Nuance OMNIPAGE WEB User Manual

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OmniPage® Web

User’s Manual

Caere Corporation

100 Cooper Court Los Gatos, California 95032-7603 USA www.caere.com

Caere GmbH

Innere Wiener Strasse 5 81667 München, Germany

Caere UK Information Centre

3 Catherine Place Westminster, London SW1E 6DX

Caere France

72, rue Baratte-Cholet 94100 Saint-Maur, France

Please Note

To use this program, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on.

OmniPage Web

Ve r si o n 1

Copyright© 1999 Caere Corporation. All rights reserved. The Caere logo, Caere®, OmniPage®, OmniPage Web®, PageKeeper®, Language Analyst®, 3D OCR®, AutoWeb Toolbar™, and OCR Proofreader are trademarks of Caere Corporation

All other trademarks are the property of their respective companies.

800-1308-030A1

Welcome

Using This Manual................................................................................................................2

Getting Online Help .............................................................................................................3

Help Menu ......................................................................................................................3

Context-Sensitive Help..................................................................................................3

Product Support ....................................................................................................................4

Chapter 1 Installation and Setup

Minimum System Requirements.........................................................................................6

Installing OmniPage Web ...................................................................................................6

Setting Up Your Scanner with OmniPage Web................................................................7

Starting OmniPage Web.......................................................................................................8

Registering OmniPage Web ................................................................................................9

Chapter 2 Introduction to OmniPage Web

What Is Optical Character Recognition (OCR)?..............................................................12

What Is Outlining? ..............................................................................................................12

Basic Steps of Creating a Web Page..................................................................................13

The OmniPage Web Desktop ............................................................................................14

AutoWeb Toolbar ........................................................................................................16

Standard Toolbar..........................................................................................................17

Zone Toolbar.................................................................................................................17

Outline Toolbar ............................................................................................................18

Options Dialog Box......................................................................................................18

HTML Options Dialog Box.........................................................................................19

Chapter 3 Processing Documents

Ways to Process Documents..............................................................................................22

Using the Web Wizard ................................................................................................22

Automatic Processing

Performing Multiple Tasks at Once...........................................................................24

Bringing Document Images into OmniPage Web .........................................................24

Scanning Pages .............................................................................................................24

Loading Image Files ....................................................................................................25

Creating Zones for OCR ....................................................................................................27

.................................................................................................23

iii

Creating Zones Automatically...................................................................................27

Performing OCR on a Document .....................................................................................28

Proofreading OCR Results ................................................................................................29

Modifying Words.........................................................................................................30

Outlining a Document........................................................................................................30

Editing Outline Results ......................................................................................................31

Selecting HTML Components ...........................................................................................33

Working with Documents .................................................................................................34

Resizing a Page View .................................................................................................35

Changing Pages ...........................................................................................................36

Reordering Pages ........................................................................................................37

Deleting Pages .............................................................................................................38

Printing a Document ..................................................................................................38

Closing a Document ...................................................................................................38

Saving a Document ............................................................................................................39

Testing Your HTML Document ........................................................................................41

Chapter 4 OmniPage Web Settings

Setting AutoWeb Toolbar Commands.............................................................................44

AUTO Button Commands ..........................................................................................45

Image Button Commands...........................................................................................46

Zone Button Commands.............................................................................................47

OCR Button Commands .............................................................................................48

Outline Button Commands.........................................................................................49

Export Button Commands..........................................................................................50

Selecting Options ................................................................................................................51

Accuracy Settings.........................................................................................................52

Scanner Settings ...........................................................................................................53

Page Format Settings ...................................................................................................54

Language Settings........................................................................................................55

Process Settings ............................................................................................................56

Selecting HTML Options....................................................................................................57

General Settings ...........................................................................................................58

Components Settings...................................................................................................59

Component Styles Settings.........................................................................................60

Chapter 5 Customizing Your Web Page

Making Your Web Page More Effective...........................................................................62

Using Themes ......................................................................................................................64

Adjusting Page Images Before OCR.................................................................................66

Customizing Zones .............................................................................................................67

Zone toolbar..................................................................................................................67

Reordering Zones.........................................................................................................68

Modifying Zones..........................................................................................................68

Deleting Zones..............................................................................................................69

Changing Zone Properties..........................................................................................69

Creating User Dictionaries.................................................................................................72

Chapter 6 Technical Information

General Troubleshooting Solutions .................................................................................74

Solutions to Try First ...................................................................................................74

Testing OmniPage Web...............................................................................................75

Low Memory Problems...............................................................................................76

Low Disk Space Problems ..........................................................................................76

Supported File-Format Types............................................................................................77

Scanner Setup Issues...........................................................................................................78

Scanner Drivers Supplied by the Manufacturer......................................................78

Scanner Drivers Supplied by Caere ..........................................................................79

Scan Manager is Needed with OmniPage Web ......................................................79

Problems Connecting OmniPage Web to Your Scanner ........................................80

Missing

Scanner Message on Launch ......................................................................................81

System Crash Occurs While Scanning......................................................................81

Scanner Not Listed in Supported Scanners List Box ..............................................81

Scanning Tips................................................................................................................82

OCR Problems .....................................................................................................................83

System Crash During OCR.........................................................................................83

Text Does Not Get Recognized Properly..................................................................83

Problems With Fax Recognition ................................................................................84

Scan Image

Command

...................................................................................80

Index

Welcome

Welcome to OmniPage Web, and thank you for using our software! The following documentation has been provided to help you learn about OmniPage Web.

This User’s Manual

This manual introduces you to the basics of using OmniPage Web. It includes installation and setup instructions, an introduction to OmniPage Web, task-oriented instructions, ways to customize processing, settings guidelines, and technical information.

OmniPage Web Online Help

The online Help contains information on features, settings, and procedures. It has been designed for quick and easy information retrieval. Please see “Getting Online Help” on page 3 for more information.

OmniPage Web Readme File

The

OmniPage Web Readme

the software. The To open the taskbar and choose

Documents

Scanner Setup Notes

The the Caere Scan Manager and supported scanners. To open this HTML file after installation, click Start in the Windows taskbar and choose

Programs

Scanner Setup Notes

Readme

OmniPage Web Readme

Caere Applications!Caere Documents!Scanner Setup Notes

file after installation, click Start in the Windows

Programs

file contains last-minute information about

file has been provided to you in HTML format.

Caere Applications!Caere

is an HTML file that contains information about

Using This Manual

This manual is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use dialog boxes, menu commands, scroll bars, drag and drop functionality, shortcut menus, and so on.

The following conventions are used in this manual.

Convention Purpose

Italicized text

monospaced text • Indicates physical file names

Note symbol

Warning symbol

• Emphasizes menu commands, dialog box options, labeled buttons, and file names

For example:

“Choose menu.”

• Emphasizes new terms the first time they are used

• Emphasizes important words in a sentence

and folder locations

Introduces a tip or an item of note about the current topic

Introduces important information about the current topic

Open...

in the File

Getting Online Help

In addition to using this manual, you can use OmniPage Web’s online Help to learn about features, settings, and procedures. Online Help is available after you install OmniPage Web.

Getting Online Help

Help Menu

Choose

Web

to connect to our Web site for the latest information on using OmniPage Web.

Caere on the

OmniPage Web

Context-Sensitive Help

Choose

How to Use Help...

in OmniPage Web’s Help menu to get

information on using Windows Help.

One way to open OmniPage Web’s online Help is to choose commands in the Help menu.

OmniPage Web Help Topics

first command in the Help menu. Choose it to get contents and index listings for all Help topics.

You can get on-the-spot information about a particular OmniPage Web command, toolbar button, or dialog box option in the following ways:

• Click the Help button in the Standard toolbar and then click any toolbar button, menu command, or area of the OmniPage Web desktop to display a Help topic explaining that item.

• Click the question-mark button in the upper-right corner of a dialog box and then click an item in the dialog box to get a popup explanation for that item.

is the

Product Support

For the fastest and easiest way to get help, please look for solutions in this manual or in the online Help. See “General Troubleshooting Solutions” on page 74 for more information.

If you need additional help, please use the following resources.

• Caere on the World Wide Web

To access Caere’s corporate Web site for general product and company information, choose the Help menu. Caere’s Web site address is www.caere.com.

To connect to the OmniPage Web site for the latest information on using OmniPage Web, choose the Help menu.

To contact Product Support for common questions and answers, updates, patches, and troubleshooting procedures, choose

on the Web

• OmniPage Web Readme file

Read the about the software. The Readme file has been provided to you in HTML format. This file is available after installing OmniPage Web. To open the file, click choose

OmniPage Web Readme

• Caere Product Support document

Read the telephone numbers, including ones for international product support. This document has been provided to you as an electronic document in HTML format. To open this document, click

Applications

Product Support

OmniPage Web Readme

Programs

Caere Product Support

in the Windows taskbar and choose

Start

Caere Applications !Caere Documents

Caere Documents !Product Support

Caere on the Web

in the Help menu.

file for last-minute information

in the Windows taskbar and

Start

document to get a list of support

Caere Web site

OmniPage Web

Programs

Caere

Chapter 1

Installation and Setup

This chapter provides information on installing and starting OmniPage Web.

Please continue reading for information on these topics:

• Minimum System Requirements

• Installing OmniPage Web

• Setting Up Your Scanner with OmniPage Web

• Starting OmniPage Web

• Registering OmniPage Web

Minimum System Requirements

You need the following setup, at minimum, to install and run OmniPage Web:

• Computer with a Pentium or higher processor

• Microsoft Windows 95, Windows 98, or Windows NT 4.0

• 16MB of memory (RAM) for Windows 95 and 98 32MB of memory (RAM) for Windows NT 4.0

• 45MB of free hard disk space to install application files, the Scan Manager, and one language

55MB to install above files and all languages

• SVGA or VGA monitor with 256 colors and 800 x 600 resolution

• Windows-compatible pointing device

• CD-ROM drive for installation

• A compatible scanner if you plan to scan documents Please see the

• A Web browser to view your HTML documents You may also want to use an HTML editor to make changes to

the HTML code that is generated by OmniPage Web.

Scanner Setup Notes

for a list of tested scanners.

Performance and speed will be enhanced if your computer’s processor, memory, and available disk space exceed the minimum requirements.

