DYMO LabelWriter User's Guide

Declaration of Conformity

DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 Phone: (203) 355-9000 Fax: (203) 355-9090

Equipment Information Description: Direct Thermal Printer Models: LabelWriter 300 (90791), 330 (90792), 330 Turbo (90793), EL40 (90644), EL60 (90645), Turbo (90737)

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC (Federal Communications Committee) rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try correcting the interference by one or more of the following measures:

Reorient the receiving antenna.

Increase the separation between the equipment and the receiver.

Connect the equipment to an outlet on a circuit different from that to which the receiver is connected.

Use shielded cables to connect this device to computers.

Consult the dealer or an experienced radio/TV technician for help.

You may ﬁnd helpful the following booklet, prepared by the FCC: Interference Handbook. This booklet is available from the U.S. Government Printing Ofﬁce, Superintendant of Documents, Washington, DC 20402-9325.

WARNING: Changes or modifications to this unit not

expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment and void the manufacturer’s warranty.

CE Certification

Copyright

Trademarks

This device has been tested and complies with the requirements of:

The EMC Directive EN55022: Radiated and Conducted Emissions B EN50082-1: Generic Immunity ESD, RF, and Transient

Susceptibility and Low Voltage Directive Product Safety EN60950

LabelWriter is a registered trademark of DYMO Corporation. DYMO is a registered trademark of Esselte Corporation. All other trademarks are properties of their respective holders.

Contents

Introduction

Chapter 1

Getting Started

Chapter 2

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Features Registering the Software Help and Internet Shortcuts

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DYMO Label Window Creating Your Own Label

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Using the Label Designer

Object Definitions Starting the Designer Creating a New Label File Opening an Existing Label File Adding an Object Moving and Resizing Objects Saving Your Label to a File

Chapter 3

Working with Templates

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Using the Template Manager Creating a New Template Editing an Existing Template

Chapter 4

Using The List Manager

Chapter 5

Setting Preferences

User Information General Settings Functional Settings Directories

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iii

Chapter 6

Using LabelWriter with Other Applications

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Add-In for Microsoft Word Add-In for Microsoft Outlook

Chapter 7

Add-In for Palm Desktop Using the ACT! and GoldMine Add-Ins Using the Database Add-In Using the LabelWriter Printer Driver to Print from Microsoft Word and Access Using AddressFixer

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Maintenance and Troubleshooting

Maintenance Troubleshooting Technical Support Warranty

Appendix A

Networking the LabelWriter

Connecting to a LabelWriter Over a Windows Network Other Networking Solutions

Appendix B

Labels & Accessories

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Labels

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Accessories

Appendix C

Technical Specifications

Printer Specifications LabelWriter Developer Information

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Features

Introduction

Congratulations on purchasing the DYMO LabelWriter. After a short time, you will realize how many of your daily tasks will be simplified by using the DYMO LabelWriter.

Your LabelWriter will help you label file folders, diskettes, video cassettes, mail packages, name tags, and print Internet postage. With a little imagination, you will think of hundreds of ways to use the LabelWriter to make your job easier and more efficient.

Software

Hardware

The DYMO Label Software includes many features that make it flexible and easy to use. You can set your default return address so that you do not have to enter your address every time you print a label. You can import graphics to use with your labels, and select a default logo file so you don’t need to import your logo each time you create a new label. Of course, you can easily override these default values at any time.

DYMO is integrated into Microsoft® Word, Outlook®, Palm™ Desktop, GoldMine®, and ACT!™ software. Other popular software vendors, such as TeleMagic® and CardScan™, have also integrated printing with the LabelWriter into their software.

Your LabelWriter printer does not use toner, ink cartridges, or a ribbon to print. The LabelWriter uses advanced print on specially treated labels.

thermal

printing technology to

Introduction

Thermal printing is based on the principle of heat transfer from the thermal print head inside the LabelWriter printer to the label. A row of miniature heating elements on the print head is pressed against the thermal labels. As a specific element generates heat, a thermal reaction takes place at that point on the label and the label becomes discolored.

Labels

The only supplies you will ever need for this printer are the labels. We recommend you only use DYMO brand labels.

How long your labels will last depends on how the labels are used. Thermal labels are susceptible to fading in two ways:

Exposure to direct sunlight or ﬂuorescent light for an extended period of time will cause fading.

Contact with plasticizers (for example labels placed on plastic ring binders) will cause fading.

In the original packaging, the label shelf life is 18 months. When used for short-term applications (envelopes, packages, etc.), fading has never been reported as a problem. When used to label files in a file cabinet, fading is very gradual over many years. When applied to the edge of a notebook that is then placed on a shelf in the sun, fading begins within a few months.

When not in use, keep the labels stored in a cool dry place and in the black bag in which they were shipped to prolong label life.

Registering the Software

The first time you start the DYMO Label Software application, you will be asked to register the software. If you choose not to register the software at this time you will be prompted the next four times you start the program. You can register the software at any time by selecting

menu.

from the

Help

Help and Internet Shortcuts

To register the software:

Complete at least the required ﬁelds of the registration form.

Choose to register over the Internet or print the registration form for mail or fax registration.

If you choose to register over the Internet, wait a few seconds while your information is transmitted to DYMO.

To register by mail or fax, print the completed registration form, and mail or fax the form to the location given on the form.

Help and Internet Shortcuts

Before making labels you should be aware of the various help resources available to you. DYMO Label Software comes with extensive Help. At times in this manual, you will be directed to the Help for more detailed discussion or instructions on various topics.

To access the Help:

1. Click on the Start button, point to Programs >

DYMO Label and then click Help with DYMO Label Software.

2. Select the topic you want to read.

Help can also be accessed within DYMO Label Software using the Help menu item or by pressing F1 in most windows and dialog boxes for context-sensitive help.

Introduction

The DYMO Label menu also includes Internet Shortcuts that access specific areas of the

DYMO Web site, including label ordering, technical support, and more.

These shortcuts are also available from the Help menu in DYMO Label Software.

Chapter 1

Getting Started

DYMO Label Software is a general-purpose label printing program that is speciﬁcally designed to help you get the most out of your LabelWriter printer. The program includes:

! Many ready-to-use templates for common labels. ! A built-in Designer you can use to create your own

templates.

! A built-in List Manager that lets you save addresses or

other types of lists.

! Add-ins to print directly from Microsoft Word, Outlook,

Palm Desktop, ACT!, and GoldMine. Many of DYMO's partners have also integrated label printing into their software including CardScan, TeleMagic and eGrabber's add-in for Quick Books®.

This chapter will introduce the DYMO Label Software features and show you how to customize a label template.

DYMO Label Window

The following ﬁgure introduces the features av ailable from the DYMO Label Software main window.

Chapter 1: Getting Started

The ﬁrst time you open DYMO Label Software, you are prompted to register the software. You are also asked to enter your return address and select a default logo. See "User Information" on page 29 for instructions on how to deﬁne your return address and select a default logo ﬁle.

Creating Your Own Label

Choose a Template

This tutorial guides you through the steps necessary to create, print, and save a customized label. The best way to start is to learn how to modify one of the label templates included with the software. In this tutorial, you will customize a shipping label.

You can only print this shipping label on wide print-head

printers. Although the LabelWriter EL40 and LabelWriter 300 cannot print this shipping label, we recommend that you follow along. This tutorial will give you valuable information on how to access the various text and design objects and change their attributes.

The ﬁrst step is to choose a label template as the basis for your new label.

1. Click the Start button, point to Programs > DYMO

Label, and then click DYMO Label to start the software.

The DYMO Label window is displayed containing a blank label.

2. In the Label Templates box, select the Shipping with

graphic (30256) template.

Creating Your Own Label

The 30256 label is shipped with the EL60, Turbo, 330,

and 330 Turbo model printers. If you have an EL40 or 300 model printer, select this label anyway, and follow along with the exercise.

Notice that all templates are listed with the label type ﬁrst, then any important objects on the template, and ﬁnally the part number of the label.

The Shipping with graphic (30256) template is displayed.

Changing the Graphic

The next step in this tutorial is to customize the graphic. As you will see, to modify an object’s attributes, you simply click the object. A dialog box appears that you can use to change the object’s attributes.

To change the logo:

1. Click the telephone graphic that appears on the label.

The Graphic Settings dialog box appears.

2. Click the File option under Select Image Source.

Chapter 1: Getting Started

The Insert Image button changes to read Select File.

3. Click Select File.

The File open dialog box is displayed listing the contents of the default clipart directory which contains the Business, Miscellaneous, and Sign folders.

4. Select the Miscellaneous folder and click Open.

The contents of the Miscellaneous folder are displayed.

5. Select the Comput1.bmp ﬁle.

A preview showing the contents of the Comput1.bmp graphic ﬁle is displayed.

6. Click the Open button.

The Comput1.bmp graphic is displayed in the Graphic Settings dialog box.

