Nuance TEXTBRIDGE PRO 11 User Manual
LEGAL NOTICES
Copyright © 2002 by ScanSoft, Inc. All rights reserved. No part of this publication may be
transmitted, transcribed, reproduced, stored in any retrieval system or translated into any
language or computer language in any form or by any means, mechanical, electronic,
magnetic, optical, chemical, manual, or otherwise, without prior written consent from the
Legal Departme nt at ScanSoft, Inc., 9 Cent ennial Drive, Peabody, Massachusetts 01960,
USA. Printed in the United States of America and in the Netherlands.
The software described in this book is furnished under license and may be used or copied only
in accordance with the terms of such license.
MPORTANT NOTI CE
I
ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or
implied, including but not limited to the implied warranties of merchantability or fitness for a
particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied
warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft
reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation of ScanSoft to notify any person of such revision or
changes.
RADEMARKS AND CREDITS
T
ScanSoft, TextBridge, TextBridge Pro, PaperPort, Pagis, True Page, Direct OCR, and AutoOCR
are registered trademarks or trademarks of ScanSoft, Inc., in the United States and/or other
countries.
All other trademarks and tradenames are hereby recognized and may be regist ered to their
respective holders.
ScanSoft, Inc.
9 Centennial Drive
Peabody, MA 01960
U.S.A.
Part Number 50-631101-00A
C ONTENTS
WELCOME VII
Using this Guide viii
Getting online help ix
Online HTML Help ix
Context-Sensitive H e lp ix
Tech Notes x
Glossary x
1INSTALLATION AND SETUP 11
System requirements 12
Installing TextBridge Pro 13
Setting up your scanner with TextBridge Pro 14
How to start the program 16
Registering your software 17
New features in TextBridge Pro 11 18
2INTRODUCTION 19
What is optical character recognition 20
TextBridge Pro’s OCR capabilities 20
Documents in TextBrid ge Pro 21
Basic processing steps 21
The TextBridge desktop 22
The Standard t oolbar 23
The Menu bar 23
The Image toolbar 24
TEXTBRIDGE PRO USER’S GUIDE iii
The Formatting toolbar 24
The TextBridge Tool box 25
Managing documents 26
Thumbnail view 26
Detail view 27
Customizing columns in Detail view 28
Deleting pages from a document 28
Printing a document 28
Closing a document 29
TextBridge Documents 29
Why save to TXD 29
How to save to TXD 30
Settings 30
3 TUTORIAL: PROCESSING DOCUMENTS 33
Quick Start Guide 34
Loading and recognizing sample image files 34
Scanning and recognizing a single page 34
iv CONTENTS
Processing documents using the OCR Wizard 37
Processing documents automatically 40
Command buttons 41
Processing documents manually 42
Processing a document automatically and
finishing it manually 44
Processing from other applications 45
How to set up Direct OCR 45
How to use Direct OCR 45
How to use TextBridge Pro 11 with
your PaperPort software 46
Processing documents with Schedule OCR 47
Defining the source of page images 48
Input from image files 4 8
Input from scanner 49
Scanning with an ADF 50
Scanning long documents without an ADF 51
Describing the layout of the document 51
Manual zoning 53
Working with zones 53
Zone properties 54
Table grids in the image 56
Using zone templates 57
4 PROOFING AND EDITING 59
Proofreading OCR results 60
Checking recognized text against original 62
User dictionaries 63
The editor display and views 63
Text and image editing 64
Page outline 66
5 SAVING AND EXPORTING 67
Preparing recognition results for export 68
Saving to file 69
Saving original images 69
Saving recognition results 70
Saving a document as you work 71
Copying a document to the Clipboard 72
Sending a document as a mail attachment 73
6 TECHNICAL INFORMATION 75
Troubleshooting 76
Solutions to try first 76
TEXTBRIDGE PRO USER’S GUIDE v
Testing TextBridg e Pro 77
Low memory problems 78
Low disk space problems 78
Supported file types 79
File types for opening and saving images 79
File types for saving recognition results 80
OCR problems 81
Text does not get recognized properly 81
Problems with fax recognition 82
System or perform ance problems duri ng OCR 82
Uninstalling the software 83
vi CONTENTS
Welcome
Welcome to TextBridge Pro 11TM, and thank you for using our
software! The following documentation has been pr ov ided to help yo u
get started and give you an overview of the program.