Installing OmniPage Web

OmniPage Web’s Setup program takes you through installation with instructions on the screen at every step.

Before installing OmniPage Web:

• If you are using a scanner with OmniPage Web, make sure it is connected, turned on, and compatible with your system.

• Close all other applications, especially anti-virus programs.

• Log into your computer with administrator privileges if you are installing on Windows NT.

6 Chapter 1

Setting Up Your Scanner with OmniPage Web

To install OmniPage Web:

1 Insert OmniPage Web’s CD-ROM in the CD-ROM drive.

OmniPage Web’s Setup program should start automatically. If it does not start, locate your CD-ROM drive in Windows Explorer and double-click the level of the CD-ROM.

2 Follow the instructions on the screen to finish installation.

By default, OmniPage Web installs all its program files in this folder location:

c:\Program Files\Caere\OmniPageWeb10

Setup.exe

program at the top-

Setting Up Your Scanner with OmniPage Web

Caere Scan Manager is installed during OmniPage Web installation. This sets up your scanner (or another input device such as a digital camera) so you can use it with OmniPage Web. During installation, Caere Scan Manager prompts you to select your scanner manufacturer and model or other input device.

Read the Manager and supported scanners. You can open the after OmniPage Web has been installed by clicking taskbar and choosing

Documents!Scanner Setup Notes

After installation, you can use Caere Scan Manager to set up additional scanners with OmniPage Web and change various scanner settings. Caere Scan Manager is located in the Windows Control Panel.

To open Caere Scan Manager:

Scanner Setup Notes

1 Click

Settings

2 Double-click the

in the Windows taskbar and choose

Start

Control Panel

for more information on Caere Scan

Start

Programs

Caere Scan Manager

Caere Applications!Caere

icon.

Scanner Setup Notes

in the Windows

Installation and Setup 7

Starting OmniPa ge Web

Starting OmniPage Web

Standard

toolbar

Zone AutoWeb

The thumbnail view displays the pages in an open document.

toolbar

To start OmniPage Web, click

Programs

Caere Applications!OmniPage Web 1.0

in the Windows taskbar and choose

Start

. Or, double-click the

OmniPage Web icon on your Windows desktop.

OmniPage Web’s desktop appears when you open OmniPage Web. See “The OmniPage Web Desktop” on page 14 for an introduction to OmniPage Web’s user interface.

The image view displays the current page’s original image.

The text view displays the current page’s recognized text and retained graphics.

8 Chapter 1

Registering OmniPage Web

Register your copy of OmniPage Web with Caere Corporation to receive access to product support, notification of special offers, and the best prices on product upgrades.

To register OmniPage Web:

Registering OmniPag e Web

1 Click the

2 Click

3 Fill out the information requested on the screen and then click

4 Follow the instructions on the screen.

OmniPage Web will decide on the best method of registration according to your country and computer system. It may try using modem, FTP, or HTTP connections to transmit your registration information directly. Or, it may prompt you to call a phone number or print out and mail in your registration information.

After registration is complete, you will be given a registration number. Be sure to write that number down and keep it handy in case you need to use it for reinstallation.

To re-register OmniPage Web after reinstallation:

1 Click the

2 Click

3 Type in your registration number and click OK.

Re-register

menu to open the Register dialog box.

Installation and Setup 9

10 Chapter 1

Chapter 2

Introduction to

OmniPage Web

You probably have documents lying on your desk that you would like to share with the rest of your company, or, perhaps, the rest of the world. You could photocopy the information and mail it to anyone who might be interested, or you could retype it and hand-code it in HTML format. Neither of these is an appealing option.

OmniPage Web offers a smart solution to increase your productivity and the visibility of your documents. OmniPage Web’s

recognition (OCR)

paper documents and image files into editable text. Once you have converted your paper documents into electronic ones, OmniPage Web

outlines

site with separate Web pages for each chapter or section. OmniPage Web even creates hypertext links, navigation tools, and a hyperlinked table of contents.

the document structure and creates a complete, dynamic Web

technology accurately and easily converts scanned

optical character

Within minutes you have an HTML file that can be published to the World Wide Web, or your company’s intranet, making your documents instantly available to anyone in the world.

Please continue reading this chapter for information on these topics:

• What Is Optical Character Recognition (OCR)?

• What Is Outlining?

• Basic Steps of Creating a Web Page

•The OmniPage Web Desktop

What Is Optical Character Recognition (OCR)?

Optical character recognition (OCR

computer-editable text. An image is an electronic picture of text such as a scanned paper document or an electronic fax file. Images do not have editable text characters; they have many tiny dots ( form a picture of text.

During OCR, OmniPage Web analyzes an image and defines characters to produce editable text. After OCR, you can convert the resulting text to HTML format using OmniPage Web’s

What Is Outlining?

Outlining

detecting original document elements (called and creating hypertext links.

OmniPage Web can recognize and outline these objects in the original document during outlining:

• Headline (the title of the document)

• Headings (levels 1 - 6)

•Body text

•Captions

•Tables

•Graphics

• Headers and footers

• URLs and e-mail addresses

• Cross-references

) is the process of turning an

pixels

outlining

is the process of examining the structure of a document,

feature.

in OmniPage Web),

objects

image

) that together

into

Once outlining is complete, the document outline appears in outline view where you can do the following:

• Filter which objects appear in outline view

• Change the hierarchy of the objects

12 Chapter 2

Basic Steps of Creating a Web Page

These are the basic steps of OmniPage Web’s HTML-conversion process.

1 Bring a document image into OmniPage Web.

You can scan a paper document or load an image file. The resulting image appears in OmniPage Web’s image view. See “Bringing Document Images into OmniPage Web” on page 24 for more information.

2 Create zones to identify areas you want to recognize as text or

retain as graphics.

are borders that enclose the areas of a document image that

Zones

will get processed. You can create zones automatically, manually, or with a template. Any areas not enclosed by zones are ignored during OCR. See “Creating Zones for OCR” on page 27 for more information.

3 Perform OCR to convert text information into editable text

characters.

During OCR, OmniPage Web interprets text characters in an image. After OCR, you can check and correct errors in the text using the OCR Proofreader. See “Performing OCR on a Document” on page 28 for more information.

Basic Steps of Creating a W eb Page

4 Outline the original document structure.

During outlining, OmniPage Web examines the document structure and creates an outline of the original document objects based upon the zone order. See “Outlining a Document” on page 30 for more information.

5 Select additional HTML components and set output formatting

options.

After outlining, you can select how you want the objects formatted and include additional HTML more interesting and effective. See “Selecting HTML Components” on page 33 for more information.

6 Save and test your Web page.

Save your document and test it in more than one browser to be sure that the formatting is acceptable. You can choose

Launch...

launch your browser when you save the HTML document. See “Testing Your HTML Document” on page 41 for more information.

Introduction to OmniPage Web 13

in the Export button’s drop-down list to automatically

components

to make your Web page

Save and

The OmniPage Web Desktop

Before a document is outlined, OmniPage Web’s desktop displays the pages of the open document in its thumbnail view, image view, and text view. You can use buttons in the Standard, AutoWeb, and Zone toolbars to perform various tasks on the document.

Standard

toolbar

Zone

toolbar

AutoWeb

toolbar The

thumbnail view displays a picture of each page in the document.

The current page is highlighted with a light border around it.

Drag this splitter to

the left or right to

resize a view.

The image view displays the current page’s original image.

Drag this splitter up or down to resize a view.

The text view displays the current page’s recognized text and retained graphics.

14 Chapter 2

The OmniPage Web Desktop

After a document is outlined, OmniPage Web’s desktop displays the document outline in outline view, the original image in image view, and a preview of the HTML document in HTML view.

Outline

toolbar

The outline view displays an outline of the original document objects.

The image view displays the current page’s original image.

Drag this splitter up or down to resize a view.

The HTML view displays a preview of the HTML-formatted document.

Drag this splitter to

the left or right to

resize a view.

Introduction to OmniPage Web 15

The OmniPage Web Desktop

AutoWeb Toolbar

The AutoWeb toolbar contains buttons that can activate each step of the HTML-conversion process.

AUTO

button

Click the down arrow to

display the commands in a

button’s drop-down list.

Zone

Image

OCR

button

Outline

button

Export

button

You can set different commands in the AutoWeb toolbar buttons for the operations you want to perform. Choose a command using each button’s drop-down list.

• The AUTO button allows you to activate automatic processing or use the Web Wizard.

•The Image button allows you to bring in images by scanning or loading pages.

• The Zone button allows you to automatically create zones on images based on their original page layouts or predefined templates.

• The OCR button allows you to perform OCR and check OCR results.

• The Outline button allows you to outline the document structure and create hypertext links.

• The Export button allows you to save your document or save and launch your Web browser or HTML editor to view the HTML document.

Please see “Setting AutoWeb Toolbar Commands” on page 44 for more information on each toolbar button.

16 Chapter 2

Standard Toolbar

The Standard toolbar contains buttons and a drop-down list for performing standard tasks.

The OmniPage Web Desktop

New

Open

Save

Zone Toolbar

View

Image

Editor

Options

HTML

Option

Straighten

Image

Rotate Image

Zoom

Help

Proofread

OCR

Copy

Undo

The Zone toolbar contains buttons that allow you to draw and define zones on a page image.

Draw

Rectangular

Zones

Add to

Zone

Reorder

Zones

Move Row or Column

Dividers

Insert

Row

Dividers

Remove/Replace

All Row and

Column Dividers

Tab le

tools

Draw

Irregular

Zones

Subtract

from

Zone

Properties

Insert

Column

Dividers

Remove Row or

Column Dividers

See “Customizing Zones” on page 67 for more information.

Introduction to OmniPage Web 17

The OmniPage Web Desktop

Outline Toolbar

The Outline toolbar contains buttons that allow you to filter which objects are visible in the outline, making the outline easier to read and edit. You can also use the Outline toolbar to change the object hierarchy by promoting, demoting, changing, or deleting objects.

Options Dialog Box

Click the tabs in the Options dialog box to view and select different settings.

Promote

Demote

Demote to Body

Text

Change

Header

Change

Footer

Delete

Filter

Objects...

