HP Officejet 600 User Manual

All rights are reserved. No part of the document m ay be photocopied, reproduced, or translated to another language without the prior written consent of HewlettPackard Company.

OmniPage® Limited Edition V5.0 is a U.S. registered trademark of Caere Corporation. Microsoft® is a U.S. registered trademark of Microsoft Corporation. Windows® is a U.S. registered trademark of Microsoft Corporation.

Publication number: C5313-90001 First Edition, July 1997 Printed in USA.

This product is approved for use in the United States and Canada Only. Local

country laws may prohibit the use of this product outside of the United States or Canada. It is strictly forbidden by law in virtually every country to connect nonap proved telecommunications equipment (fax machines) to public telephone networks.

Safety Information

Always follow basic safety precautions when using this product to r e duce risk of injury from fire or electric shock.

1. Read and understand all instructions in the User’s Guide.

WARNING:

Potential Shock Hazard

2. Use only a grounded electrical outlet when connecting the HP OfficeJet to a power source. If you don’t know whether the outlet is grounded, check with a qualified electrician.

3. Telephone lines can develop hazardous voltages. To avoid electrical shock, do not touch the contacts on the end of the cord, or any of the sockets on the HP OfficeJet. Replace damaged cords immediately.

4. Never insta ll telephone wiring during a lightning storm.

5. Observe all warnings and instructions marked on the product.

6. Unplug this product from wall outlets and telephone jacks before cleaning.

7. Do not install or use this product near water or when you are wet.

8. Install the product securely on a stable surface.

9. Install the product in a protected loca tion where no one can step on or trip over line cord, and the line cord will not be damaged.

10. If the product does not operate normally, see Troubleshooting.

11. No operatorserviceable parts inside. Refer servicing to qualified service personnel.

Notice

The information c on ta ine d in this document is subject to change without notice.

Hewlett-Packard shall not be liable for errors contained herein or for consequential damages in connection with the furnishing, performance, or use of this material.

Information regarding FCC Class B, Parts 15 and 68 requiremen ts can be found in the back of the User’s Guide.

Complete the following information. You’ll need it if you contact your dealer or Hewlett-Packard Company:

Date of Purchase:

Serial Number:

❏❏-❏❏-❏❏❏❏ ❏❏❏❏❏❏❏❏❏❏❏❏

(Located on the back of the machine.)

Table of Contents

Setting Up the HP OfficeJet............................. 1-1

Make Sure Everything Is in the Box.........................................1-2

If you don’t have a CD-ROM drive....................................1-2

1. Install the Tray ......................................................................1-3

2. Plug in the Line Connector ...................................................1-3

3. Connect the Printer Cable.....................................................1-4

4. Connect the Power Cord.......................................................1-4

5. Insert the Print Cartridges .....................................................1-5

6. Load the Paper Supply..........................................................1-6

7. Connect Your Office Equipment - IMPORTANT! ..............1-7

What should you connect?..................................................1-7

How to tell if you have a modem.................................1-9

How to tell if your modem is internal or external........1-9

How should you connect?.................................................1-10

8. Install the Software - REQUIRED!.....................................1-23

9. Make Sure Everything Works Properly..............................1-24

Print a report.....................................................................1-24

Receive a fax ....................................................................1-25

Make a copy......................................................................1-25

Scan a page to your computer...........................................1-25

What’s Next?...........................................................................1-26

Quick Tour ...................................................... 2-1

Loading the Paper Supply.........................................................2-2

Using a Scan/Copy Sleeve to Protect Your Original................2-3

Sending Faxes ...........................................................................2-4

Faxing paper documents.....................................................2-4

From the keypad...........................................................2-4

From the Document Assistant......................................2-5

Sending a fax directly from your software program...........2-6

Copying.....................................................................................2-7

Quick Tour (continued)

Faxing.............................................................. 3-1

Copying from the keypad...................................................2-7

Copying from the Document Assistant ..............................2-8

Scanning....................................................................................2-9

Scanning images.................................................................2-9

Scanning text for editing (OCR).......................................2-10

Printing....................................................................................2-10

Using the Help System............................................................2-11

Other ways to get help.............................................................2-12

Sending a Paper Document.......................................................3-2

Sending from the keypad....................................................3-2

Dialing in real time ......................................................3-3

Dialing from a telephone that’s connected directly

to the HP OfficeJet.......................................................3-3

Speed dialing................................................................3-4

Sending from the Document Assistant...............................3-5

Sending a Fax Directly from Your Software Program..............3-6

Receiving Printed Faxes............................................................3-7

