Nuance OMNIPAGE PRO 6 Reference Guide

OmniPage Pro

Version 6 for Windows

Reference Manual

How to Use the Documentation

Use this online Reference manual to find specific information about any OmniPage feature. It describes all the commands and settings, how to use True Page, how to improve performance, and how to troubleshoot common problems.

This information is also available in OmniPage’s online Help system. Additionally, chapter 2 contains a variety of tutorial exercises to introduce you to basic scanning and many features of OmniPage.

Use the toolbar buttons in Adobe® Acrobat® Reader to view the Bookmarks or Thumbnails. Clicking on the Bookmarks or Thumbnails navigates to the paragraphs or pages of the OmniPage Reference manual.

Assumptions and Symbols

We assume that you know how to work in the Microsoft Windows environment. If you have questions about how to use dialog boxes, scroll bars, edit boxes, and so on, please refer to the Windows User’s Guide.

This symbol means Note. It introduces a tip or an item of note.

This symbol means Warning. It introduces cautionary text.

CAERE CORPORATION 100 Cooper Court Los Gatos, California 95030-3321

European Offices: CAERE GmbH Innere Wiener Strasse 5 81667 Munich, Germany

OmniPage Pro Version 6

(PC Windows version)

Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Such designations appearing in this manual have been displayed in initial caps.

Please read this section carefully! It includes:

• What’s in the Package

• System Requirements

• Saving a User Dictionary Before Installation

• Setting up a Windows Swap File

• Installing the Software

• Starting OmniPage Pro

What’s in the Package

Your OmniPage Pro 6.0 package includes:

• Omnipage Pro program

• OmniPage Pro online manual, which can be printed

• OmniPage Reference manual, if separately requested

Chapter 1

Installation

System Requirements

To install and run OmniPage, you need the following setup:

• Computer with an 80386 or higher processor.

• Microsoft Windows version 3.1 or higher.

• Windows-compatible mouse.

• Total system memory of at least 8MB RAM. 12MB RAM are recommended for Windows for Workgroups users.

• 8MB or larger permanent Windows swap file.

• Super-VGA color monitor with 512K memory on the adapter card.

Installation 4

Saving a User Dictionary Before Installation

To view all 24 bits of color (millions of colors) in 24-bit color images, you need a 24-bit video card.

• A compatible scanner if you plan to scan documents. See the list of supported scanners in the Release Notes.

Install your scanner and test it according to the manufacturer’s instructions before using it with OmniPage.

Saving a User Dictionary Before Installation

Read this section if you have a user dictionary from an older version of OmniPage. OmniPage 6.0 overwrites the user dictionary (user.ud) if you install the program in the omnipro directory.

If you are upgrading from OmniPage 5.x, move the 5.x user dictionary to another directory before installation. This preserves your entries. Move the 5.x user dictionary back to the omnipro directory after installation to overwrite the newer user dictionary.

A user dictionary from OmniPage or OmniPage Professional 2.0 is incompatible with later versions of the program. The following instructions tell you how to save a user dictionary from version 2.0.

Save a Previous User Dictionary

1 Open your older version of OmniPage. 2 Choose

The Select File dialog box appears.

3Select

The Edit User Dictionary dialog box appears.

4 Click

The Export to Text File dialog box appears.

5 Save the dictionary as a text file in a different directory.

Import a Saved Dictionary

1 Install and open OmniPage Pro (see next section). 2 Choose

The Select File dialog box appears.

3Select

Edit User Dictionary...

and click

user.ud

Export...

user.ud

Edit User Dictionary...

and click

OK.

in the Settings menu.

Installation 5

Setting up a Windows Swap File

The Edit User Dictionary dialog box appears.

4 Click

5 Select the user dictionary you saved as a text file and click

Import...

The Import Text File dialog box appears.

The information in the old user dictionary is added to the new user dictionary.

See “Edit User Dictionary” on page 149 for more information.

Setting up a Windows Swap File

Although 8MB is the minimum amount of memory required, OmniPage can perform faster with more memory. 12–16MB RAM is recommended for optimal performance. Set up a permanent Windows swap file with a minimum of 8MB of free, contiguous disk space to improve disk speed.

