”.

Ans/Fax ready mode

When the machine is set to Ans/Fax Ready Mode, you can use an answering machine and receive faxes automatically. You must connect an external answering machine in advance, refer to the Configuration Guide for details.

NOTE Depending on the answering machine and the sender machine, Ans/Fax

Ready Mode

may not operate correctly.

Receiving faxes

The machine automatically starts fax reception.

Receiving calls

The answering machine rings, the reply message starts, and then it starts recording a message.

Tel ready mode

Tel Ready Mode is recommended if you often use the external telephone connected to the machine. You must connect an external telephone in advance to receive calls, refer to the Configuration Guide for details.

Receiving calls

The telephone starts ringing when it receives calls.

Receiving faxes

The telephone starts ringing when it receives a signal.

1. Pick up the handset when the machine rings.

2. Press the mono START button and then put down the handset to receive faxes.

Faxing

> 98

DRD

This mode allows the machine to detect a distinctive ring if it has been enabled on the phone line. In this mode, the machine distinguishes the DRD type of the sender. The machine then answers only when it matches the registered DRD type.

There are several type of DRD ring pattern. The length of ring ON time and ring OFF time is different. It depends on the Country Code. Please set the Country Code and DRD Type for your suitable DRD ring pattern. You can register up to four DRD types.

Country Code: except New Zealand, Australia and Hong Kong (This pattern is to apply to America's DRD.)

Type 1: 2 sec ON - 4 sec OFF repeat

Type 2: 0.8 sec ON - 0.4 sec OFF - 0.8 sec ON - 4 sec OFF repeat

Type 3: 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.8 sec ON - 4 sec OFF repeat

Type 4: 0.3 sec ON - 0.2 sec OFF - 1 sec ON - 0.2 sec OFF - 0.3 sec ON - 4 sec OFF repeat

Country Code: New Zealand (This pattern is to apply to New Zealand's DRD.)

Type 1: 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 2 sec OFF repeat

Type 2: 0.4 sec ON - 2.6 sec OFF repeat

Type 3:

0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 1.4 sec OFF repeat

Type 4: 0.4 sec ON - 0.8 sec OFF - 0.4 sec ON - 1.4 sec OFF repeat

Country Code: Australia (This pattern is to apply to Australia's DRD.)

Type 1: 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 2 sec OFF repeat

Type 2:

0.2 sec ON - 0.4 sec OFF - 0.2 sec ON - 0.4 sec OFF - 0.2 sec ON - 1.6 sec OFF repeat

Country Code: Hong Kong (This pattern is to apply to Hong Kong's DRD.)

Type 1: 1.2 sec ON - 3 sec OFF repeat

Type 2:

0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.8 sec ON - 0.4 sec OFF repeat

Type 3: 0.5 sec ON - 0.5 sec OFF - 1 sec ON - 0.5 sec OFF - 0.5 sec ON - 3 sec OFF repeat.

Printing received faxes

The machine automatically prints out the received fax.

NOTE

> Use only standard or recycled paper.

> Available paper sizes are A4, A5, B5, Letter, Legal13/13.5/14, Statement.

Images larger than the specified paper are reduced, discarded, or printed onto multiple sheets of paper depending on the reception print settings.

If the machine cannot print received faxes due to a lack of paper or a paper jam, it will store the received fax data temporarily it’s memory. When the problem is resolved, it starts printing automatically.

NOTE For details on how to load paper, refer to “Loading paper” on page 33.

For details on how to clear paper jams, refer to “Clearing paper jams” on page 127.

To check the reception history, refer to “Rx History” on page 89.

Faxing

> 99

ANAGING THE PHONE BOOK

The following section describes how to add/remove/modify speed and group dial entries to/ from the Phone Book.

DDING A SPEED DIAL ENTRY TO THE PHONE BOOK

The machine can hold up to 300 speed dial numbers in the phone book. To add a new speed dial number to the phone book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Press OK to select Speed Dial.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 24 characters.

8. Highlight Enter and press OK.

9. Using the Down arrow key, scroll to Fax Number and press the Right arrow key.

10. Using the keypad, type in the destination fax number.

NOTE The maximum length of number is 40 digits.

If the destination fax number has an “extension number”, press the Pause button between numbers. The machine will enter a pause when dialling.

If your MFP is connected to a PBX (private branch exchange), you will need to add a Prefix in order to access to the outside line. Refer to the Configuration Guide for details.

If you need to change the dialling method for the region, press the button to change the call parameters for this particular number.

If you make a mistake while entering the number, press the Clear button to delete the last digit.

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11. Highlight Enter and press OK.

12. If required, use the arrow keys and scroll to Group No. then press the Right arrow

key.

13. Using the arrow keys, select the group number to assign the fax number to and

press OK.

The check box is selected. You can select multiple entries.

NOTE Numbers registered to groups from the Speed Dial function are synchronized with the numbers that are registered to groups using the Group No. function.

14. Press the Right arrow key to complete.

15. Press OK to confirm.

16. Press OK once more to add your entry to the phone book.

Faxing

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Oki MC363dn User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

By factory default, Auto Power Off is set to Auto Config or Disable. You can change the setting by pressing the SETTING key on the operator panel and then selecting Admin Setup > User Install > Power Setup > Auto Power Off.

INSTALLATION PROCEDURE

> Job Lists

3. Using the Down arrow key, scroll to Print From USB Memory and press OK.

Faxing