This User’s Guide
This guide introduces you to using TextBridge Pro 11. It includes
installation and setup instructions, a description of the program’s
commands and working areas, task-oriented instructions, ways to
customize and control processing, and technical information. The
guide is presented in PDF format, allowing you to use hyperlink
jumps on cross-references and other navigation tools in your PDF
viewer.
Online Help
TextBridge Pro’s online Help contains information on features,
settings, and proced ures . The on line H elp is pr o vided as HTML he lp ,
and has been designed for quick and easy information retrieval.
Comprehensive context-sensitive help aims to provide just enough
assistance to let y ou keep working wi thout delay. Please see the se ction
Getting online help.
Readme File
The Readme file cont ains last -minute info rmation about the softwa re.
Please read it before using TextBridge Pro. To open this HTML file,
choose Readme in the TextBridge Pro Installer or afterwards in the
Help menu.
Scanning and other information
ScanSoft’s web site at www.scansoft.com provides timely information
on the program. The Scanner Guide contains up-dated information
about supported scanners and related issues. Access ScanSoft’s web site
from the TextBridge Pro Installer or afterwards from the Help menu.
TEXTBRIDGE PRO USER’S GUIDE vii
USING THIS GUIDE
This guide is written with the assu mption that you kno w how to work
in the Micros oft Window s environment. P lease refer to your Windo ws
documentation if you have questions about how to use dialog boxes,
menu commands, scroll bars, drag and drop functionality, shortcut
menus, and so on.
We also assume you are familiar with your scanner and its supporting
software, and that the scanner is installed and working correctly before
it is setup with TextBridge Pro 11. Please refer to the scanner’s own
documentation as necessary.
The following conventions are used in this guide:
Bold Introduces new terms and presents sub-headings.
Italic Names sections in this guide (unless otherwise stated,
the section is located in the same chapter as the
reference).
Names the main buttons used in automatic processing:
Start, Stop, Finish, Additional.
viii WELCOME
Non-serif
Note
Tip
Presents file names: sample.tif
Presents an item of additional information.
Pre sents ideas for using pro gram features to accompl ish
specific tasks.
GETTING ONLINE HELP
In addition to using this guide, you can use TextBridge Pro’s online
Help to learn about features, settings, and procedures. Online Help is
available after you install TextBridge Pro.
Online HTML Help
Open TextBridge Pro’s online Help at its top level by choosing
TextBridge Pro Help Topics at the top of the Help menu. This allows
you to see topics arranged in a Table of Contents, search an
alphabetical list of keywords or make full-text searches through the
topics. Other items in the Help menu provide access to useful topics
or web pages.
Press F1 as you are working with the program to see an online help
topic relating to the current screen area, dialog box or warning
message.
Context-Sensitive Help
You can get concise on-the-spot information in a popup window
about a particular TextBridge Pro menu item, toolbar button, screen
area or dialog box, in the following ways:
Click the Help too l in the Standard toolbar to get the help icon. Click
this on any item on the desktop outside a dialog box or warning
message.
Press Shift + F1 to get the same help icon.
Click the question mark button in the upper right corner of a dialog
box and then click an item in the dialog box to see the popup window.
Some dialog boxes or warning messages have their own Help button,
or a help text. Click the button or the text to get information on the
dialog or message box.
Click anywhere to remove a context-sensitive popup Help window.
