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HP Photosmart C4340 All-in-One series
Windows Help
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HP Photosmart C4340 All-inOne series
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Contents
1 HP Photosmart C4340 All-in-One series Help........................................................................3
2 HP All-in-One overview
The HP All-in-One at a glance....................................................................................................5
Control panel buttons.................................................................................................................6
Menu overview............................................................................................................................7
Text and symbols........................................................................................................................8
Use the HP Photosmart Software.............................................................................................10
3 Find more information............................................................................................................11
4 How do I?.................................................................................................................................13
5 Finish setting up the HP All-in-One
Connection information.............................................................................................................15
Fax setup..................................................................................................................................16
6 Load originals and load paper
Load originals...........................................................................................................................27
Choose papers for printing and copying...................................................................................29
Load paper...............................................................................................................................32
Avoid paper jams......................................................................................................................39
7 Print from your computer
Print from a software application..............................................................................................41
Make the HP All-in-One the default printer...............................................................................42
Change the print settings for the current job............................................................................42
Change the default print settings..............................................................................................46
Printing shortcuts......................................................................................................................46
Perform special print jobs.........................................................................................................48
Stop a print job.........................................................................................................................59
Contents
8 Use the photo features
Insert a memory card................................................................................................................61
Print photos..............................................................................................................................62
Save photos to your computer..................................................................................................65
Edit photos using your computer..............................................................................................66
Share photos with friends and relatives....................................................................................66
9 Use the copy features
Make a copy.............................................................................................................................67
Change the copy settings for the current job............................................................................68
Perform special copy jobs........................................................................................................70
Stop copying.............................................................................................................................73
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10 Use the scan features
Scan an image or document.....................................................................................................75
Edit a scanned image...............................................................................................................76
Edit a scanned document.........................................................................................................77
Stop scanning...........................................................................................................................77
11 Use the fax features
Send a fax................................................................................................................................79
Receive a fax............................................................................................................................83
Contents
Fax over the Internet using IP phone.......................................................................................84
Stop faxing................................................................................................................................84
Print fax reports........................................................................................................................85
12 Maintain the HP All-in-One
Clean the HP All-in-One...........................................................................................................89
Print a self-test report...............................................................................................................90
Work with print cartridges.........................................................................................................91
Turn off the HP All-in-One......................................................................................................106
Reduce energy consumption when the HP All-in-One is off...................................................106
13 Shop for ink supplies...........................................................................................................107
14 Troubleshooting
View the Readme file..............................................................................................................109
Setup troubleshooting.............................................................................................................109
Paper jams..............................................................................................................................119
Print quality troubleshooting...................................................................................................121
Print troubleshooting...............................................................................................................138
Memory card troubleshooting.................................................................................................151
Copy troubleshooting..............................................................................................................156
Scan troubleshooting..............................................................................................................161
Fax troubleshooting................................................................................................................165
Errors......................................................................................................................................211
15 HP warranty and support
Warranty.................................................................................................................................291
Print cartridge warranty information........................................................................................291
Support process.....................................................................................................................291
Before you call HP support.....................................................................................................292
HP support by phone..............................................................................................................292
Additional warranty options....................................................................................................293
HP Quick Exchange Service (Japan).....................................................................................294
HP Korea customer support...................................................................................................294
Prepare the product for shipment...........................................................................................295
Pack the HP All-in-One...........................................................................................................295
16 Technical information
Specifications.........................................................................................................................297
Environmental product stewardship program.........................................................................298
Regulatory notices..................................................................................................................300
Index............................................................................................................................................309
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1 HP Photosmart C4340 All-in-
One series Help
For information about the HP All-in-One, see:
•“
HP All-in-One overview” on page 5
Find more information” on page 11
•“
How do I?” on page 13
•“
Finish setting up the HP All-in-One” on page 15
•“
Load originals and load paper” on page 27
•“
Print from your computer” on page 41
•“
Use the photo features” on page 61
•“
Use the copy features” on page 67
•“
Use the scan features” on page 75
•“
Use the fax features” on page 79
•“
Maintain the HP All-in-One” on page 89
•“
Shop for ink supplies” on page 107
•“
HP warranty and support” on page 291
•“
Technical information” on page 297
•“
HP Photosmart C4340 All-in-
One series Help
HP Photosmart C4340 All-in-One series Help 3
Page 7
One series Help
Chapter 1
HP Photosmart C4340 All-in-
4 HP Photosmart C4340 All-in-One series Help
Page 8
2 HP All-in-One overview
Use the HP All-in-One to quickly and easily accomplish tasks such as making a copy,
scanning documents, sending and receiving faxes, or printing photos from a memory
card. You can access many HP All-in-One functions directly from the control panel,
without turning on your computer.
This section contains the following topics:
•
The HP All-in-One at a glance
Control panel buttons
•
Menu overview
•
Text and symbols
•
Use the HP Photosmart Software
•
The HP All-in-One at a glance
Label Description
1 Control panel
2 On button
3 Keypad
4 Memory card slots and Photo light
5 Input tray
6 Tray extender
7 Paper-width guide
8 Print cartridge door
HP All-in-One overview
The HP All-in-One at a glance 5
Page 9
Chapter 2
(continued)
Label Description
9 Glass
10 Lid backing
11 Rear door
12 Rear USB port
13 Power connection*
14 1-LINE (fax) port
15 2-EXT (phone) port
* Use only with the power adapter supplied by HP.
Control panel buttons
The following diagram and related table provide a quick reference to the HP All-in-One
control panel features.
HP All-in-One overview
Label Icon Name and Description
1 On: Turns the product on or off. When the product is off, a
6 HP All-in-One overview
minimal amount of power is used by it. You can further reduce
power consumption by holding down the On button for three
seconds. This puts the product in Standby/Off state. To
Page 10
(continued)
Label Icon Name and Description
completely remove power, turn off the product, and then
unplug the power cord.
2 Quality: Changes the copy quality or the quality of photos you
3 Size: Changes the image size to 100% (Actual Size), fits it to
4 Copies: Specifies the number of copies.
print from a memory card. One star represents fast quality, two
stars represent normal quality, and three stars represent best
quality. However, the quality produced varies depending on
the paper type. The default quality for plain paper is two stars
and photo paper is three stars.
the page (Resize to Fit), or prints borderless images
(Borderless). The default setting is 100% for plain paper and
borderless for photo paper.
5 Cancel: Stops a task (such as scanning, copying, or faxing)
6 Scan/Fax: Opens the Scan/Fax menu. When a memory card
7 Start Copy Black: Starts a black-and-white copy. When a
8 Start Copy Color: Starts a color copy. When a memory card
9 Keypad: Enters fax numbers, values, or text.
10 * (Space and Symbols):Enters asterisks, spaces, and
or resets settings (such as Quality, Size, and Copies). If an
error occurs, it cancels the error and resumes printing when
pressed once.
is inserted, this button advances to the next photo on the
memory card when pressed.
memory card is inserted, this button acts as a previous image
button.
is inserted, this button starts printing the image currently on
the display. In certain situations (for example, after clearing a
paper jam), this button resumes printing or confirms the
settings.
symbols for fax-related tasks.
# (Backspace): Enters pound signs and clears the incorrect
entry for fax-related tasks.
Menu overview
The following topics provide a quick reference to top-level menus that appear on the
HP All-in-One display.
•
Scan/Fax Menu
Fax Menu
•
HP All-in-One overview
Menu overview 7
Page 11
Chapter 2
Scan/Fax Menu
The following options are available when you press the button next to Scan/Fax.
Start Scan
Fax Menu
Start Fax
Fax Menu
The following options are available when you press the button next to Fax Menu. The
Fax Menu appears when you press the button next to Scan/Fax.
Fax Setup
Fax Settings
Fax Reports
Text and symbols
You can use the control panel keypad to enter text and symbols when you set up the fax
header information.
You can also enter symbols from the keypad when you dial a fax or phone number. When
the HP All-in-One dials the number, it will interpret the symbol and respond accordingly.
For example, if you enter a dash in the fax number, the HP All-in-One will pause before
dialing the remainder of the number. A pause is useful if you need to access an outside
line before dialing the fax number.
This section contains the following topics:
•
Enter text using the keypad on the control panel
Available symbols for dialing fax numbers
HP All-in-One overview
•
Enter text using the keypad on the control panel
You can enter text or symbols by using the keypad on the control panel.
8 HP All-in-One overview
Page 12
To enter text
1. Press the keypad numbers that correspond to the letters of a name. For example, the
letters a, b, and c correspond to the number 2, as shown on the button below.
TIP: Press a button multiple times to see the available characters. Depending
on your language and country/region setting, other characters might be available
in addition to the ones shown on the keypad.
2. After the correct letter appears, wait for the cursor to advance automatically to the
right. Press the number that corresponds to the next letter in the name. Press the
button multiple times until the correct letter appears. The first letter of a word is
automatically set to uppercase.
To enter a space, pause, or symbol
▲ To insert a space, press Space.
To enter a pause, press Symbols. A dash appears in the number sequence.
To enter a symbol, such as @, press the Symbols button repeatedly to scroll through
the list of available symbols.
asterisk (*) dash (-) ampersand (&)
period (.) slash (/) parentheses ( )
apostrophe (') equals (=) number sign (#)
at (@) underscore (_) plus (+)
exclamation (!) semicolon (;) question (?)
comma (,) colon (:) percent (%)
approximation (~)
To erase a letter, number, or symbol
▲ If you make a mistake, press Backspace to clear it, and then make the correct entry.
After you are done entering text, press the button next to OK to store your entry.
Available symbols for dialing fax numbers
To enter a symbol, such as *, press Symbols repeatedly to scroll through the list of
symbols. The following table provides the symbols that you can use in a fax or phone
number sequence, fax header information, and speed dial entries.
Available
symbols
* Displays an asterisk symbol when
Description Available when entering
required for dialing.
HP All-in-One overview
Fax header name, speed dial
names, speed dial numbers, fax or
Text and symbols 9
Page 13
Chapter 2
(continued)
Available
symbols
- When auto-dialing, the HP All-in-One
( ) Displays a left or right parenthesis to
W When auto-dialing, W causes the HP All-
R During auto-dialing, the R functions the
+ Displays a plus symbol. This symbol does
Description Available when entering
enters a pause in the number sequence.
separate numbers, such as area codes,
for easier reading. These symbols do not
affect dialing.
in-One to wait for a dial tone before
continuing to dial.
same as a Flash button on your telephone.
not affect dialing.
Use the HP Photosmart Software
phone numbers, and monitor dial
entries
Fax header name, fax header
number, speed dial names, speed
dial numbers, and fax or phone
numbers
Fax header name, fax header
number, speed dial names, speed
dial numbers, and fax or phone
numbers
Speed dial numbers and fax or
phone numbers
Speed dial numbers and fax or
phone numbers
Fax header name, fax header
number, speed dial names, speed
dial numbers, and fax or phone
numbers
HP All-in-One overview
The HP Photosmart Software provides a fast and easy way to make prints of your photos.
It also provides access to other basic HP imaging software features, such as saving and
viewing your photos.
For more information on using the HP Photosmart Software:
• Check the Contents panel on the left. Look for the HP Photosmart Software Help
contents book at the top.
• If you do not see the HP Photosmart Software Help contents book at the top of the
Contents panel, access the software help through the HP Solution Center.
10 HP All-in-One overview
Page 14
3 Find more information
You can access a variety of resources, both printed and onscreen, that provide
information about setting up and using the HP All-in-One.
Setup Guide
The Setup Guide provides instructions for setting up the HP All-in-One and
installing software. Make sure you follow the steps in the Setup Guide in order.
If you have problems during setup, check the Setup Guide for troubleshooting
information, or see “
Basics Guide
The Basics Guide contains an overview of the HP All-in-One, including stepby-step instructions for basic tasks, troubleshooting tips, and technical
information.
HP Photosmart animations
The HP Photosmart animations, located in the relevant sections of the onscreen
Help, show you how to complete key tasks on the HP All-in-One. You will learn
how to load paper, insert a memory card, replace the print cartridges, and scan
originals.
Onscreen Help
The onscreen Help provides detailed instructions on using all features of the
HP All-in-One.
The How Do I? section provides links so you can quickly find information
•
on performing common tasks.
The HP All-in-One overview section provides general information about
•
the main features of the HP All-in-One.
The Troubleshooting section provides information about resolving errors
•
you might encounter with the HP All-in-One.
Readme
The Readme file contains the most recent information which might not be found
in other publications.
Install the software to access the Readme file.
www.hp.com/support If you have Internet access, you can get help and support from the HP Web
site. This Web site offers technical support, drivers, supplies, and ordering
information.
Troubleshooting” on page 109 in this onscreen Help.
Find more information 11
Find more information
Page 15
Chapter 3
Find more information
12 Find more information
Page 16
4 How do I?
This section contains links to commonly performed tasks, such as sharing and printing
photos and optimizing your print jobs.
•“
How do I make a borderless copy of a photo?” on page 70
How do I print borderless photos on 10 x 15 cm (4 x 6 inch) paper?” on page 48
•“
How do I get the best print quality?” on page 44
•“
How do I print on both sides of the paper?” on page 52
•“
How do I make multiple copies of a document?” on page 68
•“
How do I?
How do I? 13
Page 17
Chapter 4
How do I?
14 How do I?
Page 18
5 Finish setting up the HP All-in-
One
After you have completed the steps in your Setup Guide, refer to this section to help you
finish setting up the HP All-in-One. This section contains important setup-related
information for your product.
This section contains the following topics:
•
Connection information
Fax setup
•
Connection information
The HP All-in-One comes equipped with a USB port so you can connect directly to a
computer using a USB cable. You can also share the product over an existing home
network.
This section contains the following topics:
•
Supported connection types
Use printer sharing
•
Supported connection types
The following table contains a list of supported connection types.