A swap file acts as virtual memory. Free disk space set aside as a swap file is used as if it were additional memory. This lets you run more programs than you could with memory alone.

The disk space used for a swap file is different than the disk space needed for temporary storage while you are working on a file. Be sure to allocate enough free disk space for both a swap file and temporary storage.

Windows 3.1 automatically creates a swap file at setup. You can change its size. You may need to is in one empty block instead of fragmented into smaller portions.

defragment

OK.

the disk first to make sure free disk space

Use a program such as Norton Utilities to defragment a hard disk. You could also exit Windows and type defrag at the DOS prompt if you have version 6.0 or later of DOS. For more information about swap files, see the Optimizing Windows chapter in your Windows User’s Guide.

To set up a Windows swap file (virtual memory):

1 Start Windows in Enhanced mode by typing win /3. 2 Double-click the Control Panel icon in the Main window of the

Program Manager.

3 Double-click the 386 Enhanced icon to open the 386 Enhanced

dialog.

4 Click the

dialog.

Virtual Memory

button to open the Virtual Memory

Installation 6

Installing the Software

This dialog displays the location, size, and type of swap file. The

swap file should be at least 8192KB. 5 Click the 6 Select a new drive in the

file some place other than the default drive.

For example, you can store the swap file on a second hard disk

that is faster or larger than the default. If you cannot find a drive

with at least 8192KB of free space, try deleting some files and

optimizing the disk again.

Create your swap file in an uncompressed drive. If you use DoubleSpace or another disk compression method, consult its documentation regarding swap files.

7Select 8Type 8192 or greater in the

32-Bit Disk Access

9 Click OK in the Virtual Memory dialog box and click

changes to virtual memory. 10 Restart Windows.

Installing the Software

Change

Permanent

button to expand the dialog box.

list if you want to locate the swap

Drive

in the

if it is available.

Type

list.

New Size

edit box and select

Use

to verify

Ye s

Close all applications — including screen savers and mail applications — to free up memory before installing OmniPage Pro.

1 Start Windows and open the Program Manager window. 2 Insert OmniPage Pro disk #1 in drive a: (or b:) of your

computer. 3 Choose

The Run dialog appears. 4Type a:\setup (or b:\setup) in the

click OK.

A dialog box prompts you to choose where to install OmniPage.

The default directory is c:\omnipro.

in the Program Manager File menu.

Run

Command Line

text box and

Installation 7

Installing the Software

5 Click

6 Insert the other installation disks as prompted.

7 Do one of the following:

Continue

and then click

A dialog box warns that all executable files will be deleted from

your current omnipro directory if you have one.

• Click

A progress meter appears if you click

A dialog box prompts you to install a scanner driver when

installation of OmniPage is complete.

• Proceed to “Scan Manager Installation” on page 8 if you are

• Click

Continue

Back

using a scanner.

Exit

using a scanner. An OmniPage Pro icon is added to the Caere Applications

program group. Restart Windows. You cannot use the Direct Input feature until you restart Windows. See Chapter 5, Direct Input, for information.

to start installation or type your desired location

Continue.

if you want to return to the previous dialog box.

to finish your OmniPage installation if you are not

Scan Manager Installation

You must install the Scan Manager if you plan to use a scanner with OmniPage. Be sure your scanner is connected, compatible with your system, and runs with the software provided by the manufacturer you install the Scan Manager.

to continue.

Continue.

before

You are prompted to install the Scan Manager following OmniPage installation. You will use the Scan Manager to install scanner drivers and select a default scanner.

Follow instructions in “Installing the Software” on page 7 to install OmniPage first if you have not done so.

1 Insert the disk labeled Scan Manager disk as prompted at the end

of OmniPage installation and click

A dialog box informs you that the program will create certain

directories. It lists the files that will be copied to these directories. 2 Click

3 Click

Continue.

The Scan Manager installs and a dialog box asks if you want to

install a scanner driver now.

to continue or No to exit.