TEXTBRIDGE PRO USER’S GUIDE ix
Tech Notes
ScanSoft’s web site at www.scansoft.com contains Tech Notes on
commonly reported issues using TextBridge Pro 11. Web pages may
also offer assistance on the installation process and troubleshooting.
Glossary
This guide does not include a glossary. The online Help has a
comprehensive gl oss ary, with its own alphabetical inde x an d a ta ble of
contents. Please consult it if you want to find the meaning of a term
used in this guide or in the program.
x WELCOME
1
Installation and setup
This chapter provides information on installing and starting TextBridge
Pro 11. It presents the following topics:
u System requirements
u Installing TextBridge Pro
u Setting up your scanner with TextBridge Pro
u How to start the program
u Registering your software
u New features in TextBridge Pro 11
TEXTBRIDGE PRO USER’S GUIDE 11
SYSTEM REQUIREMENTS
You need the following minimum system requirements to inst all and run
TextBridge Pro 11:
u A computer with a Pentium or higher processor
u Microsoft Windows 95, Windows 98, Windows MeMe,
Windows 2000, or Windows NT 4.0
u 32MB of memory (RAM), 64MB recommended
u 75MB of free hard di sk space for the applica tion files plus 10MB
working sp ace during installation
u 9MB for Microsoft Inst aller (MSI) if n ot present and 44M B for
Internet Explorer if not present. (These are present as part of the
operating system in Windows 98, Windows Me and Windows
2000.)
u SVGA monitor with 256 colors and 800 x 600 pixel resolution
u Windows-compatible pointing device
u CD-ROM drive for installation
u A compatible scanner if you plan to scan documents. Please see
the Scanner Guide at ScanSoft ’s web site (www.scansoft.com) for
a list of supported scanners.
12 INSTALLATION AND SETUP
Note Performance and speed will be enhanced if your computer’s
processor, memory, and available disk space exceed minimum
requirements.
INSTALLING TEXTBRIDGE PRO
TextBridge Pro 11’s installation program takes you through installation
with instructions on every screen.
Before installing TextBridge Pro:
u Make sure your scanner is connected, turned on, and compatible
with your system.
u Close all other applications, especially anti-virus programs.
u Log into your computer with administrator privileges if you are
installing on Windows 2000 or Windows NT.
t To install TextBridge Pro:
1. Insert TextBridge Pro’s CD-ROM in the CD-ROM drive. The
installation program sho uld start automatically. If it does not start,
locate your CD-ROM drive in Windows Explorer and double-click
Autorun.exe program at the top-level of the CD-ROM.
the
2. Choose a language to use during installation. The program interface
language is used for displays such as menu items, dialog boxes,
warning messages and so on. You can change the interface language
later from within TextBridge Pro 11.
3. Follow the instructions on each screen to install the software. All files
needed for scanning are copied automatically during installation.
Note Sometimes uninstalling and then reinstalling TextBridge Pro will
solve a problem. See Uninstalling the software at the end of chapter 6.
INSTALLING TEXTBRIDGE PRO 13
SETTING UP YOUR SCANNER WITH TEXTBRIDGE PRO
All files needed for scanner setup and support are copied automatically
during the program’s installation. Before using TextBridge Pro 11 for
scanning, your scanner should be correctly installed and tested for correct
functionality. Scanner installation and setup are done through th e
Scanner Wizard. You can start this yourself, as described below.
Otherwise, the Scanner Wizard appears when you first try to perform
scanning from TextBridge Pro 11.
Please follow these steps to use the Scanner Wizard to setup your scanner
with TextBridge Pro 11:
u Choose StartÉProgramsÉScanSoft TextBridge Pro 11.0É
Scanner Wizard or click the Setup button in the Scanner panel of
the Options dialog box or choose a scan command in the Get
Page drop-down list in the TextBridge Toolbox.
u Choose Select scanning source, then click Next.
u Click once on your scanner’s TWAIN driver, then click Next.
u Choose Yes to test your scanner configuration, then click Next.
u The wizard will now test the connection from the computer to
your scanner. Click on Next.
