CONFERENCE ROOM SCHEDULER
AN
OPEN APPLICATION INTERFACE (OAI)
USER GUIDE
NEC America, Inc.
NDA-30006-002
Revision 2.0
January, 1997
Stock # 241732
LIABILITY DISCLAIMER
NEC America reserves the right to change the specifications, functions,
or features in this document at any time without notice. NEC America
has prepared this document for use by its employees and customers. The
information contained herein is the property of NEC America and shall
not be reproduced without prior written approval from NEC America.
Copyright 1996
NEC America, Inc.
Conference Room Scheduler User Guide CONTENTS
TABLE OF CONTENTS
Page
General Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Here’s How it Works at The D
Operating Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Reserve a Conference Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Cancel a Reservation For a Specific Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Cancel a Reservation For a Specific Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Verify a Reservation For a Specific Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Verify a Reservation For a Specific Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Check a Conference Room Reservation Made By Another . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Made For A Specific Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Made for a Specific Day. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Access Database Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
(A)ll Open and Reserved Rooms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
(L)ist Database Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
(O)pen Rooms Only. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
(R)eserved Rooms Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
term
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
NDA-30006 Revision 2.0 Page i
CONTENTS Conference Room Scheduler User Guide
This Page Left Blank.
Page ii NDA-30006 Revision 2.0
Conference Room Scheduler User Guide
General Descripti on
Here’s How it
Works at The D
term
Conference Room Scheduler changes the D
term
V telephone into a computer
terminal through which you can interactively manage conference room usage.
Using the features that are already on your D
term
V telephone and without
interrupting your regular call placement activities, you can use the system to:
• Reserve a conference room.
• Cancel a conference room reservation.
• Verify a reservation previously made.
• Check a conference room reservation made by someone else.
Conference Room Scheduler performs error checking procedures to assure
accuracy in scheduling, minimizing conflict in room usage. It also manages a
database of conferen ce rooms, employee na mes and identi fica tion numbe rs, and a
90-day calendar of reservations. The calendar is rota ted regularly to maintai n the
90-day period.
Conference Room Scheduler also pr ovides access to the databa se of rooms so that
it can be sorted in various ways and either displayed for on-screen viewing or
printed.
1. The process is be gun by pressin g the D
term
key which has be en assigned to Con-
ference Room Scheduler.
2. Specific procedures for each program function are provided on the following
pages. In a step-by-step manner you are given the necessary response(s) to
term
prompting statements displayed on the D
.
3. The system has built-in messages which tell you when incorrect information has
been entered (i.e., an invalid day of the month, such as February 30, or a date
entered that is outside of the 90-day period). Messages also give you information such as whether or not t he requested room is available on the date requested, if the requested room is large enough for the size of your group, or if there
is a conflic ting reservation for the same room or time. The last section of this
guide contains a complete list of program messages, listed by number, with a
description of each.
4. To exit, or cancel, any of the following procedures at any time, you may again
press the D
term
key that you pressed to start Conference Room Scheduler. Any
procedure that has been successfully completed, such as a room reserved or a
reservat ion cancelled, re mains in ef fect. Any partially completed procedure will
not be saved.
NDA-30006 Revision 2.0 Page 1
Conference Room Scheduler User Guide
Operating Guidelines
• Rooms can only be res erved, verified, or cancel le d up to 3 months, or 90 days,
in advance. If the current day is May 5, reservations may be sche duled up to and
including August 5th. If the current day is November 30, reservations may be
placed up to and including Febr uary 28 (or 29 on leap year).
• Room reservat ions must be made f or a spe cific day and time. It is not possibl e,
therefore, to reserve a room for Mondays, Wednesdays, and Fridays without
making a separate request for each day individually.
• Rooms are reserved in half-hour intervals. For example, if you want a
conference room from 10:20-10:40, the reservation will be made from 10:0011:00.
• Rooms may not be reserved across days. In other words, you cannot reserve a
room starting before midnight of one day and ending after midnight of the
following day. All reservations must end by 11:30 p.m.; otherwise, they would
end at midnight of the next day.
• Reservations are made and maintained by your identification number. If an
employee is leaving the company, all reservations made using that person’s
identification number must be deleted before the number is removed from the
employee d atabase. A reservation in the system associated with an ID number
that is no longer in the empl oyee da tabase ca nnot be re mov ed from Conference
Room Scheduler.
