HP Officejet 6500, Officejet E709 User Manual

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OFFICEJET 6500

User Guide

E709

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HP Officejet 6500 (E709) All-in-One Series

User Guide

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Hewlett-Packard Company notices

The information contained in this document is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Acknowledgements

Windows and Windows XP are U.S. registered trademarks of Microsoft Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.

9. Use only the external power adaptor/ battery provided with the device.

card is supported by the product. SD Logo is a trademark of its proprietor.

Secure Digital memory

Safety information

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

1. Read and understand all instructions in the documentation that come s wi th the device.

2. Observe all warnings and instructions marked on the product.

3. Unplug this product from wall outlets before cleaning.

4. Do not install or use this product near water, or when you are wet.

5. Install the product securely on a stable surface.

6. Install the product in a protected location where no one can step on or trip over the line cord, and the line cord cannot be damaged.

7. If the product does not operate normally, see

troubleshoot.

8. There are no user-serviceable parts inside. Refer servicing to qualified service personnel.

Maintain and

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Contents

1 Get started

Find other resources for the product .......................................................................................11

Finding the device model number............................................................................................12

Accessibility..............................................................................................................................13

Understand the device parts...................................... ...............................................................13

Front view...........................................................................................................................14

Printing supplies area.........................................................................................................14

Back view.................................. ...... ... ...... .... ..... .... ...... ... ...... ... ...... .... ....... .. ....... .. ....... .........15

Device control panel buttons and lights..............................................................................15

Connection information.................................... ........... .......... ............ ........ ............. ........ .....17

Turn off the device................................................. ...................................................................18

Eco-Tips....................................................................................................................................18

2 Use the device

Use device control panel menus..............................................................................................19

Device control-panel message types............................................ ........ .... .......... ........ ... ......... ..20

Status messages............................................................................................ ....................20

Warning messages.............................................................. .................. ........... ............. .....20

Error messages................................................................................................................. .21

Critical error messages................................... ....................................................................21

Change device settings............................................................................................................21

Use the HP software......................................... ........................................................................22

Use the HP photo and imaging software............................................................................22

Use the HP productivity software.......................................................................................23

Load originals...........................................................................................................................24

Load an original on the scanner glass................................................................................24

Load an original in the automatic document feeder (ADF).................................................25

Select print media........................................................... ............ .... ............. .... ............ .... . ........27

Recommended papers for printing and copying.................................................................27

Recommended papers for photo printing...........................................................................28

Tips for selecting and using print media.............................................................................29

Understand specifications for supported media.................................................................30

Understand supported sizes....................................................................... ..................30

Understand supported media types and weights............................................ .............33

Set minimum margins.........................................................................................................34

Load media...............................................................................................................................35

Print on special and custom-sized media.................................................................................36

Print borderless............................... ......... ...... ....... ......... ...... ......... ...... ........... ..... .......... .. ..........37

Install the duplexer...................................................................................................................38

3Print

Change print settings........................... .....................................................................................40

Change settings from an application for curr ent jobs (Windows).......................................40

Change default settings for all future jobs (Windows)........................................................40

Change settings (Mac OS X)................................................................ ..............................41

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Print on both sides (duplexing).................................................................................................41

Guidelines for printing on both sides of a page..................................................................41

Perform duplexing..............................................................................................................41

Print a Web page............................................................ ..........................................................42

Cancel a print job......................................................................................................................43

4Scan

Scan an original..................................................... ...................................................................44

Scan an original to a computer...........................................................................................45

Scan an original to a memory device.................................................................................45

Use Webscan via embedded Web server................................................................................45

Scan from a TWAIN-compliant or a WIA-compliant program...................................................46

Scan from a TWAIN-compliant program............................... ..............................................46

Scan from a WIA-compliant program......................... .........................................................46

Edit a scanned original.............................................................................................................46

Edit a scanned photo or graphic.........................................................................................46

Edit a scanned document using optical character reco gnition (OCR) software.................47

Change scan settings.............................................................................. .................................47

Cancel a scan job.....................................................................................................................47

5 Work with memory devices

Insert a memory card................................................................................................................48

Print DPOF photos............................. .......................................................................................49

Print Selected Photos.............................................................................................. .................50

View photos............................................................................ ..................................................50

View photos using your computer......................................................................................50

Print an index sheet from the device control panel...................................................................50

Save photos to your computer..................................................................................................51

Use Photo Fix tools..................................................................................................................51

Use Red Eye Removal.............................................................................................................51

Use Date Stamp.......................................................................................................................52

Set New Defaults......................................................................................................................52

6Fax

Send a fax................................................................................................................................53

Send a basic fax....................................................................................................... ..........54

Send a fax manually from a phone.....................................................................................54

Send a fax using monitor dialing........................................................................................55

Send a fax from memory....................................................................................................56

Schedule a fax to send later...............................................................................................56

Send a fax to multiple recipients................................................................................ .........57

Send a fax to multiple r ecipients from the device control panel ..................................58

Send a fax to multiple recipients from the HP Photosmart Studio Soft ware (Mac

OS X)............................................................................................................................58

Send a color original fax.....................................................................................................58

Change the fax resolution and Lighter / Darker settings......... .... ............ ..... ............ .... .....59

Change the fax resolution..................................... ... .....................................................59

Change the Lighter / Darker setting................................... ......... ............. ...................60

Set new default settings...............................................................................................61

Send a fax in Error Correction Mode..................................................................................61

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Contents

Receive a fax................................................. ...........................................................................61

Receive a fax manually......................................................................................................62

Set up backup fax reception...............................................................................................63

Reprint received faxes from memory.............................. ....................................................64

Poll to receive a fax............................................................................................................64

Forward faxes to another number......................................................................................65

Set the paper size for received faxes.................................................................................65

Set automatic reduction for incoming faxes....................................... ......... ..... ......... ...... ....66

Block junk fax numbers......................................................................................................66

Set the junk fax mode...................................................................................................67

Add numbers to the junk fax list...................................................................................67

Remove numbers from the junk fax list........................................................................68

Print a Junk Fax Report................................................................................................68

View a list of blocked fax numbers...............................................................................68

Receive faxes to your computer (Fax to PC and Fax to Mac)............................................68

Fax to Pc and Fax to Mac requirements...................................................... .................69

Activate Fax to PC and Fax to Mac..............................................................................69

Modify Fax to PC or Fax to Mac settings........................................................ ..............70

Turn off Fax to PC or Fax to Mac.................................................................................70

Change fax settings............................................... ...................................................................70

Configure the fax header....................................................................................................71

Set the answer mode (Auto answer)..................................................................................71

Set the number of rings before answering..........................................................................72

Change the answer ring pattern for distinctive ring............................................................72

Set the fax error correction mode.......................................................................................73

Set the dial type..................................................................................................................73

Set the redial options............................................ ..............................................................74

Set the fax speed................................................................................................................74

Set the fax sound volume...................................................................................................75

Set up speed-dial entries.............................................. ............................................................75

Set up fax numbers as speed-dial entries or groups..........................................................75

Set up speed-dial entries.......................................................... ....................................76

Set up a speed-dial group............................................................................................76

Print and view a list of speed-dial entries...........................................................................77

View a list of speed-dial entries....................................................................................77

Print a list of speed-dial entries....................................................................................78

Fax over Internet Protocol (FoIP).............................................................................................78

Test fax setup...................................................................................... .....................................79

Use reports.......................................................................... .....................................................79

Print fax confirmation reports.................................. ... .........................................................80

Print fax error reports................................... .......................................................................81

Print and view the fax log...................................................................................................81

Clear the fax log.................................................................................................................82

Print the details of the last fax transaction.......................................................................... 82

Print a Caller ID History Report..........................................................................................83

Cancel a fax....................................... .......................................................................................83

7Copy

Make copies.................................. ...... ... ...... ... ...... .... ..... .... ...... ... ...... ... ...... .... ...... ... ...... ............84

Change the copy settings..................................................................................................... ....85

Set the number of copies................................ ..........................................................................85

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Set the copy paper size............................................................................................................86

Set the copy paper type............................................................................................................86

Change copy speed or quality..................................................................................................8 6

Resize an original to fit onto letter or A4 paper........................................................................87

Copy a legal-size document onto letter paper..........................................................................88

Adjust the lightness and darkness of your copy.......................................................................88

Enhance light areas of your copy.............................................................................................89

Collate a copy job.....................................................................................................................89

Apply Margin Shift to a Copy Job.............................................................................................90

Two-sided copy jobs.......................................................... ...... .......... ....... .......... ....... ...............90

Cancel a copy job.....................................................................................................................91

8 Configure and manage

Manage the device.............................................................................................................. .....92

Monitor the device..............................................................................................................93

Administer the device.........................................................................................................9 3

Use device management tools.................................................................................................95

Toolbox (Windows)..................................................... .............. .... ............. ....... ........... ...... .95

Open the Toolbox.......................................................................................... ............... 95

Toolbox tabs .................................................................................................. .............. 96

Network Toolbox............................................. ........ ... ........ ..... ........ ..... ... ........ ..... ......... 96

Use the HP Solution Center (Windows).............................................................................97

Embedded Web server.......................................................................................................97

To open the embedded Web server.............................................................................98

Embedded Web server pages......................................................................................99

HP Printer Utility (Mac OS X)..............................................................................................99

Open the HP Printer Utility............................................................................................99

HP Printer Utility panels............................................... .................................................99

Use the HP Device Manager (Mac OS X)........................................................................100

Understand the printer status page........................................................................................100

Understand the network configuration page............................................................ ...............101

Configure network options...................................................... ................................................102

Change basic network settings.........................................................................................103

View and print network settings..................................................................................103

Turn the wireless radio on and off (some models only)..............................................103

Change advanced network settings.................................................................................103

Set link speed.............................................................................................................104

To View IP settings.................................................... .................................................104

To Change IP settings................................................................................................104

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Contents

Set up faxing for the device ...................................................................................................104

Set up faxing (parallel phone systems)............................................................................105

Choose the correct fax setup for your home or office.................................................106

Case A: Separate fax line (no voice calls received)...................................................108

Case B: Set up the device with DSL................................................ ...........................109

Case C: Set up t he devi ce with a PBX phone system or an ISDN line.......... ... .........110

Case D: Fax with a distinctive ring service on the same line......................................111

Case E: Shared voice/fax line....................................................................................112

Case F: Shared voice/fax line with voice mail............................................................113

Case G: Fax line shared with co mputer modem (no voice calls received).................114

Case H: Shared voice/fax line with computer modem................................................117

Case I: Shared voice/fax line with answerin g machine..............................................121

Case J: Shared voice/fax line with computer modem and answering machine..........123

Case K: Shared voice/fax line with computer dial-up modem and voice mail............127

Serial-type fax setup....................................................................... ..................................128

Configure the device (Windows).............................................................................................129

Direct connection.......................................................... ........... ...... ........... ...... ........... .......129

Install the softwa r e before connecting the dev ice (r ecom m ended)............................130

Connect the device before installing the software......................................................130

Share the device on a locally shared network............................................................131

Network connection..........................................................................................................131

To install the device on a network..............................................................................132

To install the device software on client computers.....................................................132

To install the printer driver using Add Printer.............................................................133

Configure the device (Mac OS X)...........................................................................................133

Install the software for network or direct connection...................................................... ..133

Share the device on a locally shared network..................................................................133

Set up the device for wireless communication (some models only).......................................134

Understand 802.11 wireless network settings..................................................................135

To set up wireless communication using the installer (Windows)....................................137

To set up wireless communication using the installer (Mac OS X)...................................137

To set up wireless communication using the device control panel with wire less setup

wizard...............................................................................................................................137

To turn off wireless communication..................................................................................137

Connect the device us ing an ad hoc wireless network connection..................................1 3 8

Guidelines for reducing interference on a wireless network.............................................138

Configure your firewall to work with HP devices...............................................................138

Change the connection method.................................. ......................................................139

Guidelines for ensuring wireless network security............................................................140

To add hardware addresses to a WAP................................................ .......................140

Other guidelines.........................................................................................................140

Uninstall and reinstall the software.........................................................................................141

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9 Maintain and troubleshoot

Work with ink cartridges............................. .............................................................................143

Information on ink cartridges and the printhead...............................................................144

Check the estimated ink levels.........................................................................................144

Replace the ink cartridges................................................................................................145

Advanced ink cartridge maintenance...............................................................................147

Clean the sensor........................................................................................................148

Clean the sensor windows on the ink cartridges........................................................149

Advanced printhead maintenance....................................................................................151

Clean the printhead....................................................................................................151

Align the printer..........................................................................................................152

Usage information collection............................................................................................153

Print and evaluate a print quality report..................................................................................154

To print a print quality report.............................................................................................154

To evaluate the Print Quality Diagnostic Page.................................................................155

Ink Levels.............................. ...... ... ...... ... ...... .... ...... ... ...... ... ...... .... ..... ....... ... ....... .. ......155

Good color bars........................................................................................... ........... ....155

Ragged, irregularly streaked, or faded bars...............................................................156

Regular white streaks in the bars...............................................................................157

Bar colors are not uniform..........................................................................................157

Large Black Font Text................................................................................................158

Alignment Patters.......................................................................................................158

Clean the device................................................... ..................................................................159

Clean the scanner glass...................................................................................................159

Clean the exterior............................................................................................................. 160

Clean the automatic document feeder....................................... .... ...................................160

General troubleshooting tips and resources..................................................................... ......163

Solve printing problems..........................................................................................................164

The device shuts down unexpectedly................................... ............................................164

Error message appears on control-panel display.............................................................165

Device takes a long time to print......................................................................................165

Blank or partial page printed.............................................................................................165

Something on the page is missing or incorrect.................................... ...... .......................166

Placement of the text or graphics is wrong.......................................................................166

Print troubleshooting........................................... ................ ............ ................ ........... ........ .....167

Envelopes print incorrectly...............................................................................................168

The product is not responding..........................................................................................168

The product prints meaningless characters.......................... ............................................171

Nothing happens when I try to print..................................................................................172

The margins are not printing as expected........................................................................175

Text or graphics are cut off at the edge of the page.........................................................176

A blank page came out while printing................................................................... ............178

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Contents

Print quality troubleshooting...................................................................................................179

Wrong, inaccurate, or bleeding colors..............................................................................179

Ink is not filling the text or graphics completely................................................................182

The printout has a horizontal band of distortion near the bottom of a borderless

print...................................................................................................................................184

Printouts have horizontal streaks or lines.........................................................................185

Printouts are faded or have dull colors.............................................................................187

Printouts seem blurry or fuzzy..........................................................................................189

Printouts are slanted or skewed.......................................................................................190

Ink streaks on the back of the paper................................................................................191

Paper is not picked up from the input tray........................................................................192

Poor black text......................................................... .........................................................193

The product prints slowly................................................ ....... ...........................................195

Solve paper-feed problems....................................................................................................195

Solve copy problems..............................................................................................................197

No copy came out...................................... .......................................................................197

Copies are blank........................................ ........ ..... ........ ... ........ ..... ........ ... ........ ..... ........ ..198

Documents are missing or faded......................................................................................198

Size is reduced....................................................................................... ..........................198

Copy quality is poor..........................................................................................................198

Copy defects are apparent...............................................................................................199

Error messages appear....................................................................................................199

Solve scan problems..............................................................................................................199

Scanner did nothing........................................ ........ ... ........ ..... ........ ... ........ ..... ........ ... .......200

Scan takes too long..........................................................................................................200

Part of the document did not scan or text is missing........................................................201

Text cannot be edited.......................................................................................................201

Error messages appear....................................................................................................202

Scanned image quality is poor.........................................................................................202

Scan defects are apparent...............................................................................................203

Solve fax problems............................................................................. ....................................203

The fax test failed.............................................................................................................204

Solve network problems.........................................................................................................217

Solve wireless problems (some models only)........................................................................217

Basic wireless troubleshooting.........................................................................................218

Advanced wireless troubleshooting..................................................................................218

Make sure your computer is connected to your network............................................219

Make sure that the HP device is connected to your network......................................220

Check to see if the firewall software is blocking communication................................221

Make sure the HP device is online and ready............................................................221

Your wireless router is using a hidden SSID..............................................................222

Make sure the wireless version of the HP device is set as the default printer driver

(Windows only)...........................................................................................................222

Make sure the HP Network Devices Support service is running (Win dows only).......222

Add hardware addresses to a wireless access point (WAP)......................................223

Solve photo (memory card) problems....................................................................................223

The device cannot read the memory card........................................................................223

The device cannot read photos on the memory card.......................................................224

Solve device management problems.....................................................................................224

Embedded Web server cannot be opened.......................................................................224

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Troubleshoot installation issues.............................................................................................225

Hardware installation suggestions...................................................................... ..............225

Software installation suggestions.....................................................................................226

Clear jams.............................. .... ...... ... ...... .. ....... ...... .... ..... .... ...... ... ...... ... ...... .... ...... ... .............227

Clear paper jams..............................................................................................................227

Avoid paper jams.................................................... .... ............. .... ............. .... ............. .......229

Errors......................................................................................................................................229

Printhead Problem.............................................................. ...... ........... ............. ..... ...........230

Incompatible Printhead..................................................... ........... .............. .... .............. .....230

Printhead problem and advanced printhead maintenance...............................................230

Printhead problem - The following printhead has a problem......................................230

Advanced printhead maintenance..............................................................................231

Fax Memory Full.......................................................... ...... ...............................................235

Device Disconnected........................................................ .................. .............. ................235

Ink Alert.............................. ...............................................................................................235

HP recommends you have a replacement available for when print quality becomes

no longer acceptable..................................................................................................236

The amount of ink in the following cartridge may be low enough to cause poor print

quality and cartridge changes may be required soon. HP recommends you have

replacement cartridges available to install when print quality is no longer

acceptable..................................................................................................................236

Ink system failure.................................................................................... ..... ...............236

Cartridge Problem................................ ......... ....... ...... ......... ...... ......... ...... ........... ..... .........237

The following cartridge appears to be missing or damaged.......................................237

Cartridge(s) in Wrong Slot - The following cartridges are in the wrong slots..............237

Cartridge Problem................................ ......... ....... ...... ......... ...... ......... ...... ........... ..... .........237

Paper Mismatch....................................... ..... ........ ... ........ ..... ........ ..... ........ ... ........ ..... .......237

The cartridge cradle cannot move....................................................................................238

Paper Jam...................................................................................................................... ..238

The printer is out of paper................................................................................................238

Incompatible Cartridge(s).................................................................................................238

Incompatible Cartridge(s)...........................................................................................238

Printer Offline................................... ........ ..... ........ ... ......... ... ........ ... .......... ... ........ ..... ........239

Printer Paused........................................................... ........... ...... .......... ....... .......... ...... .....239