Remove/

Apply

Filter

You can select settings for processing in the Options dialog box. To open it, click the Options button or choose

Options...

in the Tools menu.

See Chapter 4, OmniPage Web Settings, for more information on settings.

18 Chapter 2

HTML Options Dialog Box

Click the tabs in the HTML Options dialog box to view and select different settings.

The OmniPage Web Desktop

You can select settings for HTML components in the HTML Options dialog box. To open it, click the HTML Options button or choose

Options...

in the Tools menu.

HTML

See Chapter 4, OmniPage Web Settings, for more information on settings.

Introduction to OmniPage Web 19

20 Chapter 2

Chapter 3

Processing Documents

This chapter describes how to work with documents in OmniPage Web, including each step of converting paper documents to HTML.

There are different ways to accomplish the same tasks in OmniPage Web. You can use toolbar buttons or menu commands to start procedures. OmniPage Web can perform all steps automatically, or you can start each step individually. You can even do different tasks at the same time.

Please continue reading this chapter for information on these topics:

•Ways to Process Documents

• Bringing Document Images into OmniPage Web

•Creating Zones for OCR

•Performing OCR on a Document

• Proofreading OCR Results

•Working with Documents

• Outlining a Document

• Editing Outline Results

• Saving a Document

• Testing Your HTML Document

For complete information on all OmniPage Web commands, settings, and procedures, please use OmniPage Web’s online Help.

Ways to Process Documents

OmniPage Web instantly turns a paper document into an HTML file that you can publish as a Web page. The basic steps of OmniPage Web’s HTML-conversion process are explained on page 13. The following is a summary of those steps.

1 Bring a document image into OmniPage Web.

See page 24 for more information.

2 Create zones to identify areas you want to recognize as text or

retain as graphics. See page 27 for more information.

3 Perform OCR to convert text information into editable text

characters. See page 28 for more information.

4 Outline the document to detect structural elements such as

headings, body text, headers and footers, and to link crossreferences, e-mail addresses, and URLs to their destinations.

See page 30 for more information.

5 Select Web page formatting and design options in the HTML

Options dialog box. See page 33 for more information.

6 Export the document to the desired location.

See page 39 for more information.

Using the Web Wizard

The Web Wizard guides you through the entire HTML-conversion process by asking you questions about your document and selecting the appropriate settings for you.

To process your document using the Web Wizard:

1Set

2 Click AUTO or choose

22 Chapter 3

Web Wizard

down list.

as the command in the AUTO button’s drop-

Web Wizard

in the Process menu.

The first wizard screen appears.

Ways to Process Documents

3 Answer the question in the first screen and click

4 Continue answering questions in the screens that follow.

Automatic Processing

Use the AUTO button to process a new document from start to finish or to finish processing an open document.

To process your document automatically:

1Set

2 Set the desired Image, Zone, OCR, Outline, and Export

3Choose

4 Place your document in your scanner if you are scanning.

5 Click AUTO or choose

AutoWeb

list.

commands. See “Setting AutoWeb Toolbar Commands” on page 44 for

more information.

Options...

appropriate for your document. See “Selecting HTML Options” on page 57 for more

information.

Each page of the document is processed and finished in order according to the selected commands. If page images in an open document already have zones, OmniPage Web will skip zoning those pages and continue with the selected OCR, outline, and export operations.

as the command in the AUTO button’s drop-down

in the Tools menu and check that settings are

AutoWeb

in the Process menu.

Processing Documents 23

Bringing Document Images into OmniPage Web

Performing Multiple Tasks at Once

OmniPage Web takes advantage of your computer’s ability to handle more than one process at a time. You can simultaneously scan, create zones, recognize, and edit documents before outlining.

For example, if you scan a multiple-page document, you can draw zones on an image as soon as the first page is scanned and you can edit recognized text as soon as it appears in the text view. These tasks can be done while other pages are being scanned and recognized.

When these tasks are complete, you can begin outlining your documents.

Bringing Document Images into OmniPage Web

You can bring document images into OmniPage Web by scanning pages or loading image files.

Select the desired image resolution in the Page Format tab of the Options dialog box before loading or scanning a color or grayscale image. You cannot change the resolution after the image has been added to OmniPage Web.

Scanning Pages

You can scan paper documents to convert them to electronic images in OmniPage Web. If a document is already open, scanned pages are inserted as new pages.

To scan pages into OmniPage Web, you must install Caere Scan Manager and select your default scanner. See “Scan Manager is Needed with OmniPage Web” on page 79 for more information.

To scan pages into OmniPage Web:

1 Place your page in your scanner.

You can scan a stack of pages if your scanner has an automatic document feeder (ADF).

2Set

3Choose

24 Chapter 3

Scan Image

down list.

make sure the appropriate settings are selected. Select

Scan until empty

pages in an ADF at once. Otherwise, you must click the Image button to scan each subsequent page.

as the command in the Image button’s drop-

Options...

in the Tools menu and click the

in the

Scanner

tab if you want to scan all

Scanner

tab to

Bringing Document Images into OmniPage Web

4 Click the Image button or choose

menu. Pages are scanned in order and combined into one working

document.

Loading Image Files

You can load image files into OmniPage Web. An image file is an electronic picture of text, such as a scanned paper document or an electronic fax, that is saved in an image file format such as PCX or TIFF. If a document is already open, loaded image files are inserted as new pages.

The following procedure is for loading image files only. To open an OmniPage Web Document ( menu.

To load image files into OmniPage Web:

1Set

2 Click the Image button or choose

Load Image

down list.

menu. The Load Image dialog box appears.

in the Process

command in the File

*.wmt

), use the

Scan Image

Open...

as the command in the Image button’s drop-

Load Image

in the Process

Click

Advanced

you want to select files from more than one folder.

3 Select the folder location and file type of the file you want to

load. See “Supported File-Format Types” on page 77 for a complete

list of supported file formats.

4 Select the files you want to load.

Processing Documents 25

Bringing Document Images into OmniPage Web

You can Shift-click or Ctrl-click to select multiple files in the same folder.

5 Click

folder

Advanced .

• Select a file and click

• Click

6 Click

Add All

Open

if you want to select files from more than one

to put it in the

Add

Selected Files

list.

to add all files from the current folder.

when you have selected all the files you want to

load. Image files are loaded in the order selected and combined into

one working document.

If you have electronic fax files that you want to convert to editable text, save the fax files in TIFF format and load them into OmniPage Web using the

Load Image

command.

26 Chapter 3

Creating Zones for OCR

These are text zones. They will be converted to text during OCR.

Page images are displayed in OmniPage Web’s image view where

zones

are created before OCR. Zones are borders that identify areas of an image that will be recognized as text or retained as graphics. Any part of an image not enclosed by a zone is ignored during OCR and outlining.

This is a table zone. It will be kept in a row-andcolumn format during OCR.

This is an unzoned area. It will be ignored during OCR.

This is a graphic zone. It will be kept as a graphic image during OCR.

The easiest way to create zones on a page is to let OmniPage Web do it automatically for you. However, you may want to draw zones manually if you want to customize the way your page will be processed. For example, if you only want to process certain areas of a page, you would manually draw zones around the desired areas. For information on drawing zones manually, modifying zones, deleting unwanted zones, and using zone templates, please see “Customizing Zones” on page 67.

Creating Zones Automatically

OmniPage Web can analyze a page and create zones automatically for you. It uses the selected setting in the Zone button to determine the text flow on a page and breaks it into ordered zones.

To create zones automatically:

1 Choose a setting in the Zone button’s drop-down list that most

closely matches the format of your document. You can choose

Spreadsheet Pages, Mixed Pages

Single-Column Pages, Multiple-Column Pages

, or a template of your own. See “Zone Button Commands” on page 47 for more information on these settings.

Processing Documents 27

Performing OCR on a Document

2 Click the Zone button or choose

menu. OmniPage Web automatically draws zones on the current page

in the image view. Each zone has a number indicating its order and a picture indicating its zone type.

Performing OCR on a Document

Performing OCR converts an image to editable text. This is also referred to as

recognizing text

OmniPage Web only recognizes machine-printed characters such as laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.

To perform OCR:

1Choose

tab.

2Select an

OmniPage Web uses this setting to determine the output formatting of a document during OCR.

Options...

Original Page Layout

in the Tools menu and click the

Auto Zones

setting for your document.

in the Process

Page Format

3Set

4 Click the OCR button.

28 Chapter 3

OCR and Proof

down list. Or, set

OCR Proofreader to begin automatically after OCR.

The page is recognized according to the current zones and settings. If there are no zones on the page, zones are created according to the current command in the Zone button.

Perform OCR

as the command in the OCR button’s drop-

as the command if you do not want the

Proofreading OCR Results

After performing OCR, recognized text appears in the text view where you can proofread the results. Proofreading starts automatically if you chose

OCR and Proof

OmniPage Web marks suspected errors in green and inserts a red “reject” character for any character it cannot recognize. To turn off these color markers, choose deselected.

To proofread OCR results and correct errors:

Proofreading OC R Results

as the OCR process command.

Show Markers

in the View menu so that it is

This is what OmniPage Web thought the word or character was.

This window shows a picture of the original image. Click inside it to enlarge or reduce the picture. You can also drag a corner of the dialog box to see more areas of the image.

1 Click the Proofread OCR button or choose

Proofread OCR...

the Tools menu. If a suspected error is detected, the OCR Proofreader dialog

box displays the error and a picture of how it originally looked in the image.

2 Select one of these options for the word:

• Click

to allow the word to remain as is.

Ignore

Ignore All

to ignore all instances of the word in the

current document.

• Click

Change

edit box.

Change All

word in the

• Click

Add

to replace the word with the word in the

to replace all instances of the word with the

Change to

edit box.

to add the word to the current user dictionary.

After you choose an option for the word, the OCR Proofreader looks for the next possible error.

Change

3 Click

to stop proofreading OCR.

Color markers are removed from words that have been proofread.

Processing Documents 29

Outlining a Document

Modifying Words

After performing OCR, you can compare recognized text against the original image to verify that the text was recognized correctly. You can modify the recognized text in the Modify Word dialog box.

To modify recognized words:

1 Double-click any word in the text view.

The Modify Word window opens and shows a picture of the original word and its surrounding area.