• Confere nce Room Sc he dul er can be set up to work with 3-, 4-, or 5-digit room
numbers and adjusts the messages displayed on the D
accommodate the difference in length. One way that it adjusts the rest of the
message is to change the month not ation from a 3- to a 2-digit length. This gui de
includes D
term
messages in the procedur al descri ptions and us es a 4-digit room
number and a 2-digit month notation.
term
panel to
Page 2 NDA-30006 Revision 2.0
Conference Room Scheduler User Guide
Reserve a Conference Room
The following procedure beg ins when the D
Scheduler has been pressed. Examples of this procedure are provided on the next
page. Refer to Error Messages on page 11 for error descriptions.
Displayed Message Expected Response
1. ‘Rsv–1 Vr–2 Cn–3’ Enter 1# to in dicate the Reserve function. 1
2. ‘ID XXXXXX’ Enter your assigned identification number ranging in
length from one to nine digits.
3. ‘On What Day –
MMDD’
Enter the date of the desired reservation, using zeros to
pad months and days that are only one digit in length
(i.e., 0607), followed by a #.
4. ‘Start Time – HHMM?’ Enter the time at which the desired reservation begins,
using the 2400 clock (i.e., 0000 for midnight, 0800 for
8:00 a.m., 1330 for 1:30 p.m.) and followed by a #.
5. ‘End Time – HHMM?’ Enter the time that the desired reservation ends, using
the 2400 clock and followed by a #.
6. ‘# of People?’ Enter the number of people expected to be in the
conference room during the time re served, followed by
a #.
term
key assigned to Conferen ce Room
Possible Error
Messages
2, 20
3, 4, 5, 6, 7, 8
9, 10, 11, 12, 13,
14
9, 10, 11, 12, 13,
14, 15
21,22
7. ‘Room N?’ If Room N is acceptable, enter a #. If the room is not
acceptable to you , enter th e number o f a room yo u want
reserved instead, followed by a #.
or
7. ‘Conflicting Rsv:’ Indicates that you have already sche dul ed a reservation
at that time. Ent er any ke y to return to the fi rst displayed
message (Rsv–1 Vr–2 Cn–3) to begin again.
8. ‘NNNN:MMDD –
HH:MMx’
Indicates successful completion of the reservation.
NNNN is the number of the assigned conference room
for day MMDD (MM=month, DD=day). HH:MM is the
time of the reserv ation where x re presents ‘a’ in a.m. and
‘p’ in p.m.
or
8. ‘No Rooms Avail:’ Indicates that the reservation has not been completed
because no room larg e enough for the indica ted number
of people is available.
Note:
Two-letter month notations include the following: January (Ja), February (Fb),
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September
(Sp), October (Oc), November (Nv), December (Dc).
16, 17, 18
NDA-30006 Revision 2.0 Page 3
Examples
Conference Room Scheduler User Guide
Normal Operation
This example assumes the current date to be
between May 1 and July 31.
Display: Rsv–1 Vr–2 Cn–3:
Response: 1#
Display: ID XXXX?
Response: 4441#
Display: On What Day–MMDD
Response: 0731#
Display: Start Time–HHMM?
Response: 1345#
Display: End Time–HHMM?
Response: 1450#
Display: # of People?
Response: 20#
Operation with Errors
This example assumes the current date to be
between June 30 and September 30.
Display: Rsv–1 Vr–2 Cn–3:
Response: 44#
Display: Option–1,2,or 3:
Response: 1#
Display: ID XXXX?
Response: 231#
Display: Invalid ID Code:
Response: 2311#
Display: On What Day–MMDD?
Response: 0629#
Display: Day Already Past
Response: 0130#
Display: Room 1055
Response: #
Display: 1055:Jul 31–1:30p
Response: Assigned D
term
key pressed to
terminate the program
or
any key pressed to repeat the
entire sequence.
Display: Mo Out of Range:
Response: 0930#
Display: Start Time–HHMM?
Response : 0920#
Display: End Time–HHMM?
Response: 0900#
Display: Bad End Time:
Response: 0950#
Display: # of People?
Response: 9#
Display: Room 1055?
