Dymo LABELWRITER 330, LabelWriter 400 Turbo, LabelWriter Duo, LABELWRITER 300, LabelWriter 330 Turbo User Manual

...

DYMO Label

Software

User Guide

Version 7.5

Equipment Information

Description: LabelWriter Direct Thermal Printer Models: LabelWriter 300, 310, 320, 330, 330 Turbo, 400, 400 Turbo, Twin Turbo, Duo

Certification

This device has been tested and complies with the requirements of:

UL 1950 EN60950: Low Voltage Directive Product Safety FCC Part 15 Class B EN55022: Radiated and Conducted Emissions B EN50082-1: Generic Immunity ESD, RF, and Transient Susceptibility

means or translated into another language without the prior written consent of DYMO Corporation.

Trademarks

LabelWriter is a registered trademark of DYMO Corporation. All other trademarks are the property of their respective holders.

DYMO bvba

Industriepark-Noord 30

9100 Sint-Niklaas

Belgium

A Division of Newell Rubbermaid

DYMO Corporation

44 Commerce Road

Stamford, CT 06902-4561

United States

www.dymo.com

DYMO Purchase Registration

Sanford Australia

1-11 Keysborough Avenue

Keysborough, Victoria 3130

Australia

Contents

Chapter 1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Installing the LabelWriter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Registering the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Getting Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Chapter 2

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

The Label Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Creating a New Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Chapter 3

Using the Label Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Starting the Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Design Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Creating a New Label File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Opening an Existing Label File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Adding an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Deleting Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Chapter 4

Working with Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

How the Address Book Works. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Creating a New List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Opening an Existing List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using the Mac OS Address Book (Macintosh) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Chapter 5

Printing Labels Using Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

About Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Printing Multiple Labels Using Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

iii

Chapter 6

Using the LabelWriter Printer with Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Add-In for Microsoft Word. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Additional Windows Application Add-Ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Printing Directly from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Chapter 7

Using the Tape Editor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

The Tape Editor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Designing a Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Printing from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Print Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Chapter 8

Maintenance and Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Caring for the LabelWriter Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Performing a Printer Self-Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Obtaining Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Appendix A

Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

LabelWriter Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Tape Printer Technical Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Developer and SDK Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Documentation Feedback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Software

Chapter 1

Introduction

Congratulations on purchasing a DYMO label printer. After just a short time, you will realize how many of your daily tasks will be simplified by using the label printer.

Your label printer will help you to address letters; label file folders, CD/DVDs, video cassettes, packages, and name tags. With a little imagination, you will think of hundreds of ways to use the label printer to make your job easier and more efficient.

This User Guide provides instructions for DYMO Label Software on the Windows and Macintosh platforms. For the most part, the software operates in the same way on both platforms. Any differences in features, procedures, or commands are noted within the text.

DYMO Label Software includes many features that make it flexible and easy to use. The software now contains two editors: Label Editor and Tape Editor. The Label Editor is much the same as previous versions of the software, allowing you to design and print DYMO die-cut labels.

With this release, DYMO Label Software includes a Tape Editor, allowing you to design and print labels on D1 tape printers. The Tape Editor is only available if you have a DYMO tape printer installed on your computer, such as the DYMO LabelWriter Duo. For instructions on using the Tape Editor, see Chapter 7, Using the Tape Editor on page 27.

In addition, DYMO has integrated the Label Software into Microsoft labels quickly and easily from within Word. For Windows, the software has also been integrated with Microsoft

Outlook®, Palm™ Desktop, and WordPerfect®.

Word allowing you to print

Hardware

Labels

The LabelWriter printer uses advanced thermal printing technology to print on specially treated labels. This means you will never have to replace toner, ink cartridges, or a ribbon to print labels.

Direct thermal printing works by transferring heat from a thermal print head to specially treated labels. The thermal print head contains a row of miniature heating elements that press against the treated label. As a heating element touches the specially treated label, a thermal reaction causes the specific point on the label to turn black.

The only supplies you will ever need for this printer are the labels. We recommend you only use DYMO-brand labels. Using labels other than DYMO-brand labels may void your warranty.

How long your labels will last depends on how the labels are used. Thermal labels are susceptible to fading in two ways:

• Exposure to direct sunlight, to fluorescent light for an extended period of time, or to extreme

heat will cause fading.

• Contact with plasticizers (for example, labels placed on plastic ring binders) will cause fading.