Click the Change button to change the recognized word to the one in this box.

2 Type the word to which you want the recognized word

changed in the

3 Click the Change button to change the word and close the

window.

4 Continue double-clicking words that you want to modify.

Outlining a Document

Once an image has been loaded, zoned, recognized, and proofread, OmniPage Web then examines the document structure and creates an outline of the structural elements, called

Before you proceed to the outlining step, make sure you have loaded all pages, placed them in the desired order, and checked the type and order of the zones. Performing these tasks after outlining will require you to outline your document again.

Change to

edit box.

objects

This window shows a picture of the original image. Click inside it to enlarge or reduce the picture. You can also drag a corner of the window to resize it.

To outline your document:

1Set

Outline

as the command in the Outline button’s drop-down

list.

2 Click the Outline button, or choose

Outline

in the Tools menu.

OmniPage Web creates an outline of the original document objects.

30 Chapter 3

3 Highlight an object and click the appropriate button in the

Outline toolbar to make changes to the outline. See the next section, “Editing Outline Results,” for more

information.

Editing Outline Results

After outlining, the original document objects appear in outline format in the outline view where you can edit the results.

Editing Outline Results

Use the outline toolbar to change the object hierarchy.

The document outline appears in this window.

Icons indicate which object a section of text is in both the outline and HTML views.

Image view shows a picture of the original page image.

HTML view shows a preview of the outlined HTML document.

OmniPage Web marks each object with an icon that shows what part of the do cument it is . The same icon app ears next to t he correspon ding part of the document in HTML view so you can see a preview of how the object will appear in the HTML document.

If your document is large, you may want to filter which objects appear in the outline to make it easier to read and edit. You can select which objects you want filtered in the Filter Objects dialog box.

Filtered objects are not deleted from your document. They are “hidden” to allow you to more easily view the structure of your document. By default, the body text objects are filtered out for this reason.

Processing Documents 31

Editing Outline Results

These are the objects that OmniPage Web looks for in your document during outlining.

To filter which objects appear in the outline:

1 Click the Filter Objects button in the Outline toolbar to open the

Filter Objects dialog box.

2 Select which objects you want to see in the outline. By default,

body text is deselected to make the outline easier to read.

Select which objects you want to see in the outline and click this button.

To change the outline hierarchy:

1 Highlight the object that you want to change in outline view.

2 Click the appropriate button in the Outline toolbar to demote,

promote, demote to body text, change to header, change to footer, or delete the selected object.

As you modify objects in the outline, HTML view displays how the changes effect your HTML document.

32 Chapter 3

Selecting HTML Components

You can make your Web site even more usable by adding HTML

components.

interesting and functional, such as a hyperlinked table of contents, copyright notice, or navigation panel.

To select and format HTML Components:

1 Click the HTML Options button in the Standard toolbar or

2 Click the Components tab to select the components you want

Click the Components tab to view and set component settings.

Components are parts of an HTML document that make it

choose

HTML Options...

Options dialog box.

included in your Web page, choose the location of the components on the page, and set basic component settings.

Selecting HTML Components

in the Tools menu to open the HTML

Available settings change as you select each component.

3 Click the Component Styles tab to select additional

components and to set more advanced component settings. You can select text, border, background, image, margin, and link styles for each component you choose to include in your Web pa g e .

Click the Component Styles tab to view and set additional component settings.

Available settings change as you select each component.

Please see the online Help for more information about each of the components and the component settings.

Processing Documents 33

Working with Documents

OmniPage Web’s thumbnail, image, text, outline, and HTML views allow you to look at and work with pages in the current document.

Once pages are recognized, the image, text, and thumbnail views are visible.

Thumbnail view

Image view

Drag this splitter up or down to resize a view.

Text vi e w

Drag this splitter to the left or right to resize a view.

34 Chapter 3

Working with Documents

Once recognition is complete, OmniPage Web analyzes the structure of your document and creates an outline.

After outlining, the thumbnail view is hidden behind the outline view, and the text view is replaced by the HMTL view.

Image view

Outline view

Drag this splitter to the right to make the thumbnail view visible after outlining.

Resizing a Page View

You can resize a page displayed in the image, text, or HTML view to enlarge or reduce the view.

To resize a page view:

1 Click in the view you want to resize to make it active.

2 Choose a size option in the Zoom drop-down list in the

Drag this splitter to the left or right to resize a view.

Standard toolbar.

Or, choose

in the View menu and select a size option in

Zoom

the drop-down list. The page resizes as specified.

Drag this splitter up or down to resize a view.

HTML view

Processing Documents 35

Working with Documents

Changing Pages

You can also click your right mouse button in the view you want to resize and select a size option in the shortcut menu. (If you are resizing the image view, click outside of a zone.)

Before outlining, the thumbnail view, image view, and text view all display the same page of a document. After outlining, the image and HTML views display the same section of the document that is currently selected in the outline view.

You can change pages in a document in the following ways:

• Click the thumbnail of the page you want to display.

The thumbnail of the currently displayed page is highlighted with a light border around it.

36 Chapter 3

The selected section of the outline is displayed in bold.

Working with Documents

• Click the section of the outline that you want to display.

• Click the Next Page or Previous Page buttons at the lower-right corner of the OmniPage Web desktop.

•Choose

Reordering Pages

You can reorder pages in a document by dragging their thumbnails to different positions in the thumbnail view. Hold down the Ctrl key while you click thumbnails if you want to select multiple thumbnails to move as a group.

Next Page, Previous Page

Click the thumbnail of the page you want to move and drag it above the desired page number.

, or

Go to Page...

in the Edit menu.

After a document has been outlined, reordering pages will require you to outline the document again.

Processing Documents 37

Working with Documents

Deleting Pages

If you delete a page from a document in OmniPage Web, the thumbnail, original image, and recognized text for that page are all deleted.

To permanently delete pages:

•Choose currently displayed page.

• Select one or more thumbnails of pages you want to delete and press the Delete key.

• Right-click on a thumbnail and select Clear.

Delete Current Page

in the Edit menu to delete the

You can click the Undo button or choose the very last change you made in the text, HTML, and outline views. You can also choose However, page deletions cannot be undone.

Printing a Document

You can print the current document's original page images or recognized text.

To print a document:

1Choose

images. Or, choose

the HTML preview.

2 Select the desired print settings in the Print dialog box.

3 Click OK to start the print job.

As a shortcut, you can click either the text or image view to make it active and then click the Print button to print from that view.

Undo

Print Image

Print Text

in the Edit menu to cancel

Undo

to cancel zone edits in the image view.

in the File menu to print original page

in the File menu to print recognized text or

Closing a Document

Choose

If you have saved your document as an HTML file, you will not be prompted to save it again as an OmniPage Web Document ( Save a copy of your document as an OmniPage Web Document ( if you want to re-open it in OmniPage Web again.

38 Chapter 3

in the File menu to close a document.

*.wmt

)

Saving a Document

To save your document:

Saving a Document

1Choose

You can also click the Export button with the drop-down list.

The Save As dialog box appears.

2 Select a folder location and file type for your document.

To use your document on the World Wide Web, save it as an HTML file type. Be sure to view your document on as many browsers as possible to be sure the formatting is supported.

To re-open your document in OmniPage Web, save it as an OmniPage Web document (*.wmt).

3 Type in a file name and select save options.

4 Click OK.

The document is saved as specified.

Save As...

in the File menu.

Save As...

selected in

Processing Documents 39

Saving a Document

To save original images:

1Choose

Save Image...

in the File menu.

The Save Image dialog box appears.

2 Select a folder location and file type for your document.

See “Supported File-Format Types” on page 77 for a complete list of supported file types.

3 Type in a file name and select

Save

and

Image

options.

4 Click OK.

The image is saved to disk as specified. (Zones and recognized text are not saved with the file.)

To save your document as you work:

Click the Save button in the Standard toolbar or choose

Save

in the File menu to save changes to the current document as you work.

The Save As dialog box appears the first time you choose

Save

if a document has not been saved as an OmniPage Web Document or HTML file.

To save and launch your Web browser:

1 Set Save and Launch as the command in the Export button’s

drop-down list.

2 Click the Export button or choose

Save and Launch...

in the File menu to automatically launch your Web browser or HTML editor whenever you save changes to the current HTML document.

40 Chapter 3

Testing Your HTML Document

It is important to test your HTML document once you have finished processing and formatting.

To test your HTML document:

1 Set Save and Launch as the command in the Export button’s

drop-down list.

2 Click the Export button to save your document as an HTML file

and launch your Web browser.

• Check the image download speed.

If your images are taking a long time to download, try reducing the image file size, using a thumbnail link to the fullsize image, or changing image dimensions so that there is less empty space on the screen during the image download. This allows more text to fill in that the visitor can begin reading.

• Make sure the format settings you have chosen are acceptable on any browsers your visitors may have.

The only way to be sure how your component settings are going to look in a particular browser is to view your document in that browser.

Some component settings are only supported by the most recent versions of Web browsers. If you selected

in the Components tab of the HTML Options dialog

sheets

box, and your Web page does not appear in the browser as it was formatted in OmniPage Web, you may not have a browser that supports advanced formatting. Deselect

, and check the Web page in your browser again.

sheets

• Test all of your links and cross-references to make sure they are active.

Just like phone numbers, Internet addresses must be exact. One incorrect character could link your visitors to the wrong location, or to nowhere at all.

Also, remember that the World Wide Web is an everchanging environment in which Web sites are moved, renamed, or eliminated regularly. Links to other Web sites need to be checked regularly to make sure they still take visitors where they want to go.

Testing Your HTML Document

Use style

You can make changes to the open copy of your document in OmniPage Web, and click Web browser.

Processing Documents 41

Save and Launch...

to test your document again in your

Testing Your HTML Document

42 Chapter 3

Chapter 4

OmniPage Web Settings

This chapter describes the settings in the AutoWeb toolbar, the Options dialog box, and the HTML Options dialog box. Please also look in OmniPage Web’s online Help for more detailed information on settings.

The settings you select for processing documents can greatly affect HTML results. You may have to experiment with different settings to get the results you want.