Response: 9#
Display: 9:Sep30–9:00a
Response: Assigned D
terminate the program .
term
key pressed to
Page 4 NDA-30006 Revision 2.0
Conference Room Scheduler User Guide
Cancel a Reservation For a Specific Time
The following procedure beg ins when the D
Scheduler has been pressed. Refer to Error Messages on page 11 for error
descriptions.
term
key assigned to Conferen ce Room
Displayed Message Expected Response
Possible Error
Messages
1. ‘Rsv–1 Vr–2 Cn–3’ Enter 3# to indicate the Cancel function. 1
2. ‘ID XXXXXX’ Enter your assigned identification number ranging in
length from one to nine digits, followed by a #.
3. ‘On What Day –
MMDD’
Enter the date of the reservation to be cancelled, using
zeros to pad months and days that are only one digit in
3, 4, 5, 6, 7, 8
length (i.e., 0607), followed by a #.
4. ‘Start Time –
HHMM?’
Enter the time at which the reservation to be cancelled
begins, using the 2400 clock (i.e., 0000 for midnight,
0800 for 8:00 a.m., 1330 for 1: 30 p.m.) and fol lowed by
9, 10, 11, 12, 13, 14
a #.
5. ‘NNNN:MMDD –
HH:MMx”
Indicates the reservation of room NNNN on day
MMDD at the time HH:MMx, where x represents the
‘a’ in a.m. and the ‘p’ in p.m.
Enter 1# to cancel the designated reservation. The next
19
reservation will then appear.
or
Enter # to skip this cancellation and continue viewing
reservations for possible cancellation.
2
or
5. ‘Unsuccessful’ Indicates that no room reservation has been found for
you on the designated day or that the list of your
reserved rooms on the designated day is exhausted.
Note:
NDA-30006 Revision 2.0 Page 5
T wo-letter month notations include the following: January (Ja), February (Fb),
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September
(Sp), October (Oc), November (Nv), December (Dc).
Cancel a Reservation For a Specific Day
The following procedure beg ins when the D
Scheduler has been pressed. Refer to Error Messages on page 11 for error
descriptions.
Conference Room Scheduler User Guide
term
key assigned to Conferen ce Room
Displayed Message Expected Response
Possible Error
Messages
1. ‘Rsv–1 Vr–2 Cn–3’ Enter 3# to indicate the Cancel function. 1
2. ‘ID XXXXXX’ Enter your assigned identification number ranging in
length from one to nine digits, followed by a #.
3. ‘On What Day –
MMDD’
Enter the date of the reservation to be cancelled, using
zeros to pad months and days that are only one digit in
3, 4, 5, 6, 7, 8
length (i.e., 0607), followed by a #.
4. ‘Start Time –
HHMM?’
5. ‘NNNN:MMDD –
HH:MMx”
Enter a #.
Indicates the reservation of room NNNN on day
MMDD at the time HH:MMx, where x represents the
9, 10, 11, 12, 13, 14
‘a’ in a.m. and the ‘p’ in p.m.
Enter 1# to cancel the designated reservation. The next
reservation will then appear.
or
19
Enter # to skip this cancellation and continue viewing
reservations for possible cancellation.
or
2
5. ‘Unsuccessful’ Indicates that no room reservation has been found for
you on the designated day or that the list of your
reserved rooms on the designated day is exhausted.
Note:
Page 6 NDA-30006 Revision 2.0
T wo-letter month notations include the following: January (Ja), February (Fb),
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September
(Sp), October (Oc), November (Nv), December (Dc).
Conference Room Scheduler User Guide
Verify a Reservation For a Specific Time
The following procedure beg ins when the D
Scheduler has been pressed. Refer to Error Messages on page 11 for error
descriptions.
term
key assigned to Conferen ce Room
Displayed Message Expected Response
Possible Error
Messages
1. ‘Rsv–1 Vr–2 Cn–3’ Enter 2# to indicate the Verify function. 1
2. ‘ID XXXXXX’ Enter your assigned identification number ranging in
length from one to nine digits, followed by a #.
3. ‘On What Day –
MMDD’
Enter the date of the reservation to be verified, using
zeros to pad months and days that are only one digit in
3, 4, 5, 6, 7, 8
length (i.e., 0607), followed by a #.
4. ‘Start Time –
HHMM?’
Enter the time at which the reservation to be verified
begins, using the 2400 clock (i.e., 0000 for midnight,
0800 for 8:00 a.m., 1330 for 1: 30 p.m.) and fol lowed by
9, 10, 11, 12, 13, 14
a #.
5a.‘Room NNNN
MMDD’
5b.‘HH:MMx-
HH:MMx’
Indicates verification of room NNNN reserved on day
MMDD. Enter any key foll owed by a #.
