Konica Minolta PageScope Direct Print User Manual

PageScope

Direct Print Ver. 1.1

User’s Guide

Contents

1 Introduction

1.1 System Requirements.................................................................. 1-1

1.2 Main Features ............................................................................... 1-2

1.3 Copyright Information.................................................................. 1-4

2 Installing PageScope Direct Print

2.1 Installing........................................................................................ 2-1

2.2 Uninstalling................................................................................... 2-7

3 Starting PageScope Direct Print

3.1 Using the “Start” Menu................................................................ 3-1

3.2 Using the Application Icon on the Desktop ............................... 3-1

3.3 Main Window ................................................................................ 3-2

4 Specifying Printer Settings

4.1 Adding a Printer ........................................................................... 4-1

4.1.1 “Network” tab ............................................................................. 4-3

4.1.2 “User Authentication/Account Track” tab ................................... 4-4

4.1.3 “Configure” tab........................................................................... 4-6

4.1.4 Specifying printer search parameters ........................................ 4-7

4.2 Changing Printer Settings........................................................... 4-8

4.3 Deleting a Printer.......................................................................... 4-8

5 Programming Job Settings

5.1 Adding a Job Setting ................................................................... 5-1

5.2 Changing a Job Setting ............................................................... 5-3

5.3 Deleting a Job Setting.................................................................. 5-4

6Printing

6.1 Using the Appropriate Icon on the Desktop .............................. 6-1

6.2 Using the Shortcut Menu (Displayed by Right-Clicking).......... 6-3

6.3 Specifying a File From the Main Window................................... 6-5

PageScope Direct Print i

Contents

6.4 Using Hot Folders ........................................................................ 6-6

6.4.1 Setting up hot folders................................................................. 6-6

6.4.2 Specifying detailed hot folder settings ....................................... 6-9

6.4.3 Hot folders monitoring icon ...................................................... 6-10

6.4.4 Printing using a hot folder ........................................................ 6-11

7 Security Functions

7.1 Common to Administrators and General Users........................ 7-1

7.2 Administrators.............................................................................. 7-1

7.3 General Users............................................................................... 7-2

8 Additional Settings

8.1 Edit Job Setting for each printing............................................... 8-1

8.2 Edit Authentication/Account Track for each printing ............... 8-3

9 Checking the Printing Status and Print Log

9.1 Checking the Printing Status ...................................................... 9-1

9.2 Viewing the Print Log................................................................... 9-3

9.2.1 Specifying the log setting........................................................... 9-4

9.2.2 Retrieving data........................................................................... 9-5

10 Warning/Error Messages

10.1 Messages Concerning PDF Versions....................................... 10-1

PageScope Direct Print ii

Introduction

1 Introduction

PageScope Direct Print is an application for sending files such as PDF and TIFF files directly to a printer.

A file can be printed by dragging it to the appropriate icon on the desktop or by using the Windows shortcut menu (displayed by right-clicking), or the file can be printed automatically by using hot folders.

In addition, job settings, which consist of specified print settings, can be programmed.

1.1 System Requirements

Compatible operating systems

Compatible printers Refer to the PageScope Direct Print Help or the Readme file for the

Compatible files PDF, TIFF, PS, PCL, ASCII (Text), XPS

Windows XP Home Edition (SP3 or later) Windows XP Professional (SP3 or later) Windows XP Professional x64 Edition (SP2 or later) Windows Vista Home Basic (SP2 or later)* Windows Vista Home Premium (SP2 or later)* Windows Vista Business (SP2 or later)* Windows Vista Enterprise (SP2 or later)* Windows Vista Ultimate (SP2 or later)* Windows 7 Home Basic (SP1 or later) Windows 7 Home Premium (SP1 or later)* Windows 7 Professional (SP1 or later)* Windows 7 Enterprise (SP1 or later)* Windows 7 Ultimate (SP1 or later)* * 32-bit (x86) and 64-bit (x64) editions are supported.

model names of compatible printers. * A connection to an Ethernet network is required.

*Differs depending on the printer being used for printing.

Refer to the Readme file for the latest information about service packs and so on.

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Note

With PageScope Direct Print, the only files that can be printed are those of formats compatible with the printer.

When PageScope Direct Print sends a file to the printer, file formats that can be printed are automatically detected.

For details on compatible file formats and versions, refer to the support information for the printer being used.

PageScope Direct Print 1-1

Introduction

1.2 Main Features

Printing by dragging a file to the appropriate icon on the desktop

A file can easily be printed by dragging it to the appropriate icon on the desktop. In addition, a desktop shortcut can be created for each job setting, allowing you to print using the print settings that best meet your needs.