Answering settings .............................................................3-7

Manually receiving faxes....................................................3-8

Receiving faxes to your PC................................................3-8

Using Advanced Fax Features and Settings..............................3-9

Advanced fax send settings................................................3-9

Controlling how your faxed documents will look ........3-9

Changing the Resolution.......................................3-9

Changing the Contrast.........................................3-12

Redialing a fax number..............................................3-13

Redialing manually with the Redial/Pause button3-13 Changing the Automatic Redial

setting in the software..........................................3-13

Entering a pause during keypad dialing.....................3-14

Assigning speed dial codes........................................3-14

Faxing to a group of fax numbers ..............................3-16

Faxing (continued)

Changing the information printed at

the top of the faxes you send......................................3-17

Setting Tone or Pulse dialing type .............................3-17

Other advanced features for sending faxes ................3-18

Advanced fax receive settings..........................................3-19

Phone Answering: Automatic or Manual...................3-19

Changing the number of rings before answering.......3-20

Using Distinctive Ring...............................................3-21

Updating your fax receive setup.................................3-22

Changing the paper size setting .................................3-23

Other advanced features for receiving faxes..............3-23

Viewing lists of all sent and received faxes ....................3-24

Printing the fax reports.....................................................3-24

Fax History report......................................................3-24

Last Fax report...........................................................3-24

Adjusting sound volumes.................................................3-25

Changing the time and date..............................................3-25

Standalone Faxing...................................................................3-26

Standalone vs. PC Connected...........................................3-26

Copying ........................................................... 4-1

Copying from the Keypad.........................................................4-2

Controlling how your copies will look...............................4-2

Optimizing the quality .................................................4-3

Darkening and lightening — Contrast .........................4-4

Automatic collating............................................................4-4

Copying from the Document Assistant.....................................4-5

Controlling how your copies will look...............................4-6

Optimizing the quality .................................................4-6

Darkening and lightening — Contrast .........................4-6

Reducing and enlarging......................................................4-7

Copy quality .......................................................................4-7

Collating: On or Off ...........................................................4-8

iii

Scanning.......................................................... 5-1

Scanning Your Document As an Image....................................5-2

Scanning from the Document Assistant.............................5-2

Scan Image Viewer.............................................................5-5

Selecting the area you want to edit .............................. 5-5

Cutting, pasting, and cropping an area.........................5-5

Save image...................................................................5-6

Scanning from TWAIN-compliant software...................... 5-7

How to tell if your software program supports TWAIN5-7

How to scan with TWAIN............................................5-7

Scanning Your Document to Edit the Words (OCR)................5-8

Printing............................................................ 6-1

Paper Types...............................................................................6-2

Selecting paper types and sizes ..........................................6-2

Loading tips........................................................................6-2

Loading plain and special papers.................................6-3

Loading letterhead paper..............................................6-3

Loading a single envelope............................................6-3

Loading multiple envelopes.........................................6-4

Loading transparencies ................................................6-4

Using the Print Settings.............................................................6-5

Locating the print settings ..................................................6-5

Using the Paper tab settings................................................6-5

Using the Setup tab settings................................................6-6

Print quality and speed.................................................6-6

Printing in color ...........................................................6-6

Printing in grayscale.....................................................6-7

Using the Advanced tab settings........................................6-7

Printing from Your Windows Software Program .....................6-8

Printing from the HP OfficeJet Manager ..................................6-8

Getting Help.................................................... 7-1

Sources of Information and Help..............................................7-2

Using the Help System..............................................................7-5

Understanding the Messages Displayed on the Keypad...........7-6

Additional Problem Solving Tips............................................7-21

Uninstalling the software..................................................7-21

Cleaning the scanner glass................................................ 7-22

Specifications .................................................. 8-1

Product Specifications...............................................................8-2

Overall Specifications.........................................................8-2

Printing Specifications........................................................8-2

Faxing Specifications .................................................... .....8-4

Copying Specifications.......................................................8-5

Scanning Specifications......................................................8-5

Ordering Information................................................................8-6

Obtaining a Material Safety Data Sheet (MSDS).....................8-6

Regulatory Information.............................................................8-7

Notice to Users of the U.S. Telephone Network:

FCC Requirements .............................................................8-7

Electromagnetic or Radio Frequency Interference:

FCC Requirements .............................................................8-8

Notice to Users of the Canadian Telephone Network........8-8

Setting Up the HP OfficeJet

............................................................................................................

efer to this chapter for more details about setting up the

card. Perform each step in sequence.

