NEC Conference Room Scheduler User Guide
CONFERENCE ROOM SCHEDULER
AN
OPEN APPLICATION INTERFACE (OAI)
USER GUIDE
NEC America, Inc.
NDA-30006-002
Revision 2.0
January, 1997
Stock # 241732
LIABILITY DISCLAIMER
NEC America reserves the right to change the specifications, functions,
or features in this document at any time without notice. NEC America
has prepared this document for use by its employees and customers. The
information contained herein is the property of NEC America and shall
not be reproduced without prior written approval from NEC America.
Copyright 1996
NEC America, Inc.
Conference Room Scheduler User Guide CONTENTS
TABLE OF CONTENTS
Page
General Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Here’s How it Works at The D
Operating Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Reserve a Conference Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Cancel a Reservation For a Specific Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Cancel a Reservation For a Specific Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Verify a Reservation For a Specific Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Verify a Reservation For a Specific Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Check a Conference Room Reservation Made By Another . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Made For A Specific Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Made for a Specific Day. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Access Database Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
(A)ll Open and Reserved Rooms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
(L)ist Database Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
(O)pen Rooms Only. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
(R)eserved Rooms Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
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CONTENTS Conference Room Scheduler User Guide
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Conference Room Scheduler User Guide
General Descripti on
Here’s How it
Works at The D
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Conference Room Scheduler changes the D
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V telephone into a computer
terminal through which you can interactively manage conference room usage.
Using the features that are already on your D
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V telephone and without
interrupting your regular call placement activities, you can use the system to:
• Reserve a conference room.
• Cancel a conference room reservation.
• Verify a reservation previously made.
• Check a conference room reservation made by someone else.
Conference Room Scheduler performs error checking procedures to assure
accuracy in scheduling, minimizing conflict in room usage. It also manages a
database of conferen ce rooms, employee na mes and identi fica tion numbe rs, and a
90-day calendar of reservations. The calendar is rota ted regularly to maintai n the
90-day period.
Conference Room Scheduler also pr ovides access to the databa se of rooms so that
it can be sorted in various ways and either displayed for on-screen viewing or
printed.
1. The process is be gun by pressin g the D
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key which has be en assigned to Con-
ference Room Scheduler.
2. Specific procedures for each program function are provided on the following
pages. In a step-by-step manner you are given the necessary response(s) to
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prompting statements displayed on the D
.
3. The system has built-in messages which tell you when incorrect information has
been entered (i.e., an invalid day of the month, such as February 30, or a date
entered that is outside of the 90-day period). Messages also give you information such as whether or not t he requested room is available on the date requested, if the requested room is large enough for the size of your group, or if there
is a conflic ting reservation for the same room or time. The last section of this
guide contains a complete list of program messages, listed by number, with a
description of each.
4. To exit, or cancel, any of the following procedures at any time, you may again
press the D
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key that you pressed to start Conference Room Scheduler. Any
procedure that has been successfully completed, such as a room reserved or a
reservat ion cancelled, re mains in ef fect. Any partially completed procedure will
not be saved.
NDA-30006 Revision 2.0 Page 1
Conference Room Scheduler User Guide
Operating Guidelines
• Rooms can only be res erved, verified, or cancel le d up to 3 months, or 90 days,
in advance. If the current day is May 5, reservations may be sche duled up to and
including August 5th. If the current day is November 30, reservations may be
placed up to and including Febr uary 28 (or 29 on leap year).
• Room reservat ions must be made f or a spe cific day and time. It is not possibl e,
therefore, to reserve a room for Mondays, Wednesdays, and Fridays without
making a separate request for each day individually.
• Rooms are reserved in half-hour intervals. For example, if you want a
conference room from 10:20-10:40, the reservation will be made from 10:0011:00.
• Rooms may not be reserved across days. In other words, you cannot reserve a
room starting before midnight of one day and ending after midnight of the
following day. All reservations must end by 11:30 p.m.; otherwise, they would
end at midnight of the next day.
• Reservations are made and maintained by your identification number. If an
employee is leaving the company, all reservations made using that person’s
identification number must be deleted before the number is removed from the
employee d atabase. A reservation in the system associated with an ID number
that is no longer in the empl oyee da tabase ca nnot be re mov ed from Conference
Room Scheduler.
• Confere nce Room Sc he dul er can be set up to work with 3-, 4-, or 5-digit room
numbers and adjusts the messages displayed on the D
accommodate the difference in length. One way that it adjusts the rest of the
message is to change the month not ation from a 3- to a 2-digit length. This gui de
includes D
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messages in the procedur al descri ptions and us es a 4-digit room
number and a 2-digit month notation.
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panel to
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