Printing using the Windows shortcut menu (displayed by rightclicking)

A file can easily be printed by right-clicking it, then selecting “PageScope Direct Print” in the shortcut menu that appeared.

Automatic printing using a hot folder

A file can automatically be printed by copying it to a hot folder (folder monitored for printing) that has been set up in advance.

In addition, by specifying that a hot folder be shared and allowing it to be used on the local network, other users logged onto the network can print using the hot folder.

Registering multiple printers/job settings

By setting up multiple printers and job settings, it is no longer necessary to change the settings each time you wish to print.

Various settings such as the paper tray, paper type, stapling and hole punching settings, and the number of copies can be customized for each job setting.

Editing print settings

Job settings, such as the number of copies to be printed and the paper tray, can be edited during printing.

Specifying the authentication setting

The authentication settings can be specified when a printer is registered.

In addition, a dialog box for authentication appears before printing begins so that the user name or account name and their passwords can be entered.

PageScope Direct Print 1-2

Introduction

Security functions

The settings can be saved by each user logged onto Windows.

Users with administrator privileges can use the settings of all users. However, a general user has limitations applied when using the settings of other users.

PageScope Direct Print 1-3

Introduction

1.3 Copyright Information

Trademark Acknowledgements

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC.

PageScope is a trademark or a registered trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Ethernet is a registered trademark of Xerox Corporation.

Microsoft® and Windows® are registered trademarks of Microsoft Corporation in the United States and other countries.

RSA® is a registered trademark or trademark of RSA Security Inc. RSA BSAFE® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries.

License information

This product includes RSA BSAFE Cryptographic software from RSA Security Inc.

All other company and product names are trademarks or registered trademarks of their respective companies.

Screen Images

The dialog boxes shown in this manual are those that appear in Windows XP.

Notice

Unauthorized reproduction, translation or duplication of this document, whether in its entirety or in part, is strictly prohibited.

The content of this document is subject to change without notice.

PageScope Direct Print 1-4

Installing PageScope Direct Print

2 Installing PageScope Direct Print

2.1 Installing

Install PageScope Direct Print onto your computer.

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Note

When installing onto Windows XP or Windows Vista, be sure to log in with administrator privileges.

Quit all applications (including virus detection programs) that are running.

In addition, if a previous version of PageScope Direct Print is installed on the computer, start installation with no uninstallation made.

Check that the printer to be used is connected to a network, and then make sure that the printer is turned on.

Operating procedure

1 Place the CD-ROM into your computer’s CD-ROM drive.

2 Start up the installation program. (Setup.exe)

Choose Setup Language dialog box appears.

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Installing PageScope Direct Print

3 Select the language and click [OK].

The following dialog box appears.

4 Click the [Next] button.

The License Agreement dialog box appears.

5 Read the end user license agreement, and then select “I accept the

terms in the license agreement”.

6 Click the [Next] button.

A dialog box appears, allowing you to select the folder where the file

PageScope Direct Print 2-2

Installing PageScope Direct Print

or folder is to be copied to.

7 To install the application into a folder other than the one indicated, click

the [Change] button, and then specify the folder where you wish to install the application.

8 Click the [Install] button.

The installation begins. Once the installation is completed, the following dialog box appears.

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Installing PageScope Direct Print

9 Click the [Initialize] button.

The compatible printers on the network are detected and appear in the Add Printer dialog box.

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Note

If no compatible printers can be found on the network, only “Manual Setting” appears in the list. In addition, if the enhanced security function has been set from the printer, the printer cannot be detected and only “Manual Setting” appears. In this case, click the [Cancel] button to quit initializing. This completes the installation, even though the [Cancel] button was clicked. After starting up PageScope Direct Print, specify the range to search for printers or manually register printers. For details, refer to “Adding a Printer” on page 4-1.

10 Select the printer that you wish to use.

H If multiple printers are listed, select the printer to be used as the

default printer.

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Installing PageScope Direct Print

11 Click the [Add] button.

The Printer Setting dialog box appears.

12 Specify the appropriate printer settings.

H On the “Configure” tab, specify the option configuration for the

printer.

H For details on the various settings, refer to “Adding a Printer” on

page 4-1.

H The printer settings can also be changed after it is registered. For

details, refer to “Changing Printer Settings” on page 4-8.

13 Click the [OK] button.

A message appears, indicating that the initial setup is completed.

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Installing PageScope Direct Print

14 Click the [OK] button.

This completes the installation of PageScope Direct Print and its initial setup.

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Note

After the message indicating the completion of the initial setup appeared, a message may appear, recommending that the computer be restarted. If this message appears, follow the on-screen instructions to restart Windows.

