Dymo LabelWriter 450 Turbo User Manual

User Guide

DYMO LabelTM v.8

Trademarks

No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of Sanford, L.P.

QR Code used in this application is under the GNU Lesser General Public License 2.1.

DYMO, DYMO Label, and LabelWriter are registered marks in the US and other countries.

All other trademarks are the property of their respective holders.

Contents

Introduction

What's New in DYMO Label 1

What's New in v.8.5 1

What's New in v.8.4.2 1

What's New in v.8.4.1 1

What's New in v.8.4 1

Supported Label Printers 2

What's In This User Guide 2

What Version 7 Users Need to Know

Upgrading to DYMO Label v.8 (Windows) 5

Upgrading to DYMO Label v.8 (Mac) 5

Label Files 5

Address Book 5

Label and Tape Editors 6

Choosing a Label 6

Design Toolbar 6

Choosing a Printer 6

LabelWriter Twin Turbo Users 7

Helping to Improve DYMO Products (Windows Only)

Tour DYMO Label v.8

Labels Tab 11

Tape Labels 13

Insert Tab 13

Label Objects 15

Clip Art 15

Address Book Tab 16

Edit Area 16

Edit Area - LabelWriter Label 17

Edit Area - Tape Label 17

Print Area 17

Zooming the Workspace (Windows) 18

Zooming the Workspace (Mac) 19

Getting Started

Adding My Return Address 21

iii

Adding My Logo 21

Finding Your Label Type 22

Choosing a Layout 23

Printing Your First Label 23

Printing from the Desktop (Windows) 23

Using the QuickPrint Widget (Mac) 24

For Sheet Label Users

How To...