14 INSTALLATION AND SETUP
u Insert a test page into your scanner.
u The wizard is now prepared to do a basic scan using your scanner
manufacturer’s software. Click on Next.
u Your scanner’s native user-interface will appear. Click on Scan to
begin the sample scan.
u If necessary, click on Inverse Image… or Missing Image… and
make the approp riate selections.
u Once the image appears correctly in the window, click on Next.
u Select the item that most appropriately describes your scanner,
then click on Next.
u Click on Next to proceed to page size.
u The page sizes that the Scanner Wizard believes that your
scanner supports are listed in the window. To make any changes
to the page sizes, click on Advanced, make the changes and then
click on Next.
u Insert a page with text but no pictures into your scanner. Click
on Next to begin a scan in black and white mode.
u If necessary, click on Inverse Image… or Missing Image… and
make the approp riate selections.
u Once the image appears correctly in the window, click on Next.
u If you have a color scanner, insert a color photograph or a page
with a color picture into your scanner. Click on Next to begin a
scan in color mode. If necessary, click on Inverse Image… or
Missing Image… and make the appropria te s electi ons. O nce the
image appears correctly in the window, click on Next. If your
scanner cannot scan in color, skip this step.
u Insert a photograph or a page containing a picture into your
scanner. Click on Next to begin a scan in grayscale mode. If
necessary, click on Inverse Image… or Missing Image… and
make the approp riate selections. Once the image appears
correctly in the window, click on Next.
u You have successfully configured your scanner to work with
TextBridge Pro 11! Click on Finish.
To change t he scanner settings at a later ti me , or to set up a different
scanner, or to test and repair an installed scanner, please follow one of
these two methods to reopen the Scanner Wizard:
u StartÉProgramsÉScanSoft TextBridge Pro 11.0ÉScanner
Wizard or
u StartÉProgramsÉScanSoft TextBridge Pro 11.0ÉTextBridge
Pro 11.0ÉTools menuÉOptionsÉScanner…ÉSetup button.
Note To test and repair an improperly functioning scanner, follow the
procedure above, selecting ‘Test and configure current scanning source’ at
the start of the process.
SETTING UP YOUR SCANNER WITH TEXTBRIDGE P RO 15
HOW TO START THE PROGRAM
To start TextBridge Pro 11 do one of the following:
u Click Start in the Windows taskbar and choose
Programs
u Double-click the TextBridge Pro icon in the program’s
installation folder or on the Windows desktop if you placed it
there.
u Double-click a TextBridge Document (TX D) icon or file name;
the clicked document is loaded into the program. See TextBridge
Documents in chapter 2.
On opening, TextBridge Pro’s title screen is displayed and then its
desktop. See chapter 2, The TextBridge desktop for an introduction to the
program’s main working areas.
There are several ways of running the program with a limited interface:
u Use the Schedule OCR program. Click Start in the Windows
taskbar and choose ProgramsÉScanSoft TextBridge Pro 11.0É
Schedule OCR. See Processing documents with Schedule OCR in
chapter 3.
ÉScanSoft TextBridge P r o 11.0ÉTextBridge P ro 11.0.
16 INSTALLATION AND SETUP
u Click Acquire Text from the File menu of an application
registered with the Direct OCR™ facility. See Direct OCR in
chapter 3.
u Right-click an image file icon or file name for a shortcut menu.
Select a sub-menu item from ‘Convert To...’ to define a target.
u Use TextBridge Pro 11 with ScanSoft’s PaperPort
®
or Pagis®
document management products, to add OCR services. See How
to use TextBridge Pro 11 with your PaperPort software in chapter 3.
REGISTERING YOUR SOFTWARE
ScanSoft’s registration Wizard runs at the end of installation. We provide
an easy electronic form that can be completed in less than fi ve m inutes.
