Kyocera FS-3040, FS-3140MFP User Manual
FS-3140MFP
Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect
the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols
and their meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect
compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or
incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
.... [General warning]
.... [Warning of danger of electrical shock]
.... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
.... [Warning of prohibited action]
.... [Disassembly prohibited]
The
z symbol indicates that the related section includes information on actions which must be performed. Specifics
of the required action are indicated inside the symbol.
.... [Alert of required action]
.... [Remove the power plug from the outlet]
[Always connect the machine to an outlet with a ground
....
connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing. (fee required)
<Note>
Due to performance updating, information in this Operation Guide is subject to change without notice.
i
Contents
1 Part Names and Functions
Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
2 Preparation Before Use
Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
3 FAX Operation (Basic)
Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Cancelling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22
Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24
4 FAX Operation (Advanced)
Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Printing/Forwarding Received Documents (Memory Forwarding) . . . . . . . . . . . . . . . . . . . . . . 4-13
Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25
Sub Address Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-27
Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32
Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33
Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-42
Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46
5 Checking Transmission Results and Registration Status
Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2
Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
6 Setup and Registration
FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10
Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
DRD Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
ii
Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24
Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30
2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31
Print all at once [Batch Print] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32
Select Key Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33
Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34
Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-35
7 About Network FAX
What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
8 Troubleshooting
Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5
Appendix
Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-2
Specifications (Fax function) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-6
Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-7
Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-9
Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . Appendix-10
Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-11
iii
Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine. Keep it close to the machine for easy reference.
When using the machine, refer to the Safety Guide (booklet) and the Operation Guide for the machine (on the CD-ROM) for
information on the topics below.
• Caution Labels
• Installation Precautions
• Precautions for Use
• Loading Paper
• Toner Container and Waste Toner
Box Replacement
• Clearing Paper Jams
• Solving Malfunctions
• Cleaning
Power supply/Grounding the machine
Do not connect this machine to the same outlet as an air conditioner or copier, etc.
iv
General Notice
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN
SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL
FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS
RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.
Trademark Information
• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
FCC PART 68 REQUIREMENTS
1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear
side of the equipment to install Assembly Board is a label that contains, among other information, a product
identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone
company.
2 This equipment connects to the network via USOC RJ11C.
3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with
the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and
modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is
also compliant. See installation instructions for details.
4 The REN is used to determine the number of devices that may be connected to a telephone line. Excessive
RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not
all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone company. For products
approved after July 23, 2001, the REN for this product is part of the product identifier that has the format
US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3). For earlier products, the REN is separately shown on the label.
5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone
company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.
6 The telephone company may make changes in its facilities, equipment, operations or procedures that could
affect the operation of the equipment. If this happens the telephone company will provide advance notice in
order for you to make necessary modifications to maintain uninterrupted service.
v
7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty
information:
If the equipment is causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.
8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party
line service is subject to state tariffs. Contact the state public utility commission, public service commission or
corporation commission for information.
9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm
equipment, consult your telephone company or a qualified installer.
10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a
margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time
it is sent and an identification of the business or other entity, or other individual sending the message and the
telephone number of the sending machine or such business, other entity, or individual. (The telephone number
provided may not be a 900 number or any other number for which charges exceed local or long-distance
transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps: (Insure
that it will be transmitted, see Local FAX Name Registration on page 2-4, Local FAX Information Entry on
page 2-4, Date and Time Entry on page 2-6, and Selection of Transmit Terminal Identification (TTI) on page 2-
3.)
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line
cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a
wet basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
vi
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les
risques d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac
à laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut
présenter un risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles
dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
CANADIAN IC REQUIREMENTS
"This product meets the applicable Industry Canada technical specifications"
"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a
telephone interface. The termination on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five."
The REN (CANADA) of this product is 0.4.
CONDITIONS DE L'IC CANADIENNE
"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."
"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être
raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison
quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les
dispositifs n'excède pas 5."
Le IES (CANADA) pour ce produit est 0.4.
vii
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/
125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the
following specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
Limits for harmonic currents emissions for
equipment input current 16A per phase
Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated
current 16A
Safety of information technology equipment,
including electrical business equipment
Terminal Equipment (TE); Attachment
requirements for pan-European approval for
connection to the analogue Public Switched
Telephone Networks (PSTNs) of TE (excluding TE
supporting the voice telephony service) in which
network addressing, if provided, is by means of
Dual Tone Multi Frequency (DTMF) signalling.
