Epson WP-M4595 DNF User Guide

Download

Page 1

User’s Guide

NPD4749-00 EN

Page 2

User’s Guide

Copyright and Trademarks

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. No patent liability is assumed with respect to the use of the information contained herein. Neither is any liability assumed for damages resulting from the use of the information herein. The information contained herein is designed only for use with this Epson product. Epson is not responsible for any use of this information as applied to other products.

Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation’s operating and maintenance instructions.

Seiko Epson Corporation and its affiliates shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation.

Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson Corporation.

EPSON of Seiko Epson Corporation.

Intel

PowerPC

Epson Scan software is based in part on the work of the Independent JPEG Group.

libtiff

is a registered trademark, and EPSON EXCEED YOUR V IS IO N o r E XC E ED YO U R V IS IO N i s a t ra de ma rk

and the PRINT Image Matching logo are trademarks of Seiko Epson Corporation.

™

is a registered trademark of Intel Corporation.

is a registered trademark of International Business Machines Corporation.

Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

Page 3

User’s Guide

IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

Features Zoran Corporation Integrated Print System (IPS) for print language emulation.

Microsoft®, Windows®, and Windows Vista® are registered trademarks of Microsoft Corporation.

Apple trademarks of Apple, Inc. Apple Chancery, Chicago, Geneva, Hoefler Text, Monaco and New York are trademarks or registered trademarks of Apple, Inc.

ABBYY

Monotype is a trademark of Monotype Imaging, Inc. registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions.

Albertus, Arial, Gillsans, Times New Roman and Joanna are trademarks of The Monotype Corporation registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions.

ITC Avant Garde, ITC Bookman, ITC Lubalin, ITC Mona Lisa Recut, ITC Symbol, ITC Zapf-Chancery, and ITC ZapfDingbats are trademarks of International Typeface Corporation registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions.

Clarendon, Helvetica, New Century Schoolbook, Optima, Palatino, Stempel Garamond, Times and Univers are registered trademarks of Heidelberger Druckmaschinen AG, which may be registered in certain jurisdictions, exclusively licensed through Linotype Library GmbH, a wholly owned subsidiary of Heidelberger Druckmaschinen AG.

Wingdings is a registered trademark of Microsoft Corporation in the United States and other countries.

, Macintosh®, Mac®, Mac OS®, AppleTalk®, Bonjour®, ColorSync®, and TrueType® are registered

and ABBYY FineReader® names and logos are registered trademarks of ABBYY Software House.

Antique Olive is a registered trademark of Marcel Olive and may be registered in certain jurisdictions.

Adobe SansMM, Adobe SerifMM, Carta, and Tekton are registered trademarks of Adobe Systems Incorporated.

Marigold and Oxford are trademarks of AlphaOmega Typography.

Coronet is a registered trademark of Ludlow Type Foundry.

Eurostile is a trademark of Nebiolo.

Bitstream is a registered trademark of Bitstream Inc. registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions.

Swiss is a trademark of Bitstream Inc. registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions.

Page 4

User’s Guide

This product includes RSA BSAFE® Cryptographic software from RSA Security Inc. RSA, BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States and/or other countries. RSA Security Inc. All rights reserved.

PCL is the registered trademark of Hewlett-Packard Company.

Adobe, the Adobe logo, PostScript3, Adobe Reader, Acrobat, and Photoshop are trademarks of Adobe systems Incorporated, which may be registered in certain jurisdictions.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

4. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that this copyright notice and disclaimer are retained.

THIS SOFTWARE IS PROVIDED BY KALLE KAUKONEN AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL KALLE KAUKONEN OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks.

Page 5

User’s Guide

Page 6

User’s Guide

Guidelines

Where to Find Information

Setup Guide (paper) Provides you with information on setting up the product and installing the software.

User’s Guide (PDF, this manual)

Network Guide (HTML) Provides network administrators with information on both the printer driver and network

Provides you with detailed information on the product’s functions, optional products, maintenance, troubleshooting, and technical specifications.

settings.

Available features for your product

Check what is available for your product.

WP-M4525 WP-M4595

Print (PS3/PCL) -

Copy

Scan

Fax

ADF

✓✓

✓

✓✓

Ethernet

Note for WP-M4595:

For PS3/PCL models, you need to download the software from the Epson’s website. Contact customer support in your region for more details on obtaining the printer driver and system requirements such as supported operating systems.

✓✓

Illustrations used in this guide

The illustrations in this guide are from a similar product model. Although they may differ from your actual product, the method of operation is the same.

Menu names used in this guide

Although the menus, setting items, or option names displayed on the LCD screen may differ from your actual product, the method of operation is the same.

Page 7

User’s Guide

Guidelines

Warnings, Cautions, and Notes

Warnings, Cautions, and Notes in this manual are indicated as below and have the following meaning.

Warnings

must be followed carefully to avoid bodily injury.

Cautions

must be observed to avoid damage to your equipment.

Notes

contain important information and useful tips on the operation of the product.

Page 8

User’s Guide

Safety Instructions

Important Safety Instructions

Read all of the instructions in this section before using the product. Also, be sure to follow all warnings and instructions marked on the product.

Setting up the product

Observe the following when setting up the product:

❏ Do not block or cover the vents and openings in the product.

❏ Use only the type of power source indicated on the product’s label.

❏ Use only the power cord that comes with the product. Use of another cord may result in fire or electric shock.

❏ The product’s power cord is for use with the product only. Use with other equipment may result in fire or electric

shock.

❏ Be sure your AC power cord meets the relevant local safety standard.

❏ Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and off.

❏ Avoid electrical outlets controlled by wall switches or automatic timers.

❏ Keep the entire computer system away from potential sources of electromagnetic interference, such as

loudspeakers or the base units of cordless telephones.

❏ The power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place

objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over. Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter and leave the transformer.

❏ If you use an extension cord with the product, make sure that the total ampere rating of the devices plugged into

the extension cord does not exceed the cord’s ampere rating. Also, make sure that the total ampere rating of all devices plugged into the wall outlet does not exceed the wall outlet’s ampere rating.

❏ Never disassemble, modify, or attempt to repair the power cord, printer unit, scanner unit, or options by yourself,

except as specifically explained in the product’s guides.

❏ Unplug the product and refer servicing to qualified service personnel under the following conditions:

The power cord or plug is damaged; liquid has entered the product; the product has been dropped or the casing damaged; the product does not operate normally or exhibits a distinct change in performance. Do not adjust controls that are not covered by the operating instructions.

❏ If you plan to use the product in Germany, the building installation must be protected by a 10 or 16 amp circuit

breaker to provide adequate short-circuit protection and over-current protection for the product.

❏ When connecting the product to a computer or other device with a cable, ensure the correct orientation of the

connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may damage both devices connected by the cable.

Page 9

User’s Guide

Safety Instructions

❏ If damage occurs to the plug, replace the cord set or consult a qualified electrician. If there are fuses in the plug,

make sure you replace them with fuses of the correct size and rating.

Choosing a place for the product

Observe the following when choosing a place for the product:

❏ Place the product on a flat, stable surface that extends beyond the base of the product in all directions. If you place

the product by the wall, leave more than 10 cm between the back of the product and the wall. The product will not operate properly if it is tilted at an angle.

❏ When storing or transporting the product, avoid tilting it, placing it vertically, or turning it upside down;

otherwise ink may leak.

❏ Allow spaces behind the product for the cables, and space above the product so that you can fully raise the

document cover.

❏ Avoid places subject to rapid changes in temperature and humidity. Also, keep the product away from direct

sunlight, strong light, or heat sources.

❏ Do not place or store the product outdoors, near excessive dirt or dust, water, heat sources, or in locations subject

to shocks, vibrations, high temperature or humidity. Do not use with wet hands.

❏ Place the product near a wall outlet where the plug can be easily unplugged.

Using the product

Observe the following when using the product:

❏ Do not insert objects through the slots in the product.

❏ Take care not to spill liquid on the product.

❏ Do not put your hand inside the product or touch the ink cartridges during printing.

❏ Do not touch the white flat cable inside the product.

❏ Do not use aerosol products that contain flammable gases inside or around the product. Doing so may cause

fire.

❏ Do not move the print head by hand; otherwise, you may damage the product.

❏ Always turn the product off using the P On button. Do not unplug the product or turn off the power at the outlet

until the LCD panel has turned off completely.

❏ Before transporting the product, make sure that the print head is in the home (far right) position and the ink

cartridges are in place.

❏ Leave the ink cartridges installed. Removing the cartridges can dry out the print head and may prevent the printer

from printing.

❏ Be careful not to trap your fingers when closing the scanner unit.

Page 10

User’s Guide

Safety Instructions

❏ If you are not going to use the product for a long period, be sure to unplug the power cord from the electrical

outlet.

❏ Do not press too hard on the document table when placing the originals.

Handling ink cartridges

Observe the following when handling the ink cartridges:

❏ Keep ink cartridges out of the reach of children and do not drink.

❏ If ink gets on your skin, wash it off with soap and water. If it gets in your eyes, flush them immediately with

water.

❏ Before installing the new ink cartridge in the printer, shake it back and forth horizontally in five centimeter

movements about 15 times within five seconds.

❏ Use the ink cartridge before the date printed on its package.

❏ Use up the ink cartridge within six months of installation for best results.

❏ Do not dismantle the ink cartridges or try to refill them. This could damage the print head.

❏ Do not touch the green IC chip on the side of the cartridge. This may affect normal operation and printing.

❏ The IC chip on this ink cartridge retains a variety of cartridge-related information, such as the ink cartridge status,

so that the cartridge may be removed and reinserted freely.