Description Recommended number
of connected
computers for best
performance
USB connection One computer connected
with a USB cable to the
rear USB 2.0 High Speed
port on the HP All-in-One.
Printer sharing Up to five computers.
The host computer must
be on at all times in order
to print from the other
computers.
Use printer sharing
If your computer is on a network, and another computer on the network has an HP Allin-One connected to it by a USB cable, you can print to that printer using printer sharing.
The computer directly connected to the HP All-in-One acts as the host for the printer and
has full software functionality. The other computer, which is referred to as a client, has
access only to the print features. You must perform other functions, such as scanning
and copying, from the host computer or from the control panel on the HP All-in-One.
Supported software
features
All features are
supported.
All features resident on
the host computer are
supported. Only printing
is supported from the
other computers.
Finish setting up the HP All-in-One
Setup instructions
Follow the Setup Guide
for detailed instructions.
Follow the instructions in
“Use printer sharing”
on page 15.
Connection information 15
Page 19
Chapter 5
To enable printer sharing on a Windows computer
▲ Refer to the user guide that came with your computer or see the Windows onscreen
Fax setup
After completing all the steps in the Setup Guide, use the instructions in this section to
complete your fax setup. Please keep your Setup Guide for later use.
This section enables you to change the settings on the HP All-in-One so that faxing works
successfully with other equipment and services you might already have on the same
phone line as the HP All-in-One.
Help.
Finish setting up the HP All-in-One
NOTE: Refer to your printed documentation for complete step-by-step instructions
on setting up and configuring the HP All-in-One for faxing with other telephone or
office equipment and services.
For fax setup information in specific countries/regions, you can also see the Fax
Configuration Web site listed below.
Austria www.hp.com/at/faxconfig
Germany www.hp.com/de/faxconfig
Switzerland (French) www.hp.com/ch/fr/faxconfig
Switzerland (German) www.hp.com/ch/de/faxconfig
United Kingdom www.hp.com/uk/faxconfig
Spain www.hp.es/faxconfig
The Netherlands www.hp.nl/faxconfig
Belgium (French) www.hp.be/fr/faxconfig
Belgium (Dutch) www.hp.be/nl/faxconfig
Portugal www.hp.pt/faxconfig
Sweden www.hp.se/faxconfig
Finland www.hp.fi/faxconfig
Denmark www.hp.dk/faxconfig
Norway www.hp.no/faxconfig
Ireland www.hp.com/ie/faxconfig
France www.hp.com/fr/faxconfig
Italy www.hp.com/it/faxconfig
This section contains the following topics:
•
Set the date and time
Adjust the volume
•
Change settings on the HP All-in-One to receive faxes
•
16 Finish setting up the HP All-in-One
Page 20
• Change settings on the HP All-in-One to send faxes
Test your fax setup
•
Related topics
“
Use the fax features” on page 79
Set the date and time
You can set the date and time from the control panel. The date and time format is based
on the language and country/region setting. When you send a fax, the current date and
time are transmitted, along with your name and fax number, as part of the fax header.
NOTE: In some countries/regions, the date and time stamp on the fax header is a
legal requirement.
NOTE: The date and time setting might get erased when the HP All-in-One is
unplugged.
To set the date and time
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Setup.
4. Press the button next to the down arrow to highlight Date and Time, and then press
the button next to OK.
5. Enter the month, day, and year by pressing the appropriate numbers on the keypad.
Depending on your country/region setting, you might enter the date in a different
order.
6. Enter the hours and minutes.
7. If your time is displayed in the 12-hour format, press 1 for AM, or 2 for PM.
The new date and time settings appear on the display.
Finish setting up the HP All-in-One
Adjust the volume
You can adjust the volume of different aspects of the HP All-in-One, including the sounds
associated with device events, errors, and fax tones.
To adjust the volume of fax sounds
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Setup.
4. Press the button next to the down arrow to highlight Sound Volume, and then press
the button next to OK.
5. Press the button next to the down arrow to highlight High, Medium, Low, or Off, and
then press the button next to OK.
NOTE: If you select Off, you will not hear a dial tone, fax tones, or incoming ring
tones. With the Sound Volume set to Off, you cannot send a fax using monitor
dialing, such as when using a calling card to send a fax.
Fax setup 17
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Chapter 5
Change settings on the HP All-in-One to receive faxes
In order to receive faxes successfully, you might need to change some settings on the
HP All-in-One. If you are unsure which setting to choose for a specific fax option, refer to
the detailed fax setup instructions provided in the printed documentation.
This section contains the following topics:
•
Set tone or pulse dialing
Set the fax speed
•
Choose the recommended answer setting for your setup
•
Change the answer ring pattern for distinctive ringing
•
Set up the HP All-in-One to check the paper type before printing faxes
•
Set up backup fax reception
•
Finish setting up the HP All-in-One
Set tone or pulse dialing
You can set the dial mode for the HP All-in-One to either tone dialing or pulse dialing.
Most telephone systems work with either type of dialing. If your telephone system does
not require pulse dialing, HP recommends using tone dialing. If you have a public
telephone system or a private branch exchange (PBX) system, you might need to select
Pulse Dialing. Contact your local telephone company if you are unsure which setting to
use.
NOTE: If you select Pulse Dialing, some phone system features might not be
available. It can also take longer to dial a fax or phone number.
NOTE: This feature is not supported in all countries/regions. If it is not supported in
your country/region, Tone or Pulse Dialing does not appear in the Fax Setup menu.
To set tone or pulse dialing from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Setup.
4. Press the button next to the down arrow to highlight Tone or Pulse Dialing, and then
press the button next to OK.
5. Press the button next to the down arrow to highlight Tone Dialing or Pulse Dialing,
and then press the button next to OK.
Set the fax speed
You can set the fax speed used to communicate between the HP All-in-One and other
fax machines when sending and receiving faxes. The default fax speed varies by country/
region.
If you use one of the following, setting the fax speed to a slower speed might be required:
• An Internet phone service
• A PBX system
• Fax over Internet Protocol (FoIP)
• An integrated services digital network (ISDN) service
18 Finish setting up the HP All-in-One
Page 22
If you experience problems sending and receiving faxes, you might want to try setting the
Fax Speed setting to Medium (14400) or Slow (9600).
To set the fax speed from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Setup.
4. Press the button next to the down arrow to highlight Fax Speed, and then press the
button next to OK.
5. Press the button next to the down arrow to select one of the following settings, and
then press the button next to OK.
Fax speed setting Fax speed
Fast (33600) v.34 (33600 baud)
Medium (14400) v.17 (14400 baud)
Slow (9600) v.29 (9600 baud)
Choose the recommended answer setting for your setup
The Auto Answer setting determines whether or not the HP All-in-One answers incoming
calls, as well as how many rings to wait before answering. The correct setting depends
on how your home or office is set up. From the first column in the table below, choose
the type of equipment and services applicable to your setup. Then, look up the appropriate
setting in the second column. The third column describes how the HP All-in-One answers
incoming calls.
Finish setting up the HP All-in-One
To set the Auto Answer setting
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Setup.
4. Press the button next to the down arrow to highlight Auto Answer, and then press
the button next to OK.
5. Press the button next to the appropriate setting, based on the information in the table,
and then press the button next to OK.
Equipment/services
sharing your fax line
None.
(You have a separate
phone line on which you
receive only fax calls.)
A shared voice and fax
line and no answering
machine.
(You have a shared
phone line in which you
Recommended Auto
Answer setting
On
(Select the number of
rings to wait before
answering.)
Off
(Select Don't answer.)
Description
The HP All-in-One automatically answers all incoming
calls based on the number of rings to wait.
The HP All-in-One will not answer calls. You must
press the button next to Scan/Fax and the button next
to Start Fax to receive a fax.
Fax setup 19
Page 23
Chapter 5
(continued)
Equipment/services
sharing your fax line
Recommended Auto
Answer setting
Description
receive both voice and
fax calls.)
Voice mail service
provided by your
telephone company.
An answering machine
and a shared voice and
fax line.
Finish setting up the HP All-in-One
Distinctive ringing
service.
You might use this setting if the majority of calls on this
phone line are voice calls and you rarely receive
faxes.
Off
(Select Don't answer.)
On
(Select the number of
rings to wait before
answering.)
On
(Select the number of
rings to wait before
answering.)
The HP All-in-One will not answer calls. You must
press the button next to Scan/Fax and the button next
to Start Fax to receive a fax.
The HP All-in-One will not automatically answer calls.
Instead, the HP All-in-One will monitor the line when
the call is answered by a person or by the answering
machine. If the HP All-in-One detects fax tones on the
line, the HP All-in-One receives the fax. If the
answering machine answers a voice call, the
answering machine records the incoming message.
On the HP All-in-One, set the number of rings to wait
before answering to a greater number of rings than the
answering machine. You want the answering machine
to answer before the HP All-in-One.
NOTE: To make sure the answering machine is set
up properly with the HP All-in-One, see the Fax setup
section in the printed documentation that came with
the HP All-in-One.
The HP All-in-One automatically answers all incoming
calls with a specified ring pattern. Make sure the ring
pattern the phone company set for your fax line
matches the Distinctive Ring setting on the HP Allin-One.
For more information, see:
•“
Receive a fax” on page 83
Change the answer ring pattern for distinctive ringing” on page 20
•“
Change the answer ring pattern for distinctive ringing
Many phone companies offer a distinctive ringing feature that allows you to have several
phone numbers on one phone line. When you subscribe to this service, each number will
have a different ring pattern. You can set up the HP All-in-One to answer incoming calls
that have a specific ring pattern.
If you connect the HP All-in-One to a line with distinctive ringing, have your telephone
company assign one ring pattern to voice calls and another ring pattern to fax calls. HP
recommends that you request double or triple rings for a fax number. When the HP Allin-One detects the specified ring pattern, it will answer the call and receive the fax.
If you do not have a distinctive ring service, use the default ring pattern, which is All
Rings.
To change the distinctive ring pattern from the control panel
1. Verify that the product is set to answer fax calls automatically after a specified number
of rings.
2. Press the button next to Scan/Fax.
20 Finish setting up the HP All-in-One
Page 24
3. Press the button next to Fax Menu.
4. Press the button next to Fax Setup.
5. Press the button next to the down arrow to highlight Distinctive Ring, and then press
the button next to OK.
6. Press the button next to the down arrow to highlight the appropriate option, and then
press the button next to OK.
When the phone rings with the ring pattern assigned to your fax line, the product
answers the call and receives the fax.
For more information, see:
“
Choose the recommended answer setting for your setup” on page 19
Set up the HP All-in-One to check the paper type before printing faxes
By default, the HP All-in-One checks the paper type before printing a fax to ensure plain
paper is loaded in the input tray. This prevents wasted paper and ink that might result
from printing faxes on photo or transparency paper left in the input tray from a previous
job.
If you have plain paper loaded and the HP All-in-One is erroneously detecting your paper
as a type other than plain, you can change the Paper Checking setting, so this detection
does not take place before printing faxes.
NOTE: The HP All-in-One always checks the paper size before printing faxes,
regardless of the Paper Checking setting. This is to prevent ink from overprinting into
the device if a full-size fax was printed on small-size paper.
Finish setting up the HP All-in-One
To turn off paper checking from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Setup.
4. Press the button next to the down arrow to highlight Paper Checking, and then press
the button next to OK.
5. Press the button next to the down arrow to highlight Off, and then press the button
next to OK.
Set up backup fax reception
Depending on your preference and security requirements, you can set up the HP All-inOne to store the faxes it receives while the product is in an error condition or ignore the
faxes it receives.
Fax setup 21
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Chapter 5
The following Backup Fax Reception modes are available:
Finish setting up the HP All-in-One
On Error Only Causes the HP All-in-One to store faxes in memory only if there is an error
condition that prevents the HP All-in-One from printing the faxes (for
example, if the HP All-in-One runs out of paper). The HP All-in-One will
continue to store incoming faxes as long as there is memory available or
until 30 faxes have been received. (If the memory becomes full, the HP Allin-One will stop answering incoming fax calls.) When the error condition is
resolved, the faxes stored in memory print automatically and are then
deleted from memory.
Off Means that faxes are never stored in memory. (You might want to turn off
Backup Fax Reception for security purposes, for example.) If an error
condition occurs that prevents the HP All-in-One from printing (for example,
the HP All-in-One runs out of paper), the HP All-in-One will stop answering
incoming fax calls.
NOTE: If Backup Fax Reception is enabled and you turn off the HP All-in-One, all
faxes stored in memory are deleted, including any unprinted faxes that you might have
received while the HP All-in-One was in an error condition. You will need to contact
the senders to ask them to resend any unprinted faxes. For a list of the faxes you
have received, print the Fax Log. The Fax Log is not deleted when the HP All-in-One
is turned off.
To set backup fax reception from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Setup.
4. Press the button next to the down arrow to highlight Backup Fax Reception, and
then press the button next to OK.
The Backup Fax Reception screen appears.
5. Press the button next to the down arrow to highlight On Error Only or Off, and then
press the button next to OK.
To delete all the faxes in memory from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Reports.
4. Press the button next to the down arrow to highlight Clear Fax Log, and then press
the button next to OK.
NOTE: You can also delete any faxes stored in memory by turning off the product.
Press the On button to turn off the product. All faxes stored in memory will be deleted
from memory when you turn off the power to the product.
Change settings on the HP All-in-One to send faxes
You can change the Resolution, Lighter/Darker, and Fax Header settings for
documents that you are faxing.
22 Finish setting up the HP All-in-One
Page 26
NOTE: These settings do not affect copy settings. Copy resolution and lightness/
darkness are set independently from fax resolution and lightness/darkness. Also, the
settings that you change from the control panel do not affect faxes you send from your
computer.