Sensor issue........................................................ ................. ............ ........... ................ .....240

Sensor failure...................................................................................................................240

Previously used genuine HP cartridge.............................................................................240

Ink Service Capacity Warning..........................................................................................241

Document failed to print....................................................................................................241

General printer error................................................................................................. ........241

A HP supplies and accessories

Order printing supplies online.................................................... .............. ....... ............ ....... .....242

Accessories............................................................................................................................242

Supplies..................................................................................................................................242

Supported ink cartridges................................. ........ ..... ........ ..... ........ .... ........ ..... ........ ... ....243

HP media......................................................... .................................................................243

Page 13

Contents

B Support and warranty

Obtain electronic support................................. ........ ..... ........ ... ........ ..... ........ ... ........ ..... ..........244

Warranty.................................................................................................................................245

Ink cartridge warranty information..........................................................................................246

Obtain HP telephone support.................................................................................................247

Support process...............................................................................................................247

Before you call....................................................... .......... ....... .......... ...... ........... ...... .........247

HP support by phone............................................................... .........................................248

Phone support period.................................................................................................248

Telephone support numbers................................. ..... ........ ... ........... ... ........ ..... ......... ..249

Placing a call............................... .......................................................................... ......250

After the phone support period...................................................................................250

Additional warranty options..............................................................................................250

HP Quick Exchange Service (Japan)...............................................................................251

HP Korea customer support.............................................................................................251

Prepare the device for shipment...................................................................................... .......252

Remove the device control-panel faceplate.....................................................................252

Remove the rear access panel or duplexer......................................................................254

Remove the output tray....................................................................................................254

Pack the device......................................................................................................................255

C Device specifications

Physical specifications.......................................... ................ ........... ................ ............. ...... ....256

Product features and capacities.............................................................................................256

Processor and memory specifications................................................................... ........ .........257

System requirements............................... ... .......... ... ........ ..... ........ ... ........ ..... ........ ... ........ .......257

Network protocol specifications..............................................................................................258

Embedded Web server specifications....................................................................................258

Print specifications........................................ ........... ........ ........ ............. ........ ........... ...............259

Copy specifications.............................. ............. ........ ............. ....... ............ ....... ............. ..... .....259

Fax specifications.......................................................................................... .........................259

Scan specifications........................................... .......... ....... .......... ....... .......... ...... ........... .........260

Environmental specifications............................................................................. .....................260

Electrical specifications..........................................................................................................260

Acoustic emission sp e cifications (print in Draft mode, noise levels per ISO 7779)................261

Memory card specifications....................................................................................................2 61

D Regulatory information

FCC statement........................................................................................................................263

Notice to users in Korea.........................................................................................................263

VCCI (Class B) compliance statement for users in Japan............................................. .........263

Notice to users in Japan about the power cord......................................................................264

Toxic and hazardous substance table....................................................................................264

LED indicator statement.........................................................................................................264

Noise emission statement for Germany.................................................................................264

Notice to users of the U.S. telephone network: FCC requirements........................................265

Notice to users of the Canadian telephone network...............................................................265

Notice to users in the European Economic Area............................................................ ........267

Notice to users of the German telephone network.................................................................267

Page 14

Regulatory information for wireless products (some models only).........................................267

Exposure to radio frequency radiation........................................................................ ......268

Notice to users in Brazil....................................................................................................268

Notice to users in Canada................................................................................................268

Notice to users in Taiwan.................................................................................................268

European Union regulatory notice....................................................................................269

Australia wired fax statement.................................................................................................269

Regulatory model number......................................................................................................269

Declaration of conformity........................................... ........................................................... ..271

Environmental product stewardship program.........................................................................273

Paper use...................................................................................................................... ...273

Plastics.............................................................................................................................273

Material safety data sheets..................................... ..... ........ ... .......... ... ......... ..... ........ ... ....273

Recycling program........................................... ..... ... ........ ..... ........ ... .......... ... ........ ........ ....273

HP inkjet supplies recycling program...............................................................................273

Disposal of waste equipment by users in private households in the European

Union................................................................................................................................274

Power consumption..........................................................................................................274

Chemical Substances ................................................................. .............. ...... ............ .....275

Third-party licenses................................................................................................................276

Expat.................................................................................................................................276

OpenSSL..........................................................................................................................276

SHA2................................................................................................................................278

Index............................................................................................................................................280

Page 15

1 Get started

This guide provides details about how to use the device a nd to resolve problems.

Find other resources for the product

• Finding the device model number

• Accessibility

• Understand the device parts

• Turn off the device

• Eco-Tips

•

NOTE: If you are using the device with a computer running Windows 2000, Windows XP x64, Windows XP Starter Edition, or Windows Vista Starter Edition, some features might not be available. For more informatio n, see

Find other resources for the product

You can obtain product information and furth er t r oub leshooting resources that are not included in this guide from the fo llowing resources:

Resource Description Location

Operating system compatibility.

Setup poster Provides illustrated setup

Readme file and release notes

Fax Getting Started Guide Provides instructions for

Wireless Getting Started Guide (some models only)

Toolbox (Microsoft Windows®)

HP Solution Center (Windows) Allows you to change device

information.

Provide late-breaking information and troubleshooting tips.

setting up the device’s fax function.

Provides instructions for setting up the device’s wireless function.

Provides information about printhead health and access to maintenance services.

For more information, see

Toolbox (Windows).

settings, order supplies, start, and access the onscreen Help. Depending on the devices you have installed, the HP Solution Center provides additional features, such as access to the HP photo and imaging

A printed version of this document is provided with the device, it is also available on the HP Website

support.

Included on the Starter CD.

A printed version of the document is provided with the device.

The Toolbox is typically installed with the device software as an available installation option.

Typically installed with the device software.

www.hp.com/

Get started 11

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Chapter 1

(continued)

Resource Description Location

software and the Fax Setup Wizard. For more information, see

Use the HP Solution

Center (Windows).

HP Printer Utility (Mac OS X) Contains tools to configure

Device control panel Provides status, error, and

Logs and reports Provides information about

Printer Status report

HP Web sites Provide the latest printer

print settings, calibrate the device, clean the printhead, print the configuration page, order supplies online, and find support information from the Web site.

For more information, see

Printer Utility (Mac OS X).

warning information about operations.

events that have occurred.

Device information:

•

Product name

Model number

Serial number

Firmware version

number

Number of pages printed

•

from the trays and accessories

software, and product and support information.

The HP Printer Utility is typically installed with the device software.

For more information, see

Device control panel buttons and lights.

For more information, see

Monitor the device.

For more information, see

Understand the printer status page.

www.hp.com/support www.hp.com

HP telephone support Lists information to contact

HP. During the warranty period, this support is often free of charge.

Embedded Web Server Provides status information for

the product and the printing supplies and allows you to change device settings.

Finding the device model number

In addition to the model name that appears on the front of the device, this device ha s a specific model number. You can use this numb er to help determine which supplies or accessories are available for your product, as well as when obtaining support.

The model number is printed on a label located inside the device, near the i nk cartridges area.

12 Get started

For more information, see

Obtain HP telephone support.

For more information, see

Embedded Web server.

Page 17

Accessibility

The device provides a number of features that ma ke it accessible for people with disabilities.

Visual

The device software is accessible for users with visual impairments or low vision through the use of your operating system's accessibility options and features. It also supports most assistive technology such as screen readers, Brail le rea de rs, a nd voice-to-text applications. For users who are color blind, colo red buttons and tabs used in the software and on the device control panel have simple text or icon labels that convey the appropriate action.

Mobility

For users with mobility impairments, the device software functions can be executed through keyboard commands. The software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The device doors, buttons, paper trays, and paper guides can be operated by u sers with limited st rength and reach.

Support

For more details about the accessibility of this product and HP's commitment to product accessibility, visit HP's Web site at

For accessibility information for Mac OS X, visit the Apple We b sit e at

accessibility.

Understand the device parts

www.hp.com/accessibility.

www.apple.com/

This section contains the following topics:

•

Front view Printing supplies area

• Back view

• Device control panel buttons and l ig hts

• Connection information

•

Understand the device parts 13

Page 18

Chapter 1

Front view

1 Automatic document feeder (ADF) 2 Device control panel 3 Display 4 Memory card slots 5 Output tray 6 Output tray extension 7 Input tray 8 Scanner glass 9 Scanner backing

Printing supplies area

14 Get started

Page 19

Back view

1 Print-carriage access door 2 Ink cartridges 3 Printhead

1 Rear universal serial bus (USB) port 2 Ethernet por t 3 Power input 4 1-Line (fax), 2-EXT (phone) 5 Rear access panel 6 Duplexer (some models only)

Device control panel buttons and lights

The following diagram and related tabl e p r ovid e a quick reference to the device control panel features.

Understand the device parts 15

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Chapter 1

Label Name and Description 1 Scan: Presents the menu for selecting a scan destination. 2 Photo: Presents the menu for selecting photo options (some models only). 3 NOTE: The button name and functionality depends on the country/region in which the device

4 NOTE: The button name and functionality depends on the country/region in which the device

5 Wireless light: The wireless light is lit when the wireless radio is active. (some models only) 6 Display: View menus and messages. 7 Keypad: Enters values. 8 Speed Dial: Selects a speed-dial number. 9 Fax: Presents the menu for selecting fax options. 10 Redial/Pause: Redial the most recently dialed number, or insert a 3-second pause in a fax

11 Auto Answer: Press this button to enable or disable Auto Answer. When Auto Answer is

12 Power: Turns the device on or off. The Power button is lit when the device is on. The light blinks

13 One-touch speed-dial buttons: Access the first five speed-dial numbers (some models

14 NOTE: The button name and functionality depends on the country/region in which the device

15 START FAX Color: Starts a color fax job. 16 START FAX Black: Starts a black-and-white fax job. 17 Attention light: When blinking, the attention light indicates an error has occurred that requires

18 Cancel: Stops a job, exits a menu, or exits settings. 19 Right arrow: Increases values on the display.

is sold.

Copy: Presents the menu for selecting copy options (some models only). Number of Copies: Select the number of copies.

is sold.

Quality: Selects Best, Normal, or Fast quality for copying. NOTE: On some models, stars indicate the quality setting. Three stars for Best, two stars for

Good, and one star for Fast. Reduce/Enlarge: Allows you to resize the copy.

number.

enabled, the light is lit, the device automatically answers incoming phone calls. When off, the device does not answer any incoming fax calls.

while performing a job. When the device is turned off, a minimal amount of power is still supplied. To completely

disconnect the power supply, turn the device off, and then unplug the power cord.

only).

is sold.

Resolution: Adjusts the resolution for the fax you are sending. Junk Fax Blocker: Presents the Junk Fax Blocker Set Up menu for managing unwanted fax

calls. You are required to subscribe to a caller ID service to use this feature.

your attention.

16 Get started

Page 21

(continued)

Label Name and Description 20 OK: Selects a menu or a setting on the display. 21 Left arrow: Decreases values on the display. The left arrow will also delete a characters you

22 Back: Moves you one level up in the menu. 23 Setup: Presents the Setup Menu for generating reports and other maintenance settings, and

24 START COPY Color or START PC COPY Color: Starts a color copy job.

25 START COPY Black or START PC COPY Black: Starts a black-and-white copy job.

26 PRINT PHOTOS: Selects the photo function. Use this button to print photos from a memory

27 START SCAN: Starts a scan job and sends it to the destination you selected using the Scan To

enter on the display.

accessing the Help menu. The topic that you select from the Help menu opens a help window on your computer screen.

NOTE: To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r), the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on. The software must be installed and running. Also, the HP Digital Imaging Monitor in the Windows Taskbar must be installed and turned on at all times. On a Macintosh computer, once the software is installed, it is always available when you turn on the computer. To determine the model you have, see the

card.

button.

Finding the device model number.

Connection information

Description Recommended number

USB connection One computer connected

Ethernet (wired) connection

Printer sharing Up to five computers.

of connected computers for best performance

with a USB cable to the rear USB 2.0 high-speed port on the device.

Up to five computers connected to the device using a hub or router.

The host computer must be turned on at all times, or the other computers cannot print to the device.

Supported software features

All features are supported.

All features are supported, including Webscan.

All features resident on the host computer are supported. Only print is supported from the other computers.

Understand the device parts 17

Setup instructions

Follow the setup poster guide for detailed instructions.

Follow the instructions in the getting started guide, and then see

network options in this

guide for further instructions.

Follow the instructions in

Share the device on a locally shared network.

Configure

Page 22

Chapter 1 (continued)

Description Recommended number

of connected computers for best performance

Supported software features

Setup instructions

802.11 wireless (some models only)

Up to five computers connected to the device using a hub or router.

Turn off the device

Turn off the HP all-in-one by pressing the Power button located on the product. Wait until the Power light turns off before unplugg ing the power cord or turning off a power strip. If you improperly turn off the HP all-in-one, the print carriage might not return to the correct position causing problems with the ink cartridges and print quality issues.

Eco-Tips

HP is committed to helping customers reduce their environmental footprint. HP has provided the Eco-Tips below to help you focus on ways to assess and reduce the impact of your printing choices. In addition to specific features in this product, please visit the HP Eco Solutions website for more information on HP's environmenta l initiatives.

www.hp.com/hpinfo/globalcitizenship/environment/

• Duplex printing: Use Paper-saving Printing to print two-sided document s with multiple pages on same sheet to reduce p aper usage. For more information, se e

on both sides (duplexing).

• Smart Web printing: The HP Smart Web Printing interface includes a Clip Book and Edit Clips window where you can store, organize, or print clips you have gathered from the Web. For more information, see

• Energy Savings Information: To determine the ENERGY STAR® qualification status for this product, see

• Recycled Materials: For more information regarding recycling of HP products, please visit:

www.hp.com/hpinfo/globalcitizenship/environment/recycle/

All features are supported, including Webscan.

Print a Web page.

Power consumption.

Follow the instructions in

Set up the device for wireless communication (some models only).

18 Get started

Page 23

2 Use the device

NOTE: If you are using HP Officejet 6500 E709a/E709d, you cann ot scan and print

at the same time. The device must finish one job be fore it can begin another.

This section contains the following topics:

•

Use device control panel menus Device control-panel message types

• Change device settings

• Use the HP software

• Load originals

• Select print media

• Load media

• Print on special and custom-sized media

• Print borderless

• Install the duplexer

•

Use device control panel menus

The following sections provide a quick reference to top-level m en us that appear on the control-panel display. To display a menu, press the menu button for the function you want to use.

• Scan: Presents a list of destinations. Some destinations require the HP Solution Center to be loaded.

• Fax: Allows you to enter a fax or speed-dial number, or display the Fax menu. Menu options include:

ƕ Modifying resolution ƕ Lightening/darkening ƕ Sending delayed faxes ƕ Setting up new defaults ƕ Polling to receive a Fax

• Photo: Menu options include:

ƕ Selecting print options ƕ Editing ƕ Transferring to a computer ƕ Selecting the number of copies to print ƕ Selecting the page layout

Use the device 19

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Chapter 2

ƕ Selecting the paper size ƕ Selecting the paper type

NOTE: Listing will not present without memory card inserted.

• Copy: Menu options include:

ƕ Selecting copy quantities ƕ Reducing/enlarging ƕ Selecting media type and size ƕ Lightening/darkening a copy ƕ Collating copy jobs (some models only) ƕ Margin shifting copies ƕ Enhancing blurred and light areas in copy jobs ƕ Printing two-sided (some models only)

NOTE: The Copy menu is not available on the HP Office jet 6500 (E709d) or HP Officejet 6500 (E709r). To make a copy using these models, the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on. The software must be installed and running. Also, the HP Digital Imaging Monitor in the Windows Taskbar must be installed and turned on at all times. On a Macintosh computer, once the software is installed, it is always available when you turn on the compu ter.

To determine the model you have, see

Finding the device model number.

Device control-panel message types

This section contains the follo wing topics:

•

Status messages Warning messages

• Error messages

• Critical error messages

•

Status messages

Status messages reflect the current state of the device. They inform you of normal operation and require no action to clear them. The y chan ge as the state of the device changes. Whenever the device is ready, not busy, and has no pending warning messages, the status message READY appears if the device is turned on.

Warning messages

Warning messages inform you of events that require your attention, but they do not prevent the device from operating. An example of a warning message is a low ink warning. These messages appear until you resolve the condition.

20 Use the device

Page 25

Error messages

Error messages communicate that some action m ust b e pe rformed, such as adding media or clearing a media jam. These messages are usually accompanied by a blinking red Attention light. Take the appropriate action to continue printing.

If the error message shows an error code, press the Power button to turn off the device, and then turn it on again. In most situations, this action solves the problem. If the message persists, your device might need service. For more informat ion, see

warranty.

Critical error messages

Critical error messages inform you of a device failure. Some of these messages can be cleared by pressing the Power button to turn off the device, and then turning it on again. If a critical error persists, service is required. For more information, see

warranty.

Change device settings

You can change the device settings from these places:

• From the device control panel.

• From the HP Solution Center (Windows) or HP Device Manager (Mac OS X).

• Embedded Web server, for more information, see NOTE: When you are configuring settings in HP Solution Center or in the HP Device

Manager, you cannot see the settings that ha ve been configured from the device control panel (such as the scan settings).

Support and

Embedded Web server.

To change settings from the device control p anel

1. At the device control panel, press the menu button for the function you are using (for

example, Fax).

2. To reach the option that you want to change, use one of the following methods:

• Press a control-panel button, and then use the left or right arrow keys to adjust

the value.

• Select the option from the menu on the control-panel display.

3. Select the value that you want, and then press OK.

To change settings from the HP Solution Center (Windows)

Ÿ Double-click the HP Solution Center icon on the desktop.

- Or Double-click the Digital Imaging Monitor icon in the taskbar.

Change device settings 21

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Chapter 2

To change settings from the HP Device Manager (Mac OS X)

1. Click the HP Device Manager icon in the Dock. NOTE: If the icon does not appear in the Dock, click the Spotlight icon on the

right side of the menu bar, type HP Device Manager in the box, and then click the HP Device Manager entry.

2. Select the device in the Devices drop-down menu.

3. On the Information and Settings menu, click an item that you want to change.

To change settings from the embedded We b server

1. Open the embedded Web server.

2. Select the page with the setting you want to change.

3. Change the setting and then click Apply.

Use the HP software

This section includes the following topics:

•

Use the HP photo and imaging software Use the HP productivity software

•

Use the HP photo and imaging software

You can use the HP photo and imaging software to access many features that are not available from the device control panel.

Installing the software on your computer is an option during setup. Access to the HP photo and imaging software differs by operating system (OS). For

example, if you have a Windows computer, the HP photo and imaging software entry point is the HP Photosmart Software window. If you have a Macin tosh computer, t he HP photo and imaging software entry point is the HP Photosmart Studio window. Regardl ess,

22 Use the device

Page 27

the entry point serves as the launching pad for the HP photo and imaging software and services.