7. Click OK.

The computer graphic is displayed on the label replacing the telephone graphic.

Creating Your Own Label

Changing the Return Address

Next, you change the return address. To enter the return address:

1. Click the text in the label’s upper-right corner.

The Text Settings dialog box is displayed.

2. Type the following text:

CompuDoctor’s Fix It Service 1234 Hardware Way Livermore, CA 94550

3. Click OK.

Changing the Recipient Address

The return address is displayed on the label.

Next, you enter DYMO’s address as the recipient. To enter the recipient’s address:

1. Position the arrow pointer over the address object.

Chapter 1: Getting Started

To help you identify objects, the program displays a hint when you position the pointer over an object.

2. Click the address object.

The Address Settings dialog box is displayed.

Changing the Font

3. Type the following address into the Address Settings

dialog box: DYMO Corporation

44 Commerce Road Stamford, CT 06902-4561

4. Click OK.

You may want to modify the font used for the recipient address or return address. You can use the same font for all the lines in your address or make the ﬁrst line different from the rest. For this tutorial, you’ll use the same font for all the lines.

Creating Your Own Label

To change the font for the address:

1. Click the recipient address object.

The Address Settings dialog box is displayed.

2. Click the Font button and select All Lines from the drop-

down menu. The Font dialog box is displayed.

3. If Arial is not selected, select Arial from the Font list and

Bold from the Font Style list.

4. Click OK to close the Font dialog box.

5. Click OK to close the Address Settings dialog box.

The address is now formatted with Arial Bold type on the label. Also, a POSTNET bar code encoding the address appears above the address.

Printing the Label

Now that you have customized the label, you are ready to print.

You can only print this shipping label on EL60, Turbo,

330, and 330 Turbo printers. If you have an EL40 or 300 printer, skip this section.

Before you print the label, make sure:

! The LabelWriter printer is connected to your computer

and turned on.

! You have properly loaded shipping labels in the printer.

If necessary, see the Quick Start Card for information on how to set up your printer.

To print the label:

! Click the Print button on the Main toolbar.

Chapter 1: Getting Started

Saving the Label as a Template

Now that you have created your shipping label, you can save it as a label template. Labels saved as template ﬁles will automatically appear in the Label Templates drop- down list.

To save the label as a label template:

1. Click the Save button on the Main toolbar.

The Save File dialog box is displayed. By default, LabelWriter Templates (*.LWT) is selected as the ﬁle type.

2. Type the name MyShip in the File name box and click

Save.

Notice that your new label template, MyShip, is added to the top of the Label Templates list as the most recently used template and also alphabetically in the template list below.

To use a template ﬁle you created, simply choose it from the Label Templates list and the label template is displayed with all the information you placed on the template.

To access your label templates from the Label Templates

list, you must store them in the label file directory. A default Label Files directory is created for you, under the DYMO Label installation folder, when you first install the software.

Now that you can open, edit, print, and save a shipping label, you are ready to use and/or modify most other label templates. Note that there are several different methods of saving your changes. In this tutorial you saved your label as a template and it will appear in the Label Template drop-down list. You can also save your label to a ﬁle. See "Saving Your Label to a File" on page 20 for more information on this option.

Chapter 2

Using the Label Designer

DYMO Label Software allows you to easily design labels for your speciﬁc needs using a simple-to-use Label Designer. You can also modify any of the label templates included with the software.

The Label Designer allows you to change the appearance and content of labels. You can add or modify text (including addresses), bar codes, sequential numbers, date-time stamps, lines, and rectangles. The following are examples of custom label designs.

Object Definitions

A label created in DYMO Label Software can contain various text and design objects. Each object has certain attributes, such as: size, position, font, etc. You can edit an object’s attributes, simply by clicking the object (or double-clicking if the Designer is active). You can then select the attributes that you want in the dialog box that is displayed. For more information on modifying object attributes, see the Help.

Below you will ﬁnd a description of each of the objects available in DYMO Label Software.

Text The text object is useful for displaying information that

remains unchanged every time you print a new label (for example, “Hello my name is” on name badges or your return address on shipping labels). By deﬁning the text you are using as a preference setting and then copying the text into text objects, you are able to print labels with

Chapter 2: Using the Label Designer

information on them that is static. (See "Default Return Address" on page 29.)

For conv enience, D YMO Label Software includes a b utton to quickly insert the return address you entered when you ﬁrst ran the program. T e xt objects can also be used for te xt that changes from label to label. This is useful for part numbers, book titles, and many other non-address items you might save in the List Manager. For more information on variable text, see the Help.

Address Address objects are designed to display addresses. They

are similar to text objects, but are designed to print information that changes with each label printed, such as names and addresses. Address objects can also display POSTNET bar codes. You can change the font settings (font, size, style, and so on) for text in address objects and control the text’ s position. D YMO Label Software also lets you apply special effects to the text.

Graphic The graphic object enables you to add your company logo

and other favorite graphics to labels. Y ou can import man y popular graphic formats, position them anywhere on the label, resize them, and even specify one as the default graphic. You can also copy a graphic from a graphics application (such as Microsoft Paint or CorelDRAW) and then paste it into DYMO Label Software. Y ou can import a graphic directly from a ﬁle or capture an image from a video device connected to your computer. After you insert a graphic, you can add a border of a speciﬁed size and color around the object.

If you defined a default logo file, the graphic file you

specified is displayed in any new graphic objects you place. See "Default Logo File" on page 29 for information about defining a default logo file.

Lines You can use horizontal and vertical line objects to improve

a label’s appearance. Horizontal lines also function well as visual dividers on labels (for example, between the sender and recipient’s address on shipping labels). You can specify various shades of gray and the thickness of the lines. You can also hide lines that appear on labels.

Object Definitions

Rectangle Rectangle objects, like line objects, are primarily design

elements you can use to enhance a label’s appearance. Rectangles can be used to create borders around objects. You can specify shades of gray to ﬁll the rectangle. You can also specify the thickness of the rectangle border.

Bar Code Bar code objects display and print bar codes on your

labels. You can use bar code objects to display ﬁxed information that you enter or variable information obtained from another object. When you link a bar code object to another object, the bar code object encodes the information contained in the linked object. Furthermore, if you change the information in the linked object, the program automatically updates the bar code object to encode the new information.

For example, you may want to link the bar code object to a part number text object on a label. When you update the part number text object on the label, the bar code object is automatically updated.

You can choose from many standard bar code symbologies including Code 39, Code 128, Codabar, UPC A/E, EAN 8/ 13, ITF-14 and Interleaved 2 of 5 bar codes.You can choose to include or exclude human readable text (alphanumeric information) and specify the font settings for the text. You can also select the bar code size and position.

Counter You can use counter objects to automatically number a

series of labels. For example, you could use a counter object to automatically serialize a bunch of rafﬂe tickets. You can also specify text you want to appear in front and behind the counter (for example, “Disk # of ten”), as well as the starting number and the increments for counting (1,10,100, and so on). DYMO Label Software will also let you specify the font settings for the counter information, as well as other attributes.

Date-Time You can use date-time objects to stamp the current date

and/or time on labels using any one of a number of predeﬁned formats. As with counter objects, you can specify the text you want to appear in front of and/or behind the date-time (for example, “Today’s date is”). DYMO Label Software offers a variety of date formats,

Chapter 2: Using the Label Designer

including European formats. You can include or exclude the time and use the 24-hour time format (13:00, 22:00, and so on). You can control the font settings and other attributes for the date-time information.

Starting the Designer

Creating a New Label File

When the Label Designer is active, the Design toolbar is displayed below the Main toolbar.

Main Toolbar

Design T oolbar

In addition, the mouse pointer displays as a pencil object. You can start the Label Designer in several ways:

! Open a new or existing Label ﬁle. ! Click the Open Label Designer button on the Main

toolbar

! Click View Design Toolbar from the Edit menu.

DYMO Label Software includes a blank label template for every type of av ailable label. When you create a ne w label, you select one of these blank labels as a starting point.

To create a new label:

1. On the File menu, click New Label.

The New Label dialog box is displayed.

2. Select a label from the list that most closely matches the

label you wish to create and click OK.

Opening an Existing Label File

The blank label opens in the window and the Design toolbar is displayed below the main toolbar.

Whenever you want to use a label ﬁle you have saved to disk, you simply open it. For convenience, the last four saved label ﬁles appear at the bottom of the File menu. You can then print the label as is, or modify it to suit your needs.

To open an existing label ﬁle:

1. On the File menu, click Open or click the Open button.

Adding an Object

The Open File dialog box is displayed.

2. Select the ﬁle you wish to open and click Open.

The label opens in the window and the Design toolbar is displayed below the Main toolbar.

Adding an Object

When you place a new object on a label, the new object displays certain default settings. For example, new address and text objects display text describing how to modify the objects.