Add Style to Your Labels 27

Print Multiple Labels Quickly with Smart Paste 27

Print Quickly from Anywhere (Windows) 28

Print Quickly from Anywhere (Mac) 28

Print a Large Mailing List Continuously 28

Create a Multi-Line CD Label 29

Create a Two-Sided Label 29

Add Your Own Logo 30

Frequently Asked Questions

Moving Your Files to Another Computer 31

Sharing Label Files 31

Removing the Sample Address Book 32

Finding Your Version 7 Labels (Windows Only) 32

Viewing the Status of Your Label Maker 32

Printing Labels

Printing a Single Label 35

Printing from the Address Book 35

Printing from the Desktop (Windows) 36

Using the QuickPrint Widget (Mac) 36

Printing Directly from Other Programs 36

Printing Directly from Microsoft Word 37

Printing Multiple Labels 37

Printing Multiple Copies 38

Printing Multiple Addresses 38

Printing Multiple Labels Quickly with Smart Paste 38

Importing and Printing Data 39

About Smart Paste 39

Printing Multiple Labels Quickly with Smart Paste 40

Printing from a Spreadsheet Using Smart Paste 40

Printing from a Text File Using Smart Paste 41

Printing from a Word Processor Using Smart Paste 42

Choosing a Printer 43

Printing to a LabelWriter Twin Turbo Printer 44

Using Both Label Rolls 44

Adjusting the Print Quality 45

Changing the Tape Label Alignment 45

Printing Cut Marks Between Labels 46

Setting the Default Copies to Print 46

Designing a Layout

Creating a New Layout 47

Modifying a Sample Layout 48

Saving a Layout 48

Adding Design Objects 48

Adding an Address Object 49

Adding a Text Object 51

Adding a Circular Text Object 53

Adding an Image Object 56

Adding a Shape Object 57

Adding a Barcode Object 58

Adding a Counter Object 60

Adding a Date and Time Object 61

Using Clip Art 62

Adding Clip Art to Your Label 63

Adding an Image to the Clip Art Library 63

Deleting an Image from the Clip Art Library 63

Adding a Screen Grab to Your Label 64

Changing the Font 64

Inserting a Symbol 64

Aligning Text 64

Creating Vertical Text 65

Aligning Objects 65

Rotating Objects 65

Resizing Objects 66

Adding a Border to an Image 66

Adding a Border to a Tape Label 66

Adding Shading to Objects 66

Creating a Variable Text Object 67

Using the Address Book

Creating a New Address Book 69

Adding an Address 70

Adding an Address from a Label 70

Editing an Address 70

Deleting an Address 71

Using Outlook Contacts 71

Using the Mac Address Book 71

Switching Address Books 72

Searching the Address Book 72

Filtering the Address Book 73

Exporting an Address Book 73

Importing Data to an Address Book 74

Editing Address Book Keywords (Windows Only) 75

Printing Labels from Other Programs

Using the Word Add-In (Windows) 77

Using the Word Add-In (Mac) 78

Using the Outlook Add-In (Windows Only) 78

Using the Mac Address Book Add-In (Mac Only) 79

Using the Excel Add-In (Windows) 79

Using the Excel Add-In (Mac) 80

Using the ACT! Add-In (Windows Only) 81

Printing Directly from Other Applications 81

Customizing DYMO Label

Adding My Return Address 83

Adding My Logo 83

Changing the Language (Windows Only) 84

Changing the Units of Measure 84

Hiding the Rulers 84

Changing the Default Font 85

Choosing the Startup Label 85

Setting the Default Folders 85

Setting Other Options 86

Suppressing the File Save Prompt 86

Suppressing the Check Label Size Warning 86

Setting the Paste Button to Automatically Print 87

About Labels

Label Rolls 89

Label Cassettes 89

About Label Rolls 89

About Label Cassettes 90

Finding Your Label Type 90

Buying Labels 91

LabelManager 500TS Label Maker

Importing Data and Downloading Labels 93

Downloading Clip Art 93

Managing Files 94

Managing Labels 94

Managing Clip Art 95

Adding a Wireless Network Printer

Updating the Software

Developer and SDK Information

Contacting DYMO

Internet Support 103

Contact Information 103

Glossary

101

103

105

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viii

DYMO Label v.8 has been completely redesigned to make it easier than ever to design and print labels.

Review the following topics to learn about what's new and what's changed in DYMO Labelv.8.

What's New in DYMO Label

Tour DYMO Label Software

What Version 7 Users Need to Know

What's New in DYMO Label

DYMO Label v.8 now makes it even easier for you to design and print labels. In addition to all the features you are familiar with, this topic lists the new features added to each release.

What's New in v.8.5

n Support for the LabelManager Wireless PnP label maker.

Chapter 1

Introduction

What's New in v.8.4.2

n Support for the LabelManager LM280 label maker.

n Support for Windows 8.

What's New in v.8.4.1

n Support for QR and PDF417 barcode types.

n Print mulitple labels from a database or CSVfile with Import Data and Print on the

Mac.

n Addition of the Adult Patient Identification Wristband label type under Specialty/Retail

Labels. For use with LabelWriter 450 Twin Turbo label printers.

What's New in v.8.4

n Support for the latest versions of ACT!.

n User Guides for label printers installed on your computer can now be viewed from the

Help menu.

n Support for the LabelManager 500TS label maker.

l Import data and download labels.

l Download custom clip art.

l Manage labels and clip art on the label maker.

Introduction

Supported Label Printers

DYMO Label v.8.5 supports the following printer models:

n LabelManager Wireless PnP

n LabelManager 280

n LabelManager 500TS

n LabelManager PnP

n LabelManager 420P

n LabelWriter 4XL

n LabelWriter 450 series

n LabelWriter 400 series

n LabelWriter 300 series (most models)

See the Read Me file for a complete list of supported printers..

What's In This User Guide

This User Guide contains the same information as the Help included with DYMO Label v.8. In this User Guide you will find the following chapters:

What's In This User Guide

Tour DYMO Label v.8

Getting Started

How To

Frequently Asked Questions

Printing Labels

Designing a Layout

Using the Address Book

Printing Labels from Other Programs

Gives an overview of the DYMO Label v.8 software main work areas.

Contains topics to help new users start printing labels right away.

Gives you some ideas about how you can do more with your labels and get the most out of DYMO Label software.

Contains answers to commonly asked questions.

Describes all the options for quickly printing labels from within DYMO Label v.8, from the desktop, and from other applications.