Ye s

Continue

Installation 8

Installing the Software

You can install a scanner driver anytime after Scan Manager

installation if you click

See the next section for instructions.

No.

The default scanner is used when you scan in OmniPage.

4 Click

to install a scanner driver now.

Ye s

The Scan Manager Installation dialog box appears.

5 Locate and select your scanner in the 6 Click

7 Click

Install.

The scanner appears in the

Set As Default Scanner.

The scanner appears in the

Installed Scanners

Default Scanner

List of Scanners

list box.

Installed scanner drivers appear here. You can install more than one.

You can install more than one scanner driver but only one can be

the default scanner. Repeat steps 5 and 6 to install more drivers.

Installation 9

Installing the Software

8 Click

when you are done.

9 Restart Windows.

You cannot use the Direct Input feature until you restart

Windows. See Chapter 5, Direct Input, for information.

An OmniPage Pro and a Scan Manager icon are added to the

Caere Applications program group.

Selecting Your Scanner After Scan Manager Installation

You can install a scanner driver anytime after Scan Manager installation.

1 Exit OmniPage if it is running. 2 Double-click the Scan Manager icon in the Caere Applications

program group.

The Scanner Setup dialog box appears.

3 Click

Add>>

4 Insert the Scan Manager disk when prompted.

The dialog box expands to show a list of available scanner

drivers. 5 Follow steps 5 through 8 in the previous section.

Changing the Default Scanner Selection

You can change your default scanner selection anytime.

1 Exit OmniPage if it is running. 2 Double-click the Scan Manager icon in the Caere Applications

program group.

The Scanner Setup dialog box appears. 3 Skip to step 8 if you just want to change your default scanner and

do not need to install a new scanner driver. Proceed to step 4 to

add a new scanner to the 4 Click

Add>>

Installed Scanners

list box.

Installation 10

Starting OmniPage Pro

5 Insert the Scan Manager disk when prompted.

The dialog box expands to show a list of available scanner

drivers. 6 Select a scanner in the 7 Click

The scanner appears in the 8 Select the scanner in the

to be the default scanner. 9 Click

The scanner appears in the 10 Click

Make sure the scanner you selected is already attached to your computer, turned on, and working when you next launch OmniPage.

Starting OmniPage Pro

To start OmniPage:

1 Double-click the OmniPage Pro icon in the Caere Applications

program group.

The first time you launch OmniPage, the User Information dialog

box appears.

List of Scanners

Install.

Installed Scanners

Set As Default Scanner.

list box.

Installed Scanners

list box that you want

Default Scanner

list box.

2 Type your name in the 3 Type your company name in the

a company; otherwise, leave it blank. 4 Click

OK.

Licensee

text box.

Company

text box if you are with

Installation 11

Starting OmniPage Pro

The Product Registration dialog appears the first time you launch

OmniPage.

5 See the next section for instructions on how to register OmniPage.

A scanner message may appear when you close this dialog. See

“Scanner Message on Launch” on page 227.

Registering OmniPage

You can use OmniPage for 25 sessions without registering it. A Register menu appears in OmniPage until you register your copy. See “The Register Menu” on page 151 for information. After 25 sessions, the Registration dialog appears when you launch OmniPage, but the program exits if you click

Registering your copy of OmniPage entitles you to technical support, notification of special offers and upgrades, and the lowest price offered on the next OmniPage upgrade.

1 Click the

from your country. 2 Call the number and ask for a registration number.

You will be asked to provide some information and you will be

assigned a registration number. 3 Enter the number in the

You are now a registered user of OmniPage.

Cancel

Call

drop-down list to find the number you should call

Registration Number

text box and click

Installation 12

OK.

The OmniPage Window

The OmniPage window and AutoOCR™ toolbar appear after the Registration dialog box closes.

Starting OmniPage Pro

Status text

The AutoOCR Toolbar

Process buttons

Shortcut command

buttons

Refer to Chapter 2, Tutorials, for an overview of OmniPage tools and recognition techniques. The tutorials begin with basic scanning and an overview of the OmniPage window and move on to more advanced exercises.