To open the HP Photosmart Software on a Windows computer

1. Do one of the following:

• On the Windows desktop, double-click the HP Photosmart Software icon.

• On the taskbar, click Start, point to Programs or All Programs, select HP, and then click HP Photosmart Software.

2. If you have more than one HP device installed, select the tab with your product's name.

NOTE: Tthe features available in the HP Photosmart So ftwa re vary depending on the devices you have installed. The software is customized to show icons that are associated with the selected device. If the selected device is not equipped with a particular feature, then the icon for that feature does not appear in the software.

TIP: If the HP Photosmart Software on your computer does not contain any icons, an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Photosmart Software; then reinstall the software. F or more information, see the setup poster that came with your device.

To open the HP Photosmart Studio software on a Macintosh computer

Ÿ Click the HP Photosmart Studio icon in the Dock.

The HP Photosmart Studio window appears. From here, you can scan, import documents, and organize and share your photos.

NOTE: If the icon does not appear in the Dock, click the Spotlight icon on the right side of the menu bar, type HP Device Manager in the box, and then click the

HP Device Manager entry. TIP: When the HP Photosmart Studio software is opened, you can gain access

to the Dock menu shortcuts by selecting and holdin g the mouse button over the HP Photosmart Studio icon in the Dock.

Use the HP productivity software

The HP Document Manager (Windows only) allows you to organi ze and annotate selected files on your computer. You can scan documents using optical character recognition (OCR) technology and save them as text files that you can edit using word processing programs. The software also allows you to monitor the HP product you installed. Some productivity software, such as HP Document Manager are optionally

Use the HP software 23

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Chapter 2

installed. The HP Solution Center, is automatically inst alled. F or more informa tion abo ut HP Solution Center, see

HP Document Manager allows you to:

• View and Organize Documents: You can view your documents as thumbnails, as a list with optional details, or view faxes, including fax-specific information such as the identification of the sender, so you can quickly recog nize the necessary document. The software makes it easy to open documents to view their content. You can organize your documents in different sets and subsets by placing them in different folders simply by dragging them to the desired lo cation. You even can have favorite folders available at any time in a special pane, and open them with one click of the mouse.

• Annotating and Editing Documents: If your document is in the image format, you can annotate the document in numerous ways by adding text or drawin gs, highlighting portions of the document, and more. If your document is in the text format, you can open and work with it using the document management software.

• Easy Sharing of Documents: Share, print, fax, or e-m ail your docu ments in variou s formats.

• Easy Transformation from Image Format to Text Format: Use the document manager software to make an editable document from your scanned document, then open and edit the document using your favorite word processor.

To open the HP Document Manager

Ÿ Double-click the HP Document Manager icon on your desktop.

Use the HP Solution Center (Windows).

Load originals

You can load an original for a copy or a scan job on the scanner glass or in the automatic document feeder (ADF). For more information on loading media in the main tray, see

Load media.

This section contains the follo wing topics:

•

Load an original on the scanner glass Load an original in the automatic document feeder (ADF)

•

NOTE: To make a copy using the HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r), the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on. The software must be installed and running. Also, the HP Digital Imaging Monitor in the W indows Taskbar must be in stalled and turned on at all times. On a Macintosh compute r , on ce the software is installed, it is always available when you turn on the computer.

To determine the model you have, see

Load an original on the scanner glass

You can copy, scan, or fax up to letter- or A4-size originals by loading them on the glass.

24 Use the device

Finding the device model n um ber.

Page 29

NOTE: Many of the special features will not work correctly if the glass and lid backing are not clean. For more information, see

NOTE: To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r), the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on. The software must be installed and running. Also, the HP Digital Imaging Monitor in the Windows Taskbar must be installed and turned on at all times. On a Macintosh computer, once the so ftware is installed, it is always available when you turn on the computer.

To determine the model you have, see

To load an original on the scanner glass

1. Lift the scanner lid.

2. Load your original print side down in the right front corner of the glass. TIP: For more help on loading an original, refer to the engraved guid es along the

edge of the glass.

Clean the device.

Finding the device model number.

3. Close the lid.

Load an original in the automatic document feeder (ADF)

You can copy, scan, or fax a one-sided or two-sided, single- or multiple-page, A4- or letter-size document by placing it in the document fe eder tray.

NOTE: Two-sided documents cannot be scanned, copied, or faxed using the ADF. Some features, such as the Fit to Page copy feature, do not work when you load your originals in the ADF.

Load originals 25

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Chapter 2

NOTE: To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r), the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on. The software must be installed and running. Also, the HP Digital Imaging Monitor in the W indows Taskbar must be in stalled and turned on at all times. On a Macintosh compute r , on ce the software is installed, it is always available when you turn on the computer.

To determine the model you have, see

Finding the device model n um ber.

CAUTION: Do not load photos in the ADF; this might cause damage to your photos.

The document feeder tray holds a maximum of 35 sheets of plain paper.

To load an original in the document feeder tray

1. Load your original, with the print side up, into the document feeder tray. Place the

pages so that the top edge of the document goes in first. Slide the media into the automatic document feeder until you hear a beep or see a message on the display indicating that the loaded pages were detected.

TIP: For more help on loading originals in the aut omatic do cument fee der, refer to the diagram engraved in the document feeder tray.

2. Slide the width guides inward until they stop at the left and right edges of t he me dia. NOTE: Remove all originals from the document feeder tray before lifting the lid on

the device.

26 Use the device

Page 31

Select print media

The device is designed to work well with most types of office media. It is best to test a variety of print media types before buying larg e qu antities. Use HP media for optimum print quality. Visit the HP Web site at

HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks & dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.

This section contains the following topics:

•

Recommended papers for printing and copying Recommended papers for photo printing

• Tips for selecting and using print media

• Understand specifications for supported media

• Set minimum margins

•

Recommended papers for printing and copying

If you want the best print quality, HP recommends using HP papers th at are specifically designed for the type of project you are printing.

Depending on your country/region, some of these papers might not be available.

www.hp.com for more information about HP media.

HP Brochure Paper HP Superior Inkjet

Paper

HP Bright White Inkjet Paper

HP Printing Paper HP Printing Paper is a high-quality multifunction paper. It produces

HP Office Paper HP Office Paper is a high-quality multifunction paper. It is suitable for

HP Office Recycled Paper

These papers are glossy-coated or matte-coated on both sides for twosided use. They are the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.

HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque enough for two-sided color usage with no showthrough, which makes it ideal for newsletters, reports, and flyers. It features ColorLok Technology for less smearing, bolder blacks and vivid colors.

documents that look and feel more substantial than documents printed on standard multipurpose or copy paper. It features ColorLok Technology for less smearing, bolder blacks and vivid colors. It is acidfree for longer lasting documents.

copies, drafts, memos and other everyday documents. It features ColorLok Technology for less smearing, bolder blacks and vivid colors. It is acid-free for longer lasting documents

HP Office Recycled Paper is a high-quality multifunction paper made with 30% recycled fiber. It features ColorLok Technology for less

Select print media 27

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Chapter 2

(continued)

smearing, bolder blacks and vivid colors. It is acid-free for longer lasting documents.

HP Premium Presentation Paper

HP Professional Paper HP Premium Inkjet

Transparency Film

HP Advanced Photo Paper

HP Everyday Photo Paper

HP Iron-On Transfers HP Iron-on Transfers (for color fabrics or for light or white fabrics) are

These papers are heavy two-sided matte papers perfect for presentation, proposals, reports and newsletters. They are heavyweight for an impressive look and feel.

HP Premium Inkjet Transparency Film makes your color presentations vivid and even more impressive. This film is easy to use and handle and dries quickly without smudging.

This thick photo paper features an instant-dry finish for easy handling without smudging. It resists water, smears, fingerprints, and humidity. Your prints have a look and feel comparable to a store processed photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm (4 x 6 inch), 13x18 cm (5 x7 inch) and two finishes – glossy or soft gloss (satin matte). It is acid-free for longer lasting documents.

Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing. This affordable, photo paper dries quickly for easy handling. Get sharp, crisp images when you use this paper with any inkjet printer. Available in semi-gloss finish in 8.5 x11 inch, A4, 4 x 6 inch and 10 x 15 cm. It is acid-free for longer lasting documents.

the ideal solution for creating custom T-shirts from your digital photos.

To order HP papers and other supplies, go to www.hp.com/buy/supplies. If prompted, choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page.

NOTE: At this time, some portions of the HP Web site are avai lable in English onl y.

HP Photo Value Packs:

HP Photo Value Packs conveniently package Origina l H P ink cartridges and HP Advanced Photo Paper to save you time and take t he guesswork out of printing affordab le professional photos with your HP printer. Orig inal HP inks and HP Advanced Photo Paper have been designed to work together so your photos are long lastin g and vivid, print after print. Great for printing out an entire vacation’s worth of photos or multiple prints to share.

Recommended papers for photo printing

If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.

Depending on your country/region, some of these papers might not be available.

HP Advanced Photo Paper

This thick photo paper features an instant-dry f inish for easy handling wit hout smudgin g. It resists water, smears, fingerprints, and humidity. Your prints have a look and feel comparable to a store processed photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm (4 x 6 inch), 13 x 18 cm (5 x 7 inch) and two finishes – glossy or soft gloss (satin matte). It is acid-free for longer lasting documents.

HP Everyday Photo Paper

Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing. This affordable, photo paper dries quickly for easy handling. Get sharp, crisp

28 Use the device

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images when you use this paper with any inkjet pri nter. Available in semi-gloss finish in

8.5 x 11 inch, A4, 4 x 6 inch and 10 x 1 5 cm . I t is acid-f ree for longe r last in g docum ent s.

HP Photo Value Packs:

HP Photo Value Packs conveniently package Original HP ink cartridges and HP Advanced Photo Paper to save you time and take the guesswork out of printin g affordable professional photos with your HP printer. Original HP inks and HP Advanced Photo Paper have been designed to work together so your photos are long lasting and vivid, print after print. Great for printing out an entire vacation’s worth of photos or multiple prints to share.

To order HP papers and other supplies, go to choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page.

NOTE: At this time, some portions of the HP Web site are available in English only.

Tips for selecting and using print media

For the best results, observe the following guidelines.

• Always use media that conforms to the device specifications. For more information, see

Understand specifications for supported media.

• Load only one type of media at a time into a tray.

• Load media print-side down and aligned against the right and back edges of the t ray. For more information, see

• Do not overload the trays. For more information, see

supported media.

• To prevent jams, poor print quality, and other printing problems, avoid the following media:

ƕ Multipart forms ƕ Media that is damaged, curled, or w r inkled ƕ Media with cutouts or perforations ƕ Media that is heavily textured, embossed, or does not acce pt ink well ƕ Media that is too lightweight or stretches easily

Load media.

www.hp.com/buy/supplies. If prom pted,

Understand specifications for

Cards and envelopes

• Avoid envelopes that have a very slick finish, self-stick adhesives, clasps, or windows. Also avoid cards and envelopes with thick, irregular, or curled edges, or areas that are wrinkled, torn, or otherwise damaged.

• Use tightly constructed envelopes, and make sure the folds are sharply creased.

• Load envelopes with the flaps facing up to the right or the back of the tray.

Photo media

•Use the Best mode to print photographs. Note that in t his mode, printing takes lo nger and more memory is required from your computer.

• Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may cause smearing.

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Chapter 2

Transparencies

• Insert transparencies with the rough si de down and the adhesive strip pointing towards the back of the device.

• Use the Normal mode to print transparencies. This mode provides longer drying time and ensures that the ink dries compl et el y b efo re the next page is delivered to the output tray.

• Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may cause smearing.

Custom-sized media

• Use only custom-sized media that is supported by th e device.

• If your application supports custom-sized media, set the medi a size in the application before printing the document. If not, set the size in the print dri ver . You might need to reformat existing documents to print them correctly on custom-sized media.

Understand specifications for supported media

Use the Understand supported sizes and Understand supported media types and

weights tables to determine the correct media to use with your device, and determine

what features will work with your media. Always use the correct media-type setting in the printer driver, and configure the trays for

the correct media type. HP recommends testing any paper before buying it in large quantities.

•

Understand supported sizes Understand supported media types and weights

•

Understand supported sizes

Media size Input tray Duplexer (some

Standard media sizes

U.S. Letter (216 x 279 mm; 8.5 x 11 inches)

U.S. Legal (216 x 356 mm; 8.5 x 14 inches)

A4 (210 x 297 mm; 8.3 x 11.7 inches) U.S. Executive (184 x 267 mm; 7.25 x

10.5 inches) B5 (JIS) (182 x 257 mm; 7.17 x 10.12

inches) B5 (ISO) (176 x 250 mm; 6.9 x 9.8

inches) B7 (88 x 125mm; 3.5 x 4.9 inches)

A5 (148 x 210 mm; 5.8 x 8.3 inches)

30 Use the device

models)

ADF

Page 35

(continued)

Media size Input tray Duplexer (some

models)

Borderless A4 (210 x 297 mm; 8.3 x 11.7 inches)

Borderless A5 (148 x 210 mm; 5.8 x 8.3 inches)

Borderless B5 (182 x 257 mm; 7.17 x

10.12 inches) HV (101 x 180 mm; 4.0 x 7.1 inches)

Cabinet size (120 x 165 mm; 4.7 x 6.5 inches)

13 x 18 cm (5 x 7 inches) Borderless cabinet (120 x 165 mm; 4.7 x

6.5 inches) Borderless 13 x 18 cm (5 x 7 inches)

Envelopes

U.S. #10 Envelope (105 x 241 mm; 4.12 x 9.5 inches)

C6 Envelope (114 x 162 mm; 4.5 x 6.4 inches)

Japanese Envelope Chou #3 (120 x 235 mm; 4.7 x 9.3 inches)

Japanese Envelope Chou #4 (90 x 205 mm; 3.5 x 8.1 inches)

Monarch Envelope

ADF

Card Envelope (111 x 162 mm; 4.4 x 6 inches)

No. 6 3/4 Envelope (91 x 165 mm; 3.6 x

6.5 inches)

Cards

Index card (76.2 x 127 mm; 3 x 5 inches) Index card (102 x 152 mm; 4 x 6 inches) Index card (127 x 203 mm; 5 x 8 inches) A6 card (105 x 148.5 mm; 4.13 x 5.83

inches) Borderless A6 card (105 x 148.5 mm;

4.13 x 5.83 inches) Hagaki** (100 x 148 mm; 3.9 x 5.8

inches)

Select print media 31

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Chapter 2

(continued)

Media size Input tray Duplexer (some

models)

Ofuku hagaki** Borderless hagaki (100 x 148 mm; 3.9 x

5.8 inches)**

Photo media

Photo media (102 x 152 mm; 4 x 6 inches)

Photo media (5 x 7 inches) Photo media (8 x 10 inches) Photo media (10 x 15 cm) Photo L (89 x 127 mm; 3.5 x 5 inches) 2L (178 x 127 mm; 7.0 x 5.0 inches) Borderless photo media (102 x 152 mm;

4 x 6 inches) Borderless photo media (5 x 7 inches)

Borderless photo media (8 x 10 inches)

ADF

Borderless photo media (8.5 x 11 inches)

Borderless photo media (10 x 15 cm) Borderless Photo L (89 x 127 mm; 3.5 x

5 inches) Borderless 2L (178 x 127 mm; 7.0 x 5.0

inches) Borderless B5 (182 x 257 mm; 7.2 x 10.1

inches) Borderless B7 (88 x 125mm; 3.5 x 4.9

inches) Borderless 4 x 6 tab (102 x 152 mm; 4 x

6 inches) Borderless 10 x 15 cm tab

Borderless 4 x 8 tab (10 x 20 cm) Borderless HV (101 x 180 mm; 4.0 x 7.1

inches) Borderless double A4 (210 x 594 mm;

8.3 x 23.4 inches) 4 x 6 tab (102 x 152 mm; 4 x 6 inches)

32 Use the device

Page 37

(continued)

Media size Input tray Duplexer (some

ADF

models)

10 x 15 cm tab 4 x 8 tab / 10 x 20 cm tab

Other media

Custom-sized media between 76.2 to 216 mm wide and 101 to 762 mm long (3 to 8.5 inches wide and 4 to 30 inches long)

Custom-sized media (ADF) between 127 to 216 mm wide and 241 to 305 mm long (5 to 8.5 inches wide and 9.5 to 12 inches long)

Panorama (4 x 10 inches, 4 x 11 inches, and 4 x 12 inches)

Borderless panorama (4 x 10 inches, 4 x 11 inches, and 4 x 12 inches)

** The device is compatible with plain and inkjet hagaki from Japan Post only. It is not compatible with photo hagaki from Japan Post.

Understand supported media types and weights

Tray Type Weight Capacity

Input tray Paper 60 to 105 g/m

(16 to 28 lb bond)

Up to 250 sheets of plain paper

(25 mm or 1 inch stacked)

Transparencies Up to 70 sheets

(17 mm or 0.67 inch stacked)

Photo media 280 g/m

(75 lb bond)

Up to 100 sheets (17 mm or 0.67 inch

stacked)

Labels Up to 100 sheets

(17 mm or 0.67 inch stacked)

Envelopes 75 to 90 g/m

(20 to 24 lb bond envelope)

Cards Up to 200 g/m

Up to 30 sheets (17 mm or 0.67 inch

stacked)

Up to 80 cards

(110 lb index)

Select print media 33

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Chapter 2

(continued)

Tray Type Weight Capacity

Duplexer (available on some models)

Output tray All supported media Up to 50 sheets of plain

ADF Paper 60 to 82 g/m

Set minimum margins

The document margins must match (or exceed) these margin sett ing s in portrait orientation.

Paper 60 to 105 g/m

(16 to 28 lb bond)

(16 to 22 lb bond)

Not applicable

paper (text printing)

Plain paper: 35 sheets Legal and special paper:

20 sheets

Media (1) Left

U.S. Letter U.S. Legal A4 U.S. Executive B5 A5 Cards Custom-sized media Photo media

Envelopes 3.0 mm (0.12

NOTE: If you are using the duplexer to print on both sides of the paper, the minimum top and bottom margins must match or exceed 12 mm (0.47 inch).

34 Use the device

margin

3.3 mm (0.13 inch)

inch)

(2) Right margin

3.3 mm (0.13 inch)

3.0 mm (0.12 inch)

(3) Top margin

3.3 mm (0.13 inch) - singlesided printing

14 mm (0.55 inch) - duplex printing

3.0 mm (0.12 inch)

(4) Bottom margin*

3.3 mm (0.13 inch)

14.9 mm (0.59 inch) duplex printing

14.9 mm (0.59 inch)

Page 39

Load media

This section provides instructions for loading media into the device.