Describes how to create or modify label layouts to create your own custom label designs.

Describes how to use the DYMO Address Book and how to print labels from your Outlook Contacts or Mac Address Book.

Describes how to print labels using DYMOAdd-Ins for Microsoft Office applications, ACT!, and Mac Address Books.

Customizing DYMO Label

About Labels

Updating the Software

Describes various options for customizing the software so you can use the software the way you want.

Describes thermal printing and the different types of labels available for DYMO label printers.

Describes how to obtain software updates as they become available.

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What Version 7 Users Need

If you are used to working in DYMO Label software Version 7.8 and earlier, this chapter offers some important information you need to know when working in DYMO Label v.8.

Upgrading to DYMO Label v.8 (Windows)

The first time you start DYMO Label v.8, the DYMO Label First Run wizard guides you through the following procedures:

n Importing your settings from an earlier version of the software

Many of your previous settings can be imported; including your default font, default return address, and your startup label settings. In addition, all of the LabelWriter label files in your default label file folder are automatically converted to the new label format and copied into the new default Labels folder. Also, all of your Address Books are automatically converted to the new Address Book format and copied into the new default Address Books folder.

n Choosing to participate in the DYMO Product Improvement Program

n Registering your DYMO label printer

Chapter 2

to Know

Upgrading to DYMO Label v.8 (Mac)

Many of your previous settings are imported when you install DYMO Label v.8. Some of the settings that are imported from earlier versions of the software include: your default font, default label file folder, default return address, and your startup label settings.

Label Files

Label Files that you create are now stored in the following default folder:

Windows: ...\Libraries\Documents\DYMO Label\Labels

Mac: Documents/DYMO Label Software/Labels

You can open all of your Version 7 LabelWriter label files with DYMO Label v.8. However, DYMO Label v.8 cannot open tape labels created in earlier versions of the software.

Address Book

Address Books are now stored in the following folder:

What Version 7 Users Need to Know

Windows: ...\Libraries\Documents\DYMO Label\Address Books

Mac: Documents/DYMO Label Software/Address Books

You can open all your Version 7 Address Books with DYMO Label v.8.

Label and Tape Editors

The Label and Tape editors from Version 7 are combined into one editor in DYMO Label v.8. You now design tape labels in the same manner and using the same label objects as die-cut paper labels.

Choosing a Label

The Label Files list in Version 7 has been replaced with the Labels tab in DYMO Label v.8. On this tab, you can visually choose the label type you want to use by shape and size. You can also choose from several different layouts for each label. You can find your most recently printed labels by clicking Recently Printed Labels at the bottom of the tab.

Design Toolbar

The design objects that were located on the Design toolbar are now located on the Insert tab. Double-click or drag an object to place the object on the current label. In addition, you can now choose from a wide selection of clip art to add to your labels.

Choosing a Printer

All the label printers that are installed on your computer are now accessed from the print area of the main window. Simply click the printer shown and the full list appears.

LabelWriter Twin Turbo Users

The Left and Right label rolls show up in the printer list as separate printers. The label roll that you will print to is indicated by a green arrow and is bordered in blue . For example:

LabelWriter Twin Turbo Users

Twin Turbo with

Left Roll selected

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Chapter 3

Helping to Improve DYMO

Products (Windows Only)

You can help improve DYMO Label software by allowing DYMO to collect anonymous information on how you use the product. The information collected will not be used to personally identify you and you can stop participating at any time. For more information about the DYMO Product Improvement Program, visit the DYMO Product Improvement Program Web site.

To participate in the DYMO Product Improvement Program

1. Choose Preferences from the Edit menu.

2. Select the General tab.

3. Select the Help improve DYMO products check box.

4. Click OK to close the Preferences dialog box and apply your changes.

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Chapter 4

Tour DYMO Label v.8

DYMO Label software includes the following features:

n Toolbars - quickly access frequently used features.

n Edit Area - format your label and see a WYSIWYG preview of how your label will

print.

n Labels tab - choose your label type and layout, or choose a previously created label.

n Insert tab - quickly insert a variety of design objects onto your label.

n Address Book tab - manage your Address Book and easily insert entries onto your

label.

n DYMO Online - quickly access the DYMO Label Web site for tips, how-tos, FAQs,

and special offers.