Installation 13

Chapter 2

Tutorials

This chapter contains eight tutorials. The tutorials take you through practical exercises for everyday documents such as multi-column pages and spreadsheets. They also cover more advanced concepts such as how to use manual zoning and using deferred page recognition to maximize efficiency.

The following tutorials are in this chapter:

• Tutorial 1 — Introduction to OmniPage

• Tutorial 2 — Basic Text Recognition

• Tutorial 3 — Working With Graphics

• Tutorial 4 — Evaluating a Page

• Tutorial 5 — Scanning a Single Column or Table

• Tutorial 6 — Train OCR

• Tutorial 7 — Deferring OCR

• Tutorial 8 — Using Direct Input

See the Table of Contents for a list of exercises within each tutorial.

Be sure your scanner is attached, turned on, and compatible with your system. Test the scanner with the manufacturer’s software to ensure that it works properly before using it with OmniPage.

Tutorials 14

Tutorial 1 — Introduction to OmniPage

This tutorial gives you a brief introduction to OmniPage. It contains the following sections:

• Launch OmniPage

• What is Optical Character Recognition (OCR)?

• The OCR Process

• Scan the Quick Scan Page Sample

• Settings Panel Overview

You will use the Quick Scan Page sample in this tutorial.

Launch OmniPage

Double-click the OmniPage icon in the Caere Applications program group to launch OmniPage.

The OmniPage window opens.

The OmniPage Toolbar

Launch OmniPage

Status text

AUTO

button

The toolbar contains an

Process buttons

button, three large process buttons, and the

AUTO

Shortcut command

buttons

smaller shortcut command buttons. Status text appears at the bottom of the window. It tells you what you can

do next or what is taking place at the moment in the OCR process.

Tutorials 15

What is Optical Character Recognition (OCR)?

Optical character recognition (OCR) is the process of converting an image file to editable text or graphics. An image is an electronic picture of text and/or graphics. You acquire an image in two ways:

• By scanning a hard-copy document

• By loading an image file such as a TIFF or PCX file (for example, a

received fax file can be saved to an image-file format and recognized in OmniPage)

The image you scan or load is at first just a “picture” to your computer even if it contains text. You can see the text but you cannot edit it. You need to perform OCR to turn the image into individual characters.

During OCR, OmniPage looks for and defines characters on the image to produce editable text. You can export the recognized text from OmniPage to a variety of word-processing, page layout, and spreadsheet programs. OCR is also referred to as

text or page recognition,

or just

The OCR Process

OCR is a three-step process: acquiring an image, zoning the image, and recognizing the image. Use the process buttons in the toolbar (or corresponding commands in the Process menu) to set up the OCR process.

recognition.

The Process Buttons

Each of the following three buttons represents one step in the optical character recognition (OCR) process.

Image button Zone button OCR button

Using the Process Buttons

The OCR process offers choices at each step:

1 Loading an image into OmniPage

•Select

Scan Image

a hard-copy document with a scanner.

Load Image

PCX.

in the Image button’s drop-down list to scan in

to import a graphic-format file such as TIFF or

Tutorials 16

2 Setting recognition zones

•Select

3 Performing OCR on the zoned page areas

•Select

You can either click each process button individually to activate its process or click the on what is selected in the drop-down lists.

In the following tutorial exercises, you will select a processing option for each stage of OCR before you load an image or scan a document.

Auto Zones

OmniPage define the page areas to be recognized.

Manual Zones

Perform OCR

perform optical character recognition on a zoned page.

Defer OCR

Tra in OC R

characters before OCR.

button to activate the buttons automatically depending

AUTO

in the Zone button’s drop-down list to have

to draw the zones yourself.

in the OCR button’s drop-down list to

to perform OCR later.

to teach OmniPage to recognize special

Scan the Quick Scan Page Sample

You will scan the Quick Scan Page Sample in this exercise for a quick introduction to the OCR process.