Although the various types of objects are quite different, the steps for placing all the objects on a label are nearly identical. The only difference is the tool button you select from the Design toolbar to place the desired object.

To add an object:

1. Click object that you wish to add on the Design toolbar.

2. Place the object where you want it on the label using the

cursor. If you select one of the object tool buttons, and then

change your mind about placing the object, click the Cancel/Select Object button on the Design toolbar. This cancels object placement.

If you defined a default logo file, the graphic file you

specified appears in all new graphic objects you place. See"Default Logo File" on page 29 for information about defining a default logo file.

Defining an Object’s Name

The program automatically assigns default names to the objects you place on labels. The default names reﬂect the object’s type. F or example, ne w address objects are named Address. The name appears in the hint when you place the pointer over an object. Also, you can select objects by name for certain DYMO Label Software features (for example, when you link bar codes to objects and when you need to select the object into which you want to paste text).

You can change the names of objects to make it easier to identify speciﬁc objects.

Chapter 2: Using the Label Designer

To change the name of an object:

1. Right-click the object.

The Object Properties dialog box is displayed.

2. Type the name for this object in the Reference Name box

and click OK. Now, when you place the cursor over the object, the new

name is included in the hint.

Moving and Resizing Objects

Moving Objects

Moving an Object to a Precise Location

DYMO Label Software gi v es you control ov er the size and position of objects on labels. When you activate the Designer, you can use the mouse to drag objects where you want them to appear, and increase or decrease their size. You can also rotate most types of objects. (See the online help for information on how to align objects, resize multiple objects at the same time, and move objects in front of and behind each other.)

You can change the position of objects on labels. DYMO Label Software gives you the option of using the mouse to move objects, or, for more precision, you can specify the exact position of an object.

For precise positioning, use the Object Properties dialog box to position an object. This option lets you specify the position of the left and top sides of the object’s bounding box (the box that appears around a selected object) as well as its width and height. The position values you enter are measured relative to the label’s upper-left corner.

You can specify position values in precise increments, depending on the current units of measure: English (inches) or metric (millimeters).

Moving and Resizing Objects

Resizing Objects

Resizing an Object Using the Mouse

Precisely Resizing Objects

You can change the sizes of objects on labels. DYMO Label Software gives you the option of using the mouse to resize objects, or, for more precision, you can specify the exact size of an object.

You can use the small black squares or Edit Handles on a selected object to change its size. An edit handle appears on each corner of all selected objects except horizontal and vertical line objects, which only have edit handles on the ends.

An object’s size affects the size of text within the object.

If you reduce an object’s size too much, the te xt inside the object may no longer ﬁt inside the object. The program automatically decreases the size of the text to allow it to ﬁt inside the reduced object. If you want to display the text at the original size, you need to increase the object’s size, or select Disable Shrink to Fit on the object’s Properties dialog box for the object.

You can specify the exact size of an object using the Object Properties dialog box. The size values you specify depend on the current units of measure. (See "Units of Measure" on page 30 for information on the units of measure.)

About Unprintable Areas on Labels

As with most printers, there is a narrow border around the edige of each label in which your LabelWriter cannot print. If you try to move or place an object within this unprintable area, the pointer will appear as a circle with a slash until you move it to the printable area of the label.

The software will also prevent you from moving objects into these areas, stopping the movement when you reach the edge of the unprintable area.

Address Label Shipping Label

To p 0.04" 0.04" Bottom 0.1" 0.11" Left 0.21" 0.21" Right 0.14" 0.14"

Chapter 2: Using the Label Designer

The margins listed above apply to labels viewed in landscape orientation. Most labels will have similar margins to those above.

Rotating Objects

Deleting Objects

Saving Your Label to a File

You can rotate objects (except lines and rectangles) in 90-degree increments. This option is useful for designing labels with vertically oriented text and graphics.

WMF and EMF graphic files cannot be rotated.

Tip: If you rotate an object that contains text, you might need to resize the object to make all the text in the object appear at the correct font size.

If you no longer need an object on a label, you can delete it. When you delete an object, the object’s contents (text, graphic, bar code, and so on) are also deleted.

After you design a label, you should save it to a ﬁle on the computer’s hard disk for future use.

To save changes you have made to a label ﬁle:

! Click the Save button on the Main toolbar or click Save

from the File menu. The program overwrites the contents of the ﬁle with your

changes.

To save the changed label as a new label ﬁle:

1. On the File menu, click Save As.

The Save File dialog box is displayed.

2. Type the name of your new label in the File name box.

3. Select the LabelWriter Labels (.LWL) ﬁle type from the

Save as type list. Your label design is saved as the new ﬁle name with the

.lwl extension. If you prefer, you can save a label as a label template or a

LabelWriter add-in template as described in "Saving the Label as a Template" on page 12. LabelWriter add-in templates are available when you use the Word, Outlook, and Palm Desktop Add-ins.

Chapter 3

Working with

Templates

DYMO Label Software works with two types of template ﬁles: LabelWriter Templates and LabelWriter Add-in Templates.

! LabelWriter Templates have a ﬁle extension of .LWT and

are listed in the Label Templates list on the DYMO Label Software Main toolbar.

! LabelWriter Add-in Templates have a ﬁle extension of

.LWA and are listed in the Label Templates list in the Microsoft Word, Outlook, and Palm Desktop Add-ins.

When you installed the DYMO Label Software, a number of LabelWriter and LabelWriter Add-in template ﬁles were also installed. However, templates were not included for every label that DYMO sells.

This chapter describes how to create a new template and how to select which templates are displayed in the Label Templates lists.

Using the Template Manager

The Template Manager makes it easy to select which

templates are displayed in the Label Templates list that appears in DYMO Label Software and in the Microsoft Word, Outlook, and Palm Desktop Add-ins.

To add/remove templates:

1. Select Template Manager from the File menu.

Chapter 3: Working with Templates

The Template Manager dialog box is displayed listing all of the T emplates that were installed with the DYMO Label Software and any templates that you have created.

The check boxes in the ﬁrst column under Supplied Templates are used to determine what templates are available for use within DYMO Label Software. These are the templates that appear in the Label Templates list on the Main toolbar.

2. To add a template to the list, check the ﬁrst check box.

3. To remove a template from the list, clear the ﬁrst check

box.

Creating a New Template

The check boxes in the second column are used to determine which templates are available for use with the Microsoft Word, Outlook, and Palm Desktop Add-ins.

4. To make a template available from within these add-ins,

check the second check box.

5. To remove a template, clear the second check box.

When you create a new LabelWriter Template (*.LWT), it will be automatically added to the Label Templates list. The same scenario applies to LabelWriter Add-in (*.LW A) templates.

You create a new template in the same manner as you design a new label. Howe v er , you sa v e the ne wly designed label as a template ﬁle with the .LWT ﬁle extension.

You can either use one of the existing templates as a basis for your new template or you can design the template from a blank label.

Editing an Existing Template

To create a new template:

1. Create a new label using the tools described in Chapter 2,

Using the Label Designer.

2. Click Save As from the File menu.

The Save File dialog box is displayed.

3. Type the name for your new label template in the File

name box.

4. Click LabelWriter Templates (*.LWT) or LabelWriter

Add-In Templates (*.LWA) in the Save as type box.

5. Click Save.

The new template is automatically included in the appropriate Label T emplates list the next time you start the DYMO Label Software or one of the Add-ins.

Editing an Existing Template

You can edit any of the existing templates using the Label Designer tools described in Chapter 2, Using the Label Designer.

To edit a label template from the DYMO Label Software:

1. Click the desired template in the Label Templates box.

2. Click the Label Designer tool.

3. Change the label using the tools described in Chapter 2,

Using the Label Designer.

4. Click Save from the toolbar or click Save from the File

menu. The existing template is overwritten with the changes you

just made. To edit a label template from the Word, Outlook, or Palm

Desktop Add-ins:

1. Click the DYMO Label button on the toolbar.

2. Click the desired template in the Label Templates box.

3. Click the Edit button next to the Label Templates box.

The template is displayed in the Label Designer dialog box.

4. Change the label using the tools described in Chapter 2,

Using the Label Designer.

Chapter 3: Working with Templates

5. Click Save from the toolbar or click Save from the File

menu. The existing template is overwritten with the changes you

just made.

If you reinstall the DYMO LabelWriter Software. All of

the supplied templates are also reinstalled. If you have made any changes to the supplied templates and not saved the changes with a new file name, copy the changed templates to another location before you reinstall the software so you don’t lose your changes. Then once the installation is complete, copy the templates back into the Labels folder.

Chapter 4

Using The List Manager

This chapter describes how to use the List Manager to create, edit, and print entries on labels.

To display the List Manager:

1. Click the Open List Manager button, or click List

Manager and then Open from the Edit menu.