❏ If you remove an ink cartridge for later use, protect the ink supply area from dirt and dust, and store it in the same

environment as this product. Note that there is a valve in the ink supply port, making covers or plugs unnecessary, but care is needed to prevent the ink from staining items that the cartridge touches. Do not touch the ink supply port or surrounding area.

Using the LCD screen

❏ The LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven

brightness. These are normal and do not indicate that it is damaged in any way.

❏ Only use a dry, soft cloth to clean the LCD screen. Do not use liquid or chemical cleansers.

❏ If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them

thoroughly with soap and water. If the liquid crystal solution gets into your eyes, flush them immediately with water. If discomfort or vision problems remain after a thorough flushing, see a doctor immediately.

Restrictions on Copying

Observe the following restrictions in order to ensure the responsible and legal use of the product.

Copying of the following items is prohibited by law:

❏ Bank bills, coins, government-issued marketable securities, government bond securities, and municipal securities

Page 11

User’s Guide

Safety Instructions

❏ Unused postage stamps, pre-stamped postcards, and other official postal items bearing valid postage

❏ Government-issued revenue stamps, and securities issued according to legal procedure

Exercise caution when copying the following items:

❏ Private marketable securities (stock certificates, negotiable notes, checks, etc.), monthly passes, concession

tickets, etc.

❏ Passports, driver’s licenses, warrants of fitness, road passes, food stamps, tickets, etc.

Note:

Copying these items may also be prohibited by law.

Responsible use of copyrighted materials:

❏ Products can be misused by improperly copying copyrighted materials. Unless acting on the advice of a

knowledgeable attorney, be responsible and respectful by obtaining the permission of the copyright holder before copying published material.

Protecting Your Personal Information

This product allows you to store names and telephone numbers in its memory even when the power is turned off.

Use the following menu to erase the memory if you give the product to someone else or dispose of it.

F Setup > Restore Default Settings > All Settings

Page 12

User’s Guide

Contents

Guidelines

Where to Find Information................... 6

Available features for your product........... 6

Illustrations used in this guide............... 6

Menu names used in this guide.............. 6

Warnings, Cautions, and Notes................ 7

Safety Instructions

Important Safety Instructions................. 8

Setting up the product..................... 8

Choosing a place for the product............. 9

Using the product........................ 9

Handling ink cartridges................... 10

Using the LCD screen.................... 10

Restrictions on Copying.................... 10

Protecting Your Personal Information.......... 11

Getting to Know Your Product

Document glass........................ 33

Printing

Using Your Software....................... 35

Printer driver and status monitor............ 35

Basic Printing............................ 36

Selecting the correct paper type ............. 36

Loading paper or envelopes................ 37

Basic printer settings for Windows........... 37

Basic printer settings for Mac OS X 10.5 or 10.6

.................................... 39

Canceling Printing........................ 40

Using the printer button.................. 41

For Windows.......................... 41

For Mac OS X.......................... 41

Printing with Special Layout Options........... 42

2-Sided Printing........................ 42

Fit to Page Printing...................... 48

Pages Per Sheet Printing.................. 51

Poster Printing (for Windows only).......... 53

Watermark Printing (for Windows only)...... 57

Sharing Your Printer....................... 59

Using the PostScript Printer Driver and the PCL6

Printer Driver............................ 59

Product Parts............................ 16

Guide to the Control Panel.................. 19

Buttons and LCD....................... 19

Power Saving Function..................... 21

Restarting Automatically After a Power Failure

...................................... 21

Paper Handling

Introduction to Using, Loading, and Storing

Media.................................. 22

Selecting which tray to use and its loading

capacities............................. 22

Storing paper.......................... 23

Loading Paper............................ 24

Into the paper cassette.................... 24

Into the rear MP tray..................... 27

Loading Envelopes........................ 29

Placing Originals.......................... 31

Automatic Document Feeder (ADF)......... 31

Scanning

Let’s Try Scanning......................... 60

Starting a Scan......................... 60

Image Adjustment Features................ 63

Basic Scanning........................... 65

Scanning from the Control Panel............ 65

Scanning in Home Mode.................. 67

Scanning in Office Mode.................. 68

Scanning in Professional Mode............. 70

Previewing and Adjusting the Scan Area...... 72

Various Types of Scanning.................. 74

Scanning a Magazine..................... 74

Scanning Multiple Documents to a PDF File

.................................... 76

Scanning a Photo....................... 80

Software Information...................... 81

Starting Epson Scan Driver................ 81

Starting Other Scanning Software........... 82

Page 13

User’s Guide

Contents

Copying

Selecting Paper........................... 83

Copying Documents....................... 83

Basic copying.......................... 83

2-Sided Copying........................ 84

Collate Copying........................ 85

Layout copying......................... 86

Copy Mode Menu List...................... 86

Faxing

Introducing FAX Utility.................... 87

Connecting to a Phone Line.................. 87

Using the phone line for fax only............ 87

Sharing line with phone device............. 88

Checking the fax connection............... 90

Setting Up Fax Features..................... 91

Setting up speed dial entries................ 91

Setting up group dial entries............... 92

Creating header information............... 93

Changing Fax Output setting to print......... 94

Selecting paper source to print fax........... 94

Sending Faxes............................ 95

Basics of send faxes...................... 95

Sending faxes using speed dial/group dial...... 95

Sending faxes by broadcasting.............. 96

Sending a fax at a specified time............. 97

Sending a fax from a connected phone. . . . . . . . 98

Receiving Faxes........................... 99

Receiving faxes automatically.............. 99

Receiving faxes manually................. 100

Receive a fax by polling.................. 100

Printing Reports......................... 101

Fax Mode Menu List...................... 102

Using the Control Panel

Selecting a Mode......................... 103

Setup Mode............................. 103

Lock Settings.......................... 103

Power Off Timer....................... 104

Paper Size Loaded...................... 104

Paper Size Notice...................... 104

Print Status Sheet...................... 105

Print PS3 Status Sheet................... 105

Setup mode menu list................... 105

Copy Mode............................. 108

Copy mode menu list................... 108

Scan Mode............................. 108

Scan mode menu list.................... 108

Fax Mode.............................. 109

Fax mode menu list..................... 109

Error Messages.......................... 110

Installing Option

250-Sheet Paper Cassette Unit............... 113

Installing the paper cassette unit........... 113

Uninstalling the cassette unit.............. 114

Replacing Consumables

Ink Cartridges........................... 115

Checking the ink cartridge status........... 115

Precautions on ink cartridge replacement. . . . . 118

Replacing an ink cartridge................ 119

Maintenance Box........................ 120

Checking the maintenance box status........ 120

Handling precautions................... 120

Replacing a maintenance box.............. 121

Maintaining Your Printer and Software

Checking the Print Head Nozzles............. 123

Using the Nozzle Check utility for Windows

................................... 123

Using the Nozzle Check utility for Mac OS X

................................... 123

Using the control panel.................. 124

Cleaning the Print Head................... 124

Using the Head Cleaning utility for Windows

................................... 125

Using the Head Cleaning utility for Mac OS X

................................... 125

Using the control panel.................. 126

Aligning the Print Head.................... 127

Using the Print Head Alignment utility for

Windows............................ 127

Using the Print Head Alignment utility for

Mac OS X............................ 127

Using the control panel.................. 128

Setting/Changing Time and Region........... 129

Making Printer Settings.................... 130

Power Off Timer Setting................. 130

Paper Size Loaded Setting................ 131

Cleaning the Printer...................... 132

Cleaning the exterior of the printer......... 132

Cleaning the interior of the printer.......... 133

Transporting the Printer................... 133

Page 14

User’s Guide

Contents

Checking and Installing Your Software......... 134

Checking the software installed on your

computer............................ 134

Installing the software................... 135

Uninstalling Your Software................. 135

For Windows......................... 135

For Mac OS X......................... 136

Troubleshooting for Printing

Diagnosing the Problem................... 138

Status monitor........................ 138

Running a printer operation check.......... 138

Checking Printer Status.................... 139

For Windows......................... 139

For Mac OS X......................... 141

The Paper Jams.......................... 143

Removing jammed paper from the rear unit... 144 Removing jammed paper from the front cover

and the output tray..................... 145

Removing jammed paper from the paper

cassette(s)............................ 146

Removing jammed paper from the Automatic

Document Feeder (ADF)................. 147

Preventing paper jams................... 149

Reprinting after a paper jam (for Windows

only)................................ 150

Print Quality Problems.................... 150

Horizontal banding..................... 151

Vertical banding or misalignment.......... 151

Blurry or smeared print.................. 152

Miscellaneous Printout Problems............. 152

Incorrect or garbled characters............. 152

Incorrect margins...................... 153

Printout has a slight slant................. 153

Inverted image........................ 153

Blank pages print...................... 153

Printed side is smeared or scuffed. . . . . . . . . . 154

Printing is too slow..................... 154

Paper Does Not Feed Correctly.............. 154

Paper does not feed..................... 154

Multiple pages feed..................... 155

Paper is improperly loaded............... 155

Paper is not ejected fully or is wrinkled. . . . . . . 156

The Printer Does Not Print................. 156

The LCD screen or all lights are off.......... 156

The LCD screen or lights came on and then

went out............................. 156

The LCD screen or lights are on............ 156

An ink error is indicated after you replace the

cartridge............................. 157

Increasing the Print Speed (For Windows Only)

..................................... 158

Other Problem.......................... 159

Printing plain papers quietly.............. 159

Troubleshooting for Scanning

Problems Indicated by Messages on the LCD

Panel or Status Light...................... 161

Problems When Starting a Scan.............. 161

Using the Automatic Document Feeder (ADF)