Scan the Quick Scan Page Sample

Select the Settings

1 Click the drop-down list under each process button and select

these options:

•Scan Image

•Auto Zones

•

Perform OCR

Scan the Page

1 Place the Quick Scan Page Sample in your scanner making sure it

is aligned correctly. 2 Click the

• OmniPage scans the page and opens it in the zone window.

• Automatically drawn zones appear on the image to show how text will be ordered.

button or choose

AUTO

in the Process menu.

Auto

Tutorials 17

Scan the Quick Scan Page Sample

• OmniPage makes three recognition passes over the page: cyan, light blue, and dark blue.

Each of these three stages is discussed in more detail in later tutorials.

OmniPage opens the recognized page in a maximized text window.

3 Choose

Tile Vertical

in the Windows menu so that you can see

both the zone and text windows.

The zone window shows the scanned image of the page. Note that although you can see the text, you cannot select words or letters, or edit the text in any way.

The text window shows the recognized, editable text.

4 Double-click the word

Computer

in the text window.

The Verification window opens to show the image of the word as it was scanned originally.

Tutorials 18

Settings Panel Overview

You can retype the highlighted word if necessary while the Verification window is still open. This is a quick way to edit text without using the spell checker.

5 Click anywhere in the text window to close the Verification

window.

6 Choose

Page sample.

7 Click No in the dialog box that asks if you want to save changes.

You will edit documents and save them in later tutorials.

Close Document...

Settings Panel Overview

Use the Settings Panel to customize the OCR process for particular pages. The page you just scanned had a simple page layout with crisp black text on a clean white background. Most settings work well with this type of page. You will customize the Settings Panel options in later tutorials.

1 Click the Settings Panel button in the toolbar or choose

Panel...

The Settings Panel appears.

in the Settings menu.

in the File menu to close the Quick Scan

Settings

There are seven panels in the Settings Panel dialog box: Scanner, Zones, OCR, Fonts, Spelling, Direct Input, and Preferences

2 Click each icon in turn to view its options.

Use the scroll box to access and select icons below the OCR icon. 3 After you click the Preferences icon, click 4 Position the mouse pointer over the Image button in the toolbar

and click the 5 The Settings Panel opens to the Scanner options.

mouse button.

right

Tutorials 19

Settings Panel Overview

You can also click with the right mouse button on the Zone and OCR process buttons when they are active to open the Settings Panel to the corresponding settings. These two buttons are active after a document has been loaded or scanned.

You would set Scanner options before scanning a page. Your

Scanner settings panel options may look different than those

pictured above, depending on your scanner. 6 Click

Help.

The online Help program opens to Scanner Options.

This section of the Help program gives information on all the

Scanner settings panel options. You can click the

Help

button in

each settings panel to open its corresponding Help section. 7 Choose 8 Click

in the File menu to close the online Help.

Exit

to close the Settings Panel.

See Chapter 4, The Settings Panel, for detailed information on all settings. The next tutorial introduces you to more scanning concepts.

Tutorials 20

Tutorial 2 — Basic Text Recognition

This tutorial takes you through basic scanning, zoning, and OCR exercises with OmniPage. It contains the following exercises:

• Scanning With the Default Settings

• Change a Document’s Fonts During OCR

• Ignore All Formatting

• True Page Recognition

• Deselect Retain Graphics

• Save a Settings File

• Load an Image File

You will use the True Page sample in these tutorials.

Save the files as directed during the exercises so you can use them in later exercises.

Scanning With the Default Settings

You will select the default settings in this exercise, observe the OCR process, use the errors, and save the recognized document in two different file formats.

Check Recognition

command to correct any recognition

Scanning With the Default Settings

1 Click the drop-down list under each process button and select

these options:

•Scan Image

•Auto Zones

•

Perform OCR

2 Click the Settings Panel button or choose

Settings menu. 3 Click 4 Click OK in the dialog box that asks if you are sure. 5 Click the Scanner icon.

Use Defaults.

Settings Panel...

in the

Tutorials 21

Scanning With the Default Settings

Auto Brightness with AnyPage/HP AccuPage 2

is the default. (HP

stands for Hewlett-Packard.)