To load Tray 1 (main tray)

1. Lift the output tray.

2. Insert the media print-side down along the right of the tray. Make sure the stack of

media aligns with the right and back edges of the tray, and does not exce ed the line marking in the tray.

3. Slide the media guide in the tray to adjust it for the media size that you have loa ded, and then lower the output tray.

NOTE: Do not load paper while the device is printing.

Load media 35

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Chapter 2

4. Pull out the extension on the output tray.

Print on special and custom-sized media

To print on special or custom-sized media (Windows)

1. Load the appropriate media. For more information, see

2. With a document open, click Print on the File menu, and then click Setup, Properties, or Preferences.

3. Click the Paper/Features tab.

4. Select the media size from the Size is drop-down list.

To set a custom media size: a. Click the Custom button. b. Type a name for the new custom size. c.In the Width and Height boxes, type the dimensions, and then click Save. d. Click OK twice to close t he properties or preferences dialog box. Open the dialog

box again.

e. Select the new custom size.

5. To select the media type: a. Click More in the Type is drop-down list. b. Click the desired media type, and then click OK.

6. Select the media source from the Source is drop-down list.

7. Change any other settings, and then click OK.

8. Print your document.

Load media.

36 Use the device

Page 41

To print on special or custom-sized media (Mac OS X)

1. Load the appropriate media. For more information, see

2. On the File menu, click Page Setup.

3. From the drop-down list, select the HP device.

4. Select the media size.

5. To set a custom media size: a. Click Manage Custom Sizes in the Paper Size pull-down menu. b. Click New and type a name for the size in the Paper Size Name box. c.In the Width and Height boxes, type the dimensions and set the margins, if

desired.

d. Click Done or OK, and then click Save.

6. On the File menu, click Page Setup, and then select the new custom size.

7. Click OK.

8. On the File menu, click Print.

9. Open the Paper Handling panel.

10. Under Destination Paper Size, click the Scale to fit paper size tab, and then select

the customized paper size.

11. Change any other desired settings, and then click OK or Print.

Print borderless

Borderless printing lets you print to the ed ges of certain media types and a range of standard media sizes.

Load media.

NOTE: Open the file in a software application and assign the image size. Make sure the size corresponds to the media size on which you are printing the image.

In Windows, you can also gain access to this feat ure from the Printing Shortcuts tab. Open the printer driver, select the Printing Shortcuts tab, and sel ect the printing shortcut for this print job drop-d ow n list.

NOTE: Borderless printing is not supported on plain media. NOTE: Printing borderless photos will scale the im age and leave a small image on

all sides of the media. Printing a borderless b r ochu re will not scale the image, and the image will be printed to the media's ed ge.

To print a borderless document (Windows)

1. Load the appropriate media. For more information, see

2. Open the file that you want to print.

3. From the application, open the print driver: a. Click File, and then click Print. b. Select the printing shortcut you wan t to use.

4. Change any other print settings, and then click OK.

5. Print the document.

6. If you printed on photo media with a tear-off ta b, remove the tab to make the document

completely borderless.

Load media.

Print borderless 37

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Chapter 2

To print a borderless document (Mac OS X )

1. Load the appropriate media. For more information, see

2. Open the file that you want to print.

3. Click File, and then click Page Setup.

4. From the drop-down list, select the HP device.

5. Select the borderless media size, and then click OK.

6. Click File, and then click Print.

7. Open the Paper Type/Quality panel.

8. Click the Paper tab, and then select the media type from the Paper type drop-down

list.

NOTE: Borderless printing is not supported on plain media.

9. If you are printing photos, select Best from the Quality drop-down list. Alternatively,

select Maximum dpi, which provides up to 48 00 x 1200 optimized dpi*. *Up to 4800 x 1200 optimized dpi for color printi ng and 1200 input dpi. This setting

might temporarily use a large amount of hard disk space (400 MB or more) and will print more slowly.

10. Select the media source.

11. Change any other print settings, and then click Print.

12. If you printed on photo media with a tear-off tab, remove t he tab to make the document

completely borderless.

Load media.

Install the duplexer

NOTE: This feature is available with some models of the device.

38 Use the device

Page 43

You can print on both sides of a sheet of paper automatically when the o ptional automatic two-sided printing accessory (duplexer) is installed. For information on u s ing the duplexer, see

Print on both sides (duplexing).

To install the duplexer

1. Push the buttons on the rear access panel and remove the panel from the device.

2. Slide the duplexer into the device until the unit locks into place. Do not press the

buttons on either side of the duplexer when installing the unit; use them only for removing the unit from the device.

Install the duplexer 39

Page 44

3Print

This section contains the follo wing topics:

Change print settings

• Print on both sides (duplexing)

• Print a Web page

• Cancel a print job

•

Change print settings

You can change print settings (such as paper size or type) from an application or the printer driver. Changes made from an application take precedence over changes made from the printer driver. However, after the application is closed, the settings return to the defaults configured in the driver.

NOTE: To set print settings for all print jobs, make the changes in the printer driver. For more information about the features of the Windows printer drive r, see the online

help for the driver. For more information about printing from a specific application, see the documentation that came with the application.

This section contains the follo wing topics:

•

Change settings from an application for current jobs (Windows) Change default settings for all future jobs (Windows)

• Change settings (Mac OS X)

•

Change settings from an application for current jobs (Windows)

To change the settings

1. Open the document that you want to print.

2. On the File menu, click Print, and then click Setup, Properties, or Preferences.

(Specific options may vary depending on the application t hat you are using.)

3. Change the settings that you want, and then click OK, Print, or a similar command.

Change default settings for all future jobs (Windows)

To change the settings

1. Click Start, point to Settings, and then click Printers or Printer s and Faxes.

- Or Click Start, click Control Panel, and then double-click Printers.

2. Right-click the printer icon, and then click Properties, General Tab, or Printing Preferences.

3. Change the settings that you want, and then click OK.

40 Print

Page 45

Change settings (Mac OS X)

To change the settings

1. On the File menu, click Page Setup.

2. Change the settings that you want (such as paper size), and then click OK.

3. On the File menu, click Print to open the print driver.

4. Change the settings that you want (such as media type), and then click OK or Print.

Print on both sides (duplexing)

You can print on both sides of a sheet of media either manually, or aut oma tically using the duplexer.

NOTE: The printer driver does not support m anual duplexing. Two-sided printing requires an HP Automatic Two-sided Printing Accessory to be installed on the device.

This section contains the following topics:

•

Guidelines for printing on both sides of a page Perform duplexing

•

Guidelines for printing on both sides of a page

• Always use media that conforms to the device specifications. For more information, see

Understand specifications for supported media.

• Specify two-sided printing options in yo ur application or in the printer driver.

• Do not print on both sides of transparencies, envelopes, photo paper, glossy media, or paper lighter than 16 lb bond (60 g/m might occur with these media types.

• Several kinds of media require a specific orientation when you print on both sides of a page, such as letterhead, preprinted paper, and paper wi th watermarks and prepunched holes. When you print from a computer running Windows, the device prints the first side of the media first. Loa d the media with the prin t side facing do wn.

• For auto-duplexing, when printing finish es on one side of the media, t he device holds the media and pauses while the ink dries. Once the ink dries, the media is pulled back into the device and the second side is printed. Whe n printi ng is co mplet e, th e m edia is dropped onto the output tray. Do not grab i t before printing is complete.

• You can print on both sides of supported cu sto m -sized media by turning the media over and feeding it into the device again. For more information, see

specifications for supported media.

) or heavier than 28 lb bond (105 g/m2). Jams

Understand

Perform duplexing

NOTE: You can perform manual duplexing by first printing only the odd pages,

flipping the pages over, and then printin g only the even pages.

Print on both sides (duplexing) 41

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Chapter 3

To print automatically on both sides of a page (Windows)

1. Load the appropriate media. For more information, see

sides of a page and Load media.

2. Make sure the duplexer is properly installed. For more information, see

duplexer.

3. With a document open, click Print on the File menu, and then select a printing shortcut.

4. Change any other settings, and then click OK.

5. Print your document.

To print automatically on both sides of a page (Mac OS X)

1. Load the appropriate media. For more information, see

sides of a page and Load media.

2. Make sure the duplexer is properly installed. For more information, see

duplexer.

3. Verify that you are using the correct printer and page size in the Page Setup.

4. On the File menu, click Print.

5. Select Copies and Pages from the drop-down list.

6. Select Two-sided printing tab, and then check to print on both sides of the page.

7. Select Layout and then select the binding orientation by cl icking the appropriate icon.

8. Change any other settings, and then click Print.

Guidelines for printing on both

Install the

Guidelines for printing on both

Install the

Print a Web page

You can print a Web page from your Web browser on the HP all-in-one. If you use Internet Explorer 6.0 or higher for Web browsing, you can use HP Smart Web

Printing to ensure simple, predictable web printing with control over what you want and how you want it printed. You can access HP Smart Web Printing from the toolbar in Internet Explorer. For more information about HP Smart Web Printing, see the help file provided with it.

To print a Web page

1. Make sure you have paper loaded in the main input tray.

2. On the File menu in your Web browser, click Print.

TIP: For best results select HP Smart Web Printing from the File menu. A check

mark appears when it is selected.

The Print dialog box appears.

3. Make sure the product is the selected printer.

4. If your Web browser supports it, select the items on the Web page that you wa nt to

include in the printout. For example, in Internet Explorer, click the Options tab to se lect opti ons such a s As

laid out on screen, Only the selected frame, and Print all linked documents.

5. Click Print or OK to print the Web page.

42 Print

Page 47

TIP: To print Web pages correctly, you might need to set your print orientation to Landscape.

Cancel a print job

You can cancel a print job using one of the following methods. Device control panel: Press

currently processing. It does not affect jobs waiting to be processed. Windows: Double-click the printer icon that appears in the lower-right corner of the

computer screen. Select the print job, and then press the Delete key on the keyboard. Mac OS X: Open System Preferences, select Printer & Fax, select the printer, and then

click Open Print Queue. Select the pr in t job and then click Delete.

(Cancel button). This clears the job that the device is

Cancel a print job 43

Page 48

4 Scan

You can scan originals and send them to a variety of destinations, such as a folder on the network or on a specific computer. You can use the device control panel, the HP software, and TWAIN-compliant or WIA-compliant progra ms o n a computer.

NOTE: If you do not install the optional HP software, you can only scan using the Webscan feature. Webscan is available through the embedded Web server.

NOTE: If you are using HP Officejet 6500 E709a/E709d, you cann ot scan and print at the same time. The device must finish one job before it can begin another.

This section contains the following topics:

•

Scan an original Use Webscan via embedded Web server

• Scan from a TWAIN-compliant or a WIA-compliant program

• Edit a scanned original

• Change scan settings

• Cancel a scan job

•

Scan an original

You can start a scan from a computer or from the device control panel. This section explains how to scan from the device control panel only.

NOTE: You can also use the HP Solution Center to scan an image, including panorama images. Using this software, you can edit a scanned image and create special projects using a scanned image. For info rmatio n about how to scan fro m t he computer, and how to adjust, resize, rotate, crop, and sharpen your scans, see the onscreen help that came with your software.

44 Scan

To use the scan features, your device and computer must be connected and turned on. The printer software must also be installed and running on your computer prior to scanning. To verify that the printer software is running on a compu ter run ning W indows, look for the device icon in the system tray at the lower-right side of the screen, near the clock. To verify this on a computer using Mac OS X, open the HP Device Manager, and click Scan Picture. If a scann er is avai lable, it will l aunch the HP ScanPro a pplicati on. If it is not available, a message appears to let you know that a scanner was not found.

NOTE: Closing the HP Digital Imaging Monitor icon in your Windows system tray can cause your device to lose some of its scan functionality and result in the No Connection error message. If this happens, you can restore full functionality by restarting your computer or by starting the HP Digital Imaging Monitor.

This section contains the follo wing topics:

•

Scan an original to a computer Scan an original to a memory device

•

Page 49

Scan an original to a computer

You can send a scan to a computer connected directly to the device or a computer on the network. You can also send a scan to a program installed on a computer.

To send a scan to a computer from the HP Solution Center

1. On the computer, open the HP Solution Center.

2. See the onscreen Help for further instructions.

To send a scan to a computer from the device control panel (direct connect)

1. Load the original on the scanner glass. For more information, see

2. Press the Scan button.

3. Press the arrow keys to select the computer that you want to send the document to, and then press OK.

4. Press START SCAN. NOTE: When the scan is complete, the program t hat you ha ve se lect ed opens and

displays the document that you have scanned.

Scan an original to a memory device

You can send the scanned image as a JPEG, PDF, or TIFF image to the memory card that is currently inserted. You also have other scanning options including quality and paper size settings.

To scan to a memory device

1. Insert the memory device.

2. Load your original print-side down in the right-front corner of the glass or in the ADF .

3. Press START SCAN.

• The Scan appears, listing various options or destinations. The default destination

is whichever one you selected the last time you used this menu.

• If your device is directly connected to your computer, the Scan menu appears.

4. Press the arrow keys to highlight Memory Device, and then press OK.

5. Make any scan option changes, then press START SCAN.

The device scans the image and saves the file to the memory card.

Load originals.

Use Webscan via embedded Web server

Webscan is a feature of the embedded Web server that lets you scan photos and documents from your device to your computer using a Web browser. This feature is available even if you did not install the de vi ce software on your computer.

Ÿ Click the Information tab, click Webscan in the left pane, make selections for Image

Type and Document Size, and then click Scan or Preview.

For more information on the embedded Web server, see

Use Webscan via embedded Web server 45

Embedded Web server.

Page 50

Chapter 4

Scan from a TWAIN-compliant or a WIA-compliant program

The device is TWAIN-complaint and WIA-compliant and wo rks with programs that support TWAIN-compliant and WIA-compliant scanning devices. While yo u are in a TWAINcompliant or WIA-compliant program, you can gain a cce ss to the scanning feature and scan an image directly into the program.

TWAIN is supported in all Windows and Mac OS X operating systems. In Windows operating systems, WIA is supported only for Windows XP and Vista direct

connections. WIA is not supported for Mac OS X. This section contains the follo wing topics:

•

Scan from a TWAIN-compliant program Scan from a WIA-compliant program

•

Scan from a TWAIN-compliant program

Generally, a software program is TWAIN-compliant if it has a command such as Acquire, File Acquire, Scan, Import New Object, Insert from, or Scanner. If you are unsure whether the program is compliant or you do not know what the command is called, see the software program Help or documentation.

Start the scan from within the TWAIN-compliant program. See the software program Help or documentation for information about the commands and steps to use.

Scan from a WIA-compliant program

Generally, a software program is WIA-compliant if i t has a command such as Picture/ From Scanner or Camera in the Insert or File menu. If you are unsure whether the

program is compliant or you do not know what the command is called, see the software program Help or documentation.

Start the scan from within the WIA-compliant program. See the software program Help or documentation for information about the commands and steps to use.

Edit a scanned original

Using the HP Solution Center, you can e dit a sca nned do cument, and you can scan text documents to text using optical character recognition (OCR) soft ware. You can also use third-party editing applications you may have on your computer alrea dy.

This section contains the follo wing topics:

•

Edit a scanned photo or graphic Edit a scanned document using optical character recognition (OCR) software

•

Edit a scanned photo or graphic

You can edit a scanned photo or graphic using the scanning software inside the HP Solution Center. Use this software to adjust the brightness, contrast, color saturation, and more. You can also rotate the image using the HP Solution Center.

46 Scan

Page 51

For more information, see the onscreen help that came with the scanning software.

Edit a scanned document using optical character recognition (OCR) software

You can use OCR software to import scanned text into your preferred word -proce ssing program for editing. This allows you to edit letters, newspaper clippings, and ma ny other documents.

You can specify the word-processing program that you want to use for editing. If the wordprocessing icon is not present or active, either you do not have word-processing software installed on your computer, or the scanner software did not recog nize the program during the installation. See the onscreen Help for the HP Sol ution Center for information about how to create a link to the word-processing program.

The OCR software does not support scanning colored text. Colored text is always converted to black-and-white text before being sent to OCR. Thus, all text in the final document is in black and white, regardless of the original color.

Because of the complexity of some word-processing programs and their interaction with the device, it is sometimes preferable to scan to a text editor, such as Wordpad (Windows) or TextEdit (Mac OS X), and then cut and paste the text into t he preferred wordprocessing program.

Change scan settings

To change scan settings

• Windows: Open the HP Solution Center, select Settings, select Scan Settings and Preferences, then select from the available options and make your selections.

• HP Device Manager (Mac OS X): Launch HP Device Manager, click Information and Settings, and then select Scan Preferences from the drop-down list.

Cancel a scan job

To cancel a scan job, press Cancel on the device control panel.

Cancel a scan job 47

Page 52

5 Work with memory devices

The device comes with a memory card reader that can read several types of digital camera memory cards. You can print an index sheet, w h ich sho ws thumbnail views of photos that are stored on a memory card.

This section contains the follo wing topics:

•

Insert a memory card Print DPOF photos

• Print Selected Photos

• View photos

• Print an index sheet from the device control panel

• Save photos to your computer

• Use Photo Fix tools

• Use Red Eye Removal

• Use Date Stamp

• Set New Defaults

•

Insert a memory card

If your digital camera uses a memory card to store photos, you can insert the mem ory card into the device to print or save your photos.

CAUTION: Attempting to remove a memory card while it is being accessed can damage files on the card. You can safely remove a card only when the photo light is not blinking. Also, never insert more than one mem ory card at a time as t his can also damage files on the memory cards.

NOTE: The device does not support encrypted memory cards.

The device supports the memory cards described below. Each type of memory card can only be inserted in the appropriate slot for that card.

48 Work with memory devices

Page 53

1 Memory Stick, Memory Stick Duo, and Memory Stick Pro 2 xD

Secure Digital, Secure MMC. Reduced-Size MultiMediaCard RS - MMCmobile, miniSD, (all require adapters that must be

purchased separately)

To insert a memory card

1. Turn the memory card so that the label faces up, and the contacts are facing the

device.

2. Insert the memory card into the corresponding memory card slot. NOTE: You cannot insert more than one memory card in the devi ce.

Print DPOF photos

Camera-selected photos are photos you marked for printing wi th you r di gital camera. Depending on your camera, the camera might identify page layout, number of copies, rotation, and other print settings.

The device supports the Digital Print Order Format (DPOF) file format 1. 1, so you do not have to reselect the photos to print.

When you print camera-selected photos, the device print settings do not apply; the DPOF settings for page layout and number of copies override those of the device.