Labels Tab

The Labels tab displays all of the available label types and the most recently saved and printed labels. You can choose a saved or recently printed label to print or edit, or you can choose a new label type and layout to begin creating a new label.

Tour DYMO Label v.8

one type of label printer installed or if you have a LabelWriter Duo printer installed, both LabelWriter labels and Tape labels are displayed.

The Labels tab consists of the following:

n Label Types

Label Types displays a preview of all the available label types. You can visually choose your label type and then a label layout to begin creating a new label. You can filter the label types by category, such as Address, Shipping, and so on.

The label types displayed are based on the Location preference setting.

n Saved Labels

Saved Labels displays all your recently saved labels, ready for you to use again.

n Recently Printed Labels

Recently Printed Labels displays the last 24 labels printed. Each time you print a label, that label is remembered under Recently Printed Labels. You can view your recently printed labels and choose one to print or edit.

Tape Labels

Insert Tab

For some DYMO label printers, the width of the inserted label cassette is displayed on the Labels tab along with the cassette width currently selected in the software. For these label printers, each label cassette width is indicated by a different icon so you can quickly select the label width that matches the inserted cassette.

The following DYMO label printers support this feature:

n LabelManager Wireless PnP

n LabelManager 420P

n LabelManager 280

The following table describes the icons associated with each label width.

Insert Tab

Icon Label Width

6 mm (1/4 inch)

9 mm (3/8 inch)

12 mm (1/2 inch)

19 mm (3/4 inch)

24 mm (1 inch)

You create your own label design by adding objects to a new or existing label layout.

Each piece of information on a label is a separate object. For example, the logo is an Image object, the return address is a fixed Text object, a horizontal line is a shape object, and so on.

Tour DYMO Label v.8

Label Objects

Clip Art

Insert Tab

You can add the following types of design objects to your label from the Insert tab:

n Address

n Text

n Counter

n Date and Time

n Barcode

n Shape, such as lines, rectangles,

circles, and so on

n Image from your own collection

n Circular Text

DYMO Label software includes a variety of useful clip art images that you can quickly add to personalize your labels.

Images in the Clip Art library are organized into different categories, making it quick and easy to find the clip art image that you want to use.

You can also customize the Clip Art library by adding or deleting images.

Tour DYMO Label v.8

Address Book Tab

The Address Book tab displays a list of all the contacts in the current Address Book. DYMO Label software includes a sample address book for you to use as you learn how to work with the Address Book. You can add, delete, or edit entries in this sample Address Book. Or, you can create a new Address Book that contains only your contacts and with a name you prefer.

Alternatively, if you already have all your contacts saved in Outlook or the Mac Address Book, you can choose to display those contacts on the Address Book tab. You can also import addresses saved in a spreadsheet or text file to a new or existing DYMOAddress Book.

From the Address Book tab, you can do the following:

n Quickly add an address to a label

n Select multiple addresses to print

n Add, delete, and edit addresses in a

DYMO address book

n Switch to a different Address Book

n View and print your Outlook or Mac

Address Book contacts

n Search for one or more addresses

n Filter the Address Book to view only

the addresses you want to see

To select or clear the check boxes for all addresses, choose Select All or Select None from the Address Book right-click menu.

Edit Area

The Edit area is the main workspace for creating labels. A WYSIWYG (what you see is what you get) preview of your label is displayed in the Edit area. As you add design objects to your label or change the formatting, you can immediately see how your label will print.

The Edit area includes the following features:

n A toolbar for quickly formatting your label text

n Quick access to label layouts

n A preview of your label

The features available in the Edit are vary, depending on the type of label you have selected.

Edit Area - LabelWriter Label

Print Area

Edit Area - Tape Label

Print Area

The Print area includes several options for printing your labels. If you have more than one DYMO label printer installed, you can select which printer you want to print to.