When the form is filled, and you click Send the program will search an
Internet connection to immediately perform the registration online.
If you did not register the software during installation, you will be
periodically invi ted to register later. You can go to www.scansoft.com to
register online. Click on Support and from the main support screen
choose Register on the left-hand column. For a statement on the use of
your registration data, please see ScanSoft’s Privacy Policy.
NEW FEATURES IN TEXTBRIDGE PRO 11
The family of TextBridge® products moves to a new level with the
introduction of TextBridg e P r o 11. H er e ar e the mai n area s o f inno v ati on
and difference compared to the TextBridge Pro Millennium release:
u Increased accuracy – multiple recognition engines working in
tandem offer significant ga ins in accur acy, especially on degraded
documents.
u More file formats – New image files formats for input are JPEG
and PNG and for export BMP, DCX, JPEG, PCX and PNG. See
page 79. Image saving is now done from the File menu instead of
from the Tools menu. See page 69.
u Working areas – Choose to display the Image and Text areas as
alternatives (as in previous TextBridge versions), or to have both
visible at once, separated by a movable splitter. See page 22.
u Fully-featured Text Editor – A WYSIWYG Editor lets you
modify recognized text and tables in-place instead of just single
words in an edit box. Ch ange charac ter an d para graph at tribut es,
tabs, borders and shading, and edit embedded graphics. Switch
freely between four formatting levels, including True Page
®
for
both display and saving. See page 63 and page 64.
u Document Manager – Have a better overview of all pages in a
document and manage them more efficiently, not only with page
thumbnails, but also with a table. Each table row summarizes a
page and you can define which columns of informati on to view.
See page 27.
NEW FEATURES IN TEXTBRIDGE PRO 11 17
u OCR Proofreader – Jump through the suspect words in a
document and handle them one after the other in a dialog box.
Previously, suspect words were only marked. See page 60.
u OCR verifier – This lets you compare any recogniz ed wor d with
its appearance in the original image as you edit and reformat the
document. See page 62.
u TextBridge Documents – These TXDs open the way to deferred
or distributed processing. They store all images along with
recognitio n results. This allows pro ofing, verifying, editing,
additional processing and saving to be done in a later session or at
any location where TextBridge Pro is installed. See page 29.
t Improved User Experience:
Some facilities are replaced with others, providin g superior functionality.
u Instant Access
TM
is replaced by Direct OCRTM. This provides
OCR services from the File menu of word processors and other
applications. See page 45. Register applications for Direct OCR
with the Options panel, accessed from the Tools menu.
u TextBridge Scheduler becomes Schedule OCR. See page 47.
u TextBridge Assistant (Show me how) is replaced by ToolTips,
Tips of the Day, context-sensitive help, a Quick Start Guide and
the OCR Wizard. See page ix, page 34 and page 37.
u Page Type is replaced by Layout Description (includi ng Custom
Layout). See page 51. Scanning mode (black-and-white, grayscale, color) is defined with the Get Page button. See page 49.
u Open file when done becomes Save and L a unch. See page 69.
Training is no longer provided, since the extra accuracy deriving from
multi-engine recognition more than compensates for it.
18 INSTALLATION AND SETUP
2
Introduction
You probably use your computer for business correspondence, preparing
reports, handling data and an ever-increasing number of other uses. The
challenge is that, in spite of the digital revolution, certain sources of
information still circulate in printed, paper form and cannot be used
immediately in a computer.
For example, if you want to incorporate information from a magazine
article in a report you are preparing, you somehow have to get the text
from the article into your computer. Painstakingly retyping the article is
not an appealing solution.
This chapter introduces you to the solution: optical character recognition
(OCR). It describes how TextBridge Pro 11 uses OCR technology to
transform text from scanned pages or image files into editable text for use
in your favorite computer applications.
We present the following topics:
u What is optical character recognition
u Documents in TextBridge Pro
u Basic processing steps
u The TextBridge desktop
u Managing documents
u TextBridge Documents
u Settings
TEXTBRIDGE PRO USER’S GUIDE 19
WHAT IS OPTICAL CHARACTER RECOGNITION
Optical charac ter recognition is the process of extracting text from an
image. This image can result from scanning a paper document or
opening an electronic image file.
characters; they have many tiny dots (pixels) that together form character
shapes. These present a picture of the text on a page.
During OCR, TextBridge Pro 11 analyzes the character shapes in an
image and defines solutions to produce editable text. After OCR, you can
save the resulting text to a variety of word-processing, desktop publishing
or spreadsheet applications.
TextBridge Pro’s OCR capabilities
In addition to text recognition, TextBridge Pro can retain the following
elements of a document through the OCR process.
Graphics
Photos, logos, and drawings are examples of graphics.
Text formatting
Font types, sizes and styles (such as bold, italic and underlines
examples of character formatti ng. Inden ts, tabs, margi ns and lin e spacin g
are examples of paragraph formatting.
Images do not have editable text
) are
20 INTRODUCTION
Page formatting
Column structure, table format s, and placement of gr aphics and h eadings
are examples of page formatting.
The graphics, text and page formatting elements that TextBridge Pro
retains are deter m ined by the settin gs you select. Refer to the Settings
Guidelines in the online Help for more information about selecting
settings.
Note TextBridge Pro only recognizes machine-generated characters
such as offset or laser-printed or typewritten text. However, it can retain
handwritten text, such as a signature, as a graphic.
Documents in TextBridge Pro
TextBridge Pro 11 handles documents one at a time. When you acquire
your first image (from scanner or from file) a new document is started.
Further acquired images are added to the same document, until you save
and close it.
A document in TextBridge Pro consists of one image for each document
page. After you perform OCR, the document will also contain recognized
text, displayed in the Text Editor , possibly along with graphics and tables.
For more information on screen areas, see the section The TextBridge
desktop.
Basic processing steps
There are two main ways of handling documents: with automatic
processing or manual processing. See chapter 3 Processing documents
automatically and Processing documents manually. The basic steps for both
processing methods are broadly the same:
1. Bring a set of images into TextBridge Pro.
You can scan a paper document with or without an Automatic
Document Feeder (ADF) or load one or more image files. The
resulting images appear in miniature in the Document Manager’s
Thumbnail view and the pages are summarized in its Detail view.
The image of the current page is displayed in the Original Image
area.
2. Perform OCR to generate editable text.
During OCR, TextBridge Pro creates zones around elements on the
page that will be p rocessed, and then int erprets text characters or
graphics in each zone. Manual and template zoning are also possible.
After OCR, you can check and correct errors in the document using
the OCR Proofreader and edit the document in the Text Editor.
3. Export the document to the desired location.
You can save your document to a specified file name and type, place
it on the Clipboar d, or se nd it as a mai l attac hment. You can save it as
a TextBridge Document (TXD) as described later. You can save the
same document repeatedly to different destinations, different file
types, with different settings and levels of formatting. See chapter 5.
WHAT IS OPTICAL CHARACTER RECOGNITION 21
Standar d toolbar
TextBridge
Toolbox
The current page
has a pale border.
This page has
been recognized.
Thumbnail view
shows a picture of
each page in the
document.
THE TEXTBRIDGE DESKTOP
The TextBridge desktop has a title bar and a menu bar alon g th e to p an d
a status bar along the bottom. It has three main working areas, separated
by splitters: the Document Manager, the Original Image area and the
Text Editor . The Document Manage r has two tabbed pa nels: Thumbnail
view and Detail view. The Original Image area has an Image toolbar and
the Text Editor has a Formatting toolbar.
Formatting toolbar
Page navigation
buttons
Buttons to show,
hide or rearrange
the working
areas.