Indicates veri f icat ion of the st art and end times on your
reservation, where x represents ‘a’ for a.m. and ‘p’ for
p.m.
or
5. ‘Unsuccessful’ Indicates that the con ference room is not reserved at the
designated time.
2
Note:
NDA-30006 Revision 2.0 Page 7
Two-letter month notations include the following: January (Ja), February (Fb),
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September
(Sp), October (Oc), November (Nv), December (Dc).
Verify a Reservation For a Specific Day
The following procedure beg ins when the D
Scheduler has been pressed. Refer to Error Messages on page 11 for error
descriptions.
Conference Room Scheduler User Guide
term
key assigned to Conferen ce Room
Displayed Message Expected Response
Possible Error
Messages
‘Rsv–1 Vr–2 Cn–3’ E nter 2# to indicate the Verify functi on. 1
1. ‘ID XXXXXX’ Enter your assigned identification number ranging in
length from one to nine digits, followed by a #.
2. ‘On What Day –
MMDD’
Enter the date of the reservation to be verified, using
zeros to pad months and days that are only one digit in
3, 4, 5, 6, 7, 8
length (i.e., 0607), followed by a #.
3. ‘Start Time –
HHMM?’
4. ‘Room NNNN
MMDD’
5. ‘HH:MMx-
HH:MMx’
Enter a #.
Indicates verification of room NNNN reserved on day
MMDD. Enter any key foll owed by a #.
Indicates ve ri fication of t he start and end t imes on your
reservation, where x represents ‘a’ for a.m. and ‘p’ for
9, 10, 11, 12, 13, 14
p.m.
Enter # to display the next reservation.
This process can be repeated until the ‘Unsuccessful’
message is received.
2
or
5. ‘Unsuccessful’ Indicates that no room reservation has been found for
you on the designated day or that the list of your
reserved rooms on the designated day is exhausted.
Note:
Page 8 NDA-30006 Revision 2.0
Two-letter month notations include the following: January (Ja), February (Fb),
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September
(Sp), October (Oc), November (Nv), December (Dc).
Conference Room Scheduler User Guide
Check a Conference Room Reservation Made By Another
Made For A Specific Time
The following procedure beg ins when the D
Scheduler has been pressed. Refer to Error Messages on page 11 for error
term
key assigned to Conferen ce Room
descriptions.
Displayed Message Expected Response
1. ‘Rsv–1 Vr–2 Cn–3’ Enter 2# to indicate the Verify function. 1
2. ‘ID XXXXXX’ Enter a #. 2
3. ‘On What Day –
MMDD’
Enter the date of the reservation to be verified, using
zeros to pad months and days that are only one digit in
length (i.e., 0607), followed by a #.
4. ‘Start Time –
HHMM?’
Enter the time at which the reservation to be verified
begins, using the 2400 clock (i.e., 0000 for midnight,
0800 for 8:00 a.m., 1330 for 1: 30 p.m.) and fol lowed by
a #.
5a.‘Room NNN –
MMMDD’
5b.‘HH:MMx –
HH:MMx’
Indicates verifi cation of room NNN reserved on day
MMMDD. Enter a #.
Indicates verification of the start and end times on the
reservation, where x represents ‘a’ for a.m. and ‘p’ for
p.m. Enter a #.
Possible Error
Messages
3, 4, 5, 6, 7, 8
9, 10, 11, 12, 13, 14
5c. ‘For NAME’
Indicates verifi cation of the name of the person who
made the reservation. Enter a #.
Note:
Two-letter month notations include the following: January (Ja), February (Fb),
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September
(Sp), October (Oc), November (Nv), December (Dc).
NDA-30006 Revision 2.0 Page 9
Conference Room Scheduler User Guide
Made for a Specific Day
The following procedure beg ins when the D
Scheduler has been pressed. Refer to Error Messages on page 11 for error
term
key assigned to Conferen ce Room
descriptions.
Displayed Message Expected Response
1. ‘Rsv–1 Vr–2 Cn–3’ Enter 2# to indicate the Verify function. 1
2. ‘ID XXXXXX’ Enter a #. 2
3. ‘On What Day –
MMDD’
Enter the date of the reservation to be verified, using
zeros to pad months and days that are only one digit in
length (i.e., 0607), followed by a #.
4. ‘Start Time –
Enter a #.
HHMM?’