Please continue reading this chapter for information on these topics:

• Setting AutoWeb Toolbar Commands

• Selecting Options

• Selecting HTML Options

Setting AutoWeb Toolbar Commands

The AutoWeb toolbar buttons allow you to take a document through each step of the process. Every toolbar button has different process commands that can be set for the operations you want to perform. OmniPage Web can go through all steps automatically, or you can start each step individually.

AUTO

button

Click the down arrow to

display the commands in a

button’s drop-down list.

Zone

Image

OCR

button

Outline

button

Export

button

You can set AutoWeb toolbar commands in three locations:

• Click the down arrow below each AutoWeb toolbar button and select a process command in the drop-down list.

•Choose

Options...

in the Tools menu.

• Click the Options button and select process commands in the Options dialog box.

The pictures in the AutoWeb toolbar buttons change as you set different process commands. The commands can be activated by clicking the AutoWeb toolbar buttons or choosing commands in the Process menu. A description of the selected process command is displayed below each AutoWeb toolbar button when in the

Toolbars

dialog box. Choose

Large Buttons

Toolbars...

is checked (default setting)

in the View menu to open the dialog box. Toolbars can be “torn off” and relocated anywhere on your desktop.

44 Chapter 4

AUTO Button Commands

Use the AUTO button to process a new document from start to finish or to finish processing an open document. The AUTO button’s drop-down list contains the

AutoWeb

and

Web Wizard

Setting AutoWeb Toolbar Commands

commands.

Select

AutoWeb

to the selected process commands. See “Automatic Processing” on page 23 for more information.

Web Wizard

For new documents, select you through the entire HTML-conversion process. See “Using the Web Wizard” on page 22 for information.

to finish processing a new or open document according

Web Wizard

to have the Web Wizard guide

OmniPage Web Settings 45

Setting AutoWeb Toolbar Commands

Image Button Commands

Load Image

Use the Image button to bring a document image into OmniPage Web’s image view. The Image button’s drop-down list contains the and

Scan Image

commands.

Load Image

Select

Load Image

JPG, or PCX files.

Scan Image

Select

Scan Image

command only appears in the drop-down list if you have installed the Caere Scan Manager and have selected your default scanner. Depending upon your scanner model and software drivers, you may need to have your scanner turned on.

Please see “Bringing Document Images into OmniPage Web” on page 24 for more information.

to load existing image files such as TIFF, DCX, BMP,

to scan paper documents in your scanner. This

46 Chapter 4

Zone Button Commands

Use the Zone button to automatically create zones on document images. Zones are bordered areas that specify what will be recognized as text or retained as graphics on an image. The Zone button’s drop-down list contains the

Pages,

you have created. See “Creating Zones for OCR” on page 27 for more information.

Single-Column Pages

Select and order zones on single-column document images such as letters or memos.

Multiple-Column Pages

Single-Column Pages, Multiple-Column Pages, Spreadsheet

and

Mixed Pages

Single-Column Pages

Setting AutoWeb Toolbar Commands

commands and the names of any zone templates

to have OmniPage Web automatically draw

Select

Multiple-Column Pages

draw and order zones on multiple-column document images such as magazine or newspaper articles.

Spreadsheet Pages

Select

Spreadsheet Pages

order zones on pages that have information arranged in rows and columns such as spreadsheets.

Mixed Pages

Select

Mixed Pages

variety of page layouts. OmniPage Web will automatically draw and order zones on each page.

Zone Templates

Select a zone template to create zones on document images using that template. See the online Help for more information.

Zone Templates do not appear until you have saved a template.

if your document contains multiple pages with a

to have OmniPage Web automatically

to have OmniPage Web automatically draw and

OmniPage Web Settings 47

Setting AutoWeb Toolbar Commands

OCR Button Commands

Perform OCR

Use the OCR button to perform the selected OCR operation on document images. The OCR button’s drop-down list contains the

Perform OCR

and

OCR and Proof

commands.

Select

Perform OCR

OmniPage Web analyzes the image and identifies characters to produce editable text. See “Performing OCR on a Document” on page 28 for more information.

OCR and Proof

Select

OCR and Proof

automatically start checking for errors after OCR. See “Proofreading OCR Results” on page 29 for more information.

to recognize text on document images. During OCR,

to recognize text on document images and

48 Chapter 4

Outline Button Commands

Use the Outline button to perform the selected Outline operation on document images. The Outline button’s drop-down list contains the

Outline

and

Defer Outlining

Setting AutoWeb Toolbar Commands

commands.

Select

Outline

outlining, OmniPage Web detects original objects such as headings, body text, headers and footers, and links cross-references, e-mail addresses, and URLs to their destinations. See “Outlining a Document” on page 30 for more information.

Defer Outlining

Select

Defer Outlining

processing.

to outline the recognized document structure. During

to postpone outlining during automatic

OmniPage Web Settings 49

Setting AutoWeb Toolbar Commands

Export Button Commands

Save As

Use the Export button to save recognized text and retained graphics and to launch your Web browser to view your HTML document. The Export button’s drop-down list contains the

Export

commands.

Save As, Save and Launch,

and

Defer

Select

Save As

Web document (*.wmt) or an HTML file.

Save and Launch

Select

Save and Launch

HTML editor whenever you save your HTML document. You can change the application that automatically launches in the Process tab of the Options dialog box.

Defer Export

Select

Defer Export

automatic processing. OmniPage Web will process your document up to the point of export and then stop. This gives you the opportunity to proofread and edit your document before export.

to save a recognized document to disk as an OmniPage

to automatically launch your Web browser or

if you do not want to save your document right after

50 Chapter 4

Selecting Options

Click each tab to view and select different settings.

Click the Options button or choose

Options...

in the Tools menu to open

the Options dialog box.

Click for a description of each setting.

Default settings are shown in most examples that follow. However, documents require different settings depending on their input attributes and your output goals. To get the best results, learn how to identify document characteristics and make selections for them. You may have to experiment with different settings to get the results you want.

OmniPage Web Settings 51

Selecting Options

T e

w c

Accuracy Settings

Click the

Accuracy

tab to select settings that affect OCR accuracy.

Language Analyst

valuates and replaces

unknown words with

ords most likely to be

orrect during OCR.

Usually, these settings should be selected for optimal accuracy.

Select the type of characters that are in your document.

52 Chapter 4

Scanner Settings

Click the

Scanner

Selecting Options

tab to select settings for scanning pages.

This is recommended for black and white pages.

This is recommended for pages with colored backgrounds, colored text, or pages containing grayscale grphics.

This is recommended for pages with color graphics that you want to save.

The

Scanner

tab appears only if you have installed Scan Manager, and depending on your particular scanner, you might need to have your scanner connected and turned on for the

Scanner

tab to appear.

Use these settings if your scanner has an automatic document feeder.

Use the slider to adjust the brightness.

OmniPage Web Settings 53

Selecting Options

Page Format Settings

Select a setting that best describes how your original page looks.

The resolution is the number of dots, or pixels, that make up an image. A higher resolution will produce a better quality image. The resolution cannot be changed after an image has been loaded into OmniPage Web.

Click the

Page Format

tab to select settings that determine how the

formatting of a page is handled during OCR and outlining.

54 Chapter 4

Language Settings

Select the language that appears most in your document.

Click the

Language

Selecting Options

tab to select language settings for your document.

Select additional languages for a multilanguage document. You must have installed those languages during installation.

This is the character used in place of unknown characters. You can enter your own choice.

OmniPage Web is intended for English-only documents. If you are processing a foreign-language document, it may be difficult for OmniPage Web to accurately determine the document structure, and your outline results may be incorrect.

OmniPage Web Settings 55

Selecting Options

Process Settings

The Web Wizard will guide you through the HTML-conversion process when you click the AUTO button on the AutoWeb toolbar.

Click the

tab to set commands and settings for each step of OCR.

Process

These specify the processing steps that you want.

Specifies where newly loaded or scanned images are to be added to an open document.

Click this to change the browser or editor that automatically launches when you select

Save

and Launch

56 Chapter 4

Selecting HTML Options

Click each tab to view and select different settings.

Click the HTML Options button or choose

HTML Options...

in the Tools menu to open the HTML Options dialog box. This is the central location for HTML settings.

Click for a description of each setting.

OmniPage Web Settings 57

Selecting HTML Options

General Settings

Select this if you do not want your HTML document formatted.

Specifies what you want OmniPage Web to use as the title of your HTML document.

Specifies where you want your HTML document divided into separate pages.

Click the

General

document.

tab to set commands and settings for your HTML

Select this to have OmniPage Web create a link to the original page image in your HTML document.

Select whether or not you want to use graphic navigation controls.

58 Chapter 4

Components Settings

Click the in your HTML document, and where you want the components to appear on the final Web page.

Components

Selecting HTML Options

tab to select which components you want included

Select the order in which you want the components to appear on your Web page by clicking the up and down arrow buttons.

Select options for each component.

OmniPage Web Settings 59

Selecting HTML Options

Component Styles Settings

Select this for more formatting options if you know your visitors have browsers that support cascading style sheets.

Select the components you want to edit.

Click the

Component Styles

tab to select formatting options for each

component in your HTML document.

Available formatting options change for each component.

60 Chapter 4

Chapter 5

Customizing Your Web Page

OmniPage Web has many features that allow you to create customized Web pages. This chapter describes how to use these features.

Please continue reading this chapter for information on these topics:

• Making Your Web Page More Effective

• Using Themes

• Making Your Web Page More Effective

•Customizing Zones

• Creating User Dictionaries

• OmniPage Web’s user dictionaries are saved in the your installation folder.

data

folder in

Making Your Web Page More Effective

Organizing electronic documents is a challenge, but if done well, can allow your Web page visitors to quickly navigate through large amounts of information and cross-reference other topics without having to dig through unnecessary text.

Here are some suggestions for making your Web page easy and enjoyable to visit.

Organize your Web page to make it quicker and easier for visitors to skim the information.

• Use descriptive headings and subheadings.

• Break up text with horizontal rules.

• Insert page breaks.

• Add frames to separate sections or to include more than one HTML document on a page.

• Include a navigation panel at the top and bottom of each page.

Provide author and contact information to allow visitors to follow up on anything they see (or do not see) in your Web page.

• Include the name and e-mail address of your Web page author.

• Include the name and e-mail address of the person you want visitors to contact.

• Include the date your Web page was created.