The last List Manager ﬁle you opened appears on screen. The ﬁrst time you open the List Manager, a sample address list appears.

You can use the List Manager to enter information into variable objects (address, variable text, or bar code) on the current label. If the current label does not contain address objects, but contains more than one other type of variable object, you need to select the object into which you want the selected List Manager entry to appear. In this case, when you open the List Manager, a dialog box appears listing the available objects. Select the object you want to link to the List Manager and then click the Close button.

If the current label does not contain a variable object (address, variable text, or bar code), the program prompts you to open a label that contains one of these objects. This prompt appears because the program automatically links the List Manager to these types of objects. You can still work on the List Manager without a variable object on the current label, but the List Manager will not link to the current label.

Chapter 4: Using The List Manager

Using the Check Address Option

Rotating Names in Address Lists

If you have installed DYMO’s Address Fixer software, DYMO Label Software can automatically check your address against the USPS database of addresses for accuracy and add the ZIP+4 information. DYMO Label Software offers sev eral ways for you to check your address for accuracy; you can click on the Check Address icon in List Manager, or you can select Edit from the menu bar, then List Manager/Check Address. A Check Address button is also available with the Add-Ins for Microsoft Word, Outlook, and the Palm Desktop.

Though AddressFixer uses the most up-to-date address

data available from the US Postal Service, it is not a CASS-certification software package. CASS Certification programs enable you to receive discounts on your postage and are generally used by organizations doing large mailings.

In address lists, List Manager automatically sorts addresses by the last name. For example, if you enter the following address:

Harrison Schreppel 5040 El Cantada Berkeley, CA 94720-3828

Printing an Entry

The program displays Schreppel, Harrison in the Entries list.

In some cases, the program cannot correctly identify the last name or incorrectly identiﬁes a company name as a person’s name. In such cases, you can rotate the words in the entry’s ﬁrst line to display the words in the correct order.

T ypically, you’ll store addresses in an address list and then print selected addresses on address labels. Once you select the entry you want, List Manager will automatically copy the address information to the label. If no address or other variable object is deﬁned on the label you will be prompted to add one.

To select multiple entries, click the ﬁrst entry and then CTRL+CLICK any additional entries you want to select. To select a range of entries, click the ﬁrst entry you want and then SHIFT+CLICK the last entry in the range.

You can also use the List Manager to store information other than addresses. This information (for example, a list of product numbers or video titles) can also be linked to a variable text object or bar code object (for example, to print a bar code label of every product number you carry).

To select multiple entries to print, click the ﬁrst entry and then CTRL+CLICK any additional entries you want to select. To select a range of entries, click the ﬁrst entry you want and then SHIFT+CLICK the last entry in the range.

Refer to the Help for detailed information on this topic.

Creating a New List

Opening an Address or Data List

DYMO Label Software lets you create either address or data list ﬁles. For address lists, the program automatically sorts entries using the ﬁrst line of the address. If this is a person’s name, it will sort by their last name. However, if the ﬁrst line is a company name, it will sort by the company name. For data lists, the program automatically sorts entries by the ﬁrst few characters of each entry’s ﬁrst line.

When you create a new ﬁle, you have the option of importing addresses or data (for new address lists or data list ﬁles, respectively) into the new ﬁle.

The program creates a new ﬁle with the speciﬁed name and stores the ﬁle in the default list ﬁle directory. The speciﬁed ﬁle name appears at the top of the List Manager dialog box. The program appends the extension .dal (DYMO address list), to the end of address list ﬁle names and the extension .ddl (D YMO data list), to the end of data list ﬁles.

If you have more than one address list or data list ﬁle, you can open the one you want to use to create labels. Also, if you want to import addresses or data into a ﬁle, you must ﬁrst open the ﬁle into which you want to import the information.

Importing Addresses or Data Into List Manager

To use an address or data list created in another application, you must be able to export it to a Comma Separated Values (CSV) ﬁle, with a *.csv or *.txt extension. For more information on how to import addresses or data into the List Manager, see the Help.

Chapter 4: Using The List Manager

When you create a new List Manager file, the program

displays a prompt asking if you want to import addresses or data into the file now. Follow the directions in the Help to import information into the new file.

Exporting Data from List Manager

Printing Internet Postage

If you want to use information you have entered into List Manager in other applications, you can export it to a CSV ﬁle. Once in a CSV ﬁle, you can then import the data into a personal information management (PIM) database or other type of application. When you export data from the DYMO Label Software, the program e xports each entry as a single record and each line as a single ﬁeld. You can save the exported data in a CSV or text ﬁle.

The DYMO LabelWriter EL60, Turbo, 330, and 330 Turbo printers are approved by the US Postal Service to print Internet Postage. Currently these printers can be used in conjunction with Stamps.com™ Internet Postage software. To learn more about Internet Postage, visit www.stamps.com. If you are already a Stamps.com user, you can print postage using the Stamps.com software from within DYMO Label Software. For more information on postage, refer to the Help.

Chapter 5

Setting Preferences

This chapter describes how to deﬁne preferences that allow you to customize certain DYMO Label Software settings. The preference settings you select remain in effect until you change them.

The sections below are organized according to the tabs available in the Preferences dialog box.

User

The User Information options are described below.

Information

Default Return Address

Default Logo File If you use a certain graphic over and over (such as your

If you enter your return address in the User Information tab, DYMO Label Software can automatically insert your Return Address information when you click on the Insert Return Address button, available in the Text Settings dialog.

Click in the Default Return Address ﬁeld and enter your return address. (If this ﬁeld already contains an address, edit the address currently shown.)

company’s logo), you can specify the ﬁle containing the graphic as a preference setting. Then, when you place a new graphic object on a label, the speciﬁed default graphic automatically appears in the new graphic object.

Chapter 5: Setting Preferences

General

The General Settings options are described below.

Settings

Units of Measure Select the English (Inches) button to use inches as the

units of measure in the DYMO Label Software; select Metric to use millimeters. The units you select are used for the rulers you can display on screen, label dimensions, and the position and size values displayed in the Object Properties dialog box. See "Moving an Object to a Precise Location" on page 18 for information.

Display Rulers Select Display Rulers to display horizontal and vertical

rulers next to the label. The rulers are in inches or millimeters, depending on the Units of Measure you have chosen. To remove the rulers, uncheck this option.

Show Shadows Select Show Shadows to display a shadow around the

current label; uncheck the box if you don’t want to display a shadow. The shadow does not print on labels.

Show Print Progress Dialog

The Print Progress dialog box shows the number of copies printed and the remaining number of copies to print. The Print Progress dialog box appears each time you print labels; if you hide it, the dialog box will not appear.

Select Show Print Progress Dialog to display the Print Progress dialog box during printing; uncheck this box if you don’t want the dialog box to appear.

Functional Settings

Use POSTNET Bar Codes for 9 Digit ZIP Codes

Optimize Graphic & Bar Code Printing for Best Quality

Default Number of Copies

Check the Use POSTNET Bar Codes for 9-Digit ZIP Codes Only box to suppress POSTNET bar codes for

addresses with ﬁve-digit ZIP codes; uncheck the box if you want to print bar codes for addresses with ﬁve-digit ZIP codes.

This preference setting does not apply to POSTNET bar codes you deﬁne for bar code objects.

Select Optimize Graphic & Bar Code Printing for Best Quality to optimize the driver settings when printing graphics or bar codes. DYMO Label Software will automatically switch the printer into Barcode and Graphics mode when printing a bar code that is small or medium in size, or when printing a detailed graphic.

You can specify the default number of copies you want to print. DYMO Label Software automatically prints the speciﬁed default number of copies unless you specify the number of copies for the current label.

T o change the default number of copies, click the up/do wn

Default Number of Copies buttons. When you close the Preferences dialog box, the speciﬁed default number of

copies appears in the Copies ﬁeld at the top of the DYMO Label Software window.

Functional Settings

The Functional Settings options are described below.

Chapter 5: Setting Preferences

Paste Button Automatically

Prints

Minimize to System Tray

You can extend the use of the Paste From Clipboard button by selecting the Paste Button Automatically Prints option in the Preferences Functional Settings tab.

Each time you click on the Paste From Clipboard button, DYMO Label Software will paste the text from the clipboard into the current label and print the label automatically. This option simpliﬁes the printing of labels when you have copied the information from other programs.

Check the Minimize to System Tray box to automatically shrink the program to an icon and place the icon in the Windows system tray when you minimize the program.

To restore the main DYMO Label Software screen:

! Double-click the DYMO printer icon or right-click on the

LabelWriter icon and then select Restore. You can also use this option in conjunction with the

Enable Quick Print from System Tray option (described below) to quickly paste information into a label and print the label.

Enable Quick Print from System Tray

Suppress “Save File” Prompt

With this option, you can print text you’ve copied to the clipboard directly to a label. Here is an example. After minimizing DYMO Label to the system tray, copy an address from any letter to the clipboard. Then double-click on the LabelWriter icon in the system tray. Your address will be automatically printed on a label.