NOTE: Not all digital cameras enable you to tag your photos for printing. See the documentation that came with your digital camera to see i f you r camera supports DPOF file format 1.1.

Print DPOF photos 49

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Chapter 5

To print camera-selected photos using the DPOF standard

1. Insert your memory card into the appropriate slot on the device.

2. When prompted, do one of the following:

•Press OK to print all DPOF-tagged photos. The device prints all DPOF-tagged photos.

• Press the arrow keys to highlight No, and then press OK. This bypasses DPOF printing.

Print Selected Photos

The Select Photos function is only available if the memory card does not contain DPOF content.

To print selected photos

1. Insert your memory card into the appropriate slot on the device.

2. When prompted, press the Photo button repeatedly until the Selected Photos is

displayed.

3. Do one of the following: Ÿ Press

card.

a.Press

on the memory card.

b. Press the arrow keys to scroll thro ugh the photos, and press OK to select photos. c.Press PRINT PHOTOS to begin printing.

to select All, and then press OK to print all the photos on the memory

to select Custom, and then press OK to select and print sele cted photos

View photos

You can view photos using the HP Solution Center . This section contains the follo wing topics:

•

View photos using your computer

You can view and edit photos using the software that came with your device. For more information, see the onscreen help that came with the softwa re .

Print an index sheet from the device control panel

NOTE: From the device, you can only access JPEG and TIFF image files. To print

other types of files, transfer the files from your memory card to your computer and use the HP Solution Center.

50 Work with memory devices

Page 55

To print an index sheet

1. Insert a memory card into the appropriate slot on the device.

2. Press the Photo button.

3. Press the right arrow key repeatedly to select Index Sheet.

4. Press OK.

Save photos to your computer

After you take photos with your digital camera, you can print them immediately or save them to your computer. To save the photos to your computer, remove the memory card from your digital camera and insert it in the appropriate memory card slot on the device.

To save photos

NOTE: Use these instructions only when you are using a network connection. If you

are using a USB connection, then a dialog box will automatically app ear on the computer when you insert the memory card in the device.

1. Insert a memory card into the appropriate slot on the device. The Photo menu opens automatically.

2. Press the arrow keys and select Yes, and then press OK to select it.

3. Press the arrow keys and select Transfer To:, and then select the name of your

computer.

4. Follow the onscreen prompts on your computer to save the photos to your computer.

Use Photo Fix tools

When turned on, Photo Fix applies the following t echn ologies t o all the photos printed from a memory card.

NOTE: The default state for this feature is On

• Photo Brightening

• Adaptive Lighting enhances the cont rast to make printed images appear better. This enhancement can make dark images appear brighter.

• Smart Focus sharpens the image to make it appear sharper.

To turn on Photo Fix

1. Insert your memory card into the appropriate slot on the device.

2. When prompted, press the Photo button repeatedl y until the Photo Fix is displayed.

3. Press

to select On, and then press OK.

Use Red Eye Removal

Use this function to remove red eye from photos that you print from a memory card.

NOTE: The default state for this feature is On

Use Red Eye Removal 51

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Chapter 5

To turn on Red Eye Removal

1. Insert your memory card into the appropriate slot on the device.

2. When prompted, press the Photo button repeatedly until the Red Eye Removal is

displayed.

3. Press

to select On, and then press OK.

Use Date Stamp

Use this function to add a time and/or date stamp to the top of photos tha t you print f rom a memory card. The date is based upon the EXIF tag stored in each photo. This function does not alter the photo.

NOTE: The default state for this feature is Off

To turn on Date Stamp

1. Insert your memory card into the appropriate slot on the device.

2. When prompted, press the Photo button repeatedly until the Date Stamp is

displayed.

3. Press

• Date Only — This prints only the date

• Date and Time — This prints the time in 24–hour format and the date.

to select one of the following, and then press OK.

Set New Defaults

If you have made changes to the print settings and want to apply them to all future print jobs, use the Set New Defaults feature.

To set new defaults

1. Make the changes to other features.

2. Press the Photo button repeatedly until the Set New Defaults is displayed.

3. Press

to select Yes, and then press OK.

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6Fax

You can use the device to send and receive faxes, including color faxes. You can schedule faxes to be sent at a later time and set up speed-dials t o send faxes quickly and easily to frequently used numbers. From the device control panel, you can also set a number of fax options, such as resolution and the contrast between lightness and darkness on the faxes you send.

If the device is directly connected to a computer, you can use the HP Solution Center software to perform fax procedures that are not a v ail able from the device control panel. For more information, see

NOTE: Before you begin faxing, make sure you have set up the device properly for faxing. You might have already done this as part of the initial setup, by using either the device control panel or the software that came with the device. You can verify the fax is set up correctly by running the fax setup test from the device control panel. To run the fax test, press Setup, select Tools, select Run fax test, and then press OK.

Many fax setups can be managed through the embedded Web server. For more information, see

This section contains the following topics:

•

Send a fax Receive a fax

• Change fax settings

• Set up speed-dial entries

• Fax over Internet Protocol (FoIP)

• Test fax setup

• Use reports

• Cancel a fax

•

Use the HP Solution Center (Windows).

Embedded Web server.

Send a fax

You can send a fax in a variety of ways. Using the device contro l panel, you can send a black-and-white or color fax. You can also send a fax manually from an attached phone . This allows you to speak with the recipient be fore sending the fax.

This section contains the following topics:

•

Send a basic fax Send a fax manually from a phone

• Send a fax using monitor dialing

• Send a fax from memory

• Schedule a fax to send later

• Send a fax to multiple recipients

• Send a color original fax

•

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• Change the fax resolution and Lighter / Darker settings Send a fax in Error Correction Mode

•

Send a basic fax

You can easily send a single- or multiple-page black-and-white fax by using the device control panel.

NOTE: If you need printed confirmation that your faxes were successfully sent, enable fax confirmation before sending any faxes. For more information, see

fax confirmation reports.

TIP: You can also send a fax manually from a phone or by using mo nitor dialing. These features allow you to control the pace of yo ur dialing. They are also useful when you want to use a calling card to charge the ca ll and you have to respond to tone prompts while dialing.

To send a basic fax from the device control panel

1. Load your originals. For additional information, see

2. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed

dial button (some models only) to select a speed dial, or press Redial/Pause to redial the last number dialed.

Load originals.

TIP: To add a pause in the fax number you are entering, press Redial/Pause, or press the Symbols (*) button repeatedly, until a dash (-) appears on the display.

3. Press START FAX Black. If the device detects an original loaded in th e automatic document feeder, it

sends the document to the number you entered.

TIP: If the recipient reports issues with the quality of the fax you sent, you can try changing the resolution or contrast of your fax.

Send a fax manually from a phone

Sending a fax manually allows you to make a phone call and talk with the recipient before you send the fax. This is useful if you want to inform the recipient that you are going to send them a fax before sending it. When you send a fax manually, you can hear the dial tones, telephone prompts, or other sounds through t he han dset on yo ur tele phone . This makes it easy for you to use a calling card to send your fax.

Depending on how the recipient has their f ax machine set up, the re cipient might answe r the phone, or the fax machine might take the call. If a person answers the phone, you can speak with the recipient before sending the fax. If a fax machine answers the call,

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you can send the fax directly to the fax machine when you hear the fax to nes from the receiving fax machine.

To send a fax manually from a phone

1. Load your originals. For additional information, see

2. Dial the number by using the keypad on the phone that is connected to the device. NOTE: Do not use the keypad on the device control panel when ma nually

sending a fax. You must use the keypad on your phone to dial the recipient's number.

3. If the recipient answers the telephone, you can engage in a conversation before

sending your fax.

NOTE: If a fax machine answers the call, you will hear fax tones from the receiving fax machine. Proceed to the next step to transmit the f ax.

4. When you are ready to send the fax, press START FAX Black or START FAX

Color.

NOTE: If prompted, select Send Fax, and then press START FAX Black or START FAX Color again.

If you were speaking with the recipient befo re sen ding the fax, inform the recipient that they should press Start on their fax machine after they hear fax ton es. The telephone line is silent while the fax is transmitting. At this point, you can hang up the telephone. If you want to continue speaking with the recipient, remain on the line until the fax transmission is complete.

Load originals.

Send a fax using monitor dialing

Monitor dialing allows you to dial a number fro m th e device control panel as you would dial a regular telephone. When you send a fax using monitor dialing, you can hear the dial tones, telephone prompts, or other sounds t hrough the spea kers on the device. This enables you to respond to prompts while dialing, as well as control the pace of your dialing.

TIP: If you do not enter your calling card PIN fast enough, the de vice migh t start sending fax tones too soon and cause your PIN not to be recognized by the calling card service. If this is the case, you can create a speed dial entry to store the PIN for your calling card.

NOTE: Make sure the volume is turned on, or you will not hear a dial tone.

To send a fax using monitor dialing from the device control p anel

1. Load your originals. For additional information, see

2. Press START FAX Black or START FAX Color.

If the device detects an original loaded i n the automatic document feeder, you will hear a dial tone.

Load originals.

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3. When you hear the dial tone, enter the number by using the keypad on the device control panel.

4. Follow any prompts that might occur.

TIP: If you are using a calling card to send a fax and you have your calling card PIN stored as a speed dial, when prompted to enter your PIN, press Speed Dial or a one-touch speed dial button (some models only) to select t he speed dial

entry where you have your PIN stored.

Your fax is sent when the receiving fax machine answers.

Send a fax from memory

You can scan a black-and-white fax into memory and then send the fax from memory. This feature is useful if the fax number you are trying to reach is busy or temporarily unavailable. The device scans the originals into memory and sends them once it is able to connect to the receiving fax machine. After t he d evice scans the pages into memory, you can immediately remove the originals from the document feeder tray.

NOTE: You can only send a black-and-white fax from memory.

To send a fax from memory

1. Load your originals. For additional information, see

2. In the Fax area, press Fax. The Enter Number prompt appears.

3. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed

dial button (some models only) to select a speed dial, or press Redial/Pause to redial the last number dialed.

4. In the Fax area, press Fax repeatedly until How to Fax appears.

5. Press

6. Press START FAX Black.

The device scans the originals into memory and send s the fax when the receiving fax machine is available.

until Scan & Fax appears, and then press OK.

Load originals.

Schedule a fax to send later

You can schedule a black-and-white fax to be sent within the next 24 hours. This enables you to send a black-and-white fax late in the evening, when phone lines are not as busy or phone rates are lower, for example. The device automatically sends your fax at the specified time.

You can only schedule one fax to be sent at a time. You can continue to se nd faxes normally, however, while a fax is scheduled.

NOTE: You can only send scheduled faxes in black and white due to memory limitations.

NOTE: You can only send a scheduled fax from the ADF.

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To schedule a fax from the device control panel

1. Load your originals. For additional information, see

2. In the Fax area, press Fax repeatedly until How to Fax appears.

3. Press

4. Enter the send time by using the numeric keypad, and then press OK. If prompted, press 1 for AM, or 2 for PM.

5. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed

dial button (some models only) to select a speed dial, or press Redial/Pause to redial the last number dialed.

6. Press START FAX Black. The device scans all pages and the scheduled tim e ap pe ars on the display. The fax is sent at the scheduled time.

To cancel a scheduled fax

1. In the Fax area, press Fax repeatedly until How to Fax appears.

2. Press If there is a fax already scheduled, the Cancel prompt appears on the display.

3. Press 1 to select Yes.

until Send Fax Later appears, and then press OK.

NOTE: You can also cancel the scheduled fax by pre ssing Cancel on the device control panel when the scheduled time is visible on the display.

Send a fax to multiple recipients

This section contains the following topics:

•

Send a fax to multiple recipients from the device control panel Send a fax to multiple recipients from the HP Photosmart Studio Software (Mac OS

• X)

Load originals.

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Send a fax to multiple recipients from the device control panel

You can send a fax to multiple recipients at once by g rouping individual speed dial entrie s into group speed dial entries.

To send a fax to multiple recipients using group speed dial

1. Load your originals. For additional information, see

Load originals.

2. Press Speed Dial repeatedly, until the appropriate group speed dial entry appears.

TIP: You can also scroll through the speed dial entries by pressing or , or

you can select a speed dial entry by entering its speed dial code using t he keypad on the device control panel.

3. Press START FAX Black. If the device detects an original loaded in t he automatic document feeder, it sends the document to each number in the group speed d ia l e ntry.

NOTE: You can only use group speed dial entries to send faxes in black and white, because of memory limitations. The device scans the fax into memory then dials the first number. When a connection is made, it send s t he fax an d dial s t he next number. If a number is busy or not answering , the device follows the settings for Busy Redial and No Answer Redial. If a connection cannot be made, the next number is dialed and an error report is generated.

Send a fax to multiple recipients from the HP Photosma rt Studio Software (Mac OS X)

To send a fax to multiple recipients from the software

1. Load your originals. For additional information, see

2. Select the HP Device Manager from the Dock. The HP Device Manager window appears.

3. In the Devices pop-up menu, choose the HP all-in-one, and then dou b le - click Send Fax.

The Print dialog box opens.

4. From the Printer pop-up menu, choose the HP all-in-one (Fax).

5. From the pop-up menu, choose Fax Recipients.

6. Enter the recipient information, and then click Add to Recipients.

NOTE: You can also add recipients from the Phone Book or from the Address Book. To select a recipient from the Address Book, click Open Add ress Book, and then drag and drop the recipient to the Fax Recipients area.

7. Continue to enter recipients, clicking Add to Recipients after each one, until all the appropriate recipients are in the Recipient List.

8. Click Send Fax Now.

Send a color original fax

You can fax a color original from the device. If it determines that the recipient's fax machine only supports black-and-white faxes, the fax is sent in black and white.

58 Fax

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HP recommends that you use only color originals for color faxing.

To send a color original fax from the device control panel

1. Load your originals. For additional information, see

2. In the Fax area, press Fax. The Enter Number prompt appears.

3. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed

dial button (some models only) to select a speed dial, or press Redial/Pause to redial the last number dialed.

4. Press START FAX Color. If the device detects an original loaded in the auto mat ic document feeder, it sends the document to the number you entered.

NOTE: If the recipient's fax machine only supports black-a nd-whi te faxes, the HP all-in-one automatically sends the fax in black and white. A message appears after the fax has been sent indicating that the fax was sent in black and white. Press OK to clear the message.

Change the fax resolution and Lighter / Darker settings

You can change the Resolution and Lighter / Darker settings for documents that you are faxing.

NOTE: These settings do not affect copy settings. Copy resolution and lightness/ darkness are set independently from fax resolution and lightness/darkness. Also, th e settings that you change from the device control pan el do not affect faxes you send from your computer.

Load originals.

This section contains the following topics:

•

Change the fax resolution Change the Lighter / Darker setting

• Set new default settings

•

Change the fax resolution

The Resolution setting affects the transmission spe ed and quality of faxed black-andwhite documents. If the receiving fax machine does not suppo rt th e resolution you have chosen, the HP all-in-one sends faxes at the highest resolution supported by the receiving fax machine.

NOTE: You can only change the resolution for faxes that you are sending in black and white. The device sends all color faxes using Fine resolution.

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The following resolution settings a r e available for sending faxes: Fine, Very Fine, Photo, and Standard. The default setting is Fine.

• Fine: provides high-quality text suitable for faxing most documents. This is the default setting. When sending faxes in color, the device always uses the Fine setting.

• Very Fine: provides the best quality fax when you are faxing documents with very fine detail. If you choose Very Fine, be aware that the faxing process t akes longer to complete and you can only send black-and-white faxes using this resolution. If you send a color fax, or send a fax using the Scan and Fax or Send Fax La ter fun ctions, the fax will be sent using Fine resolution instead.

• Photo: provides the best quality fax when sending photographs in black and white. If you choose Photo, be aware that the faxing process takes longer to complete. When faxing photographs in black and white, HP recommends that you choose Photo.

• Standard: provides the fastest possible fax transmission with the lowest quality.

When you exit the Fax menu, this option returns to the default setting unless you set your changes as the default.

Change the resolution from the device control panel

1. Load your originals. For additional information, see

Load originals.

2. In the Fax area, press Fax. The Enter Number prompt appears.

3. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed dial button (some models only) to select a speed dial, or press Redial/Pause to redial the last number dialed.

4. In the Fax area, press Fax repeatedly until Resolution appears.

5. Press

to select a resolution setting, and then press OK.

6. Press START FAX Black.

If the device detects an original loaded in t he automatic document feeder, it sends the document to the number you entered.

60 Fax

Change the Lighter / Darker setting

You can change the contrast of a fax to be darker or lighter than t he original. This f eature is useful if you are faxing a document that is faded, washed out, or h andwritten. You can darken the original by adjusting the contrast.

NOTE: The Lighter / Darker setting appl ies to black-and-white faxes o nly, not color faxes.

When you exit the Fax menu, this option returns to the default setting unless you set your changes as the default.

To change the Lighter / Darker setting from the device contr ol p anel

1. Load your originals. For additional information, see

Load originals.

2. In the Fax area, press Fax. The Enter Number prompt appears.

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3. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed dial button (some models only) to select a speed dial, or press Redial/Pause to redial the last number dialed.

4. In the Fax area, press Fax repeatedly until Lighter / Darker appears.

5. Press

The indicator moves to the left or right as you press an arrow button.

6. Press START FAX Black. If the device detects an original loaded in the auto mat ic document feeder, it sends

the document to the number you entered.

Set new default settings

You can change the default value for the Resolution and Lighter / Darker settings through the device control panel.

To set new default settings from the device control panel

1. Make changes to the Resolution and Lighter / Darker settings.

2. In the Fax area, press Fax repeatedly until Set New Defaults appears.

3. Press

to lighten the fax or press to darken it, and then press OK.

until Yes appears, and then press OK.

Send a fax in Error Correction Mode

Error Correction Mode (ECM) prevents loss of data due to poor phone lines by d etecting

errors that occur during transmission and automaticall y requesting retr ansmission of the erroneous portion. Phone charges are unaffected, or might even be reduced, on good phone lines. On poor phone lines, ECM increases sending time and phone charges, but sends the data much more reliably. The default setting is On. Turn ECM off only if it increases phone charges substantially, and you can accept poorer quality in exchange for reduced charges.

If the ECM setting is OFF:

• The quality and transmission speed of faxes you send and receive are affected.

•The Fax Speed is automatically set to Medium.

• You will no longer be able to send or receive color faxes.

To change the ECM setting from the device control panel

1. Press Setup.

2. Press 5, and then press 6. This selects Advanced Fax Setup and then selects Error Correction Mode.

3. Press

4. Press OK.

Receive a fax

You can receive faxes automatically or manu ally. If you turn off the Auto Answer option, you must receive faxes manually. If you turn on the Auto Answer option (the default setting), the device automatically answers incoming calls and receives faxes after the number of rings that are specified by the Rings to Answer setting. (The default Rings to Answer setting is five rings.)

to select On or Off.

