Canon MF55DD User Manual

Download

Cyan Magenta Yellow Black

Basic Guide

Series

The contents of this guide are

printed on 70% recycled paper.

CANON INC.

30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON U.S.A., INC.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

CANON CANADA INC.

6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada

CANON EUROPA N.V.

Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands

CANON FRANCE S.A.

17, quai du President Paul Doumer 92414 Courbevoie Cedex, France

CANON (U.K.) LTD.

Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom

CANON DEUTSCHLAND GmbH

Europark Fichtenhain A10, 47807 Krefeld, Germany

CANON ITALIA S.p.A.

Via Milano, 8-20097 San Donato Milanese (MI) Italy

CANON LATIN AMERICA, INC.

703 Waterford Way, Suite 400, Miami, Florida 33126, U.S.A.

CANON AUSTRALIA PTY. LTD

1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia

CANON SINGAPORE PTE. LTD.

79 Anson Road #09-01/06, Singapore 079906

CANON HONGKONG CO., LTD

9/F, The Hong Kong Club Building, 3A Chater Road, Central, Hong Kong

Series

Basic Guide

ENG

FA7-5199 (010) 102003NF C CANON INC. 2003 PRINTED IN CHINA

imageCLASS

MF5500 Series

Basic Guide

Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information. Depending on the system conﬁguration and product purchased, some manuals may not be needed.

The guides with this symbol are printed manuals.

Setting Up the Machine

•

Software Installation

•

Copying, Printing Instructions

•

Troubleshooting

Fax Instructions

•

Troubleshooting

Only for the MF5550 model.

The guide with this symbol is a PDF manual included on the accompanying CD-ROM.

CD-ROM

To view the PDF manual format, Adobe Reader/Adobe Acrobat Reader are necessary. If Adobe Reader/Adobe Acrobat Reader are not installed on your system, please download them from the Adobe Systems home-page.

Set-Up Sheet

Basic Guide

(This Manual)

Facsimile Guide

•

Software Installation and Instructions

•

Troubleshooting

Model Name

• H12294 (imageCLASS MF5530)

• H12295 (imageCLASS MF5550)

Software Guide

CD-ROM

The machine illustration on the cover may differ slightly from your machine.

How This Manual Is Organized

Chapter 1

Chapter 2

Chapter 3

Chapter 4

Chapter 5

Chapter 6

Chapter 7

Chapter 8

Chapter 9

Chapter 10

Introduction

Paper Handling

Document Handling

Printing from Your Computer

Copying

Scanning

System Monitor

Maintenance

Troubleshooting

Machine Settings

Chapter 11

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact speciﬁcation, please contact Canon.

Appendix

Includes the speciﬁcations of this machine and the index.

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Illustrations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

FCC (Federal Communications Commission) . . . . . . . . . . . . . . . . . . . . . . . . . . x

Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

CDRH Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

International Energy Star Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Tr ademarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Legal Limitations on the Usage of Your Product and the Use of Images . . . . . xiii

Important Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiv

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv

Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi

Maintenance and Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix

Other Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix

Chapter 1 Introduction

Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Main Components of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Standby Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Setting the Energy Saver Mode Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Restoring from the Energy Saver Mode Manually . . . . . . . . . . . . . . . . . . . . . 1-9

Chapter 2 Paper Handling

Print Media Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Printing Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Loading Paper in the Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Loading Envelopes in the Cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Loading Paper in the Multi-Purpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Loading an Envelope in the Multi-Purpose Feeder . . . . . . . . . . . . . . . . . . . . 2-13

Orientation of the Document and the Paper Loading. . . . . . . . . . . . . . . . . . .2-15

Selecting the Paper Output Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16

Paper Type and Paper Output Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-17

Face Down Paper Output Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Face Up Paper Output Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18

Chapter 3 Document Handling

Document Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Problem Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Scanned Area of a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Setting Up Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Placing a Document on the Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Positioning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Loading Documents in the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

The Paper Path of the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Chapter 4 Printing from Your Computer

Before Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Printing Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Canceling Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Chapter 5 Copying

Documents You Can Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Specifying the Paper Size and Type

(Common for Cassette and Multi-Purpose Feeder) . . . . . . . . . . . . . . . . . . . . . 5-3

Specifying the Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Specifying the Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Setting Enlarging/Reducing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6

Enlarging/Reducing Using Preset Copy Ratios . . . . . . . . . . . . . . . . . . . . . . . .5-6

Enlarging/Reducing Using Custom Copy Ratios . . . . . . . . . . . . . . . . . . . . . . .5-7

Improving Copied Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Adjusting the Image Quality (Resolution). . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Adjusting the Exposure (Density). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Special Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Collate Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

When Loading Documents in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

When Placing a Document on the Platen Glass. . . . . . . . . . . . . . . . . . . 5-11

Chapter 6 Scanning

Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Scanning Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Using [SCAN] on the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Chapter 7 System Monitor

Checking the Status of Print and Fax Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Conﬁrming and Deleting a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Conﬁrming and Deleting a Fax TX Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Conﬁrming and Deleting a Fax RX Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Chapter 8 Maintenance

Periodic Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Cleaning the Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Cleaning the Scanning Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Cleaning the ADF Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

When to Replace the Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Print Yield . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

Approximate Print Yield . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

Handling and Storing the Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Handling Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Storage Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Storing Partially Used Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Recycling Used Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

The Clean Earth Campaign . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

THE CANON CARTRIDGE RECYCLING PROGRAM . . . . . . . . . . . . . . . . 8-8

U.S.A. PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Shipping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

CANADA PROGRAM-CANADA PROGRAMME . . . . . . . . . . . . . . . . . . . . . 8-12

Replacing the Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

Repacking and Transporting Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 8-18

Carrying the Machine by the Sides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-19

Tr ansporting the Machine by Car. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-20

Chapter 9 Troubleshooting

Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

Removing Jammed Paper from Inside the Machine . . . . . . . . . . . . . . . . . . . .9-1

Removing Jammed Paper from the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7

LCD Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-9

Paper Feeding Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12

Copying Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-15

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-16

Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-18

Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-19

General Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-20

If You Cannot Solve the Problem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-21

Chapter 10 Machine Settings

Accessing the Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Menu Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3

COMMON SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

COPY SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Chapter 11 Appendix

Speciﬁcations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

vii

Preface

Thank you for purchasing the Canon imageCLASS MF5500 Series. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.

How to Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

WARNING

CAUTION

IMPORTANT

NOTE

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to persons, or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

Indicates operational requirements and restrictions. Be sure to read these items carefully in order to operate the machine correctly, and to avoid damage to the machine.

Indicates a clariﬁcation of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.

Keys Used in This Manual

The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual. The operation panel keys on the machine are indicated within brackets.

Start

Press [Start].

viii

Image Quality

Press [Image Quality].

Illustrations Used in This Manual

Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the imageCLASS MF5550.

The model imageCLASS MF5550 is used for illustration purposes in this manual. When there is any difference between MF5530 and MF5550, it is clearly indicated in the text, e.g., "Only for the MF5550 model."

Legal Notices

FCC (Federal Communications Commission)

imageCLASS MF5530: Model H12294

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference,

and

(2) this device must accept an interference received, including interference that

may cause undesired operation.

NOTE

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of the FCC Rules.

Do not make any changes or modiﬁcations to the equipment unless otherwise speciﬁed in this manual. If such changes or modiﬁcations should be made, you could be required to stop operation of the equipment.

Canon U.S.A. Inc. One Canon Plaza, Lake Success, NY 11042, U.S.A. TEL No. (516) 328-5600

Laser Safety

This product complies with 21 CFR Chapter 1 Subchapter J as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. Class I levels of laser radiation are not considered to be hazardous.

Since radiation emitted inside the product is completely conﬁned within protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation. Do not remove protective housings or external covers, except as directed by this manual.

CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration implemented regulations for laser products on August 2, 1976. These regulations apply to laser products manufactured from August 1, 1976. Compliance is mandatory for products marketed in the United States.

CAUTION

Use of controls, adjustments or performance of procedures other than those speciﬁed in this manual may result in hazardous radiation exposure.

International Energy Star Program

As an ENERGY STAR determined that this product meets the ENERGY STAR guidelines for energy efﬁciency.

The International ENERGY STAR an international program that promotes energy saving through the use of computers and other ofﬁce equipment. The program backs the development and dissemination of products with functions that effectively reduce energy consumption. It is an open system in which business proprietors can participate voluntarily. The targeted products are ofﬁce equipment, such as computers, displays, printers, facsimiles, and copiers. The standards and logos are uniform among participating nations.

Partner, Canon USA, Inc. has

Ofﬁce Equipment Program is

Trademarks

Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.

Other product and company names herein may be the trademarks of their respective owners.

Copyright

No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc.

Disclaimers

The information in this manual is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

xii

Legal Limitations on the Usage of Your Product and the Use of Images

Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal and/or civil liability. A non-exhaustive list of these documents is set forth below. This list is intended to be a guide only. If you are uncertain about the legality of using your product to scan, print or otherwise reproduce any particular document, and/or of the use of the images scanned, printed or otherwise reproduced, you should consult in advance with your legal advisor for guidance.

• Paper Money • Tr avelers Checks

• Money Orders • Food Stamps

• Certiﬁcates of Deposit • Passports

• Postage Stamps

(canceled or uncanceled)

• Identifying Badges or Insignias • Internal Revenue Stamps

• Selective Service or Draft Papers • Bonds or Other Certiﬁcates of

• Checks or Drafts Issued by

Governmental Agencies

• Motor Vehicle Licenses and

Certiﬁcates of Title

• Immigration Papers

(canceled or uncanceled)

Indebtedness

• Stock Certiﬁcates

• Copyrighted Works/Works of Art

without Permission of Copyright Owner

xiii

Important Safety Instructions

Please read these "Important Safety Instructions" thoroughly before operating the machine. As these instructions are intended to prevent injury to the user or other persons or destruction of property, always pay attention to these instructions. Also, since it may result in unexpected accidents or injuries, do not perform any operation unless otherwise speciﬁed in the manual. Improper operation or use of this machine could result in personal injury and/or damage requiring extensive repair that may not be covered under your Limited Warranty.

