This manual describes how to print from mobile terminals and how to use the
OKI MFP in various ways.
It also describes advanced features such as security settings and color adjustment.
Please read this manual carefully to achieve the maximum performance of the
product in various conditions.
This manual uses as an example Windows 7 for Windows, Mac OS X 10.9 for
Mac OS X and MC563 for the device.
This manual uses MC563 as an example to illustrate buttons and icons on the
operator panel, driver screens, and the method of inputting characters and oper-
ating the device.
Some functions are not available for MC363.
Depending on your OS, the actual display of the product may differ from the
descriptions in this manual. In addition, depending on the model you are using,
some functions described in this manual may not be available.
Depending on the device you are using, buttons or the like on the operator panel
and the actual operations may differ from the descriptions in this manual. Please
read the user’s manual for the specic model that comes with your device.
About Descriptions
This section describes the marks, symbols, abbreviations and illustrations used
in this manual.
About Marks
This manual uses the following marks.
MarkMeaning
Indicates cautions and restrictions for the correct operation of the
device. Be sure to read them to avoid misoperation.
Indicates useful tips and references on how to use the device. We
recommend you read them.
Indicates reference items. Please read them to learn the detailed
information.
Indicates related items. Please read them to learn the relevant
information.
About Symbols
This section describes the symbols used in this manual and their meanings.
SymbolMeaning
Illustration (button
name)
[ ] Indicates menu names, item names, options, etc.
" "Indicates messages and input texts on the displayed screen.
< > Indicates keys on the computer keyboard.
Indicates button shapes (button names) on the
operator panel of the device.
displayed on the screen of the operator panel.
Indicates menus, windows and dialog box names
displayed on the computer screen.
They can be clearly distinguished in the description
and procedure illustration.
Indicates le names on the computer.
Indicates item titles of link destinations.
> Indicates the transition of device or computer menus.
About Illustrations
The illustrations used in this manual are based on MC563.
The displayed screens on the operator panel used in this manual are based on
the default settings.
Checking the Information of the Machine ....................................................................................15
Printing a Report to Check ......................................................................................................................... 15
Checking the Status on the Operator Panel ...............................................................................................16
Registering a Frequently-used Setting as a Macro ....................................................................................20
Using a Registered Macro ..........................................................................................................................21
Editing a Macro Title ...................................................................................................................................21
Checking the Macro Content ......................................................................................................................22
Deleting a Registered Macro ......................................................................................................................22
Basic Operations of Scan Functions ........................................................................................... 46
Setting to Scan a Document ...................................................................................................................... 46
Other Settings to Scan ............................................................................................................................... 50
Items on Transmit and Receipt Journal Report (E-mail/Internet fax/FaxServer) ....................................... 54
Sending Scanned Data as an E-mail Attachment ....................................................................... 55
Specifying a Destination from Address Book or Group List ....................................................................... 55
Specifying a Destination Using One-touch Button ..................................................................................... 56
Specifying a Destination from Transmission History .................................................................................. 56
Specifying a Destination Searching LDAP Server ..................................................................................... 57
Setting the Sender's Address ..................................................................................................................... 58
Setting the Reply Address ......................................................................................................................... 58
Registering an E-mail Template ................................................................................................................. 59
Using an E-Mail Template .......................................................................................................................... 59
Saving Transmission Data ......................................................................................................................... 60
Checking Results of Scan To E-mail .......................................................................................................... 60
Saving Scanned Data to a Computer ......................................................................................... 61
Changing the Machine Settings ................................................................................................................. 61
Using ActKey ............................................................................................................................................. 62
Using WSD Scan ....................................................................................................................................... 66
Using Image Capture (Mac OS X) ............................................................................................................. 68
Using a Scanner Supported Application .................................................................................................... 69
Adding Destination for Scan To Computer ................................................................................................. 71
Deleting Destination for Scan To Computer ............................................................................................... 71
Saving Scanned Data to USB Memory ....................................................................................... 72
Saving Scanned Data in a Shared Folder .................................................................................. 73
Changing a Destination (Profile) from the Operator Panel ........................................................................ 73
Deleting a Destination (Profile) from the Operator Panel ........................................................................... 74
Tables of Profile Setting Items ................................................................................................................... 74
Printing on Various Types of Paper ............................................................................................. 78
- 3 -
Printing on Envelopes .................................................................................................................................78
Printing on Labels ....................................................................................................................................... 81
Printing on Long Paper ...............................................................................................................................83
Printing on Custom Size Paper ..................................................................................................................84
Printing with Various Settings from a Computer ..........................................................................87
Printing Manually One by One ...................................................................................................................87
Enlarging or Reducing to Fit the Specified Paper Size ...............................................................................89
Printing Only the Cover from a Different Tray .............................................................................................90
Making a Booklet ........................................................................................................................................ 91
Dividing a Document to Print on Some Sheets for Making a Poster .......................................................... 92
Adding Semi-transparent Text (Watermarks) ..............................................................................................92
Overlaying Forms or Logos (Overlay) ........................................................................................................93
Outputting a Document to a File Instead of Printing on Paper ................................................................... 95
Storing Frequently-printed Documents in the Printer (Except MC363) ....................................................... 95
Combining Multiple Pages onto One Sheet of Paper ...............................................................................100
Adjusting Color on the Computer ...............................................................................................102
Printing Color Data in Grayscale ............................................................................................................. 102
Using Color Matching on Printer Driver .................................................................................................... 103
Simulating Printing Results for Ink ............................................................................................................104
Color Separation .......................................................................................................................................105
Correcting Color Registration Error Manually ...........................................................................................106
Correcting Density Manually .....................................................................................................................107