This section contains the following topics:
•
Set the fax header
Change the fax resolution
•
Change the Lighter/Darker setting
•
Set new default settings
•
Set the fax header
The fax header prints your name and fax number on the top of every fax you send. HP
recommends that you set up the fax header by using the software that you installed with
the HP All-in-One. You can also set up the fax header from the control panel, as described
here.
NOTE: In some countries/regions the fax header information is a legal requirement.
To set a fax header from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Setup.
4. Press the button next to the down arrow to highlight Fax Header, and then press the
button next to OK.
5. Use the keypad to enter your personal or company name. When you have finished,
press the button next to OK.
6. Use the keypad to enter your fax number, and then press the button next to OK.
For more information, see:
Text and symbols” on page 8
“
Finish setting up the HP All-in-One
Change the fax resolution
The Resolution setting affects the transmission speed and quality of faxed black-andwhite documents. If the receiving fax machine does not support the resolution you have
chosen, the HP All-in-One sends faxes at the highest resolution supported by the
receiving fax machine.
NOTE: You can only change the resolution for faxes that you are sending in black
and white. The HP All-in-One sends all color faxes using Fine resolution.
The following resolution settings are available for sending faxes:
• Standard: provides a lower quality fax so that the faxing process will take less time
to complete.
• Fine: provides high-quality text suitable for faxing most documents. This is the default
setting. When sending faxes in color, the HP All-in-One always uses the Fine setting.
Fax setup 23
Page 27
Finish setting up the HP All-in-One
Chapter 5
• Very Fine: provides the best quality fax when you are faxing documents with very
fine detail. If you choose Very Fine, be aware that the faxing process takes longer to
complete and you can only send black-and-white faxes using this resolution. If you
send a color fax, it will be sent using Fine resolution instead.
• Photo: provides the best quality fax when sending photographs in black and white.
If you choose Photo, be aware that the faxing process takes longer to complete.
When faxing photographs in black and white, HP recommends that you choose
Photo.
When you exit the Fax menu, this option returns to the default setting unless you set your
changes as the default.
To change the resolution from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Settings.
4. Press the button next to the down arrow to highlight Resolution, and then press the
button next to OK.
5. Press the button next to the down arrow to highlight a resolution setting, and then
press the button next to OK.
NOTE: If you send a color fax, the fax is sent using the Fine setting.
Change the Lighter/Darker setting
You can change the contrast of a fax to be darker or lighter than the original. This feature
is useful if you are faxing a document that is faded, washed out, or handwritten. You can
darken the original by adjusting the contrast.
NOTE: The Lighter/Darker setting applies to black and white faxes only, not color
faxes.
When you exit the Fax menu, this option returns to the default setting unless you set your
changes as the default.
To change the Lighter/Darker setting from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Settings.
4. Press the button next to the down arrow to highlight Lighter/Darker, and then press
the button next to OK.
5. Press the button next to the down arrow to darken the fax or the button next to the
up arrow to lighten the fax, and then press the button next to OK.
Set new default settings
You can change the default value for the Resolution and Lighter/Darker settings
through the control panel.
24 Finish setting up the HP All-in-One
Page 28
To set new default settings from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Settings.
4. Make your changes to Resolution and Lighter/Darker.
5. Press the button next to the down arrow to highlight Set New Defaults, and then
press the button next to OK.
For more information, see:
Change the fax resolution” on page 23
•“
Change the Lighter/Darker setting” on page 24
•“
Test your fax setup
You can test your fax setup to check the status of the HP All-in-One and to make sure it
is set up properly for faxing. Perform this test after you have completed setting up the
HP All-in-One for faxing. The test does the following:
• Tests the fax hardware
• Verifies the correct type of phone cord is connected to the HP All-in-One
• Checks that the phone cord is plugged into the correct port
• Checks for a dial tone
• Checks for an active phone line
• Tests the status of your phone line connection
The HP All-in-One prints a report with the results of the test. If the test fails, review the
report for information on how to fix the problem and rerun the test.
Finish setting up the HP All-in-One
To test your fax setup from the control panel
1. Set up the product for faxing according to your particular home or office setup
instructions.
2. Insert the print cartridges and load full-size paper in the input tray before starting the
test.
3. Press the button next to Scan/Fax.
4. Press the button next to Fax Menu.
5. Press the button next to Fax Setup.
6. Press the button next to the down arrow to highlight Run Fax Test, and then press
the button next to OK.
The status of the test appears on the display. The product also prints a detailed report.
7. Review the report.
• If the test passes and you are still having problems faxing, check the fax settings
listed in the report to verify the settings are correct. A blank or incorrect fax setting
can cause problems faxing.
• If the test fails, review the report for more information on how to fix any problems
found.
8. After you pick up the fax report, press the button next to OK.
If necessary, resolve any problems found and rerun the test.
Fax setup 25
Page 29
Finish setting up the HP All-in-One
Chapter 5
For more information, see:
“
The fax test failed” on page 203
26 Finish setting up the HP All-in-One
Page 30
6 Load originals and load paper
You can load many different types and sizes of paper in the HP All-in-One, including letter
or A4 paper, photo paper, transparencies, and envelopes. By default, the HP All-in-One
is set to detect the size and type of paper you load in the input tray automatically and then
adjust its settings to generate the highest quality output for that paper.
If you are using special papers, such as photo paper, transparency film, envelopes, or
labels, or if you experience poor print quality using the Automatic setting, you can
manually set the paper size and type for print and copy jobs.
This section contains the following topics:
•
Load originals
Choose papers for printing and copying
•
Load paper
•
Avoid paper jams
•
Load originals
You can copy, scan, or fax up to letter- or A4-size originals and thick publications by
loading them on the glass.
To load an original on the glass
1. Lift the lid to the open position.
2. Load your original print side down on the right front corner of the glass.
TIP: For more help on loading an original, refer to the engraved guides along the
edge of the glass.
Load originals 27
Load originals and load paper
Page 31
Chapter 6
3. Close the lid.
To load a thick publication on the glass
1. Lift the lid to the open position, grasp the sides of the lid, and then push the lid away
from the product until it comes off.
Load originals and load paper
2. Load the thick publication print side down on the right front corner of the glass.
TIP: For more help on loading the thick publication, refer to the engraved guides
along the edge of the glass.
28 Load originals and load paper
Page 32
3. Place the lid over the thick publication while you are copying, faxing, or scanning.
4. When you finish copying, faxing, or scanning, replace the lid by inserting the tabs on
the lid back into the appropriate slots of the product.
Load originals and load paper
Choose papers for printing and copying
You can use different types and sizes of paper in the HP All-in-One. Review the following
recommendations to get the best printing and copying quality. If you use plain or photo
Choose papers for printing and copying 29
Page 33
Chapter 6
paper, the HP All-in-One can automatically detect the paper type and size. If you use
other types of paper, change the paper type and size settings in the software.
This section contains the following topics:
•
Recommended papers for printing and copying
Recommended papers for printing only
•
Papers to avoid
•
Recommended papers for printing and copying
If you want the best print quality, HP recommends using HP papers that are specifically
designed for the type of project you are printing. If you are printing photos, for example,
load HP Premium or HP Premium Plus photo paper in the input tray.
The following is a list of HP papers you can use for copying and printing. Depending on
your country/region, some of these papers might not be available.
HP Premium Plus Photo Paper
HP Premium Plus Photo Papers are the best HP photo paper, with image quality and
fade resistance superior to store-processed photos. They are ideal for printing your highresolution images for framing or including in a photo album. These papers are available
in several sizes, including 10 x 15 cm (4 x 6 inch) (with or without tabs), A4, and 8.5 x
11 inch sizes for printing or copying photos from the product.
HP Premium Photo Paper
HP Premium Photo Papers are high-quality, glossy-finish or soft gloss-finish photo
papers. They look and feel like store-processed photos and can be mounted under glass
Load originals and load paper
or in an album. These papers are available in several sizes, including 10 x 15 cm (4 x 6
inch) (with or without tabs), A4, and 8.5 x 11 inch sizes for printing or copying photos from
the product.
HP Advanced Photo Paper or HP Photo Paper
HP Advanced Photo Paper or HP Photo Paper is a sturdy, glossy photo paper that
features an instant-dry finish for easy handling without smudging. It resists water, smears,
fingerprints, and humidity. Your prints have a look and feel comparable to a storeprocessed photo. It is available in several sizes, including A4, 8.5 x 11 inch, and 10 x
15 cm (4 x 6 inch) (with or without tabs) for printing or copying photos from the product.
HP Advanced Photo Paper is marked on the nonprinting corners with the following
symbol.
HP Premium Inkjet Transparency Film
HP Premium Inkjet Transparency Film make your color presentations vivid and even more
impressive. This film is easy to use and handle and dries quickly without smudging.
30 Load originals and load paper
Page 34
HP Premium Inkjet Paper
HP Premium Inkjet Paper is the ultimate coated paper for high-resolution usage. A
smooth, matte finish makes it ideal for your highest-quality documents.
HP Bright White Inkjet Paper
HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque
enough for two-sided color usage with no show-through, which makes it ideal for
newsletters, reports, and flyers.
HP All-in-One Paper or HP Printing Paper
• HP All-in-One Paper is specifically designed for HP All-in-One products. It has an
extra bright blue-white shade that produces sharper text and richer colors than
ordinary multifunction papers.
• HP Printing Paper is a high-quality multifunction paper. It produces documents that
look and feel more substantial than documents printed on standard multipurpose or
copy paper.
To order HP papers and other supplies, go to
choose your country/region, follow the prompts to select your product, and then click one
of the shopping links on the page.
NOTE: At this time, some portions of the HP Web site are available in English only.
Recommended papers for printing only
Certain papers are supported only when you start the print job from your computer. The
following list provides information about these papers.
If you want the best print quality, HP recommends using HP papers. Using paper that is
too thin or too thick, paper that has a slick texture, or paper that stretches easily can cause
paper jams. Using paper that has a heavy texture or does not accept ink can cause printed
images to smear, bleed, or not fill in completely.
Depending on your country/region, some of these papers might not be available.
www.hp.com/buy/supplies. If prompted,
HP Iron-On Transfers
HP Iron-on Transfers (for color fabrics or for light or white fabrics) are the ideal solution
for creating custom T-shirts from your digital photos.
HP Photo Greeting Cards, HP Premium Photo Cards, and HP Note Cards
HP Photo Greeting Cards, Glossy or Matte, HP Premium Photo Cards, and HP Note
Cards enable you to make your own greeting cards.
HP Brochure & Flyer Paper
HP Brochure & Flyer Paper (Gloss or Matte) is glossy-coated or matte-coated on both
sides for two-sided use. They are the perfect choice for near-photographic reproductions
and business graphics for report covers, special presentations, brochures, mailers, and
calendars.
Choose papers for printing and copying 31
Load originals and load paper
Page 35
Chapter 6
Papers to avoid
Load originals and load paper
HP Premium Presentation Paper
HP Premium Presentation Paper gives your presentation a quality look and feel.
To order HP papers and other supplies, go to
choose your country/region, follow the prompts to select your product, and then click one
of the shopping links on the page.
NOTE: At this time, some portions of the HP Web site are available in English only.
Using paper that is too thin or too thick, paper that has a slick texture, or paper that
stretches easily can cause paper jams. Using paper that has a heavy texture or does not
accept ink can cause printed images to smear, bleed, or not fill in completely.
Papers to avoid for all print and copy jobs
• Any size paper other than those listed in the printer software.
• Paper with cutouts or perforations (unless specifically designed for use with HP inkjet
products).
• Highly textured stock, such as linen. It might not print evenly, and the ink can bleed
into these papers.
• Extremely smooth, shiny, or coated papers not specifically designed for the product.
They can jam the product or repel the ink.
• Multi-part forms, such as duplicate and triplicate forms. They can wrinkle or get stuck,
and the ink is more likely to smear.
• Envelopes with clasps or windows. They can get stuck in the rollers and cause paper
jams.
• Banner paper.
www.hp.com/buy/supplies. If prompted,
Additional papers to avoid when copying
• Envelopes.
• Transparency film other than HP Premium Inkjet Transparency Film.
• Iron-On Transfers.
• Greeting card paper.
Load paper
This section describes the procedure for loading different types and sizes of paper into
the HP All-in-One for your copies or printouts.
NOTE: After a copy or print job has started, the paper width sensor can determine
whether the paper is Letter, A4, or a smaller size.
TIP: To help prevent rips, wrinkles, and curled or bent edges, store all paper flat in
a resealable bag. If the paper is not stored properly, extreme changes in temperature
and humidity might result in curled paper that does not work well in the HP All-in-One.
32 Load originals and load paper
Page 36
This section contains the following topics:
•
Load full-size paper or small-size photo paper
Load index cards
•
Load envelopes
•
Load other types of paper
•
Load full-size paper or small-size photo paper
You can load many types and sizes of paper into the input tray of the HP All-in-One.
Load paper 33
Load originals and load paper
Page 37
Chapter 6
To load full-size paper
1. Slide the paper-width guide to its outermost position.
NOTE: If you are using letter or A4 paper or smaller, make sure the tray extender
is open all the way. When you use legal-size paper, leave the tray extender closed.
TIP: Tap a stack of paper on a flat surface to align the edges. Make sure all the
paper in the stack is the same size and type and free of rips, dust, wrinkles, and
curled or bent edges.
2. Insert the stack of paper into the input tray with the short edge forward and the print
side down. Slide the stack of paper forward until it stops.
Load originals and load paper
CAUTION: Make sure that the product is idle and silent when you load paper
into the input tray. If the product is servicing the print cartridges or otherwise
engaged in a task, the paper stop inside the product might not be in place. You
could push the paper too far forward, causing the product to eject blank pages.
TIP: If you are using letterhead, insert the top of the page first with the print side
down.
3. Slide the paper-width guide inward until it stops at the edge of the paper.
Do not overload the input tray; make sure the stack of paper fits within the input tray
and is no higher than the top of the paper-width guide.
