HP Network ScanJet 5, Network ScanJet 3, Network ScanJet 4 User's Guide
Take a Look at All HP Support Has to Offer
Along with your product, you receive a variety of support services from
Hewlett-Packard and our support partners designed to give you the
results you need, quickly and professionally.
Online Services:for 24-hour
access to information over your
modem, wesuggest these services.
Obtaining Software:
For U.S. and Canada:
For Asia-Pacific Countries:
For Australia,New Zealand, and
India:
For European English:
HP Direct Ordering for
Accessories and Supplies
HP Support Assistant CD-ROM: This support tool offers a comprehensive online information system designed to provide technical and
HP Service Information: Tolocate HP-authorized dealers, call (1) (800) 243-9816 (U.S.)or (1) (800) 387-3867 (Canada).
HP Service Agreements: Call (1) (800) 835-4747 (U.S.) or (1) (800) 268-1221 (Canada).
HP FIRST: HP FIRST Fax will deliver detailed troubleshooting information on common software and troubleshooting tips for your HP product.
Call from any touch-tone phone and request up to three documents per call.These documents will be sent to the fax of your choice.
Australia
Austria
Belgium (Dutch)
Belgium (French)
Canada
China
Denmark
English (outside of UK)
Finland
France
Germany
Hong Kong
Hungary
India
Indonesia
Italy
Japan
WorldWide Web URL—Printer drivers, updatedHP printer software, plusproduct and support
information canbe obtained fromthe following URLs:
in theU.S.: http://www.hp.com in Europe: http://www2.hp.com
Printer drivers can beobtained from thefollowing sites:
in Japan: ftp://www.jpn. hp.com/drivers/ in Korea: http://www.hp.co.kr
in Taiwan: http://www.hp.com.tw or from a local driver website of http://www.dds.com.tw
HP Bulletin Board Service—Our electronic download service provides convenient access to HP
printer drivers, updated HP printer software, product information, and troubleshooting hints. Set your
communication software to N,8,1 and dial or use:
in the U.S.and Canada: (1) (208) 344-1691 in Taiwan: (886) (2) 923-3233
in Korea: HITEL or CHOLIAN (Go HPK) in Australia: (61) (3) 9890-0276
in New Zealand: (64) (9) 356-3660 in China: (86) (10) 6261-4172
European Bulletin Board Service numbers are listed at http://www2.hp.com.
America OnLine—(America OnLine/Bertelsmann is available in France, Germany, and the
UK)—Printer drivers, updated HP printer software, and support documentation are available to help
answer questions on HP products. Use Keyword HP to start your tour or call (1) (800) 827-6364 and ask
for representative #1118 to subscribe.
CompuServe—Printer drivers, updated HP printer software, and interactive sharing of technical
information with other members are available on CompuServe’s HP User’s forums (GO HP), or call (1)
(800) 524-3388 and ask for representative #51 to subscribe. (CompuServe is also available in the UK,
France,Belgium, Switzerland, Germany, and Austria.)
Phone: (1) (970) 339-7009 Mail: Hewlett-Packard Company
Fax: (1) (970) 330-7655 P.O.Box 1754
Contact Fulfill Plus at (65) 740-4477 (Hong Kong, Indonesia, Malaysia, Philippines, or Singapore). For
Korea, call (82) (2) 3270-0805 or (82) (2) 3270-0893.
For Australia and New Zealand, call (61) (2) 565-6099. For India, call (91) (11) 682-6035.
Call (44) (142) 986-5511.
Call (1) (800) 538-8787 (U.S.) or (1) (800) 387-8164 (Canada).
product information on HP products. To subscribe to this quarterly service in the U.S.or Canada, call (1)
(800) 457-1762. In Hong Kong, Indonesia, Malaysia, or Singapore, call Fulfill Plus at (65) 740-4477.