................................... 161

Using the button....................... 162

Using scanning software other than Epson

Scan driver........................... 163

Problems When Feeding Paper.............. 163

The paper gets dirty..................... 163

Multiple sheets of paper are fed. . . . . . . . . . . . 163

The paper jams in the Automatic Document

Feeder (ADF) ......................... 163

Problems With Scanning Time.............. 163

Problems With Scanned Images.............. 164

Scan quality is unsatisfactory.............. 164

The scanning area or direction is

unsatisfactory......................... 165

Problems Remain After Trying All Solutions.... 166

Troubleshooting for Copying

You see banding (light lines) in your prints or

copies................................. 167

Your print is blurry or smeared.............. 167

Your print is faint or has gaps............... 167

Your print is grainy....................... 168

The image size or position is incorrect......... 168

Troubleshooting for Faxing

Cannot send fax......................... 169

Cannot receive fax........................ 169

Quality problems (sending)................. 169

Quality problems (receiving)................ 170

Answering machine cannot answer voice calls. . . 170

Incorrect time........................... 170

Product Information

Ink and Paper........................... 171

Page 15

User’s Guide

Contents

Ink cartridges......................... 171

Maintenance box....................... 171

Paper............................... 172

Option................................ 172

250-Sheet Paper Cassette Unit/PXBACU1. . . . 172

System Requirements..................... 172

Windows requirements.................. 172

Macintosh requirements................. 172

Technical Specifications.................... 173

Printer specifications.................... 173

Scanner specifications................... 176

Automatic Document Feeder (ADF)

specifications......................... 176

Fax specifications...................... 176

Network Interface Specification............ 177

Mechanical........................... 177

Electrical............................. 177

Environmental........................ 178

Standards and approvals................. 178

Interface............................. 179

External USB Device.................... 179

Font Information........................ 179

Available fonts........................ 179

Symbol sets........................... 186

Where To Get Help

Technical Support Web Site................. 191

Contacting Epson Support.................. 191

Before Contacting Epson................. 191

Help for Users in Europe................. 192

Index

Page 16

User’s Guide

Getting to Know Your Product

Product Parts

Note:

The illustrations in this section are from a similar product model. Although they may differ from your actual product, the method of operation is the same.

a. ADF cover *

b. Automatic Document Feeder (ADF) *

c. Edge guide *

d. ADF input tray (place your originals here to be copied) *

e. ADF output tray (your originals are ejected here as they are copied) *

f. Paper cassette 1

g. Paper cassette 2 (optional)

* These parts are only available for the fax model.

Page 17

User’s Guide

a. Edge guides

Getting to Know Your Product

b. Stopper

c. Output tray extension

d. Output tray

e. Edge guides

f. Rear MP tray

g. Feeder guard

a. Document cover

b. Document glass

c. Control panel

d. USB connector for external storage device

Page 18

User’s Guide

a. Ink cartridge slot

b. Front cover

c. Print head

Getting to Know Your Product

a. LINE port *

b. EXT. port *

c. External USB port

d. LAN port

e. Maintenance box

f. Rear unit

g. AC inlet

* These parts are only available for the fax model.

Page 19

User’s Guide

Getting to Know Your Product

Guide to the Control Panel

Control panel design varies depending on location.

Note:

Although the menus, setting items, or option names displayed on the LCD screen may differ from your actual product, the method of operation is the same.

Buttons and LCD

Buttons Function

f - LCD screen displays menus.

h OK Activates the setting you have selected.

i 0 - 9, *, # Specifies the date/time or the number of copies, as well as fax numbers. Enters

l, u, r, d Selects menus. Use u and d to specify the number of copies. When typing a fax

Turns the printer on or off.

Enters fax mode.*1

Enters scan mode.

Enters copy mode.

Turns the Auto Answer mode on or off.*1

number, l acts as a backspace key, and r inserts a space.

alphanumeric characters and switches between uppercase, lowercase, and numbers each time it is pressed. It may be easier to use the software keypad to enter text instead of using these buttons.

Stops printing/copying/scanning/faxing.

Displays the speed dial/group dial list in fax mode.*1

Displays the last number dialed. When entering numbers in fax mode, this inserts a pause symbol (-) that acts as a brief pause during dialing.*1

Enters setup mode.

Page 20

User’s Guide

Buttons Function

Getting to Know Your Product

*1 These buttons and their functions are only available for fax capable models.

*2 The fax functions are only available for fax capable models.

Displays Help for solutions to problems.

Displays detailed settings for each mode.

Cancels/returns to the previous menu.

Starts copying/scanning/faxing in black and white.*2

Starts scanning/faxing in color.*2

Lights

Lights Function

Error On when an error has occurred.

On when the product is on. Flashes when the product is receiving data, printing/copying/scanning/faxing, replacing an ink cartridge, charging ink, or cleaning the print head.

On when the fax is in Auto Answer mode.

Using the LCD screen

Function

Press u or d to select the menu item. The highlight section moves up or down.

b Displays the available buttons and functions.

Press l or r to set the density.

Press u or d to set the number of copies.

e The ADF icon is displayed when there is a document loaded in the Automatic Document Feeder (ADF).

Page 21

User’s Guide

Getting to Know Your Product

Function

A virtual keyboard for entering text. Use the u, d, l, r buttons to select a character or button on the keyboard, and press OK to enter the character or use the selected button. The keyboard buttons perform the following operations.

(backspace) deletes the character to the left of the cursor. moves the cursor left or right within the text. inserts a space.

When finished, select Done and then press OK.

Power Saving Function

After 13 minutes of inactivity, the screen turns black to save energy.

Press any button to return the screen to its previous state.

Restarting Automatically After a Power Failure

If a power failure occurs while the product is in fax standby mode or printing, it restarts automatically and then beeps.

Page 22

User’s Guide

Paper Handling

Introduction to Using, Loading, and Storing Media

You can achieve good results with most types of plain paper. However, coated papers provide superior prints because they absorb less ink.

Epson provides special papers that are formulated for the ink used in Epson ink jet printers, and recommends these papers to ensure high-quality results.

For more details on Epson special media, see “Ink and Paper” on page 171.

When loading special paper distributed by Epson, read the instruction sheets packed with the paper first and keep the following points in mind.

Note:

❏ Load the paper into the paper cassette printable side down. The printable side is usually whiter or glossier. See the

instruction sheets packed with the paper for more information. Some types of paper have cut corners to help identify the correct loading direction.

❏ If the paper is curled, flatten it or curl it slightly in the opposite direction before loading. Printing on curled paper may

cause ink to smear on your prints.

Selecting which tray to use and its loading capacities

Refer to the following table to select the paper cassette tray and its loading capacities according to the type and size of the media you are using.

Page 23

User’s Guide

Paper Handling

Media Type Size Loading

capacity (sheets) for paper cassette 1

Plain paper *

Letter

250 250

Legal 250 250

A5 250 -

A6 - -

User-defined size - -

Thick paper *

Letter

Envelope

Envelope #10 *

Envelope DL *

Envelope C6 *

--10

Loading capacity (sheets) for paper cassette 2

Loading capacity (sheets) for rear MP tray

80 *

1 *

80 *

1 *

10 *

Envelope C4 *

Epson Bright White Ink Jet Paper A4 200 200

--1

50 *

*1 Paper with a weight of 64 g/m² (17 lb) to 90 g/m² (24 lb).

*2 Paper with a weight of 91 g/m² (24 lb) to 256 g/m² (68 lb).

*3 Paper with a weight of 75 g/m² (20 lb) to 90 g/m² (24 lb).

*4 Paper with a weight of 80 g/m² (21 lb) to 100 g/m² (26 lb).

*5 The loading capacity for manual 2-sided printing is 30 sheets.

*6 The loading capacity for manual 2-sided printing is 1 sheet.

*7 The loading capacity for manual 2-sided printing is 5 sheets.

*8 The loading capacity for manual 2-sided printing is 20 sheets.

Note:

The availability of paper varies by location.

Storing paper

Return unused paper to the original package as soon as you finish printing. When handling special media, Epson recommends storing your prints in a resealable plastic bag. Keep unused paper and prints away from high temperature, humidity, and direct sunlight.

Page 24

User’s Guide

Paper Handling

Loading Paper

Into the paper cassette

Follow these steps to load paper:

Note:

The illustrations in this section are from a similar product model. Although they may differ from your actual product, the method of operation is the same.

Pull out the paper cassette.

Note:

If the output tray has been ejected, close it before pulling out the paper cassette.

Page 25

User’s Guide

Slide the edge guides to the sides of the paper cassette.

Note:

When using Legal-size paper, extend the paper cassette as shown in the illustration.

Paper Handling

Slide the edge guide to adjust to the paper size you will use.

Load paper toward the edge guide with printable side face down, and check that the paper is not sticking out

from the end of the cassette.

Page 26

User’s Guide

Note:

❏ Fan and align the edges of the paper before loading.

❏ For plain paper, do not load paper above the line just under the d arrow mark inside the edge guide. For Epson

special media, make sure the number of sheets is less than the limit specified for the media. & “Selecting which tray to use and its loading capacities” on page 22

❏ Do not use paper with binder holes.

Slide the edge guides to the edges of the paper.

Paper Handling

Keep the cassette flat and insert it back into the product carefully and slowly.

Slide out the output tray and raise the stopper.

Page 27

User’s Guide

Paper Handling

Note:

❏ After loading paper, set paper size for each paper source. Paper will be fed from appropriate paper source based on

setting. To set paper size, press Setup. Then select Printer Setup and Paper Size Loaded. & “Paper Size Loaded” on page 104

❏ You can also use the panel utility to set the paper size.