22 INTRODUCTION
Image
toolbar
Original Image area:
This displays the image of the current page,
together with any zones automatically or
manually placed on the image.
Drag this splitter to left or right
to resize the working areas.
The Text Editor view
buttons offer four
formatting levels.
Text Editor: This is
displaying the recognition
results from the current
page in True Page view.
Note To control which of the three views (Document Manager,
Original Image, and Text Editor) are displayed, check or uncheck each
view from the View menu or with the status bar buttons.
The TextBridge Toolbox lets you control processing. It can have three
states, depending which of the three tab buttons on the left is clicked. In
the picture, we display its appearance for Manual OCR. We show the
program wi th a thr ee-page docum ent. P ag e one is t he curre nt page, which
has been recognized and proofed. Page two has been recognized but not
proofed yet. Page three has been acquired and manually zoned, but not
recognized yet. The icons at the botto m right of the thu m bnail images
show page status.
Status bar buttons let you show, hide or rearrange the main screen areas
and move to other pages in the document. A right mouse click in any
screen area brings up a shortcut menu with the most useful commands
for that area.
The Standard toolbar
The Standard toolbar contains buttons and a drop-down list for
performing standa rd tasks. It can be floated and docked to any e dge of
the TextBridge desktop. All these functions can also be accessed from
menus.
New
start a new
document.
Open a
TextBridge
Document
Save the current
document under
the name and type
of its last save.
Print images or
recognition results
from all or
selected pages.
The Menu bar
For concise information on any menu item, click the context-sensitive
help button and t hen click a menu item. A popup text explains the
purpose of the menu item. Click anywhere to close the popup.
Proofread
the recognized
text.
Cut the current
selection in the
Text Editor.
Copy
the current Text
Editor selection.
Paste selection
into the Text
Editor.
Undo
the last
editing
action.
Open the
Options dialog
box.
THE T EXTBRIDGE DESKTOP 23
Zoom the active area:
Original Image or Text
Editor.
Contextsensitive Help
The Image toolbar
The Image toolbar contains buttons that allow you to zoom in or out on
the current image or to rotate it. They also allow you work with zones
and table dividers. See chapter 3, Manual zoning and Table grids in the
image. Here we summarize the purpose of the buttons. The Image
toolbar can be floated (that is, undocked and moved anywhere on the
desktop). It can be docked to any edge of the Original Image area.
Draw
rectangular
zones.
Draw
irregular
zones.
Add
to a zone or
combine
zones.
Subtract
from zone or
separate
zones.
Tip You can also resize or rotate the original image with a shortcut
menu. Right click in the Original Image area outside a zone and select a
zoom or rotation value.
The Formatting toolbar
The Formatting toolbar contains buttons that allow you to edit
recognized text in the Text Editor. See chapter 4, Text and image editing.
Here we summarize the purpose of the buttons. The Formatting toolbar
always remains along the top of the Text Editor.
Reorder
zones.
Zone
properties
Move
row or column
dividers in a
table.
Insert
column
dividers in a
table.
Insert
row dividers
in a table.
Remove
row or column
dividers one by
one.
Remove/
replace all
row and column
dividers.
Rotate
images.
Zoom in
on page
image.
Zoom out
from page
image.
Paragraph
styles
24 INTRODUCTION
Font name Font size
Bold Underline
Paragraph
alignment
BulletsItalic
Show/hide non-
printing characters.
The TextBridge Toolbox
This Toolbox lets you drive the processing. By default it is located along
the top of the TextBridge desktop, just above the working areas. It can be
floated and also be docked along the bottom of the desktop.
It has three tabs on the le ft: AutoOCR™, Manual OCR and OCR
Wizard. Click one to see its controls in the Toolbox. The picture at the
beginning of this section showed the TextBridge desktop with the
Manual OCR tool bar. The AutoOCR toolbar looks like this.
