DYMO LabelManager 400 User's Guide

© DYMO Corporation 2003

Stamford, CT 06902 in the USA

Electronic

Labelmaker

Instructions for Use

Etiqueteuse

Electronique

Guide D‘Utilisation

Máquina de

Rotular Electrónica

Instrucciones

www.dymo.com

MX

CAN

US

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= 6 mm
1/8"
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9/12 mm
3/8", 1/2"
=

19/24 mm

3/4", 1"

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This product is CE marked in accordance with the EMC directive and the low voltage directive and is designed
to conform with the following international standards:
Safety – EN 60950, IEC 950, UL 1950
EMC emissions – EN 55022 Class B, CIS PR22 Class B,

FCC pt15 Sub pt B Class B

EMC immunity – EN50082-1, IEC801-2 & IEC801-3

Although unlikely, it is possible that abnormal behavior may result from electrostatic discharges. In such cases, should normal
operation not resume, follow the relevant procedure as detailed in the trouble-shooting section: No response to keys.
The user should avoid directly touching the thermal print head.

Esselte is an ISO 14000 registered company. Plastic components of this printer have been marked to enable final disposal in a
manner that is sensitive to the environment.

What the DYMO LabelMANAGER
400 can do for you

On its own
You can use the LabelMANAGER 400 as a stand-alone
label printer to produce a wide range of high-quality
labels in different sizes and styles.

With your PC
You can also link the LabelMANAGER 400 to your PC, and
use the specially-designed software to add text and pic­tures to create your labels. Store them on your PC, and
print them on the LabelMANAGER 400.

The LabelMANAGER 400 can print on colored and trans­parent plastic tapes, plastic tapes with a permanent adhe­sive and flexible nylon tapes. See the list of DYMO D1
cassettes available at the end of this guide.

How to use your DYMO
LabelMANAGER 400

Getting started: your first label in 5 easy steps

EITHER: use a DYMO power supply (not included)

Connect the adapter plug into the LM400 (fig A1) and plug
into the wall outlet.

OR: insert the batteries

- Remove the battery cover (Fig B1)

- Insert six size AA alkaline batteries (Fig B2), observing
the polarity markings, and close the cover.

- Remove batteries if the LabelMANAGER is to be unused
for an extended period of time.

Press the buttons (fig C1) to open the cassette door.
Switch the tape width setting to the correct width (fig D1).
Insert cassette (fig D2) and gently press on the center of the
cassette until it clicks into place (fig E1).
Check the cassette is correctly positioned before closing the
cassette door.

Press the red button to switch on.

Note: when using batteries, the LabelMANAGER switches off
automatically after 2 minutes if no keys are pressed. When
using an adapter, the LabelMANAGER will display the current
date and time after 2 minutes if no keys are pressed.

Type a simple label to try the machine. Learn more about
formatting in the following pages.

Press to print your label. The LabelMANAGER 400 cuts
the label automatically.

Congratulations! You’ve just printed your first label!

Settings

You will need to set or select a number of settings on your
LabelMANAGER 400. You can change them by pressing
SETTINGS

(

+ ). Scroll down the following list

of options:

LANGUAGE
DATE
DATE FORMAT
TIME
TIME FORMAT
TAB LENGTH
UNITS
PRINT CONTRAST

Language

Press SETTINGS

(

+ ) and scroll to the
LANGUAGE option using the P or H keys, then press .
A list of 21 languages will appear. Select the language you
require using the P or H keys, then press .

Note: When you use your LabelMANAGER 400 for the first
time, the factory set language will be “OFF”.
Setting the language ensures you have fast access to the
extra accented characters or currency symbols you need in
your language. It will also specify the language in which
error messages appear on the display. Note that the starting
point for the list of languages depends on the keyboard model.

Date

Press SETTINGS

(

+ ) and scroll to the DATE
option using the P or H keys, then press .
A date will appear on the screen:

Enter the current date with 8 keystrokes of the number keys.

Date format

Press SETTINGS

(

+ ) and scroll to the DATE
FORMAT option using the P or H keys.
Press , and a number of different formats to display and
print the date will appear.
You can choose a range of different settings for the date.
The month can appear in text or as a number, and you can
choose European or US date formats.
Select the format you require using the P or H keys, then

to select.

Cancel

04/19/2003

Cancel

Cancel

Cancel

Step Five - Print your label

Step Four - type a label

Step Three - switch on

Step Two - insert the cassette

Step One

3

US

• The month’s name will appear in the language you have
selected.

• When a date is placed within a label, the label will auto­matically print the date in the format you have selected
in Display Date.

Setting the time

Press SETTINGS

(

+ ) and scroll to the
TIME option using the P or H keys.
Press , and time will appear on the screen:

11:35

Enter the time using the number keys, and press .

Select AM or PM using P or H (this option only appears if
12-hour display has been selected in the TIME FORMAT
option).

Time format

Press SETTINGS

(

+ )and scroll to the TIME
FORMAT option using the P or H keys.
Press , and you can choose between 12-hour or 24-hour
format for the time:

12hour 24hour

Select one of the two by pressing Q or R , and confirm by
pressing .

Setting tab length

Scroll to the TAB LENGTH option in the SETTINGS

(

+ ) menu using the P or H keys, then press .

The previous setting appears (or the default setting of 2”).
You can change the settings in two ways:

• Use the P or H keys to move the settings up or down by

0.04”;

or

• Key in the numbers in three positions.
For instance, for 25mm, key in 025; or for 1” key in 01.0

Press to confirm your selection.
To learn about using tabs, turn to page 7.

Units

The standard unit of measurement is inches. You can
change to mm if you wish.
Push SETTINGS

(

+ ) and scroll to the UNITS

option using the P or H keys, then press .

appears on the display
Toggle between the two using Q or R , then press to
select.

Print contrast

This function enables you to adjust the print quality under
extreme temperature conditions.
Push SETTINGS

(

+ ) and scroll to the PRINT
CONTRAST option using the P or H keys, then press .
A choice of contrast settings will appear on the display:

You can select by using the P or H keys. Press to con­firm your selection.

Typing labels

The DYMO LabelMANAGER 400 looks familiar: it has the
same layout as a computer keyboard to make typing
labels easy.

Typing normal characters: just like a computer keyboard
You can type in upper case by pressing . The icon at
the bottom left of the display will show .
Press again to drop to lower case, and the icon will
disappear.

If you make a mistake, press and the cursor will delete
the character on the left of the current cursor position, and
will move one place to the left.

The key inserts a blank space within your label.

Extra characters

The LabelMANAGER 400 also stores a large number of extra
characters (such as other letters or accented letters). If you
tap the same key repeatedly within a short time, you can
scroll through a sequence of characters based on that letter.
For example, pressing the E key repeatedly in the French­language version will scroll through e - é - è - ê. If you wait
one second, the character will be selected, and the cursor
will move on to the next position.
You can indicate another letter than the E. We will complete
the list of accented characters for that letter in your language.

Example:

Type a twice, and the letter à appears. If you tap the key
again within one second, á will appear. Pause for a sec­ond, and the letter á will be selected, and the cursor will

move on to the next position.
For rapid entry of double letters like oo, you can use the R
key to advance the cursor, so you don’t have to wait.

Currency symbols

The currency key $ to scroll through a number of currency
symbols: $ - ¢ - ¥ -

ee

- £.

The order these symbols appear depends on the keyboard
version and language you have selected.

SPACE

Delete

CAPS

CAPS

inch mm

Cancel

Cancel

Cancel

Cancel

4

Cancel

Graphic symbols

The LabelMANAGER 400 also stores 163 graphic symbols.
To insert a symbol, press . You can then scroll left and
right, up and down through the rows or columns of the
symbol chart, using the navigation key. On the right of the
display, you will see the coordinates of the symbol currently
selected (e.g. A2, F5). The display will also show you an
enlarged version of your symbol. Press to insert your
selected symbol.
When you look at the text of your label on the display, a
generic icon representing all symbols will appear on the dis­play in the place you inserted it. When you place your cursor
under the symbol (using the Q and R keys), the actual sym­bol will appear in a large format for about a second.

Inserting date or time

With the and TIME keys you can insert the date or time
into a label. You can choose the date or time printed on the
label (dynamic format), or the date or time to cr

eate the

label.

• Press the button once, and a date icon will appear
in the display. This means that the label - even if saved ­will always print the cur

rent date when the label is
printed. When you place your cursor under the date icon
(using the Q or R keys), it will be displayed in a large
format for about a second. You can use this to check the
date format you have selected.

• Press the TIME (+ ) button once, and a time
icon will appear in the display. This means that the label

- even if saved - will always print the cur

rent time when
the label is printed. When you place your cursor under
the time icon (using the Q or R keys), it will be
displayed in a large format for about a second. You can
use this to check the time format you have selected.

• Press the button twice, and the current date will
be inserted into the label. It will appear in full on the
display, in the date display format you have chosen. This
date now forms part of the text of your label, and will
remain unchanged, whenever you print this label.
You can edit it like normal text.

• Press the TIME (+ ) button twice, and the
current time will be inserted into the label. It will appear
in full on the display, in the time display format you have
chosen. This time now for

ms part of the text of your
label, and will remain unchanged, whenever you print
this label. You can edit it like normal text.

Text over two to five lines

You can add an additional line to your label by pressing .
If the display shows Abc

↵ 123, your label will print:

The display will show which line of a multi-line label you are
currently typing in. The example shows you are currently

typing in the second line. You can also use the P or H keys
to shift between different lines of your label.

Formatting labels

You can use a wide range of formatting options to change
the style in your printed label, such as font size, bold, italic,
boxed, vertical etc. The way you format your label is shown
by a combination of indicators above the text display.

Display indicators

There are 12 display indicators around the text display.
When one or more of these indicators is highlighted, it
shows the relevant formatting option is active:

Auto cut is enabled: the machine will automati­cally cut your label(s)
Fixed length is enabled

Multiple copies are to be printed
Barcode mode has been selected
The text will be printed in a box

Abc

The text will be underlined

BIG The label will be printed in big font

The font size you have selected is highlighted
The text will be printed in mirror font

STYLE A style has been selected

Displays when capitals have been selected

If you try a combination of formats which the machine can­not produce, an error message will appear. See error mes­sage list in Troubleshooting.

Selecting a font

The LabelMANAGER 400 can print 5 different fonts.
To select a font, press the key. The machine will
display a scroll-down menu of five different fonts, and will
show you the way the font looks:

Select the font you require, and to confirm.

Abc
123

Date

Date

Date

Date

Date

Symbol

5

Font

Selecting the text size

Pressing the key will display the size menu, with 2
options:

• Use the P or H keys to select height or width.

• Press , then select one of the possible sizes. The
display will show you the size (1 to 5 for height, or 1 to 3
for width), and show an example of the size.

• Use the P or H keys to select the height you require,
then to select.

Note : Your choice of texts height depends on the tape width:

Selecting the text style

Pressing the key will display the style menu. You have
12 options: an example of text in the style you have selected
will appear on the screen as you scroll down.

Select the style you require, using the P or H keys. Press

to confirm. The STYLE indicator will be highlighted in

the screen.

Underlining text

Pressing the key will underline the text on your label.
The Abc

indicator will be highlighted in the screen.

Boxes and backgrounds

The LabelMANAGER 400 can place your text in a box, or add
a background to make your label stand out.
Press the + key, and a scroll-down list of 14
options will appear. The options appear on the screen in the
style they will be printed:

Select the box you require, using the P or H keys. Press

to confirm. The indicator will be highlighted.

Press to exit from the box/pattern menu.

Selecting background text for a label

A label previously saved in one of the ten memory locations
(see saving a label p. 8) can be used as background text on
another label. For example, a label already saved containing
the name DYMO can be printed in the background of a label
which has LabelMANAGER 400 as the foreground text.

Note that background text is always printed in BIG font,
regardless of the size selected for the original label. The
amount of background text printed is determined by the
length of the foreground label.

If you choose the option BACKGROUND TEXT, the display
will automatically show the saved labels locations:

Use the Q and R keys to select the label required and return
to the current label, which will feature as the foreground text.

Note: Background text is not possible with 1/4” tape.

See more about using elements in the memory in the Label
memory section.

BBBBB

GGGGG

Contents lab

Box 1
Box 2
Box 3
Box 4
Box 5
Box 6
Pattern 1
Pattern 2
Pattern 3
Pattern 4
Pattern 5
Pattern 6
Pattern 7
Background text

DYMO

DYMO

DYMO

DYMO

DYMO

DYMO

Tape width Text heights you can print

1/4” 6mm 1
3/8”, 1/2” 9mm, 12mm 1, 2, 3
3/4”, 1” 19mm, 24mm 1, 2, 3, 4, 5

HEIGHT
WIDTH

6

Cancel

LM400

Mirrored text

You can also print mirrored text. You may for example want
to stick a transparent label on the inside of a glass door.
Press MIRROR (+ ). The indicator will be
highlighted, showing that the mirror function is enabled.

ALIGNING TEXT IN A LABEL

You can choose to align your text within a label. This func­tion will add the blank part of the tape in different ways;

Alignment indicator

left aligned: [=

centred: [=]

right-aligned: =]

MULTIPLE LINES

Press to start the next line of text on a multi-line label.
This is a two

↵ line label on the display will be printed as:

and the display will indicate two lines:

You can print up to five lines on one label.

JUSTIFYING TEXT IN MULTI-LINE LABELS

For multi-line labels, you can choose three options for your
text alignment: left-justified, center-justified, or right-justi­fied. Press JUST (+ )repeatedly to toggle
between these three options, which are shown on the left of
the display.

left justified

centred

right justified

WORKING WITH TABS

Adding tabs to a label

You can add tabs within a label if you want to line up your
text over different lines. To enter a tab, press TAB. The
default length is 2”. Tabs are only left-justified.

SETTING A FIXED LENGTH FOR YOUR LABELS

Normally the length of your label depends on the length of
your text. You may wish to print a series of labels of the
same length - perhaps to label files or folders. The FIXED
LENGTH function allows you to set a fixed length for the
label. To set a fixed length, press . The fixed length indi­cator ( ) will be highlighted. The last fixed length used
by the printer will appear on the display, for example:

You can change this setting in two ways.

• Either use the P or H keys to increase or decrease the
setting in steps of 1/24”.

• Or key in the number using the number keys, starting
from the right-hand digit. Use Q to move one digit to
the left. Press to confirm.

Note if your fixed length is shorter than the text of your
label, an error message will flash.

To return to the automatic length mode, press again,
and the machine will return to the automatic length setting.
The fixed length indicator will no longer be highlighted.

PRODUCING A BAR CODE

The LabelMANAGER 400 can generate bar codes in the six
standard barcode formats: EAN-13, EAN-8, UPC-A, UPC-E,
CODE-39 and CODE-128.

Barcodes can be printed on 3/4” and 1” wide labels only and
can be either full height or mixed with one line of text.

To create a bar code:

•Press to display the barcode type previously
selected.

• Press to return to the current label, or

• Use P or H to step through the barcode types available:
EAN-13, EAN-8, UPC-A, UPC-E, CODE-39 and CODE-128.

• Press to select the barcode type displayed. The bar­code indicator will light in the display and the symbols

and will appear at each end of the space allocat-

ed for barcode characters.

• Enter the characters which will become the barcode,
e.g.: 1234567.

• Press to return to the label.

1.6”

text text

STAIRCASE

emergency lighting

BX-243

STAIRCASE

emergency lighting

BX-243

STAIRCASE
emergency lighting
BX-243

Tape width Maximum number

of lines

1” 24mm 5
3/4” 19mm 5
1/2” 12mm 3
3/8” 9mm 3
1/4” 6mm 1

This is a two
line label

your text

your text

your text

Font

7

Bcode

Cancel

Note : That the barcode indicator will appear in the display
whenever the cursor is positioned under barcode characters.

• To edit a barcode, press ; the barcode characters
only will be displayed and the barcode indicator will light
in the display.

• Press to return to the label.

On a single line label, a bar code can be mixed with text
which is small, medium or large size:

A two-line label always has small size text when it is mixed
with a barcode.

Text entered before
pressing followed
by , will result in
text above the barcode:

Entering the text after
pressing at the end of a
barcode will produce text
below the barcode:

Text can be underlined, e.g.:

A box can be added around the complete label:

PAGE BREAK

You can create ‘multiple formats’ in the same label. You do
this by dividing your label into ‘pages’ or blocks of text, each
with its own text size and style settings. Each of these
blocks is separated by a page break. The number of lines
which can be created in each page will depend on the label
width. You can store up to two page breaks in a label.
Press PG BREAK (+ ) to insert a page break.
When scrolling through the text, each page break is identified
by the symbol . When you scroll through a label with Q
or R, the display will show which ‘page’ of a label you are in.
In the example below, you are in the third of three sections:

[ ] [ ] [=]

Clearing text or formatting

Use the NEW key to clear either the label settings or the
entire label.
Press NEW ( + ), the display will present you
with two options:

Select TEXT and press to clear the text, but keep the set­tings. Select TEXT & FORMAT and press to clear both
text and settings.

Label memory

The LM400 has a powerful memory that stores text as well
as format.

• It stores the text of the last 15 labels you have printed.

• You can store the text of up to 10 labels you use frequently.

• You can store up to 10 formatting settings.

TEXT MEMORY

Last-printed labels

The LabelMANAGER 400 will automatically keep the last 15
labels you have printed in a buffer memory. To access these
labels, press . You will see a row of ten square boxes.
To the right of this are the first four of a series of fifteen
diamond-shaped icons. In the beginning, these diamonds
will be empty. Once you start printing labels, a full diamond
represents a printed label.
To select a label, use Q or R to move the cursor under a full
diamond. The text of the label will appear on the display
below.
Press to select the label. You can then print or edit the
label as you wish. You can also delete a label.
Select it, then press +

Storing a label text

You can store up to 10 labels in the LabelMANAGER memory.

• To save your current label, press SAVE (+ ) to
display 10 square boxes: these represent locations for
stored labels. If there are no labels saved, the cursor will
appear under the first box, which will be highlighted.

The display will show :

The boxes are full if they contain a label and the cursor will
be under the last changed label, e.g.:

In this example, there are 5 saved labels, the cursor is under
the one which was last changed and the contents of that
label is displayed on the second line.

• Use Q or R to move the cursor under an empty location

BBBBB

GGGGG

Contents lab

GGGGGGGGGG

TEXT
TEXT & FORMAT

Delete

LabelPOINT

ABC

123456 DEF

LabelPOINT

ABC

123456 DEF

123456

ABC

ABC

123456

Bcode

123456 123456 123456

ABC

ABC

ABC

Bcode

8

Recall

Delete

Recall

• Press to save your label and return to the label, or
to exit and return to the label.

Recalling a saved label

• Press to display the labels in the memory.

• You will now see 10 square boxes locations for labels

you have stored, and the first four of a series of 15
diamond-shaped symbols, representing the last 15
labels your LM400 has printed.

• Use Q or R to move the cursor under each full location,

until the label you require is displayed.

• Press to select the label required, and then format,

edit or print. Alternatively, press to exit and return
to the current label.

Deleting a saved label

• To delete a saved label, use Q or R to move the cursor

under the location

• Press +

FORMAT MEMORY
Saving and recalling personal preferences

You can save 10 formatting preferences using the PP SET
(+ ) key. This will store the format and label type
settings have selected (e.g. size, style, box, fixed length,
etc), but will not stor

e the actual content of the label.
You can use this to store the settings for a particular use,
such as labelling a video box.

Setting personal preferences

Press PP SET (+ ) to store your current settings.
Name your Personal Preference and push .

Recalling personal preferences

If you want to apply saved settings to the label you are
working on press . Scroll through the list of personal
preferences you have saved using the Q and R arrows and
push . You can then check these settings by selecting
STYLE PREVIEW (see below, previewing).

Changing personal preferences

If you have changed your formatting preferences, simply re­set the personal preferences in the same storage location.

Checking personal preferences

Press PREVIEW (+ ), then select STYLE PREVIEW.
The series of formatting options you have selected will then
flash once on the screen.

Printing labels

Printing a label

Press and the label will be printed.

Previewing the text of your label(s)

Before printing, you can preview the text you have typed,
and/or the format(s) you have chosen. Press PREVIEW
(+ )
Select one of the two options PRINT PREVIEW and STYLE
PREVIEW using the P and H keys and push .

PRINT PREVIEW

• the text of the label will scroll over the display once

STYLE PREVIEW

• the series of formatting options you have selected will
flash once on the screen.

Printing multiple copies of a label

The LabelMANAGER 400 can print from 1 to 99 copies of a
label.
To print more than one copy of your label:

• press COPIES ( + ).

• The last number of copies requested on your machine
will appear in a message on the display, e.g.

jjll

# = 03

• Use P or H on the navigation key to increase or
reduce the number of copies. If you need to print more
than nine copies, use the Q key to move the cursor one
step to the left to change the left-hand digit.
Press to confirm.

•Press .

Printing incremental numbering

If you wish to print a series of labels, where the numbers
increase incrementally, the LabelMANAGER can help you in
two ways:

Automatic incremental numbering

Type abc1, and press 123...n (+ ).
The LabelMANAGER will print abc1 and the screen will auto­matically jump to abc2. Press 123...n (+ ) to
jump to abc3 and so on.

Automatic printing of incremental series

The LabelMANAGER can also print out a series of incremen­tally-numbered labels.

• Type abc1

• Select the number of copies (press COPIES then ,
for example, 5. And push .)

• Press 123...n (+ )

• The LabelMANAGER will now print a series of labels -

abc1, abc2, abc3, abc4, abc5.

• If Autocut is switched on, the labels will be cut separately.
If Autocut is switched off, the LabelMANAGER will print
chain marks between the labels as a guide to manual
cutting.

Note: While using fixed length setting, the LabelMANAGER
will stop printing when the label exceeds the fixed length.

CAPS

CAPS

CAPS

Bcode

Delete

Cancel

Recall

Cancel

9