Introduction

In its original packaging, the label shelf life is 18 months. When labels are used for short-term applications (envelopes, packages, and so on), fading is not a problem. When labels are used to label files in a file cabinet, fading is very gradual over many years. Labels applied to the edge of a notebook that is then placed on a shelf in the sun will show signs of fading within a few months.

To prolong label life when not in use, keep the labels stored in a cool, dry place and in the black bag in which they were shipped.

Installing the LabelWriter

Your LabelWriter printer shipped with a Quick Start Guide in addition to this User Guide. Follow the instructions in the Quick Start Guide to install your printer and DYMO Label Software.

Registering the Software

We highly recommend that you register your DYMO Label Software so that you can receive customer support and product updates.

Both Windows and Macintosh users can register the software by selecting Register from the Help menu. However, the first time Windows users start DYMO Label Software, you will be asked to register. If you choose not to register the software at this time, you will be prompted the next several times you start the program.

Getting Help

To register the software

1 Complete all of the required fields on the registration form. 2 Choose to register over the Internet or print the registration form for mail or fax registration.

If you register over the Internet, wait a few seconds while your information is sent to DYMO.

3 To register by mail or fax, print the completed registration form, and mail or fax the form to the

location printed on the form.

Before making labels, you should know about the various help resources available to you. DYMO Label Software includes extensive online Help. At times in this manual you will be directed to the online Help for more detail or instructions on various topics.

To access the online Help, do one of the following

 In DYMO Label Software, click Help Contents from the Help menu.  (Windows) Click Start, point to Programs > DYMO Label, and then click Help with

DYMO Label Software.

 (Windows) Press F1 in most windows and dialog boxes for context-sensitive help.

(Windows) The DYMO Label menu also includes Internet Shortcuts that access specific areas of the DYMO Web site, including label ordering, support, and more.

These shortcuts are also available from the Help menu in DYMO Label Software.

DYMO Label Software is a general-purpose label printing program that is specifically designed to help you get the most benefit from your LabelWriter printer. The program includes:

• Many pre-designed labels for commonly used tasks

• A built-in Designer you can use to create your own label designs (see page 11)

• A built-in Address Book that lets you save addresses or other types of lists (see page 15)

• Add-ins to print directly from the following programs:

• A Smart Paste function allowing you to automatically print multiple labels by copying text

• Database connectivity allowing you to print from an Access, Paradox, dBase, or Excel

The Label Editor

Chapter 2

Getting Started

Microsoft Word Microsoft Outlook (Windows only) Palm Desktop (Windows only) WordPerfect (Windows only)

from other applications directly into the current label (see page 19)

database (see page 25) (Windows only)

This section introduces some basic features available in the Label Editor.

To start the software in Windows

 Click Start, point to Programs > DYMO Label, and then click DYMO Label.

To start the software in Mac OS X

 Open the DYMO Label folder and double-click .

The DYMO Label Software window appears containing a blank label.

Getting Started

Buttons for

Label and Tape Editor modes (if both a tape and

a label printer

are installed)

Address

Book

Label

Designer

Helpful

Links

New Label Files List

SaveOpen Print Paste

Select Label Roll (LabelWriter Twin Turbo)

Menu Bar Main

Too l ba r Formatting

Too l ba r

Label Workspace

Rulers

Address Book Panel

The first time you open DYMO Label Software, you are prompted to register the software. See "Registering the Software" on page 2. You are also asked to enter your return address and select a default logo, such as your company’s logo.

Creating a New Label

This tutorial guides you through the steps necessary to create, print, and save a customized label. The best way to start is to learn how to modify one of the pre-designed labels included with the software. In this tutorial, you will customize a shipping label with a graphic.

NOTE You can print the shipping label, used in this tutorial, on most of the LabelWriter printers. If you have a LabelWriter 300 printer, select this shipping label and follow the tutorial anyway. This tutorial will give you valuable information on how to access the various text and design objects, and change their attributes.

Status Bar

Choosing a Label File

The first step is to choose a label file as the basis for your new label.

To choose a label file

1 Select the arrow next to the Label Files drop-down list.

A list of the most recently used label files appears.

If necessary, click More to access all the pre-designed labels. Notice that all label files are listed with the label type first, then any important objects on the label, and finally the part number of the label.

2 Select the Shipping with graphic (99014) label.

The Shipping with graphic label appears in the main window.

Creating a New Label

Click here to display the list of recently used labels.

Changing the Graphic

The next step is to customize the graphic. As you will see in this step, each piece of information on a label is an object (for example, the return address, the recipient address, the line, and so on). When you double-click an object, a Settings dialog box appears where you can change the object’s attributes.