Adjusting Color Balance (Density) ............................................................................................................107
Adjusting Color with Software ................................................................................................................... 108
For a Better Finish .....................................................................................................................109
Printing with a Specified Resolution ......................................................................................................... 110
Emphasizing Fine Lines ........................................................................................................................... 111
Specifying the Font to Use ........................................................................................................................ 112
Changing Black Finish .............................................................................................................................. 113
Eliminating White Gap Between Text and Background (Overprinting Black) ........................................... 114
Basic Operations of Fax Functions ........................................................................................... 128
About the Dial Function ............................................................................................................................ 128
Specifying a Destination from Phone Book .............................................................................................. 129
Specifying a Destination Using One-touch Button ................................................................................... 129
Specifying a Destination from Transmission History and Reception History ............................................ 130
Deleting a Specified Destination .............................................................................................................. 130
Receiving a Fax ....................................................................................................................................... 131
Specifying a Tray to Be Used When Printing Received Fax .................................................................... 131
Paper Size Priority ................................................................................................................................... 132
Checking the Communication Status/Transmission and Reception History ............................................ 132
Items on Transmit and Receipt Journal Report ........................................................................................ 133
Sending a Fax via the Internet .................................................................................................. 135
About the Internet Fax Function ............................................................................................................... 135
Receiving an Internet Fax ........................................................................................................................ 136
Entering a Destination E-mail Address .................................................................................................... 136
Specifying a Destination from Address Book/Group List ......................................................................... 137
Selecting a Destination Using One Touch Buttons .................................................................................. 138
Selecting a Destination from Transmission History .................................................................................. 138
Searching for a Destination in the LDAP Server ...................................................................................... 139
Checking, Deleting or Changing a Specified Destination ......................................................................... 140
Setting Scanning for Transmission .......................................................................................................... 141
Checking the Transmission History .......................................................................................................... 146
Receiving Results of Internet Fax ............................................................................................................ 146
Setting Scanning for Transmission ........................................................................................... 147
Scanning a Duplex Document (Duplex Scan) .......................................................................................... 147
Specifying a Scan Resolution (Resolution) .............................................................................................. 148
Sending a Fax to Multiple Destinations at the Same Time ...................................................................... 148
Specifying a Scan Size (Scan Size) ......................................................................................................... 149
Adjusting the Density (Density) ................................................................................................................ 149
Scanning a Document with a Colored Background Clearly (Background Removal) ............................... 150
Erasing Edge Shadows When Sending (Edge Erase) ............................................................................. 151
Disclosing a Sender Name (Originator) to the Recipient ......................................................................... 151
Changing the Sender Name That is Printed on Faxes ............................................................................ 152
Registering the Sender Name (Originator) .............................................................................................. 153
- 4 -
Changing the Standard Originator Name ................................................................................................. 154
Adding a Prefix (Prefix) .............................................................................................................................154
Setting the Number of Redial Attempts and Redial Intervals ...................................................................155
Settings for Transmission ..........................................................................................................156
Scanning Multiple Documents Continuously on the Document Glass (Continuous Scan (Glass)) ..........156
Scanning Multiple Documents Continuously with the ADF (Continuous Scan (ADF)) .............................157
Sending at a Specified Date and Time (Delayed Tx) ................................................................................157
Sending While a Document is being Scanned (Memory Transmission/Real time Transmission) ............158
Sending a Fax after Calling (Manual Transmission) .................................................................................159
Setting the T/F Timer ................................................................................................................................ 167
Setting TAD Mode ....................................................................................................................................167
Sending a Fax from a Computer ................................................................................................178
Sending a PC Fax ....................................................................................................................................178
Sending a Fax from a Computer with a Cover Sheet ............................................................................... 180
Sending a PC Fax to Multiple Destinations at the Same Time .................................................................181
Cancelling a PC Fax Transmission ...........................................................................................................182
Managing the PC Fax Phone Book ..........................................................................................................182
Sending Data to the Fax Server ................................................................................................188
Basic Procedure for Scan to Fax Server .................................................................................................. 188
Enabling the Scan to Fax Server Function .............................................................................................. 189
Editing a Destination E-mail Address ....................................................................................................... 190
Editing E-mail Body Text .......................................................................................................................... 190
Checking Results of Scan To Fax Server ................................................................................................. 191
Replacing Maintenance Parts ...................................................................................................193
Replacing the Belt Unit ............................................................................................................................ 193
Replacing the Fuser Unit ......................................................................................................................... 196
Cleaning Each Part of the Machine .......................................................................................... 200
Cleaning the Surface of the Machine ....................................................................................................... 200
Cleaning the Document Feed Rollers ...................................................................................................... 201
Cleaning the Paper Feed Rollers (Tray 1/Tray 2/Tray 3 (Except MC363)) .............................................. 202
Cleaning the Paper Feed Rollers (MP Tray) ............................................................................................ 203
Unable to Send or Received a Fax ........................................................................................................... 228
Other Problems (Fax) ............................................................................................................................... 229
Black or White Dots Appear .....................................................................................................................240
Dirt is Printed ............................................................................................................................................240
The Entire Page is Printed Black ..............................................................................................................241