• Include the date your Web page was last modified.

Format the text to make it easier to read.

•Specify text alignment.

• Change the font style, color, and size.

• Choose a different color to identify visited and unvisited links.

Change the background to make your Web page more interesting or to set off text.

•Use color.

• Add a large image that fills the available space.

• Add smaller images that are tiled to fill the available space.

62 Chapter 5

Making Your Web Page More Effective

If your image is dark, make sure you change the text colors to light shades so that they show up, and that you make the document background color dark. Otherwise, if the image fails to load (or takes a long time to load), the text will be unreadable.

Include pictures to illustrate your text.

•Add images.

•Add image maps.

• Add links to original images.

Remember that some of these interesting effects take longer to download, and may cause visitors to give up on your Web page.

Create hypertext links and cross-references to other information.

• Include e-mail addresses.

• Include URLs.

• Keep in mind that not all browsers display formatting the same way. Be sure to view your Web page in more than one browser.

Customizing Your We b Pa ge 63

Using Themes

A theme has Web page design attributes including font, page layout, border style, and background. Themes allow you to instantly format your HTML document, and are useful to create consistantly-formatted Web pages. OmniPage Web provides a selection of fun and professional themes for you to use, or you can create and save one of your own.

To select a theme:

1 Click the HTML Options button in the Standard toolbar, or

choose

HTML Options...

in the Tools menu.

2 Click

3 Click OK.

You can also modify an existing theme or create one of your own from scratch.

Load Themes...

A list of themes appears. Highlight a theme to see a preview.

The HTML Options settings are changed to reflect the selected theme.

to open the Load Themes dialog box.

64 Chapter 5

To save a new theme:

1 Open the HTML Options dialog box and select one of the

provided themes, or begin selecting your own settings.

Using Themes

2 Click

Save Themes...

to open the Save Themes dialog box.

3 Type in a file name for the new theme.

All the current settings in the HTML Options dialog box are saved as a theme file with an

.hfo

extension.

4 Click OK.

Customizing Your We b Pa ge 65

Adjusting Page Images Before OCR

You can rotate and straighten page images in OmniPage Web’s image viewer before zoning and OCR take place. This is recommended to improve OCR accuracy on pages that are not oriented correctly.

If you need to rotate or straighten a page, be sure to do so create zones because all zones are deleted during these operations.

To rotate a page image:

1 Click on the page image to make the image viewer active.

2 Click the Rotate Image button to rotate the image 90-degrees

(clockwise) at a time. Or, choose

degrees.

To straighten a page image:

1 Click on the page image to make the image viewer active.

2 Click the Straighten Image button.

Or, choose OmniPage Web straightens the page image up to a maximum

of 10 degrees. OmniPage Web will not straighten a page if it determines that it is unnecessary.

It is recommended that you have OmniPage Web automatically rotate or straighten pages if needed during OCR by simply selecting the

Automatically straighten page image

orientation

options in the

Rotate

Straighten Image

in the View menu and select 90, 180, or 270

Accuracy

in the View menu.

and

Automatically correct page

tab of the Options dialog box.

before

you

66 Chapter 5

Customizing Zones

Zones are borders created around areas of a page image to identify what will be recognized as text or retained as a graphic during the HTMLconversion process. Zones play a big part in determining outline results.

You can create zones automatically, manually, or with a template. See the online Help for more information. Topics in this section describe how you can customize zones including:

• Reordering Zones

• Modifying Zones

• Deleting Zones

• Changing Zone Properties

For information on creating zones automatically, please see “Creating Zones for OCR” on page 27.

Zone toolbar

The Zone toolbar contains buttons for drawing and modifying zones. Toolbars can be “torn off” and relocated anywhere on your desktop.

Customiz ing Zones

Draw

Rectangular

Zones

Irregular

Customizing Your We b Pa ge 67

Add to

Zone

Draw

Zones

Text an d Graphic

buttons

Reorder

Zones

Subtract

from

Zone

Move Row or

Zone

Properties

Column

Dividers

Insert

Column

Dividers

Insert Row

Dividers

Remove

Row or Column Dividers

Table

buttons

Remove

Replace All Row

and Column Dividers

Customiz ing Zones

Reordering Zones

The numbered order of zones determines the order in which text will be placed on a recognized page, objects will be placed in the outline, and components will appear in the HTML document. Make sure the zone order is acceptable before performing OCR and outlining your document.

To reorder zones:

1 Click the Reorder Zones button.

The numbers in the zones disappear.

2 Click within the zone you want recognized first.

The number 1 appears in the zone.

3 Click within the zone you want recognized next.

The number 2 appears in the zone.

4 Repeat step 3 until all the zones are appropriately ordered.

If you do not number all the zones, they are automatically numbered for you when you start OCR.

Modifying Zones

You can modify zones by moving, resizing, extending, subtracting, connecting, or dividing them. Please see the online Help for more information.

To move zones:

1 Deselect the buttons in the Zone toolbar.

(If one of the first two drawing buttons is selected, you do not have to deselect it.)

2 Place the mouse pointer inside a zone.

3 Hold down the mouse button and drag the zone to the desired

location.

To resize zones:

1 Deselect the buttons in the Zone toolbar.

(If one of the first two drawing buttons is selected, you do not have to deselect it.)

2 Select the zone you want to resize by clicking inside it.

The selected zone is shaded and handles appear on its border.

3 Place the mouse pointer over a handle so that it changes to a

two-way arrow.

68 Chapter 5

4 Hold down the mouse button and drag the handle in the

5 Release the mouse button when you are done.

Deleting Zones

You can delete the current zones if you want to create new zones. You can also delete individual zones that you do not want to process during OCR. Any part of a page image not enclosed by a zone is ignored during OCR.

To delete and replace the current zones automatically, click the Zone button in the AutoOCR toolbar. You will be prompted to replace the current zones.

To delete zones:

1 Select the zone you want to delete by clicking inside the zone.

Customiz ing Zones

direction that you want to enlarge or reduce the zone.

The zone border changes to display the modified zone area.

• Shift-click to select additional zones.

•Choose current page.

Selected zones are shaded.

Select All

in the Edit menu to select all zones on the

2Press the Delete key or choose

The selected zones disappear.

in the Edit menu.

Clear

Changing Zone Properties

You can set certain properties for zones to customize how each zone will be treated during OCR. The Zone Properties dialog box contains settings for

zone type

When you change a zone type using the Zone Properties button, newly drawn zones

Customizing Your We b Pa ge 69

and

zone content

any previously selected zones will change zone type.

and

Zone content drop-down list

Zone type drop-down list

Customiz ing Zones

Zone Type

Every zone on a page has a zone-type setting. You can select the following zone types:

•

Single-column text zone

•

Multiple-column text zone

for text zones that contain a single column

for text zones that contain multiple

columns

•

Table zone

for text or numeric zones that contain data in rows and

columns

•

Auto-detect zone

for the automatic detection of zone-content type

(not usually recommended)

•

Graphic zone

for photos, drawings, and areas of text that you want

to retain as a graphic

•

Reverse-text zone

for single columns of light text on dark

background

Zone Content

All text zones on a page also have a zone-content setting. This specifies the characters OmniPage Web looks for within a zone during OCR. You can select

Alphanumeric

Numeric

as the zone-content setting.

For example, if a particular zone only contains numbers and mathematical signs, you can specify the contents of that zone to be

Numeric

. OmniPage Web will only look for numeric characters in that

zone during recognition.

OmniPage Web assigns a zone type and Alphanumeric contents to each zone when it creates zones automatically. This is true for all zones recognized automatically, except graphic-content zones. You do not need to change the zone properties unless you want to modify the way zones will be treated during OCR.

To change the properties of a zone:

1 Select the zone you want to modify by clicking it.

You can Shift-click to select multiple zones. Selected zones are shaded.

70 Chapter 5

The settings in this dialog box will be blank if multiple zones with different settings are selected.

Customiz ing Zones

2 Click the Zone Properties button to open the Zone Properties

dialog box.

Close button

3 Select a zone type for the selected zones.

If you change an irregular-shaped zone to a Table type zone, OmniPage Web substitutes the largest rectangle that fully encloses the irregular area.

4 Select a zone content for the selected zones.

You can select a zone-content setting for any zone type except Graphic.

5 Click the Close button when you are done.

You can also change a zone’s type and content settings individually by clicking your right-mouse button over the zone and choosing a setting in the shortcut menu that appears.

Customizing Your We b Pa ge 71

Creating User Dictionaries

Two dictionaries are used when you perform OCR and check for errors: the dictionary for the language you are using, and a user dictionary where you can add special words manually. You can create multiple user dictionaries, but you can only use one at a time. You can select a user dictionary in the

To customize a user dictionary:

Language

tab of the Options dialog box.

This is Microsoft Word’s user dictionary. You can use it with OmniPage Web.

This is OmniPage Web’s default user dictionary.

Words in the user dictionary appear in this list box.

1Choose

Edit User Dictionary...

in the Tools menu.

A dialog box lists all user dictionary files.

2 Do one of the following:

• Select a file and click

• Click

to create a new user dictionary. Enter a name in the

New

to edit an existing user dictionary.

Edit

dialog box that appears and click OK.

The User Dictionary dialog box appears.

3 Add or delete words as desired:

• Type a word in the

User word

• Select a word in the list box and click

Delete All

• Click

4 Click

to remove all words from the dictionary.

Import...

to add words from a text file.

when you are finished editing the user dictionary.

OmniPage Web’s user dictionaries are saved in the

edit box and click

to delete it. Click

Delete

Add

data

to add it.

folder

in your installation folder.

72 Chapter 5

Chapter 6

Technical Information

This chapter provides troubleshooting and other technical information about using OmniPage Web.

Please also read the online

Scanner Setup Notes

software-driver issues. The Readme file contains last-minute information relating to OmniPage Web. To open these documents, click

in the Windows taskbar and choose:

Start Applications

Please continue reading this chapter for information on these topics:

• General Troubleshooting Solutions

• Supported File-Format Types

• Scanner Setup Issues

•OCR Problems

list all supported scanners and any connection or

Caere Documents!Scanner Setup Notes or Readme.

