HP DeskJet 825C, DeskJet 845C Quick Guide
quick help
hp deskjet 845c/825c series
table of contents
learn about the printer . . . . . . . . . . . . . . . . . . . . . . . . . . 1
introducing the hp deskjet 845c/825c series printer . . . . . . . . . . . . 2
terms and conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
notices and acknowledgments . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
learning about printer features. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
using paper trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
printing with the hp deskjet 845c/825c printer . . . . . . . . . . . . . . . 10
setting custom printing margins . . . . . . . . . . . . . . . . . . . . . . . . . . 12
using the taskbar icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
printing on paper and other media . . . . . . . . . . . . . . . . 15
envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
business cards, index cards, and other small media . . . . . . . . . . . 26
photographs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
greeting cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
posters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
banners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
iron-on transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
manual two-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
dual-cartridge printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
single-cartridge printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
product maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . 49
print cartridge status light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
replacing a print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
aligning print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
automatically cleaning print cartridges . . . . . . . . . . . . . . . . . . . . . 55
manually cleaning print cartridges and the print cradle . . . . . . . . . 56
cleaning the printer case . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
refilling print cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
maintaining print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
print cartridge part numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
the hp deskjet toolbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
solve a problem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
printer lights are flashing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
printer is not printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
printer is too slow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
problems with printouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
product specifications. . . . . . . . . . . . . . . . . . . . . . . . . . 78
product specifications for the hp deskjet 845c/825c series printer. . 79
minimum printing margins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
system requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
learn about the printer
• introducing the hp deskjet 845c/825c series printer
• terms and conventions
• notices and acknowledgments
• learning about printer features
• using paper trays
• printing with the hp deskjet 845c/825c printer
• setting custom printing margins
• using the taskbar icon
1
introducing the hp deskjet 845c/825c series printer
Congratulations! You have purchased an HP Deskjet 845c/825c series
printer which is equipped with the following features:
• Dual-cartridge printing for the highest print quality
• Single-cartridge printing that allows the printer to operate with only
the tri-color print cartridge installed
HP printers are designed to help you get the best results for your printing
needs. Read about these and other features in the following sections.
2
terms and conventions
The following terms and word conventions are used in quick help.
terms
The HP Deskjet 845c/825c series printers are referred to as
HP Deskjet 845c/825c or HP Deskjet.
symbols
The > symbol guides you through a series of software steps.
For example:
Click Start > Programs > hp deskjet 845c/825c series > hp deskjet 845c/
825c series Toolbox
cautions and warnings
A Caution indicates the possible chance of damage to the HP Deskjet printer
or to other equipment. For example:
Caution! Do not touch the print cartridge ink nozzles or copper
contacts. Touching these parts will result in clogs, ink failure, and bad
electrical connections.
to open the HP Deskjet Toolbox.
A Warning indicates the possible chance of harm to yourself or to others.
For example:
Warning! Keep print cartridges out of the reach of children.
3
icons
A Note icon indicates that additional information is provided. For example:
For best results use HP products.
Mouse icon indicates that additional information is available through the
A
What’s This? help feature.
To find more information about options on each tab screen, point to an
option and click the right mouse button to display the
box. Click What’s This? to view more information about the selected
option.
What’s This dialog
4
notices and acknowledgments
hewlett-packard company notices
The information contained in this document is subject to change without
notice.
Hewlett-Packard (HP) makes no warranty of any kind with regard to this
material including, but not limited to, the implied warranties of
merchantability and fitness for a particular purpose.
Hewlett-Packard shall not be liable for any errors or for incidental or
consequential damages in connection with the furnishing, performance, or
use of this material.
All rights reserved. Reproduction, adaptation, or translation of this material
is prohibited without prior written permission of Hewlett-Packard, except as
allowed under copyright laws.
acknowledgments
Microsoft, MS, and Windows are registered trademarks of Microsoft
Corporation.
Pentium is a U.S. registered trademark of Intel Corporation.
TrueType is a U.S. trademark of Apple Computer, Inc.
Adobe and Acrobat are trademarks of Adobe Systems Incorporated.
Copyright 2001 Hewlett-Packard Company
5
learning about printer features
buttons and lights
The printer buttons let you turn the printer on and off or resume printing. The
lights give you visual cues about the state of the printer.
1. power button and light 2. resume button and light
3. print cartridge status symbol and light
print cartridge status symbol and light
The light next to the Print Cartridge Status symbol flashes when you need to
check the status of a print cartridge.
6
resume button and light
The light on the
Resume button flashes when an action is required such as
loading paper or clearing a paper jam. When the problem is fixed, press the
Resume button to continue printing.
power button and light
Power button turns the printer on and off. The green light on the Power
The
button flashes when printing is in progress.
Caution! Always use the Power button on the front of the printer to turn
the printer on and off. Using a power strip, surge protector, or a wallmounted switch to turn the printer on and off may cause premature
printer failure.
paper trays
The printer has an In tray and an Out tray. Place paper or other media in the
In tray for printing. Printed pages are deposited in the Out tray.
7
using paper trays
in tray
The In tray holds paper or other media to be printed.
1. In tray pulled out 2. paper length guide 3. paper width guide
1. Out tray 2. In tray pushed in
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out tray
Change the position of the Out tray for different printing tasks.
1. Out tray up
Out tray up - Raise the tray with the banner switch to properly load banner
paper. It must remain in the up position to print banners.
Out tray down - Leave the tray in the down position for most types of printing
and single envelope printing.
9
printing with the hp deskjet 845c/825c printer
The printer is controlled by software installed on the computer. The printer
software, also called a printer driver, provides dialog boxes to communicate
print requests to the printer.
printing in Windows 98, Me, and 2000
Follow these instructions to print in Windows 98, Me, and 2000:
1. Open the file you want to print.
2. Use one of the following methods to display the hp deskjet 845c/825c
series
screen:
•Click
•Click
•Click
The hp deskjet 845c/825c series screen appears.
The option selected varies depending on the software program you are
using.
File > Print, then select Properties.
File > Print Setup, then select Properties.
File > Print > Setup, then select Properties.
The hp deskjet 845c/825c series screen displays three tab options:
Setup, Features, and Advanced.
3. Select the Setup tab to choose print quality options, paper type, paper
size, and photo paper printing.
4. Select the Features tab to choose page orientation, two-sided printing,
multiple pages per sheet, and poster printing.
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5.
Select the Advanced tab to choose color options for text, ink volume,
print speed (Low Memory Mode), and to make color and contrast
adjustments.
6. Click OK to return to the Print or Print Setup screen.
7. Click OK to print.
To find more information about options on each tab screen, point to an
option and click the right mouse button to display the
box. Click
option.
What’s This? to view more information about the selected
What’s This dialog
11
setting custom printing margins
Follow these instructions to set printing margins:
1. Open the file you want to print.
2. Use one of the following methods to display the hp deskjet 845c/825c
series screen:
•Click
•Click
•Click
The hp deskjet 845c/825c series screen appears.
The option selected varies depending on the software program being
used.
The hp deskjet 845c/825c series screen displays three tab options:
Setup, Features, and Advanced.
3. Select the Setup tab, then select User Defined Paper Size in the Paper Size
option.
The User Defined Paper Size dialog box appears.
4. Select the appropriate width and length settings.
Paper width must be between 77 and 215 mm (3 x 8.5 in) and paper
length must be between 127 and 356 mm (5 x 14 in).
File > Print, then select Properties.
File > Print Setup, then select Properties.
File > Print > Setup, then select Properties.
5. Click OK to return to the Setup screen.
6. Click Apply, then click OK to accept the new settings.
7. Click OK to print.
12
using the taskbar icon
The Printer Settings taskbar icon allows you to change default print settings.
1. Printer Settings taskbar icon
opening the printer properties dialog box
1. Double-click the Printer Settings taskbar icon.
The hp deskjet 845c/825c series dialog box appears.
2. Select the available print options in the hp deskjet 845c/825c series
screen.
3. Click OK.
13
changing print options in the default print settings dialog box
1. Click the Printer Settings taskbar icon.
The Default Print Settings
dialog box appears. It allows you to change
the default print quality.
2. Select the following options:
•
Print Quality: Draft, Normal, or Best
3. Click outside of the dialog box.
A dialog box appears saying that the selections made determine what
print settings the printer will use when printing. If you don’t want to see
this dialog box again, select
4. Click OK.
Don’t show me this message again.
using printer settings taskbar icon shortcuts
1. Right-click the Printer Settings taskbar icon.
A shortcut menu appears displaying the names of installed printers. A
check mark appears next to the selected printer. You can select another
printer from the menu to change the default printer.
2. Choose one of these options:
•
Change Default Print Settings to open the hp deskjet 845c/825c
series dialog box.
•Click Open Toolbox to open the HP Deskjet Toolbox.
•Click
Exit to turn off the Printer Settings taskbar icon.
See also:
the hp deskjet toolbox
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printing on paper and other media
•envelopes
• transparencies
• labels
• business cards, index cards, and other small media
• photographs
• greeting cards
• posters
• banners
•iron-on transfers
• manual two-sided printing
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envelopes
Print a single envelope using the envelope slot, or print multiple envelopes
using the In tray.
printing a single envelope
preparing to print
1. Place the envelope–with the flap side on the left and facing up–into
the single envelope slot.
2. Push the envelope forward until it stops.
printing the envelope
If your software program includes an envelope-printing feature, do not follow
these instructions. Follow the instructions provided by the software program.
1. Open the file you want to print.
16
2.
Use one of the following methods to display the hp deskjet 845c/825c
series screen:
•Click
•Click
•Click
File > Print, then select Properties.
File > Print Setup, then select Properties.
File > Print > Setup, then select Properties.
The hp deskjet 845c/825c series screen appears.
The option selected varies depending on the software program being
used.
The hp deskjet 845c/825c series screen displays three tab options:
Setup, Features, and Advanced.
3. Select the Setup tab, then choose the following:
Print Quality: Normal
•
•
Paper Type: Plain Paper
• Paper Size: Appropriate envelope size
4. Select the Features tab, then choose the following:
Orientation: Appropriate envelope orientation
•
•
Two-Sided Printing: Unchecked
5. Click OK to return to the Print or Print Setup screen.
6. Click OK to print.
printing guidelines
• Verify that the Out tray is in the down position.
• Avoid using envelopes that have clasps or windows.
• Avoid using envelopes that are shiny or embossed, envelopes with
thick, irregular, or curled edges, or envelopes that are wrinkled, torn,
or otherwise damaged.
17
printing multiple envelopes
preparing to print
1. Pull out the In tray.
2. Slide out both paper guides and remove all paper from the tray.
3. Place no more than 15 envelopes–with the flap side on the left and
facing up–in the tray.
4. Push the envelopes forward until they stop.
5. Slide the paper guides snugly against the edges of the envelopes. Slide
the tray forward until it stops.
printing the envelopes
If your software program includes an envelope-printing feature, do not follow
these instructions. Follow the instructions provided by the software program.
1. Open the file you want to print.
18
2.
Use one of the following methods to display the hp deskjet 845c/825c
series screen:
•Click
•Click
•Click
File > Print, then select Properties.
File > Print Setup, then select Properties.
File > Print > Setup, then select Properties.
The hp deskjet 845c/825c series screen appears.
The option selected varies depending on the software program you are
using.
The hp deskjet 845c/825c series screen displays three tab options:
Setup, Features, and Advanced.
3. Select the Setup tab, then choose the following:
Print Quality: Normal
•
• Paper Type: Plain Paper
• Paper Size: Appropriate envelope size
4. Select the Features tab, then choose the following:
Orientation: Appropriate envelope orientation
•
•
Two-Sided Printing: Unchecked
5. Click OK to return to the Print or Print Setup screen.
6. Click OK to print.
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printing guidelines
• Never place more than 15 envelopes in the In tray at one time.
• Align the envelope edges before inserting them.
• Avoid using envelopes that have clasps or windows.
• Avoid using envelopes that are shiny or embossed, envelopes with
thick, irregular, or curled edges, or envelopes that are wrinkled, torn,
or otherwise damaged.
For best results use HP products.
20
transparencies
preparing to print
1. Pull out the In tray and raise the Out tray.
2. Slide out both paper guides and remove all paper from the tray.
3. Fan the edges of the transparency sheets to separate them, then align
the edges.
4. Place no more than 25 transparency sheets in the tray with the rough
side down and the adhesive strip toward the printer.
5. Push the transparencies forward until they stop.
6. Slide the paper guides snugly against the transparency paper, then slide
the tray forward until it stops.
7. Lower the Out tray.
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printing transparencies
1. Open the file you want to print.
2. Use one of the following methods to display the hp deskjet 845c/825c
series screen:
•Click
•Click
•Click
The hp deskjet 845c/825c series screen appears.
The option selected varies depending on the software program you are
using.
The hp deskjet 845c/825c series screen displays three tab options:
Setup, Features, and Advanced.
3. Select the Setup tab, then choose the following:
•
• Paper Type: Appropriate transparency paper
•
4. Select the Features tab, then choose the following:
•
•
File > Print, then select Properties.
File > Print Setup, then select Properties.
File > Print > Setup, then select Properties.
Print Quality: Draft, Normal, or Best
Paper Size: Appropriate size
Orientation: Appropriate orientation
Two-Sided Printing: Unchecked
5. Click OK to return to the Print or Print Setup screen.
6. Click OK to print.
printing guidelines
For best results use hp premium inkjet transparency film.
22
labels
preparing to print
1. Pull out the In tray.
2. Slide out both paper guides and remove all paper from the tray.
3. Fan the edges of the label sheets to separate them, then align the label
edges.
4. Load no more than 20 label sheets–label side down–in the tray.
5. Slide the paper guides snugly against the sheets, then push in the tray.
23
printing labels
1. Open the file you want to print.
2. Use one of the following methods to display the hp deskjet 845c/825c
series
screen:
•Click
•Click
•Click
The hp deskjet 845c/825c series screen appears.
The option selected varies depending on the software program you are
using.
The hp deskjet 845c/825c series screen displays three tab options:
Setup, Features, and Advanced.
3. Select the Setup tab, then choose the following:
•
• Paper Type: The appropriate paper type
•
4. Select the Features tab, then choose the following:
•
•
File > Print, then select Properties.
File > Print Setup, then select Properties.
File > Print > Setup, then select Properties.
Print Quality: Normal
Paper Size: Choose A4 or Letter (8.5 x 11 in)
Orientation: Appropriate orientation
Two-Sided Printing: Unchecked
5. Click OK to return to the Print or Print Setup screen.
6. Click OK to print.
24
printing guidelines
• Use only paper labels that are designed specifically for inkjet
printers.
• Never place more than 20 sheets of labels in the In tray at one time.
• Use only full sheets of labels.
• Verify that the labels are not sticky, wrinkled, or pulling away from
the protective backing.
• Do not use plastic or clear labels. The ink will not dry on plastic or
clear labels.
For best results use HP products.
25
business cards, index cards, and other small media
preparing to print
1. Pull out the In tray, then raise the Out tray.
2. Slide out both paper guides and remove all paper from the tray.
3. Align the media edges.
4. Place no more than 30 cards or other small media in the tray.
5. Push the cards or media forward until they stop, then lower the Out tray.
6. Slide the paper length guides snugly against the edges of the media.
7. Slide the colored fine length guide snugly against the media.
8. Slide the paper width guides snugly against the media.
9. Push in the In tray.
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