34 Load originals and load paper
Page 38
To load small-size photo paper in the input tray
1. Slide the paper-width guide to its outermost position.
2. Insert the stack of photo paper into the far-right side of the input tray with the short
edge forward and the print side down. Slide the stack of photo paper forward until it
stops.
If the photo paper you are using has perforated tabs, load the photo paper so that the
tabs are closest to you.
3. Slide the paper-width guide inward until it stops at the edge of the paper.
Do not overload the input tray; make sure the stack of paper fits within the input tray
and is no higher than the top of the paper-width guide.
Related topics
Recommended papers for printing and copying” on page 30
•“
Make a borderless copy of a photo” on page 70
•“
Load paper 35
Load originals and load paper
Page 39
Chapter 6
•“Print 10 x 15 cm (4 x 6 inch) photos” on page 63
Print a borderless image” on page 48
•“
Load index cards
You can load index cards into the input tray of the HP All-in-One to print notes, recipes,
and other text.
To load index cards in the input tray
1. Remove all paper from the input tray.
2. Slide the paper-width guide to its outermost position.
Load originals and load paper
3. Insert the stack of cards, print side down, into the far-right side of the input tray. Slide
the stack of cards forward until it stops.
36 Load originals and load paper
Page 40
4. Slide the paper-width guide inward against the stack of cards until it stops.
Do not overload the input tray; make sure the stack of cards fits within the input tray
and is no higher than the top of the paper-width guide.
Related topics
Load full-size paper or small-size photo paper” on page 33
•“
Change the print settings for the current job” on page 42
•“
Load envelopes
You can load one or more envelopes into the input tray of the HP All-in-One. Do not use
shiny or embossed envelopes or envelopes that have clasps or windows.
NOTE: For specific details on how to format text for printing on envelopes, consult
the help files in your word processing software. For best results, consider using a label
for the return address on envelopes.
To load envelopes
1. Remove all paper from the input tray.
Load originals and load paper
Load paper 37
Page 41
Chapter 6
2. Slide the paper-width guide to its outermost position.
3. Insert one or more envelopes into the far-right side of the input tray, with the envelope
flaps on the left and facing up. Slide the stack of envelopes forward until it stops.
TIP: To avoid paper jams, tuck the flap inside each envelope.
Load originals and load paper
4. Slide the paper-width guide inward against the stack of envelopes until it stops.
Do not overload the input tray; make sure the stack of envelopes fits within the input
tray and is not higher than the top of the paper-width guide.
Related topics
Print a group of addresses on labels or envelopes” on page 57
“
Load other types of paper
The following types of paper are designed for special projects. Create your project in the
HP Photosmart Software or another application, set the paper type and size, and then
print.
38 Load originals and load paper
Page 42
HP Premium Inkjet Transparency Film
▲ Insert the film so that the white transparency strip (with arrows and the HP logo) is on
top and is going into the input tray first.
NOTE: The HP All-in-One cannot automatically detect the paper type. For best
results, set the paper type to transparency film in the software before printing onto
transparency film.
HP Iron-On Transfers
1. Flatten the transfer sheet completely before using it; do not load curled sheets.
TIP: To prevent curling, keep transfer sheets sealed in the original package until
you are ready to use them.
2. Locate the blue stripe on the nonprinting side of the transfer paper and then manually
feed one sheet at a time into the input tray with the blue stripe facing up.
HP Greeting Cards, HP Photo Greeting Cards, or HP Textured Greeting Cards
▲ Insert a small stack of HP greeting card paper into the input tray with the print side
down; slide the stack of cards forward until it stops.
TIP: Make sure the area on which you want to print is inserted first, facing down
in the input tray.
Related topics
Choose papers for printing and copying” on page 29
•“
Set the paper type for printing” on page 43
•“
Print on transparencies” on page 57
•“
Reverse an image for iron-on transfers” on page 56
•“
Print a group of addresses on labels or envelopes” on page 57
•“
Avoid paper jams
To help avoid paper jams, follow these guidelines.
• Remove printed papers from the output tray frequently.
• Prevent curled or wrinkled photo paper by storing all unused photo paper flat in a
resealable bag.
• Ensure that paper loaded in the input tray lays flat and the edges are not bent or torn.
• Do not combine different paper types and paper sizes in the input tray; the entire stack
of paper in the input tray must be the same size and type.
• Adjust the paper-width guide in the input tray to fit snugly against all paper. Make sure
the paper-width guide does not bend the paper in the input tray.
• Do not overload the input tray; make sure the stack of paper fits within the input tray
and is no higher than the top of the paper-width guide.
• Do not force paper too far forward in the input tray.
• Use paper types that are recommended for the product.
Load originals and load paper
Avoid paper jams 39
Page 43
Chapter 6
Related topics
Clear paper jams” on page 120
“
Load originals and load paper
40 Load originals and load paper
Page 44
7 Print from your computer
The HP All-in-One can be used with any software application that allows printing. You
can print a range of projects, such as borderless images, newsletters, greeting cards,
iron-on transfers, and posters.
This section contains the following topics:
•
Print from a software application
Make the HP All-in-One the default printer
•
Change the print settings for the current job
•
Change the default print settings
•
Printing shortcuts
•
Perform special print jobs
•
Stop a print job
•
Print from a software application
Most print settings are automatically handled by the software application. You need to
change the settings manually only when you change print quality, print on specific types
of paper or transparency film, or use special features.
To print from a software application
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. If you need to change settings, click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
NOTE: When printing a photo, you must select options for the specific photo
paper and photo enhancement.
5. Select the appropriate options for your print job by using the features available in the
Advanced, Printing Shortcuts, Features, and Color tabs.
TIP: You can easily select the appropriate options for your print job by choosing
one of the predefined print tasks on the Printing Shortcuts tab. Click a type of
print task in the Printing Shortcuts list. The default settings for that type of print
task are set and summarized on the Printing Shortcuts tab. If necessary, you
can adjust the settings here and save your custom settings as a new printing
shortcut. To save a custom printing shortcut, select the shortcut and click Save
As. To delete a shortcut, select the shortcut and click Delete.
6. Click OK to close the Properties dialog box.
7. Click Print or OK to begin printing.
Print from a software application 41
Print
Page 45
Chapter 7
Make the HP All-in-One the default printer
You can set the HP All-in-One as the default printer to use from all software applications.
This means that the HP All-in-One is automatically selected in the printer list when you
select Print from the File menu in a software application. The default printer is
automatically selected when you click the Print button in the toolbar of most software
applications. For more information, see the Windows Help.
Change the print settings for the current job
You can customize the print settings of the HP All-in-One to handle nearly any print task.
This section contains the following topics:
•
Set the paper size
Set the paper type for printing
•
View the print resolution
•
Change the print speed or quality
•
Change the page orientation
•
Scale the document size
•
Change the saturation, brightness, or color tone
•
Preview your print job
•
Set the paper size
The Size setting helps the HP All-in-One determine the printable area on the page. Some
of the paper size choices have a borderless equivalent, which allows you to print to the
top, bottom, and side edges of the paper.
Usually, you set the paper size in the software application you used to create your
document or project. However, if you are using custom-size paper, or if you cannot set
the paper size from your software application, you can change the paper size in the
Properties dialog box before printing.
To set the paper size
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Resizing Options area, click the appropriate paper size from the Size list.
The following table lists the suggested paper size settings for the different types of
paper you can load in the input tray. Make sure to look at the long list of choices in
Print
42 Print from your computer
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the Size list to see if a defined paper size already exists for the type of paper you are
using.
Paper type Suggested paper size settings
Copier, multi-purpose, or
plain papers
Envelopes Appropriate listed envelope size
Greeting-card papers Letter or A4
Index cards Appropriate listed card size (if listed sizes are not appropriate,
Inkjet papers Letter or A4
Iron-on T-shirt transfers Letter or A4
Labels Letter or A4
Legal Legal
Letterhead Letter or A4
Panorama photo paper Appropriate listed panorama size (if listed sizes are not
Photo papers 10 x 15 cm (4 x 6 inch) (with or without tab), letter, A4, or an
Transparency films Letter or A4
Custom-size papers Custom paper size
Set the paper type for printing
If you print on special papers, such as photo paper, transparency film, envelopes, or
labels, or if you experience poor print quality, you can set the paper type manually.
Letter or A4
you can specify a custom paper size)
appropriate, you can specify a custom paper size)
appropriate listed size
To set the paper type for printing
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Basic Options area, from the Paper Type drop-down list, select More.
7. Select the type of paper that you have loaded, and then click OK.
View the print resolution
The printer software displays the print resolution in dots per inch (dpi). The dpi varies
according to the paper type and print quality that you select in the printer software.
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To view the print resolution
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Print Quality drop-down list, select the appropriate print quality setting for your
project.
7. In the Paper Type drop-down list, select the type of paper that you have loaded.
8. Click the Resolution button to view the print resolution dpi.
Change the print speed or quality
The HP All-in-One automatically chooses a print quality and speed setting depending on
the paper type setting you select. You can also change the print quality setting to
customize the speed and quality of the print process.
To select a print speed or quality
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Print Quality drop-down list, select the appropriate quality setting for your
project.
NOTE: To view the maximum dpi that the product will print, click Resolution.
7. In the Paper Type drop-down list, select the type of paper that you have loaded.
Change the page orientation
The page orientation setting allows you to print your document vertically or horizontally
on the page.
Usually, you set the page orientation in the software application you used to create your
document or project. However, if you are using custom-size or special HP paper, or if you
cannot set the page orientation from your software application, you can change the page
orientation in the Properties dialog box before printing.
To change the page orientation
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
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44 Print from your computer
3. Make sure the product is the selected printer.
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4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Basic Options area, do one of the following:
• Click Portrait to print the document vertically on the page.
• Click Landscape to print the document horizontally on the page.
Scale the document size
The HP All-in-One allows you to print the document at a different size than the original.
To scale the document size
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Resizing options area, click Scale to paper size, and then click the
appropriate paper size from the drop-down list.
Change the saturation, brightness, or color tone
You can change the intensity of colors and the level of darkness in your printout by
adjusting the Saturation, Brightness, or Color Tone options.
To change the saturation, brightness, or color tone
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Color tab.
6. Click the More Color Options button.
7. Move the sliders to adjust the Saturation, Brightness, or Color Tone.
• Brightness indicates the lightness or darkness of the printed document.
• Saturation is the relative purity of printed colors.
• Color Tone affects the perceived warmth or coolness of printed colors, by adding
more orange or blue tones, respectively, to your image.
Preview your print job
You can preview your print job before sending it to the HP All-in-One. This helps to prevent
wasting paper and ink on projects that do not print as expected.
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To preview your print job
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Select the print settings appropriate for your project on each of the tabs in the dialog
box.
6. Click the Features tab.
7. Select the Show Preview Before Printing check box.
8. Click OK, and then click Print or OK in the Print dialog box.
Your print job displays in the preview window.
9. In the HP preview window, do one of the following:
• To print, click Start Printing.
• To cancel, click Cancel Printing.
Change the default print settings
If there are settings that you frequently use for printing, you might want to make them the
default print settings so they are already set when you open the Print dialog box from
within your software application.
To change the default print settings
1. In the HP Solution Center, click Settings, point to Print Settings, and then click
Printer Settings.
2. Make changes to the print settings, and click OK.
Printing shortcuts
Use printing shortcuts to print with print settings that you use often. The printer software
has several specially designed printing shortcuts that are available in the Printing
Shortcuts list.
NOTE: When you select a printing shortcut the appropriate printing options are
automatically displayed. You can leave them as is, change them, or create your own
shortcuts for commonly used tasks.
Use the Printing Shortcuts tab for the following print tasks:
• General Everyday Printing: Print documents quickly.
• Photo Printing–Borderless: Print to the top, bottom, and side edges of 10 x 15 cm
(4 x 6 inch) HP Photo Papers with or without a tear-off tab.
• Photo Printing–With White Borders: Print a photo with a white border around the
edges.
• Fast/Economical Printing: Produce draft-quality printouts quickly.
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• Presentation Printing: Print high-quality documents, including letters and
transparencies.
• Two-sided (Duplex) Printing: Print two-sided pages with the HP All-in-One
manually.
This section contains the following topics:
•
Create printing shortcuts
Delete printing shortcuts
•
Related topics
Print a borderless image” on page 48
•“
Print a photo on photo paper” on page 49
•“
Print on transparencies” on page 57
•“
Print on both sides of the page” on page 52
•“
Create printing shortcuts
In addition to the printing shortcuts that are available in the Printing Shortcuts list, you
can create your own printing shortcuts.
If you frequently print on transparency film, for example, you can create a printing shortcut
by selecting the Presentation Printing shortcut, changing the paper type to HP Premium
Inkjet Transparency Film, and then saving the modified shortcut under a new name; for
example, Transparency Presentations. After creating the printing shortcut, simply
select it when printing on transparency film rather than changing the print settings each
time.
To create a printing shortcut
1. On the File menu in your software application, click Print.
2. Make sure the product is the selected printer.
3. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
4. Click the Printing Shortcuts tab.
5. In the Printing Shortcuts list, click a printing shortcut.
The print settings for the selected printing shortcut are displayed.
6. Change the print settings to those you want in the new printing shortcut.
7. Click Save as and type a name for the new printing shortcut, and then click Save.
The printing shortcut is added to the list.
Delete printing shortcuts
You might want to delete printing shortcuts that you no longer use.
To delete a printing shortcut
1. On the File menu in your software application, click Print.
2. Make sure the product is the selected printer.
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3. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
4. Click the Printing Shortcuts tab.
5. In the Printing Shortcuts list, click the printing shortcut that you want to delete.
6. Click Delete.
The printing shortcut is removed from the list.
