Canon FAX-JX210, FAX-JX210P, QT5-2227-V02 User Manual

User’s Guide

Table of Contents

Introduction 2

Before Using Your Machine 10

Copying 23

Sending Faxes 24

Receiving Faxes 33

Printing from Your Computer 42

Settings and Activity Reports 44

Routine Maintenance 50

Troubleshooting 60

Specifications 79

Appendix 81

Model Name

K10334 (JX210P)

About Consumables

Consumables (ink tanks / FINE Cartridges) are available for 5 years after production has stopped.

International ENERGY STAR® Program

As an ENERGY STAR Partner, Canon Inc. has determined that this product meets the ENERGY STAR guidelines for efficiency.

Depending on your application program, operations may differ. For details, refer to the instruction manual of your application. The steps described in this manual are in Windows Vista operating system Ultimate Edition (hereafter referred to as “Windows Vista”).

Trademark Notices

z Microsoft is a registered trademark of Microsoft Corporation.

z Windows is a trademark or registered trademark of Microsoft Corporation in the U.S. and/or

other countries.

z Windows Vista is a trademark or registered trademark of Microsoft Corporation in the U.S. and/

or other countries.

z Macintosh is a trademark of Apple Inc., registered in the U.S. and other countries.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

2. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3. Do not use this product to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

Caution

To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

Introduction

Useful Information

z Replacing a FINE Cartridge

When the ink in the FINE Cartridge starts to run out, the machine will switch to memory reception of faxes.

See “Printing a Document in Memory” on page 39 See “Replacing a FINE Cartridge” on page 52 See “Aligning the FINE Cartridge” on page 55

z One-touch and Coded Dial Numbers

You can register One-touch and Coded Dial numbers in your fax machine to make sending faxes easier and faster.

See “Registering One-touch Speed Dialing Numbers and Names” on page 18 See “Registering Coded Speed Dialing Numbers and Names” on page 19

z Different Ways to Receive Faxes

There are several different ways to receive faxes using this machine. Select the one that most suits your needs.

See “Setting the Receive Mode” on page 34

z Deleting Faxes from the Memory

When the ink level is low faxes will be received into the memory. Once 30 transmissions have been received reception will no longer be possible, so be sure to print out and delete unnecessary faxes from the memory.

See “Printing All Unprinted Documents in Memory” on page 40 See “Deleting All Printed Documents from Memory” on page 41

z Clearing Documents and Paper Jams

In the unlikely event that your machine jams you will need to remove the jammed paper.

See “Paper Jams” on page 60

z Setting the Telephone Line Type

To use a fax or make a telephone call, you need to set the telephone line type setting properly on the machine. If you are unsure of your telephone line type, contact your telephone company.

See “Setting the Telephone Line Type” on page 14

z Receiving to Memory Temporarily (<AUTO PRINT OFF>)

You can configure not to print received faxes automatically. Set the <AUTO PRINT> setting to <OFF> to store received faxes in the machine’s memory.

See “Receiving to Memory Temporarily” on page 37

2 Introduction

Reading the Documentation

This guide provides detailed information on how to set up, operate, maintain, and troubleshoot your fax.

Please read the list below to become familiar with the symbols, terms, and abbreviations used in this guide.

Warning

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

Caution

Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

Important

Indicates operational warnings and restrictions. Be certain to read these items to operate the machine correctly and to avoid damage to the machine.

Note

Indicates notes for operation or additional explanations. Reading these is highly recommended.

(see page xx) Indicates a page number that you can refer to for more information on the

default A setting that remains in effect unless you change it.

document The original sheet(s) of paper you send, receive, or copy with your fax.

menu A list of settings from which you select an item to set up or change. A

[{] and [}] buttons Used to select an item in a menu. Press [}] to select the next item, and

transaction number When you send or receive a document, your fax automatically assigns the

TX/RX NO. TX/RX NO. is the abbreviation used for “transaction number.”

TX Denotes Transmission.

RX Denotes Reception.

TRANSMITTING OK

In addition, this guide uses brackets to identify the buttons you press when performing different functions: [Stop/Reset].

topic of the previous sentence or paragraph.

menu has a title which appears on the LCD.

press [{] to select the previous item.

document a unique transaction number. A transaction number is a fourdigit number that will help you keep track of documents you send and receive.

LCD display. The contents of the LCD display may vary depending on the current settings.

Note

Please note that the illustrations of the fax in this guide may differ from your model.

3Introduction

Safety Precautions

Please read the safety warnings and cautions provided in this manual to ensure that you use the machine safely. Do not attempt to use the machine in any way not described in this manual.

Warning

z This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities,

please move away from this product and consult your doctor.

z You may cause an electric shock, fire, or damage the machine if you ignore any of these safety

precautions.

Choosing a location Do not place the machine close to flammable solvents such as alcohol or thinners.

Power supply Never attempt to plug in or unplug the machine from the power supply when your hands are

Cleaning the machine Use a damp cloth to clean the machine. Never use flammable solvents such as alcohol,

Maintaining the machine Do not attempt to disassemble or modify the machine. There are no user serviceable parts

Working around the machine

wet.

Always push the plug all the way into the power outlet.

Never damage, modify, stretch or excessively bend or twist the power cord. Do not place heavy objects on the power cord.

Never plug the machine into a power socket that is shared with other equipment (extension lead/cord, 2- or 3-way adapter, etc.).

Never use the machine if the power cord is bundled or knotted.

If you detect smoke, unusual smells or strange noises around the machine, immediately unplug the machine at the power supply and call for service.

Periodically, unplug the machine and use a dry cloth to wipe off any dust or dirt collected on the plug and the power outlet.

If the machine is placed at a location exposed to a lot of dust, smoke, or high humidity, the dust collected on the plug absorbs moisture and may cause insulation failure and fire.

If you hear thunder, disconnect the power supply of the machine and refrain from using it. Leaving the machine plugged in may cause fire, electric shock, or damage to the machine, depending on the thunder storm.

Never use a power supply source other than the one rated for the machine in the country of where you purchased the machine.

AC 100-240 V, 50/60 Hz

benzene or thinners.

If flammable solvents come in contact with electrical components inside the machine, it could cause a fire or electric shock.

Always unplug the machine from the power outlet before cleaning the machine.

If you accidentally switch the machine on while cleaning it, you could injure yourself or damage the machine.

inside the machine.

The machine contains high-voltage components. Never attempt any maintenance procedure not described in this guide.

Do not use highly flammable sprays near the machine.

This could cause a fire or electric shock if the spray comes into contact with electrical components inside the machine.

4 Introduction

Caution

You may cause injury or damage the machine if you ignore any of these safety precautions.

Choosing a location Do not install the machine in a location that is unstable or subject to excessive vibration.

Do not install the machine in locations that are very humid or dusty, in direct sunlight, outdoors, or close to a heating source.

To avoid the risk of fire or electric shocks, install the machine in a location with an ambient temperature range of 41°F to 95°F (5°C to 35°C) and humidity of 10% to 90% (condensation free).

Do not place the machine on a thick rug or carpet.

Do not place the machine with its back attached to the wall.

Power supply Ensure that the area around the power outlet is kept clear at all times so you can easily

Working around the

machine

FINE Cartridge (Ink Cartridge)

unplug the power cord if necessary.

Never remove the plug by pulling on the cord.

Do not use an extension lead/cord.

Never put your hands or fingers in the machine while it is printing.

Do not place any object on the machine.

Do not place metal objects (paper clips, staples, etc.) or containers of flammable solvents (alcohol, thinners, etc.) on top of the machine.

If any foreign object (metal or liquid) fall into the machine, unplug the power cord and call for service.

Do not transport or store the machine on a slant, vertically or upside-down, as the ink may leak and damage the machine.

Keep FINE Cartridges (Ink Cartridges) out of the reach of children.

In case ink is accidentally licked or swallowed, rinse out mouth or give one or two glasses of water to drink.

If irritation or discomfort occurs, obtain medical advice immediately.

In case ink gets in contact with eyes, rinse with water immediately.

In case ink gets in contact with skin, wash with soap and water immediately.

If irritation to eyes or skin persists, obtain medical advice immediately.

Never touch the electrical contacts on a FINE Cartridge (Ink Cartridge) after printing. The metal parts may be very hot and could cause burns.

Do not throw FINE Cartridges (Ink Cartridges) into fire.

Legal Limitations

It may be unlawful to make copies of, scan, print, or use reproductions of the following documents. The list provided is non-exhaustive. When in doubt, check with a legal representative in your jurisdiction.

Paper money

Money orders

Certificates of deposit

Postage stamps (canceled or uncanceled)

Identifying badges or insignias

Selective service or draft papers

Checks or drafts issued by governmental agencies

Motor vehicle licenses and certificates of title

Traveler’s checks

Food stamps

Passports

Immigration papers

Internal revenue stamps (canceled or uncanceled)

Bonds or other certificates of indebtedness

Stock certificates

Copyrighted works/works of art without permission of copyright owner

5Introduction

How to Use the Documentation Provided

Setup Sheet

Be sure to read this sheet first.

This sheet includes instructions for setting up your machine and getting it ready for use.

User’s Guide (This guide)

Read this guide when starting to use the machine.

After following instructions in your setup sheet, we recommend you read this guide to familiarize yourself with the basic operation of some of the main functions that can be performed on your machine.

On-screen Manual

Read this guide when printing from your computer.

Please refer to the On-screen Manual for full instructions on printing a document from your computer, and printer driver setting. This manual can be installed from the Setup CD-ROM.

Preparing the Machine

Be sure to read your setup sheet first for setting up your machine and getting it ready for use.

Unpack the machine

Please confirm the included items against the illustration printed on the lid of the packing box.

Important

A USB cable is necessary to connect the machine with your computer.

1 Connect the telephone line and the power cord.

Be sure to use the bundled telephone line cable.

If you connect the telephone line, see your setup sheet.

Remove the Telephone connector protective tape to connect the external device.

Important

Be sure to remove the tapes and protective material before you turn on the machine.

Note

The tape or the protective material position is subject to change.

2 Turn on the machine.

Note

If an unintended language is displayed on the LCD, press [Stop/Reset], then change it into your desired language. See “Selecting the Language for the LCD” on page 8.

6 Introduction

3 Prepare the FINE Cartridge.

Caution

z Do not touch internal parts other than the Holder. z Do not drop or shake FINE Cartridge as this may cause the ink to leak out and stain your

clothes and hands.

Important

z Do not touch the electrical contacts or Print Head Nozzles on a FINE Cartridge. The machine

may not print out properly if you touch it.

z Do not reattach the protective tape once it has been removed. z Handle the removed protective tape carefully to avoid getting your hands dirty or staining

surrounding work area.

4 Install the FINE Cartridge.

Important

z Make sure that the FINE Cartridge is installed in the correct position. The machine cannot be

used unless the FINE Cartridge is installed.

z If the Cover is left open for more than 10 minutes, the Holder moves to the right side. Close and

reopen the Cover to return the Holder to the left.

z Once you have installed the FINE Cartridge, <CART. RETURN> is displayed on the LCD. Wait

until the standby screen is displayed before proceeding. It takes about one to two minutes.

Note

z The machine may make some operating noises when preparing to print. This is normal

operation.

z An error message will be displayed on the LCD if a FINE Cartridge is not installed properly.

Open the Cover and make sure that position of the FINE Cartridge is appropriate.

Select the receive mode according to your needs. See “Different ways to receive a document” on page 33.

z Receiving both documents and telephone calls automatically:

z Receiving documents manually:

z Receiving documents with an answering machine:

<ANS.MACHINE MODE>

z Receiving documents automatically and disconnects telephone calls:

Note

To use a fax, you need to set the telephone line type setting properly on the machine. For details on how to confirm and change this setting, see “Setting the Telephone Line Type” on page 14. If you are unsure of your telephone line type, contact your telephone company.

7Introduction

 Selecting the Language for the LCD

If an unintended language is displayed on the LCD, change it into your desired language following the procedure below.

1 Press [Menu].

2 Press [}] once, then press [Start/Copy].

3 Press [}] five times, then press [Start/Copy].

4 Press [}] twice, then press [Start/Copy].

The currently selected language name is displayed in the language itself.

5 Press [}] once, then press [Start/Copy].

Each time you press [}], the display cycles through:

<ENGLISH>, <GERMAN>, <FRENCH>, <ITALIAN>, <SPANISH>, <DUTCH>, <PORTUGUESE>, <NORWEGIAN>, <SWEDISH>, <DANISH>, <FINNISH>, <RUSSIAN>, <CZECH>, <HUNGARIAN>, <POLISH>, <SLOVENE>, and <CHINESE>.

6 If your desired language is displayed, press [Stop/Reset].

Setting ends and the fax returns to standby mode. If your desired language is not displayed, press [{] once, press [Start/Copy], then repeat

from step 5 again.

8 Introduction

Installing the Printer Driver

Important

The machine is not compatible with Macintosh computers.

Notes on the Installation Process

z Quit all running applications before installation.

z Log into a user account with the administrator privilege.

z Do not switch users during the installation process.

z If the Found New Hardware or Found New

Hardware Wizard screen appears automatically, remove the USB cable connected to your computer. (In Windows XP and Windows 2000, remove the USB cable connected to your computer and click Cancel to quit the screen.) Then turn off the machine and start the installation process again. For details on the installation process, refer to your setup sheet.

z If installation does not start automatically when the

Setup CD-ROM is inserted into your computer’s disc drive, click Start then Computer. (In Windows XP, click Start then My Computer. In Windows 2000, double-click the My Computer icon on the desktop.) And double-click the CD-ROM icon on the displayed window. If the contents of the CD-ROM are displayed, double-click MSETUP4.EXE.

z If the AutoPlay screen appears, click Run Msetup4.exe. In Windows XP and Windows 2000,

this screen will not appear.

z If the User Account Control screen appears, click Continue. In Windows XP and Windows

2000, this screen will not appear.

z There are two ways of installing the printer driver and On-screen Manual:

Easy Install: the items included on the Setup CD-ROM are installed automatically Custom Install: you can select particular items to install

z A message asking for your confirmation to restart your computer may appear during the

installation process. If this message is displayed, follow the on-screen instructions and click OK. The installation resumes from where it left off when your computer has been restarted. While restarting, do not remove the Setup CD-ROM.

z If the connection is not recognized, refer to “Cannot Install the Printer Driver” on page 67.

z We would appreciate it if you would take part in the Extended Survey Program regarding the

use of Canon printers. If Do not agree is clicked, the Extended Survey Program will not be installed but you can use the machine normally.

z Remove the Setup CD-ROM after installation is completed, then keep it in a safe place in

case you need to reinstall the printer driver.

Notes on the Print Head Alignment

z If the straight line is misaligned or print quality is not satisfactory after installing the printer

driver, you may need to align the Print Head. Refer to “Aligning the FINE Cartridge” on page 55.

9Introduction

Before Using Your Machine

Main Components and Their Functions

(1)

(2) (3) (4) (5) (6)

(7)

(8)

(9)

(10)

(11) (12)

(1) Document Cover

(2) Paper Support

(3) Rear Tray

(4) ADF

(5) Document Guide

(6) Paper Guide

(7) Handset

(8) Operation Panel

(9) Cover

(10) Holder

10 Before Using Your Machine

(13)

(14) (15)

(11) External Device Jack

(12) Telephone Line Jack

(13) USB Port

(14) Handset Jack

(15) Power Cord Connector

 Operation Panel

(2)(1) (3) (4)(5) (6) (7)(8) (9)

(12)(10) (13) (15)(16) (17) (19)(11) (14)

(1) [Maintenance] (see page 50)

(2) [ON] (see page 12)

(3) [Receive Mode/Resolution] (see

page 23, page 25, page 34)

(4) [Menu] (see page 14)

(5) Ink Lamp (see page 50)

(6) [Caller History] (see page 28)

(7) LCD (Liquid Crystal Display)

(8) [Coded] (see page 19)

(9) [Redial] (see page 29)

(18)

(10) One-Touch Speed Dialing button

(see page 18)

(11) [Pause] (see page 28)

(12) [Space] (see page 13)

(13) [Clear] (see page 14)

(14) [Hook] (see page 24)

(15) [Start/Copy]

(16) [Directory] (see page 27)

(17) [Stop/Reset]

(18) Tone (see page 13, page 28)

(19) Numeric buttons (see page 13)

11Before Using Your Machine

Turning the Machine ON and OFF

Turn on the machine before using.

 Turning on the Machine

Before turning on the machine, confirm that the FINE Cartridge is set into place.

Note

If preparatory operations are not yet finished, follow your setup sheet to complete them.

1 To turn on the machine, press [ON].

[ON] flashes green for a while, and then turns on.

Note

z If an error message is displayed on the LCD, see “LCD Messages” on page 73. z When the machine is left inactive for more than 4 minutes 30 seconds, the LCD goes off

automatically and the machine enters the power saver mode. Press any button on the Operation Panel except for [ON] to restore the display.

 Turning off the Machine

1 To turn off the machine, press [ON].

The machine is off after <SHUTTING DOWN...> is displayed on the LCD.

Important

z Always turn off the machine before disconnecting the power cord. This ensures the FINE

Cartridge is covered to prevent it from drying out.

z If the machine is not used for an extended period of time, we recommend making copies or

performing FINE Cartridge cleaning about once every month to prevent degradation of the FINE Cartridge.

z The FINE Cartridge has many nozzles in order to produce high-definition prints. In the same

way that the tip of a felt-tip or marker pen will naturally dry out over time and become unusable even with the cap in place, the nozzles might become clogged. Periodically printing or performing FINE Cartridge cleaning can help to prevent this kind of clogging.

z If you change to another telephone line, turn off the machine before unplugging the telephone

line cable.

Note

The power cannot be turned off with [ON] while the machine is operating.

12 Before Using Your Machine

Guidelines for Entering Numbers, Letters, and Symbols

When you come to a step that requires you to enter a name or number, see the table below to determine which numeric button to press for the letter you want.

Button Uppercase Letter Lowercase Letter Number Mode Mode (:A) Mode (:a) (:1)

ABC

DEF

GHI

JKL

MNO

PQRS

TUV

WXYZ

Uppercase letter mode (:A)

Lowercase letter mode (:a)

Number mode (:1)

Note

After 120 seconds of no operation panel input, the fax returns to standby mode and any unregistered changes are lost.

z Entering Numbers, Letters, and Symbols

1 Press [ ] to switch between the letter and number mode.

_:A

2 Use the numeric buttons to enter characters.

z Press repeatedly until the character you want appears.

C :A

z To enter a character that is under the same button as the previous entry:

(1) Press []], then press the same numeric button.

z To enter a space:

(1) Press []] or press [Space].

13Before Using Your Machine

z To delete a character:

(1) Use [[] or []] to move the cursor under the incorrect letter. Then press [Space].

z To delete an entire entry:

(1) Press [Clear].

3 Continue entering other letters or numbers using the numeric buttons.

4 When you have finished entering characters, press [Start/Copy] to register the

entry.

Setting the Telephone Line Type

Before using your fax, make sure it is set for the telephone line type of your telephone system. If you are unsure of your telephone line type, check with your local telephone company.

1 Press [Menu].

2 Use [{] or [}] to select <DATA REGSTRATION>, then press [Start/Copy] twice.

The LCD displays <DATE & TIME>.

3 Use [{] or [}] to select <TEL LINE TYPE>, then press [Start/Copy]. The LCD

displays <TOUCH TONE>.

4 Use [{] or [}] to select the telephone line type, then press [Start/Copy].

You can select <TOUCH TONE> or <ROTARY PULSE>.

5 Press [Stop/Reset].

Setting ends and the fax returns to standby mode.

14 Before Using Your Machine

Registering Sender Information

You can register sender information (Transmit Terminal Identification (TTI)) in your machine so that your name, your fax/telephone number, and the date and time of transmission are printed in small type at the top of each page to be received. Thus, whenever you send a fax from this machine, the recipient receiving the fax knows who sent it, and when it was sent.

Below is an example of how your sender information would print on a fax sent from your machine:

01/25/2009 15:33 FAX 123 4 567 YOUR NAME DESTINATION ID 001

03/01/2006 15:33

(A)

(B)

Our Ref. 350/PJC/EAC

(A) Date and time of transmission

(B) Your fax/telephone number

You can select <FAX> or <TEL> to be displayed in front of the number. See <FAX/TEL No. MARK> on page 45.

(D) Displays the name of the destination when sending from one-touch or coded speed dialing.

(E) Page number

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 1234567

 Entering the Date and Time

1 Press [Menu].

2 Use [{] or [}] to select <DATA REGSTRATION>, then press [Start/Copy] three

times.

01/25/2009 13:30

3 Use the numeric buttons to enter the date and time (in 24-hour format), then press

[Start/Copy].

z Precede single digits with a zero.

z Enter only the last two digits of the year.

4 Press [Stop/Reset].

Registration ends and the fax returns to standby mode.

15Before Using Your Machine

 Registering Your Fax/Telephone Number and Name

This information appears at the top of each document you send.

1 Press [Menu].

2 Use [{] or [}] to scroll through the menus and select <DATA REGSTRATION>,

then press [Start/Copy] twice. The LCD displays <DATE & TIME>.

3 Use [{] or [}] to select <UNIT TELEPHONE #>, then press [Start/Copy].

4 Enter your fax number (up to 20 digits) using the numeric buttons, then press [Start/

Copy] twice (see page 13).

You can enter a space to make your number easier to read.

TEL= 123 xxxx

5 Enter your name (up to 24 letters) using the numeric buttons, then press [Start/

Copy] (see page 13).

CANON :A

6 Press [Stop/Reset].

Registration ends and the fax returns to standby mode.

16 Before Using Your Machine

 Setting Daylight Saving Time (Summer Time)

Some countries/regions adopt the daylight saving time (summer time) system that shifts the clock time forward or back at certain periods of the year.

You can set your machine to automatically change the time by registering the day and time that daylight saving time (summer time) begins and ends.

1 Press [Menu].

2 Use [{] or [}] to select <DATA REGSTRATION>, then press [Start/Copy].

3 Use [{] or [}] to select <SYSTEM SETTINGS>, then press [Start/Copy].

4 Use [{] or [}] to select <DAYLGHT SAV TIME>, then press [Start/Copy]. The LCD

displays <ON>.

5 Use [{] or [}] to select <ON> or <OFF>, then press [Start/Copy].

6 If you cancel by selecting <OFF> in step 5, press [Stop/Reset] to return to standby

mode. If you select <ON> in step 5, use [{] or [}] to select <START DATE/TIME>, then press [Start/Copy] twice. The LCD displays <MARCH>.

7 Use [{] or [}] to select the month in which the summer time starts, then press

[Start/Copy] twice. The LCD displays <SECOND WEEK>.

8 Use [{] or [}] to select the week in which the summer time starts, then press

[Start/Copy] twice. The LCD displays <SUNDAY>.

9 Use [{] or [}] to select the day in which the summer time starts, then press [Start/

Copy] twice.

TIME 02:00

10 Use the numeric buttons to enter the time at which the summer time will take effect,

then press [Start/Copy]. The LCD displays <END DATE/TIME>.

11 Use [{] or [}] to select <END DATE/TIME>, then press [Start/Copy] twice. The

LCD displays <NOVEMBER>.

12 Repeat steps 7 to 9 to set the month, week, the day of the week, and time when the

summer time ends.

13 Press [Stop/Reset].

Setting ends and the fax returns to standby mode.

17Before Using Your Machine

Registering One-touch Speed Dialing Numbers and Names

One-touch speed dialing allows you to dial a number by pressing a single button. Before you can use one-touch speed dialing, you must register the receiving number with your fax.

You can also register the name of the party; the name appears on the printout of the ONE-TOUCH SPEED DIAL TELEPHONE NO. LIST.

Note

It is recommended to print out a copy of the ONE-TOUCH SPEED DIAL TELEPHONE NO. LIST and keep it for reference.

See “Activity Reports” on page 48 for details on printing the list.

1 Press [Menu].

2 Use [{] or [}] to select <TEL REGISTRATION>, then press [Start/Copy]. The LCD

displays <1-TOUCH SPD DIAL>.

3 Press [Start/Copy]. The LCD displays <01=>.

4 Use [{] or [}] to select the number of the one-touch speed dialing button (01-09)

under which you want to register the number, then press [Start/Copy] twice.

If a number is already registered under this one-touch speed dialing button, the number is displayed on the LCD.

5 Enter the party’s number (up to 40 digits) using the numeric buttons, then press

[Start/Copy] twice.

TEL=250xxx_

6 Enter the party’s name (up to 16 letters) using the numeric buttons, then press

[Start/Copy] to register the name (see page 13).

CANON :A

Note

To delete the name and number registered under the one-touch speed dialing button, press [Clear] and [Start/Copy] after you perform steps 1 to 4.

7 To assign additional one-touch speed dialing numbers, repeat from step 4.

To finish, press [Stop/Reset].

18 Before Using Your Machine

Registering Coded Speed Dialing Numbers and Names

Use coded speed dialing to dial a fax number at the press of three buttons. A fax/telephone number can be registered under each two-digit speed dialing code and you can register up to 60 locations. You can also register the name of the party the name appears on the printout of the CODED SPEED DIAL TELEPHONE NO. LIST.

Note

It is recommended to print out a copy of the CODED SPEED DIAL TELEPHONE NO. LIST and keep it for reference.

See “Activity Reports” on page 48 for details on printing the list.

1 Press [Menu].

2 Use [{] or [}] to select <TEL REGISTRATION>, then press [Start/Copy]. The LCD

displays <1-TOUCH SPD DIAL>.

3 Use [{] or [}] to select <CODED SPEED DIAL>, then press [Start/Copy]. The

LCD displays < 00=>.

4 Use [{] or [}] to select the two-digit code (00-59) under which you want to register

the number, then press [Start/Copy] twice.

If a number is already registered under this coded speed dialing code, the number is displayed on the LCD.

5 Enter the party’s number and name the same way you registered them for one-

touch speed dialing.

See steps 5 to 6, “Registering One-touch Speed Dialing Numbers and Names” on page 18.

TEL=250xxx_

6 To assign additional coded speed dialing numbers, repeat from step 4.

To finish, press [Stop/Reset].

Note

To delete the name and number registered under the coded speed dialing code, press [Clear] and [Start/Copy] after you perform steps 1 to 4.

19Before Using Your Machine

Document Requirements

 Types of Document You Can Scan

z Scanned Area

The actual area scanned by the fax is shown below.

0.12 ±0.12 in. (3.0 ±3.0 mm)

LTR/LGL

0.08 ±0.08 in. (2.0 ±2.0 mm)

0.08 ±0.14 in. (2.0 ±3.5 mm)

z Size

You can load documents larger than 4.2 in. (105 mm) wide and 4.2 in. (105 mm) long.

The maximum size of document that can be loaded is 8.5 in. (216 mm) wide by 15.8 in. (400 mm) long.

Min. 4.2 in. (105 mm)

Max. 15.8 in. (400 mm)

Max. 8.5 in. (216 mm)

 Problem Documents

z To prevent document jams in the ADF, do not attempt to load the following types of

documents into the fax:

- Wrinkled or creased paper

- Torn paper

- Coated paper or glossy paper

- Thick paper

z Remove all staples, paper clips, etc. before loading the document into the ADF.

z Make sure any glue, ink, or correction fluid on the paper is completely dry before loading the

document into the ADF.

z Make a photocopy of any document that will not feed into the fax so that you can then load the

copy into the ADF.

- Curled or rolled paper

- Carbon paper or carbon-backed paper

- Onion skin or thin paper

- Envelopes

20 Before Using Your Machine

Paper Requirements

Your fax supports A4-, letter-, and legal-size paper in portrait orientation. You can use regular copier paper, cotton bond paper, or typical letterhead. Your fax does not require special ink jet paper. Always use paper without curls, folds, staples, or damaged edges. Look at the label on the package to see if the paper has a preferred side for printing.

Note

Be sure to test paper before purchasing large quantities.

 Printable Area

The shaded area below shows the printable area of letter- and legal-size paper. Be sure to print within this area.

0.2 in. (5 mm)

FEED

DIRECTION

LTR/LGL

0.12 ±0.06 in. (3.0 ±1.5 mm)

0.25 ±0.06 in. (6.4 ±1.5 mm)

0.25 in. ~ (6.4 mm~)

21Before Using Your Machine

Loading Documents and Paper

Open the Document Cover (1) and extend the Paper Support (2) to support the paper.

2 Squeeze, then slide the Paper Guide to the

left.

3 Insert the stack face up into the Rear Tray (1),

and align the right edge of the stack with the right side of the Rear Tray. Then slide the Paper Guide (2) snugly against the left edge of the stack.

z Do not load higher than the paper limit mark ( ). z Be careful not to press the Paper Guide strongly

against the stack, or the paper will not be fed properly.

(1)

(2)

(1)

(2)

(1)

4 Gently insert the top of the document face up

into the ADF until you hear a beep, adjust the Document Guide to the width of the document.

z To avoid feeding problems, make sure the

document meets the document requirements (see page 20).

Note

z For a multipage document, the pages are fed one by one from the top of the stack. z Wait until all pages of your document have been scanned before starting a new job. z Make sure you follow the procedure to load documents into the ADF. If the document is not loaded into

the ADF correctly, it may not be fed into the fax properly; resulting in a jam, or in pages not being sent.

z If you want to send a document with more than 20 A4- and letter-size (10 legal-size) pages, divide the

document into sections and send each section in a separate transmission.

z For multipage documents, tap the stack on a flat surface to even the edges before loading.

22 Before Using Your Machine

Copying

Making Copies

One of the convenient features of the fax is its ability to make high quality copies. You can make up to 99 copies of one document at a time.

If you make copies of multiple documents at a time, the number of pages the fax can scan into memory is as follows:

z <COPY STANDARD>/<COPY FINE>/<COPY DRAFT> = 10 pages

Note

z The number of pages the fax can scan into memory is not affected by the scanning resolutions (see

page 25).

z <COPY STANDARD> and <COPY FINE> result in the same resolution when making copies. z If <MEMORY FULL> appears on the LCD when making multiple copies, see “Copying Problems” on

page 65.

z If paper jams, see “Troubleshooting” on page 60.

1 Load the document face up into the ADF.

See “Loading Documents and Paper” on page 22.

2 Press [Start/Copy]. The LCD displays <COPY PAGE 01>.

3 Press [Receive Mode/Resolution].

You can select <COPY STANDARD>, <COPY FINE>, or <COPY DRAFT>.

4 Enter the number of copies (up to 99) using the numeric buttons, then press [Start/

Copy].

To make a correction to the number of copies, press [Clear] and re-enter the number.

To stop copying anytime, press [Stop/Reset]. If the document does not eject, press [Start/ Copy] for a few seconds, then the fax will feed out the document. See “Jams in the ADF” on page 60.

23Copying

Sending Faxes

Sending Documents

Before you send a document, see “Document Requirements” on page 20, and “Loading Documents and Paper” on page 22.

Note

z If paper jams, see “Troubleshooting” on page 60. z You can send up to 20 A4- and letter-size (10 legal-size) pages at a time (based on the Canon FAX

Standard Chart No.1, standard resolution). You cannot add pages while the fax is sending.

z The fax stores the document temporally in memory when sending a document, however, when memory

is full, it will send the document as it scans the document without storing document in memory.

 Direct Sending

1 Load the document face up into the ADF.

See “Loading Documents and Paper” on page 22.

You can set the scanning resolution and contrast (see page 25).

2 Dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter.

TEL= 3456xxxx

3 Press [Start/Copy].

The fax begins sending.

Note

z If an error occurs during sending, the fax beeps intermittently for a few seconds and an error

message appears on the LCD. If this happens, correct the problem and then press [Stop/Reset], then try sending the document again. See “LCD Messages” on page 73.

z The fax automatically redials if the receiving party does not answer or if the line is busy. (You

can specify the number of times it redials; see <AUTO REDIAL> on page 46.)

 Manual Sending

If you would like to first speak with the person you are sending the document to, use manual sending.

1 Load the document face up into the ADF.

See “Loading Documents and Paper” on page 22.

You can set the scanning resolution and contrast (see page 25).

2 Pick up the Handset or press [Hook] and dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter.

TEL= 3456xxxx

24 Sending Faxes

3 If a person answers, converse normally, then ask them to press the start button on

their fax. Press [Start/Copy] and hang up.

If you hear a high pitch tone, press [Start/Copy] and hang up.

Note

z If you pressed [Hook] in step 2, you need to pick up the Handset when a person answers the

phone.

z The fax will beep if the Handset is not hang up properly. Make sure the Handset is seated

properly in its cradle. If you do not want the fax to beep, disable the <OFFHOOK ALARM> setting (see page 45).

z If an error occurs during sending, the fax beeps intermittently for a few seconds and an error

message appears on the LCD. If this happens, correct the problem then try sending the document again. See “LCD Messages” on page 73.

 Canceling Sending

1 Press [Stop/Reset].

Note

z When you cancel sending, you may need to press and hold [Start/Copy] for a few seconds to

feed out the document.

z You can set whether or not the fax prints the TX REPORT (see page 45).

 Adjusting the Quality of Your Documents

z Setting the Scanning Resolution

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics, and a better match to traditional typeface designs.

Note

Using a higher resolution will increase the output quality, but will slow down the scanning speed.

1 Load the document face up into the ADF.

See “Loading Documents and Paper” on page 22.

2 Press [Receive Mode/Resolution] to select the resolution.

You can select <FAX STANDARD>, <FAX FINE> or <FAX PHOTO>.

Note

You cannot change the resolution setting while the machine is sending a fax or after it starts scanning.

z Setting the Scanning Contrast

Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You can adjust the contrast your fax uses to send or copy documents, according to how light or dark your document is.

1 Press [Menu].

2 Use [{] or [}] to select <DATA REGSTRATION>, then press [Start/Copy] twice.

The LCD displays <DATE & TIME>.

25Sending Faxes

+ 60 hidden pages