Readme

file and the

Programs

Scanner Setup Notes

Caere

. The

General Troubleshooting Solutions

Although OmniPage Web is designed to be easy to use, problems sometimes occur. Many of the onscreen error messages contain selfexplanatory descriptions of what to do — check connections, close other applications to free up memory, and so on. Sometimes that is all the troubleshooting help you need.

Please see your Windows documentation for information on optimizing your system and application performance.

Topics in this section include:

• Solutions to Try First

•Testing OmniPage Web

• Low Memory Problems

•Low Disk Space Problems

Solutions to Try First

Try these possible solutions if you experience problems using OmniPage Web:

• Make sure that your system meets all requirements listed under “Minimum System Requirements” on page 6.

• Make sure that your scanner is plugged in and that all cable connections are secure.

• Turn off your computer and your scanner, turn your scanner back on, and then restart your computer. Make sure other applications are functioning properly.

• Use the software that came with your scanner to verify that the scanner works properly before using it with OmniPage Web.

• Make sure you have the correct drivers for your scanner, printer, and video card. See the by clicking

Caere Applications>Caere Documents >Scanner Setup Notes.

• Run ScanDisk for Windows 95 or 98, or Check Disk for Windows NT to check your hard disk for errors. See Windows online help for more information.

• Defragment your hard disk. See Windows online help for more information.

• Uninstall and reinstall OmniPage Web and the Scan Manager.

74 Chapter 6

in the Windows taskbar and choose

Start

Scanner Setup Notes

for more information

Programs>

Testing OmniPage Web

Restarting Windows 95 or 98 in allows you to test OmniPage Web on a simplified system. This is recommended when you cannot resolve crashing problems or if OmniPage Web has stopped running altogether. See Windows online help for more information.

Your scanner will not run with OmniPage Web in safe mode or VGA mode, so do not test scanner problems in this configuration.

To test OmniPage Web in safe mode (Windows 95 or 98):

1 Restart your computer in safe mode by pressing F8

immediately after you see the “Starting Windows” message.

2 Launch OmniPage Web and try performing OCR on an image.

Use an existing image file such as the

• If OmniPage Web does not launch or run properly in safe mode, then there may be a problem with the installation. Uninstall and reinstall OmniPage Web, and then run it in Windows safe mode.

• If OmniPage Web runs in safe mode, then a device driver on your system may be interfering with OmniPage Web operation. Troubleshoot the problem by restarting Windows in Step-by-Step Confirmation mode. See Windows online Help for more information.

safe mode

General Troubleshooting Solutions

or Windows NT in

Sample.tif

VGA mode

file.

To test OmniPage Web in VGA mode (Windows NT):

1 Restart your computer.

2Select

3 Press Ctrl+Alt+Delete and select

4 In the Task Manager dialog box, select all background

5 Launch OmniPage Web and try performing OCR on an image.

Technical Information 75

Windows NT Workstation Version 4.00 [VGA mode]

press Enter.

Ta s k M a na g e r

applications and click End Process. See your Windows documentation for more information.

Use an existing image file such as the

Sample.tif

and

file.

General Troubleshooting Solutions

Low Memory Problems

Low Disk Space Problems

OmniPage Web may run poorly under low-memory conditions. This may be indicated by various error messages or if OmniPage Web works slowly and accesses the hard drive often. Try these solutions for low memory conditions:

• Restart your computer.

• Close other open applications to release memory.

• Close unnecessary OmniPage Web windows.

• Defragment your hard disk to free up contiguous blocks of disk space. See Windows online help for instructions.

• Increase the amount of free hard disk space.

• Increase your computer’s physical memory (RAM). More memory optimizes OCR performance. See “Minimum

System Requirements” on page 6 for more information.

Problems may occur if your system runs low on free disk space. Try these solutions for low disk space problems:

• Empty the Windows Recycle Bin.

• Close all open applications and delete the

folder. This folder is usually located in your Windows

Temp

folder.

• Run ScanDisk for Windows 95 or 98, or Check Disk for Windows NT to check for errors that may be using disk space. See Windows online help for instructions.

• Back up unneeded files onto floppy disks or other media and delete them from your hard disk.

• Remove Windows applications that you do not use.

• Defragment your hard disk. See Windows online Help for instructions.

• Clear the cache for your Web browser and limit its size.

*.tmp

files in the

76 Chapter 6

Supported File-Format Types

OmniPage Web can open these file-format types:

Supported File-Format Types

BMP, Bitmap

DCX

(*.dcx)

GIF (

*.gif

JPEG

TIFF Packbits

†

TIFF files can be single- or multiple-page; line art, grayscale, or color. They can

(*.bmp)

) TIFF uncompressed

(*.jpg)

(*.tif)

OmniPage Web Document

PCX

(*.pcx)

TIFF Group 3 or 4, compressed

(*.wmt)

(*.tif)

†

(*.tif)

†

be up to 600 dpi, but 300 dpi is recommended for optimal OCR accuracy.

Image files can be loaded at bit depths of 1, 8, or 24.

OmniPage Web can save original images to these file-format types:

Bitmap

(*.bmp)

PCX

(*.pcx)

TIFF uncompressed

(*.tif)

TIFF Group 4, compressed

TIFF Packbits

OmniPage Web Document (

(*.tif)

*.wmt

)

Saving Image Files

OmniPage Web saves each page of a multiple-page image separately.

If you select

is the four digit page number) is appended to file names to

####

Save all pages

in the Save Image dialog box,

Page####

(where

distinguish separately saved pages.

If you select

Save each graphic zone to a file

, then

is appended to file

Zone#

names to distinguish separately saved graphic zones.

Images that are saved at low resolutions are not recommended for reloading for OCR.

Technical Information 77

Scanner Setup Issues

OmniPage Web can save recognized text to these file formats:

HTML

(*.htm)

†

When OmniPage Web saves a document in HTML format, additional files are created. These files may include graphics files, image map files, or cascading style sheet files (

Scanner Setup Issues

This section contains information on setting up your scanner and solutions for scanning problems you may encounter.

For more detailed scanner information, read the clicking

Applications!Caere Documents

Topics in this section include:

Start

• Scanner Drivers Supplied by the Manufacturer

• Scanner Drivers Supplied by Caere

• Problems Connecting OmniPage Web to Your Scanner

• Missing Scan Image Command

• Scanner Message on Launch

• System Crash Occurs While Scanning

†

*.css

OmniPage Web document

in the Windows taskbar and choose

Scanner Setup Notes

(*.wmt)

Scanner Setup Notes

Programs

Caere

Scanner Drivers Supplied by the Manufacturer

Many scanners are shipped with one or more

scanner drivers

software that allows your computer to communicate with your scanner. Some scanners do not require drivers and other scanners require more than one driver. Refer to your scanner documentation for information about installing any required scanner drivers.

Make sure that your scanner and scanner drivers are properly installed and configured before installing OmniPage Web. Make sure that you have installed the appropriate scanner drivers supplied by the manufacturer.

For HP IIp, IIc, IIcx, 3p, and 3c scanners, use the drivers that came with the scanners, or select a TWAIN driver in Caere Scan Manager.

78 Chapter 6

. This is

Scanner Drivers Supplied by Caere

OmniPage Web is shipped with special scanner drivers that allow it to communicate with supported scanners. These scanner driver files are installed on your computer when you install Caere Scan Manager. These drivers often work in conjunction with the drivers from your scanner manufacturer. To use your scanner with OmniPage Web, you must select the appropriate scanner in Caere Scan Manager.

Scan Manager is Needed with OmniPage Web

To use your scanner with OmniPage Web, you must install Caere Scan Manager and select your scanner in it. Caere Scan Manager should have been installed during OmniPage Web’s installation.

To check if Caere Scan Manager is installed:

Scanner Setup Issues

1 Click

Settings

2Look for the

The icon does not appear if Caere Scan Manager is not installed. Use the following procedure to install Caere Scan Manager if it has not been installed.

To install Caere Scan Manager:

1 Make sure your scanner is on before you start your computer.

2 Close OmniPage Web if it is open.

3 Insert OmniPage Web’s CD-ROM.

4 Cancel the regular Setup program if it starts automatically.

5 Double-click the

6 Select your scanner when you are prompted and follow the

instructions on the screen. Once your scanner is set up with OmniPage Web, you can

select scanner settings in OmniPage Web’s Options dialog box. See “Scanner Settings” on page 53 for more information.

in the Windows taskbar and choose

Start

Control Panel.

Caere Scan Manager

setup.exe

icon.

program in the

Scanmgr

folder.

Read the scanner support and setup. You can open this document after OmniPage Web installation by clicking

Programs!Caere Applications!Caere Documents

Technical Information 79

Scanner Setup Notes

for the most detailed information about

in the Windows taskbar and choosing

Start

Scanner Setup Notes

Scanner Setup Issues

Problems Connecting OmniPage Web to Your Scanner

Try these solutions if you experience a problem between OmniPage Web and your scanner or if you receive a scanner error message when you launch OmniPage Web.

• Make sure the scanner is supported by OmniPage Web with your version of Windows 95 or 98, or Windows NT.

A list of tested scanners is provided in the

Scanner Setup Notes

Windows taskbar and choosing

Applications

scanner is not listed, call your scanner manufacturer to find out if it is supported, or visit www.caere.com.

• Make sure the Caere Scan Manager is installed and that you have selected the correct scanner in the Scan Manager.

See “Scan Manager is Needed with OmniPage Web” on page 79.

• Make sure you have installed the appropriate scanner driver. See the

Scanner Setup Notes

• Make sure your scanner is connected, turned on, compatible with your system, and runs with the software provided by the manufacturer

• Scanner drivers must be loaded at startup. Turn on your scanner first and then restart your computer.

• Make sure the scanner is not in use by another application.

• Uninstall and then reinstall the Caere Scan Manager. Refer to “Scan Manager is Needed with OmniPage Web” on page 79

can be accessed by clicking

Programs!Caere

Caere Documents

you use it with OmniPage Web.

before

Scanner Setup Notes.

for more information.

Scanner Setup Notes

in the

Start

If your

Missing

80 Chapter 6

Scan Image

The

Scan Image

down list in the following cases:

• You did not install the Caere Scan Manager or select an appropriate scanner. See “Scan Manager is Needed with OmniPage Web” on page 79 for instructions.