NOTE: Only the shortcuts that you have created can be deleted. The original HP
shortcuts cannot be deleted.
Perform special print jobs
In addition to supporting standard print jobs, the HP All-in-One can perform special jobs
such as printing borderless images, iron-on transfers, and posters.
This section contains the following topics:
•
Print a borderless image
Print a photo on photo paper
•
Print using Maximum dpi
•
Print on both sides of the page
•
Print a multiple-page document as a booklet
•
Print multiple pages on a single sheet
•
Print a multiple-page document in reverse order
•
Reverse an image for iron-on transfers
•
Print on transparencies
•
Print a group of addresses on labels or envelopes
•
Print a poster
•
Print a Web page
•
Print a borderless image
Borderless printing lets you print to the top, bottom, and side edges of 10 x 15 cm (4 x 6
inch) photo paper.
TIP: For the best results, use HP Premium Photo Papers or HP Premium Plus Photo
Papers to print your photos.
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To print a borderless image
1. Remove all paper from the input tray.
2. Place the photo paper print side down on the right side of the input tray.
3. On the File menu in your software application, click Print.
4. Make sure the product is the selected printer.
5. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
6. Click the Features tab.
7. In the Size list, click the size of photo paper loaded in the input tray.
If a borderless image can be printed on the specified size, the Borderless printing
check box is enabled.
8. In the Paper Type drop-down list, click More, and then select the appropriate paper
type.
NOTE: You cannot print a borderless image if the paper type is set to Plain
paper or to a type of paper other than a photo paper.
9. Select the Borderless printing check box if it is not already checked.
If the borderless paper size and paper type are not compatible, the product software
displays an alert and allows you to select a different type or size.
10. Click OK, and then click Print or OK in the Print dialog box.
NOTE: Do not leave unused photo paper in the input tray. The paper might start
to curl, which could reduce the quality of your printout. Photo paper should be flat
before printing.
Print a photo on photo paper
To achieve the best print quality, HP recommends using HP papers that are specifically
designed for the type of project you are printing along with genuine HP ink. HP papers
and HP ink are specifically designed to work well together to provide high-quality output.
For photo printing, HP recommends that you use HP Premium Plus Photo Papers with
the HP All-in-One.
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To print a photo on photo paper
1. Remove all paper from the input tray, and then load the photo paper print side down.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Basic Options area, select the appropriate photo paper type from the Paper
Type drop-down list.
7. In the Resizing Options area, click the appropriate paper size from the Size list.
If the paper size and paper type are not compatible, the product software displays an
alert and allows you to select a different type or size.
8. In the Basic Options area, select a high print quality, such as Best, from the Print
Quality drop-down list.
NOTE: For maximum dpi resolution, go to the Advanced tab, and then select
Enabled from the Maximum dpi drop-down list. For more information, see “
using Maximum dpi” on page 51.
9. In the HP Real Life Technologies area, click the Photo fix drop-down list and select
from the following options:
• Off: applies no HP Real Life Technologies to the image.
• Basic: enhances low-resolution images; moderately adjusts image sharpness.
• Full: automatically adjusts brightness, contrast, and sharpness; enhances low-
resolution images; automatically removes red-eye coloring in the photo.
TIP: You can remove red-eye coloring in the photo when using the Off or
Basic mode by selecting the Remove red eye check box.
10. Click OK to return to the Properties dialog box.
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11. (Optional) If you want to print the photo in black and white, click the Color tab and
select the Print in grayscale check box. From the drop-down list, select one of the
following options:
• High Quality: uses all the available colors to print your photo in grayscale. This
creates smooth and natural shades of gray.
• Black Ink Only: uses black ink to print your photo in grayscale. The gray shading
is created by varying patterns of black dots, which might result in a grainy image.
12. Click OK, and then click Print or OK in the Print dialog box.
NOTE: Do not leave unused photo paper in the input tray. The paper might start to
curl, which could reduce the quality of your printout. Photo paper should be flat before
printing.
Print using Maximum dpi
Use Maximum dpi mode to print high-quality, sharp images.
To get the most benefit from Maximum dpi mode, use it to print high-quality images such
as digital photographs. When you select the Maximum dpi setting, the printer software
displays the optimized dots per inch (dpi) that the HP All-in-One will print.
Printing in Maximum dpi takes longer than printing with other settings and requires a
large amount of disk space.
NOTE: If a photo print cartridge is also installed, the print quality is enhanced. A
photo print cartridge can be purchased separately if it is not included with the HP Allin-One.
To print in Maximum dpi mode
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Advanced tab.
6. In the Printer Features area, select Enabled from the Maximum dpi drop-down list.
7. Click the Features tab.
8. In the Paper Type drop-down list, click More, and then select the appropriate paper
type.
9. In the Print Quality drop-down list, click Maximum dpi.
NOTE: To view the maximum dpi that the product will print, click Resolution.
10. Select any other print settings that you want, and then click OK.
Related topics
Use a photo print cartridge” on page 96
“
Perform special print jobs 51
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Chapter 7
Print on both sides of the page
You can print two-sided pages with the HP All-in-One manually. When printing two-sided
pages, make sure to use paper that is thick enough so that images do not show through
to the other side.
To print on both sides of the page
1. Load paper into the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Paper saving options area, select Manual from the Two-sided printing drop-
down list.
7. For binding, do one of the following:
• For binding on the top like a notebook or calendar, select the Flip Pages Up check
box.
This causes the odd and even pages of your document to print opposite of each
other top-to-bottom. This ensures that the top of the page is always at the top of
the sheet when you flip the pages up in your bound document.
• For binding on the side like a book or magazine, click to clear the Flip Pages
Up check box.
This causes the odd and even pages of your document to print opposite of each
other left-to-right. This ensures that the top of the page is always at the top of the
sheet when you turn the pages in your bound document.
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1
3
5
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8. Click OK, and then click Print or OK in the Print dialog box.
The product begins printing. Wait until all the odd-numbered pages are printed before
removing any of the printed pages from the output tray.
A dialog box displays instructions on the screen when it is time to process the second
side of your job.
9. Click Continue when done.
Print a multiple-page document as a booklet
The HP All-in-One allows you to print your document as a small booklet, which you can
fold and then staple together.
For best results, design your document to fit on a multiple of four pages, such as an 8,
12, or 16-page program for a child's school play or for a wedding.
To print a multiple-page document as a booklet
1. Load paper into the input tray.
The paper should be thick enough so that the images do not show through to the
other side.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Paper saving options area, select Manual from the Two-sided printing drop-
down list.
7. Select the binding edge from the Booklet layout is list, as appropriate for your
language.
• If your language reads left-to-right, click Left edge binding.
• If your language reads right-to-left, click Right edge binding.
The Pages per sheet box is automatically set to two pages per sheet.
8. Click OK, and then click Print or OK in the Print dialog box.
The product begins printing.
A dialog box displays instructions on the screen when it is time to process the second
side of your job. Do not click Continue in the dialog box until you have reloaded the
paper as instructed in the following steps.
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9. Wait until the product has stopped printing for several seconds before removing any
of the printed pages from the output tray.
If you remove the pages while the document is still printing, the pages might get out
of order.
10. Follow the instructions that appear on your screen for reloading the paper to print on
the second side, and then click Continue.
11. When the entire document has finished printing, fold the stack of paper in half, so that
the first page is on top, then staple the document along the crease.
TIP: For best results, use a saddle stapler, or a heavy-duty stapler with a long
reach to staple the booklet.
Figure 7-1 Left-edge binding for left-to-right languages
Figure 7-2 Right-edge binding for right-to-left languages
Print multiple pages on a single sheet
You can print up to 16 pages on a single sheet of paper.
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To print multiple pages on a single sheet
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Pages per sheet list, click 2, 4, 6, 9, or 16.
7. If you want a border to appear around each page image printed on the sheet of paper,
select the Print page borders check box.
8. In the Page order list, click an appropriate page order option.
The sample output graphic is numbered to show how the pages will be ordered if you
select each option.
9. Click OK, and then click Print or OK in the Print dialog box.
Print a multiple-page document in reverse order
Because of the way the paper feeds through the HP All-in-One, the first page that prints
is print side up at the bottom of the stack. Usually this means you need to put the printed
pages in the correct order.
A better way is to print the document in reverse order so that the pages are stacked
correctly.
TIP: Set this option as a default setting so you do not have to remember to set it
every time you print a multiple-page document.
To print a multiple-page document in reverse order
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
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3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Advanced tab.
6. In the Layout Options area, select Front to Back in the Page Order option.
NOTE: If you set your document to print on both sides of the page, the Front to
Back option is not available. Your document will automatically print in the correct
order.
7. Click OK, and then click Print or OK in the Print dialog box.
NOTE: When you are printing multiple copies, each set is printed completely
before the next set is printed.
Reverse an image for iron-on transfers
This feature reverses an image so you can use it for iron-on transfers. This feature is also
useful for transparencies when you want to make notations on the back of the
transparency without scratching the original.
To reverse an image for iron-on transfers
1. On the File menu in your software application, click Print.
2. Make sure the product is the selected printer.
3. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
4. Click the Features tab.
5. In the Paper Type drop-down list, click More, and then select HP Iron-on Transfer
from the list.
6. If the selected size is not what you want, click an appropriate size in the Size list.
7. Click the Advanced tab.
8. In the Printer Features area, select On from the Mirror Image drop-down list.
9. Click OK, and then click Print or OK in the Print dialog box.
NOTE: To prevent jams, manually feed the iron-on transfer sheets into the input
tray one sheet at a time.
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Print on transparencies
For the best results, HP recommends you use HP transparency products with the HP Allin-One.
To print on transparencies
1. Load the transparency into the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Click the Features tab.
6. In the Basic Options area, from the Paper Type drop-down list, select More. Then
select the appropriate paper type.
TIP: If you want to make notations on the back of the transparencies and erase
them later without scratching the original, click the Advanced tab, and select the
Mirror Image check box.
7. In the Resizing Options area, from the Size drop-down list, select More. Then, select
an appropriate size.
8. Click OK, and then click Print or OK in the Print dialog box.
NOTE: The product automatically waits for transparencies to dry before
releasing them. Ink dries slower on film than on plain paper. Make sure you allow
enough time for the ink to dry before handling the transparency.
Print a group of addresses on labels or envelopes
With the HP All-in-One, you can print on a single envelope, a group of envelopes, or label
sheets designed for inkjet printers.
To print a group of addresses on labels or envelopes
1. Print a test page on plain paper first.
2. Place the test page on top of the label sheet or envelope, and hold both up to the
light. Check the spacing for each block of text. Make adjustments as needed.
3. Load the labels or envelopes into the input tray.
CAUTION: Do not use envelopes with clasps or windows. They can get stuck in
the rollers and cause paper jams.
4. If you are printing on envelopes, do the following:
a. Display the print settings, and click the Features tab.
b. In the Resizing Options area, click the appropriate envelope size in the Size list.
5. Click OK, and then click Print or OK in the Print dialog box.
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Chapter 7
Print a poster
You can create a poster by printing a document on multiple pages. The HP All-in-One
prints dotted lines on some pages to indicate where to trim the pages before taping them
together.
To print a poster
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the product is the selected printer.
4. Click the button that opens the Properties dialog box.
5. Click the Advanced tab.
6. Expand Document Options, and then expand Printer Features.
7. In the Poster Printing drop-down list, click either 2x2 (4 sheets), 3x3 (9 sheets),
8. Click OK, and then click Print or OK in the Print dialog box.
9. After the poster has printed, trim the edges of the sheets and tape the sheets together.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
4x4 (16 sheets), or 5x5 (25 sheets).
This selection tells the product to enlarge your document so that it fits on 4, 9, 16, or
25 pages.
If your originals are of multiple pages, each of those pages will be printed on 4, 9, 16,
or 25 pages. For example, if you have a one-page original and you select 3x3, you
will get 9 pages; if you select 3x3 for a two-page original, 18 pages will print.
Print a Web page
You can print a Web page from your Web browser on the HP All-in-One.
If you use Internet Explorer 6.0 or higher for Web browsing, you can use HP Smart Web
Printing to ensure simple, predictable web printing with control over what you want and
how you want it printed. You can access HP Smart Web Printing from the toolbar in
Internet Explorer. For more information about HP Smart Web Printing, see the help file
provided with it.
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To print a Web page
1. Make sure you have paper loaded in the main input tray.
2. On the File menu in your Web browser, click Print.
The Print dialog box appears.
3. Make sure the product is the selected printer.
4. If your Web browser supports it, select the items on the Web page that you want to
include in the printout.
For example, in Internet Explorer, click the Options tab to select options such as As
laid out on screen, Only the selected frame, and Print all linked documents.
5. Click Print or OK to print the Web page.
TIP: To print Web pages correctly, you might need to set your print orientation to
Landscape.
Stop a print job
Although you can stop a print job from either the HP All-in-One or the computer, HP
recommends you stop it from the HP All-in-One for best results.
To stop a print job from the product
▲ Press Cancel. If the print job does not stop, press Cancel again.
It can take a few moments for the print job to be cancelled.
To stop a print job from the computer
1. On the Windows taskbar, click Start, and then click Control Panel.
2. Click Printers (or double-click Printers and Faxes).
3. Double-click the product icon.
TIP: You can also double-click the printer icon in the Windows taskbar.
4. Select the print job you want to cancel.
5. On the Document menu, click Cancel Printing or Cancel, or press the Delete key
on your keyboard.
It can take a few moments for the print job to be cancelled.
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Chapter 7
Print
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8 Use the photo features
The HP All-in-One is equipped with memory card slots which enable you to insert a
memory card and begin printing photos from your digital camera without uploading your
photos to a computer first. Additionally, if the HP All-in-One is connected to a computer
with a USB cable, you can also transfer your photos to the computer to print, edit, or
share.