Getting Started

To change the graphic

1 Double-click the graphic that appears on the label.

The Graphic Settings dialog box appears.

2 Select File under Select Graphics Source.

The Insert Image button changes to read Select File.

3 Click Select File.

The File open dialog box appears listing the contents of the default Clipart folder.

4 Select the Miscellaneous folder and click Open. The contents of the Miscellaneous folder

appear.

5 Select Comput1.bmp from the Miscellaneous folder.

A preview showing the contents of the Comput1.bmp graphic file appears in the dialog box.

6 Click Open.

The Comput1.bmp graphic appears in the Graphic Settings dialog box.

7 Click OK.

The computer graphic is placed on the label replacing the telephone graphic.

Changing the Return Address

Next, you change the return address.

To enter a return address

1 Click the text in the label’s upper-right corner.

The flashing cursor appears where the default text had been.

2 Enter the following text:

COMPUTEK EUROPE B.V. Max Euwelaan 104 3046 MA ROTTERDAM The Netherlands

3 Click anywhere outside the text object.

The new return address appears on the label.

Creating a New Label

Flashing cursor

Changing the Recipient Address

Next, you enter a recipient’s address.

To enter the recipient’s address

1 Click once on the address object in the middle of the label.

The flashing cursor appears where the default text had been. (Windows) To help identify objects, a hint appears when you move the pointer over an object.

Getting Started

2 Enter the following address.

Changing the Font

You may want to modify the font used for the recipient address or return address.

To change the font

1 Click the recipient address object. The address text is highlighted. 2 Select Times New Roman from the Font drop-down list. 3 Select from the Formatting toolbar.

Elsbeth Meijjer Airportplein 7 NL-3045 AP ROTTERDAM The Netherlands

Elsbeth Meijjer’s address now appears as the recipient’s address on the label.

The recipient address appears in the new font and style.

Printing the Label

Now that you have customized the label, you are ready to print.

NOTE You can only print this shipping label on most LabelWriter printers. If you have a LabelWriter 300, review this section even though you will not be able to actually print the label.

Before you print the label, make sure:

• The LabelWriter printer is connected to your computer and turned on.

• You have properly loaded shipping labels in the printer. If necessary, see the Quick Start Guide

for information on how to set up your printer and load the labels.

To print the label

1 Enter the number of copies of this label to print in the Copies field on the Main toolbar. 2 Click on the Main toolbar.

Saving the Label

Now that you have created your shipping label, you can save it as a label file. Saved labels will automatically appear in the Label Files drop-down list.

To save the label

Notice that your new label file, MyShip, is added to the top of the Label Files drop-down list as the most recently used label and also alphabetically in the list of labels below.

To use a label file you created, choose it from the Label Files drop-down list.

NOTE To access your label files from the Label Files list, you must store them in the Label Files folder. A default Label Files folder is created for you when the software is installed. For Windows, the folder is located in C:\Documents and Settings\All Users\Documents\DYMO Label\Label Files. For Macintosh, the folder is located in the DYMO Label folder where you installed the application.

Now that you can open, edit, print, and save a shipping label, you are ready to modify and use most other label files.

Creating a New Label

1 Click on the Main toolbar. The Save File dialog box appears. 2 Enter MyShip as the new name for the file and click Save.

Getting Started

Using the Label Designer

The Label Editor allows you to easily design labels for your specific needs using a simple-to-use Label Designer. You can also modify any of the pre-designed label files included with the software.

The Designer allows you to change the appearance and content of labels. You can add or modify text (including addresses), barcodes, sequential numbers, date-time stamps, lines, rectangles, and circles or ellipses (Macintosh). The following figures are examples of custom label designs.

Starting the Designer

When the Designer is active, the Designer toolbar appears below the Formatting toolbar.

Chapter 3

To start the Label Designer, do one of the following

 Create a new label file. See "Creating a New Label" on page 4.

The Designer toolbar automatically appears.

 With a label file open, click .

Design Objects

A label created in DYMO Label Software can contain various text and design objects. Each object has certain attributes, such as size, position, font, and so on. You can select the attributes that you want in the object’s Settings dialog box. For more information on modifying object attributes, see the online Help.

This section describes each of the objects available on the Designer toolbar.

Text The text object is useful for displaying information that remains unchanged every time you print a

new label (for example, “Hello my name is” on name badges or your return address on shipping labels).