Nothing is Printed ..................................................................................................................................... 241
White Patches Appear .............................................................................................................................. 242
The Entire Page is Dirty ............................................................................................................................242
The Peripheral Area of the Page is Dirty ..................................................................................................243
The Printed Image is Skewed ................................................................................................................... 243
Color of the printed image is not what you expect .................................................................................... 244
Solid printing of CMY 100% is too light ....................................................................................................244
Problems about Software ..........................................................................................................245
Problems on Configuration Tool ...............................................................................................................245
Problems on a Web Browser .................................................................................................................... 246
Printer Problems on a Windows PC ......................................................................................................... 247
Problems on the Machine or Paper ...........................................................................................248
Problems on the Machine .........................................................................................................................248
Problems on Document and Paper ..........................................................................................................251
If a Power Failure Occurs ........................................................................................................................ 253
Before Relinquishing Your Device ............................................................................................................ 254
FaxServer Function .................................................................................................................................. 271
Internet Fax Setup ................................................................................................................................... 272
Network Menu .......................................................................................................................................... 280
Manage Unit ............................................................................................................................................. 283
User Install ............................................................................................................................................... 285
Log in to This Machine ............................................................................................................................. 295
Printing from a Computer ......................................................................................................................... 296
Sending a Fax from a Computer (Windows) ............................................................................................ 299
Registering IC Card Information (Except MC363) ................................................................................... 301
Setting a Number of Points to Each Account ...........................................................................................304
Creating a Shared Account ......................................................................................................................305
Setting Paper Size Points/Toner Points ....................................................................................................307
Printing When Account Management is Enabled .....................................................................................308
Precautions when Operating ....................................................................................................................309
Moving/Transporting This Machine ............................................................................................310
Moving This Machine ................................................................................................................................ 310
Transporting This Machine ....................................................................................................................... 311
List of Utility Software ................................................................................................................338
Windows Utilities ...................................................................................................................................... 338
Mac OS X Utilities .....................................................................................................................................339
For Windows .............................................................................................................................................340
For Mac OS X ........................................................................................................................................... 343
Web Page of This Machine ........................................................................................................344
Open the Web Page of This Machine ...................................................................................................... 344
Log In as the Administrator ...................................................................................................................... 345
Changing the Administrator Password (Web Page) ................................................................................. 347
Checking or Changing the Settings of This Machine ............................................................................... 347
Encrypting Communication with SSL/TLS ............................................................................................... 349
Using IPP ................................................................................................................................................. 350
Encrypting Communication with IPSec .................................................................................................... 351
Limiting by Using an IP Address (IP Filtering) ......................................................................................... 354
Limiting by Using a MAC Address (MAC Address Filtering) .................................................................... 355
Using SNMPv3 ......................................................................................................................................... 356
Using IEEE802.1X (Wired LAN) .............................................................................................................. 357
About Items That Can be Set or Checked ............................................................................................... 373
Color Correct Utility ................................................................................................................... 379
Changing Palette Color ............................................................................................................................ 379
Changing Gamma Value or Hue .............................................................................................................. 381
Printing in Adjusted Color Settings .......................................................................................................... 382
Saving Color Correction Settings ............................................................................................................. 383
Importing Color Correction Settings ......................................................................................................... 383
Deleting Color Correction Settings ........................................................................................................... 384
Color Swatch Utility ................................................................................................................... 385
Printing Color Swatch .............................................................................................................................. 385
Customizing the Color Swatch ................................................................................................................. 386
Printing a File With the Color You Want ................................................................................................... 386
Displaying the Alert Info ............................................................................................................................395
Setting the Network ..................................................................................................................................399
Checking the Settings of the Machine ..................................................................................................... 436
Set Options Automatically ........................................................................................................................ 437
Uninstall the Utility ................................................................................................................................... 437
Network Scanner Setup Tool (Mac OS X) ................................................................................ 438
Network Card Setup (Mac OS X) .............................................................................................. 439
Setting the IP Address ............................................................................................................................. 439
Configuring Web Settings ........................................................................................................................ 440
For Windows ............................................................................................................................................ 441
For Mac OS X .......................................................................................................................................... 443
- 8 -
1
Basic Operations
Adjusting the Contrast of the Display Screen
Setting Output Destination
Adjusting Volume
Simultaneous Operation (Multitasking)
Checking the Information of the Machine
Easy Setup
Configuring One Touch Button
JOB MACRO
This section describes basic operations of this machine.