By default, DYMO Label Software displays a prompt asking if you want to save changes to a modiﬁed label when you attempt to open another label or exit from the program. If you don’t save the changes you’ve made to the ﬁle, the changes will be discarded. However, if you’d prefer not to be prompted to save changes, you can choose a preference setting to suppress the save ﬁle prompt.

Select Suppress “Save File” Prompt to prevent the program from prompting you to save changes; uncheck the box if you want to be prompted to save changes.

Directories

Start Program in System Tray

Open Last Saved Label File

Always Start With This Template

Directories

Select Start Program in System Tray to automatically minimize DYMO Label Software to the system tray when you start the program. This option is useful if you commonly use DYMO Label Software to print labels containing information you transfer from other programs; it saves you the step of minimizing D YMO Label Software after you start it. The Start Program in System Tray option takes effect the next time you start the DYMO Label Software.

If you prefer, each time you start the program, you can automatically display the last saved label ﬁle. Click Open Last Saved Label File if you want to open this ﬁle each time you start the program.

You can specify a label template to be opened when you start DYMO Label Software. Click Always Start with this Template and select the desired template from the pull-down list.

The Directories tab is described below:

You can specify the default directories for all label-related ﬁles (label ﬁles, label templates, add-in templates), List Manager lists, and graphics (clipart). The directories you specify are used to store and open these three types of ﬁles.

Although default directories are set when the software is ﬁrst installed, this feature is particularly useful when you store these ﬁles on a network. You can store label templates and graphic ﬁles on a ﬁle server, for example. All users that specify the directories on the server as their

Chapter 5: Setting Preferences

default directories will be able to access the ﬁles stored in the directories (assuming the users have access to the ﬁle server).

In most cases, you can use the default directories deﬁned in DYMO Label Software. These default directories are automatically created on your PC when you install DYMO Label Software. You only need to change the default directories if you want to use other directories.

The default directories you can specify are described below.

Label File Directory

List File Directory

Specify the directory in which you want to store label ﬁles, label templates, and add-in templates. DYMO Label Software automatically selects the directory you specify when you save or open any of these label-related ﬁles. It’s important that you store all your label templates in the label ﬁle directory. DYMO Label Software only displays label templates located in the label ﬁle directory in the Label Templates drop-down list.

Specify the directory in which you want to store List Manager lists (address and data lists). DYMO Label Software automatically selects the directory you specify when you save or open List Manager lists.

Clipart Directory Specify the directory in which you want to store graphics.

DYMO Label Software automatically selects the directory you specify when you place graphics on labels and deﬁne a default logo ﬁle.

Chapter 6

Using LabelWriter with

Other Applications

This chapter describes how to use your LabelWriter with other application programs. The chapter covers:

! Printing labels from Microsoft Word and Outlook using

the LabelWriter Add-ins.

! Printing labels from Palm Desktop using the LabelWriter

Add-in.

! Printing labels from ACT! and GoldMine and other

databases using the LabelWriter Add-ins.

! Printing labels from Microsoft Access ! Using the LabelWriter printer driver to print labels directly

from other Windows programs.

! Using AddressFixer to check, correct, and add the ZIP+4

to addresses before printing labels.

Add-In for Microsoft Word

Installing the Word Add-In

DYMO Label Software includes an add-in program that enables you to quickly print mailing labels from a Microsoft Word document. You access the add-in using an icon the LabelWriter software installs on the Word toolbar. The add-in works with Microsoft Word 97 and 2000.

The Microsoft Word Add-In is normally installed at the same time that you install the main DYMO Label Software. If it is already installed, you will see a small LabelWriter button in the main toolbar of Microsoft Word.

If you don’t see this icon, and it cannot be enabled using the instructions below, you will need to reinstall your DYMO Label Software making sure that the Add-In for Microsoft Word box is checked.

When you reinstall the DYMO LabelWriter Software, all

of the supplied templates are also reinstalled. If you have made any changes to the supplied templates and not

Chapter 6: Using LabelWriter with Other Applications

saved the changes with a new file name, copy the changed templates to another location before you reinstall the software so you don’t lose your changes. Then once the installation is complete, copy the templates back into the Labels folder.

When the Word Add-in is properly installed, you will see the LabelWriter button in the main toolbar of Microsoft Word.

Using the Word Add-In

To start using the Word Add-in:

1. Open Microsoft Word and type an address.

2. Click the LabelWriter button on the Word toolbar or

select the DYMO LabelWriter command from the Tools menu.

After a few seconds, the DYMO LabelWriter dialog box appears on the screen with the address from your document automatically placed in the Recipient Address ﬁeld.

If your letter contains more than one address and you want to make sure the Word Add-In uses the correct one, select (highlight) the address in your Word document before you click on the LabelWriter icon.

Editing and Printing the Address

Once the DYMO LabelWriter dialog box appears, you can select from a number of different address and shipping label templates, depending on how you want the label to look.

To print the label:

1. Select the desired label template from the Label Template

box.

Add-In for Microsoft Word

Only the templates that have been saved with the *.LWA extension will appear.

2. Click the Print Label button to print the label.

If you need to make some changes to the address, simply edit the address inside the Recipient Address box and then click the Print Label button. If you are printing a Shipping Label template, it will include the return address that’s already been deﬁned for the template. See "Editing the Label Templates" on page 37.

Checking the Recipient Address

Printing POSTNET Bar Codes

Editing the Label Templates

If the DYMO AddressFixer software has been installed on your system, you can check the recipient’s address against a database of US Addresses, correct an y mistakes, and add the complete nine-digit ZIP+4 code.

To check the address:

1. Click the Check Address button.

AddressFixer is a separate utility. Please visit

www.dymo.com for more information.

The DYMO LabelWriter dialog box also gives you the option of printing POSTNET bar codes on the label, either above or below the recipient address. The POSTNET bar code option only works for US addresses and should only be used for addresses with a complete nine-digit ZIP+4 code.

The Word Add-In comes with pre-deﬁned label templates for the most commonly used address and shipping labels. You can modify these templates to suit your needs. The

Chapter 6: Using LabelWriter with Other Applications

following example provides step-by-step instructions for modifying an existing shipping label template.

1. Choose a template from the Label Templates box in the

DYMO LabelWriter dialog box.

2. Click the Edit Label Template button which appears next

to the Label Template box. DYMO Label Software opens the selected template.

3. Click the text object to input the return address.

Add-In for Microsoft Word

The Text Settings dialog box is displayed.

4. Enter your return address.

5. Use the Justification, Vertical Alignment, and Font

options to customize the return address block.

6. When ﬁnished, click OK to close the Text Settings dialog

box.

7. To modify the width of the horizontal line dividing the

Return Address from the Recipient Address, click the line. The Line Settings dialog box is displayed.

8. Select the line width you want, and click OK.

9. Click the Recipient Address block to change the

appearance of the Recipient address.

Chapter 6: Using LabelWriter with Other Applications

The Address Settings dialog box is displayed.

Use the Justification, V ertical Alignment, and Font options to customize the address block to suit your needs.

10.When ﬁnished, click OK to close the Address Settings

dialog box.

11.Select Save from the File menu.

The program saves the changes that you’ve made to the template. Use the Save As command to save the modiﬁed shipping label with a new name, preserving the layout of the original template.

Add-In for Microsoft Outlook

The template you just saved does not appear in the Word Add-in Label Templates list until you quit and restart the W ord Add-in.

The Word Add-In uses label templates with the .LWA

extension. For a complete description of the way DYMO Label saves and manages templates, please see the Help.

DYMO Label Software includes an add-in program that allows you to quickly print mailing labels and name badges directly from Microsoft Outlook. You access the add-in using a button installed on the Outlook toolbar. Instructions for enabling the add-in in Outlook 97, 98, and 2000 are outlined below. The Outlook Add-in works with the Contacts view in Outlook. The Outlook Add-In does not work with Outlook Express.

Add-In for Microsoft Outlook

Installing the Outlook Add-In

Enabling the Outlook 98/ 2000 Add-In

The Microsoft Outlook Add-In is normally installed at the same time that you install the main DYMO Label Software. If it is already installed, you will see a small LabelWriter button in the main toolbar of Microsoft Outlook.

If you don’t see this icon, and it cannot be enabled using the instructions below, you will need to reinstall your DYMO Label Software making sure that the Add-In for Microsoft Outlook (98/2000 or 97) box is checked.

When you reinstall the DYMO LabelWriter Software, all

of the supplied templates are also reinstalled. If you have made any changes to the supplied templates and not saved the changes with a new file name, copy the changed templates to another location before you reinstall the software so you don’t lose your changes. Then once the installation is complete, copy the templates back into the Labels folder.