This section contains the following topics:
•
Insert a memory card
Print photos
•
Save photos to your computer
•
Edit photos using your computer
•
Share photos with friends and relatives
•
Insert a memory card
The HP All-in-One supports the memory cards described below. Each type of memory
card can only be inserted in the appropriate slot for that card, and only one card may be
inserted at a time.
CAUTION: Do not insert more than one memory card at a time. If more than one
memory card is inserted, unrecoverable data loss might occur.
Photos
Insert a memory card 61
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Chapter 8
Photos
1 xD-Picture Card
2 Memory Stick, Memory Stick Pro, Memory Stick Select, Memory Stick Magic Gate, Memory
Stick Duo or Duo Pro (adapter optional), or Memory Stick Micro (adapter required)
3 Secure Digital (SD), Secure Digital Mini (adapter required), Secure Digital High Capacity
(SDHC), MultiMediaCard (MMC), MMC Plus, MMC Mobile (RS-MMC; adapter required),
TransFlash MicroSD Card, or Secure MultiMedia Card
4 CompactFlash (CF) types I and II
To insert a memory card
1. Make sure the product is on.
2. Insert the memory card into the appropriate slot.
The memory card has a Photo light (below the camera icon) that indicates the status
of the memory card. When it is solid green, your photos are ready to be viewed.
CAUTION: Do not pull out the memory card while the Photo light is flashing. A
flashing light means the product is accessing the memory card. Wait until the light
remains solid. Removing a memory card while it is being accessed might corrupt
information on the card or damage the product or memory card.
NOTE: The product only recognizes the JPG and TIF file formats on your memory
card.
Print photos
The HP All-in-One enables you to print one borderless or bordered photo per page directly
from your memory card, without first having to transfer the files to a computer.
TIP: To achieve the best print quality, HP recommends using HP papers that are
specifically designed for the type of project you are printing along with genuine HP
ink. HP papers and HP ink are specifically designed to work well together to provide
high-quality output.
62 Use the photo features
Page 66
This section contains the following topics:
•
Print 10 x 15 cm (4 x 6 inch) photos
Print enlargements
•
Print photos from the HP Photosmart Software
•
Print camera-selected (DPOF) photos
•
Print 10 x 15 cm (4 x 6 inch) photos
You can select specific photos on your memory card to print as 10 x 15 cm (4 x 6 inch)
photos.
To print one or more 10 x 15 cm (4 x 6 inch) photos
1. Load 10 x 15 cm (4 x 6 inch) photo paper in the input tray.
2. Insert your memory card into the appropriate slot on the product.
3. Press the buttons next to the up arrow or down arrow icons on the display to scroll
through the photos on your memory card until the photo you want to print appears.
4. Leave the default Size setting as Borderless.
NOTE: The Quality setting is set to best mode (as indicated by the three star
icons on the display) and cannot be changed.
5. Press the Copies button until the number of copies you want to print appears on the
display.
6. Press the button next to Print on the display.
TIP: While the photo is printing, you can continue scrolling through the photos
on your memory card. When you see a photo you want to print, you can press the
Print button to add that photo to the print queue.
Photos
Print enlargements
You can print the photos on your memory card in a variety of sizes, up to the size of letter
(8.5 x 11 inch) or A4 (210 x 297 mm) paper.
Print photos 63
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Chapter 8
Photos
To print an enlargement of a photo
1. Load letter- or A4-sized photo paper in the input tray.
2. Insert your memory card into the appropriate slot on the product.
3. Press the buttons next to the up arrow and down arrow icons on the display to scroll
through the photos on your memory card until the photo you want to print appears.
4. Do one of the following:
• Press the Size button until Resize to Fit is the selected setting on the display.
Your printed photo will be enlarged and centered to fit the printable area of the
page, and will be either bordered or borderless on all four sides depending on the
aspect ratios of the digital photo and the paper on which you are printing.
• Leave the default Size setting as Borderless.
Your printed photo will be enlarged to fill the entire page size and will be
borderless. This could result in some parts of the image being cropped.
NOTE: The default Quality setting is set to best mode (as indicated by the three
star icons on the display) and cannot be changed.
5. Press the Copies button until the number of copies you want to print appears on the
display.
6. Press the button next to Print on the display.
TIP: While the photo is printing, you can continue scrolling through the photos
on your memory card. When you see a photo you want to print, you can press the
Print button to add that photo to the print queue.
Print photos from the HP Photosmart Software
You can use the HP Photosmart Software installed on your computer to transfer photos
from a memory card to your computer’s hard drive for advanced photo editing, sharing
photos online, and printing from your computer.
Before transferring photos to your computer, you need to remove the memory card from
your digital camera and insert it in the appropriate memory card slot on the HP All-in-One.
NOTE: The HP All-in-One must be connected to a computer that has the
HP Photosmart Software installed on it.
64 Use the photo features
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To print photos
1. Insert your memory card into the appropriate slot on the product.
The software opens on your computer.
2. Click Import to transfer your photos to the computer for printing.
3. Use the software on your computer to transfer the photos from your memory card to
the computer for viewing and editing.
Print camera-selected (DPOF) photos
Camera-selected photos are photos you marked for printing with your digital camera.
When you select photos with your camera, the camera saves an industry-standard Digital
Print Order Format (DPOF) file on the memory card that identifies which photos have
been tagged for printing.
The DPOF file on your memory card specifies the following information:
• Which photos to print
• The quantity of each photo to print
• Rotation applied to a photo
• Cropping applied to a photo
• Index printing (thumbnails of selected photos)
The HP All-in-One can read DPOF file format 1.1 from a memory card so you do not have
to reselect the photos to print. When you print camera-selected photos, the HP All-in-One
print settings do not apply; the settings in the DPOF file for photo layout and number of
copies override those of the HP All-in-One.
NOTE: Not all digital cameras enable you to tag your photos for printing. See the
documentation that came with your digital camera to see if your camera supports
DPOF file format 1.1.
Photos
To print camera-selected photos using the DPOF standard
1. Insert your memory card into the appropriate slot on the product.
2. When prompted, do one of the following:
• Select OK to print all DPOF-tagged photos.
• Select CANCEL to bypass DPOF printing.
Save photos to your computer
You can use the HP Photosmart Software installed on your computer to transfer photos
from a memory card to your computer’s hard drive for advanced photo editing, sharing
photos online, and printing from your computer.
Before transferring photos to your computer, you need to remove the memory card from
your digital camera and insert it in the appropriate memory card slot on the HP All-in-One.
NOTE: The HP All-in-One must be connected to a computer that has the
HP Photosmart Software installed on it.
Save photos to your computer 65
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Chapter 8
To save photos
1. Insert your memory card into the appropriate slot on the product.
The software opens on your computer.
2. Follow the onscreen prompts on your computer to save the photos to your computer.
NOTE: Only images that were not previously saved are copied to your computer.
Edit photos using your computer
Photos
You can use the HP Photosmart Software installed on your computer to transfer photos
from a memory card to your computer’s hard drive for advanced photo editing, sharing
photos online, and printing from your computer.
Before transferring photos to your computer, you need to remove the memory card from
your digital camera and insert it in the appropriate memory card slot on the HP All-in-One.
NOTE: The HP All-in-One must be connected to a computer that has the
HP Photosmart Software installed on it.
To edit photos
1. Insert a memory card into the appropriate slot on the product.
The software opens on your computer.
2. Use the software on your computer to transfer the photos from your memory card to
the computer for viewing and editing.
Share photos with friends and relatives
You can use the HP Photosmart Software installed on your computer to transfer photos
from a memory card to your computer’s hard drive for advanced photo editing, sharing
photos online, and printing from your computer.
Before transferring photos to your computer, you need to remove the memory card from
your digital camera and insert it in the appropriate memory card slot on the HP All-in-One.
NOTE: The HP All-in-One must be connected to a computer that has the
HP Photosmart Software installed on it.
To share photos
1. Insert a memory card into the appropriate slot on the product.
The software opens on your computer.
2. Use the software on your computer to transfer the photos from your memory card to
the computer.
3. Send your photos to family and friends using e-mail or go to
set up an online account for sharing your photos or ordering prints.
66 Use the photo features
www.snapfish.com to
Page 70
9 Use the copy features
The HP All-in-One allows you to produce high-quality color and black-and-white copies
on plain or photo paper. You can enlarge or reduce the size of an original to fit a specific
paper size, adjust the copy quality, and make high-quality copies of photos, including
borderless copies.
This section contains the following topics:
•
Make a copy
Change the copy settings for the current job
•
Perform special copy jobs
•
Stop copying
•
Make a copy
You can make quality copies from the control panel.
To make a copy from the control panel
1. Load paper in the input tray.
Use the copy features
2. Load your original print side down on the right front corner of the glass.
Make a copy 67
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Chapter 9
3. Press the button next to Start Copy Black or Start Copy Color to begin copying.
Change the copy settings for the current job
You can customize the copy settings of the HP All-in-One to handle nearly any copy task.
This section contains the following topics:
•
Make multiple copies of the same original
Change copy speed or quality
•
Make multiple copies of the same original
You can set the number of copies from the control panel of the HP All-in-One or from the
HP Photosmart Software. This task explains how to set the number of copies from the
control panel only.
NOTE: For information on initiating copies from the software, see the software
Use the copy features
portion of the HP Photosmart Software Help.
To make multiple copies of an original from the control panel
1. Load paper in the input tray.
2. Load your original print side down on the right front corner of the glass.
68 Use the copy features
Page 72
3. Press Copies to increase the number of copies. When you reach the maximum, the
setting returns to 1 copy.
TIP: Use the software that you installed with the product to set a higher number
of copies. When the number of copies is greater than 9, only the last digit of the
number of copies is displayed on the control panel.
4. Press the button next to Start Copy Black or Start Copy Color.
In this example, the product makes six copies of the original 10 x 15 cm (4 x 6 inch)
photo.
Related topics
Use the HP Photosmart Software” on page 10
“
Change copy speed or quality
The HP All-in-One, provides three options, indicated by one, two, or three stars, that affect
copy speed and quality:
• One star copies faster than the other two quality settings. On plain paper, the text is
comparable to the quality of two stars, but the graphics might be of lower quality. This
setting uses less ink and extends the life of your print cartridges.
Use the copy features
NOTE: This setting is not available when the HP All-in-One detects photo paper.
• Two stars delivers high-quality output and is the recommended setting for most of
your copying. Two stars copies faster than the three stars quality setting.
• Three stars produces the highest quality output for all paper and eliminates the
banding (striping) effect that sometimes occurs in solid areas. Three stars copies
slower than the other quality settings.
To change the copy quality
1. Load paper in the input tray.
Change the copy settings for the current job 69
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Chapter 9
2. Load your original print side down on the right front corner of the glass.
Use the copy features
3. Press Quality to select one star, two stars, or three stars.
4. Press the button next to Start Copy Black or Start Copy Color.
Perform special copy jobs
In addition to supporting standard copy jobs, the HP All-in-One can perform special jobs
such as copying borderless photos and resizing originals.
This section contains the following topics:
•
Make a borderless copy of a photo
Resize an original to fit onto letter or A4 paper
•
Make a borderless copy of a photo
For the best quality when copying a photo, load photo paper in the input tray.
TIP: You can optimize the quality of the color photos you print and copy with the
HP All-in-One by purchasing a photo print cartridge. Remove the black print cartridge
and insert the photo print cartridge in its place. With the tri-color print cartridge and
photo print cartridge installed, you have a six-ink system, which provides enhanced
quality color photos.
To make a borderless 10 x 15 cm (4 x 6 inch) copy of a photo from the control panel
1. Load photo paper in the input tray.
NOTE: The product automatically detects the type of paper you are using. If you
do not use photo paper, your copy will include a white border around one or more
edges.
70 Use the copy features
Page 74
2. Load your original photo print side down on the right front corner of the glass.
3. Press Size to select Borderless.
4. Press the button next to Start Copy Color.
The product makes a borderless copy of your original photo, as shown below.
Use the copy features
Perform special copy jobs 71
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Chapter 9
Resize an original to fit onto letter or A4 paper
You can use the Resize to Fit feature to copy an original to fit within the printable margins
of a page without the risk of cropping some part of your original. This is useful for reducing
or enlarging an original. For example:
• If you enlarge a 10 x 15 cm (4 x 6 inch) photo to make a borderless full-size copy on
letter or A4 paper, some part of your photo will be cropped. The Resize to Fit feature
will enlarge the photo as much as possible to fit the page without cropping any part
of your photo.
• If the image or text on your original fills the entire sheet of paper with no margins, you
can use the Resize to Fit feature to reduce your original and prevent unwanted
cropping of the text or images at the edges of the sheet.
NOTE: In order to resize your original without changing the proportions or cropping
the edges, the HP All-in-One might leave an uneven amount of white space around
the edges of the paper.
Use the copy features
To resize a document from the control panel
1. Load paper in the input tray.
72 Use the copy features
Page 76
2. Load your original print side down on the right front corner of the glass.
3. Press Size to select Resize to Fit.
4. Press the button next to Start Copy Black or Start Copy Color.
Stop copying
To stop copying
▲ Press Cancel.
Use the copy features
Stop copying 73
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Use the copy features
Chapter 9
74 Use the copy features
Page 78
10 Use the scan features
Scanning is the process of converting text and pictures into an electronic format for your
computer. You can scan almost anything (photos, magazine articles, and text documents)
on the HP All-in-One.
You can use the scanning features of the HP All-in-One to do the following:
• Scan text from an article into your word processor, and quote it in a report.
• Print business cards and brochures by scanning a logo and using it in your publishing
software.
• Send photos to friends and relatives by scanning your favorite prints and including
them in e-mail messages.
• Create a photographic inventory of your house or office.
• Archive treasured photos in an electronic scrapbook.
NOTE: If you are using the HP Photosmart Software, the Optical Character
Recognition (OCR) software might not be installed on your computer. To install the
OCR software, you must re-insert the software disk and select OCR under the
Custom installation options.