& “Paper Size Loaded Setting” on page 131

❏ For fax capable models, you can select which paper source(s) to feed paper from in Paper Source to Print.

& “Selecting paper source to print fax” on page 94

❏ When using Legal-size paper, lower the stopper (*).

❏ Leave enough space in front of the product for the paper to be fully ejected.

❏ Do not remove or insert the paper cassette while the product is operating.

Into the rear MP tray

Follow these steps to load paper:

Note:

The illustrations in this section are from a similar product model. Although they may differ from your actual product, the method of operation is the same.

Slide out the output tray, and raise the stopper.

Note:

When using Legal-size paper, lower the stopper (*).

Page 28

User’s Guide

Paper Handling

Pull up the rear MP tray.

While holding the feeder guard forward, pinch and slide the edge guide.

Fan a stack of paper, then tap it on a flat surface to even the edges.

Load paper with the printable side up, at the center of the rear MP tray. The printable side is often whiter or

brighter than the other side.

Page 29

User’s Guide

Paper Handling

Slide the edge guide to the edge of the paper, but not too tightly.

Note:

❏ After loading paper, set paper size for each paper source. Paper will be fed from appropriate paper source based

on setting. To set paper size, press Setup. Then select Printer Setup and Paper Size Loaded. & “Paper Size Loaded” on page 104

❏ You can also use the panel utility to set the paper size.

& “Paper Size Loaded Setting” on page 131

❏ For fax capable models, you can select which paper source(s) to feed paper from in Paper Source to Print.

& “Selecting paper source to print fax” on page 94

❏ For plain paper, do not load paper above the line just under the d arrow mark inside the edge guide. For Epson

special media, make sure the number of sheets is less than the limit specified for the media. & “Selecting which tray to use and its loading capacities” on page 22

❏ Up to 1 sheet of Legal-size paper can be loaded at a time.

Loading Envelopes

Follow these steps to load envelopes:

Note:

The illustrations in this section are from a similar product model. Although they may differ from your actual product, the method of operation is the same.

Slide out the output tray, and raise the stopper.

Page 30

User’s Guide

Paper Handling

Pull up the rear MP tray.

While holding the feeder guard forward, pinch and slide the edge guide.

Load envelopes short edge first with the flap facing down and at the center of the rear MP tray.

Page 31

User’s Guide

Note:

❏ The thickness of envelopes and their ability to fold vary widely. If the total thickness of the stack of envelopes

exceeds 10 mm, press down on the envelopes to flatten them before loading. If print quality declines when a stack of envelopes is loaded, load one envelope at a time.

& “Selecting which tray to use and its loading capacities” on page 22

❏ Do not use envelopes that are curled or folded.

❏ Flatten the envelope and the flaps before loading.

❏ Flatten the leading edge of the envelope before loading.

Paper Handling

❏ Avoid using envelopes that are too thin, as they may curl during printing.

❏ Align the edges of the envelopes before loading.

Slide the edge guide to the edge of the envelopes, but not too tightly.

For printing instructions, see the following instructions. & “Basic Printing” on page 36

Placing Originals

Follow these steps to load paper:

Automatic Document Feeder (ADF)

You can use the following originals in the Automatic Document Feeder.

Size A4/Letter/Legal

Type Plain paper

Weight

Capacity 30 sheets or 3 mm or less (A4, Letter)/10 sheets (Legal)

When you scan a 2-sided document using the ADF, legal size paper is not available.

64 g/m

to 95 g/m

Page 32

User’s Guide

Paper Handling

Caution:

To prevent paper jams, avoid the following documents. For these types, use the document glass.

❏ Documents held together with paper clips, staples, etc.

❏ Documents that have tape or paper stuck to them.

❏ Photos, OHPs, or thermal transfer paper.

❏ Paper that is torn, wrinkled, or has holes.

Tap the originals on a flat surface to even the edges.

Slide the edge guide on the Automatic Document Feeder.

Insert the originals face-up and short edge first into the Automatic Document Feeder.

Page 33

User’s Guide

Slide the edge guide until it is flush with the originals.

Note: ❏ For 2-up Copy layout, place the original as shown.

Paper Handling

❏ When you use the copy function with the Automatic Document Feeder (ADF), the print settings are fixed at Reduce/

Enlarge - Actual Size, Paper Type - Plain Paper, and Paper Size - A4. The print is cropped if you copy an original larger than A4.

Document glass

Open the document cover and place your original face-down on the document glass.

Page 34

User’s Guide

Slide the original to the corner.

Note:

See the following sections if any problems occur with the scanning area or the scanning direction when using EPSON Scan.

& “The edges of your original are not scanned” on page 165 & “Multiple documents are scanned into a single file” on page 165

Paper Handling

Close the cover gently.

Note:

When there is a document in the Automatic Document Feeder (ADF) and on the document glass, priority is given to the document in the Automatic Document Feeder (ADF).

Page 35

User’s Guide

Printing

Using Your Software

Printer driver and status monitor

The printer driver lets you choose from a wide variety of settings to get the best printing results. The status monitor and the printer utilities help you check the printer and keep it in top operating condition.

Note for Windows users:

❏ Your printer driver automatically finds and installs the latest version of the printer driver from Epson’s Web site. Click

the Driver Update button in your printer driver’s Maintenance window, and then follow the on-screen instructions. If the button does not appear in the Maintenance window, point at All Programs or Programs in the Windows Start menu, and check in the Epson folder.

❏ If you want to change the language of the driver, select the language you want to use from the Language setting in your

printer driver’s Maintenance window. Depending on the location, this function may not be available.

Accessing the printer driver for Windows

You can access the printer driver from most Windows applications, the Windows Start menu, or the taskbar.

To make settings that apply only to the application you are using, access the printer driver from that application.

To make settings that apply to all of your Windows applications, access the printer driver from the Start menu or the taskbar.

Refer to the following sections to access the printer driver.

Note:

Screen shots of the printer driver windows in this User’s Guide are from Windows 7.

From Windows applications

Click Print or Print Setup on the File menu.

In the window that appears, click Printer, Setup, Options, Preferences, or Properties. (Depending on your

application, you may need to click one or a combination of these buttons.)

From the Start menu

❏ Windows 7:

Click the start button, select Devices and Printers. Then right-click the printer and select Printing preferences.

❏ Windows Vista and Server 2008:

Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category. Then select the printer and then click Select printing preferences or Printing Preferences.

Page 36

User’s Guide

Printing

❏ Windows XP and Server 2003:

Click Start, Control Panel, then Printers and Faxes. Then right-click the printer and select Printing Preferences.

From the shortcut icon on the taskbar

Right-click the printer icon on the taskbar, then select Printer Settings.

To add a shortcut icon to the Windows taskbar, first access the printer driver from the Start menu as described above. Next, click the Maintenance tab, and then the Monitoring Preferences button. In the Monitoring Preferences window, select the Shortcut Icon check box.

Getting information through online help

In the printer driver window, try one of the following procedures.

❏ Right-click the item, then click Help.

❏ Click the

button at the top right of the window, then click the item (for Windows XP only).

Accessing the printer driver for Mac OS X

The table below describes how to access the printer driver dialog.

Dialog Box How to Access It

Page Setup

Epson Printer Utility 4

Getting information through online help

Click the Help button in the Print dialog.

Click Page Setup on the File menu of your application.

Note for Mac OS X 10.5 or later:

Depending on your application, the Page Setup menu may not appear in the File menu.

Click Print on the File menu of your application.

For Mac OS X 10.6, click System Preferences on the Apple menu and then click Print & Fax. Select your printer from the Printers list box, click Options & Supplies, Utility, and then click Open Printer Utility.

For Mac OS X 10.5, click System Preferences on the Apple menu and then click Print & Fax. Select your printer from the Printers list box, click Open Print Queue and then click Utility button.

Basic Printing

Selecting the correct paper type

The printer automatically adjusts itself for the type of paper you select in your print settings. That is why the paper type setting is so important. It tells your printer what kind of paper you are using and adjusts the ink coverage accordingly. The table below lists the settings you should choose for your paper.

For this paper Select this paper type setting

Page 37

User’s Guide

Printing

Plain paper*

Epson Bright White Ink Jet Paper

Thick paper* Thick-Paper

Envelopes Envelope

* These paper types are compatible with Exif Print and PRINT Image Matching. For more information, refer to the documentation

that came with the Exif Print or PRINT Image Matching compatible digital camera.

Note:

The availability of special media varies by location. For the latest information on media available in your area, contact Epson support.

& “Technical Support Web Site” on page 191

plain papers

Loading paper or envelopes

Refer to the section below for details on loading paper.

& “Loading Paper” on page 24

& “Loading Envelopes” on page 29

Note:

After loading paper, set paper size for each paper source. Paper will be fed from appropriate paper source based on setting. & “Paper Size Loaded” on page 104

When using special Epson paper, refer to the section below.

& “Introduction to Using, Loading, and Storing Media” on page 22

Refer to the section below for the printable area.

& “Printable area” on page 175

Basic printer settings for Windows

Open the file you want to print.

Page 38

User’s Guide

Access the printer settings.

& “Accessing the printer driver for Windows” on page 35

Printing

Click the Main tab.

Select the appropriate Paper Source setting.

Select the appropriate Document Size setting. You can also define a custom paper size. For details, see the online

help.

Select Portrait (tall) or Landscape (wide) to change the orientation of your print.

Note: Select Landscape when printing on envelopes.

Select the appropriate Paper Type setting.

& “Selecting the correct paper type ” on page 36

Note:

Print quality is automatically adjusted for the selected Paper Type.

