HP Officejet 2620, Officejet 2621, Officejet 2622 Reference Guide

HP Oicejet 2620 All-in-One Series

Get started

1. Follow the illustrations on the setup yer to set up your printer.

2. Install software.

Windows®

Go to www.hp.com/ePrint/OJ2620, and then follow the on-screen instructions. If your computer is not connected to the Internet, insert the software CD in your computer. If the CD does not start, browse to Computer, double-click the CD/DVD drive icon with the HP logo, double-click setup.exe, and then follow the on-screen instructions.

Apple

OS X: The latest HP software is available from www.hp.com/ePrint/OJ2620. HP software for Mac is not included on the software CD that came with the printer.

Learn more

Electronic Help: Install the electronic Help by selecting it from the recommended software during software

installation. Learn about product features, printing, troubleshooting, and support. Find notices, environmental, and regulatory information, including the European Union Regulatory Notice and compliance statements, in the Technical Information section.

• Windows® 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, click the icon with the printer’s name, and then click Help.

• Windows® 7, Windows Vista®, and Windows® XP: Click Start > All Programs > HP > HP Oicejet 2620 series > Help.

• OS X Lion, Mountain Lion: Click Help > Help Center. In the Help Viewer window, click Help for all your apps, and then click HP Oicejet 2620 series.

• OS X v10.6: Click Help > Mac Help. In the Help Viewer window, choose HP Oicejet 2620 series from the Mac Help pop-up menu.

Readme: Contains HP support information, operating system requirements, and recent printer updates.

• Windows: Insert the software CD in your computer, and then browse to the ReadMe.chm. Double-click ReadMe.chm to open, and then select the ReadMe in your language.

• Mac: Open the Documents folder located at the top-level of the software installer. Double-click ReadMe, and then select the ReadMe in your language.

On the Web: Additional help and information: www.hp.com/go/support. Printer registration: www.register.hp.com.

Declaration of Conformity: www.hp.eu/certicates. Ink usage: www.hp.com/go/inkusage.

Note: Ink from the cartridges is used in the printing process in a number of dierent ways and some residual ink

is left in the cartridge after it is used.

English

ES FREN

Scan to learn about your printer.

www.hp.com/mobile/OJ2620

Standard data rates may apply. Might not be available in all languages.

*D4H21-90034* *D4H21-90034*

D4H21-90034

Printed in [English]

Printed in [French]

Printed in [Spanish]

Control Panel

English

Safety information

Use only with the power cord and power adapter supplied by HP.

On button: Turns the printer on or o.

Home button: Returns you to the Home screen, where you can access the Copy, Fax, or Scan menu to

make a copy, send a fax or change fax settings, or scan a document.

Up button: Use this button to navigate menus and select number of copies.

Down button: Use this button to navigate menus and select number of copies.

Keypad: Use the keypad to enter numbers and text.

Back button: Returns to the previous screen.

Selection button: The function of this button changes depending on what is displayed on the printer

display.

OK button: Conrms the current selection.

Help button: Shows help content if it is available for the current operation.

Basic Troubleshooting

If you are unable to print:

1. Make sure the cable connections are secure by unplugging them completely and then plugging them back in.

2. Make sure the printer is powered on. The On button will be lit white.

Visit the HP Diagnostic Tools website at www.hp.com/go/tools to download free diagnostic utilities (tools) that

you can use to x common printer problems.

MacWindows

Make sure that the printer is set as your default printing device:

• Windows 8: Point to or tap the upper-right corner of the screen to open the Charms bar, click the Settings icon, click or tap Control Panel, and then click or tap View devices and printers.

• Windows 7: From the Windows Start menu, click Devices and Printers.

• Windows Vista: On the Windows taskbar, click Start, click Control Panel, and then click Printer.

• Windows XP: On the Windows taskbar, click Start, click Control Panel, and then click Printers and Faxes.

Make sure that your printer has a check mark in the circle next to it. If your printer is not selected as the default printer, right-click the printer icon and choose

Set as Default Printer from the menu.

If you are using a USB cable and you are still unable to print, or the software installation fails:

1. Remove the CD from the CD/DVD drive, and then disconnect the USB cable from the computer.

2. Restart the computer.

3. Insert the printer software CD in the CD/DVD drive,

and then follow the on-screen instructions to install the printer software. Do not connect the USB cable until you are told to do so.

4. After the installation nishes, restart the computer.

Acknowledgements

Windows XP, Windows Vista, Windows 7 and Windows 8 are U.S. registered trademarks of Microsoft Corporation.

Check your print queue:

1. In System Preferences, click Print & Scan (Print & Fax in OS X v10.6).

2. Click Open Print Queue.

3. Click a print job to select it.

4. Use the following buttons to manage the print job:

• Delete: Cancel the selected print job.