When you see the LabelWriter button in the main toolbar of Outlook 98/2000 or Outlook 97, you know the installation was a success.

If the LabelWriter button appears in your Outlook toolbar automatically, you can skip to the “Printing Labels from Outlook” section. If an icon is not present, you’ll need to enable the Outlook Add-In. First, you must open the Outlook Add-In Manager and then select the DYMO LabelWriter option.

To enable the LabelWriter Outlook Add-In in Microsoft Outlook 98/2000:

1. Choose the Options command from the Tools menu in

Outlook. The Options dialog box is displayed.

2. Click the Other tab.

3. Click the Advanced Options button.

The Advanced Options dialog box is displayed.

4. Click the Add-In Manager button.

5. Check the DYMO LabelWriter item in the Add-In

Manager list (you might have to scroll down the list to display this item.)

Chapter 6: Using LabelWriter with Other Applications

If DYMO LabelWriter does not appear, click the Install button and then select from the list of ﬁles. Click OK.

6. Click OK in each of the dialog boxes you opened.

7. Exit from Outlook and then restart the program.

The Outlook Add-In automatically adds a LabelWriter button to each of the Outlook 98 and 2000 toolbars and adds the DYMO LabelWriter command to all the Tools menus. You click the DYMO LabelWriter button to print labels.

Enabling the Outlook 97 Add-In

Printing Labels from Outlook

To enable the Outlook 97 Add-In:

1. Click Options from the Tools menu in Outlook 97.

The Options dialog box is displayed.

2. Click the General tab.

3. Click Add-In Manager.

4. Check the DYMO LabelWriter item in the Add-In

Manager list. You might have to scroll down the list to display this item.

If DYMO LabelWriter does not appear, click the Install button and then select Dymo LabelWriter.ecf from the list of ﬁles. Click OK.

5. Click OK in each of the dialog boxes you opened.

6. Quit the Outlook 97 program and then restart it.

The Outlook 97 Add-In automatically adds a LabelWriter button to each of the Outlook 97 toolbars and adds the DYMO LabelWriter command to all the Tools menus.

You can use the Outlook Add-In to print the addresses of one or more contacts in your Outlook database.

To print labels in Outlook:

1. Click Contacts in the Outlook toolbar or click Contacts

from the Go menu to display the Contacts section in the Outlook program.

2. Select one or more contacts or a contact folder to print.

To select multiple contacts, click the ﬁrst contact and then CTRL+CLICK any additional contacts you want to select.

Add-In for Microsoft Outlook

To select a range of contacts, click the ﬁrst contact you want and then SHIFT+CLICK the last contact in the range.

3. Click the DYMO LabelWriter button on the toolbar.

The DYMO LabelWriter dialog box is displayed.

The Outlook Add-In supports printing labels for the current contact, the currently selected contacts, all of the contacts in a speciﬁed folder, or all of the contacts in the Outlook database.

4. Click one of the following options in the Print Label For

box: Current Contact prints the currently selected contact’s

address. If you don’t select a speciﬁc contact before you start the Outlook Add-In, the ﬁrst contact listed in your current view is printed.

All Contacts prints the addresses of all the contacts stored in the Outlook database.

Current Selection prints the addresses of the currently selected contacts in Outlook.

All Contacts in Current Folder prints all of the contacts in the current selected folder, as well as the contacts in all the sub-folders in the current folder.

5. Click the desired label template from the Label

Templates box.

Chapter 6: Using LabelWriter with Other Applications

The Outlook Add-In ships with several pre-deﬁned label templates for address and shipping labels. The address labels include a ﬁeld for the recipient’s address. The shipping label templates also include a ﬁeld for your return address.

The Outlook Add-In uses label templates with the .LWA

extension. For a complete description of how templates are managed, please see .

You can change the type speciﬁcations and graphics that appear on the currently selected label template by clicking the Edit button, which appears beside the Label Template ﬁeld. "Editing the Label Templates" on page 37 describes how to modify the label templates using the Word Add-In. You can use these instructions as guidelines for modifying the label templates in the Outlook Add-In.

6. Click the desired ﬁelds from the Contact Format box.

The Outlook Add-In provides numerous options you can use to select how the data in your Outlook database is formatted and printed on your label. For example, if you choose Contact w/ Title Address, the name, title, and address of the selected contact(s) are printed. You can use this option to print address and shipping labels as well as name badges, ﬁle folder labels, and Rolodex labels or cards. You cannot change the ﬁelds the Outlook Add-In selects for printing.

Printing POSTNET Bar Codes

Checking the Recipient Address

7. Click Print Label to print your labels.

The DYMO LabelWriter dialog box also gives you the option of printing the POSTNET bar code on the label, either above or below the recipient address. The POSTNET bar code option only works on US addresses and should only be used for addresses with a complete nine-digit ZIP+4 code. You can choose to print the POSTNET bar code above or below the address or not to print it at all.

If the DYMO Address Fixer software has been installed on your system, you can check the recipient’s address against a database of US Addresses, correct an y mistakes, and add the complete nine-digit ZIP+4 code.

To check the address:

! Click the Check Address button.

AddressFixer is a separate utility. Please visit

www.dymo.com for more information.

Add-In for Palm Desktop

Installing the Palm Desktop Add-In

DYMO Label Software includes an add-in program that allows you to quickly print mailing labels and name badges directly from Palm Desktop. You access the add-in using the DYMO Label button installed on the Palm Desktop toolbar.

The Palm Desktop Add-In is normally installed at the same time that you install the main DYMO Label Software. If the Add-In is already installed, you will see a small LabelWriter button on the right side of the Palm Desktop toolbar.

If you don’t see this icon, you will need to reinstall your DYMO Label Software making sure that the Add-In for

Palm Desktop

When you reinstall the DYMO LabelWriter Software, all

box is checked.

Printing Labels from Palm Desktop

When you see the LabelWriter button in the main toolbar of Palm Desktop, you know the installation was a success.

You can use the Palm Desktop Add-In to print the addresses of one or more contacts in your Palm Address Book.

To print labels from Palm Desktop:

1. Click the Address button in the Palm toolbar or select

Address Book from the View menu to display the Palm

Address Book.

2. Click the DYMO LabelWriter button that was added to

the toolbar.

Chapter 6: Using LabelWriter with Other Applications

The DYMO LabelWriter dialog box is displayed.

The Palm Desktop Add-In supports printing labels for the current contact, the currently selected contacts, all of the contacts in a speciﬁed category , or all of the contacts in the Palm database.

3. Click one of the following options in the Print Label For

box:

Current Contact prints the currently selected contact’s address. If you don’t select a speciﬁc contact before you start the Palm Desktop Add-In, the ﬁrst contact listed in your current view is printed.

All Contacts prints the addresses of all the contacts stored in the Palm Address Book.

Current Selection prints the addresses of the currently selected contacts in Palm Address Book.

All Contacts in Current Category prints all of the contacts in the current selected category.

4. Click the desired label template from the Label

Templates box.

The Palm Desktop Add-In ships with several pre-deﬁned label templates for address and shipping labels. The address labels include a ﬁeld for the recipient’s address. The shipping label templates also include a ﬁeld for your return address.

Add-In for Palm Desktop

The Palm Desktop Add-In uses label templates with the

.LWA extension. For a complete description of how templates are managed, please see .

5. Click the desired ﬁelds from the Contact Format box.

The Palm Desktop Add-In provides numerous options you can use to select how the data in your Palm Address Book is formatted and printed on your label. For example, if you choose Contact w/ Title Address, the name, title, and address of the selected contact(s) are printed. You can use this option to print address and shipping labels as well as name badges, ﬁle folder labels, and Rolodex labels or cards. You cannot change the ﬁelds the Palm Desktop AddIn selects for printing.

Printing POSTNET Bar Codes

Checking the Recipient Address

6. Click Print Label to print your labels.

To check the address:

! Click the Check Address button.

AddressFixer is a separate utility. Please visit

www.dymo.com for more information.

Chapter 6: Using LabelWriter with Other Applications

Using the ACT! and GoldMine Add-Ins

DYMO Label Software includes add-ins for ACT! and GoldMine that enable you to print contact information for your contact databases onto labels. Once you install the add-in, you can quickly print address, shipping, ﬁle folder, and other labels for the current contact, the current lookup, or for all contacts in your database.

The Add-Ins are installed and managed from the Add-Ins menu in DYMO Label Software.

The complete instructions for installing and using these add-ins are not printed in this manual. Instead they are available in the on-line help ﬁle. To access these instructions, click the Help button on the Add-In Manager dialog box or click Contents from the Help menu.

Using the Database Add-In

DYMO Label Software includes a database add-in that enables you to print information from a variety of databases onto labels. Once you install the add-in, you can quickly print address, shipping, ﬁle folder, and other labels from the data in your database.

The database add-in is automatically installed when the DYMO Label Software is installed. You access the database add-in from the Software.