Page 39

User’s Guide

Printing

Click OK to close the printer settings window.

Note:

To make changes to advanced settings, refer to the relevant section.

Print your file.

Basic printer settings for Mac OS X 10.5 or 10.6

Open the file you want to print.

Access the Print dialog.

& “Accessing the printer driver for Mac OS X” on page 36

Click the d button to extend this dialog.

Select the printer you are using as the Printer setting, and then make suitable settings.

Page 40

User’s Guide

Note:

❏ Select Landscape when printing on envelopes.

❏ Depending on your application, you may not be able to select some of the items in this dialog. If so, click Page

Setup on the File menu of your application, and then make suitable settings.

Select Print Settings from the pop-up menu.

Printing

Make the settings that you want to use to print. See the online help for more details on Print Settings.

& “Selecting the correct paper type ” on page 36

Note:

To make changes to advanced settings, refer to the relevant section.

Click Print to start printing.

Canceling Printing

If you need to cancel printing, follow the instructions in the appropriate section below.

Page 41

User’s Guide

Printing

Using the printer button

Press y Cancel to cancel a print job in progress.

For Windows

Note:

You cannot cancel a print job that has been completely sent to the printer. In this case, cancel the print job by using the printer.

Using EPSON Status Monitor 3

Access the EPSON Status Monitor 3.

& “Using EPSON Status Monitor 3” on page 139

Click the Print Queue button. The Windows Spooler appears.

Right-click on the job you want to cancel and then select Cancel.

For Mac OS X

Follow the steps below to cancel a print job.

Click your printer icon in the Dock.

In the Document Name list, select the document which is printing.

Page 42

User’s Guide

Click the Delete button to cancel the print job.

Printing

Printing with Special Layout Options

2-Sided Printing

Two types of 2-sided printing are available: standard and folded booklet.

Note:

If the ink runs low during automatic 2-sided printing, the printer stops printing and the ink needs to be replaced. When ink replacement is complete, the printer starts printing again, but there may be some missing parts in your print. If this happens, print again the page that has missing parts.

Note for Windows:

Manual 2-sided printing is available only when EPSON Status Monitor 3 is enabled. To enable the status monitor, access the printer driver and click the Maintenance tab followed by the Extended Settings button. In the Extended Settings window, check the Enable EPSON Status Monitor 3 check box.

Note for Mac OS X:

Mac OS X supports automatic standard 2-sided printing only.

Page 43

User’s Guide

Printing

Standard 2-sided printing allows you to print both sides of a sheet.

Choose automatic or manual printing. When you print manually, the even-numbered pages are printed first. Once these pages are printed, you can reload them to print the odd-numbered pages onto the opposite side of the paper.

Folded booklet 2-sided printing allows you to make single-fold booklets.

Side Binding Center Binding

✽: Binding edge

Choose automatic or manual printing. When you print manually, the pages that will appear on the inside (after the page is folded) are printed first. The pages that will appear outside the booklet can then be printed after you reload the paper into the printer.

The resulting pages can then be folded and bound together into a booklet.

2-sided printing is only available for the following papers and sizes.

Paper Size

Plain paper Legal*, Letter, A4, Executive*, B5, A5*, A6*

Page 44

User’s Guide

Printing

Thick paper Letter*, A4*

Epson Bright White Ink Jet Paper A4

* Manual 2-sided printing only.

Note:

❏ Only use papers that are suitable for 2-sided printing. Otherwise, the print quality may deteriorate.

❏ Depending on the paper and the amount of ink used to print text and images, ink may bleed through to the other side of

the paper.

❏ The surface of the paper may be smeared during 2-sided printing.

❏ Manual 2-sided printing may not be available when the printer is accessed over a network or is used as a shared

printer.

❏ The loading capacity differs during 2-sided printing.

& “Selecting which tray to use and its loading capacities” on page 22

Printer settings for Windows

Make adjustments to basic settings.

& “Basic printer settings for Windows” on page 37

Select 2-Sided Printing check box.

Note: When using automatic printing, make sure the Auto check box is checked.

Page 45

User’s Guide

Click Settings to open the 2-Sided Printing Settings window.

Printing

To print folded booklets using the 2-sided printing option, select the Booklet check box, and choose Center

Binding or Side Binding.

Note:

Center Binding is not available with manual printing.

Select which edge of the document will be bound.

Note:

Some settings are not available when Booklet is selected.

Page 46

User’s Guide

Printing

Choose mm or inch as the Unit setting. Then specify the width of the binding margin.

Portrait Landscape

* : Folding edge ** : Margin

When folded booklets are printed using the 2-sided printing option, a margin of the specified width will appear on both sides of the fold. For example, if you specify a 10-mm margin, you will get a 20-mm margin (a margin of 10 mm will be placed on each side of the fold).

Note:

The actual binding margin may be different from the specified settings depending on your application. Experiment with a few sheets to examine actual results before printing the entire job.

Click OK to return to the Main window.

Click the Print Density button to open the Print Density Adjustment window.

Note:

This button is not available when you print manually.

Page 47

User’s Guide

Printing

Select one of the Select Document Type settings. This automatically adjusts Print Density and Increase Ink

Drying Time.

Note:

If you are printing high-density data, such as graphs, we recommend adjusting settings manually.

Click OK to return to the Main window.

Make sure all of the settings are correct, and then click OK to close the printer settings window.

After completing the steps above, print one test copy and examine the results before printing an entire job.

Note:

If you are printing manually, instructions for printing the back pages will be displayed while the face pages are printed. Follow the on-screen instructions to reload the paper.

Printer settings for Mac OS X 10.5 or 10.6

Make adjustments to basic settings.

& “Basic printer settings for Mac OS X 10.5 or 10.6” on page 39

Page 48

User’s Guide

Select Two-sided Printing Settings from the pop-up menu.

Printing

Select Long-Edge binding or Short-Edge binding from the Two-sided Printing pop-up menu.

Select one of the Document Type settings. This automatically adjusts Print Density and Increased Ink Drying

Time.

Note:

If you are printing high-density data, such as graphs, we recommend adjusting settings manually.

Click Print to start printing.

Fit to Page Printing

You can use the Fit to Page printing function when you want to print, for example, an A4-size document on another size paper.

Page 49

User’s Guide

Printing

Fit to Page printing automatically resizes your page to th e paper size you select. You can also resize your page manually.

Printer settings for Windows

Make adjustments to basic settings.

& “Basic printer settings for Windows” on page 37

Click the More Options tab, then select the Reduce/Enlarge Document check box.

Do one of the following:

❏ If you selected Fit to Page, select the size of the paper you are using from the Output Paper.

❏ If you selected Zoom to, use the arrows to choose a percentage.

Page 50

User’s Guide

Printing

Click OK to close the printer settings window.

After completing the steps above, print one test copy and examine the results before printing an entire job.

Printer settings for Mac OS X 10.5 or 10.6

Make adjustments to basic settings.

& “Basic printer settings for Mac OS X 10.5 or 10.6” on page 39

Select Paper Handling from the pop-up menu.

Select the Scale to fit paper size.

Make sure that the appropriate size is displayed in Destination Paper Size.

Click Print to start printing.

Page 51

User’s Guide

Printing

Pages Per Sheet Printing

Pages Per Sheet printing allows you to print two or four pages on single sheets of paper.

Printer settings for Windows

Make adjustments to basic settings.

& “Basic printer settings for Windows” on page 37

Select 2-Up or 4-Up as Multi-Page.

Page 52

User’s Guide

Printing

Click Page Order button to open the Page Order Settings window.

Select from the following settings.

Page Order

Print Page Borders

Click OK to return to the Main window.

Allows you to specify the order in which the pages will be printed on the sheet of paper. Some settings may be unavailable, depending on the Orientation setting on the Main window.

Prints frames around the pages printed on each sheet.

Click OK to close the printer settings window.

After completing the steps above, print one test copy and examine the results before printing an entire job.

Printer settings for Mac OS X 10.5 or 10.6

Make adjustments to basic settings.

& “Basic printer settings for Mac OS X 10.5 or 10.6” on page 39

Page 53

User’s Guide

Select Layout from the pop-up menu.

Printing

Select from the following settings:

Pages per Sheet

Layout Direction

Border Prints a border around the pages printed on each sheet. You can choose from None,

Click Print to start printing.

Prints multiple pages of your document on a single sheet of paper.

You can choose from 1, 2, 4, 6, 9, or 16.

Allows you to specify the order in which the pages will be printed on the sheet of paper.

Single Hairline, Single Thin Line, Double Hairline, or Double Thin Line.

Poster Printing (for Windows only)

Poster Printing allows you to print poster-size images by enlarging one page to cover several sheets of paper.

Page 54

User’s Guide

Printing

Note:

This feature is not available for Mac OS X.

Printer settings

Make adjustments to basic settings.

& “Basic printer settings for Windows” on page 37

Select 2x1 Poster, 2x2 Poster, 3x3 Poster, or 4x4 Poster as Multi-Page.

Page 55

User’s Guide

Printing

Click Settings to adjust the way your poster will be printed. The Poster Settings window opens.

Make the following settings:

Print Cutting Guides

Overlapping Alignment Marks

Trim Lines

Note:

If you want to print only a few of the panels without printing the entire poster, click the panels that you do not want to print.

Click OK to return to the Main window.

Prints guide lines for cutting.

Slightly overlaps the panels and prints alignment markers so that the panels can be aligned more precisely.

Prints border lines on the panels to guide you when trimming the pages.

Click OK to close the printer settings window.

After completing the steps above, print one test copy and examine the results before printing an entire job. Then follow the instructions.