Make Sure Everything Is in the Box ........................................ 1-2

If you don’t have a CD-ROM drive..................................1-2

1. Install the Tray.................................................................... 1-3

2. Plug in the Line Connector................................................. 1-3

3. Connect the Printer Cable..................................................1-4

4. Connect the Power Cord ....................................................1-4

HP OfficeJet than are provided in the

Ready, Setup, Go

1. Setting Up

5. Insert the Print Cartridges ................................................... 1-5

6. Load the Paper Supply........................................................1-6

7. Connect Your Office Equipment - IMPORTANT! ................1-7

What should you connect?.............................................. 1-7

How should you connect? ............................................1-10

8. Install the Software - REQUIRED!..................................... 1-23

9. Make Sure Everything Works Properly..............................1-24

Print a report................................................................. 1-24

Receive a fax ................................................................ 1-25

Make a copy ................................................................. 1-25

Scan a page to your computer.......................................1-25

What’s Next?........................................................................ 1-26

Make Sure Everything Is in the Box

OfficeJet

a) HP OfficeJet Series 600

b) Bi-directional parallel cable

c) Paper/Document loading tray

d) Power cord

e) HP OfficeJet Series 600

software on compact disc (CD-ROM)

HP OfficeJet Series 600 Ready,

Setup, Go

g) Warranty statement

Card

h) OmniPage LE Optical

Character Recognition (OCR) documentation

i) Scan/Copy sleeves

(for faxing, copying, and scanning smaller-than-standardsized documents and for protecting photos)

j) Fax/Phone line connector with

attached phone cord

k) Black and color print cartridges

1-2

If you don’t have a CD-ROM drive

Please call the HP OfficeJet Fulfillment Center at 1-888-HPDISKS (1-888-473-4757) to recei v e the s oftw are on 3.5- inch flop py di skett es by overnight mail.

Hold the sides of the Paper/ Document Tray

Insert the Bottom tabs into the Guides

Perform each step in sequence: All steps are required!

1. Install the Tray

The tray fits s ecurel y int o the ba ck of t he HP Of f i ceJet near the to p as shown.

After proper tray placement

1. Setting Up

2. Plug in the Line Connector

Insert the fax/pho ne li ne connector into its

●

housing area on the back of the HP OfficeJet. Press it firmly into place. (Once in place, it’s difficult to remove.)

Plug the loose end of the phone cord into

●

the telephone wall jack you will be using for your fax line.

1-3

3. Connect the Printer Cable

Important:

attach the HP OfficeJet to your computer. If you do not use a bidirectional cable, the HP OfficeJet will not work.

For safety, turn off your computer before connecting the printer

●

cable. Connect the

●

notched end

the bi-directional parallel cable firmly to the

cable port

back of the HP OfficeJet. Snap both metal clips into the notches on the connector.

Plug the other end

●

of the cable into the

port

your computer. Tighten the connector’s screws.

You must use the enclosed bi-directional parallel cable to

on the

Cable port

Notched end of cable

parallel (LPT1)

on the back of

1-4

4. Connect the Power Cord

Plug the power cord connector

●

the power socket on the back of the HP OfficeJet.

Plug the other end of the power cord into a

●

grounded electrical outlet.

Warning:

shock, plug the other end of the power cord into a grounded electrical outlet

Caution:

from the HP OfficeJet, detach this cable. The On/Off button does not completely disconnect the power.

T o a void the possibility of el ectrical

If you need to disconnect power

firmly

only

into

5. Insert the Print Cartridges

After you plug in the power, the HP OfficeJet powers up

●

automatically. The display on the ke ypad will read ,

Cartridge.”

Wait until the HP OfficeJet finishes start-up (about 10 seconds),

●

then open the

of the HP OfficeJet. The empty print

cover

cartridge holder mov es int o view .

Cover

“Insert Color

1. Setting Up

Remove the

●

print cartridge from its

color

packaging. Holding the blue top of the cartridge, gently remove both pieces of tape — clear blue a nd solid white — cov ering the ink nozzl es and v en t hole. (If yo u do not remove the white tape, the ink will be depleted prematurely.)

