DYMO LabelWriter User's Guide

Declaration of Conformity

DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 Phone: (203) 355-9000 Fax: (203) 355-9090

Equipment Information Description: Direct Thermal Printer Models: LabelWriter 300 (90791), 330 (90792), 330 Turbo (90793), EL40 (90644), EL60 (90645), Turbo (90737)

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC (Federal Communications Committee) rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try correcting the interference by one or more of the following measures:

Reorient the receiving antenna.

Increase the separation between the equipment and the receiver.

Connect the equipment to an outlet on a circuit different from that to which the receiver is connected.

Use shielded cables to connect this device to computers.

Consult the dealer or an experienced radio/TV technician for help.

You may ﬁnd helpful the following booklet, prepared by the FCC: Interference Handbook. This booklet is available from the U.S. Government Printing Ofﬁce, Superintendant of Documents, Washington, DC 20402-9325.

WARNING: Changes or modifications to this unit not

expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment and void the manufacturer’s warranty.

CE Certification

Copyright

Trademarks

This device has been tested and complies with the requirements of:

The EMC Directive EN55022: Radiated and Conducted Emissions B EN50082-1: Generic Immunity ESD, RF, and Transient

Susceptibility and Low Voltage Directive Product Safety EN60950

LabelWriter is a registered trademark of DYMO Corporation. DYMO is a registered trademark of Esselte Corporation. All other trademarks are properties of their respective holders.

Contents

Introduction

Chapter 1

Getting Started

Chapter 2

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Features Registering the Software Help and Internet Shortcuts

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DYMO Label Window Creating Your Own Label

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Using the Label Designer

Object Definitions Starting the Designer Creating a New Label File Opening an Existing Label File Adding an Object Moving and Resizing Objects Saving Your Label to a File

Chapter 3

Working with Templates

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Using the Template Manager Creating a New Template Editing an Existing Template

Chapter 4

Using The List Manager

Chapter 5

Setting Preferences

User Information General Settings Functional Settings Directories

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iii

Chapter 6

Using LabelWriter with Other Applications

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Add-In for Microsoft Word Add-In for Microsoft Outlook

Chapter 7

Add-In for Palm Desktop Using the ACT! and GoldMine Add-Ins Using the Database Add-In Using the LabelWriter Printer Driver to Print from Microsoft Word and Access Using AddressFixer

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Maintenance and Troubleshooting

Maintenance Troubleshooting Technical Support Warranty

Appendix A

Networking the LabelWriter

Connecting to a LabelWriter Over a Windows Network Other Networking Solutions

Appendix B

Labels & Accessories

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Labels

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Accessories

Appendix C

Technical Specifications

Printer Specifications LabelWriter Developer Information

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Features

Introduction

Congratulations on purchasing the DYMO LabelWriter. After a short time, you will realize how many of your daily tasks will be simplified by using the DYMO LabelWriter.

Your LabelWriter will help you label file folders, diskettes, video cassettes, mail packages, name tags, and print Internet postage. With a little imagination, you will think of hundreds of ways to use the LabelWriter to make your job easier and more efficient.

Software

Hardware

The DYMO Label Software includes many features that make it flexible and easy to use. You can set your default return address so that you do not have to enter your address every time you print a label. You can import graphics to use with your labels, and select a default logo file so you don’t need to import your logo each time you create a new label. Of course, you can easily override these default values at any time.

DYMO is integrated into Microsoft® Word, Outlook®, Palm™ Desktop, GoldMine®, and ACT!™ software. Other popular software vendors, such as TeleMagic® and CardScan™, have also integrated printing with the LabelWriter into their software.

Your LabelWriter printer does not use toner, ink cartridges, or a ribbon to print. The LabelWriter uses advanced print on specially treated labels.

thermal

printing technology to

Introduction

Thermal printing is based on the principle of heat transfer from the thermal print head inside the LabelWriter printer to the label. A row of miniature heating elements on the print head is pressed against the thermal labels. As a specific element generates heat, a thermal reaction takes place at that point on the label and the label becomes discolored.

Labels

The only supplies you will ever need for this printer are the labels. We recommend you only use DYMO brand labels.

How long your labels will last depends on how the labels are used. Thermal labels are susceptible to fading in two ways:

Exposure to direct sunlight or ﬂuorescent light for an extended period of time will cause fading.

Contact with plasticizers (for example labels placed on plastic ring binders) will cause fading.

In the original packaging, the label shelf life is 18 months. When used for short-term applications (envelopes, packages, etc.), fading has never been reported as a problem. When used to label files in a file cabinet, fading is very gradual over many years. When applied to the edge of a notebook that is then placed on a shelf in the sun, fading begins within a few months.