& “How to make a poster from your prints” on page 56

Page 56

User’s Guide

Printing

How to make a poster from your prints

The following is an example of how to create a poster with 2x2 Poster selected for Multi-Page and Overlapping Alignment Marks selected for Print Cutting Guides.

Cut off the margin of Sheet 1 along a vertical line through the center of the top and bottom cross-marks:

Place the edge of Sheet 1 on top of Sheet 2 and align the cross-marks, then temporarily tape the two sheets

together from the back:

Cut the taped sheets in two along a vertical line through the alignment markers (this time, a line to the left of the

cross-marks):

Page 57

User’s Guide

Printing

Align the edges of the paper using the alignment markers and tape them together from the back:

Repeat the instructions from step 1 to step 4 to tape Sheets 3 and 4 together.

Repeat the instructions from step 1 to step 4 to tape the top and bottom edges of the paper:

Cut off the remaining margins.

Watermark Printing (for Windows only)

Watermark printing allows you to print a text-based or image-based watermark on your document.

Note:

This feature is not available for Mac OS X.

Page 58

User’s Guide

Printing

Printing the watermark

Make adjustments to basic settings.

& “Basic printer settings for Windows” on page 37

Click the More Options tab, choose the desired watermark from the Watermark list, then click Settings.

If you want to create your own watermark, see the online help.

Page 59

User’s Guide

Specify the settings you want for the watermark.

Printing

Click OK to return to the More Options window.

Click OK to close the printer settings window.

After completing the steps above, print one test copy and examine the results before printing an entire job.

Sharing Your Printer

You can set up your printer so other users on the network can share it.

First you will set up the printer as a shared printer on the computer directly connected to it. Then you will add the printer to each network computer that will access it.

See your Windows or Macintosh documentation for details.

Using the PostScript Printer Driver and the PCL6 Printer Driver

For PS3/PCL models, you need to download the software from the Epson’s website. Contact customer support in your region for more details on obtaining the printer drivers and system requirements such as supported operating sy stems.

Page 60

User’s Guide

Scanning

Let’s Try Scanning

Starting a Scan

Let’s scan a document to get used to the process.

Place your document.

& “Placing Originals” on page 31

Start Epson Scan.

❏ Windows:

Double-click the Epson Scan icon on the desktop.

Scanning

❏ Mac OS X:

Select Applications > Epson Software > EPSON Scan.

Select Home Mode.

Page 61

User’s Guide

Select Text/Line Art as the Document Type setting.

Scanning

Click Preview.

Page 62

User’s Guide

Click Scan.

Scanning

Click OK.

Your scanned image is saved.

Page 63

User’s Guide

Scanning

Image Adjustment Features

Epson Scan offers a variety of settings for improving color, sharpness, contrast, and other aspects affecting image quality.

See the Help for more details on Epson Scan.

Histogram Provides a graphical interface for adjusting highlight, shadow, and gamma levels

individually.

Tone Correction Provides a graphical interface for adjusting tone levels individually.

Image Adjustment Adjusts brightness and contrast and the balance of red, green, and blue colors in the

overall image.

Color Palette Provides a graphical interface for adjusting mid-tone levels, such as skin tones,

without affecting the highlight and shadow areas of the image.

Unsharp Mask Sharpens the edges of image areas for an overall clearer image.

Page 64

User’s Guide

Scanning

Descreening Removes rippled patterns (known as moiré) that can appear in subtly shaded image

areas such as skin tones.

Color Restoration Restores the colors in faded photos automatically.

Backlight Correction Removes shadows from photos that have too much background light.

Dust Removal Removes dust marks from your originals automatically.

Text Enhancement Enhances text recognition when scanning text documents.

Auto Area Segmentation Makes Black&White images clearer and text recognition more accurate by

separating the text from the graphics.

Page 65

User’s Guide

Scanning

Color Enhance Enhance a certain color. You can select from red, blue, or green.

Basic Scanning

Scanning from the Control Panel

Scanning to a USB storage device

Place your original(s).

& “Placing Originals” on page 31

Connect the USB device to your product.

Select Scan.

Select Scan to USB Device.

Adjust settings.

Press Start.

Your scanned image is saved.

Page 66

User’s Guide

Scanning to a computer

Place your original(s).

& “Placing Originals” on page 31

Select Scan.

Select an item.

& “Scan mode menu list” on page 108

Select your PC.

Note:

If the product is connected to a network, you can select the PC to which you want to save the scanned image.

Scanning

Press Start.

Your scanned image is saved.

Page 67

User’s Guide

Scanning

Scanning in Home Mode

Home Mode lets you customize some scanning settings and check the changes you have made in a preview image. This mode is useful for basic scanning of photos and graphics.

Note:

❏ In Home Mode, you can only scan from the document glass.

❏ See the Help for more details on Epson Scan.

Place your original(s).

& “Document glass” on page 33

Start Epson Scan.

& “Starting Epson Scan Driver” on page 81

Select Home Mode from the Mode list.

Page 68

User’s Guide

Scanning

Select the Document Type setting.

Select the Image Type setting.

Click Preview.

& “Previewing and Adjusting the Scan Area” on page 72

Adjust the exposure, brightness, and other image quality settings.

Click Scan.

In the File Save Settings window, select the Type setting and then click OK.

Note:

If the Show this dialog box before next scan check box is cleared, Epson Scan starts scanning immediately without displaying the File Save Settings window.

Your scanned image is saved.

Scanning in Office Mode

Office Mode lets you quickly scan text documents without previewing your image.

Note:

See the Help for more details on Epson Scan.

Place your original(s).

& “Placing Originals” on page 31

Note for the Automatic Document Feeder (ADF):

Do not load paper above the line just under the d arrow mark on the ADF.

Start Epson Scan.

& “Starting Epson Scan Driver” on page 81

Page 69

User’s Guide

Select Office Mode from the Mode list.

Scanning

Select the Image Type setting.

Select the Document Source setting.

Select the size of your original as the Size setting.

Select an appropriate resolution for your original(s) as the Resolution setting.

Click Scan.

Page 70

User’s Guide

Scanning

In the File Save Settings window, select the Type setting and then click OK.

Note:

If the Show this dialog box before next scan check box is cleared, Epson Scan starts scanning immediately without displaying the File Save Settings window.

Your scanned image is saved.

Scanning in Professional Mode

Professional Mode gives you total control of your scanning settings and lets you check the changes you have made in a preview image. This mode is recommended for advanced users.

Note:

See the Help for more details on Epson Scan.

Place your original(s).

& “Placing Originals” on page 31

Start Epson Scan.

& “Starting Epson Scan Driver” on page 81

Page 71

User’s Guide

Select Professional Mode from the Mode list.

Scanning

Select the type of original(s) you are scanning as the Document Type setting.

Select the Document Source setting.

If you select Reflective as the Document Type setting, select Photo or Document as the Auto Exposure Type

setting.

Page 72

User’s Guide

Scanning

Select the Image Type setting.

Select an appropriate resolution for your original(s) as the Resolution setting.

Click Preview to preview your image(s). The Preview window opens and displays your image(s).

& “Previewing and Adjusting the Scan Area” on page 72

Note for the Automatic Document Feeder (ADF):

❏ The ADF loads your first document page, and then Epson Scan prescans it and displays it in the Preview

window. The ADF then ejects your first page. Place your first document page on top of the rest of the pages, and then load the entire document into the ADF.

❏ Do not load paper above the line just under the d arrow mark on the ADF.

Select the size of the scanned image(s) as the Target Size setting if necessary. You can scan your images at their

original size, or you can reduce or enlarge their size by selecting Target Size.

Adjust the image quality if necessary.

& “Image Adjustment Features” on page 63

Note:

You can save the settings you make as a group of custom settings with a Name, and later apply these custom settings when scanning. Your custom settings are also available in Epson Event Manager.

See the Help for more details on Epson Event Manager.

Click Scan.

In the File Save Settings window, select the Type setting and then click OK.

Note:

If the Show this dialog box before next scan check box is cleared, Epson Scan starts scanning immediately without displaying the File Save Settings window.

Your scanned image is saved.

Previewing and Adjusting the Scan Area

Selecting a preview mode

Once you have selected your basic settings and resolution, you can preview your image and select or adjust the image area in a Preview window. There are two types of preview.

❏ Normal preview displays your previewed image(s) in their entirety. You can select the scan area and make any

image quality adjustments manually.

Page 73

User’s Guide

Scanning

❏ Thumbnail preview displays your previewed image(s) as thumbnail(s). Epson Scan automatically locates the

edges of your scan area, applies automatic exposure settings to the image(s), and rotates the image(s) if necessary.

Note:

❏ Some of the settings that you change after previewing an image are reset if you change the preview mode.

❏ Depending on your document type and the Epson Scan mode you are using, you may not be able to change the preview type.

❏ If you preview image(s) without the Preview dialog displayed, image(s) are displayed in the default preview mode. If you

preview with the Preview dialog displayed, image(s) are displayed in the preview mode that was displayed just before previewing.

❏ To resize the Preview window, click and drag the corner of the Preview window.

❏ See the Help for more details on Epson Scan.

Creating a marquee

A marquee is a moving dotted line that appears on the edges of your preview image to indicate the scan area.

Do one of the following to draw a marquee.

❏ To draw the marquee manually, position the pointer in the area where you want to place the corner of your

marquee and click. Drag the cross-hairs over the image to the opposite corner of the desired scan area.

❏ To draw the marquee automatically, click the auto locate icon. You can only use this icon when you are

viewing a normal preview and you only have one document on the document glass.