Installation

WARNING

• Do not install the machine near alcohol, paint thinner, or other ﬂammable

substances. If ﬂammable substances come into contact with electrical parts inside the machine, it may result in a ﬁre or electrical shock.

• Do not place the following items on the machine. If these items come into contact

with a high-voltage area inside the machine, it may result in a ﬁre or electrical shock. If these items are dropped or spilled inside the machine, immediately disconnect the power cord from the power outlet. Then, contact Canon Authorized Service Facilities or the Canon Customer Care Center.

- Necklaces and other metal objects

- Cups, vases, ﬂowerpots, and other containers ﬁlled with water or liquids

xiv

CAUTION

• Do not install the machine in unstable locations, such as unsteady platforms or

inclined ﬂoors, or in locations subject to excessive vibrations, as this may cause the machine to fall or tip over, resulting in personal injury.

• Never block the ventilation slots and louvers on the machine. These openings are

provided for proper ventilation of working parts inside the machine. Blocking these openings can cause the machine to overheat. Never place the machine on a soft surface, such as a sofa or rug.

• Do not install the machine in the following locations:

-A damp or dusty location

-A location near water faucets or water

-A location exposed to direct sunlight

-A location subject to high temperatures

-A location near open ﬂames

-A location near devices that contain magnets or generate magnetic ﬁelds, such as speakers

• Avoid poorly ventilated locations.

During use, the machine generates ozone. However, the amount of ozone generated is not enough to affect the human body. Nevertheless, if the machine is used for a prolonged period of time in a poorly ventilated room, or when making a large quantity of prints, be sure to ventilate the room to make the working environment as comfortable as possible.

• Make sure the machine is approximately 4" (10 cm) away from walls and other

equipment for proper ventilation.

• Make sure the location is not affected by extreme temperature changes, and always

stays between 59°F and 81°F (15°C and 27°C).

• Make sure the relative humidity of the area is between 20% and 80%.

• Do not use or store the machine outdoors.

Power Supply

WARNING

• Do not damage or modify the power cord. Also, do not place heavy objects on the

power cord, or pull on or excessively bend it, as this could cause electrical damage and result in a ﬁre or electrical shock.

• Keep the power cord away from a heat source; failure to do this may cause the power

cord coating to melt, resulting in a ﬁre or electrical shock.

• Do not connect or disconnect the power cord with wet hands, as this may result in

electrical shock.

• Do not connect the power cord to a multiplug power strip, as this may cause a ﬁre or

electrical shock.

• Do not bundle up or tie the power cord in a knot, as this may result in a ﬁre or

electrical shock.

• Insert the power plug completely into the power outlet, as failure to do so may result

in a ﬁre or electrical shock.

• Do not use power cords other than the power cord provided, as this may result in a

ﬁre or electrical shock.

• As a general rule, do not use extension cords. Using an extension cord may result in

a ﬁre or electrical shock. If an extension cord must be used, however, use one rated for voltages of 120 V AC and over, untie the cord binding, and insert the power plug completely into the extension cord outlet to ensure a ﬁrm connection between the power cord and the extension cord.

CAUTION

• Do not use power supplies with voltages other than those speciﬁed herein, as this

may result in a ﬁre or electrical shock.

• Always grasp the power plug when disconnecting the power cord. Pulling on the

power cord may expose or snap the core wire, or otherwise damage the power cord. If the power cord is damaged, this could cause current to leak, resulting in a ﬁre or electrical shock.

• Leave sufﬁcient space around the power plug so that it can be unplugged easily. If

objects are placed around the power plug, you will be unable to unplug it in an emergency.

• During electrical storms, disconnect the telephone line and unplug the power cord

from the power outlet. Electrical storms may cause damage to the machine and result in a ﬁre or electrical shock.

IMPORTANT

•

If dust accumulates around the plug of the power cord when it is connected to a power outlet, unplug the machine and wipe the plug with a clean, dry cloth.

•

Do not plug the machine into the same circuit with appliances such as an air conditioner, television or copier. These devices generate an electrical noise, and may interfere with your machine's operation.

•

Unplug the machine in the following conditions:

- When the power cord or plug is damaged or frayed.

- If liquid has spilled into the machine.

- If the machine has been exposed to rain or water.

- If the machine does not operate normally when you have followed the instructions in the guides included with your machine. Adjust only those controls that are covered by the instructions in the guides since improper adjustment of other controls may result in damage and will often require extensive work by a qualiﬁed technician to restore the product to normal operation.

- If the machine has been dropped or damaged.

- If the machine exhibits a distinct change in performance, indicating a need for servicing.

Handling

WARNING

• Do not attempt to disassemble or modify the machine. There are high-temperature

• If the machine makes strange noises, or gives off smoke, heat, or strange smells,

• Do not use highly ﬂammable sprays near the machine. If gas from these sprays

xvi

and high-voltage components inside the machine which may result in a ﬁre or electrical shock.

immediately disconnect the power cord from the power outlet. Then, contact Canon Authorized Service Facilities or the Canon Customer Care Center. Continued use of the machine in this condition may result in a ﬁre or electrical shock.

comes into contact with the electrical components inside the machine, it may result in a ﬁre or electrical shock.

• To avoid damage to the power cord and creating a ﬁre hazard, always disconnect the

power cord and the interface cable when moving the machine. Otherwise, the power cord or interface cable may be damaged, resulting in a ﬁre or electrical shock.

• Do not drop paper clips, staples, or other metal objects inside the machine. Also, do

not spill water, liquids, or ﬂammable substances (alcohol, benzene, paint thinner, etc.) inside the machine. If these items come into contact with a high-voltage area inside the machine, it may result in a ﬁre or electrical shock. If these items are dropped or spilled inside the machine, immediately disconnect the power cord from the power outlet. Then, contact Canon Authorized Service Facilities or the Canon Customer Care Center.

CAUTION

• Do not place heavy objects on the machine, as they may tip over or fall resulting in

personal injury.

• Disconnect the power cord for safety when the machine will not be used for an

extended period of time, such as during consecutive holidays.

• The laser beam can be harmful to human bodies. Since radiation emitted inside the

product is completely conﬁned within protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation. Read the following remarks and instructions for safety.

• Close the ADF or the platen glass cover gently to avoid catching your hand. Failing to

do so may result in personal injury.

• Do not press down hard on the platen glass cover when using the platen glass to

scan a thick book. This may damage the platen glass and/or result in personal injury.

• Do not subject the machine to strong physical shock or vibration.

• Unplug the machine before moving it.

• Do not lift the machine by any of its attachments.

• If the machine exhibits a distinct change in performance, this indicates a need for

servicing.

Maintenance and Inspections

WARNING

• When cleaning the machine, disconnect the power cord. Failure to observe these

steps may result in a ﬁre or electrical shock.

• Disconnect the power cord from the power outlet regularly, and clean the area around

the base of the power plug's metal pins and the power outlet with a dry cloth to ensure that all dust and grime is removed. If the power cord is connected for a long period of time in a damp, dusty, or smoky location, dust can build up around the power plug and become damp. This may cause a short circuit and result in a ﬁre.

• Clean the machine using a slightly dampened cloth with a mild detergent mixed with

water. Do not use alcohol, benzene, paint thinner, or other ﬂammable substances. Check detergent for ﬂammability prior to use. If ﬂammable substances come into contact with a high-voltage area inside the machine, it may result in a ﬁre or electrical shock.

xvii

• There are some areas inside the machine which are subject to high-voltages. When

removing jammed paper or when inspecting the inside of the machine, do not allow necklaces, bracelets, or other metal objects to touch the inside of the machine, as this may result in burns or electrical shock.

• Do not burn or throw used toner cartridges into open ﬂames, as this may cause the

toner remaining inside the cartridge to ignite, resulting in burns or a ﬁre.

CAUTION

• The toner ﬁxing unit and its surroundings inside the machine may become hot during

use. When removing jammed paper or when inspecting the inside of the machine, do not touch the toner ﬁxing unit and its surroundings, as doing so may result in burns or electrical shock.

xviii

• When removing jammed paper or replacing the toner cartridge, take care not to allow

the toner to come into contact with your hands or clothing, as this will dirty your hands or clothing. If they become dirty, wash them immediately with cold water. Washing them with warm water will set the toner, and make it impossible to remove the toner stains.

• When removing paper which has become jammed inside the machine, remove the

jammed paper gently to prevent the toner on the paper from scattering and getting into your eyes or mouth. If the toner gets into your eyes or mouth, wash them immediately with cold water and immediately consult a physician.

• When loading paper or removing jammed documents or paper, take care not to cut

your hands on the edges of the documents or paper.

• When removing a used toner cartridge from the machine, remove the cartridge

carefully to prevent the toner from scattering and getting into your eyes or mouth. If the toner gets into your eyes or mouth, wash them immediately with cold water and immediately consult a physician.

Consumables

WARNING

• Do not burn or throw used toner cartridges into open ﬂames, as this may cause the

toner remaining inside the cartridges to ignite, resulting in burns or a ﬁre.

• Do not store toner cartridges or copy paper in places exposed to open ﬂames, as this

may cause the toner or paper to ignite, resulting in burns or a ﬁre.

• When discarding used toner cartridges, put the cartridges in a bag to prevent the

toner remaining inside the cartridges from scattering, and dispose of them in a location away from open ﬂames.

CAUTION

Keep toner and other consumables out of the reach of small children. If these items are ingested, consult a physician immediately.

Other Warnings

WARNING

For cardiac pacemaker users: This product generates a low level magnetic ﬁeld. If you use a cardiac pacemaker and feel abnormalities, please move away from the product and consult a physician.