Be careful not to t ouch the in k nozzl es or t he coppe r c ontact s; f i ngerprints may damage them.

Next, place the

●

color

cartridge into the

cartridge holder

on the right as shown:

First slide in

the bottom until it

clicks into place.

Then push the top forward until the cartridge snaps into place.

1-5

Remove the

●

clear blue tape covering the ink nozzles, then place the print cartridge into the

print cartridge fro m its packagi ng. Pe el of f the

black

cartridge holder

on the left and push it

black

forward until it snaps into place. Again, try not to touch the ink nozzles or copper contacts.

Close the HP OfficeJet’s cover.

●

If the print cartridge holder moves out of sight before you

Note:

finish inser ti ng bot h print cartridges, close th e cover all the way, then open it again; the holder comes back into view. To prevent ink from drying and clogging the nozzles, the holder returns to the parked position after a few minutes.

6. Load the Paper Supply

Now it’s time to load blank paper into the paper supply tray. First, a quick description of the parts of the

paper/document tray

Pull the Document loading tray completely forward

Paper extension

- Use this extension

to support the paper.

Paper supply tray

- Use this tray to load blank paper or a stack of envelopes.

Single-envelope tray

- Use this tray

to print on a single envelope.

Document loading tray

- Use this tray to load your original documents print-side away from you and top-

Pull up the paper extension

Load blank paper into the paper supply tray

1-6

The

●

paper supply tray

paper. If necessa r y, adjust the sliding it to fit your paper.

is factory set for letter- and legal-size

left paper guide

by pinching and

Load about a 1/2-inch-

●

thick stack of 20-lb paper into the paper supply tray. Make sure the stack of paper fits behind the

guides

part of the tray. Load paper with the print side facing toward you.

stack

on the lower

1. Setting Up

Stack guide

OJ-14loadpa

Push the front

●

against the paper supply tr ay. You may want to pull up the

extension

See Chapter 6 for detailed instructions on loading envelopes

Note:

and other special paper/media types.

document loading tray

to support the paper.

backward until it rests

7. Connect Your Office

Equipment -

When you were installing the fax/ phone line connector in Step 2, you may have noticed the two ports on the back of the connector labeled, “To Phone, Answering Machine, or Modem.”

This means that you can use either one of these ports to connect any of these three types of device s you have in your office; the two ports are interchangeable.

IMPORTANT!

Connect other equipment to either of these two ports

paper

Remove the plugs from the two ports. Then refer to the following instructions to connect your other equipment.

What should you connect?

Based on your specific equipment and the number of telephone lines you have , there is only questions in the fol lo w ing t able, circl e your answer s, the n look up the appropriate setup scenario in the following “How should you connect?” section.

optimum way to conn ect. Please re ad the

ONE

1-7

Read these questions: Circle your answers:

Do you subscribe to a distinctive ring service through your telephone company on the same phone line to which you connected your HP OfficeJet (in Step 3)?

(This telephone se rvi ce, which is unavailable in many areas, allows you to have 2 or 3 phone numbers on the sa me pho ne li ne. Each number has a ring with a different pattern so you can tell t he difference bet ween incoming calls.)

Is the HP OfficeJet connected to a separate phone line that’s dedicated to sending and receiving your fax calls (no voice calls received)?

Circle A or B below, then read what to do next.

No, I do not have a distinctive

ring service.

Continue with question 2.

Yes, I have a distinctive ring

service.

You do not need to answer any more questions; skip directly to “Shared li ne wit h dis ti nc ti ve ri ng (Case B)” on page 1-22 for connection instructions.

Circle C or D below, then read what to do next.

Yes, the OfficeJet will be

connected to a dedicated line.

Skip to question 4.

No, the OfficeJet will be

connected to a shared phone line that receives both fax and voice calls.

Continue with question 3.

Do you use an answering machine or a voicemail fe ature in you r computer to answer voice calls on your shared phone line?

Do you have a modem — either internal to your computer o r an exter nal box — on the same phone line you will be using for t he HP OfficeJet?

(If you’ re not sure if you ha ve a modem, re fer to the following section “How to tell if you have a modem” before answering this question.)

1-8

Circle E, F, or G below, then continue with question 4.

I use an ans wering machine.

I use a voicemail feature in my

computer.

I neither use an answering

machine nor a voicemail feature in my computer.

Circle H, I, or J below. Then refer to “How should you connect?” to match all of your responses in this column to the right setup scenario.

Yes, I have a modem inside

my computer.

Yes, I have a modem that’s an

external box.

No, I don’t have any kind of

modem.

How to tell if you have a modem

If you answer “Yes” to any of the following questions, then you have a modem. Do you:

Send/receive faxes directly to/from your computer programs?

●

Use electronic mail (e-mail) on your computer?

●

Access the Internet or the World Wide Web from your computer?

●

Transfer data to or from other computers?

●

How to tell if your modem is internal or external

If your modem is an

internal modem

connected to the back of your computer and going to a wall jack.

, then you’ll hav e a phone cord

1. Setting Up

If your modem is an

external modem

, a communication cable will be connected from the back of your compu ter to the box, and a phone cord will go from the box to a wall jack.

1-9

How should you connect?

Write down all of your responses to the questions in “What should you connect?” then refer to the appropriate setup case indicated below. For example, if you answered “A” to question 1, “D” to question 2, “E” to question 3, and “H” to question 4, look up “ADEH.”

Response: Refer to this section for connection instructions:

ACJ

ACH

ACI

ADGJ

ADGH

ADGI

ADEJ

ADFJ

ADEH

ADFH

ADEI

ADFI

“Dedicated line” (page 1-11) “Dedicated line with internal modem” (page 1-11) “Dedicated line with external modem” (page 1-12) “Shared line” (page 1-13) “Shared line with internal modem” (page 1-14) “Shared line with external modem” (page 1-15) “Shared li ne with answering machine” (page 1-16) “Shared line with computer voicemail” (page 1-17) “Shared line with internal modem and answering machine” (page 1-18) “Shared line with internal modem and computer voicemail” (page 1-19) “Shared line with external modem and answering machine” (page 1-20) “Shared line with external modem and computer voicemail” (page 1-21) “Shared line with distinctive ring” (page 1-22)

In all connection diagrams, it is always recommended that a

Note:

phone be connected to your HP OfficeJet. The main benefits of connecting a phone are:

1-10

For the convenience of having a phone close to the HP OfficeJet

●

so that you can reach the

START

button when you receive faxes

manually. In case you need to send a fax (press

●

START

) after calling

someone who must receive faxes manually. For the convenience of making outgoing phone calls.

●

Dedicated line (Case ACJ)

If you connected the HP Of ficeJet to a dedicat ed phone line ( no v oice calls recei ved) tha t has no other of f ice equipment conn ected to it , then use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your phone to the HP OfficeJet.

Telephone wall jack

Connect the cord from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

will ring once, then the HP OfficeJet will answer and begin emitting fax tones to the sending machine.

Continue with Step “8. Install the Software - REQUIRED!”

●

Your fax line

Dedicated line with internal modem (Case ACH)

If you connected the HP Of ficeJet to a dedicat ed phone line ( no v oice calls received) that also has an internal modem connected to it, then use this connection diagram.

Phone optional, but recommended

●

Connect your internal modem to the HP OfficeJet.

phone cord that goes from the back of your computer (your internal modem) to a wa ll jack . Disconne ct the cord fr om the w all jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Computer with internal modem

Telephone

ack

wall

Find the

1-11

Important:

If your internal modem’s software is set to automatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

Connect the cord from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

will ring once, then the HP OfficeJet will answer and begin emitting fax tones to the sending machine.

Continue with Step “8. Install the Software - REQUIRED!”

●

Your fax line

Dedicated line with external modem (ACI)

If you connected the HP Of ficeJet to a dedicat ed phone line ( no v oice calls received) that also has an external modem connected to it, then use this connection diagram.

Phone optional, but recommended

1-12

External modem

●

Connect your external modem to the HP OfficeJet.

Telephone wall jack

Find the phone cord that goes from the back of your external modem to a wall jack. Disconnect t he cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

If your external modem’s software is set to automatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

Connect the cord from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

will ring once, then the HP OfficeJet will answer and begin emitting fax tones to the sending machine.

Continue with Step “8. Install the Software - REQUIRED!”

●

Your fax line

Shared line (Case ADGJ)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fa x calls) that has no other of fice equipment conne cted to it, then use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

With this setup, y ou’ll need to

●

OfficeJet will NOT answer incoming calls automatically.

receive a fax manually: When the phone rings, pick it up and listen for fax tones; if you hear fax tones, press the START button on the HP OfficeJet, then hang up the phone.

receiving faxes” on page 3-8 for more information. Continue with Step “8. Install the Software - REQUIRED!”

●

Telephone wall jack

Connect the cord

receive faxes manually

Refer to “Manually

; the HP

1-13

Shared line with internal modem (Case ADGH)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fa x calls) that also has an inte rnal modem connected t o it, then use this connection diagram.

Phone optional, but recommended

●

Connect your internal modem to the HP OfficeJet.

phone cord that goes from the back of your computer (your internal modem) to a wa ll jack . Disconnect the cor d from t he wal l jack and plug it into either of t he t w o port s on t he bac k of t he HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

cally receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

With this setup, you will need to

●

OfficeJet will NOT answer incoming calls automatically.

receive a fax manually: When the phone rings, pick it up and listen for fax tones; if you hear fax tones, press the START button on the HP OfficeJet, then hang up the phone.

receiving faxes” on page 3-8 for more information. Continue with Step “8. Install the Software - REQUIRED!”

●

Computer with internal modem

Telephone wall jack

Find the

If your internal modem’s software is set to automati-

Connect the cord

receive faxes manually

Refer to “Manually

; the HP

1-14

Shared line with external modem (Case ADGI)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an external modem connected to it, then use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your external modem to the HP OfficeJet.

phone cord that goes from the back of your external modem to a wall jack. Disconnect t he cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

cally receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

With this setup, you will need to

●

OfficeJet will NOT answer incoming calls automatically.

receive a fax manually: When the phone rings, pick it up and listen for fax tones; if you hear fax tones, press the START button on the HP OfficeJet, then hang up the phone.

receiving faxes” on page 3-8 for more information.

External modem

Telephone wall jack

Find the

If your external modem’s software is set to automati-

Connect the cord

receive faxes manually

; the HP

Refer to “Manually

Continue with Step “8. Install the Software - REQUIRED!”

●

1-15

Shared line with answering machine (Case ADEJ)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an answering machine connected to it, use this connection diagram.

Phone optional, but recommended if there’s no phone handset on your answering machine

●

Connect your answering machine to the HP OfficeJet.

the phone line from your a nswering mac hine to eith er of the ports labeled, “To Phone, Answering Machine, or Modem” o n the b ack of the HP OfficeJet.

Important:

fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes properly.

●

Connect your phone to the HP OfficeJet.

machine doesn’t have an attached phone handset, connect the cord from your phone to eithe r of t he tw o ports on the bac k of t he HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

answering machine will pick up the call after the number of rings you’ve set, then the HP OfficeJet will “listen” while the answering machine plays its greeting. If the HP OfficeJet detects fax tones, it will cut off the answering machine and receive the fax. If you don’t connect your answering machine directly to the HP OfficeJet as described here, you may not receive your faxes properly.

Answering machine

Telephone wall jack

Set your answering mach ine t o answe r cal ls aft er 4 o r

If your answering

Your

Plug

1-16

Continue with Step “8. Install the Software - REQUIRED!”

●

Shared line with computer voicemail (Case ADFJ)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has computer voicemail, use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your computer voicemail phone cord to the HP OfficeJet.

computer to a wall jack. Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes properly.

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically recei ve f axes with the HP Of fic eJet:

voicemail will pick up the call after the number of rings you’ve set, then the HP OfficeJet will “listen” while voicemail plays its greeting. If the HP OfficeJet detects fax tones, it will cut off the voicemail and receive the fax. If you don’t connect your computer voicemail phone cord directly to the HP OfficeJet as described here, you may not receive your faxes properly.

Computer with voicemail feature

Telephone wall jack

Locate the phone cord that goes from the back of yo ur

Set your voice ma il sof tware to answer calls a ft er 4 or

Connect the cord

Your computer

Continue with Step “8. Install the Software - REQUIRED!”

●

1-17

Shared line with internal modem and answering machine (Case ADEH)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an internal modem and an answering machine connected to it, use this conn ect ion diagram.

Phone optional, but recommended

●

Answering machine

Computer with internal modem

Connect your internal modem to the HP OfficeJet.

Telephone wall jack

Find the phone cord that goes from the back of your computer (your internal modem) to a wa ll jack . Disconnect the cor d from t he wal l jack and plug it into either of t he t w o port s on t he bac k of t he HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

If your internal modem’s software is set to automatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes.

Connect your answering machine to the HP OfficeJet.

Plug the phone line from your a nswering mac hine to eith er of the ports labeled, “To Phone, Answering Machine, or Modem” o n the b ack of the HP OfficeJet.

Important:

Set your answering machine to answer calls after 4 or fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes.

Connect your phone to your answering machine.

Connect the

cord from your phone to the back of your answering machine. After you install the software in Step 8, and answer the Setup

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

Your

1-18

Continue with Step “8. Install the Software - REQUIRED!”

●

Shared line with internal modem and computer voicemail (Case ADFH)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fa x calls) that also has an inte rnal modem connected t o it and computer voicemail, use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Connect your internal modem and voicemail phone cord to the HP OfficeJet.

your computer (for your in terna l modem and v oi cem ail) to a w a ll jack. Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes.

Important:

cally receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

●

Connect your phone to the HP OfficeJet.

from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically recei ve f axes with the HP Of fic eJet:

Computer with internal modem and voicemail feature

Telephone wall jack

Find the phone cord that goes from th e back of

Set your voice ma il sof tware to answer calls a ft er 4 or

If your internal modem’s software is set to automati-

Connect the cord

Your computer

Continue with Step “8. Install the Software - REQUIRED!”

●

1-19

Shared line with external modem and answering machine (Case ADEI)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an ext ernal modem and an answering machine connected to it, then use this connection diagram.

Phone optional, but recommended

●

Answering machine

Connect your external modem to the HP OfficeJet.

External modem

Telephone wall jack

Important:

If your external modem’s software is set to automatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not receive faxes properly.

Connect your answering machine to the HP OfficeJet.

Plug the phone line from your a nswering mac hine to eith er of the ports labeled, “To Phone, Answering Machine, or Modem” o n the b ack of the HP OfficeJet.

Important:

Set your answering mach ine t o answe r cal ls aft er 4 o r fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes.

Connect your phone to your answering machine.

Connect the

cord from your phone to the back of your answering machine. After you install the software in Step 8, and answer the Setup

Wizard questions for this connection case, here’s how you’ll automatically receive faxes with the HP OfficeJet:

Your

1-20

Continue with Step “8. Install the Software - REQUIRED!”

●

Shared line with external modem and computer voicemail (Case ADFI)

If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also has an ext ernal modem and computer voicemail, then use this connection diagram.

1. Setting Up

Phone optional, but recommended

●

Computer with voicemail feature

Connect your external modem to the HP OfficeJet.

External modem

Telephone wall jack

Important:

If your external modem’s software is set to a utomatically receive faxes to your computer, turn off that setting; if you don’t, your HP OfficeJet will not be able to receive faxes.

Connect your computer voicemail phone cord to the HP OfficeJet.

Locate the phone cord that goes from the back of yo ur computer to a wall jack. Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

Set your voice m ail software to answer c alls after 4 or fewer rings, and make sure your outgoing greeting message is no longer than 30 seconds. If you don’t, you may not receive faxes.

Connect your phone to your computer voicemail.

Connect the

cord from your phone to the back of your computer voicemail. After you install the software in Step 8, and answer the Setup

●

Wizard questions for this connection case, here’s how you’ll automatically recei ve f axes with the HP Of fic eJet:

Continue with Step “8. Install the Software - REQUIRED!”

●

Your computer

1-21

Shared line with distinctive ring (Case B)

If you connected the HP OfficeJet to a phone line that uses a distinctive ring service through your telephone company, use this connection diagram.

The distinctive ring telephone service, which is unavailable in many areas, allows you to have 2 or 3 phone numbers on the same phone line. Each number has a ring with a different pattern so you can tell the difference between incoming calls.

For more detailed informat ion on setting up Dist inct i v e Ring , refer to “Using Distinctive Ring” on page 3-21.

Phone optional, but recommended

●

Connect your phone to the HP OfficeJet.

Telephone wall jack

Connect the cord from your phone to either of the two ports on the back of the HP OfficeJet labeled, “To Phone, Answering Machine, or Modem.”

Important:

If you have an answeri ng machine for recei ving v oi ce calls on this phone l ine (different phone numbe r) , set it to answer after 3 or more rings. If you don’t, your HP OfficeJet will not be able to receive your fax calls.

Important:

If you have an internal modem or an external modem on this phone line (dif fere nt phone number), t urn of f the setti ng in the modem’s software that automatically receives faxes to your computer; if you don’t, your HP OfficeJet will not be able to receive faxes properly.

Continue with Step “8. Install the Software - REQUIRED!”

●

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