5a.‘Room NNN –
MMMDD’
5b.‘HH:MMx –
HH:MMx’
Indicates verifi cation of room NNN reserved on day
MMMDD. Enter a #.
Indicates verification of the start and end times on the
reservation, where x represents ‘a’ for a.m. and ‘p’ for
p.m. Enter a #.
Possible Error
Messages
3, 4, 5, 6, 7, 8
9, 10, 11, 12, 13, 14
5c. ‘For NAME’
Indicates verifi cation of the name of the person who
made the reservation. Enter a #.
Continue this sequence until all desir ed re ser vations on
the indicated day have been reviewed.
Note:
Two-letter month notations include the following: January (Ja), February (Fb),
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September
(Sp), October (Oc), November (Nv), December (Dc).
Page 10 NDA-30006 Revision 2.0
Conference Room Scheduler User Guide
Error Messages
Error Message Explanation
Option–1,2,or 3: You must choose option 1 (to reserve a conference room, option 2 (to
verify a conf erence room reserv ation), or option 3 ( to cancel a conferenc e
room) by entering a ‘1#’, ‘2#’, or ‘3#’.
Invalid ID Code: The identification number entered is not within the range of valid
numbers.
Expecting MMDD: The date entered is not of the form MMDD where the month is
represented by the first two digits and the day is represented by the last
two digits. This message is displayed if th e date entere d is either too long
or too short in length.
Mo Out of Range: The month entered is not the current month, next month, or the month
after next.
Mo Must be 1–12: The month entered is not between 1 and 12.
Day Already Past: The month entered is the current month but the day entered has already
past in time chronologically.
Day Not in Month: The day entered is not in the month bec ause it is jus t 0 or because it is too
large (February 29 in non-leap year, June 31).
Day Out of Range: The month entered is within the three month limitation, but the day is
outside of the range of valid days. If on May 3, you are making a
reservati on for August 25, th e August 25 day is out of the 90-day range .)
Hour form: 0..23: The hour entered does not lie between 00 a nd 23, where 00 is midnight ,
01 is 1:00 a.m., 13 for 1:00 p.m., and 23 for 11:00 p.m.
Hr Already Past The month and day entered are the current month and day, but the hour
has already past in time chronologically.
Min Form: 0..59: The minutes entered do not lie between 00 and 59.
Min Already Past: The month, day, and hour entered are current, but the minute entered is
already past chronologically.
Time Form:HHMM: The time input is not 4 digits, with the first two digits representing the
hour and the second two digits representing the minutes.
Must End by 2330: The reservation must begin before 11:30 p.m. and end by 11:30 p.m. to
prevent it spanning more than one day.
Bad End Time: The time entered to end a reservation is chronologically before the
requested start time.
Room Not Avail: The room chosed has already been reserved at the specified time and
date.
Room Too Small: The room entered is not large enough to accommodate the number of
people expected to attend.
Invalid Room No: The room entered is not listed as a conference room number in the
database.
NDA-30006 Revision 2.0 Page 11
Conference Room Scheduler User Guide
Error Message Explanation
1-Cancel #–Skip: The input is not either a 1 or a #; enter a 1 to cancel the displayed
reservation or a # to skip the cancellation.
Conflicting ID: Another person with the same ID is attempting to make a reservation at
the same time on another D
term
.
Too Many People: The number of people entered is beyond the maximum number that the
largest conference room can accommodate.
No People – Retry: A zero was entered to indicate the number of people e xpec ted to att end;
try again.
Conflicting Rsv: You already have a room reserved for the time entered.
Access Database Information
Conference Room Scheduler maintains a database that reflects user information
and the current room status throughout the 90-day period covered by the
reservation calen dar. This database component is call ed Conf_Room_Sch _Report
and is activated through the CRT Application option on the APM Operations
Menu. Once initialized through the APM, Conf_Room_Sch_Report displays the
following menu:
<Ycd B__]c
1\\ ?`U^ Q^T BUcUbfUT B__]c
<Ycd 4QdQRQcU 9^V_b]QdY_^
?`U^ B__]c ?^\i
BUcUbfUT B__]c ?^\i
5^dUb _`dY_^*
This menu makes it possible to select specific information from the database or
from the 90-day calend ar to dis play on the screen or to print. Each option provides
choices about how the items are to be sorted before they are displayed or printed.
It is also p ossible to narr ow the select ion to a specif ic rang e of items an d to narrow
it even further by date a nd time.