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If you receive a legal-size fax and the device is not currently set to use legal-size paper, the device reduces the fax so that it fits on the paper that is loa ded. I f you h ave disabled the Automatic Reduction feature, the device prints the f ax on two pages.

NOTE: If you are copying a document when a fax arrives, the fax is stored in the device memory until the copying finishes. This can reduce the number of fax pages stored in memory.

This section contains the follo wing topics:

•

Receive a fax manually Set up backup fax reception

• Reprint received faxes from memory

• Poll to receive a fax

• Forward faxes to another number

• Set the paper size for received faxes

• Set automatic reduction for incoming faxes

• Block junk fax numbers

• Receive faxes to your computer (Fax to PC and Fax to Mac)

•

Receive a fax manually

When you are on the phone, the person you are speaking with can send you a fax while you are still connected. This is referred to as manual faxing. Use the instructions in this section to receive a manual fax.

NOTE: You can pick up the handset to talk or listen for fax tones.

You can receive faxes manually from a phone that is:

• Directly connected to the device (on the 2-EXT port)

• On the same phone line, but not dire ctly connected to the device NOTE: The automatic document feeder must be empty to receive a fax. If there are

documents in the ADF, then the device will not be able to receive incomin g faxes.

To receive a fax manually

1. Make sure the device is turned on and you have paper loaded in the in put tray.

2. Remove any originals from the document feeder tray.

NOTE: The automatic document feeder must be empty to receive a fax. If there

are documents in the document feeder, then receiving the fax will be unsuccessful.

3. Do one of the following to answer a fax manually:

• Set the Rings to Answer setting to a high number to allow you to answ er the

incoming call before the device answers.

• Turn off the Auto Answer setting so that the device does not automatically

answer incoming calls.

4. If you are currently on the phone with the sender, instruct the sender to pre ss Start on their fax machine.

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5. When you hear fax tones from a sending fax machine, do the following: a. Press START FAX Black or START FAX Color on the device control panel. b. When prompted, select Fax Receive.

NOTE: Depending on your country/region, the device might receive the fax

automatically when you hear fax tones from the sending fax machine.

6. After the device begins to receive the fax, you can hang up the phone or remain on the line. The phone line is silent duri ng fax transmission.

Set up backup fax reception

Depending on your preference and security requirements, you can set up the device to store all the faxes it receives, only the faxes it receives while the device is in an error condition, or none of the faxes it receives.

The following Backup Fax Reception m odes are available:

On The default setting. When Backup Fax Reception is On, the device stores

On Error Only Causes the device to store faxes in memory only if an error condition exists

Off Faxes are never stored in memory. For example, you might want to turn off

all received faxes in memory. This enables you to reprint all of the faxes that are saved in memory.

NOTE: When device memory is low, it overwrites the oldest, printed faxes as it receives new faxes. If the memory becomes full of unprinted faxes, the device stops answering incoming fax calls.

NOTE: If you receive a fax that is too large, such as a very detailed color photo, it might not be stored in memory due to memory limitations.

that prevents the device from printing the faxes (for example, if the device runs out of paper). The device continues to store incoming faxes as long as there is memory available. (If the memory becomes full, the device stops answering incoming fax calls.) When the error condition is resolved, the faxes stored in memory print automatically, and then they are deleted from memory.

Backup Fax Reception for security purposes. If an error condition occurs that prevents the device from printing (for example, the device runs out of paper), the device stops answering incoming fax calls.

NOTE: If Backup Fax Reception is enabled and you turn off th e device, all faxes stored in memory are deleted, including any unprinted faxes that you might have received while the device was in an error condition. You must contact the senders to ask them to resend any unprinted faxes. For a list of the fa xe s you have received, print the Fax Log. The Fax Log is not deleted when the device is turned off.

NOTE: If you turn on Fax to PC, set Backup Fax Reception to On. If you set Backup Fax Reception to On Error Only or Off, then the backup fax reception will

attempt to save color faxes.

To set backup fax reception from the device control p ane l

1. Press Setup.

2. Select Advanced Fax Setup, and then select Backup Fax Reception.

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3. Press the right arrow button to select On, On Error Only, or Off.

4. Press OK.

Reprint received faxes from memory

If you set the Backup Fax Reception mode to On, the received faxes are stored in memory, whether the device has an error condition or not.

NOTE: After the memory becomes full, the oldest, printed faxes are overwritten as new faxes are received. If all the stored faxes are unprinted, the device does not receive any fax calls until you print or delete the faxes from memory. You might also want to delete the faxes in memory for security or privacy purposes.

Depending on the sizes of the faxes in memory, you can reprint up to eight of the most recently printed faxes, if the y are still in mem ory. For example, you might need to reprint your faxes if you lost the copy of your last printout.

To reprint faxes in memory from the device control panel

1. Make sure you have paper loaded in the input tray.

2. Press Setup.

3. Select Tools, and then select Reprint Faxes in Memory.

The faxes are printed in the reverse order from which they were received with the most recently received fax printed first, and so on.

4. If you want to stop reprinting the faxes in memory, press Cancel.

To delete all the faxes in memory from the device control panel

Ÿ Turn off the device by pressing the Power button.

All faxes stored in memory are deleted from memory when you turn off the power.

Poll to receive a fax

Polling allows the device to ask another fax machine to send a fax that it has in its queue. When you use the Poll to Receive feature, the device calls the designated fax machine and requests the fax from it. The designated fax machine must be set for polling and have a fax ready to send.

NOTE: The device does not support polling pass codes. Polling pass codes are a security feature that require the receiving fax machine to provide a pass code to the device it is polling in order to receive the fax. Make sure the device you are polling does not have a pass code set up (or has not changed the default pass code) or the device will not be able to receive the fax.

To set up poll to receive a fax from the device control panel

1. In the Fax area, press Fax repeatedly until How to Fax appears.

2. Press

until Poll to Receive appears, and then press OK.

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3. Enter the fax number of the other fax machine.

4. Press START FAX Black or START FAX Color.

NOTE: If you press START FAX Color but the sender sent the fax in black and

white, the device prints the fax in black and white.

Forward faxes to another number

You can set up the device to forward your faxes to another fax number. A received color fax is forwarded in black and white.

HP recommends that you verify the number you are forwarding to is a working fax line. Send a test fax to make sure the fax machine is able to recei v e you r forw arded faxes.

To forward faxes from the device control pa nel

1. Press Setup.

2. Select Advanced Fax Setup, and then select Fax Forwarding.

3. Press the right arrow button until On-Forward or On-Print & Forward appears, and

then press OK.

• Choose On-Forward if you want to forward the fax to another number without

printing a backup copy on the device.

NOTE: If the device is not able to forward the fax to the designated fax machine (for example, if it is not turned on), the device prints the fax. If you set up the device to print error r eports for received faxes, it will al so print an error report.

• Choose On-Print & Forward to print a backup copy of your received fax while

forwarding the fax to another number.

4. At the prompt, enter the number of the fax machine that will receive the forwarded faxes.

5. At the prompt, enter a start time and date and a stop time and date.

6. Press OK. Fax Forwarding appears on the control-panel display. If the device loses power when Fax Forwarding is set up, it saves the Fax

Forwarding setting and phone number. When power is restored to the device, the Fax Forwarding setting is still On.

NOTE: You can cancel fax forwarding by pressing Cancel on the device control

panel when the Fax Forwarding message i s vi sible on the display, or you can select Off from the Fax Forwarding Black Only menu.

Set the paper size for received faxes

You can select the paper size for received faxes. The paper size you select should match what is loaded in your input tray. Faxes can be printed on letter, A4, or legal paper only.

NOTE: If an incorrect paper size is loaded in the input tray when you receive a fax, the fax does not print and an error message appears on the di splay. Lo ad let ter, A4, or legal paper, and then press OK to print the fax.

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To set the paper size for received faxes from the device control panel

1. Press Setup.

2. Select Basic Fax Setup and then select Fax Paper Size.

3. Press

to select an option, and then press OK.

Set automatic reduction for incoming faxes

The Automatic Reduction setting determines what the HP all-in-one does if it receives a fax that is too large for the default paper size. This setting is turned on by default, so the image of the incoming fax is reduced to fit on one page, if possible. If this feature is turned off, information that does not fit on the first page is printed on a second page. Automatic Reduction is useful when you receive a legal-size fax and letter-size paper is loaded in the input tray.

To set automatic reduction from the device control panel

1. Press Setup.

2. Select Advanced Fax Setup and then select Automatic Reduction.

3. Press

4. Press OK.

to select Off or On.

Block junk fax numbers

If you subscribe to a caller ID service through your phone provider, you can block specific fax numbers so the device does not print faxes received from those numbers. When an incoming fax call is received, the device compares the n umb er to the list of junk fax numbers to determine if the call should be blocked. If the number matches a number in the blocked fax numbers list, the fax is not printed. (The maximum number of fax nu mbers you can block varies by model.)

66 Fax

NOTE: This feature is not supported in all countries/regions. If it is not supported in your country/region, Junk Fax Blocker Set Up does not appear in the Basic Fax

Setup menu. NOTE: If no phone numbers are added in the Caller ID list, it is assumed that the

user has not signed up for the Caller ID service with the phone company. Check with your local service provider for the above services be fore usi ng the feature.

This section contains the follo wing topics:

•

Set the junk fax mode Add numbers to the junk fax list

• Remove numbers from the junk fax list

• Print a Junk Fax Report

• View a list of blocked fax numbers

•

Page 71

Set the junk fax mode

By default, Block Junk Fax mode is turned On. If you do not subscribe to a caller ID service through your phone provider, or do not want to use this feature, you can turn off this setting.

To set the junk fax mode

Ÿ Press the Junk Fax Blocker button, select the Block Junk Fax option, and then

select On or Off.

Add numbers to the junk fax list

There are two ways to add a number to your junk list. You can select numbers from your caller ID history, or you can enter new numbers. The fax from numbers in your junk list are blocked if Block Junk Fax mode is set to On.

To select a number from the caller ID list

1. Press Setup.

2. Select Basic Fax Setup, and then select Junk Fax Blocker Setup.

3. Select Add number to Junk List, and then select Select Number.

4. Press the right arrow button to scroll through the numbers from which you have received faxes. When the number you want to block appears, press OK to select it.

5. When the Select Another? prompt appears, do one of the following:

• If you want to add another number to the list of junk fax numbers, press

Yes, and then repeat step 4 for each number you want to block.

• If you are done, press No.

To manually enter a number to block

1. Press Setup.

2. Select Basic Fax Setup, and then select Junk Fax Blocker Setup.

3. Select Add number to Junk List, and then select Enter Number.

4. Use the keypad to enter a fax number to block, and then press OK.

Make sure you enter the fax number as it appears on the control-panel display, and not the fax number that appears on the fax header of the received fax, as these numbers can be different.

5. When the Enter Another? prompt appears, do one of the following:

• If you want to add another number to the list of junk fax numbers

, press

Yes, and then repeat step 4 for each number you want to block.

• If you are done, press No.

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Remove numbers from the junk fax list

If you no longer want to block a fax number, you can remove a number from your junk fax list.

To remove numbers from the list of junk fax numbers

1. Press Setup.

2. Press Basic Fax Setup, and then press Junk Fax Blocker Setup.

3. Press Remove Number from Junk List.

4. Press the right arrow button to scroll through the numbers you have blocked. When the number you want to remove appears, press OK to select it.

5. When the Delete Another? prompt appears, do one of the following:

• If you want to remove another number from the list of junk fax numbers,

press Yes, and then repeat step 4 for each number you want to block.

• If you are done, press No.

Print a Junk Fax Report

Use the following procedure to print a list of blo cked junk fax numbers.

To print a Junk Fax Report

1. Press Setup, select Basic Fax Setup, select Junk Fax Blo cker Setup, select Reports, and then select Junk List.

2. Press OK.

View a list of blocked fax numbers

You can view a list of blocked fax numbers from the embedded Web server, which requires a network connection, or by printing a report from the device control panel.

To view a list of blocked numbers via the control pane l

1. Press Setup.

2. Select Print Report and then select Junk Fax List.

To view a list of blocked numbers via the embedded Web server

Ÿ Open the embedded Web server. For more informa tion, see

Web server. Click the Settings tab, select Junk Fax Blocker from the left pane.

Receive faxes to your computer (Fax to PC and Fax to Mac)

Use Fax to PC and Fax to Mac to automatically receive faxes and save faxes directly to your computer. With Fax to PC and Fax to Mac, you can store digi tal copies of your faxes easily and also eliminate the hassle of de aling with bulky paper files.

Received faxes are saved as TIFF (Tagged Image File Format). Once the fa x is received, you get an on-screen notification with a link to the folder wher e th e fa x is saved.

The files are named in the following method: XXXX_YYYYYYYY_ZZZZZZ.tif, where X is the sender's information, Y is the date, and Z is the time that the fax was received.

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NOTE: Fax to PC and Fax to Mac are available for receiving black-and-white faxe s only. Color faxes are printed instead of being saved to the computer.

This section contains the following topics:

•

Fax to Pc and Fax to Mac requirements Activate Fax to PC and Fax to Mac

• Modify Fax to PC or Fax to Mac settings

• Turn off Fax to PC or Fax to Mac

•

Fax to Pc and Fax to Mac requirements

• The administrator computer, the computer that activated the Fax to PC or Fax to Mac feature, must be on at all times. Only one computer can act as the Fax to PC or Fax to Mac administrator computer.

• The destination folder's computer or server, must be on at all times. The destina tio n computer must also be awake, faxes will not be saved if the computer is asleep or in hibernate mode.

• HP Digital Imaging monitor in Windows Taskbar must be on at all times.

• Paper must be loaded in the input tray.

Activate Fax to PC and Fax to Mac

Use the Fax to PC Setup Wizard to activate Fax to PC. The Fax to PC Setup Wizard can be started from the Solution Center or the Fa x to PC Setup Wizard on t he cont rol panel . To set up Fax to Mac on Mac OS X, use the HP Setup Assistant, part of the HP Device Manager.

To set up the Fax to PC from the Solution Center (Windows)

1. Open the Solution Center. For more information, see

Use the HP Solution Center

(Windows).

2. Select Settings, and then select Fax to PC Setup Wizard.

3. Follow the onscreen instructions to set up Fax to PC.

To set up Fax to Mac

1. Click the HP Device Manager icon in the Dock.

NOTE: If HP Device Manager is not in the Dock, click the Spotlight icon on the

right side of the menu bar, type “HP Device Manager” in the box, and then click the HP Device Manager entry.

2. Follow the onscreen instructions in the setup assistant to create and sh are the network folder.

The setup assistant automatically saves the configurations to the HP device. Also, you can configure up to 10 destination fol ders for each HP device.

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Modify Fax to PC or Fax to Mac settings

You can update the Fax to PC settings from your computer at any time from the Fax settings page in the Solution Center. You can turn off Fax to PC and disable printing faxe s from the device control panel.

To modify settings from the device control panel

1. Press the Setup button, select Basic Fax Setup, and then Fax to PC.

2. Select the setting that you want to change. You can change the fo llowing settings:

• View PC hostname: View the name of the computer that is set up to administer Fax to PC.

• Turn Off: Turn off Fax to PC.

NOTE: Use the Solution Center to turn on Fax to PC.

• Disable Fax Print: Choose this option to print faxe s as they are received. If you turn off printing, color faxes will still print.

To modify Fax to PC settings from the Solution Center (Windows)

1. Open the Solution Center. For more information, see

(Windows).

2. Select Settings, and then select Fax Settings.

3. Select the Fax to PC Settings tab.

4. Make any changes to the settings you want to modify. Press OK.

Use the HP Solution Center

NOTE: Any changes you make will overwrite the orig ina l settings.

To modify Fax to Mac from the HP Setup Assistant

1. Click the HP Device Manager icon in the Dock. NOTE: If HP Device Manager is not in the Dock, click the Spotlight icon on the

right side of the menu bar, type “HP Device Manager” in the box, and th en cli c k the HP Device Manager entry.

2. Follow the onscreen instructions in the setup assistant to create and share the

network folder. The setup assistant automatically saves the configurations to the HP device. Also,

you can configure up to 10 destination fol de r s for each HP device.

Turn off Fax to PC or Fax to Mac

1. Press the Setup button, select Basic Fax Setup, and then Fax to PC

2. Select Disable Fax Print.

Change fax settings

After completing the steps in the getting started guide that ca me with the device, use the following steps to change the initial settings or to configure other options for faxing.

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This section contains the following topics:

•

Configure the fax header Set the answer mode (Auto answer)

• Set the number of rings before answering

• Change the answer ring pattern for distinctive ring

• Set the fax error correction mode

• Set the dial type

• Set the redial options

• Set the fax speed

• Set the fax sound volume

•

Configure the fax header

The fax header prints your name and fax number on the top of every fax you send. HP recommends that you set up the fax header by using the sof tware that you installed with the device. You can also set up the fax header from the device control panel, as described here.

NOTE: In some countries/regions, the fax header informatio n is a legal requirement.

To set or change the fax header via the device panel

1. Press Setup.

2. Press Basic Fax Setup, and then press Fax Header.

3. Enter your personal or company name using the numeric keypad, and then press OK.

4. Enter your fax number by using the numeric keypad, and then press OK.

To set or change the fax header via the embedded Web s er ver

1. Open the embedded Web server, click the Settings tab, and then click Basic Fax Setup from the left pane.

2. Enter the Fax Header Name and Fax Number.

3. Click the Apply button.

Set the answer mode (Auto answer)

The answer mode determines whether the device answers incoming cal ls.

• Turn on the Auto Answer setting if you want the device to answer faxes automatically. The device answers all incoming calls and faxes.

• Turn off the Auto Answer setting if you want to receive faxes manually. You must be available to respond in person to the incoming fax call or the device does not receive faxes.

To set the answer mode to manual or automatic via the device cont rol panel

Ÿ Press Auto Answer to turn the light on or off, as appropriate for your setup.

When the Auto Answer light is on, the device answers calls automatically. When the light is off, the it does not answer calls.

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To set the answer mode to manual or automatic via the embedded Web server

1. Open the embedded Web server, click the Settings tab, and then click Basic Fax Setup in the left pane.

2. Select On or Off in the Auto Answer drop-down menu in the Other Basic Fax Settings section.

Set the number of rings before answering

If you turn on the Auto Answer setting, you can specify how many rings occur before incoming calls are automatically answered.

The Rings to Answer setting is important i f you have an answering machine on the same phone line as the device, because yo u want the answering machine to answer the phone before the device does. The number of rings to answer for the device should be greater than the number of rings to answer for the answering machin e so that it will allow the answering machine to answer the incoming call be fo re the device answers.