(61) (3) 9272-2627
(43) (1) 0660-8128
(32) (2) 0800-11906
(32) (2) 0800-17043
(1) (800) 333-1917
(86) (10) 6505-5280
(45) 8001-0453
(31) (20) 681-5792
(358) (9) 0800-13134
(33) (146) 0800-905900
(49) (13) 081-0061
(852) 2506-2422
(36) (1) 252-4647
(91) (11) 682-6035
(62) (21) 352-2044
(39) (2) 1678-59020
(81) (3) 3335-8622
Korea
Malaysia
Netherlands
New Zealand
Norway
Philippines
Portugal
Singapore
Spain
Sweden
Switzerland (French)
Switzerland (German)
Taiwan
Thailand
United Kingdom
United States
Greeley, CO 80632 USA
(82) (2) 769-0543
(60) (3) 298-2478
(31) (20) 0800-222420
(64) (9) 356-6642
(47) 800-11319
(65) 291-7951
(351) (1) 0505-313342
(65) 275-7251
(34) (90) 099-3123
(46) (2) 079-5743
(41) (1) 0800-551526
(41) (1) 0800-551527
(886) (2) 719-5589
(66) (2) 661-3511
(44) (134) 0800-960271
(1) (800) 333-1917
Customer Support Options Worldwide
In addition to the phone numbers listed below, refer to the
Administrator’s Guide for worldwide sales and service addresses and
phone numbers for countries not listed here.
Customer Support & Product
Repair Assistance for the U.S. and
Canada:
European Customer Support Center Language and In-Country Options Available
HP provides a free telephone support service during the warranty period. By calling a telephone number listed below,you will be connected to
a responsive team waiting to help you.If you require support after your warranty has expired, you can receive support for a fee through the
same telephone number. The fee is charged on a per-incident basis. When calling HP, please have the following information ready: product
name and serial number, date of purchase, and description of the problem.
Danish: Denmark (45) 3929-4099
Dutch: Belgium (32) (2) 626-8806
English: Ireland (353) (1) 662-5525
Finnish: Finland (358) (9) 0203-47288
French: Belgium (32) (2) 626-8807
If you require support after your warranty has expired or additional product repair services, or if your country is not listed below, see
“Worldwide HP Sales and Service Offices” in appendix E.
Argentina
Australia
Brazil
Canada
China
Czech Republic
Greece
Hong Kong
Hungary
India
Indonesia
Japan
Korea
Netherlands (31) (20) 606-8751
UK (44) (171) 512-5202
International (44)(171) 512-5202
France (33) (45) 043-9853
Switzerland (41) (84) 880-1111
Call (1) (208) 323-2551 Monday through Friday from 6 am to 6 pm (Mountain Time)
during the Warranty Period. However,your standard long-distance phone charges still apply.
your serial number ready when calling.
Post-warrantytelephone assistance is available to answer your product questions.Call (1) (900)
555-1500 ($2.50* per minute, U.S.only) or call (1) (800) 999-1148 ($25* per call, Visa or MasterCard,
U.S.and Canada).
change.
Open Monday through Friday 8:30 to 18:00 CET
(54) (1) 781-4059
(54) (1) 781-4069
(61) (3) 272-8000
(55) (11) 709-1444
(1) (208) 323-2551
(86) (10) 6261-4174
(86) (10) 6261-4175
(86) (10) 6261-4176
(86) (10) 6262-5666
(42) (2) 471-7321
(30) (1) 689-6411
(852) 800-7729
(36) (1) 343-0310
(91) (11) 682-6035
(91) (11) 682-6069
(62) (21) 350-3408
(81) (3) 3335-8333
(82) (2) 3270-0700; outside Seoul,
call (82) (80) 999-0700
Charges begin only when you connect with a support technician.*Prices subject to
German: Austria (43) (1) 0660-6386
Italian: Italy (39) (2) 264-10350
Norwegian: Norway (47) 2211-6299
Portuguese: Portugal (351) (1) 441-7199
Spanish: Spain (34) (90) 232-1123
Swedish: Sweden (46) (8) 619-2170
In-country Support Numbers
Malaysia
México D.F.
México Guadalajara
México Monterey
Middle East/Africa
New Zealand
Philippines
Poland
Portugal
Russia
Singapore
Switzerland
Taiwan
Thailand
Turkey
Germany (49) (180) 525-8143
(60) (3) 295-2566
(52) (5) 326-4600
(52) (3) 669-9500
(52) (83) 378-4240
(41) (22) 780-7111
(64) (9) 356-6640
(63) (2) 894-1451
(48) (22) 37-5065
(351) (1) 301-7330
(7) (95) 923-5001
(65) 272-5300
(41) (1) 753-7111
(886) (2) 717-0055
(66) (2) 661-4011
(66) (2) 661-4012
(90) (1) 224-5925
free of charge
Have
HP Network ScanJet 5 Scanner
User’s Guide
Copyright Information
© 1997 Hewlett-Packard
Company
All Rights Reserved.
Reproduction, adaptation, or
translation without prior written
permission is prohibited, except
as allowed under the copyright
laws.
Publication number:
C1306-90919
Second Edition: October 1997
Warranty
The information contained in
this document is subject to
change without notice.
Hewlett-Packard makes no
warranty of any kind with
regard to this material,
including, but not limited to,
the implied warranties of
merchantability and fitness for
a particular purpose.
Hewlett-Packard shall not be
liable for errors contained herein
or for incidental or consequential
damages in connection with the
furnishing, performance, or use
of this material.
NOTE TO U.S.
GOVERNMENT USERS:
RESTRICTED RIGHTS
COMMERCIAL COMPUTER
SOFTWARE: “Use, duplication
or disclosure by the Government
is subject to restrictions as set
forth in subparagraph (c) (1) (ii)
of the Rights in TechnicalData
Clause at DFARS 52.227-7013.”
Material scanned by this product
may be protected by
governmental laws and other
regulations, such as copyright
laws. The customer is solely
responsible for complying with
all such laws and regulations.
TrademarkCredits
PaperPort™ is a registered
trademark of Visioneer, Inc. in
the United States and other
countries. Microsoft® and
Windows® are U.S. registered
trademarks of Microsoft
Corporation. Lotus® and Lotus
1-2-3® are U.S. registered
trademarks of Lotus
Corporation. Adobe
Photoshop™ is a registered
trademark of Adobe Systems,
Incorporated, which may be
registered in certain
jurisdictions. OmniPage
Professional and OmniPage Lite
are registered trademarks of the
Caere Corporation.All other
products mentioned herein may
be trademarks of their respective
companies.
CONTENTS
1 Getting Started
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Installation Requirements . . . . . . . . . . . . . . . . . . . . . . . 12
Software Installation . . . . . . . . . . . . . . . . . . . . . . . . 12
Using the Scanner Control Panel . . . . . . . . . . . . . . . . . . . 15
Scanner Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Document Destinations . . . . . . . . . . . . . . . . . . . . . . . . 18
Receiving Scanned Documents at Your Desktop . . . . . . . . . . 18
Recipients of Your Scanned Documents . . . . . . . . . . . . . . 19
2 Using the Scanner
What You Can Scan . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Loading a Document . . . . . . . . . . . . . . . . . . . . . . . . . 22
Loading a Document on the Scanner Glass . . . . . . . . . . . . 23
Selecting Your Settings at the Control Panel . . . . . . . . . . . . . 24
During Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Scanning Double-Sided Documents . . . . . . . . . . . . . . . . . . 29
Faxing to a Number Not Listed in Destination Lists . . . . . . . . . 30
Scanning to a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . 31
3 Working at Your Computer
Using the HP Network ScanJet 5 Utility . . . . . . . . . . . . . . . 33
Starting the HP Network ScanJet 5 Utility . . . . . . . . . . . . . 33
Creating and Maintaining Your Private Destination List . . . . . . . 34
Viewing Your Private Destination List . . . . . . . . . . . . . . . 34
Automatic Workflows . . . . . . . . . . . . . . . . . . . . . . . . 35
Distribution Lists . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Internet E-mail Destinations . . . . . . . . . . . . . . . . . . . . 37
Fax Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Creating and Maintaining Your Inboxes . . . . . . . . . . . . . . . . 41
Changing Your Current Inbox . . . . . . . . . . . . . . . . . . . 41
Creating a New Inbox . . . . . . . . . . . . . . . . . . . . . . . . 42
Configuring an Inbox . . . . . . . . . . . . . . . . . . . . . . . . 43
Disabling the Current Inbox . . . . . . . . . . . . . . . . . . . . 44
Configuring PaperPort Software to Open Automatically . . . . . 44
Choosing the Notification Method and Time . . . . . . . . . . . . 45
Creating or Changing YourPassword . . . . . . . . . . . . . . . . . 46
Viewing Your Transaction Log . . . . . . . . . . . . . . . . . . . . . 46
EN Contents-7
4 Working in the PaperPort Software
General Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Page View and Desktop View . . . . . . . . . . . . . . . . . . . 47
The Command Bar . . . . . . . . . . . . . . . . . . . . . . . . . 49
Setting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . 50
Automatic Saving . . . . . . . . . . . . . . . . . . . . . . . . . 51
Giving Titles to Items . . . . . . . . . . . . . . . . . . . . . . . 51
Displaying and Hiding Elements . . . . . . . . . . . . . . . . . . 52
Rotating or Flipping an Item . . . . . . . . . . . . . . . . . . . . 52
Deleting Items . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Undoing an Action . . . . . . . . . . . . . . . . . . . . . . . . . 53
Working in Desktop View . . . . . . . . . . . . . . . . . . . . . . . 54
Selecting and Deselecting Items . . . . . . . . . . . . . . . . . . 54
Moving and Arranging Items . . . . . . . . . . . . . . . . . . . . 55
Duplicating Items . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Working in Page View . . . . . . . . . . . . . . . . . . . . . . . . . 56
Changing the Display Size of an Item . . . . . . . . . . . . . . . 57
Panning an Item . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Inverting an Image . . . . . . . . . . . . . . . . . . . . . . . . . 57
5 Managing Scanned Items
Working with Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Creating Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Navigating within a Stack . . . . . . . . . . . . . . . . . . . . . 60
Unstacking Pages . . . . . . . . . . . . . . . . . . . . . . . . . 60
Reordering Pages in a Stack . . . . . . . . . . . . . . . . . . . . 61
Inserting a Page in a Stack . . . . . . . . . . . . . . . . . . . . . 62
Working with Folders . . . . . . . . . . . . . . . . . . . . . . . . . 63
Filing Items in Folders . . . . . . . . . . . . . . . . . . . . . . . 63
Displaying Items in Folders . . . . . . . . . . . . . . . . . . . . 64
Creating, Renaming, and Deleting Folders . . . . . . . . . . . . 65
6 Annotating Scanned Items
Using the Annotation Tools . . . . . . . . . . . . . . . . . . . . . . 67
Copying, Cutting, and Pasting . . . . . . . . . . . . . . . . . . . 68
Cropping an Item . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Working with Sticky Notes . . . . . . . . . . . . . . . . . . . . . 70
Adding Markup Text . . . . . . . . . . . . . . . . . . . . . . . . 71
Highlighting Information . . . . . . . . . . . . . . . . . . . . . . 71
Adding Freehand Annotations . . . . . . . . . . . . . . . . . . . 72
Drawing Lines and Arrows . . . . . . . . . . . . . . . . . . . . . 72
Creating New Items . . . . . . . . . . . . . . . . . . . . . . . . 73
Adding Graphics to Items . . . . . . . . . . . . . . . . . . . . . 73
Fine-TuningAnnotations . . . . . . . . . . . . . . . . . . . . . . . 74
Selecting the Font or Color . . . . . . . . . . . . . . . . . . . . . 74
Editing Annotation Text . . . . . . . . . . . . . . . . . . . . . . 75
Moving and Resizing Annotations . . . . . . . . . . . . . . . . . 76
Contents-8 EN
Copying, Cutting, and Pasting Annotations . . . . . . . . . . . . 77
Displaying and Hiding Annotations . . . . . . . . . . . . . . . . 77
Undoing Annotations . . . . . . . . . . . . . . . . . . . . . . . . 78
Deleting Annotations . . . . . . . . . . . . . . . . . . . . . . . . 78
7 Importing and Exporting with the PaperPort Software
Using the Import and Export Feature . . . . . . . . . . . . . . . . . 79
Exporting Items . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Exporting Compressed Files . . . . . . . . . . . . . . . . . . . . 81
Printing from Other Applications . . . . . . . . . . . . . . . . . . . 82
Adding Summary Information to Items . . . . . . . . . . . . . . . . 83
Finding Information . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Finding Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Finding Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Finding Annotations . . . . . . . . . . . . . . . . . . . . . . . . 86
Using Object Linking and Embedding (OLE) . . . . . . . . . . . . . 87
8 Linking to Other Applications
Using Link Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Using Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Using Printer Links . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Using Fax Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Using Word Processor OCR Links . . . . . . . . . . . . . . . . . . 93
Using E-Mail Links . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Receiving PaperPort Files in E-Mail . . . . . . . . . . . . . . . . 95
Setting Preferences for Links . . . . . . . . . . . . . . . . . . . . . 96
PaperPort Link Preferences . . . . . . . . . . . . . . . . . . . . . 96
9 Troubleshooting and Error Messages
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Scanner Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . 100
Scanner is not Working . . . . . . . . . . . . . . . . . . . . . . . 100
Control Panel is not Working . . . . . . . . . . . . . . . . . . . . 100
Scanned Image Quality is Poor . . . . . . . . . . . . . . . . . . . 100
Scanner Overheats . . . . . . . . . . . . . . . . . . . . . . . . . 100
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Control Panel Error Messages . . . . . . . . . . . . . . . . . . . . . 105
Internal Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Network Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Transaction Log Error Messages . . . . . . . . . . . . . . . . . . 106
HP Network ScanJet 5 Utility Error Messages . . . . . . . . . . . . 108
PaperPort Software Troubleshooting . . . . . . . . . . . . . . . . . 111
Installation Problems . . . . . . . . . . . . . . . . . . . . . . . . 111
Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
OCR Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Import and Export File Problems . . . . . . . . . . . . . . . . . . 113
EN Contents-9
Missing E-Mail Links . . . . . . . . . . . . . . . . . . . . . . . 114
PaperPort Software Error Messages . . . . . . . . . . . . . . . . . 116
A Installing the PaperPort Viewer
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Obtaining Extra Copies of PaperPort Viewer . . . . . . . . . . . 121
Installing PaperPort Viewerfor Windows . . . . . . . . . . . . . . . 122
Installing PaperPort Viewer for Macintosh . . . . . . . . . . . . . . 123
Starting the PaperPort Viewers . . . . . . . . . . . . . . . . . . . . 124
B Warranty and Support Information
Warranty and Service Statement . . . . . . . . . . . . . . . . . . . 125
Hardware Service During the Warranty Period . . . . . . . . . . 126
Hardware Service After the Warranty Period . . . . . . . . . . . 126
Replacement Parts and Accessories . . . . . . . . . . . . . . . . . . 127
Contents-10 EN
Getting Started
Overview
The HP Network ScanJet 5 scanner can scan items such as memos,
letters, brochures, photographs, newspaper clippings, and
advertisements and store and distribute them electronically.
Anyone can use the HP Network ScanJet 5 scanner to scan documents
and send them to destinations listed in the scanner control panel (or fax
numbers you enter at the scanner). However, if you want to create your
own destination list or receive scanned documents at your computer,
you’ll need to use the HP Network ScanJet 5 Utility.
In addition, PaperPort™ software for HP has been provided with the HP
Network ScanJet 5 scanner and can be used as your inbox to receive
scanned documents at your computer.
1
EN Getting Started 11
Installation Requirements
To use the HP Network ScanJet 5 Utility, the PaperPort software, OCR
software, and online documentation, you need the following:
• A personal computer, 386 or above (486 recommended)
• Microsoft Windows 3.1, Windows 3.11, Windows for Workgroups
3.11, Windows 95, or Windows NT 3.51 (and above)
• 4 megabytes (MB) or more of internal memory (RAM); 8 MB to use the
OCR software included with the network scanner
• 15 MB of free hard disk space for stand-alone installation and 1 MB of
free hard disk space for a shared installation
• VGA or SVGA monitor (recommended settings for your monitor: 256
or more colors, and 640 x 480 resolution)
• 3 MB of free temporary memory for decompressing files and file
comparisons
Software Installation
With the HP Network ScanJet 5 Installation program you can install the
following software components:
• HP Network ScanJet 5 Utility (required)
• Adobe Acrobat Reader (required only for online documentation)
• PaperPort software (optional)
• Caere OmniPage Limited Edition OCR software (optional)
You need to install the HP Network ScanJet 5 Utility on your computer
(unless your network administrator does this for you). The PaperPort
software can be installed entirely on your computer (in the directory you
choose), or the program files can be installed on your network and the
data files on your computer, depending on what your network
administrator has chosen.
You can install either from the network or from the installation CD.
Before you begin, you’ll need to know where the install program is
located and where you want the programs and data files to reside. If
you’re installing from the network, Windows 3.1 users must have a drive
mapped to the network server volume where your network administrator
placed the HP Network ScanJet 5 Utility install program. If you cannot
find the install program, contact your network administrator.
The steps required to start the install program vary slightly depending on
the platform you’re using, as described in the procedures that follow.
12 Getting Started EN
To install on Windows 3.1, Window 3.11, or Windows
for Workgroups 3.11
1 Turn on your computer and log on to your network.
2 Start Microsoft Windows.
3 In Program Manager, from the File menu choose Run.
4 Type the path your network administrator gave you.
5 Press [Enter] or click OK. The HP Network ScanJet 5 Installation
program starts and takes a few moments to initialize.
6 Follow the instructions on the screen.
To install on Windows 95 or Windows NT 4.0
1 Turn on your computer.
2 Log on to your network.
3 Click Start and then click Run.
4 Type the path your network administrator gave you.
5 Press [Enter] or click OK. The HP Network ScanJet 5 Installation
program starts and takes a few moments to initialize.
6 Follow the instructions on the screen.
To install on Windows NT 3.51
1 Turn on your computer.
2 Log on to your network.
3 In Program Manager from the File menu, choose Run.
4 Type the path your network administrator gave you.
5 Press [Enter] or click OK. The HP Network ScanJet 5 Installation
program starts and takes a few moments to initialize.
6 Follow the instructions on the screen.
1
Getting Started
EN Getting Started 13
During the installation process, you’ll need to specify the following:
• The software components you want to install.
• If you are using a stand-alone installation, you will need to specify
where to install all files on your hard drive.
• If you are using a workstation installation, you will need to specify
where to install the data files on your hard drive. The program files will
be installed on the network and will be shared with others in your
workgroup.
After the installation is complete, restart Windows to use the PaperPort
software.
That’s it. You have finished installing the user software. Watch the
on-screen One-Minute Guide for a quick introduction to the PaperPort
software.
To run the One-Minute Guide
1 Double-click the PaperPort icon in the PaperPort program group.
2 From the Help menu, choose One-Minute Guide.
14 Getting Started EN
Figure 1
Using the Scanner Control Panel
Use the scanner control panel to identify yourself to the scanner if you
have a private destination list you want to use and to select destinations
for a scanned document.
A Display—Displays user and destination lists, and status and error
messages.
B Soft keys—Press to perform the function displayed above the key.
C Single/double-sided key—Press to select single or double-sided
original (indicated by the light next to the icon).
D Select key—Press to select a user name or a destination.
E Scroll arrows—Press to move up and down in the user and destination
lists.
F Go key—Press to scan the document.
G Abort key—Press to stop the scanning and return to the main display
screen.
H Keypad—Use to type your name, password, destinations, and fax
numbers.
I Enter key—Press to send information to the scanner.
J Backspace key—Press to move the selection block to the left.
1
Getting Started
EN Getting Started 15
Figure 2
Scanner Users
Two groups of users can scan and distribute documents with the HP
Network ScanJet 5 scanner:
• Registered users, who have been added to the public destination list by
the network administrator and who have the HP Network ScanJet 5
Utility installed on their local computers. Registered users can create
private destination lists by copying destinations from the public
destination list and creating their own destinations. From the scanner
control panel, registered users can access both their private destination
list and the public destination list to build a temporary destination list to
distribute the document they are currently scanning.
16 Getting Started EN
Figure 3
• General users, who have not been added to the public destination list
and who do not have the HP Network ScanJet 5 Utility installed on their
local computers. From the scanner control panel, they can access the
public destination list to build a temporary destination list for the
document they are currently scanning, and they can scan to a printer.
(The network administrator has the option of preventing general users
from using the scanner.)
Information the general users need to operate the scanner is included in
the Quick Reference card. This user’s guide addresses the registered user.
1
Getting Started
EN Getting Started 17
Document Destinations
Scanned documents are sent to the destinations you select at the scanner
control panel using public and private destination lists. When you send a
scanned document, it can arrive at one or more of the following
destinations:
• The application you have designated as your inbox in the HP Network
ScanJet 5 Utility. From the inbox, it can be further distributed to other
users via e-mail, and so forth, imported as a graphic into other
applications or read into word processing applications using the OCR
feature.
• The inbox of another registered user or multiple registered users.
• A fax machine.
• An Internet e-mail address.
If you have the PaperPort software installed on your computer or on
your network, you can send a scanned document directly to the
application you have designated in your automatic workflow in the HP
Network ScanJet 5 Utility. In addition, at the scanner control panel you
can select the printer to which to copy a scanned document.
Receiving Scanned Documents at Your Desktop
Use the HP Network ScanJet 5 Utility to identify an application installed
on your computer as an inbox. An inbox is a container where all the
documents sent to your computer from the HP Network ScanJet 5
scanner are collected. An inbox can be a thumbnail desktop, a file
system directory, or a printer, as described in Chapter 3, Working at Your
Computer.
After a scanned document arrives at your computer, you can use a
program such as the PaperPort software to organize and store your
documents or annotate them before sending them to another computer
program or distributing them to other people.
18 Getting Started EN
Recipients of Your Scanned Documents
If you scan documents to an Internet e-mail address, you should make
sure the recipients have a way to view the document which will arrive as
either a .PDF or .TIF file.
Alternatively, you can export the scanned document into another file
format, such as .TIF or .BMP, that the recipient can view, as described in
Chapter 7, Importing and Exporting with the PaperPort Software.
1
Getting Started
EN Getting Started 19
20 Getting Started EN
Using the Scanner
What You Can Scan
Scanning a document can be as simple as loading the document in the
scanner, selecting a destination from the list displayed at the scanner
control panel, and pressing [Go].
Before scanning with the Automatic Document Feeder (ADF), you need
to clear any paper from the scanner glass and eliminate conditions that
may cause paper jams. Observe the following to minimize the
possibility of paper jams:
• Straighten any curls or wrinkles from documents before putting them on
the document tray. If this is not possible, scan these documents using the
scanner glass, or make photocopies of the documents and scan the
photocopies.
• Remove staples, paper clips, paper sticky notes, and any other materials
from documents.
• Avoid documents with tears, perforations, or punch holes.
2
If you would like to scan items made of unusual media, use the scanner
glass rather than the ADF. Examples of unusual media include:
• lightweight (onionskin) papers
• transparencies
• gum-backed paper
• magazine pages
• multiple-copy forms
Use one of the following paper sizes in the ADF:
• Letter: 8.5 x 11 in (216 x 279 mm)
• A4: 210 x 297 mm (8.3 x 11.7 in)
• Legal: 8.5 x 14 in (216 x 356 mm)
Use paper within the following weight range in the ADF:
• Minimum: 16 lb (60 g)
• Maximum: 36 lb (135 g)
EN Using the Scanner 21
Loading a Document
Load your document in either the
automatic document feeder or on the
scanner glass, as described in the
following procedures.
To load a document in the ADF
1 Make sure there isn’t any paper on
2 Place the document (up to 50 pages)
3 Adjust the document guide to touch
4 Align the bottom edge of the paper
the scanner glass.
face up on the document tray with the
top of the document near the feeder
cover and the side of the document
against the paper guide with the
arrows.
the left side of the paper stack.
stack with the correct paper size
mark. Sliding the paper too far under
the feeder cover can cause paper
misfeeds.
22 Using the Scanner EN
Loading a Document on the Scanner Glass
Use the scanner glass for regular or irregular sizes or types of paper. If
the scanner doesn’t detect a document in the feeder, it will assume the
job is from the scanner glass.
If you’re using a custom paper size, be sure to specify the exact size in
the HP Network ScanJet 5 Utility, as described in Chapter 3, Working at
Your Computer.
Figure 4
To load a document on the scanner glass
1 Place the document face down on the scanner glass.
2 Place small, custom-sized documents into the upper-left corner of the
glass as shown in the following illustration.
2
Using the
Scanner
EN Using the Scanner 23
Selecting Your Settings at the Control Panel
Before scanning a document, at the control panel select the destination,
type of image being scanned, and the paper size.
Note At any point before you begin scanning, you can press the back arrow
on the keypad to return to the previous menu or you can press [Abort] to
return to the main menu and start over.
To select the control panel settings
1 At the opening screen display on the scanner control panel, type your
user name on the keypad (this is the name the network administrator
used to register you for the scanner). Figure 5 is the screen that appears
when the printer is configured. Figure 6 is the screen that appears when
no printer is configured.
Figure 5
Figure 6
24 Using the Scanner EN
Figure 7
The Select Your Name screen appears, with the list of users
automatically scrolled to the portion of the alphabet indicated by the
first letters you typed.
2 Use the up-and-down arrow keys to scroll through the list (you can hold
an arrow key down to move more quickly). When your name is
highlighted, press [Select] (check mark key).
3 If you have entered a password in the HP Network ScanJet 5 Utility (as
described in Chapter 3, Working at YourComputer), the Enter Password
screen appears. Type your password and press [Enter].
2
Using the
Scanner
Figure 8
4 On the Private Destinations screen, select one or more destinations from
your private destination list by using the arrow keys to scroll to a
destination and then pressing [Select] (check mark key).
You can scan to users, fax numbers, e-mail addresses, and distribution
lists, or you can choose an automatic workflow. (See Chapter 3, Working
at Your Computer, for more information about destinations.)
EN Using the Scanner 25
Figure 9
You can also add destinations from the public destination list by
selecting the Public entry when you are viewing your private list. You
can return to your private list by pressing the back arrow.
5 Before you begin scanning, you can view the selected destinations or
change a setting:
• If you want to view the destinations you have selected before you begin
scanning, press [View] to display the Selected Destinations screen.
You can deselect a destination from this list by scrolling to the
destination and pressing [Select] (check mark key) again.
• If you want to change a setting for the current document, press [Mode]
to display the Select Mode screen.
Figure 10
6 Select a mode appropriate for the content of the document to be
scanned, and press [Enter].
• If you want to change the paper size for the current document, on the
Select Mode screen, press [Format] to display the Select Format screen.
26 Using the Scanner EN
Figure 11
Select the paper size of the document to be scanned, and press [Enter].
(You can specify a custom paper size in the HP Network ScanJet 5
Utility, as described in Chapter 3, Working at YourComputer.)
7 Press [Go] to scan the document.
2
Using the
Scanner
EN Using the Scanner 27
During Scanning
While your document is being scanned, the scanner control panel
displays messages indicating the page number being scanned.
Note When you scan documents using the scanner glass, press the [Go] key to
scan each page. When you have completed the job, press [Complete].
All pages scanned will be considered one document.
At any point after you press [Go], you can press [Abort] to stop the
scanning process.
The control panel displays error messages if problems occur during
scanning. See the troubleshooting information in Chapter 9,
Troubleshooting and Error Messages, to resolve anyproblems that
might occur.
When your scanning job is successfully completed, the scanner control
panel displays Done and the number of pages scanned.
The control panel then displays the destination list again with the
previous destinations selected. If you have another document to scan to
the same destinations, you only need to press [Go].
To scan to different destinations, press [Abort] to select new
destinations, or press [Backspace] to return to the previous screen. Or,
wait for a short period and the opening control panel screen will once
again be displayed.
28 Using the Scanner EN
Scanning Double-Sided Documents
You can scan double-sided documents by
inserting the document to be scanned into
the document feeder twice.
After you’ve selected your scanning
destinations and changed settings (if
appropriate), press [Single/Double-Sided]
icons so that the double-sided light is on.
To scan a double-sided document
1 Place your document in the feeder
with the first side face up and the top
of the document going into the feeder
first.
2 Press [Go] to begin scanning. As the
document is being scanned, a
message appears telling you that the
scanner is scanning the front page.
3 When the scanner finishes the first
side, the control panel prompts you to
turn the document over. (The scanner
does not automatically scan the other
side; you must turn it over manually,
placing the top of the document into
the feeder first, as shown in the
illustration.) Turn the document over
and press [Continue].
2
Using the
Scanner
As the document is being scanned, the
message Scanner is scanning the
back page appears.
The scanned document will appear as one
multi-paged, correctly-paginated
document on your desktop.
EN Using the Scanner 29
Figure 12
Faxing to a Number Not Listed in
Destination Lists
The fax server must be installed and running for you to scan a document
to a fax machine.
To fax to a number not in a destination list
1 Place the pages (up to 50) face up in the automatic document feeder, or
place a single sheet face down on the scanner glass, as described
previously under “Loading a Document.”
2 Press [Enter].
3 Press [Fax]. The scanner control panel displays the Enter Fax Number
screen.
4 Using the keypad, type in the new fax numberand then press [Enter].
This temporarily adds the new fax number to the destination list.
5 Press [Go].
30 Using the Scanner EN
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