Adjusting the Contrast of the Display Screen
Brightness of the display screen can be adjusted. The larger number you set, the darker the
screen becomes, and the smaller number you set, the brighter the screen becomes.
Values from -10 to +10 can be set.
Press the (SETTING) button on the operator panel.
1
Press the button once to select [Admin Setup] and press the button.
2
Enter the administrator password, and then press the (OK) button.
3
The factory default administrator password is "999999". If the administrator password is changed, enter the
updated password.
Press the or button repeatedly to select [Manage Unit] and press the
4
button.
Press the or button repeatedly to select [System Setup] and press the
5
button.
1. Basic Operations
Press the or button repeatedly to select [Panel Contrast] and press the
6
button.
Enter the setting value, and then press the (OK) button.
7
Press the button to return to the standby screen.
8
- 10 -
1. Basic Operations
Setting Output Destination
The machine outputs paper to the output tray or rear output tray.
Do not open or close the rear output tray during printing. Paper jams may result.
• Output Tray
• Rear Output Tray
Output Tray
Use this output tray when printing on plain paper. Paper is output with the printed side down.
It is not available for envelopes, labels, or long paper.
Check that the rear output tray on the rear side of the machine is closed. If the rear output
tray is open, paper is always output to the rear output tray.
Open the paper support so that outputs do not slip down from the output tray.
- 11 -
Rear Output Tray
Use the rear output tray when printing on envelopes, labels, or long paper.
Paper is output with the printed side up. Plain paper is also available for this output tray.
Open the rear output tray (F) on the rear side of the machine.
1
Unfold the paper support.
2
Draw the sub support.
3
1. Basic Operations
- 12 -
Adjusting Volume
The volume of the sounds which are emitted in the following conditions can be adjusted in
four levels.
• When a button or key on the operator panel is pressed
• When copying is complete
• Fax communication is complete
• When a paper jam occurs
• AirPrint Buzzer Volume
Press the (SETTING) button on the operator panel.
1
Press the button once to select [Admin Setup] and press the button.
2
Enter the administrator password, and then press the (OK) button.
3
The factory default administrator password is "999999". If the administrator password is changed, enter the
updated password.
1. Basic Operations
Press the or button repeatedly to select [Manage Unit] and press the
4
button.
Press the or button repeatedly to select [Sound Control] and press the
5
button.
Press the or button to select the item whose volume you want to adjust
6
and press the (OK) button.
Press the or button to select the volume level and press the (OK)
7
button.
- 13 -
Simultaneous Operation (Multitasking)
This machine can operate several functions simultaneously. For details, refer to the following
table.
• You cannot use the operator panel while the machine reads documents.
• During the simultaneous operation, each operation performance may be deteriorated.
• Depending on the machine condition, such as memory full, simultaneous operation may not be accepted.
: Available: Not available
First taskSecond task
CopyFax
transmission
Copy*
Fax transmission*
Fax reception*
Scan To Shared
Folder
Scan To E-Mail
Scan To USB
Memory
Printing from a
computer
2
1
2
2
*
1
*
Fax receptionScan To
Shared Folder/
Scan To Email/Scan To
USB Memory
2
*
2
*
Printing from a
computer
2
*
2
*
2
*
1. Basic Operations
*1 If the first task is sending, the second task is suspended until the first task is completes.
*2 When the first task completes, the second task starts to be printed.
- 14 -
1. Basic Operations
Checking the Information of the Machine
Print the machine information and check the status. Press the (STATUS) button on
the operator panel to check the information such as remaining level of consumables.
• Printing a Report to Check
• Checking the Status on the Operator Panel
Printing a Report to Check
You can print and check the configuration or the job logs of this machine.
Press the (SETTING) button on the operator panel.
1
Check that [Reports] is selected, and then press the button.
2
Press the or button to select the category of the report you want to print
3
and press the button.
Press the or button to select the report to print and press the button.
4
If the administrator login screen is displayed, enter administrator password.
The factory default administrator password is "999999". If the administrator password is changed, enter the
updated password.
Check that [Yes] is selected on the confirmation screen, and press the (OK)
5
button.
If you press the (SETTING) button on the operator panel and select [Admin Setup] > [Manage Unit] >
[System Setup] and then set [Allow All Reports To Print] to [Disable], log in as the administrator to print the
following reports.
•Scan To Log
• Speed Dial List
• Group List
• Fax Log
• Address Book
- 15 -
ItemDescription
ConfigurationPrints detailed settings of this machine.