This section contains the following topics:
•
Scan an image or document
Edit a scanned image
•
Edit a scanned document
•
Stop scanning
•
Scan an image or document
For original documents or images placed on the glass, you can start a scan from your
computer or from the HP All-in-One. This section explains the second option: how to scan
from the control panel of the HP All-in-One to a computer.
To use the scan features, the HP All-in-One and computer must be connected and turned
on. The HP Photosmart Software must also be installed and running on your computer
prior to scanning. To verify that the HP Photosmart Software is running on a Windows
computer, look for the HP Digital Imaging Monitor icon in the system tray at the lower
right side of the screen, near the time.
NOTE: Closing the HP Digital Imaging Monitor icon in the Windows system tray
can cause the HP All-in-One to lose some of its scan functionality. If this happens,
you can restore full functionality by restarting your computer or by starting the
HP Photosmart Software.
NOTE: When scanning, the HP Photosmart Software enables you to save an image
in the following file formats: BMP, DCX, FPX, GIF, JPG, PCD, PCX, and TIF.
Scan
Scan an image or document 75
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Chapter 10
To scan to a computer
1. Load your original print side down on the right front corner of the glass.
NOTE: Ensure that there are no memory cards inserted in the memory card slots
on the product.
2. Press the button next to Scan/Fax.
The Scan/Fax menu appears.
3. Press the button next to Start Scan.
A preview image of the scan appears on your computer, where you can edit it. Any
edits that you make apply to the current scan session only.
The HP Photosmart Software has many tools that you can use to edit your scanned
image. You can improve the overall image quality by adjusting the brightness,
sharpness, color tone, and saturation. You can also crop, straighten, rotate, or resize
the image.
4. Make any edits to the preview image, and then click Accept when you are finished.
Related topics
The HP All-in-One at a glance” on page 5
•“
Load originals” on page 27
•“
Scan
Edit a scanned image
You can edit a scanned image, such as a photo or graphic, using the software you
installed with the HP All-in-One. Using this software, you can rotate or crop the image,
as well as adjust the brightness, contrast, and color saturation.
NOTE: If you are using the HP Photosmart Software, the Optical Character
Recognition (OCR) software might not be installed on your computer. To install the
OCR software, you must re-insert the software disk and select OCR under the
Custom installation options.
Related topics
Use the HP Photosmart Software” on page 10
“
76 Use the scan features
Page 80
Edit a scanned document
You can edit a scanned document using your Optical Character Recognition (OCR)
software. Scanning text using OCR software enables you to bring the content of magazine
articles, books, and other printed matter into your favorite word processor and many other
applications as editable text. Learning to use OCR software correctly is important if you
want to obtain the best results. Do not expect scanned text documents to be letter-perfect
the first time you use your OCR software. Using OCR software is an art that takes time
and practice to master.
NOTE: If you are using the HP Photosmart Software, the Optical Character
Recognition (OCR) software might not be installed on your computer. To install the
OCR software, you must re-insert the software disk and select OCR under the
Custom installation options.
Related topics
Use the HP Photosmart Software” on page 10
“
Stop scanning
To stop scanning
▲ Press Cancel.
Stop scanning 77
Scan
Page 81
Chapter 10
Scan
78 Use the scan features
Page 82
11 Use the fax features
You can use the HP All-in-One to send and receive faxes, including color faxes.
Before you begin faxing, make sure you have set up the HP All-in-One properly for faxing.
You might have already done this as part of the initial setup, by using either the control
panel or the software that came with the HP All-in-One.
You can verify the fax is set up correctly by running the fax setup test from the control
panel. You can access this test from the Fax Settings menu.
This section contains the following topics:
•
Send a fax
Receive a fax
•
Fax over the Internet using IP phone
•
Stop faxing
•
Print fax reports
•
Send a fax
You can send a fax in a variety of ways. Using the control panel, you can send a blackand-white or color fax from the HP All-in-One. You can also send a fax manually by dialing
from an attached phone. This allows you to speak with the recipient before sending the
fax.
This section contains the following topics:
•
Send a basic fax
Send a fax manually from a phone
•
Send a fax using monitor dialing
•
Send a fax in Error Correction Mode
•
Send a basic fax
You can easily send a single- or multiple-page black-and-white or color fax using the
control panel, as described here.
NOTE: If you need printed confirmation that your faxes were successfully sent,
enable fax confirmation before sending any faxes.
NOTE: If the fax number you are dialing is busy or if there is no answer, the product
automatically redials the number several times. If you do not want to redial the
number, press Cancel when the product is dialing.
TIP: You can also send a fax manually by dialing from a phone or by using the
monitor dialing feature from the control panel. These features allow you to control the
pace of your dialing. They are also useful when you want to use a calling card to
charge the call and you need to respond to tone prompts while dialing.
Fax
Send a fax 79
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Chapter 11
To send a basic fax from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Start Fax.
The Send Fax screen appears.
3. Press the button next to the down arrow to highlight Black & White or Color, and
then press the button next to OK.
The Enter Number screen appears.
4. Enter the fax number using the keypad or press the button next to the up or down
arrow to redial a recently dialed number, and then press the button next to OK.
The Load Originals screen appears.
5. Load your original print side down on the right front corner of the glass, and then press
the button next to OK.
NOTE: If you are sending a color fax, the fax is sent immediately. If you are
sending a black and white fax, the fax is stored in memory until you have scanned
each page of the original.
The Another page? screen appears.
6. Do the following:
If you have another page to fax
a. Press the button next to OK to select Yes.
b. Repeat steps 5 and 6.
If you do not have another page to fax
▲ Press the button next to the down arrow to select No, and then press the button
next to OK.
The product sends the fax.
Related topics
Send a fax manually from a phone” on page 80
•“
Send a fax using monitor dialing” on page 82
•“
Print fax confirmation reports” on page 85
•“
Send a fax manually from a phone
You can initiate a fax call from a telephone on the same phone line as the HP All-in-One
if you are more comfortable using the keypad on your phone, rather than using the keypad
on the control panel of the HP All-in-One. This method of sending a fax is called manually
sending a fax. When you send a fax manually, you can hear the dial tones, telephone
prompts, or other sounds through the handset on your telephone. This makes it easy for
you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer
the phone, or the fax machine might take the call. If a person answers the phone, you
can speak with the recipient before sending the fax. If a fax machine answers the call,
you can send the fax directly to the fax machine when you hear the fax tones from the
receiving fax machine.
Fax
80 Use the fax features
Page 84
To send a fax manually from a phone
1. Dial the number using the keypad on the phone that is connected to the product.
NOTE: You must use the keypad on the phone to dial the number. Do not use
the keypad on the control panel of the product.
2. If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to send the fax.
3. Press the button next to Scan/Fax.
4. Press the button next to Start Fax.
The Fax Mode screen appears.
5. Press the button next to the down arrow to highlight Send New Fax, and then press
the button next to OK.
The Load Originals screen appears.
6. Load your original print side down on the right front corner of the glass, and then press
the button next to OK.
TIP: If you are sending the fax directly to a fax machine, and will not be speaking
with a recipient before sending the fax, you might find it more convenient to load
the first page of your original on the glass before initiating the fax call.
7. Press the button next to OK.
NOTE: If you were speaking with the recipient before sending the fax, inform the
recipient that they should press Start on their fax machine after they hear fax
tones.
The Another page? screen appears.
8. Do the following:
If you have another page to fax
a. Press the button next to OK to select Yes.
b. Load the next page of your original print side down on the right front corner of the
glass.
c. Press the button next to OK.
The Another page? screen appears.
d. Repeat step 8.
If you do not have another page to fax
▲ Press the button next to the down arrow to select No, and then press the button
next to OK.
The telephone line is silent while the fax is transmitting. At this point, you can hang up
the telephone. If you want to continue speaking with the recipient, remain on the line until
the fax transmission is complete.
Send a fax 81
Fax
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Chapter 11
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the control panel as you would dial a
regular telephone. When you send a fax using monitor dialing, you can hear the dial tones,
telephone prompts, or other sounds through the speakers on the HP All-in-One. This
enables you to respond to prompts while dialing, as well as control the pace of your
dialing.
NOTE: Make sure the fax volume is turned on, or you will not hear a dial tone.
To send a fax using monitor dialing from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Start Fax.
The Send Fax screen appears.
3. Press the button next to the down arrow to highlight Black & White or Color, and
then press the button next to OK.
The Enter Number screen appears.
4. Press the button next to OK to continue without entering a phone number.
The Load Originals screen appears.
5. Load your original print side down on the right front corner of the glass, and then press
the button next to OK.
NOTE: If you are sending a color fax, the fax is sent immediately. If you are
sending a black and white fax, the fax is stored in memory until you have scanned
each original.
The Another page? screen appears.
6. Do the following:
If you have another page to fax
a. Press the button next to OK to select Yes.
b. Repeat steps 5 and 6.
If you do not have another page to fax
▲ Press the button next to the down arrow to select No, and then press the button
next to OK.
7. Once you hear the dial tone, enter the number by using the keypad on the control
panel.
Your fax is sent when the receiving fax machine answers.
8. Respond to any prompts that may occour.
Send a fax in Error Correction Mode
Error Correction Mode (ECM) prevents loss of data due to poor phone lines by detecting
errors that occur during transmission and automatically requesting retransmission of the
erroneous portion. Phone charges are unaffected, or might even be reduced, on good
phone lines. On poor phone lines, ECM might increase sending time and phone charges,
but sends the data much more reliably. The default setting is On. Turn ECM off only if it
increases phone charges substantially, and you can accept poorer quality in exchange
Fax
82 Use the fax features
for reduced charges.
Page 86
Before turning the ECM setting off, consider the following. If you turn ECM off
• The quality and transmission speed of faxes you send and receive are affected.
• The Fax Speed is automatically set to Medium (14400).
• You will no longer be able to send or receive faxes in color.
To change the ECM setting from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Setup.
4. Press the button next to the down arrow to highlight Error Correction Mode, and
then press the button next to OK.
The Error Correction Mode screen appears.
5. Press the button next to the down arrow to highlight Off or On, and then press the
button next to OK.
Receive a fax
The HP All-in-One can receive faxes automatically or manually. If you turn on the Auto
Answer option by setting the number of rings to wait, the HP All-in-One automatically
answers incoming calls and receives faxes. If you turn off the Auto Answer option, you
will need to receive faxes manually.
NOTE: If you receive a legal-size fax, the HP All-in-One reduces the fax so that it
fits on the paper that is loaded in the input tray. If the fax size is so large that it requires
more than a 60% reduction, the HP All-in-One might print the fax on more than one
page.
When you are on the phone, the person you are speaking with can send you a fax while
you are still connected. This is referred to as manual faxing. Use the instructions in this
section to receive a manual fax.
You can receive faxes manually from a phone that is:
• Directly connected to the HP All-in-One (on the 2-EXT port)
• On the same telephone line, but not directly connected to the HP All-in-One
To receive a fax manually
1. Make sure the product is turned on and you have paper loaded in the input tray.
2. Make sure the Auto Answer setting is set to Don't answer or to a higher number of
rings so that you are able to answer the call before the product answers.
3. If you are currently on the phone with the sender, instruct the sender to press Start
on their fax machine.
You will hear fax tones from a sending fax machine.
4. Press the button next to Scan/Fax.
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5. Press the button next to Start Fax.
The Fax Mode screen appears.
6. Press the button next to the down arrow to highlight Receive Fax Manually, and then
press the button next to OK.
After the product begins to receive the fax, you can hang up the phone or remain on
the line. The phone line is silent during fax transmission.
Fax over the Internet using IP phone
You might subscribe to a low-cost phone service that allows you to send and receive
faxes with the HP All-in-One by using the Internet. This method is called Fax over Internet
Protocol (FoIP). You probably use a FoIP service (provided by your telephone company)
if you:
• Dial a special access code along with the fax number, or
• Have an IP converter box that connects to the Internet and provides analog phone
ports for the fax connection.
NOTE: You can only send and receive faxes by connecting a phone cord to the 1-
LINE port on the back of the HP All-in-One. This means that your connection to the
Internet must be done either through a converter box (which supplies regular analog
phone jacks for fax connections) or your telephone company.
The FoIP service might not work properly when the HP All-in-One is sending and receiving
faxes at high speed (33600 bps). If you experience problems sending and receiving faxes,
use a slower fax speed. You can do this by changing the Fax Speed setting from Fast
(33600) (the default) to Medium (14400) or Slow (9600).
You should also check with your telephone company to make sure their Internet phone
service supports faxing. If they do not support faxing, you might encounter intermittent
problems when trying to send and receive faxes through the Internet.
Related topics
“
Set the fax speed” on page 18
Stop faxing
You can cancel a fax you are sending or receiving at any time.
To stop faxing from the control panel
▲ Press Cancel on the control panel to stop a fax you are sending or receiving. If the
product does not stop faxing, press Cancel again.
The product prints any pages it has already started printing and then cancels the
remainder of the fax. This can take a few moments.
To cancel a number you are dialing
▲ Press Cancel to cancel a number you are currently dialing.
Fax
84 Use the fax features
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Print fax reports
You can set up the HP All-in-One to print error reports and confirmation reports
automatically for each fax you send and receive. You can also manually print system
reports as you need them; these reports provide useful system information about the
HP All-in-One.
By default, the HP All-in-One is set to print a report only if there is a problem with sending
or receiving a fax. A confirmation message that indicates whether a fax was successfully
sent appears briefly on the display after each transaction.
This section contains the following topics:
•
Print fax confirmation reports
Print fax error reports
•
Print the fax log
•
Print other reports
•
Print fax confirmation reports
If you need printed confirmation that your faxes were successfully sent, follow these
instructions to enable fax confirmation before sending any faxes. Select either On Fax
Send or Send & Receive.