• Resume: Continue a paused print job.

5. If you made any changes, try to print again.

Restart and reset:

1. Restart the computer.

2. Reset the printer.

a. Turn o the printer and unplug the power cord. b. Wait a minute, then plug the power cord back in

and turn on the printer.

If you are still unable to print, reset the printing system and uninstall the software:

To reset the printing system:

1. In System Preferences, click Print & Scan (Print & Fax in OS X v10.6).

2. Press and hold the Control key as you click the list at the left, and then choose Reset printing system. After you reset the printing system, the list of printers in Print & Scan (Print & Fax in OS X v10.6) preferences is empty.

3. Add the printer you want to use.

To uninstall the software:

1. Disconnect the printer from your computer.

2. Open the Applications/Hewlett-Packard folder.

3. Double-click HP Uninstaller, and then follow the

on-screen instructions.

English

Set up fax

You can set up fax using the software wizard (recommended) during the software installation or after installation using Fax Setup Wizard from the software (Windows) or Basic Fax Settings from HP Utility (OS X), or continue with the steps below.

1. If your country or region is listed below, visit www.hp.com/uk/faxcong for setup information. Otherwise, follow the instructions in this guide.

• Austria

English

• Belgium

• Denmark

2. Connect the phone line.

Note: HP printers are designed specically for use with traditional analog phone services. If you are in a digital phone environment (such as DSL/ADSL, PBX, ISDN, or FoIP), you might need to use digital-to-analog lters

or converters when setting up the printer for faxing. Contact your phone company to determine which setup options are best for you.

If the phone line is only used for fax a. Connect one end of the phone cord to the phone wall jack. b. Connect the other end to the port labeled 1-LINE on the back of the printer. Note: If you have subscribed to a DSL/ADSL service, connect a DSL/ADSL lter between the 1-LINE port and the

phone wall jack.

• Finland

• France

• Germany

• Ireland

• Italy

• Norway

• Netherlands

• Portugal

• Spain

Phone wall jack

Fax port (1-LINE) Note: Do not insert into the port labeled 2-EXT.

• Sweden

• Switzerland

• United Kingdom

DSL/ADSL lter (provided by the telephone

company or service provider)

If additional devices are connected to the phone line

If you have other devices to connect, connect them as shown in the diagram below:

Phone wall jack

Parallel splitter

DSL/ADSL modem

Telephone answering machine

Telephone

ISDN wall jack

Terminal adapter or ISDN router

Broadband modem

DSL/ADSL lter

Analog telephone adaptor

* TAM: Telephone answering machine ** FoIP: Fax over Internet Protocol

3. Test fax setup. The fax test checks hardware, veries phone cord type and connection status, and checks for a dial tone and an active phone line. To run the test:

a. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and then press OK. b. Select Settings, select Advanced Settings, select Fax Setup Wizard, and then follow on-screen instructions.

Use fax

Send a standard fax

1. Load your original print-side up in the Automatic Document Feeder (ADF) or print-side down on the right front corner of the scanner glass.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and then press OK.

3. Select Black Fax or Color Fax.

4. Enter the fax number by using the keypad, and then press OK.

Tip: To add a pause in the fax number, press * repeatedly, until a dash (-) appears on the display.

If the recipient reports problems with the quality of the fax you sent, try changing the resolution or contrast of your fax.

Send a fax using an extension phone

1. Load your original print-side up in the ADF or print-side down on the right front corner of the scanner glass.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and then press OK.

3. Dial the number by using the keypad on the extension phone.

Note: Do not use the keypad on the printer control panel when sending a fax using this method.

4. If the recipient answers the phone, you can engage in a conversation before sending the fax.

Note: If a fax machine answers the call, you will hear fax tones from the receiving fax machine.

5. When you are ready to send the fax, press OK, select Send New Fax, and then select Start Black Fax or Start Color Fax.

If you were on the phone with the recipient, ask the recipient to start receiving the fax when they hear fax tones on the fax machine. When the printer begins faxing, you can hang up the phone or remain on the line. You might not hear fax tones during fax transmission.

For more information about other ways you can send faxes, such as scheduling a fax to be sent later or sending faxes from a computer, see the electronic Help.

English

Receive a fax automatically

By default, the printer automatically answers incoming calls and receives faxes.

To receive faxes manually, turn o Auto Answer from the printer control panel. The printer will answer calls after the number of rings specied in the Rings to Answer setting.

Note: If an answering machine is connected to the printer, the Rings to Answer setting for the printer must be set to a higher number than the answering machine.

1. Make sure the printer is turned on and paper is loaded.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and then press OK.