1. Basic Operations
ItemDescription
SystemFile ListPrints a list of job files.
Demo PagePrints a demo page.
Error LogPrints an error log.
Scan To LogPrints the results of the jobs of Scan To E-
mail, Scan To Shared Folder, or Scan To
USB Memory.
Usage ReportCopiesPrints the total of the job logs. Specifies
the number of pages to print on the
[Copies] screen.
Network InformationPrints general information on the network.
Suppies ReportPrints the information about consumables.
User Counter ReportPrints the user counter report.
Job LogPrints the Job Log.
FaxSpeed Dial ListPrints the list of the fax numbers
registered for speed dials.
Group ListPrints the list of the fax numbers
registered in groups.
Fax Tx LogPrints the lis t of the transmission results of
the latest 100 fax jobs.
Fax Rx LogPrints the list of the reception results of the
latest 100 fax jobs.
Fax Tx/Rx LogPrints the list of the transmission and
reception results of the latest 100 fax jobs.
Daily Tx/Rx Log ReportPrints Tx/Rx report for communications
within 24 hours.
Fcode Box ListPrints the list of Fcode boxes.
Block Junk FaxPrints the address list for Block Junk Fax.
E-mail/Internet Fax Journal ReportPrints the transmission and reception
results of the latest 50 items of Scan To Email, Internet Fax, printing e-mail
attachment files, and Scan to Fax server.
Address BookPrints the registered address list.
PrintPCL Font ListPrints a list of PCL font samples.
PSE Font ListPrints a list of PSE font samples.
PPR Font ListPrints a list of IBMPPR font samples.
FX Font ListPrints a list of EPSON FX font samples.
Color Tuning PatternPrints a color tuning pattern.
ID Check PatternPrints the pre-supplied ID check pattern
for detecting wrong IDs.
Engine StatusPrints the current values of engine
parameter.
Color Profile ListPrints a color profile list.
Checking the Status on the Operator Panel
You can check the residual life of consumables, the counter information, and the job list from
the (STATUS) button.
Press the (STATUS) button on the operator panel.
1
Press the button to select [Device Information] and press the button.
2
Press the or button to select the item you want to check and press the
3
button.
Press the button to go back to the standby screen.
4
- 16 -
1. Basic Operations
Easy Setup
In [Easy Setup], you can change the settings of date/time, fax, network, e-mail function by
using the (SETTING) button on the operator panel.
Press the (SETTING) button on the operator panel.
1
Press the or button repeatedly to select [Easy Setup] and press the
2
button.
Enter the administrator password, and then press the (OK) button.
3
The factory default administrator password is "999999". If the administrator password is changed, enter the
updated password.
Follow the on screen instructions.
4
• Date/Time Setting
ItemDescription
Time ZoneSets the GMT time zone.
Daylight SavingSets daylight saving to ON or OFF.
ServerSNTP Server (Primary)Sets the SNTP server to use for setting the
SNTP Server (Secondary)
ManualDateSets the current date and time manually.
Time
•Fax Setting
ItemDescription
Fax NumberSets the fax number of this machine. You
Sender IDSets the sender's information. You can
•Network Setting
ItemDescription
Enabling Default Gateway (If wireless LAN module fitted)Sets a wired LAN or wireless LAN.
current date and time. You can enter up to
64 characters.
can enter up to 20 digits.
enter up to 22 characters.
ItemDescription
Wireless
Setting (If
wireless LAN
module fitted)
Obtaining IP addressSets to obtain the IP address
IP AddressSets the IP address. You can enter up
Subnet MaskSets the subnet mask. You can enter
Default GatewaySets the gateway address. You can
DNS Server (Primary)Sets the IP address for a Primary DNS
DNS Server (Secondary)Sets the IP address for a Secondary
WINS Server (Primary)Sets the name or the IP address for the
WINS Server (Secondary)Sets the name or the IP address for the
WPSWPS-PBCWPS-PBC is executed.
WPS-PINWPS-PIN is executed.
SearchA list of access point name found in the
search
Manual SetupSSIDEnter an SSID.
SecuritySelects the security of the wireless LAN
WEP KeyEnter WEP Key.
WPA Encryption Type Select a WPA/WPA2-PSK or WPA2-
WPA Pre-shared Key Enter the Pre-shared Key.
ReconnectWireless reconnection is executed.
Displays a list of wireless LAN access
points' names that are found in a
search.
function.
"WPA-EAP" and "WPA2-EAP" can be
set only in Web.
Displays if [WEP] is selected for
[Security].
PSK encryption type.
Displays if [WPA/WPA2-PSK] or
[WPA2-PSK] is selected for [Security].
Displays if [WPA/WPA2-PSK] or
[WPA2-PSK] is selected for [Security].
automatically or manually.
to 15 characters.
up to 15 characters.
enter up to 15 characters.
server. You can enter up to
15 characters.
DNS server. You can enter up to
15 characters.
WINS server. You can enter up to
15 characters.