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
TBR 21
viii
Technical regulations for terminal equipment
This terminal equipment complies with:
• TBR21 • DE 08R00 National AN for D
• AN 01R00 AN for P • DE 09R00 National AN for D
• AN 02R01 AN for CH and N • DE 12R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D
• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E
• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR
• AN 09R00 AN for D • GR 03R00 National AN for GR
• AN 10R00 AN for D • GR 04R00 National AN for GR
• AN 11R00 AN for P • NO 01R00 National AN for N
• AN 12R00 AN for E • NO 02R00 National AN for N
• AN 16R00 General Advisory Note • P 03R00 National AN for P
• DE 03R00 National AN for D • P 04R00 National AN for P
• DE 04R00 National AN for D • P 08R00 National AN for P
• DE 05R00 National AN for D
ix
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone
networks (PSTN) in the following countries:
Austria Germany Liechtenstein Slovakia
Belgium Greece Lithuania Slovenia
Bulgaria Cyprus Hungary Luxembourg
Spain Czech Iceland Malta
Sweden Denmark Ireland Norway
Switzerland Estonia Italy Poland
The Netherlands Finland Latvia Portugal
United Kingdom France Romania
x
Introduction
About This Guide
This guide consists of the following chapters.
Chapter 1 - Part Names and Functions
Explains the parts of the machine and keys on the operation panel.
Chapter 2 - Preparation Before Use
Explains the settings required before using fax.
Chapter 3 - FAX Operation (Basic)
Explains general usage of the fax function such as sending originals and receiving originals.
Chapter 4 - FAX Operation (Advanced)
Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to
multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting
the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the
received originals for each requirement. Furthermore, explains sub address communication functions of the machine
that are compatible with other makers’ systems and job accounting functions convenient for checking the
communication status of fax.
Chapter 5 - Checking Transmission Results and Registration Status
Explains how to check the status of recent transmissions on the message display. Also, explains how to print
administrative reports to check communication results and settings and registration status of the machine.
Chapter 6 - Setup and Registration
Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.
Chapter 7 - About Network FAX
Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CD-ROM
(online manual) as well.
Chapter 8 - Troubleshooting
Explains how to respond to error indications and trouble.
Appendix
Explains character entry and the specifications of the machine.
xi
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention Description Example
Bold Indicates the operation panel
keys or a computer screen.
[Regular] Indicates a selection item on the
Message Display.
Italic Indicates a message displayed
on the Message Display.
Used to emphasize a key word,
phrase or references to
additional information.
Note Indicates supplemental
information or operations for
reference.
Important Indicates items that are required
or prohibited so as to avoid
problems.
Caution Indicates what must be
observed to prevent injury or
machine breakdown and how to
deal with it.
Press the Start key.
Select [System].
Ready to copy is displayed.
For more information refer to Sleep and
Auto Sleep on page 3-5.
NOTE:
IMPORTANT:
CAUTION:
xii
1
This chapter explains the names of parts of the fax device.
For other parts, refer to the machine’s Operation Guide.
• Operation Panel ......................................................................................................1-2
• Machine...................................................................................................................1-4
Part Names and Functions
1-1
Part Names and Functions
Blinks while
data is sending/
receiving.
Message Display. Check what is shown
here while operating the machine.
Blinks during printing
operation.
Selects the menu displayed
at the lower left in the
Message Display.
Selects the menu displayed
at the lower right in the
Message Display.
Switches between on-hook and off-hook when
manually sending a FAX.
Shifts to switch the one-touch key numbers
(1 to 11 and 12 to 22).
Lamp is lit while shifted (12 to 22).
Displays the Add Destination screen, where you can add
destinations.
Displays the Confirm Destination screen, where you can edit and delete
destinations.
Calls the previous destination. Also used to enter a
pause when entering a FAX number.
Displays the Address Book screen, where you can add destinations.
Used to call destinations registered to
the one-touch key numbers (1 to 22).
Also used to register and delete call
destinations.
Displays the
Copy screen.
Displays the FAX screen.
Displays the Send screen.
Displays the Document Box screen.
Displays the Status/Job Cancel screen.
Displays the System Menu/Counter
menu screen.
Operation Panel
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s
Operation Guide.
1-2
Part Names and Functions
Lit when the machine's
main power is on.
Used to register or recall
programs.
Ends operation (logs out)
on the Administration
screen.
Puts the machine to sleep or
wakes it up.
Cancels the printing job in progress.
Resets settings and displays the
basic screen.
Starts sending operations and processing for setting operations.
Clears entered numbers and characters.
Numeric keys.
Enter numbers and symbols.
Displays the function menu for FAX.
Used to select a menu item, move the cursor when
entering characters, change a value, etc.
Returns the Message Display to the
previous screen.
Lights or blinks when an error occurs.