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Memo

Separate MSI-based installers have been prepared for this software.

When an MSI-based installer is used, the software can be automatically distributed, and can be installed automatically in the Active Directory environment.

For details, contact your service representative.

PageScope Direct Print 2-6

Installing PageScope Direct Print

2.2 Uninstalling

Uninstall PageScope Direct Print by using “Add or Remove Programs”.

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Note

Before uninstalling, quit the PageScope Direct Print application.

Operating procedure

1 With Windows XP/Vista, click “Control Panel” in the “Start” menu, and

then double-click “Add or Remove Programs”.

2 From the “Currently installed programs” list, select “PageScope Direct

Print”.

3 Click the [Remove] button.

The following confirmation message appears.

4 Click the [Yes] button.

PageScope Direct Print is uninstalled.

PageScope Direct Print 2-7

Starting PageScope Direct Print

3 Starting PageScope Direct Print

PageScope Direct Print can be started using either the “Start” menu or the application icon on the desktop.

3.1 Using the “Start” Menu

Operating procedure

§ In the Windows XP/Vista, select “Start” menu, point to “All Programs”,

“KONICA MINOLTA”, then “PageScope Direct Print”, and then click “PageScope Direct Print”.

The main window for PageScope Direct Print appears.

3.2 Using the Application Icon on the Desktop

Operating procedure

§ Double-click the “PageScope Direct Print” icon on the desktop.

The main window for PageScope Direct Print appears.

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Starting PageScope Direct Print

3.3 Main Window

2 5 3 6 4 7

9 10

No. Element Name Description

1 “Registered Printers/Job

Settings” list

2 [Add Printer] button Select “Available Printers” in the “Registered

3 [Edit Printer] button Select a printer in the “Registered Printers/Job

4 [Delete Printer] button Select a printer in the “Registered Printers/Job

12 14 15

Displays the list of registered printers and job settings in a tree structure. Click “+” to display the names of job settings programmed for the printer; click “-” to close the tree structure. Right-click the printer or job setting to display a menu containing commands for changing or deleting the settings.

Printers/Job Settings” list, and then click this button to add a printer. For details, refer to “Adding a Printer” on page 4-1.

Settings” list, and then click this button to change the settings for a registered printer. For details, refer to “Changing Printer Settings” on page 4-8.

Settings” list, and then click this button to delete a registered printer. For details, refer to “Deleting a Printer” on page 4-8.

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Starting PageScope Direct Print

No. Element Name Description

5 [Add Job Setting] button Select a printer in the “Registered Printers/Job

6 [Edit Job Setting] button Select a job setting in the “Registered Printers/Job

7 [Delete Job Setting] button Select a job setting in the “Registered Printers/Job

8 “Details of Printers/Job

Setting” box

9 [Print a File] button Click this button to specify the file to be printed from

10 [Job Status View] button Click this button to view the printing status.

11 [Log View] button Click this button to view the log of files that have been

12 “Use Hot Folders” check box If this check box is selected, hot folders (folders

13 [Edit Hot Folders] button Click this button to specify the settings for the hot

14 “Edit Job Setting for each

drag-and-drop printing.” check box

15 “Edit Authentication/Account

Track for each drag-and-drop printing.” check box

Settings” list, and then click this button to add a job setting for a registered printer. For details, refer to “Adding a Job Setting” on page 5-1.

Settings” list, and then click this button to change the print settings for a programmed job setting. For details, refer to “Changing a Job Setting” on page 5-3.

Settings” list, and then click this button to delete a programmed job setting. For details, refer to “Deleting a Job Setting” on page 5-4.

This box displays the print settings for the job setting that is selected in the “Registered Printers/Job Settings” list.

the main window. For details, refer to “Specifying a File From the Main Window” on page 6-5.

For details, refer to “Checking the Printing Status” on page 9-1.

printed. For details, refer to “Viewing the Print Log” on page 9-3.

monitored for printing) can be used. For details, refer to “Using Hot Folders” on page 6-6.

folders. For details, refer to “Setting up hot folders” on page 6-6.

If this check box is selected, a dialog box for changing the print settings of the job setting appears each time printing is performed by dragging a file to the appropriate icon on the desktop or by using the shortcut menu (displayed by right-clicking). For details, refer to “Edit Job Setting for each printing” on page 8-1.

If this check box is selected, a dialog box for authentication appears each time printing is performed by dragging a file to the appropriate icon on the desktop or by using the shortcut menu (displayed by right-clicking). For details, refer to “Edit Authentication/Account Track for each printing” on page 8-3.

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