The default fax confirmation setting is Off. This means that the HP All-in-One will not print
a confirmation report for each fax sent or received. A confirmation message indicating
whether a fax was successfully sent appears briefly on the display after each transaction.
To enable fax confirmation from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Reports.
4. Press the button next to the down arrow to highlight Fax Confirmation, and then
press the button next to OK.
5. Press the button next to the down arrow to select one of the following, and then press
the button next to OK.
On Fax Send Prints a fax confirmation report for every fax you send.
On Fax Receive Prints a fax confirmation report for every fax you receive.
Send & Receive Prints a fax confirmation report for every fax you send and receive.
Off Does not print a fax confirmation report when you send and receive
Print fax error reports
You can configure the HP All-in-One so that it automatically prints a report when there is
an error during transmission or reception.
faxes successfully. This is the default setting.
Fax
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To set the product to print fax error reports automatically
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Reports.
4. Press the button next to the down arrow to highlight Fax Error Report, and then press
the button next to OK.
5. Press the button next to the down arrow to select one of the following, and then press
the button next to OK.
On Fax Send Prints whenever there is a transmission error.
On Fax Receive Prints whenever there is a receiving error.
Send & Receive Prints whenever there is any kind of fax error. This is the default setting.
Off Does not print any fax error reports.
Print the fax log
The fax log enables you to print a log of approximately the last 30 fax transactions. If a
fax transaction had an error, the error is indicated by an error code in the fax log.
If necessary (for security purposes, for example), you can easily clear the entire log from
memory. This also deletes any saved faxes from memory.
To print the fax log from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Reports.
4. Press the button next to the down arrow to highlight Fax Log, and then press the
button next to OK.
To clear the fax log from memory
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Reports.
4. Press the button next to the down arrow to highlight Clear Fax Log, and then press
the button next to OK.
The fax log and any faxes that might have been stored in memory are deleted.
Related topics
The fax log report shows an error” on page 210
“
Print other reports
You can manually generate reports about the HP All-in-One such as the status of the last
fax you sent.
Fax
86 Use the fax features
Page 90
To print reports from the control panel
1. Press the button next to Scan/Fax.
2. Press the button next to Fax Menu.
3. Press the button next to Fax Reports.
4. Press the button next to the down arrow to select one of the following, and then press
the button next to OK.
Fax Confirmation Lets you set up fax confirmation reports to print automatically.
Fax Error Report Lets you set up fax error reports to print automatically.
Last Transaction Prints details of the last fax transaction.
Caller ID Report If you subscribe to a caller ID service through your phone provider, this
Fax Log Prints a log of the last 30 fax transactions.
report prints a list of approximately the last 30 fax calls you received.
The report shows the phone number, date and time, and, depending on
the format your phone provider uses to transmit caller ID information,
might include the name of the sender.
NOTE: This feature is not supported in all countries/regions. If it is not
supported in your country/region, Caller ID Report does not appear in
the Fax Reports menu.
Print fax reports 87
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Fax
88 Use the fax features
Page 92
12 Maintain the HP All-in-One
The HP All-in-One requires little maintenance. Sometimes you might want to clean the
glass and lid backing to remove surface dust and ensure that your copies and scans
remain clear. You will also need to replace, align, or clean your print cartridges from time
to time. This section provides instructions for keeping the HP All-in-One in top working
condition. Perform these simple maintenance procedures as necessary.
This section contains the following topics:
•
Clean the HP All-in-One
Print a self-test report
•
Work with print cartridges
•
Turn off the HP All-in-One
•
Reduce energy consumption when the HP All-in-One is off
•
Clean the HP All-in-One
To ensure that your copies and scans remain clear, you might need to clean the glass
and lid backing. You might also want to dust the exterior of the HP All-in-One.
This section contains the following topics:
•
Clean the exterior
Clean the glass
•
Clean the lid backing
•
Maintain the HP All-in-One
Clean the exterior
Use a soft cloth or slightly moistened sponge to wipe dust, smudges, and stains off the
case. The interior of the HP All-in-One does not require cleaning. Keep fluids away from
the control panel and the interior of the HP All-in-One.
CAUTION: To avoid damage to the exterior of the HP All-in-One, do not use alcohol
or alcohol-based cleaning products.
Clean the glass
Fingerprints, smudges, hair, and dust on the main glass surface slow down performance
and affect the accuracy of the copy and scan features.
To clean the glass
1. Turn off the product, unplug the power cord, and raise the lid.
2. Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive
glass cleaner.
CAUTION: Do not use abrasives, acetone, benzene, or carbon tetrachloride on
the glass, since they can damage it. Do not place or spray liquid directly on the
glass. The liquid might seep under the glass and damage the product.
Clean the HP All-in-One 89
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Chapter 12
3. Dry the glass with a dry, soft, lint-free cloth to prevent spotting.
4. Turn on the product.
Maintain the HP All-in-One
Clean the lid backing
Minor debris can accumulate on the white document backing located underneath the lid
of the HP All-in-One.
To clean the lid backing
1. Turn off the product, unplug the power cord, and raise the lid.
2. Clean the white document backing with a soft cloth or sponge slightly moistened with
a mild soap and warm water.
Wash the backing gently to loosen debris. Do not scrub the backing.
3. Dry the backing with a dry, soft, lint-free cloth.
CAUTION: Do not use paper-based wipes, as these might scratch the backing.
4. If further cleaning is needed, repeat the previous steps using isopropyl (rubbing)
alcohol, and wipe the backing thoroughly with a damp cloth to remove any residual
alcohol.
CAUTION: Be careful not to spill alcohol on the glass or exterior of the product,
as this might damage it.
5. Plug in the power cord, and then turn on the product.
Print a self-test report
If you are experiencing problems with printing, print a self-test report before you replace
the print cartridges. This report provides useful information on several aspects of your
product, including your print cartridges.
90 Maintain the HP All-in-One
Page 94
To print a self-test report
1. Load letter or A4 unused plain white paper into the input tray.
2. Press and hold the Cancel button and then press the Start Copy Color button.
The product prints a self-test report, which might indicate the source of the printing
problem. A sample of the ink test area of the report is shown below.
3. Make sure the test patterns show a complete grid and the thick color lines are
complete.
• If more than a few lines in a pattern are broken, this might indicate a problem with
the nozzles. You might need to clean the print cartridges.
• If the black line is missing, faded, streaked, or shows lines, this might indicate a
problem with the black or photo print cartridge in the right slot.
• If any of the color lines are missing, faded, streaked, or show lines, this might
indicate a problem with the tri-color print cartridge in the left slot.
Maintain the HP All-in-One
Related topics
•“
Clean the print cartridges” on page 100
Replace the print cartridges” on page 93
•“
Align the print cartridges” on page 99
•“
Work with print cartridges
To ensure the best print quality from the HP All-in-One, you will need to perform some
simple maintenance procedures. This section provides guidelines for handling the print
cartridges and instructions for replacing, aligning, and cleaning the print cartridges.
You might also need to check your print cartridges if a message appears on the screen.
This section contains the following topics:
•
Handle the print cartridges
Check the estimated ink levels
•
Replace the print cartridges
•
Use a photo print cartridge
•
Use the print cartridge protector
•
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Chapter 12
• Remove ink from your skin and clothing
Ink-backup mode
•
Advanced print cartridge maintenance
Maintain the HP All-in-One
•
Handle the print cartridges
Before you replace or clean a print cartridge, you should know the part names and how
to handle the print cartridges.
1 Copper-colored contacts
2 Plastic tape with pink pull tab (must be removed before installing)
3 Ink nozzles under tape
Hold the print cartridges by their black plastic sides, with the label on top. Do not touch
the copper-colored contacts or the ink nozzles.
NOTE: Handle the print cartridges carefully. Dropping or jarring cartridges can cause
temporary printing problems, or even permanent damage.
Check the estimated ink levels
You can easily check the ink supply level to determine how soon you might need to
replace a print cartridge. The ink supply level shows an estimate of the amount of ink
remaining in the print cartridges. Actual ink levels may vary.
TIP: You can also print a self-test report to see if your print cartridges might need to
be replaced.
NOTE: If the print cartridges were used before being installed in the product, or have
been refilled, the estimated ink levels on the Estimated Ink levels tab may be
inaccurate or unavailable.
92 Maintain the HP All-in-One
Page 96
NOTE: Ink from the cartridges is used in the printing process in a number of different
ways, including in the initialization process, which prepares the product and cartridges
for printing, and in print head servicing, which keeps print nozzles clear and ink flowing
smoothly. In addition, some residual ink is left in the cartridge after it is used. For more
information, see
www.hp.com/go/inkusage.
To check the ink levels from the HP Photosmart Software
1. In the HP Solution Center, click Settings, point to Print Settings, and then click
Printer Toolbox.
NOTE: You can also open the Printer Toolbox from the Print Properties dialog
box. In the Print Properties dialog box, click the Features tab, and then click the
Printer Services button.
The Printer Toolbox appears.
2. Click the Estimated Ink Level tab.
The estimated ink levels for the print cartridges appear.
Replace the print cartridges
Follow these instructions when the ink level is low.
NOTE: When the ink level for the print cartridge is low, a message appears on your
computer screen. You can also check the ink levels by using the software installed
with the HP All-in-One.
When you receive a low-ink warning message, make sure you have a replacement print
cartridge available. You should also replace the print cartridges when you see faded text
or if you experience print quality issues related to the print cartridges.
To order print cartridges for the HP All-in-One, go to
prompted, choose your country/region, follow the prompts to select your product, and
then click one of the shopping links on the page.
Maintain the HP All-in-One
www.hp.com/buy/supplies. If
NOTE: At this time, some portions of the HP Web site are available in English only.
Choose the right cartridge combination
Choose the best combination of cartridges for your print job:
• Everyday printing: Use a black cartridge along with a tri-color cartridge.
• Color photos: Use a photo cartridge along with a tri-color cartridge.
To replace the print cartridges
1. Make sure the product is turned on.
CAUTION: If the product is turned off when you open the print cartridge door to
access the print cartridges, it will not release the cartridges for changing. You
might damage the product if the print cartridges are not docked safely when you
try to remove them.
2. Make sure you have letter or A4 unused plain white paper loaded in the input tray.
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Maintain the HP All-in-One
3. Open the print cartridge door.
The print carriage moves to the far right side of the product.
4. Wait until the print carriage is idle and silent. Lightly press down on a print cartridge
to release it, and then pull the print cartridge toward you out of its slot.
If you are replacing the tri-color print cartridge, remove the print cartridge from the
slot on the left.
If you are replacing the black or photo print cartridge, remove the print cartridge from
the slot on the right.
1 Print cartridge slot for the tri-color print cartridge
2 Print cartridge slot for the black and photo print cartridges
TIP: If you are removing the black print cartridge in order to install the photo print
cartridge, store the black print cartridge in the print cartridge protector or an airtight
plastic container.
94 Maintain the HP All-in-One
Page 98
5. Remove the new print cartridge from its packaging and, being careful to touch only
the black plastic, gently remove the plastic tape by using the pink pull tab.
1 Copper-colored contacts
2 Plastic tape with pink pull tab (must be removed before installing)
3 Ink nozzles under tape
CAUTION: Do not touch the copper-colored contacts or ink nozzles. Also, do
not re-tape the print cartridges. Doing so can result in clogs, ink failure, and bad
electrical connections.
Maintain the HP All-in-One
6. Hold the print cartridge with the HP logo on top, and insert the new print cartridge into
the empty cartridge slot. Make sure you push the print cartridge in firmly until it snaps
into place.
If you are installing the tri-color print cartridge, slide it into the left slot.
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Maintain the HP All-in-One
If you are installing a black or photo print cartridge, slide it into the right slot.
7. Close the print cartridge door.
8. When prompted, press the button next to OK.
The product prints a print cartridge alignment page.
NOTE: If you have colored paper loaded in the input tray when you align the print
cartridges, the alignment will fail. Load unused plain white paper into the input
tray, and then try the alignment again.
9. Load the page print side down on the right front corner of the glass, and then press
the button next to OK to scan the page.
10. When the On light stops flashing, the alignment is complete. Remove the alignment
page and recycle or discard it.
Related topics
“
Align the print cartridges” on page 99
Use a photo print cartridge
You can optimize the quality of the color photos you print and copy with the HP All-inOne by purchasing a photo print cartridge. Remove the black print cartridge and insert
the photo print cartridge in its place. With the tri-color print cartridge and photo print
cartridge installed, you have a six-ink system, which provides enhanced quality color
photos.
96 Maintain the HP All-in-One
Page 100
When you want to print regular text documents, swap the black print cartridge back in.
Use a print cartridge protector or an airtight plastic container to keep your print cartridge
secure when it is not being used.
Related topics
•“
Replace the print cartridges” on page 93
Use the print cartridge protector” on page 97
•“
Use the print cartridge protector
In some countries/regions, when you purchase a photo print cartridge, you might also
receive a print cartridge protector. In other countries/regions, a print cartridge protector
comes in the box with the HP All-in-One. If neither your print cartridge nor the HP All-inOne came with a print cartridge protector, you can use an airtight plastic container to
protect your print cartridge.
NOTE: If you use a plastic container, make sure the ink nozzles on the print cartridge
do not touch the plastic.
The print cartridge protector is designed to keep a print cartridge secure and prevent it
from drying out when it is not being used. Whenever you remove a print cartridge from
the HP All-in-One with the intention of using it again later, store it in the print cartridge
protector. For example, store the black print cartridge in a print cartridge protector if you
are removing it so you can print high-quality photos with the photo and tri-color print
cartridges.
To insert a print cartridge into the print cartridge protector
▲ Place the print cartridge into the print cartridge protector at a slight angle and snap it
securely into place.
Maintain the HP All-in-One
Work with print cartridges 97
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