3. Select Settings, and then select Auto Answer, and then select On.

Note: If you have subscribed to a voice mail service on the same phone line that you will use for faxing, you cannot receive faxes automatically. You must be available to respond in person to incoming fax calls. (If you want to receive faxes automatically, contact your phone company to subscribe to a distinctive ring service or to obtain a separate phone line for faxing.)

Tip: The printer can store received faxes in its internal memory. To reprint these faxes, see “Reprint received faxes from memory” on the next page.

Use fax (continued)

Receive a fax manually

If you are on the phone with another person, you can receive faxes manually without hanging up the phone.

1. Make sure the printer is turned on and paper is loaded.

2. Remove any originals from the ADF.

Note: Set Rings to Answer to a higher number to allow you time to answer the incoming call before the printer does. Or turn o Auto Answer so that the printer does not automatically answer incoming calls.

English

3. Ask the sender to start sending the fax.

4. When you hear fax tones, from the Home screen on the printer control panel, press the Up and Down buttons to

select Fax, press OK, and then select Receive Fax Manually.

Note: When the printer begins to receive the fax, you can hang up the phone or remain on the line. You might not

hear fax tones during fax transmission.

Reprint received faxes from memory

The received faxes, which are with errors or not printed out, are stored in memory. Note: The number of faxes that can be stored in memory is limited. Depending on the sizes of the faxes in memory,

you can reprint up to eight of the most recently faxes, if they are still in memory.

Note: All faxes stored in memory will be deleted from memory when the printer is turned o.

1. Make sure paper is loaded in the printer.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and then press OK.

3. Select Settings, and then select Reprint Missed Faxes.

The faxes are displayed in the reverse order from when they were received, with the most recently received fax

rst.

4. Select the fax you want to print, and then select Print.

5. To stop printing, select Cancel.

Print a report or log

Fax reports provide useful system information about the printer.

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and then press OK.

2. Select Settings, select Advanced Settings, and then select Fax Reports.

3. Select the fax report you want to print or Fax Log, and then press OK.

Note: If you need printed conrmation that your faxes were successfully sent, select Fax Conrmation and then select the desired option.

Solve fax problems

If you still have problems using fax after successfully completing the fax test, follow the steps below:

Cannot send but can receive faxes

1. Perform a copy or scan to ensure that the printer is working properly.

2. Check the physical fax connections.

3. Check if other fax devices can send to the same

phone number. The receiving fax device might have blocked your phone number, or it might be having technical problems.

4. If the problem persists, print the fax test report and fax log (and if available, the Caller ID report and Junk Fax report), and then contact HP for further help.

Cannot receive but can send faxes

1. Check the fax settings on the printer.

2. Check the physical fax connections.

3. Check if other devices connected to the same phone

line can receive faxes. The phone line might be faulty or the sending fax device might be having problems sending faxes. You might also want to check if you have blocked the sender’s phone number.

4. Check the problem with the sender. If the problem persists, print the fax test report and fax log (and if available, the Caller ID report and Junk Fax report), and then contact HP for further help.

Cannot send and receive faxes

1. Perform a copy or scan to ensure that the printer is working properly.

2. Check the physical fax connections.

3. Check the fax settings on the printer.

4. Check if other devices connected to this phone line

can send or receive faxes. There might be a problem with the phone line.

5. Reset the printer by turning o the printer and,

if possible, the main switch of the power supply. Wait for a few seconds before turning on the power again. Try to send or receive a fax on the printer.

6. If the problem persists, print the fax test report and fax log (and if available, the Caller ID report and Junk Fax report), and then contact HP for further help.

Note: If you have subscribed to a voice mail service on the same phone line used for faxing, you will have to receive faxes manually.

Check the printer fax settings

• The Auto Answer feature is turned on for the printer to receive fax automatically.

• If you have subscribed to a voice mail service from the phone company or service provider, ensure that the Rings to Answer on the printer is set to be more than that of the telephone answering machine. The printer will monitor the line and decide if an incoming call is a normal phone call or fax call. If it is a fax call, the printer will start a fax connection automatically. Otherwise, you might have to receive the fax manually by selecting Fax on the printer display.

• If multiple phone numbers are assigned to the same physical phone line and the line is shared by multiple devices, ensure that the printer is set to the correct distinctive ring setting for receiving faxes.

Check the physical fax connections

• Connect the phone cable from the 1-LINE port on the back of the printer to the phone wall jack and connect a phone cable from the 2-EXT port on the back of the printer to an extension phone. From the extension phone, call the phone number that failed to receive the faxes.

Note: If you were trying to fax to an external number, be sure to include any required access code or numbers prior to entering the number. You might also need to add a pause in the number to prevent the printer from dialing too fast; to add a pause, press * repeatedly until a dash (-) appears on the display.