Automatic processing is started, and can be stopped and re-started with
the buttons on the right of the toolbar. The use of these buttons is
detailed in chapter 3, Processing documents automatically.
You can switch between automatic and manual processing any time the
program is not busy with processing. That means you can switch between
them while you are working within a docu me nt. You can automatically
process some pages, then add more pages with manual processing. After
processing a stack of pages automatically, you can inspect the results and
then go back to reprocess certain pages manually. This procedure is
described in chapter 3, P rocessing a document automati cally and finish ing it
manually.
The use of the OCR Wizard is detail ed in chapter 3 , Pr ocessing documents
using the OCR Wizard. TextBridg e P r o mus t be e mpty when y ou start the
OCR Wizard. When you have used it to process and save a document, it
remains in the program and can be further processed (adding more pages,
rerecognizing pages etc.) with either manual or automatic processing.
THE T EXTBRIDGE DESKTOP 25
MANAGING DOCUMENTS
The Document Manager is situated on the left of the TextBridge desktop .
It has two tabbed p anels: Thumbnail view and Deta il view. Click a tab to
see its view. Both view s summarize the pages in the document and are
synchronized: the current and selected pages remain the same when you
switch views. Our pictures show the two views with the same four-page
document. Pages 1 and 2 ar e sel e cted and pa ge 4 i s the current page, that
is, the one shown in the Original Image area. The Document Manager
shows page status with the following icons:
Page Status
1 Acquired —
2 Zoned —
3 Recognized
4 Proofed
Thumbnail icon
Detail
icon
Thumbnail view
This presents a vertical set of numbered thumbnail images, one for each
page in the document. Scroll to see pages as necessary . The curre nt page has
a paler background and its page number text appears bold. You can select
multiple pages in the document; these have a ‘pushed-in’ appearance. A
status icon appears at the bottom right of each page as described above.
Jump to a page: Click the icon of the desired page.
Reorder a page: Click the thumbnail of the page you want to move and
drag it above the desired page number. Pages are renumbered
automatically.
Page image has been...
Acquired with no manual or template zones and has
not yet been recognized.
Acquired and manual or template zones have been
placed; not yet recognized.
Recognized, but not proofread, or proofing was
interrupted on the page.
Recognized, and proofing has reached the end of
the page.
26 INTRODUCTION
Delete a page: Select the thumbnail of the page you want to delete and
press the Delete key.
Select multiple pages: Hold down the Shift key and cli ck two
thumbnails to select all pages between and including them. Hold down
the Ctrl key as you click thumbnails to add pages to a selection one by
one. Then you can move or delete the selected pages as a group, or send
them to (re)recognition.
Detail view
This facility is new to TextBridge Pro 11. It provides an overview of your
document with a table. Each row represents one page. Columns present
statistical or status information for each page, and (where appropriate)
document totals. The pictur e below sho ws the defaul t columns on t he left
and four columns which a user has specified.
Move the cursor
onto the page’s
status icon to see
a thumbnail of the
page.
This shows the
number of
zones of each
type on the
page.
The current page is shown with a highlight. Yo u ca n use Detail view for
page operations, as follows:
Jump to a page: Click the row of the desired page.
Reorder a page: Click the row of the page you want to mov e an d dra g it
to the desired location. An arrow indicator on the left shows where the
page will be inserted. Pages are renumbered automatically.
Delete a page: Select the row of the page you want to delete and press the
Delete key.
Select multiple pages: Hold down the Shift key and click two page rows
to select all pages be tween and including them. Hold down the Ctrl key
as you click rows to add pages to a selection one by one. Then you can
move or delete the selected pages as a group, or send them to
(re)recognition.
When multiple pages are being selected, the page set as current does not
change. All selected pages are highlighted.
Tip Get image size information by hovering the cursor over a thumbnail
or outside a zone on an original image. A popup text displays the image
size in pixels and the program’s unit of measurement. Image resolution is
also shown.
MANAGING DOCUMENTS 27
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