This setting works well with most types of pages. The default is

Manual Brightness

if you have a black-and-white scanner.

6 Click the Zones icon.

The default setting is

Multiple Columns.

The True Page sample has multiple columns so this is the setting

you want. Use this option for pages such as newsletters, data

sheets, and magazines. 7 Click the OCR icon.

Retain Font and Paragraph Formatting

the section

Output Formatting Options.

is the default setting under

This setting preserves paragraph order and formatting (centered

or left-aligned), and font style (serif and sans serif) and

formatting (bold, point size, etc.) during OCR. 8 Click

Close.

You can leave the Settings Panel open if you have room on your

screen. This is useful if you need to change the settings

frequently.

Scan the Page

You will click the process buttons individually in this exercise to observe each stage of the recognition process.

1 Place the True Page Sample in your scanner making sure the

page is aligned correctly. 2 Click the Image button.

Tutorials 22

Scanning With the Default Settings

OmniPage scans the page and opens the image in the zone

window.

3 Click the Zone button.

OmniPage determines column flow and automatically draws

zones. This shows how text and graphics will be ordered during

OCR.

Numbered zones indicate recognition order.

Your zones may be different depending on whether you are using

AnyPage, HP AccuPage, or Manual Brightness. 4 Click the OCR button.

Tutorials 23

Scanning With the Default Settings

OmniPage performs three OCR passes over the document: a cyan

pass for initial recognition; a blue pass as text is analyzed and

corrected; and, a dark blue pass for final recognition.

The Character window displays characters as OCR takes place.

The Character Window

The recognized document opens in a new maximized text window. See the next section for an overview of the text window and its editing tools.

The Text Window

Tab buttons Ruler (set margins

and tabs)

Text f ra m e

The document’s font and paragraph formatting are retained but page layout is not. Text is displayed in one column with the graphic at the end.

Spacing

buttons

Alignment

buttons

Formatting buttons

(bold, italic, underline)

Tutorials 24

Scanning With the Default Settings

If the text is not ordered correctly, you may have misaligned the page in your scanner. Realign the page and try scanning again.

1 Choose

Tile Vertical or Tile Horizontal

in the Windows menu.

The text and zone windows tile for easy viewing. 2 Compare the recognized document in the text window to the

scanned image in the zone window.

OmniPage highlights any words it had trouble recognizing.

• Green:

suspects,

words that may not have been recognized

correctly, are highlighted in green.

• Red tilde:

or unrecognizable characters, are marked with

rejects,

a red tilde (~).

3 Select a word in the text.

If you double-click the word, the Verification window opens. You

can still edit the word if this window is open. Click anywhere

outside the Verification window to close it. 4 Click the Bold button in the text window.

The text becomes bold. 5 Experiment with the other tools in the text window to see how

they affect your text.

See “The Format Menu” on page 113 for detailed information on formatting options.

The next section shows you how to correct any recognition errors and add words to a user dictionary.

Check Recognition

The True Page Sample has black, crisp text on a clean white background and so should have few, if any, recognition errors. Check Recognition, however, also allows you to add words to your user dictionary as well as correct recognition errors.

1 Click the text window to make it active if it is not already. 2 Click the Check Recognition button or choose

Check Recognition...

in the Edit menu.

Tutorials 25

Scanning With the Default Settings

The Check Recognition window appears. It displays the image

and text of any questionable or unrecognizable word.

3 Correct any errors in the text.

If the word is misspelled:

• Correct the spelling in the

Change To

OmniPage may list one or more suggestions in the

edit box and click

Change To

drop-down list. The first word in the list is the word as OmniPage recognized it. Select a word in the list and click

Change

proper word in the

to replace the word in the text. Alternatively, type the

Change To

edit box.

If the word is correct:

• Click

to add the word to the User Dictionary. The word will

Add

still be flagged if it is a suspect (green) word and it occurs again.

• Click

to ignore the currently flagged word. Other

Ignore

instances of the word in the document will be checked.