CAUTION

Follow all warnings and instructions marked on the machine.

xix

Introduction

CHAPTER

This chapter describes the main components, the operation panel and the standby display of the machine. It also explains how to set the energy saver function.

Customer Support

Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine's operation, try to solve it by using the information in Chapter 9, "Troubleshooting." If you cannot solve the problem or if you think your machine needs servicing, contact Canon Authorized Service Facilities or the Canon Customer Care Center.

Customer Support

1-1

Main Components of the Machine

Introduction

This section describes the main components of the machine.

■ MF5550

Front View

f g

aaaaADF (Automatic Document Feeder)

Holds documents and feeds them automatically into the scanning unit.

bbbbDocument feeder tray

Place documents.

ccccDocument output tray

Documents come out here.

ddddSlide guide

Adjust to the width of documents.

eeeeOperation panel

Controls the machine.

1-2

Main Components of the Machine

ffffOutput tray

Outputs printouts.

ggggFront cover

Open it when you install the cartridge, or remove jammed paper.

hhhhMulti-purpose feeder

Used when printing paper one by one manually.

iiiiCassette

Holds the paper supply.

Introduction

aaaaPlaten glass cover

Open it when you place documents on the platen glass for copying or scanning.

bbbbPlaten glass

Place documents.

Main Components of the Machine

1-3

Introduction

Rear View

b c

aaaaUSB port

Connect the USB (Universal Serial Bus) cable.

bbbbTelephone line jack

Connect the telephone cable. (Only for the MF5550 model.)

ccccExternal device jack

Connect an external device. (Only for the MF5550 model.)

ddddFace up cover

Open it when you output paper face up, or remove jammed paper.

eeeePower socket

Connect the power cord.

ffffExtension cover

Protects paper supply in the cassette from dirt and dust.

1-4

Main Components of the Machine

Operation Panel

bcd efgh i

This section describes keys used when making copies, scanning and setting the Menu.

For keys not described here, see Chapter 1, "Introduction," in the Facsimile Guide.

■ MF5550

01 02 03

11 12

aaaaAlarm indicator

Flashes red when the machine has a problem such as a paper jam. (The error message is displayed in the LCD.)

bbbbCOPY key

Switches the standby display to the Copy mode.

ccccFAX key

Switches the standby display to the Fax mode.

ddddSCAN key

Switches the standby display to the Scan mode, and starts scanning.

eeeeMenu key

Customizes the way your machine operates.

ffff (–), (+) keys

Scroll through the selections so you can see other settings.

Receive Mode

Pause

Redial

Coded Dial

Status

Monitor

Alarm

In Use

COPY

Clear

FAX

Start

lnm

PQRS

GHI

Energy Saver

DEF

ABC

MNO

JKL

WXYZ

TUV

SYMBOLS

Stop/Reset

SCAN

Enlarge / Reduce

Exposure

Image Quality

Set

Collate

opq rk

ggggEnlarge/Reduce key

Sets an enlargement or reduction ratio of the copy.

hhhhExposure key

Adjusts the copy exposure.

iiiiEnergy Saver key

Sets or cancels the energy saver mode manually. The key lights green when the energy saver mode is set, and goes off when the mode is canceled.

jjjjStatus Monitor key

Checks the status of print and fax jobs.

kkkkClear key

Clears an entry in the LCD.

Introduction

Operation Panel

1-5

llllLCD

Displays messages and prompts during operation. Also displays selections, text, and numbers when specifying settings.

mmmmStart key

Starts copying.

nnnnStop/Reset key

Cancels copying and other operations, and

ppppCollate

Sorts copies in order of pages.

qqqqImage Quality key

Adjusts the quality of printout.

rrrrNumeric keys

Enter copy quantity and other numerical values.

returns to the standby display.

ooooSet key

Determines the contents you set or register.

Introduction

■ MF5530

Clear

Alarm

COPY

Start

SCAN

Stop/Reset

Energy Saver

Enlarge / Reduce

Exposure

Image Quality

Set

Collate

1-6

Operation Panel

Standby Display

The standby display differs depending on which mode is selected.

The standby display in the Copy or Scan mode is as follows:

■ Copy Mode

Copy ratio

Exposure Copy

Paper size

Image quality

quantity

■ Scan Mode

NOTE

•

When the machine is plugged in, the LCD displays <PLEASE WAIT> for a while, then the standby display appears.

•

The standby display in the Fax mode appears only with the MF5550 model. (See Chapter 1, "Introduction," in the Facsimile Guide.)

Introduction

Standby Display

1-7

Energy Saver Mode

Introduction

This machine provides an energy saver function. When no operations are performed for about 5 minutes, the machine automatically enters the energy saver mode.

NOTE

•

The time until the machine enters the energy saver mode can be speciﬁed in a range of 3 minutes to 30 minutes. You can also turn off the energy saver function. For details on the energy saver mode settings, see <4. ENERGY SVR TIME> of "Menu Descriptions," on p. 10-4.

•

The energy saver function does not activate when the machine is in the following conditions:

- When printing out copies, faxes* or other pages

- When sending or receiving faxes*

- When scanning

- While a copy job is saved in the memory or when the collate copy or other functions are operating

- When paper jams occur

- When an error code appears and the Alarm indicator ﬂashes

- When no paper is loaded in the cassette or multi-purpose feeder

- When <PRESS SET KEY> is displayed *Only for the MF5550 model.

•

The machine will be restored from the energy saver mode in the following conditions:

- When receiving print jobs from your computer

- When receiving faxes*

- When you load documents in the ADF

- When you pick up the handset of the telephone connected to the machine*

- When receiving a call* *Only for the MF5550 model.

Setting the Energy Saver Mode Manually

Press [Energy Saver].

The LCD is turned off and the Energy Saver key lights up.

NOTE

Right after the machine is restored from the energy saver mode, or right after copying ﬁnishes, wait about 2 seconds before pressing [Energy Saver].

1-8

Energy Saver Mode

Restoring from the Energy Saver Mode Manually

Press [Energy Saver].

The Energy Saver key goes off and the machine enters the standby mode.

NOTE

The machine can be restored from the energy saver mode immediately. However, it may vary according to room temperature and circumstances.

Introduction

Energy Saver Mode

1-9

Introduction

1-10

Energy Saver Mode

Paper Handling

CHAPTER

This chapter describes the print media you can use with this machine, how to load them, and where to print out the documents.

Print Media Requirements

For high-quality copies, we recommend using paper and transparencies recommended by Canon. Some types of paper available at ofﬁce supply stores may not be suitable for this machine. If you have any questions about paper and transparencies, contact Canon Authorized Service Facilities or the Canon Customer Care Center.

■ Paper Storage

In order to prevent paper jams, follow this procedure below:

• To prevent moisture buildup, store remaining paper wrapped tightly in its original

package. Store paper in a dry location, out of direct sunlight.

• To prevent curling, store paper ﬂat, not upright.

• If the paper is curled, uncurl it before loading it in the cassette or multi-purpose

feeder. Failure to do so will cause paper creases and a paper jam.

Print Media Requirements

2-1

■ Unacceptable Paper

Do not copy on the following types of copy stock. Doing so may result in paper jams.

• Severely curled or wrinkled paper

• Tr ansparencies designed for full-color copiers or printers

• Paper which has already been copied using a digital full-color copier (Do not copy

on the reverse side.)

• Paper which has been printed on using a thermal transfer printer (Do not copy on

the reverse side.)

IMPORTANT

Never attempt to make copies on full-color transparencies. Doing so may result in product malfunction.

■ Acceptable Paper

Paper Handling

Cassette/Multi-Purpose Feeder

LTR, LGL, EXECUTIVE, A4, B5

Paper Size

Paper Weight 17 lb to 34 lb (64 g/m

Envelope: COM10, MONARCH, DL, ISO-C5 Free Size (Multi-purpose feeder): 8 [max.]/3"

× 5" (76 mm × 127 mm) [min.]

to 128 g/m2)

/2" × 14" (216 mm × 356 mm)

Paper Type Plain paper, Heavy paper, Transparency, Label*, Envelope

* A label that can be loaded in the cassette is a standard type (label standard card) only.

NOTE

•

The printing speed may become slower than usual depending on the paper size, the paper type, and the number of sheets you specify. This is because the machine's safety function works to prevent the failure due to heat.

•

Some types of paper may not feed properly into the cassette or the multi-purpose feeder.

2-2

Print Media Requirements

Printing Areas

Please note that the term "printing area" represents both the recommended area for optimum print quality and the entire area where the machine can technically print from your computer.

Printing area (light shade): Canon recommends that you print within this area.

■ Paper

MAX. 13/64" (5 mm) MAX. 13/64" (5 mm)

MAX. 13/64" (5 mm)

Feeding

direction

■ Envelope

Feeding

direction

NOTE

Copying areas are a little larger than printing areas.

MAX. 13/64" (5 mm)

MAX. 13/64" (5 mm)MAX. 13/64" (5 mm)

MAX.

/64" (5 mm)

MAX. 13/64" (5 mm)

Paper Handling

Print Media Requirements

2-3

Loading Paper

This section describes how to load paper in the cassette and the multi-purpose feeder.

Paper Handling

Loading Paper in the Cassette

CAUTION

When loading paper, take care not to cut your hands on the edges of the paper.

NOTE

•

The paper in the multi-purpose feeder is fed prior to the paper in the cassette.

•

The cassette holds up to approximately 250 sheets of 17 lb (64 g/m2) paper or approximately 20 envelopes.

Fan the paper stack ﬁrst, then tap the edges on a ﬂat surface to even the stack.

2-4

Pull out the cassette completely.

Loading Paper

Pinch and slide the length slide guide to ﬁt the size of the paper stack you want to load.

IMPORTANT

If the slide guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely affected.

Load the paper stack in the cassette with the print side down.

When you load paper with a logo on, position the paper with the print side down (logo side) and load it so that the top of the paper feeds ﬁrst in the cassette.

Paper Handling

Loading Paper

2-5

Pinch and slide the width slide guides to ﬁt the paper stack.

Make sure the paper stack does not exceed the load limit mark.

Paper Handling

Hooks

Hook

Insert the cassette into the machine.

Load limit mark

Hook

2-6

NOTE

If you do not completely insert the cassette into the machine, paper jams may occur.

Loading Paper

Specify the paper size.

❑ Press [Menu] ➞ [ ] or [ ] to select <COMMON SETTINGS> ➞ press [Set].

❑ Press [ ] or [ ] to select <PAPER SETTINGS> ➞ press [Set] ➞ [] or [ ] to select

<PAPER SIZE> ➞ press [Set].

❑ Press [ ] or [ ] to select the appropriate paper size (LTR, LGL, EXECUTIV, A4, B5,

ENVELOPE, or FREE SIZE) ➞ press [Set].

IMPORTANT

•

Do not load different size and type of paper at the same time.

•

Do not load extra paper when there is still paper left in the cassette. If you load extra paper while making copies, remove the loaded paper ﬁrst. Then put it together with the extra paper and tap the edges. After that, reload it in the cassette.

NOTE

•

Select [ENVELOPE] for envelopes. For details on loading envelopes in the cassette, see "Loading Envelopes in the Cassette," on p. 2-7.

•

Do not select [FREE SIZE] for the paper loaded in the cassette. For information on how to use non-standard size paper, see "Loading Paper in the Multi-Purpose Feeder," on p. 2-11, or "Loading an Envelope in the Multi-Purpose Feeder," on p. 2-13.

Loading Envelopes in the Cassette

Paper Handling

Arrange the stack of envelopes on a ﬁrm, clean surface, and press down ﬁrmly on the edges to make the folds crisp.

Press all the way around the envelopes to remove any curls and expel air from inside the envelopes. Also, press ﬁrmly on the area that corresponds to the edges of the back ﬂap.

Loading Paper

2-7

Remove any curling from the envelopes by holding the edges diagonally and bending them gently.

Run a pen or other rounded object along the back ﬂaps to ﬂatten them.

Paper Handling

The ﬂaps should not bulge more than 13/64" (5 mm).

Flap

Tap the edges on a ﬂat surface to even the envelopes.

Pull out the cassette completely.

2-8

Loading Paper

Pinch and slide the length slide guide to ﬁt the size of the envelopes you want to load.

IMPORTANT

If the slide guides are not adjusted correctly for the size of the envelopes, the quality of your printouts may be adversely affected.

Load the envelopes in the cassette with the print side down and the right edge (i.e., closer to the stamp) ﬁrst.

If the envelope to be loaded has a ﬂap on the short edge, this edge must enter the machine ﬁrst. Not loading it this way will result in a paper jam.

Paper Handling

Loading Paper

2-9

Hook

Pinch and slide the width slide guides to ﬁt the envelopes.

Make sure the envelopes do not exceed the load limit mark.

Paper Handling

Hooks

Insert the cassette into the machine.

Load limit mark

Hook

2-10

NOTE

If you do not completely insert the cassette into the machine, paper jams may occur.

Loading Paper

Specify the paper size.

❑ Press [Menu] ➞ [ ] or [ ] to select <COMMON SETTINGS> ➞ press [Set].

❑ Press [ ] or [ ] to select <PAPER SETTINGS> ➞ press [Set] ➞ [] or [ ] to select

❑ Press [ ] or [ ] to select <ENVELOPE> ➞ press [Set] ➞ [ ] or [ ] to select the

envelope type (COM10, MONARCH, DL, or ISO-C5)

Specify the paper type.

❑ Press [Menu] ➞ [ ] or [ ] to select <COMMON SETTINGS> ➞ press [Set].

❑ Press [ ] or [ ] to select <PAPER SETTINGS> ➞ press [Set] ➞ [] or [ ] to select

❑ Press [ ] or [ ] to select <HEAVY PAPER> or <HEAVY PAPER H>* ➞ press [Set].

* If print ﬁxing is not sufﬁcient when printed with <HEAVY PAPER> selected, select <HEAVY PAPER H>.

➞ press [Set].

Loading Paper in the Multi-Purpose Feeder

Use the multi-purpose feeder when you want to copy or print on the different paper which is in the cassette. Load paper one by one in the multi-purpose feeder.

NOTE

The paper in the multi-purpose feeder is fed prior to the paper in the cassette.

Paper Handling

Slide the slide guides to ﬁt the size of the paper you want to load.

IMPORTANT

If the slide guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely affected.

Loading Paper

2-11

Paper Handling

Insert the paper straightly in the multi-purpose feeder with the print side up.

NOTE

When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds ﬁrst in the multi-purpose feeder.

2-12

Specify the paper size.

❑ Press [Menu] ➞ [ ] or [ ] to select <COMMON SETTINGS> ➞ press [Set].

❑ Press [ ] or [ ] to select <PAPER SETTINGS> ➞ press [Set] ➞ [] or [ ] to select

<PAPER SIZE> ➞ press [Set].

❑ Press [ ] or [ ] to select the appropriate paper size (LTR, LGL, EXECUTIV, A4, B5,

ENVELOPE, or FREE SIZE) ➞ press [Set].

NOTE

•

Select [ENVELOPE] for envelopes. For details on loading an envelope in the multi-purpose feeder, see "Loading an Envelope in the Multi-Purpose Feeder," on p. 2-13.

•

When <FREE SIZE> is selected, you can specify vertical and horizontal sizes of the paper in the following ranges:

- <VERTICAL SIZE>: 127 mm to 356 mm (5" to 14")

- <HORIZONTAL SIZE>: 76 mm to 216 mm (3" to 8

Loading Paper

/2")

Loading an Envelope in the Multi-Purpose Feeder

Use the multi-purpose feeder when you want to copy or print an envelope one by one.

IMPORTANT

The recommended envelopes are COM10, MONARCH, DL, and ISO-C5. Using other envelopes may affect the quality of the printout.

NOTE

The envelope in the multi-purpose feeder is fed prior to the paper in the cassette.

Slide the slide guides to ﬁt the size of the envelope you want to load.

IMPORTANT

If the slide guides are not adjusted correctly for the size of the envelope, the quality of your printouts may be adversely affected.

Insert the envelope straightly in the multi-purpose feeder with the print side up and the right edge (i.e., closer to the stamp) ﬁrst.

Paper Handling

If the envelope to be loaded has a ﬂap on the short edge, this edge must enter the machine ﬁrst. Not loading it this way will result in a paper jam.

Loading Paper

2-13

Paper Handling

Specify the paper size.

❑ Press [Menu] ➞ [ ] or [ ] to select <COMMON SETTINGS> ➞ press [Set].

❑ Press [ ] or [ ] to select <PAPER SETTINGS> ➞ press [Set] ➞ [] or [ ] to select

<PAPER SIZE> ➞ press [Set].

❑ Press [ ] or [ ] to select <ENVELOPE> ➞ press [Set] ➞ press [ ] or [ ] to select

the envelope type (COM10, MONARCH, DL, or ISO-C5) ➞ press [Set].

NOTE

You can select <FREE SIZE> instead of <ENVELOPE> as the paper size. When <FREE SIZE> is selected, you can specify vertical and horizontal sizes of the envelope in the following ranges:

- <VERTICAL SIZE>: 127 mm to 356 mm (5" to 14")

- <HORIZONTAL SIZE>: 76 mm to 216 mm (3" to 8

Specify the paper type.

❑ Press [Menu] ➞ [ ] or [ ] to select <COMMON SETTINGS> ➞ press [Set].

❑ Press [ ] or [ ] to select <PAPER SETTINGS> ➞ press [Set] ➞ [] or [ ] to select

<PAPER TYPE> ➞ press [Set].

❑ Press [ ] or [ ] to select <HEAVY PAPER> or <HEAVY PAPER H>* ➞ press [Set].

* If print ﬁxing is not sufﬁcient when printed with <HEAVY PAPER> selected, select <HEAVY PAPER H>.

/2")

2-14

Loading Paper

Orientation of the Document and the Paper Loading

When you load a document in the ADF, the orientation of the document and the orientation of the paper in the cassette or in the multi-purpose feeder are as shown below.

Document

Paper

Paper Handling

Cassette Multi-

purpose feeder

Copy

When you place a document on the platen glass, the orientation of the document and the orientation of the paper in the cassette or in the multi-purpose feeder are as shown below.

Document

Paper

Cassette Multi-

purpose feeder

Copy

Loading Paper

2-15

Selecting the Paper Output Area

Face down paper output delivers paper with the printed side down on the output tray. Face up paper output delivers paper with the printed side up out of the face up paper output. Select the area depending on your purpose by opening or closing the

Paper Handling

face up cover.

Open the face up cover for face up paper output, or close the face up cover and pull out the output tray for face down paper output.

IMPORTANT

Do not open or close the face up cover while copying and printing.

2-16

Selecting the Paper Output Area

Paper Type and Paper Output Area

Select the suitable paper output area depending on the paper type and your purpose.

Paper Type Paper Output Area The Number of Output Sheets

face up 1 sheet

Plain Paper

face down

face up 1 sheet

Heavy Paper

face down

face up 1 sheet

Tr ansparencies

face down 10 sheets

Labels face up 1 sheet

face up 1 sheet

Envelopes

face down 10 sheets

approx. 60 sheets (17 lb to 20 lb (64 g/m

approx. 30 sheets (25 lb to 34 lb (91 g/m

Face Down Paper Output Area

The paper is delivered with the printed side down on the output tray. Paper is stacked in printed order.

to 75 g/m2))

to 128 g/m2))

Paper Handling

Close the face up cover, and pull out the output tray.

IMPORTANT

•

Do not place the delivered paper back on the output tray. Doing so may result in paper jams.

•

Do not place objects other than paper on the output tray. Doing so may result in paper jams.

Selecting the Paper Output Area

2-17

Face Up Paper Output Area

Paper Handling

The paper is delivered with the printed side up out of the face up paper output on the back side of the machine. This way is convenient for printing on transparencies, envelopes, or labels which tend to curl, because the paper is delivered straight through out of the machine.

Open the face up cover.

• Remove the delivered paper one by one.

IMPORTANT

•

Do not pull the paper forcibly.

•

This machine has no face up output tray. Remove the delivered paper with your hand.

•

Do not place an object in front of the face up paper output to prevent a paper jam.

2-18

Selecting the Paper Output Area

Document Handling

CHAPTER

This chapter describes the types of documents you can scan, copy or send with this machine and how to set them on the platen glass or in the ADF.

Document Requirements

The documents you place on the platen glass or loaded in the ADF for copying, scanning, or sending must meet these requirements:

Platen Glass ADF

Type of Document

Size (W

Quantity 1 sheet Max. 30 sheets or paper stack

× L) Max. 8

Plain paper Thick documents Photographs Small documents (e.g., index cards) Special types of paper (e.g., tracing

paper*

, transparencies*1, etc.)

Book

/2" × 11 3/4"

(216 mm

× 297 mm)

Plain paper (multiple page documents of the same size, thickness, and weight or one page documents)

Max. 8 (216 mm Min. 5 (148 mm

within including curled sheets (guaranteed) Max. 50 sheets* within including curled sheets (temperature: 59°F to 81°F (15°C to 27°C), humidity: 20% to 80%) (reference)

/2" × 14"

× 356 mm) (LGL)

/16" × 4 1/8"

× 105 mm) (A6)

/16" (8 mm) thickness

or paper stack

Document Requirements

3-1

Weight Max. 4.4 lb (2 kg) 17 lb to 28 lb

*1When scanning, copying, and sending a transparent document such as tracing paper or transparencies, place a

Problem Documents

Document Handling

• Make sure any glue, ink, or correction ﬂuid on the document is completely dry

• Remove all fasteners (staples, paper clips, etc.) before loading the document in

• To prevent document jams in the ADF, do not use any of the following:

Platen Glass ADF

(64 g/m

piece of plain white paper behind the document.

21 lb (80 g/m2) paper

to 105 g/m2)/document

NOTE

When making copies of a small size document, the copy speed may be slightly slower than usual.

before placing it on the platen glass or loading it in the ADF.

the ADF.

-Wrinkled or creased paper - Carbon paper or carbon-backed paper

- Curled or rolled paper - Coated paper

-Torn paper - Onion skin or thin paper

- Hole-punched paper

Scanned Area of a Document

The shaded area in the illustration below shows the scanned area of a document. Make sure your document's text and graphics are within this area.

MAX.

/32" (5.5 mm)

Scanning

direction

3-2

Document Requirements

LTR

MAX.

/32" (5.5 mm)

MAX. 1/8" (3 mm)

Setting Up Documents

For scanning, place your documents on the platen glass or load them in the ADF. Where you set up your documents depends on the size and type of documents you want to scan. (See "Document Requirements," on p. 3-1.)

Placing a Document on the Platen Glass

Open the platen glass cover.

Place your document face down on the platen glass.

Align the document with the appropriate paper size marks. (See "Positioning Documents," on p. 3-3.)

Document Handling

Gently lower the platen glass cover.

The document is now ready for scanning.

Positioning Documents

Use the paper size marks on the left side of the platen glass to position a document.

• If your document conforms to a standard paper size (e.g., LTR or A4), align the

document between the appropriate paper size marks.

• If you do not know the size of your document, or if your document does not match

any of the paper size marks, align the center of your document with the ➞ mark.

Setting Up Documents

3-3

The illustration below shows how to place an LTR-size document on the platen glass.

Document Handling

Loading Documents in the ADF

3-4

NOTE

Make sure there is no document on the platen glass.

Fan the edges that will feed into the machine ﬁrst, then tap the edges of multiple page documents on a ﬂat surface to even the stack.

Setting Up Documents

Slide the slide guides to the width of the document.

Load the documents face up in the ADF.

NOTE

•

For multiple page documents, the pages are fed one by one from the top of the stack (from the ﬁrst page).

•

Wait until all pages of your document have been scanned before starting a new job.

•

30 sheets or paper stack within 5/16" (8 mm) thickness including curled sheets (guaranteed), or 50 sheets (21 lb (80 g/m including curled sheets (temperature: 59°F to 81°F (15°C to 27°C), humidity: 20% to 80%) (reference) documents can be loaded in the ADF. If the documents exceed the capacity of the ADF, paper jams may occur.

)) or paper stack within 5/16" (8 mm) thickness

Document Handling

Setting Up Documents

3-5

The Paper Path of the ADF

Document Handling

1 2

The machine scans documents

from the first page.

Scanning unit

NOTE

•

When documents are loaded in the ADF, the scanning unit moves to the position shown above and stays there.

•

When documents are not loaded in the ADF, the scanning unit moves to scan it.

3-6

Setting Up Documents

Printing from Your Computer

CHAPTER

This chapter explains how to print the documents from your computer using the printer driver included in the CD-ROM.

Before Printing

Before printing, software must be installed in your computer.

• If not, please see "Install the software and connect the machine to your computer,"

in the Set-Up Sheet or Chapter 1, "Installation," in the Software Guide.

Check if the machine is selected as the default printer.

• You can check if your machine is set as the default printer when you open the

[Print] dialog box in an application and your machine is selected in the printer box. (See the next page for details.)

Before Printing

4-1

Follow this procedure if it is not selected:

Open the [Printers and Faxes] (Windows 98/Me/2000: [Printers]) folder.

● On Windows XP:

❑ Click [Start] on the Windows task bar, select [Control Panel] ➞ [Printers and Other

Hardware] ➞ [Printers and Faxes].

● On Windows 98/Me/2000:

❑ Click [Start] on the Windows task bar, select [Settings] ➞ [Printers].

Printing from Your Computer

Click the corresponding printer driver icon.

From the [File] menu, click [Set as Default Printer] (Windows 98/ Me: [Set as Default]).

4-2

Before Printing

Printing Documents

The general steps for printing a document are explained below. The screen shot shown is from Windows XP.

Open the application from which you will print the document.

Select the command to print.

In most cases, click [Print] in the [File] menu.

The [Print] dialog box appears.

Printing from Your Computer

From the [Select Printer] list box or the [Name] pull-down list in the [Print] dialog box, select the printer to be used.

Printing Documents

4-3

Click [Preference] or [Properties].

NOTE

Depending on the application you are using, select the printer to be used in the [General] tab sheet in the [Print] dialog box, then specify the print settings in the corresponding tab sheet. (Only for Windows 2000.)

Specify the required settings ➞ click [OK].

Click [Print] or [OK].

Printing starts.

Canceling Printing

Printing from Your Computer

NOTE

To cancel printing, click [Cancel].

Open the [Printers and Faxes] (Windows 98/Me/2000: [Printers]) folder.

● On Windows XP:

❑ Click [Start] on the Windows task bar, select [Control Panel] ➞ [Printers and Other

Hardware] ➞ [Printers and Faxes].

● On Windows 98/Me/2000:

❑ Click [Start] on the Windows task bar, select [Settings] ➞ [Printers].

Double-click the corresponding printer driver icon.

Right click the print job ➞ click [Cancel Printing].

4-4

Printing Documents

More Information

For detailed information on all printing features, see Chapter 2, "Printing," in the Software Guide.

Printing from Your Computer

More Information

4-5

Printing from Your Computer

4-6

More Information

Copying

CHAPTER

This chapter explains how to make copies, adjust scan settings to improve the image quality, and enlarge or reduce the copy sizes. It also describes the special copy features.

Documents You Can Copy

For information on the types of documents you can copy, their requirements, and details on setting up documents, see Chapter 3, "Document Handling."

Documents You Can Copy

5-1

Making Copies

Follow this procedure to make copies:

Place the document on the platen glass or load it in the ADF.

For details on how to place or load documents, see "Setting Up Documents," on p. 3-3.

Press [COPY].

Use the numeric keys to enter the number of copies.

You can set up to 99 copies.

Copying

Adjust any necessary settings for your document.

• Press [Image Quality] to select the scanning resolution. (See "Adjusting the Image

Quality (Resolution)," on p. 5-8.)

• Press [Exposure] to select the scanning exposure. (See "Adjusting the Exposure

(Density)," on p. 5-9.)

• Press [Enlarge/Reduce] to select the copy ratio. (See "Setting Enlarging/Reducing,"

on p. 5-6.)

Press [Start].

NOTE

To cancel copying, press [Stop/Reset].

5-2

Making Copies

Specifying the Paper Size and Type (Common for Cassette and Multi-Purpose Feeder)

NOTE

•

When making copies on LTR-size paper after having continuously copied on paper smaller than LTR-size paper, the copies may be dirty. To prevent copies from being dirty, wait about 1 minute before making copies.

•

The paper in the multi-purpose feeder is fed prior to the paper in the cassette.

•

The settings changed in the Menu do not return automatically to the settings you set previously. Change to the previous settings again if necessary.

•

When making copies of a small size or heavy paper*, etc., the copy speed may be slightly slower than usual. * The paper type should be selected in the Menu.

•

If you intend to make a copy and print with a thermal transfer printer using the same sheet of paper, make the copy ﬁrst. Failure to do so may make copies dirty or cause a paper jam.

•

When copying onto transparencies, remove each transparency from the output tray as it is output.

Specifying the Paper Size

At the factory, the paper size has already been set to <LTR>. Normally, you can make copies in this setting. When making copies on other sizes of paper, you need to specify the paper size according to the following.

Copying

Press [Menu].

Press [ ] or [ ] to select <COMMON SETTINGS> ➞ press [Set].

Press [ ] or [ ] to select <PAPER SETTINGS> ➞ press [Set].

Press [ ] or [ ] to select <PAPER SIZE> ➞ press [Set].

Specifying the Paper Size and Type (Common for Cassette and Multi-Purpose

Feeder)

5-3

Copying

Press [ ] or [ ] to select the appropriate paper size (LTR, LGL, EXECUTIV, A4, B5, ENVELOPE, or FREE SIZE) ➞ press [Set].

Ex:

PAPER SETTINGS

1.PAPER SIZE

● When <ENVELOPE> is selected:

❑ Press [ ] or [ ] to select the type of envelopes (COM10, MONARCH, DL, or

ISO-C5) ➞ press [Set].

● When <FREE SIZE> is selected:

❑ Press [ ] or [ ] to select <VERTICAL SIZE> or <HORIZONTAL SIZE> ➞ press

[Set].

❑ Use the numeric keys, or press [ ] or [ ] to specify vertical and horizontal sizes of

the paper in millimeters (mm).

Available setting range in <VERTICAL SIZE>: 127 mm to 356 mm (5" to 14")

Available setting range in <HORIZONTAL SIZE>: 76 mm to 216 mm (3" to 8

❑ Press [Set].

Repeat the steps above to specify both vertical and horizontal sizes of the paper.

Press [Stop/Reset] to return to the standby display.

/2")

Specifying the Paper Type

<PLAIN PAPER> is selected as the default paper type. When making copies on paper other than plain paper, you can specify the paper type according to the following. Specifying the paper type can prevent poor copy quality, or the printout not being printed correctly.

Press [Menu].

Press [ ] or [ ] to select <COMMON SETTINGS> ➞ press [Set].

Press [ ] or [ ] to select <PAPER SETTINGS> ➞ press [Set].

Press [ ] or [ ] to select <PAPER TYPE> ➞ press [Set].

5-4

Specifying the Paper Size and Type (Common for Cassette and Multi-Purpose Feeder)

Press [ ] or [ ] to select the appropriate paper type ➞ press [Set].

Ex:

PAPER SETTINGS

2.PAPER TYPE

You can select from the following paper types:

- Plain paper (17 lb to 24 lb (64 g/m

- Heavy paper (25 lb to 34 lb (91 g/m

PAPER H>*

to 90 g/m2)): <PLAIN PAPER>

to 128 g/m2)): <HEAVY PAPER>, <HEAVY

-Transparency: <TRANSPARENCY>

- Label*

: <HEAVY PAPER>, <HEAVY PAPER H>*

- Envelope: <HEAVY PAPER>, <HEAVY PAPER H>*

*1If print ﬁxing is not sufﬁcient when printed with <HEAVY PAPER> selected, select <HEAVY PAPER H>.

A label that can be loaded in the cassette is a standard type (label standard card) only.

Press [Stop/Reset] to return to the standby display.

Copying

Specifying the Paper Size and Type (Common for Cassette and Multi-Purpose

Feeder)

5-5

Setting Enlarging/Reducing

When placing a document on the platen glass, you can enlarge or reduce the copy size using preset copy ratios or using custom copy ratios.

Enlarging/Reducing Using Preset Copy Ratios

NOTE

You cannot enlarge or reduce the copy size when using the ADF. Place a document on the platen glass.

Copying

Press [Enlarge/Reduce].

Press [ ] or [ ] to select <PRESET> ➞ press [Set].

Press [ ] or [ ] to select the copy ratio.

You can select from the following:

- <200% MAX.>

- <129% STMT → LTR>

- <100%>

- <78% LGL

- <64%>

- <50% MIN.>

Press [Set].

Ex:

78% LTR TEXT

→ LTR>

5-6

Setting Enlarging/Reducing

NOTE

•

If the <PAPER SIZE GROUP> of <COPY SETTINGS> in the Menu is set to <A> or <AB>, the preset copy ratios will be as follows:

-A: 50%, 70%, 100%, 141%, 200%

- AB: 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200% For details, see <PAPER SIZE GROUP> of "Menu Descriptions," on p. 10-4.

•

To reset the copy ratio, press [Enlarge/Reduce] ➞ [ ] or [ ] to select <100%> ➞ press [Set].

Enlarging/Reducing Using Custom Copy Ratios

NOTE

You cannot enlarge or reduce the copy size when using the ADF. Place a document on the platen glass.

Press [Enlarge/Reduce].

Press [ ] or [ ] to select <ZOOM RATIO> ➞ press [Set].

Use the numeric keys to enter the copy ratio.

Copying

You can enter the copy ratio from 50% to 200%, selectable in 1% increments.

Even after entering the copy ratio, you can press [ ] or [ ] to adjust the copy ratio. To increase the copy ratio, press [ ]. To decrease the copy ratio, press [ ].

Press [Set].

Ex:

80% LTR TEXT

NOTE

To reset the copy ratio, press [Enlarge/Reduce] ➞ [ ] or [ ] to select <100%> ➞ press [Set].

Setting Enlarging/Reducing

5-7

Improving Copied Image

Adjusting the Image Quality (Resolution)

You can adjust image quality to the appropriate level best suited for a document with text or photos. Three modes are available for adjusting the image quality.

Press [Image Quality].

Press [ ] or [ ] to select the image quality.

Copying

You can select from the following:

- <TEXT> for text-only documents

- <PHOTO> for photographs

- <TEXT/PHOTO> for documents with text and photographs

Press [Set].

Ex:

100% LTR PHOTO

5-8

Improving Copied Image

Adjusting the Exposure (Density)

You can adjust the copy exposure automatically or manually according to how light or dark your document is.

Press [Exposure].

Press [ ] or [ ] to select the exposure mode.

● Adjusting manually:

❑ Select <MANUAL> ➞ press [Set].

❑ Press [ ] or [ ] to adjust the exposure ➞ press [Set].

Ex:

100% LTR TEXT

For a lighter exposure, press [ ]. For a darker exposure, press [ ].

You can select the exposure level from 7 steps.

● Adjusting automatically:

❑ Select <AUTO> ➞ press [Set].

Copying

Ex:

100% LTR A TEXT

Improving Copied Image

5-9

Special Features

The machine has the following SPECIAL COPY feature: Collate Copy. This feature allows you to sort copies in page order.

Collate Copy

The collate copy allows you to sort copies in page order. It is convenient when you make multiple copies of multiple page documents.

Copy 1 Copy 2 Copy 3

Copying

Set 3

sets of copies

When Loading Documents in the ADF

Load documents face up in the ADF.

For details on how to load documents in the ADF, see "Loading Documents in the ADF," on p. 3-4.

Press [Collate/2on1] twice.

<COL.> appears in the LCD.

Use the numeric keys to enter the number of copies you want.

Ex:

100% COL. LTR TEXT

You can set up to 99 copies.

5-10

Special Features

Press [Start].

The machine begins scanning from the ﬁrst page of the document. After scanning, the scanned documents will come out in order.

NOTE

When scanning multiple page documents, <MEMORY FULL> and <PRESS SET KEY> may appear in the LCD, and the document being scanned stops in the ADF. Press [Set] to make the document come out automatically. In this case, reduce the documents to be scanned. Or, change the image quality mode to <TEXT>.

When Placing a Document on the Platen Glass

Place the ﬁrst page of a document on the platen glass.

For details on how to place documents on the platen glass, see "Placing a Document on the Platen Glass," on p. 3-3.

Press [Collate/2on1] twice.

<COL.> appears in the LCD.

Use the numeric keys to enter the number of copies you want.

You can set up to 99 copies.

Copying

Press [Start].

The machine begins scanning.

Place the next page of the document on the platen glass.

NEXT PAGE |START END SCANNING|SET

Press [Start].

Repeat step 5 and 6 to scan all documents.

Special Features

5-11

Copying

Press [Set].

The machine begins printing out.

NOTE

When scanning multiple page documents, <MEMORY FULL> and <PRESS SET KEY> may appear in the LCD and scanning is canceled. In this case, reduce the documents to be scanned. Or, change the image quality mode to <TEXT>.

5-12

Special Features

Scanning

This chapter brieﬂy explains how to scan documents into your computer using the scanner driver included in the CD-ROM.

Before Scanning

Before scanning, software must be installed in your computer.

• If not, please see "Install the software and connect the machine to your computer,"

in the Set-Up Sheet or Chapter 1, "Installation," in the Software Guide.

Check if the scanner driver is installed in your computer by following this procedure.

CHAPTER

Open the [Scanners and Cameras] folder (Windows 98/Me/2000: the [Scanners and Cameras Properties] dialog box).

● On Windows XP:

❑ Click [Start] on the Windows task bar, select [Control Panel] ➞ [Printers and Other

Hardware] ➞ [Scanners and Cameras].

● On Windows 98/Me/2000:

❑ Click [Start] on the Windows task bar, select [Settings] ➞ [Control Panel] ➞ double

click [Scanners and Cameras].

Make sure there is the corresponding scanner driver name or icon.

Before Scanning

6-1

Scanning Methods

There are two methods of scanning documents to your computer:

• Using a TWAIN- or WIA- (Windows XP) compliant Windows application

• Using [SCAN] on the operation panel of the machine

IMPORTANT

•

When using [SCAN], the ADF is not available for scanning.

•

When using the WIA driver, the ADF is not available for scanning.

•

For better scanning quality, we recommend that you place documents on the platen glass. If you use the ADF, the scanned image might not be clear.

This section explains how to scan using [SCAN] on the operation panel of the machine.

Using [SCAN] on the Operation Panel

By pressing [SCAN] on the operation panel of the machine, you can scan

Scanning

documents to your computer.

6-2

Place the document face down on the platen glass.

For details on how to place documents, see "Setting Up Documents," on p. 3-3.

NOTE

You cannot use the ADF for scanning when using [SCAN].

Press [SCAN].

Follow the instructions on the screen of your computer to complete the scanning.

Scanning Methods

More Information

For detailed information on all scanning features, see Chapter 3, "Scanning," in the Software Guide.

Scanning

More Information

6-3

Scanning

6-4

More Information

System Monitor

CHAPTER

This chapter explains how to check the status of the jobs stored in the machine, and to conﬁrm or delete them as needed.

Checking the Status of Print and Fax Jobs

Use [Status Monitor] to conﬁrm or delete a job. You can select a job from the following:

- <PRINT>

-<FAX TX>

-<FAX RX>

Conﬁrming and Deleting a Print Job

You can conﬁrm and delete the current print job only.

Press [Status Monitor].

Press [ ] or [ ] to select <PRINT> ➞ press [Set].

NOTE

If there is no job, <NO PRINT JOB EXIST> is displayed.

Checking the Status of Print and Fax Jobs

7-1

If you decide to delete the current print job, press [ ] for <YES>.

CANCEL PRINTING? YES=(–) NO=(+)

NOTE

•

To cancel deleting the job, press [ ] for <NO>.

•

Once the job is deleted, the job cannot be restored.

Conﬁrming and Deleting a Fax TX Job

Press [Status Monitor].

Press [ ] or [ ] to select <FAX TX> ➞ press [Set].

NOTE

•

If there is no job, <NO FAX TX JOBS EXIST> is displayed.

•

If there is only one fax job, go to step 4.

Press [ ] or [ ] to conﬁrm the fax/telephone number.

System Monitor

7-2

Checking the Status of Print and Fax Jobs

NOTE

For the fax job with multiple destinations (sequential broadcasting), only the fax/telephone number you entered ﬁrst is displayed.

If you want to delete the fax job, press [Set].

NOTE

If you delete the fax job with multiple destinations, the machine does not send the fax to any of the destinations registered for the job.

If you decide to delete the fax job, press [ ] for <YES>.

CANCEL? YES=(+) NO=(–)

NOTE

•

To cancel deleting the job, press [ ] for <NO>.

•

Once the job is deleted, the job cannot be restored.

Conﬁrming and Deleting a Fax RX Job

Press [Status Monitor].

Press [ ] or [ ] to select <FAX RX> ➞ press [Set].

NOTE

•

If there is no job, <NO FAX JOBS EXIST> is displayed.

•

If there is only one fax job, go to step 4.

Press [ ] or [ ] to conﬁrm the fax/telephone number.

If you want to delete the fax job, press [Set].

If you decide to delete the fax job, press [ ] for <YES>.

CANCEL PRINTING? YES=(+) NO=(–)

NOTE

•

To cancel deleting the job, press [ ] for <NO>.

•

Once the job is deleted, the job cannot be restored.

Checking the Status of Print and Fax Jobs

System Monitor

7-3

System Monitor

7-4

Checking the Status of Print and Fax Jobs

Maintenance

CHAPTER

This chapter explains how to clean the machine, replace the toner cartridge, and repack and transport the machine.

Periodic Cleaning

Your machine requires little periodic maintenance. This section describes the necessary cleaning procedures for your machine.

CAUTION

• When cleaning the machine's exterior or the platen glass, be sure to disconnect

the power cord before cleaning the machine.

• For the MF5550 model, print any received faxes stored in the memory before

disconnecting the power cord, since the documents in the memory are lost when the power cord is disconnected.

• Do not use tissue paper, paper towels, or similar materials for cleaning; they can

stick to the components or generate static charges. Use a soft cloth to avoid scratching the components.

• Never use volatile liquids such as thinner, benzene, acetone, or any other

chemical cleaner to clean the interior of the machine; these can damage the machine's components.

Periodic Cleaning

8-1

Cleaning the Exterior

Wipe the machine's exterior with a clean, soft, lint-free cloth moistened with water or diluted dishwashing detergent solution.

Maintenance

Cleaning the Scanning Area

8-2

Wipe the scanning area (shaded area) with a clean, soft, lint-free cloth moistened with water, then wipe with a clean, soft, dry, lint-free cloth.

Platen glass cover

Periodic Cleaning

Platen glass

Cleaning the ADF Area

Black lines may appear in copies when the ADF is used to feed documents. This is caused by paste, ink, correction ﬂuid, or other foreign matters in the read area of the platen glass (shaded area). Use a clean soft cloth to wipe the read area clean. Take particular care to clean at the locations where the black lines are appearing on copies.

If you have trouble getting the glass clean, wipe with a cloth moistened with water or a mild neutral detergent, and then wipe the glass dry with another cloth.

Paste, ink, correction fluid, etc.

Black lines

Read area

White roller

Copy

IMPORTANT

•

Paste, ink, correction ﬂuid, and other foreign matter can soil the platen glass when you send a document through the ADF while the paste, ink, or correction ﬂuid on the document is still wet. This is what causes black lines on copies. Whenever you load a document in the ADF, always check to make sure that any paste, ink, or correction ﬂuid that is on the document is completely dry.

•

When cleaning the read area of the platen glass, take care not to damage the white roller located on the center of the ADF.

Periodic Cleaning

Maintenance

8-3

When to Replace the Cartridge

The cartridge is a consumable item and should be replaced when the toner runs out.

If white streaks or light bands appear on the printouts, the toner is running low.

NOTE

When handling the cartridge, take care not to allow the toner on the jammed paper to

Maintenance

come into contact with your hands or clothing. If they become dirty, wash them immediately with cold water. Washing with warm water will set the toner, and make it impossible to remove the toner stains.

Paper feeding direction

8-4

Remove the cartridge from the machine.

Always hold the cartridge so that the side with the written instructions faces up.

Do not forcefully move or push the drum protective shutter in any way.

Rock the cartridge ﬁve or six times to distribute the toner evenly.

Instructions

When to Replace the Cartridge

Reinstall the cartridge in the machine.

Make a few test copies.

● If the copies appear normal:

You can keep using the cartridge. However, a new one will be needed soon.

● If white streaks or light bands are still present:

❑ Replace the cartridge with a new one.

For details on how to replace the cartridge, see "Replacing the Cartridge," on p. 8-14.

Print Yield

This section describes the approximate number of printouts that can be made per cartridge.

Approximate Print Yield

Canon Cartridge X25: Approx. 2,500 printouts (A4 at 4% dot coverage*).

* The term "A4 at 4% dot coverage" denotes a document on which the area covered

with toner is 4% of the total area of an A4-size sheet.

Maintenance

• The actual number of printouts that can be made per cartridge depends in part on

the exposure setting, room temperature, and humidity.

• If you print a large number of documents which contain heavy print or many

photographs, toner consumption will increase, and white streaks will appear on printouts sooner than indicated above. Toner consumption will also increase if you print with the ADF left open.

• If you print small size documents or documents with less dot coverage, you may

be able to print more sheets of paper than indicated above. However, dark bands might appear on printouts if you keep using the same cartridge for an extended period of time.

When to Replace the Cartridge

8-5

Handling and Storing the Cartridge

Maintenance

This section describes the precautions to ensure optimum copy quality.

Handling Precautions

WARNING

• Do not throw the cartridge into open ﬂames, as this may cause the toner to

ignite and result in burns or a ﬁre.

• The cartridge emits low level magnetic ﬂux. If you use a cardiac pacemaker and

feel abnormalities, please move away from the cartridge, and consult a physician.

IMPORTANT

Never attempt to disassemble the cartridge or open the drum protective shutter.

NOTE

•

If the machine is brought from the cold outdoors into a warm room, or if the room is rapidly heated, condensation may form inside the machine. This can adversely effect the quality of your printouts (e.g., copies are completely black). When the machine is exposed to such conditions, allow at least 2 hours for the machine to adjust to room temperature before attempting to use it.

•

Always hold the cartridge as shown so that the side with the instructions faces up. Do not forcefully move or push the drum protective shutter in any way.

Instructions

8-6

Drum protective shutter

Storage Precautions

WARNING

Do not store cartridges or copy paper in places exposed to open ﬂames, as this may cause the toner or copy paper to ignite, resulting in burns or a ﬁre.

CAUTION

Keep cartridges and other consumables out of the reach of children. If the contents of these items are ingested, consult a physician immediately.

When to Replace the Cartridge

IMPORTANT

•

Place the cartridge in its protective bag so that the side with the written instructions faces up. Then, place the bagged cartridge into its shipping box. Store the unused cartridge out of direct sunlight.

•

For partially used/opened cartridges, place the cartridge in its protective bag so that the side with the written instructions faces up. Then place the bagged cartridge into its shipping box and store it away from direct sunlight.

•

Avoid storing the cartridge in front of heaters and humidiﬁers, etc. Store it in a location where the temperature does not exceed 104°F (40°C).

•

The recommended storage conditions are as follows:

-Temperature: 59°F to 81°F (15°C to 27°C)

- Relative Humidity: 20% to 80%

•

Do not stand the cartridge on end or turn it upside down.

Storing Partially Used Cartridges

If you remove a cartridge from the machine, store the cartridge as described below. Place the cartridge in its protective bag so that the side with the written instructions faces up. Then, place the cartridge into its shipping box. Be sure to securely close the lid of the shipping box.

If you do not have the protective bag or shipping box for the cartridge, store the cartridge in a dark location.

Recycling Used Cartridges

Canon has instituted a worldwide recycling program for cartridges called "The Clean Earth Campaign." This program preserves precious natural resources by utilizing a variety of materials found in the used cartridges that are of no further use, to remanufacture new cartridges which, at the same time, keeps the environment cleaner by reducing landﬁll waste. Complete details concerning this program are enclosed in each PC Cartridge box.

When to Replace the Cartridge

8-7

Maintenance

The Clean Earth Campaign

Maintenance

THE CANON CARTRIDGE RECYCLING PROGRAM

The Canon Cartridge Recycling Program fulﬁlls the ﬁrst initiative of Canon's Clean Earth Campaign, which supports four critical environmental areas:

• Recycling in the Workplace

• Conserving Environmental Resources

• Scientiﬁc Research and Education

• Encouraging Outdoors Appreciation

The remaining "Clean Earth" initiatives are supported in the U.S. through sponsorships of the National Park Foundation, the National Wildlife Federation, and The Nature Conservancy and in Canada through donations to the World Wildlife Fund Canada and The Nature Conservancy of Canada.

Since its inception, The Canon Cartridge Recycling Program has collected millions of cartridges that otherwise would have been discarded into landﬁlls or similar facilities. Instead, this rapidly growing program returns used cartridges to the manufacturing process, thus conserving an array of resources.

Becoming a part of this worthwhile program is easy. When your cartridge is of no further use, simply follow the instructions detailed for U.S. or Canadian residents. We appreciate your support of The Canon Cartridge Recycling Program. Working together we can make a signiﬁcant contribution to a cleaner planet.

• Cartridges collected through this program are not reﬁlled.

• You are not entitled to a tax deduction or rebate for the return of empty cartridges.

• This program may be modiﬁed or discontinued without notice.

8-8

When to Replace the Cartridge

U.S.A. PROGRAM

Packaging

■ Option A-1: Single Box Return

• Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks

from the new cartridge's box.

• Place the empty cartridge in the box of your new cartridge. Seal the box.

■ Option B: Volume Box Return

We encourage you to use this option as a more efﬁcient way to ship cartridges.

• Place as many cartridges as possible into one box.

Carefully seal the box with tape; or

• Call 1-800-OK-CANON to receive your free eight cartridge collection box.

When to Replace the Cartridge

Maintenance

8-9

■ Option A-2: Multiple Box Return

We encourage you to use this option as a more efﬁcient way to ship cartridges.

• Complete Option A-1.

• Bundle multiple cartridge boxes together securely with tape.

Please be sure that the shipment does not exceed UPS speciﬁcations.

Maximum weight = 70 lb (31.8 kg)

Maximum length = 108" (2,743 mm) Maximum girth (length + 2 × width + 2 × height) = 130" (3,302 mm) If your shipment exceeds the above limits, please call 1-800-OK-CANON for special shipping information.

Maintenance

8-10

Please Note: Do not send defective cartridges for replacement. Defective cartridges under warranty should be exchanged by an authorized dealer or service facility as provided in the warranty.

When to Replace the Cartridge

Shipping

Apply the UPS authorized returning label provided in this guide.

Residents of Alaska and Hawaii: Do not use the UPS authorized returning label. For Alaska and Hawaii Canon set up alternative mail service with the U.S. Postal Service. Please call 1-800-OK-CANON to receive U.S. Postal Service merchandise returning label.

■ Option A: UPS Pick-up

• Give the shipment to your UPS driver when you receive your next regular delivery;

• Ta ke the shipment to your local UPS receiving point.

Maintenance

■ Option B: MBE Drop off

Ta ke the shipment to a participating MBE (Mail Boxes, Etc.) Center.

For location, please call 1-800-949-6660.

By using either of the above methods of shipment, your used cartridge(s) will be forwarded to the Canon Cartridge Collection Center at no charge to you.

For further information about the Clean Earth Campaign in the United States, please call: 1-800-OK-CANON

When to Replace the Cartridge

8-11

CANADA PROGRAM-CANADA PROGRAMME

■ Option A: Single Box Return

• Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks

from the new cartridge's box.

• Place the empty cartridge in the box of your new cartridge. Seal the box.

• Apply the Canon Canada Inc./Canada Post label provided in this brochure.

Canon's labels are specially marked so that Canon pays the postage.

• Deposit your empty cartridge in any full size street mailbox or take it to your local

Canada Post outlet or franchise.

Maintenance

■ Option B: Volume Box Return (eight or more cartridges)

We encourage you to use this option as a more efﬁcient way to ship cartridges.

• Call 1-800-667-2666 to receive your free Canon collection box kit.

The collection box can accommodate eight individual cartridge boxes.

• Place your eight individually packaged boxes of empty cartridges into the Canon

collection box. Seal the box.

• Apply the Canon Canada Inc./Canada Post label provided in this brochure.

Canon's labels are specially marked so that Canon pays the postage.

• Deliver to any local Canada Post outlet or franchise. Customers who hold a

Commercial pick-up agreement with Canada Post may have their collection box picked up.

8-12

When to Replace the Cartridge

Working to preserve endangered species is a long-standing Canon interest. To this end, for every cartridge collected, Canon Canada donates $1, shared equally between World Wildlife Fund Canada and the Nature Conservancy of Canada. This donation is utilized in Canada.

For further information about The Clean Earth Campaign in Canada, please call or write to Canon.

1-800-667-2666

Canon Canada Inc. Corporate Customer Relations 6390 Dixie Road Mississauga, ON L5T 1P7

Maintenance

When to Replace the Cartridge

8-13

Replacing the Cartridge

This section describes how to remove the used cartridge and replace it with a new one. Before replacing the cartridge, be sure to read the section "When to Replace the Cartridge," on p. 8-4.

NOTE

When handling the cartridge, take care not to allow the toner on the jammed paper to come into contact with your hands or clothing. If they become dirty, wash them immediately with cold water. Washing with warm water will set the toner, and make it impossible to remove the toner stains.

Open the front cover.

Maintenance

8-14

Remove the cartridge from the machine.

Replacing the Cartridge

Remove the new cartridge from its protective bag.

NOTE

Save the protective bag. You may need it later when you remove the cartridge from the machine.

Rock the cartridge ﬁve or six times to distribute the toner evenly.

Instructions

Maintenance

Place the cartridge on a ﬂat and stable surface. Grip the sealing tape tab and snap it in the direction as shown below.

Make sure that the tab itself is detached from the cartridge.

Tab

Replacing the Cartridge

8-15

Maintenance

While grasping the cartridge with one hand, ﬁrmly and slowly pull the sealing tape tab with the other hand to remove the sealing tape completely. Throw the tape away.

IMPORTANT

To avoid breaking the tape, do not pull out the tape at an upward or downward angle.

Hold the cartridge and position the arrow mark on the cartridge towards the inside of the machine as shown below.

Arrow mark

8-16

Replacing the Cartridge

Align the projections on both sides of the cartridge to the guides in the machine and gently slide the cartridge into the machine as far as it will go.

Maintenance

Close the front cover.

NOTE

If the LCD displays <INSTALL CARTRIDGE> and <TONER SUPPLY LOW> alternately, reset the machine by opening the front cover and then closing it.

Replacing the Cartridge

8-17

Repacking and Transporting Your Machine

Be sure to unplug the power cord before transporting the machine. If the machine is likely to be subjected to vibration (e.g., when transporting over long distances), the following precautions should be taken. If you do not follow these precautions, the machine may be damaged or the quality of your printouts may be adversely affected.

Unplug the power cord.

If the machine is connected to a telephone or your computer, remove the telephone line or printer cable.

Open the front cover.

Maintenance

8-18

Grip the end of the cartridge, and remove it from the machine. In order to avoid direct sunlight, place the cartridge in the protective bag that the cartridge came in when you purchased it.

Close the front cover.

Pull out the cassette completely, and remove the extension cover from the machine.

Detach the cassette extension from the cassette.

Insert the cassette in the machine.

Push in the output tray, and close the document feeder tray.

Repacking and Transporting Your Machine

Canon MF55DD User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Manuals for the Machine

How This Manual Is Organized

Symbols Used in This Manual

Keys Used in This Manual

Illustrations Used in This Manual

Legal Notices

FCC (Federal Communications Commission)

Laser Safety

CDRH Regulations

International Energy Star Program

Trademarks

Copyright

Disclaimers

Legal Limitations on the Usage of Your Product and the Use of Images

Important Safety Instructions

Installation

Power Supply

Handling

Maintenance and Inspections

Consumables

Other Warnings

Introduction

Customer Support

Main Components of the Machine

Operation Panel

Standby Display

Energy Saver Mode

Setting the Energy Saver Mode Manually

Restoring from the Energy Saver Mode Manually

Paper Handling

Print Media Requirements

Printing Areas

Loading Paper

Loading Paper in the Cassette

Loading Envelopes in the Cassette

Loading Paper in the Multi-Purpose Feeder

Loading an Envelope in the Multi-Purpose Feeder

Orientation of the Document and the Paper Loading

Selecting the Paper Output Area

Paper Type and Paper Output Area

Face Down Paper Output Area

Face Up Paper Output Area

Document Handling

Document Requirements

Scanned Area of a Document

Setting Up Documents

Placing a Document on the Platen Glass

Loading Documents in the ADF

The Paper Path of the ADF

Printing from Your Computer

Before Printing

Printing Documents

Canceling Printing

More Information

Copying

Documents You Can Copy

Making Copies

Specifying the Paper Size and Type (Common for Cassette and Multi-Purpose Feeder)

Specifying the Paper Size

Specifying the Paper Type

Setting Enlarging/Reducing

Enlarging/Reducing Using Preset Copy Ratios

Enlarging/Reducing Using Custom Copy Ratios

Improving Copied Image

Adjusting the Image Quality (Resolution)

Adjusting the Exposure (Density)

Special Features

Collate Copy

Scanning

Before Scanning

Scanning Methods

Using [SCAN] on the Operation Panel

More Information

System Monitor

Checking the Status of Print and Fax Jobs

Maintenance