WINS server. You can enter up to
15 characters.
- 17 -
• E-mail Setting
ItemDescription
Mail Server AddressSets the IP address or host name for
the SMTP server. You can enter up to
64 characters.
Sender's Address (From)Sets an e-mail address for this
machine.
Receive SettingSets the protocol to be used for
receiving e-mails.
Authentication MethodSets the authentication method.
SMTP User IDSets the login ID to the server used for
SMTP authentication. You can enter up
to 64 characters.
SMTP PasswordSets the password to the server used
for SMTP authentication. You can enter
up to 64 characters.
POP3 ServerSets the IP address or host name for
the POP3 server. You can enter up to
64 characters.
POP User IDSets the login ID to the server used for
POP authentication. You can enter up
to 64 characters.
POP PasswordSets the password to the server used
for POP authentication. You can enter
up to 16 characters.
1. Basic Operations
- 18 -
Configuring One Touch Button
On the one-touch buttons, items registered on the address book No. 01 to 16 and speed dial
numbers 001 to 016 are registered automatically.
One-touch buttons can be used for Scan To E-mail, Fax, and Internet Fax operations.
To select the speed dial numbers 009 to 016 that are assigned to one-touch buttons, press
and hold the (SHIFT) button and press the one-touch button.
1. Basic Operations
- 19 -
1. Basic Operations
JOB MACRO
You can register macros for frequently used function settings for copying, scanning, faxing,
Internet faxing, and printing in the machine. This "Job Macro" allows you to perform
operations more simply and quickly.
You can create a macro for settings on the following functions.
Copying
Printing from USB Memory
Scanning to e-mail
Scanning to Shared Folder
Scanning to USB Memory
Fax Sending
Internet Fax Sending
Scanning to Fax Server
If the user authentication is enabled, log in to the machine before creating a macro.
You can register up to 16 macros.
Registering a Frequently-used Setting as a Macro
You can create a macro for a frequently-used setting.
Press the (COPY) button on the operator panel.
1
Change a setting value to register.
2
Press the (JOB MACRO) button on the operator panel.
3
Check the settings, and then press the (OK) button.
4
Press the or button to select a number indicated [Unregistered] and
5
press the button.
Enter a new macro name.
6
Select [Enter], and then press the (OK) button.
7
Check that [Yes] is selected on the confirmation screen, and press the (OK)
8
button.
• Registering a Frequently-used Setting as a Macro
• Using a Registered Macro
• Editing a Macro Title
• Checking the Macro Content
• Deleting a Registered Macro
- 20 -
Using a Registered MacroEditing a Macro Title
1. Basic Operations
You can use a macro by reading out it.
Press the (JOB MACRO) button on the operator panel.
1
Press the or button to select the macro you want to use and press the
2
button.
Check that [Execute] is selected, and then press the (OK) button.
3
If the access control is enabled on the functions you want to use, a message is
displayed to inform you that you are not permitted to use them, and the screen returns
to the JOB MACRO menu.
Perform a job.
4
You can edit a macro title.
Press the (JOB MACRO) button on the operator panel.
1
Press the or button to select the macro you want to edit and press the
2
button.
Press the button to select [Title Edit] and press the (OK) button.
3
Press the (OK) button.
4
Enter a new title.
5
Entering Characters (User's Manual)
Select [Enter], and then press the (OK) button.
6
- 21 -
Checking the Macro ContentDeleting a Registered Macro
1. Basic Operations
Press the (JOB MACRO) button on the operator panel.
1
Press the or button to select the macro you want to check and press
2
the button.
Press the or button to select [Execute] or [Register], and then press the
3
button.
Check the content, and then press the button.
4
If you select [Execute] to check and press (OK), the macro is applied.
You can delete a macro.
Press the (JOB MACRO) button on the operator panel.
1
Press the or button to select the macro you want to delete and press
2
the button.
Press the or button to select [Delete] and press the (OK) button.
3
Press the (OK) button.
4
Check that [Yes] is selected on the confirmation screen, and press the (OK)
5
button.
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2
Copy
Useful Functions
For a Better Finish
Color Settings
Advanced Copy Settings
2. Copy
Useful Functions
This chapter describes various settings for copying, such as N-in-1 and duplex printing.
Settings on the copy top screen is temporarily enabled. To change the default settings, Press the (SETTING)
button on the operator panel and select [Admin Setup] > [Copy Setup] > [Default Settings].
Copy Setup
• Specifying the Paper Feed Tray (Paper Feed)
• Making Enlarged or Reduced Copies (Zoom)
• Copying on Both Sides of Paper (Duplex Copy)
• Combining Multiple Pages on One Sheet of Paper (N-in-1)
• Changing the Scan Size (Scan Size)
• Sorting Each Set in Page Order (Sort)
• Enabling Continuous Scan Mode (Continuous Scan)
• Copying Different Size Documents (Mixed Size)
• Resetting Copy Settings (Reset)
• Changing the Document Orientation (Direction)
Specifying the Paper Feed Tray (Paper Feed)
• Setting the Paper Feed Tray to Tray 1/Tray 2/Tray 3 (Except MC363)
• Using the MP (Multi-Purpose) Tray
Setting the Paper Feed Tray to Tray 1/Tray 2/Tray 3 (Except MC363)
Press the (COPY) button on the operator panel.