Menu options are described be low and includ e examples of di splayed inf ormation
that has been sorted by different fields.
Page 12 NDA-30006 Revision 2.0
Conference Room Scheduler User Guide
(A)ll Open and Reserved Rooms
Sorted by
Room:
Sorted by
Date:
Use this option to list al l rooms, whether or not they are reserved durin g the 90-day
period. The list can be sorted by date, room number, room capacity, or, for those
that are reserved , name or I D of the per son who made the reserva tion. Examples of
displays selected and sorted through this option are shown below:
Room Capacity Date Time ID Person
2402 20 JU07 12:00a-11:59p OPEN
2302 25 JU07 10:00a-11:59a 4382 J. JENSON
25 JU09 10:00a-10:59p 4591 M. SMITH
2202 30 JU06 2:30p-3:59p 4724 P. KING
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Date Time Room Capacity ID Person
JU07 12:00a-11:59p 2402 20 OPEN
10:00a-11:59a 2302 25 4382 J. JENSON
JU09 10:00a-10:59a 2302 25 4591 M. SMITH
2:30p-3:59p 2202 30 4724 P. KING
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Sorted by
Name:
(L)ist Database Information
Person ID Date Time Room Capacity
J. JENSON 4382 JU07 10:00a-10:59p 2302 25
P. KING 4724 JU06 2:30p-3:59p 2202 30
OPEN JU07 12:00a-11:59p 2402 20
M. SMITH 4591 JU09 10:00a-10:59a 2302 25
Use this option to l ist the people i n the database either by name or ID, or the rooms
in the database with the capacity of each. Examples of display selected and sorted
through this option are shown below:
Sorted by Room Sorted by ID Sorted by Names
Room Capacity ID Person Person ID
2402 20 4382 J. JENSON J. JENSON 4382
2302 25 4591 M. SMITH M. SMITH 4724
2202 30 4724 P. KING P. KING 4591
NDA-30006 Revision 2.0 Page 13
Conference Room Scheduler User Guide
(O)pen Rooms Only
Sorted by
Date:
Sorted by
Room:
Use this option to list the rooms, by date, that are available (not reserved).
Examples of displays selected and sorted through this option are shown below:
Date Time Room Capacity ID Person
JU07 12:00a-11:59p 2402 20 OPEN
12:00a-11:59a 2302 25 OPEN
JU09 12:00a-11:59p 2302 25 OPEN
12:00a-11:59p 2202 30 OPEN
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Room Capacity Date Time ID Person
2402 20 JU07 12:00a-11:59p OPEN
2302 25 JU07 10:00a-11:59p OPEN
2202 30 JU07 10:00a-11:59p OPEN
(R)eserved Rooms Only
Sorted by
Date:
Sorted by
Name:
Use this option to list the rooms, by either specified date or person ID, that are
reserved within the next 90 days. Examples of displays selected and sorted throug h
this option are shown below:
Date Time Room Capacity ID Person
JU07 10:00a-11:59p 2302 25 4382 J. JENSON
JU09 10:00a-10:59a 2302 25 4591 M. SMITH
2:30p-3:59p 2202 20 4724 P. KING
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
ID Person Date Time Room Capacity
4382 J. JENSON JU07 10:00a-11:59p 2302 25
4724 P. KING JU06 2:30p-3:59p 2202 30
4591 M. SMITH JU09 10:00a-10:59a 2302 25
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Conference Room Scheduler User Guide
Procedure
Action Result
Enter the desired list by letter (A, L, O,
or R) at the prompt and press
RETURN.
Enter the output device by letter at the
prompt and press RETURN.
Enter the sort item by letter and press
RETURN.
At each question, enter whether or not
there is to be a range speci fied and press
RETURN.
Use the space bar to scroll vertically
through the displ ay, press q to move to
the end of the l ist at an y time, and pr ess
the Enter key, or RETURN, to exit the
display.
A choice of output devices is displayed with a prompt for
selection of either terminal disp lay or a hard copy print.
A choice of fields by which the list can be sorted is displayed
with a prompt for selection.
Wherev er a range is desi red, enter the start ing and end ing v alues
of the range (Id, number, name, date, or time) and press
RETURN.
After the range quest ions are addressed, the sel ected information
is sorted as indicated and displayed.
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Conference Room Scheduler User Guide
Page 16 NDA-30006 Revision 2.0
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