Selects the chosen item or finalizes the
entered value.
Blinks while the machine is accessing the memory.
1
1-3
Part Names and Functions
1
2
3
4
5
Machine
This chapter explains the names of parts of the fax device.
For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.
1 Operation panel Perform the fax operation with this panel.
2 Main power
switch
3 MP (Multi
Purpose) tray
Set this switch to the ON (|) side when
performing the fax or copier operation. The
message display lights to enable operation.
Set the paper in this tray when using a type of
paper other than the cassette (e.g., when
using special paper).
4 LINE connector Connect the modular cord for the telephone
line to this connector.
5 TEL connector When using a commercially available
telephone set, connect the modular cord to
this connector.
IMPORTANT: You cannot automatically receive a fax when the main power switch is turned off. To put the machine
to sleep, press the Power key on the operation panel.
1-4
Part Names and Functions
7
8
9
10
6
Document Processor
6 Top cover Open this cover when the original jammed in
7 Original width
8 Original table Stack the sheet originals on this table.
guides
1
the Document Processor.
Adjust these guides according to the original
width.
9 Original eject
table
10 Opening handle Hold this handle when opening or closing the
Read originals are ejected onto this table.
Document Processor.
1-5
Part Names and Functions
1-6
2 Preparation Before Use
This chapter explains the preparation necessary before the machine is used.
There is no need for the customer to undertake this preparation if it has already been carried out
by a service representative.
• Selection of Telephone Line (Inch version only)......................................................2-2
• Selection of Transmit Terminal Identification (TTI) ..................................................2-3
• Setting the TTI information......................................................................................2-4
• Date and Time Entry ...............................................................................................2-6
2-1
Preparation Before Use
FAX Dialing Mode:a b
*********************
2
Pulse(10pps)
3
Pulse(20pps)
1
*Tone(DTMF)
Selection of Telephone Line (Inch version only)
Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone
line will prevent you from sending fax.
1 Press the System Menu/Counter key.
2 Press the U or V key to select [FAX].
3 Press the OK key.
4 Press the U or V key to select [Transmission].
5 Press the OK key.
6 Press the U or V key to select [FAX Dialing Mode].
7 Press the OK key.
8 Press the U or V key to select [Tone(DTMF)] ,
[Pulse(10pps)] or [Pulse(20pps)] according to the type of
telephone line you are contracted with.
9 Press the OK key.
2-2
Preparation Before Use
TTI:
a
b
*********************
2
Outside
3
Inside
1
*Off
Selection of Transmit Terminal Identification (TTI)
The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on
the fax on the receiving system. The information includes transmission date and time, the number of transmission
pages, and the Local FAX number/ID. This machine enables the user to select if the TTI is printed out on the fax on
the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the
page image being sent.
NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job
accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed.
1 Press the System Menu/Counter key.
2 Press the U or V key to select [FAX].
3 Press the OK key.
4 Press the U or V key to select [Transmission].
5 Press the OK key.
2
6 Press the U or V key to select [TTI].
7 Press the OK key.
8 Press the U or V key to select the desired location for
printing the information or [Off] if you don't want to print it.
9 Press the OK key.
2-3
Preparation Before Use
Local FAX Name:
B
b
*
S
ABC
[ Text ]
Setting the TTI information
Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI)
area.
By registering the TTI data, the receiver can easily find out where the FAX came from.
Local FAX Name Registration
Register the local FAX name printed on in the transmit terminal identification.
NOTE: To change the entry, follow the same operation.
1 Press the System Menu/Counter key.
2 Press the U or V key to select [FAX].
3 Press the OK key.
4 Press the U or V key to select [Transmission].
5 Press the OK key.
6 Press the U or V key to select [Local FAX Name].
7 Press the OK key.
8 Enter the Local FAX Name to be registered. Up to 32
characters can be entered.
NOTE: For details on character entry, refer to Specifications
(Fax function) on Appendix-6.
9 Press the OK key.
Local FAX Information Entry
Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI) area.
The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6-15.)
1 Press the System Menu/Counter key.
2 Press the U or V key to select [FAX].
3 Press the OK key.
Local FAX Number Entry
4 Press the U or V key to select [Transmission].
5 Press the OK key.
When you register the Local FAX Number, go to next
step. When you register the Local FAX ID, go to step 10.
6 Press the U or V key to select [Local FAX Number].
2-4
Local FAX ID Entry
Local FAX Number:T b
*
S
Local Fax ID:
D
b
(0000 - 9999)
****1409*
Preparation Before Use
7 Press the OK key.
8 Use the numeric keys to enter the local FAX number to
be registered. Up to 20 digits can be entered.