From the Print area, you can do the following:

n Choose a label printer to print your labels to.

n Select the number of copies of each label to print.

Tour DYMO Label v.8

n See the total number of labels that will print.

n Print your labels.

If you have more than one address selected in the Address Book, you can do the following:

n Choose to print all the addresses that you have selected in the Address Book.

n Choose to print only the label that is displayed in the Edit area.

For certain models of LabelManager label makers, the label maker status is displayed in the Print area. For more information on the possible states of the label maker, see Viewing the Status of Your Label Maker.

Zooming the Workspace (Windows)

Several options are available for zooming the workspace. You can zoom just the label in the Edit area, or you can zoom the entire DYMO Label window.

To zoom the label

Do one of the following:

l Move the slider at the bottom-right of the Edit area.

Click at the bottom-right of the Edit area to zoom the label to fit the Edit area.

l l From the View menu, point to Zoom Label, and then select a zoom level for the

label.

To zoom the DYMO Label window

From the View menu, point to Zoom Window, and then move the slider to set the zoom level.

Zooming the Workspace (Mac)

Several options are available for zooming the label in the Edit area.

To zoom the label

Do one of the following:

l Move the slider at the bottom-right of the Edit area.

Click at the bottom-right of the Edit area to zoom the label to fit the Edit area.

l l From the Layout menu, point to Zoom Label, and then select a zoom level for the

label.

Zooming the Workspace (Mac)

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DYMO Label software includes many options for quickly and easily designing and printing labels. You can visually choose the label type and layout you want, select and insert your default logo and return address, and even print directly from the desktop without opening DYMO Label software.

Review the following topics to start using DYMO Label software.

n Adding My Return Address

n Adding My Logo

n Finding Your Label Type

n Choosing a Layout

n Printing Your First Label

n Printing from the Desktop (Windows)

n Using the QuickPrint Widget (Mac)

Adding My Return Address

Chapter 5

Getting Started

When you store a default return address, you can quickly insert this return address into an Address or Text object when needed. You can change your default return address at any time through the Preferences settings.

To change or add your return address

1. Do one of the following:

2. If necessary, select the User information tab.

3. Enter your address in the Default return address box, and then click OK.

Adding My Logo

You can store an image file to use as your default logo. Once you have stored a default logo, you can quickly add that logo to any label you create. You can change your default logo at any time.

You can use the following types of image files for the logo:

BMP GIF PNG

JPG TIF

To add or change your default logo

l For Windows, choose Preferences from the Edit menu.

l For Mac, choose Preferences from the DYMO Label menu.

The Preferences dialog box appears.

Getting Started

1. Do one of the following:

l For Windows, choose Preferences from the Edit menu.

l For Mac, choose Preferences from the DYMO Label menu.

The Preferences dialog box appears.

2. If necessary, select the User information tab.

3. Under Default logo, click Browse.

The Open dialog box appears.

4. Navigate to and select the image file you want to use as your default logo, and then click Open.

A preview of the image is displayed in the dialog box.

5. Click OK.

Finding Your Label Type

A preview of each of the different label types is displayed in the Label Types section on the Labels tab. These previews help you to visually choose the label that matches the labels loaded in your label printer.

The label types displayed are based on the type of label printer you have installed. If your label printer only prints LabelWriter labels, then only LabelWriter labels are displayed. If your label printer only prints D1 labels (for example, a LabelManager 420P or LabelManager PnP label maker), then only Tape labels are displayed. If you have more than one type of label printer installed or if you have a LabelWriter Duo printer installed, both LabelWriter labels and Tape labels are displayed.

The name and dimensions for each label type are located under the preview for each label type.

To find your label type

1. Find the name and dimensions for your label type on the packaging that your labels came in.

2. Locate your label in the Label Types list and verify that the name and dimensions match those that appear on your label packaging.

3. To further confirm that you have located the correct label type, do the following:

Click next to the label name or at the bottom of the Edit area. A list of DYMO part numbers for that label is displayed.

b. Locate the DYMOpart number for your label on the label packaging.

c. Verify that the DYMOpart number on your label packaging matches one of the part

numbers in the list.

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