For example, set your answering machine to a low number of rings and the device to answer in the maximum number of rings. (The maximum number of rings varies by country/region.) In this setup, the answering machine answers the call and the device monitors the line. If the device detects fax tones, it receives the fax. If the call is a voice call, the answering machine records the incoming message.

To set the number of rings before answering via the device control panel

1. Touch Setup.

2. Select Basic Fax Setup, and then select Rings to Answer.

3. Enter the appropriate number of rings by using the keypad, or press the left or right

arrow button to change the number of rings.

4. Touch OK to accept the setting.

To set the number of rings before answering via the em bedded Web server

1. Open the embedded Web server, click the Settings tab, click Basic Fax Setup in

the left pane.

2. Select a number in the Rings-to-answer drop-down menu in the Other Basic Fax Settings section.

Change the answer ring pattern for distinctive ring

NOTE: Check with your local service provider for the above service before using the

feature.

Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one phone line. When you subscribe to this service, each number is assigned a different ring pattern. You can se t up the device to answer incoming calls th at have a specific ring pattern.

If you connect the device to a line with disti ncti v e rin g, h ave your telephone company assign one ring pattern to voice calls and another ring pattern to fax calls. HP recommends that you request double or triple rings for a fax number. When the device detects the specified ring pattern, it answers the call and receives the fax.

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If you do not have a distinctive ring service, use the de fau lt ring pattern, which is All

Rings.

NOTE: The HP fax cannot receive faxes when the main phone number is off the

hook.

To change the answer ring pattern for disti ncti ve r in g vi a t he dev ic e contr ol p anel

1. Verify that the device is set to answer fax calls automatically.

2. Press Setup.

3. Press Advanced Fax Setup, and then press Distinctive Ring.

4. Press the right arrow button to select an option, and then press OK.

When the phone rings with the ring pattern assigned to your fax line, the device answers the call and receives the fax.

To change the answer ring pattern for distincti ve ring via the embedded Web server

1. Click the Settings tab, click Advanced Fax Setup in the left pane.

2. Select a ring pattern in the Distinctive Ring drop-down menu, and then click the Apply button

Set the fax error correction mode

Typically, the device monitors the signals on the phone line while it is sending or rece iving a fax. If it detects an error signal during the tr ansmission a nd the e rror-correction set ting is on, the device can request that a portion of the fax be resent.

Turn off error correction only if you are having trouble sending or receiving a fax, and you want to accept the errors in the transmi ssion. Turning off the setting might be useful when you are trying to send a fax to another country/region or receive a fax from another country/region, or if you are using a satellite phone connection.

To set the fax error-correction mode via t he device control panel Ÿ PressFax, open the Advanced Fax Setup menu, and then use the E rror correction

mode option.

To set the fax error-correction mode via the embedded W eb server

1. Click the Settings tab, and then click Advanced Fax Setup in the left pane.

2. Select On or Off in the Error Correction Mode drop-down menu.

3. Click the Apply button.

Set the dial type

Use this procedure to set tone-dialing or pul se-di aling mode. The factory-set default is Tone. Do not change the setting unless you know that your phone line cannot use tone dialing.

NOTE: The pulse-dialing option is not a v ailable in all countries/regions.

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To set the dial type via the device control panel

Ÿ Press Setup, press Basic Fax Setup, and then use the Tone or Pulse Dialing

option.

To set the dial type via the embedded Web server

1. Click the Settings tab, and then click Basic Fax Setup in the left pane.

2. Make a selection in the Tone or Pulse Dialing drop-down menu.

3. Click the Apply button.

Set the redial options

If the device was unable to send a fax because the receiving fax machine did no t answer or was busy, the device attempts to redial base d on the settings for the busy-redial and no-answer-redial options. Use the following procedure to turn the options on o r o ff.

• Busy redial: If this option is turned on, the device redials automatically if it receives a busy signal. The factory-set default for thi s opt ion is ON.

• No answer redial: If this option is turned on, the device redials automatically if the receiving fax machine does not answer. Th e fa ctory-set default for this option is

OFF.

To set the redial options via the device control panel Ÿ Press Setup, press Advanced Fax Setup, and then use the Busy Redial or No

Answer Redial options.

To set the redial options via the embedded Web ser ver

1. Click the Settings tab, and then click Advanced Fax Setup in the left pan e.

2. Make a selection in the Busy Redial and No Answer Redial drop-down menus.

3. Click the Apply button.

Set the fax speed

You can set the fax speed used to communicate between your device and othe r fa x machines when sending and receiving faxes. The default fax speed is Fast.

If you use one of the following, setting the fax speed to a slowe r speed might be required:

• An Internet phone service

• A PBX system

• Fax over Internet Protocol (FoIP)

• An integrated services digital network (ISDN) service

If you experience problems sending and receiving faxes, you might want to try setting the Fax Speed setting to Medium or Slow. The following table provides the available fax speed settings.

Fax speed setting Fax speed Fast v.34 (33600 baud) Medium v.17 (14400 baud)

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(continued)

Fax speed setting Fax speed Slow v.29 (9600 baud)

To set the fax speed via the device control panel

1. Press Setup.

2. Select Advanced Fax Setup, and then press Fax Speed.

3. Select an option using the arrow keys, and then press OK.

To set the fax speed via the embedded Web server

1. Click the Settings tab, and then click Basic Fax Setup in the left pane.

2. Make a selection in the Fax Speed drop-down menu.

3. Click the Apply button.

Set the fax sound volume

Use this procedure to increase or decrease the volume of the fax sounds.

To set the fax sound volume via the device control panel

Ÿ Press Setup, select Fax Sound Volume, and then use the arrow keys to in crease or

decrease the volume. Press OK to select the volume.

To set the fax sound volume via the embedded Web server

1. Click the Settings tab, and then click Basic Fax Setup in the left pane.

2. Make a selection in the Fax Sound Volume drop-down menu.

3. Click the Apply button.

Set up speed-dial entries

You can set up frequently used fax numbers as spe ed-dial entries. This lets you dial those numbers quickly by using the device control panel. The first three entries for each of these destinations are associated with the three speed-di al buttons on the device control panel.

This section contains the following topics:

•

Set up fax numbers as speed-dial entries or grou ps Print and view a list of speed-dial entries

•

Set up fax numbers as speed-dial entries or groups

You can store fax numbers or groups of fax numbers as speed-dial entries. Speed-dial entries 1 through 3 are associated with the correspon ding speed-dial buttons on the device control panel.

For information about printing a list of the speed-dial entries that are set up, see

view a list of speed-dial entries.

Print and

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This section contains the follo wing topics:

•

Set up speed-dial entries Set up a speed-dial group

•

Set up speed-dial entries

• Embedded Web server (network connection): Open the embedded Web server, click the Settings tab, and then click Fax Speed-dial in the left pane.

ƕ To add an entry: Type the required information in the fields in the Fax Speed-Dial

Entry section.

ƕ To edit an entry: Click the Edit link beside the entry in theFax Speed-dial List

section.

ƕ To remove an entry: Select one or more entries in the Fax Speed-dial List

section, and then click the Delete icon.

• HP Solution Center Software (Windows): Open the Solu tion Cente r and follow the instructions in the onscreen Help.

• HP Device Manager (Mac OS X): Launch HP Device Manager, click Information and Settings, and then select Fax Speed Dial Settings from the drop-down list.

• Device control panel: Press Setup, and then select the Speed Dial Setup option. ƕ To add or change an entry: Select Individual Speed Dial or Group Speed Dial

and press the arrow keys to move to an unused entry num ber, or type a number on the keypad. Type the fax number, and then press OK. Include any pauses or other required numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix. Type the nam e, and then press OK.

ƕ To delete one entry or all entries: Select Dele te Speed Dial, press the arrow keys

to highlight the speed-dial entry that you want to delete, and then press OK.

76 Fax

Set up a speed-dial group

If you send information to the same group of fax numbers on a regular basis, you can set up a speed-dial entry for a group in order to simplify the task. The speed-dial entry for a group can be associated with a speed-dial button on the device control panel.

A group member must be a member of the speed-dial list before you can add the member to a speed-dial group. You can add up to 48 fax numbers to each group (with up to 55 characters for each fax number).

• HP Solution Center Software (Windows): Open the Solu tion Cente r and follow the instructions in the onscreen Help.

• HP Device Manager (Mac OS X): Launch HP Device Manager, click Information and Settings, and then select Fax Speed Dial Settings from the drop-down list.

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• Device control panel: Press the Setup button, and t he n select the Speed Dial Setup option.

ƕ To add a group: Select Group Speed Dial, select an unassigned speed-dial entry,

and then press OK. Use the arrow keys to highlight a speed-dial entry, and then press OK to select it. Repeat this step to add additional speed-dial entries to this group. When finished, select the Done Selecting option, and then press OK. Use the onscreen keyboard to enter a group speed-dial name, and then select Done.

ƕ To add entries to a group: Select Group Speed Dial, se lect the group speed-dial

entry that you want to change, and then pre ss OK. Use the arrow keys to highlight a speed-dial entry, and then press OK to select it (a check mark appears next to the speed-dial entry). Repeat this step to add add itional speed-dial e ntries to this group. When finished, select the Done Selecting option, and then press OK. Select Done at the Group Name screen.

ƕ To delete a group: Select Delete Speed D i al, press the arrow keys to highlight

the speed-dial entry that you want to delete, and then press OK.

• Embedded Web server (network connection): Open the embedde d Web server, click the Settings tab, and then click Fax Speed-dial in the left pane. Click the link that contains the number for the entry (for example, 26-50) in the Fax Speed-dial List.

ƕ To add a group, in the Fax Speed-dial List, click the New Group button, and

then select the individual entries from the selection. Enter the appropriat e group information and click Apply.

ƕ To edit a group: Click the Edit link beside the group in the Fax Speed-dial List

section.

ƕ To remove a group: Select one or more groups in the Fax Speed-dial List section,

and then click the Delete icon.

ƕ Click Apply when you are finished.

Print and view a list of speed-dial entries

You can print or view a list of all of the speed-dial ent ries that have been set up. Each entry in the list contains the followin g information:

• Speed-dial number (the first five entries corresp ond to the five speed-dial buttons on the device control panel)

• Name associated with the fax number or group of fax numbers

• For the fax speed-dial list, the fax number (or all of the fax numbers for a group)

This section contains the following topics:

•

View a list of speed-dial entries Print a list of speed-dial entries

•

View a list of speed-dial entries

• Embedded Web server (network connection): Open the embedded Web server, click the Settings tab, and then click Fax Speed-dial in the left pane. Click the link

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that contains the number for the entry (for example, 26-50) in the Fax Speed-dial List.

ƕ To add a group, in the Fax Speed-dial List , click the New Group button, and

then select the individual entries from the selection. Enter the appropriate group information and click Apply.

ƕ To edit or remove an entry, in the Fa x Speed-dial List , select the entry and cl ick

either the Edit link or Delete icon.

ƕ To delete a group: Select the entries and click the Delete button. ƕ Click Apply when you are finished.

• HP Device Manager (Mac OS X): Launch HP Device Manager, click Information and Settings, and then select Fax Speed Dial Settings from the drop-down list.

• HP Solution Center (Windows): Open the Solution Center and follow the instructions in the onscreen Help.

• Control Panel: Press the Setup button, select Speed Dial Setup, and then select

Print Speed Dial List.

Print a list of speed-dial entries Embedded Web server (network connection): Ope n the embedded Web server, click

the Settings tab, and then click Fax Speed-dial in the left pane. Click the link that contains the number for the entry (for example, 26-50) in the Fax Speed-dial List. Click the Print button.

Fax over Internet Protocol (FoIP)

You may subscribe to a low cost phone service that allows you to send and receive faxes with your device by using the Internet. This method is called Fax over Internet Protocol (FoIP). You probably use a FoIP service (provided by your telephone company) if you:

• Dial a special access code along with t he fax number, or

• Have an IP converter box that connects to the Internet and provides analog phone ports for the fax connection.

NOTE: You can only send and receive faxes by connecting a phone cord to the port labeled "1-LINE" on the device. This means that your connection to the Internet must be done either through a converter box (which supplies regular analog pho ne jacks for fax connections) or your telephone company.

Some Internet faxing services do not work properly when the device is sending and receiving faxes at high speed (33600bps). If you experi ence problems sending and receiving faxes while using an Internet fax service, use a slower fax speed. You can do this by changing the Fax Speed setting from High (the default) to Medium. For information on changing this setting, see

NOTE: If you have questions about internet faxing, contact your internet faxing services support department or your local service provider for further assistance.

Set the fax speed.

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Test fax setup

You can test your fax setup to check the status of the device and to make sure it is set up properly for faxing. Perform this test after you have completed setting up the device for faxing. The test does the following:

• Tests the fax hardware

• Verifies the correct type of phone cord is connected to the device

• Checks that the phone cord is plugged into the correct port

• Checks for a dial tone

• Checks for an active phone line

• Tests the status of your phone line connection The device prints a report with the results of the test. If the test fails, review the report for

information on how to fix the problem and rerun the test.

To test fax setup via the device control panel

1. Set up the device for faxing according to your particular home or offi ce se tup

instructions.

2. Make sure the ink cartridges are installed, and that full-size paper is loaded in the input tray before starting the test.

3. From the device control panel, press Setup.

4. Select Tools, and then select Run Fax Test.

The device displays the status of the test on the display and prints a report.

5. Review the report.

• If the test passes and you are still having problems faxing, check the fax settings

listed in the report to verify the settings are correct. A blank or incorrect fax setting can cause problems faxing.

• If the test fails, review the report for more information on how to fix a ny problems

found.

To set the dial type via the embedded Web server

1. Set up the device for faxing according to your particular home or office setup

instructions.

2. Make sure the ink cartridges are installed, and that full-size paper is loaded in the input tray before starting the test.

3. Embedded Web server (network connection): Click the Settings tab, and then click Device Services in the left pane.

4. Select Run Fax Test in the Test Device Featur es drop-down menu.

5. Click the Run Test button.

Use reports

You can set up the device to print error reports and confirmation reports automatically for each fax you send and receive. You can also ma nually print syst em re ports as requ ired; these reports provide useful system information about the device.

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By default, the device is set to print a report only if there is a problem sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the control-panel display after each transaction.

NOTE: If the reports are not legible, you can check the estima ted ink levels from the control panel, HP Solution Center (Windows), or HP Device Manager (Mac OS X).

NOTE: Ink level alerts and indicators provide estimates for planning purposes only. When you receive a low-ink alert, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace the ink cartridges unti l print quality becomes unacceptable.

NOTE: Ensure that the printhead and ink cartridges are in goo d co nditions and installed properly.

This section contains the follo wing topics:

•

Print fax confirmation reports Print fax error reports

• Print and view the fax log

• Clear the fax log

• Print the details of the last fax transaction

• Print a Caller ID History Report

•

Print fax confirmation reports

If you require printed confirmation that your faxes were successfully sent, follow these instructions to enable fax confirmation before sending any faxes. Select either On Fax Send or Send & Receive.

The default fax confirmation setting is Off. This means that a confirmation report is not printed for each fax sent or received. A confirmation message indicating whether a fax was successfully sent appears briefly on the control-panel display after each transaction.

80 Fax

To enable fax confirmation via the device contro l pa nel

1. Press Setup.

2. Press Print Report, and then Fax Confirmation.

3. Press the right arrow button to select one of the following, and then press OK.

Off Does not print a fax confirmation report when you send and receive

faxes successfully. This is the default setting.

On Fax Send Prints a fax confirmation report for every fax you send. On Fax Receive Prints a fax confirmation report for every fax you receive. Send & Receive Prints a fax confirmation report for every fax you send and receive.

TIP: If you choose On Fax Send or Send & Receive, and scan your fax to send from memory, you can include an image of the first page of the fax on the Fax Sent Confirmation report. Press Setup, and then selectImage on Fax Send Report. Select On and then press OK.

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To enable fax confirmation via the embedded Web server

1. Click the Settings tab, and then click Advanced Fax Setup in the left pane.

2. Make a selection in theFax Confirmation drop-down menu.

3. Click the Apply button.

Print fax error reports

You can configure the device so that it automatically prints a report when there is an error during transmission or reception.

To set the device to print fax error reports automatically via the de vice control panel

1. Press Setup.

2. Press Print Report, and then press Fax Error Report.

3. Press the right arrow button to select one of the following, and then press OK.

Send & Receive Prints whenever a fax error occurs. This is the default setting. Off Does not print any fax error reports. On Fax Send Prints whenever a transmission error occurs. On Fax Receive Prints whenever a receiving error occurs.

To set the device to print fax error reports automatically via the embedded Web server

1. Click the Settings tab, and then click Advanced Fax Setup in the left pane.

2. Make a selection in theFax Error Report drop-down menu.

3. Click the Apply button.

Print and view the fax log

The logs list faxes that have been sent from the device control panel and all faxes that have been received.

You can print a log of faxes that have been received and sent by the device. Each entry in the log contains the following informa tion:

• Transmission date and time

• Type (whether received or sent)

• Fax number

•Duration

• Number of pages

• Result (status) of transmission

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To view the fax log from the HP photo and imaging software

1. At the computer, open the HP photo and imaging soft ware. For more information, see

Use the HP photo and imaging software.

2. See the onscreen Help for the HP photo and imaging software for further instruct ions. The log lists faxes that have been sent from t he device control panel and the HP photo

and imaging software and all faxes that have been received.

To print the fax log from the device cont rol panel

1. On the device control panel, press Setup.

2. Press the arrow key to move down to Print Report, and then press OK.

3. Press the arrow key to move down to Fax Log, and then press OK.

4. Press OK again to print the log.

To view the fax log from the embedded Web server Ÿ On the Information tab, click Log in the left pane, then click the Fax Log sub-tab.

Clear the fax log

Use the following steps to clear the fax log.

To clear the fax log via the device control panel

1. On the device control panel, press Setup.

2. Press the arrow key to move down to Tools, and then press OK.

3. Press the arrow key to move down to Clear Fax Log, and then press OK.

To clear the fax log via the embedded Web server

1. Embedded Web server (network connection): Click the Settings tab, and then click Fax options in the left pane.

2. Click the Clear button in theClear Fax Logs section.

Print the details of the last fax transaction

The Last Fax Transaction report prints the details of the l ast f ax tran sacti on to occur. Details include the fax number, number of pages, and the fax status.

To print the Last Fax Transaction report

1. On the device control panel, press Setup.

2. Press the arrow key to move down to Print Report, and then press OK.

3. Press the arrow key to move down to Last Transaction, and then press OK.

82 Fax

Page 87

Print a Caller ID History Report

Use the following procedure to print a list of Caller ID fax numbers.