1
Set a document in the ADF or on the document glass.
2
Press the button.
3
Press the button to select [Paper Feed] and press the button.
4
Press the or button to select the tray to use and press the (OK)
5
button.
Press the (MONO) or (COLOR) button.
6
• To use the MP (Multi-Purpose) tray with [Paper Feed] being set to [Auto], press the (SETTING) button on
the operator panel and select [Paper Setup] > [Select Tray] > [Copy] > [MR Tray], and then select [ON] or
[ON(Prior)].
• [Tray 2]/[Tray 3] are displayed only when the optional tray unit is installed.
• If [Paper Feed] is set to [Auto], you can select a paper tray that holds A4, A5, A6, B5, B6, Letter, Legal13/13.5/14,
Ex ecu tiv e, S tate men t, F oli o, or 8.5 SQ p aper . To use a dif fer ent paper size, select the paper tray in the [Paper Feed]
setting.
Using the MP (Multi-Purpose) Tray
Press the (COPY) button on the operator panel.
1
Set a document in the ADF or on the document glass.
2
Press the button.
3
Press the button to select [Paper Feed] and press the button.
4
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Press the or button to select [MP Tray] and press the (OK) button.
5
Load paper in the MP tray.
6
Loading Paper in the MP Tray (User's Manual)
Press the (MONO) or (COLOR) button.
7
Check the message, and press the or button to select [Start] and press
8
the (OK) button.
2. Copy
Making Enlarged or Reduced Copies (Zoom)
You can use [Auto] only if copying on A4, A5, A6, B5, B6, Letter, Legal13/13.5/14, Executive, Statement, Folio, or 8.5
SQ paper.
Press the (COPY) button on the operator panel.
1
Set a document in the ADF or on the document glass.
2
Press the button.
3
Press the or button to select [Zoom] and press the button.
4
Select the zoom ratio and press the (OK) button.
5
• When using [Auto]
(1) Select [Auto], and then press the (OK) button.
• When selecting a preset zoom rate
(1) Press the or button to select the value you want to set and press the
(OK) button.
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If [Fit to page(98%)] is selected and the size of the document and the paper are the same, the document is
reduced to fit the paper.
•
When setting the zoom rate by using the numeric keypad
(1) Enter the zoom rate from 25 to 400% by using the numeric keypad or pressing
on the operator panel, and then press the (OK) button.
• You can set the rate in units of 1%.
• If you enter an incorrect value, press the (CLEAR) button, and then enter the correct value.
Press the (MONO) or (COLOR) button.
6
• If [Paper Feed] is set to [Auto], [Zoom] is automatically set to [100%]. To select a different rate, set [Paper Tray],
and then set [Zoom].
• If [Paper Feed] is set to [Auto], the paper tray is automatically selected according to the selected zoom rate. To use
a specific paper tray, reset [Paper Feed] again.
• Even if [Paper Feed] is set to [Auto], you cannot select a paper tray that holds paper other than A4, A5, A6, B5, B6,
Letter, Legal13/13.5/14, Executive, Statement, Folio, or 8.5 SQ paper. In this case, specify from [Paper Feed].
• If [Paper Feed] is set to [Auto], the [Paper Feed] setting automatically changes from [Zoom] to [Auto]. A message
is displayed on the display screen to inform you that the setting has been changed.
Copying on Both Sides of Paper (Duplex Copy)
• Available Printing Methods
• Use plain paper of a standard size. Use of paper other than paper of standard sizes may cause paper jams.
Loading Paper (User's Manual)
• To copy a document in your preferred orientation, specify the orientation in [Direction] in advance.
Changing the Document Orientation (Direction)
Press the (COPY) button on the operator panel.
1
Set a document in the ADF or on the document glass.
2
• When printing duplex documents on the both sides of paper or on the single side of paper, set the documents
in the ADF.
• When making duplex copies from simplex documents using the document glass, Continuous Scan mode is
automatically enabled. Follow the on-screen instructions.
Enabling Continuous Scan Mode (Continuous Scan)
Press the button.
3
Press the button to select [Duplex Copy] and press the button.
4
Press the or button to select the duplex copy mode.
5
Select [Duplex Duplex] to add options on the binding position.
2. Copy
To make simplex copies of two-sided document, select [Duplex LE Simplex] or [Duplex SE Simplex].
Press the button to select [Binding] and press the button.
6
Press the or button to select [Long Edge Bind] or [Short Edge Bind] and
7
then press the (OK) button.
Changing the Document Orientation (Direction)
Press the (MONO) or (COLOR) button.