• If you cannot make any outgoing calls because no dial tone is detected or the line is noisy, try using another phone cable in place of the one connected to the 1-LINE phone port, or move the printer to another location which has a separate phone line (if possible) and see if there are similar problems.

• If you are in a digital phone environment (such as FoIP, fax over VoIP), reduce the fax speed and

turn o the Error Code Modulation (ECM) from the

printer control panel. If needed, contact your phone

company to nd out if there are problems with the

phone line or to learn more about the capabilities of the phone network.

English

HP printer limited warranty statement

HP product Duration of limited warranty

Software Media 90 days Printer 1 year Print or Ink cartridges Until the HP ink is depleted or the “end of warranty” date

printed on the cartridge has been reached, whichever occurs first. This warranty does not cover HP ink products that have been refilled, remanufactured, refurbished, misused, or tampered with.

English

Printheads (only applies to products with customer 1 year replaceable printheads)

Accessories 1 year unless otherwise stated

A. Extent of limited warranty

1. Hewlett-Packard (HP) warrants to the end-user customer that the HP products specified above will be free from defects in materials and workmanship for the duration specified above, which duration begins on the date of purchase by the customer.

2. For software products, HP’s limited warranty applies only to a failure to execute programming instructions. HP does not warrant that the operation of any product will be interrupted or error free.

3. HP's limited warranty covers only those defects that arise as a result of normal use of the product, and does not cover any other problems, including those that arise as a result of:

a. Improper maintenance or modification; b. Software, media, parts, or supplies not provided or supported by HP; c. Operation outside the product's specifications; d. Unauthorized modification or misuse.

4. For HP printer products, the use of a non-HP cartridge or a refilled cartridge does not affect either the warranty to the customer or any HP support contract with the customer. However, if printer failure or damage is attributable to the use of a non-HP or refilled cartridge or an expired ink cartridge, HP will charge its standard time and materials charges to service the printer for the particular failure or damage.

5. If HP receives, during the applicable warranty period, notice of a defect in any product which is covered by HP's warranty, HP shall either repair or replace the product, at HP's option.

6. If HP is unable to repair or replace, as applicable, a defective product which is covered by HP's warranty, HP shall, within a reasonable time after being notified of the defect, refund the purchase price for the product.

7. HP shall have no obligation to repair, replace, or refund until the customer returns the defective product to HP.

8. Any replacement product may be either new or like-new, provided that it has functionality at least equal to that of the product being replaced.

9. HP products may contain remanufactured parts, components, or materials equivalent to new in performance.

10. HP's Limited Warranty Statement is valid in any country where the covered HP product is distributed by HP. Contracts for additional warranty services, such as on-site service, may be available from any authorized HP service facility in countries where the product is distributed by HP or by an authorized importer.

B. Limitations of warranty

TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKES ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.

C. Limitations of liability

1. To the extent allowed by local law, the remedies provided in this Warranty Statement are the customer's sole and exclusive remedies.

2. TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS WARRANTY STATEMENT, IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON CONTRACT, TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

D. Local law

1. This Warranty Statement gives the customer specific legal rights. The customer may also have other rights which vary from state to state in the United States, from province to province in Canada, and from country to country elsewhere in the world.

2. To the extent that this Warranty Statement is inconsistent with local law, this Wa rranty Statement shall be deemed modified to be consistent with such local law. Under such local law, certain disclaimers and limitations of this Warranty Statement may not apply to the customer. For example, some states in the United States, as well as some governments outside the United States (including provinces in Canada), may:

a. Preclude the disclaimers and limitations in this Warranty Statement from limiting the statutory rights of a consumer

(e.g., the United Kingdom); b. Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations; or c. Grant the customer additional warranty rights, specify the duration of implied warranties which the manufacturer

cannot disclaim, or allow limitations on the duration of implied warranties.

3. THE TERMS IN THIS WARRANTY STATEMENT, EXCEPT TO THE EXTENT LAWFULLY PERMITTED, DO NOT

EXCLUDE, RESTRICT, OR MODIFY, AND ARE IN ADDITION TO, THE MANDATORY STAT UTORY RIGHTS APPLICABLE TO THE SALE OF THE HP PRODUCTS TO SUCH CUSTOMERS.

The name and address of the HP entity responsible for the performance of the HP Limited Warranty in your country is as follows:

United Kingdom: Hewlett-Packard Ltd Cain Road Bracknell GB-Berks RG12 1HN Eire: Hewlett-Packard Ireland Limited, 63-74 Sir John Rogerson's Quay, Dublin 2 Malta: Hewlett-Packard International Trade B.V. Malta Branch, 48, Amery Street, Sliema SLM 1701, MALTA

You may have additional statutory rights against the seller based on your purchase agreement. Those rights are not in any way affected by this HP Limited Warranty.

HP Limited Warranty

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