When not in use, keep the labels stored in a cool dry place and in the black bag in which they were shipped to prolong label life.

Registering the Software

The first time you start the DYMO Label Software application, you will be asked to register the software. If you choose not to register the software at this time you will be prompted the next four times you start the program. You can register the software at any time by selecting

menu.

from the

Help

Help and Internet Shortcuts

To register the software:

Complete at least the required ﬁelds of the registration form.

Choose to register over the Internet or print the registration form for mail or fax registration.

If you choose to register over the Internet, wait a few seconds while your information is transmitted to DYMO.

To register by mail or fax, print the completed registration form, and mail or fax the form to the location given on the form.

Help and Internet Shortcuts

Before making labels you should be aware of the various help resources available to you. DYMO Label Software comes with extensive Help. At times in this manual, you will be directed to the Help for more detailed discussion or instructions on various topics.

To access the Help:

1. Click on the Start button, point to Programs >

DYMO Label and then click Help with DYMO Label Software.

2. Select the topic you want to read.

Help can also be accessed within DYMO Label Software using the Help menu item or by pressing F1 in most windows and dialog boxes for context-sensitive help.

Introduction

The DYMO Label menu also includes Internet Shortcuts that access specific areas of the

DYMO Web site, including label ordering, technical support, and more.

These shortcuts are also available from the Help menu in DYMO Label Software.

Chapter 1

Getting Started

DYMO Label Software is a general-purpose label printing program that is speciﬁcally designed to help you get the most out of your LabelWriter printer. The program includes:

! Many ready-to-use templates for common labels. ! A built-in Designer you can use to create your own

templates.

! A built-in List Manager that lets you save addresses or

other types of lists.

! Add-ins to print directly from Microsoft Word, Outlook,

Palm Desktop, ACT!, and GoldMine. Many of DYMO's partners have also integrated label printing into their software including CardScan, TeleMagic and eGrabber's add-in for Quick Books®.

This chapter will introduce the DYMO Label Software features and show you how to customize a label template.

DYMO Label Window

The following ﬁgure introduces the features av ailable from the DYMO Label Software main window.

Chapter 1: Getting Started

The ﬁrst time you open DYMO Label Software, you are prompted to register the software. You are also asked to enter your return address and select a default logo. See "User Information" on page 29 for instructions on how to deﬁne your return address and select a default logo ﬁle.

Creating Your Own Label

Choose a Template

This tutorial guides you through the steps necessary to create, print, and save a customized label. The best way to start is to learn how to modify one of the label templates included with the software. In this tutorial, you will customize a shipping label.

You can only print this shipping label on wide print-head

printers. Although the LabelWriter EL40 and LabelWriter 300 cannot print this shipping label, we recommend that you follow along. This tutorial will give you valuable information on how to access the various text and design objects and change their attributes.

The ﬁrst step is to choose a label template as the basis for your new label.

1. Click the Start button, point to Programs > DYMO

Label, and then click DYMO Label to start the software.

The DYMO Label window is displayed containing a blank label.

2. In the Label Templates box, select the Shipping with

graphic (30256) template.

Creating Your Own Label

The 30256 label is shipped with the EL60, Turbo, 330,

and 330 Turbo model printers. If you have an EL40 or 300 model printer, select this label anyway, and follow along with the exercise.

Notice that all templates are listed with the label type ﬁrst, then any important objects on the template, and ﬁnally the part number of the label.

The Shipping with graphic (30256) template is displayed.

Changing the Graphic

The next step in this tutorial is to customize the graphic. As you will see, to modify an object’s attributes, you simply click the object. A dialog box appears that you can use to change the object’s attributes.

To change the logo:

1. Click the telephone graphic that appears on the label.

The Graphic Settings dialog box appears.

2. Click the File option under Select Image Source.

Chapter 1: Getting Started

The Insert Image button changes to read Select File.

3. Click Select File.

The File open dialog box is displayed listing the contents of the default clipart directory which contains the Business, Miscellaneous, and Sign folders.

4. Select the Miscellaneous folder and click Open.

The contents of the Miscellaneous folder are displayed.

5. Select the Comput1.bmp ﬁle.

A preview showing the contents of the Comput1.bmp graphic ﬁle is displayed.

6. Click the Open button.

The Comput1.bmp graphic is displayed in the Graphic Settings dialog box.

7. Click OK.

The computer graphic is displayed on the label replacing the telephone graphic.

Creating Your Own Label

Changing the Return Address

Next, you change the return address. To enter the return address:

1. Click the text in the label’s upper-right corner.

The Text Settings dialog box is displayed.

2. Type the following text:

CompuDoctor’s Fix It Service 1234 Hardware Way Livermore, CA 94550

3. Click OK.

Changing the Recipient Address

The return address is displayed on the label.

Next, you enter DYMO’s address as the recipient. To enter the recipient’s address:

1. Position the arrow pointer over the address object.

Chapter 1: Getting Started

To help you identify objects, the program displays a hint when you position the pointer over an object.

2. Click the address object.

The Address Settings dialog box is displayed.

Changing the Font

3. Type the following address into the Address Settings

dialog box: DYMO Corporation

44 Commerce Road Stamford, CT 06902-4561

4. Click OK.

You may want to modify the font used for the recipient address or return address. You can use the same font for all the lines in your address or make the ﬁrst line different from the rest. For this tutorial, you’ll use the same font for all the lines.

Creating Your Own Label

To change the font for the address:

1. Click the recipient address object.

The Address Settings dialog box is displayed.

2. Click the Font button and select All Lines from the drop-

down menu. The Font dialog box is displayed.

3. If Arial is not selected, select Arial from the Font list and

Bold from the Font Style list.

4. Click OK to close the Font dialog box.

5. Click OK to close the Address Settings dialog box.

The address is now formatted with Arial Bold type on the label. Also, a POSTNET bar code encoding the address appears above the address.

Printing the Label

Now that you have customized the label, you are ready to print.

You can only print this shipping label on EL60, Turbo,

330, and 330 Turbo printers. If you have an EL40 or 300 printer, skip this section.

Before you print the label, make sure:

! The LabelWriter printer is connected to your computer

and turned on.

! You have properly loaded shipping labels in the printer.

If necessary, see the Quick Start Card for information on how to set up your printer.

To print the label:

! Click the Print button on the Main toolbar.

Chapter 1: Getting Started

Saving the Label as a Template

Now that you have created your shipping label, you can save it as a label template. Labels saved as template ﬁles will automatically appear in the Label Templates drop- down list.

To save the label as a label template:

1. Click the Save button on the Main toolbar.

The Save File dialog box is displayed. By default, LabelWriter Templates (*.LWT) is selected as the ﬁle type.

2. Type the name MyShip in the File name box and click

Save.

Notice that your new label template, MyShip, is added to the top of the Label Templates list as the most recently used template and also alphabetically in the template list below.

To use a template ﬁle you created, simply choose it from the Label Templates list and the label template is displayed with all the information you placed on the template.

To access your label templates from the Label Templates

list, you must store them in the label file directory. A default Label Files directory is created for you, under the DYMO Label installation folder, when you first install the software.

Now that you can open, edit, print, and save a shipping label, you are ready to use and/or modify most other label templates. Note that there are several different methods of saving your changes. In this tutorial you saved your label as a template and it will appear in the Label Template drop-down list. You can also save your label to a ﬁle. See "Saving Your Label to a File" on page 20 for more information on this option.

Chapter 2

Using the Label Designer

DYMO Label Software allows you to easily design labels for your speciﬁc needs using a simple-to-use Label Designer. You can also modify any of the label templates included with the software.

The Label Designer allows you to change the appearance and content of labels. You can add or modify text (including addresses), bar codes, sequential numbers, date-time stamps, lines, and rectangles. The following are examples of custom label designs.

Object Definitions

A label created in DYMO Label Software can contain various text and design objects. Each object has certain attributes, such as: size, position, font, etc. You can edit an object’s attributes, simply by clicking the object (or double-clicking if the Designer is active). You can then select the attributes that you want in the dialog box that is displayed. For more information on modifying object attributes, see the Help.

Below you will ﬁnd a description of each of the objects available in DYMO Label Software.

Text The text object is useful for displaying information that

remains unchanged every time you print a new label (for example, “Hello my name is” on name badges or your return address on shipping labels). By deﬁning the text you are using as a preference setting and then copying the text into text objects, you are able to print labels with

Chapter 2: Using the Label Designer

information on them that is static. (See "Default Return Address" on page 29.)

For conv enience, D YMO Label Software includes a b utton to quickly insert the return address you entered when you ﬁrst ran the program. T e xt objects can also be used for te xt that changes from label to label. This is useful for part numbers, book titles, and many other non-address items you might save in the List Manager. For more information on variable text, see the Help.

Address Address objects are designed to display addresses. They

are similar to text objects, but are designed to print information that changes with each label printed, such as names and addresses. Address objects can also display POSTNET bar codes. You can change the font settings (font, size, style, and so on) for text in address objects and control the text’ s position. D YMO Label Software also lets you apply special effects to the text.

Graphic The graphic object enables you to add your company logo

and other favorite graphics to labels. Y ou can import man y popular graphic formats, position them anywhere on the label, resize them, and even specify one as the default graphic. You can also copy a graphic from a graphics application (such as Microsoft Paint or CorelDRAW) and then paste it into DYMO Label Software. Y ou can import a graphic directly from a ﬁle or capture an image from a video device connected to your computer. After you insert a graphic, you can add a border of a speciﬁed size and color around the object.

If you defined a default logo file, the graphic file you

specified is displayed in any new graphic objects you place. See "Default Logo File" on page 29 for information about defining a default logo file.

Lines You can use horizontal and vertical line objects to improve

a label’s appearance. Horizontal lines also function well as visual dividers on labels (for example, between the sender and recipient’s address on shipping labels). You can specify various shades of gray and the thickness of the lines. You can also hide lines that appear on labels.

Object Definitions

Rectangle Rectangle objects, like line objects, are primarily design

elements you can use to enhance a label’s appearance. Rectangles can be used to create borders around objects. You can specify shades of gray to ﬁll the rectangle. You can also specify the thickness of the rectangle border.

Bar Code Bar code objects display and print bar codes on your

labels. You can use bar code objects to display ﬁxed information that you enter or variable information obtained from another object. When you link a bar code object to another object, the bar code object encodes the information contained in the linked object. Furthermore, if you change the information in the linked object, the program automatically updates the bar code object to encode the new information.

For example, you may want to link the bar code object to a part number text object on a label. When you update the part number text object on the label, the bar code object is automatically updated.

You can choose from many standard bar code symbologies including Code 39, Code 128, Codabar, UPC A/E, EAN 8/ 13, ITF-14 and Interleaved 2 of 5 bar codes.You can choose to include or exclude human readable text (alphanumeric information) and specify the font settings for the text. You can also select the bar code size and position.

Counter You can use counter objects to automatically number a

series of labels. For example, you could use a counter object to automatically serialize a bunch of rafﬂe tickets. You can also specify text you want to appear in front and behind the counter (for example, “Disk # of ten”), as well as the starting number and the increments for counting (1,10,100, and so on). DYMO Label Software will also let you specify the font settings for the counter information, as well as other attributes.

Date-Time You can use date-time objects to stamp the current date

and/or time on labels using any one of a number of predeﬁned formats. As with counter objects, you can specify the text you want to appear in front of and/or behind the date-time (for example, “Today’s date is”). DYMO Label Software offers a variety of date formats,

Chapter 2: Using the Label Designer

including European formats. You can include or exclude the time and use the 24-hour time format (13:00, 22:00, and so on). You can control the font settings and other attributes for the date-time information.

Starting the Designer

Creating a New Label File

When the Label Designer is active, the Design toolbar is displayed below the Main toolbar.

Main Toolbar

Design T oolbar

In addition, the mouse pointer displays as a pencil object. You can start the Label Designer in several ways:

! Open a new or existing Label ﬁle. ! Click the Open Label Designer button on the Main

toolbar

! Click View Design Toolbar from the Edit menu.

DYMO Label Software includes a blank label template for every type of av ailable label. When you create a ne w label, you select one of these blank labels as a starting point.

To create a new label:

1. On the File menu, click New Label.

The New Label dialog box is displayed.

2. Select a label from the list that most closely matches the

label you wish to create and click OK.

Opening an Existing Label File

The blank label opens in the window and the Design toolbar is displayed below the main toolbar.

Whenever you want to use a label ﬁle you have saved to disk, you simply open it. For convenience, the last four saved label ﬁles appear at the bottom of the File menu. You can then print the label as is, or modify it to suit your needs.

To open an existing label ﬁle:

1. On the File menu, click Open or click the Open button.

Adding an Object

The Open File dialog box is displayed.

2. Select the ﬁle you wish to open and click Open.

The label opens in the window and the Design toolbar is displayed below the Main toolbar.

Adding an Object

When you place a new object on a label, the new object displays certain default settings. For example, new address and text objects display text describing how to modify the objects.

Although the various types of objects are quite different, the steps for placing all the objects on a label are nearly identical. The only difference is the tool button you select from the Design toolbar to place the desired object.

To add an object:

1. Click object that you wish to add on the Design toolbar.

2. Place the object where you want it on the label using the

cursor. If you select one of the object tool buttons, and then

change your mind about placing the object, click the Cancel/Select Object button on the Design toolbar. This cancels object placement.

If you defined a default logo file, the graphic file you

specified appears in all new graphic objects you place. See"Default Logo File" on page 29 for information about defining a default logo file.

Defining an Object’s Name

The program automatically assigns default names to the objects you place on labels. The default names reﬂect the object’s type. F or example, ne w address objects are named Address. The name appears in the hint when you place the pointer over an object. Also, you can select objects by name for certain DYMO Label Software features (for example, when you link bar codes to objects and when you need to select the object into which you want to paste text).

You can change the names of objects to make it easier to identify speciﬁc objects.

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