2
NOTE: Press the Y or Z key to move the cursor.
To correct the number, press the Clear key to delete the digits
one by one before reentering the number. To delete all
entered digits and return to the default screen, press the
Reset key.
9 Press the OK key.
10 Press the U or V key to select [Local FAX ID].
11 Press the OK key.
12 Use the numeric keys to enter the local FAX ID number
in 4 digits.
13 Press the OK key.
2-5
Preparation Before Use
Sys. Menu/Count.:a b
3
System
4
User/Job Account
*********************
[ Exit ]
5
Common Settings
Common Settings:a b
*********************
2
Default Screen
3
Sound
[ Exit ]
1
Language
Login User Name:L b
*******************
Login Password:
[ Login ]
Date Setting:
a b
*********************
2
Date Format
3
Time Zone
[ Exit ]
1
Date/Time
Time Zone:
a b
GMT Casablanca
*********************
+01:00 Amsterdam
*GMT Greenwich
Date and Time Entry
Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based
on the time registered here, be sure to register the correct date and time.
IMPORTANT: Correct the time displayed on the operation panel regularly. The time displayed may deviate from the
current time due to errors.
1 In the Sys. Menu/Count. menu, press the U or V key to
select [Common Settings].
2 Press the OK key. The Common Settings menu appears.
3 Press the U or V key to select [Date Setting], and press
the OK key.
A login screen will appear. Then, enter the user ID and
password with administrator privileges to log in, and
press [Login] (the Right Select key).
4 The Date Settings menu appears.
5 Press the U or V key to select [Time Zone].
6 Press the OK key. Time Zone appears.
7 Press the U or V key to select your region, and press
the OK key.
2-6
Preparation Before Use
Summer Time:
a b
*********************
2
On
1
*Off
Date/Time:
a b
Year Month Day
*2010*
01 01
(Time Zone:Greenwich)
Date/Time:
a b
Hour Min. Second
****11
: 45: 50
(Time Zone:Greenwich)
8 Press the U or V key to select [Summer Time]. Summer
Time appears.
NOTE: If you select a region that does not utilize summer
time, the summer time setting screen will not appear.
9 Press the U or V key to select [On] or [Off], and press
the OK key.
10 Press the U or V key to select [Date/Time], and press
the OK key. The screen to enter the date of Date/Time
appears.
11 Press the Y or Z key to move to the item (Year / Month
/ Day) you want to enter.
Press the U or V key to set each item.
12 Press the OK key. The screen to enter the time of Date/
Time appears.
2
13 Set the time.
Press the Y or Z key to move to the item (Hour / Min. /
Second) you want to enter.
Press the U or V key to set each item.
14 Press the OK key. Completed. is displayed and the
screen returns to the Date Settings menu.
2-7
Preparation Before Use
2-8
3 FAX Operation (Basic)
This chapter explains the following basic operations.
• Automatic Send.......................................................................................................3-2
• FAX Automatic Reception .......................................................................................3-8
• Cancelling Communication....................................................................................3-10
• Using the Address Book........................................................................................3-13
• Using One-touch Keys ..........................................................................................3-22
• Dialing the Same Receiving System (Redial)........................................................3-24
3-1
Automatic Send
Ready to send.
2009/05/25 12:30
Text+Photo 200x100dpi
[Orig.Img] [FAX Res.]
General transmission using the numeric keys is explained.
Switching to the Send Screen
1 Press the FAX key. Check that the basic send screen is
NOTE: Depending on the settings, the Address Book
screen may appear. In this event, press Reset to display the
basic screen for sending.
Selection of Transmission Method
2 There are two transmission methods - memory
FAX Operation (Basic)
displayed.
transmission and direct transmission. The default is
memory transmission.
To select direct transmission, use the following
procedure.
1 Press the Function Menu key.
2 Press the U or V key to select [FAX Direct TX].
3 Press the OK key.
4 Press the U or V key to select [On].
5 Press the OK key.
Setting for Direct
transmission
Off Starts memory transmission.
After originals are scanned into memory, the communication starts.
On Starts direct transmission.
Dials the receiving system, and after the communication has
started, originals are scanned.
NOTE: In direct transmission, you can designate only one
destination for one transmission.
Description
Memory Transmission (When originals are placed in the document processor)
After originals placed in the document processor are scanned and stored in the memory, the receiving system is
dialed. This method is very convenient because you can have originals returned to you without waiting for sending of
the originals to be completed. It is suitable for sending multiple-page sheet originals.
Memory Transmission (When originals are placed on the glass surface)
This method is suitable for sending book originals that cannot be placed in the document processor. After originals
placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.
3-2
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