The complete instructions for using the database add-in are not printed in this manual. Instead, they are available in the on-line help. To access these instructions, click

Add-Ins menu in DYMO Label

Contents from the Help menu.

Using the LabelWriter Printer Driver to Print from Microsoft Word and Access

Using AddressFixer

There are times when you may want to print labels directly from another program to your LabelWriter, without using DYMO Label Software or the LabelWriter add-ins. One example could be if you maintain address lists within Microsoft Word or Access and want to print them all out on labels without moving the list over to the DYMO Label Software.

Printing labels directly from applications like these is quite easy because the LabelWriter printers come with standard Windows printer drivers that work with virtually any Windows application.

Detailed instructions on printing from Microsoft Word and Access can be found in the on-line help ﬁle. Even if you are using a different application program than Word or Access, reading the instructions in the Help ﬁle will help you understand how to use the LabelWriter printer driver and your favorite program.

With D YMO’ s AddressFixer, you can check the recipient’s address against a database of US addresses, correct any mistakes, and automatically add the complete nine-digit ZIP+4 code. AddressFixer corrects a single address at a time, so you can use it only when printing a label for the current contact. AddressFixer cannot check addresses when you print labels for multiple contacts.

AddressFixer is a separate utility. Please visit

www.dymo.com for more information.

Chapter 6: Using LabelWriter with Other Applications

Chapter 7

Maintenance and

Troubleshooting

This chapter describes how to take care of your LabelWriter and offers suggestions for identifying problems that can occur when you use the LabelWriter printers. If you can’t solve the problem, this chapter also describes how to contact DYMO for technical support.

Maintenance

Caring for Your LabelWriter

The section below describes how to care for your LabelWriter.

The LabelWriter printer is designed to give you long and trouble-free service, while requiring very little maintenance. You’ll get the best possible performance from your LabelWriter if you follow the setup instructions that appear in the Quick Start Card and the procedures described in this section.

You can easily clean your LabelWriter using just a few simple items, which are listed below.

! Lint-free cloth. ! Isopropyl alcohol, diluted dishwashing detergent, or

diluted glass cleaner. (If you use glass cleaner, make sure it does not contain ammonia.)

! Small, soft brush, such as a paint brush. ! LabelWriter cleaning card. One cleaning card (part

#60622) is included in your printer package. To purchase additional cleaning cards, visit www.dymo.com or call (800) 426-7827.

To keep your LabelWriter working properly, you should clean it from time to time. Dusting the outside of the printer occasionally will help keep foreign matter from getting inside the printer. Ho we v er, it is still a good idea to periodically perform some basic interior maintenance.

Chapter 7: Maintenance and Troubleshooting

To clean the exterior and interior of your printer:

1. Turn off the printer and disconnect the power cord.

2. Use the lint-free cloth to wipe the exterior of the printer.

Remove dirt and smudges with one of the cleaning solutions mentioned above.

3. Open the top cover.

4. Use a small, soft brush/cotton swab to whisk away paper

dust and other stray particles from the inside of the printer.

5. Remove the roll of labels to clean under the roll.

6. If you have a LabelWriter Cleaning card, follow the

instructions printed on its packaging and feed it through the printer mechanism.

7. Reconnect the power cord and turn on the printer.

8. Reload the roll of labels and close the top cover.

Troubleshooting

Performing a Printer Self-Test

The sections below describe how to identify and resolve printer problems. Additional troubleshooting steps may be found in the Help.

If you experience problems with broken characters or other print quality issues, you should perform a printer self-test. The self-test veriﬁes that all elements of the print head are in working condition.

To perform a self test:

1. Turn off the printer (using the switch on the back of the

printer).

2. Press and hold down the form-feed button.

3. Turn on the printer and then release the form-feed button.

Your LabelWriter will print vertical lines along the width of the printer. To change the test pattern being printed, press the form feed button.

4. Turn the printer off to stop the self-test and reset the

printer.

Technical Support

Contacting DYMO

Warranty

If you experience problems with the set up or use of your LabelWriter, carefully read this manual and consult the on-line help to make sure you have not missed something that is covered in the documentation.

If you cannot resolve your problem by consulting the documentation, you can obtain additional information and assistance from DYMO.

DYMO maintains an Internet Web site, www.dymo.com, that offers support for each LabelWriter printer.

DYMO’s technical support department is also available by phone and fax between 9 A.M. and 8 P.M. Eastern time.

Web site: www.dymo.com Phone: (203) 588-2500 Fax: (203) 588-2560

Visit the Support section of our Web site at www.dymo.com to contact us by e-mail.

DYMO warrants the LabelWriter against defects in materials and workmanship for a period of one (1) year from the date of original retail purchase. If DYMO receives notice of such defects during the warranty period, DYMO will, at its option, either repair or replace printers that prove to be defective.

Warranty Exclusions

Returning Your LabelWriter for Service

This warranty does not cover customer abuse or accidental damage. DYMO’s sole liability is limited to supplying the parts and labor required to restore the warranted product to its normal operating conditions. This warranty is in lieu of all other warranties, express or implied, and in no event is DYMO Corporation liable for consequential or incidental damage incurred by the user.

In order to claim warranty coverage, dated proof of purchase for the LabelWriter printer is required.

Please DO NOT send products to DYMO without first

obtaining a Return Authorization (RA) number. Packages shipped without an RA number will be

Chapter 7: Maintenance and Troubleshooting

returned to you. This applies to both warranty and outof-warranty repairs.

Obtaining an RA Number from DYMO

Shipping the Printer to DYMO

Contact DYMO’s technical support department at (203) 588-2500 between 9 A.M. and 8 P.M. Eastern time. A technical support specialist will ask you to describe the problem and provide the product’s serial number. Upon conﬁrmation of the defect, the service representative will fax a Return Authorization (RA) form to you to complete. Once the completed RA form is received by DYMO, an RA number will be issued to you.

The RA number must be clearly written on the side of the shipping container in which you return the LabelWriter. DYMO will not accept an y return without an RA# marked on the outside of the box. The product must be sent to us freight prepaid.

Send the product to DYMO’s repair center at:

DYMO Service Center

RA#xxxxx (place your RA# here)

83 Harvard Avenue Stamford, CT 06902-5506

DYMO will repair the defects covered under warranty at no charge in approximately three working days. DYMO will return the repaired product to you using an equivalent shipping method.

Out of Warranty Repairs

The original warranty on the printer remains – it does not restart from the repair date.

Repairs made to out-of-warranty printers are billable and will only be made after your authorization.

Appendix A

Networking the

LabelWriter

You can share a LabelWriter on a network just like most document printers.

Connecting to a LabelWriter Over a Windows Network

If the LabelWriter you want to use is connected to another computer on the network, you can conﬁgure other computers to use this printer (computers that use the shared LabelWriter are referred to as “clients”).

Before you conﬁgure clients to share a LabelWriter, make sure:

! The LabelWriter is properly installed on a PC on

the network (see the Quick Start Card for more information).

! The LabelWriter is conﬁgured as a Shared printer

(see your Windows documentation for information).

The steps below describe how to install the DYMO Label Software and printer dri ver on each client computer. Perform these steps for each of the clients that need to use the LabelWriter.

1. Insert the LabelWriter CD in the client

computer’s CD-ROM drive.

2. Click Start and then point to Run.

3. Enter D:\install and click OK.

Where D: is the drive where your CD is located.

Appendix A: Networking the LabelWriter

The DYMO LabelWriter Installer startup screen is displayed.

4. Click Install and follow the instructions which guide you

through the installation process.

5. When prompted for the network printer location, click the

Browse button. A dialog box appears.

6. Click the computer to which the LabelWriter is connected;

then click the shared LabelWriter.

7. Click OK and follow the instructions to ﬁnish the DYMO

LabelWriter Software installation.

Labels & Accessories

This appendix describes the various types of labels and accessories that you can use with your LabelWriter.

Labels

DYMO offers dozens of labels for addressing, shipping, ﬁle folders, media, name badges, and much more. A complete listing can be found in the label catalog that was supplied with this printer and at www.dymo.com.

Custom Labels DYMO also offers several ways to customize

your LabelWriter labels. First, you can order labels preprinted with text or graphics in any color. A good example is Shipping labels preprinted with your return address and logo to match your corporate letterhead.

Second, labels are available in custom sizes.

Finally, labels are available with special adhesives.

Appendix B: Labels & Accessories

You can obtain details on our custom label program as follows:

! Click Start and then point to Programs > DYMO Label

> Internet Shortcuts > Custom Preprinted Labels.

! Call the custom label Sales department at 800-426-7827

extension 9153.

Accessories

Parallel Port Adapters

You can easily connect the LabelWriter printers to standard parallel (LPT) ports using one of the following parallel port adapters.

! Order part #60616 for the adapter compatible with the

LabelWriter EL40 and EL60.

! Order part #60617 for the adapter compatible with the

LabelWriter 300, 330, 330 Turbo, and Turbo.

Spare Parts Here is a list of the most commonly requested parts for the

LabelWriter EL40, EL60, Turbo, 300, 330, and 330 Turbo printers.

Description Part #

Adjustable Label Spool (only available in gray)

PC Serial Cable 90159 Power Cable 90415 USB Cable 90629

To order any of the parts or accessories:

! Go to www.dymo.com and click Accessories from the

links on the left.

! Contact Sales at 800-426-7827.

91013

Appendix C

Technical Specifications

Printer Specifications

Print Method Direct Thermal

Print Resolution

EL40, EL60, Turbo

300, 330, 330 Turbo

Print Speed*

EL40, EL60

300, 330

330 Turbo, Turbo

*for standard 4-line address

Maximum Print Width

300, EL40

330, 330 Turbo,

EL60, Turbo

Maximum Media Width 2.44" (62mm) in all printers Maximum Label Length User-deﬁnable

Maximum Paper Handling

Dual Interface Bi-directional, serial RS232

203 dots per inch 300 dots per inch

12 labels per minute 16 labels per minute 30 labels per minute

1.57" (40mm)

2.25" (56mm)

300 feet of thermal paper; 1200" of labels

USB Spec 1.1 protocol

Serial Printer Settings

EL40, EL60

300, 330,

330 Turbo, Turbo

Dimensions 4 7/8" x 5 3/4" x 7 1/4"

Weight 1 1/4 pounds

19,200 baud, 8 data bits, no parity, hardware handshaking

115,200 baud, 8 data bits, no parity, hardware handshaking

(WHD)

Appendix C: Technical Specifications

Average Print Head Life 2,000,000 linear inches (over

Power Requirements 100-240V ~ 850mA 47-63

Regulatory Approvals

Warranty One Y ear Limited

EL40, EL60

300, 330,

330 Turbo, Turbo

31 miles)

Hz, Class II The LabelWriter printer’s

internal power supply allows you to use it Worldwide with an appropriate adapter.

CE, FCC, CSA, TUV, C-Tick, and GS

CE, FCC, cTUVus, GS and C-Tick

LabelWriter Developer Information

DYMO provides various types of information designed to help developers create products that work with the LabelWriter printers and DYMO Label Software. Below are some notes for those interested in developing products that work with LabelWriter printers.

1. Keep in mind that LabelWriter printers use standard

printer drivers. Therefore, printing to a LabelWriter is no different than printing on a laser printer, except that the pages are smaller.

2. In cases where you want to automate printing and take

advantage of the label printing power built into DYMO Label Software, a Software Developer’s Kit (SDK) is included in your LabelWriter CD. The SDK provides OLE, direct DLL calls, and Dynamic Data Exchange (DDE) interfaces. For more information, visit www.dymo.com/developers.

3. You can check the Developer’s forum on the DYMO Web

site at www.dymo.com/developers for the latest news. Also, you can join the Developer’s mailing list to obtain developer-speciﬁc news and announcements.

Index

Access 49 accessories 58 ACT! Add-In 48 address objects 14

placing new 17 AddressFixer 49 Advanced options 19 Always Start With This Template 33

bar code objects 15

placing new 17 bounding box 18

Check Address 26 checking the recipient address

Palm Desktop Add-In 47

Word Add-In 37, 44 Clipart Directory 33 Codabar 15 Code 128 15 Code 39 15 contact managers

ACT! 48

GoldMine 48 counter objects 15

placing new 17 Creating a New List 27

Database Add-In 48 date-time objects 15

placing new 17 default

clipart directory 33

directories 33

label file directory 33

label list directory 33

logo file 29

return address 29 Default Logo File 6, 29 Default Number of Copies 31

Default Return Address 6, 29 deleting objects 20 design toolbar 16 designer 16 developer information 60 DYMO Label Software

starting 6 using with other programs 35 using with Outlook 40 using with Palm Desktop 45

EAN 8/13 15 Enable Quick Print from System Tray 32 English (units) 30 Exporting Data 28

GoldMine Add-In 48 graphic objects 14

placing new 17

help 3, 53 horizontal line objects 14

placing new 17

Importing data 27 inches 30 installation

Outlook Add-In 35, 41

Palm Desktop Add-In 45 Interleaved 2 of 5 15 Internet Postage 28 Internet shortcuts 3 ITF-14 15

Label Designer 13

starting 16 Label File Directory 33 Label List Directory 33

Index

label templates 13

opening 6 saving 12

labels 13

custom 57 opening 16 ordering 57 printing 11 saving 20 shelf life 2 storage 2

LabelWriter

connecting to a network 55 service 53

taking care of 51 line objects 14 List Manager

displaying 25

exporting information from 28

importing information into 27

opening files 27

printing entries 26

main toolbar 16 Metric 30 Microsoft

Access 49

Outlook 40

Word 49 Minimize to System Tray 32

naming objects 17 network connections 55

Object Properties 18, 19 Object Properties dialog box 18 objects

about 13

address 14

bar code 15

counter 15

date-time 15 deleting 20 graphic 14 horizontal line 14 naming 17 placing new 17 rectangle 15 resizing 19 rotating 20 text 13

vertical line 14 Open Last Saved File 33 opening

label files 16

label templates 6

List Manager files 27 Optimize Printing 31 Outlook Add-In 40

Palm Desktop Add-In 45 parallel port adapter 58 parts 58 Paste Button Automatically Prints 32 placing new objects on labels 17 printer

maintenance 51

self-test 52

service 53

specifications 59

testing 52 printing

automatically after pasting 32

from List Manager 26

from other programs 49

labels 11 Printing Internet Postage 28 Printing POSTNET bar codes 14, 31

Outlook Add-In 44

Palm Desktop Add-In 47

Word Add-In 37

rectangle objects 15

placing new 17

Index

save file prompt 32 saving

label files 20

label templates 12 self-test 52 service 53 Show Print Progress Dialog 30 Show Rulers 30 Show Shadows 30 start-up label file 33 storing labels 2 Supplied Templates 22 Suppress “Save File” Prompt 32

technical support 53 Template Manager 21 Template Manager dialog box 22 templates

creating new 22

editing existing 23

opening 6

saving 12 text objects 13

placing new 17 thermal printing 1 troubleshooting 52

variable

objects 25

text objects 25 variable objects 14 vertical line objects 14

placing new 17

warranty 53 Word 49

units of measure 30 UPC A/E 15 Use POSTNET Bar Codes for 9-Digit ZIP Codes Only 31 User Information 29

Index

DYMO LabelWriter User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Declaration of Conformity

CE Certification

Copyright

Trademarks

Features

Introduction

Software

Hardware

Labels

Registering the Software

Help and Internet Shortcuts

Getting Started

DYMO Label Window

Creating Your Own Label

Choose a Template

Changing the Graphic

Changing the Return Address

Changing the Recipient Address

Changing the Font

Printing the Label

Saving the Label as a Template

Using the Label Designer

Object Definitions

Text The text object is useful for displaying information that

Address Address objects are designed to display addresses. They

Graphic The graphic object enables you to add your company logo

Lines You can use horizontal and vertical line objects to improve

Rectangle Rectangle objects, like line objects, are primarily design

Bar Code Bar code objects display and print bar codes on your

Counter You can use counter objects to automatically number a

Date-Time You can use date-time objects to stamp the current date

Starting the Designer

Creating a New Label File

Opening an Existing Label File

Adding an Object

Defining an Object’s Name

Moving and Resizing Objects

Moving Objects

Moving an Object to a Precise Location

Resizing Objects

Resizing an Object Using the Mouse

Precisely Resizing Objects

About Unprintable Areas on Labels

Rotating Objects

Deleting Objects

Saving Your Label to a File

Using the Template Manager

Creating a New Template

Editing an Existing Template

Using The List Manager

Using the Check Address Option

Rotating Names in Address Lists

Printing an Entry

Creating a New List

Opening an Address or Data List

Importing Addresses or Data Into List Manager

Exporting Data from List Manager

Printing Internet Postage

Setting Preferences

The User Information options are described below.

Default Return Address

Default Logo File If you use a certain graphic over and over (such as your

The General Settings options are described below.

Display Rulers Select Display Rulers to display horizontal and vertical

rulers next to the label. The rulers are in inches or millimeters, depending on the Units of Measure you have chosen. To remove the rulers, uncheck this option.

Show Shadows Select Show Shadows to display a shadow around the

Show Print Progress Dialog

Functional Settings

Use POSTNET Bar Codes for 9 Digit ZIP Codes

Optimize Graphic & Bar Code Printing for Best Quality

Default Number of Copies

Minimize to System Tray

Enable Quick Print from System Tray

Suppress “Save File” Prompt

Directories

Start Program in System Tray