• Click

Ignore All

to ignore all instances of the currently flagged

word in the document.

OmniPage automatically moves to the next word after you click a

button.

Change

4 Click

if you want to end the spell check.

Done

Otherwise, a dialog box informs you when the end of the

document has been reached. Click OK in this dialog box.

Tutorials 26

Scanning With the Default Settings

Save the Document

You will save the document as a Caere Document (a special OmniPage format), reopen it, and save it as a word-processing file.

Save as a Caere Document

1 Click the Save As... button or choose

Save As...

in the File menu.

The Save As dialog box opens.

2Select

Caere[*.MET]

in the

Save File as Type

drop-down list.

The data directory is the default location, but you can choose

another location if you wish. 3Type 4 Click 5 Choose

multi.met

OK.

Close Document

in the

File Name

in the File menu.

edit box.

Tutorials 27

Reopen the Document

1 Choose

Open Document...

The Open dialog box appears.

Scanning With the Default Settings

in the File menu.

2Select Caere files[*.MET] in the

List Files of Type

drop-down

list if it is not selected already. 3 Locate and open the file multi.met.

The text window opens maximized.

OmniPage opens only Caere Documents and image files. A Caere Document can contain both text and zone window information from a recognized document. (An image file contains only an image.) You can save a Caere Document to multiple file formats. You can also rezone or re-recognize it to save the time of rescanning the original document.

Save as a Word-Processing File

1 Click the Save As... button or choose

Save As...

in the File menu.

The Save As dialog box appears.

2 Select a word-processing application file type in the

list box, such as Microsoft Word for Windows.

Ty pe

Save Files as

Tutorials 28

Change a Document’s Fonts During OCR

Type a new name for the file in the 3 Click OK. 4 Leave the document open for the next exercise.

Change a Document’s Fonts During OCR

In the previous exercise, OmniPage retained font formatting but the fonts to ones preselected in the Fonts settings panel. You can change the fonts and point sizes assigned to your recognized document during OCR. You may want to do this to save formatting time later, either in the text window or in your target application.

You will see how font mapping works in this exercise.

Change the Font Settings

1 Choose

multi.met file if you did not leave it open after the previous

exercise.

See “Reopen the Document” on page 28 for information. 2 Click the Settings Panel button or choose

Settings menu. 3 Click

exercise.

Open...

Use Defaults

in the File menu to locate and open the

if you have changed the settings since the last

File Name

Settings Panel...

text box if you like.

mapped

in the

4 Click

Retain Font and Paragraph Formatting

you may recall from the last exercise.

This setting preserves paragraph order and formatting (such as

centered or left-aligned), and font style (serif and sans serif) and

formatting (bold, point size, etc.) during OCR.

It matches font types to the fonts selected in the

Formats

retain page layout.

in the dialog box that asks if you are sure.

Ye s

is the default OCR setting as

Retained Font

section of the Fonts settings panel. It does not try to

Tutorials 29

Change a Document’s Fonts During OCR

5 Click the Fonts icon and observe the settings.

Serifs

San Serif

Re-recognize the Page

• The default

seriffed

a letter.) The body text in the True Page sample is already Times New

Roman and so would not change during OCR.

• The default font has no serifs.)

The title and subtitles in the True Page sample are already Arial and so would not change during OCR.

• There are no monospaced fonts in the True Page sample so ignore these settings for now.

You can change the selection in any of the drop-down lists and the fonts in your document will change accordingly during OCR.

6Select

Proportional

7Select

Proportional

8 Click

1 Click the OCR button. 2 Click

current text. OmniPage re-recognizes the page and displays the recognized

text in the text window.

Serif Proportional

font has short lines, or

Sans Serif Proportional

Century Schoolbook

drop-down list.

Helvetica

Close.

Ye s

OR the font of your choice in the

drop-down list.

in the dialog box that asks if you want to replace the

setting is

serifs,

OR the font of your choice in the

Times New Roman

on the ends of the strokes of

settings is

Arial. (A sans seriffed

Sans Serif

. (A

Serif

Tutorials 30

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