Text objects can also be used for variable text (text that changes from label to label). This is useful for part numbers, book titles, and many other non-address items you might save as a list in the Address Book. For more information on variable text, see the online Help.

Using the Label Designer

Address The address object is similar to the text object, but is designed to print information that changes

with each label printed, such as names and addresses. Address objects can also display POSTNET barcodes. You can change the font settings (font, size, style, and so on) for text in address objects and control the text’s position. You can also apply special effects to the text.

Address objects are by default variable text objects. Address objects can also be fixed text objects. Address text is saved as part of the label in fixed text objects. The address is not saved with the label in variable text address objects. (See "How the Address Book Works" on page 15 for more information.)

Graphic The graphic object allows you to add your company logo and other favorite graphics to labels. You

can import many popular graphic formats, position them anywhere on the label, resize them, and even specify one as the default graphic. You can also copy a graphic from a graphics application (such as Microsoft Paint or CorelDRAW), and then paste it onto a label. You can import a graphic directly from a file or (Windows only) capture an image from a video device connected to your computer.

NOTE If you defined a default logo file, the graphic file you specified is automatically displayed in any new graphic objects you add. See the online Help for information about defining a default logo file.

Lines You can use the horizontal and vertical line objects to improve a label’s appearance. Horizontal

lines also function well as visual dividers on labels (for example, between the sender and recipient’s address on shipping labels). You can specify the thickness of the lines, and you can also hide lines that appear on labels.

Rectangle The rectangle object, like the line objects, is primarily used as a design element to enhance a label’s

appearance. A rectangle can be used to create a border around other objects. You can specify shades of gray to fill the rectangle. You can also specify the thickness of the rectangle border.

Ellipse (Macintosh) The ellipse object, like the line objects, is primarily used as a design element to

enhance a label’s appearance. An ellipse can be used to create a border around other objects. You can specify shades of gray to fill the ellipse. You can also specify the thickness of the border.

Barcode The barcode object displays and prints a barcode on your label. You can use a barcode object to

display fixed information that you enter or variable information obtained from another object. When you link a barcode object to another object, the barcode object encodes the information contained in the linked object. Furthermore, if you change the information in the linked object, the barcode object automatically encodes the new information.

For example, you may want to link the barcode object to a part number text object on a label. When you update the part number in the linked text object, the barcode object is automatically updated as well.

Creating a New Label File

You can choose from many standard barcode symbologies, including Code 39, Code 128, Codabar, UPC A/E, EAN 8/13, ITF-14, POSTNET, PLANET, and Interleaved 2 of 5 barcodes.You can choose to include or exclude human-readable text (alphanumeric information) and specify the font settings for the text. You can also select the barcode size and position. See the online Help for more information about the barcode symbologies supported.

Counter The counter object automatically numbers a series of labels. For example, you could use a counter

object to automatically serialize a bunch of raffle tickets. You can specify text you want to appear before and after the counter (for example, “Disk # of ten”), as well as the starting number and the increments for counting (1, 10, 100, and so on). You can also specify the font settings for the counter information, as well as other attributes.

Date-Time The date-time object stamps the current date and/or time on labels using any one of several of pre-

defined formats. As with counter objects, you can specify the text you want to appear in front of and behind the date-time (for example, “Today’s date is”). You can choose from a variety of date formats, including European formats. You can include or exclude the time and use the 24-hour time format (13:00, 22:00, and so on). You can control the font settings and other attributes for the datetime information.

Curved Text The curved text object is similar to the text object, but allows you to place the text along a curve.

This object can be used for placing text around the perimeter of a round CD label or for simply adding text in an arc on any label. You can choose to display the text as a full circle or as a semicircle along the top or bottom of the label. You can also choose to mirror the text. As with the text object, the curved text object can be used as a variable text object and you can control the font settings and object position.

Creating a New Label File

DYMO Label Software includes a blank label file for every type of label available. When you create a new label, you select one of these blank labels as a starting point.

To create a new label

1 Click . The New Label dialog box appears. 2 Select a label that most closely matches the type of label you wish to create and click OK.

The blank label opens in the label workspace and the Designer toolbar appears.

NOTE You can filter the number of labels displayed by selecting Portrait or Landscape in the New Label dialog box.

Opening an Existing Label File

To use a label file you have saved to disk, you simply open it. You can then print the label as is, or modify it to suit your needs. For convenience, the most recently saved label files appear at the top of the Label Files drop-down list.

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