8
You can change other copy settings.
- 26 -
2. Copy
Useful Functions
For a Better Finish
Color Settings
Advanced Copy Settings
It is recommended to set a margin when you want to staple or punch holes in duplex copies.
Setting Margins (Margin)
Available Printing Methods
• Simplex document Duplex copies with the long edge bound
• Simplex document Duplex copies with the short edge bound
• Duplex documents Duplex copies with the long edge bound or the short
edge bound
Set a document in the ADF.
• Duplex documents with the long edge bound Simplex copies
Set a document in the ADF.
• Duplex documents with the short edge bound Simplex copies
Set a document in the ADF.
- 27 -
2. Copy
Combining Multiple Pages on One Sheet of Paper (N-in-1)
• Available Printing Methods
You can copy two or four pages of a document into one side of a single sheet of paper.
Setting [Duplex Copy] at the same time can save more sheets of paper.
• To copy a document in your preferred orientation, specify the orientation in [Direction] in advance.
Changing the Document Orientation (Direction)
• If [N-in-1] is enabled, [Zoom] is automatically set to [Auto]. To specify a zoom rate, set [N-in-1], and then [Zoom].
Making Enlarged or Reduced Copies (Zoom)
• A part of the document may not be copied properly depending on the paper size, document size or specified rate.
• If [N-in-1] is enabled you cannot select [Auto] for paper feeding source. Select the paper tray to be used.
Press the (COPY) button on the operator panel.
1
Set a document in the ADF or on the document glass.
2
• When using the document glass, Continuous Scan mode is automatically enabled. Follow the on-screen
instructions.
• Continuous Scan mode enables you to copy multiple documents at once. You can use both the ADF and
document glass for copying multiple documents as a single job.
Enabling Continuous Scan Mode (Continuous Scan)
Available Printing Methods
• Two sheets One side of a sheet
• Four sheets One side of a sheet
• Vertical
• Horizontal
Press the button.
3
Press the or button to select [N-in-1] and press the button.
4
Press the or button to select an N-in-1 method, and then press the
5
(OK) button.
Change other settings if necessary, and then press the (OK) button.
6
Press the button to go back to the standby screen.
7
Enter the number of copies.
8
Press the (MONO) or (COLOR) button.
9
- 28 -
Changing the Scan Size (Scan Size)Sorting Each Set in Page Order (Sort)
2. Copy
You can select the appropriate size of the document to be scanned.
Press the (COPY) button on the operator panel.
1
Set a document in the ADF or on the document glass.
2
Press the button.
3
Check that [Scan Size] is selected, and then press the button.
4
Press the or button to select the paper size, and then press the
5
(OK) button.
Press the (MONO) or (COLOR) button.
6
The sort function is enabled by factory default.
Press the (COPY) button on the operator panel.
1
Set a document in the ADF or on the document glass.
2
• Continuous Scan mode enables you to copy multiple documents at once.
• You can use both the ADF and document glass for copying multiple documents as a single job.
Enabling Continuous Scan Mode (Continuous Scan)
Press the button.
3
Press the or button to select [Sort] and press the button.
4
Press the or button to select [ON] and press the (OK) button.
5
Press the button to go back to the standby screen.
6
Enter the number of copies.
7
Press the (MONO) or (COLOR) button.
8
- 29 -
Enabling Continuous Scan Mode (Continuous Scan)
This function is useful when you want to copy multiple books.
To scan multiple sets of documents and make copies as a single job, enable the Continuous
Scan mode. This mode is useful when using the [Sort], [N-in-1], or [Duplex Copy] function.
In Continuous Scan mode, you can copy your documents from the ADF, document glass, or
both of them.
Sorting Each Set in Page Order (Sort)
Combining Multiple Pages on One Sheet of Paper (N-in-1)
Copying on Both Sides of Paper (Duplex Copy)
Cancelling Copying (User's Manual)
Press the (COPY) button on the operator panel.
1
Set the first sheet of a document in the ADF or on the document glass.
2
When making N-in-1 and/or duplex copies by using the document glass, the [Please set next document] screen
is displayed after scanning the documents even if [Continuous Scan] is set to [OFF].
Check that [Start Scan] is selected, and then press the (OK) button.
10
When scanning all sets of the documents is complete, press the button to
11
select [Scan Complete] and press the (OK) button.
If you select [Scan Complete] after scanning all the documents with multiple copies (2 or more) being set for
[Copies] and press the (OK) button, the remaining number of copies are copied.
2. Copy
Press the button.
3
Press the or button to select [Continuous Scan] and press the
4
button.
Press the or button to select [ON] and press the (OK) button.
5
Press the button to go back to the standby screen.
6
Enter the number of copies by using the numeric keypad.
7
Press the (MONO) or (COLOR) button.
8
When the [Please set next document.] screen is displayed, set the next
9
document in the ADF or on the document glass.
When changing the place to set the next document, be sure to remove the document from the place you used first.
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