• Your scanner is not connected to your computer or is not functioning properly. See “Scanner Setup Issues” on page 78.

• You use a Visioneer scanner or your scanner is set up to work with Visioneer’s PaperPort software such as the HP ScanJet 5s. See the online

Command

command does not appear in the Image button’s drop-

Scanner Setup Notes

for more information.

Scanner Message on Launch

The first time you launch OmniPage Web after installing or changing your current scanner in the Caere Scan Manager, you may get this message: asks for no more information, click OK in the dialog box. You may also have the option to select the following:

This scanner’s configuration is set using the system-level driver.

• SCSI ID or scanner configuration information Consult your scanner documentation for the correct information.

• Page-size information Enter the largest size page that your scanner supports

System Crash Occurs While Scanning

Try these solutions if a crash occurs during a scan:

• Turn your computer off. Power your scanner off and on again to return the scanner to its default state. Then restart your computer.

• Check your scanner setup. See “Scanner Setup Issues” on page 78 for more information.

•Check the are using a TWAIN scanner. (Click on your scanner icon in Scan Manager icon under Control Panel).

• Check with the scanner manufacturer to make sure you have the appropriate driver for your scanner.

• Resolve low memory problems. See “Low Memory Problems” on page 76 for more information.

• Resolve low disk space problems. See “Low Disk Space Problems” on page 76 for more information.

• Visit Caere Corporation’s web site at www.caere.com for Scan Manager updates.

Scanner Settings

tab in the Caere Scan Manager if you

Scanner Setup Issues

If it

Scanner Not Listed in Supported Scanners List Box

Try these solutions if your scanner is not listed in the Scan Manager

Scanner

Technical Information 81

list:

• Check Caere Corporation’s web site at www.caere.com for Scan Manager updates.

•Select

TWAIN Scanner

as your current scanner in the

Scanner

list.

Scanner Setup Issues

Scanning Tips

OCR results will be poor if an image is not scanned properly. Remember the following tips when you scan:

• Take the color and quality of your document into account when

• Always try to scan an original document instead of a photocopy.

• If you are going to use FAX copies to OCR, ask your FAX sender

• Make sure the page is properly aligned in the scanner.

• Check the glass, mirrors, and lenses on your scanner for dust,

scanning. High-quality documents return better recognition results than

low-quality documents. Shaded, colored, or low-quality documents may result in poor recognition accuracy unless adjustments are made before scanning.

to send them to you using their machine’s Best or Fine mode.

Select

Automatically straighten page image

Options dialog box to automatically straighten a page image by up to 10 degrees if necessary.

smudges, or scratches. Clean if necessary.

in the

Accuracy

tab of the

• Make sure the proper settings are selected in the the Options dialog box before scanning.

See “Scanner Settings” on page 53 for more information.

Scanner

tab of

82 Chapter 6

OCR Problems

System Crash During OCR

OCR Problems

This section contains information and solutions for possible OCR problems.

Topics in this section include:

• System Crash During OCR

• Text Does Not Get Recognized Properly

• Problems With Fax Recognition

Try these solutions if a crash occurs during OCR or if processing takes a very long time:

• Resolve low memory problems. See “Low Memory Problems” on page 76 for more information.

• Resolve low disk space problems. See “Low Disk Space Problems” on page 76 for more information.

• Minimize all applications or click Alt+Tab to check for Windows error messages.

• Check the quality of the image you are recognizing. See “Scanning Tips” in the previous section for ways to improve

the quality of scanned images.

• Break complex page images (lots of text and graphics or elaborate formatting) into smaller jobs. Draw zones manually or modify automatically created zones and perform OCR on one page area at a time. See “Customizing Zones” on page 67 for more information.

• Restart Windows 95 or 98 in safe mode or Windows NT in VGA mode and test OmniPage Web by performing OCR on the included

• If you are performing multiple tasks at once, such as recognizing and printing, OCR may take longer.

Sample.tif

. See “Testing OmniPage Web” on page 75.

Text Does Not Get Recognized Properly

Try these solutions if any part of the original document is not converted to text properly during OCR:

• Look at the original page image and make sure that all text areas are enclosed by text zones. If an area is not enclosed by a zone, it is ignored during OCR. See “Creating Zones Automatically” on page 27 for more information.

• Make sure text zones are identified correctly. Reidentify zone types and contents, if necessary, and perform OCR on the

Technical Information 83

OCR Problems

document again. See “Changing Zone Properties” on page 69 for more information.

• Adjust the Brightness slider in the dialog box. Lighten the setting for thick, run-together text characters or dark backgrounds. Darken the setting for thin, broken text characters.

• Make sure the correct main and secondary document languages are selected in the for English-only documents, but can sometimes recognize text in other languages. For best results, only process English documents. Only languages included in the document should be selected. See “Language Settings” on page 55 for more information.

•Select

• Check the glass, mirrors, and lenses on your scanner for dust,

Use Language Analyst

dialog box. The Language Analyst evaluates words and corrects likely errors during OCR. See “Accuracy Settings” on page 52 for more information.

smudges, or scratches. Clean if necessary.

Language

settings. Omnipage Web is intended

in the

Scanner

Accuracy

settings of the Options

tab of the Options

OmniPage Web only recognizes machine printed-text characters such as typewritten or laser-printed text. However, it can retain handwritten text, such as a signature, as a graphic.

Problems With Fax Recognition

Try these solutions to improve OCR accuracy on fax images:

• Ask senders to select This produces a resolution of 200x200 dpi.

• Ask senders to transmit files directly to your computer via fax modem if you both have one. You can save fax images as image files and then load them into OmniPage Web. See “Supported File-Format Types” on page 77 for more information.

• Ask senders to use clean, original documents if possible. Sans serif fonts (such as the one used for headings in this manual) are easier to recognize than serif fonts (such as the one used for body text in this manual).

Fine

mode when they send you a fax.

Best

84 Chapter 6

Index

Accuracy settings 52 Acquiring images 24 Add to Zones button 67 Adding

components to your HTML

document 33

pages to a document by loading

image files 25

pages to a document by

scanning 24

words to your user dictionary

72 ADF 24 Adjusting

page images before OCR 66 view of pages 35

AUTO button

automatic processing 23 described 45

using the Web Wizard 22 Auto Zones command 47 Auto zoning procedure 27 Automatic processing 23 AutoWeb toolbar

described 16

Export button 50

Image button 46

location of 8, 14

OCR button 48

Outline button 49

overview 44

setting process commands in 44

Zone button 47

Basic steps of creating a Web page 13 Bringing images into OmniPage

Web 24

Browser

changing the default 56 saving and launching 40 testing your document on 41

Caere Product Support 4 Caere Scan Manager

see

Scan Manager

Changing pages in a document 36 Checking OCR results 29, 31 Checking outline results 31 Clearing zones 69 Closing documents 38 Colored text

turning off color markers 29 Comparing text with images 30 Component Styles 33 Components 33 Conventions, in this manual 2 Creating

user dictionaries 72 Creating a Web page

basic steps of 13 Creating zones

automatically 27 Current document, finishing 23 Custom

user dictionaries 72

zoning 67 Customizing

zones 67

Defer Export setting 50 Deleting pages 38 Deleting zones 69 Designing your Web page 62

Desktop

after outlining 15 before outlining 14

Disk space

increasing 76 minimum required 6

Document

adding images files to 25 adding scanned pages to 24 creating zones on 27 exporting 39 outlining 30 processing automatically 23 testing 41

Documents

electronic 62

ways to process 22 Draw Irregular Zones button 67 Draw Rectangular Zones button 67 Drawing zones automatically 27

Editing

user dictionaries 72 Editing graphics

see OmniPage Web’s online

help Editor, HTML 6 Electronic documents 62 Electronic fax files 26 Enlarging

a page view 35 zones 69

Errors

checking in the text viewer 29,

possible reasons for 83 Export button 50 Exporting documents

saving original images 40 saving recognized text 39

Fax files 26 Faxes

improving recognition

accuracy of 84 Filter objects 18, 31 Finishing the current document 23

Getting images 24 Getting online Help 3 Going to a particular page 36 Graphic editor

see OmniPage Web’s online

help Graphics

zone type for 70

Green text 29

Handwritten text 28 Hard disk space

minimum required 6 Help, online 3 Home page for Caere 4 HTML

components 13

converting to 13, 21

editor 6

formatting components 33

selecting components 33

testing your document 13, 41 HTML Options

using themes 64 HTML Options dialog box 57

Nuance OMNIPAGE WEB User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Welcome

Using This Manual

Getting Online Help

Help Menu

Context-Sensitive Help

Product Support

Installation and Setup

Minimum System Requirements

Installing OmniPage Web

Setting Up Your Scanner with OmniPage Web

Starting OmniPa ge Web

Registering OmniPage Web

What Is Optical Character Recognition (OCR)?

What Is Outlining?

Basic Steps of Creating a Web Page

The OmniPage Web Desktop

AutoWeb Toolbar

Standard Toolbar

Zone Toolbar

Outline Toolbar

Options Dialog Box

HTML Options Dialog Box

Processing Documents

Ways to Process Documents

Using the Web Wizard

Automatic Processing

Bringing Document Images into OmniPage Web

Performing Multiple Tasks at Once

Scanning Pages

Loading Image Files

Creating Zones for OCR

Creating Zones Automatically

Performing OCR on a Document

Proofreading OCR Results

Outlining a Document

Modifying Words

Editing Outline Results

Selecting HTML Components

Working with Documents

Resizing a Page View

Changing Pages

Reordering Pages

Deleting Pages

Printing a Document

Closing a Document

Saving a Document

Testing Your HTML Document

OmniPage Web Settings

Setting AutoWeb Toolbar Commands

AUTO Button Commands

Image Button Commands

Zone Button Commands

OCR Button Commands

Outline Button Commands

Export Button Commands

Selecting Options

Accuracy Settings

Scanner Settings

Page Format Settings

Language Settings

Process Settings

Selecting HTML Options

General Settings

Components Settings

Component Styles Settings

Customizing Your Web Page

Making Your Web Page More Effective

Using Themes

Adjusting Page Images Before OCR

Customizing Zones

Zone toolbar

Reordering Zones

Modifying Zones

Deleting Zones

Changing Zone Properties