❏ To draw the marquee at a specified size, type in a new width and height in the Document Size setting.

❏ For best results and image exposure, make sure all sides of the marquee are located inside the preview image. Do

not include any areas around the preview image in the marquee.

Adjusting a marquee

You can move the marquee and adjust its size. If you are viewing a normal preview, you can create multiple marquees (up to 50) on each image to scan different image areas as separate scan files.

To move the marquee, position your cursor inside the marquee. The pointer becomes a hand. Click and drag the marquee to the desired location.

Page 74

User’s Guide

Scanning

To resize the marquee, position your cursor over the edge or corner of the marquee.

The pointer becomes a straight or angled double-arrow. Click and drag the edge or corner to the desired size.

To create additional marquees of the same size, click this icon.

To delete a marquee, click inside the marquee and click this icon.

To activate all marquees, click this icon.

Note:

❏ To restrict the movement of the marquee to vertical or horizontal only, hold down the Shift key as you move the

marquee.

❏ To restrict the size of the marquee to the current proportions, hold down the Shift key as you resize the marquee.

❏ If you draw multiple marquees, make sure you click All in the Preview window before you scan. Otherwise, only the area

inside the last marquee you drew will be scanned.

Various Types of Scanning

Scanning a Magazine

First of all, place your magazine and start Epson Scan.

Page 75

User’s Guide

& “Starting a Scan” on page 60

Scanning

Select Home Mode from the Mode list.

Select Magazine as the Document Type setting.

Click Preview.

Adjust the exposure, brightness, and other image quality settings.

See the Help for more details on Epson Scan.

Page 76

User’s Guide

Click Scan.

Scanning

Select PDF as the Type setting, and then click OK.

Your scanned image is saved.

Scanning Multiple Documents to a PDF File

First of all, place your document and start Epson Scan.

Page 77

User’s Guide

& “Starting a Scan” on page 60

Scanning

Select Professional Mode from the Mode list.

Select the Document Source setting.

Page 78

User’s Guide

Scanning

Click Preview.

Note for the Automatic Document Feeder (ADF):

❏ The document page ejected by the ADF has not been scanned yet. Reload the entire document into the ADF.

❏ Do not load paper above the line just under the d arrow mark on the ADF.

Adjust the exposure, brightness, and other image quality settings.

See the Help for more details on Epson Scan.

Click Scan.

Select PDF as the Type setting, and then click OK.

Note:

If the Show Add Page dialog after scanning check box is cleared, Epson Scan automatically saves your document without displaying the Add Page Confirmation window.

Page 79

User’s Guide

Scanning

Epson Scan starts scanning your document.

If you want to scan more pages, click Add page.

Load the document and scan again, repeating as necessary for each page.

If you have finished scanning, go to step 9.

Click Edit page or Save File.

Edit page Select this button if you want to delete or reorder any of the pages. Then use the icons on the

bottom of the Editing Page window to select, rotate, reorder, and delete pages. See the Help for more details on Epson Scan.

Click OK when you are finished editing your pages.

Save File Select this button when you are finished.

The pages are saved in one PDF file.

Page 80

User’s Guide

Scanning

Scanning a Photo

First of all, place your photo on the document glass and start Epson Scan.

& “Starting a Scan” on page 60

Select Home Mode from the Mode list.

Select Photograph as the Document Type setting.

Click Preview.

Adjust the exposure, brightness, and other image quality settings.

See the Help for more details on Epson Scan.

Page 81

User’s Guide

Click Scan.

Scanning

Select JPEG as the Type setting, and then click OK.

Your scanned image is saved.

Software Information

Starting Epson Scan Driver

This software lets you control all aspects of scanning. You can use this as a standalone scanning program or use it with another TWAIN-compliant scanning program.

How to start

❏ Windows:

Double-click the EPSON Scan icon on the desktop. Or, select the start button icon or Start > All Programs or Programs > EPSON > EPSON Scan > EPSON Scan.

❏ Mac OS X:

Select Applications > Epson Software > EPSON Scan.

Page 82

User’s Guide

Scanning

How to access the help

Click the Help button on the Epson Scan driver.

Starting Other Scanning Software

Note:

Some scanning software may not be included in some countries.

Epson Event Manager

This lets you assign any of the product buttons to open a scanning program. You can also save frequently used scanning settings, which can really speed up your scanning projects.

How to start

❏ Windows:

Select the start button or Start > All Programs or Programs> Epson Software > Event Manager.

❏ Mac OS X:

Select Applications > Epson Software, and then double-click the Launch Event Manager icon.

How to access the help

❏ Windows:

Click the

❏ Mac OS X:

Click menu > Help > Epson Event Manager Help.

icon in the upper right corner of the screen.

Page 83

User’s Guide

Copying

Selecting Paper

Before printing, you need to select the correct paper type setting. This important setting determines how the ink is applied to the paper.

Note:

❏ The availability of special media varies by location.

❏ For the loading capacity, see the following instructions.

& “Selecting which tray to use and its loading capacities” on page 22

If you want to print on this paper Choose this Paper Type on the LCD screen

a Plain paper

b Epson Bright White Ink Jet Paper

Plain Paper

Copying Documents

Basic copying

Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Load paper.

& “Loading Paper” on page 24

Place original horizontally.

& “Placing Originals” on page 31

Enter r Copy mode.

Set the number of copies.

Set the density.

Enter the x Menu.

Select Paper and Copy Settings.

Page 84

User’s Guide

Copying

Select the appropriate copy settings.

Press x Menu to finish making settings.

Press the x Start (B&W) button to start copying.

2-Sided Copying

With duplex copying, you can create double-sided or single-sided copies from double-sided or single-sided originals.

Follow the instructions below to perform duplex copying. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Load paper.

& “Loading Paper” on page 24

Place original horizontally.

& “Placing Originals” on page 31

Enter r Copy mode.

Set the number of copies.

Set the density.

Enter the x Menu.

Select Paper and Copy Settings.

Select 2-Sided Copying.

Select the type of 2-sided copying.

Setting Description

1>1-Sided Normal copying.

1>2-Sided Two single-sided originals are printed onto each side of a single sheet of paper.

2>1-Sided Each side of a double-sided original is printed onto one side of a single sheet of paper.

2>2-Sided Each side of a double-sided original is printed onto each side of a single sheet of paper.

Page 85

User’s Guide

Copying

Make the appropriate settings for Document Orientation, Binding Direction, or Binding Margin.

Setting Description

Document Orientation Specifies the orientation of your originals.

This setting is not available when the following settings have been made.

2-Sided Copying - 2>2-Sided or 2-Sided Copying - 1>1-Sided when Layout is set to With Border

Binding Direction Specifies the binding direction of your originals. This setting is available only when

2>1-Sided is selected.

Binding Margin Specifies the binding direction of your prints. This setting is available only when

1>2-Sided is selected.

Press x Menu to finish making settings.

Press the x Start (B&W) button to start copying.

Collate Copying

With the collate copying function, multiple copies of multiple pages in a document are printed in order and collated by copy set.

Follow the instructions below to perform collated copying. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Load paper.

& “Loading Paper” on page 24

Place original horizontally.

& “Placing Originals” on page 31

Enter r Copy mode.

Set the number of copies.

Set the density.

Enter the x Menu.

Select Paper and Copy Settings.

Select Collate Copying.

Select On.

Page 86

User’s Guide

Copying

Press x Menu to finish making settings.

Press the x Start (B&W) button to start copying.

Layout copying

With the layout function, you can copy two single-sided originals onto a single page.

Follow the instructions below to use the layout function. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Load paper.

& “Loading Paper” on page 24

Place original horizontally.

& “Placing Originals” on page 31

Enter r Copy mode.

Enter the x Menu.

Select Paper and Copy Settings.

Select Layout.

Select 2-up Copy.

Press x Menu to finish making settings.

Press the x Start (B&W) button to start copying.

Copy Mode Menu List

Refer to the section below for the Copy mode menu list. & “Copy mode menu list” on page 108

Page 87

User’s Guide

Faxing

Introducing FAX Utility

FAX Utility is a software capable of transmitting data such as documents, drawings, and tables created using a word processing or spreadsheet application directly by fax, without printing. In addition, this utility has a function to save a received fax as a PDF file on a computer. This enables you to check the data without printing it and print only the data that you want to print. Use the following procedure to run the utility.

Windows Click the start button (Windows 7 and Vista) or click Start (Windows XP), point to All Programs, select Epson Software, and then click FAX Utility. (Server OS is not supported.)

Mac OS X

Click System Preference, click Print & Fax or Print & Scan, and then select FAX (your printer) from Printer. Then, click Open Print Queue and click Utility. Or, click Option & Supplies - Utility - Open Printer Utility.

Note:

For more details, see the online help for FAX Utility.

Connecting to a Phone Line

Using the phone line for fax only

Connect a phone cable leading from a telephone wall jack to the LINE port.

Turn on auto answer.

Caution:

If you do not connect an external telephone to the product, make sure you turn on auto answer. Otherwise, you cannot receive faxes.

Page 88

User’s Guide

Faxing

Sharing line with phone device

Connect a phone cable leading from a telephone wall jack to the LINE port.

Remove the cap.

Page 89

User’s Guide

Connect a phone or answering machine to the EXT. port.

Note:

❏ See the following for other connection methods.

Faxing

❏ For details, see the documentation that came with your devices.

Connecting to DSL

a Telephone wall jack

bSplitter

cDSL modem

Page 90

User’s Guide

Faxing

Connecting to ISDN (one phone number)

aISDN wall jack

d Terminal adapter or ISDN router

Connecting to ISDN (two phone numbers)

aISDN wall jack

d Terminal adapter or ISDN router

Checking the fax connection

Follow the instructions below to check the fax connection. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Load A4-size plain paper.

& “Loading Paper” on page 24

Enter F Setup mode.

Select Fax Settings.

Page 91

User’s Guide

Faxing

Select Check Fax Connection.

Press the x Start (B&W) buttons to print the report.

Note:

If an errors are reported, try the solutions in the report.

Setting Up Fax Features

Setting up speed dial entries

You can create a speed dial list allowing you to select fax recipient numbers quickly when faxing. Up to 60 combined speed dial and group dial entries can be registered.

Follow the instructions below to create a speed dial list. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Enter K Fax mode.

Enter the x Menu.

Select Speed Dial Setup.

Select Create. You see the available speed dial entry numbers.

Press u or d to select the speed dial entry number that you want to register. You can register up to 60 entries.

Press OK.

Use the numeric keypad with other buttons on the control panel to enter a phone number. You can enter up to

64 digits.

Note:

To separate phone numbers, enter a space by pressing r.

Press OK.

Page 92

User’s Guide

Faxing

Enter a name to identify the speed dial entry. You can enter up to 30 characters.

Note:

For details on using the virtual keyboard, refer to the section below. & “Using the LCD screen” on page 20

Select Done to register the name.

Setting up group dial entries

You can add speed dial entries to a group, allowing you to send a fax to multiple recipients at the same time. Up to 60 combined speed dial and group dial entries can be entered.

Follow the instructions below to add speed dial entries to a group. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Enter K Fax mode.

Enter the x Menu.

Select Group Dial Setup.

Select Create. You see the available group dial entry numbers.

Press u or d to select the group dial entry number that you want to register.

Press OK.

Enter a name to identify the group dial entry. You can enter up to 30 characters.

Note:

For details on using the virtual keyboard, refer to the section below. & “Using the LCD screen” on page 20

Select Done to register the name.

Press u or d to select the speed dial entry number that you want to register in the group dial list.

Page 93

User’s Guide

Faxing

Press r to add the speed dial entry to the group dial.

Note:

Press l to cancel adding the speed dial entry that you selected.

Repeat steps 9 and 10 to add other speed dial entries to the group dial list. You can register up to 30 speed dial

entries in a group dial.

Press OK to finish creating a group dial list.

Creating header information

You can create a fax header by adding information such as your phone number or name.

Follow the instructions below to create a fax header. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Note:

Make sure you have set the time correctly. & “Setting/Changing Time and Region” on page 129

Enter F Setup mode.

Select Fax Settings.

Select Communication.

Select Header.

Select Fax Header.

Enter the header information. You can enter up to 40 characters.

Note:

For details on using the virtual keyboard, refer to the section below. & “Using the LCD screen” on page 20

Select Done.

Select Your Phone Number.

Page 94

User’s Guide

Faxing

Use the numeric keypad with other buttons on the control panel to enter your phone number. You can enter up

to 20 digits.

Note:

❏ Press r to enter a space, and press l to delete.

❏ Press the # button to enter a plus sign (+) which represents the international call prefix. Note that the * button

does not work.

Press OK to register the header information.

Changing Fax Output setting to print

You can select whether to save the received fax as a data file or to print it. To print the fax, follow the steps below.

Follow the instructions below to change the fax output setting to print. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Note:

❏ Use FAX Utility to change the setting to save the received fax as a data file. You cannot change the setting to save from

the control panel.

❏ When you change the setting from save to print, the received fax data stored in the product's memory will be printed

automatically.

Enter F Setup mode.

Select Fax Settings.

Select Receive Settings.

Select Fax Output.

Press OK.

Select Yes.

Selecting paper source to print fax

Follow the instructions below to select the paper source to print the fax. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Enter F Setup mode.

Page 95

User’s Guide

Select Fax Settings.

Select Receive Settings.

Select Paper Source to Print.

Select the paper source that you want to change.

Change the setting.

Sending Faxes

Faxing

Basics of send faxes

Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Place your original in the Automatic Document Feeder or on the document glass.

& “Placing Originals” on page 31

Enter K Fax mode.

Use the keys on the numeric keypad to enter the fax number. You can enter up to a maximum of 64 digits.

Note:

❏ To separate phone numbers, enter a space by pressing r.

❏ To display the last fax number you used, press

❏ Press x Menu and select Send Settings to change the settings.

Press one of the x Start buttons to start sending.

Redial/Pause.

Note:

If the fax number is busy or there is some problem, this product redials after one minute. Press immediately.

Redial/Pause to redial

Sending faxes using speed dial/group dial

You can add speed dial entries to a group, allowing you to send a fax to multiple recipients at the same time. Up to 60 combined speed dial and group dial entries can be entered.

Page 96

User’s Guide

Faxing

Follow the instructions below to send faxes using speed dial/group dial. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Place your original in the Automatic Document Feeder or on the document glass.

& “Placing Originals” on page 31

Enter K Fax mode.

Press Speed Dial.

Note:

Press

Select the entry number to send.

Speed Dial to switch the speed dial list or group dial list.

Note: Press x Menu and select Send Settings to change the settings.

Press one of the x Start buttons to start sending.

Note:

To scan and fax both sides of your original, load the original in the ADF. After step 4, press x Menu and select Send Settings

- 2-Sided Faxing - On.

Sending faxes by broadcasting

Broadcast allows you to easily send the same fax to multiple numbers (up to 30) using speed dial/group dial, or by entering the fax numbers.

Follow the instructions below to send faxes by broadcasting. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Note:

You can only send B&W faxes.

Place your original in the Automatic Document Feeder or on the document glass.

& “Placing Originals” on page 31

Enter K Fax mode.

Enter the x Menu.

Page 97

User’s Guide

Select Broadcast Fax.

Note:

To select recipients from a speed or group dial list, go to step 7.

Press r, and then enter a fax number.

Press d, and then add the fax number.

Note:

❏ To add another number, repeat steps 5 and 6.

❏ If you do not need to add recipients from the speed dial/group dial lists, press OK and go to step 10.

Press Speed Dial.

Faxing

Note:

Press

Press u or d to select an entry number, and then press r to add phone numbers. Repeat this step to add another

entry.

Note:

To cancel adding the entry, press l.

Press OK. You see a confirmation message.

Speed Dial to switch the speed dial list or group dial list.

Press the x Start (B&W) button to send the fax.

Sending a fax at a specified time

Follow the instructions below to send a fax at a specified time. Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to enter.

Note:

❏ Make sure you have set the time correctly.

& “Setting/Changing Time and Region” on page 129

❏ You can only send B&W faxes.

Place your original in the Automatic Document Feeder or on the document glass.

& “Placing Originals” on page 31

Enter K Fax mode.

Page 98

User’s Guide

Faxing

Enter a fax number. You can also use redial, speed dial, or group dial lists to select fax numbers.

Enter the x Menu.

Select Send Fax Later.

Select On.

Set the time that you want to send the fax, and then press OK.

Press y Back to return to the fax send screen.

Press the x Start (B&W) button to start scanning. The scanned image is sent at the specified time.

Note: If you need to cancel faxing at the time you specified, press y Stop/Reset.

Sending a fax from a connected phone

If the recipient has the same number for both phone and fax, you can send a fax after talking over the phone without hanging up.

Place your original in the Automatic Document Feeder or on the document glass.

& “Placing Originals” on page 31

Dial a number from the phone connected to the product.

Select Send.

Press one of the x Start buttons to send fax.

Page 99

User’s Guide

Faxing

Hang up the phone.

Receiving Faxes

Receiving faxes automatically

The product automatically receives and prints faxes in Auto Answer mode.

Note: ❏ Depending on the Fax Output settings, the received fax is saved as a data or printed.

& “Changing Fax Output setting to print” on page 94

❏ If Fax Output is set to Save, the received fax data is automatically saved as data, and you can skip step 1.

Load A4-size plain paper.

& “Loading Paper” on page 24

Press Auto Answer to turn on the Auto Answer mode.

Note:

❏ When an answering machine is connected directly to this product, make sure you set Rings to Answer correctly

using the following procedure.

❏ Depending on the region, Rings to Answer may be unavailable.

Enter F Setup mode.

Select Fax Settings.

Select Communication.

Select Rings to Answer.

Press u or d to select the number of rings, and then press OK.

Caution:

Select more rings than needed for the answering machine to pick up. If it is set to pick up on the fourth ring, set the product to pick up on the fifth ring or later. Otherwise the answering machine cannot receive voice calls.

Page 100

User’s Guide

Faxing

Note:

When you receive a call and the other party is a fax, the product receives the fax automatically even if the answering machine picks up the call. If you pick up the phone, wait until the LCD screen displays a message saying that a connection has been made before you hang up. If the other party is a caller, the phone can be used as normal or a message can be left on the answering machine.

Receiving faxes manually

If your phone is connected to the product, and Auto Answer mode has been set to Off, you can receive fax data after the connection is made.

Note: ❏ Depending on the Fax Output settings, the received fax is saved as data or printed.

& “Changing Fax Output setting to print” on page 94

❏ If Fax Output is set to Save, the received fax data is automatically saved as data, and you can skip step 1.

Load A4-size plain paper.

& “Loading Paper” on page 24

When the telephone rings, lift the phone connected to the product.

Select Receive.

Press the x Start (B&W) button to receive the fax, and then put the phone back on the hook.

Note:

If Fax Output is set to Save, the received fax data is automatically saved as data, and you do not have to proceed to step 5.

Press the x Start (B&W) button to print your faxes.

Receive a fax by polling

This allows you to receive a fax from the fax information service you have called.

100