To print a Caller ID History Report

1. Press Setup, select Printer Report, and then select Caller ID History Report.

2. Press OK.

Cancel a fax

You can cancel a fax you are sending or receiving at any time. The device prints any pages it has already started printing and then cancels the remainder of the fa x. This can take a few moments.

To cancel a fax

Ÿ Press Cancel on the device control panel to stop a fax you are sending or receiving.

If the device does not stop faxing, press Cancel again. The device prints any pages it has already started printing and then cancels the

remainder of the fax. This can take a few mome nts.

To cancel a number you are dialing

Ÿ Press Cancel to cancel a number you are currently dialing.

Cancel a fax 83

Page 88

7 Copy

You can produce high-quality color and grayscale copies on a variety of paper types and sizes.

NOTE: To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r), the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on. The software must be installed and running. Also, the HP Digital Imaging Monitor in the W indows Taskbar must be in stalled and turned on at all times. On a Macintosh compute r , on ce the software is installed, it is always available when you turn on the computer.

To determine the model you have, see NOTE: If you are copying a document when a fax arrives, the fax is stored in the

device memory until the copying finishes. This can reduce the number of fax pages stored in memory.

This section contains the follo wing topics:

•

Make copies Change the copy settings

• Set the number of copies

• Set the copy paper size

• Set the copy paper type

• Change copy speed or quality

• Resize an original to fit onto letter or A4 paper

• Copy a legal-size document onto letter paper

• Adjust the lightness and darkness of your copy

• Enhance light areas of your copy

• Collate a copy job

• Apply Margin Shift to a Copy Job

• Two-sided copy jobs

• Cancel a copy job

•

Finding the device model n um ber.

Make copies

You can make quality copies from the device control panel.

NOTE: To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r), the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on. The software must be installed and running. Also, the HP Digital Imaging Monitor in the W indows Taskbar must be in stalled and turned on at all times. On a Macintosh compute r , on ce the software is installed, it is always available when you turn on the computer.

To determine the model you have, see

84 Copy

Finding the device model n um ber.

Page 89

To make a copy

1. Make sure you have paper loaded in the input tray.

2. Place your original face down on the scanner glass or load originals in the ADF. For

more information, see

3. Do one of the following:

• Press START COPY Black or START PC COPY Black to start a black-and-white copy job.

• Press START COPY Color or START PC COPY Color to start a color copy job.

NOTE: If you have a color original, pressing START COPY Black or START PC COPY Black produces a black-and-white copy of the color original, while pressing START COPY Color or START PC COPY Color produces a full-color copy of

the color original. NOTE: If you are using a Macintosh computer, refer to your computer for a

preview of your copy. If necessary, edit the previe w image, then click Accept and print your copies.

Load originals.

Change the copy settings

You can customize the copy settings to handle nearly any task. When you change copy settings, the changes are for the current copy job only. You must

set the changes as defaults for the settings to apply to all future copy jobs.

To save the current settings as defaults for future jobs

1. Press Copy and make any necessary changes to the settings in the menus.

2. Press Copy, and then press the arrow keys until Set New Defaults appears.

3. Press the arrow keys to select Yes, and then press OK.

Set the number of copies

You can set the number of copies that you want to print by using the Number of Copies option on the device control panel.

To set the number of copies from the device control panel

1. Make sure you have paper loaded in the input tray.

2. Place your original face down on the scanner glass or load originals in the ADF. For

more information, see

3. Press Copy repeatedly until Number of Copies appears. –Or- Press Number of Copies.

4. Press

5. Press START COPY Black or START PC COPY Black, or pressSTART COPY Color or START PC COPY Color.

or use the keypad to enter the number of copies, up to the maximum.

TIP: If you hold down either of the arrow buttons, the number of copies change s by increments of 5 to make it easier to set a large number of copies.

Load originals.

Set the number of copies 85

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Chapter 7

Set the copy paper size

You can set the paper size on the device. The paper size you select should match what is loaded in your input tray.

NOTE: If you are using an HP Officejet 6500 (E709d) or HP Officejet 6 500 (E709r), this setting is not available. To det ermine the model you ha ve, see

model number.

To set the paper size from the device control panel

1. Press Copy repeatedly until Copy Paper Size appears.

2. Press

3. Press START COPY Black or START COPY Color.

until the appropriate paper size appears, and t hen press OK.

Set the copy paper type

You can set the paper type on the device.

NOTE: If you are using an HP Officejet 6500 (E709d) or HP Officejet 6 500 (E709r), this setting is not available. To det ermine the model you ha ve, see

model number.

Finding the device

To set the paper type for copies from the device control panel

1. Press Copy repeatedly until Paper Type appears.

2. Press

3. Press START COPY Black or START COPY Color.

Refer to the following table to determine which paper type setting to choose based on t he paper loaded in the input tray.

NOTE: If a paper type is not supported for a paper size selected, the paper type will not appear on the list. Change the paper size to update the list of paper types.

until the appropriate paper type appears, and then press OK.

Change copy speed or quality

The device provides three options that affect copy speed and quality:

• Best (3 stars) produces the highest quality for all paper and e li minates the banding (striping) effect that sometimes occurs in solid area s. Best copies slower than the other quality settings.

• Normal (2 stars) delivers high-quality output and is the recomme nded setting for most of your copying. Normal copies faster than Best and is the default setting.

• Fast (1 star) copies faster than the Normal setti ng. The text is comparable to the quality of the Normal sett ing, but the graphics might be lower qua lity. The Fast setting uses less ink and extends the life of your ink cartridges.

86 Copy

Page 91

NOTE: If you are using an HP Officejet 6500 (E709d) or HP Off icejet 6500 (E7 09r), this setting is not available. To determine the model you have, see

model number.

To change the copy quality from the device control panel

1. Make sure you have paper loaded in the input tray.

2. Place your original face down on the glass or load originals in the ADF.

3. In the Copy area, press Quality until the appropriate quality setting is lit.

4. Press START COPY Black or START COPY Color. NOTE: On some models, when you select Best quality and set the media to p hoto

media, then the device will copy at the maximum quality.

Resize an original to fit onto letter or A4 paper

If the image or text on your original fills the entire sheet with no margins, use Fit to Page or Full Page 91% to reduce your original and prevent unwant ed cropping of the

text or images at the edges of the sheet.

Finding the device

NOTE: If you are using an HP Officejet 6500 (E709d) or HP Off icejet 6500 (E7 09r), this setting is not available. To determine the model you have, see

model number.

TIP: You can also use Fit to Page to enlarge a smal l photo to f it within th e printable area of a full-size page. In order to do this without changing the proportions of the original or cropping the edges, the device might leave an uneven amount of white space around the edges of the paper.

To resize a document from the device control panel

1. Make sure you have paper loaded in the input tray.

2. Place your original face down on the scanner glass or load originals in the ADF.

3. Press Copy, until Reduce/Enlarge appears.

Resize an original to fit onto letter or A4 paper 87

Finding the device

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Chapter 7

4. Press until Full Page 91% appears, and then press OK.

5. Press START COPY Black or START PC COPY Black, or START COPY Color or START PC COPY Color.

Copy a legal-size document onto letter paper

You can use the Legal > Ltr 72% setting to reduce a copy of a legal-size document to a size that fits onto letter paper.

NOTE: The percentage in the example, Legal > Ltr 72%, might not match the percentage that appears in the display.

To copy a legal-size document onto letter paper

1. Make sure you have paper loaded in the input tray.

2. Load originals in the automatic document feeder.

3. Press Copy, until Reduce/Enlarge appears.

4. Press

5. Press START COPY Black or START PC COPY Black, or START COPY Color or START PC COPY Color.

until Legal > Ltr 72% appears, and then press OK.

Adjust the lightness and darkness of your copy

You can use the Lighter / Darker option to adjust the contrast of the copies you make.

NOTE: If you are using an HP Officejet 6500 (E709d) or HP Officejet 6 500 (E709r),

this setting is not available. To det ermine the model you ha ve, see

model number.

To adjust the copy contrast from the device control panel

1. Make sure you have paper loaded in the input tray.

2. Place your original face down on the scanner glass or load originals in the ADF.

3. Press Copy repeatedly until Lighter / Darker appears.

88 Copy

Finding the device

Page 93

4. Do one of the following:

• Press

5. Press START COPY Black or START COPY Color.

to darken the copy. to lighten the copy.

Enhance light areas of your copy

You can use Photo enhancements to enha nce lig ht co lors that might otherwise appear white. You can also use Photo enhancements to eliminat e or reduce any of the following that might occur when copying with Text enhancements:

• Stray dots of color surround some text on your copies

• Large, black typefaces look splotchy (not smooth)

• Thin, colored objects or lines contain black sections

• Horizontal grainy or white bands appear in light- to medium-gray areas NOTE: If you are using an HP Officejet 6500 (E709d) or HP Off icejet 6500 (E7 09r),

this setting is not available. To determine the model you have, see

model number.

To copy an overexposed photo from the device control panel

1. Make sure you have paper loaded in the input tray.

2. Place your original face down on the scanner glass. Place your original face down on

the scanner glass or load originals in the ADF.

3. Press Copy repeatedly until Enhancements appears.

4. Press

5. Press START COPY Color.

until the Photo enhancement setting appears, and then press OK.

Finding the device

Collate a copy job

NOTE: Collating is only available on some models. NOTE: If you are using an HP Officejet 6500 (E709d) or HP Off icejet 6500 (E7 09r),

this setting is not available. To determine the model you have, see

model number.

Collating allows you to create sets of copies in the same order tha t they are scanned into the automatic document feeder (ADF). All copies are scanned int o the device memory before they are printed.

NOTE: The maximum number of pages that can be scanned and collated varies by model. If your document is too large, break the job into m ultip le jobs.

NOTE: If paper size is set to Auto, copy paper size will default to Le tter- or A4-size, depending on the location set in t he control panel . If you a re not using Let ter- or A4– size paper, you must manually change the paper size setting. If paper type is set to Auto, copy paper type will default to Plain. If you do not want Plain paper, you must manually change the paper type settin g.

Finding the device

Collate a copy job 89

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Chapter 7

To collate copies from the control panel

1. Load originals in the ADF. For more information, see

2. Press Copy repeatedly until Collate appears.

3. Press

until the On setting appears, and then press OK.

Apply Margin Shift to a Copy Job

Margin shift allows you to shift the copy image on the prin ted page to allow f or binding or a 3–hole punch. The image is shifted to th e rig ht by 3/8 inch.

NOTE: An image may be cropped on the right edge because the copie d image is not scaled down by the Margin Shift feature.

NOTE: If you are using an HP Officejet 6500 (E709d) or HP Officejet 6 500 (E709r), this setting is not available. To det ermine the model you ha ve, see

model number.

To apply margin shift from the control panel

1. Place your original face down on the scanner glass or load originals in the ADF. For

more information, see

2. Press Copy repeatedly until Margin Shift appears.

3. Press

until the On setting appears, and then press OK.

Load originals.

Finding the device

Two-sided copy jobs

NOTE: Two-sided copying is only available on some models. If two-sided copying

is not available, this option will not be displayed.

Two-sided copying allows you to print copies on both sides of a shee t of paper. It can be done via the flatbed scanner or the ADF.

NOTE: If you are copying from the flatbed scanner, the display will prompt you when it is time to load the second page.

Two-sided copying is not supported for small media. NOTE: If you are using an HP Officejet 6500 (E709d) or HP Officejet 6 500 (E709r),

this setting is not available. To det ermine the model you ha ve, see

model number.

To make two-sided copies from the control panel

1. Place your original face down on the scanner glass or load originals in the ADF. For

more information, see

2. Press Copy repeatedly until Two-sided appears.

3. Press

to select 1-side or 2-side, and then press OK.

Finding the device

Load originals.

90 Copy

Page 95

Cancel a copy job

To stop copying, press Cancel on the device control panel.

Cancel a copy job 91

Page 96

8 Configure and manage

This section is intended for the administrator or indivi dual who is responsible for managing the device. This section contains information about the following topics.

This section contains the follo wing topics:

•

Manage the device Use device management tools

• Understand the printer status page

• Understand the network configuration page

• Configure network options

• Set up faxing for the device

• Configure the device (Windows)

• Configure the device (Mac OS X)

• Set up the device for wireless communication (some models only)

• Uninstall and reinstall the software

•

Manage the device

The following, common tools can be used to manage the device. For information about accessing and using the tools, see

NOTE: Specific procedures might include other methods.

Use device management tools.

Windows

• Device control panel

• Printer driver

• Toolbox

• Network Toolbox

• Embedded Web server

Mac OS X

• Device control panel

• HP Device Manager

• HP Printer Utility

• Embedded Web server

This section contains the follo wing topics:

Monitor the device

• Administer the device

•

92 Configure and manage

Page 97

Monitor the device

This section provides instructions for monitoring the device.

Use this tool... to obtain the following information... Device control panel Obtain information about the status of jobs that

Embedded Web server

Toolbox (Windows) Ink cartridge information: Click the

Network Toolbox View network settings. From the Toolbox, click

HP Printer Utility (Mac OS X) Ink cartridge information: Open the

HP Solution Center Provides current status of the device.

are being processed, the operating status of the device, and the status of ink cartridges.

Printer status information: Click the

•

Information tab, and then click a selection in the left pane.

Accumulated ink and media usage: Click

•

the Information tab, and then click Usage

Report in the left pane.

Estimated Ink Levels tab to view the ink-level

information, and then scroll to display the

Cartridge Details button. Click the Cartridge Details button to view information about

replacement print cartridges and expiration dates.*

the Network Settings tab.

Information and Support panel and click Supplies Status. *

* Ink level alerts and indicators provide estimates for plannin g purposes o nly. When you receive a low-ink alert, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace the ink cartridges until print quality becomes unacceptable.

Administer the device

This section provides information about admini stering the device and modifying settings.

Use this tool... to do the following... Device control panel

Language and country/region: Press Setup,

•

and then open the Preferences menu. If you do not see your country/region, press 99, and then find your country/region in the list.

Device control panel volume: Press Setup,

•

and then open the Preferences menu. Fax sound volume: Press Setup, and then

•

select Fax Sound Volume. Automatic report printing: Press Setup, and

•

then open the Advance Fax Setup menu. Set the dial type: Press Setup, and then open

•

the Basic Fax Setup menu.

Manage the device 93

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Chapter 8

(continued)

Use this tool... to do the following...

Set up redial options: Press Setup, and then

•

open the Advance Fax Setup menu. Set the date and time: Press Setup, press

•

Tools, and then press Date and Time.

Embedded Web server

Toolbox (Windows)

Network Toolbox View and change network settings. From the

Set embedded Web server password: Click

•

the Settings tab, and then click Security in the left pane.

Perform device maintenance tasks: Click the

•

Settings tab, and then click Device Services in the left pane.

Language or country/region: Click the

•

Settings tab, and then click International in the left pane.

Configure network settings: Click the

•

Networking tab, and then click an option in the left pane.

Order supplies: On any tab, click the Order

•

Supplies button, and then follow the onscreen instructions.

Support: On any tab, click the Support button,

•

and then select a support option. Set the date and time: Click the Settings tab,

•

click Date & Time in the left pane, type the necessary values in the fields, and then click

Apply. Perform device maintenance tasks: Click the

•

Services tab. Configure network settings: Click the

•

Network tab, and then click a button to launch the Network Toolbox.

Toolbox, click the Network Settings tab.

Change settings: click the Change Settings

•

button. Run a network diagnostic (to check the

•

network printer connection):

If the printer is not connected, click Change

Settings, and then click Run Network Diagnostic.

If the printer is connected, when the toolbox

opens, click the Utilities tab, and then click Run Network Diagnostic.

Change the printer's IP address: In the

•

Network Settings tab, click Wired or Wireless tab, depending on the connection, edit the IP Settings, and then click OK.

94 Configure and manage

Page 99

(continued)

Use this tool... to do the following...

HP Printer Utility (Mac OS X) Perform device maintenance tasks: Open the

Use device management tools

This section contains the following topics:

•

Toolbox (Windows) Use the HP Solution Center (Windows)

• Embedded Web server

• HP Printer Utility (Mac OS X)

• Use the HP Device Manager (Mac OS X)

•

Toolbox (Windows)

The Toolbox provides maintenance information about the device.

Change the printer's DNS setting: In the

•

Network Settings tab, click Wired or Wireless tab, depending on the connection, edit the DNS

Settings, and then click OK. Print Wireless Network Test Report: In the

•

Network Settings tab, click the Utilities tab, and then click Print Wireless Network Test

Report.

Information and Support panel, and then click the

option for the task that you want to perform.

NOTE: The Toolbox can be installed from the Starter CD by selecting the full installation option if the computer meets t he system requirements.

This section contains the following topics:

•

Open the Toolbox Toolbox tabs

• Network Toolbox

•

Open the Toolbox

• From the HP Solution Center, click the Settings menu, point to Print Settings, and then click Printer Toolbox.

• Right-click the HP Digital Imaging Monitor in the taskbar, point to Printer Model Name and then click Display Printer Toolbox.

• From the printer preferences, click the Features tab, and then click Printer Services.

Use device management tools 95

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Chapter 8

Toolbox tabs

The Toolbox contains the foll owing tabs.

Tabs Contents

Estimated Ink Level

Services

Network NOTE: The Network tab is only shown if

the device has an active network or wireless connection.

Ink Level Information: Shows estimated ink

•

level for each cartridge. NOTE: Ink level alerts and indicators provide

estimates for planning purposes only. When you receive a low-ink alert, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace the ink cartridges until print quality becomes unacceptable.

Shop Online: Provides access to a Web site

•

from which you can order printing supplies for the device online.

Dial a cartridge: Shows telephone numbers that

•

you can call to order supplies for the device. Telephone numbers are not available for all countries/regions.

Cartridge Details: Shows order numbers of the

•

installed ink cartridges. Print a Printer Status Report: Allows you to

•

print the Printer Status page of the device. This page contains information about the device and ink cartridges. For more information, see

Understand the printer status page.

Align Printhead: Guides you through aligning

•

the printhead. For more information, see Align

the printer.

Clean Printhead: Guides you through cleaning

•

the printhead. For more information, see

the printhead.

The Network tab displays the current active network settings. Click the Change Settings... to open the Network Toolbox and change the network settings and run diagnostic tests.

Clean

Network Toolbox

The Network Toolbox allows you to view and change some network settings. You can change the IP address, turn the wireless radio on or off, perform tests, and pri nt reports.

To open the Network Toolbox

1. Open the Toolbox

2. Click the Network Settings tab.

3. Click the Change Settings... button.

96 Configure and manage

HP Officejet 6500, Officejet E709 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual