HP Officejet 600 User Manual

All rights are reserved. No part of the document m ay be photocopied, reproduced, or translated to another language without the prior written consent of HewlettPackard Company.

OmniPage® Limited Edition V5.0 is a U.S. registered trademark of Caere Corporation. Microsoft® is a U.S. registered trademark of Microsoft Corporation. Windows® is a U.S. registered trademark of Microsoft Corporation.

Publication number: C5313-90001 First Edition, July 1997 Printed in USA.

This product is approved for use in the United States and Canada Only. Local

country laws may prohibit the use of this product outside of the United States or Canada. It is strictly forbidden by law in virtually every country to connect nonap proved telecommunications equipment (fax machines) to public telephone networks.

Safety Information

Always follow basic safety precautions when using this product to r e duce risk of injury from fire or electric shock.

1. Read and understand all instructions in the User’s Guide.

WARNING:

Potential Shock Hazard

2. Use only a grounded electrical outlet when connecting the HP OfficeJet to a power source. If you don’t know whether the outlet is grounded, check with a qualified electrician.

3. Telephone lines can develop hazardous voltages. To avoid electrical shock, do not touch the contacts on the end of the cord, or any of the sockets on the HP OfficeJet. Replace damaged cords immediately.

4. Never insta ll telephone wiring during a lightning storm.

5. Observe all warnings and instructions marked on the product.

6. Unplug this product from wall outlets and telephone jacks before cleaning.

7. Do not install or use this product near water or when you are wet.

8. Install the product securely on a stable surface.

9. Install the product in a protected loca tion where no one can step on or trip over line cord, and the line cord will not be damaged.

10. If the product does not operate normally, see Troubleshooting.

11. No operatorserviceable parts inside. Refer servicing to qualified service personnel.

Notice

The information c on ta ine d in this document is subject to change without notice.

Hewlett-Packard shall not be liable for errors contained herein or for consequential damages in connection with the furnishing, performance, or use of this material.

Information regarding FCC Class B, Parts 15 and 68 requiremen ts can be found in the back of the User’s Guide.

Complete the following information. You’ll need it if you contact your dealer or Hewlett-Packard Company:

Date of Purchase:

Serial Number:

❏❏-❏❏-❏❏❏❏ ❏❏❏❏❏❏❏❏❏❏❏❏

(Located on the back of the machine.)

Table of Contents

Setting Up the HP OfficeJet............................. 1-1

Make Sure Everything Is in the Box.........................................1-2

If you don’t have a CD-ROM drive....................................1-2

1. Install the Tray ......................................................................1-3

2. Plug in the Line Connector ...................................................1-3

3. Connect the Printer Cable.....................................................1-4

4. Connect the Power Cord.......................................................1-4

5. Insert the Print Cartridges .....................................................1-5

6. Load the Paper Supply..........................................................1-6

7. Connect Your Office Equipment - IMPORTANT! ..............1-7

What should you connect?..................................................1-7

How to tell if you have a modem.................................1-9

How to tell if your modem is internal or external........1-9

How should you connect?.................................................1-10

8. Install the Software - REQUIRED!.....................................1-23

9. Make Sure Everything Works Properly..............................1-24

Print a report.....................................................................1-24

Receive a fax ....................................................................1-25

Make a copy......................................................................1-25

Scan a page to your computer...........................................1-25

What’s Next?...........................................................................1-26

Quick Tour ...................................................... 2-1

Loading the Paper Supply.........................................................2-2

Using a Scan/Copy Sleeve to Protect Your Original................2-3

Sending Faxes ...........................................................................2-4

Faxing paper documents.....................................................2-4

From the keypad...........................................................2-4

From the Document Assistant......................................2-5

Sending a fax directly from your software program...........2-6

Copying.....................................................................................2-7

Quick Tour (continued)

Faxing.............................................................. 3-1

Copying from the keypad...................................................2-7

Copying from the Document Assistant ..............................2-8

Scanning....................................................................................2-9

Scanning images.................................................................2-9

Scanning text for editing (OCR).......................................2-10

Printing....................................................................................2-10

Using the Help System............................................................2-11

Other ways to get help.............................................................2-12

Sending a Paper Document.......................................................3-2

Sending from the keypad....................................................3-2

Dialing in real time ......................................................3-3

Dialing from a telephone that’s connected directly

to the HP OfficeJet.......................................................3-3

Speed dialing................................................................3-4

Sending from the Document Assistant...............................3-5

Sending a Fax Directly from Your Software Program..............3-6

Receiving Printed Faxes............................................................3-7

Answering settings .............................................................3-7

Manually receiving faxes....................................................3-8

Receiving faxes to your PC................................................3-8

Using Advanced Fax Features and Settings..............................3-9

Advanced fax send settings................................................3-9

Controlling how your faxed documents will look ........3-9

Changing the Resolution.......................................3-9

Changing the Contrast.........................................3-12

Redialing a fax number..............................................3-13

Redialing manually with the Redial/Pause button3-13 Changing the Automatic Redial

setting in the software..........................................3-13

Entering a pause during keypad dialing.....................3-14

Assigning speed dial codes........................................3-14

Faxing to a group of fax numbers ..............................3-16

Faxing (continued)

Changing the information printed at

the top of the faxes you send......................................3-17

Setting Tone or Pulse dialing type .............................3-17

Other advanced features for sending faxes ................3-18

Advanced fax receive settings..........................................3-19

Phone Answering: Automatic or Manual...................3-19

Changing the number of rings before answering.......3-20

Using Distinctive Ring...............................................3-21

Updating your fax receive setup.................................3-22

Changing the paper size setting .................................3-23

Other advanced features for receiving faxes..............3-23

Viewing lists of all sent and received faxes ....................3-24

Printing the fax reports.....................................................3-24

Fax History report......................................................3-24

Last Fax report...........................................................3-24

Adjusting sound volumes.................................................3-25

Changing the time and date..............................................3-25

Standalone Faxing...................................................................3-26

Standalone vs. PC Connected...........................................3-26

Copying ........................................................... 4-1

Copying from the Keypad.........................................................4-2

Controlling how your copies will look...............................4-2

Optimizing the quality .................................................4-3

Darkening and lightening — Contrast .........................4-4

Automatic collating............................................................4-4

Copying from the Document Assistant.....................................4-5

Controlling how your copies will look...............................4-6

Optimizing the quality .................................................4-6

Darkening and lightening — Contrast .........................4-6

Reducing and enlarging......................................................4-7

Copy quality .......................................................................4-7

Collating: On or Off ...........................................................4-8

iii

Scanning.......................................................... 5-1

Scanning Your Document As an Image....................................5-2

Scanning from the Document Assistant.............................5-2

Scan Image Viewer.............................................................5-5

Selecting the area you want to edit .............................. 5-5

Cutting, pasting, and cropping an area.........................5-5

Save image...................................................................5-6

Scanning from TWAIN-compliant software...................... 5-7

How to tell if your software program supports TWAIN5-7

How to scan with TWAIN............................................5-7

Scanning Your Document to Edit the Words (OCR)................5-8

Printing............................................................ 6-1

Paper Types...............................................................................6-2

Selecting paper types and sizes ..........................................6-2

Loading tips........................................................................6-2

Loading plain and special papers.................................6-3

Loading letterhead paper..............................................6-3

Loading a single envelope............................................6-3

Loading multiple envelopes.........................................6-4

Loading transparencies ................................................6-4

Using the Print Settings.............................................................6-5

Locating the print settings ..................................................6-5

Using the Paper tab settings................................................6-5

Using the Setup tab settings................................................6-6

Print quality and speed.................................................6-6

Printing in color ...........................................................6-6

Printing in grayscale.....................................................6-7

Using the Advanced tab settings........................................6-7

Printing from Your Windows Software Program .....................6-8

Printing from the HP OfficeJet Manager ..................................6-8

Getting Help.................................................... 7-1

Sources of Information and Help..............................................7-2

Using the Help System..............................................................7-5

Understanding the Messages Displayed on the Keypad...........7-6

Additional Problem Solving Tips............................................7-21

Uninstalling the software..................................................7-21

Cleaning the scanner glass................................................ 7-22

Specifications .................................................. 8-1

Product Specifications...............................................................8-2

Overall Specifications.........................................................8-2

Printing Specifications........................................................8-2

Faxing Specifications .................................................... .....8-4

Copying Specifications.......................................................8-5

Scanning Specifications......................................................8-5

Ordering Information................................................................8-6

Obtaining a Material Safety Data Sheet (MSDS).....................8-6

Regulatory Information.............................................................8-7

Notice to Users of the U.S. Telephone Network:

FCC Requirements .............................................................8-7

Electromagnetic or Radio Frequency Interference:

FCC Requirements .............................................................8-8

Notice to Users of the Canadian Telephone Network........8-8

Setting Up the HP OfficeJet

............................................................................................................

efer to this chapter for more details about setting up the

card. Perform each step in sequence.

Make Sure Everything Is in the Box ........................................ 1-2

If you don’t have a CD-ROM drive..................................1-2

1. Install the Tray.................................................................... 1-3

2. Plug in the Line Connector................................................. 1-3

3. Connect the Printer Cable..................................................1-4

4. Connect the Power Cord ....................................................1-4

HP OfficeJet than are provided in the

Ready, Setup, Go

1. Setting Up

5. Insert the Print Cartridges ................................................... 1-5

6. Load the Paper Supply........................................................1-6

7. Connect Your Office Equipment - IMPORTANT! ................1-7

What should you connect?.............................................. 1-7

How should you connect? ............................................1-10

8. Install the Software - REQUIRED!..................................... 1-23

9. Make Sure Everything Works Properly..............................1-24

Print a report................................................................. 1-24

Receive a fax ................................................................ 1-25

Make a copy ................................................................. 1-25

Scan a page to your computer.......................................1-25

What’s Next?........................................................................ 1-26

Make Sure Everything Is in the Box

OfficeJet

a) HP OfficeJet Series 600

b) Bi-directional parallel cable

c) Paper/Document loading tray

d) Power cord

e) HP OfficeJet Series 600

software on compact disc (CD-ROM)

HP OfficeJet Series 600 Ready,

Setup, Go

g) Warranty statement

Card

h) OmniPage LE Optical

Character Recognition (OCR) documentation

i) Scan/Copy sleeves

(for faxing, copying, and scanning smaller-than-standardsized documents and for protecting photos)

j) Fax/Phone line connector with

attached phone cord

k) Black and color print cartridges

1-2

If you don’t have a CD-ROM drive

Please call the HP OfficeJet Fulfillment Center at 1-888-HPDISKS (1-888-473-4757) to recei v e the s oftw are on 3.5- inch flop py di skett es by overnight mail.

Hold the sides of the Paper/ Document Tray

Insert the Bottom tabs into the Guides

Perform each step in sequence: All steps are required!

1. Install the Tray

The tray fits s ecurel y int o the ba ck of t he HP Of f i ceJet near the to p as shown.

After proper tray placement

1. Setting Up

2. Plug in the Line Connector

Insert the fax/pho ne li ne connector into its

●

housing area on the back of the HP OfficeJet. Press it firmly into place. (Once in place, it’s difficult to remove.)

Plug the loose end of the phone cord into

●

the telephone wall jack you will be using for your fax line.

1-3

3. Connect the Printer Cable

Important:

attach the HP OfficeJet to your computer. If you do not use a bidirectional cable, the HP OfficeJet will not work.

For safety, turn off your computer before connecting the printer

●

cable. Connect the

●

notched end

the bi-directional parallel cable firmly to the

cable port

back of the HP OfficeJet. Snap both metal clips into the notches on the connector.

Plug the other end

●

of the cable into the

port

your computer. Tighten the connector’s screws.

You must use the enclosed bi-directional parallel cable to

on the

Cable port

Notched end of cable

parallel (LPT1)

on the back of

1-4

4. Connect the Power Cord

Plug the power cord connector

●

the power socket on the back of the HP OfficeJet.

Plug the other end of the power cord into a

●

grounded electrical outlet.

Warning:

shock, plug the other end of the power cord into a grounded electrical outlet

Caution:

from the HP OfficeJet, detach this cable. The On/Off button does not completely disconnect the power.

T o a void the possibility of el ectrical

If you need to disconnect power

firmly

only

into

5. Insert the Print Cartridges

After you plug in the power, the HP OfficeJet powers up

●

automatically. The display on the ke ypad will read ,

Cartridge.”

Wait until the HP OfficeJet finishes start-up (about 10 seconds),

●

then open the

of the HP OfficeJet. The empty print

cover

cartridge holder mov es int o view .

Cover

“Insert Color

1. Setting Up

Remove the

●

print cartridge from its

color

packaging. Holding the blue top of the cartridge, gently remove both pieces of tape — clear blue a nd solid white — cov ering the ink nozzl es and v en t hole. (If yo u do not remove the white tape, the ink will be depleted prematurely.)

Be careful not to t ouch the in k nozzl es or t he coppe r c ontact s; f i ngerprints may damage them.

Next, place the

●

color

cartridge into the

cartridge holder

on the right as shown:

First slide in

the bottom until it

clicks into place.

Then push the top forward until the cartridge snaps into place.

1-5

Remove the

●

clear blue tape covering the ink nozzles, then place the print cartridge into the

print cartridge fro m its packagi ng. Pe el of f the

black

cartridge holder

on the left and push it

black

forward until it snaps into place. Again, try not to touch the ink nozzles or copper contacts.

Close the HP OfficeJet’s cover.

●

If the print cartridge holder moves out of sight before you

Note:

finish inser ti ng bot h print cartridges, close th e cover all the way, then open it again; the holder comes back into view. To prevent ink from drying and clogging the nozzles, the holder returns to the parked position after a few minutes.

6. Load the Paper Supply

Now it’s time to load blank paper into the paper supply tray. First, a quick description of the parts of the

paper/document tray

Pull the Document loading tray completely forward

Paper extension

- Use this extension

to support the paper.

Paper supply tray

- Use this tray to load blank paper or a stack of envelopes.

Single-envelope tray

- Use this tray

to print on a single envelope.

Document loading tray

- Use this tray to load your original documents print-side away from you and top-

Pull up the paper extension

Load blank paper into the paper supply tray

1-6

The

●

paper supply tray

paper. If necessa r y, adjust the sliding it to fit your paper.

is factory set for letter- and legal-size

left paper guide

by pinching and

Load about a 1/2-inch-

●

thick stack of 20-lb paper into the paper supply tray. Make sure the stack of paper fits behind the

guides

part of the tray. Load paper with the print side facing toward you.

stack

on the lower

1. Setting Up

Stack guide

OJ-14loadpa

Push the front

●

against the paper supply tr ay. You may want to pull up the

extension

See Chapter 6 for detailed instructions on loading envelopes

Note:

and other special paper/media types.

document loading tray

to support the paper.

backward until it rests

7. Connect Your Office

Equipment -

When you were installing the fax/ phone line connector in Step 2, you may have noticed the two ports on the back of the connector labeled, “To Phone, Answering Machine, or Modem.”

This means that you can use either one of these ports to connect any of these three types of device s you have in your office; the two ports are interchangeable.

IMPORTANT!

Connect other equipment to either of these two ports

paper

Remove the plugs from the two ports. Then refer to the following instructions to connect your other equipment.

What should you connect?

Based on your specific equipment and the number of telephone lines you have , there is only questions in the fol lo w ing t able, circl e your answer s, the n look up the appropriate setup scenario in the following “How should you connect?” section.

optimum way to conn ect. Please re ad the

ONE

1-7

Read these questions: Circle your answers:

Do you subscribe to a distinctive ring service through your telephone company on the same phone line to which you connected your HP OfficeJet (in Step 3)?

(This telephone se rvi ce, which is unavailable in many areas, allows you to have 2 or 3 phone numbers on the sa me pho ne li ne. Each number has a ring with a different pattern so you can tell t he difference bet ween incoming calls.)

Is the HP OfficeJet connected to a separate phone line that’s dedicated to sending and receiving your fax calls (no voice calls received)?

Circle A or B below, then read what to do next.

No, I do not have a distinctive

ring service.

Continue with question 2.

Yes, I have a distinctive ring

service.

You do not need to answer any more questions; skip directly to “Shared li ne wit h dis ti nc ti ve ri ng (Case B)” on page 1-22 for connection instructions.

Circle C or D below, then read what to do next.

Yes, the OfficeJet will be

connected to a dedicated line.

Skip to question 4.

No, the OfficeJet will be

connected to a shared phone line that receives both fax and voice calls.

Continue with question 3.

Do you use an answering machine or a voicemail fe ature in you r computer to answer voice calls on your shared phone line?

Do you have a modem — either internal to your computer o r an exter nal box — on the same phone line you will be using for t he HP OfficeJet?

(If you’ re not sure if you ha ve a modem, re fer to the following section “How to tell if you have a modem” before answering this question.)

1-8

Circle E, F, or G below, then continue with question 4.

I use an ans wering machine.

I use a voicemail feature in my

computer.

I neither use an answering

machine nor a voicemail feature in my computer.

Circle H, I, or J below. Then refer to “How should you connect?” to match all of your responses in this column to the right setup scenario.

Yes, I have a modem inside

my computer.

Yes, I have a modem that’s an

external box.

No, I don’t have any kind of

modem.

How to tell if you have a modem

If you answer “Yes” to any of the following questions, then you have a modem. Do you:

Send/receive faxes directly to/from your computer programs?

●

Use electronic mail (e-mail) on your computer?

●

Access the Internet or the World Wide Web from your computer?

●

Transfer data to or from other computers?

●

How to tell if your modem is internal or external

If your modem is an

internal modem

connected to the back of your computer and going to a wall jack.

, then you’ll hav e a phone cord

1. Setting Up

If your modem is an

external modem

, a communication cable will be connected from the back of your compu ter to the box, and a phone cord will go from the box to a wall jack.

1-9

How should you connect?

Write down all of your responses to the questions in “What should you connect?” then refer to the appropriate setup case indicated below. For example, if you answered “A” to question 1, “D” to question 2, “E” to question 3, and “H” to question 4, look up “ADEH.”

Response: Refer to this section for connection instructions:

ACJ

ACH

ACI

ADGJ

ADGH

ADGI

ADEJ

ADFJ

ADEH

ADFH

ADEI

ADFI

“Dedicated line” (page 1-11) “Dedicated line with internal modem” (page 1-11) “Dedicated line with external modem” (page 1-12) “Shared line” (page 1-13) “Shared line with internal modem” (page 1-14) “Shared line with external modem” (page 1-15) “Shared li ne with answering machine” (page 1-16) “Shared line with computer voicemail” (page 1-17) “Shared line with internal modem and answering machine” (page 1-18) “Shared line with internal modem and computer voicemail” (page 1-19) “Shared line with external modem and answering machine” (page 1-20) “Shared line with external modem and computer voicemail” (page 1-21) “Shared line with distinctive ring” (page 1-22)

In all connection diagrams, it is always recommended that a

Note:

phone be connected to your HP OfficeJet. The main benefits of connecting a phone are:

1-10

For the convenience of having a phone close to the HP OfficeJet

●

so that you can reach the

START

button when you receive faxes

manually. In case you need to send a fax (press

●

START

) after calling

someone who must receive faxes manually. For the convenience of making outgoing phone calls.

●

Dedicated line (Case ACJ)

If you connected the HP Of ficeJet to a dedicat ed phone line ( no v oice calls recei ved) tha t has no other of f ice equipment conn ected to it , then use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your phone to the HP OfficeJet.

Telephone wall jack

Connect the cord from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

will ring once, then the HP OfficeJet will answer and begin emitting fax tones to the sending machine.

Continue with Step “8. Install the Software - REQUIRED!”

●

Your fax line

Dedicated line with internal modem (Case ACH)

If you connected the HP Of ficeJet to a dedicat ed phone line ( no v oice calls received) that also has an internal modem connected to it, then use this connection diagram.

Phone optional, but recommended

●

Connect your internal modem to the HP OfficeJet.

phone cord that goes from the back of your computer (your internal modem) to a wa ll jack . Disconne ct the cord fr om the w all jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Computer with internal modem

Telephone

ack

wall

Find the

1-11

Important:

If your internal modem’s software is set to automatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

Connect the cord from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

will ring once, then the HP OfficeJet will answer and begin emitting fax tones to the sending machine.

Continue with Step “8. Install the Software - REQUIRED!”

●

Your fax line

Dedicated line with external modem (ACI)

If you connected the HP Of ficeJet to a dedicat ed phone line ( no v oice calls received) that also has an external modem connected to it, then use this connection diagram.

Phone optional, but recommended

1-12

External modem

●

Connect your external modem to the HP OfficeJet.

Telephone wall jack

Find the phone cord that goes from the back of your external modem to a wall jack. Disconnect t he cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

If your external modem’s software is set to automatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

Connect the cord from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

will ring once, then the HP OfficeJet will answer and begin emitting fax tones to the sending machine.

Continue with Step “8. Install the Software - REQUIRED!”

●

Your fax line

Shared line (Case ADGJ)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fa x calls) that has no other of fice equipment conne cted to it, then use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

With this setup, y ou’ll need to

●

OfficeJet will NOT answer incoming calls automatically.

receive a fax manually: When the phone rings, pick it up and listen for fax tones; if you hear fax tones, press the START button on the HP OfficeJet, then hang up the phone.

receiving faxes” on page 3-8 for more information. Continue with Step “8. Install the Software - REQUIRED!”

●

Telephone wall jack

Connect the cord

receive faxes manually

Refer to “Manually

; the HP

1-13

Shared line with internal modem (Case ADGH)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fa x calls) that also has an inte rnal modem connected t o it, then use this connection diagram.

Phone optional, but recommended

●

Connect your internal modem to the HP OfficeJet.

phone cord that goes from the back of your computer (your internal modem) to a wa ll jack . Disconnect the cor d from t he wal l jack and plug it into either of t he t w o port s on t he bac k of t he HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

cally receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

With this setup, you will need to

●

OfficeJet will NOT answer incoming calls automatically.

receive a fax manually: When the phone rings, pick it up and listen for fax tones; if you hear fax tones, press the START button on the HP OfficeJet, then hang up the phone.

receiving faxes” on page 3-8 for more information. Continue with Step “8. Install the Software - REQUIRED!”

●

Computer with internal modem

Telephone wall jack

Find the

If your internal modem’s software is set to automati-

Connect the cord

receive faxes manually

Refer to “Manually

; the HP

1-14

Shared line with external modem (Case ADGI)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an external modem connected to it, then use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your external modem to the HP OfficeJet.

phone cord that goes from the back of your external modem to a wall jack. Disconnect t he cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

cally receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

With this setup, you will need to

●

OfficeJet will NOT answer incoming calls automatically.

receive a fax manually: When the phone rings, pick it up and listen for fax tones; if you hear fax tones, press the START button on the HP OfficeJet, then hang up the phone.

receiving faxes” on page 3-8 for more information.

External modem

Telephone wall jack

Find the

If your external modem’s software is set to automati-

Connect the cord

receive faxes manually

; the HP

Refer to “Manually

Continue with Step “8. Install the Software - REQUIRED!”

●

1-15

Shared line with answering machine (Case ADEJ)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an answering machine connected to it, use this connection diagram.

Phone optional, but recommended if there’s no phone handset on your answering machine

●

Connect your answering machine to the HP OfficeJet.

the phone line from your a nswering mac hine to eith er of the ports labeled, “To Phone, Answering Machine, or Modem” o n the b ack of the HP OfficeJet.

Important:

fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes properly.

●

Connect your phone to the HP OfficeJet.

machine doesn’t have an attached phone handset, connect the cord from your phone to eithe r of t he tw o ports on the bac k of t he HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

answering machine will pick up the call after the number of rings you’ve set, then the HP OfficeJet will “listen” while the answering machine plays its greeting. If the HP OfficeJet detects fax tones, it will cut off the answering machine and receive the fax. If you don’t connect your answering machine directly to the HP OfficeJet as described here, you may not receive your faxes properly.

Answering machine

Telephone wall jack

Set your answering mach ine t o answe r cal ls aft er 4 o r

If your answering

Your

Plug

1-16

Continue with Step “8. Install the Software - REQUIRED!”

●

Shared line with computer voicemail (Case ADFJ)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has computer voicemail, use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your computer voicemail phone cord to the HP OfficeJet.

computer to a wall jack. Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes properly.

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically recei ve f axes with the HP Of fic eJet:

voicemail will pick up the call after the number of rings you’ve set, then the HP OfficeJet will “listen” while voicemail plays its greeting. If the HP OfficeJet detects fax tones, it will cut off the voicemail and receive the fax. If you don’t connect your computer voicemail phone cord directly to the HP OfficeJet as described here, you may not receive your faxes properly.

Computer with voicemail feature

Telephone wall jack

Locate the phone cord that goes from the back of yo ur

Set your voice ma il sof tware to answer calls a ft er 4 or

Connect the cord

Your computer

Continue with Step “8. Install the Software - REQUIRED!”

●

1-17

Shared line with internal modem and answering machine (Case ADEH)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an internal modem and an answering machine connected to it, use this conn ect ion diagram.

Phone optional, but recommended

●

Answering machine

Computer with internal modem

Connect your internal modem to the HP OfficeJet.

Telephone wall jack

Find the phone cord that goes from the back of your computer (your internal modem) to a wa ll jack . Disconnect the cor d from t he wal l jack and plug it into either of t he t w o port s on t he bac k of t he HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

If your internal modem’s software is set to automatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes.

Connect your answering machine to the HP OfficeJet.

Plug the phone line from your a nswering mac hine to eith er of the ports labeled, “To Phone, Answering Machine, or Modem” o n the b ack of the HP OfficeJet.

Important:

Set your answering machine to answer calls after 4 or fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes.

Connect your phone to your answering machine.

Connect the

cord from your phone to the back of your answering machine. After you install the software in Step 8, and answer the Setup

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

Your

1-18

Continue with Step “8. Install the Software - REQUIRED!”

●

Shared line with internal modem and computer voicemail (Case ADFH)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fa x calls) that also has an inte rnal modem connected t o it and computer voicemail, use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your internal modem and voicemail phone cord to the HP OfficeJet.

your computer (for your in terna l modem and v oi cem ail) to a w a ll jack. Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes.

Important:

cally receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically recei ve f axes with the HP Of fic eJet:

Computer with internal modem and voicemail feature

Telephone wall jack

Find the phone cord that goes from th e back of

Set your voice ma il sof tware to answer calls a ft er 4 or

If your internal modem’s software is set to automati-

Connect the cord

Your computer

Continue with Step “8. Install the Software - REQUIRED!”

●

1-19

Shared line with external modem and answering machine (Case ADEI)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an ext ernal modem and an answering machine connected to it, then use this connection diagram.

Phone optional, but recommended

●

Answering machine

Connect your external modem to the HP OfficeJet.

External modem

Telephone wall jack

Important:

If your external modem’s software is set to automatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not receive faxes properly.

Connect your answering machine to the HP OfficeJet.

Plug the phone line from your a nswering mac hine to eith er of the ports labeled, “To Phone, Answering Machine, or Modem” o n the b ack of the HP OfficeJet.

Important:

Set your answering mach ine t o answe r cal ls aft er 4 o r fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes.

Connect your phone to your answering machine.

Connect the

cord from your phone to the back of your answering machine. After you install the software in Step 8, and answer the Setup

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

Your

1-20

Continue with Step “8. Install the Software - REQUIRED!”

●

Shared line with external modem and computer voicemail (Case ADFI)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an ext ernal modem and computer voicemail, then use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Computer with voicemail feature

Connect your external modem to the HP OfficeJet.

External modem

Telephone wall jack

Important:

If your external modem’s software is set to a utomatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes.

Connect your computer voicemail phone cord to the HP OfficeJet.

Locate the phone cord that goes from the back of yo ur computer to a wall jack. Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

Set your voice m ail software to answer c alls after 4 or fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes.

Connect your phone to your computer voicemail.

Connect the

cord from your phone to the back of your computer voicemail. After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically recei ve f axes with the HP Of fic eJet:

Continue with Step “8. Install the Software - REQUIRED!”

●

Your computer

1-21

Shared line with distinctive ring (Case B)

If you connected the HP OfficeJet to a phone line that uses a distinctive ring service through your telephone company, use this connection diagram.

The distinctive ring telephone service, which is unavailable in many areas, allows you to have 2 or 3 phone numbers on the same phone line. Each number has a ring with a different pattern so you can tell the difference between incoming calls.

For more detailed informat ion on setting up Dist inct i v e Ring , refer to “Using Distinctive Ring” on page 3-21.

Phone optional, but recommended

●

Connect your phone to the HP OfficeJet.

Telephone wall jack

Connect the cord from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

If you have an answeri ng machine for recei ving v oi ce calls on this phone l ine (different phone numbe r) , set it to answer after 3 or more rings. If you don’t, your HP OfficeJet will not be able to receive your fax calls.

Important:

If you have an internal modem or an external modem on this phone line (dif fere nt phone number), t urn of f the setti ng in the modem’s software that automatically receives faxes to your computer; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

Continue with Step “8. Install the Software - REQUIRED!”

●

1-22

8. Install the Software -

REQUIRED!

You must install the software b efore using your new HP OfficeJet – if you do not, the HP OfficeJet will not work.

If you don’t have a CD-ROM drive, contact the HP OfficeJet Fulfillment Center at 1-888-HPDISKS (1-888-473-

4757) to receive the software on 3.5-inch floppy diskettes by overnight mail.

1. Setting Up

Important:

must remove the previou s version of HP OfficeJet software before installing the new version. Refer to “Uninstalling the softwar e” on page 7-21 for more inform ation.

Turn on your computer.

This step has two sets of instructions: one for Windows 95, and one for Windows 3.1.

If you are upgrading, you

Windows 95:

If the “New Hardwar e Found” scree n displays, close it b y clicking the X in the uppe r right corner or the

Insert the HP Off iceJet CD into the CD-R OM dr iv e, or if you hav e floppy disks, inser t Disk #1 into the floppy dri ve. If you’re installing from the CD, the HP OfficeJet Welcome screen will be displayed after a few seconds. If you’re installing from a floppy disk, choose

a:\setup.exe

Click OK. Continue at step 3.

from the Windows 95

Run

where “a:” represents the letter of the floppy drive.

Cancel

Start

button.

menu, then type

Windows 3.1:

Insert the HP Off iceJet CD into the CD-R OM dr iv e, or if you hav e floppy disks, insert Disk #1 into the floppy drive. Choose from the

d:\setup.exe

drive or floppy drive. Click OK.

menu in the Program Manager, then type

File

where “d:” represents the letter of the CD-ROM

Run

1-23

At the HP OfficeJet Welcome screen, click

HP OfficeJet Series 600 software on your PC

installing the software. Y ou’ll be asked to confirm the file location and computer port where the OfficeJet will be installed. Follow all instructions on the screen.

After the files are copied to your computer, you may choose to install the OmniP age LE softw are f or scan nin g text for editing. If you do not want to install it now, click

Cancel

The HP OfficeJet Setup Wizard will help you customize your HP Office Jet so that it runs bes t with your parti cular offi ce set up.

to continue with the HP OfficeJet software setup .

Install the

to begin

9. Make Sure Everything

Works Properly

Congratulations! Your off ice is now set up t o print, fax, c opy and scan with your new HP OfficeJet.

If you want to make sure everything is working well — or to get a quick start on learning some basics — follow the instructions below to print, fax, copy, and scan.

1-24

Print a report

Print the Self Test Report to test the printing feature. Here’s how:

On your Windows desktop, double-click

Manager OfficeJet Settings and Maintenance

Click the then click printing the Self Test Report.

This report sho ws you the current and factory settings in your HP OfficeJet, and can help you diagnose print cartridge problems.

HP OfficeJet

, click

, then select

Maintenance

Self Test

to begin

tab,

Receive a fax

T o v erify t hat you can r ecei ve f ax es properl y, call 1-800-44FAXHP to have HP product information faxed to you.

If you have any trouble receiving the fax, review Step “7. Connect Your Office Equipment - IMPORTANT!” If you still have problems, refer to Chapter 7: Getting Help.

1. Setting Up

Make a copy

Make a copy of the Self Test Report to test the copying feature.

Place the report in the document tray with the printed side facing away from you.

Press the copies you want (up to 99).

button once, then enter the number of

Copy

Press the

button again to be gin copying.

Copy

Scan a page to your computer

Scan the Self Test Report to test the scanning feature. Here’s how:

Place the report in the document tray with the printed side facing away from you.

Now look at your computer screen! The Document Assistant asks you what you w ant to do. Click Scan dialog box will be displayed.

Click

Start Scan

document displays on your computer screen.

to begin scanning. The scanned

Scan

. The

1-25

What’s Next?

For a really quick start, try this:

Read through Chapter 2: Quick Tour. This chapter will get you

●

up-and-running quickly, as well as point you in the direction of help alternatives (if you should need them).

While using the software, click

●

need, If you get stuck, re fer t o Cha pt er 7: Getting Help. You’ll find lots

●

of troubleshooting information and other sources of help.

you need it.

when

to get information you

Help

1-26

Quick Tour

............................................................................................................

ead this cha pter for a quick start in le arning

that contains abbreviated information about how to do your everyday tasks. You’ll also find many pointers to more information and how to get help.

Loading the Paper Supply.......................................................2-2

Using a Scan/Copy Sleeve to Protect Your Original ................ 2-3

Sending Faxes ........................................................................ 2-4

Faxing paper documents ................................................. 2-4

From the keypad ........................................................2-4

From the Document Assistant..................................... 2-5

Sending a fax directly from your software program.......... 2-6

Copying ................................................................................. 2-7

Copying from the keypad ................................................ 2-7

Copying from the Document Assistant ............................ 2-8

Scanning ................................................................................ 2-9

Scanning images............................................................. 2-9

Scanning text for editing (OCR).....................................2-10

the basics. This is the “executive summary”

2. Quick Tour

Printing ................................................................................ 2-10

Using the Help System......................................................... 2-11

Other ways to get help ......................................................... 2-12

Paper extension

OJ-14loadpa

Loading the Paper Supply

Pull the document tray forward all the way until it snaps into the upright position.

Pull up the paper extension at the back of the HP OfficeJet to support the paper.

Stack guides

Load about a 1/2-inch-thick stack of 20-lb paper into the paper tray. The paper should fit behind the

stack guides

on the lower part of the tray as

shown.

Notes:

2-2

Use only plain letter- or legal-size paper for copy-

●

ing. If you change the paper size in the tray, be sure to

●

update the paper size se tt ing in the software. Refer to “Changing the paper size setting” on page 3-23 for instructions.

OfficeJet

Push the document tray b ack to its n ormal positi on, resting in front of the paper tray.

Output Tray

Extend the

output tray

slowly until it stops.

Using a Scan/Copy Sleeve to Protect Your Original

Several scan/copy sleeves are provided to protect fragile or damaged original documents or photos while faxing, copying, or scanning them. These sleeves have a transparent plastic front and white paper backing.

Place your document inside a scan/copy sleeve when your original document is:

2. Quick Tour

●

Smaller than standard letter size (8.5 x 11 inches).

standard pages may not load properly and could jam.

●

When placing the scan/copy sleeve into the document tray, load it with the sealed edge down and the transparent side facing away from you.

Caution:

copy sleeves to protect anything thicker than a photograph.

Rough edges may cause a paper jam.

Torn .

Precious or fragile.

document.

Very thin paper.

properly and could jam.

To avoid damaging the HP OfficeJet, do not use the scan/

For example, a photograph or a legal

Less than 20-lb weight paper may not load

Non-

2-3

Sending Faxes

With the HP Of ficeJet, you can fax paper doc ument s or you can send faxes directly from your computer.

Faxing paper documents

You can fax paper documents using either the keypad on the HP OfficeJet or the Document Assistant screen on your computer. Use the keypad for basic faxing; use the Document Assistant when you want additional fax options lik e a tt aching a cover sheet, or sending to more than one location.

From the keypad

Load your document (up to 20 pages) top down in the document tray with the printed side facing away from you. If necessary, slide the document guides on the tray to the left or right to adjust them for the width of your document.

Dial the fax number on the keypad.

2-4

Press the For information on redialing and other dialing

methods, see Chapter 3: Faxing.

button to begin faxing.

Start

From the Document Assistant

Load your document (up to 20 pages) top down in the document tray with the printed side facing away from you. Look at your computer screen.

The Document Assistant displays on your computer screen when you load your document into the document tray.

Click

Fax

Fax dialog box, such as attaching a cover sheet. To find out more about the settings in the Send Fax dialog box, click the button.

The Send Fax dialog box has additional faxing options.

and explore the additional options you hav e in the Send

Help

2. Quick Tour

Enter the fax number and any other information, then click

Fax Now

to begin sending.

Send

2-5

Sending a fax directly from your software program

While your software program is open and your document file is displayed on your computer screen, select menu.

Select

Note:

stores the printer list. For example, in Microsoft Word you can find the printe r list by clicki ng the log box.

Print the document. The Send Fax dialog box displays.

Enter the fax number and any other information, then click

Fax Now

These related topics are described in the HP OfficeJet Help:

HP OfficeJet Series 600 Fax

Select this name from wherever your software program

to begin faxing.

as the printer and click OK.

Printer

from the

button in the Print dia-

File

Send

Options available in the Send Fax dialog box — click the

●

button in the lower right corner. How to use th e Ph one Book for entering fax na me s, n umber s and

●

speed dial setup — double -cli ck Windows desktop, click the

button in the lower right corner.

Help

Fax

HP OfficeJet Manager

, and select

Phone Book

. Then click

Help

on your

2-6

Copying

Use the keypad to copy in black & white only. If you want to make a color copy, use the Document Assistant.

Make sure letter- and legal-size paper may be used for copying.

blank paper

is loaded in the paper tray. Only

2. Quick Tour

Copying from the keypad

Load your document (up to 20 pages) in the document tray with the printed side facing away from you. If necessary, slide the document guides to adjust them for the width of your document.

Press the you want (up to 99).

Press the

button, then enter the number of copies

Copy

button again to be gin copying.

Copy

See Chapter 4 for more deta iled information about copying.

2-7

Copying from the Document Assistant

The Document Assistant asks you what you want to do.

Enter the number of copies – up to 99

Load your document in the HP OfficeJet’s document tray, then look at your computer screen.

Click

and the Copy dialog box displays.

Copy

Select color or black & white copying

Select the print media

Make the copy lighter or darker than the original

Reduce as small as 50% or enlarge as much as 200% of your original

When finished making your custom selections, click to begin copying.

For more informat ion abou t th e setti ngs in th e Copy dialo g box, clic k the

Help

Chapter 4.

Select the print mode of your copy

Turn on or off collating

Start Copy

button on the lower right corner of the screen, or refer to

2-8

Scanning

Scanning images

Click Color or Black & White to select how you want the image to be scanned

Click Text, Photo, Graphic, or Other to optimize one of these during the scan

Load your document (up to 20 pages) top down in the document tray with the printed side facing away from you. If necessary, slide the document guides to adjust them for the width of your document. The Document Assistant displays on your computer screen.

Click dialog box displays.

at the Document As sistant. The Scan Setting s

Scan

2. Quick Tour

If necessary, adjust the contrast

Click

Start Scan

your computer screen as it is scanned.

Now you can edit your image in the HP Image Viewer. Refer to “Scan Image Viewer” on page 5-5 for more information.

For more information about scanning images, see Chapter 5: Scanning, click the down the

Topics

Help

, or refer to the

to begin scanning. The document displays on

button in the Scan Settings dialog box, pull

Help

menu in the Image Viewer screen and select

How to Scan with Your HP OfficeJet

Help

booklet.

2-9

Scanning text for editing (OCR)

Scanning text for editing will only work if OmniPage LE is

Note:

installed on your computer. For more information on installing HP OfficeJet software, refer to Step “8. Install the Software REQUIRED!” on page 1-23.

Follow the previous instructions for scanning images, except click checkbox in the “Optimize the scan for:” section.

The scanned text will appear in your selected word processor for editing. Make s ur e you proofread the te xt in your word processor and edit the document accordingly.

and then select the

Text

Scan text for editing (OCR)

Printing

You can print on many types of paper and other media: plain paper, premium paper, transparencies, envelopes, and more. Refer to Chapter 6 for specific information on supported media sizes, types, and weights, and for special loading instructions.

To access the print settings — the Paper, Setup, and Advanced

●

tabs — double-click desktop, click

HP OfficeJet Manager

, then select

Print Settings

on your Windows

2-10

Explore all three Print settings tabs: Paper, Setup, and Advanced.

See the Help system and Chapter 6 for more information on printing and the print settings.

Using the Help System

When you need help just click the OfficeJet dialog boxes, or explore the many topics from the main menu of Help. Here’s how to access the main menu:

Click the Help button in either the

Document Assistant

You can also access the HP OfficeJet Manager by clicking

Note:

in the Document Assistant.

The HP OfficeJet Manager menu.

Provides step-by-step instructions on accomplishing your tasks

Help

HP OfficeJet Manager

Helps you pinpoint the causes of problems and solve any difficulties you may experience

button on any of the HP

or the

2. Quick Tour

Contains other information you might like to know about your HP OfficeJet, as well as a detailed guide to using each feature in the software

- Help is also available in every HP OfficeJet dialog box. Click

●

the ? in the upper right corner of the dialog box, then click the setting you want to know more about. A brief description of the setting will be displayed.

2-11

Other ways to get help

Here are some other ways to get help if you need it:

If you need to . . . Look at . . .

Make changes to your HP OfficeJet equipment or software setup

Verify correct operation of your HP OfficeJet

Understand the meaning of a particular message displayed on the HP OfficeJet’s keypad

Call someone to help you solve a problem, get product information, or place an order

See a list of detailed HP OfficeJet specifications

●

Ready, Setup, Go

Chapter 1 of this

●

Chapter 1, “9. Make Sure

●

guide

User’s Guide

Everything Works Properl y” section

Chapter 7, “Understanding the

●

Messages Displayed on the Keypad” section

Chapter 7, “Sources of

●

Information and Help” section

Chapter 8

●

2-12

Get more information about scanning

●

How to Scan with Your HP OfficeJet

booklet

Faxing

............................................................................................................

ead this chapter to learn how to send and

keypad and from the software . You’ll also learn how to change the fax settings in both locations.

Sending a Paper Document .................................................... 3-2

Sending from the keypad ................................................3-2

Sending from the Document Assistant ............................. 3-5

Sending a Fax Directly from Your Software Program............... 3-6

Receiving Printed Faxes ......................................................... 3-7

Answering settings .......................................................... 3-7

Manually receiving faxes ................................................ 3-8

Receiving faxes to your PC.............................................. 3-8

Using Advanced Fax Features and Settings ............................. 3-9

Advanced fax send settings ............................................. 3-9

Advanced fax receive settings ....................................... 3-19

Viewing lists of all sent and received faxes.................... 3-24

Printing the fax reports .................................................. 3-24

Adjusting sound volumes .............................................. 3-25

Changing the time and date .......................................... 3-25

receive faxes, both from the HP OfficeJet’s

3. Faxing3. Faxing

Standalone Faxing................................................................ 3-26

Standalone vs. PC Connected .......................................3-26

Document guides

Sending a Paper Document

To fax a paper document, load the document in the document tray, then Assistant.

Note:

fragile or damaged origi nal documents or photos for faxing . For more information regarding these sleeves, refer to “Using a Scan/Copy Sleeve to Protect Your Original” on page 2-3.

Sending from the keypad

dial from the keypad, or select Fax from the Document

either

You may w ant to use the scan/copy sleeves prov ide d t o protect

Load your document top down in the document tray, and with the printed side facing away from you. You can load up to 20 pages, or a single scan/ copy sleeve.

If necessary, slide the tray to the left or right to adjust them for the width of your document.

Always remo ve stap les an d paper cli ps fro m

Note:

your original before faxing to avoid equipment damage.

Dial the fax number on the HP OfficeJet’s keypad.

When entering the fax number, be sure to

Note:

include all the numbers you would enter if you were dialing the number from a phone. (For example, enter 1 and the area code for longdistance calls.)

Press the To cancel a fax in progress, press the

on the HP OfficeJet’s keypad.

These related topics are described later in this chapter:

Start

document guides

button to begin faxing.

Stop

on the

button

3-2

Resolution and Contrast settings are described under

●

“Controlling how your faxed documents will look” on page 3-9. Redialing instructions are under “Redialing a fax number” on

●

page 3-13.

Dialing in real time

With the faxing method described above, dialing begins press the the HP Off i ce Jet t o di al the numbers as you press the m. For example, if you’re charging you r fax call to a calling card, you’ll need to wait for the acceptance t one of your tele phon e compan y befo re di alin g the calling card number.

If you have turned off the HP OfficeJet sound, click

Note:

OfficeJet Maintenance

Loud

To dial in real time:

Load your document in the document tray.

Press the The message display on the HP OfficeJet will read, “

and you’ll hear a dial tone.

Dial the number, just as you would using a telephone. If you are using a calling card, follow the instructions on your card.

button. There may be times, however, when you want

Start

in the HP OfficeJet Manager and select

. The

Sound Volume

for dialing in real time.

button on the HP OfficeJet’s keypad.

Start

should be set to either

Settings and

you

after

Medium

Off hook...”

3. Faxing

Dialing from a telephone that’s connected directly to the HP OfficeJet

Instead of dialing from the HP OfficeJet’s keypad, you may prefer to dial the fax number directly from a telephone. Use a phone that’s connected either di rectly to th e back of the HP Off iceJet, or to another device that’s connected directly to the back of the HP OfficeJet (like an answering machine or modem).

To dial directly from a telephone:

Load your document in the document tray.

Pick up the handset of your telephone. The message display on the HP OfficeJet will read,

hook.”

Dial the fax number on the telephone’s keypad and wait for the line to begin ringing.

Press the

button on the HP OfficeJet to begin faxing.

Start

“Phone off-

3-3

Speed dialing

Once you’ v e assi gned spe ed dial codes t o your f ax number s usin g the HP OfficeJe t Manager softw are ( see “Advanced fax send settin gs” on page 3-9), you can quickly dial those numbers using the button and a one- or two-digit speed dial code.

To speed dial:

Load your document in the document tray.

Press the

Speed Dial

button on the HP

OfficeJet’s keypad.

Speed Dial

3-4

Dial the 1- or 2-digit speed dial code.

Press the

button on the HP OfficeJet’s

Start

keypad.

Sending from the Document Assistant

Load your document top do wn in the doc ument t ray, and with the printed side facing away from you. You can load up to 20 pages, or a single scan/copy sleeve. If necessary, adjust the guides for the width of your document. The displayed on your computer screen.

Always remove staples and paper clips from your original

Note:

before faxing to avoid equipment damage.

When you load your document, the Document Assistant asks you what you want to do.

Click

Fax

Document Assistant

. The Send Fax dialog box displays.

3. Faxing

Enter the fax number or a Phone Book entry

Enter the fax number in the your Phone Book. Enter any other information, such as a name.

When entering the fax number, include all the numbers

Note:

you would enter if you were dialing the number from a phone. (For example, enter 1 and the area code for long-distance calls.)

For more information about the features and settings in the Send Fax dialog box, click the

When you’re ready to begin sending, click To cancel a fax in progress, press

Fax Number

button.

Help

Stop

box, or click an entr y in

Send Fax Now

on the keypad.

3-5

These related topics are described later in this chapter:

Resolution and Contrast settings are described under

●

“Controlling how your faxed documents will look” on page 3-9. Redialing instructions are under “Redialing a fax number” on

●

page 3-13.

Sending a Fax Directly from Your Software Program

You don’t need to print a document before faxing it. When you want to fax a document directly from your software program, use this procedure.

While your software program is open and your document file is displayed, select

Select

HP OfficeJet Series 600 Fax

(

Select this name from where your software program

Note:

stores the printer list. For example, in Microsoft Word you can find the printe r list by clicki ng the Printer button in the Pr int dialog box.)

from the

menu.

File

as the printer and cl ick OK.

3-6

Print the document. The Send Fax dialog box displays.

Enter the fax number i n the F ax Number box, or select a n entry in your Phone Book. Enter any other information, such as a name.

Click

Send Fax Now

progress, press

These related topics are described later in this chapter:

Resolution and Contrast settings are described under

●

“Controlling how your faxed documents will look” on page 3-9. Redialing instructions are under “Redialing a fax number” on

●

page 3-13.

to begin sendin g th e f ax. T o cancel a fax in

on the HP OfficeJet’s keypad.

Stop

Receiving Printed Faxes

The HP OfficeJet is factory-set to print received faxes. Before you receive a fax call, b e sure to load the paper for r eceiving faxes, as described in the section “Loading the Paper Supply” on page 2-2.

Answering settings

When you installed the HP OfficeJet Series 600 software, the Setup Wizard asked you a series of questions about your phone lines and equipment. Your answers determined which option was a utomaticall y chosen for each of the Answering settings, and therefore determined how your HP OfficeJet was set up to receive faxes.

There are two answering settings that affect how you receive faxes:

●

Phone Answering

Automatic, the HP OfficeJet wi ll a uto ma ti cal l y a nswer every call received at your fax number. When set to Manual, you must answer fax calls manually (s ee the following section, “Manually Receiving Faxes” for instructions).

For instructions on how to change this setting, refer to “Phone Answering: Automatic or Manual” on page 3-19.

●

Rings to Answer

Answering is set to Automatic, the HP OfficeJet will automatically answer all calls after the number of rings specified in this setting. For example, when Rings to Answer is set to 1 ring, your fax line will ring once, then the HP Off iceJet will be gin sending fax tones. For instructions on how to change this setting, refer to “Changing the number of rings before answering” on page 3-20.

Notes:

If you

●

haven’t

answered the questions in the software during installation, don’t change your answering settings now or you may not receiv e yo ur faxes proper ly. If you refer to “Updating your fax receive setup” on page 3-22 for instructions on how to re-run the HP OfficeJet Setup Wizard.

(Automatic or Manual). When set to

(1 ring through 6 rings). When Phone

changed your office equipment setup since you

changed your of fice equipment setup,

have

3. Faxing

For a detailed description of how your office equipment should

●

be set up and the corresponding answering settings, see Step “7. Connect Your Office Equipment - IMPORTANT!” on page 1-7.

3-7

Press START

Manually receiving faxes

If you’re set up to receive faxes manually (Auto Answer light on keypad is off), use the following procedure to receive faxes.

Make sure the re are no documents in the doc ument tray, or they may be faxed after the next steps.

When the HP OfficeJet rings, pick up the handset of a telephone that’s on the same telephone line as the HP OfficeJet.

Dial 1-2-3 from an extension

Listen for the fax tone, pr ess the the HP OfficeJet’s keypad, OR, if you’re receiving from an extension phone (one that’s on the same telephone line as the HP OfficeJet, but not connected directly to it), dial

Now you can hang up the phone or you can sta y on the line to have a conversation after the fax finishes.

123

Start

button on

3-8

Receiving faxes to your PC

The HP OfficeJet is factory-set to print faxes, not receive them to your PC. To receive faxes to your PC (also called PC faxes), change the Receive Faxes set ting.

On your Windows desktop, double-click

HP OfficeJet Manager

and select

Settings

Receiving tab displays.

Select click OK.

, click

Receive

. The

To PC

Fax

, then

Notes:

Your computer mu st be powe red on to recei ve faxes. If it is turned

●

off, your received faxes will be printed. If you’re set up to receive faxes manually, follow the instructions

●

under “Manually recei vin g faxes” on page 3-8. To view or pr int a received fax, use the instructions in “Viewing lists of all sent and received faxes” on page 3-24.

Using Advanced Fax Features and Settings

The following sections describe some of the advanced fax features available with the HP OfficeJet, both from the keypad and from the software.

Advanced fax send settings

Controlling how your faxed documents will look

There are two settings that control how your faxed documents will look when they’re printed at the receiving fax machine: Resolution and Contrast.

3. Faxing

Changing the Resolution

The Resolution setting affects the quality, in dots-per-inch (dpi), of your faxed documents. It also affects sending speed.

Use this Resolution setting: For this result:

Fine (factory setting)

(203 x 196 dpi)

Higher quality for words (factory setting).

Use this higher-quality setting for good all-around

●

quality. Most fax machines can receive faxes at this higher

●

quality setting. If you select this setting and the receiving fax machine doesn’t support it, your fax will be sent at Standard resolution.

Text will have better quality than graphics and

●

photographs.

3-9

Use this Resolution setting: For this result:

Standard

(203 x 98 dpi)

300 dpi

(300 x 300 dpi)

Photo

(Grayscale image scan up to 300 x 300 dpi)

Standard quality for words.

Use this setting when transmission speed is more

●

important than quality. All fax machines can rece ive at this setting.

●

Text will have better quality than graphics and

●

photos. Fastest fax transmission speed of all the Resolution

●

settings.

Best quality for words.

Only a few types of machines can receive faxes at

●

this setting. If you select this setting and the receiving fax machine doesn’t support it, your fax will be sent at the highest supported resolution.

Text will have better quality than graphics and

●

photos.

Best quality for photographs and graphics.

Use this setting when the quality of photographs and

●

graphics in your document is more important than the quality of the words.

Your document wil l be scanned as a grayscale image

●

(which simulates shades of gray) at up to 300 x 300 dpi.

3-10

Slowest fax transmission speed of all the Resolution

●

settings.

The table on the following page describes how to change the resolution for each type of fax. This setting needs to be changed

you begin faxing.

before

Notes:

When you change the Resolution setting, it will stay at the new

●

setting until you change it again. The

●

Contrast/Resolution

settings also affect the quality of copies made from the HP OfficeJet’s keypad. See “Optimizing the quality” on page 4-3.

Type of fax: Where and how to change the Resolution:

Paper fax sent from the HP OfficeJet’s keypad

Paper fax sent from the HP OfficeJet Document Assistant

Change the Resolution with the

Contrast/Resolution

button on the HP OfficeJet’s keypad.

Press the

Press 1 to select Resolution.

Press 1, 2, 3,

Contrast/Resolution

or 4

to select the Resolution:

button.

1 = Standard 2 = Fine (factory setting) 3 = 300 dpi 4 = Photo

When you change the Resolution setting from

Note:

the keypad, the HP OfficeJet Manager software is automatically updated wi th the same Reso lution setting.

Change the Resolution setting in the HP OfficeJet Manager software.

Double-click the

HP OfficeJet Manager

icon on

your Windows desktop.

Click

In the Paper Fax Quality tab, click

Fine

Fax

, or

300 dpi

and select

to select the Resolution you

Send Settings

Standard,

want.

3. Faxing

PC fax sent directly from your software program

Click the

Optimize for photo or graphic

checkbox if appropriate, then click OK. When selected, your document is scanned as a graysca le image, then sent at the selected resolution setting (Fine, Standard, or 300 dpi).

When you change the Resolution setting from

Note:

the HP OfficeJet Manager software, the keypad setting is automatically updated with the same Resolution setting.

Change the Resolution setting in the HP OfficeJet Manager software.

Use the instructions for “Sending a Fax Directly from Your Software Program” on page 3-6. Choose

Standard

only; other choices will result in Fine quality

Fine or

transmission.

3-11

Changing the Contrast

Change this setting if you want the faxed document to be lighter or darker than the original document. This setting needs to be cha nged

you begin faxing.

before

Notes:

When you change the Contrast setting, it will stay at the new

●

setting until you change it again. The

●

Contrast/Resolution

settings also af fe ct the quality of copies made from the HP Of f iceJet’s key pad. See “Dar kening and lightening — Contrast” on page 4-4.

Type of fax sent: Where and how to change the Contrast:

Paper fax sent from the HP OfficeJet’s keypad

Paper fax sent from the HP OfficeJet Document Assistant

Use the

Contrast/Resolution

OfficeJet’s keypad to lighten or darken your fax.

Press the

Press 2 to select Contrast.

Press

Contrast/Resolution

1, 2, or 3

to select the Contrast you want: 1=Normal (the factory setting) 2=Lighten 3=Darken

When you change the Contrast setting from the

Note:

keypad, the HP OfficeJet Manager software is automatically updated wi th the same Cont rast setting.

Change the Contrast setting in the HP OfficeJet Manager software.

Double-click the

HP OfficeJet Manager

your Windows desktop.

button on the HP

button.

icon on

PC fax sent directly from your software program

3-12

Click

In the Pape r Fax Quality tab,

and select

Fax

Send Settings

drag the slider bar

in the Contrast area to the setting you want, then click OK.

When you change the Contrast setting from the

Note:

HP OfficeJet Manager software, the keypad setting is automatically updated wi th the same Cont rast setting.

Contrast settings are not applied to this type of fax.

Redialing a fax number

If you dialed the fa x number from the HP Of ficeJet’s keypad, yo u can press the

Redial/Pause

number. The HP OfficeJet is factory-set to automatically redial at timed

intervals up to 5 times after a busy signal.

Redialing manually with the Redial/Pause button

To immediately begin r edi al ing the last fax number you dialed on the HP OfficeJet’s keypad, press the your document is still loaded in the document tray.

Notes:

button any time to redial the last-dialed fax

Redial/Pause

button. Make sure

If you press

●

Redial/Pause

while in th e middle of di aling a fax number, the Pause feature takes effect and a dash (-) appears in the message display.

You can’ t use the

●

Redial/Pause

button to redial a fax nu mber that you originally entered in the Send Fax dialog box. The HP OfficeJet will redial automatically as described below.

Changing the Automatic Redial setting in the software

Here’s how the Automatic Redial feature works: The fax number will be redia led one minute afte r the unsucces sful fax

attempt (busy, no answer, or both, depending on your settings). If the first redial is unsuccessful, the second redial will begin after a 5minute wait. After this, the fax number will be redialed up to 3 more times if the transmission continues to be unsuccessful.

If you dialed the fax number from the HP OfficeJet’s keypad, the message display will show the redial countdown time in seconds during the waiting periods (unless the message display is already in use).

Double-click

Click

Fax

HP OfficeJet Manager

and select

Send Settings

on your Windows desktop.

3. Faxing

Click the

In the Automatic Redial area, select or

Redial on no answer

Dialing

tab.

. To turn off the Automatic Redial

feature, make both checkboxes blank.

Redial on busy signal

and/

3-13

Entering a pause during keypad dialing

Press the

Redial/Pause

of your dialing sequence. A dash (-) will appear on the message display, indicating where the pau se will occur i n the dia ling se quence .

Notes:

Refer to the instructions in “Dialing in real time” on page 3-3.

●

button to en ter a 2-seco nd pause in the middle

If you press

●

Redial/Pause

at any other time

except

while dialing a fax number, the ma nual Redial feature takes effect (see description in previous section).

Assigning speed dial codes

The number of speed dial codes you have depends upon the model number of your HP OfficeJet. Your model number is displayed on your keypad.

Model number Number of speed dial codes available

Model 600 100 Model 610 50 Model 630 100

Assigning a speed dial code to a single fax number

Use speed dial codes to store frequently used fax numbers.

Double-click

HP OfficeJet Manager

on your Windows desktop.

3-14

Click

Do either of the following.

●

To create a new phone book name:

and select

Fax

Phone Book

Enter any name and number information, then click the arrow next to the Speed Dial entry box and select a speed dial code.

●

To add a speed dial code to an existing phone book name:

Click the name in the list and select a speed dial code.

Click

Add to Phone Book

Apply Changes

(for existing phone book names) to save the

(for new phone book names) or

information you just entered. See “Speed dialing” on page 3-4 for speed dialing instructions.

Assigning a speed dial code to a group of fax numbers

You can group fax numbers you dial frequently (such as your department members at work) , and st ore th em into a group sp eed di al code. You can store up to 20 numbers in a speed dial group.

Each group member must have an assigned speed dial code. If you add the name of someone who doesn’t have a speed dial code, one will be automatically assigned to them (if available), and you’ll be asked to confirm it. If you prefer to pick your own speed dial code, use the instructions in the previous section to assign it before adding the name to a group speed dial code.

Double-click

Click

Fax

Do either of the following.

●

To create a new speed dial group:

Click

Create/Modify Group

HP OfficeJet Manager

and select

Phone Book

, then click Create Group entry box, enter a name for the group you’l l create, and click OK. Then select an unassigned spe ed dial code from the group Speed Dial box.

●

To add names to an existing speed dial group:

Select a name from the Group Name box.

on your Windows desktop.

Create Group

. In the

3. Faxing

In the Phone Book list, cli ck o n th e first name you want to add to this group, then click

Add more names to your group, for a total of up to 20 group

Add to Group

members.

The Group name does not appear in the Phone Book. It

Note:

appears when you click the

Create/Modify Group

button in the

Phone Book and in the list of names in the Send Fax dialog box.

3-15

Faxing to a group of fax numbers

Choose from these many methods of faxing to groups.

Type of fax sent How to fax to a group of fax numbers

Paper fax sent from the HP OfficeJet’s keypad

Paper fax sent from the HP OfficeJet Document Assistant

Dial a group speed dial code you assigned previously in the Phone Book.

Use the faxing instructions in “Speed dialing” on page 3-4. In step 3 of tha t p roc edur e, enter a speed dial code that you’ve assigned to a group of numbers.

See “Assigning a speed dial code to a group of fax numbers” on page 3-15 for instructions on creating a speed dial group.

Choose from these two methods (a or b):

a) In the Send Fax dialog box, select a group name from the Phone Book list.

Use the faxing instructions in “Sending from the Document Assistant” on page 3-5. In step 3 of that procedure, select a group name from the Group Name list, then click

To create a group in the Phone Book, follow the instructions in the “Assigning a speed dial code to a group of fax numbers” on page 3-15.

b) In the Send Fax dialog box, create a temporary group to be used only for the current fax.

In the Send Fax dialog box, click Create List. Enter names and numbers in the “Fax to:” box, or select names or groups from the Phone Book list. Click the appropriate Add to List button. Click to begin faxing.

Send Fax Now

PC fax sent directly from your software program

3-16

Choose from these two methods (a or b):

a) In the Send Fax dialog box, select a group name from the Phone Book list.

Use the faxing instructions in “Sending a Fax Directly from Your Softwa re Program” on pa ge 3-6. In step 4 of that procedure, select a group name from the Phone Book list, then click

To create a group in the Phone Book, use the instructions above for the Document Assistant faxes.

b) In the Send Fax dialog box, create a temporary group to be used only for the current fax.

Use the ins tructions ab ove for the Document Assistant faxes.

Send Fax Now

Changing the information printed at the top of the faxes you send

When you first in stalled t he HP Of fi ceJet softw are, you wer e asked t o enter your name and fax number. This information was stored for use in the header that’s printed at the top of all of your outgoing faxes.

Notes:

●

Only the fax recipient will see this information upon receipt of your fax; it’s not printed on your original document.

The T elepho ne Consumer Prot ection Act of 199 1 requires that, in

●

the U.S., all outgoing fax es iden tify the origi nator’s name and fax number in a header, footer, or on the cover page of the outgoing fax.

Use the following procedure to change the fax header information.

Double-click

Click

Fax

Click the

HP OfficeJet Manager

and select

Send Settings

Personal Information

on your Windows desktop.

tab and change the information

in the two entry boxes in the Fax Header Content section.

Setting Tone or Pulse dialing type

The HP OfficeJet is factory-set for tone dialing. Nearly all phones being used in the U.S. have tone dialing.

Don’t change this setting unless you know your phone isn’t

Note:

capable of tone dialing. Pulse dialing is much slower than tone dialing.

3. Faxing

Double-click

Click

Fax

Click the

HP OfficeJet Manager

and select

Dialing

Send Settings

tab and select

Phone Dialing Type section.

on your Windows desktop.

Tone Dial

Pulse Dial

in the

3-17

Other advanced features for sending faxes

There are many advanced features available in the HP OfficeJet software. The best way to learn about these features is to explore them in the dialog boxes referenced in the following table, and click the

button on the screen if you need more information.

Help

Additional features for sending faxes

Where to locate these features in the HP OfficeJet Manager software

Using the Phone Book Phone Book dialog box.

Double-click

HP OfficeJet Manager

your Windows desktop.

Including an electronic cover page when sending a fax

Click

Send Fax dialog box.

Use the faxing instructions in the appropriate section earlier in this chapter to navigate to the

and select

Fax

Send Fax dialog box. Then click the checkbox and click the

Edit

message on your cover page.

Faxing a one-page note

Cover Page Data dialog box. that you type into the Cover Page Data dialog box

Changing your personal information in the

Double-click

your Windows desktop.

Click

Fax

Personal Information tab of the Send Fax

Settings dialog box.

HP OfficeJet Manager

and select

electronic cover page

Double-click

HP OfficeJet Manager

your Windows desktop.

Phone Book

Cover Page

button to add a

Send Quick Note

Scheduling a fax to send at a future time

3-18

Click

Click the

and select

Fax

Send Settings

Personal Information

tab and change the information in any of the entry boxes in the Cover Page Information section.

Select Fax Send Time dialog box.

Double-click

HP OfficeJet Manager

your Windows desktop.

Click Click

and select

Fax Send Fax Later

Send Fax

and fill in the entry

boxes in the Select Fax Send Time section.

Advanced fax receive settings

Phone Answering: Automatic or Manual

When Phone Answering is set to Automatic, the HP OfficeJet will automatically answer every call received at your fax number. When set to Manual, you must answer fax calls manually (see “Manually receiving faxes” on page 3-8 for instructions).

To change the

Look at the HP Of fi ceJet’s keypad to determine the current Pho ne

Phone Answering

setting:

Answering setting. If the green

ting is

Automatic

Auto Answer

, and your HP OfficeJet is set to receive faxes

light is on, the

Phone Answering

automatically. It will a ut omati cally answer every call you receive at your fax number — after the number of rings specified in the Rings to Answer setting — then send receiving fax tones.

If the

Auto Answer

Manual

, and your HP OfficeJet can only receive faxes manually.

light is off, the

Phone Answering

setting is

It will never answer incoming calls automatically.

Press the

Auto Answer

button to change the setting.

Notes:

●

If you

haven’t

changed your office equipment setup since you answered the questions in the software during installation, don’t permanently change t his sett ing now or you may not receive your faxes properly.

For a detailed description of how your office equipment should

●

be set up and the corresponding answering settings, see Step “7. Connect Your Office Equipment - IMPORTANT!” on page 1-7.

set-

3. Faxing

If you decide to change this setting, you should do it only

●

temporarily (for one fax only), then change it back, or, if you have changed your office equipment setup since you first installed the software, re-run the Setup Wizard and make your changes there. (Refer to “Updating your fax receive setup” on page 3-22 for instructions on how to locate the Setup Wizard.)

3-19

Changing the number of rings before answering

When Phone Answering is set to Automatic, the HP OfficeJet will automatically answer all calls after the number of rings specified in the Rings to Answer setting. For example, when Rings to Answer is set to 1 ring, your fax line will ring once, then the HP OfficeJet will begin sending fax tones.

When you installe d the s oftw ar e, the Setup Wizard ask ed y ou a se ries of questions about your phone lines and equipment. Your answers determined the

appropriate

and the Setup Wizard set it for you automatically. If you decide to change this setting now, you should do it only

temporarily (for one fax only), then change it back, or, if you have changed your office equipment setup since you installed the HP OfficeJet, re-run the Setup Wizard and make your changes there. (Refer to “Updating your fax receive setup” on page 3-22 for instructions.)

option for this setting (a nd many others)

To change the

On your Windo ws deskt op, double-cli ck click

Click the

Change the Rings to Answer setting in the Answering tab.

Rings to Answer

, and select

Fax

Answering

setting:

Receive Settings

tab.

HP OfficeJet Manager

3-20

In the

Number of Rings to Answer

number between 1 and 6, inclusive.

box, enter or select a

Using Distinctive Ring

If you have one phon e line tha t re ceives both v oi ce and f ax cal ls , you may want to use this feature. The Distinctive Ring feature of the HP OfficeJet, when used in conjunction with your telephone company’s distinctive ringing service, allows both you and the HP OfficeJet to distinguish between voice calls and fax calls when you receive both on the same phone line.

Your telephone company may use a different name for this

Note:

service. Use the following procedure to set up your HP OfficeJet and

telephone line for Distinctive Ring.

Call your telephone compan y to f i nd out i f they have a d isti nct i v e ringing service available in your area.

Important:

If you can’t subscribe to this service through your telephone company, the Distinctive Ring feature on the HP OfficeJet

will not work

, and should be set to

All Rings

The telephone company’s distinctive ringing service allows you to have 2 or 3 phone numbers on the same phone line, which saves you the cost of paying for 2 or 3 separate lines. It also allows you an d the HP OfficeJet t o hear wh ich phon e number has been dialed. Each of the phone numbers will have a different ringing sound: One can have a single ring, another can have a double ring, and the third can have a triple ring.

When you set up the distinctive ringing service with your telephone company, decide how many rings you want to assi gn to your fax line: single, double, or triple rings.

If you’ve already installed the HP OfficeJet software, re -run the HP OfficeJet Setup Wizard and enter the Distinctive Ring information.

T o loca te the Setu p W izard, doub le-cli ck

●

on your Windows desktop, click

Setup Wizard

In the screen that asks if you subscribe to a distinctive ring

●

service, click

Yes

HP OfficeJet

HP OfficeJet Manager

, and select

3. Faxing

Fax

In the screen that asks you to choose a distinctive ring pattern,

●

click the number of rings you assigned in Step 2 above to your fax line (single, double, or triple).

If you want the HP Of ficeJet to answer both d oubl e and tr i-

Note:

ple rings — for e xample, if y ou hav e two se parate fa x numbers on your distinctive ring line — choose double and triple rings.

3-21

In the screen that asks you to enter the phone number of your

●

dedicated fax line, enter the distinctive ring fax number.

If you have an answering machine for receiving voice calls on this phone line (using one of the other distinctive ring phone numbers for your voice calls), set it to answer after 3 or more rings. If you don’t use this setting, your HP OfficeJet will not be able to receive your fax calls.

If you have a modem on this phone line (using one of the other distinctive ring phone numbers), turn off the setting in the modem’s software that automatically receives faxes to your computer; if you don’ t turn t his o f f, y our HP Of f i ceJet will not be able to rec eive faxes properly.

Updating your fax receive setup

When you installed the so ftware , you we re ask ed a seri es of qu estio ns about your of f ice e quipment setup. Your answers determined ho w the HP OfficeJet was automatically set to receive faxes.

If any of the following information has changed since you first installed the software, use the instructions in this section to update your fax receive software settings.

If you don’t update the software settings, you may not receive

Note:

faxes properly.

If this information has changed, use the instructions that follow this table:

Have you added or removed a distinctive ring feature on your

●

telephone line? Have you added, changed, or removed any phone numbers or fax

●

numbers? Have you changed from a dedicated fax line (no voice calls

●

received) to a shared fax line (receive both voice and fax calls) or vice versa?

Have you added or removed an answering machine or computer

●

voicemail feature on the same telephone line that’s connected to the HP OfficeJet?

Have you added or removed a modem — either internal to your

●

computer or an external box — on the same telephone line that’s connected to the HP OfficeJet?

3-22

To update your fax receive settings in the software:

Double-click

Click

HP OfficeJet

Follow the instructions in all of the Fax Setup Wizard screens,

HP OfficeJet Manager

and select

on your Windows desktop.

Fax Setup Wizard

updating where appropriate.

Changing the paper size setting

When you load a different paper size in the paper supply tray, you also need to change the paper si ze in the Fax Recei v e settings if you’ll be receiving faxes on the new paper.

The factory-set p aper s ize t o prin t f ax es on i s Let ter ( 8.5 x 11 inches ). You can also print faxes on Legal-size paper (8.5 x 14 inches) or on A4-size paper (210 x 297 mm).

On your Windows desktop, double-click on

Manager

Select a new paper size in the

, then click

and select

Fax

Receive Settings

Load Paper Size

HP OfficeJet

section.

3. Faxing

Other advanced features for receiving faxes

There are many advanced features ava il abl e in the software. The best way to learn about these features is to explore them by clicking the tabs in the Receive Fax Settings dialog box. Click the each of the tabs for more information about the features and settings.

To locate the Receive Fax Settings dialog box, double-click on

●

HP OfficeJet Manager

and select

Receive Settings

on your Windows desktop, click

Help

button in

Fax

3-23

Viewing lists of all sent and received

faxes

Double-click

History

Do any of the following:

HP OfficeJet Manager

, click

, and select

Fax

Click the

●

from the HP Off ice Jet. Bot h paper fa xe s and PC faxes (from your software program) are included.

Click the

●

received, both printed faxes and PC faxes. To view a PC fax, double-click it. To print a PC fax, click it once, then click

Fax

Click the

●

be sent at a future time.

Sent Faxes

Received Faxes

Pending

tab to see a list of all the faxes you’ve sent

tab to see a list of all the faxes you’ve

tab to see a list of faxes that are scheduled to

Printing the fax reports

There are two fax reports you may want to print from time to time: the Fax History report, and the Last Fax report.

Fax History report

The Fax History report is a list of the la st 30 fax transmissions: bot h sent and received faxes.

Here’s how to print this report:

Double-click

History

HP OfficeJet Manager

, click

, and select

Fax

3-24

Click the

Click

Settings

Print Fax History

tab.

Last Fax report

The Last Fax report is factory-set to print automatically if an error occurs while a fax is being sent or received (

To change when the Last Fax report is automatically printed, follow steps 1 and 2 above, then click one of the options in the

Report Printing

section.

Error only

setting).

Automatic

Adjusting sound volumes

There are three sound volumes you can adjust: the volume of outgoing fax calls (dial tone, ringing, and fax tones), the rings for incoming calls, and the beep sounds for the keypad buttons.

On your Windo ws deskt op, double-cli ck click

HP OfficeJet

Volume tab displays.

Adjust the volume of all sounds by making a selection in the

Sound Volume

Adjust the volume of incoming calls by turning the sound on or off. When you’ll hear the rings; when the checkbox is bla nk, you won’ t hea r anything when incoming fax calls are received.

Fax machine rings for incoming calls

, and select

section, which is factory-set to Soft.

Settings and Maintenance

HP OfficeJet Manager

. The

is checked,

Adjust the vol ume of the button beeps by turning the sound on or off. When beeps while pressing buttons, and you’ll hear the error beeps when you press the wrong button; when the checkbox is blank, you won’t hear anything when you press the buttons.

Buttons beep when pressed

is checked, you’ll hear

Changing the time and date

●

When the HP OfficeJet is connected to your computer

the bi-directional parallel cable, the time and date shown on the keypad display are taken from the time that’s set in your computer. If you need to change the time (for daylight savings, for example) a nd da te, res et them on your computer, and the y will automatically update in the HP OfficeJet.

●

When the HP OfficeJet is disconnected from your computer,

then powered off, the time and date information will be lost. The message “ display on the HP OfficeJet. To reset the time and date, you can either reconnect the HP OfficeJet to your computer with the bidirectional par allel cabl e, or you can pre ss th e keypad and fo llow the instructions for setting the time and date.

Press START to set time/date, or STOP to skip

button on t he

Start

3. Faxing

with

” will

3-25

Standalone Faxing

After you install the HP OfficeJet software with the HP OfficeJet connected to the PC, the HP OfficeJet can be disconnected from the PC and used as a standalone fax machine. However, without the HP OfficeJet software, some features will not be available — see “Standalone vs. PC Connected” below.

To use the HP OfficeJet as a standalone fax machine:

Move t he

●

Windows Startup group to the HP OfficeJet Series 600 program group. Do not remove this icon. You may want to use it in the future.

HP OfficeJet Series 600 Startup

icon from the

For Windows 95

Click

Settings

the

Start Menu Programs

the Programs, the n St ar tu p group and select

600 Startup

program group.

600

from the Start menu, then select

tab and click

. Click and drag this icon to t he

Advanced

Task ba r

. Double-click

HP OfficeJet Series HP OfficeJet Series

For Windows 3.1

Open the Startup group and click and drag the

Series 600

If you unplug or turn off the HP OfficeJet, you may need to re-

●

enter the date/time information. All other fax information, such as the speed dial codes and fax header, will be saved.

icon to the

HP OfficeJet Series 600

HP OfficeJet

program group.

Standalone vs. PC Connected

Standalone Mode PC Connected

. Click

Fax Send/Receive Y Y

Fax Forward N Y

Add/Change/Delete Speed Dial Codes

Speed Dial Y Y

Change Fax Information N Y

Enter Date/Time Y (front panel) Y

3-26

Copying

............................................................................................................

ead this chapter to learn how to make copies

the copy settings in both locations. For basic black- and-white copyi ng, use th e k ey pad. To copy in color, gain

more control over how your copies will look, or to copy long or complex documents, copy using the HP OfficeJet Document Assistant on your computer.

Copying from the Keypad....................................................... 4-2

Controlling how your copies will look ............................ 4-2

Optimizing the quality ............................................... 4-3

Darkening and lightening — Contrast ........................ 4-4

Automatic collating......................................................... 4-4

Copying from the Document Assistant ................................... 4-5

Controlling how your copies will look ............................ 4-6

Optimizing the quality ............................................... 4-6

Darkening and lightening — Contrast ........................ 4-6

Reducing and enlarging .................................................. 4-7

Copy quality ................................................................... 4-7

Collating: On or Off........................................................ 4-8

both from the HP OfficeJet’s keypad and from the software. You’ll also learn how to change

4. Copying

Document guides

Copying from the Keypad

Copying from the keypad only supports black and white copying. Also, copying from the keypad is not recommended for large or complex documents. Copy co lor documen ts or l arge documents using the Document Assistant.

You may w ant to use the scan/copy sleeves prov ide d t o protect

Note:

fragile or damaged original documents or photos for copying. For more information regarding these sleeves, refer to “Using a Scan/ Copy Sleeve to Protect Your Original” on page 2-3.

If your original d ocume nt is a photograph, or if you want your copies to be darker or lighter than your original, use the instructions in the section, “Controlling how your copies will look” below.

Load your document with the printed side facing away from you. You can load up to 20 pages, or a single scan/copy sleeve. If necessary, slide the

document guides

adjust them for the width of your document.

Always remo ve stap les an d paper cli ps fro m

Note:

your original before copying to avoid equipment damage.

on the tray to the left or right to

4-2

Press the copies you want (up to 99).

Press the The entire original document will be scanned

before copying begins. T o c ancel a cop y i n progress , press the

on the HP OfficeJet’s keypad.

button, then enter the number of

Copy

button again to be gin copying.

Copy

Stop

button

Controlling how your copies will look

When you make a copy from the HP OfficeJet’s keypad, the way it looks is determined by the Contrast and Resolution settings that are selected on the keypad with the

The

Note:

paper faxes sent from the keypad. See “Changing the Resolution” on page 3-9 and “Changing the Contrast” on page 3-12.

Contrast/Resolution

settings also affect the quality of

button.

Optimizing the quality

Before beginning to copy, change the Resolution setting on the keypad to optimize for words, drawings, or photographs.

When you change the Resolution setting, it will stay at the new

Note:

setting until you change it again.

Press the

Press 1 to select Resolution.

Press select the best quality for

Use this Resolution: For this result:

Contrast/Resolution

1, 2, or 3

to select t he best quality

photographs and graphics

button.

for words

4. Copying

, or press 4 to

1= Standard 2= Fine (factory setting) 3= 300 dpi

(All three settings scan at 300 dpi)

4= Photo

(Scans as a grayscal e image at 300 dpi)

Best quality for black & white words and for simple line drawings (factory setting).

Use any of these three settings when the quality

●

of the text and simple line drawings is more important than the quality of photographs and more complex graphics.

Your document will be scanned at 300 dpi no

●

matter which of these Resolution settings is selected.

Best quality for black & white photographs and for more complex graphics.

Use this setting when the quality of photographs

●

and graphics in your document is mor e important than the quality of the text.

Your document will be scanned as a grayscale

●

image (which simulates shades of gray) at 300 dpi.

4-3

Darkening and lightening — Contrast

Before beginning to copy, change this setting if you want the copy to be darker or lighter than your original document.

When you change the Contrast setting, it will stay at the new

Note:

setting until you change it again.

Press the

Press 2 to select Contrast.

Press

1 = Normal (the factory setting) 2 = Lighten 3 = Darken

Contrast/Resolution

1, 2, or 3

to select the Contrast you want:

button.

Automatic collating

Copies made from the keypad will be automatically collated (printed in sets), with one exception: When the Photo setting is selected for the Resolution using the under “Optimizing the quality” on page 4-3), copies will not be collated. For examples of page number sequences when collating is on and off, refer to “Collating: On or Off” on page 4-8.

Contrast/Resolution

button (described

4-4

Copying from the Document Assistant

This copying method is recomme nded if you w ant to cop y in color or you’re copying a document that requires a lot of memory to scan.

You may w ant to use the scan/copy sleeves prov ide d t o protect

Note:

fragile or damaged original documents or photos for copying. For more information regarding these sleeves, refer to “Using a Scan/ Copy Sleeve to Protect Your Original” on page 2-3.

Load your document (up to 20 pages) in the document tray with the printed side facing away from you.

Now look at your computer screen.

When you load your document, the Document Assistant asks you what you want to do.

4. Copying

Click

Change any of these copy settings before beginning to copy.

Click

To cancel a copy in progress, click the dialog box (displayed during cop ying) or press the keypad.

and the Copy dialog box displays.

Copy

Start Copy

to begin copying.

Cancel

button in the status

button on the

Stop

4-5

Controlling how your copies will look

When you make a copy from the Document Assistant, the way it looks is determined by the settings in the Copy dialog box. These settings will not affect copies made from the keypad.

Optimizing the quality

The HP Office Jet sof tw are is fact ory-s et to opt imiz e the colo r in you r copies. The copy for tex t, phot os, an d g raphics on the p age. I f your ori ginal is j ust black and white, click

Photo/Graphics

Color Text/Photo/Graphics

Black & White Text

accordingly.

Darkening and lightening — Contrast

When you want the copy to be darker or lighter than your original document, drag the slider bar in the Contrast area to the Contrast setting you want.

setting will optimize the

Black & White

4-6

Reducing and enlarging

When you want the copy to be smaller or larger than your original document, change the Reduce/Enlarge setting.

Reduce/Enlarge* method: Settings available:

Change the number in the entry box.

(Factory setting = 100%)

Choose from the selection box.

(Factory setting = Actual size)

Drag the slider bar.

(Factory setting = 100%)

* If you enlarge to a siz e that w on ’ t f i t on th e pap er you ha ve loaded, your copy will be printed on multiple pages.

Enter a number between 50 and 200

reduce to as small as half of the original size or to enlarge to up to twice the size.

Fit to Page

entire page within the print margins of the HP OfficeJet.

Actual Size

as your original.

Legal to Letter

legal-size to letter-size.

Letter to A4

letter-size width to A4-size width.

A4 to Letter

A4- size width to letter-size width. (Make sure you have le tter-size paper in the pape r supply tray when you choose this setting, or your copy will print on multiple pages.)

Drag to a number between 50 and 200

to reduce to as small as half the original size or to enlarge to up to twice the size.

reduces the original to fit the

makes the copy the same size

reduces the original from

enlarges the original from

4. Copying

Copy quality

The Copy Quality determines the print mode for your copy.

●

Normal

medium speed: 2.5 pages per minute (ppm) for monochrome printing, and 0.7 ppm for color printing.

Choose

●

for monochrome printing, and 1 ppm for color printing. Choose

●

speed: 1 ppm for monochrome printing, and 0.3 ppm for color printing.

For help choosing the right quality, click

for me?

is the factory-set quality. It has medium quality and

EconoFast

Best

in the Copy Settings dialog box for a description of each.

for draft quality and the fastest speed: 4 ppm

for the highest quality output. It has the slowest

What is the right Quality

4-7

Collating: On or Off

The HP OfficeJet is factory-set with the collating feature turned on. Example when Collating is turned on:

If you make 3 copies of a 3-page document, the copies will be

●

printed as shown at left. Copies ar e printed face-up, so the last page is printed first in

●

order to maintain the proper collated order in each set.

Example when Collating is turned

To turn off the collating feature, click the

●

off

Collate

checkbox to

remove the check mark. With coll at ing tur ned off, each page of your orig ina l is sc anned

●

Zothecas miscere quadrupei,

and copied before the next page is scanned. If you make 3 copies of a 3-page document, the copi es will be printed as sho wn at left.

Notes:

●

The Collating setting will return to the factory setting (On) after you complete an uncollated copy job.

Copies made from the keypad will always be collated, regardless

●

of the Collating setting in the Copy dialog box. The only exception to th is is when the Photo setting is selected for the Resolution using the

Contrast/Resolution

button (see “Optimizing the quality” on pa ge 4- 3); copies made at this Photo setting will not be collated.

4-8

Scanning

............................................................................................................

ead this cha pter to learn how to scan a

document to edit the words (OCR scanning). Photographs, dra wings, and tex t can be scanned i n color, black-and-whit e,

or in shades of gray.

document or a photograph, or how to scan a

Before you scan, review the This booklet gives a brief, easy-to-underst an d overview of t he pr oce ss, so that you can get the best results every time you scan.

For more detailed i nformatio n on OCR scanning , refer t o the Caere product documentation that was included in the box with the HP Office-

Jet, the

Scanning Your Document As an Image .................................. 5-2

Scanning Your Document to Edit the Words (OCR) ................ 5-8

OmniPage

Scanning from the Document Assistant...........................5-2

Scan Image Viewer .........................................................5-5

Scanning from TWAIN-compliant software .....................5-7

Limited Edition User’s Guide.

How to Scan with Your HP OfficeJet

booklet.

OCR

5. Scanning

Scanning Your Document As an Image

Scanning from the Document Assistant

Load your document in the document tray with the printed side facing away from you. You can load up to 20 pages (for black & white only; color scans 1 page at a time), a single scan/copy sleeve, or a single photo. If necessary, slide the document guides on the tray to the left or right to adjust them for the width of your document.

You may want to use the scan/copy sleeves provided to

Note:

protect fragile or damaged or igina l document s or photos for sc anning. Refer to “Using a Scan/Copy Sleeve to Protect Your Original” on page 2-3 for more information regarding these sleeves.

When you load your document, the Document Assistant asks you what you want to do.

5-2

Click

Change any of the scan settings.

and the Scan Settings dialog box displays.

Scan

Make any chan ges you’d like to any of the settings. The samp le page in the middle of the dialog box shows how the change in settings will affect the scanned document.

Select

●

color. Select

if you have a color original and want to scan in

Color

Black & White

if you want a black and white scan

of your original.

●

is used to make the words and simple line drawings in your

Text

document appear to be the clearest elements after scanning. You can scan up to 20 pages, or a single scan/copy sleeve with this selection.

Note:

Do not click

Scan text for editing (OCR)

. Refer to “Scan-

ning Your Document to Edit the Words (OCR)” on page 5- 8 l at er in this chapter for OCR scanni ng instr ucti ons. Or click t he but-

ton labeled, Click

●

“What is OCR?”

to make photograph s i n yo ur document appear to be

Photo

for help on the subject.

the sharpest elements af ter sca nning. You can only scan one page at a time with this selection.

If you plan to ma ke y our image larger than the original,

Note:

you will get better resul ts when you c heck t he box

. Click the button labeled, for more information.

Graphic

to make more complex illustrations or graphic

“Why does ‘enlarged’

●

Enlarged matter?”

Click

Photo will be

images in your document ap pea r to be t he shar pest e lement s aft er scanning. You can only scan one page at a time with this selection.

●

Click

and then click

Other

Change Custom Settings

your own custom scanning settings.

This information (for example, 100 x 100 dots per inch, Color, Low compression for Color Photo) is displayed on the Scan Se ttings d ialog box.

For more information about the Custom

Click

Start Scan

Settings dialog box, click the

to begin scanning.

Help

Your scanned image will display in the Image Viewer window. To cancel a scan in progress, click the

OfficeJet’s

Scanning

window, which is displayed during scan-

Cancel

button in the HP

ning.

to choose

5. Scanning

button.

5-3

Use the tools in the Image Viewer window if you want to modify the scanned image. Be sure to crop out the unwanted areas of your image, including the extra white space around your image.

When you want to adjus t the colo r in a sc anned imag e, make sur e that you make all nece ss ary t onal changes first (se tt ing hi ghl ight, shadow, midtone values). Colors can shift if you make these adjustments later.

To view multiple s canned pages, click the right and left arrows in the tool bar.

For instructions on using the Image Viewer tools, refer to “Scan Image Viewer” on p age 5- 5 or pull down the Help menu in the Image Viewer window and select

Save your image. Refer to “Save image” on page 5-6.

Choose either of the following methods to place the scanned

Help Topics

image into a document.

To copy-and-paste the scanned image into a document:

From the Image Viewer, select the ent ir e i mage (choose

from the

menu), or the portion of the image that you want to

Edit

keep (use the Image Viewer tools), then select

Copy

Select All

from the

Edit

menu.

Open the document in your software program where you want to

place the image.

Select

Paste

from the

Edit

menu.

To import the scanned image into a document:

Open the document in your software program where you want to

place the image.

Select

from the

Import File

menu. Check your softwar e program’s documentation if

File

(or the command your software program uses)

you aren’t sure which command to use.

Browse to the location in which you saved the scanned image and

select its file name.

5-4

Scan Image Viewer

When you scan a doc ument as Text, Photo, Graph ic, or Other, t he HP OfficeJet automatically displays the scanned image in the HP OfficeJet Series 600 Image Viewer. You can use the Viewer to make changes to the image and save the image file. You can also open the image file in the Viewer and make changes to it at a later time.

Select Image tool

Cut tool

Selecting the area you want to edit

Click the

●

from the Hold down the left mouse button and drag across the part of the

●

Select Image

menu.

Edit

image you want to select, and then release the mouse button. You can now make changes to the selected area.

tool in the edit toolbar or choose

Cutting, pasting, and cropping an area

Select the area you want to cut.

●

Click the

●

menu. The selected area is cut and placed in the Windows clipboard.

The cut area in the original image is white.

tool in the Edit toolbar or select

Cut

from the

Cut

Select

Edit

5-5

5. Scanning

Paste tool

Crop tool

If you want to paste the cut area in another part of the image,

●

click the

menu. The cut area is placed in the upper-left corner of the

Edit

tool in the Edit toolbar or select

Paste

from the

active window. To drag the pasted area, click it with the left mouse button and

hold the button down as you move it. Click outside the pasted area to add it to the image.

To crop an area that you want to keep, select the area using the

●

Select Image tool. Click the

from the

Crop

This is especial ly importa nt to cro p out unw anted el ements

Note:

Edit

menu.

tool in the Edit to olbar or sele ct

Crop

of your image, including extra white space around your image. The original window is minimized and the selected area is dis-

played as a file in a new window. Save this new file.

For more informati on rega rding the ot her tools an d menu items, se lect

Help Topics

from the

Help

menu.

Save image

Pull down the displays.

menu and select

File

. The Save As dialog box

Save

Change the file name, folder, or type in the Save As dialog box.

Your first scanned image will be assigned the name “scan1,” and subsequent images will be named “scan2,” “scan3,” etc. Or you can change the name of your scanned document in the

If you don’t change the location in the image will be saved to

600\Images

3.1). Select the file format you want in the

the application where you will insert the image supports the selected file format.

5-6

c:\Program Files\HP OfficeJet Series

(Windows 95) or to

File name

Save in

box, your scanned

c:\HPOJ_600\Images

Save as type

box. Make sure

box.

(Windows

Scanning from TWAIN-compliant software

Some software programs use an industry standard called TWAIN to allow images to be acquired directly from scanners. This eliminates some steps from the scanning procedure.

How to tell if your software program supports TWAIN

To find out if your application uses this method:

Locate

●

Check the software’s documentation. If you can’t find any

●

references to TWAIN, your program doesn’t support it.

Acquire

Acquire Image

under the

File

menu.

How to scan with TWAIN

If your software program does not support TWAIN, the

Note:

following procedure will not work.

Make sure your software program has the HP OfficeJet Series 600 selected as the scanning source. Usually, you can check this by choosing

menu in your software.

File

If you can’t find where to select the scanning source in your software program, check the program’s documentation.

Open a document in your software where you want the image to be placed.

Load your image or document in the document tray with the printed side facing away from you (as many pages as your software will allow, or a single scan/copy sleeve).

Note:

Select Source

If the Document Assistant displays, close it.

Acquire/Select Source

from the

5. Scanning

Select

Acquire Image

(Some programs may have a slightly different command, like Acquire.)

If the Scan Settings dialog box displays, choose from the many scanning options, or click options. Some applications scan using their own settings. In this case the Scan Settings dialog box won’t be displayed.

The scanned image will appear in t he Image Viewer. You can edit your image using the Image Viewer tools — see “Scan Image Viewer” on page 5-5. When you exit from the Image Viewer, the edited image will appear in your application.

from the

Help

menu in your software.

File

for information about the

5-7

Scanning Your Document to Edit the Words (OCR)

Scan using the your original document has words that you want to edit in your word processing program.

Important:

make sure none of the letters or characters have been misinterpreted by the OCR software. Even a spell checker won’t catch everything.

For more information about the OCR software, refer to the Caere documentation that was shipped with the HP OfficeJet.

To scan your document using OCR:

Load your document in the document tray with the printed side facing away from you. You can load up to 20 pages, or a single scan/copy sleeve.

Note:

protect original documents for scanning. Refer to “Using a Scan/ Copy Sleeve to Protect Your Original” on page 2-3 for more information.

Look at your computer screen.

When you load your document, the Document Assistant asks you what you want to do.

Optical Character Recognition

After scanning, proofread your document carefully to

You may want to use the scan/copy sleeves provided to

(OCR) method when

5-8

Scan text for editing

Click

(OCR)

your document.

to edit the words in

Click

Scan

Click the Click

Start Scan

and the Scan Settings dialog box displays.

Text

and

Scan text for editing (OCR)

checkboxes.

Your document wil l be scanned i nto the wor d processing program that you selected when you installed the OmniPage OCR software (at the end of the HP OfficeJ et software installation).

To change the selected word processing program, double-

Note:

click the click the

results

Edit and proofread your scanned document carefully.

HP OfficeJet Manager

HP OfficeJet

Software

and select

tab, and select from the

menu.

icon on your W indo ws desktop ,

Settings and Maintenance

File format for OCR

. Click

5. Scanning

5-9

5-10

Printing

............................................................................................................

ead this cha pter to learn how to select and

find and use the print settings, and two ways to begin printing — from your Windows software and from the HP OfficeJet Manager software.

Paper Types............................................................................ 6-2

Selecting paper types and sizes ....................................... 6-2

Loading tips .................................................................... 6-2

Loading plain and special papers ............................... 6-3

Loading letterhead paper............................................ 6-3

Loading a single envelope .......................................... 6-3

Loading multiple envelopes........................................ 6-4

Loading transparencies............................................... 6-4

Using the Print Settings .......................................................... 6-5

Locating the print settings ............................................... 6-5

Using the Paper tab settings ............................................ 6-5

Using the Setup tab settings ............................................ 6-6

Print quality and speed............................................... 6-6

Printing in color ......................................................... 6-6

Printing in grayscale ................................................... 6-7

Using the Advanced tab settings...................................... 6-7

load paper, envelopes, and other media, how to

Printing from Your Windows Software Program...................... 6-8

Printing from the HP OfficeJet Manager ................................. 6-8

6. Printing

Paper Types

Selecting paper types and sizes

The HP Off ice Jet c an pri nt on an y of the f ollowing paper types. Refe r to Chapter 8 for ordering information.

To produce intense, high quality color printing results, use HP

Note:

Premium InkJet Paper or HP Premium Glossy Paper.

Types of Paper Sizes of Paper* Capacity

Plain Paper (20 to 32 lb)

Envelopes

Cards (40 to 60 lb)

HP Premium InkJet Paper

HP Premium Transparency Film HP Bright White Paper HP Premium Glossy Paper HP Greeting Card Paper Avery paper labels

U.S. letter = 8.5 x 11 in U.S. legal = 8.5 x 14 in U.S. executive = 7.25 x 10.5 in A4 = 210 x 297 mm A5 = 148 x 210 mm B5 = 182 x 257 mm

U.S. #10 = 4.12 x 9.5 in U.S. #9 = 3.88 x 8.88 in DL = 110 x 220 mm C6 = 114 x 162 mm A2 = 111 x 146 mm

U.S. index cards = 4 x 6 in, and 5 x 8 in

A6 = 105 x 148 mm U.S. letter = 8.5 x 11 in

A4 = 210 x 297 mm U.S. letter = 8.5 x 11 in 50 sheets

150 sheets of 20 lb

50 sheets

100 sheets

150 sheets 50 sheets 50 sheets 25 sheets

* Refer to “Paper Margins (Printing)*” on page 8-3.

Loading tips

Most papers have a side that’s been conditioned for printing and a side that’s not conditioned for printing. The so-called “print side” is usually indicated on the paper’s packaging. Before loading, check your paper’s packaging to determine which is the print side, and

always load with the print side facing toward you

6-2

Loading plain and special papers

The paper extension supports the paper

Before loa ding paper, be sure to pull

●

up the

paper extension

at the back of

the paper tray.

Load paper with the print side facing

●

toward you.

HP Premium InkJet Paper:

The print side has no corner arrow.

HP Premium Glossy Paper:

The print side should face you during loading

OJ-14loadpa

Load with the glossy side facing you.

Avery paper labels:

Load with the labels faci ng you.

Loading letterhead paper

Load letterhead paper with the let-

●

terhead edge down and facing toward you.

Loading a single envelope

To print on a single envelope, you can to use the single-envelope

●

slot, so you don’t have to remove any paper already lo aded in the paper supply tray.

Load a single envelope as shown,

●

with the address side facing toward you and the stamp edge down.

Change the paper size in the print settings to the envelope size you loaded. Refer to “Using the Paper tab settings” on page 6-5.

6. Printing

6-3

Loading multiple envelopes

Pull the document tray forward and

●

remove any p aper from the paper supply tray.

Pinch and slide the

●

right paper guide

to the envelope position.

Load the stack of envelopes (up to

●

10) with the address side facing toward you and the stamp e dge down. Align the right edge of the stack with the right paper guide.

Pinch and slide the

●

left paper guide

until it touches the le ft edge of the env elope stack.

Push the document tray backward

●

until it rests against the paper tray.

6-4

Loading transparencies

Load transparencies (up to 50) with

●

the adhesive-strip edge down and facing away from you, and the rough side facing toward you. The arrows on the adhesiv e stri p will be on the side of the transparency that faces away fr om you.

Using the Print Settings

Locating the print settings

Two of the ways you can locate the pri nt settings are describe d be low.

There are other ways to locate the print settings, but the paths

Note:

are specifi c to the Windows v ersi on you’re runnin g – Windows 3.1 or Windows 95. Refer to your Windows documentation for instructions.

●

From within your Windows software programs.

method to make temporary (per job) changes to the settings. Typically, you first select menu of your software program, then select each software program determines the path you need to take through its menus a nd pri nter s et up dia log box in order to di splay the print settings.

●

From the HP OfficeJet Manager.

factory (default) settings, which will be applied to all print jobs until you change the setting. Double-click the

Manager

select

icon on your Windows desktop, then click

Print Settings

Print Setup

Setup

Use this method to change th e

Use this

from the File

. However,

HP OfficeJet

and

Using the Paper tab settings

Use the Paper tab to change the paper orientation, paper size, paper type, sequence of the pages, and number of copies.

For detailed information about each setting, click the the bottom of the dialog box, then click the

The Paper tab in the Print Settings

Reference

Help

tab.

button at

6-5

6. Printing

Using the Setup tab settings

Use the Setup tab to control the print quality, print speed, and ColorSmart print settings. For detailed information about each setting, click the click the

The Setup tab in the Print Settings

Reference

button at the bottom of the dialog box, then

Help

tab.

6-6

Print quality and speed

●

Normal

Choose Choose

is the factory-set quality.

EconoFast Best

for draft quality and the fastest speed.

for the highest quality output but slowest speed.

Printing in color

To print in color, be sure you have created color text or pictures within your document, then make sure color p rinting is turned on in your software program. Color printing is typically turned on as the factory setting in your software program’s Print dialog box.

The HP OfficeJet is factory set to print in color. If you have changed the settings, be sure the and the

Print in Grayscale

the print settings.

Automatic ColorSmart

option is unselected in the Setup tab of

option is selected

Printing in grayscale

If you want to economize on the use of the color print cartridge, or if you want to print significantly faster, print draft copies of your color documents in grayscale.

To print in grayscale, select the

●

Setup tab.

Print in Grayscale

option in the

Using the Advanced tab settings

Aligning or cleaning the print cartridges may solve some printing problems. If the Help system recommends this corrective action for your particular problem, click the appropriate button in the

Cartridge Maintenance

If you print from DOS programs that run under Windows, you may need to change the

Advanced

For detailed information about each setting, click the the bottom of the dialog box, then click the

Advanced tab in the Print Settings

tab.

area in the

Paper Size

Advanced

Character Set

tab.

settings in the

Reference

Help

tab.

button at

6-7

6. Printing

Printing from Your Windows Software Program

In your software program, select software program’s Print dialog box displays.

Make sure the printer , then selec t file you want to print and the number of copies.

If necessary, change any of the other print settings (in the three previously-described tabs: clicking Print dialog box or menu. Changes made to these print settings will affect only the current print job.

Instead of Print, Print Setup, or Page Setup, your program

Note:

may have another similarly-named option in the File menu.

Click

HP OfficeJet Series 600 Printer

All, Current Page,

Paper, Setup,

Properties, Printer Setup, or Printer

Print, Print Setup,

to begin printing.

from the

or the specif ic pa ges of t he

and

Page Setup

menu. The

File

is the selected

Advanced

in the program’s

) by

in the

File

6-8

Printing from the HP OfficeJet Manager

If necessary, change any of the print settings (in the

Setup, and Advanced

described in “Locating the print settings” on page 6-5.

Double-click the desktop.

Click displays.

Select the file you want to pri nt and click th e

and select

tabs) using either of the methods

HP OfficeJet Manager

from the menu. The Print dialog box

icon on your Windows

Paper,

button.

Getting Help

............................................................................................................

ead this cha pter to learn how to answer any questions

many sources of helpful information, plus you’ll learn where to look up more information about messages that are displ aye d, how to clear err or mes sages, and where to find additional troubleshooting information.

Sources of Information and Help............................................ 7-2

Using the Help System........................................................... 7-5

Understanding the Messages Displayed on the Keypad .......... 7-6

Additional Problem Solving Tips .......................................... 7-21

Uninstalling the software .............................................. 7-21

Cleaning the scanner glass ............................................ 7-22

you may have while using your HP OfficeJet. You’ll find

7. Getting Help7. Getting Help

Sources of Information and Help

Follow these four steps if you encounter a problem:

Review this chapter and the Help system for problem solving information.

The

way to solve most problems is to take the corrective

fastest

steps outlined in this chapter, or in the Help system. If you’re not sure about the meaning of a displayed message, or

●

you want to know how to clear an error message, refer to “Understanding the Me ssages Displ ayed on the K eypad” on page 7-6.

If you experience a problem while using the HP Of f iceJet, refer to

●

the

Troubleshooting

Help System” on page 7-5 to l ocate Explore the

●

How Do I?

topics in the Help system. See “Using the

Troubleshooting

help topics.

topics in the Help system if you want step-by-step instructions or maintenance information. (See “Using the Help System” on page 7-5 to locate

How Do I?

topics.) For additional problem-solving tips, try using the following

●

support services: HP’s online support, HP’s fax-back support, or the HP support Web site. (To find out how to access these services, refer to the table on the next page.)

Make sure you are operating your HP OfficeJet in the correct environment.

The HP OfficeJet is not supported in the following situations:

help

7-2

Roll-over phone syst ems ( suc h as automatic answering systems),

●

voicemail, call waiting, and some other advanced features provided by your phone company.

PC local area networks.

●

Windows NT.

●

Switch boxes.

●

External parallel-port peripheral connections, such as a Zip

●

drive. The HP OfficeJet must be connected

directly

to an LPT

port on your computer.

Gather some basic information if you plan to call HP for help.

™

HP Officejet 600 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual