Brother PT-H300 User Manual

Please visit us at http://solutions.brother.com/ where you can get product support and answers to frequently asked questions (FAQs).

ELECTRONIC LABELING SYSTEMELECTRONIC L ABELING SYSTEMELECTRONIC LABELING SYSTEM

INTRODUCTION

GETTING STARTED

EDITING A LABEL

LABEL PRINTING

USING THE FILE MEMORY

TROUBLESHOOTING

APPENDIX

INDEX

RESETTING & MAINTAINNING YOUR P-TOUCH LABELER

INTRODUCTION

Thank you for purchasing the P-touch labeler PT-H300/H300LI. Your new P-touch labeler is an easy to operate, feature packed labeling system that makes creating professional, high quality labels a breeze. This manual contains various precautions and basic procedures for using this labeler. Read this manual carefully before using and keep in a handy place for future reference.

Federal Communications Commission (FCC) Compliance Notice (For USA Only)

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Important

Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment.

ATTENTION:

The Lithium Ion battery you have purchased is recyclable. At the end of its useful life, under various state and local laws, it is illegal to dispose of this battery into your municipal waste stream. Please call 1-800-8BATTERY

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product’s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. If new versions of the PTreflect the updated features. Therefore, you may find that the software and the contents in this manual are different. Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

H300/H300LI

software become available, this manual may not

Brother® Two-Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:

• This limited warranty ("warranty") is given only to the original end-user/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product

• If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

• The machine includes a Machine and may include Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to label cassettes, cutters, stamps, power adapters, cases and batteries.

• Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

• This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

• Machines: two years from the original purchase date.

• Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: (1) Physical damage to the machine; (2) Damage caused by improper installation, improper or abnormal use, misuse, neglect or

accident (including but not limited to transporting the machine without the proper preparation and/or packaging);

(3) Damage caused by another device or software used with the machine (including but not

limited to damage resulting from use of non Brother

Accessory Items); (4) Consumable and Accessory Items that expired in accordance with a rated life; and, (5) Problems arising from other than defects in materials or workmanship. This limited warranty is VOID if the machine has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to our P-touch Customer Service Hotline at 1-877-BROTHER (1877-276-8437) or to a Brother Authorized Service Center within the applicable war- ranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that the machine was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-877-BROTHER (1-877-276-

8437).

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to the machine in shipping.

-brand parts and Consumable and

").

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and

Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center. If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/ or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother's then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original Accessory Items and a copy of the return

freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of the machine. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you. THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

• This Limited Warranty is the only warranty that Brother is giving for the machine. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

• This warranty gives you certain rights and you may also have other rights that may vary from state to state.

• This Limited Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to the machine and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important:

We recommend that you keep all original packing materials, in the event that you ship the machine.

Important Information

Should you have questions, or need information about your Brother Product, we have a variety of support options for you to choose from:

USA-Customer Service: Customer Service 1-877-BROTHER (877-276-8437)

Customer Service 1-901-379-1210 (fax)

World Wide Web

www.brother-usa.com

Supplies / Accessories www.brothermall.com or 1-877-552-MALL (6255)

BROTHER INTERNATIONAL CORPORATION 200 CROSSING BOULEVARD BRIDGEWATER, N.J. 08807

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product requires service.

Model # __________________________________________________

Serial #___________________________________________________

Date of purchase: __________________________________________

Store where purchased:______________________________________

Location of store: ___________________________________________

Important: We recommend that you keep all original packing materials, in the event you ship this product.

Don’t stand in line at the post office or worry about lost mail. Visit us on-line at

Your product will immediately be registered in our database and you can be on your way!

Also, while you're there, look for contests and other exciting information!

Save Time - Register On-Line!

www.registermybrother.com

Contents

Safety Precautions ........................................................................................................ 3

General Precautions.................................................................................................... 10

Symbols Used in this Guide ........................................................................................ 11

How to use the P-touch labeler ................................................................................... 12

GETTING STARTED ............................................................................. 13

Unpacking Your P-touch labeler.................................................................................. 13

General Description..................................................................................................... 14

LCD Display & Keyboard............................................................................................. 15

LCD Display .......................................................................................................... 15

Key Names and Functions.................................................................................... 16

Power Supply .............................................................................................................. 18

Battery................................................................................................................... 18

AC Adapter (AD-E001: Optional on the PT-H300) ............................................... 19

Using the Rechargeable Li-ion Battery (BA-E001: Optional on the PT-H300)...... 20

Inserting a Tape Cassette ........................................................................................... 22

Turning Power On/Off ................................................................................................. 23

Feeding Tape .............................................................................................................. 23

Feed function ....................................................................................................... 23

LCD Display ................................................................................................................ 23

LCD Contrast ....................................................................................................... 23

Back Light ............................................................................................................. 24

Setting Language and Unit.......................................................................................... 24

Language ............................................................................................................. 24

Unit ....................................................................................................................... 24

EDITING A LABEL................................................................................. 25

Entering and Editing Text ............................................................................................ 25

Entering Text from the Keyboard .......................................................................... 25

Using Text Reminder ............................................................................................ 25

Deleting Text Reminder Memory .......................................................................... 25

Adding a New Line ............................................................................................... 26

Adding a New Block.............................................................................................. 26

Moving the Cursor................................................................................................. 26

Inserting Text ....................................................................................................... 26

Deleting Text......................................................................................................... 26

Entering Symbols ........................................................................................................ 27

Entering Symbols Using the Symbol Function...................................................... 27

Using Symbol History ........................................................................................... 28

Entering Accented Characters .................................................................................... 30

Setting Character Attributes ........................................................................................ 31

Setting Character Attributes by Label ................................................................... 31

Setting Character Attributes by Each Line ........................................................... 32

z INTRODUCTION

INTRODUCTION

Setting Auto Fit Style .............................................................................................34

Setting Label Attributes ................................................................................................34

Using Auto-Format Layouts .........................................................................................38

Using Templates - Example creating an Asset Tag...............................................38

Using Block Layouts ..............................................................................................41

Creating a Bar Code Label...........................................................................................44

Setting Bar Code Parameters and Entering Bar Code Data..................................44

Editing and Deleting a Bar Code ...........................................................................46

LABEL PRINTING ................................................................................. 47

Label Preview...............................................................................................................47

Printing a Label ............................................................................................................47

Printing Multiple Copies .........................................................................................47

Auto-numbering Labels..........................................................................................48

Mirror Printing ........................................................................................................49

Setting Margin ..............................................................................................................50

Adjusting the Label Length...........................................................................................51

Attaching Labels...........................................................................................................51

Printing from the Label Collection ................................................................................52

Printing a label from the Label Collection Stored in the Machine ..........................52

USING THE FILE MEMORY ................................................................. 54

Storing a Label into Memory ........................................................................................54

Opening a Stored Label File ........................................................................................54

Printing a Stored Label File..........................................................................................55

Deleting a Stored Label File.........................................................................................55

RESETTING & MAINTAINING YOUR P-TOUCH LABELER ................ 56

Resetting the P-touch Labeler......................................................................................56

Resetting the data to factory settings ....................................................................56

Maintenance.................................................................................................................57

Cleaning the Unit ...................................................................................................57

Cleaning the Print Head.........................................................................................57

Cleaning the Tape Cutter.......................................................................................57

TROUBLESHOOTING .......................................................................... 58

What to do when... .......................................................................................................58

Error Messages............................................................................................................59

APPENDIX ............................................................................................ 62

Specifications ...............................................................................................................62

INDEX.................................................................................................... 63

Safety Precautions

To prevent injury and damage, important notes are explained using various symbols. The symbols and their meanings are as follows:

DANGER

WARNING

Indicates an imminently hazardous situation which, if the product is handled without following the warnings and instructions, will result in death or serious injuries.

Indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

z INTRODUCTION

CAUTION

The symbols used in this manual are as follows:

Action NOT allowed DO NOT disassemble the product.

DO NOT splash the product with or immerse the product in water.

Mandatory action Unplugging is required

Indicates risk of fire under certain circumstances.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

DO NOT touch a given portion of the product.

Alerts to the possibility of electrical shock

Safety Precautions

INTRODUCTION

DANGER

Rechargeable Li-ion Battery (The rechargeable Li-on battery comes with the PT-H300LI. Li-ion battery optional with the PT-H300).

Carefully observe the following precautions for the rechargeable Li-ion battery (hereafter referred to as "rechargeable battery"), If these precautions are not followed, overheating, leaking, or cracks in the battery may result in an electrical short, explosion, smoke, fire, electric shock, injury to yourself or others, or damage to the product or other property.

Use the rechargeable battery only for its intended purpose. The labeler and rechargeable battery are designed to function exclusively with each other. Do not insert a different rechargeable battery into the labeler or insert the rechargeable battery into a different labeler, otherwise fire or damage may result. To charge the rechargeable battery, insert the rechargeable battery into the labeler, and then use the AC adapter designed specifically for this labeler. DO NOT charge the rechargeable battery near a fire or in direct sunlight. This could activate the protection circuitry, which is designed to prevent danger from high heat. Activation of the protection circuitry could cause charging to stop, charging to occur with excessive current or voltage if the protection circuitry fails, or an abnormal chemical reaction within the battery. When charging the rechargeable battery, use only a battery charger designed specifically for the rechargeable battery. DO NOT allow wires or other metal objects to come into contact with the terminals of the rechargeable battery. Do not carry or store the rechargeable battery with metal objects such as necklaces or hairpins. This could cause an electrical short, and could cause metal objects to overheat, such as wires, necklaces, or hairpins to overheat.

DO NOT use or leave the rechargeable battery near fire, heaters, or other high temperature (above 176 locations. DO NOT allow the rechargeable battery to come into contact with or to be immersed in water. DO NOT use in corrosive environments, such as areas where salty air, salt water, acids, alkalis, corrosive gases, chemicals, or any corrosive liquid are present. DO NOT use the rechargeable battery if it is damaged or leaking.

DO NOT directly solder any connections to the rechargeable battery. This could cause internal insulation to melt, gas to be emitted, or safety mechanisms to fail. DO NOT use the rechargeable battery with the polarity (+) (-) reversed. Check the orientation of the rechargeable battery before inserting it, and do not try to force the rechargeable battery into the labeler. Charging the rechargeable battery with the polarity reversed could cause an abnormal chemical reaction within the rechargeable battery or abnormal current flow during discharge. DO NOT directly connect the rechargeable battery to a household.

F/80°C)

Safety Precautions

DANGER

Rechargeable Li-ion Battery (The rechargeable Li-on battery comes with the PT-H300LI. Li-ion battery optional with the PT-H300).

Liquid (electrolyte) leaking from the labeler or rechargeable battery may indicate that the rechargeable battery is damaged. If the rechargeable battery leaks, immediately discontinue use of the printer, unplug the AC adapter, and isolate the printer by putting it in a bag. Do not touch the electrolyte. If electrolyte gets in the eyes, do not rub the eyes. Immediately rinse liberally with tap water or other clean water and seek the advice of a medical professional. If left alone, the electrolyte could cause eye damage. If electrolyte contacts your skin or clothing, immediately rinse them with water. DO NOT put the rechargeable battery, or a labeler with the rechargeable battery installed, into a microwave oven or a high pressure container. DO NOT leave the rechargeable battery with out of power in the main unit for a long period of time. This could shorten the life of the rechargeable battery or lead to an electrical short. If the printer can only be used for a short period of time, even though the rechargeable battery i s fully charged, the rechargeable battery may have reached the end of its service life. Replace the rechargeable battery with a new one. When removing and replacing the rechargeable battery, cover the terminals of the old rechargeable battery with tape to avoid creating a short in the battery.

DO NOT disassemble, modify, or attempt to repair the rechargeable battery. DO NOT dispose of the rechargeable battery in fire or intentionally overheat. This could cause the internal insulation to melt, gas to be emitted, or safety mechanisms to fail. Additionally, the electrolyte solution could catch fire. DO NOT puncture the rechargeable battery with any objects, subject it to severe shocks or throw it. Damage to the rechargeable battery's protection circuit could cause the rechargeable battery to be recharged at an abnormal current/ voltage or cause an abnormal chemical reaction within the rechargeable battery. DO NOT incinerate the rechargeable battery or dispose of it with household waste.

z INTRODUCTION

Safety Precautions

INTRODUCTION

WARNING

P-touch Labeler

Follow these guidelines to avoid fire, electric shock, the risk of injury to yourself or others, and/or damage to the printer or other property.

DO NOT disassemble the P-touch labeler. For inspection, adjustment, and repair of the labeler, contact the retail outlet where the P-touch labeler was purchased or your local authorized service center. Plastic bags are used in the packaging of your labeler. To avoid danger of suffocation, keep these bags away from

DO NOT allow the printer to get wet or use the printer in areas that may become wet, such as bathrooms or near sinks. DO NOT touch any metal parts near the print head. The print head becomes very hot during use and remains very hot immediately after use. Do not touch it directly with your hands.

DO NOT use the P-touch labeler with a foreign object in it. If water, a metallic substance, or any other foreign object enters the P-touch labeler, disconnect the AC adapter and remove batteries, and contact the retail outlet where the P-touch labeler was purchased or your local authorized service center.

Alkaline batteries/Ni-MH rechargeable batteries

Follow these guidelines to avoid liquid leakage, heat, rupture of the battery and cause personal injury.

DO NOT throw into fire, heat up, shortcircuit, recharge, or disassemble the battery. DO NOT allow batteries to get wet, for example, by handling them with wet hands or spilling beverages onto them. If fluid leaked from the batteries gets into your eyes, immediately rinse your eyes with a large amount of clean water, and then seek medical attention. If leaked fluid enters your eyes, loss of eyesight or other damage to the eyes may result. DO NOT allow a metal object to contact both the plus and minus ends of a battery. DO NOT use sharp objects, such as tweezers or a metallic pen, to remove or replace the batteries.

babies and children. If you notice heat, an abnormal odor, discoloration of the printer, deformation, or anything else unusual while using or storing the printer, immediately discontinue use of the printer, disconnect the AC adapter, and remove the batteries. To prevent damage, do not drop or hit the P-touch labeler.

DO NOT use a damaged, deformed, or leaking battery, or a battery whose label is damaged. Doing so may result in generating excessive heat. Use of a damaged or leaking battery may also lead to battery fluid getting on your hands. If fluid leaked from the batteries gets onto your hands, there is a possibility of chemical burns. If leaked fluid gets onto your hands and you rub your eyes, loss of eyesight or other damage to the eyes may result. Immediately rinse your hands with a large amount of clean water, and then seek medical attention.

Safety Precautions

WARNING

AC Adapter

Follow these guidelines to avoid fire, damage, electric shock, failure or the risk of injury.

Make sure that the plug is fully inserted in the power outlet. Do not use an outlet that is loose. Always use the specified AC adapter, and always plug the AC adapter into an electrical outlet with the specified voltage (120V). Failure to do so may result in injury to yourself or others, or damage to the printer or other property. Brother does not assume, any responsibility for any accident or damage resulting from not using the specified AC adapter and adapter cord. DO NOT connect the AC adapter or adapter cord to other products. DO NOT touch the AC adapter and the P-touch labeler during an thunderstorm. There may be a remote risk of electric shock from lightning when the printer is used during a thunderstorm.

Tape Cutter

DO NOT touch the blade of the cutter unit.

DO NOT touch the AC adapter or power plug with wet hands. DO NOT use the AC adapter in places with high humidity or moisture, such as bathrooms. DO NOT use a damaged adapter cord or power plug. DO NOT place heavy objects on, damage, or modify the adapter cord or plug. Do not forcibly bend or pull the adapter cord. DO NOT drop, hit, or otherwise damage the AC adapter.

z INTRODUCTION

Safety Precautions

INTRODUCTION

CAUTION

Alkaline batteries/Ni-MH rechargeable batteries

Follow these guidelines to avoid liquid leakage, overheating or rupture of the battery.

DO NOT use a battery other than the one specified for use with your printer. Do not use combinations of old and new batteries or combinations of different types, different charging levels, different manufacturers or different models. Do not insert a battery with the polarity (+ and -) reversed. If fluid leaked from the battery gets on your skin or clothes, immediately rinse them with clean water. Remove the batteries if you do not intend to use the P-touch labeler for an extended period of time.

AC Adapter

If you do not intend using the P-touch labeler for an extended period of time, disconnect the AC adapter from the power outlet. When disconnecting the AC adapter from the power outlet, always hold the AC adapter. DO NOT use the AC adapter in places of high humidity such as bathrooms.

Tape Cutter

Follow these guidelines to avoid minor personal injury and damage to the labeler.

DO NOT open the tape compartment cover when operating the cutter unit.

Before using Ni-MH rechargeable batteries, carefully read the instructions for the batteries and battery charger, and be sure to use them correctly. When using Ni-MH rechargeable batteries, charge the batteries with the appropriate, specialized battery charger. Before using the batteries. DO NOT disassemble or modify the batteries. DO NOT expose the batteries to heat or dispose of the batteries in a fire.

DO NOT overloading electrical circuit the power cord.

DO NOT disassemble or modify the AC adapter. DO NOT allow the AC adapter/power plug to get wet, for example, by handling them with wet hands or spilling beverages on to them.

DO NOT apply excessive pressure to the cutter unit.

Safety Precautions

CAUTION

P-touch Labeler

Follow these guidelines to avoid minor personal injury and damage to the P-touch

labeler

Store the P-touch labeler on a flat, stable surface such as a desk or in a drawer. DO NOT leave the P-touch labeler or any tape within the reach of young children. DO NOT place any heavy objects on top of the P-touch Always use the suggested AC adapter (AD-E001) for the P-touch labeler and plug it into an outlet with the specified voltage. Failure to do so could result in damage or failure of the P-touch labeler.

labeler.

DO NOT use the P-touch labeler in places with moisture or high humidity, such as bathrooms. DO NOT allow the P-touch labeler to get wet, for example, by handling it with wet hands or spilling beverages onto them. DO NOT disassemble or modify the Ptouch labeler. If you notice heat, an abnormal odor, discoloration of the P-touch labeler, deformation, or anything else unusual while using or storing the P-touch labeler, immediately discontinue use of the P-touch labeler, disconnect the AC adapter, and remove the batteries.

z INTRODUCTION

Safety Precautions

INTRODUCTION

General Precautions

Rechargeable Li-ion battery

• At the time of purchase, the rechargeable Li-ion battery is slightly charged so that the

operation of the labeler can be verified; however, the rechargeable Li-ion battery should be fully charged with the AC adapter before the labeler is used.

• If the labeler will not be used for a long period of time, remove the rechargeable Li-ion

battery from the labeler, and then store it in a location where it is not exposed to static electricity, high humidity, or high temperatures (temperatures between 59 77

F/25°C and 40% to 60% humidity are recommended). In order to maintain the

efficiency and life of the Li-ion rechargeable battery, charge it at least every six months.

• If there is anything unusual about the Li-ion rechargeable battery the first time it is used,

for example, if it appears rusted or if it overheats, do not use the Li-ion rechargeable battery. Contact the retail outlet where the printer was purchased.

Labeler

• DO NOT install P-touch labeler near any device that will cause electromagnetic

interference.P-touch labeler may malfunction if left near a television, radio, etc.

• DO NOT use the P-touch labeler in any way or for any purpose not described in this guide.

Doing so may result in injury or damage the machine.

• DO NOT put any foreign objects into the tape exit slot, AC adapter connector, or any other

part of the printer.

• DO NOT touch the print head (refer to page 6) with your fingers.Use the optional print head

cleaning cassette (TZe-CL4), the self-cleaning function of the labeler, or a soft wipe (e.g. a cotton swab) when cleaning the print head (refer to “Cleaning the Unit” on page 57.).

• DO NOT clean any part of the machine with alcohol or other organic solvents. Only use a

soft, dry cloth.

• DO NOT place the P-touch labeler in direct sunlight, near heaters or other hot appliances,

or in any location exposed to extremely high or low temperatures, high humidity, or dust. The standard operating temperature range of the P-touch labeler is 50

• DO NOT leave any rubber or vinyl, or products made of rubber or vinyl, on the printer for

an extended period of time, otherwise the printer may be stained.

• Depending on the environmental conditions and the applied settings, some characters or

symbols may be difficult to read.

• Use only Brother TZe tapes with P-touch labeler. Do not use tapes that do not have the

mark.

• DO NOT pull or apply pressure to the tape in the cassette. Otherwise the tape cassette or

labeler may be damaged.

• DO NOT try to print labels using an empty tape cassette or without a tape cassette in the

P-touch labeler. Doing so will damage the print head.

• DO NOT attempt to cut the tape while printing or feeding since this will damage the tape.

• Depending on the location, material, and environmental conditions, the label may unpeel

or become irremovable, and the color of the label may change or be transferred to other objects.

F/15°C and

F to 95°F.

General Precautions

• DO NOT expose the tape cassettes to direct sunlight, high temperatures, high humidity, or dust. Store tape cassettes in a cool, dark place. Use the tape cassettes soon after opening the tape cassette package.

• Markings made with oil-based or water-based ink may be visible through a label affixed over them. To hide the markings, use two labels layered on top of each other or use a darkcolored label.

• Any data stored in memory will be lost due to failure or repair of the P-touch labeler, or if the battery expires.

• When power is disconnected for more than two minutes, all text and format settings will be cleared. Any text files stored in the memory will also be cleared.

• A protective clear plastic sticker is placed over the display during manufacturing and shipping. This sticker should be removed prior to use.

• You can also use heat shrink tube tape in this model. Please check our website for further information. You might not be able to print frame, label collection and a part of font setting when using heat shrink tape.

• The P-touch is not equipped with a charging feature for Ni-MH rechargeable batteries.

• The printed label may differ from the image that appears on the LCD.

• Note that Brother Industries, Ltd. does not assume responsibility for any damage or injury arising from the failure to follow the precautions listed in this manual.

• We strongly recommend that you read this User’s Guide carefully before using your P-touch labeler, and then keep it nearby for future reference.

Symbols Used in this Guide

The following symbols are used throughout this guide to indicate additional information.

This symbol indicates information or directions that may result in damage or

injury if ignored, or operations that will result in errors.

This symbol indicates information or directions that may help you understand

and use the P-touch

labeler

more efficiently.

z INTRODUCTION

Symbols Used in this Guide

INTRODUCTION

• Prepare the P-touch labeler.

P. 13

In addition to entering text, the P-touch labeler has a large range of formatting options.

Create labels like these :

• Entering and Editing text.

• Entering Symbols.

• Entering Accented Characters.

•

Using Auto-Format Layouts.

P. 25

P. 27

P. 30

P. 38

Before printing, you can check the layout of your label using the preview function.

Create labels like these :

• Printing a label.

• Setting Margin.

• Printing from the Label collection.

P. 47

P. 50

P. 52

How to use the P-touch labeler



Create a label with the P-touch labeler

GETTING STARTED

CREATING A LABEL

LABEL PRINTING



Printing from the Label Collection

Using the Label Collection function, labels can be created easily by selecting and then printing designs already built into the machine.

How to use the P-touch labeler

GETTING STARTED

Unpacking Your P-touch labeler

Check that the package contains the following before using your P-touch labeler.



PT-H300

P-touch labeler Batteries

Strap

Starter Tape Cassette User’s Guide



PT-H300LI

P-touch labeler AC adapter

z GETTING STARTED

The plug may differ by countries.

Li-ion Battery Strap

Starter Tape Cassette User’s Guide

Unpacking Your P-touch labeler

GETTING STARTED

Keyboard

Tape cutter lever

LCD display

Tape cassette compartment

Tape cutter

Print head

Tape exit slot

Release lever

Cover latch

AC adapter connector

Rear cover

Battery compartment

Tape viewer

LED lamp

General Description

When shipped from the factory, the LCD display is covered with a protective sheet to prevent damage. Remove this sheet before using the P-touch.

General Description

LCD Display & Keyboard

z GETTING STARTED

LCD Display

91011121314

523 4 87

1. Line number

Indicates line number within the label layout.

2. Shift Mode

Indicates shift mode is on.

3. Start Line / 4. End Line

The area between the start and end line will be printed. The short lines extending from the start/ end lines show the end of the label layout.

5. Block Separator Line

Indicates the end of a block.

6. Cursor

Characters are entered to the left of the cursor. Indicates the current data input position.

7. Return mark

Indicates the end of a line of text.

8. Battery Level

Indicates remaining battery level. It displays only when using Li-ion battery.

-Full

-Half

-Low

-Empty

9. Caps mode

Indicates that the Caps mode is on.

10.-13. Style guidance

Indicates the current font (10), character size (11), character style (12) and frame (13) settings.

14.Tape length

Indicates the tape length for the text entered.

15.Cursor selection

Use the and keys to select menu items and the and keys to change the settings.

16.Counter

Indicates currently selected number/ selectable number.

17.Block Number

Indicates the block number.

Refer to “LCD Display” on page 23 for changing.

LCD Display & Keyboard

GETTING STARTED

Key Names and Functions

The default language is "English".

1. Power

Turns the P-touch labeler on and off.

2. Print Options

Enables Numbering or Mirror to be selected and printed.

3. File

Enables frequently used labels in the file memory to be printed, opened, saved, or deleted.

4. Preview

Displays a preview of the label.

5. Print

Prints the current label design onto the tape.

LCD Display & Keyboard

6. Font

• Enables character attributes for the label to be set.

• Character attributes can be set for each line of the label when the Text menu is opened in combination with the key.

7. Label

Enables label attributes for the label to be set.

8. Symbol

Use this to select and enter a symbol from a list of available symbols.

9. Auto-Format

Enables labels to be created using predefined templates or block formats.

10. Label Collection

Enables label collections to be selected and printed.

Shift

z GETTING STARTED

11. Menu

Enables operating preferences (Language, Adjustment, etc.) for the Ptouch labeler to be set.

12. Escape

Cancels the current command and returns the display to the data entry screen or the previous step.

13. Clear

Clears all text entered, or all text and current label settings.

14. Cursor ( )

Moves the cursor in the direction of the arrow.

15. OK

Selects the displayed option.

16. Letter

17. Backspace

• Use these keys to type letters or numbers.

• Uppercase letters and symbols can be entered using these keys in combination with the

Deletes the character to the left of the cursor.

Caps

Shift

key.

18. Shift

Use this key in combination with the letter and number keys to type uppercase letters or the symbols indicated on the number keys.

19. Caps

Turns Caps mode on and off.

20. Accent

Use this to select and enter an accented character.

21. Space

• Enters a blank space.

• Returns a setting to the default value.

22. Bar Code

Opens Bar Code Setup screen.

23. Enter

• Enters a new line when entering text.

• Enters a new block when used in combination with the

Shift

key.

LCD Display & Keyboard

GETTING STARTED

Power Supply

Battery

After making sure that the power is off, remove the rear cover on the back of the machine. If the batteries are already in the machine, remove them.

Make sure that the power is turned off when replacing batteries.

Insert six new AA-size alkaline batteries (LR06), or fully charged Ni-MH rechargeable batteries (HR06), making sure that the positive (+) and negative (-) ends of the batteries match the positive (+) and negative (-) marks inside the battery compartment.

Users of alkaline batteries

Always replace all six batteries at the same time using brand new ones.

Users of Ni-MH rechargeable batteries

Always replace all six batteries at the same with fully charged ones.

Visit us at http://solutions.brother.com/ for the latest information about the recommended batteries.

Attach the rear cover by inserting the three hooks at the bottom into the slots on the machine, then pushing down firmly until it snaps into place.

Remove the batteries if you do not intend to use the P-touch labeler for an extended period of time.

Power Supply

z GETTING STARTED

AC Adapter (

Use AD-E001 (AC adapter) for this labeler. AD-18 or AD-24ES cannot be used. Connect the AC adapter directly to the P-touch labeler.

Insert the plug on the AC adapter cord into the connector marked DC IN 12V on the P-touch labeler.

Insert the AC adapter plug into a standard electrical outlet.

• Turn the P-touch labeler off before disconnecting the AC adapter.

• Do not pull or bend the AC adapter cord.

To safe guard and backup the labeler's memory, when the AC adapter is unplugged it is recommended to have AA-size alkaline batteries (LR06) or Ni-MH rechargeable batteries (HR06) installed into the machine.

AD-E001:

Optional on the PT-H300)

WARNING

• Use only the adapter, which is designed exclusively for your P-touch. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using the specified AC adapter.

• Do not connect the AC adapter to a non-standard electrical outlet. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using a standard electrical outlet.

• Disconnect the AC adapter from the P-touch and electrical outlet when you do not intend to use the P-touch for an extended period.

• When power is disconnected for more than two minutes, all text and format settings will be cleared. Any text files stored in the memory will also be cleared.

CAUTION

Power Supply

GETTING STARTED

Cover latch

Rear cover

Using the Rechargeable Li-ion Battery (BA-E001: Optional on the PT-H300)



Installing the Rechargeable Li-ion Battery

Open the rear cover by pressing the cover latch.

Insert the rechargeable Li-ion battery into the battery compartment.

Confirm that the hooks on the edge of the rear cover are inserted correctly, and then reattach the cover.

Removing the Rechargeable Li-ion Battery

Remove the battery cover and the rechargeable Li-ion battery, and then reattach the battery cover.



Charging the Rechargeable Li-ion Battery

The rechargeable Li-ion battery can be charged while it is inserted in the labeler. Perform the following procedure to charge the rechargeable Li-ion battery.

• Before using the rechargeable Li-ion battery, use the following procedure to charge it.

• Up to 360 minutes is needed to fully charge a rechargeable Li-ion battery.

Make sure that the labeler is turned off. If the labeler is turned on, press the (Power) button to turn it off.

Make sure that the rechargeable Li-ion battery is installed in the labeler.

Use the AC adapter and AC power cord to connect the labeler to an AC power outlet. The LED next to the adapter connector turns on during charging, it goes off when the rechargeable Li-ion battery is full charged. The battery level indicator on the display will fill in with three bars .

Power Supply

Stopping Rechargeable Li-ion Battery Charging

To stop rechargeable Li-ion battery from charging, disconnect the AC adapter cord.



Tips on Using the Rechargeable Li-ion Battery

• Charge the rechargeable Li-ion battery before use. Do not use it before it is charged.

• The rechargeable Li-ion battery charging can take place in 41 environments. Charge the rechargeable Li-ion battery in an environment in this temperature range. If the surrounding temperature is out of this range, the rechargeable Li-ion battery will not be charged, and the battery indicator will remain lit.

• If the labeler is used when both the rechargeable Li-ion battery is installed and the AC adapter is connected, the battery indicator may turn off and charging may stop even if the rechargeable Li-ion battery has not been fully charged.

F-95°F (5°C-35°C)

Rechargeable Li-ion Battery Characteristics

Understanding the properties of the rechargeable Li-ion battery will allow you to optimize its usage.

• Using or storing the rechargeable Li-ion battery in a location exposed to high or low temperatures may accelerate its deterioration. In particular, using a rechargeable Li-ion battery with a high charge (charged 90% or more) in a location exposed to high temperatures will considerably accelerate battery deterioration.

• Using the labeler while the rechargeable Li-ion battery is installed and charging may accelerate the battery’s deterioration. If using the labeler when the rechargeable Li-ion battery is installed, disconnect the AC adapter.

• If the labeler will not be used for longer than one month, remove the rechargeable Li-ion battery from the labeler when its charge is 50% or less, and then store the battery in a cool place away from direct sunlight.

• If the rechargeable Li-ion battery will not be used for a long period of time, we recommend charging it every 6 months.

• If you touch a part of the device while a Li-ion battery is charging, the device may feel warm. This is normal, and the device may be used safely. If the machine becomes extremely hot, discontinue use.

Rechargeable Li-ion Battery Specifications

• Charging time: Approximately 6 hours when charged by a AC adapter (AD-E001).

• Nominal Voltage: DC 7.2 V

• Nominal Capacity: 1900 mAh

z GETTING STARTED

Power Supply

GETTING STARTED

End of tape

Tape guide

Tape exit slot

Inserting a Tape Cassette

Tape cassettes of 0.13", 0.23", 0.35", 0.47" or 0.70" (3.5mm, 6mm, 9mm, 12mm or 18mm) width can be used in your P-touch labeler. Use only Brother tape cassettes with the mark.

If the new tape cassette has a cardboard stopper, be sure to remove the stopper before inserting the cassette.

Check that the end of the tape is not bent and that it passes through the tape guide. If the tape is not passed through, pass it through the tape guide referring to the illustration.

After making sure that the power is off, open the rear cover. If there is already a tape cassette in the machine, remove it by pulling it straight up.

Insert the tape cassette into the tape compartment, with the end of the tape facing the machine's tape exit slot, and press firmly until you hear a click.

When inserting the tape cassette, make sure that the tape and ink ribbon do not catch on the print head.

Close the rear cover.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape.

• Store tape cassettes in a cool dark location, away from direct sunlight and high temperature, high humidity, or dusty locations. Use the tape cassette as quickly as possible after opening the sealed package.

Inserting a Tape Cassette

Turning Power On/Off

z GETTING STARTED

Press the Press the

Power

key to turn the P-touch

Power

key again to turn the P-touch

• Your P-touch labeler has a power saving function that automatically turns itself off if no key is pressed within a certain time under certain operating conditions. Refer to the Auto Power-Off Time table below for details.

• If the batteries are installed or the P-touch labeler is connected to an electrical outlet by the AC adapter, the previous session’s information is displayed when the power is turned on.

labeler

on.

labeler

off.

zAuto Power-Off Timez

With AC adapter

With battery

5 minutes

Feeding Tape

Feed function

The Feed function feeds 0.98" (25mm) of blank tape.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape.

• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the tape to jam.

Press the

The message "Feeding Tape... Please Wait" appears while the tape is fed.

Shift

key and then press the

key.

LCD Display

LCD Contrast

You can change the contrast setting of the LCD display to one of five levels (+2, +1, 0, -1,

-2) to make the screen easier to read. The default setting is “0”.

Press the key, and then press the

Select "LCD Contrast" using or key and set the value using or key.

Press the OK or

•Press the

• Pressing the

key to display the setup menu, select “Adjustment” using the or

Enter

key.

Enter

key.

Escape

key to return to the previous step.

Space

key on the contrast setting screen sets the contrast to the default value “0”.

Turning Power On/Off

GETTING STARTED

Back Light

You can change the back light setting either to ON or OFF. The display is easier to see with the back light ON. The default setting is "ON".

Press the key, and then press the

Select "ON" or "OFF" using the or key.

key to display the Setup menu, select "Backlight" using the or

Enter

key.

Press the OK or

• Power can be saved when the back light is turned off.

• The back light is turned off automatically if there is no operation for more than 10 seconds. It can be turned back on by pressing any key. The back light turns off when printing.

Enter

key.

Setting Language and Unit

Language

Press the key, and then press the

Select a language for menu commands and messages shown on the LCD display by using the or key. The language can be selected from "Čeština", "Dansk", "Deutsch", "English", "Español", "Français", "Hrvatski", "Italiano", "Magyar", "Nederlands", "Norsk", "Polski", "Português", "Português(Brasil)", "Română", "Slovenski", "Slovenský", "Suomi", "Svenska" or "Türkçe".

Press the OK or

Press the

Unit

Press the and then press the

Select a unit for dimensions shown on the LCD display by using the or key. Either "inch" or "mm" can be selected.

Press the OK or

key to display the Setup menu, select "Language" using the or

Enter

key.

Escape

key to return to the previous step.

key to display the Setup menu, select "Unit" using the or key,

Enter

key.

Enter

key.

The default setting is "inch".

Escape

Press the

Setting Language and Unit

key to return to the previous step.

EDITING A LABEL

Entering and Editing Text

Entering Text from the Keyboard

• The keyboard of your P-touch labeler can be used in the same way as a standard computer keyboard.

Using Text Reminder

When a character is entered, the machine remembers character sequences beginning with the character entered from a history of all printed character sequences to date, and displays a list of options from which to select.

Enter "c".

The machine displays the last word printed beginning with the letter "c" such as "computer".

Press the OK key to display other word options that match the entered character. Press the or key to select the desired word.

Press the OK or The selected character word will then appear on the text line.

Enter

key.

z EDITING A LABEL

Text Reminder settings can be changed by pressing the

Deleting Text Reminder Memory

Press the

Press the or key to select "Text Reminder", and then press the OK or

Press the or key to select "Clear Memory", and then press the OK or

"Clear All Text Reminder Memory ?" is then displayed.

Press the OK or

key.

Enter

key.

key. All text options in memory will be deleted.

Entering and Editing Text

Enter

key.

EDITING A LABEL

Adding a New Line

• To end the current line of text and start a new line, press the appears at the end of the line and the cursor moves to the start of the new line.

• There is a maximum number of lines of text that can be entered for each tape width. A maximum of 5 lines for 0.70" (18mm) tape, 3 lines for 0.47" (12mm) tape, 2 lines for 0.35" (9mm) and 0.23" (6 mm) tape, and 1 line for 0.13" (3.5mm) tape.

• If you press the

• To change the character attribute of each line, refer to “Setting Character Attributes by Each Line” on page 32.

Enter

key when five lines already exist, an error message is displayed.

Enter

key. A return mark

Adding a New Block

• To create a new block of text/lines to the right of your current text, press the then press the

A maximum of 5 blocks can be entered in one label.

Enter

key. The cursor moves to the start of the new block.

Shift

key and

Moving the Cursor

• Press the , , or key to move the cursor one space or line.

• To move the cursor to the beginning or end of the current line, press the then press the or key.

• To move the cursor to the very beginning or end of the text, press the press the or key.

Shift

key and then

key and

Inserting Text

• To insert additional text into an existing line of text, move the cursor to the character to the right of the position where you want to start inserting text and then enter the additional text. The new text is inserted to the left of the cursor.

Deleting Text



Deleting one character at a time

• To delete a character from an existing line of text, move the cursor to the character to the right of the position you want to start deleting text and then press the The character to the left of the cursor is deleted each time the

If you hold down the



Deleting all text at once

Use the

Press the The Clear options are displayed.

Entering and Editing Text

Clear

Backspace

key to delete all text at once.

Clear

key.

key, the characters left of the cursor are deleted continuously.

Backspace

key.

key is pressed.

Using the or key, select “Text Only” to delete all text

while retaining the current format settings, or select “Text & Format” to delete all text and format settings.

Press the

Escape

erasing (or clearing) text or format.

key to return to the text entry screen, without

z EDITING A LABEL

Press the OK or All text is deleted. All format settings are also deleted if Text & Format was selected.

Enter

key.

Entering Symbols

In addition to the symbols available on the keyboard, there are various symbols (including international and extended ASCII characters) available with the symbol function. To enter a symbol, use the Symbol function (see below). Alternatively, press the printed on the selected key's upper-right corner.

Entering Symbols Using the Symbol Function

Press the A list of symbol categories and symbols in that category is displayed.

The last symbol entered is selected in the displayed list.

Select a symbol category (Punctuation, Business, Mathematics, etc.) using the or

key or by pressing the

key.

Select a symbol using , , or key and then press the OK or The selected symbol is inserted into the line of text.

When selecting symbol:

• Press the

Press the

Escape

Shift

key and then press a key on the keyboard to enter the symbol

Symbol

key.

Symbol

Shift

key and

Symbol

key to return to the next page.

key to return to the previous step.

key to return to the previous page.

key repeatedly, and then press the OK or

Enter

key.

Entering Symbols

EDITING A LABEL

Using Symbol History

You can create your personal category of symbols by using the Symbol History. The "History" will appear first when selecting the symbols to help you locate the desired symbols quickly.

Press the select "Symbol History" using the or key.

key to display the Setup menu, and then

Press the OK or screen, and then select "On" to create your personal category by using the or key.

Press the OK or The screen returns to the text entry screen.

Enter the symbol you wish to add to your History.

Refer to “Entering Symbols Using the Symbol Function” on page 27 for detail.

Press the The "History" appears, including the symbol entered in step 4.

• Up to 15 symbols can be added to the "History". The oldest symbol will be deleted from the category when the symbols added to the "History" exceed 15 symbols.

• To stop using the Symbol History, select "Off" in the Symbol History screen.

Enter

Symbol

key to display the Symbol History

key to apply the setting.

key.

Entering Symbols

zSymbol Listz

Category Symbols

Punctuation

Bracket/Arrow

Mathematics

Currency/Unit

(Number)

[Number]

Sign

Electrical

Datacom/AV

Business

z EDITING A LABEL

Professional

Event

Vehicle

Personal

Nature/Earth

Entering Symbols

EDITING A LABEL

Category Symbols

Pictograph

The symbols shown in the table may look slightly different on the machine LCD and when printed.

Entering Accented Characters

The P-touch labeler can display and print a set of accented characters such as other language specific characters.

Enter the character you wish to change to an accented character.

Caps mode can be used with the Accent function.

Press the The character you entered will change to an accented character.

Press the select it by using the or key.

Press the OK or The selected accented character is inserted into the line of text.

• Press the

• Refer to the Accented Character List table for a complete list of all accented characters available.

Entering Accented Characters

Accent

key.

Accent

key repeatedly until the desired accented character is selected, or

The order of accented characters displayed will differ depending on the selected LCD language.

Enter

key.

Escape

key to return to the previous step.

zAccented Character Listz

Character Accented Characters Character Accented Characters

a n A N

c o C O d r D R e s E S g t G T

i u I U

k y K Y

l z

L Z

Setting Character Attributes

Setting Character Attributes by Label

Using the attributes.

Font

key, you can select a font and apply size, width, style, line, and alignment

Press the The current settings are displayed.

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or

Font

key.

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK

Enter

key.

z EDITING A LABEL

• Press the

• Refer to the Setting Options table for a list of all available settings.

• Small characters may be difficult to read when certain styles are applied (e.g. Shadow + Italic).

Escape

key to return to the previous step.

Space

key to set the selected attribute to the default value.

Setting Character Attributes

EDITING A LABEL

Setting Character Attributes by Each Line

When a label consists two or more lines of text, you can set different value of character attributes (font, size, width, style, line and alignment) for each line.

Move the cursor to the line you wish to change the character attribute by using the , , or key. Next, press the

Shift

key and then press the attributes. ( on the screen indicates that you are now applying the attribute for that specific line only.)

Font

key to display the

When different value of attribute is set for each line, the value will be displayed as **** when you press the setting on this screen by using the or key, the same change will be applied to all lines of the label.

Font

key. When you change the

zSetting Optionsz

Attribute Value Result Value Result

Font

Size

HEL

(Helsinki)

BRU

(Brussels)

(US)

(Los

Angeles)

SGO

(San

Diego)

FLO

(Florida)

CAL

(Calgary)

Auto

When Auto is selected, the text is automatically adjusted to print in the largest size available for each tape width.

BEL

(Belgium)

ATL

(Atlanta)

ADM

(Adams)

BRN

(Brunei)

SOF

(Sofia)

GER

(Germany)

LGO (Letter Gothic)

42pt

Setting Character Attribut es

Attribute Value Result Value Result

36pt 12pt

z EDITING A LABEL

Size

Width

Style

Line

24pt 9pt

18pt 6pt

x2 x2/3

Normal

BLD

(Bold)

OUT

(Outline)

SHD

(Shadow)

SLD

(Solid)

ITL

(Italic)

Off

STR

(Strikeout)

x1/2

I+BLD

(Italic

Bold)

I+OUT

(Italic

Outline)

I+SHD

(Italic

Shadow)

I+SLD

(Italic Solid)

VRT

(Vertical)

UND

(Underline)

Align

(Alignment)

Left

Center

Right

Just

(Justify)

Setting Character Attributes

EDITING A LABEL

• The actual printed font size depends on the tape width, number of characters and number of input lines. Once characters reach a minimum size, the selected font will default to a custom font which is based on the Helsinki style. This allows labels to print using the smallest text possible on narrow or multi-line labels.

• The 6 point font only prints in Helsinki, no other font type.

Setting Auto Fit Style

When "Size" is set to "Auto" and "Length" is set to a specific length, you can select the way of reducing the text size to fit within the label length. When "Text Size" is selected, the total text size is modified to fit within the label. When "Text Width" is selected, the text width will be reduced to the size of x1/2 setting. (If further size reduction is required to fit the text into the selected label length, the total text size will be modified after reducing the text width to x1/2 setting.)

Press the

Select the style using the or key.

key, and then press the

key to display the Setup menu, Select "Auto Fit Style" using the or

Enter

key. The Auto Fit Style screen is displayed.

Press the OK or

• Press the

Enter

key to apply the setting.

Escape

key to return to the previous step.

Space

key to set the style to the default setting ("Text Size").

Setting Label Attributes

Using the label length. (Refer to “Setting Margin” on page 50.)

Setting Label Attributes

Label

key, you can create a label with a frame around the text and specify the

Press the You can select frame by using and key.

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or

Label

key. The current settings are displayed.

When setting the label length, refer to “Adjusting the Label Length” on page 51.

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK or

Enter

key.

z EDITING A LABEL

• Press the

• Refer to the Setting Options table for a list of all available settings.

Escape

key to return to the previous step.

Space

key to set the selected attribute to the default value.

zFramesz

Attribute Value Result Value Result

Off

117

218

319

420

521

622

723

Frame

824

925

10 26

11 27

12 28

13 29

14 30

15 31

Setting Label Attributes

EDITING A LABEL

Attribute Value Result Value Result

32 50

33 51

34 52

35 53

36 54

37 55

38 56

39 57

40 58

Frame

41 59

42 60

Setting Label Attributes

43 61

44 62

45 63

46 64

47 65

48 66

49 67

Attribute Value Result Value Result

68 84

69 85

70 86

71 87

72 88

73 89

74 90

75 91

Frame

76 92

77 93

78 94

79 95

z EDITING A LABEL

Length

80 96

81 97

82 98

83 99

The length of the label can be set within the range 1.2" (30 mm) - 12.0" (300 mm). When adjusted based on the amount of text entered.

Auto

is selected, the length of the label is automatically

Setting Label Attributes

EDITING A LABEL

Using Auto-Format Layouts

Using the Auto-Format function you can quickly and easily create labels for a variety of purposes, such as file tabs, equipment labels, name badges, etc. Simply select a layout from the templates or block layouts, enter the text and apply formatting as desired.

Symbols and accented characters can also be used in auto-format layouts.

Using Templates - Example creating an Asset Tag

Press the "Templates" using the or key.

Press the OK or The last template used is displayed.

Select a template using the or key.

Press the OK or The Style screen is displayed.

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or The Bar Code Setup screen is displayed.

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or The template text entry screen is displayed.

Auto-Format

The Bar Code Setup screen is displayed only when a layout containing a bar code is selected.

The "C.Digit" (Check Digit) attribute is only available for the CODE39, I-2/5 and CODABAR protocols.

Caps mode can be used when entering text.

key to display the Auto-Format screen, and then select

Enter

key

Enter

key

Enter

key

Enter

key

Using Auto-Format Layouts

z EDITING A LABEL

Enter the text and then press the OK or Repeat this for each text field. After all text fields are entered, the print menu is displayed when the

Select "Print" using the or key and then press the OK or the Copies screen.

Select the number of copies to be printed using the or

key, or type the number using the number keys.

Press the OK or

"Printing...Copies" is displayed while the labels are being printed.

• Press the

• On the Style and Bar Code Setup screens, press the default value.

• Refer to the Templates table for a list of available templates.

• If the width of the current tape cassette does not match the set width for the selected layout, an error message is displayed when you try to print the label. Press the error message, and insert a tape cassette of the correct width.

• If the number of characters entered exceeds the limit, “Text Too Long!” is displayed when the

Enter

using fewer characters.

Enter

key

is pressed.

• Select "Edit" to change the text data or style settings.

• Select "Save" to store the label in a file memory.

• Select "Cancel" to exit the Auto-Format function.

• Select “Print Options” to set the print settings.

Enter

key to print the labels.

Escape

key to return to the previous step.

key is pressed. Press the

Escape

Enter

key

Enter

key to display

Space

key to change the selected attribute to the

Escape

key or any other key to clear the

key or any other key to clear the error message, and edit the text

OK or

Using Auto-Format Layouts

EDITING A LABEL

zTemplatesz

Attribute Value Details

Flag 1

(0.47" x 3.5" [12mm x 90mm])

Flag 2

(0.47" x 3.5" [12mm x 90mm])

Cable Wrap

(Rotate & repeat)

Faceplate

(0.70" x 1.5" [18mm x 39mm])

(0.47" x 2.7" [12mm x 70mm])

Template Name

Using Auto-Format Layouts

Binder Spine

File Folder Tab

Divider Tab

(Hanging Folder)

Asset Tag

Bin Box

Equipment Label

(0.70" x 8.6" [18mm x 219mm])

(0.47" x 3.2" [12 mm x 82 mm])

(0.47" x 1.6" [12 mm x 42 mm])

(0.70” x 2.7” [18 mm x 70 mm])

(0.70" x 3.0" [18 mm x 76 mm])

(0.70" x 2.2" [18 mm x 58 mm])

Attribute Value Details

Address Label

(0.70" x 2.7" [18 mm x 70 mm])

z EDITING A LABEL

Template Name

Using Block Layouts

Press the Layouts” using the or key.

Press the OK or width using the or key.

Press the OK or layout selected is displayed. When the tape width has changed, the default layout for the new tape width is displayed.

Select a block layout using the or key.

Press the OK or The Style screen is displayed.

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the value.

Name Badge

CD Case Spine 1

CD Case Spine 2

Auto-Format

Space

key to display the Auto-Format screen, and then select “Block

Enter

key to display the Tape Width screen, and then select a tape

Enter

key. When the tape width has not changed, the last block

Enter

key.

key to set the selected attribute to the default

(0.70" x 2.8" [18 mm x 72 mm])

(0.23" x 4.4" [6 mm x 113 mm])

(0.13" x 4.4" [3.5 mm x 113 mm])

Using Auto-Format Layouts

EDITING A LABEL

Press the OK or The block layout text entry screen is displayed.

Caps mode can be used when entering text.

Enter text and then press the OK or Repeat for each text field. After all text fields are completed, press the key to display the print menu.

Select "Print" using the or key and then press the OK or the Copies screen.

• Select "Edit" to change the text data or style settings.

• Select "Save" to store the label in a file memory.

• Select "Cancel" to exit the Auto-Format function.

• Select "Change Layout" to use a different layout.

• Select “Print Options” to set the print settings.

Select the number of copies to be printed using the or key, or type the number using the number keys.

Press the OK or

"Printing...Copies" is displayed while the labels are being printed.

• Press the

• Refer to the Block Layouts table for a list of available block layouts.

Enter

key.

Enter

key to print the labels.

Escape

key to return to the previous step.

Enter

key.

Enter

key to display

• If the width of the current tape cassette does not match the set width for the selected layout, an error

Using Auto-Format Layouts

message is displayed when you try to print the label. Press the error message, and insert a tape cassette of the correct width.

Escape

key or any other key to clear the

zBlock Layoutsz

Attribute Value Details

2LineA

2LineB

3Line

z EDITING A LABEL

Block layout

(0.70" [18 mm] tape)

Block layout

(0.47" [12 mm] tape)

Block layout

(0.35" [9 mm] tape)

Block layout

(0.23" [6 mm] tape)

1+2LineA

1+2LineB

1+3Line

1+4Line

1+5Line

2LineA

2LineB

3Line

1+2Line

2LineA

2LineB

1+2Line

Using Auto-Format Layouts

EDITING A LABEL

Creating a Bar Code Label

Using the Bar Code function you can create labels with one dimensional bar codes for use with cash registers, stock control systems or other bar code reader systems, or even asset control tags used in an asset management system.

• The P-touch labeler is not designed exclusively for creating bar code labels. Always check that bar code labels can be read by the bar code reader.

• For best results, print bar code labels in black ink on white tape. Some bar code readers may not be able to read bar code labels created using colored tape or ink.

• Use the “Large” setting for “Width” whenever possible. Some bar code readers may not be able to read bar code labels created using the “Small” setting.

• Continuously printing a large number of labels with bar codes can overheat the print head, which may affect printing quality.

Setting Bar Code Parameters and Entering Bar Code Data

Press the The Bar Code Setup screen is displayed.

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or

Type in the bar code data. Special characters can be entered in the bar code when using the CODE39, CODE128, CODABAR or GS1-128 protocols. When not using special characters, go to step

Press the A list of characters available for the current protocol is displayed.

Creating a Bar Code Label

Bar Code

Up to five bar codes can be entered on a label.

Characters may not appear below the bar code even when "On" is selected for "Under #", depending on the tape width being used, the number of lines entered, or the current character style settings.

New settings are NOT applied if you do not press the OK or

Symbol

key.

Enter

key to apply the settings.

key.

Enter

key.

z EDITING A LABEL

Select a character using

Press the OK or The bar code is displayed on the text entry screen.

• The "C.Digit" (Check Digit) attribute is only available for the CODE39, I-2/5 and CODABAR protocols

• Press the

• Refer to the Bar Code Settings table for a list of all available settings.

Attribute Value

Protocol

Width

(characters printed below

Under#

bar code)

C.Digit

(check digit)

Enter key

the or

to insert the bar code in the label.

Enter key to insert the character in the bar code data.

Escape

key to return to the previous step.

Space

key to set the selected attribute to the default value.

key, then press

the

zBar Code Settingsz

CODE39

GS1-128 (UCC/EAN-128), UPC-A, UPC-E, I-2/5 (ITF),

, CODE128, EAN-8, EAN-13,

CODABAR

Small

Large

Off

(only available for the CODE39, I-2/5

and CODABAR protocols)

CODE39 CODABAR

Code Special Character Code Special Character

0 0 1 1 2 (SPACE) 2 3 3 4 4 5 5 6

Special Character Listz

Creating a Bar Code Label

EDITING A LABEL

CODE128, GS1-128 (UCC / EAN-128)

Code Special Character Code Special Character Code Special Character

0 (SPACE) 24 48 DC3 1 25 49 DC4 2 26 50 NAK 3 27 51 SYN 4 28 NUL 52 ETB 5 29 53 CAN 6 30 SOH 54 EM 7 31 STX 55 SUB 8 32 ETX 56 ESC

9 33 EOT 57 10 34 ENQ 58 FS 11 35 ACK 59 12 36 BEL 60 GS 13 37 BS 61 14 38 HT 62 RS 15 39 LF 63 16 40 VT 64 US 17 41 FF 65 DEL 18 42 CR 66 FNC3 19 43 SO 67 FNC2 20 44 SI 68 FNC4 21 45 DLE 69 FNC1 22 46 DC1 23 47 DC2

Editing and Deleting a Bar Code

• To edit bar code parameters and bar code data, position the cursor beneath the bar code mark on the data entry screen and then open the Bar Code Setup screen. Refer to “Setting Bar Code Parameters and Entering Bar Code Data” on page 44.

• To delete a bar code from a label, position the cursor to the right of the bar code mark on the data entry screen and press the

Creating a Bar Code Label

Backspace

key.

LABEL PRINTING

Label Preview

Using the Preview function you can check the layout of the label before printing.

Press the An image of the label is displayed on the screen. The length of the label is shown in the lower-right corner of the screen. Press the or key to scroll the preview to the left or right. Press the or key to change the magnification of the preview.

Preview

key.

z LABEL PRINTING

• Press the

• To scroll the preview to the left or right end, press the

• To print the label directly from the preview screen, press the

• The print preview is a generated image of the label, and may differ from the actual label when printed.

Escape, OK

and select a print option. Refer to "Printing a Label" below for details.

Enter

key to return to the text entry screen.

Shift

key and then press the or key.

key or open the print options screen

Printing a Label

Labels can be printed once text entry and formatting is complete. Printing options include single and multiple copies, sequential numbering and mirror-printing.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape, making the tape no longer usable.

• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the tape to jam.

• Be sure to check that there is enough tape remaining when printing several labels continuously. If tape is running low, set fewer copies, print labels one at a time, or replace the tape cassette.

• Striped tape indicates the end of the tape cassette. If this appears during printing,

Printing Multiple Copies

Using this function you can print up to 9 copies of the same label.

Power

press the tape cassette may damage the machine.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Press the to be printed using the or key, or type the number using the number keys.

key to turn the P-touch labeler off. Attempting to print with an empty

key to display the Copies screen, and then select the number of copies

Hold down the or key to change the number of copies faster.

Label Preview

LABEL PRINTING

Press the OK or while the labels are being printed.

• Press the

• The figures shown on the screen during printing indicate the “count / number of copies set”.

• Pressing the

Enter

key. "Printing...Copies" is displayed

Escape

key to return to the previous step.

Space

key when setting the number of copies resets the value to 1, the default.

Auto-numbering Labels

Using the numbering function you can create a set of sequentially numbered labels from a single label format.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Press the "Numbering" using the or key.

Press the OK or The numbering start point screen is displayed.

Move the cursor to the first character to be incremented in the numbering sequence and press the The numbering end point screen is displayed.

Move the cursor to the last character to be incremented in the numbering sequence and press the The number of labels to be printed is displayed.

Print Options

To apply auto-numbering to a bar code, select the bar code here. After selecting the bar code you will be prompted to enter the number of labels to be printed (step 6).

key to display the print options screen, and then select

Enter

key.

Enter

key.

Enter

key.

Select the number of labels to be printed using the or key, or type the number using the number key.

Hold down the or key to change the number of labels faster.

Press the OK or The labels are printed. As each label is printed the number of copies printed is shown.

Printing a Label

Enter

key.

z LABEL PRINTING

• Press the

• The figures shown on the screen during printing indicate the “count / number of copies”.

• Pressing the

• Auto-numbering can also be applied to bar codes. When a bar code contains an auto-numbering sequence,

• The auto-number portion of the label is incremented after each label is printed.

• Only one auto-numbering sequence can be used in a label.

• Any symbols or other non-alphanumeric characters in the auto-numbering sequence are ignored.

• An auto-numbering sequence can only contain a maximum of five characters.

• Letters and numbers increase as shown below:

Escape

key to return to the previous step.

Space

key when selecting the number of copies resets the value to 1, the default.

no other fields in the label can contain an auto-numbering sequence.

0 A a

A0 Spaces (shown as underscores “_” in the example below) can be used to adjust the spacing between characters or to control the number of digits that are printed.

1_9

1...9Î0

B...ZÎA

b...zÎa

A1 ...A9ÎB0Î...

10 ...99Î00Î...

AA ...ZZÎAAÎ...

2_0 ...9_9Î0_0Î...

Î Î Î

... ... ...

Mirror Printing

Using the mirror printing function you can create labels with the text printed in reverse so that they can be read from the opposite side when attached to glass or other transparent material.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Press the “Mirror” using the or key.

Press the OK or The message “Print OK?” is displayed

Press the OK or while the labels are being printed.

Print Options

Enter

key.

Enter

key. "Printing...Copies" is displayed

key to display the print options screen, and then select

• Press the

• Text should be printed on clear tape when using the mirror printing function.

• The copy and auto-numbering functions cannot be used together with the mirror printing function.

Escape

key to return to the previous step.

Printing a Label

LABEL PRINTING

ABC

0.98" (25 mm)

0.47" (12 mm)

0.98" (25 mm)

0.16" (4 mm)

0.98" (25 mm)

Setting Margin

The tape cutting options allow you to specify how the tape is fed and cut when printing labels. In particular, the “Chain” options greatly reduce the amount of wasted tape by using smaller margins and eliminating blank sections cut between labels.

Press the

Select "Margin" using the or key, and then set the value by using the or key.

Press the OK or

Label

key to display the Label menu.

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK or

• Press the

• Refer to the Tape Cutting table for a list of all available settings.

Escape

key to return to the previous step.

Enter

key.

zTape Cutting Optionsz

Setting Description Example

Full

Half

Narrow

Each label is printed, leaving a margin of 0.98” (25 mm) on each end.

• A margin of 0.98” (25 mm) is printed first, and then each label is printed, leaving a margin of

0.47” (12 mm) before and after the text.

• Dots (:) are printed in front of the text. Cut along the printed dots (:) with scissors.

• A margin of 0.98” (25 mm) is printed first, and then each label is printed, leaving a margin of

0.16” (4 mm) before and after the text.

• Dots (:) are printed in front of the text. Cut along the printed dots (:) with scissors.

ABC:

Setting Margin

Setting Description Example

ABC

*Feed the tape before using the cutter.

0.37" (9.5 mm)

• Use this setting when printing several labels with minimum margins.

• Feed the tape before using the cutter. Otherwise a part of the text may be cut off. Do not try to pull the tape since this may damage the tape cassette.

Chain

• After pressing Print, “OK to Feed?” appears. Press the press the

• The final label is printed with an 0.37" (9.5 mm) margin to the right of the characters. Use scissors to cut off any part of this margin that is not required.

Escape

key to enter more texts or

Enter

key to feed.

Adjusting the Label Length

You can adjust the length of the printed label in levels of -5 to +5.

Press the key, and then press the

Select "Label Length" using or key and set the value using or key.

key to display the setup menu, select "Adjustment" using the or

Enter

key.

z LABEL PRINTING

Press the OK or

• Press the

• Approximately 1% of the total label length will be adjusted by 1 level.

If necessary, trim the printed label to the desired shape and length using scissors, etc.

Peel the backing from the label.

Position the label and then press firmly from top to bottom with your finger to attach the label.

Escape

Space

Enter

key to apply the setting.

key to return to the previous step.

key to set the value to default setting.

Attaching Labels

Adjusting the Label Length

LABEL PRINTING

• The backing of some types of tapes may be pre-cut to make it easier to peel the backing.To remove the backing, simply fold the label lengthwise with the text facing inward, to expose the inside edges of the backing. Next, peel off the backing one piece at a time.

• Labels may be difficult to attach to surfaces that are wet, dirty, or uneven. The labels may peel off easily from these surfaces.

• Be sure to read the instructions provided with Fabric Iron-On Tapes, Extra Strength Adhesive Tapes or other special tapes and observe all precautions noted in the instructions.

• Please use scissors to cut heat shrink tube tape.

Printing from the Label Collection

Printing a label from the Label Collection Stored in the Machine

Pages 53 shows the many labels that are stored in your Label Collection. Printing these predesigned labels saves you time.

Press the

Select the language of the label to be printed using the or key, and then press the The language can be selected from "Croatian", "Czech", "Danish", "Dutch", "English(United Kingdom)", "English(United States)", "Finnish", "French", "French(Canada)", "German", "Hungarian", "Italian", "Norwegian", "Polish", "Portuguese", "Portuguese(Brazil)", "Romanian", "Slovak", "Slovenian", "Spanish(Spain)", "Spanish(United States)", "Swedish" or "Turkish".

Select the category using the or key, and then press the OK or

Label Collection

Enter

key.

Refer to the Label Collection List to view all of the available labels.

key.

Enter

key.

The first label image is displayed. Select a label using the or key, and then press the

To add the label to your "Favorites", select "Add to Favorites" using the or key, and then press the

Enter

frequently used label images allows you to quickly and easily display them when needed again.

Select "Print" using the or key, and then press the OK or

Only 0.47" (12mm) or 0.70" (18mm) tape can be used for Label Collection.

Select the number of copies to be printed using the or key, or type the number using the number keys.

Press the OK or labels are being printed.

Printing from the Label Collection

key to register the selected label image in the Favorites category. Registering your most

Enter

key to print the labels. "Printing...Copies" is displayed while the

Enter

key.

zLabel Collection Listz

Category Label

Files

Office Signage

Communication

z LABEL PRINTING

Attention

Retail

* Labels are for illustrative purposes only.

Printing from the Label Collection

USING THE FILE MEMORY

You can store up to 50 of your most frequently used labels in the file memory. Each label is stored as a file, allowing you to quickly and easily recall your label when needed again.

When the file memory is full, each time you save a file you will need to overwrite one of your stored files.

Storing a Label into Memory

After entering the text and formatting the label, press the screen.

Select "Save" using the or key.

Press the OK or A label text is also displayed if a label is already stored in that file number.

Select a file number using the or key, and then press the OK or save the label under the selected file number.

The file is saved and the screen returns to the text entry screen.

When there is already a stored file in the selected number, the data will be overwritten by the file you try to save.

• Press the

• Up to 200 characters can be saved in one file. However, the number of characters that can be saved may differ, for example when entering symbols.

• To store a label created by using the Auto-Format Layouts, refer to “Using Auto-Format Layouts” on page 38.

Enter

key. A file number is displayed.

Escape

key to return to the previous step.

File

key to display the File

Enter

key to

Opening a Stored Label File

Press the

Select "Open" using the or key.

Press the OK or The label text is also displayed to identify the label.

Select a file number using the or key, and then press the OK or open the selected file. The file is opened and displayed on the text entry screen.

File

key to display the File screen.

Enter

key. The file number of a stored label is displayed.

Enter

key to

Press the

Escape

key to return to the previous step.

Storing a Label into Memory

Printing a Stored Label File

z USING THE FILE MEMORY

Press the

Select "Print" using the or key.

Press the OK or The file number of a stored label is displayed.

The label text is also displayed to identify the label.

Select a file number using the or key, and then press the to display the Copies screen.

Select the number of copies to be printed using the or key, or type the number using the number keys.

Press the OK or "Printing...Copies" is displayed while the labels are being printed.

• Press the

• The message "No Text!" is displayed when you try to print a file with no text.

File

key to display the File screen.

Enter

key.

Enter

key to print the labels.

Escape

key to return to the previous step.

Print, OK

Enter

key

Deleting a Stored Label File

Press the

Select "Delete" using the or key.

Press the OK or The file number of a stored label is displayed.

The label text is also displayed to identify the label.

Select a file number using the or key, and then press the OK or The message “Delete?” is displayed.

Press the OK or The file is deleted and the screen returns to the text entry screen.

Press the

File

key to display the File screen.

Enter

key.

Enter

key to delete the file.

Escape

key to cancel deleting the file and return to the previous screen.

Enter

key.

Printing a Stored Label File

RESETTING & MAINTAINING YOUR P-TOUCH LABELER

Resetting the P-touch Labeler

You can reset the internal memory of your P-touch labeler when you want to clear all saved label files, or in the event the P-touch labeler is not operating correctly.

Resetting the data to factory settings

(Label collections stored in Favorites is not reset.)

Turn off the machine. Press and hold down the

Shift

and R keys, press the

• Release the

• All text, format settings, option settings and stored label files are cleared when you reset the P-touch labeler. Language and unit settings will also be cleared

Power

key once and then release the

key before releasing the other key.

Shift

and R keys. While holding down the

Shift

and R keys.

Resetting the P-touch Labeler

Maintenance

Print head

Your P-touch labeler should be cleaned on a regular basis to maintain its performance and life span.

Always remove the batteries and disconnect the AC adapter before cleaning the P-touch labeler.

Cleaning the Unit

Wipe any dust and marks from the main unit using a soft, dry cloth. Use a slightly dampened cloth on difficult to remove marks.

Do not use paint thinner, benzene, alcohol or any other organic solvent. These may deform the case or damage the appearance of your P-touch labeler.

Cleaning the Print Head

Streaks or poor quality characters on printed labels generally indicates that the print head is dirty. Clean the print head using a cotton swab or the optional print head cleaning cassette (TZe-CL4).

• Do not touch the print head directly with your bare hands.

• Refer to the instructions provided with the print head cleaning cassette for directions on how to use it.

Cleaning the Tape Cutter

Tape adhesive can build up on the cutter blade after repeated use, taking the edge off the blade which may result in the tape jamming in the cutter.

• About once every year, wipe the cutter blade using a cotton swab moistened with Isopropyl alcohol (rubbing alcohol).

• Do not touch the cutter blade directly with your bare hands.

z RESETTING & MAINTAINING YOUR P-TOUCH

Maintenance

TROUBLESHOOTING

Spool

Problem Solution

The screen ‘locks’, or the P-touch labeler does not respond normally.

The display remains blank after turning on the power.

The LCD messages are displayed in a foreign language.

The label is not printed after pressing the Print key.

The label is not printed correctly.

The ink ribbon is separated from the ink roller.

The P-touch labeler stops while printing a label.

Label files saved previously are now empty.

The tape jam which cannot be cleared easily occurred.

What to do when...

Refer to “Resetting the P-touch Labeler” on page 56 and reset the internal memory to the initial settings. If resetting the Ptouch labeler does not solve the problem, disconnect the AC adapter and remove the batteries for more than 10 minutes.

Check that the batteries are correctly installed and that the AC adapter designed exclusively for your P-touch (provided) is correctly connected. Check that the rechargeable Li-ion battery is fully charged.

Refer to “Setting Language and Unit” on page 24 to select your desired language.

• Check that text has been entered and that the tape cassette

• If the tape is bent, cut off the bent section and thread the tape

• If the tape is jammed, remove the tape cassette and then pull

• Remove the tape cassette and reinstall it, pressing it firmly

• If the print head is dirty, clean it with a cotton swab or optional

If the ink ribbon is broken, replace the tape cassette. If not, leave the tape uncut and remove the tape cassette, then wind the loose ink ribbon onto the spool as shown in the figure.

• Replace the tape cassette if striped tape is visible, as this

• Replace all batteries or connect the AC adapter directly to the

All files stored in the internal memory are deleted if the batteries are weak or the AC adapter was disconnected.

Please contact our customer service.

What to do when...

labeler

is installed correctly with sufficient tape remaining.

through the tape exit slot.

out the jammed tape and cut it. Check that the end of the tape passes through the tape guide before reinstalling the tape cassette.

until it clicks into place.

print head cleaning cassette (TZe-CL4).

indicates that you have reached the end of the tape.

P-touch

labeler

Error Messages

When an error message appears on the display, follow the directions provided below.

Message Cause/Remedy

Wrong Type Of Adapter Connected!

Low Battery! Replace Battery! Recharge

Li-ion Battery! Li-ion is damaged

Use other power source!

Unit Cooling Wait 10 min. before restart!

Cutter Error!

Insert Tape Cassette!

Text Full!

No Text!

Line Limit! Max 5 Lines

Incorrect Value!

Tape Width Limit! Max 3 Lines

Tape Width Limit! Max 2 Lines

Tape Width Limit! Max 1 Line

An incompatible AC adapter is connected. Use an appropriate AC adapter.

The installed batteries are getting weak.

The installed batteries are about to run out.

The battery is low. Please charge the lithium-ion battery.

The Li-ion is damaged. Please use an AC adapter or an other battery.

High temperature error.

The tape cutter is closed when you try to print or feed tape. Turn the P-touch labeler off and then on again before continuing. When tape is tangled in the cutter, remove the tape.

There is no tape cassette installed when you try to print or preview a label, or feed tape. Install a tape cassette before continuing.

The maximum number of characters have already been entered. Edit the text and use fewer characters.

There is no text, symbols or bar code data entered when you try to print or preview a label. Enter data before continuing.

There are already five lines of text when you press the Enter key. Limit the number of lines to five.

The value entered for setting the tape length, multiple copies or numbering function is invalid. Enter a valid value for the setting.

There are more than lines of text that can be input when you press the Print or Preview key while using 0.47"(12 mm) tape. Limit the number of lines to three, or replace with a larger width tape cassette.

There are more than two lines of text when you press the Print or Preview key while using 0.35" or 0.23" (9 mm or 6 mm) tape. Limit the number of lines to two, or replace with a larger width tape cassette.

There is more than one line of text when you press the Print or Preview key while using 0.13" (3.5 mm) tape. Limit the number of lines to one, or replace with a larger width tape cassette.

z TROUBLESHOOTING

Error Messages

TROUBLESHOOTING

Message Cause/Remedy

Block Limit! Max 5 Blocks

Length Limit!

Insert

0.70" Tape Cassette!

There are already five blocks of text. Limit the number of blocks to five.

The length of the label to be printed using the text entered is longer than 39.37" (1 m). Edit the text so that the length of the label is less than 39.37" (1 m).

An 0.70" (18 mm) tape cassette is not installed when an Auto-Format for 0.70" (18 mm) tape is selected. Install an 0.70" (18 mm) tape cassette.

Insert 18mm Tape Cassette!

Insert

0.47" Tape Cassette!

An 0.47" (12 mm) tape cassette is not installed when an Auto-Format for 0.47" (12 mm) tape is selected. Install a 0.47" (12 mm) tape cassette.

Insert 12mm Tape Cassette!

Insert

0.35" Tape Cassette!

An 0.35" (9 mm) tape cassette is not installed when an Auto-Format for 0.35" (9 mm) tape is selected. Install a 0.35" (9 mm) tape cassette.

Insert 9mm Tape Cassette!

Insert

0.23" Tape Cassette!

An 0.23" (6 mm) tape cassette is not installed when an Auto-Format for 0.23" (6 mm) tape is selected. Install a 0.23" (6 mm) tape cassette.

Insert 6mm Tape Cassette!

Insert

0.13" Tape Cassette!

An 0.13" (3.5 mm) tape cassette is not installed when an AutoFormat for 0.13" (3.5 mm) tape is selected. Install an 0.13" (3.5 mm) tape cassette.

Insert

3.5mm Tape Cassette!

Too Much Text For This Layout!

Text Too Long!

The maximum number of characters for the selected layout have already been entered. Edit the text to use fewer characters or use a different layout.

The length of the label to be printed using the text entered is longer than the length setting. Edit the text to fit within the set length or change the length setting.

Error Messages

Message Cause/Remedy

Memory Full!

Check # of Digits Entered!

Input A,B,C or D At Start&End!

Maximum Of 5 Bar Codes Per Label!

Text Too High!

Select Other Margin!

Installed tape is not compatible with this machine!

Category Full!

Already Exists in Favorites!

Favorites Folder Empty!

Insert

0.47" or 0.70" tape!

Insert 12mm or 18mm tape!

System Error XX

z TROUBLESHOOTING

There is not enough internal memory available when you try to save a label file. Delete any unnecessary files to make more memory available for the new label file.

The number of digits entered in the bar code data does not match the number of digits set in the bar code parameters. Enter the correct number of digits.

The bar code data entered does not have the required start/stop code (A, B, C, or D required at the beginning and end of the bar code data for the CODABAR protocol). Enter the bar code data correctly.

There are already 5 bar codes entered in the text data when you try to enter a new bar code. You can only use up to five bar codes in each label.

The text size is too large. Select a different size option.

The tape length set using the tape length setting is shorter than the total length of the left and right margins applied for the "Large Margin" setting. Select a different margin setting.

Tape that is incompatible with the machine has been installed. Use compatible tape.

The memory available for categories is full. To make more memory available, delete any unnecessary registered label files by highlighting the label file and pressing the OK key.

The label which already exists is added in favorites category of Label Collection.

Favorites folder of Label Collection is empty.

The cassette tape other than 0.47"/0.70" (12 mm/18 mm) width or no cassette tape is set when printing Label Collection. Set an appropriate width tape.

Please contact our customer service.

Error Messages

APPENDIX

Specifications

Main Unit

Item Specification

Display

Character display 16 characters x 2 guidance and 2 lines text

Screen contrast 5 levels (+2, +1, 0, -1, -2)

Printing

Print method Thermal Transfer Print head 112 dot / 180 dpi Print height 0.62" (15.8 mm) max. (when using 0.70"/18 mm tape) Print speed Approx. 0.78" (20 mm)/ sec. Tape cassette

No. of lines 0.70" (18 mm) tape : 1 - 5 lines;

Margin Full, Half, Narrow, Chain

Memory

Memory buffer size Maximum 2800 characters File storage Maximum 50 files

Other Features

Templates Label Collections, Auto-Format

Power Supply

Power supply

Auto Power-off Battery: 5 min. AC adapter: 5 min.

Size

Dimensions

Weight Approx.1.5lb (670g) (without tape cassette and batteries)

Other

Operating temperature / humidity

*1 Actual character size may be smaller than maximum print height. *2 Option for PT-H300 only. *3 Visit us at http://solutions.brother.com/ for the latest information about the recommended batteries.

Specifications

(128 dot x 56 dot)

Standard TZe tape cassette (0.13", 0.23", 0.35", 0.47",

0.70" [3.5 mm, 6 mm, 9 mm, 12 mm, 18 mm] widths)

0.47" (12 mm) tape : 1 - 3 lines; 0.35" (9 mm) tape : 1 - 2 lines;

0.23" (6 mm) tape : 1 - 2 lines; 0.13" (3.5 mm) tape : 1 line

Six "AA" alkaline batteries (LR06), Six "AA" Ni-MH rechargeable batteries (HR06) AC adapter (AD-E001)

Approx.5.2"(W) x 8.4"(D) 2.6"(H) [132 mm(W) x 214 mm(D) x 66 mm(H)]

F - 95°F / 20% - 80% humidity (without condensation)

Maximum wet bulb temperature: 80.6

*3 Li-ion Battery (BA-E001)

*2.

*2,

INDEX

z INDEX

AC adapter ....................................... 19

Accented Character List ................... 31

Auto power-off time .......................... 23

Battery .............................................. 18

Block Layouts ................................... 43

Caps mode ....................................... 15

contrast ............................................. 23

cursor keys ....................................... 26

deleting

text and formatting ................... 27

text only .................................... 27

entering

text ........................................... 25

formatting

character attributes .................. 31

label attributes .......................... 34

Frames ............................................. 35

Keyboard .......................................... 16

Return mark ......................................15

size ....................................................31

Special Character List .......................45

Specifications ....................................62

style ...................................................31

Symbol List ........................................29

symbols .............................................27

tape cassettes ...................................22

tape length ........................................15

Templates .........................................40

text

entering and editing ...................25

lines ...........................................26

width ..................................................31

Label Collection ................................ 52

length ............................................... 34

line .................................................... 31

Line number ..................................... 15

new line ............................................ 26

Power Supply ................................... 18

Contact Information (For USA Only)

Service Center Locations

If you need a local service center, please call 1-877-BROTHER (1-877-276-8437) to locate the

Service centers do not provide operational assistance. See "Operational Assistance".

authorized service center closest to you.

Note: Be sure to call the Service Center before your visit.

Operational Assistance

For technical and operational assistance you may call Brother Customer Service at:

Voice 1-877-BROTHER (1-877-276-8437), or Fax 1-901-379-1210

Assistance on the Internet

For product information: www.brother-usa.com

For purchasing accessories and certain Brother products: http://www.brothermall.com

For downloading the latest drivers: http://solutions.brother.com

Accessories and Supplies

To order Brother accessories or supplies by Visa, MasterCard, Discover or American Express,

you may call toll free 1-877-552-MALL (6255), or complete the order form and

To order by mail or pay by check, please complete the accessory order form and mail it along

For purchasing accessories on the Internet: http://www.brothermall.com

fax both sides of the form to 1-800-947-1445.

with payment to:

Brother International Corporation

Attn: Consumer Accessory Division

P.O. Box 341332

Bartlett, TN 38133-1332

Printed in China

LAC009001

Brother PT-H300 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Safety Precautions

General Precautions

Symbols Used in this Guide

How to use the P-touch labeler

GETTING STARTED

Unpacking Your P-touch labeler

General Description

LCD Display & Keyboard

LCD Display

Key Names and Functions

Power Supply

Battery

Using the Rechargeable Li-ion Battery (BA-E001: Optional on the PT-H300)

Inserting a Tape Cassette

Turning Power On/Off

Feeding Tape

Feed function

LCD Display

LCD Contrast

Back Light

Setting Language and Unit

Language

Unit

EDITING A LABEL

Entering and Editing Text

Entering Text from the Keyboard

Using Text Reminder

Deleting Text Reminder Memory

Adding a New Line

Adding a New Block

Moving the Cursor

Inserting Text

Deleting Text

Entering Symbols

Entering Symbols Using the Symbol Function

Using Symbol History

Entering Accented Characters

Setting Character Attributes

Setting Character Attributes by Label

Setting Character Attributes by Each Line

Setting Auto Fit Style

Setting Label Attributes

Using Auto-Format Layouts

Using Templates - Example creating an Asset Tag

Using Block Layouts

Creating a Bar Code Label

Setting Bar Code Parameters and Entering Bar Code Data

Editing and Deleting a Bar Code

LABEL PRINTING

Label Preview

Printing a Label

Printing Multiple Copies

Auto-numbering Labels

Mirror Printing

Setting Margin

Adjusting the Label Length

Attaching Labels

Printing from the Label Collection

Printing a label from the Label Collection Stored in the Machine

USING THE FILE MEMORY

Storing a Label into Memory

Opening a Stored Label File

Printing a Stored Label File

Deleting a Stored Label File

RESETTING & MAINTAINING YOUR P-TOUCH LABELER

Resetting the P-touch Labeler

Resetting the data to factory settings

Maintenance

Cleaning the Unit

Cleaning the Print Head

Cleaning the Tape Cutter

TROUBLESHOOTING

What to do when...

Error Messages

APPENDIX

Specifications